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WEDNESDAY, APRIL 6, 2011 REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on March 31, 2011) COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing
or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Oral Communications -Council Direction
to Staff Instruction to Staff regarding actions on current Oral Communications. Communications from Boards and Commissions Council Direction to Staff Instruction to Staff regarding actions
on current Communications from Boards & Commissions. ANNOUNCEMENTS CEREMONIAL ITEMS 1. Commendation Honoring the Mountain Winery Recommended action: Read and present commendation. 2.
Commendation Honoring Outgoing Heritage Preservation Commissioner Hong Tai Recommended action: Read and present commendation. AGENDA REGULAR MEETING SARATOGA CITY COUNCIL
SPECIAL PRESENTATIONS None CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or
a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public
Speakers are limited to three (3) minutes. 3. City Council Regular Meeting Minutes – March 16, 2011 Recommended action: Approve minutes. 4. Review of Accounts Payable Check Registers
Recommended action: That the City Council review and accept the Check Registers for the following Accounts Payable payment cycles: March 11, 2011 March 17, 2011 March 25, 2011 5. Request
for Waiver of City Fees Related to 4th of July Event Recommended action: Waive City-related fees for July 4, 2011 event; reimburse Recreation Department $80.00 and reimburse Community
Development Department $100.00 out of Community Events – General account. 6. Landscaping & Lighting Assessment District LLA-1; Resolution Describing Improvements and Directing Preparation
of Engineer’s Report for Annexation of a New Zone (Westbrook -Zone 34) to the City of Saratoga Landscaping and Lighting Assessment District, LLA-1. Recommended action: Move to adopt
the Resolution describing improvements and directing preparation of the Engineer’s Report. 7. Receipt of Park-in-Lieu Funds – Budget Amendment Recommended action: Adopt Budget Resolution
PUBLIC HEARINGS None OLD BUSINESS None
NEW BUSINESS 8. Association of Bay Area Governments Agreement for Local Agency Participation in the Grant-funded Bay Area-wide Trash Capture Demonstration Project Recommended action:
Approve the agreement with the Association of Bay Area Governments (ABAG), which will provide trash capture equipment for installation in existing storm drains to comply with the San
Francisco Bay Municipal Regional Stormwater Permit, and authorize the City Manager to execute the agreement. 9. Amendment to Resolution 542-2: Terms of Office and Meetings of the Youth
Commission Recommended action: Review report and adopt an Amendment to Resolution 542-2 to: 1. Confirm the number of Youth Commissioners at eleven (11) members, removing the requirement
that three Commissioners be adults; 2. Provide that regular meetings be held monthly during the school year; and 3. Replace a reference to Roberts Rules of Order with a reference to
the City’s rules of parliamentary procedure. 10. Request for Waiver of City-related Fees for Annual Saratoga Community Band Concert Recommended action: Accept report and directly staff
accordingly. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Howard Miller City School Ad-Hoc Council Finance Committee Hakone Foundation Executive Committee Santa Clara County Cities Association
SCC Cities Association Selection Committee Valley Transportation Authority PAC West Valley Mayors and Managers Association West Valley Solid Waste Management Joint Powers Association
Vice Mayor Chuck Page City School AdHoc Council Finance Committee Hakone Foundation Board Mayor/Vice Mayor Oath of Office Santa Clara Valley Water District Commission Saratoga Ministerial
Association TEA AdHoc West Valley Sanitation District Councilmember Jill Hunter Historical Foundation KSAR Community Access TV Board SASCC
Tree AdHoc Village AdHoc West Valley Flood Control & Watershed Advisory Committee Councilmember Emily Lo Association of Bay Area Government Carlson House Restoration AdHoc Electric Vehicle
Charging Stations AdHoc Highway 9 AdHoc Library Joint Powers Association Sister City Liaison Village AdHoc Councilmember Manny Cappello Carlson House Restoration AdHoc Chamber of Commerce
County HCD Policy Committee Electric Vehicle Charging Stations AdHoc Highway 9 AdHoc Mayor/Vice Mayor Oath of Office Santa Clara County Emergency Council TEA AdHoc Tree AdHoc CITY COUNCIL
ITEMS CITY MANAGER’S REPORT ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection
with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently
with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for
public review at the office of the City Clerk at the time they are distributed to the City Council. In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements
to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II) Certificate of Posting of Agenda: I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing
agenda for the meeting of the City Council for the City of Saratoga was posted on March 31, 2011,
at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us
Signed this 31st day of March 2011 at Saratoga, California. Ann Sullivan, CMC City Clerk NOTE: To view current or previous City Council meetings anytime, go to the City Video Archives
at www.saratoga.ca.us
4/20 Regular Meeting –Joint meeting with Montalvo Arts 5/4 Regular Meeting –Joint meeting with Youth Commission 5/18 Regular Meeting –Joint meeting with Parks and Recreation Commission/PEBTAC
6/1 Regular meeting –Joint meeting (5:30 pm) with HOA presidents 6/15 Regular meeting –Joint meeting with Library Commission and Friends of the Library 7/6 Regular Meeting --Joint meeting
with Planning Commission 7/20 Regular Meeting 8/3 SUMMER RECESS 8/17 Regular Meeting 9/7 Regular Meeting –Joint meeting with West Valley Board of Trustees 9/21 Regular Meeting –Joint
meeting with Heritage Preservation Commission and Historical Foundation 10/5 Regular Meeting –Joint meeting with Traffic Safety Commission 10/19 Regular Meeting –Joint meeting with Assemblymember
Jim Beall, Jr. 11/2 Regular Meeting –Joint meeting with Saratoga Ministerial Association 11/16 Regular Meeting –Joint meeting with Hakone Foundation 12/6 Council Reorganization 12/7
Regular Meeting 12/21 Regular Meeting CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2011