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Wednesday, June 01, 2011
REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
May 26, 2011)
COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Agendized Items Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards & Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
1. Commendations Honoring Redwood Middle School Math Club Students
Recommended action:
Present commendation.
2. Men’s Health Month Proclamation Recommended action: Read and present the proclamation declaring June 2011 as Men’s Health Month in the
City of Saratoga.
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
3. Commendations Honoring Nine Outgoing Youth Commissioners Recommended action: Present commendations.
4. Appointment of Four Youth Commissioners and Oath of Office
Recommended action: Adopt the attached resolution appointing four (4) members to the Youth Commission
and direct the City Clerk to administer the Oath of Office.
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes.
5. City Council Regular Meeting Minutes – May 18, 2011
Recommended action:
Approve minutes.
6. Review of Accounts Payable Check Registers
Recommended action:
That the City Council review and accept the check registers for the following
Accounts Payable payment cycles: May 12, 2011
May 20, 2011
7. Treasurer’s Report for the Month Ended April 30, 2011
Recommended action: Review and accept the Treasurer’s Report for the month ended April 30, 2011.
8. Fiscal Year 2011/12 Gann Appropriation Limit
Recommended action: Review report and adopt resolution approving the Gann Appropriations Limit for FY
2011/12.
9. Adoption of Fiscal Year 2011/12 Operating & Capital Budget and the Environmental
Impact Assessment for new CIP projects Recommended action: 1. Adopt resolution approving the Proposed FY 2011/12 Operating and Capital
Budgets, directing staff to incorporate within the final adopted budget any changes
related to minor corrections, carry forward appropriations, refined estimates, grant
approvals, claim reimbursements, pass-through appropriations, or additional direction from Council upon adoption of the budget.
2. Adopt attached Environmental Impact Assessment for new projects included in the
FY 2011/12 CIP update.
10. Government Financial Officers Association Awards Recommended action: That Council review report and accept the Governmental Finance Officers
Association awards for the City of Saratoga’s Fiscal Year 2009/10 Comprehensive
Annual Financial Report (CAFR) and Fiscal Year 2010/11 Operating and Capital
Budget.
11. Resolution Naming City Representatives to the ABAG PLAN Board
Recommended action:
Adopt Resolution designating employees to the Association of Bay Area Government
(ABAG) Pooled Liability Assurance Network (PLAN) Corporation Board of Directors.
12. Updated Extension of Joint Use Agreement with Los Gatos – Saratoga Union High
School District
Recommended action: Accept report and authorize City Manager to sign and execute the Agreement for
Cooperative Program Planning and Use of Facilities with Los Gatos-Saratoga Joint
Union High School District.
13. Contract Renewal for Geotechnical Consulting Services Recommended action: Approve a two-year contract renewal with Cotton, Shires, and Associates, Inc. for
Geotechnical Engineering Services and authorize City Manager to execute the same.
14. Contract Renewal for Municipal Traffic Engineering Recommended action: Approve a two-year contract with Fehr & Peers Associates, Inc. for on-call Traffic
Engineering Services and authorize City Manager to execute the same.
PUBLIC HEARINGS
Applicants/Appellants and their representatives have a total of ten minutes maximum for
opening statements. Members of the public may comment on any item for up to three
minutes. Applicant/Appellants and their representatives have a total of five minutes maximum for closing statements. Items requested for continuance are subject to Council’s approval at the Council meeting
15. General Plan Amendment Clarifying Scope of the Commercial Residential Land Use
Designation and Amending the Land Use Map to Designate the Property at 22480 & 22490 Mt. Eden Road as Residential Hillside Conservation (RHC) Recommended action: Staff recommends that the City Council accept the recommendations of the
Planning Commission and approve the attached resolution amending the
General Plan Land Use Element to clarify the permitted locations of high density mixed use projects in the Commercial Residential land use designation. (The resolution would also adopt the General Plan amendment amending the Land Use Map to designate the property at 22480 and 22490 Mt. Eden Road as
Residential Hillside Conservation (RHC) as directed by Council at its April 20,
2011 meeting.)
OLD BUSINESS
16. Extension of the Conditional Use Permit (CUP) Reimbursement Incentive Program
Recommended action:
Staff recommends that the City Council extend the Conditional Use Permit
Reimbursement Incentive Program to June 30, 2012.
17. Council authorization to refund the City of Saratoga's 2001 General Obligation Bonds
Recommended action:
Council to review report and consider adopting the attached resolution to authorize
the refunding of the 2001 General Obligation (GO) Bonds.
18. Fall Issue of The Saratogan
Recommended action:
Accept report and direct staff accordingly.
NEW BUSINESS
19. Let’s Move City Ad Hoc Committee
Recommended action:
Accept report and develop a Let’s Move City Ad Hoc Committee to prepare and recommend a plan that meets the objectives of the Let’s Move! initiative.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Howard Miller City School Ad-Hoc
Council Finance Committee
Hakone Foundation Executive Committee
Santa Clara County Cities Association
SCC Cities Association Selection Committee Valley Transportation Authority PAC
West Valley Mayors and Managers Association
West Valley Solid Waste Management Joint Powers Association
Vice Mayor Chuck Page
City School AdHoc
Council Finance Committee
Hakone Foundation Board
Mayor/Vice Mayor Oath of Office Santa Clara Valley Water District Commission
Saratoga Ministerial Association
TEA AdHoc
West Valley Sanitation District
Councilmember Jill Hunter
Historical Foundation
KSAR Community Access TV Board
SASCC
Tree AdHoc Village AdHoc West Valley Flood Control & Watershed Advisory Committee
Councilmember Emily Lo
Association of Bay Area Government
Carlson House Restoration AdHoc
Electric Vehicle Charging Stations AdHoc
Highway 9 AdHoc Library Joint Powers Association
Sister City Liaison
Village AdHoc
Councilmember Manny Cappello Carlson House Restoration AdHoc
Chamber of Commerce
County HCD Policy Committee
Electric Vehicle Charging Stations AdHoc
Highway 9 AdHoc
CITY COUNCIL ITEMS
CITY MANAGER’S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the
time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II)
Certificate of Posting of Agenda:
I, Debbie Bretschneider, Deputy City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council for the City of Saratoga was posted on May 26, 2011, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and
was available for public review at that location. The agenda is also available on the
City’s website at www.saratoga.ca.us
Signed this 26th day of May 2011 at Saratoga, California.
Debbie Bretschneider Deputy City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
6/1 Regular meeting –Joint meeting (5:30 pm) with HOA presidents
6/15 Regular meeting –Joint meeting with Library Commission and Friends of
the Library
7/6 Regular Meeting --Joint meeting with Planning Commission 7/20 RECESS
8/3 RECESS
8/17 Regular Meeting --
9/7 Regular Meeting –Joint meeting with West Valley Board of Trustees
9/21 Regular Meeting –Joint meeting with Saratoga/Monte Sereno Community
Foundation
10/5 Regular Meeting –Joint meeting with Traffic Safety Commission 10/19 Regular Meeting –Joint meeting with Assemblymember Jim Beall, Jr.
11/2 Regular Meeting –Joint meeting with Saratoga Ministerial Association
11/16 Regular Meeting –Joint meeting with Hakone Foundation
12/6 Council Reorganization
12/7 Regular Meeting -- Joint meeting with Heritage Preservation Commission
and Historical Foundation
12/21 Regular Meeting
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2007