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WEDNESDAY, DECEMBER 15, 2010
REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
December 9, 2010)
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
1. Commendation for Rebecca Elliot – Regional Public Affairs Manager for League of
California Cities
Recommended action:
Read and present commendation.
2. Commendation for Saratoga Cub Scout Pack 508
Recommended action:
Read and present commendation.
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
3. Commendation for Captain Terry Calderone – Santa Clara County Sheriff’s Office –
Westside Station
Recommended action:
Read and present commendation.
SPECIAL PRESENTATIONS
None
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
4. City Council Regular Meeting Minutes – November 17, 2010
Recommended action:
Approve minutes.
5. City Council Reorganization Meeting Minutes – November 30, 2010
Recommended action:
Approve minutes.
6. City Council Regular Meeting Minutes – December 1, 2010
Recommended action:
Approve minutes.
7. Review of Accounts Payable
Recommended action:
The the City Council review and accept the check registers for the following accounts
payable cycles:
November 24, 2010
December 2, 2010
8. Resolution Adopting Council Agency Assignments and AdHoc Committee
Appointments
Recommended action:
Adopt resolution.
9. 2011 Hazardous Vegetation Program Commencement Resolution
Recommended action:
Adopt Resolution Declaring Hazardous Vegetation (Weeds) as Public Nuisance and
Setting Public Hearing.
10. Security Door Lock Project – Award of Contract with Stanley Security
Recommended action:
Review report and
1. Move to declare Stanley Security Solutions, Inc. (Stanley) of Fremont to be the
lowest responsible bidder on the project.
2. Move to accept bid and authorize the City Manager to enter into a construction
contract with Stanley for phase one of the project in the amount of $25,190.49.
3. Move to accept bid and authorize the City Manager to enter into a construction
contract with Stanley for the optional phase two of the project in the amount of
$32,337.83.
4. Move to authorize staff to execute change orders to the contract up to $5,500.
11. Records Management Program: Resolutions Authorizing Final Disposition of Certain
City Records
Recommended action:
Adopt Resolution Authorizing Final Disposition of Certain City Records.
12. Parking Violation Penalty Surcharge
Recommended action:
Adopt resolution approving a three-dollar increase for parking violations
13. Commission Qualifications and Expiring Terms
Recommended action:
Accept the list of Commission qualifications and terms expiring in the 2011 calendar
year.
PUBLIC HEARINGS
Applicants/Appellants and their representatives have a total of ten minutes maximum for
opening statements. Members of the public may comment on any item for up to three
minutes. Applicant/Appellants and their representatives have a total of five minutes
maximum for closing statements. Items requested for continuance are subject to
Council’s approval at the Council meeting
14. Public Hearing and Adoption of (1) Ordinance Adopting and Amending 2010
California Building Standards Building, Residential Building, Electrical, Mechanical,
Plumbing, Fire, and Green Building Standards Codes with Modifications for Local
Conditions, and (2) Resolution regarding the need to modify the California Building
Code due to local conditions.
Recommended action:
Staff recommends that the City Council:
(1) Conduct a public hearing concerning the attached ordinance and resolution
introduced at the City Council meeting of December 1, 2010;
(2) Adopt the Ordinance Adopting and Amending 2010 California Building
Standards Building, Residential Building, Electrical, Mechanical, Plumbing, Fire, and
Green Building Standards Codes with Modifications for Local Conditions; and
(3) Adopt Resolution Adopting Findings of Fact regarding the need to modify the
California Building Code due to local conditions.
OLD BUSINESS
None
NEW BUSINESS
15. Status of January 19, 2011 Council Meeting
Recommended action:
Consider cancelling the January 19, 2011, Council meeting to allow newly appointed
Mayor, newly elected and newly appointed Council Members to attend the League of
California Cities conference.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Howard Miller
City School Ad-Hoc
Council Finance Committee
Electric Vehicle Charging Stations Adhoc
Highway 9 Adhoc
KSAR
Santa Clara County Cities Association Board
West Valley Solid Waste Joint Powers Authority
West Valley Transportation Authority PAC
Vice Mayor Chuck Page
City School Ad-Hoc
Council Finance Committee
Santa Clara Valley Water District Commission
Saratoga Ministerial Association
West Valley Sanitation District
Councilmember Jill Hunter
Hakone Foundation Board
Historical Foundation
Library Joint Powers Association
Village AdHoc
Susie’s Garden Adhoc
Tree Adhoc
Councilmember Manny Cappello
Chamber of Commerce
County HCD Policy Committee
Electric Vehicle Charging Stations Adhoc
Highway 9 Adhoc
Santa Clara County Emergency Council
SASCC
Sister City Liaison
Village Adhoc
Councilmember Emily Lo
[Assignments will be determined at the December 15, 2010 Council Meeting]
CITY COUNCIL ITEMS
CITY MANAGER’S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the
posting of the agenda are made available for public review at the office of the City Clerk at the
time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for
the meeting of the City Council for the City of Saratoga was posted on December 9, 2010,
at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for
public review at that location. The agenda is also available on the City’s website at
www.saratoga.ca.us
Signed this 9th day of December 2010 at Saratoga, California.
Ann Sullivan, CMC
City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
1/5/11 Regular Meeting
1/19 Regular Meeting
2/2 Regular Meeting
2/16 Regular Meeting
3/2 Regular Meeting
3/16 Regular Meeting
4/6 Regular Meeting
4/20 Regular Meeting
5/4 Regular Meeting
5/18 Regular Meeting
6/1 Regular Meeting
6/15 Regular Meeting
7/6 Regular Meeting
7/20 Regular Meeting
8/3 Regular Meeting
8/17 Regular Meeting
9/7 Regular Meeting
9/21 Regular Meeting
10/5 Regular Meeting
10/19 Regular Meeting
11/2 Regular Meeting
11/16 Regular Meeting
12/6 Council Reorganization
12/7 Regular Meeting
12/21 Regular Meeting
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2011