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HomeMy WebLinkAboutAgenda.pdf WEDNESDAY, DECEMBER 15, 2010 REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on December 9, 2010) COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Agendized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications. Communications from Boards and Commissions Council Direction to Staff Instruction to Staff regarding actions on current Communications from Boards & Commissions. ANNOUNCEMENTS CEREMONIAL ITEMS 1. Commendation for Rebecca Elliot – Regional Public Affairs Manager for League of California Cities Recommended action: Read and present commendation. 2. Commendation for Saratoga Cub Scout Pack 508 Recommended action: Read and present commendation. AGENDA REGULAR MEETING SARATOGA CITY COUNCIL 3. Commendation for Captain Terry Calderone – Santa Clara County Sheriff’s Office – Westside Station Recommended action: Read and present commendation. SPECIAL PRESENTATIONS None CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 4. City Council Regular Meeting Minutes – November 17, 2010 Recommended action: Approve minutes. 5. City Council Reorganization Meeting Minutes – November 30, 2010 Recommended action: Approve minutes. 6. City Council Regular Meeting Minutes – December 1, 2010 Recommended action: Approve minutes. 7. Review of Accounts Payable Recommended action: The the City Council review and accept the check registers for the following accounts payable cycles: November 24, 2010 December 2, 2010 8. Resolution Adopting Council Agency Assignments and AdHoc Committee Appointments Recommended action: Adopt resolution. 9. 2011 Hazardous Vegetation Program Commencement Resolution Recommended action: Adopt Resolution Declaring Hazardous Vegetation (Weeds) as Public Nuisance and Setting Public Hearing. 10. Security Door Lock Project – Award of Contract with Stanley Security Recommended action: Review report and 1. Move to declare Stanley Security Solutions, Inc. (Stanley) of Fremont to be the lowest responsible bidder on the project. 2. Move to accept bid and authorize the City Manager to enter into a construction contract with Stanley for phase one of the project in the amount of $25,190.49. 3. Move to accept bid and authorize the City Manager to enter into a construction contract with Stanley for the optional phase two of the project in the amount of $32,337.83. 4. Move to authorize staff to execute change orders to the contract up to $5,500. 11. Records Management Program: Resolutions Authorizing Final Disposition of Certain City Records Recommended action: Adopt Resolution Authorizing Final Disposition of Certain City Records. 12. Parking Violation Penalty Surcharge Recommended action: Adopt resolution approving a three-dollar increase for parking violations 13. Commission Qualifications and Expiring Terms Recommended action: Accept the list of Commission qualifications and terms expiring in the 2011 calendar year. PUBLIC HEARINGS Applicants/Appellants and their representatives have a total of ten minutes maximum for opening statements. Members of the public may comment on any item for up to three minutes. Applicant/Appellants and their representatives have a total of five minutes maximum for closing statements. Items requested for continuance are subject to Council’s approval at the Council meeting 14. Public Hearing and Adoption of (1) Ordinance Adopting and Amending 2010 California Building Standards Building, Residential Building, Electrical, Mechanical, Plumbing, Fire, and Green Building Standards Codes with Modifications for Local Conditions, and (2) Resolution regarding the need to modify the California Building Code due to local conditions. Recommended action: Staff recommends that the City Council: (1) Conduct a public hearing concerning the attached ordinance and resolution introduced at the City Council meeting of December 1, 2010; (2) Adopt the Ordinance Adopting and Amending 2010 California Building Standards Building, Residential Building, Electrical, Mechanical, Plumbing, Fire, and Green Building Standards Codes with Modifications for Local Conditions; and (3) Adopt Resolution Adopting Findings of Fact regarding the need to modify the California Building Code due to local conditions. OLD BUSINESS None NEW BUSINESS 15. Status of January 19, 2011 Council Meeting Recommended action: Consider cancelling the January 19, 2011, Council meeting to allow newly appointed Mayor, newly elected and newly appointed Council Members to attend the League of California Cities conference. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Howard Miller City School Ad-Hoc Council Finance Committee Electric Vehicle Charging Stations Adhoc Highway 9 Adhoc KSAR Santa Clara County Cities Association Board West Valley Solid Waste Joint Powers Authority West Valley Transportation Authority PAC Vice Mayor Chuck Page City School Ad-Hoc Council Finance Committee Santa Clara Valley Water District Commission Saratoga Ministerial Association West Valley Sanitation District Councilmember Jill Hunter Hakone Foundation Board Historical Foundation Library Joint Powers Association Village AdHoc Susie’s Garden Adhoc Tree Adhoc Councilmember Manny Cappello Chamber of Commerce County HCD Policy Committee Electric Vehicle Charging Stations Adhoc Highway 9 Adhoc Santa Clara County Emergency Council SASCC Sister City Liaison Village Adhoc Councilmember Emily Lo [Assignments will be determined at the December 15, 2010 Council Meeting] CITY COUNCIL ITEMS CITY MANAGER’S REPORT ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II) Certificate of Posting of Agenda: I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council for the City of Saratoga was posted on December 9, 2010, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us Signed this 9th day of December 2010 at Saratoga, California. Ann Sullivan, CMC City Clerk NOTE: To view current or previous City Council meetings anytime, go to the City Video Archives at www.saratoga.ca.us 1/5/11 Regular Meeting 1/19 Regular Meeting 2/2 Regular Meeting 2/16 Regular Meeting 3/2 Regular Meeting 3/16 Regular Meeting 4/6 Regular Meeting 4/20 Regular Meeting 5/4 Regular Meeting 5/18 Regular Meeting 6/1 Regular Meeting 6/15 Regular Meeting 7/6 Regular Meeting 7/20 Regular Meeting 8/3 Regular Meeting 8/17 Regular Meeting 9/7 Regular Meeting 9/21 Regular Meeting 10/5 Regular Meeting 10/19 Regular Meeting 11/2 Regular Meeting 11/16 Regular Meeting 12/6 Council Reorganization 12/7 Regular Meeting 12/21 Regular Meeting CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2011