HomeMy WebLinkAbout02-03-2010 SUPPLEMENTAL COUNCIL AGENDAMemo
To: City Council
From: Ann Sullivan
Date: February 3, 2010
Re: ITEM NO.8 — VILLAGE ENTRANCE SIGN
The attached email was received at City Hall on February 2, 2010 regarding the
Village Entrance Sign.
City Clerk [Ann Sullivan]
From: City Hall
Sent: Tuesday, February 02, 2010 8:47 AM
To: City Clerk [Ann Sullivan]
Cc: DL - Council
Subject: FW: Village sign
- - - -- Original Message---- -
From: Marcia Fariss [mailto:marcia @gizmology.com]
Sent: Monday, February 01, 2010.4 :44 PM
To: City Hall
Subject: Village sign
Mayor King and fellow City Council Members,
I have seen the proposed design for the Village sign and it looks terrific! I am unable to attend the Council
meeting but want you to know that I support the current design and hope to see the finished product at the
Village entrance soon.
Marcia Fariss
February 3, 2010
To: The Saratoga City Council
�44 us t a rd Faire
Committee
of Saratoga
On January 25, 2010, I learned that the Mustard Faire for 2010 was eliminated from the city
budget. The Mustard Faire Committee and I are very disappointed, especially since we have
been working on events for some time. Our participants are responding with enthusiasm, and
even the dates on the banners for the Heritage Orchard and Blaney Park have been re- printed.
Two years ago we designated the first Sunday in March to be set aside for the Mustard Faire and
budgeted $5,000.00. In the eight previous years the City had lent support to the Event. We
averaged two thousand loyal fans, and even last year in spite of a steady rain, several hundred
parents and delighted children enjoyed the day.
We do understand that budget restraints are important. However, it is also important to have the
City lend its support and prestige to the Event, and to show its pride to our citizens and
neighboring cities.
We are sad to break the momentum of this Event, but without the City's support, we are
compelled to cancel for 2010.
Norman Koepernik
And the Mustard Faire Committee
P. O. Bo,�2308 *Saratoga, CA 95070 * (4 08) 9 71-963 6
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
Wednesday, February 3, 2010
REGULAR MEETING — 7:00 P.M. — CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on
January 27, 2010.)
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non- AZendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications fi-om Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
SPECIAL PRESENTATIONS
1. KSAR Presentation
Recommended action:
Listen to short presentation. by Tom Moran, Chairman of KSAR Community Access
Television.
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item fi•ona the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
2. City Council Meeting Minutes — January 20, 2010
Recommended action:
Approve minutes.
3. Treasurer's Report for the Month Ended December 31, 2009
Recommended action:
Review and accept the Treasurer's Report for the month ended December 31, 2009.
4. Review of Accounts Payable Check Registers
Recommended action:
That the City Council review and accept the Check Registers for the following
Accounts Payable payment cycles:
January 14, 2010
January 21, 2010
Resolution Approving Application for Santa Clara Valley Water District
Environmental Enhancement Planning Grant Funds
Recommended action:
Approve resolution supporting the 2010 Environmental Enhancement Planning Grant
Application.
6. Unclaimed Deposits
Recommended action:
Direct staff accordingly.
7. Amendment Number One to the Joint Use Agreement with the Santa Clara Valley
Water District for Wildcat Creek at Gardiner Park
Recommended action:
Authorize the City Manager to sign the Amendment Number One to the Joint Use
Agreement
8. Village Entrance Sign
Recommended action:
Approve design and installation of Village Entrance Sign.
9. Support for West Valley College Creek Restoration Project
Recommended action:
Approve Letter of Support for West Valley College application for Environmental
Enhancement Planning Grant.
PUBLIC HEARINGS
None
OLD BUSINESS
None
NEW BUSINESS
10. Request for Funding to Support the 2010 Mustard Faire
Recommended action:
Direct Staff accordingly.
11. FY 2009/10 Mid -Year Budget Status Report and Budget Adjustment Resolution
Recommended action:
Review FY 2009/10 Mid -Year Budget Status Report and proposed budget
adjustments, and adopt resolution approving the City's FY 2009/10 Operating Budget
amendments.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Kathleen Kind
ABAG
City School Ad -Hoc
County HCD Policy Committee
Hakone Foundation Executive Committee
West Valley Flood Control Zone & Watershed Advisory Committee
SCC Cities Association Selection Committee
Santa Clara County Emergency Council
West Valley Mayors and Managers Association
Vice Mayor Jill Hunter
Hakone Foundation Board
Historical Foundation
Library Joint Powers Association
SASCC
Sister City Liaison
Village AdHoc
Councilmember Howard Miller
Chamber of Commerce
Council Finance Committee
Highway 9 Adhoc
KSAR
Santa Clara County Cities Association Board
West Valley Solid Waste Joint Powers Association
West Valley Transportation Authority PAC
Councilmember Susie Nagpal
Highway 9 Adhoc
Village AdHoc
Councilmember Chuck Page
City School Ad -Hoc
Santa Clara Valley Water District Commission
Saratoga Ministerial Association
West Valley Sanitation District
Council Finance Committee
CITY COUNCIL ITEMS
CITY MANAGER'S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the Community Development Department Director at 13777 Fruitvale Avenue,
Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently
with the posting of the agenda are also available on the City Website at w�vxv.saratoga.ca.us. Any
materials distributed by staff after the posting of the agenda are made available for public review
at the office of the City Clerk at the time they are distributed to the City Council.
In compliance with the Aniericans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868 -1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangenzents to ensure accessibility to this meeting (28 CFR 35.102- 35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for
the meeting of the City Council for the City of Saratoga was posted on January 27, 2010,
at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for
public review at that location. The agenda is also available on the City's website at
lvivw. saratoga. ca. us
Signed this 27 'h day of January 2010 at Saratoga, California.
EWiNA,���
Ann Sullivan, CMC
City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at ww,v.saratoQa.ca.us
1/20
1/29
2/3
2/17
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2010
Regular Meeting — Joint Meeting with Saratoga Chamber of Commerce
City Council Retreat @ North Prospect Center
Regular Meeting — Joint Meeting with Planning Conunission
Regular Meeting — Joint Meeting with Supervisor Liz Kniss
3/3 Regular Meeting — Also Interviewing Commissioners for vacancies --
Joint Meeting with Parks and Recreation Commission
3/17 Regular Meeting — Joint Meeting with Sheriff's Office and County Fire
4/7 ? Joint Meeting with Mt. Winery
4/21 Regular Meeting — Regular Meeting —Joint Meeting with School Districts:
Saratoga Union Elementary School District; Los Gatos - Saratoga Union
High School District; Cupertino School District; Campbell School District
Moreland School District; Fremont High School District; Sacred Heart; St.
Andrews, and Campbell Union High School District
5/5 Regular Meeting — Joint Meeting with Youth Commission
5/19 Regular Meeting — Joint Meeting with Montalvo Arts
6/2 Regular Meeting — Interview Youth commissioners for vacancies
6/16 Regular Meeting — Joint Meeting with HOA Presidents
7/7 Regular Meeting — Joint Meeting with Library Commission and Friends of
the Saratoga Libraries
7/21 Regular Meeting — Joint Meeting with SASCC
8/4 SUMMER RECESS — NO COUNCIL MEETING
8/18 SUMMER RECESS — NO COUNCIL MEETING
9/1 Regular Meeting — Joint Meeting with West Valley Board of Trustees
9/15 Regular Meeting — Joint meeting with Assemblymember Jim Beall
10/6 Regular Meeting — Joint Meeting with Traffic Safety Commission
10/20 Regular Meeting — Joint Meeting with Historical Foundation & Heritage
Preservation Comm.
11/3 Regular Meeting — Joint meeting with Saratoga Ministerial Association
11/17 Regular Meeting - Joint Meeting with Hakone Foundation
11/30
Council Reorganization
12/1
Regular Meeting -
12/15
Regular Meeting -
Memo
To: City Council
From: Mary Furey
Date: 2/4/2010
Re: FY 2010/11
At the January 29, 2010 Council Retreat, Council reviewed forecast estimates for next year's
revenues and expenditures, and the recommendation for the use of undesignated funds to
bridge the expected gap of projected revenues exceeding projected expenditures. Per
Council's request, a follow -up study session is set for February 8th to discuss the proposed use
of undesignated funds.
The forecast's use Of $350,000 of undesignated funds included a leftover operational balance
of approximately $75,000 remaining at year end. The elimination of this excess balance
leaves a net proposed use of $275,000 of undesignated fund balance.
Staff has compiled the following additional budget cuts which Council could select to use,
either in full or in part, as an alternative to the use of undesignated funds. These include:
1,000 Reduce cell phone plans
500 Eliminate all subscriptions
25,000 Sheriffs Office contract cost reduction for 0% COLA
25,000 CDD Deposit cleanup
100,000 Internal Service Fund transfers to General Fund
25,000 Council Contingency reduction
70,000 Mandatory employee furlough (27 hours /3 days at $23,400 /day)
40,000 CDD credit card fees reduced - convienence fees
25,000 Convert Saratogan Newsletter to electronic version only
25,000 Shift unscheduled signal repairs from GF to Gas Tax
20,000 Shift road shoulder maintenance (weed abatement) from GF to Gas Tax
26,400 Voluntary car allowance reduction
19,600 Reduce Assistant City Manager to 90%
$ 402,500 Total of alternative options
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9LIFOR�l�
City of Saratoga
Community Development Department
MEMORANDUM
TO: Mayor and City Councilmember's
FROM: John F. Livingstone, AICP, Cormnunity Development Director
DATE: February 3, 2010
RE: Advance Planning Work Program
January 291h the City Council reviewed the proposed Community Development Advance
Planning Work Program and formulated the following priorities:
1. Finish the Housing Element update and associated implementation ordinances
2. Update the code to include the State mandated Model Water Efficient Landscape
Ordinance
3. Update the code to comply with the State mandated update for the Massage
Ordinance (PC review will not be required)
4. Add oil changes to the list of conditionally permitted uses in the new zoning
district being created along Prospect Road.
5. Update ordinance regarding site coverage by impervious surfaces.
6. Prepare an Ordinance prohibiting smoking in certain area of the City of Saratoga
(PC review may not be required)
7. Review the costs associated with updating the entire Circulation Element in
conjunction with the minor update for the bike path modification.
Plan/Ordinance
PC
CEOA
Consultant
City Attorney
Level of
Review?
Review?
Needed?
Costs
Staff Effort
State Model Water
Yes
No
No
$3,000
Moderate
efficient Landscape
Ordinance
State mandated
No
No
No
—$3,000
Minor
Massage Ordinance
update
Include Oil Changes as
Yes
No
NO
—$0
Minor
a CUP in new zoning
district
Impervious Surface
Yes
Yes -
No
-- $5,000-
Moderate to
Mitigated
$10,000
Major
Negative
Declaration
Smoking Ordinance
No
No
No
$3,000
Minor
General Plan
Yes
Yes
Yes
$5,000
Moderate
Circulation Element
Included as
$14,000
In addition to
part of the
the current
current
update
update
9
January
f eliruary
March
April-
.. May ,
June " -
July,
August '
.September `-
October
November
December .
PC
CC
G.P.
3/10
4/13
Housing
Element
PC
CC
Model
3/24 or
5/5
Water
4/10
Ordinance
CC
Massage
5/5
Ordinance
PC
CC
Oil Change
3/10
4/13
CUP
PC Study
PC
CC
Review
Session
6/9
7/10
Impervious
5/12
CC
Smoking
8/21
Ordinance
PC
CC
G.P
6/9
7/21
Circulation
Element