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Home My WebLink About10-05-2011 CIty Council Packet SupplementalAGENDA SPECIAL MEETING SARATOGA CITY COUNCIL OCTOBER 5, 2011 SPECIAL MEETING — 5:00 P.M. ADMINISTRATIVE CONFERENCE ROOM, 13777 FRUITVALE AVENUE. CALL MEETING TO ORDER — 5:00 P.M. REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on September 29, 2011) COMMUNICATIONS FROM COMMISSIONS & PUBLIC ORAL COMMUNICATIONS ON NON - AGENDIZED ITEMS Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. COUNCIL DIRECTION TO STAFF Instruction to Staff regarding actions on current Oral Communications. ADJOURN TO CLOSED SESSION — 5:00 P.M. ANNOUNCEMENT OF CLOSED SESSION ITEMS CONFERENCE WITH LABOR NEGOTIATORS (Gov't Code Section 54957.6) A. Employee organizations: Saratoga Management Association, Saratoga Employees Association, and /or the Northern California Carpenters Regional Council, Carpenters Forty Six Counties Conference Board Agency designated representatives: Deanna Mouser, Monica LaBossiere, Dave Anderson B. Unrepresented employee: City Manager Agency designated representatives: Richard Taylor, Deanna Mouser 1 CONFERENCE WITH LEGAL COUNSEL (Government Code section 54956.9(b)) ANTICIPATED LITIGATION -- Significant exposure to litigation (1 case) CALL JOINT MEETING TO ORDER — 6:00 P.M. ADMINISTRATIVE CONFERENCE ROOM, 13777 FRUITVALE AVENUE. 1. Joint Meeting with Traffic Safety Commission Recommended Action: Informational only ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408/868 -1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102- 35.104 ADA title III Certificate of Posting of Agenda: 1, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted on September 29, 2011, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City's website at www. saratoga. ca. us Signed this 29hday of September 2011 at Saratoga, California. Ann Sullivan, CMC City Clerk 2 CITY OF SARATOGA REQUEST TO ADDRESS THE CITY COUNCIL NAME E" e- CO-%_'tDil ADDRESS -bi9 0,4;4 or. • SUBJECT �i L�r yy �qra de OI AGENDA ITEM NO. DATE TIME OF DAY CARD IS FILLED OUT: 6 •Y-c" TELEPHONE NO. AGENDA REGULAR MEETING SARATOGA CITY COUNCIL WEDNESDAY, OCTOBER 5, 2011 REGULAR MEETING — 7:00 P.M. — CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on September 29, 2011) REPORT FROM CLOSED SESSION COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non - Agendized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications. Communications from Boards and Commissions Council Direction to Staff Instruction to Staff regarding actions on current Communications from Boards & Commissions. ANNOUNCEMENTS CEREMONIAL ITEMS 1. Appointment of Two Parks and Recreation Commissioners and Oaths of Office Recommended action: Adopt the attached resolution appointing two (2) members to the Parks and Recreation Commission and direct the City Clerk to administer the Oaths of Office. 2. Commendation Honoring the Echo Shop Recommended action: Read and present commendation. SPECIAL PRESENTATIONS None CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 3. City Council Regular Meeting Minutes — September 21, 2011 Recommended action: Approve minutes. 4. Review of Accounts Payable Registers Recommended action: That the City Council review and accept the Check Registers for the following Accounts Payable payment cycles: September 26, 2011 September 28, 2011 5. Treasurer's Report for the Month Ended August 31, 2011 Recommended action: Review and accept the Treasurer's Report for the month ended August 31, 2011. 6. FY 2011 — 2012 CDBG County /City Contract Recommended action: Adopt a Resolution authorizing the City Manager to execute a $150,769.96 contract with Santa Clara County for the FY 2011 -2012 CDBG Program. 7. Administrative Policy Governing Environmentally Preferable Purchasing and Use Recommended action: Approve Administrative Policy Governing Environmentally Preferable Purchasing and Use. 8. Declaration of Surplus Vehicles and Authorize their Disposal Recommended action: Move to declare the following vehicles as surplus and authorize their disposal: • Vehicle # 100, 2002 Ford F -150 • Vehicle #93, 1996 Dodge Van 1500 • # E005, 1995 Kustom Signals Radar Trailer PUBLIC HEARINGS None OLD BUSINESS 9. Application to LAFCO to Amend City of Saratoga Urban Service Area Boundary Recommended action: Adopt Resolution for Application to LAFCO to amend City of Saratoga Urban Service Area Boundary. 10. Winter /Spring Issue of The Saratogan Recommended action: Accept report and direct staff accordingly. NEW BUSINESS None ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Howard Miller City School Ad -Hoc Council Finance Committee Hakone Foundation Executive Committee Santa Clara County Cities Association SCC Cities Association Selection Committee Valley Transportation Authority PAC West Valley Mayors and Managers Association West Valley Solid Waste Management Joint Powers Association Vice Mayor Chuck Page City School AdHoc Council Finance Committee Hakone Foundation Board Let's Move City Mayor /Vice Mayor Oath of Office Santa Clara Valley Water District Commission Saratoga Ministerial Association TEA AdHoc West Valley Sanitation District Councilmember Jill Hunter Historical Foundation KSAR Community Access TV Board SASCC Tree AdHoc Village AdHoc West Valley Flood Control & Watershed Advisory Committee Councilmember Emily Lo Association of Bay Area Government Carlson House Restoration AdHoc Electric Vehicle Charging Stations AdHoc Highway 9 AdHoc Library Joint Powers Association Sister City Liaison Village AdHoc Councilmember Manny Cappello Carlson House Restoration AdHoc Chamber of Commerce County HCD Policy Committee Electric Vehicle Charging Stations AdHoc Highway 9 AdHoc Let's Move City Mayor/Vice Mayor Oath of Office Santa Clara County Emergency Council TEA AdHoc Tree AdHoc CITY COUNCIL ITEMS CITY MANAGER'S REPORT ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868 -1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102- 35.104 ADA Title 11) Certificate of Posting of Agenda: 1, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council for the City of Saratoga was posted on September 29, 2011, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City's website at www.saratoga.ca.us Signed this 29th day of September 2011 at Saratoga, California. Ann Sullivan, CMC City Clerk NOTE: To view current or previous City Council meetings anytime, go to the City Video Archives at www.saratoga.ca.us CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2011 10/5 Regular Meeting —Joint Meeting with Traffic Safety Commission 10/19 Regular Meeting —No Joint Meeting 11/2 Regular Meeting —Joint Meeting with Saratoga Ministerial Association 11/16 Regular Meeting — Joint Meeting with Assemblymember Jim Beall, Jr. 12/6 Council Reorganization 12/7 Regular Meeting -- Joint Meeting with Heritage Preservation Commission and Historical Foundation 12/21 Regular Meeting —No Joint Meeting Memo To: City Council From: Ann Sulliv Date: October 5, 2011 Re: Agenda Item6 — FY 2011— 2012 CDBG County /City Contract City of Saratoga Office of City Clerk The attached "Errata Sheet" reflects changes to the contract that was included in the staff report noted above. Aww S wili,v aw Ann Sullivan, CMC City Clerk SARATOGA CITY COUNCIL MEETING DATE: October 5, 2011 DEPARTMENT: AGENDA ITEM: Community Development CITY MANAGER: Dave Anderson PREPARED BY: Cynthia McCormick, AICP DIRECTOR: Chris Riordan, AICP SUBJECT: Errata Sheet for Agenda Item #6 (FY 11 -12 CDBG County /City Contract) Contract pg. 1 Replace "H" with "F" (bottom of page) Contract pg. 2 Replace "H" with "F" (upper middle of page) Contract pg. 2 Remove reference to "Exhibit H" (middle of page) Contract pg. 3 Replace "H" with "F" (upper middle of page) Contract pg. 16 Replace "H" with "F" (upper middle of page) Contract pg. 17 Remove reference to "Exhibit H" (top of page) Exhibit H Remove Exhibit H ATTACHMENTS: 1. Amended Contract