HomeMy WebLinkAbout10-05-2011 CIty Council Packet SupplementalAGENDA
SPECIAL MEETING
SARATOGA CITY COUNCIL
OCTOBER 5, 2011
SPECIAL MEETING — 5:00 P.M. ADMINISTRATIVE CONFERENCE ROOM,
13777 FRUITVALE AVENUE.
CALL MEETING TO ORDER — 5:00 P.M.
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on
September 29, 2011)
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
ORAL COMMUNICATIONS ON NON - AGENDIZED ITEMS
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
COUNCIL DIRECTION TO STAFF
Instruction to Staff regarding actions on current Oral Communications.
ADJOURN TO CLOSED SESSION — 5:00 P.M.
ANNOUNCEMENT OF CLOSED SESSION ITEMS
CONFERENCE WITH LABOR NEGOTIATORS (Gov't Code Section 54957.6)
A. Employee organizations: Saratoga Management Association, Saratoga Employees
Association, and /or the Northern California Carpenters Regional Council,
Carpenters Forty Six Counties Conference Board
Agency designated representatives: Deanna Mouser, Monica LaBossiere, Dave
Anderson
B. Unrepresented employee: City Manager
Agency designated representatives: Richard Taylor, Deanna Mouser
1
CONFERENCE WITH LEGAL COUNSEL (Government Code section 54956.9(b))
ANTICIPATED LITIGATION -- Significant exposure to litigation (1 case)
CALL JOINT MEETING TO ORDER — 6:00 P.M. ADMINISTRATIVE
CONFERENCE ROOM, 13777 FRUITVALE AVENUE.
1. Joint Meeting with Traffic Safety Commission
Recommended Action:
Informational only
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the
posting of the agenda are made available for public review at the office of the City Clerk at the
time they are distributed to the City Council.
In Compliance with the Americans with Disabilities Act, if you need assistance to
participate in this meeting, please contact the City Clerk at 408/868 -1269. Notification
24 hours prior to the meeting will enable the City to make reasonable arrangements to
ensure accessibility to this meeting. [28 CFR 35.102- 35.104 ADA title III
Certificate of Posting of Agenda:
1, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for
the meeting of the City Council was posted on September 29, 2011, at the City of
Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review
at that location. The agenda is also available on the City's website at
www. saratoga. ca. us
Signed this 29hday of September 2011 at Saratoga, California.
Ann Sullivan, CMC
City Clerk
2
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AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
WEDNESDAY, OCTOBER 5, 2011
REGULAR MEETING — 7:00 P.M. — CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on
September 29, 2011)
REPORT FROM CLOSED SESSION
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non - Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
1. Appointment of Two Parks and Recreation Commissioners and Oaths of Office
Recommended action:
Adopt the attached resolution appointing two (2) members to the Parks and
Recreation Commission and direct the City Clerk to administer the Oaths of Office.
2. Commendation Honoring the Echo Shop
Recommended action:
Read and present commendation.
SPECIAL PRESENTATIONS
None
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
3. City Council Regular Meeting Minutes — September 21, 2011
Recommended action:
Approve minutes.
4. Review of Accounts Payable Registers
Recommended action:
That the City Council review and accept the Check Registers for the following
Accounts Payable payment cycles:
September 26, 2011
September 28, 2011
5. Treasurer's Report for the Month Ended August 31, 2011
Recommended action:
Review and accept the Treasurer's Report for the month ended August 31, 2011.
6. FY 2011 — 2012 CDBG County /City Contract
Recommended action:
Adopt a Resolution authorizing the City Manager to execute a $150,769.96 contract
with Santa Clara County for the FY 2011 -2012 CDBG Program.
7. Administrative Policy Governing Environmentally Preferable Purchasing and Use
Recommended action:
Approve Administrative Policy Governing Environmentally Preferable Purchasing
and Use.
8. Declaration of Surplus Vehicles and Authorize their Disposal
Recommended action:
Move to declare the following vehicles as surplus and authorize their disposal:
• Vehicle # 100, 2002 Ford F -150
• Vehicle #93, 1996 Dodge Van 1500
• # E005, 1995 Kustom Signals Radar Trailer
PUBLIC HEARINGS
None
OLD BUSINESS
9. Application to LAFCO to Amend City of Saratoga Urban Service Area Boundary
Recommended action:
Adopt Resolution for Application to LAFCO to amend City of Saratoga Urban
Service Area Boundary.
10. Winter /Spring Issue of The Saratogan
Recommended action:
Accept report and direct staff accordingly.
NEW BUSINESS
None
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Howard Miller
City School Ad -Hoc
Council Finance Committee
Hakone Foundation Executive Committee
Santa Clara County Cities Association
SCC Cities Association Selection Committee
Valley Transportation Authority PAC
West Valley Mayors and Managers Association
West Valley Solid Waste Management Joint Powers Association
Vice Mayor Chuck Page
City School AdHoc
Council Finance Committee
Hakone Foundation Board
Let's Move City
Mayor /Vice Mayor Oath of Office
Santa Clara Valley Water District Commission
Saratoga Ministerial Association
TEA AdHoc
West Valley Sanitation District
Councilmember Jill Hunter
Historical Foundation
KSAR Community Access TV Board
SASCC
Tree AdHoc
Village AdHoc
West Valley Flood Control & Watershed Advisory Committee
Councilmember Emily Lo
Association of Bay Area Government
Carlson House Restoration AdHoc
Electric Vehicle Charging Stations AdHoc
Highway 9 AdHoc
Library Joint Powers Association
Sister City Liaison
Village AdHoc
Councilmember Manny Cappello
Carlson House Restoration AdHoc
Chamber of Commerce
County HCD Policy Committee
Electric Vehicle Charging Stations AdHoc
Highway 9 AdHoc
Let's Move City
Mayor/Vice Mayor Oath of Office
Santa Clara County Emergency Council
TEA AdHoc
Tree AdHoc
CITY COUNCIL ITEMS
CITY MANAGER'S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the
posting of the agenda are made available for public review at the office of the City Clerk at the
time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868 -1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102- 35.104 ADA Title
11)
Certificate of Posting of Agenda:
1, Ann Sullivan, City Clerk for the City of Saratoga, declare that the foregoing agenda for
the meeting of the City Council for the City of Saratoga was posted on September 29,
2011, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was
available for public review at that location. The agenda is also available on the City's
website at www.saratoga.ca.us
Signed this 29th day of September 2011 at Saratoga, California.
Ann Sullivan, CMC
City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2011
10/5 Regular Meeting —Joint Meeting with Traffic Safety Commission
10/19 Regular Meeting —No Joint Meeting
11/2 Regular Meeting —Joint Meeting with Saratoga Ministerial Association
11/16 Regular Meeting — Joint Meeting with Assemblymember Jim Beall, Jr.
12/6 Council Reorganization
12/7 Regular Meeting -- Joint Meeting with Heritage Preservation Commission
and Historical Foundation
12/21 Regular Meeting —No Joint Meeting
Memo
To: City Council
From: Ann Sulliv
Date: October 5, 2011
Re: Agenda Item6 — FY 2011— 2012 CDBG County /City Contract
City of Saratoga
Office of City Clerk
The attached "Errata Sheet" reflects changes to the contract that was
included in the staff report noted above.
Aww S wili,v aw
Ann Sullivan, CMC
City Clerk
SARATOGA CITY COUNCIL
MEETING DATE: October 5, 2011
DEPARTMENT:
AGENDA ITEM:
Community Development CITY MANAGER: Dave Anderson
PREPARED BY: Cynthia McCormick, AICP DIRECTOR: Chris Riordan, AICP
SUBJECT: Errata Sheet for Agenda Item #6 (FY 11 -12 CDBG County /City Contract)
Contract pg. 1
Replace "H" with "F" (bottom of page)
Contract pg. 2
Replace "H" with "F" (upper middle of page)
Contract pg. 2
Remove reference to "Exhibit H" (middle of page)
Contract pg. 3
Replace "H" with "F" (upper middle of page)
Contract pg. 16
Replace "H" with "F" (upper middle of page)
Contract pg. 17
Remove reference to "Exhibit H" (top of page)
Exhibit H
Remove Exhibit H
ATTACHMENTS:
1. Amended Contract