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03-20-2013 City Council Agenda Packet
af��� FIFO'% AGENDA SPECIAL MEETING SARATOGA CITY COUNCIL MARCH 20, 2013 SPECIAL MEETING — 5:15 P.M. — ADMINISTRATIVE CONFERENCE ROOM, 13777 FRUITVALE AVENUE. CALL MEETING TO ORDER — 5:15 P.M. REPORT ON POSTING OF AGENDA (Pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on March 14, 2013) COMMUNICATIONS FROM COMMISSIONS & PUBLIC ORAL COMMUNICATIONS ON NON - AGENDIZED ITEMS Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. COUNCIL DIRECTION TO STAFF Instruction to Staff regarding actions on current Oral Communications. COMMISSION INTERVIEWS — 5:15 p.m. TIME APPLICANT COMMISSION VACANCIES 5:20 p.m. Matthew Ronan Degnan Reeves Planning 2 vacancies 5:25 p.m. Dorothea (Dede) Smullen Planning 2 vacancies 5:30 p.m. Timothy Miller Planning 2 vacancies 5:35 p.m. Mamta (Tina) Walia Planning 2 vacancies ADJOURN TO CLOSED SESSION — 5:45 P.M. CONFERENCE WITH LABOR NEGOTIATORS (Gov't Code Section 54957.6) A. Employee organizations: Northern California Carpenters Regional Council, Carpenters Forty Six Counties Conference Board Agency designated representatives: Monica LaBossiere and/or Dave Anderson CALL JOINT MEETING TO ORDER — 6:15 P.M. ADMINISTRATIVE CONFERENCE ROOM, 13777 FRUITVALE AVENUE 1. Joint Meeting with Santa Clara County Fire Department Recommended Action: Informational Only ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.sarato ag ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 4081868 -1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102- 35.104 ADA title II] Certificate of Posting of Agenda: I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for public review on March 14, 2013 at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed this 14`h day of March 2013 at Saratoga, California. Crystal Bothelio, City Clerk W Table of Contents Agenda. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 City Council Meeting Minutes Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 7 Attachment A: Minutes for Special and Regular City Council Meeting on March 6, 2013 . . . . . . . . . . . . . . . 9 Review of Accounts Payable Check Registers Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 16 3/5/2013 Check Register . . . . . . . . . . . . . . . . . . . 18 3/12/2013 . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Amendment to an Agreement with CSG Consultants for Building Inspection Services Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Amendment . . . . . . . . . . . . . . . . . . . . . . . . . 29 Modifications to Article 15 -50 (Tree Regulations) of the City Code Streamlining the Process of Permitting the Removal of Dead and Fallen Trees Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 32 Ordinance . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Resolution in Support of Senate Bill 629 Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 39 Attachment A: Resolution in Support of SB 629. . . . . . . . . 41 Attachment B: SB 629 Fact Sheet . . . . . . . . . . . . . . . 42 Attachment C: SB 629 Language . . . . . . . . . . . . . . . 43 Public Hearing on Resolution Ordering Abatement of a Public Nuisance by Removal of Hazardous Vegetation (Weeds) Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 52 Attachment A: Resolution Ordering Abatement of Hazardous Vegetation . . . . . . . . . . . . . . . . . . . . . 54 Attachment B: 2013 Weed Abatement Program Commencement Report . . . . . . . . . . . . . . . . . . . . 56 Attachment C: Resolution 12 -066 Declaring Hazardous Vegetation (Weeds) to be a Public Nuisance . . . . . . . . . . 60 Attachment D: Resolution 13 -003 Declaring Abatement of a Public Nuisance as to Specified Properties Containing Hazardous Vegetation . . . . . . . . . . . . . . . 66 Allocation of Annual Saratoga Community Event Grant Program Funds Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 72 Attachment A: Summary of Community Event Grant Applications . . . . . . . . . . . . . . . . . . . . . . . . . 75 Attachment B: Community Event Grant Applications . . . . . . 77 Attachment C: History of Community Event Grant Allocations . . . . . . . . . . . . . . . . . . . . . . . . . . 169 1 f� 4 t/,n_V A e n � k� �1 AGENDA REGULAR MEETING SARATOGA CITY COUNCIL WEDNESDAY, MARCH 20, 2013 REGULAR MEETING — 7:00 P.M. — CIVIC THEATER /COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on March 14, 2013) REPORT FROM CLOSED SESSION COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non- Agendized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications. Communications from Boards and Commissions Council Direction to Staff Instruction to Staff regarding actions on current Communications from Boards & Commissions. ANNOUNCEMENTS CEREMONIAL ITEMS None SPECIAL PRESENTATIONS None 2 CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. City Council Meeting Minutes Recommended action: Approve minutes for the Special and Regular City Council Meeting on March 6, 2013. 2. Review of Accounts Payable Check Registers Recommended action: Review and accept check registers for the following accounts payable payment cycles: 3/5/2013 3/12/2013 3. Amendment to an Agreement with CSG Consultants for Building Inspection Services Recommended action: Authorize the City Manager to execute an amendment to the agreement with CSG Consultants for building inspection services. 4. Modifications to Article 15 -50 (Tree Regulations) of the City Code Streamlining the Process of Permitting the Removal of Dead and Fallen Trees Recommended action: Waive the second reading and adopt the ordinance. 5. Resolution in Support of Senate Bill 629 Recommended action: Approve resolution in support of Senate Bill (SB) 629. PUBLIC HEARINGS Applicants /Appellants and their representatives have a total of ten minutes maximum for opening statements. Members of the public may comment on any item for up to three minutes. Applicant /Appellants and their representatives have a total of five minutes maximum for closing statements. Items requested for continuance are subject to Council's approval at the Council meeting 6. Public Hearing on Resolution Ordering Abatement of a Public Nuisance by Removal of Hazardous Vegetation (Weeds) Recommended action: Open the public hearing, listen to public testimony, and close public hearing. Consider any objections to the proposed Order for Abatement of Hazardous Vegetation and sustain or overrule any objections as to specific properties. Adopt the resolution ordering abatement as to specified properties (with modifications if any objections are sustained). 3 OLD BUSINESS None NEW BUSINESS 7. Allocation of Annual Saratoga Community Event Grant Program Funds Recommended action: Review Saratoga Community Event Grant Program applications and determine grant allocations. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Jill Hunter City School Ad Hoc Hakone Foundation Board Hakone Foundation Executive Committee Historical Foundation KSAR Community Access TV Board Village Ad Hoc West Valley Mayors and Managers Association Vice Mayor Emily Lo Hakone Foundation Board Let's Move City Ad Hoc Library Joint Powers Authority Santa Clara Valley Water District Commission Village Ad Hoc West Valley Flood Control & Watershed Advisory Committee Council Member Howard Miller City School Ad Hoc Council Finance Committee Postal Service Liaison Saratoga Ministerial Association Valley Transportation Authority PAC West Valley Solid Waste Management Joint Powers Authority Council Member Manny Cappello Chamber of Commerce County HCD Policy Committee Highway 9 Ad Hoc Let's Move City Ad Hoc Santa Clara County Emergency Council SASCC TEA Ad Hoc Council Member Chuck Page Association of Bay Area Governments Highway 9 Ad Hoc Santa Clara County Cities Association Santa Clara County Cities Association Selection Committee 2 Sister City Liaison TEA Ad Hoc West Valley Sanitation District CITY COUNCIL ITEMS CITY MANAGER'S REPORT ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868 -1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102 - 35.104 ADA Title II) Certificate of Posting of Agenda: I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council for the City of Saratoga was posted on March 14, 2013, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City's website at www.saratoga.ca.us Signed this 14th day of March 2013 at Saratoga, California. Crystal Bothelio, City Clerk 5 NOTE: To view current or previous City Council meetings anytime, go to the City Video Archives at www.saratoga.ca.us -r a -�1 03/20 CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2013 Regular Meeting — Joint Meeting with County Fire 04/03 Regular Meeting — Joint Meeting with Sheriff Office 04/17 Regular Meeting — Joint Meeting with Montalvo Arts 04/22 Special Meeting — Budget Study Session 05101 Regular Meeting — Joint Meeting with Youth Commission 05115 Regular Meeting — Joint Meeting with Mountain Winery 06/05 Regular Meeting — Joint Meeting with Hakone Foundation 06/19 Regular Meeting — Joint Meeting with Saratoga/Monte Sereno Community Foundation 07/03 Regular Meeting — Civic Theater Master Plan Study Session 07/17 RECESS 08/07 RECESS 08/21 Regular Meeting — Joint Meeting with SACSS 09/04 Regular Meeting — Joint Meeting with Parks and Rec /PEBTAC 09/18 Regular Meeting — Joint Meeting with West Valley Board of Trustees 10/02 Regular Meeting — 5:30 p.m. Joint Meeting with Saratoga School Districts 10/16 Regular Meeting — Joint Meeting with Traffic Safety Commission 11/06 Regular Meeting — Joint Meeting with Library Commission and Friends of the Library 11/20 Regular Meeting — Joint Meeting Sister City Committee 12/04 Regular Meeting — Joint Meeting with Assembly Member Paul Fong and Jim Beall 12/18 Regular Meeting — Joint Meeting TBD 0 °t SA tt Yr SARATOGA CITY COUNCIL �LrFOxz�Yi MEETING DATE: March 20, 2013 AGENDA ITEM: DEPARTMENT: City Manager's Office CITY MANAGER: Dave Anderson PREPARED BY: Crystal Bothelio DIRECTOR: Dave Anderson City Clerk SUBJECT: City Council Meeting Minutes RECOMMENDED ACTION: Approve minutes for the Special and Regular City Council Meeting on March 6, 2013. BACKGROUND: The draft minutes for the Special and Regular City Council Meeting on March 6, 2013 is attached to this report for Council review and approval. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: N/A ALTERNATIVE ACTION(S): N/A FOLLOW UP ACTION(S): Retain minutes for legislative history. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City's web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Page 1 of 2 7 Attachment A: Minutes for Special and Regular City Council Meeting on March 6, 2013 Page 2 of 2 MINUTES MARCH 6, 2013 SARATOGA SPECIAL CITY COUNCIL MEETING The City Council adjourned to Closed Session at 5:00 p.m. in the Administrative Conference Room at City Hall at 13777 Fruitvale Avenue. At 5:15 p.m., the City Council held a Study Session on the Capital Improvement Plan Policy. At 6:00 p.m., the Joint Meeting with the Saratoga Chamber of Commerce and Destination Saratoga Committee was called to order. SARATOGA REGULAR CITY COUNCIL MEETING Mayor Hunter called the meeting to order at 7:02 p.m. and invited cast members from the Saratoga Elementary School Honk, Jr. Musical to lead the pledge of allegiance. ROLL CALL PRESENT Council Members Chuck Page, Manny Cappello, Howard Miller, Vice Mayor Emily Lo, Mayor Jill Hunter ABSENT: None ALSO PRESENT: Dave Anderson, City Manager Richard Taylor, City Attorney Crystal Bothelio, City Clerk John Cherbone, Public Works Director Mary Furey, Finance and Administrative Services Director James Lindsay, Community Development Director Michael Taylor, Recreation and Facilities Director Kate Bear, City Arborist REPORT OF CITY CLERK ON POSTING OF AGENDA City Clerk Crystal Bothelio reported that pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on February 28, 2013. REPORT FROM CLOSED SESSION Mayor Hunter stated that there was nothing to report from Closed Session then asked to take the agenda items out of order to hear the special presentation from Saratoga Elementary School on the Honk, Jr. Musical. At this time, cast members of Honk, Jr. Musical performed a song. COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non- Aundized Items None Oral Communications - Council Direction to Staff None 9 Communications from Boards and Commissions Mayor Hunter invited Debra Cummins, Saratoga Chamber of Commerce President, and Peggy Wynne Borgman, Destination Saratoga Committee Chair, to speak on the Joint Meeting with the City Council. Debra Cummins, Saratoga Chamber of Commerce President, provided an overview of some of the information shared with the City Council during the Joint Meeting. She announced the Spring Time Wine Stroll on May 11, 2013 and the annual Car Show on July 21, 2013. Peggy Wynne Borgman, Destination Saratoga Committee Chair, shared an update on Destination Saratoga efforts, including the new public relations firm working with the Committee. Council Direction to Staff None FL101grllNero Ulu ia►YY.y Council Member Miller made an announcement about offerings, including summer camp programs, in the Spring City of Saratoga Recreation Activity Guide. Council Member Cappello announced that there will be a Community Emergency Response Team (CERT) training in Saratoga in April and he encouraged residents to participate in the upcoming CERT academy. Vice Mayor Lo reminded the audience of upcoming Silicon Valley Reads 2013 activities, including a panel discussion on March 10, 2013 at the Tech Museum. Council Member Page shared that the Blossom Festival is coming up on March 23, 2013 from 10:00 a.m. to 3:00 p.m. at the Heritage Orchard. Mayor Hunter announced the St. Paddy's Day Party on March 16 in the Village and the Arbor Day poster contest. She also observed the passing of Saratoga resident Bill Breitenbach. CEREMONIAL ITEMS Proclamation Declaring March 11 to March 15, 2013 as Science Fair Week Recommended action: Read and present proclamation declaring March 11 to March 15, 2013 as Science Fair Week in the City of Saratoga to Veena Jain, Board Member, Santa Clara Valley Science and Engineering Fair Association. Mayor Hunter presented the proclamation declaring March 11 — March 15, 2013 as Science Fair Week to Eesha Khare. 0 10 SPECIAL PRESENTATIONS 2. Presentation by Saratoga Elementary School on the Honk, Jr. Musical Recommended action: Introduce the presentation by the Saratoga Elementary School performers in the musical, Honk, Jr. The cast from Honk, Jr. performed a song for the audience and announced upcoming performances. 3. Presentation on Relay for Life of Saratoga Recommended action: Receive presentation on Relay for Life of Saratoga. Representatives from 2013 Relay for Life of Saratoga, including Event Chair George Mageles, Team Development Chair Brian Babcock, and Survivor Chair Sid Faulkner, gave a presentation on the Relay for Life event in Saratoga. There will be a Community Kick Off Event on March 10, 2013 from 1:00 p.m. to 5:00 p.m. at St. Andrews. The Relay for Life event in Saratoga will be on June 1, 2013 and June 2, 2013. CONSENT CALENDAR 4. City Council Meeting Minutes Recommended action: Approve minutes for the Special and Regular City Council Meeting on February 20, 2013. PAGE /CAPPELLO MOVED TO APPROVE MINUTES FOR THE SPECIAL AND REGULAR CITY COUNCIL MEETING ON FEBRUARY 20, 2013. MOTION PASSED. AYES: PAGE, CAPPELLO, MILLER, LO, HUNTER. NOES: NONE. ABSENT: NONE. ABSTAIN: NONE. 5. Review of Accounts Payable Check Registers Recommended action: Review and accept check registers for the following accounts payable payment cycles: 2/19/2013 2/27/2013 PAGE /CAPPELLO MOVED TO ACCEPT CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 2/19/2013 AND 2/27/2013. MOTION PASSED. AYES: PAGE, CAPPELLO, MILLER, LO, HUNTER. NOES: NONE. ABSENT: NONE. ABSTAIN: NONE. 6. Treasurer's Report for the Month Ended January 31, 2013 Recommended action: Review and accept the Treasurer's Report for the month ended January 31, 2013 11 PAGE /CAPPELLO MOVED TO ACCEPT THE TREASURER'S REPORT FOR THE MONTH ENDED JANUARY 31, 2013. MOTION PASSED. AYES: PAGE, CAPPELLO, MILLER, LO, HUNTER. NOES: NONE. ABSENT: NONE. ABSTAIN: NONE. 7. City of Saratoga Community Garden Plots Rules and Policy Recommended action: Staff recommends that Council accept this report and adopt the updated Community Garden Plots Rules and Policy. PAGE /CAPPELLO MOVED TO ADOPT THE UPDATED COMMUNITY GARDEN PLOTS RULES AND POLICY. MOTION PASSED. AYES: PAGE, CAPPELLO, MILLER, LO, HUNTER. NOES: NONE. ABSENT: NONE. ABSTAIN: NONE. 8. Landscaping & Lighting Assessment District LLA -1; Resolutions Initiating Renewal of the District for FY 13 -14 Recommended action: 1. Move to adopt the resolution describing improvements and directing preparation of the Engineer's Report. 2. Move to adopt the resolution appointing the Attorney's for the District. RESOLUTIONS NO. 13 -008 AND 13 -009 PAGE /CAPPELLO MOVED TO 1)ADOPT THE RESOLUTION DESCRIBING IMPROVEMENTS AND DIRECTING PREPARATION OF THE ENGINEER'S REPORT; AND 2) ADOPT THE RESOLUTION APPOINTING THE ATTORNEY'S FOR THE DISTRICT. MOTION PASSED. AYES: PAGE, CAPPELLO, MILLER, LO, HUNTER. NOES: NONE. ABSENT: NONE. ABSTAIN: NONE. PUBLIC HEARINGS 9. Modifications to Article 15 -50 (Tree Regulations) of the City Code Streamlining the Process of Permitting the Removal of Dead and Fallen Trees Recommended action: Conduct a public hearing. Introduce and waive the first reading of the ordinance making changes to Article 15 -50 (Tree Regulations) of the City Code. City Arborist Kate Bear presented the staff report on the item. Mayor Hunter invited public comment on the item. No one requested to speak. il 12 MILLER/PAGE MOVED TO INTRODUCE AND WAIVE THE FIRST READING OF THE ORDINANCE MAKING CHANGES TO ARTICLE 15 -50 (TREE REGULATIONS) AND: - ADD THE FOLLOWING LANGUAGE TO CHARACTERISTICS OF A DEAD TREE UNDER 15- 50.020(i), "HAS A HIGH LIKELIHOOD OF IMMINENT DEATH IN THE OPINION OF THE CITY ARBORIST"; - ADD THE FOLLOWING LANGUAGE TO 15- 50.080(d), "IN THE CASE OF AN APPLICATION FOR, OR A PROJECT INVOLVING ENCROACHMENT ON ONE OR MORE PROTECTED TREES, THE APPLICANT SHALL POST A SECURITY DEPOSIT WITH THE CITY IN AN AMOUNT EQUAL TO TWENTY FIVE TO ONE HUNDRED PERCENT OF THE ISA VALUATION OF THE TREES INVOLVED AT THE DISCRETION OF THE APPROVING AUTHORITY; PROVIDED, HOWEVER, THAT ANY PROJECT INVOLVING MULTIPLE STRUCTURES OR A MULTI - FAMILY STRUCTURE SHALL POST A SECURITY DEPOSIT WITH THE CITY IN AN AMOUNT EQUAL TO ONE HUNDRED PERCENT OF THE ISA VALUATION OF THE TREES INVOLVED "; AND - DIRECT THE STAFF TO INCLUDE IN THE MISCELLANEOUS CODE AMENDMENTS AN UPDATE THAT ALLOWS REMOVAL OF TREES TO FACILITATE EFFICIENT OPERATION OF SOLAR PANELS AFTER INSTALLATION AND REQUIRES THAT REMOVED TREES ARE REPLACED. MOTION PASSED. AYES: PAGE, CAPPELLO, MILLER, LO. NOES: HUNTER. ABSENT: NONE. ABSTAIN: NONE. OLD BUSINESS None NEW BUSINESS 10. Adoption of a Resolution of Intention to Abandon and Sell Unused City Property Located Near Gardiner Park Between 18929 and 18947 Harleigh Drive Recommended action: (1) Adopt a resolution of intention (Attachment 1) to abandon and sell unused City Property located near Gardiner Park between 18929 and 18947 Harleigh Drive, setting a hearing date of April 17, 2013, and directing staff to prepare bid procedures and a form purchase and sale agreement and; (2) direct staff regarding the budget allocation for proceeds from the sale. City Attorney Richard Taylor presented the staff report on the item. Mayor Hunter invited public comment on the item. No one requested to speak. RESOLUTION NO. 13 -010 5 13 PAGE /CAPPELLO MOVED TO 1) ADOPT A RESOLUTION OF INTENTION (ATTACHMENT 1) TO ABANDON AND SELL UNUSED CITY PROPERTY LOCATED NEAR GARDINER PARK BETWEEN 18929 AND 18947 HARLEIGH DRIVE, SETTING A HEARING DATE OF APRIL 17, 2013, AND DIRECTING STAFF TO PREPARE BID PROCEDURES AND A FORM PURCHASE AND SALE AGREEMENT AND; 2) DIRECT STAFF TO APPLY PROCEEDS FROM THE SALE TOWARDS THE PARK AND TRAILS FUND IN THE CAPITAL IMPROVEMENT BUDGET TO BE ALLOCATED BY THE COUNCIL AND TO STRUCTURE THE BID PROCEDURES TO PROVIDE FOR SUCCESSIVE ROUNDS OF BIDDING UNTIL NO PARTICIPANT IS WILLING TO BID FURTHER. MOTION PASSED. AYES: PAGE, CAPPELLO, MILLER, LO, HUNTER. NOES: NONE. ABSENT: NONE. ABSTAIN: NONE. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Jill Hunter Hakone Foundation Board - during the last meeting, the Board discussed the Lunar Chinese New Year event. Additionally, the gift shop and visitor center were discussed. Historical Foundation — the Historical Foundation is working hard on the Blossom Festival. Foundation President Annette Stransky has put a lot of work into the event. KSAR Community Access TV Board — the next Board meeting is the week of March 11, 2013. West Valley Mayors and Managers Association — Erin Cooke from the City of Cupertino presented at the last meeting. Vice Mayor Emily Lo Library Joint Powers Authority — renewal of the Library District parcel tax was discussed at the last meeting. Santa Clara Valley Water District Commission — at the last meeting, the Commission discussed opportunities to increase the operations and effectiveness of advisory committees and committee member engagement. Council Member Howard Miller Council Finance Committee — the Finance Committee has been working on development of a process to add new projects to the Capital Improvement Plan and the next meeting of the Finance Committee is on Friday, March 8, 2013. Saratoga Ministerial Association — during the monthly meeting, the group discussed the retirement of Rabbi Daniel Pressman from Congregation Beth David in 2014. West Valley Solid Waste Management Joint Powers Authority — the Authority is in the process of both recruiting an executive director and negotiating a contract extension with the current waste hauler. Public outreach about potential service changes is expected to start in May. Council Member Manny Cappello County HCD Policy Committee — at the last meeting, funding recommendations on CDBG allocations were made to the Santa Clara County Board of Supervisors. A grant of $15,000 for SASCC was recommended. 6 14 SASCC— the SASCC fundraiser, "A Night in Tuscany," is sold out. However, tickets may still be available for purchase at the door. Council Member Chuck Page Association of Bay Area Governments — the City of Saratoga Regional Housing Needs Allocation (RHNA) will be reviewed at an ABAG hearing on April 1, 2013. Sister City Liaison — at the last meeting, plans for a trip to San Francisco and Pasadena were discussed. TEA Ad Hoc — a conference call is scheduled for March 7, 2013. CITY COUNCIL ITEMS Council Member Page requested that staff review PDF forms on the City's website and make sure they function properly. CITY MANAGER'S REPORT None ADJOURNMENT Page/Miller moved to adjourn the meeting at 9:25 p.m. MOTION PASSED. AYES: PAGE, CAPPELLO, MILLER, LO, HUNTER. NOES: NONE. ABSENT: NONE. ABSTAIN: NONE. Minutes respectfully submitted: Crystal Bothelio, City Clerk 7 15 MEETING DATE DEPARTMENT: PREPARED BY: SARATOGA CITY COUNCIL March 20, 2013 Finance & Administrative Services Gina Fitch SUBJECT: Review of Accounts Payable Check Registers RECOMMENDED ACTION: Review and accept check registers for the following accounts payable payment cycles: 3/5/2013 3/12/2013 REPORT SUMMARY: AGENDA ITEM: CITY MANAGER: DEPT. DIRECTOR: Dave Anderson Mary Furey Attached are Check Registers for: Type of Checks Date Starting Check # Ending Check # Total Checks Amount Checks Released Prior Check Register Date Ending Check # Accounts Payable 3/5/13 122271 122300 30 56,793.42 03/05/13 2/27/13 122270 Accounts Payable 3/12/13 122301 122365 65 177,831.63 03/12/13 1 3/5/13 122300 Accounts Payable checks issued for $20,000 or greater: Date Check # Issued to Fund Dept. Purpose Amount 03/12/13 122320 lGeorge Bianchi Construction CIP Streets Project PW Concrete Curbs City Hall 28,771.00 03/12/13 122343 1 Matt Novakovich General PW Heritage Orchard Maint. 41,639.41 Accounts Payable checks voided during this time period: AP Date Check # Issued to Reason Status Amount 12/18/12 121836 Jimiann Wong Lost Check Reissue 165.00 03/12/13 122343 Matt Novakovich Revised Invoice To be reissued 41,639.41 16 Cash reductions by fund: Fund # Fund Description 03/05/13 03/12/13 Total 111 General Fund 44,577.11 105,708.13 150,285.24 231 Village Lighting 20.36 265.01 285.37 232 Azule Lighting 242.27 242.27 233 Sarahills Lighting 254.34 254.34 241 Arroyo de Saratoga Landscape 68.00 68.00 242 Bonnet Way Landscape 85.00 85.00 243 Carnelian Glen 68.00 68.00 244 Cunningham/Glasgow Landscape 135.00 135.00 245 Fredericksburg Landscape 102.00 102.00 246 Greenbriar Landscape 11830.31 1,830.31 247 Kerwin Ranch Landscape 270.00 270.00 248 Leutar Court Landscape 75.00 75.00 249 Manor Drive Landscape 130.00 130.00 251 McCartysville Landscape 269.74 269.74 252 Prides Crossing Landscape 1,056.24 1,056.24 253 Saratoga Legends Landscape 165.00 165.00 254 Sunland Park Landscape 260.00 260.00 255 Tricia Woods Landscape 43.86 43.86 271 Beauchamps Landscape 111.72 111.72 272 Bellgrove Landscape 2,074.03 2,074.03 273 Gateway Landscape 22.68 102.00 124.68 274 Horseshoe Landscape /Lighting 1,171.36 1,171.36 275 Quito Lighting 1,202.37 1,202.37 276 Tollgate LLD 110.24 110.24 277 Village Commercial Landscape 16.17 16.17 278 Brookglen L &L 50.00 50.00 311 Library GO Bond Debt Service - 41 1 CIP Street Projects 31,914.59 31,914.59 412 CIP Park & Trail Projects - 413 CIP Facility Projects 5,066.54 10,338.17 15,404.71 414 CIP Admin Projects - 421 Tree Fund - 431 Grant Fund - CIP Streets 3,242.34 3,242.34 412 Grant Fund - Parks & Trails - 433 Grant Fund - Facilities 258.24 258.24 434 Grant Fund - Admin Projects 182.28 182.28 481 Gas Tax Fund - 611 Liability/Risk Mgt (165.00) (165.00) 612 Workers' Comp 875.00 875.00 621 Office Support 3,088.34 3,088.34 622 IT Services 1,147.51 1,147.51 623 Vehicle & Equipment Maint 3,452.79 5,233.84 8,686.63 624 Building Maintenance 2,330.49 7,173.98 9,504.47 631 Vehicle & Equipment Replacement - 632 IT Equipment Replacement - TOTALI 56,793.42 1 177,831.63 - 234,625.05 FOLLOW UP ACTION: N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and included in the packet made available on the City's website in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Check Registers in the 'A/P Checks By Period and Year' report format 17 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 03/05/2013 CITY OF SARATOGA ACCTPA21 TIME: 11:58:44 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date= '20130305 00:00:00.000' ACCOUNTING PERIOD: 9/13 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT 11111 122271 03/05/13 234 11111 122271 03/05/13 234 11111 122271 03/05/13 234 11111 122271 03/05/13 234 11111 122271 03/05/13 234 TOTAL CHECK 2775302 BIG BASIN WAY 11111 122272 03/05/13 1013 11111 122272 03/05/13 1013 11111 122272 03/05/13 1013 11111 122272 03/05/13 1013 11111 122272 03/05/13 1013 TOTAL CHECK ADOBE ILLUSTRATOR CSG 11111 122273 03/05/13 909 11111 122274 03/05/13 1060 11111 122275 03/05/13 341 11111 122276 03/05/13 390 11111 122276 03/05/13 390 TOTAL CHECK 0.00 155.08 11111 122277 03/05/13 416 11111 122278 03/05/13 421 11111 122279 03/05/13 423 11111 122280 03/05/13 454 11111 122280 03/05/13 454 11111 122280 03/05/13 454 11111 122280 03/05/13 454 11111 122280 03/05/13 454 11111 122280 03/05/13 454 11111 122280 03/05/13 454 11111 122280 03/05/13 454 11111 122280 03/05/13 454 11111 122280 03/05/13 454 11111 122280 03/05/13 454 TOTAL CHECK 11111 122281 03/05/13 14 11111 122281 03/05/13 14 11111 122281 03/05/13 14 TOTAL CHECK 11111 122282 03/05/13 19 11111 122283 03/05/13 24 11111 122283 03/05/13 24 - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT ----- DESCRIPTION - - - -- A T & T 6246202 SUPERTRUNK • T & T 1115301 EL QUITO IRRIG MODEM • T & T 1115301 TITUS /PROSPECT MEDIAN • T & T 1115301 HISTORICAL PARK • T & T 2775302 BIG BASIN WAY CAL SPORTS CLUB 1116101 INSTRUCTOR- ARCHERY CAL SPORTS CLUB 1116101 INSTRUCTOR- ARCHERY CAL SPORTS CLUB 1116101 INSTRUCTOR- ARCHERY CAL SPORTS CLUB 1116101 INSTRUCTOR- FENCING CAL SPORTS CLUB 1116101 INSTRUCTOR- FENCING COMPUCOM SYSTEMS INC 1115102 ADOBE ILLUSTRATOR CSG CONSULTANTS INC. 111 ASSIST WITH BLDG SVCS DU -ALL SAFETY, LLC 6128501 WELLNESS TRAINING ELECTRICAL DISTRIBUTORS 4139351 -001 ELECTRICAL SUPPLIES ELECTRICAL DISTRIBUTORS 4139351 -001 DISCOUNT TAKEN EVANS WEST VALLEY SPRAY 1115301 EWING IRRIGATION 1115301 FEHR & PEERS 1115101 GACHINA LANDSCAPE MANAGE 1115301 GACHINA LANDSCAPE MANAGE 1115301 GACHINA LANDSCAPE MANAGE 1115301 GACHINA LANDSCAPE MANAGE 1115301 GACHINA LANDSCAPE MANAGE 1115301 GACHINA LANDSCAPE MANAGE 1115301 GACHINA LANDSCAPE MANAGE 1115301 GACHINA LANDSCAPE MANAGE 1115301 GACHINA LANDSCAPE MANAGE 1115301 GACHINA LANDSCAPE MANAGE 1115301 GACHINA LANDSCAPE MANAGE 1115301 HYDROTEC IRRIGATION EQUI 1115301 HYDROTEC IRRIGATION EQUI 1115301 HYDROTEC IRRIGATION EQUI 1115301 IAN GEDDES TREE CARE, IN 1115301 ICE CENTER OF CUPERTINO 1116101 ICE CENTER OF CUPERTINO 1116101 ffil BLUE GRASS- CONGRESS IRRIGATION SUPPLIES PROF SRVCS 12/29 -1/25 GROUNDCOVER @WILDWOOD GROUNDCOVER @FOURTH FALL COLOR @GATEWAY FALL COLOR @BLANEY LANDSCAPE @LIBRARY FALL COLOR @FRUITVALE FALL COLOR @BLANEY PLANTS @PROSPECT LNDSCP @SPRING BLOSSOM LANDSCAPE @VIA REAL SUMMER COLOR @BLANEY RPR BROKEN MAINLINE REPLACE VALVE @4TH ST RPR BACKFLOW @ BLANEY PRUNE ACACIAS INSTRUCTOR -ICE SKATE INSTRUCTOR -ICE SKATE SALES TAX AMOUNT 0.00 408.96 0.00 15.91 0.00 16.17 0.00 16.17 0.00 16.17 0.00 473.38 0.00 83.30 0.00 249.90 0.00 249.90 0.00 83.30 0.00 83.30 0.00 749.70 0.00 514.00 0.00 10,797.92 0.00 875.00 0.00 605.55 0.00 -4.01 0.00 601.54 0.00 2,350.00 0.00 144.85 0.00 3,273.19 0.00 930.44 0.00 994.03 0.00 840.00 0.00 640.00 0.00 2,321.44 0.00 600.00 0.00 840.00 0.00 912.71 0.00 936.12 0.00 253.72 0.00 364.20 0.00 9,632.66 0.00 96.80 0.00 321.45 0.00 155.08 0.00 573.33 0.00 2,007.50 0.00 486.00 0.00 270.00 SUNGARD PUBLIC SECTOR PAGE NUMBER: 2 DATE: 03/05/2013 CITY OF SARATOGA ACCTPA21 TIME: 11:58:44 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date= '20130305 00:00:00.000' ACCOUNTING PERIOD: 9/13 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT - - - - -- TOTAL CHECK 11111 122284 03/05/13 1094 11111 122285 03/05/13 1078 11111 122286 03/05/13 100 11111 122287 03/05/13 1109 11111 122288 03/05/13 499 11111 122289 03/05/13 145 11111 122289 03/05/13 145 11111 122289 03/05/13 145 TOTAL CHECK 0.00 95.22 11111 122290 03/05/13 173 11111 122290 03/05/13 173 11111 122290 03/05/13 173 11111 122290 03/05/13 173 11111 122290 03/05/13 173 11111 122290 03/05/13 173 TOTAL CHECK 0.00 242.90 11111 122291 03/05/13 974 11111 122292 03/05/13 693 11111 122293 03/05/13 1 11111 122294 03/05/13 729 11111 122294 03/05/13 729 11111 122294 03/05/13 729 11111 122294 03/05/13 729 11111 122294 03/05/13 729 11111 122294 03/05/13 729 11111 122294 03/05/13 729 11111 122294 03/05/13 729 11111 122294 03/05/13 729 11111 122294 03/05/13 729 TOTAL CHECK 11111 122295 03/05/13 136 11111 122296 03/05/13 162 11111 122296 03/05/13 162 11111 122296 03/05/13 162 11111 122296 03/05/13 162 TOTAL CHECK 11111 122297 03/05/13 277 - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT JCB SACRAMENTO 6235202 JUST LEAKS, INC. 6246202 KSAR 1118301 LAURY ROBIROSA 1116101 CARPENTERS LOCAL 2236 (M 111 OFFICE DEPOT INC. 1113301 OFFICE DEPOT INC. 1118101 OFFICE DEPOT INC. 1115101 - - - -- DESCRIPTION SMALL TOOLS SENIOR CTR LEAK REPAIR 4 BROADCASTS 2/13 INSTRUCTOR - BOLLYWOOD DED:3000 DUES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES PACIFIC GAS & ELECTRIC 6246202 BUILDINGS PACIFIC GAS & ELECTRIC 1115301 PARKS /OPEN SPACE PACIFIC GAS & ELECTRIC 2315302 VILLAGE LIGHTING PACIFIC GAS & ELECTRIC 2735302 GATEWAY SERVICE PACIFIC GAS & ELECTRIC 1115201 MONTE VISTA DRIVE PACIFIC GAS & ELECTRIC 6235202 NATURAL GAS VEHICLE PATRICIA L. DAWIDOWICZ -K 1116101 PREMIER WEST INTERIORS, 4139321 -006 SANTA CLARA COUNTY 1114101 SARATOGA SCHOOL OF DANCE 1116101 SARATOGA SCHOOL OF DANCE 1116101 SARATOGA SCHOOL OF DANCE 1116101 SARATOGA SCHOOL OF DANCE 1116101 SARATOGA SCHOOL OF DANCE 1116101 SARATOGA SCHOOL OF DANCE 1116101 SARATOGA SCHOOL OF DANCE 1116101 SARATOGA SCHOOL OF DANCE 1116101 SARATOGA SCHOOL OF DANCE 1116101 SARATOGA SCHOOL OF DANCE 1116101 SCOTTY'S AUTOMOTIVE 6235202 SILICON VALLEY COMM NEWS 1114101 SILICON VALLEY COMM NEWS 1112201 SILICON VALLEY COMM NEWS 4349451 -001 SILICON VALLEY COMM NEWS 1112201 T.A.K.'S EQUIPMENT SALES 6235202 19 INSTRUCTOR -BELLY DANC PLANNING CONE ROOM D00 HOMELESS CENSUS COUNT INSTRUCTOR -DANCE INSTRUCTOR -DANCE INSTRUCTOR -DANCE INSTRUCTOR -DANCE INSTRUCTOR -DANCE INSTRUCTOR -DANCE INSTRUCTOR -DANCE INSTRUCTOR -DANCE INSTRUCTOR -DANCE INSTRUCTOR -DANCE MAINTENANCE VEH #108 LEGAL LINER 4750412 LEGAL LINER 4717909 LEGAL LINER 4732877 LEGAL LINER 4717912 SERVICE EQUIPMENT SALES TAX AMOUNT 0.00 756.00 0.00 147.81 0.00 1,655.00 0.00 2,600.00 0.00 79.00 0.00 330.00 0.00 132.13 0.00 77.22 0.00 78.23 0.00 287.58 0.00 266.53 0.00 10.52 0.00 20.36 0.00 22.68 0.00 10.85 0.00 14.56 0.00 345.50 0.00 98.50 0.00 4,465.00 0.00 1,781.40 0.00 95.91 0.00 95.22 0.00 479.55 0.00 479.55 0.00 267.03 0.00 1,055.01 0.00 191.82 0.00 623.42 0.00 178.02 0.00 72.50 0.00 3,538.03 0.00 94.13 0.00 160.89 0.00 1,025.00 0.00 182.28 0.00 242.90 0.00 1,611.07 0.00 2,616.99 SUNGARD PUBLIC SECTOR PAGE NUMBER: 3 DATE: 03/05/2013 CITY OF SARATOGA ACCTPA21 TIME: 11:58:44 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date= '20130305 00:00:00.000' ACCOUNTING PERIOD: 9/13 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT - - - - -- 11111 122298 03/05/13 402 11111 122298 03/05/13 402 11111 122298 03/05/13 402 11111 122298 03/05/13 402 11111 122298 03/05/13 402 11111 122298 03/05/13 402 11111 122298 03/05/13 402 11111 122298 03/05/13 402 11111 122298 03/05/13 402 TOTAL CHECK 11111 122299 03/05/13 544 11111 122300 03/05/13 441 11111 122300 03/05/13 441 11111 122300 03/05/13 441 11111 122300 03/05/13 441 11111 122300 03/05/13 441 11111 122300 03/05/13 441 11111 122300 03/05/13 441 TOTAL CHECK TOTAL CASH ACCOUNT TOTAL FUND TOTAL REPORT - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT VISTA LANDSCAPE & MAINTE 2425302 VISTA LANDSCAPE & MAINTE 1115301 VISTA LANDSCAPE & MAINTE 2535302 VISTA LANDSCAPE & MAINTE 1115301 VISTA LANDSCAPE & MAINTE 1115301 VISTA LANDSCAPE & MAINTE 1115301 VISTA LANDSCAPE & MAINTE 1115301 VISTA LANDSCAPE & MAINTE 1115301 VISTA LANDSCAPE & MAINTE 1115301 WHEEL WORKS 6235202 WHITLINGER, JOHN 1116101 WHITLINGER, JOHN 1116101 WHITLINGER, JOHN 1116101 WHITLINGER, JOHN 1116101 WHITLINGER, JOHN 1116101 WHITLINGER, JOHN 1116101 WHITLINGER, JOHN 1116101 20 - - - -- DESCRIPTION JAN BONNET WAY JAN DWNTWN GARB CANS JAN LEGENDS LLA JAN FOOTHILL PARK JAN HISTORICAL PARK JAN CIVIC CENTER JAN PROSPECT CENTER JAN RAVENWOOD PARK JAN EL QUITO PARK MAINTENANCE VEH #108 INSTRUCTOR- TENNIS INSTRUCTOR- TENNIS INSTRUCTOR- TENNIS INSTRUCTOR- TENNIS INSTRUCTOR- TENNIS INSTRUCTOR - TENNIS INSTRUCTOR- TENNIS SALES TAX AMOUNT 0.00 85.00 0.00 85.00 0.00 165.00 0.00 108.00 0.00 175.00 0.00 755.00 0.00 433.00 0.00 85.00 0.00 162.00 0.00 2,053.00 0.00 579.30 0.00 96.72 0.00 324.88 0.00 193.44 0.00 96.72 0.00 373.24 0.00 386.88 0.00 290.16 0.00 1,762.04 0.00 56,793.42 0.00 56,793.42 0.00 56,793.42 SUNGARD PUBLIC SECTOR PAGE NUMBER: 1 DATE: 03/12/2013 CITY OF SARATOGA ACCTPA21 TIME: 13:26:09 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date= '20130312 00:00:00.000' ACCOUNTING PERIOD: 9/13 - - - -- VENDOR - - -- --- - - - - -- FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT - - - - -- 11111 122301 03/12/13 3 11111 122302 03/12/13 17 11111 122302 03/12/13 17 TOTAL CHECK BLAZE CONE CO 1111201 11111 122303 03/12/13 35 11111 122304 03/12/13 521 11111 122305 03/12/13 348 11111 122305 03/12/13 348 11111 122305 03/12/13 348 TOTAL CHECK CIENEGA LANDSCAPING 2465302 11111 122306 03/12/13 90 11111 122307 03/12/13 176 11111 122307 03/12/13 176 11111 122307 03/12/13 176 11111 122307 03/12/13 176 11111 122307 03/12/13 176 11111 122307 03/12/13 176 11111 122307 03/12/13 176 TOTAL CHECK 11111 122308 03/12/13 229 11111 122309 03/12/13 930 11111 122310 03/12/13 235 11111 122311 03/12/13 991 11111 122312 03/12/13 589 11111 122313 03/12/13 206 11111 122313 03/12/13 206 TOTAL CHECK 11111 122314 03/12/13 564 11111 122315 03/12/13 1 11111 122316 03/12/13 651 11111 122316 03/12/13 651 11111 122316 03/12/13 651 11111 122316 03/12/13 651 11111 122316 03/12/13 651 11111 122316 03/12/13 651 11111 122316 03/12/13 651 TOTAL CHECK - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT ----- DESCRIPTION - - - -- A & M MOTOR SUPPLY 6235202 AUTO SUPPLIES AAA FIRE PROTECTION SERV 6246202 FIRE SYSTEM SERVICE AAA FIRE PROTECTION SERV 6246202 FIRE SYSTEM SERVICE ACCENT GRAPHICS 6213102 ENVELOPES ALLIED LOCK & SAFE INC 6246202 FACILITIES SUPPLIES BLAZE CONE CO 1115201 STREETS TOOLS BLAZE CONE CO 1111201 TRAFFIC COM SUPPLIES BLAZE CONE CO 1112201 OFFICE SUPPLIES CALSENSE 1115301 LOCAL RADIO RPLCMNT CIENEGA LANDSCAPING 1115301 FEB KEVIN MORAN PARK CIENEGA LANDSCAPING 1115301 FEB CONGRESS SPRINGS CIENEGA LANDSCAPING 1115301 FEB AZULE PARK CIENEGA LANDSCAPING 2755302 FEB QUITO LLA CIENEGA LANDSCAPING 2785302 FEB BROOKGLEN CIENEGA LANDSCAPING 2465302 FEB GREENBRIAR AZULE CIENEGA LANDSCAPING 2465302 FEB GREENBRIARSEAGULL COAST OIL COMPANY LLC 6235202 COLE SUPPLY COMPANY, INC 1115301 COMCAST 6223201 COMCAST 6223201 CPO LTD 6213102 DAVID J. POWERS & ASSOC 4119152 -002 DAVID J. POWERS & ASSOC 4319152 -002 DE LAGE LANDEN PUBLIC FI 6213102 DEPARTMENT OF REVENUE 1117101 ELLA CHEKHANOVSKAYA 1116101 ELLA CHEKHANOVSKAYA 1116101 ELLA CHEKHANOVSKAYA 1116101 ELLA CHEKHANOVSKAYA 1116101 ELLA CHEKHANOVSKAYA 1116101 ELLA CHEKHANOVSKAYA 1116101 ELLA CHEKHANOVSKAYA 1116101 21 UNLEADED FUEL BATHROOM SUPPLIES MNTHLY SRVC 2/26 -3/25 MNTHLY SRVC 2/19 -3/18 MTHLY SVC 12/22 -1/21 QUITO RD BRIDGES PROJE QUITO RD BRIDGES PROJE COPIER LEASE PARKING CIT 2/13 INSTRUCTOR- GYMNASTICS INSTRUCTOR- GYMNASTICS INSTRUCTOR- GYMNASTICS INSTRUCTOR- GYMNASTICS INSTRUCTOR - GYMNASTICS INSTRUCTOR- GYMNASTICS INSTRUCTOR- GYMNASTICS SALES TAX AMOUNT 0.00 24.21 0.00 197.26 0.00 340.68 0.00 537.94 0.00 449.00 0.00 53.07 0.00 100.00 0.00 100.00 0.00 140.88 0.00 340.88 0.00 414.23 0.00 275.00 0.00 400.00 0.00 395.00 0.00 75.00 0.00 50.00 0.00 135.00 0.00 95.00 0.00 1,425.00 0.00 3,744.85 0.00 687.82 0.00 112.55 0.00 34.72 0.00 1,097.08 0.00 135.59 0.00 542.34 0.00 677.93 0.00 1,413.00 0.00 125.00 0.00 348.25 0.00 404.24 0.00 163.21 0.00 170.21 0.00 290.31 0.00 365.40 0.00 318.50 0.00 2,060.12 SUNGARD PUBLIC SECTOR PAGE NUMBER: DATE: 03/12/2013 CITY OF SARATOGA ACCTPA21 TIME: 13:26:09 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date= '20130312 00:00:00.000' ACCOUNTING PERIOD: 9/13 2 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT -------- - - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT - - - -- DESCRIPTION - - - - -- SALES TAX AMOUNT 11111 122317 03/12/13 419 EVENT SERVICES 1115301 PROSPECT PORTA -POTTY 0.00 303.45 11111 122318 03/12/13 454 GACHINA LANDSCAPE MANAGE 1115301 CSP BASEBALL FENCES 0.00 2,150.00 11111 122318 03/12/13 454 GACHINA LANDSCAPE MANAGE 2465302 LANDSCAPE COX /SEAGULL 0.00 1,600.31 11111 122318 03/12/13 454 GACHINA LANDSCAPE MANAGE 1115301 CLEAN UP WESTBROOK 0.00 1,123.07 11111 122318 03/12/13 454 GACHINA LANDSCAPE MANAGE 1115301 2/13 BEAUCHAMPS MAINT 0.00 188.00 11111 122318 03/12/13 454 GACHINA LANDSCAPE MANAGE 1115301 FEB MEDIANS 0.00 3,587.00 11111 122318 03/12/13 454 GACHINA LANDSCAPE MANAGE 1115301 FEB LIBRARY 0.00 464.00 11111 122318 03/12/13 454 GACHINA LANDSCAPE MANAGE 2435302 FEB CARNEILIAN GLEN 0.00 68.00 11111 122318 03/12/13 454 GACHINA LANDSCAPE MANAGE 2445302 FEBCUNNINGHAM /GLASGOW 0.00 135.00 11111 122318 03/12/13 454 GACHINA LANDSCAPE MANAGE 2455302 FEB FREDRICKSBURG 0.00 102.00 11111 122318 03/12/13 454 GACHINA LANDSCAPE MANAGE 2735302 FEB GATEWAY 0.00 102.00 11111 122318 03/12/13 454 GACHINA LANDSCAPE MANAGE 2475302 FEB KERWIN 0.00 270.00 11111 122318 03/12/13 454 GACHINA LANDSCAPE MANAGE 1115301 FEB DWNTWN NEWSPAPERS 0.00 68.00 11111 122318 03/12/13 454 GACHINA LANDSCAPE MANAGE 2525302 FEB PRIDES CROSSING 0.00 405.00 11111 122318 03/12/13 454 GACHINA LANDSCAPE MANAGE 2555302 FEB TRICIA WOODS 0.00 34.00 11111 122318 03/12/13 454 GACHINA LANDSCAPE MANAGE 2715302 FEB BEAUCHAMPS 0.00 68.00 11111 122318 03/12/13 454 GACHINA LANDSCAPE MANAGE 1115301 FEB DOWNTOWN 0.00 126.00 11111 122318 03/12/13 454 GACHINA LANDSCAPE MANAGE 2765302 FEB TOLLGATE 0.00 80.00 11111 122318 03/12/13 454 GACHINA LANDSCAPE MANAGE 2485302 FEB LEUTAR CT 0.00 75.00 11111 122318 03/12/13 454 GACHINA LANDSCAPE MANAGE 2415302 FEB ARROYO DE SARA 0.00 68.00 TOTAL CHECK 0.00 10,713.38 11111 122319 03/12/13 455 GARDENLAND POWER EQUIPME 1115301 PARKS SUPPLIES 0.00 54.37 11111 122320 03/12/13 458 GEORGE BIANCHI CONSTRUCT 4119111 -001 CIVIC PRKNG LOT RENOV 0.00 28,771.00 11111 122321 03/12/13 14 HYDROTEC IRRIGATION EQUI 4139351 -001 SARATOGA PROSPECT CENT 0.00 1,177.00 11111 122321 03/12/13 14 HYDROTEC IRRIGATION EQUI 2525302 RPLCE VALVES PRIDES 0.00 627.03 11111 122321 03/12/13 14 HYDROTEC IRRIGATION EQUI 1115301 TESTED VALVES BLANEY 0.00 73.00 11111 122321 03/12/13 14 HYDROTEC IRRIGATION EQUI 4139351 -001 SARATOGA PROSPECT CENT 0.00 8,583.67 TOTAL CHECK 0.00 10,460.70 11111 122322 03/12/13 19 IAN GEDDES TREE CARE, IN 1115301 GRIND STUMP WILDWOOD 0.00 220.00 11111 122322 03/12/13 19 IAN GEDDES TREE CARE, IN 1115301 CLEAN UP BROOKGLEN 0.00 1,980.00 TOTAL CHECK 0.00 2,200.00 11111 122323 03/12/13 63 INTERSTATE TRAFFIC CONTR 4119111 -002 STREETS SUPPLIES 0.00 1,237.15 11111 122323 03/12/13 63 INTERSTATE TRAFFIC CONTR 4119111 -002 STREETS SUPPLIES 0.00 65.18 TOTAL CHECK 0.00 1,302.33 11111 122324 03/12/13 500 JAMIE CHAN 1116101 REFUND CLS CANCELLED 0.00 99.00 11111 122325 03/12/13 1103 JIMIANN WONG 1116101 INSTRUCTOR -YOGA 0.00 76.50 11111 122325 03/12/13 1103 JIMIANN WONG 1116101 INSTRUCTOR -YOGA 0.00 115.50 11111 122325 03/12/13 1103 JIMIANN WONG 1116101 RPLC CHK 12183 0.00 165.00 TOTAL CHECK 0.00 357.00 11111 122326 03/12/13 917 JOSON FENCE 1115301 FENCE REPAIR 0.00 1,253.00 11111 122327 03/12/13 118 JUST FOR KICKS 1116101 INSTRUCTOR- SOCCER 0.00 189.00 22 2 SUNGARD PUBLIC SECTOR PAGE NUMBER: 3 DATE: 03/12/2013 CITY OF SARATOGA ACCTPA21 TIME: 13:26:09 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date= '20130312 00:00:00.000' ACCOUNTING PERIOD: 9/13 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT - - - - -- 11111 122327 03/12/13 118 11111 122327 03/12/13 118 11111 122327 03/12/13 118 11111 122327 03/12/13 118 TOTAL CHECK 1116101 INSTRUCTOR- SOCCER 11111 122328 03/12/13 567 11111 122329 03/12/13 500 11111 122330 03/12/13 159 11111 122330 03/12/13 159 11111 122330 03/12/13 159 TOTAL CHECK 0.00 130.00 11111 122331 03/12/13 624 11111 122331 03/12/13 624 TOTAL CHECK 0.00 129.26 11111 122332 03/12/13 171 11111 122333 03/12/13 178 11111 122334 03/12/13 194 11111 122335 03/12/13 500 11111 122336 03/12/13 221 11111 122336 03/12/13 221 11111 122336 03/12/13 221 11111 122336 03/12/13 221 11111 122336 03/12/13 221 11111 122336 03/12/13 221 TOTAL CHECK 11111 122337 03/12/13 996 11111 122338 03/12/13 1131 11111 122339 03/12/13 731 11111 122340 03/12/13 1075 11111 122340 03/12/13 1075 TOTAL CHECK 11111 122341 03/12/13 1011 11111 122341 03/12/13 1011 TOTAL CHECK 11111 122342 03/12/13 135 11111 122343 03/12/13 139 - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT -----DESCRIPTION - JUST FOR KICKS 1116101 INSTRUCTOR- SOCCER JUST FOR KICKS 1116101 INSTRUCTOR- SOCCER JUST FOR KICKS 1116101 INSTRUCTOR- SOCCER JUST FOR KICKS 1116101 INSTRUCTOR- SOCCER KANEN TOURS 1116101 EXCURSION 3/17/13 KELLY BERMAN 111 REFUND FACILITY KUHN, BRIAN 1116101 INSTRUCTOR - KARATE KUHN, BRIAN 1116101 INSTRUCTOR- KARATE KUHN, BRIAN 1116101 INSTRUCTOR- KARATE LABOR CONSULTANTS OF CA 4119122 -001 LABOR CONSULTANTS OF CA 4319122 -001 LABOSSIERE, MONICA 1113301 LEAGUE OF CALIFORNIA CIT 4119111 -001 LIEBERT, CASSIDY WHITMOR 1113301 LILAC KIBEL 111 LORAL LANDSCAPING, INC 2745302 LORAL LANDSCAPING, INC 2515302 LORAL LANDSCAPING, INC 2545302 LORAL LANDSCAPING, INC 2495302 LORAL LANDSCAPING, INC 2725302 LORAL LANDSCAPING, INC 2745302 MEGAPATH 6223201 MUNICIPAL RESOURCE GROUP 1118101 NEOPOST, INC 6213102 NESSIA ALISION STARR 1116101 NESSIA ALISION STARR 1116101 HWY 9 PHASE II - LABOR HWY 9 PHASE II - LABOR MILEAGE SCCHRD MTG STREET ASSESSMENT LEGAL SRVCS THRU 1/31 REFUND FACILITY PLANTS HORSESHOE FEB MCCARTYSVILLE FEB SUNLAND PARK FEB MANOR DR FEB BELLGROVE FEB HORSESHOE ISP ANNUAL SERVICES ADMIN ASSESSMENT RPT POSTAGE INK CARTRIDGE INSTRUCTOR -HULA HOOP INSTRUCTOR -HULA HOOP NICOLE BETTRAY 1116101 INSTRUCTOR -YOGA NICOLE BETTRAY 1116101 INSTRUCTOR -YOGA NORTH BAY BLDG MAINTENAN 6246202 JANITORIAL SERVICES NOVAKOVICH,MATT 1115301 ORCHARD MAINT 9/12 23 SALES TAX AMOUNT 0.00 31.50 0.00 189.00 0.00 346.50 0.00 126.00 0.00 882.00 0.00 2,138.40 0.00 300.00 0.00 49.50 0.00 160.00 0.00 237.00 0.00 446.50 0.00 300.00 0.00 2,700.00 0.00 3,000.00 0.00 8.48 0.00 400.00 0.00 120.00 0.00 300.00 0.00 1,026.50 0.00 250.00 0.00 260.00 0.00 130.00 0.00 1,710.00 0.00 135.00 0.00 3,511.50 0.00 739.96 0.00 5,000.00 0.00 129.26 0.00 114.50 0.00 20.00 0.00 134.50 0.00 99.00 0.00 115.50 0.00 214.50 0.00 190.00 0.00 41,639.41 SUNGARD PUBLIC SECTOR PAGE NUMBER: DATE: 03/12/2013 CITY OF SARATOGA ACCTPA21 TIME: 13:26:09 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date= '20130312 00:00:00.000' ACCOUNTING PERIOD: 9/13 4 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT -------- - - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT - - - -- DESCRIPTION - - - - -- SALES TAX AMOUNT 11111 122344 03/12/13 1 OFF OF SHERIFF - FISCAL SV 1113301 FINGERPRINT SVCS 1/13 0.00 20.00 11111 122345 03/12/13 540 ORCHARD SUPPLY 6246202 FACILITIES SUPPLIES 0.00 451.83 11111 122346 03/12/13 918 O'REILLY AUTO PARTS 6235202 EQUIPMENT TOOLS 0.00 22.76 11111 122347 03/12/13 173 PACIFIC GAS & ELECTRIC 6246202 BUILDINGS 0.00 4,263.53 11111 122347 03/12/13 173 PACIFIC GAS & ELECTRIC 1115201 TRAFFIC SIGNALS 0.00 1,150.92 11111 122347 03/12/13 173 PACIFIC GAS & ELECTRIC 1115301 PARKS /OPEN SPACE 0.00 516.89 11111 122347 03/12/13 173 PACIFIC GAS & ELECTRIC 2315302 VILLAGE LIGHTING 0.00 2,105.13 11111 122347 03/12/13 173 PACIFIC GAS & ELECTRIC 2325302 AZULE LIGHTING 0.00 242.27 11111 122347 03/12/13 173 PACIFIC GAS & ELECTRIC 2335302 SARAHILLS LIGHTING 0.00 254.34 11111 122347 03/12/13 173 PACIFIC GAS & ELECTRIC 2515302 MCCARTYSVILLE 0.00 19.74 11111 122347 03/12/13 173 PACIFIC GAS & ELECTRIC 2525302 PRIDES CROSSING 0.00 24.21 11111 122347 03/12/13 173 PACIFIC GAS & ELECTRIC 2555302 TRICIA WOODS 0.00 9.86 11111 122347 03/12/13 173 PACIFIC GAS & ELECTRIC 2715302 BEAUCHAMPS 0.00 43.72 11111 122347 03/12/13 173 PACIFIC GAS & ELECTRIC 2725302 BELLGROVE CIRCLE 0.00 364.03 11111 122347 03/12/13 173 PACIFIC GAS & ELECTRIC 2745302 HORSESHOE DR 0.00 9.86 11111 122347 03/12/13 173 PACIFIC GAS & ELECTRIC 2755302 QUITO LIGHTING 0.00 1,127.37 11111 122347 03/12/13 173 PACIFIC GAS & ELECTRIC 1115201 CITY WIDE ST LIGHTS 0.00 718.10 11111 122347 03/12/13 173 PACIFIC GAS & ELECTRIC 2315302 CR FOR LIGHTPOLES 0.00 - 2,312.20 TOTAL CHECK 0.00 8,537.77 11111 122348 03/12/13 173 PACIFIC GAS & ELECTRIC 6235202 NATURAL GAS VEHICLE 0.00 49.86 11111 122348 03/12/13 173 PACIFIC GAS & ELECTRIC 2315302 VILLAGE LIGHTING 0.00 511.16 11111 122348 03/12/13 173 PACIFIC GAS & ELECTRIC 2315302 CR FOR POLES 10/3 -2/4 0.00 -39.08 TOTAL CHECK 0.00 521.94 11111 122349 03/12/13 278 PETROTEK 6235202 FUEL TESTING 2/13 0.00 200.00 11111 122350 03/12/13 87 SAN JOSE WATER COMPANY 6246202 BUILDINGS 0.00 421.34 11111 122350 03/12/13 87 SAN JOSE WATER COMPANY 1115301 PARKS /OPEN SPACE 0.00 1,754.21 11111 122350 03/12/13 87 SAN JOSE WATER COMPANY 1115301 MEDIANS /PARKWAYS 0.00 713.72 11111 122350 03/12/13 87 SAN JOSE WATER COMPANY 2765302 TOLLGATE 0.00 30.24 TOTAL CHECK 0.00 2,919.51 11111 122351 03/12/13 1104 SARA DEAN 1116101 INSTRUCTOR -U JAM 0.00 71.00 11111 122351 03/12/13 1104 SARA DEAN 1116101 INSTRUCTOR -U JAM 0.00 135.00 11111 122351 03/12/13 1104 SARA DEAN 1116101 INSTRUCTOR -U JAM 0.00 103.00 TOTAL CHECK 0.00 309.00 11111 122353 03/12/13 729 SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR -DANCE 0.00 287.73 11111 122353 03/12/13 729 SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR -DANCE 0.00 95.91 11111 122353 03/12/13 729 SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR -DANCE 0.00 383.64 11111 122353 03/12/13 729 SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR -DANCE 0.00 287.73 11111 122353 03/12/13 729 SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR -DANCE 0.00 191.82 11111 122353 03/12/13 729 SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR -DANCE 0.00 400.55 11111 122353 03/12/13 729 SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR -DANCE 0.00 246.33 11111 122353 03/12/13 729 SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR -DANCE 0.00 95.91 11111 122353 03/12/13 729 SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR -DANCE 0.00 164.22 11111 122353 03/12/13 729 SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR -DANCE 0.00 492.66 24 4 SUNGARD PUBLIC SECTOR DATE: 03/12/2013 CITY OF SARATOGA TIME: 13:26:09 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date= '20130312 00:00:00.000' ACCOUNTING PERIOD: 9/13 PAGE NUMBER: 5 ACCTPA21 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT -------- - - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT - - - -- DESCRIPTION - - - - -- SALES TAX AMOUNT 11111 122353 03/12/13 729 SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR -DANCE 0.00 138.00 11111 122353 03/12/13 729 SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR -DANCE 0.00 282.21 11111 122353 03/12/13 729 SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR -DANCE 0.00 384.33 11111 122353 03/12/13 729 SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR -DANCE 0.00 272.00 11111 122353 03/12/13 729 SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR -DANCE 0.00 445.05 11111 122353 03/12/13 729 SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR -DANCE 0.00 671.37 11111 122353 03/12/13 729 SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR -DANCE 0.00 383.64 11111 122353 03/12/13 729 SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR -DANCE 0.00 95.22 11111 122353 03/12/13 729 SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR -DANCE 0.00 801.09 11111 122353 03/12/13 729 SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR -DANCE 0.00 575.46 11111 122353 03/12/13 729 SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR -DANCE 0.00 383.64 11111 122353 03/12/13 729 SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR -DANCE 0.00 383.64 11111 122353 03/12/13 729 SARATOGA SCHOOL OF DANCE 1116101 INSTRUCTOR -DANCE 0.00 333.27 TOTAL CHECK 0.00 7,795.42 11111 122354 03/12/13 1079 SIEMENS INDUSTRY, INC. 4119111 -001 TRAFFIC SIGNALS AND LI 0.00 565.00 11111 122354 03/12/13 1079 SIEMENS INDUSTRY, INC. 4119111 -001 STREET LIGHT REPAIR 0.00 56.50 TOTAL CHECK 0.00 621.50 11111 122355 03/12/13 149 SIERRA DISPLAY INC 1115301 LED LIGHTS 0.00 3,421.70 11111 122356 03/12/13 160 SIERRA PACIFIC TURF SUPP 1115301 ROUNDUP 0.00 89.47 11111 122357 03/12/13 236 SOLECTRIC ELECTRICAL 1117102 EMERGENCY PREP SUP 0.00 650.00 11111 122358 03/12/13 253 STEVE BENZING ARCHITECT 4139322 -001 DESIGN CONCESSION AREA 0.00 412.50 11111 122358 03/12/13 253 STEVE BENZING ARCHITECT 4139323 -002 DESIGN WHH STORAGE BUI 0.00 165.00 11111 122358 03/12/13 253 STEVE BENZING ARCHITECT 4339314 -004 DESIGN ADA COUNTERS 0.00 225.00 11111 122358 03/12/13 253 STEVE BENZING ARCHITECT 4339314 -004 DESIGN ADA COUNTERS 0.00 33.24 TOTAL CHECK 0.00 835.74 11111 122359 03/12/13 1077 SUNNYVALE BUILDING MAINT 1115301 FEB WEEKEND PRK RSTRM 0.00 715.00 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1115301 OFFICE DESK 0.00 298.72 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1115301 PAINT SUPPLIES 0.00 54.03 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1115301 OFFICE CHAIR 0.00 418.21 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1115301 OFFICE CHAIR 0.00 108.62 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1115301 OFFICE SUPPLIES 0.00 4.60 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1115301 PESTICIDE QAC RENEWAL 0.00 90.00 11111 122363 03/12/13 391 US BANK PURCHASING CARD 6118401 CR FOR STATE EXAM 0.00 - 585.00 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1115301 OFFICE SUPPLIES 0.00 10.85 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1111101 OFFICE SUPPLIES 0.00 3.68 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1111101 OFFICE SUPPLIES 0.00 38.85 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1112101 MEMBERSHIP DUES 0.00 65.00 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1114101 POSTAGE 0.00 14.95 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1114201 PUBLIC STORAGE 0.00 89.00 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1115201 CA CHIP SEAL CONF 0.00 507.00 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1115201 LODGING CHIP SEAL CON 0.00 247.50 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1115201 LODGING CHIP SEAL CON 0.00 247.50 11111 122363 03/12/13 391 US BANK PURCHASING CARD 6235202 FUEL 0.00 80.50 11111 122363 03/12/13 391 US BANK PURCHASING CARD 6235202 FUEL 0.00 44.00 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1115201 CREDIT FOR OVERCHARGE 0.00 -0.90 25 SUNGARD PUBLIC SECTOR PAGE NUMBER: DATE: 03/12/2013 CITY OF SARATOGA ACCTPA21 TIME: 13:26:09 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date= '20130312 00:00:00.000' ACCOUNTING PERIOD: 9/13 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT -------- - - - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT - - - -- DESCRIPTION - - - - -- SALES TAX AMOUNT 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1115201 CREDIT FOR OVERCHARGE 0.00 -0.34 11111 122363 03/12/13 391 US BANK PURCHASING CARD 6235202 FUEL 0.00 45.60 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1115201 LODGING CHIP SEAL CON 0.00 262.60 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1116101 OFFICE SUPPLIES 0.00 21.59 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1116101 ADVERTISING 0.00 85.00 11111 122363 03/12/13 391 US BANK PURCHASING CARD 4119111 -002 PAINT SUPPLIES 0.00 99.77 11111 122363 03/12/13 391 US BANK PURCHASING CARD 4119111 -002 PAINT SUPPLIES 0.00 129.77 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1115201 STREETS SUPPLIES 0.00 4.86 11111 122363 03/12/13 391 US BANK PURCHASING CARD 4119111 -002 STREETS SUPPLIES 0.00 154.63 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1115201 SMALL TOOLS 0.00 311.72 11111 122363 03/12/13 391 US BANK PURCHASING CARD 6246202 FACILITIES SUPPLIES 0.00 71.94 11111 122363 03/12/13 391 US BANK PURCHASING CARD 6246202 FACILITIES SUPPLIES 0.00 81.10 11111 122363 03/12/13 391 US BANK PURCHASING CARD 6246202 FACILITIES SUPPLIES 0.00 228.94 11111 122363 03/12/13 391 US BANK PURCHASING CARD 6246202 FACILITIES SUPPLIES 0.00 115.29 11111 122363 03/12/13 391 US BANK PURCHASING CARD 6246202 FACILITIES SUPPLIES 0.00 110.18 11111 122363 03/12/13 391 US BANK PURCHASING CARD 6246202 FACILITIES SUPPLIES 0.00 282.27 11111 122363 03/12/13 391 US BANK PURCHASING CARD 6246202 FACILITIES SUPPLIES 0.00 75.87 11111 122363 03/12/13 391 US BANK PURCHASING CARD 6246202 FACILITIES SUPPLIES 0.00 4.56 11111 122363 03/12/13 391 US BANK PURCHASING CARD 6246202 PAINT SUPPLIES 0.00 132.14 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1115101 SOFTWARE LIC RENEWAL 0.00 356.77 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1113101 BUDGET KICKOFF MTG 0.00 65.00 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1114201 LASERFICHE SERVICES 0.00 225.06 11111 122363 03/12/13 391 US BANK PURCHASING CARD 6246202 OFFICE SUPPLIES 0.00 128.98 11111 122363 03/12/13 391 US BANK PURCHASING CARD 6246202 OFFICE SUPPLIES 0.00 25.00 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1115301 OFFICE SUPPLIES 0.00 24.57 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1115201 OFFICE SUPPLIES 0.00 24.57 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1115201 5 CELL PHONE CHARGERS 0.00 14.10 11111 122363 03/12/13 391 US BANK PURCHASING CARD 6223201 COMPUTER MEMORY 0.00 99.50 11111 122363 03/12/13 391 US BANK PURCHASING CARD 6223201 ON -LINE BACKUPS 0.00 119.45 11111 122363 03/12/13 391 US BANK PURCHASING CARD 6223201 COMPUTER SUPPLIES 0.00 41.33 11111 122363 03/12/13 391 US BANK PURCHASING CARD 6118401 ARM PE CLASS MATERIAL 0.00 220.00 11111 122363 03/12/13 391 US BANK PURCHASING CARD 6118401 ARM PE CLASS MATERIAL 0.00 200.00 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1116101 PLUG & PAY 0.00 18.82 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1116101 PLUG & PAY 0.00 15.00 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1111101 COUNCIL MEETING 0.00 200.00 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1111101 COUNCIL MEETING 0.00 62.18 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1111101 COUNCIL MEETING 0.00 220.00 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1111101 COUNCIL MEETING 0.00 13.20 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1111101 COUNCIL MEETING 0.00 199.97 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1111101 MAYOR MEETING 0.00 16.00 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1112101 PUBLICATION CREDIT 0.00 - 201.95 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1111101 COUNCIL MEETING 0.00 15.13 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1111101 COUNCIL MEETING 0.00 124.98 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1111101 COUNCIL MEETING 0.00 19.23 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1111101 COUNCIL MEETING 0.00 19.51 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1112101 MANAGER MEETING 0.00 15.40 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1111101 COUNCIL MEETING 0.00 252.61 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1112101 OFFICE SUPPLIES 0.00 9.77 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1112101 OFFICE SUPPLIES 0.00 286.67 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1111101 COUNCIL MEETING 0.00 338.78 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1111101 COUNCIL MEETING 0.00 23.48 11111 122363 03/12/13 391 US BANK PURCHASING CARD 1112101 SUBSCRIPTION 0.00 206.50 26 SUNGARD PUBLIC SECTOR PAGE NUMBER: 7 DATE: 03/12/2013 CITY OF SARATOGA ACCTPA21 TIME: 13:26:09 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date= '20130312 00:00:00.000' ACCOUNTING PERIOD: 9/13 FUND - 009 - DISBURSEMENT FUND CASH ACCT CHECK NO ISSUE DT - - - - -- 11111 122363 03/12/13 391 11111 122363 03/12/13 391 11111 122363 03/12/13 391 11111 122363 03/12/13 391 11111 122363 03/12/13 391 11111 122363 03/12/13 391 11111 122363 03/12/13 391 TOTAL CHECK 11111 122364 03/12/13 432 11111 122364 03/12/13 432 11111 122364 03/12/13 432 11111 122364 03/12/13 432 11111 122364 03/12/13 432 TOTAL CHECK 11111 122365 03/12/13 544 TOTAL CASH ACCOUNT TOTAL FUND TOTAL REPORT VENDOR - - -- --- - - - - -- BUDGET UNIT US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD US BANK PURCHASING CARD 1111101 1111101 1116101 1116101 1111201 1116101 1116101 WEST VALLEY COLLECTIONS 1115301 WEST VALLEY COLLECTIONS 1115301 WEST VALLEY COLLECTIONS 1115301 WEST VALLEY COLLECTIONS 1115301 WEST VALLEY COLLECTIONS 1115301 DESCRIPTION COUNCIL MEETING AGENDA MEETING EXCURSION SNACKS EXCURSION SNACKS YOUTH COM PAMPHLETS EXCURSION SNACKS OFFICE SUPPLIES REFUSE BINS REFUSE BINS REFUSE BINS REFUSE BINS REFUSE BINS WHEEL WORKS 6235202 MAINTENANCE VEH #110 PAFA SALES TAX AMOUNT 0.00 12.95 0.00 16.20 0.00 17.99 0.00 4.35 0.00 49.69 0.00 12.20 0.00 9.77 0.00 7,477.36 0.00 320.12 0.00 2,034.31 0.00 5,000.00 0.00 5,000.00 0.00 2,000.00 0.00 14,354.43 0.00 1,022.06 0.00 177,831.63 0.00 177,831.63 0.00 177,831.63 oq SAO SARATOGA CITY COUNCIL c Ljxo ,tig MEETING DATE: March 20, 2013 AGENDA ITEM: DEPARTMENT: Community Development CITY MANAGER: Dave Anderson PREPARED BY: James Lindsay DIRECTOR: James Lindsay SUBJECT: Amendment to an Agreement with CSG Consultants for Building Inspection Services. RECOMMENDED ACTION: Authorize the City Manager to execute an amendment to the agreement with CSG Consultants for building inspection services. BACKGROUND: Last year the City Council authorized an agreement with CSG Consultants for building inspection services for an amount not to exceed $20,000. In January 2013, one of the City building inspectors left on an unexpected leave of absence which is scheduled to last through the end of March. The Building Division has been using a CSG inspector full time to maintain service during this staffing shortage. This has resulted in spending down the authorized funding of the CSG contract sooner than expected. The amendment would add an additional $20,000 to the contract amount increasing the total compensation to $40,000. This additional funding will enable the Building Division to continue normal service levels until the expected return of the City inspector. CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: The City Manager would not be authorized to execute the amendment and building permit applicants may need to wait longer for inspections. FISCAL IMPACT: The amendment will be funded from the Community Development operating budget. ATTACHMENTS: 1. Draft amendment W CITY OF SARATOGA AMENDMENT TO INDEPENDENT CONTRACTOR AGREEMENT THIS Amendment Agreement is made at Saratoga, California by and between the CITY OF SARATOGA, a municipal corporation ( "City "), and CSG Consultants, Inc, ( "Contractor "), who agree as follows: WHEREAS, City and Contractor entered into an independent contractor agreement dated July 1, 2012( "Original Agreement "); and WHEREAS, City and Contractor wish to amend the Original Agreement in order to change the total payment amount by entering into this Amendment to the Original Agreement. - - -The remainder of this page is intentionally left blank - -- 29 NOW THEREFORE, the parties hereto agree as follows: 1. Total Compensation. The total compensation included in Exhibit B to the Original Agreement is hereby increased to $40,000 as shown in the amended Exhibit B attached to this Amendment. IN WITNESS WHEREOF, the parties hereto have executed this Amendment. City of Saratoga: W. Contractor: In Dave Anderson, Date Date City Manager (Name). Attest: Crystal Bothelio, Date City Clerk Approved as to Form: Richard S. Taylor, Date City Attorney Attachments: Exhibit B 30 (Title) EXHIBIT B PAYMENT 1. TOTAL COMPENSATION. The total compensation (including equipment, supply, and expense costs) pursuant to Exhibit A - Scope of Work of this Agreement shall not exceed $40,000. Fee Schedule: hour. Building Inspection services shall not exceed $85.00 per 2. INVOICES Contractor shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for work performed prior to the invoice date. Invoices shall be sent to the City no later than the 151h of the month following the month term being invoiced for. Invoices shall contain the following information: i. Serial identifications of bills for each applicant/ project, i.e. Invoice No.1 on each individual invoice sheet. ii. Reference the City's application number per applicant/ project (as identified on the City transmittal cover sheets) on each individual invoice sheet. iii. The beginning and ending dates of the billing period on each individual invoice sheet. iv. A summary cover sheet containing the total contract amount, the amount of prior billings, the total due this period, and the remaining balance available for all remaining billing periods. 3. MONTHLY PAYMENTS City shall make monthly payments, based on such invoices, for satisfactory progress in completion of the Scope of Work. 4. REIMBURSABLE EXPENSES There shall be no right to reimbursement of expenses incurred by Contractor except as specified in Exhibit A to this Agreement. 31 Ilk SAS X70 4 SARATOGA CITY COUNCIL 1B6Vi �LxFor. MEETING DATE: March 20, 2013 AGENDA ITEM: DEPARTMENT: Community Development CITY MANAGER: Dave Anderson PREPARED BY: Kate Bear DIRECTOR: James Lindsay SUBJECT: Amendments to the Tree Regulations (Article 15 -50 of the City Code) streamlining the process to remove dead and fallen trees and modifying security deposit amounts. RECOMMENDED ACTION: Waive the second reading and adopt the ordinance amending the Tree Regulations (Article 15 -50). BACKGROUND: On March 6, 2013, the City Council introduced an ordinance amending the Tree Regulations. The attached ordinance incorporates the changes made at that meeting, which includes adding definitions for dead and fallen trees, and modifying security deposit amounts. The City Council also directed staff to include a finding that allows the removal of tress to facilitate the efficient operation of solar panels within the annual City Code updates. FOLLOW UP ACTION: This ordinance or a comprehensive summary thereof shall be published in a newspaper of general circulation of the City of Saratoga within fifteen days after its adoption. ATTACHMENT: Ordinance 32 Attachment 1 ORDINANCE AN ORDINANCE AMENDING SECTIONS 15-50.020,15-50.070 AND 15- 50.080 OF THE SARATOGA CITY CODE THE CITY COUNCIL OF THE CITY OF SARATOGA DOES ORDAIN AS FOLLOWS: Findings The City of Saratoga wishes to amend certain sections of the City Code in order to waive the application fee for a permit for a fallen tree, refund the application fee for a permit for a dead tree, and shorten the processing time to obtain a permit for all applicants. 2. The changes in this ordinance affect provisions of the City's Zoning Regulations in Chapter 15 of the Code. These amendments were considered by the Planning Commission of the City of Saratoga and the Commission, after a duly noticed public hearing on February 13, 2013, recommended adoption of the amendments to Chapter 15. 3. The City Council of the City of Saratoga held a duly noticed public hearing on March 6, 2013, and after considering all testimony and written materials provided in connection with that hearing introduced this ordinance. Therefore, the City Council hereby ordains as follows: Section 1. Adoption. The Saratoga City Code is amended as set forth below. Text to be added is indicated in bold double - underlined font (e.g., bold double - underlined) and text to be deleted is indicated in strikeout font (e.g., str-ilee . Text in standard font remains unchanged by this ordinance. Sections 15- 50.020, 15- 50.070 and 15- 50.080 of the Tree Regulations of the Saratoga City Code are amended as follows: 1. Amendments to Definitions 15- 50.020 - Definitions For the purposes of this Article, the following words and phrases shall have the meanings respectively ascribed to them by this Section, unless the context or the provision clearly requires otherwise: (a) Agricultural tree means a fruit or nut tree grown for the production of fruit or nuts. (b) Approving body means the body having authority to approve or deny an application and includes the Planning Commission and the Community Development Director. (c) Arborist Report means a report prepared by a certified arborist and accepted by the Community Development Director containing specific information on the location, condition, structure, potential impacts of development, and recommended actions and mitigation measures regarding one or more trees on an individual lot or project site. (d) Bond or security deposit means a financial instrument which guarantees a future condition and may include an irrevocable letter of credit or cash. 33 Attachment 1 (e) Canopy or tree canopy means all portions of the tree with foliage. As context requires, the term also describes the area inside the drip line. (f) Crown means the portion of the tree above the trunk including the limbs and foliage. (g) DBH means diameter at breast height. It is the diameter of a single stem trunk tree measured at four and one -half feet above the ground while standing on the high side of the tree. The diameter may be calculated using the following formula: Diameter = Circumference / 3.142 To measure trees with multi -stem trunk, the tree diameter equals the full diameter of the largest trunk plus fifty percent of the diameter of all other trunks on the tree; each trunk is measured at four and one -half feet above the ground while standing on the high side of the tree. (h) Damage means any action undertaken which causes short-term or long -term injury, death, or disfigurement to a tree. This includes, but is not limited to: cutting of roots or limbs, poisoning, over - watering, relocation, or transplanting a tree, or trenching, grading, compaction, excavating, paving or installing impervious surface within the root zone of a protected tree. it Dead tree means a tree that cannot be restored to good health and has at least one of the following characteristics: (1) is completely devoid of life. (2) has no leaves at a time when it should. (3) exhibits no buds if dormant. (4) is incapable of translocating food and water between leaves and roots. or (5) has a high likelihood of imminent death in the opinion of the City Arborist. (4) W Destroy means to cause the premature decline of tree health or life as evaluated and determined by the City Arborist. {) Ok Dripline means the outermost edge of the tree's canopy. When depicted on a map or plan, the dripline is the irregular shaped circle that follows the contour of the tree's branches as seen from overhead. (k) (D Encroachment means any intrusion or human activity occurring within the root zone of a tree, including, but not limited to structural pruning in excess of International Society of Arboriculture Commission (ISA) Pruning Standards (2001 Edition), grading, excavating, trenching, parking of vehicles, permanent or temporary storage of materials or equipment, or the construction of structures or other improvements within the root zone of a tree. (m Fallen tree means a tree that possesses both of the following characteristics: (1) it has. through natural causes, uprooted or broken at the trunk or one or more main scaffold limbs to the extent that its structure has been destroyed as a consequence, and (2) the tree, or the remaining portion of the tree that has not fallen, cannot be adequately pruned to restore it to acceptable structure and good health. (4) JW Heritage tree means any tree of historic significance as a tree having historic value related to the heritage of the City and designated by action of the City Council upon recommendation of the Heritage Preservation Commission. (m) (W ISA Standards means the 2001 Edition of the Pruning Standards and the Tree Valuation Formula contained in the April 2000 Guide for Plant Appraisal published by the International Society of Arboriculture. (n) JW Native tree means Coast Live Oak (Quercus agrifolia), Valley Oak (Quercus lobata), Tan Oak (Lithocarpus densiflorus), Black Oak (Quercus kellogi), Blue Oak (Quercus douglasi), Scrub Oak (Quercus dumosa), Big Leaf Maple (Acer macrophylhum), California Buckeye (Aesculus californica), Douglas fir (Pseudotsuga menziesii) and Coast Redwood (Sequoia sempervirens). (e) JW Oak means any native oak tree of the Genus Quercus, regardless of size. This definition shall not include oak trees planted, grown and held for sale by licensed nurseries or the first 2 34 Attachment 1 removal or transplanting of such trees pursuant to and as part of the operation of a licensed nursery business. (0 (r Project site means the site of the proposed tree removal, pruning, or encroachment affecting a protected tree. (0 Ls Protected tree has the meaning set forth in Section 15- 50.050. (r) (0 Pruning means any and all work performed on or adversely affecting the roots, branches or limbs of a protected tree. (s} m Remove and removal mean the physical removal or destruction of a tree or causing the death of a tree through damaging, pruning, encroaching or other direct or indirect action on the canopy or root zone. (4) W Root zone means a specifically defined area commencing at the trunk and moving outward to form an irregularly shaped circle that follows the contour of the tree canopy and extending beyond the dripline of the tree by five feet or such greater distance determined by the City Arborist. (ter) Lw Routine maintenance means actions needed for the continued good health of a tree including, but not limited to, removal of deadwood, insect control spraying and watering. M Lx Street tree means any tree within the Public Street or right -of -way. (w) W Shrub means a bushy, woody plant, usually with several permanent stems, and usually not over fifteen feet high at maturity. The Community Development Director, after consultation with the City Arborist may determine whether any specific woody plant shall be considered a tree or a shrub. (x-) (z) Structural pruning means pruning to maintain the size of lateral branches to less than three - fourths the diameter of the parent branch or trunk. (y) taA) Tree means a woody perennial plant characterized by having a main stem or trunk, or a multi - stemmed trunk system with a more or less definitely formed crown, and is usually over ten feet high at maturity. This definition shall not include trees planted, grown and held for sale by licensed nurseries or the first removal or transplanting of such trees pursuant to and as part of the operation of a licensed nursery business. (-z) (M Tree fund means a City -held monetary account accounted for separately from other City funds. The express functions of the Tree fund are: (1) To receive and hold any fines, penalty assessments, civil penalties, bonds or other remedial funds or sources of funds for violations of Article 15 -50 of this Code; (2) To receive and hold monetary valuations and payments for replacement trees pursuant to Section 15- 50.170, as prescribed by the Community Development Director, or as a condition of development approval; and (3) To pay for new or replacement trees, their planting and maintenance, as determined by the Community Development Director, on public properties, streets, easements and dedicated open spaces. (aa) tW Tree Preservation Plan means a detailed plan containing all protective measures to be implemented before, during, and, after any encroachment or other activity affecting one or more protected trees including provision for future maintenance, to preserve and protect all trees to be retained on a project site. 2. Amendment to Application for a Permit 15- 50.070 Application for permit. (a) Application. Application for a tree removal, pruning or encroachment permit shall be made to the Community Development Director on such form as he or she may prescribe. The application shall contain the number and location of each tree to be removed, pruned or 35 Attachment 1 encroached upon, the type and approximate size of the tree, the reason for removal, pruning or encroachment and such additional information as the Director may require. The application shall be signed by the owner of the property upon which the tree is located and if the applicant is not the owner of said property shall include a statement that the owner consents to the activity described on the permit application. (b) Notice. Prior- to .,,.frog on an plie do f „ tree r-enioval p mi! aff etin . one Of Mefe pr-eteeted tfees, netiee shall be given to pr-epefty ewner-s within one hundred fifty feet at the tim-e of applie do at least ton days before ., deeisio on the po..mit is made. After making a determination on an application, the Community Development Director shall provide notification of the determination to the applicant and residents within one hundred fifty feet of the boundaries of applicant's property, in accordance with paragraph 15- 50.100. (c) Pruning Permit: A permit is required for structural pruning in excess of ISA Standards (the 2001 Edition of which is hereby adopted by reference) any given growth period or year of any protected tree. Pruning shall not exceed twenty -five percent of the canopy. No permit is required for structural pruning, which complies with ISA Pruning Standards, or for the pruning of productive agricultural trees. (d) Notwithstanding the foregoing, either written permission or a permit is required for the pruning of a protected tree the trunk of which is at least partially located on a neighboring property. e) No fee shall be required for a permit to remove a Fallen tree and the permit fee for removal of a Dead tree shall be refunded to the applicant upon issuance of the Hermit. 3. Amendment to Determination on a permit 15- 50.080 Determination on permit. (a) Criteria. Each application for a tree removal pruning or encroachment permit shall be reviewed and determined on the basis of the following criteria: (1) The condition of the tree with respect to disease, imminent danger of falling, proximity to existing or proposed structures and interference with utility services, and whether the tree is a Dead tree or a Fallen tree. (2) The necessity to remove the tree because of physical damage or threatened damage to improvements or impervious surfaces on the property. (3) The topography of the land and the effect of the tree removal upon erosion, soil retention and the diversion or increased flow of surface waters, particularly on steep slopes. (4) The number, species, size and location of existing trees in the area and the effect the removal would have upon shade, privacy impact, scenic beauty, property values, erosion control, and the general welfare of residents in the area. (5) The age and number of healthy trees the property is able to support according to good forestry practices. (6) Whether or not there are any alternatives that would allow for retaining or not encroaching on the protected tree. (7) Whether the approval of the request would be contrary to or in conflict with the general purpose and intent of this Article. (8) Any other information relevant to the public health, safety, or general welfare and the purposes of this ordinance as set forth in section 15- 50.010. (9) The necessity to remove the tree for economic or other enjoyment of the property when there is no other feasible alternative to the removal. 2 36 Attachment 1 (b) Additional recommendations. The Community Development Director may refer the application to another department, commission or person for a report and recommendation. The Director may also require the applicant to furnish a written report from an ISA Certified Arborist acceptable to the Director, such report to be obtained at the sole expense of the applicant. At the discretion of the Community Development Director, City Arborist review may be required before any tree removal, pruning or encroachment permit is issued or before approval of a project involving the removal of, pruning of or encroachment upon one or more protected trees is granted. City Arborist review shall also be at the sole expense of the applicant. (c) Decision by Director. The Community Development Director shall render his or her decision within thirty days after the filing of the application for a permit. The Director may grant or deny the application or grant the same with conditions, including, but not limited to, (1) the condition that one or more replacement trees be planted of a species and size and at locations as designated by the Director, (2) relocation of existing tree desired to be removed, and/or (3) payment of a fee or the posting of a bond or security deposit in favor of the City to the Tree Fund. Any such tree replacement, relocation, fee payment, or bonding or security deposit shall be at the sole expense of the applicant. (d) Security deposits and maintenance bonds. In the case of an application for, or a project involving encroachment on one or more protected trees, the applicant shall post a security deposit with the City in an amount equal to twenty-five percent to one hundred percent of the ISA valuation of the trees involved at the discretion of the approving authority: provided. however, that any project involving multiple structures or a multi - family structure shall post a security deposit with the City in an amount equal to one hundred percent of the ISA valuation of the trees involved. The City may also require posting of a maintenance bond or security deposit of at least five years designed to ensure long term maintenance of the affected or replacement trees. Security deposits or maintenance bonds required for protected trees or replacement trees in public or private development may, in the reasonable discretion of the Community Development Director, be refunded upon a determination that the project is in compliance with the City Arborist's requirements and /or Tree Preservation Plan. In the case of violations of this Article or where replacement, restitution, or other remedy required pursuant to Section 15- 50.170 cannot be made on the project site, then such payments shall be made from the deposit or bond being held before any refund is made. Section 2. Severance Clause. The City Council declares that each section, sub - section, paragraph, sub - paragraph, sentence, clause and phrase of this ordinance is severable and independent of every other section, sub- section, paragraph, sub - paragraph, sentence, clause and phrase of this ordinance. If any section, sub - section, paragraph, sub - paragraph, sentence, clause or phrase of this ordinance is held invalid, the City Council declares that it would have adopted the remaining provisions of this ordinance irrespective of the portion held invalid, and further declares its express intent that the remaining portions of this ordinance should remain in effect after the invalid portion has been eliminated. Section 3. California Environmental Quality Act The proposed amendments and additions to the City Code are Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guideline section 15061(b)(3). 5 37 Attachment 1 CEQA applies only to projects which have the potential of causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. In this circumstance, Staff is recommending amendments to the existing City Code and related sections and additions of provisions and reference appendices to the existing Code; the amendments and additions would have a de minimis impact on the environment. Section 4. Publication. This ordinance or a comprehensive summary thereof shall be published in a newspaper of general circulation of the City of Saratoga within fifteen days after its adoption. Following a duly noticed public hearing the foregoing ordinance was introduced and read at the regular meeting of the City Council of the City of Saratoga held on the 6th day of March, 2013, and was adopted by the following vote following a second reading on the 20th day of March, 2013. COUNCIL MEMBERS: AYES: NAYS: ABSENT: ABSTAIN: SIGNED: JILL HUNTER MAYOR OF THE CITY OF SARATOGA Saratoga, California APPROVED AS TO FORM: RICHARD TAYLOR, CITY ATTORNEY 463524.3 M W ATTEST: CRYSTAL MORROW CLERK OF THE CITY OF SARATOGA Saratoga, California °t SA tt Yr SARATOGA CITY COUNCIL �LrFOxz�Yi MEETING DATE: March 20, 2013 AGENDA ITEM: DEPARTMENT: City Manager's Office CITY MANAGER: Dave Anderson PREPARED BY: Crystal Bothelio DIRECTOR: Dave Anderson City Clerk SUBJECT: Resolution in Support of Senate Bill 629 RECOMMENDED ACTION: Approve resolution in support of Senate Bill (SB) 629. BACKGROUND: When Proposition 13 passed in 1978, it decreased property taxes by assessing property taxes at their 1975 levels and restricted annual increases of assessed value of real property to an inflation factor, not to exceed 2% per year. As a result, cities with no or low property tax rates were locked -in at rates far below the average property tax rate for other cities. In Santa Clara County, four cities were far below the average tax rate. These cities included Saratoga, Los Altos Hills, Cupertino, and Monte Sereno. Assembly Bill (AB) 8 backfilled the worst effects of Proposition 13 for local governments, including a provision to bring all "no -low tax" cities share of the property tax up to 7 %. Subsequent legislation sponsored by Senator Vasconcellos reduced the share of the AB 8 property tax distribution for the cities of Saratoga, Los Altos Hills, Cupertino, and Monte Sereno. Then in 2006, as a result of the passage of AB 117 sponsored by Assembly Member Rebecca Cohn, the City received a portion of its TEA allocation. However, AB 117 also resulted in higher Educational Revenue Augmentation Fund (ERAF) diversions for the cities. In December 2010, new TEA legislation (Assembly Bill 68) was introduced by Assembly Member Jim Beall in an effort to garner the remaining allocation. The legislation was placed in a suspense file and made into a 2 year bill and died in early 2012. A new bill, SB 629, was introduced by Assembly Member Jim Beall, Jr. If adopted, SB 629 would modify property tax allocations by treating Los Altos Hills, Cupertino, Saratoga and Monte Sereno like all other "no -low tax" cities in the State. If passed, the bill would delete the requirement that the auditor of Santa Clara County reduce the amount of property tax revenues allocated to qualified cities in that county by the ERAF reimbursement amount and commensurately increase the amount of property tax revenues allocated to the County ERAF for the 2014 /15 fiscal year and each fiscal year thereafter. FISCAL IMPACTS: Page 1 of 2 39 The resolution and letter of support of SB 629 would not have fiscal impacts on the City. However, if adopted and signed by the Governor, SB 629 would restore Saratoga's full Tax Equity Allocation (TEA). CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: The resolution and letter of support of SB 629 will not be approved. ALTERNATIVE ACTION(S): N/A FOLLOW UP ACTION(S): Implement Council direction. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City's web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Attachment A: Resolution in Support of SB 629 Attachment B: SB 629 Fact Sheet Attachment C: SB 629 Language Page 2 of 2 .N RESOLUTION NO. 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA SUPPORTING SENATE BILL 629 — TAX EQUITY ALLOCATION WHEREAS, when Proposition 13 passed in 1978, it decreased property taxes by assessing property taxes at their 1975 levels and restricted annual increases of assessed value of real property to an inflation factor, not to exceed 2% per year; and WHEREAS, in 1979, the California State Legislature passed Assembly Bill (AB) 8, which included a provision to bring all "no -low tax" cities share of the property tax up to 7 %.; and WHEREAS, subsequent legislation sponsored by Senator Vasconcellos reduced the share of the AB 8 property tax distribution for the cities of Saratoga, Los Altos Hills, Cupertino, and Monte Sereno; and WHEREAS, AB 117 sponsored by Assembly Member Rebecca Cohn in 2006, restored a portion of the Tax Equity Allocation (TEA) to the four cities; and WHEREAS, this legislation changed the Educational Revenue Augmentation Fund (ERAF) shares for Saratoga Los Altos Hills, Cupertino, and Monte Sereno from .07 to .04 and these cities lost their proportion share based on what they received in property tax that they received at that time; and WHEREAS, all other no -and low- property tax cities received TEA allocations and were not subject to ERAF deductions; and WHEREAS, Senate Bill (SB) 629 introduced by Assembly Member Jill Beall, Jr., would finally resolve the inequality of property tax allocations by treating Saratoga, Los Altos Hills, Cupertino, and Monte Sereno like all other no -and low- property tax cities; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga endorses SB 629 introduced by State Assembly Member Jim Beall, Jr. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 20`h day of March 2013 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: DATE: Crystal Bothelio, City Clerk 41 Jill Hunter, Mayor SB 629 (Beall) — FACT SHEET Tax Equity Allocation BACKGROUND When Proposition 13 passed in 1978, it froze property taxes at their current levels. Prop. 13 created significant problems for cities with low property tax rates at the time. These cities could not raise property tax rates to meet their community needs. Property tax share was frozen by the Legislature in the distribution formula from AB 8, passed in 1979. In Santa Clara County, four cities were significantly below the average tax rate: Los Altos Hills, Cupertino, Saratoga and Monte Sereno. In 1989 legislation was passed to correct this situation, giving cities what is referred to as Tax Equity Allocation (TEA). The tax equity allocation for these four cities was a 7% rate. Unfortunately, subsequent legislation included an exception requiring Santa Clara County to allocate no more than 55% of the TEA funding that the four no /low cities in the county would otherwise be qualified to receive. It changed the four Santa Clara cities' ERAF from 7% down to a 4% rate. AB 117 (Cohn), Chapter 342, Statutes of 2006, partially resolved this problem by eliminating the 55% TEA cap, but the provisions included in AB 117 required the four cities to fund ERAF at the county rate, which was higher than the city rate. These cities in Santa Clara County are the only cities in the state forced to suffer this inequity and it is keeping them from adequately funding city services. THIS BILL SB 629 is sponsored by the cities of Cupertino, Los Altos, Hills, Monte Sereno, and Saratoga. While AB 117 made significant improvements, the four cities are still being treated inequitably in that no other cities are subject to the same ERAF diversions. SB 629 will finally resolve three decades of inequality for these four cities by treating them like every other city in the state. This bill would, for the 2014 -15 fiscal year and for each fiscal year thereafter, delete the requirement that the auditor of Santa Clara County reduce the amount of property tax revenues allocated to qualified cities in that county by the ERAF reimbursement amount, and commensurately increase the amount of property tax revenues allocated to the county ERAF. SPONSOR Cities of Los Altos Hills, Monte Sereno, Saratoga and Cupertino (Sponsor) FOR MORE INFORMATION Staff Contact: Cris Forsyth 916- 651 -4520 Cris. Forsyt�sen.ca.gov Office of Senator Jim Beall SB 629 Fact Sheet 42 SENATE BILL Introduced by Senator Beall February 22, 2013 No. 629 An act to amend Section 98 of the Revenue and Taxation Code, relating to local government. LEGISLATIVE COUNSEL'S DIGEST SB 629, as introduced, Beall. Tax equity allocation formula: County of Santa Clara. Existing property tax law requires the county auditor, in each fiscal year, to allocate property tax revenue to local jurisdictions in accordance with specified formulas and procedures, and generally requires that each jurisdiction be allocated an amount equal to the total of the amount of revenue allocated to that jurisdiction in the prior fiscal year, subject to certain modifications, and that jurisdiction's portion of the annual tax increment, as defined. Existing property tax law also reduces the amounts of ad valorem property tax revenue that would otherwise be annually allocated to the county, cities, and special districts pursuant to these general allocation requirements by requiring, for purposes of determining property tax revenue allocations in each county for the 1992 -93 and 1993 -94 fiscal years, that the amounts of property tax revenue deemed allocated in the prior fiscal year to the county, cities, and special districts be reduced in accordance with certain formulas. It requires that the revenues not allocated to the county, cities, and special districts as a result of these reductions be transferred to the Educational Revenue Augmentation Fund (ERAF) in that county for allocation to school districts, community college districts, and the county office of education. Existing property tax law requires the auditor of each county with qualifying cities, as defined, to make certain property tax revenue 99 43 SB 629 —2— allocations to those cities in accordance with a specified Tax Equity Allocation (TEA) formula established in a specified statute and to make corresponding reductions in the amount of property tax revenue that is allocated to the county. Existing law requires the auditor of Santa Clara County, for the 2006 -07 fiscal year and for each fiscal year thereafter, to reduce the amount of property tax revenue allocated to qualified cities in that county by the ERAF reimbursement amount, as defined, and to commensurately increase the amount of property tax revenue allocated to the county ERAF, as specified. This bill would, instead, for the 2014 -15 fiscal year and for each fiscal year thereafter, delete the requirement that the auditor of Santa Clara County reduce the amount of property tax revenues allocated to qualified cities in that county by the ERAF reimbursement amount, and commensurately increase the amount of property tax revenues allocated to the county ERAF. This bill would make legislative findings and declarations as to the necessity of a special statute. By imposing new duties in the allocation of ad valorem property tax revenues in the County of Santa Clara, this bill would impose a state - mandated local program. The California Constitution requires the state to reimburse local agencies and school districts for certain costs mandated by the state. Statutory provisions establish procedures for making that reimbursement. This bill would provide that, if the Commission on State Mandates determines that the bill contains costs mandated by the state, reimbursement for those costs shall be made pursuant to these statutory provisions. Vote: majority. Appropriation: no. Fiscal committee: yes. State - mandated local program: yes. The people of the State of California do enact as follows: 1 SECTION 1. Section 98 of the Revenue and Taxation Code is 2 amended to read: 3 98. (a) In each county, other than the County of Ventura, 4 having within its boundaries a qualifying city, the computations 5 made pursuant to Section 96.1 or its predecessor section, for the 6 1989 -90 fiscal year and each fiscal year thereafter, shall be 7 modified as follows: 99 .. -3— SB 629 1 With respect to tax rate areas within the boundaries of a 2 qualifying city, there shall be excluded from the aggregate amount 3 of "property tax revenue allocated pursuant to this chapter to local 4 agencies, other than for a qualifying city, in the prior fiscal year," 5 an amount equal to the sum of the amounts calculated pursuant to 6 the TEA formula. 7 (b) (1) Except as otherwise provided in this section, each 8 qualifying city shall, for the 1989 -90 fiscal year and each fiscal 9 year thereafter, be allocated by the auditor an amount determined 10 pursuant to the TEA formula. 11 (2) For each qualifying city, the auditor shall, for the 1989 -90 12 fiscal year and each fiscal year thereafter, allocate the amount 13 determined pursuant to the TEA formula to all tax rate areas within 14 that city in proportion to each tax rate area's share of the total 15 assessed value in the city for the applicable fiscal year, and the 16 amount so determined shall be subtracted from the county's 17 proportionate share of property tax revenue for that fiscal year 18 within those tax rate areas. 19 (3) After making the allocations pursuant to paragraphs (1) and 20 (2), but before making the calculations pursuant to Section 96.5 21 or its predecessor section, the auditor shall, for all tax rate areas 22 in the qualifying city, calculate the proportionate share of property 23 tax revenue allocated pursuant to this section and Section 96. 1, or 24 their predecessor sections, in the 1989 -90 fiscal year and each 25 fiscal year thereafter to each jurisdiction in the tax rate area. 26 (4) In lieu of making the allocations of annual tax increment 27 pursuant to subdivision (e) of Section 96.5 or its predecessor 28 section, the auditor shall, for the 1989 -90 fiscal year and each 29 fiscal year thereafter, allocate the amount of property tax revenue 30 determined pursuant to subdivision (d) of Section 96.5 or its 31 predecessor section to jurisdictions in the tax rate area using the 32 proportionate shares derived pursuant to paragraph (3). 33 (5) For purposes of the calculations made pursuant to Section 34 96.1 or its predecessor section, in the 1990 -91 fiscal year and each 35 fiscal year thereafter, the amounts that would have been allocated 36 to qualifying cities pursuant to this subdivision shall be deemed 37 to be the "amount of property tax revenue allocated in the prior 38 fiscal year." 99 45 SB 629 —4— 1 (c) "TEA formula" means the Tax Equity Allocation formula, 2 and shall be calculated by the auditor for each qualifying city as 3 follows: 4 (1) For the 1988 -89 fiscal year and each fiscal year thereafter, 5 the auditor shall determine the total amount of property tax revenue 6 to be allocated to all jurisdictions in all tax rate areas within the 7 qualifying city, before the allocation and payment of funds in that 8 fiscal year to a community redevelopment agency within the 9 qualifying city, as provided in subdivision (b) of Section 33670 10 of the Health and Safety Code. 11 (2) The auditor shall determine the total amount of funds 12 allocated in each fiscal year to a community redevelopment agency 13 in accordance with subdivision (b) of Section 33670 of the Health 14 and Safety Code. 15 (3) The auditor shall determine the total amount of funds paid 16 in each fiscal year by a community redevelopment agency within 17 the city to jurisdictions other than the city pursuant to subdivision 18 (b) of Section 33401 and Section 33676 of the Health and Safety 19 Code, and the cost to the redevelopment agency of any land or 20 facilities transferred and any amounts paid to jurisdictions other 21 than the city to assist in the construction or reconstruction of 22 facilities pursuant to an agreement entered into under Section 23 33401 or 33445.5 of the Health and Safety Code. 24 (4) The auditor shall subtract the amount determined in 25 paragraph (3) from the amount determined in paragraph (2). 26 (5) The auditor shall subtract the amount determined in 27 paragraph (4) from the amount determined in paragraph (1). 28 (6) The amount computed in paragraph (5) shall be multiplied 29 by the following percentages in order to determine the TEA 30 formula amount to be distributed to the qualifying city in each 31 fiscal year: 32 (A) For the first fiscal year in which the qualifying city receives 33 a distribution pursuant to this section, 1 percent of the amount 34 determined in paragraph (5). 35 (B) For the second fiscal year in which the qualifying city 36 receives a distribution pursuant to this section, 2 percent of the 37 amount determined in paragraph (5). 38 (C) For the third fiscal year in which the qualifying city receives 39 a distribution pursuant to this section, 3 percent of the amount 40 determined in paragraph (5). 99 — 5 — SB 629 1 (D) For the fourth fiscal year in which the qualifying city 2 receives a distribution pursuant to this section, 4 percent of the 3 amount determined in paragraph (5). 4 (E) For the fifth fiscal year in which the qualifying city receives 5 a distribution pursuant to this section, 5 percent of the amount 6 determined in paragraph (5). 7 (F) For the sixth fiscal year in which the qualifying city receives 8 a distribution pursuant to this section, 6 percent of the amount 9 determined in paragraph (5). 10 (G) For the seventh fiscal year and each fiscal year thereafter 11 in which the city receives a distribution pursuant to this section, 12 7 percent of the amount determined in paragraph (5). 13 (d) "Qualifying city" means any city, except a qualifying city 14 as defined in Section 98. 1, that incorporated prior to June 5, 1987, 15 and had an amount of property tax revenue allocated to it pursuant 16 to subdivision (a) of Section 96.1 or its predecessor section in the 17 1988 -89 fiscal year that is less than 7 percent of the amount of 18 property tax revenue computed as follows: 19 (1) The auditor shall determine the total amount of property tax 20 revenue allocated to the city in the 1988 -89 fiscal year. 21 (2) The auditor shall subtract the amount in the 1988 -89 fiscal 22 year determined in paragraph (3) of subdivision (c) from the 23 amount determined in paragraph (2) of subdivision (c). 24 (3) The auditor shall subtract the amount determined in 25 paragraph (2) from the amount of property tax revenue determined 26 in paragraph (1) of subdivision (c). 27 (4) The auditor shall divide the amount of property tax revenue 28 determined in paragraph (1) of this subdivision by the amount of 29 property tax revenue determined in paragraph (3) of this 30 subdivision. 31 (5) If the quotient determined in paragraph (4) of this subdivision 32 is less than 0.07, the city is a qualifying city. If the quotient 33 determined in that paragraph is equal to or greater than 0.07, the 34 city is not a qualifying city. 35 (e) The auditor may assess each qualifying city its proportional 36 share of the actual costs of making the calculations required by 37 this section, and may deduct that assessment from the amount 38 allocated pursuant to subdivision (b). For purposes of this 39 subdivision, a qualifying city's proportional share of the auditor's 99 47 SB 629 1 actual costs shall not exceed the proportion it receives of the total 2 amounts excluded in the county pursuant to subdivision (a). 3 (f) Notwithstanding subdivision (b), in any fiscal year in which 4 a qualifying city is to receive a distribution pursuant to this section, 5 the auditor shall reduce the actual amount distributed to the 6 qualifying city by the sum of the following: 7 (1) The amount of property tax revenue that was exchanged 8 between the county and the qualifying city as a result of negotiation 9 pursuant to Section 99.03. 10 (2) (A) The amount of revenue not collected by the qualifying 11 city in the first fiscal year following the city's reduction after 12 January 1, 1988, of the tax rate or tax base of any locally imposed 13 tax, except any tax that was imposed after January 1, 1988. In the 14 case of a tax that existed before January 1, 1988, this clause shall 15 apply only with respect to an amount attributable to a reduction 16 of the rate or base to a level lower than the rate or base applicable 17 on January 1, 1988. The amount so computed by the auditor shall 18 constitute a reduction in the amount of property tax revenue 19 distributed to the qualifying city pursuant to this section in each 20 succeeding fiscal year. That amount shall be aggregated with any 21 additional amount computed pursuant to this clause as the result 22 of the city's reduction in any subsequent year of the tax rate or tax 23 base of the same or any other locally imposed general or special 24 tax. 25 (B) No reduction may be made pursuant to subparagraph (A) 26 in the case in which a local tax is reduced or eliminated as a result 27 of either a court decision or the approval or rejection of a ballot 28 measure by the voters. 29 (3) The amount of property tax revenue received pursuant to 30 this chapter in excess of the amount allocated for the 1986 -87 31 fiscal year by all special districts that are governed by the city 32 council of the qualifying city or whose governing body is the same 33 as the city council of the qualifying city with respect to all tax rate 34 areas within the boundaries of the qualifying city. 35 Notwithstanding this paragraph: 36 (A) Commencing with the 1994 -95 fiscal year, the auditor shall 37 not reduce the amount distributed to a qualifying city under this 38 section by reason of that city becoming the successor agency to a 39 special district, that is dissolved, merged with that city, or becomes 40 a subsidiary district of that city, on or after July 1, 1994. 99 — 7 — SB 629 1 (B) Commencing with the 1997 -98 fiscal year, the auditor shall 2 not reduce the amount distributed to a qualifying city under this 3 section by reason of that city withdrawing from a county free 4 library system pursuant to Section 19116 of the Education Code. 5 (4) Any amount of property tax revenues that has been 6 exchanged pursuant to Section 56842 of the Government-Gode 7 Code, as that section read on January 1, 1998, between the City 8 of Rancho Mirage and a community services district, the formation 9 of which was initiated on or after March 6, 1997, pursuant to 10 Chapter 4 (commencing with Section 56800) of Part 3 of Division 11 3 of Title 5 of the Government Code. 12 (g) Notwithstanding any other provision of this section, in no 13 event may the auditor reduce the amount of ad valorem property 14 tax revenue otherwise allocated to a qualifying city pursuant to 15 this section on the basis of any additional ad valorem property tax 16 revenues received by that city pursuant to a services for revenue 17 agreement. For purposes of this subdivision, a "services for revenue 18 agreement" means any agreement between a qualifying city and 19 the county in which it is located, entered into by joint resolution 20 of that city and that county, under which additional service 21 responsibilities are exchanged in consideration for additional 22 property tax revenues. 23 (h) In any fiscal year in which a qualifying city is to receive a 24 distribution pursuant to this section, the auditor shall increase the 25 actual amount distributed to the qualifying city by the amount of 26 property tax revenue allocated to the qualifying city pursuant to 27 Section 19116 of the Education Code. 28 (i) If the auditor determines that the amount to be distributed to 29 a qualifying city pursuant to subdivision (b), as modified by 30 subdivisions (e), (f), and (g) would result in a qualifying city having 31 proceeds of taxes in excess of its appropriation limit, the auditor 32 shall reduce the amount, on a dollar- for - dollar basis, by the amount 33 that exceeds the city's appropriations limit. 34 0) The amount not distributed to the tax rate areas of a 35 qualifying city as a result of this section shall be distributed by the 36 auditor to the county. 37 (k) Notwithstanding any other provision of this section, no 38 qualifying city shall be distributed an amount pursuant to this 39 section that is less than the amount the city would have been 40 allocated without the application of the TEA formula. 99 SB 629 1 (0 Notwithstanding any other provision of this section, the 2 auditor shall not distribute any amount determined pursuant to this 3 section to any qualifying city that has in the prior fiscal year used 4 any revenues or issued bonds for the construction, acquisition, or 5 development, of any facility which is defined in Section 103(b)(4), 6 103(b)(5), or 103(b)(6) of the Internal Revenue Code of 1954 prior 7 to the enactment of the Tax Reform Act of 1986-(P:L—. (Public Law 8 99 -514) and is no longer eligible for tax - exempt financing. 9 (m) (1) The amendments made to this seetion, and the repeal 10 of Seetio 98.04, section by the act that added this subdivision 11 shall apply for the 2006 07 2014 —I5 fiscal year and each fiscal 12 year thereafter. 13 (2) For the 2006-07 fiseal yeaf and for eaeh fiseal year 14 thereafter, all of the following appl!',� 15 16 the 17 18 19 20 21 pereenfage share, of the total reduetion reqttired by this elattse f-0 22 , th 23 is eqttal to the proportion thaf the total amounA of additional ad 24 valorem property tax reventte that is reqttired to be alloeat 25 26 beafs to the total amount of additional ad valorem property tax 27 28 the eotinty as a result of the aet that added this subdivision. 29 30 otherwise required to be alloeated to the eounty Edtteat 31 . 32 33 " means an amottnt equal to the differenee between the 34 following two amounts' 35 (i) The portion of the amtual tax ifterement that would have bee" 36 37 38 added this ,...bdiyisio.,. had not Lee_ e aetea. 99 50 — 9 — SB 629 1 2 3 Fund for the appheable fiseal year.- 4 SEC. 2. The Legislature finds and declares that a special law 5 is necessary and that a general law cannot be made applicable 6 within the meaning of Section 16 of Article IV of the California 7 Constitution because of the unique fiscal pressures being 8 experienced by qualifying cities, as defined in Section 98 of the 9 Revenue and Taxation Code, in the County of Santa Clara. 10 SEC. 3. If the Commission on State Mandates determines that 11 this act contains costs mandated by the state, reimbursement to 12 local agencies and school districts for those costs shall be made 13 pursuant to Part 7 (commencing with Section 17500) of Division 14 4 of Title 2 of the Government Code. 31 51 99 °t SA tt Yr SARATOGA CITY COUNCIL �LrFOxz�Yi MEETING DATE: March 20, 2013 AGENDA ITEM: DEPARTMENT: City Manager's Office CITY MANAGER: Dave Anderson PREPARED BY: Crystal Bothelio DIRECTOR: Dave Anderson City Clerk SUBJECT: Public Hearing on Resolution Ordering Abatement of a Public Nuisance by Removal of Hazardous Vegetation (Weeds) RECOMMENDED ACTION: Open the public hearing, listen to public testimony, and close public hearing. Consider any objections to the proposed Order for Abatement of Hazardous Vegetation and sustain or overrule any objections as to specific properties. Adopt the resolution ordering abatement as to specified properties (with modifications if any objections are sustained). BACKGROUND: At the December 19, 2012 City Council Meeting, Council adopted a resolution declaring hazardous vegetation (weeds) to be a public nuisance and started the first step in the annual Weed Abatement Program process conducted by the Santa Clara County Department of Agriculture. The County's Weed Abatement Program prevents the accumulation of vegetative growth and combustible materials that represent fire hazards. Properties in the City that currently have or have recently had an accumulation of weeds or other combustible debris are listed in the 2013 Weed Abatement Commencement Report prepared by the County. Following adoption of the resolution declaring hazardous vegetation to be a public nuisance, property owners of parcels on the Commencement Report were notified by the County that they could protest listing of their properties on Commencement Report during a public hearing that took place during the January 16, 2013 City Council Meeting. No objections were raised and Council adopted a resolution declaring the abatement of hazardous vegetation on properties specified on the 2013 Weed Abatement Commencement Report. This second step in the Weed Abatement Program authorized the County to perform an inspection of properties on the Commencement Report to determine if the Weed Abatement Program requirements have been met. A second notice was sent to property owners in March to remind that that they have until April 15, 2013 to comply with abatement requirements. Property owners that do not meet minimum fire safety standards by April 15, 2013 will be charged a $250 inspection fee and the property will be scheduled for abatement by the County contractor. If abatement work is completed by the County contractor, the property owner will be assessed the contractor's fees to perform the work Page 1 of 2 52 plus an administrative fee of $169 per parcel. Additionally, if this is the property owner's first year in the Weed Abatement Program then the property owner will be responsible for a $41 fee to cover the costs associated with creating and maintaining a file on the property. To continue the Weed Abatement Program process, Council should adopt the attached resolution ordering the abatement of hazardous vegetation (weeds). Council may sustain or overrule any objections to the properties listed on the 2013 Commencement Report. FISCAL IMPACTS: There are no direct financial impacts to the City of Saratoga as a result of the Weed Abatement Program. The Santa Clara County Department of Agriculture expenses are recovered through the Weed Abatement Program administrative fees charged to property owners. CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: The Weed Abatement Program in the City of Saratoga would not proceed. ALTERNATIVE ACTION(S): N/A FOLLOW UP ACTION(S): Implement Council direction. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City's web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. Additionally, the public hearing on this item was noticed in the Saratoga News on March 5, 2013. ATTACHMENTS: Attachment A: Resolution Ordering Abatement of Hazardous Vegetation Attachment B: 2013 Weed Abatement Program Commencement Report Attachment C: Resolution 12 -066 Declaring Hazardous Vegetation (Weeds) to be a Public Nuisance Attachment D: Resolution 13 -003 Declaring Abatement of a Public Nuisance as to Specified Properties Containing Hazardous Vegetation Page 2 of 2 53 RESOLUTION 13- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA OVERRULING OBJECTIONS AND ORDERING ABATEMENT OF HAZARDOUS VEGETATION (WEEDS) AS A PUBLIC NUISANCE WHEREAS, the Saratoga City Council declared hazardous vegetation to be a public nuisance through adoption of Resolution No. 12 -066 at the December 19, 2012 City Council Meeting; and WHEREAS, the Saratoga City Council adopted Resolution No. 13 -003 declaring abatement of hazardous vegetation on specified properties at the January 16, 2013 City Council Meeting; and WHEREAS, the Office of the County Agricultural Commissioner has given written notice to all property owners of specific properties identified as containing hazardous vegetation (weeds) described by common name or by reference to the tract, block, lot, code area and parcel number on the report prepared by and on file in the Office of the City Clerk and of the County Agricultural Commissioner; and WHEREAS, the Saratoga City Council conducted a public hearing on March 20, 2013 to determine whether to order abatement of hazardous vegetation and assess fees associated with removal of hazardous vegetation by the County of Santa Clara Agricultural Commissioner if property owners fail to remove hazardous vegetation prior to April 15, 2013 WHEREAS, property owners on the 2013 Weed Abatement Program Commencement Report had the opportunity to voice objections to the abatement order at the duly noticed public hearing scheduled for the March 20, 2013 City Council Meeting; and WHEREAS, after consideration of any and all objections to the proposed order for abatement, the City Council overrules any and all objections and finds that the requisite basis for adopting such order for abatement exist; NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Saratoga that: 1. The recitals set forth above are true and correct; and 2. The hazardous vegetation (weeds and other materials) on the properties listed in Exhibit A attached hereto continues to be declared a nuisance; and 3. The hazardous vegetation (weeds and other materials) on the properties in Exhibit A attached hereto is ordered abated by the County of Santa Clara Agricultural Commissioner's Office on or after April 15, 2013; and 4. The owner of each of the properties listed in Exhibit A shall owe and be responsible for payment of all abatement costs imposed by the County on such owner's property, including but not limited to the following: a. If this is the property owner's first year in the Weed Abatement Program, the property owner will be responsible for a fee of $41 per parcel to cover the cost of creating and maintaining a file in the County's database; b. If the property owner fails to complete abatement work prior to the County inspection of the property, the property owner will be responsible for an inspection fee of $250 per parcel and the property will be scheduled for abatement by the County contractor; c. If the property owner completes the abatement work before the County contractor, the property owner will not incur further charges beyond those described above; d. If the abatement work is completed by the County contractor, the property owner will be assessed the contractor's charges plus an administrative fee of $169. 54 Nonpayment of the abatement costs imposed by the County (including but not limited to those described above) will result in the same being levied as a special assessment against the property, to be collected at the same time and in the same manner as ordinary real estate taxes. Attachments: Exhibit A — 2013 Weed Abatement Program Commencement Report The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 20th day of March 2013 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: DATE: Crystal Bothelio, City Clerk 55 Jill Hunter, Mayor 25 Records Santa Clara County Weed Abatement Program M Page 1 2013 WEED ABATEMENT PROGRAM COMMENCEMENT REPORT CITY OF SARATOGA Situs APN EXHIBIT A CITYIS [ ATF 12050 BEAUCHAMPS LN 366 -05 -076 "XIA, RENXIN AND XU, ANLIN 12650 BEAUCHAMPS LN SARATOGA CA 95070 -6514 12022 BEAUCHAMPS LN 366 -05 -077 "NICHOLS, MICHAEL A TRUSTEE 12022. BEAUCHAMPS LN SARATOGA CA 95070 -6514 21294 BLUE HILLS ,LN 366 -05 -004 "VASQUEZ, ELEUTERIO AND 21290 BLUE HILLS LN SARATOGA CA 95070 -6521 20851 WARDELL RD 366 - 14-441 "LEE, ARTHUR C AND HARA., DEBRA 10856 LINDA VISTA DR CUPERTINO CA 950144749 21981 PROSPECT RD 366 -31 -007 "SHIE, YAW SHI AND WANG, SING 21981 PROSPECT RD SARATOGA CA 95070 -0040 21781 PROSPECT RD 366 -32 -002 "BALL, NIGEL AND BALL, PAMELA 21781 PROSPECT RD SARATOGA CA 95070 -0000 18597 COX AV 386- 13 -D59 "MONDAL, SUDHRITY KUMAR AND 18597 COX AV SARATOGA CA 950704107 12260 SARATOGA- RD 386 -30 -035 WEST VALLEY MUSLIM ASSN 12250 SARATOGA- SARATOGA CA 95070 -3026 13025 SARATOGA AV 389 -06 -017 MV S COMPANY LP PO BOX 2067 SARATOGA CA 95070 18:596 COX AV 389 -13 -008 "DOSS, ROGER E TRUSTEE 18596 COX AV SARATOGA CA 95070 -41+08 18854 AFTON AV 389 -17 -010 "MCAVOY, LARRY H AND MCAVOY, 16854 AFTON AV SARATOGA CA 95074 -4653 19774 AFTON AV 389 -17 -015 "NGUYEN, CHRISTIAN AND V€O, 18774 AFTON AV SARATOGA CA 95470 -4653 18817 AFTON AV 389 -17 -059 "KOUTALIDES, OLGA AND 21321 MILFORD DR CUPERTIN0 CA 95414 -1327 19010 PORTOS DR 389 -30 -002 "LEBRETON, GUY TRUSTEE 1008 N OAK PARK AV OAK PARK IL 60302 13601 MYREN DR 389 -37 -039 "YALLA, SRINIVAS ROSHAN AND 607 GRAYSON WY MILPITAS CA 95035 19705 BRAEMAR DR 393 -26 -034 "GREEN, GREGORY R 262 E HAMILTON AV STE D CAMPBELL CA 95008 20210 MERRICK DR 393 -42 -005 "LUKE, CHARLES A 20210 MERRICK DR SARATOGA CA 95470 -4936 I SW5 TEN ACRES RD 397 -03 -041 "MAAS, RYAN 18905 TEN ACRES RD SARATOGA CA 95070 -5657 14478 SOBEY RD 397- 04 -D22 "CHAD, EUGENE Y AND CHAU, P O BOX 9270 RANCHO SANTA CA 92067 -4270 14923 SOBEY RD 397 -04 -126 ANSARI, HOOSHANG 14923 SOBEY RD SARATOGA CA 95070-6235 14921 SOBEY RD 397 -04 -127 JPMORGAN CHASE SIC 7255 BAYMEADOWS WAY JACKSONVILLE FL 32256 14521 {QUITO RD 397 -05 -028 "HINZ, LESTER F P U BOX 97 SANTA CLARA CA 95052 14416 OLD WOOD RD 397 -05 -042 "PITZEN, DAVID H AND PITZEN, 14416 OLD WOOD RD SARATOGA CA 95070 -5633 18680 VESSING RD 397 - 06-030 "MINETTi, VITO AND MINETTI, 18680 VESSING RD SARATOGA CA 95070 -5672 25 Records Santa Clara County Weed Abatement Program M Page 1 49 Records Santa Clara Caunty Weed Abatement Program 57 Page 2 2013 WEED ABATEMENT PROGRAM COMMENCEMENT REPORT CITY OF SARATOGA EXHIBIT A - 15488 EL CAMINO 397 -48 -076 "ABHARI, AL TRUSTEE & ET AL 15488 EL CAMINO GRANDE SARATOGA CA 95070- 66258 14875 SARANGA LN 3S7-18-039 GHRTBARANGA LLC 22 S SANTA CRUZ AV 2ND LOS GATOS CA 95030 -61337 14553 VIA DE 397 -40 -016 "CIFFONE, DONALD L AND CIFFONE, 14553 VIA DE MARCOS SARATOGA CA 95070 -6147 14577 VIA DE 397-40 -017 "URRUTIA, RICARDO J AND 14577 VIA DE MARCOS SARATOGA CA 95070 -6147 14961 VIA DBE 397 -40- 020 "MOROYAN, HR.AYR H AND 14961 VIA DE MARCO'S SARATOGA CA 95070 -0000 18394 MONTPERE 'WY 403 -23 -029 "MAR.HAMAT, MAJID 212 PRINCE ST LOS GATOS CA 95032 -1113 15120 QUITO RD 410-40 -018 "HUYNH, PAUL HONG NGOC AND 21201 LUMSERTOWN LN SARATOGA CA 95070 -5712 MT EDEN RD 503 -09 -006 M E V CORP 22020 MT EDEN RD SARATOGA CA 95070 -9729 22060 MT EDEN RD 503 -09 -021 "MUILENBURG, MICHAEL S 22060 MT EDEN RD SARATOGA CA 95070 -9729 22040 MT EDEN RD 503 -09 -022 "MCAFEE, ERIC A AND MCAFEE, 22040 MT EDEN RD SARATOGA CA 95070 -9729 MT EDEN RD 503 -13 -039 "HOR:VATH, DAGMAR M 15209 SLUE GUM CT SARATOGA CA 95070 -6268 503 -13 -067 ALI, SPED AND SHAISTA ALI 22653 GARROD RD SARATOGA CA 95070 -0000 22551 MT EDEN RD 503 - 13-117 "SMIT, CARL EDMOND AND COLES, PO BOX 343 EL GRANADA CA 94018 MT EDEN RD 503 -13 -128 "IRANY, FRED Z AND IRANY, CHRIS 13937 PIERCE RD SARATOGA CA 95070 22215 MT EDEN RD 503 -13 -138 "KEENAN, JOHN E AND KEENAN, 22215 MT EDEN RD SARATOGA CA 95070 -0000 22122 MT EDEN RD 503 -13 -143 "AL,AZ CHEMICALS INC ET 8226 RINCONADA CT NEWARK CA 94560 MT EDEN RD 503 -13 -144 "CHAPEL, JUDY PO BOX 22439 SAN DIEGO CA 92192 -2439 MT EDEN RD 503 -13 -145 "CHAPEL, JUDY P D BOX 22439 SAN DIEGO CA 92192 -2439 13765 PIERCE RD 503 -14 -008 "MCCABE, DAVID A AND MCCABE, PO BOX 707 "ONETANGI,WAIHEKE 13615 VAQUERO CT 503 -14 -034 "COCHRANE, JAMES B AND 1.3615 VAQUERO CT SARATOGA CA 950704804 12943 PIERCE RD 503 -15 -419 TERZIC, JOHN 12943 PIERCE RD SARATOGA CA 95070 -3713 13385 SURREY LN 503 -16 -401 "FIREMAN, PAUL L AND FIREMAN, 13385 SURREY LN SARATOGA CA 95070 -4243 13400 SURREY LN 503 -16 -413 "JUANG, SHAU CHAO AND JUANG, 13600 SURREY LN SARATOGA CA 950704257 13540 SURREY LN 503 -16 -015 "BAKKE, KRISTIAN V AND BAKKE, 13544 SURREY LN SARATOGA CA 95070 -4257 49 Records Santa Clara Caunty Weed Abatement Program 57 Page 2 73 Records Santa Clara County Weed Abatement Program MV Page 3 2013 WEED ABATEMENT PROGRAM COMMENCEMENT REPORT CITY OF SARATOGA itus AP N EXHIBIT A CITY/STATE 20940 COMER DR 503 -16 -076 "MCSWEENEY, PATRICIA AND 20940 COMER DR SARATOGA CA 95070 -3710 12901 FOOTHILL LN 503 -18- 026 "OVELAND, CHARLES A AND 12901 FOOTHILL LN SARATOGA CA 95070 -3712 12973 PIERCE RD 503 -18 -060 FAN, YU 12973 PIERCE RD SARATOGA CA 95070 -3752 12979 FOOTHILL LN 503 -18 -066 "BUSH, JOHN R AND BUSH, PATRICIA 12979 FOOTHILL LN SARATOGA CA 95070 -3712 20895 CANYON VIEW DR 503 -28 -004 "WOROBEY, ANN M 20995 CANYON VIEW DR SARATOGA CA 95070 -5763 20945 SULLIVAN WY 503 -28 -005 "SCHAEFER, BRUCE F TRUSTEE 20905 SULLIVAN WY SARATOGA CA 93070 -5738 20915 SULLIVAN WY 503 -28 -006 "BAHL, SWARAN BALA AND BAHL, 14645 BIG BASIN WY SARATOGA CA 95470 -6081 CANYON VIEW DR 503 -28 -008 "HASHEPvIIEH, JULIA ET AL 106 H£INTZ CT LOS GATOS CA 95032 -5036 20851 CANYON VIEW DR 503 -28-075 "TANG, WAN -[ GRACE AND TANG, 20851 CANYON VIEW DR SARATOGA CA 95470 -5888 20867 CANYON VIEW DR 503 -28- 089 "LAW, EDWIN AND LAW, VICKY 20867 CANYON VIEW DR SARATOGA CA 95070 -5888 21352 SARATOGA RD 503 -29 -027 "SPEAR, LORIJEAN TRUSTEE 21352 SARATOGA HILLS RD SARATOGA CA 95070 -5306 21300 SARATOGA RD 503 -29 -029 "MARTIN, VINCENT L AND MARTIN, 2601 W CEDAR LN MILWAUKEE WI 53217 21050 SARATOGA RD 503-20 -099 "HEGER, CHARLES E AND HEGER, 21050 SARATOGA HILLS RD SARATOGA CA 95070 -53372 21421 SARATOGA RD 503 -20 -124 'STE] MLE, ANTHONY E AND ENG, 21421 SARATOGA HILLS RD SARATOGA CA 95070 -5377 13845 PIKE RD 503 -30 -003 "LIU, QINGXIANG AND ZHOU, LING 13845 PIKE RD SARATOGA CA 95070 -5.34- 13857 PIKE RD 503 -30 -042 "HORNER, KATHLEEN W AND 13857 PIKE RD SARATOGA CA 95070 -5346 14150 DORENE CT 503-31 -454 -FAN, LILY L AND FAN, SHERMAN S 14150 DORENE CT SARATOGA CA 95070 -9727 14134 DORENE CT 503 -31 -058 ROSENBERG BARRIE R TRUSTEE 14134 DORENE CT SARATOGA, CA 95070 -9727 21800 MT EDEN RD 503 -31 -077 "LEE, TING PIE AND CHIANG, 21800 MT EDEN RD SARATOGA CA 95070 -9722 I.957 ALBAR CT 503 -31 -087 "SEIFERT, MICHAEL E AND MOORE, 13957 ALBAR CT SARATOGA CA 95070 -9718 13947 ALBAR CT 503 -31 -088 "HWANG, LILY L AND HWANG, 13966 ALBAR CT SARATOGA CA 95070 -9718 13921 DAMON LN 503- 31 =D98 "EYA, LESLIE A AND LEMPERT, 13921 DAMON LN SARATOGA CA 95070 -9720 13966 ALBAR CT 503 -31- 107 "HWANG, LILY L AND HWANG, 13966 ALBAR CT SARATOGA CA 95070 -9718 LAND PIERCE RD 503 -47 -007 CHATEAU MASSON LLC 1250 OAKMEAD PY Unit 210 SUNNYVALE CA 94085 73 Records Santa Clara County Weed Abatement Program MV Page 3 90 Records Santa Clara County 'Weed Abatement Program 59 Page 4 2413 WEED ABATEMENT PROGRAM COMMENCEMENT REPORT CITY OF SARATOGA EXHIBIT A - 13877 UPPER HILL CT 503 -50 -041 "JOHNSON, WAYNE C AND JOHNSON, 13877 UPPER HILL CT SARATOGA CA 95070 -5332 21243 DEEPWELL CT 503 -55 -030 "JANTZEN, DALE AND MAYER, 21243 DEEPWELL CT SARATOGA CA 95070 -5709 TOLL GATE RD 503 -52 -027 "GADDIS, STEPHEN B 420 SELBY LN ATHERTON CA 9401127 -4043 21786 VIA REGINA 503 -69- 007 "HOEBER, ANTHONY N AND HOEBER, 21786 VIA REGINA SARATOGA CA 95070 -4876 21800 VIA REGINA 503 -69 -010 "SHAO, FANG -FEI PHOEBE AND 21800 'VIA REGINA SARATOGA CA 95070 -4845 21851 VIA REGINA 503$9 -030 "DER TOROSSIAN, PAPKEN S AND 21851 VIA REGINA SARATOGA CA 95070 -4861 21995 VIA REGINA 503 -69- 039 "JIANG, JIANGUO TRUSTEE & ET AL 14625 ALOHA AV SARATOGA CA 95070 -6003 14805 MASSON CT 503 -72 -014 MASSON INVESTMENT LP 520 MILL CREEK RD FREMONT CA 94539 21531 SARATOGA DR 503 -72 -028 "NAGARAJAN, VINOD AND RAMANI, 21531 SARATOGA HEIGHTS SARATOGA CA 95070 -5758 21770 CONGRESS LN 503 -75 -008 "DAVIS, ANTHONY M AND DAVIS, 1253 COLLINS LN SAN JOSE CA 951294209 21756 CONGRESS LN 503 -75- 010 "WALKER, MARGARET VI V1EN S1OTE 21756 CONGRESS BALL LN SARATOGA CA 95070 -9714 CONGRESS LN 503 -75 -016 "LUTHRA, ANKUR TRUSTEE 14151 TEERLINK WY SARATOGA CA 95070 -9735 14930 VINTNER CT 503 -75 -018 "ZARNEGAR, SAMSON 14930 VINTNER CT SARATOGA CA 95070 -9712 20610 LOMITA AV 517 -12 -012 "RAF+IJAN, K TRUSTEE & ET AL 20610 LOMITA AV SARATOGA CAA 95070 -6024 15027 BOHLMAN RD 517 -13 -009 "SAMPLE, STEPHEN P AND PHI, 15027 BOHLMAN RD SARATOGA CA 95070 -6354 15600 BELNAP DR 517-14 -085 "SUN, YUE AND SUN, LILT 15600 BELNA.P DR SARATOGA CA 95070 -DOOO 20190 BONNIE BRAE LN 517 -22 -011 "FORD, BARRY LEIGHTON AND 20100 BONNIE BRAE LN SARATOGA CA 95070 -6331 15400 PEACH HILL RD 517 -22 -072 "ARIMILLI, V TRUSTEE & ET AL 15404 PEACH HILL RD SARATOGA CA 95070 90 Records Santa Clara County 'Weed Abatement Program 59 Page 4 RESOLUTION 12 -066 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA DECLARING HAZARDOUS VEGETATION (WEEDS) TO BE A PUBLIC NUISANCE AND SETTING A PUBLIC HEARING DATE TO CONSIDER DECLARATION AS TO SPECIFIC PROPERTIES ON JANUARY 16, 2013 WHEREAS, hazardous vegetation, including weeds and brush, is growing in the City of Saratoga upon certain streets, sidewalks, highways, roads, and private property; and WHEREAS, the weeds, brush, and rubbish create a fire hazard and /or health; and WHEREAS, said weeds, brush, and rubbish constitute a public nuisance; NOW, THEREFORE, the City Council of the City of Saratoga hereby resolves that the following: 1. That weeds, brush, and /or rubbish that create a fire hazard and /or health hazard are a public nuisance; 2. That the nuisance exists or recurs upon the streets, sidewalks, highways, roads, and private property, noted by common name or by reference to the tract, block, lot, code area, and parcel number, on a report prepared by and on file in the Office of the County Fire Marshal and /or the County Agricultural Commissioner; 3. That notice of the Public Hearing, described in paragraph 4 below at which the City Council will consider declaring a public nuisance as to specific properties, is herby ordered to be given to the owners of those specific properties identified in the report noted in paragraph 2 above; 4. That it is ordered that Wednesday, the 16th day of January 2013, during a Public Hearing at the regular meeting of the Saratoga City Council that will begin at 7:00 p.m. in the Saratoga Civic Theater Iocated at 13777 Fruitvale Avenue in Saratoga, is hereby fixed as the time and place where objections to the proposed Declaration of Nuisance as to Specific Properties requiring destruction and removal of hazardous vegetation (weeds) shall be heard and given due consideration; 5. That the County Fire Marshal and /or the County Agricultural Commissioner is hereby designated as the person to cause notice to be given in the manner and form provided in Article 15, Chapter 7 of the Saratoga City Code, and as the person to hereafter cause abatement of the seasonal and recurring hazardous vegetation (weed) nuisance described above. 1 .E The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 19`h of December 2012 by the following vote: AYES: NOES: ABSENT: ABSTAIN Council Member Chuck Page, Manny Cappello, Howard Miller, Vice Mayor Emily Lo, Mayor Jill Hunter None None None ATT ST: Z) DATE: 2- ,k Crystal Bothelio, City Clerk 2 61 �V Jill Hunter, Mayor e G►pi e 6re-h :�'? 0'4� 25 Records Santa Clara County Weed Abatement Program M Page 1 2013 WEED ABATEMENT PROGRAM COMMENCEMENT REPORT CITY OF SARATOGA Situs APN EXHIBIT A CITY /STATE 12050 BEAUCHAMPS LN 366 -05- 076 "XIA, RENXIN AND XU, ANLIN 12050 BEAUCHAMPS LN SARATOGA CA 95070 -6514 12022 BEAUCHAMPS LN 366 -05 -077 "NICHOLS, MICHAEL A TRUSTEE 12022 BEAUCHAMPS LN SARATOGA CA 95070 -6514 21290 BLUE HILLS LN 366 -06 -004 "VASQUEZ, ELEUTERIO AND 21290 BLUE HILLS LN SARATOGA CA 95070 -6521 20851 WARDELL RD 366 -14 -041 "LEE, ARTHUR C AND HARA, DEBRA 10856 LINDA VISTA DR CUPERTINO CA 95014 -4749 21981 PROSPECT RD 366 -31 -007 "SHIE, YAW SHI AND WANG, JING 21981 PROSPECT RD SARATOGA CA 95070 -0000 21781 PROSPECT RD 366 -32 -002 'BALL, NIGEL AND BALL, PAMELA 21781 PROSPECT RD SARATOGA CA 95070 -0000 18597 COX AV 386 -13 -059 "MONDAL, SUDHRITY KUMAR AND 18597 COX AV SARATOGA CA 95070 -4107 12260 SARATOGA- RD 386 -30 -035 WEST VALLEY MUSLIM ASSN 12260 SARATOGA- SARATOGA CA 95070 -3026 13025 SARATOGA AV 389 -06 -017 MVS COMPANY LP PO BOX 2067 SARATOGA CA 95070 18596 COX AV 389 -13 -008 'DOSS, ROGER E TRUSTEE 18596 COX AV SARATOGA CA 95070 -4108 18854 AFTON AV 389 -17 -010 "MCAVOY, LARRY H AND MCAVOY, 18854 AFTON AV SARATOGA CA 95070 -4653 18774 AFTON AV 389 -17 -015 "NGUYEN, CHRISTIAN AND VO, 18774 AFTON AV SARATOGA CA 95070 -4653 18817 AFTON AV 389 -17 -059 "KOUTALIDES, OLGA AND 21321 MILFORD DR CUPERTINO CA 95014 -1327 19010 PORTOS DR 389 -30 -002 "LEBRETON, GUY TRUSTEE 1008 N OAK PARK AV OAK PARK IL 60302 13601 MYREN DR 389 -37- 039 "YALLA, SRINIVAS ROSHAN AND 607 GRAYSON WY MILPITAS CA 95035 19705 BRAEMAR DR 393 -26 -034 "GREEN, GREGORY R 262 E HAMILTON AV STE D CAMPBELL CA 95008 20210 MERRICK DR 393-42 -005 "LUKE, CHARLES A 20210 MERRICK DR SARATOGA CA 95070 -4936 18905 TEN ACRES RD 397 -03 -041 "MAAS, RYAN 18905 TEN ACRES RD SARATOGA CA 95070 -5657 14478 SOBEY RD 397 -04 -022 "CHAD, EUGENE Y AND CHAD P O BOX 9270 RANCHO SANTA CA 92067 -4270 14923 SOBEY RD 397 -04 -126 ANSARI, HOOSHANG 14923 SOBEY RD SARATOGA CA 95070 -6235 14921 SOBEY RD 397 -04 -127 JPMORGAN CHASE BK 7255 BAYMEADOWS WAY JACKSONVILLE FL 32256 14521 QUITO RD 397 -05 -028 "HINZ, LESTER F P O BOX 97 SANTA CLARA CA 95052 14416 OLD WOOD RD 397 -05 -042 "PITZEN, DAVID H AND PITZEN, 14416 OLD WOOD RD SARATOGA CA 95070 -5633 18680 VESSING RD 397 -06 -030 "MINETTI, VITO AND MINETTI, 18680 VESSING RD SARATOGA CA 95070 -5672 25 Records Santa Clara County Weed Abatement Program M Page 1 49 Records Santa Clara County Weed Abatement Program 63 Page 2 2013 WEED ABATEMENT PROGRAM COMMENCEMENT REPORT CITY OF SARATOGA Situs APN EXHIBIT A CITY /STATE 15488 EL CAMINO 397 -08 -076 "ABHARI, AL TRUSTEE & ET AL 15488 EL CAMINO GRANDE SARATOGA CA 95070 -6258 14875 BARANGA LN 397 -18 -039 GHRTBARANGA LLC 22 S SANTA CRUZ AV 2ND LOS GATOS CA 95030 -6837 14553 VIA DE 397 -40 -016 "CIFFONE, DONALD L AND CIFFONE, 14553 VIA DE MARCOS SARATOGA CA 95070 -6147 14577 VIA DE 397 -40 -017 "URRUTIA, RICARDO J AND 14577 VIA DE MARCOS SARATOGA CA 95070 -6147 14961 VIA DE 397 -40 -020 "MOROYAN, HRAYR H AND 14961 VIA DE MARCOS SARATOGA CA 95070 -0000 18394 MONTPERE WY 403 -23 -029 "MARHAMAT, MAJID 212 PRINCE ST LOS GATOS CA 95032 -1113 15120 QUITO RD 410 -40 -018 "HUYNH, PAUL HONG NGOC AND 21201 LUMBERTOWN LN SARATOGA CA 95070 -5712 MT EDEN RD 503 -09 -006 M E V CORP 22020 MT EDEN RD SARATOGA CA 95070 -9729 22060 MT EDEN RD 503 -09 -021 "MUILENBURG, MICHAEL S 22060 MT EDEN RD SARATOGA CA 95070 -9729 22040 MT EDEN RD 503 -09- 022 "MCAFEE, ERIC A AND MCAFEE, 22040 MT EDEN RD SARATOGA CA 95070 -9729 MT EDEN RD 503 -13 -039 "HORVATH, DAGMAR M 15209 BLUE GUM CT SARATOGA CA 95070 -6268 503 -13 -067 ALI, SYED AND SHAISTA ALI 22653 GARROD RD SARATOGA CA 95070 -0000 22551 MT EDEN RD 503 -13 -117 "SMiT, CARL EDMOND AND COLES, PO BOX 343 EL GRANADA CA 94018 MT EDEN RD 503 -13 -128 "IRANY, FRED Z AND IRANY, CHRIS 13937 PIERCE RD SARATOGA CA 95070 22215 MT EDEN RD 503 -13 -138 "KEENAN, JOHN E AND KEENAN, 22215 MT EDEN RD SARATOGA CA 95070 -0000 22122 MT EDEN RD 503 -13 -143 "AL,AZ CHEMICALS INC ET 8226 RINCONADA CT NEWARK CA 94560 MT EDEN RD 503 -13 -144 "CHAPEL, JUDY PO BOX 22439 SAN DIEGO CA 92192 -2439 MT EDEN RD 503 -13 -145 "CHAPEL, JUDY P O BOX 22439 SAN DIEGO CA 92192 -2439 13765 PIERCE RD 503 -14- 008 "MCCABE, DAVID A AND MCCABE, PO BOX 707 "ONETANGI,WAIHEKE 13615 VAQUERO CT 503 -14 -034 "COCHRANE, JAMES B AND 13615 VAQUERO CT SARATOGA CA 95070 -4804 12943 PIERCE RD 503 -15 -019 TERZIC, JOHN 12943 PIERCE RD SARATOGA CA 95070 -3713 13385 SURREY LN 503 -16 -001 "FIREMAN, PAUL L AND FIREMAN, 13385 SURREY LN SARATOGA CA 95070 -4243 13600 SURREY LN 503 -16 -013 "JUANG, SHAU CHAO AND JUANG, 13600 SURREY LN SARATOGA CA 95070 -4257 13540 SURREY LN 503 -16 -015 "BAKKE, KRISTIAN V AND BAKKE, 13540 SURREY LN SARATOGA CA 95070 -4257 49 Records Santa Clara County Weed Abatement Program 63 Page 2 73 Records Santa Clara County Weed Abatement Program ., Page 3 2013 WEED ABATEMENT PROGRAM COMMENCEMENT REPORT CITY OF SARATOGA . ituc APN EXHIBIT A CITY /STATE 20940 COMER DR 503 -16 -076 "MCSWEENEY, PATRICIA AND 20940 COMER DR SARATOGA CA 95070 -3710 12901 FOOTHILL LN 503 -18 -026 "OVELAND, CHARLES A AND 12901 FOOTHILL LN SARATOGA CA 95070 -3712 12973 PIERCE RD 503 -18 -060 FAN, YU 12973 PIERCE RD SARATOGA CA 95070 -3752 12979 FOOTHILL LN 503 -18 -066 'BUSH, JOHN R AND BUSH, PATRICIA 12979 FOOTHILL LN SARATOGA CA 95070 -3712 20895 CANYON VIEW DR 503 -28 -004 "WOROBEY, ANN M 20895 CANYON VIEW DR SARATOGA CA 95070 -5763 20905 SULLIVAN WY 503 -28 -005 "SCHAEFER, BRUCE F TRUSTEE 20905 SULLIVAN WY SARATOGA CA 95070 -5738 20915 SULLIVAN WY 503 -28 -006 "BAHL, SWARAN BALA AND BAHL, 14645 BIG BASIN WY SARATOGA CA 95070 -6081 CANYON VIEW DR 503 -28 -008 "HASHEMIEH, JULIA ET AL 106 HEINTZ CT LOS GATOS CA 95032 -5036 20851 CANYON VIEW DR 503 -28 -075 "TANG, WAN -1 GRACE AND TANG, 20851 CANYON VIEW DR SARATOGA CA 95070 -5888 20867 CANYON VIEW DR 503 -28 -089 "LAW, EDWIN AND LAW, VICKY 20867 CANYON VIEW DR SARATOGA CA 95070 -5888 21352 SARATOGA RD 503 -29 -027 "SPEAR, LORIJEAN TRUSTEE 21352 SARATOGA HILLS RD SARATOGA CA 95070 -5306 21300 SARATOGA RD 503 -29 -029 "MARTIN, VINCENT L AND MARTIN, 2601 W CEDAR LN MILWAUKEE WI 53217 21050 SARATOGA RD 503 -29 -099 "HEGER, CHARLES E AND HEGER, 21050 SARATOGA HILLS RD SARATOGA CA 95070 -5372 21421 SARATOGA RD 503 -29 -124 "STEIMLE, ANTHONY E AND ENG, 21421 SARATOGA HILLS RD SARATOGA CA 95070 -5377 13845 PIKE RD 503 -30 -003 "LIU, QINGXIANG AND ZHOU, LING 13845 PIKE RD SARATOGA CA 95070 -5346 13857 PIKE RD 503 -30 -042 "HORNER, KATHLEEN W AND 13857 PIKE RD SARATOGA CA 95070 -5346 14150 DORENE CT 503 -31 -054 "FAN, LILY L AND FAN, SHERMAN S 14150 DORENE CT SARATOGA CA 95070 -9727 14134 DORENE CT 503 -31 -058 ROSENBERG BARRIE R TRUSTEE 14134 DORENE CT SARATOGA, CA 95070 -9727 21800 MT EDEN RD 503 -31 -077 "LEE, TING PIE AND CHIANG, 21800 MT EDEN RD SARATOGA CA 95070 -9722 13957 ALBAR CT 503 -31 -087 "SEIFERT, MICHAEL E AND MOORE, 13957 ALBAR CT SARATOGA CA 95070 -9718 13947 ALBAR CT 503 -31 -088 "HWANG, LILY L AND HWANG, 13966 ALBAR CT SARATOGA CA 95070 -9718 13921 DAMON LN 503 -31 -098 "EYA, LESLIE A AND LEMPERT, 13921 DAMON LN SARATOGA CA 95070 -9720 13966 ALBAR CT 503 -31 -107 "HWANG, LILY L AND HWANG, 13966 ALBAR CT SARATOGA CA 95070 -9718 LAND PIERCE RD 503 -47 -007 CHATEAU MASSON LLC 1250 OAKMEAD PY Unit 210 SUNNYVALE CA 94085 73 Records Santa Clara County Weed Abatement Program ., Page 3 90 Records Santa Clara County Weed Abatement Program 65 Page 4 2013 WEED ABATEMENT PROGRAM COMMENCEMENT REPORT CITY OF SARATOGA Situs APN EXHIBIT A CITY /STATE 13877 UPPER HILL CT 503 -50 -041 "JOHNSON, WAYNE C AND JOHNSON, 13877 UPPER HILL CT SARATOGA CA 95070 -5332 21243 DEEPWELL CT 503 -55 -039 "JANTZEN, DALE AND MAYER, 21243 DEEPWELL CT SARATOGA CA 95070 -5709 TOLL GATE RD 503 -62- 027 "GADDIS, STEPHEN B 420 SELBY LN ATHERTON CA 94027 -4043 21786 VIA REGINA 503 -69 -007 "HOEBER, ANTHONY N AND HOEBER, 21786 VIA REGINA SARATOGA CA 95070 -4876 21800 VIA REGINA 503 -69- 010 "SHAG, FANG -FEI PHOEBE AND 21800 VIA REGINA SARATOGA CA 95070 -4845 21851 VIA REGINA 503 -69 -030 `DER TOROSSIAN, PAPKEN S AND 21851 VIA REGINA SARATOGA CA 95070 -4861 21995 VIA REGINA 503 -69 -035 "JIANG, JIANGUO TRUSTEE & ET AL 14625 ALOHA AV SARATOGA CA 95070 -6003 14805 MASSON CT 503 -72 -014 MASSON INVESTMENT LP 520 MILL CREEK RD FREMONT CA 94539 21531 SARATOGA DR 503 -72- 028 "NAGARAJAN, VINOD AND RAMANI, 21531 SARATOGA HEIGHTS SARATOGA CA 95070 -5758 21770 CONGRESS LN 503 -75 -008 "DAVIS, ANTHONY M AND DAVIS, 1253 COLLINS LN SAN JOSE CA 95129 -4209 21756 CONGRESS LN 503 -75 -010 "WALKER, MARGARET VIVIEN SIOTE 21756 CONGRESS HALL LN SARATOGA CA 95070 -9714 CONGRESS LN 503 -75 -016 "LUTHRA, ANKUR TRUSTEE 14151 TEERLINK WY SARATOGA CA 95070 -9735 14930 VINTNER CT 503 -75- 018 "ZARNEGAR, SAMSON 14930 VINTNER CT SARATOGA CA 95070 -9712 20610 LOMITA AV 517 -12- 012 "RANJAN, K TRUSTEE & ET AL 20610 LOMITA AV SARATOGA CA 95070 -6024 15027 BOHLMAN RD 517 -13 -009 "SAMPLE, STEPHEN P AND PHI, 15027 BOHLMAN RD SARATOGA CA 95070 -6354 15600 BELNAP DR 517 -14 -085 "SUN, YUE AND SUN, LILI 15600 BELNAP DR SARATOGA CA 95070 -0000 20100 BONNIE BRAE LN 517 -22 -011 "FORD, BARRY LEIGHTON AND 20100 BONNIE BRAE LN SARATOGA CA 95070 -6331 15400 PEACH HILL RD 517 -22 -072 "ARIMILLI, V TRUSTEE & ET AL 15400 PEACH HILL RD SARATOGA CA 95070 90 Records Santa Clara County Weed Abatement Program 65 Page 4 RESOLUTION 13 -003 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA DECLARING ABATEMENT OF A PUBLIC NUISANCE AS TO SPECIFIED PROPERTIES CONTAINING HAZARDOUS VEGETATION WHEREAS, the Saratoga City Council declared Hazardous vegetation to be a public nuisance throu1111 adoption of Resolution 12 -066 at the December 19, 2012 City Council Meeting; and WHEREAS, the Office of the County Agricultural Commissioner subsequently gave notice to all property owners of specific properties identified as containing hazardous vegetation (weeds) described by common na nic or by reference to the tract, block, lot, code area and parcel number on the report prepared by and on file in the Office of the City Clerk and of the County Agricultural Commissioner; and WHEREAS, the notice sent to owners of properties specified in Exhibit A, attached to this resolution, that the City Council would hold a public hearing on January 16, 2013 to consider any protests or objections to the declaration of a nuisance on pre - specified properties so as to require the owners of these properties to remove the hazardous vegetation or be subject to a subsequent order for abatement authorizing the County Agricultural Commissioner to perform the abatement; and WHEREAS, a public hearing on said notice was held on January 16, 2413; and WHEREAS, final action on any protests or objections to the proposed removal of weeds has been made by the City Council; NOW, THEREFORE BE IT RESOLVED, that the hazardous vegetation (weeds) on specified properties listed on Exhibit A (attached) is declared to be public nuisance and the County Agricultural Commissioner is hereby designated as the person to cause notice to be given in the manner and form provided in Saratoga City Code Section 7- 15.060, and as the person to thereafter cause abatement of the seasonal and recurring hazardous vegetation (weed) nuisance as determined by resolution dated December 19, 2012, and as to specified properties as determined by this resolution. NOW, THEREFORE, BE IT FURTHER RESOLVED, that the notice specified in the preceding paragraph shall require that owners of the properties identified in Exhibit A abate the hazardous vegetative nuisance or demonstrate at a public hearing before the City Council on March 20, 2413 why the City Council should not order the County to abate such Hazardous vegetation nuisance thereafter at the property owner's expense. Attachments: Exhibit A — 2013 Weed Abatement Program Commencement Report .. The above and foregoing resolution was Passed and adapted at a regular meeting of the Saratoga City Council held on the 16`x' day of January 2013 by the following vote: AYES: Council Member Chuck Page, Manny Cappello, Howard Miller, Vice Mayor Emily Lo, Mayor Jill Hunter NOES: None ABSENT: None ►a4 nn., tz�larsT ATTEST: Jill Hinter, Mayor G�� � -0 DATE: Cry st• 1 Bothelio, City Clerk 67 M.-I 2013 WEED ABATEMENT PROGRAM COMMENCEMENT REPORT CITY OF SARATOGA AP14 EXHIBIT A CITICYSTATE 5itus 12050 BEAUCHAMPS LN 366-05-076 "XIA,REN'XrN AND XU, ANLIN 12050 BEAUCHAMPS LN SARATOGA CA 95070-6514 12022 BEAUCHAMPS LN 366-05-077 'NICHOLS, MICHAEL A TRUSTEE 12022 BEAUCHAMPS LN SARATOGA CA 95070-6514 21290 BLUE HILLS LN 366-06-004 -VASQUEZ, ELEUTERIO AND 21290 BLUE HILLS LN SARATOGA CA 95070-6521 20851 WARDELL RD 366-14-041 -LEE, ARTHUR C AND HARA, DEBRA 10856 LINDA VISTA DR CUPERTINO CA 95014-4749 21991 PROSPECT RD 366-31-007 "SHIE, YAW SHI AND WANG, JJNG 21981 PROSPECT RD SARATOGA CA 95070-0000 21791 PROSPECT RD 366-32-002 "BALL, NIGEL AND BALL, PAMELA 21781 PROSPECT RD SARATOGA CA 95070-0000 18597 Cox AV 386-13-059 "MONTDAL, SUDHRITY KUMAR AND 18597 COX AV SARATOGA CA 95070A 107 12260 SARATOGA- RD 386-30-035 WEST VALLEY MUSLIM ASSN 12260 SARATOGA- SARATOGA CA 95070-3026 13025 SARATOGA AV 389-06-017 MVS COMPANY LP PO BOX 2067 SARATOGA CA 95070 18596 Cox AV 389-13-008 "DOSS. ROGER E TRUSTEE 18596 COX AV SARATOGA CA 95070-4108 19854 AFTON AV 389-17-010 "MCAVOY, LARRY H AND MCAVOY, 18854 AFTON AV SARATOGA CA 93070-4653 18774 AFTON AV 389-17-015 -NGUYEN, CHRISTIAN AND VO, 18774 AFTON AV SARATOGA CA 9507014653 18817 AFTON AV 389-17-4359 "KOUTALIDES, OLGA AND 21321 MILFORD DR CUPERTINO CA 95014-1327 19010 PORTOS DR 389-30-002 'LEBRETOIN, GUY TRUSTEE 1008 N OAK PARK AV OAK PARK IL 60302 13601 MYREN DR 389-37-039 "YALLA, SRINIVAS ROSHAN AND 607 GRAYSON WY MILPITAS CA 95035 19705 BRAEMAR DR 393-26-034 "GREEN, GREGORY R 262 E HAMILTON AV STE D CAMPBELL CA 95008 20210 MERRICK DR 393-42-1005 "LUKE. CHARLES A 20.210 MERRICK DR SARATOGA CA 95076 -4936 18905 TEN ACRES RD 397-03-041 "MAAS, RYAN 19905 TEN ACRES RD SARATOGA CA 95070-5657 14478 SOBEY RD 397-04-022 "CRAU, EUGENE Y AND CHAU. P 0 BOX 9270 RANCHO SANTA CA 92067-4270 14923 SOBEY RD 397-04-126 AN'SARI, HOOSHANG 14923 SOBEY RD SARATOGA CA 95070 -67-35 14921 SOBEY RD 397-04-127 JPMORGAN CHASE BK 7255 BAYMEADOWS 'WAy JACKSONVILLE FL 32256 14521 QUITO RD 397-05-028 "HINZ, LESTER F PO BOX 97 SANTA CLARA CA 95052 14416 OLD WOOD RD 397-05-042 "PITZEN, DAVID H AND PITZEN, 14416 OLD WOOD RD SARATOGA CA 95070-5633 18680 VESSTING RD 397-406-030 "MINETTI, VITO AND MINETTI, 19680 VESSINC RD SARATOGA CA 95070-5672 Records Santa Clan Count} Weed Abatement Program Page 1 25 M.-I M. 2013 WEED ABATEMENT PROGRAM COMNIENCEMENT REPORT CITY OF SARATOGA EXH[BIT A CID'YSTATE situs APN 15488 EL CAMINO 397-03-076 "ABHARI, AL TRUSTEE &- ET AL 15488 EL CAMINO GRANDE SARATOGA CA 95070-6258 14875 BARANGA LN 397-18-039 GHRTBARANGA LLC 22 S SANTA CRUZ AV 2ND LOS GATOS CA 95050-6837 14553 VIA DE 397-40-016 "CIFFONE. DONALD L AND CIFFONE, 14553 VIA DE MARCOS SARATOGA CA, 95070-6147 14577 VIA DE 397-40-017 "URRUTI A, RICARDO I AND 14577 VIA DE MARCOS SARATOGA CA 95070-6147 14961 VIA DE 397-40-020 'MOROYAN, HR-AYR H AND 14961 VIA DE MARCOS SARATOGA CA 9507G-000 18394 MONTPERE WY 403-23-029 "MARMAMAT. MMID 212 PRINCE ST LOS GATOS CA 95032 -1 1 1 3 15120 QUITO RD 410-40-018 -HUYNH, PAUL HONG NGOC AND 21201 LUMBERTOWN LN SARATOGA CA 9507&-5 712 MT EDEN RI) 503 -09 -006 M E V CORP 22020 MT EDEN RD SARATOGA CA 95070-9729 22060 MT EDEN RD 503-09-021 "MUIT-ENBURG, MICHAEL S 22060 MT EDEN RD SARATOGA CA 95070-9729 22040 MT EDEN RD 503-09-022 -MCAFEE, ERIC A AND MCAFEE, 22040 MT EDEN RD SARATOGA CA 95070-9729 MT EDEN RD 503-13-039 "HORVATH, DAGMAR M 15209 BLUE GUM CT SARATOGA CA 95070-6268 503-13-067 ALI, EYED AND SHAISTA ALI 22653 GARROD RD SARATOGA CA 95070-0000 22551 MT EDEN RD 503-13-117 "SMUT, CARL EDMOND AND COLES, PO BOX 343 EL GRANADA CA 94018 MT EDEN RD 503-13-128 "IRANY, FRED Z AND IRANY, CHRIS 13937 PIERCE RD SARATOGA CA 95070 22215 MT EDEN RD 503-13-138 "KEENAN, JOHN E AND KEENAN, 22215 MT EDEN RD SARATOGA CA 95070 OO(J 22122 MT EDEN RD 503-13-143 -AL,A7- CHEMICALS INC ET 8226 RINCONADA CT NEWARK CA 94560 NIT EDEN RD 503-13-144 "CHAPEL, JUDY PO BOX 22439 SAN DIEGO CA 92192-2439 MT EDEN RD 503-13-145 'CHAPEL, JUDY P 0 BOX 22439 SAN DIEGO CA 92192-2439 13765 PIERCE RD 503-14-008 "MCCABE, DAVID A AND MCCABE, PO BOX 707 -ONETANGfWA[HEKE 13615 VAQUERO CT 503-14-034 "COCHRANE, JAMES B AND 13615 VAQUERO CT SARATOGA CA 95070-4804 12943 PIERCE RD 5103-15-019 TERZKC JOHN 12943 PIERCE RD SARATOGA CA 95070-371-i 13385 SURREY LN 503-16-001 "FIREMAN, PAUL L AND FIREMAN, 13385 SURREY LN SARATOGA CA 95070-4243 13600 SURREY 1-N 503-16-013 "JUANG, SHAD CHAO AND JUANG, 13600 SURREY LN SARATOGA CA 95070-4257 133540 SURREY LN 503-16-015 "BAKKE, KRISTIAN V AND BAKKE, 13540 SURREY LN SARATOGA CA 95070-425? Records Santa Clara County Weed Abatement Program Page 2 49 M. 70 2013 WEED ABATEMENT PROGRAM COMMENCEMENT REPORT CITY OF SARATOGA EXHIBIT A QTV STATE SUMS APN 20940 COMER DR 503-16-076 'MCSWEENEY, PATRICIA AND 20940 COMER, DR SARATOGA CA 95070-3710 12901 rOOTHILL LN 503-18-026 'OVELAND. CHARLES A AND 12901 FOOTHILL LN SARATOGA CA 95070-3712 12973 PIERCE RD 503 - 13-050 FAN,YU 12973 PIERCE RD SARATOGA CA 95070-3752 12979 FOOTHILL LN 503-18-066 "BUSH, SH, JOHN R AND BUSH, PATRIC] A 12979 FOOTHILL LN SARATOGA CA 95070-3712 20895 CANYON VIEW DR 9103-28-004 "WOROBE.Y. ANN M 20895 CANYON VIEW DR SARATOGA CA 95070-5763 20905 SULLIVAN WY 503-28-005 "SCHAEFER, BRUCE F TRUSTEE 20905 SULLIVAN WY SARATOGA CA 95070-5738 20915 SULLIVAN WY 503-28-006 "BAHL, SWARAN BALA AND BAHL, 14643 BIG BASIN WY SARATOGA CA 95070-6081 CANYON VIEW DR 503-28-008 "HASHEM I EH, JULIA ET AL 106 HEINTZ CT LOS GATOS CA 95032-5036 20851 CANYON VIEW DR 503-23-075 -TAING, WAN4 GRACE AND TANG, 20851 CANYON VIEW DR SARATOGA CA 95070-5988 20867 CANYON VIEW DR 503-28-089 -LAW, EDWIN AND LAW, VICKY 20967 CANYON VIEW DR SARATOGA CA 95070-5983 21352 SARATOGA RD 503-29-027 'SPEAR, LORIJEAN TRUSTEE 21352 SARATOGA HILLS RD SARATOGA CA 95070-5306 21300 SARATOGA RD 503-29-029 'MARTIN, VINCENT L AND MARTIN, 2601 W CEDAR LN MILWAUKEE Wl 53217 21050 SARATOGA RD 503-29-099 'HEGER, CHARLES E AND HEGER, 21050 SARATOGA HILLS RD SARATOGA CA 95070-5372 21421 SARATOGA RD 503-29-124 "STEIMLE, ANTHONY E AND ENG, 21421 SARATOGA HILLS RD SARATOGA CA 95070-5377 13845 PIKE RD 503-3D-003 "LlUa QINGXlANG AND ZHOU, LING 13945 PIKE RD SARATOGA CA 95070-5346 13857 PIKE RD 503-30-042 -HORNER, KATHLEEN W AND 13857 PIKE RD SARATOGA CA 95070--3346 14150 DORENE CT 503-31 -G54 -FAN, LILY L AND FAN., SHERMAN S 14150 DORENE CT SARATOGA CA 95470 -9727 14134 DORENE Cr 503-31-058 ROSENBERG BARRIE R TRUSTEE 14134 DORENE CT SARATOGA, CA 95070-9727 21800 MT EDEN RD 503-31-077 -LEE, TING FIE AND CHIANG, 218100 MT EDEN RD SARATOGA CA 95070-9722 13957 ALBAR CT 503-31-087 "SEIFERT, MICHAEL E AND MOORE, 13957 ALBAR CT SARATOGA CA 950-YO-9718 13947 ALBAR CT 503-31-088 "HWANG, LILY 1, AND HWANG, 13966ALBARCT SARATOGA CA 515070-9718 13921 DAMON LN 503-31-098 'EYA, LESLIE A AND LEMPERT, 13921 DAMON LN SARATOGA CA 93D70-9723 :3966 ALBAR CT 503-31-107 "HWANG, LILY L AND HWANG, 13966 ALBAR CT SARATOGA CA 95070-9718 LAND PIERCE RD 503-47-007 CHATEAU MASSON LLC 1250 OAKMEAD PY Unit 210 SLR\TNYVALE CA 94085 73 Records Santa Clara County Weed Abatement Program Page 3 70 Sil Records Santa Clara County Weed Abatcment Program 71 Page 4 2013 WEED ABATEMENT PROGRAM COMMENCEMENT REPORT CITY OF SARATOGA EXHIBIT A ClTYfSTATE sitys AF 13877 UPPER HILL CT 503-50-041 "JOHNSON, WAYNE C AND JOHNSON, 13877 UPPER HILL CT SARATOGA CA 95070-5332 21243 DEEPWELL CT 503-55-039 "JANTZEN, DALE AND MAYER, 21243 DEEPWELL CT SARATOGA CA 95070-5709 TOLL GATE RD 503-62-027 "CADDIS, STEPHEN B 420 SELBY LN ATHERTON CA 940274043 ?1796 VIA REGINA 503-69-007 "HOEBER, ANTHONY N AND HOEBEK 21786 VIA REGINA SARATOGA CA 950704876 21800 VIA REGINA 503-69-010 "SHAG, FANG-FEI PHOEBE AND 21900 VIA REGINA SARATOGA CA 95070-4845 21851 VIA REGINA 503-69-030 "DER TOROS S [AN. PAPKEN S AND 21851 VIA REGINA SARATOGA CA 95070-461 21995 VIA REGINA 503-69-039 "PANG, JIANGUO TRUSTEE& ET AL 14625 ALOHA AV SARATOGA CA 95070-6003 14905 MASSON CT 503-72-014 MASSON INVESTMENT LP 520 MILL CREEK RD FREMONT CA 94539 21531 SARATOGA DR 503-72-028 "NAGARAJAN, VINOD AND RAMANI, 21531 SARATOGA HEIGHTS SARATOGA CA 95070-5759 21770 CONGRESS LN 503-75-008 "DAVIS, ANTHONY M AND DAVIS, 1253 COLLINS LN SAN JOSE CA 95129-4209 21756 CONGRESS LN 503-75-010 "WALKER, MARGARET VIVIEN SIOTE 21756 CONGRESS HALL LN SARATOGA CA 95070-9714 CONGRESS LN 503-75-016 "LUTHRA, ANK UR TRUSTEE 14151 TEERLINK NVY SARATOGA CA 95070-9735 14930 VINTNER CT 503-75-018 "ZARNEGAR, SAMSON 14930 VINTNER CT SARATOGA CA 95070-9712 20610 LOMITA AV 517-12-012 "RANIJAN, K TRUSTEE & ET AL 20610 LOMITA AV SARATOGA CA 95070-6024 15027 BOHL-MAN RD 517-13-009 "SAMPLE, STEPHEN P AND P141, 15027 BOHLMANRD SARATOGA CA 95070-6354 15600 BELNAP DR 517-14-085 "SUN, YUE AND SUN, LIL[ 15600 BELNAP DR SARATOGA CA 95070-0000 20100 BONNIE BRAE LN 517-22-011 'FORD, BARRY LEIGHTON AND 20 100 B 0 NLNIE BRAE LN SARATOGA CA 95070-6331 15400 PEACH HILL RD 517-22-072 "ARIMILLI, V TRUSTEE & ET AL 15400 PEACH HILL RD SARATOGA CA 95070 Sil Records Santa Clara County Weed Abatcment Program 71 Page 4 °t SA tt Yr SARATOGA CITY COUNCIL �LrFOxz�Yi MEETING DATE: March 20, 2013 AGENDA ITEM: DEPARTMENT: City Manager's Office CITY MANAGER: Dave Anderson PREPARED BY: Crystal Bothelio DIRECTOR: Dave Anderson City Clerk SUBJECT: Allocation of Annual Saratoga Community Event Grant Program Funds RECOMMENDED ACTION: Review Saratoga Community Event Grant Program applications and determine grant allocations. BACKGROUND: For many years, the Council has considered requests for community event grants or waiver of City- related fees as they were presented to Council. At the April 18, 2012 and May 2, 2012 City Council Meetings, the Council discussed and provided direction on the development of a formal community event grant funding allocation process. Staff was directed to establish an annual application process that allows off -cycle applications to come before Council for consideration. To be considered for funding, events must be held in the City of Saratoga. Eligible grant expenses include event materials, supplies, contract services, permits, City fees, and other hard costs. Grants are allocated on a reimbursement basis with the exception of City- related fees, such as permit fees or park rental costs. Additionally, first priority is given to Saratoga -based non- profit organizations. Non - profits based outside of Saratoga will be given second priority. Organizations that have previously held events in Saratoga will be given priority over organizations that have not. Fiscal Year 2013/14 Annual Application Process In addition to program requirements, Council also requested that staff conduct the annual application process during the first part of the calendar year for FY 2013/14. Consequently, staff sought Council direction on the funding level for the Community Event Grant Program for Fiscal Year (FY) 2013/14 at the December 19, 2012 City Council Meeting. During this meeting, Council decided to allocate $20,000 to the Community Event Grant Program for FY 2013/14. The City then released the application on January 23, 2013. Past applicants were notified of the deadline and were provided with a copy of the application. Additionally, the City posted information about the grant opportunity on the City website and printed an advertisement in the Saratoga News. Applications were due March 6, 2013 and all applicants have been encouraged to attend the March 20, 2013 to answer Council questions regarding their applications. Summary of Grant Requests Page 1 of 3 72 The City received a total of 22 applications amounting to a total of $64,355 in Community Event Grant requests. Of these applications, 4 applications amounting to $11,380 were received for events scheduled for FY 2012/13. The remaining 18 applications are for events in FY 2013/14 and amount to $52,975. Because the Grant Program allows for submittal of grant applications throughout the year, applications for both FY 2012/13 and 2013/14 have been included with this report for Council consideration and decision. Below is a brief summary of the applications received. A more detailed summary is included in Attachment A. The applications received are included as Attachment B and Attachment C lists the history of past event allocations. Fiscal Year 2012/13 Requests Request Previous Funding? 1 5th Annual Saratoga IOOF Easter Egg Hunt $500 Yes IOOF Lodge #428 Saratoga (Oddfellows) • 2 Circus Circus $3,000 No San Jose Wind Symphony X 3 Saratoga's Got Talent No W Saratoga Cares Foundation • 0 4 Vintage Music Therapy for Memory Expo $3,510 No Senior New Ways Inc. x Total Grant Funding Requested FY 2012/13 $11,380 • Saratoga Based Non - Profit X Non - Profit Fiscal Year 2013/14 Request Previous Funding? 5 Blossom Festival $5,000 Yes Saratoga Historical Foundation • 6 Bollywood Dance $1,500 Yes 7 Breath of Life Walk $1,750 N0 Breathe California of the Bay Area x AMEK6L 8 Celebrating Service $1,500 No Assistance League of Los Gatos — Saratoga • 9 Doubles Tennis 4 Charity Tournament $11600 No Saratoga Cares Foundation • _ 10 Foodie on the Run $5,972 Yes Gateway Businesses, with Alameda Family Funeral & Cremation 11 Hansel & Gretel Opera for Children and Families . $4,750 Bay Shore Lyric Opera Company • 12 Library - Heart of the Community $3,900 Yes Santa Clara County Library District • 13 Memorial Day Observance $750 Yes Saratoga Foothill Club • 14 Middle School Hangout $8,000 No Friends of the Saratoga Libraries • 15 Opera at Wildwood Park to Celebrate Bastille Day A $1,750 No Bay Shore Lyric Opera Company • 16 Saratoga Community Band Sunday Afternoon Concert in the $725 Yes Park Saratoga Community Band x 17 Saratoga Community Health and Wellness Event - Saratoga $4,400 No Page 2 of 3 73 FISCAL IMPACTS: A total of $20,000 was allocated to the Community Event Grant Program in the 2013/14 Fiscal Year Operating Budget. For the current fiscal year, 2012/13, there is a total of $22 in the Community Event Grant Program that has not been allocated to an event. Council may choose to allocate money from the Council Discretionary Fund for Community Event Grants. CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: Allocations for the Community Event Grant Program would not be made. ALTERNATIVE ACTION(S): Notify applicants of the status of their application. FOLLOW UP ACTION(S): Implement Council direction. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City's web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Attachment A: Summary of Community Event Grant Applications Attachment B: Community Event Grant Applications Attachment C: History of Community Event Grant Allocations Page 3 of 3 74 Trails 5K Walk for Life Saratoga Area Senior Coordinating Council • 18 Saratoga Grammar School Reunion $389 No Saratoga Grammar School Reunion Committee 19 Saratoga July 4th Celebration $1,974 Yes 20 Saratoga Sister City 30th Anniversary Open House $850 No Saratoga Sister City • 721 Saratoga's Got Talent - 2014 $470 No Saratoga Cares Foundation • 22 Village Holiday Tree Lighting & Wine Stroll $3,795 Yes Saratoga Chamber of Commerce • jihmL -W Total Grant Funding Requested FY 2013/14 $52,975 • Saratoga Based Non - Profit X Non - Profit FISCAL IMPACTS: A total of $20,000 was allocated to the Community Event Grant Program in the 2013/14 Fiscal Year Operating Budget. For the current fiscal year, 2012/13, there is a total of $22 in the Community Event Grant Program that has not been allocated to an event. Council may choose to allocate money from the Council Discretionary Fund for Community Event Grants. CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS: Allocations for the Community Event Grant Program would not be made. ALTERNATIVE ACTION(S): Notify applicants of the status of their application. FOLLOW UP ACTION(S): Implement Council direction. ADVERTISING, NOTICING AND PUBLIC CONTACT: Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and was included in the packet made available on the City's web site in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in advance of the Council meeting. ATTACHMENTS: Attachment A: Summary of Community Event Grant Applications Attachment B: Community Event Grant Applications Attachment C: History of Community Event Grant Allocations Page 3 of 3 74 ATTACHMENT A: SUMMARY OF COMMUNITY EVENT GRANT APPLICATIONS Applications for Fiscal Year 2012/13 Event Request Date Attendance 1 5th Annual Saratoga IOOF Easter Egg Hunt $500 3/30/2013 75 -100 2 Circus Circus $3,000 5/19/2013 400 -500 3 Saratoga's Got Talent j Vintage Music Therapy for Memory Expo $4,370 6/14/2013 590 4 $3,510 5/18/2013 150 Total Funding Requested FY 2012/13 $11,380 Applications for Fiscal Year 2013/14 Location Organization Non - Profit Prev. Grant Widlwood Park IOOF Lodge #428 Saratoga (Oddfellows) Saratoga Based Non - Profit Yes McAffe Center at Saratoga High School San Jose Wind Symphony Yes No McAffe Center at Saratoga High School Saratoga Cares Foundation Saratoga Based Non - Profit No Saratoga Retirement Center I Senior New Ways Inc. Yes No Event Request Date Attendance Location Organization Non - Profit Prev. Grant 5 Blossom Festival $5,000 3/22/2014 2,500 -5,000 Heritage Orchard, Civic Saratoga Historical Saratoga Based Yes Center Foundation Non - Profit 6 Bollywood Dance $1,500 August 2014 300 -400 Saratoga Village Center Yes 7 Breath of Life Walk $1,750 9/28/2013 300 -400 West Valley College Breathe California of Yes No the Bay Area 8 Celebrating Service $1,500 9/26/2013 200 Saratoga Prospect Center Assistance League of Saratoga Based No Los Gatos - Saratoga Non - Profit 9 Doubles Tennis 4 Charity $1,600 9/7/2013 48 Saratoga High School Saratoga Cares Saratoga Based No Tournament Foundation Non - Profit 10 Foodie on the Run $5,972 May - October 200- 12341 Saratoga Sunnyvale Gateway Businesses, No Yes 2013 600 /event Road with Alameda Family Funeral & Cremation 11 Hansel & Gretel Opera for $4,750 12/13- 15/2013 900 Saratoga Civic Theater Bay Shore Lyric Opera Saratoga Based No Children and Families Company Non - Profit 12 Library - Heart of the Community $3,900 May 2014 500+ Saratoga Library Santa Clara County Saratoga Based Yes Library District Non - Profit 13 Memorial Day Observance $750 5/26/2014 1,500 Blaney Plaza, Madronia Saratoga Foothill Club Saratoga Based Yes Cemetery Non - Profit 14 Middle School Hangout $8,000 School Year 13 -14 30 -40 /day Saratoga Library Friends of the Saratoga Saratoga Based No Community Room Libraries Non - Profit 15 Opera at Wildwood Park to $1,750 7/14/2013 400 Wildwood Park Bay Shore Lyric Opera Saratoga Based No Celebrate Bastille Day I I I I Company Non - Profit 75 16 Saratoga Community Band $725 5/18/2014 200 Widlwood Park Saratoga Community Yes Yes Sunday Afternoon Concert in the Band Park 17 Saratoga Community Health and $4,400 10/5/2013 500 Joan Pisani Community Saratoga Area Senior Saratoga Based No Wellness Event - Saratoga Trails Center Coordinating Council Non - Profit 5K Walk for Life 18 Saratoga Grammar School $389 7/27/2013 200 Wildwood Park Saratoga Grammar No Reunion School Reunion Committee 19 Saratoga July 4th Celebration $1,974 7/4/2013 1000 Kevin Moran Park Saratoga Sister City Yes 20 Saratoga Sister City 30th $850 Spring 2014 175 -200 Saratoga Prospect Center Saratoga Based No Anniversary Open House Non - Profit 21 Saratoga's Got Talent - 2014 $4,370 6/13/2014 590 McAffe Center at Saratoga Saratoga Cares Saratoga Based No High School Foundation Non - Profit 22 Village Holiday Tree Lighting & $3,795 11/29/2013 3000 Saratoga Village Saratoga Chamber of Saratoga Based Yes Wine Stroll Commerce Non - Profit Total Funding Requested FY 2013/14 $52,975 GRAND TOTAL GRANT FUNDING REQUESTED (FY 2012/13 & FY 2013/14): $64,355 NO. �V �V 5AR,,,T� a � M 0K FEET 2 8 2013 City of Ahrntnrn By Community went Grant Application SUM MARY OF eANT Event Name: )1'// 4 MV IAA z- iEl 5 T Eje 6-6- r jU -F-- Event date: Na rc ti 3 P, )-0 1 -� Event Hours: 1 o - 2- Event Location: �v I d w o U d fiu r Grant Request: 10, 'vJ 00 4 Total Event Cost: 00INTACT FOR GRANT APPLE CATi ON Contact Name, 1)67 01 '� t ` a o ij l bou. Title: Organization: Too F f✓ W -e / � U Sa ra �G�wl (odd Address: °°°���'��� /.�) /+ cJ' H5�41�1 ice/'` r-! L s !f i. J��� {� iC �✓ Phone: VF 6If ` 3 of 6 ` ,k...e- fta": ABOUT THE EiIENT Event Description: ` ( % c(rinc� 'OE--41S e l jticL�. S, I t-1 Y,t et cCfi,c'),I, , Stt Y'eL- l ry 6o-ok rah,/ P, Q Fv �C c rcr? cam' S Estimated Attendance• oJt, n e-t - J cc) One Time Event ❑ Annual Event Funding Amount Received from City in Past: Other Funding Sources: Include source & amount mss° Event Promotion Plan: Advertising & marketing !J Zh-- Prior Event Organizing Experience: Describe the experience of the event coordinator and the organization � LW f�e ,4 , � go requesting funds (��U C t --1-- o p aS h r ( Si, ► 4' I�1 - S�' � -5 I ii"'i 1 ]f� fin. c e, c v �t" %' � � EVENT BUDGET: t iAts Adisf LLAm J& -kr jCaz so nCsslzw£'� W S&(IT N AM Tdj Acs 'rsiij ur` 6 + Please attach additional sheetsas needed to answer application questions. 77 4 / r'�11FGEx /�� City of Saratoga Community Event Grant Application SUMMARY OF EVENT Event Name: "Circus Circus" Event Date: May 19, 2413 Event Location: McAfee Center, Saratoga High School Grant Request: $3,000 Event Hours: 3:00 p.m. to 5:00 p.m. Total Event Cost:$4,000- $5,000 CONTACT FOR GRANT APPLICATION Contact Name: Caroline McIntyre Title: President, Board of Directors, San Jose Wind Symphony ( "SJWS ") Organization: San Jose Wind Symphony Address: 6590 Gillis Drive, San Jose CA 95120 Phone: (448) 291 -2760 Email:cmcint03O8 @aol.com ABOUT THE EVENT Event Description: 1. Print Form SJWS will be performing a concert featuring circus music (from Barnum and Bailey's favorite, to Send in the Clowns), circus performers who will amaze with their feats of skill and daring, and a narrator. Estimated Attendance: 400 -500 One Time Event ® Annual Event ❑ Funding Amount Received from City in Past: Other Funding Sources: Include source & amount SJWS receives funding from member donations and outside companies. These donations only amount to a small percentage of funding for the concerts. Event Promotion Plan: Marketing through the SJWS website (www.sjws.org), local newspapers, distribution of fliers, Advertising & marketing mailing list, and GoldStar promotion. Prior Event Organizing Experience: SJWS is the West Coast's premier wind symphony, providing quality musical Describe the experience of the eventperformances for diverse audiences of all ages. In its 55 -year history, SJWS has coordinator and the organization earned a worldwide reputation for entertaining programs and superb musicianship. SJWS has performed well- attended concerts at Saratoga High School for several requesting funds years. Dr. Edward Harris has served as Music & Artistic Director of SJWS since 2002. EVENT BUDGET: Please attach an itemized list of event expenses; identify the items you are requesting grant funding for. * Please attach additional sheets as needed to answer application questions. Circus Circus Costs McAfee Center rental fee: $1,250 Guest announcer: $300 Conductor cost: $1,050 Circus performers: $1,000 Advertising: $1,075 Rehearsal hall: $666 Total costs for concert: $5,341 Total costs requested for grant: $3,000 79 - ARq City of Saratoga g 95 Community Event Grant Application SUMMARY OF EVENT Event Name: Saratoga's Got Talent Event Date: June 14, 2013 Event Location: McAfee Center at Saratoga High School Grant Request: $4,370 CONTACT FOR GRANT APPLICATION Contact Name: Maya Baba 1 Title: Board Member Organization: Saratoga Cares Foundation Address: P.O. Box 2613, Saratoga, CA 95070 Phone: (408)868 -9153 ABOUT THE EVENT Event Hours: 5:00- 11:00pm Total Event Cost: $6,120 Email: maya_baba @yahoo.com Print For Event Description: Saratoga's Got Talent is an annual talent show fundraiser for the Saratoga Cares Foundation. This fundraiser addresses local needs; this year we are supporting the Saratoga Sub -Acute Hospital, the Saratoga Education Foundation and the Saratoga Senior Center. Our McAfee Center event will feature performers in three ages groups - 5 to 12 year olds, 13 to 20 year olds; and 21+ year olds. Estimated Attendance: 590 One Time Event ❑ Annual Event El Funding Amount Received from City in Past: $0 Other Funding Sources: Ticket sales at $15. We have five levels of sponsorship - Platinum at $5000; Custom at $5000; Include source & amountGold at $2500; Silver at $1500; Bronze at $700. A Custom Sponsor can underwrite a specific project like tickets, the sound system, decorations. Each sponsorship includes a banner, name on website and tickets for the event. We have yet to receive our first sponsorship. Event Promotion Plan: We will partner with the Saratoga News for event promotion; post flyers at local businesses (Gate - Advertising & marketingway, Quito, Saratoga Village, Argonaut, Lawrence); email our thousands of subscribers, work �— with local music and dance schools; partner with groups in Saratoga (SASCC, SEF). ' Prior Event Organizing Experience: Last year was the first Saratoga's Got Talent competition. It was held on June 22, Describe the experience of the event2013 at the Saratoga Community Center. Over $18,100 was raised for the Saratoga coordinator and the organization Senior Center. Funds were raised through ticket sales, corporate sponsorship and requesting funds underwriting. The Saratoga Cares Foundation, a registered 501c(3) nonprofit, works with Saratoga's Got Talent to channel donations directly to the community. EVENT BUDGET: Please attach an itemized list of event expenses; identify the items you are requesting grant funding for. * Please attach additional sheets as needed to answer application questions. :1 SARATOGA'S GOT TALENT PROJECTED EXPENSES 2013 McAfee Rental Printing Expense: Flyer, Brochure, Tickets and Program Decorations Awards for younger age groups: Plaques, Trophies and Certificates Prizes for Saratoga's Got Talent ($1000, $500, $250) * Indicates item we are requesting grant funding for TOTAL $2,692 * $1,200 * $248 * $230 * $1,750 $6,120 City of Saratoga Community Event Grant Application SUMMARY OF EVENT Event Name: Vintage Music Therapy for Memory Expo Event Date: Saturday, May 18, 2013 EVENT HOURS: 0800 — 1700 Event Location: Saratoga Retirement Center Grant Request: $3,510.00 Total Event Cost: $4,300.00 CONTACT FOR GRANT APPLICATION Contact Name: John Lehman Title: Executive Director Organization: Senior New Ways Inc Address: 463 College Avenue #24, Palo Alto, CA 94306 Phone: 650 - 468 -5456 Email: iohnl @seniornewways.org ABOUT THE EVENT: Event Description: Event will include registration and memory testing, followed by four one -hour vintage music therapy sessions, followed by retesting of all attendees. (see attached) Estimated Attendance: 150 X Annual Event Funding Amount Received From City in Past: $0 Other Funding Sources: Senior New Ways endowment $500 and Saratoga Retirement Center $300 Event Promotion: Local newspapers including SJMN, Active Over 50, radio spots, websites, flyers Prior Event Organizing Experience: Mr. Lehman (assisted by Jennifer Martinez of SRC for this event) has already accomplished similar events in Campbell, San Jose and Los Altos. Senior New Ways has been in operation as a 501(c)(3) since 2005. EVENT BUDGET: Vintage Music Therapy for Memory Event Budget Music Therapist: 9 hours @$215 / hour = $1935. 00 Testers: 18 hours @ 28 / hour = $505.00 Refreshments: $830.00 Equipment (speakers etc) rental: $240.00 TOTAL $3,510.00 Event Description Continued: The Saratoga Retirement Center and Senior New Ways wish to expose this highly regarded therapeutic method for maintaining and / or regaining lost memory function among those memory challenged for many reasons. We hope to provide an ongoing program at least at the SRC by the end of 2013, at two sessions per week. SarahCare of Campbell, the Alzheimer's Activity Center in San Jose, and Bridgepoint at Los Altos are already providing this therapy via Senior New Ways. The therapy is based on the research of Daniel J. Levitin, a renowned neuroscientist and cognitive psychologist, James McGill Professor of psychology and behavioral neuroscience at McGill University in Montreal, Quebec [ "This Is Your Brain on Music'], and is being conducted with his knowledge. ME D e� ®r, City of Sa ratoga r�� o� +Community Event Grant SUMMARY OF EVENT Event Name: The Blossom Festival (2014) Event Date: March 22, 2014 (estimated *) Event Hours: 10 -4 AM Event Location: Heritage Orchard, Warner Hutton House, Saratoga Civic Center area Grant Location: $5000 CONTACT FOR GRANT APPLICATION Contact Name: Annette Stransky Title: President Organization: Saratoga Historical Foundation Address: PG Box 172 Saratoga, CA 95071 Phone: 408- 867 -4311 (museum) 408 -867 -7468 (Stransky) THE EVENT Total Event Cost: $5004 (estimated) Email: anneue@saratogahistory.co Event Description: The mission of the Blossom Festival is to present, for education and enjoyment, an event that commemorates and preserves the memory of its historic celebration of Saratoga's agricultural and community - focused life. Blossom. Festival events planned include: Music from the 30's and 40's; poetry; prune tasting; films from the 1930's depicting life in the Santa Clara Valley; vintage cars, bicycles and agricultural vehicles; art and artisans; master gardeners and other nature - oriented organizations; appropriate historical characters; children's activity tables, petting zoo, scavenger hunt and old fashioned children's games. Gourmet trucks will provide refreshment. Estimated Attendance: 2500 -5000 Annual Event Funding Amount Received from City in Past: $5000 for same event in 2013 Other Funding Sources: Will request funding from other sources, if needed. Event Promotion Plan: The Saratoga Historical Foundation will promote the event through print, online media, public service announcements in radio and television. Banners will be placed in approved locations. Flyers will be posted in major public areas. Online sites will include the Chamber of Commerce, city, and others. A special website will be created to provide information and identity for the event. Posters will be sent to schools for students to take home. By involving community organizations and schools, the event will gain additional publicity. Prior Event Organizing Experience: In 2013 members of the Saratoga Historical Foundation planned the 2013 Blossom Festival for the first time --- production will take place after this application submission. The Saratoga Historical Foundation has a long history in organizing events — beginning with funding for the move of the museum in the 1970's. Each year the 01 organization has successfully conducted multiple fund raising activities as well as produced history - oriented events. SHF has a reputation for capability and would work hard to ensure the event is meaningful to all ages. SHF is commited to making the event a success. Members of the planning committee have corporate experience in planning events, experience in fund raising in schools and other pertinent experience. Members also have a network of community leaders to provide assistance. Event Budget: See attached. `Date dependent on availability of orchard, Warner Hutton House, and Civic Center area 2 2014 Blossom Festival City Community Grant Application Budget Detail Item Estimated Expense City-Related Expenses Rental of Warner Hutton House $490 Event Use Permit $100 GarWge/Recycling bins No char e Barricade /cones No char ge Cleanup fee $100 (just in case) Sub Total City-Related Expenses $690 Outside Fees Insurance /City for Event $250 (Nonprofits Insurance Alliance Group) West Valley College Parking Permit (for irking oversize trailers) $ 25 W. Valley College Insurance/ $250(Non rofits Insurance Alliance Group) Rent porta- potties (Special Events) $900 Rent chairs $60 in addition to 30 provided by city) Fire /Police Support $500 Entertainment My Pony Pettin Zoo $600 Music $600 Food Variety of Food Food Trucks Prune Tasting $100 plus papergoods Promotion Banners $500 (stands, additional banners, adapt 2013 - - banners) Flyers and posters $150 On -Site si nage $ 50 Decorations $ 50 Print Programs $150 Miscellaneous $125 Sub Total Outside Fees $4310 Total Request $5000 0 Print Form of 5ARgr0 City of Saratoga _ Community Event Grant Application f QLIFORN\ SUMMARY OF EVENT Event Name: Bollywood Dance Event Date: TBD- Last weekend of August Event Hours: 5 -8pm Event Location: Saratoga Village Center - 14440 Big Basin Way, Saratoga. Grant Request: $1500 Total Event Cost: $2250 CONTACT FOR GRANT APPLICATION> Contact Name: Sushama Thakker Title: Volunteer Organization: Saratoga Resident Address: 18892 Woodleigh Ct., Saratoga, CA 95070 Phone: 408 805 4134 ABOUT THE EVENT Event Description: Email: sushama @thakker.com A bollywood dance event open to all Saratoga residents. The admission is free and is organized to promote traffic to the village. Estimated Attendance: 300 -400 One Time Event ❑ Annual Event El Funding Amount Received from City in Past: $g ®Qp Other Funding Sources: Include source & amount SVDC 4 5-74 Event Promotion Plan: Facebook, school emails, private emails, flyers posted at various public places and Saratoga Advertising & marketingbusinesses Prior Event Organizing Experience: I was one of the coordiantors of this event for last 2 years. I am also co- president of Describe the experience of the eventSaratoga high PTSO and have helped coordinate various school and community coordinator and the organization events. requesting funds EVENT BUDGET: Please attach an itemized list of event expenses; identify the items you are requesting grant funding for. * Please attach additional sheets as needed to answer application questions. Expenses for Bollywood Dance Event DJ $600 Tents $950 Flyers $100 Noise Permit $50 Fire Permit $85 Fire Safety $340 Inspection Decorations $125 Total $2250 City of Saratoga COMMUNITY EVENT GRANT Event Name: Breath of Life Walk Event Date: Saturday, September 28, 2013 loam to 1pm Event Location: West Valley College Grant Request: $1,750 Total Event Cost: $15,400 Contact Name: Steve French Title: Development Director Organization: Breathe California of the Bay Area Address: 1469 Park Avenue, San Jose, CA 95126 Phone: 408- 998 -5865, steve@lun sg rus.org Event Description: The Breath of Life Walk, in its 12th year at West Valley College in Saratoga, is a 5 kilometer fundraising walkathon to benefit Breathe California of the Bay Area. Breathe California's mission is to prevent lung disease in all its forms, and funds raised by this event will support asthma education in the schools, anti - tobacco efforts, clean air programs, support groups and much more. Our Walk is free and open to everyone. We do ask walkers to collect pledges, but fundraising is not required to participate. We include displays of alt -fuel vehicles, and offer a wide variety of brochures and materials on asthma, COPD, emphysema, lung cancer, smoking cessation, and clean air. Estimated attendance: 300 -400 walkers, vendors, volunteers and staff Annual Event? Yes Funding amount from City of Saratoga in the past: $0 Other Funding Sources: TBD. Past sponsors include the Health Trust, Kaiser Permanente, G1axoSmithKline, KRTY FM, and Fresh Choice Restaurants Event Promotion Plan: Breathe California prints and distributes 5000 walk brochures and markets the event via an enewsletter to 5800 email addresses, community calendars and PSAs, and media partners such as KRTY -KLIV. Prior Event Organizing Experience: Breathe California has extensive experience in conducting events, including the Clean Air Luncheon (26 years), Bike for Breath cycling event (22 years), the Breath of Life Walk (12 years) and the Breathe Extreme Challenge rappelling event (2 years). The walk is a mature event and draws hundreds of participants to Saratoga each year. Event Budget: attached 0 Estimated Line Item Budget Breath of Life Walk 2013 Permits and Fees includes parking, security, campus police, tables $1,750 Event brochures and posters (5,000 brochures, 100 posters) $750 Walker incentives (t-shirts, ball caps, sweatshirts, etc. $900 Postage (mailings to past sponsors, walkers, and donors) $1,000 Day of event food and beverage $3,000 Website design, maintenance, fees $1,500 Event marketing (radio, TV, web) $6,500 TOTAL $15,400.00 We are requesting $1750 in support for our 2013 Walk to cover the permits and fees paid to West Valley College. With this support, the City of Saratoga would be listed on the brochure and poster as a sponsor. We would also feature the City of Saratoga as a sponsor on our agency website, event website, and monthly electronic newsletter to 5800 email addresses. M O T 5ARArc9 FIB 15 252 City of Saratoga Community Event Grant Applicatir.M. SUMMARY OF EVENT Event Name: Celebrating Service Event Date: Thursday, September 26, 2013 Event Hours: 4.00 pm - 7:00 pm Event Location: North Campus Prospect Center - City of Saratoga Grant Request: $1,500.00 Total Event Cost: $3.000,00 CONTACT FOR GRANT APPLICATION Contact Name: Terri Spice and Sue Schneider Title: Past Presidents and went Chairmen Organization: Assistance League of Los Gatos - Saratoga Address: 'PO Box 320455 Los Gatos, CA 95032. Phone: Terri Spice 408-358 -2014 Email: Terri Spice t.spice @vedzon.net ABOUT THE EVENT Event Description: Assistance League of Los Gatos - Saratoga celebrates 10 years of service in the Los Gatos, Saratoga, and West San Jose area. Goals of the event are: (a) A thank you to donors, grantors, community partners and supporters (b) Celebrate with our members and friends our accomplishments and growth (c) Highlight our many philanthropic programs and services to the local community. Estimated Attendance: 200 One Time Event El Annual Event El Funding Amount Received from City in Past: none Other Funding Sources: Include source & amountAssistance League public relations and education budget Event Promotion Plan: Over 300 invitations will be sent to focal media, politicians, grantors, donors and community Advertising & marketingpartners. News releases will be sent to all major local media outlets. PSAs will go to local radio stations. Video and fact sheet about 10 years of accomplishments will be created. Prior Event Organizing Experience: Assistance League has held 2 events at the Prospect Center and multiple events at Describe the experience of the eventSaratoga Senior Center. Both fund raising and educational events have regularly been coordinator and the organization held in the last ten years in the community. Community partners for such events have requesting funds included the Saratoga Rotary and Saratoga Retirement Community. EVENT BUDGET: Please attach an itemized list of event expenses; identify the items you are requesting grant funding fo r. * Please attach additional sheets as needed to answer application questions. 91 a w, assistance league - Los Gatos - Saratoga CELEBRATING SERVICE EVENT Thursday, September 26, 2013 Facility Rental Public Relations /invitations Champagne Glasses Food Champagne decor Grant Request BUDGET $ 700.00 600.00 200.00 900.00 350.00 350.00 Total $3.000.00 $1,500.00 Assistance League PR & Education Budget $1,500.00 92 assistance league- About Us Established in Los Angeles in the early 1890's, Assistance League has grown into a national organization of 122 individually linked chapters with over 26,000 members who believe that a giving heart and simple, compassionate acts can make a significant difference in the lives of others. our volunteers live where they serve, with all funds raised staying in their individual communities. Last year our 134 local dedicated volunteer members touched the lives of thousands of people in Los Gatos, Saratoga, Campbell and San Jose through philanthropic programs designed to help improve the lives of school children, seniors and young mothers. 14 KI04�,7 AI4Ia t. >0t1,f1NkI IMInN 1 104 %+(, I IiJN $38,208 returned to the schools in our local area 18 second graders received tutoring through our Literacy Plus Program ,008 dictionaries were distributed to third graders in 10 schools p 4,33 students received a warm new jacket and/or gift card for new shoes • 5( fifth graders experienced an exercise and nutrition program weekly • 14,, students received partial scholarships to attend Science Camp • 900 new moms and their babies received quilt bundles with layettes, toys and diapers to help them ; etter start as a family • 3,128 packages of diapers ?Ild 15 boxes of formula were distributed • 4,000 ctients of Saratoc adult Day Care had hot, home cooked lunches provided 4 days a w,.ek by volunteers • 400 individual craft items were created monthly with seniors • 1.022 students were read to monthly by our 54 Literacy Program volun- teers in 40 primary level classrooms and received the book read for their classroom library 1 7,689 volunteer hours of service in 2011-2012! FUN'DRAI'SiNC:- of all fI, Assistan, , League is a 501(c)(3) and donations are tax deductible. Funds are raised tw nugh donations, special fundraising events and grants. To learn more about �- ow to help children, families, students and seniors in our community who are less fortunate and often do not have their basic needs met, call (408) 278 -5300 or go to www.allgs.org. BOARD of DIRECTORS 2012-2013 IaIiESILJ� NT Susan F- , r ssbuxto ::. ahoo.com PRESIf:r 'IT ELECT r VP M,' 'ABERSHIP Lire,::. ,Tern VP PHILANTHROPY 1 I spite v -_ ;:on net i_r!iyn Mantes anies228 Cmaol porn I VP RESOURCE DEVELOP- MENT Chnlst!G Des= c.hn-s iefayer92on nor SECRETARY Barbara Dodsan t.tj d on ,9�)qn1all core TREASURER Gloria Kahn olorra kahn^,POBcx clan EDUCATION Anne S >ewatl aa2s,,ewar'd)he1mao com PUBLIC RELATIONS Pau'a Ball STRATEGIC PLANNING Nancv Lurtrul6 nancv:uttrullAccrricast ne" Pal 5toerger pstuee'gergan n -t A SSIS TEENS Kristine Burke &bufkeZwnm:ast net PARLIAMENTARIAN i�atti�tiy� ;C•vurnc�sl ;�e; Rew sera 16-27.12 PE 93 t.spice@verizon.net Frornn: <t.spice@verizon.net> Date: Friday, February 15, 2013 12:34 PM To: <ctclerk@saratoga.ca.us7 Cc: ""susan buxton " <ssbuxton cr yahoo.com>; °Dru Barth" Ebarthdru tr gmail.com?; "Terri Spice" �t.spice @verizon.net >; "Sue Schneider" <sschnei 106@aol.corn> Attach: blobdload.pdf; CelebratingServiceBudget.docx; About Us.pdf Subject: Community Event Grant Application assistance league From: Assistance League of Los Gatos - Saratoga RE: Event Grant Application Page I of I A Community Event Grant Application for Assistance League of Los Gatos- Saratoga is attached. A budget for the Celebrating Service event and an About Us Fact Sheet are also attached for your use. Please consider this grant at the City Council meeting on March 20, 2013. 1 will be present at that meeting to answer any questions that the Council members may have about the event we are planning to celebrate 10 years of service to our local communities. If you would like to speak with the current president of our organization, Susan Buxton may be reached at (408) 358 -2124 or As you may know, Assistance League has been actively working in Saratoga for nearly 10 years. We provide lunches 4 days a week at the Saratoga Adult lay Care Center and also provide their clients with the opportunity to do craft projects monthly. In addition, we have held numerous events in Saratoga. In this case, we are applying for the Community Event Grant, because our organization is committed to returning well over 90% of all the funds we raise back into our community, We hope to keep the costs of our Celebrating Service event as low as possible to continue our ability to be able to fund quality educational and philanthropic programs in our community. If you need anything further from our organization to complete this grant application, please let me know. Thank you for your consideration. Terri A Spice e.AA. Assistance League of Los Gatos -Sar toga t,spice@verizon.net 408- 358 -2014 94 2/1712013 A*L assistance league - Los Gatos - Saratoga Assistance League Los Gatos- Saratoga Chapter P.C. Box 320455 Los Gates, CA 95032 BOARD OF DIRECTORS PRESIDENT Susan Buxton PRESIDENT ELECT Dru Barth VP MEMBERSHIP Undo Kroin VP PHILANTHROPIC Terri Spice & Marilyn Monies VP RESOURCE DEVELOPMENT Chryslie Desoto SECRETARY Barboro Dodson TREASURER Gloria Kohn EDUCATION Anne Steworl PUBLIC RELATIONS Paula Ball STRATEGIC PLANNING Nancy Luttrull & Pal Stoerger ASSISTEENS Kristine Burke PARLIAMENTARIAN Gaul Hehir iVla�,inJc a Wifference in our cammUni�! Chapter members donated approximately 17,689 hours with an estimated value of $388,096 as based on an hourly rote determined by the U.S. Department of Labor's Bureau of Labor Statisitics. Assistance League financials Assistance League is designated as an IRS 501 (c) (3) nonprofit organization. Our nonprofit Tax ID number is 77- 0554406. Where Do Our Funds Come From? We raise funds through donations, special fundraising events and grants. How Do We Use Donations? In the 2011-2012 fiscal year, our chapter returned 909b of the $94,387 raised in our community. Refer to the charts below for the details. Support and Revenue Expenses Membership Membership revenue 6% 796 Management _Spetialevents and general 2% In -Kind 3% 5peclalEvents " "- contrlbutlons 20% 379 Teen programs 1% ra •' Schoob 14% Programs 1 30% 396 Grants "� - program Zpgb services Income 11% 90% of all funds raised fast year were utilized in our local community. your generosity and supp€srtl Builinglon Cora factory/westga I Fareington 'Ftistaric Foundation Los Gatos Community Foundation Mission City Community Ftt Payless Shoe Sour Rock Bottom Restaurant and Brewery Safeway 'Foundation Silicon Valley Assn, of Realtors SILVAR St. Andrews Church Target 95 0 (NI � Mee Lelgn�g A*L 4 assistance league - COMMUNITY NEWSLETTER - Faii 2012 IM Los Gatos - Saratoga Assistance League - A National Organization celebrating the power of the volunteer to evoke positive changes in our communities ar.. P7 J Established in Los Angeles in the early 1890's, Assistance League has grown into a national organization of 122 individually linked chapters with over 26,000 members who believe that a giving heart and simple, compassionate acts can make a significant difference in the lives of others. Our volunteers live where they serve, with all funds raised staying in their individual communities. Last year our 134 local dedicated volunteer members, touched the fives of thousands of people in Los Gatos, Saratoga, Camp- bell and San Jose through philanthropic programs designed to help improve the lives of school children, seniors and young mothers. • 483 students received new jackets and/or shoe gift cards • 1 ,022 students were read to by our 54 Literacy Program volunteers • 18 second graders received tutoring through the new Literacy Plus Program • 1,008 dictionaires were distributed to 3rd graders • 50 fifth graders improved their health with weekly exercise and nutritional snacks • 137 students received partial scholarships to attend Science Camp • 900+ mothers, children and babies were assisted by our Family Program projects • 4,000+ lunches were cooked and served to seniors • 400+ individual craft items were created with seniors • 1 7,689 volunteer hours of service in 2011-2012 • $38,208 was returned to our local schools When w• the last fir you ra IsE your han stepped and go involves 1'1I11S51 k STATEMEN ssistance League Los Gatos- Saratog Or n- ,profit, philantl volunteer argot nation that identifli and' addresses nei within our commui by ,providing servit education, and fir vial assistance to c populations inclua children, families c seniors, 11111a J111111MIll These three students from Luther Burbank School just had a story read to them. Literacy Plus In an era of increased class size and more demands on teach- ers, what could be better than enthusiastic volunteers faking the at risk students aside twice a week for extra practice and encouragement? Last year 18 Assistance League members worked with underachieving second grade students select- ed by their teacher at Rose- mary School. Tutors primarily focused on reading and spell- ing and were delighted to see the advances made by their students. A volunteer provides one -on -one tutoring for a student at Rosemary Elementary. AL tftvx Literacy „Los Gatos - Saratoga Assistance League is a treasured source of support for Camp - bell Union School District. Assistance League members enrich the school expe- rr'ence for our students by volunteering in classrooms, raising funds for educational programs and providing coats and school supplies to our most needy students. We are very grateful to count them among our community partners." Eric Andrew, Ed.D Superintendent of Campbell Assistance League's Literacy Program served over 1 ,000 stu- dents in first, second, and third grade classrooms in 3 school districts, reading aloud two books a month and leaving them for the classroom library. In addition to the 800 books that were read aloud, several times a year students received individual books to take home and keep. Many of these stu- dents have very few books in their homes and often have no one to read to them. A total of 3,230 books were distributed. A volunteer passing out dictionaries and giving instruction on how to use there. Dictionary Day Over 1,000 third graders in the Campbell Union School District received a dictionary from Assis- tance League along with a lesson on how to most effectively use it. Educa- tors tell us that third grade is pivotal as to whether students succeed or not, and there is a strong cor- relation between vocab- ulary and academic suc- cess. Second graders love to li volunteers read to them. to our "The generous volunteers from the Los Gatos - Saratoga Assistance League are an invaluable asset to our reading program. The reading hour when they are in the classroom is nothing short of magical. Their love of reading infuses the children with a passion of reading. Not only do they read to the students but they encourage them to read on their own by insuring that every student gets a book to take home with them for independent read- ing. These women know the power of a book in a child's hand. " Mrs. Laura Booslani First Grade Teacher Luther Burbank School I 'Assistance League has been preparing and ' . Y serving wonderful lunches at the Saratoga Adult Care Center for over 8 years. They are an in- it credible group of compassionate, cheerful and generous women who saw where they could make a difference" and indeed they have! We are thankful daily for their kindness and com- mitment. Susan Huff, E=xecutive Director i Saratoga Adult Gay Care Center Enriching Senior's Lives A group of 32 volunteers plan, cook and serve a hot nutritious lunch to the elderly at the Saratoga Adult Day Care Center four days a week. A total of 4,800 meals were served last year. Our volunteers help seniors at two centers create crafts to fake home and enjoy with their fami- lies. M. "Assistance League of Los Gatos - Saratoga provided much needed donations of mother and baby items to our clients. Their volunteers hosted a "store" with do- nated items like strollers, clothing, toys. books and dia- pers. f=ifty of our pregnant and first -time mothers were invited to shop at the store. Our clients had to earn points in order to "purchase" items in the store with their points. Points were earned by keeping their medical appointments, staying in school and keeping their ba- bies'immunizations current. The support of Assistance League of Los Gatos -Sara- toga has been invaluable to the success of the Nurse- Family Partnership Program. Without the donations and support your organization provides to our clients. Our volunteer holds a baby while the ourprogram would not be what it is today On behalf of parents shop in the store we provided. the Nurse - Family Partnership staff and our families, we are grateful and thankful to Assistance League of Los Gatos- Saratoga for making a difference in lives of first -time mothers and their babies." Sincerely, Grace M. Meregillano, RN BSN MS, Public Health Nurse- Manager Assistance League of Los Gafos- Saratoga is ...freshly made Macaroni and Cheese that sparks a forgotten family memory for a senior. ,..a school presentation by a pub- lished children's author that motivates a 3rd grader to dream about becom- ing an author, ...a Spanish- English dictionary given to o mother that enables her to help her young students with their homework. These are just a few of the many little things that members of As- sistance League do to make a very positive difference in the lives of the children, families and seniors we serve. Our caring and commitment not only make a difference in the lives of others, but also in our own. As volunteers, we work to both fulfill our commitment made by our philanthropic programs and to raise the needed funds to support these programs. We do this not only because we care, but also because we have fun doing what we do. We have made great friendships and, most importantly, we get to experience the joy and satisfaction of making a differ- ence in someone's day, or possibly in someone's life! I would like to invite you to help us continue to address the needs in our communities. Please consider joining us by becoming a mem- ber of our chapter, or by donating to our programs in any way you can. Together we can make big things happen! Susan Buxton, President Assistance League of Los Gatos - Saratoga Assisting Famiies By working with the Santa Clara County Public Health Nurses at the East Valley Clin- ic, 400 new mothers and their babies were able to receive layette packages including home -made baby guilts, dia- pers, formula and clothes to help them toward a better start in life. In partnership with The Family Giving Tree during the holidays, members and friends of Assistance League donated gifts to children of families in need. ASSISTEE'NS Develops Future Leaders We are proud to encourge and pro- vide volunteer opportunities for to- day's youth. Our Assisteens program is open to young people in grades 7 to 12. There are currently 25 teens in Los Gatos who are developing a sense of community responsibility, self - reliance, personal responsibility, poise, public speaking and leadership skills, The Power of a Generous Heart! HOW CAN YOU HELP? It is the small things that can make such a difference in someone else's life - -- the small things that we often take for granted. To help our clients with these small things, please contact us! 408 - 278 -5300 01 allgsCgmail.com www.allgs.org • $1,000 sends 10 sfudents to curriculum based science camp • $500 provides nutritious snacks for 5th graders offer their weekly workouts $250 provides diapers and formula for ten new mothers and their babies • $100 buys at least 40 new books for children to take home and keep for their own • $50 snuggles a child in a new warm coat and gives them a new pair of shoes �t oI SARRTG ` City of Saratoga Community Event Grant Application 'Nf1F�R�P SUMMARY OF EVENT Event Name: Doubles Tennis 4 Charity tournament Event Date: September 7, 2013. Event Location: Saratoga High School Grant Request: $1600 CONTACT FOR GRANT APPLICATION Contact Name: Raji Krishnamurthy/ Sudha Sreenivasan Title: Coordinators Organization: Saratoga Cares Foundation Address: P O BOX 2613, Saratoga CA 95070 II Phone: (408) 805 5993 ABOUT THE EVENT Event Hours: 8 a.m- 2. p.m. Total Event Cost: $1600 Email: Rajik99 @yahoo.com Print For Event Description: A sports event to raise funds for Saratoga Cares Foundation - All funds raised will go to the sports complex being planned at Saratoga High School. It will be a one day casual tournament to unify the community and connect all those who love the game. There will be prizes for the winner and runner up and the consolation round winner. Other participants can participate in raffle drawings. Estimated Attendance: 48 One Time Event ❑ Annual Event El Funding Amount Received from City in Past: N.A Other Funding Sources: donations from volunteers and sponsors, tennis academies (balls $70, rackets for prize $200) Include source & amount local retail stores $200 for gift certificates and raffle items, print shops $50. Event Promotion Plan: Flyers and brochures, Saratoga cares website, word of mouth, emails, Internet, Saratoga News, Advertising & marketing Tennis clubs and local tennis academies. Prior Event Organizing Experience: Saratoga Cares Foundation has organized many unifying events in the community Describe the experience of the event including Saratoga's Got Talent that have successfully raised funds for many causes. coordinator and the organization requesting funds EVENT BUDGET: Please attach an itemized list of event expenses; identify the items you are requesting grant funding for. * Please attach additional sheets as needed to answer application questions. 97 Estimated expenses for the Doubles Tennis 4 Charity Tournament 1. Court Rental- $11 an hour for 8 courts for 5 hours. 2. T- shirts design and printing- $6.50/ shirt for 48 participants - $300 3. Flyers — Design and printing $100 4. Tennis balls- $70 5. Court Insurance - $100 6. Raffle items, gift certificates and prizes- $300 7. Miscellaneous (snacks, water) -$200 8. Online registration- $50 03/06/2013 15:54 46B2570164 ALAMEDA FAMILY City of Saratoga Community Event Grant Applicatio By lJ MAR 6 2013 Event Name:Foodle Fun On The Run, Saratoga Gateway i Event Rate: 2013: 5119, & June to Oct. 2 events a month Event Hours: 4pm to 8pm Event Location: Between 12341 Saratoga - Sunnyvale Road, Saratoga Parking lot and neighbors Grant Request: $5972.00 Total Event Cost: TBD, see spread sheet please. Contact Name: Heather Durham Title: Marketing and Outreach Consultant organization: Gateway Businesses, with Alameda Family Funeral & Cremation, & www.svtags.org heading event Address: 12341 Saratoga - Sunnyvale Road Saratoga CA 95070 Phone: 40,_257 -6262 & Cell 9408 -838 -4019 Emall: SaratogaGateway 0 gmall.com Event Description: This is a community event in the Saratoga Gateway, that benefits local non - profits. Live music, local businesses with vendor tables, gourmet food trucks and fun community engageman't with the neighbors. The FireSafety Council Is the first benefactor in May, June Relay For Life American Cancer Society, Saratoga Senior Center, Hospice of the Valley and morel Last yearceach event 200 to 475 people attended_....... Estimated Attendance; 200 to 600 or more per event! One Time Event ❑ Annual Event w Funding Amount Received from City in Past $10170.40 Other Funding Sources; Include source & amQantLocal business in the Gateway have given time and money to this event, by way of employees to run the event, setup and tear down of the event, graphics donation, time to promote the event and organize. liv @rrt Pratnotinn Plan, Faosbcok event pages, Press Releases to local news, info on Public Acoess stations, newsletter Advertising & markeingblasts from the local business, 3- Chamber of Commerce emailslnewsletterlwebsites, social media followers. Flyers to neighborhoods, community centers & more! Prior Event Organizing Experience; produced events for the www.usgbc- ncc.org Silicon Valley Branch, Soroptimist Int'i Describe the experience of the eVentlos Gatos, Saratoga, Mestup.com, Seagate Tech., www.svtags.org, San Jose Green coordfr+atar and the organization Vision Team, Small and Large Companies here in Silicon Valley, in Las Vegas (for tradeshows) and East Coast. ] requesting funds EVENT BUDGET: a Please attach additional sheets as needed to answer applicarlon questions, .. W a CL L a 4 m m R LO N M v Ln M m ev LD CD 11 m Budget Planning Foodie Fern 2013 March 6th 2013 Item _!Cost one i +me Per ev Total Cost Contract SeriiCeS —Tt} 11 jB$4.00 ref up tear davr, ag rba!r pick up f acility, t J C Feed the Banc#s I 50.Q0 i 11; t -hD.00 !-Note that the bands are playing fair free sires its for charity_ 'Graphics for Flyers/Posters ; 12-0 -01) 'graphic for the outreach rnateraals, contract services F ers Calflr $125 ,I ! f_— 1 I $ 137.QD Ct�lor Capies Black cn es donated, Alameda Family Funeral Cremalinn Black & Whit+e Copies � —� l Pcasters, est $11?o.00 (Tani �a; s1.00Q.(;l3 -Signslt7anners 3--C .0 No ! $300.04 jEst Cost T84 Last year three dena2ed we need larger tanners 3 Sign Sar ich board J j $100.00 No Jas -at' Est Cost TBD I etdonaled. V dunt�eers to blow theme up' Gallons & tank for air $`l}.O0 TBL} 11 $550 -C1Q .May g � —� — --- TCas- Bags _ 2 fabets- Table Cloths 2 Tents — _ 1--$45 'Nc, — $130.00 Last yearwe borrow d three iable5 and used #�usiness. , — — l Travel tireee to pick up tables,drop off each time absorbed' by funeral home 1$17.00 eacglus ta' 11 $187.00 ;Plastic Roils -- -- - e - _;$200.00 ITBD 3400.tf0 -1 [7or►atedlastpearbyt -021 ,PeP -D — business biought their own, so did non - profits r — -- ft]nnated last year by Home Deppt, May +rent rnoro — Buckets, i9d Sit on TBD — �_ �J. -T- ing meetings Coffeejpasterie_s with Gateway Community, open to puhGc — ee Graphic -s for Faye T8D 'y _ — -- -- t.ast year a volunteer did this Set for each moth - up of Flye_ resters T8a3 —� — — -- — Press Releases Tt3l] 112 or more Cost $1500.00. per event, plus extra one for�sptasla of event Uther PR fTBD -- _ jFaceBook,- Ernail Blasts, hlewre�sleiters, [clog, Local TV 100 03/06/2013 15:54 4082570104 ALAMEDA FAMILY PAGE e2 March 6" 2013 Dear Saratoga City Council, Our event last year was a great success in the Saratoga Gateway. Brenda Kashuba, Deni Green, Zoe Alameda, Emily Riesberg and my self Heather Durham did most of the organizing and management of the event. We had from 20+0 people a month to 475 people, (possibly more according to the Food Trucks tallies). This years event will give the opportunity to the City of Saratoga to have more then 4500 people travel to Saratoga and come out for this event, summer to fall. A line up of many great local nonprofits that will be getting a little extra finacial help with this event have been booked to participate, Here are the dates planned with the charity attached to the appropriate dates: May 19'h' Fire Safety Council (Our Local Firemen will be out for this event) June 9`h - American Cancer Society Relay for Life- Saratoga June 23rd - Pathways July 7 "' Hospice of the Valley - Palliative Care Center July 21g' Hospice of the Valley - Palliative Care Center August 1 fh - Saratoga Cares Foundation August 25'h -West Valley Community Services September e' - Saratoga Senior Center September 22 "" - Saratoga Senior Center October ,6th 'Hospice of the Valley - Bereavement Program October 201 - Hospice of the Valley - Bereavement Program We had a great response from the local families in the area that walked over to our event from their homes every month. This year we have extended the event to two times a month, except for May. Our hope is that it will foster more engagement with the local businesses and the neighbors who live in Saratoga. Also with some of the gourmet food trucks having followers in the numbers of 34,000 (more of less depending on the truck) the potential for more visitors to the City of Saratoga is really enormous! Local bands are volunteering their time to came entertain our community and help with raising money for the non - profits. Thank you for the opportunity to participate in the grant process in 2 ()13 and I really look forward to creating another year of Foodie Fun On The Runl Sincerely, eat er Durhsm 408 -257 -5262 408 -836 -4019 12341 Saratoga- Sunnyvale Road, Saratoga CA 95070 101 City of Saratoga UU Icy Community Event Grant Application SUMMARY OF EVENT E FEB 2 5 2013 Event Name: HANSEL & GRETEL OPERA FOR CHILDREN AND FAMILIES Event Date: DECEMBER 13, 14, 15, 2013 Event Hours: 9AM, 11 AM, 1PM, 3PM, 7PM SHOWS Event Location: SARATOGA CIVIC THEATER Grant Request: $4,750.00 Total Event Cost: $16,920.00 CONTACT FOR GRANT APPLICATION Contact Name. JENNIFER STUDLEY Title: CEO, CO- PRODUCER Organization: BAY SHORT= LYRIC OPERA COMPANY, NON - PROFIT ORGANIZATION Address: 21851 VIA REGINA, SARATOGA, CA 95070 Phone: 408 - 867 -9384 or 408 -391 -5785 Emal1:idtdiva@gmaii.com ABOUT THE EVENT Event Description: Hansel & Gretel opera production is an excellent and affordable way to introduce opera to the community at affordable prices. After the show patrons can meet Hansel, Gretel, the Witch, Dew Fairy, Sandman, children's chorus as well as a surprise visit from Santa Claus on select shows. We recruit children from the community to perform with professionals in the show as singers and dancers. Estimated Attendance: 9o0 One Time Event 191 Annual Event Funding Amount Received from City in Past: none as we have never applied Other Funding Sources: BSLO expects to receive private donations from both patrons and corporations during this event Include source & amountwhich we estimate will total $300. We are also applying for an Applied Materials Silicon Valley Arts Council Project Support Grant to fund the set construction and set rentals in the amount of $4,000. We estimate ticket revenue at $9,600. Program Ads can yield $1,175. Event Promotion Plan: BSLO will advertise on it's web -site at bsiopera.com, linked -in, facebook, S.V. Live, Brown Bag, Advertising & marketingand other free sites. Furthermore, all BSLO subscribers will be notified of this event via email or U.S. mail. BSLO will advertise in the Saratoga Newspaper and downtown use of the banner. Prior Event Organizing Experience: Describe the experience of the eventEstablished in 1998, BSLO has successfully performed over 20 world class coordinator and the organization productions to many sold out houses at the Mt. Winery, Villa Montalvo, Redwood City Fox Theater, San Mateo Performing Arts Center and the former Capitola Theater. requesting funds BSLO's mission is to provide the community with excellent opera at affordable prices. EVENT BUDGET: Please attach an itemized list of event expenses; identify the items you are requesting grant funding fo r. * Please attach additional sheets as needed to answer application questions. 102 Theater Rental Site gaff Piano Rental I icKet surcharge $,I pain to City of Saratoga. Rehearsal Hall Rental Totals Props Costumes Lighting .Set Rental back drops -Set Constructions Tota Is Estimated ActuaI 14. $0.00 $506.00 $5()0•.00 $600,01) $840.04 $900.06 t1.000.00 $1,100.66 $3,6?.00 — — —$0.00 J, Graphics work $200.00 Photocopying /Printing $840.04 $300.00 t1.000.00 Banner in Saratoga $300.00 Postage $300.00 Totals $1,100.00 $0.00 Telephone $60.00 Transportation $80-00 Stationery supplies S30.00 Fax services $O.OD Totals $170-00 $0.00 Estimated Actual $16,920.00 $0.00 Estimated Actual FL. Food $200.'00 Drinks $100.00 Totals J, Performers 6 professionals Choreographer Urector Music Director Santa Claus Program Prfntng Totals Gifts for children in cast Totals $300.00 I Li -S A IT $3,544.60 $840.04 t1.000.00 I $200.00 $200.00 $0.00 ccvel ��-6 Sec P4_rt6_� 5, ,+-_ ,Clai`- CI*W'CI. 11�ea4c�- 103 Bay Shore Lyric Opera Children's Production Presents Amahl and the Night Visitors November 30, 2004 at the San Mateo Performing Arts Center One Act Opera by Gian Carlo Menotti Directed and Produced by Liliane Cromer and Jennite.r Constant Characters in artier Amahl (11/30) Amahl (12/1) Mother King Melchior King Kaspar King Balthazar Page Shepherdess chorus Shepherd chorus Supers Dancers Accompanist Choir Director Lighting design Technical Director of appearance: Jonathan Swenson Tyler Clapp Liliane Cromer Joshua Elder Delmar McComb Walter Roach Jon -Mark Soprano: Traci Brinkman, Alexis Gorjanc, Miranda Kollath, Hayley Lovgren, Mateja Schuck, Missy Scott- Florez, Carolyn Sted, Monika Varga Alto: Patricia Flores, Angela Harrington, Vernabela Rimando, Maria Shao, Tenor: Richard Bersam;ina, Michael Castellano, Silas Chapman, Jayce Kaiser, Steve Kozlowski, Robert Reuter Bass: Scotty Arnold, Samuel Baker, Matthew Hendricks, Rudy Metz, Christopher Ng, and Colin Wood,Nick Munson John Bujalski, Marco and Jan Fries Nedda and Leila Lahidji Karina Bassin Thomas Collahan Veronika Olah Dave Leblanc Special thanks to the following organizations who have generously donated in various wags to help make this production possible: Santa Clara' University, Los Gatos Discovery Shop, Michele Coldiron 104 ARTISTS BIOGRAPHIES Karina Bassin, a fine pianist from Russia, graduated with honors from the State Conservatory of Russia. She worked for twelve years at The Russian Academy of music in Moscow under the famous Cenesin'gli. As a professional accompanist and pianist she has performed extensively in Europe and America Tyler Clapp, a newcomer to the stage, began singing earlier this year. Coming from a long line of musicians. Tyler became interested in opera after seeing his sister perform at Bay Shore Lyric Opera Company's production of Cinderella last year. In addition to singing, M yler enjoys art and playing the piano. Jonathan Grey, age 11, sang the role of Amahl last fall under the direction of Brian Staufenbiel in UCSC's production.. Other roles he has played include: young David in be Rot Dav44 Willie in Street Scene, Gherardio in Gianni sSchrcchi, and a street urchin in Carmen. He will appear as Rolf in Bay Shore lyric Opera's upcoming production of Cabaret, Jonathan studies voice with Brian Staufenbiel, and piano with Anatole Leikin at UCSC He is the recipient of the 2004 California Music Teachers' Association Certificate of Merit high honors for piano performance. Lfliaune Cromer. Mezzo Soprano, is a native from France where she graduated from the University des Sciences Humaines and the Conservatoire de Musique, both in Strasbourg, France Ms. Cromer has performed in recital, oratorio and opera in Europe and North America. At Bay Shore Lyric Opera in Capitols., California, she has appeared as Marcellina in Mozart's Le Nozze di Figaro, Maddalena in Verdi's Rigoletto. Hansel in Hurnperdinck's Hansel and GreteL Flora in Verdi's La. Traviata, Dorabella in Cossi Fan Tutte, Suzuki in Madams Butterfly, Carmen in Bizet's Carmen, Alisa in Lucia di Lammermoor. Angiolina in Rossini's La Cencraentola, Orlofsky in Die Fledermaus. Jon -Mark, terror. is a California Native who absolutely adores the warm sunshine and sandy beaches, He holds the Master of Music degree in piano from Belmont University in Nashville. TN and currently works as an accompanist at Santa Clara University where he graduated in 1995. Most recently, Jan -Mark appeared in the Ariel Theatrical production of Seussital the Musical as Horton the Elephant and will be playing the role of Bilbo Baggins in The Hobbit this spring. He is an avid singedsongwriter whom you can catch vigorously leading exuberant worship at Imruanuel Presbyterian Church in San Jose, CA on any given Sunday. This is his first performance with the Bay Shore Lyric Opera. Joshua Ian Elder, Joshua Ian Elder is delighted to be returning for his second performance with Bay Shore Lyric Children's Opera. Joshua has sung many leading baritone roles including Don Magnifico in "La Cenerentola ". Papageno in Mozart's "The Magic Flute" the title role in "Gianni Schicchi ", and Sid in "Albert Herring" Joshua sang the role of Marullo in Say Shore's Rigoletto and recently featured in the Performance Showcase Concert in San Francisco. Other recent engagements included Bello in "La FanciuiA del West" with the Mendocino Music Festival and 11 Sagristano in Livermore Valley Opera's production of "Tosca," as well as Don Magnifreo in Bay Shore Lyric Opera's school production of "La Cener+eatola." In addition to maintaining a private voice and guitar studio, Joshua is a member of the voice faculty at Santa Clara University and Head -Royce Schools in Oakland. He received his Bachelor of Music from Arizona State University and his Master's in Voice Performance from the University of Arizona. Joshua lives in Castro Valley with his wife, metro- soprano Jessica Mariko Deardorff. and their three cats. Delmar McComb, tenor, has performed many times with Bay Shore Lyric Opera Company. Most recently, lie performed the role of Don Jose in last fall's production of Carmen. A previous appearance with the company was as Prince Ramiro in La Cenerentold Other roles performed by Mr McComb include Rodolfo in La Boheme. Alfredo in La Traviata, and Pinkerton in h1aduma Butterfly He was also the tenor for the world premier of well - known. Bay Area composer Nancy Bloomer Deussen's song cycle, the World is a Butterfly's Wing. Mr. McComb was invited to sing in Kingston, Jamaica for their Summer Season of Excellence Concert series. He has been a featured soloist throughout the Bay Area and Central Valley, and has performed with West Bay Opera, Donald Pippin's Pocket Opera, and the Bear Valley Music Festival_ Walter Roach, bass, sings with San Jose Symphonic Choir under Maestro Leroy Kromm, and with Stone Church Choir under Maestra Lucik Aprahamian. He has 35 years singing experience, mostly in choruses. and choirs, with occasional solo spots in concerts and amateur productions. Thomas Colahan is a recent addition to the Bay Area music community. He moved into the area in September 2001, when he was reamed Director of Choral Activities at Santa Clam University. Previously. Mr. Colohan served for six years as founder and artistic director of the James River Singers, a 24 -voice classical chamber chorus in Richmond, Virginia.. For two years, he was the assistant conductor of the Master Chorale of Washington. He holds a Master of Music degree in choral music from the University of Southern California, and Bachelor of Music degree from the Oberlin Conservatory of Music. BAY SHORE LYRIC OPERA COMPANY CHILDREN'S OPERA. P.O. Box 2823, Saratoga, California 95070 -0823 Phone: (408) 391 -5785 email: jdtdiva,&ol.com 105 to wm so \1Y 00 0 0 0 c= Hansel and Grefiei An opera t"5I EngelberF HumperdincK Characters: Hansel Gretel Mother Father Sandman Dewfa i rI Children `i 106 40 w w r y • r A little histy on Hansel and Gretel and it's creation This three Act Marschenspiel (Musical Fairy Tale Opera) was set to a libretto written by Adelheid Wette, the sister of the composer Engelbert Humperdinck. Wette was inspired by the collection of German folklore, The Grimm's Fairy Tales written in 1854. Tt all came about in 1890, when Wette had planned to surprise her husband for his birthday by planning an evening of entertainment. She asked her brother, Engelbert Humperdinck to compose songs for this occasion so that her two children could perform them for their father at the birthday party. Wette wrote the lyrics for those songs. The family received the music with such enthusiasm, especially the folk like dance duet (ACT I, "brother come and dance with me ") that they convinced Wette and Humperdinck to collaborate into composing more music. Humperdinck expanded the music to a Singspiel and further into a three act Marschenspiel, as we know it today. Little did they know that the music for that evening's birthday party would be the beginning of the opera we know today as Hansel and Gretel. Although Adelheid Wette used the Grimm Brothers fairy tale as the basic plot of her libretto, she made significant changes, adding new mystical and religious elements, creating a superb story for the operatic stage and for her brother's fine composition. Some changes to note are the Father of Hansel and Gretel who is a poor Broomstick Maker rather than a poor Wood Futter in Grimm's Fairy Tale. Also, a significant aspect is Hansel and Gretel's mother who, in Grimm's story is an evil step - mother who in an attempt to rid herself of the two children, convinces the Father to abandon the children in the woods. Adelheid Wette, being a mother, created a more realistic mother figure that showed compassion yet desperation, only sending the children into the woods to pick strawberries due to their ill behavior. She, being their real mother in this version, had all intentions of them returning before night fall. Also, she does not realize the danger of getting lost or of the Ilsenstein. Another significant addition to Grimm's Fairy Tale is the witches Forest where trees and animals surround the children, frightening them. The Sandman comes at the climax of their fears, calming the two children with magical dust, putting the children into a dreamy sleep. While they sleep, 14 Angels come down from heaven and cover the two children with a magical blanket. Wette brings this significant religious aspect which is inspiring, allowing for the most beloved prayer duet in the 107 second Act. Also, other aspects, which are new and innovative to the original story, are the Dew Fairy's arid scene and the gingerbread ch i ldren's chofw and finale. The collaboration of both Wette and her brother Humperdinck brought us one of the most beloved children's opera ever written. On it's debut, December 23, 1893 at the Hoftheater in Weimar, Germany it was received with great success and has long since been considered a wonderful family Christmas Holiday opera. m Biography of Campaser Engelbert Humperdinck, (1854 -1921} Fngelbert Humperdinck born in Germany on September 1, 1854, was the son of a school director. Humperdink's first introduction to music was his piano studies as a child. He parents urged him to become an architect but he followed his heart and in 1872 went on to study Music, Composition, Cello and Organ at the Cologne Conservatory. He won many awards for early compositions, some of which were the Mozart Prize of Frankfurt am Main (1876) and the Mendelssohn Prize of Berlin (1879). While in Italy in 1.880, he met Wagner, who was impressed with his talents and requested his assistance for the preparations of the debut of the opera Parsifal It was during 1880 -1882 that Humperdinck worked closely with Richard Wagner and the influence of this great German composer is evident throughout Humperdinck's compositions. For example, Hansel and Gretel`s Wagnerian influence can be heard in the folk like melodies intermingled with chromaticiscm, harmonies, and recurring motives In 1887, Humperdinck accepted a teaching position at the Cologne Conservatory while also acting as an opera critique for the Mainzer Targeblott (Mainz Daily News) and advisor to publisher B. Schotts Sdhne. during the years between 1890 -96 Humperdinck taught at the Hoch Conservatory, then moved on to teach master classes in composition in Berlin. It was also during those years that he received international fame with the debut of Hansel and Gretel 1893. The last two decades of the nineteenth century brought a revival of (Marschenoper) Fairy Tale Opera in Germany. Humperdinck as well as Wagner wrote several at this time. Among other operas that Humperdinck composed are, Die Sieben 6- eislein (the seven little boats 1895), Qornraschen (Sleeping Beauty, • I ") Konigskinder (King`s Children, ° 1910), and incidental music to four Shakespear plays (?he Merchant of Venice, 1905, The Winter's Tale, 1906; The Tempest, 1906; As you Like 1•t, 1907). 109 Biography of the Grimm Fairy Tales authors Grimm Brothers, two 19th- century German scholars and brothers, who were leaders in the study of philology and folklore. Their names were Jacob Ludwig Karl Grimm (1785 -1863) and Wilhelm Karl Grimm (1786 - 1859). Both brothers were born in Hanau —Jacob on January 4, 1785, and Wilhelm on February 24, 1786 —and they were educated at the University of Marburg. Jacob was primarily a scientific philologist, having become interested at the university in medieval literature and the scientific investigation of language. Wilhelm was more a textual and literary critic. After several years in diplomatic and library posts in Kassel, the brothers went in 1830 to the University of Gottingen, where Wilhelm became a librarian and Jacob a lecturer on ancient law, literary history, and philosophy. For political reasons, the brothers returned to Kassel in 1837. In 1841, at the invitation of Frederick William IV of Prussia, they settled in Berlin, where they remained for the rest of their lives as teachers at the university. Wilhelm died December lb, 1859; Jacob died September 20, 1863. Jacob Grimm's greatest scientific work is Deutsche Grammatik (German Grammar, 1819), generally considered the foundation of Germanic pbilology. The second edition (1822) contains Grimm's law of sound shift, an aid in the reconstruction of dead languages. His other works include Uber den altdeutschen Meistergesang (On the Old German Meistersinging, 1811), Deutsche Mythologie (German Mythology, 1835), and Geschichte der deutschen Sprache (History of the German Language, 1848). Some of Wilhelm Grimm's works, which include editions and critical discussions of medieval German literature and folklore, are AItdanische Heldenlieder (Old Danish Hero - Songs, 1811), Die dentschen Heldensage (The German Heroic Legends, 1829), Ruolandslied (The Song of Roland, 1838), and Altdeutsche Gesprache (Old German Speech, 1851). The Grimm brothers were attracted to old German folktales, which they collected from many sources and published as Household Tales (2 volumes, 1812 -1815; trans. 1884). The collection, expanded in 1857, is known as Grimm's Fairy Tales. The brothers collaborated on numerous other works. In 1854 they published the first volume of the monumental Deutsches Worterbuch, the standard German dictionary, which was completed by other scholars in 1954. The primary reference used in preparing this article was: "Grimm Brothers," Microsoft@ Encartag Online Encyclopedia 200€1 http:llenearta.msn.com © 1997 -2000 Microsoft Corporation. All rights reserved. 0 1993 -2000 Microsoft Corporation. All rights reserved. 110 HANSEL AND GRETEL OPERA ACTS & SCENE BREAKDOWN ACT I SCENE ONE: HANSEL AND GRETEL'S HOME 7 minutes Dancing and singing but, forgetting all their chores' Just wait till mother comes home! ACT I SCENE TWO: HANSEL AND GRETEL'S HOME 17 minutes Mother is thundering mad and... cops! the milk jug gets spilt. Mom sends the two rascals to pick some Berries in the woods and not to return until their baskets are brim full. ACT II SCENE ONE: THE FOREST IS ALIVE' 15 minutes Hansel and Gretel end up eating all the berries they've picked leaving their baskets empty again!! Desperately they search for more berries, night comes and the forest comes alive, animals jump out at them, trees try to capture them, they are so frightened Gretel falls to the ground crying for her mother and father. ACT II SCENE TWO: THE CREATURES OF FOREST ARE SENT AWAY M 10minutes Suddenly, the Sandman comes to calm them, putting them both into a dreamy sleep. Just before they sleep they make their evening prayer. While they sleep fourteen angels descend from Heaven to protect the children, covering them in a magical blanket. ACT III SCENE ONE: THE FOREST DEWY MORNING 10 minutes Gretel is awaken by the magical dust of the Dew Fairy, as she looks up she hears the birds singing and a new day breaking. She awakens her brother as he joins her in a lively duet. ACT la SCENE TWO: THE MAGICAL COTTAGE SO NICE TO EAT!' 2.5 minutes Oh what a discovery, an edible cottage made of chocolate cakes, and gingerbread. "Oh why not nibble a bit of it Gretel, whose to know, come on let's nibble it!" But, Rosina, the Witch who is watching the whole time, comes out and captures the both of them. ACT III SCENE THREE: THE WITCHES COTTAGE 20 minutes Rosina, the witch, is preparing for her next gourmet feast, Hansel and Gretel dumplings, as she rejoices in a wicked aria how her witchery has earned her such fun!!! She attempts then to push Gretel into the hot fiery oven, but Gretel tipped by her brother, catches on to the old witches plan A plays her right into her own trap. ACT III SCENE FOUR: THE WITCHES COTTAGE AND SPELL ARE DESTROYED 7 minutes Suddenly the Gingerbread fence surrounding the cottage disintegrated and young children appear out of the clouds of smoke, finally freed from the witch's spell. They rejoice in a finale of thanks and praiss when just at the moment Hansel & Gretel's Mother and Father run onto the scene finally being reunites with their children. The children and Family sing a praise to God for his gracious mercy on them. #1143 ML) 111 S1nopsis PO Oft The first act takes place in a cottage in the OlacV Forest in &ermanj. The father and the mother have left to sell brooms in the neighboring village. Hansel and Gretel were left behind with chores to do. Hansel is worKing at maKing a broom and 6retel is Knitting a stocl�ing while singing "Sus j, little Susj. Soon the children grow hungrl and start romping around. Ciretel wants to show Hansel how to dance, ..Brother Dome and Dance with Me ". 13ut Hansel is not verl good at it! Soon their dance ends up in pushing, and rumbling around when all of a sudden the mother comes bacK. Mother is verl sad and weary; she has not sold anj broom. When she sees the children having so much fun instead of doing the, dhows, she ge #s upset and chases *mm aroun4 *w table and in the process she spills the jug of mitK. The onij food thel had left for dinner. In her anger she sends both Kids into the woods to picK strawberries. Won father returns from the village he finds mother asleep at Wet win iab6_ %t is singing koudi1 for reasons_ 4 has sold brooms and has brought home food a plenty. Sadlj the mother realizes that the children are in great danger when father tells her about the witch in the woods at the ilsenstein. 112 suSy, Lifflo susy Su - sy, lit - tle Su - sy, pray what is the news? The geese are go - ing bare- foot be-cause they've no shoes. The cob - bier has loath - er but no last to use, So he can - not make them a new pair of shoes. 113 Broffier, Come and Dance with Nte Gretel: Broth -er, come and dance with me, Bath my hands I give to thee, Right foot first, left foot then, Round a - bout and back a - gain. Hansel: I would dance but don't know how,When to clap and when to bow; Show me what I ought to do So that I may dance with you. Gretel: With your feet go tap, tap, tap,With your hands go clap, clap, clap, Both: With your head go nick, nick, nick,With your fin - gers click, click, click, Right foot first, left foot then, Round a- bout and back a - gain. Right foot first, left foot then, Round a- bout and back a - gain. 114 There Stands a Little Man in the Wood There stands a lit - de man in the deep, dark wood; He wears a pur - ple coat and a small, black hood. Tell me who this man can be, stand - ing there so si - lent - ly, In his pur - ple coat, and a small, black hood? 115 a The Children's Vrayer When at night I go to sleepe, Four -teen an -gels watch do— keep; ♦ Two my Redd are guard -ing, 'r Two my feet are guid - ing, CMSC. Two are on my right hand, 0 Two are on my left hand, Poca cMsc. , ♦ Two are on my right hand,'O Two are on my- * Two who warm -1y cov - er, • Two who o'er me hov - er, left hand, t Two whowarm -ly cov - er, • Two who o'er me POCO 7-it. 11 crest. PO CO 4 sry i•_n���s � �r��rir r� rr�� �w ��w�� rrs�� � rte'. .�� s- r�a��nrr��r+�:r��:w�•r �.+���a��� hov er, Two who guide my steps 0 t t 116 I I F 7�4 4 4 raO( AEC .�� PO Two The second act takes place in the forest. The children are picking strawberries. 6retet is malting a garland of f►owers and singing "There stands a Little Man in the Wood". When thel hear the cuckoo thel imitate its sounds and start stealing each other's strawberries. Pit once the baskets are emptj and the night is falling swiftlj. They trj to pick more strawberries but soon realize that it is useless. Thel are lost and frightened. The forest becomes alive, thel see ghosts and goblins and the sandman. before Ding down to sleep thel Vneel to sing "The Cvening 7Prajer ". As they{ fall asleep 14 angels descend and surround the children to protect them. 118 I Ik Ip ��1 r: Act Throo The third act taxes also place in the forest. At he opening of the curtain the Pew Fairy is shaKing dewdrops from a bluebell on the sleeping children. The children wave up after the Dew Fairy "s aria. They had a good night sleep and feel so happy. All of a sudden they notice a little house amidst the trees. This was a rather unusual house. Indeed it was made of sweets, raisins, biscuits and all around it was a gingerbread hedge. The children slowly moved toward the house and broKe off a small bite. ''ust when they were about to eat the morsel a voice came From the inside of the house." Nibble Nibble mouse Kin." The children thought it was the wind! t5ut all of a sudden an old woman came out and invited them in promising many a good meal. 13-ut she had to puff a spell on the children for them to obey. The old woman was indeed the evil witch who had only one thing in mind: baKe and eat the children. Luaily Hansel and C,retel were very clever and soon they were able to free themselves. They shoved the witch into the oven and slammed the door shut. Then they tooK the witches broom and broKe the spell and all the gingerbread children became real boys and girls again. All of sudden, they heard their father and mother who came to looK for them. 'Finally, they were all happily reunited again. 120 1 Suggestions for activities in tho classroom i. 10ing all the song included in the teacher's guide Z. pick soloist who can sing the parts of Viansel and Cmretel. 3. Once the children Know the song, they can dance to "brother come and dance with me" 4. The children can choose a partner, bow, curtsy, hold hands, place right Foot then left foot forward and finally turn around and back again, 5. Vick fourteen angels to be choreographed around Viansel and C,retel in the children's prayer scene. to. choose a few children to play different characters or animals in the forest scene. 5. Hiavo the children do the word search (v. children can color the enclosed clip art '7. liave the children make gingerbread cookies. 122 4 4 5 0 a HM56 L AND 6qVZTeL CF-055 WORD PUZL e AGF-OSS l.11e composed Ransel and 6retel 4. She puff one on Hansel and &retel so they would obey T A story told in music. R. lie sells brooms for a living lo. The children thought that's what they heard when they nibbled at the house DOWN LIU could not dance at all 2. She wears one on her head 3. She was chasing .them around the liable when they did not obey ll. He throws sand in the children's eyes at night. 123 HMSU NND Gr TEL 6F )SrDW09V VUZ.Z.Le m5weg's 124 t 3 k S `'i CM 5 y o y u M P jZ ID 1 N G FV] 2A a N T �S S P 16 L I L A �L F- D P le I R TK7 M S A F A T t 6 N 10 1W l N D _ 124 \NOF4) SSA H AF-O U N D HANSeL AND GFZTeL FIND TOE FOLLOWING WOO -": SP €LL mmom WOOD MILIC M(ACL WITU FOFZ'&T PIZAYeF- mamom NI+G.tiT SLEEP SWEATS 0DMe HANS5EL Nzoom RU MPePA NGI CAFETEL TUCK BUSY DREW HAT 64N &CF -59M Cli(LDFZN FAISINS DU�N SLI&AF- mommummo mmm�m-- FIND TOE FOLLOWING WOO -": SP €LL HED61f; WOOD MILIC M(ACL WITU FOFZ'&T PIZAYeF- SAND NI+G.tiT SLEEP SWEATS 0DMe HANS5EL Nzoom RU MPePA NGI CAFETEL TUCK BUSY DREW HAT 64N &CF -59M Cli(LDFZN FAISINS DU�N SLI&AF- 125 &lN &eIZ A�9eAD GUOKIC"S tngredients: W3 cup vegetable shortening Yz cup brown sugar 2.% tsp dry ground ginger I tsp cinnamon A dash of ground Gloves 'tsp salt i cup molasses bet started: � eg9 3 cups white flour tsp baking soda tsp baking powder Preheat the oven to F5 °F Mix the shortening and sugar, salt, spices. Mix it jWte well.....then add the egg. M'sx will again .... then add the molasses Mix 3 last ingredients and add to cream mixture Let the whole thing rest for an hour. f*rease 2. coal4e, sheets, divide dough in 4 chunks, roll them out owe after the other. but out the cooKie shapes, place on the coakic sheet with a spatula or the• might braKe. Saxe for 90 minutes. Add the finishing touch: You can decorate tfe� cmwies once thel have cooled down. 13�uj some icing and- add- ddkrmnt colors of vegetable food coloring and then give these- coaKies some faces. 126 r l ti N r 61ossari Aria Composition for solo voice, usually with instrumental accompaniment from an opera, oratorio or cantata. Saritone The male voice lying below the tenor and above the bass. Sass The lowest sounding male voice lying below the baritone. SroornsticK MaKer A person who makes and sells brooms for a Irving Cello The string instrument lying below the viola and above the string bass.. Chorus A body of singers who perform together, either in unison or in parts. Chromaticiscm The use of at least some pitches of the chromatic scale in addition instead of the diatonic scale Cologne Conservatory Cologne is a city in germany. A conservatory is a school where music and arts are taught. Contralto The lowest female voice lying well below the mezzo soprano range. Vew Fairy Fairy who comes at dawn and sha 'Kes water drops from a blue bell unto the children Duct A composition for two performers with or without accompaniment. Finale In opera, a concluding number in an Act, especially ensemble for principal characters and chorus_ FolK Music Music in oral tradition of simple style and rural provenance CGinger1brea46ake or cookie flavored with ginger Harmonies a relationship of tones which support the Key, and denote the chords relating to a melody. llsenstein place in the Black Forest Libretto Italian word, refers to the written text that has been used in the opera Lyrics Means the words Marschenoper Opera based on a fairytale M5rschenspiel Play based on a fairytale Mezzo soprano Female voice that lies below the soprano Dpera A drama that is primarily sung, accompanied by instuments, presented theatrically. Sandman In the Berman folKtale he is the on who comes at night and throws sand kernel in the children's eyes so they go to sleep. Score The written music used by the musicians Singspiel An operatic composition with spoken dialogue interspered between musical numbers Song A composition for voice and accompaniment Soprano The highest female voice Tenor High male voice Wagner German composer Weimar A town in Germany Wood Cutter A person who cuts wood for a living 128 City of Saratoga Community Event Grant Applicati I I F 0 9 SUMMARY OF EVENT Event Name: Library - Heart of the Community Event Date: May 2014 Event Location: Saratoga Library & Library Parking Lot Grant Request; $3,900 CONTACT FOR GRANT APPLICATION Contact Name: Gayathri Kanth Title: Community Librarian Organization: Santa Clara County Library District Event Hours: 12_4 Total Event Cost: $10,000 Address: 13650 Saratoga Library, Saratoga Avenue, CA 95070 Phone: 408 - 8676126 x 3800 ABOUT THE EVENT Email:gkanth@sccl.org Event Description: Annual celebration of libraries, reading, and books will include many activities: Story writing contest, ebook downloading, gardening seed swapping, games, art and craft projects, music, Friends book sale, bookmobile and library tours, authors and illustrators appearances, as well as refreshment stalls. The Festival is also a Community event, including booths created by Friends of the Saratoga Librari -- Estimated Attendance: 500+ One Time Event ❑ Annual Event KI Funding Amount Received from City in Past: $2,000 Other Funding Sources: Include source & amount Friends of the Saratoga Libraries Event Promotion Plan: Library website, paper and digital flyers inside the library, Library Facebook page, Library blog, Advertising & morketingTwitter account. Talking to library users. Friends Website, Friends Newsletter, Friends Facebook page. Prior Event Organizing Experience:: Programming is an integral part of the service that the Saratoga Library provides. Describe the experience of the eventThe library has organized a number of successful small, medium and big events. coordinator and the organization (some examples: Week of the Young Child, 50s event, VIP Nights for Kindergartners and 'Sixth Graders, Astronomy nights, Battle of the Books) requesting funds Members of the Friends of the Saratoga Libraries have extensive experience participat EVENT BUDGET; Please attach an itemized list of event expenses; identify the items you are requesting grant funding for. * Please attach additional sheets as needed to answer application questions. 129 Event Budget! Please attach an itemized list of event expenses; please denote expenses for which you are seeking grant funding. Author/Illustrators $1,000 Booths $2,400 * Contest $1,000 Crafts etc. $ 500* Entertainment $1500 Event Planner $2,200 Marketing $1,000* Miscellaneous $1,400 Total $10,000 Note: Items with asterisk denotes items suggested for city grant funding. 130 o{ SAR.gr G i City of Saratoga Community Event Grant Applica Event Name: The Memorial Day Observance Event Date: May 26, 2014 Event Location: Blaney Plaza and Madronia Cemetery Grant Request: Seven hundred fifty dollars Total Event Cost. One thousand dollars Ag €402 9 9 t Event Flours: Mine Thirty to Eleven Thirty AM Contact Name: Dianna Espinosa Title: President ,June 2013 -dune 2094 {current Vice President} Organization: The Saratoga Foothill Club Address: % Dianna Espinosa 14510 Oak St., Saratoga, CA Phone: 408 867 -1835 Email: gdespinosa @comcast.net Event Description: Estimated Attendance: approx. 1,500 people One Time Event E Annual Event Funding Amount Received from City in Past: $750.00 Other Funding Sources: Include source & amount Attached Event Promotion Plan: Attaehed Advertising & marketing Prier Event Organizing Experience: Describe the previous experience organizing events of the primary event coordinator and the organization requesting funds Event Budget: Please attach an itemized list of event expenses; please denote expenses for which you are seeking grant funding. * Please attach additional sheets as needed to answer application questions. 131 Printing of Programs Wreath Supplies Saratoga Music Boosters Madronia Cemetery Banner Display Total Budget Memorial Day Observation May 27, 2013 Budget $500.00 150.00 200.00 100.00 200.00 $1,150.00 Memorial Day Observance A 28 ay -, 2012 BlaneyPlaza 132 Memorial flay Observation May 27, 2013 Event Description: The Observance begins with the laurel wreath presentation and flag ceremony at the Memorial Arch in Blaney Plaza. It is immediately followed by a procession to Madronia Cemetery. The procession includes the Redwood Middle School Percussion unit, the Boy Scouts (40 young men) and Color Guard, the Saratoga Girl Scouts (30 troops with 300 girls), the El Sereno 4H Club, Saratoga Fire Department, the Santa Clara County Deputy Sheriff, Foothill Club members, and many community members. At Madronia Cemetery there is a Presentation of the Colors by the Boy Scouts, the National Anthem, Invocation, City greetings, the placing of the Laurel Sprays on the Veterans' graves, musical selections by Saratoga High Band and Choir, presentations by community youth and by those who have served our country. The Observance closes with a Benediction, Taps, and the Retirement of the Colors. Event Promotion Plan: This event is promoted through area newspapers, the Chamber of Commerce, various community youth groups, and the members of the Saratoga Foothill Club. A banner is flown promoting the event when the facility is available to do so. Prior Event OLganizing Experience, The Memorial Day Observance has been part of the Saratoga Community for 84 years. The ladies of the Saratoga Foothill Club began organizing this Observance in 1928. This tradition embraces many of the youth of our Community in recognizing the 1,009 veterans at Madronia Cemetery. The day before the Observance Boy Scouts place flags on each of the graves while the 4H and Girl Scouts adorn laurel sprays with poppies and ribbon for each of the graves. During the event the sprays are placed on the graves. The laurel being a symbol of honor. Early on the day of the Observance the Young Men's Group of the Latter Day Saints Church bring chairs and set up the venue. This event encompasses the entire demographics of our community - from our youngest scouts to middle and high school students to parents to grandparents as well as visitors to our community. It reminds us and reflects the dedication on the Memorial Arch - "to the Honor of That Citizenship Which Serves Without Reward the Common Good, " 133 oill.AA ._ �w VZV1 ,j-1bll V1ff r rScolit F � J r o t Poy Scouts Sam to Rig Cow c--,,-uard t - IL i S��• M1' 1 t l • f or i aC- Com'Ittnlly "...O'er the land of the free and the home of the brave." MEMORIAL DAY Saratoga Dedicates Tkis Park to tine HoKor of Tkat Crtr'aeoskr'p Wkrck Serves Without Deward the Common Good A Tribute to Those Who Served Memorial Day Observance Monday, May 28, 2012 Saratoga, California 138 BLANEY PLAZA, Memorial Arch Presentation Mary Ann Henderson, Saratoga Foothill Club President Flag Ceremony Saratoga Girl Scouts, Service Unit 18 Procession Redwood Middle School Percusslorl Color Guard, Boy Scout Troop 535 Saratoga Girl Scouts, Service Unit 18 El Serena 4H Club Saratoga Fire Department Santa Clara County Deputy Sheriff MADRONIA CEMETERY Boy SCOLIt Troop 535 Present the Colors: National Anthem: invocation: welcome: Greeting: Saratoga High Band and Choir Bill Allison, Pastor, Saratoga Federated Church Mary Ann Henderson, Saratoga Foothill Club Chuck Page, Mayor, City of Saratoga Placing of Laurel Sprays on Veterans' Graves Remembrance Recitations: Manna Okada, Savannah Green, Daniel Eem 139 Musical Selections: "Patriotism and Service" Saratoga High Band and Choir Jennifer Chalmers, U.S. Departrnent of State Mae Hyde, Saratoga High School America the Beautiful- All Benediction, Bill Allison, Pastor Taps: Thomas Ishikawa Michael Shang Retire the Colors: BOY SCOLIt Troop 535 America the Beautiful 0 Beautiful for spacious skies, For amber waves of grain. For purple mountain majesties, Above the fruited plain. America! America! God shed His grace on thee. And crown they good with brotherhood From sea to shining sea! 0 beautiful for patriot dream, that sees beyond the years. Thine alabaster cities gleam, undimmed by human tears. America! America! God shed His grace on thee, And crown thy good with brotherhood, From sea to shining sea! 140 In Memoriam: Wil Morrison Maxine Deurell Martha Kozlowski Susan Boyce In memory of our late members, the Saratoga Foothill Club has made a contribution to the Madronia Cemetery Beautification Fund. For contributions of time, service, supplies, and support we wish to thank the following: Boy Scouts, Troop 535 Saratoga Girl Scouts, Service Unit 18 Latter Day Saints Church, Young Men's Group Madronia Cemetery Board of Directors, Gary Reed and staff El Sereno 4H Ray Froess Redwood Middle Schooi Percussion, Jon Jow, Director Saratoga High School Band, Michael Boltz, Director Saratoga High School Choir, Jim Yowell, Director Santa Clara County Sheriff's Department, West Side Unit Saratoga Fire Department Saratoga News Saratoga Chamber of Commerce The City of Saratoga The City Council and Mayor of the City of Saratoga Ladies of the Saratoga Foothill Club Committee Pat DuBridge WGrMn-2012-1200 141 �11 City of Saratoga Community Event Grant Applica SUMMARY OF EVENT Event Name: Middle School Hangout Event pate: School Year 2013 -14 Event Location: Saratoga Library Community Room Grant Request: $g 000 CONTACT FOR GRANT APPLICATION Contact Name: Terrie Creamer Title: President Organization: Friends of the Saratoga Libraries Address: P.O. Box 2642, Saratoga, CA 95010 Phone: ABOUT THE EVENT Event Description: Event Hours: 2 -5 p.m. Monday- Thursday Total Event Cost: $13,0ii0 EmaiI:terdecreamer@comcast.net Providing a positive and safe environment for Tweens that come to the Saratoga library after school. Estimated Attendance: 30 -40 per day One Time Event D Annual Event El Funding Amount Received from City in Past: Other Funding Sources: include source & amount$ 3,000 from Friends, approximately $2,000 from Fund raising in the community Event Promotion Plan: Library website, paper and digital flyers inside the library, Library Facebook page, Library blog, Advertising & morketingTwitter account. Talking to library users. Friends Website, Friends Newsletter, Friends Facebook page. Prior Event Organizing Experience: Currently, the Friends are funding a "Middle School Hangout " every Wednesday Describe the experience of the eventaftersehool and minimum Thursdays. This grant would extend it to four days - Monday coordinator and the organization through Thursday. requesting funds EVENT BUDGET: Please attach an itemized list of event expenses; identify the items you are requesting grant funding for. * Please attach additional sheets as needed to answer application questions. 142 Event Budget: Please attach an itemized list of event expenses; please denote expenses for which you are seeking grant funding. Friends of the Saratoga Libraries funding City Funding requested - $ 5,flCa - $ 8,000* Total Expense for the School Year (excluding school closed days and holidays) - $13,000 Requested funds will cover payment for adult supervision of approximately $75 - $100 per day. 143 �" Illll� FEB 2 5 2013 City of Saratoga Community Event Grant Application SUMMARY OF EVENT Event Name: OPERA AT WILDWOOD PARK TO CELEBRATE BASTILLE DAY Event Bate: JULY 14, 2013 Event Hours: 2.6pm Event Location. WILDWOOD PARK STAGE Grant Request: $1,750.00 CONTACT FOR GRANT APPLICATION Contact Name: JENNIFER STUDLEY Title: CEO, PRODUCER Total Event Cost: $2,450.00 organization: BAY SHORE LYRIC OPERA COMPANY, NON- PROFIT ORGANIZATION Address: 21851 VIA REGINA, SARATOGA, CA 95070 Phone: 408 -857 -9384 Email: jdtdiva @gmail.com ABOUT THE EVENT Event Description: Bastille Day celebration for the community where families and children can picnic at the park while enjoying free music. Broadway and opera favorites will be performed by 6 operatic artists. Excellent way to introduce children and non - operatic audiences to the art. A casual event where people can come and go during the musical performance. Shows 2 -3pm, 3 :30 -4:30, 5 -6 with two 30 minutes break Estimated Attendance: 400 One Time Event 0 Annual Event El Funding Amount Received from City in Past: none as we have never applied Other Funding Sources: BSLO expects to receive private donation from both patrons and corporations during this event. Include source & amountBSLO will have an information booth on -site with season calender and donation opportunity. BSLO funds the advertising and marketing prior and during the event. BSLO also funds the artist rehearsal fee's, refreshments as well as the sheet music costs. Event Promotion Plan: BSLO will advertise on it's web -site at bslopera.com, linked -in, facebook, S.V. Live, Brown Bag, Advertising & morketingand other free sites. Furthermore, all BSLO subscribers will be notified of this event via email or U.S. mail. BSLO will advertise in the Saratoga Newspaper and downtown use of the banner. Prior Event Organizing Experience: f the event productions in 1998, BSLO has successfully performed over 20 world class Describe the experience o coordinator and the organization t he e productions to many sold out houses at the Mt. Winery, Villa Montalvo, Redwood City Fox Theater, San Mateo Performing Arts Center and the former Capitola Theater. requesting funds BSLO's mission is to provide the community with excellent opera at affordable prices. EVENT BUDGET: Please attach an itemized list of event expenses; identify the items you are requesting grant funding for. * Please attach additional sheets as needed to answer application questions. 144 nses Items in blue indicate Estimated Actual Wildwood facility fee (6 hours $300.00 Banner advertising fee $300.00 Totals $600.00 $0.00 Flowers Stage decor Stage set -up labor Balloons Publicity Graphics work $100.00 Photocopying /Printing $100.00 Postage $250.00 Totals $450.00 $0.00 Miscellaneous Saratoga Newspaper ad $200.00 Totals $200.00 $0.00 Items in red indicate expenses not reauestina arant fu $2,450.00 $0.00 Estimated Actual Refreshments Food for artists $30.00 Drinks for artists $20.00 Totals $50.00 $0.00 5 opera singers Speakers 1 microphone 5 microphone stands Accompanist ITotals $1,750.00 Expense Items requested for funding 145 CoSt 1" 2 Thursday, November 15, 2001 — Page 11 F. - s I Hansel and Gretel' captivate at Capitola. Theater By RICHARD LYNDE R E MSTE R•AAJARONIAN MUSIC REVIEWER l tiirpe pprfrnTt lane °: s -N inni 4iy plus three more nn Tuesday, around 300 kindergarten - Itrough primary -age children, supervised by at few teachers and parents, enjoyed a very spirited, rollicking version of the ancient folk tale "Ilansel and Gretel." 11iis was fin adapted, shortened version of the oppra and put on at the Capitola Theater by thetlre- less liayshore Lyric Opera Company. Its composer is '(he greatest name in music." [Yes. I know that Engelbert Humperdinck is not the greatest composer, though a very good one, but his name hiss been played wil.h in English not only by late 20th - century rock mosichins, who adopted his natne, nnrl even reeently by a young Welsh song - i re is in her recent video "Charlol l e (,?I kireli In .lerus- ailettt. "'i Lie lyrics to this work are by Adelheid Wet- Go-Directors I.ilinne Crinner and Jennifer filer Torossian also shared honors as Hansel an([ Gretel, with both the very adult Ms. Creamer in mezzo -so- prano and Ms. DerTorossian's soprano serving very well in their convincingly childlike approaches to these roles. The hour -long opera was successfully compressed into a short time, where the three acts appeared consecutively without pause, with some i the songs converted into speakinglacting rolls, 11 to the accompaniment of a single piano on the floor before the stage, ably fingered by pro opera preparer Karina Ambartsumova. The first act opens with a fighting brother and sister at hbme alone in the kitchen if their black Forest Cottage, with nothing to eat and only milk, which is spilt, when the angry mother enters. Eliza- beth Finkler plays this role well (sire is unsympa- thetic, but not as terrible as "the wicked stepmoth- er" as recorded by the Grimm brothers in their book of fairy tales or as seen in "Snow White" and 'Cin- derella") and the two children run away. Then, down The center aisle, comes the big, rotund father, so well- played by Benjamin Nolck. At this point, the little fidgeters in the audience paid great attention and laughed in great glee. "Big Daddy" produces food for his family from a sack, but alas? The children are gone, perhaps to be victim of the wicked witch in the forest. Surely the makers of "The Wizard of Oz" movie in the late 1930's, as well as `Oz" author Frank Baum, made reference to the "Ilansel and Gretel" story and opera. Humperdinck (1859 -1921) had been ayoung tal- ent in his native Germany and was to travel and teach all over Europe and in America. Ile had originally written "Hansel and Gretel" in 1890 as 18 songs with piano accompaniment. That same year he gave his effort to his fiancAe as an engagement present. He then turned it into a fully orchestrated opera, final- ized in 1893. A huge success for its rust performance, which was given at the Metropolitan Opera Compa- ny in New York City, with composer and wife in at- tendance. In act two of the production, the children are seen olucking berries in the forest. Thanks not only to ?atherweight fiberglass trees, but also to the mira- ,!les of lifelike silk flowers, we find Hansel and Gre- tel in a garden of exquisite beauty (perhaps marred only by a live potted dracaena) that, if real, would be a prizewinner.. As the children sing out their nervous fright, we see, in the background, figures of ghosts, goblins courlosy of asyshu'r LYrk Ope'a Company Hansel and Gretel (Liliane Cromer and Jennifer Der Torossian, respectively) hold up the witch turned into gingerbread. and animals (also as if from the unconscious as well as nightfall). Camille Coutre then appears as a very effective Sandman, despite her white beard, Lulling the children to sleep while casting huge, sparkling, iridescent confetti over their drooping forms. Then, in an exquisite procession, the 19 angels (teenaged girls in white robes and with golden crowns) rile in from both sides to form an evoca- tive tableau as the scene ends. This stillness oc- curs just after they have cast a filmy, transparent net over the two lost children on their flower-bank, the whole scene as formally and classically posed as if out of a lost painting by the newly- rediscov ered late 19th- Century painter W.A. Bouguereau. At the beginning of act three, with the appear• ante of the Dew Fairy (also Coutre after her night's "rest ") at dawn, the scenes and the opera really begin to come alive and the interest of all the little children in the audience is quickened. As Hansel and Gretel awaken, the prop trees in the background become "alive," much as in a Dis- ney animated movie. The trees move aside to re- veal the entrance to the Gingerbread house. When the Witch comes out, all eyes and eats are upon her, including both the fascinated and terrified Hansel and Gretel. Historically speaking, sometimes in full opera productions one singer has taken the role of both mother and the witch, as they do not appear on stage together. But here, in a masterstroke and show- steal- or, the Fatherno., appears decked out as Lhe Wick- ed Witch. Nolik is rampant and manic in the role, like some- thing out of a "Batman" movie, with a long nose, green tongue, gray wig, pointed hat and long, green fingernails. Everyone In the audience overlooked the low voice to scream at "her" antics, cavorting and wheeling, fanning the flames of the overt with both the front and back of a long skirt, before Hansel and Gretel push her inside. The spell is broken and some 20 gingerbread chil- dren come to life (many were also the 14 angels) to act out and sing the beautiful and effective conclu- sion. Here, kids from as faraway as Los Banos were performing for their fellows in the audience.. At my performance were children from Capitola, Santa Cruz Gardens, Brook Knoll, Aptos Academy and Linscott Charter in Watsonville. Also, in front of the school was aschool busmarked'Bonny Doon Elementary." During the cast's bows, solo pianist Ambartsu- mova got the biggest applause of all. Even the lit- tlest kids sensed that her background music had underscored the success of this whole fairyland pro- duction, a cultural treasure for our young future musicians, artists and writers of the Central Cali- fornia Coast. OPERA REVIEW YEN FRIEDMAN rin Wyn-Davies, left, and Sara Fulgoni in San icisco Opera's "Hansel and Gretel." Dairy tale radiates ith spooky realism,: By Me QierA Afercur.yNews lon't mistake San Francisco Opera's "Han- and Gretel" for a fun holiday-season outing. `his dark rendition is pure Halloween. And ience reaction will depend largely on what qpected to see. lie-ha•ds familiar with 19th-century corn- er Engelbert Hr gerdinck's only hit might )y this raw, mo staging that's two cups d psychology with only a dash of ginger- ad. ut if you're planning to share with the kids elightful fain-We introduction to opera, sider this a warning: Some material will be suitable or enchanting for young cU- .11. his English-sung produmdon, previously i at Welsh National Opera and Lyric Opera See HANSEI Bank fte MSM AND GRETEL y Engel be it Flumperdixk onWff. San Francisco Opera he upstiot Brothers Grimm tale has nser looked grimmer n*m- War Memorial Opera }lousy 301 Van Ness Ave, San Wdsco [hen: 730 pm. Thursday, 8 pm. Saturday bwo: Jan. 18 ld(ets: $244175: (415) 864-3330 wming Um 2 houm 15 6nutes. One htemiisslon LARRYMERKLL - Graham Clark, a tenor, is the ,unusually cast Witch. ..HANSEL I _Maiwelous Tnusie and a morbid tale 'Cantinuvd ftow Page IF of Chicago, contains implied references to alld abuse and an alcoholic wife-beating fa- ther. It also features M-ciir- -Min images of an un-appufling tooth-baring mouth (before Act II) and a blood-smeared �0�ftner plate (before Act 111). _Diven the gentle Sandman character is a slithery, spooky- looking puppet. And forget about sets featur- ing lush forests and tantalizilIg gingerbread houses. The "for- est" looks like a dungeon, and Act III is set in an all -steel :butchery/kitchen. All two Aihours are staged with cold, sterile backgrounds. --7 The original Brothers -Grimm fairy tale wasn't exact- ly rated G. In the fair-y tale, fa- ther and stepmother twice try Y,zyrpto abandon their Idds in a dark rest, and the Witch attempts to fatten up Hansel for a month to satisfy her cravings for the original poor-boy sand- wich. Tisuallymmg by a mezzo-so- prano or alto, the Witch in this production is played by tenor -..,Graham Clark. He coped with viral infection in Sunday's ici� pener to sing an amusing ef- .10f 1ecthe cannibal in drag. The rest of the cast was fine, tith Catrin Wyn-Davies (Gret- -el) and Sara Fulgoni (Hansel) ,rgnglng nicely, but occasionally -tough to hear in the balcony. 147 to WESDAY SAN JOSE NIERCURY NEWS NMOM 19, MM Whether you think this 'taging is brilliant or :bizarre, the M Ll S i C stands -but. _Though the opera is sung m nglish, most of the time you 'stffl have to consult the super- titles to follow along. Whether you thbik this stag- Ong is brilliant or bizarre, the music stands out. Humper- -,dinck produces glowing melo- dies and wonderful r atmos- phee, including the famous Pantomime" scene at 7 'Me end of Act H. That scene was given appro- priate tivatment oil stage, With the starving chilli en dream- hr--Ping about a decadent banquet `4 '-`served by 14 angels dressed as i., chefs. It might sound silly in :print, but as a child's dream it _Nyas highly plausible and hit e mark. And the wordless dream is accompanied by the glorious _,music, often beard in holiday -,Pops concerts. That probably 1"Jcontfibutes to the idea that I this opera should be presented -id December. In in November acrd fact, all six North American -compames performing "Han- - m 'set and Gretel" this season are P;aoing so between now and the .end of the year. rA postscript: Parents oo- - g for a more accessible ver- n might consider Bah ui SCT oil classes sliould call (831) ''462-3121 for more information. i7bntactMike Guer5ch at nzguer3c.h@sjnierczzrY. coln or at -(408) 920 -5W, Fax (408) .27 1-3786. av Stare Lyric Opera wants to put a song in Kids - Weans n impact not only on the arts community opera W.. 6 inEnglish and was tailored a p y on the coast, but also on the. arts in the Bay foryounger audiences. "The success of that Area as well. "Itwas agreat gift to the com- prompted us to continue," Cromer says. mtanity, ,"Cromer says of the company's res- Bay Shore Lyric Opera began to take its idencein Capitola, "and I think when it children's version of Hansel and Gretelon moved out, it was a big toss, because it pro- the road to venues where local schools vided the community an outlet not only for could bring their students on field trips. For tine people to go see opera, but also to par- schools unable to arrange to take students tic:ipatt in it: e had a lot crf people who off- canspus, the company has also devel- sang in the chorus there Mid loved it and oped a program that can betaken straight then moved on to Opera Stn .los%." to individual schools, a hands -6n introduc- A Bay Shore Lyric Opera production Lion to opera called The Opera Show With introduced area audiences to soprano San- flgaru. The company also provides eaten= dra Rubalcawa, who was a favorite at sine study guides for teachers to use in their Opera San Josh and has gone on to an classes befom attending a performance. international career. "The foundation of it is the grand operas For the past few years, Bay Shore Lyric that we've been putting on at Bay Shore Opera has focused on its children's pro- Lyric Opera and I think theyiust took the grams, which were part of the company professional format ofthe ,grandoperaand almost from the start. The company began they brought it to the children. it's thesame presenting children's operas in 199$ in level of quality. And they're just gearing it Capitola with a production of Engeibert Humperdinck's Hansel and Grefel. The By HEA4TflGR ZIMME- RtvlAN For all its famously beautiful music, the art form of opera labors under some off - putting stereotypes that are hard to shake. Bay Shore Lyric Opera is aiming to change minds about those ideas, starting with the youngest ones. Saratoga schoolchildrenwillbe among the firstin the South Say to experience the company's children.'s opera version of Hansel and Gretel, Jan. 9, 9 a.m., 11 a.m, and 1.30 p.m. at the McAfee Center, 20300 Herriman Ave„ S aratega. The company also recently presented Hansel and Grefel at Villa Montal— in what has become an annual engagement.. Bay Shore Ly ric Opera already knows a lot about doing things differently. The company got its start in 1996 when founders Papken, Claire and Jennifer Der Torossian of Saratoga purchased a run- down movie theater in the beach town of Capitola and renovated it into an opera house. In that theater, Bay Shore Lyric Opera presented professional productions of traditional operas, accompanied by a full orchestra. -We made it happen," Jennifer Der Torossian says of the theater, "It's a little place, but nevertheless, we made a mark." Der Torossian is a professional singerwho studied with tenor Salvatore D'Aura, a stu- dent of legendary composer Gincorno Puc- cini. l)erTorossian performed in many of Bay Shore's productions and is cc- founder of the company's children's programs, along with professional singer and music educator Liliane Cromer. Eventually; the Capitola theater's 300 seats proved too few to make full -scale pro- ductions financially viable, and the company stopped presenting regular seasons ofopera productions in 2003. The theater was sold and B ay Shore Lyric Opera left Capitola i n2005. Cromer, who regWarly performed in Bay Shore productions, notes the company had MR, See second page of this section December 20, 2006 1 S n'GUt 1 = Jrofila Jennifer Der Turossian (left) and L.iliane Cromer perform the title roles in Bay Shore Lyric Opera's children's production of'Hnnsel and rGretel.' Opera front front pa ge ofthis section toward children," Jill Fries, who handles the company's marketi ng, says of the chil- dren's operas. She notes that Der Torossian and Cromer draw not only on their professional knowledge as musicians, which includes Cromer's 2p -plus years of teaching, but also on their own experiences as mothers, That l"u5t production of Hansel and G re- eelin Capitola in 1995 helped the company establish the model it continues to use for children's operas. Der Torossian and Cromer condense operas into one -hour shows, shortening music and adding dia- logue where necessary to keep children's attention. "The scenes are about 15 minutes long.Thenwe haveanewscene and newcos- tumes, "DerTorossian says. "Thekidsare fascinated. They really are on the edge,of theirseats.Wedon'tlose tbem. "In addition to Hansel and Gretel, they have reworked and performed La Cenerentolca, Rossini's take on -Cinderella, Gian Carlo : fenoui's -lnaahl and the Nigltt Visitors and are work - ingon aversion of Mozart's TheMagicF &ae. Every children's opera production pre- sented �y Bay Shore Lyric Opera features children singing in the chorus, These young cast members are primarily from local schools, with arangeofelementary-agecbi.i- dren to high school students participating in any given production. Before a performance students rehearse for about six weeks under the tutelage ofDerTorossian and Cromer. Professional singers still perform the principal roles because of the difficulty of the music. DerTorossian and Cromer, for example, sing the roles ofHansel and Crre- tel. Cromer, who teaches voice at Santa Clara University, often encourages her students there to take on some of the sec- ondary roles in the children's operas because it gives them experience with a professional company. To recruit its youngest cast members, Bay Sbore-Lyric Opera sends fliers to area schools, inviting the students to partici- pate, withno tuition charged and no audi- tion required. This open approach also means that children of all singing abilities participate, 149 which is something Cromer and Der Torossian embrace. "We don'tmake them all professional opera singers," Cromer says. "Weaust want to have them become people who take pleasure in singing." Although the company's founders are Saratoga residents, the7an.9performance of Hansel and Greta] will be the first time the company has presented its children's opera to South Bay schools. Over the years, the program has done well at schools in Santa Cruz Co antyand on th e Peninsu- la, but the absence of an appropriately sized theater that the company could rent affordablyin the South Bay was an obsta- cle until recently. The 2005 opening of the McAfee Center at Saratoga High School made the company founders_ take another look at the SouthBay. Ultimately, Say Shore Lyric Opera is hoping to establish a home base in the South Day, and find long -term corporate sponsorship to subsidize children's opera performances. Sponsorship, Der Torossian and Cromer say,.M1Vould allow the company to add an orchestra to its performances, or present certain operas that would be well - suited for young audiences but require more bells and whistles, such as a fantasy opera by Ravel, in which the furniture in a child's room comes to life and sings. "This is what it's all about," Der Torossian says. "It's about bringing fine art to children in an accessible form, so that they can say `Wow, I really like opera. I didn't know what it was, but now I hkeit "' For Yore information abottr Bay Shore Lyric Opera, call 408,391.5785 or visit wwiv.bslopera.com. STFPPINI' OUT STAFF Editor Bate Bgani 408200.1021 dbryan tapeusmuunitw- newspapc rs.com Acts 1loritcr HeatherZienmem:an 408.200.1054 Mmmerman Grommunity- ne%vspapers.com Adivxdsing laformation 408.200.1002 150 City of Saratoga Community Event Grant Application SUMMARY OF EVENT Event Name: Saratoga Community Band Sunday Afternoon Concert in the Park Event Date: Sunday May 18th, 2014 Event Location: Wildwood Park Grant Request: $ 725 CONTACT FOR GRANT APPLICATION Contact Name: Ann Northrup Title: wife of conductor Event Hours:1 pm - 6:30 pm Total Event Cost:$ 725 Organization: Saratoga Community Band (under LGS Recreation) Address: 1669 Hyde Dr, Los Gatos, CA 95032 Phone: 408 379 2868 ABOUT THE EVENT Email:annnorthrup @sbcglobal.net Event Description: Annual Community Band Concert in the Park. We use a professional sound man to set up and run the sound amplification for conductor speaking (Bob Smith - who has done this for us in the past). Estimated Attendance: 300 -400 One Time Event ❑ Annual Event Funding Amount Received from City in Past: not sure a Other Funding Sources: past donations kept in a fund for us at LGS Recreation. Not sure of amount available. Include source & amount i Event Promotion Plan: We send out First Class US Mail post cards to our audience mail list. We also advertise in the Advertising & marketing community papers. Band members can also email flyers to family and other people they know. Prior Event Organizing Experience: The conductor (Craig Northrup) and wife (Ann Northrup) coordinate this event Describe the experience of the eventthe help of LGS Recreation. We have done this for more than 20 years. coordinator and the organization requesting funds EVENT BUDGET: Please attach an itemized list of event expenses; identify the items you are requesting grant funding for. * Please attach additional sheets as needed to answer application questions. 151 Saratoga Community Band (under LGS Recreation) - Itemized budget for Community Event Grant Application 2013 -2014 Event: Saratoga Community Band, Sunday Afternoon Concert in the Park (Wildwood Park) Date: May 18th, 2014 1 pm - 6:30 pm Cost of park use: 5.5 hours at $100 /hr , with 50% discount for non - profit Cost of park attendant for the day Cost of professional sound man (Bob Smith) Cost to rent truck to transport percussion to /from Saratoga High 152 $275 200 200 50 $725 City of Saratoga Community Event Grant Application SUMMARY OF EVENT Event Name: Saratoga Community Health and Wellness Event Saratoga Trails 5K Walk for Life Event Date: October 5, 2013 Event Hours: 8:30AM- 1:30PM Event Location: Saratoga Community Center Grant Request: $4,400 Total Event Cost: $5,975 CONTACT FOR GRANT APPLICATION Contact Name: Susan Huff Title: Executive Director Organization: Saratoga Area Senior Coordinating Council Address: 19655 Allendale Ave; Saratoga, CA. 95070 Phone: 408 - 868 -1255 Email: shuff(a sascc.org ABOUT THE EVENT Event Description: The Saratoga Community Health and Wellness Fair is an annual event hosted at the Senior Center. This event is a major health resource not only for our senior members but for the entire community as an easily accessible, primary source of education and health screenings. Attendees can look forward to a wealth of current, cutting edge information, screenings and multiple services conveniently located all together in one place. Their ability to come to a familiar spot with familiar faces dissipates any reluctance for community members to get their annual health screenings. The event is designed to make getting vital flu shots, health screenings and healthy living information as easy and convenient as possible for our seniors, youth and families by 153 bringing together such a large group of health professionals and resources in a familiar and central location. Key Components: Tables and booths are staffed by organizations that provide important information on a range of issues including Home Health security, Alzheimer's, Cancer, Arthritis, Foot health, Osteoporosis, Nutrition, Stress, Acupuncture, Bicycle safety, Car seat inspections, Dermatology, Travel, and Caregiving among others. These professionals not only provide general information but take time to address specific questions and provide as much detailed information and follow up as possible to address the needs of the attendees. In addition, various health screenings such as vision, blood pressure, hearing, and diabetes are provided by the major associations. A highlight of our Fair is the Lions Health Screening Van, which provides a multitude of high quality screenings. There will be a clinic offering vaccines against shingles, whooping cough and pneumonia. Attendees will be able to dispose of old medications and recycle their outdated mercury thermometers. Our Health Committee works with the County Health Department to obtain flu vaccines, and organizes a group of RNs to administer the shots. Our 2012 event was the first year in which we began to introduce health - related resources for the younger population, not just seniors. Our intention this year will be to offer even more youth- focused providers and resources. We will be bringing back the jumpy house and kiddie area as well. Also in 2012, we were successful in bringing in a variety of food trucks. We will continue with that offering this year. New for 2013 will be the Saratoga Trails Walk for Life, which will be a 5K walk promoted as a "walk for the cause" for Saratoga Seniors. This walk is still in the development stages. Thus far we are planning to feature the Saratoga trails, encourage intergenerational participation and provide discounts to local businesses for those who cross the finish line. Registration packets will include t- shirts and stainless -steel water bottles. The cost is currently projected to be $30.00 per person. We will have a minimum of 3 health - related presentations throughout the day. We are in the beginning stages of obtaining bids for a professional video for use in demonstrating the services we provide here at SASCC. We will introduce this video at our health event, and continue to use it at all events and presentations in the future. 154 Estimated Attendance: 500 This event has been held for more than 10 years, starting out as a simpler flu shot clinic. Our goal is to administer 200 vaccines this year, and we project an additional 300 attendees between all components of the overall event. We create the layout of our fair in a manner that encourages flu -shot attendees to visit all event areas and vendor booths as they enter and exit. Between the Flu- shots, Walk for Life, Food Trucks, presentations, children's' area, and vendor booths we hope to reach 500 community members. Our primary focus for this event is to provide a service to the community. However, with each year we add more fundraising components as well. Funding Amount Received from City in Past: None for this event Other Funding Sources: Rent: No charge per City annual use waiver Vendor table charges $35.00 and $70.00 $1,000 Half price to non - profits Sponsorships: To be Determined Flu vaccine donations from recipients $2,000 Food Truck contributions of 5% of sales $ 150 Walk for Life $6,000 Event Promotion Plan: Advertising & marketing Banners at 4 key locations Fliers to local businesses Chamber of Commerce fliers, web and calendar Calendars: all public access calendars on -line Patch SASCC Website Constant Contact Facebook Metro Saratoga News Council News Outlook 155 SASC e- splashes SRC Saratoga Cares Foundation, SVDC Monday Missives and other Special invitations to school board, city council, planning commission sponsors etc. Linked -In Church distribution Zvents Full Calendar Event Brite Prior Event Organizing Experience: Describe the experience of the event coordinator and the organization requesting funds. The health fair has been coordinated by different leadership teams through the years. We keep excellent records and have built a solid list of many organizations who want to repeat with us on an annual basis. For the past 5 years, the event has been coordinated by the current management team. Last year, 2012, the fund development committee provided significant assistance in growing the event as well as planning for future expansion. SASCC has been holding this event for well over 10 years, initially focusing primarily on community seniors. As we know, the demographics of our society have increased the demand for our services and it is only projected to grow in the future. We have the expanded the target audience to our health fair to include all family members of our seniors, or the sandwich generation. In this way we are helping the next generation of senior citizens to live a healthy life so they can enter their senior years with an arsenal of resources for healthy living, allowing them to age well and extend their independence and contribution for an overall more healthy community. Additionally, our seniors learn about health concerns and issues regarding their children and grandchildren. EVENT BUDGET: Attached * Please attach additional sheets as needed to answer application questions. 156 Saratoga Community Health and Wellness Event Saratoga Trails 5K Walk for Life Expense Budget jumphouse rental stainless steel water bottles 200 T- shirts 200 Flu shot supplies Bone Density Banners and Flyers Video production costs Vaccines Vaccine Administration Staffing and MD Juice Bars Waters Total projected cost: $ 225.00 $ 800.00 $ 2,400.00 $ 50.00 $ 200.00 $ 300.00 $ 2,000.00 no cost; provided by County Health volunteer donation of time donation donation $5,975 Notes: Any work will be done by volunteers or through staff schedule adjustments. We will be seeking sponsors as the event date approaches. We will approach local businesses to provide discount cards for those attendees completing the walk. Specific Funding Request: We are requesting $4,400 to cover the video production costs and the cost of the t- shirts for this event. 157 City of Saratoga Community Event Grant Application Print For SUMMARY OF EVENT Event Name: Saratoga Grammar School Reunion Event Date: July 27, 2013 Event Hours: 9 am to 4 pm Event Location: Wildwood Park Grant Request: $389. Total Event Cost: $389. ($200 for guard, $189 for A & B) CONTACT FOR GRANT APPLICATION Contact Name: Lea Ann Hernandez Title: Committee member Organization: Saratoga Grammar School Reunion Committee Address: 14626 Big Basin Way, Saratoga, CA 95070 Phone: 408)605 -5506 mobile ABOUT THE EVENT Email: leaann @leaannhernandez.com Event Description: Annual picnic and reunion of graduates of Saratoga Grammar School, classes from 1920 to 1960. Attendees come from as far away as Europe to reconnect to Saratoga and our school. We listen to songs by the "Skillet Lickers" and reconnect with old school chums. We raffle prizes and collect admissions to raise money to donate to the Saratoga Grammar School exclusively. We have had this for at least 20 years Estimated Attendance: 200 +/- Funding Amount Received from City in Past: _0_ Other Funding Sources: Include source & amount none One Time Event ❑ Annual Event El Event Promotion Plan: Advertising & marketing postcards and emails to former student database ' Prior Event Organizing Experience: For over 18 years this group of Saratoga Grammar School graduates has conducted Describe the experience of the eventthis reunion at Wildwood Park. We have been able to donate between $30,000. and coordinator and the organization $40,000. to Saratoga Grammar School over the course of this event. We have also been able to donate artifacts of historical significance to enhance the foyer of the requesting funds school. Up to this point, we have not been EVENT BUDGET: Please attach an itemized list of event expenses; identify the items you are requesting grant funding for. * Please attach additional sheets as needed to answer application questions. 158 Saratoga Grammar School Reunion Table rental $240. Postage and paper 360. Beverages 200. Coffee Cups and glasses Wildwood Park rental Space "A" Space "B" Qiyem to ee/ uard Alcoholic beverage fee 10. 10. 94.50 94.50 200. waived TOTAL $1209. ITEMS WE ARE ARE REQUESTING BE FUNDED BY THE GRANT 159 SRRTO `7 City of Saratoga Community Event Grant Application Event Name: Event Date: Event Location: Grant Request: Total Event Cost: Saratoga July 4th Celebration July 4, 2013 Event Hours: 9:30am- 11:00am Kevin Moran Park $1974 $4854 Contact Name: Sarah Okuno Title: Event chair Organization: None — we are community volunteers Address: 21811 Via Regina, Saratoga, CA 95070 Phone: (408) 867 -4577 Email: sarah@okunos.net Community patriotic celebration including color guard, singing, band, speeches from community leaders and new citizens, re- enactment of historic Event Description: events, and parade Estimated Attendance: 1000 One Time Event ❑ Annual Event x Funding Amount Received from City in Past: $1625 in 2012, park and insurance costs 2010 -11 Other Funding sources: Please see page 2 in itemization detail Include source & amount Event Promotion Plan: News media, banners, flyers, schools, churches, community groups, web Advertising & marketing Prior Event Organizing Experience: Describe the previous experience organizing events of the primary event coordinator and the organization requesting funds This is my 4th year chairing the Saratoga July 4th Celebration. The event welcomes and benefits our entire community. This is the 11th year the event has been held for the Saratoga community in its current form. 160 Saratoga July 4t" Celebration — 2013 projected budget (Item, amount, donor) • Park reservation Kevin Moran 7/4 event $360 • Park reservation Wildwood 6/29 rehearsal $81 • Park attendant $200 • Insurance $253 • Bottled water for audience $200 • Popsicles for audience $300 • Flags for distribution to kids $200 • Children's crafts table $200 • Audio setup $100 • Truck rental & gas $80 Signage $500 Rotary and Saratoga Federated Church Flyers for advertising $600 Saratoga Federated Church Programs $400 Saratoga Federated Church 250 Chairs $500 Saratoga Church of Latter -Day Saints & Saratoga Federated 4 20'x30' Canopies, use of 1 truck $360 Saratoga Federated Church Tables, cones, shade structures $100 Saratoga CERT Advertising to local press $420 Annette Stransky *items for which we seek City of Saratoga grant funding 161 Print Form 01SAj?,q City of Saratoga MAR 0 6 2013 Community Event Grant Applica 'Dn SUMMARY OF EVENT Event Name:Saratoga Sister City 30th Anniversary Open House Event Date: Spring 2014 Event Hours: fpm - 4pm Event Location: Saratoga Prospect Center Grant Request: $850.00 CONTACT FOR GRANT APPLICATION Contact Name: Ginger Lai Title: Cc- President Organization: Saratoga Sister City Address: 18940 Westview Dr., Saratoga CA 95070 Total Event Cost: approx. $1500 Phone: 408 -725 -8422 [home] 408- 439 -2377 [cell] Email:gingerlai2k @yahoo.com ABOUT THE EVENT Event Description; To acknowledge a milestone anniversary in 2014, the Saratoga Sister City (SSC) group would like to host a community -wide open house to celebrate 30 years of friendship and cultural exchange between the cities of Saratoga and Muko, Japan. We believe this event will also increase awareness for SSC - one of Saratoga`s "best kept secrets" - and further develop understanding of Japanese arts and crafts. Estimated Attendance: 175 - 200 guests One Time Event ® Annual Event ❑ Funding Amount Received from City in Past: None Other Funding Sources: Include Funding S amount rtes: The Saratoga Sister City treasury will provide $6007 towards the cost of the event. For SSC to contribute more would reduce our ability to sufficiently fund our student exchange and our scholarship programs. Event Promotion Plan: The open house will be promoted in the SSC newsletter, the Saratoga Community Newspaper Advertising & marketingand the Mercury Newspaper event calendars, the Saratoga Chamber newsletter, flyers posted thoroughout the community, library, Book -go- Round, community bulletin boards and on KSAR. Prior Event Organizing Experience: Event coordinators: Peter Marra and Ginger Lai - please see attached sheet for Describe the experience of the eventrelevant information coordinator and the organization Organization information: please see attached sheet. requesting funds EVENT BUDGET: Please attach an itemized list of event expenses; identify the items you are requesting grant funding for. * Please attach additional sheets as needed to answer application questions. 162 City of Saratoga Community Event. Grant Application Event coordinators: • Peter Marra, a 24 -year Saratoga resident has actively been involved with the SSC as the group's treasurer and has been a co- leader of exchange trips to Japan for many years. He has also assisted in the planning and execution of the annual Saratoga Rotary Art Show as well as events associated with the city's Historical Society and the Heritage Preservation Commission. • Ginger Lai, current SSC co- president, is a former Special Events Manager for the Maryland Chapter of the Juvenile Diabetes Research Foundation (JDRF). Her work experience also includes employment at PW Feats, Inc. a special events company in Baltimore, MD. Feats created corporate events, trade shows, fundraising events, galas and destination management activities Organization requesting funds: Saratoga Sister City was founded in 1984 for the purpose of promoting friendship and cultural understanding between the cities of Saratoga and Muko, Japan. Interest in developing a Sister City Program was further encouraged because of Saratoga's link to Hakone Gardens. Overthe years this has led to frequent exchange visits between the two cities, the establishment of a student exchange program and the development of a scholarship program. The organization presently has a membership of approximately 140 households, plus some additional individual members and we believe a side benefit of hosting an open house would be to attract new members. We are requesting a Community Event Grant to help fund the 301h Anniversary Open House so we will not have to take the entire cost of the event from our treasury because to do so would reduce the amount of financial support we could provide for our student exchange and scholarship programs. Thank you for considering our request. 163 Budget Saratoga Sister City Community Event Grant Item Description site * Saratoga Prospect Center - 5 hours: set up /clean up [2] - event [3] Nonprofit rate $82.30 x 5 hours Refreshments * * Japanese snacks & sweets, fruit platters, finger food, beverages approx. $4 x 200 Misc paper goods, trash bags, table d6cor, display & craft materials Honorarium taiko group, Ikebana & origami presentations Community Event Grant Request: Note - requesting financial assistance for the following: * in -kind donation ** 50% refreshment subsidy ($400) 164 Cost $ 412.50 $ 800.00 $ 100.00 $ 200.00 1,512.50 $ 850.00 - ARq City of Saratoga g 95 Community Event Grant Application SUMMARY OF EVENT Event Name: Saratoga's Got Talent Event Date: June 13, 2014 Event Location: McAfee Center at Saratoga High School Grant Request: $4,370 CONTACT FOR GRANT APPLICATION Contact Name: Maya Baba 1 Title: Board Member Organization: Saratoga Cares Foundation Address: P.O. Box 2613, Saratioga, CA 95070 Phone: (408)868 -9153 ABOUT THE EVENT Event Hours: 5:00- 11:00pm Total Event Cost: $6,120 Email: maya_baba @yahoo.com Print For Event Description: Saratoga's Got Talent is an annual talent show fundraiser for the Saratoga Cares Foundation. This fundraiser addresses local needs; for 2014, we are supporting the Saratoga Senior Center, Saratoga Education Foundation and Saratoga High School Foundation. Our McAfee Center event will feature performers from 5 to 21+ years old. Estimated Attendance: One Time Event ❑ Annual Event El Funding Amount Received from City in Past: $0, but hope to receive some funding for our 2013 event. i Other Funding Sources: Ticket sales at $15. We have five levels of Sponsorship - Platinum at $5000; Custom at $5000; Include source & amountGold at $2500; Silver at $1500; Bronze at $700. A Custom Sponsor can underwrite a specific project like tickets, decorations, sound system. Each sponsorship includes a banner, name on website and tickets for the event. Event Promotion Plan: We will partner with the Saratoga News for event promotion; post flyers at local businesses Advertising & marketing (Quito, Saratoga Village, Argonaut, Gateway); email to our thousands of subscribers; work with �— local music and dance schools; partner with groups in Saratoga (SASCC, SEF, SHS). ' Prior Event Organizing Experience: Our first event was held in 2012 at the Saratoga Community Center. Over $18,100 Describe the experience of the eventwas raised for the Saratoga Senior Center. Funds were raised through ticket sales, coordinator and the organization corporate sponsorship and underwriting. The Saratoga Cares Foundation, a requesting funds registered 501 c(3) non profit, works with Saratoga's Got Talent to channel donations directly to the community. EVENT BUDGET: Please attach an itemized list of event expenses; identify the items you are requesting grant funding for. * Please attach additional sheets as needed to answer application questions. 165 SARATOGA'S GOT TALENT PROJECTED EXPENSES 2014 McAfee Rental Printing Expense: Flyer, Brochure, Tickets and Program Decorations Awards for younger age groups: Plaques, Trophies and Certificates Prizes for Saratoga's Got Talent ($1000, $500, $250) * Indicates item we are requesting grant funding for 166 TOTAL $2,692 * $1,200 * $248 * $230 * $1,750 $6,120 � ECE City of Saratoga Print For 0 6 2013 Community Event Grant Applicatid.11R. _ SUMMARY OF EVENT Event Name: Cynthia Bauer Event Date: ;Friday, November 29, 2013 Event Location: Saratoga Village Grant Request: $3,795.00 to cover the activities please CONTACT FOR GRANT APPLICATION Contact 'Name: Cynthia Bauer Event Hours: 5:00 - 9:00 pM Total Event Cost: $7,492.22 was last years Title: Member, Board of Directors. Sponsorship & Event Committee Chair Organization: Saratoga Chamber of Commerce Address: 20760 4th St. #1, Saratoga, CA 95070 Phone: 408- 621 -0932 Email: cynthiab95070 @gmail.com ABOUT THE EVENT Event Description: Village Holiday Tree Lighting and Wine Stroll. Estimated Attendance: 3000 One Time Event ❑ Annual Event El Funding Amount Received from City in Past: $900 and collaborated with publicity Other Funding Sources: In the past, we have obtained funding sponsorships from Alan Pinel, Our Lady of Fatima, Include source & amount Saratoga - Monte Sereno Community Foundation, Bill Gorman, Debra Cummins, for a total of $3,355.00, however this funding is increasingly difficult to obtain on an annual basis. Event Promotion Plan: Even with City collaboration, advertising and marketing will run between $1,500. and $2,000 for Advertising & marketing the 2013 Holiday event. Prior Event Organizing Experience: The Holiday Tree Lighting and Wine Stroll is a community event and Saratoga Describe the experience of the eventtradition enjoyed by adults and children. This event brings together residents, local coordinator and the organization merchants and surrounding communities. The event requires a great deal collaboration and is made possible by the countless hours of our Saratoga volunteers. requesting funds Sponsorship is increasingly difficult to obtain and adds an extra layer of stress for all. EVENT BUDGET: Please attach an itemized list of event expenses; identify the items you are requesting grant funding fo r. * Please attach additional sheets as needed to answer application questions. 167 Saratoga Chamber of Commerce Village Open Mouse /Holiday Wine Stroll Budget 12j31j2012 EXPENSES Budget Actual % of Budget Publicity Poster, Ad, Sign Design $375.00 $350.00 93.33% Poster Production $135.00 Sign production $340.00 Handout production $150.00 $319.87 213.25% Mercury Eblast $2010.00 $200.00 100.00% Map - printing $0.00 $141.43 Web Design $100.00 Web Posting $100.00 $51.34 51.34% Banner Production+instaliati $600.00 $239.58 39.93% Sub -total Publicity $2,000.00 $1,302.22 65.11°% Activities Carriage Rides $2,600.00 $2,600.00 100.00% Music $500.00 Children Activities- Pet -Zoo $500.00 $4SS.00 Snow Machine $750.00 $740.00 98.67% Sub -total Activities $4,350.00 $3,795.00 87.24 % Wine Tasting Insurance $650.00 $75.00 11.54% ABC Permits $550.00 $500.00 90.91% Sheriff Permit $50.00 $25.00 50.00% Wrist Bands $66.00 0.00% Wine $1,500.00 $1,500.00 100.00% Balloons $350.00 $295.00 84.29% Sub Total Expenses $3,166.00 $2,395.00 75.65% Grand Total Expenses $9,516.00 $7,492.22 78.73% INCOME Publicity sponsorships $3,000.00 $0.00 0.00°% Carriage Sponsorship $2,800.00 $2,550.00 91.07% Other Sponsorship $805.00 City of Saratoga $900.00 Merchant & Vendor Fees $1,000.00 $1,259.00 125.90% Cocoa, Cookies and Photo $439.30 Ticket Revenue $11,000.00 $11,425.00 103.86% PayPal and Square fees - $292.97 Grand Total Income $17,800.00 $17,085.33 95.99% NET PROFIT $8,284.00 $9,593.111 115.807 •: ATTACHMENT C: HISTORY OF COMMUNITY EVENT ALLOCATIONS SINCE FISCAL YEAR 2008/09 EVENT 2008/09 2009/10 2010/11 2011/12 2012/13 Celebrate Saratoga /Art and Wine $3,299 $4,258 $3,204 $5,000 Bollywood Street Dance - Sponsored by SVDC $1,000 A Salute to Paul Masson & the Saratoga Wine Industry $650 Saratoga Mustard - Blossom Festival $3,649 $4,000 $4,600 $5,000 Library - Heart of the Community (Saratoga Library 10th Anniversary) $2,000 Memorial Day Observance $750 Wildwood Cinema Movie Night $1,202 $900 Saratoga Community Band Concert in the Park $240 $350 Foodie on the Run $1,000 Village Open House and Winter Wine Stroll (Chamber) $1,000 Fourth of July Celebration $1,547 $100 $1,000 Chamber of Commerce Barbeque $600 Saratoga Serves Picnic $3,640 Odd Fellows Easter Event $800 Wildwoodstock $2,328 TOTAL $8,495 $8,258 $7,904 $7,482 $19,978 iM1