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HomeMy WebLinkAbout07-02-2014 CC Agenda REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on June 27, 2014) REPORT FROM CLOSED SESSION COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Agendized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the Council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications. Communications from Boards and Commissions Council Direction to Staff Instruction to Staff regarding actions on current Communications from Boards & Commissions. ANNOUNCEMENTS CEREMONIAL ITEMS 1. Proclamation Declaring July 2014 as “Parks Make Life Better!” Month Recommended action: Read and present the proclamation declaring July 2014 as “Parks Make Life Better!” Month in the City of Saratoga. SPECIAL PRESENTATIONS None AGENDA REGULAR MEETING SARATOGA CITY COUNCIL JULY 2, 2014 CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 2. City Council Meeting Minutes Recommended action: Approve City Council minutes for the Special City Council Meeting and Regular City Council Meeting on June 18, 2014, the Adjourned Meeting on June 20, 2014, and the Special Meeting on June 25, 2014. 3. Review of Accounts Payable Check Registers Recommended action: Review and accept check registers for the following accounts payable payment cycles: 6/17/2014 Period 12 6/24/2014 Period 12 4. Treasurer’s Report for the Month Ended May 31, 2014 Recommended action: Review and accept the Treasurer’s Report for the month ended May 31, 2014. 5. Resolution Authorizing Final Disposition of Certain City Records Recommended action: Adopt resolution authorizing final disposition of certain City records. 6. Landscape and Lighting Assessment District Zone 36 (Allendale) – Fiscal Year 2014/15 Budget Adjustment Recommended action: Approve Resolution adjusting Fiscal Year 2014/15 budget to include newly annexed Landscape and Lighting Assessment District Zone 36 (Allendale). 7. Landscaping & Lighting Assessment District LLA-1; Resolutions Initiating Renewal of the District for FY 15-16 Recommended action: 1. Move to adopt the Resolution describing improvements and directing preparation of the Engineer’s Report. 2. Move to adopt the Resolution appointing the Attorney’s for the District. 8. Approve Donation from Roku, Inc to Sponsor Summer Movie Night Events Recommended action: Authorize the City Manager to accept a donation from Roku in an amount not to exceed $2,400 for the Summer Movie Night events. PUBLIC HEARINGS Applicants/Appellants and their representatives have a total of ten minutes maximum for opening statements. Members of the public may comment on any item for up to three minutes. Applicant/Appellants and their representatives have a total of five minutes maximum for closing statements. Items requested for continuance are subject to Council’s approval at the Council meeting 9. Confirmation of Report and Assessment of 2014 Weed/Brush Abatement Program Recommended action: Open public hearing, accept public testimony, close public hearing, and adopt resolution confirming report and assessment of hazardous vegetation abatement charges. OLD BUSINESS None NEW BUSINESS 10. Hakone Gardens Master Plan – Approve Request for Proposals (RFP) and Accept $150,000 in Matching Funds from the Hakone Foundation Recommended action: 1. Accept $150,000 in matching funds from the Hakone Foundation for the Hakone Gardens Master Plan 2. Approve Resolution amending the FY 14/15 Budget 3. Approve Request for Proposal (RFP) for the Hakone Gardens Master Plan 11. New City Manager Contract Recommended action: Approve a contract for City Manager services beginning at 5:00 pm. on July 23, 2014. 12. Saratoga Creek Gray Water Release Abatement Recommended action: Receive an update on the status of the emergency abatement work in Saratoga Creek and direct staff accordingly. 13. Amendment to 2014 City Council Meeting Schedule Recommended action: Accept report and provide staff with direction regarding the 2014 City Council Summer Recess schedule and cancellation of the July 16, 2014 City Council Meeting. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Emily Lo Cities Association of Santa Clara County Cities Association of Santa Clara County – Selection Committee Council Finance Committee Hakone Foundation Board Hakone Foundation Executive Committee Santa Clara County Library District Joint Powers Authority West Valley Mayors and Managers Association Vice Mayor Howard Miller City School Ad Hoc Council Finance Committee Hakone Foundation Board Postal Service Liaison Valley Transportation Authority Policy Advisory Committee (PAC) West Valley Solid Waste Management Joint Powers Authority Council Member Manny Cappello Destination Saratoga Highway 9 Ad Hoc Let’s Move City Ad Hoc Santa Clara County Housing and Community Development (HCD) Council Committee Saratoga Area Senior Coordinating Council (SASCC) Saratoga Chamber of Commerce Saratoga Ministerial Association TEA Ad Hoc Village Ad Hoc Council Member Chuck Page Association of Bay Area Governments (ABAG) Highway 9 Ad Hoc Let’s Move City Ad Hoc Santa Clara County Expressway Plan 2040 Policy Advisory Board Saratoga Sister City Committee Liaison TEA Ad Hoc West Valley Sanitation District Council Member Jill Hunter City School Ad Hoc KSAR Community Access TV Board Santa Clara Valley Water District Commission Santa Clara Valley Water District West Valley Flood Control & Watershed Advisory Committee Saratoga Historical Foundation Village Ad Hoc CITY COUNCIL ITEMS CITY MANAGER’S REPORT ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II) Certificate of Posting of Agenda: I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council for the City of Saratoga was posted on June 27, 2014, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us Signed this 27th day of June 2014 at Saratoga, California. Crystal Bothelio, City Clerk NOTE: To view current or previous City Council meetings anytime, go to the City Video Archives at www.saratoga.ca.us 07/02 Regular Meeting – Joint Meeting with Parks & Rec and PEBTAC 07/16 Regular Meeting 08/06 Recess 08/20 Regular Meeting –Joint Meeting with SASCC 09/03 Regular Meeting--Joint Meeting with Sister City Committee 09/17 Regular Meeting –Joint Meeting with Youth Commission 10/01 Regular Meeting –5:30 p.m.-Community Center -Joint Meeting with Saratoga School Districts 10/15 Regular Meeting – Joint Meeting with Saratoga Ministerial Association 11/05 Regular Meeting – Joint Meeting with West Valley Board of Trustees 11/19 Regular Meeting – Joint Meeting with Senator Beall 12/03 Regular Meeting – Joint Meeting with Library Commission and Friends of the Saratoga Libraries 12/17 Regular Meeting – Joint Meeting Hakone Foundation Board CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2014