HomeMy WebLinkAbout07-02-2014 CC Agenda
REGULAR MEETING – 7:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on
June 27, 2014)
REPORT FROM CLOSED SESSION
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the Council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
1. Proclamation Declaring July 2014 as “Parks Make Life Better!” Month
Recommended action:
Read and present the proclamation declaring July 2014 as “Parks Make Life Better!”
Month in the City of Saratoga.
SPECIAL PRESENTATIONS
None
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
JULY 2, 2014
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
2. City Council Meeting Minutes
Recommended action:
Approve City Council minutes for the Special City Council Meeting and Regular City
Council Meeting on June 18, 2014, the Adjourned Meeting on June 20, 2014, and the
Special Meeting on June 25, 2014.
3. Review of Accounts Payable Check Registers
Recommended action:
Review and accept check registers for the following accounts payable payment
cycles:
6/17/2014 Period 12
6/24/2014 Period 12
4. Treasurer’s Report for the Month Ended May 31, 2014
Recommended action:
Review and accept the Treasurer’s Report for the month ended May 31, 2014.
5. Resolution Authorizing Final Disposition of Certain City Records
Recommended action:
Adopt resolution authorizing final disposition of certain City records.
6. Landscape and Lighting Assessment District Zone 36 (Allendale) – Fiscal Year
2014/15 Budget Adjustment
Recommended action:
Approve Resolution adjusting Fiscal Year 2014/15 budget to include newly annexed
Landscape and Lighting Assessment District Zone 36 (Allendale).
7. Landscaping & Lighting Assessment District LLA-1; Resolutions Initiating Renewal
of the District for FY 15-16
Recommended action:
1. Move to adopt the Resolution describing improvements and directing preparation
of the Engineer’s Report.
2. Move to adopt the Resolution appointing the Attorney’s for the District.
8. Approve Donation from Roku, Inc to Sponsor Summer Movie Night Events
Recommended action:
Authorize the City Manager to accept a donation from Roku in an amount not to
exceed $2,400 for the Summer Movie Night events.
PUBLIC HEARINGS
Applicants/Appellants and their representatives have a total of ten minutes maximum for
opening statements. Members of the public may comment on any item for up to three
minutes. Applicant/Appellants and their representatives have a total of five minutes
maximum for closing statements. Items requested for continuance are subject to
Council’s approval at the Council meeting
9. Confirmation of Report and Assessment of 2014 Weed/Brush Abatement Program
Recommended action:
Open public hearing, accept public testimony, close public hearing, and adopt
resolution confirming report and assessment of hazardous vegetation abatement
charges.
OLD BUSINESS
None
NEW BUSINESS
10. Hakone Gardens Master Plan – Approve Request for Proposals (RFP) and Accept
$150,000 in Matching Funds from the Hakone Foundation
Recommended action:
1. Accept $150,000 in matching funds from the Hakone Foundation for the Hakone
Gardens Master Plan
2. Approve Resolution amending the FY 14/15 Budget
3. Approve Request for Proposal (RFP) for the Hakone Gardens Master Plan
11. New City Manager Contract
Recommended action:
Approve a contract for City Manager services beginning at 5:00 pm. on July 23,
2014.
12. Saratoga Creek Gray Water Release Abatement
Recommended action:
Receive an update on the status of the emergency abatement work in Saratoga Creek
and direct staff accordingly.
13. Amendment to 2014 City Council Meeting Schedule
Recommended action:
Accept report and provide staff with direction regarding the 2014 City Council
Summer Recess schedule and cancellation of the July 16, 2014 City Council Meeting.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Emily Lo
Cities Association of Santa Clara County
Cities Association of Santa Clara County – Selection Committee
Council Finance Committee
Hakone Foundation Board
Hakone Foundation Executive Committee
Santa Clara County Library District Joint Powers Authority
West Valley Mayors and Managers Association
Vice Mayor Howard Miller
City School Ad Hoc
Council Finance Committee
Hakone Foundation Board
Postal Service Liaison
Valley Transportation Authority Policy Advisory Committee (PAC)
West Valley Solid Waste Management Joint Powers Authority
Council Member Manny Cappello
Destination Saratoga
Highway 9 Ad Hoc
Let’s Move City Ad Hoc
Santa Clara County Housing and Community Development (HCD) Council Committee
Saratoga Area Senior Coordinating Council (SASCC)
Saratoga Chamber of Commerce
Saratoga Ministerial Association
TEA Ad Hoc
Village Ad Hoc
Council Member Chuck Page
Association of Bay Area Governments (ABAG)
Highway 9 Ad Hoc
Let’s Move City Ad Hoc
Santa Clara County Expressway Plan 2040 Policy Advisory Board
Saratoga Sister City Committee Liaison
TEA Ad Hoc
West Valley Sanitation District
Council Member Jill Hunter
City School Ad Hoc
KSAR Community Access TV Board
Santa Clara Valley Water District Commission
Santa Clara Valley Water District West Valley Flood Control & Watershed Advisory
Committee
Saratoga Historical Foundation
Village Ad Hoc
CITY COUNCIL ITEMS
CITY MANAGER’S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the
posting of the agenda are made available for public review at the office of the City Clerk at the
time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda
for the meeting of the City Council for the City of Saratoga was posted on June 27, 2014,
at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for
public review at that location. The agenda is also available on the City’s website at
www.saratoga.ca.us
Signed this 27th day of June 2014 at Saratoga, California.
Crystal Bothelio, City Clerk
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
07/02 Regular Meeting – Joint Meeting with Parks & Rec and PEBTAC
07/16 Regular Meeting
08/06 Recess
08/20 Regular Meeting –Joint Meeting with SASCC
09/03 Regular Meeting--Joint Meeting with Sister City Committee
09/17 Regular Meeting –Joint Meeting with Youth Commission
10/01 Regular Meeting –5:30 p.m.-Community Center -Joint Meeting with
Saratoga School Districts
10/15 Regular Meeting – Joint Meeting with Saratoga Ministerial Association
11/05 Regular Meeting – Joint Meeting with West Valley Board of Trustees
11/19 Regular Meeting – Joint Meeting with Senator Beall
12/03 Regular Meeting – Joint Meeting with Library Commission and Friends of
the Saratoga Libraries
12/17 Regular Meeting – Joint Meeting Hakone Foundation Board
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2014