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Home My WebLink About12-05-2012 Council Agenda WEDNESDAY, DECEMBER 05, 2012 REGULAR MEETING – 8:00 P.M. – CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov’t. Code 54954.2, the agenda for this meeting was properly posted on November 30, 2012) COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Agendized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications. Communications from Boards and Commissions Council Direction to Staff Instruction to Staff regarding actions on current Communications from Boards & Commissions. ANNOUNCEMENTS CEREMONIAL ITEMS 1. Commendation for Outgoing Library Commissioner Sam McBane Mulford Recommended action: Read and present commendation. 2. Appointment of Saratoga Library Commissioner Recommended action: 1. Adopt the resolution appointing Susan Calderon to the Library Commission; and 2. Direct the City Clerk to administer the Oaths of Office. AGENDA REGULAR MEETING SARATOGA CITY COUNCIL CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 3. City Council Meeting Minutes Recommended action: Approve City Council minutes for the Special Meeting and the Regular Meeting on November 7, 2012. 4. Review of Accounts Payable Check Registers Recommended action: Review and accept check registers for the following accounts payable payment cycles: 11/6/2012 11/13/2012 11/20/2012 11/27/2012 5. Treasurer’s Report for the Month Ended October 31, 2012 Recommended action: Review and accept the Treasurer’s Report for the month ended October 31, 2012. 6. Annual Audit Reports Recommended action: Review and accept the Fiscal Year 2011/12 Comprehensive Annual Financial Report (CAFR), the Fiscal Year 2011/12 Single Audit Report (Federal Grant Awards), the FY 2011/12 Transportation Development Act Report (California Grant Award), and the FY 2012/13 Appropriation Limit Report. 7. Development Impact Fee Report Recommended action: Staff recommends that the Council review and accept the annual AB1600 Development Impact Fee report for the year ended June 30, 2012. 8. Highway 9 Safety Improvement Project Phase II – Budget Adjustment Recommended action: Approve budget adjustment for Highway 9 Safety Improvement Project Phase II Construction. 9. Parker Ranch Retaining Wall Repair– Notice of Completion Recommended action: Move to accept the Parker Ranch Retaining Wall Repair as complete and authorize the City Manager to sign the Notice of Completion for the construction contract. 10. Highway 9 Safety Improvement Project Phase III – Notice of Completion Recommended action: Move to accept the Highway 9 Safety Improvement Project Phase III as complete and authorize the City Manager to sign the Notice of Completion for the construction contract. 11. Citywide Signal Upgrade Project Phase I – Notice of Completion. Recommended action: Move to accept the Citywide Signal Upgrade Project Phase 1 as complete and authorize staff to record the Notice of Completion for the construction contract. 12. Saratoga Village Pedestrian Enhancement Project – Notice of Completion. Recommended action: Move to accept the Saratoga Village Pedestrian Enhancement Project as complete and authorize staff to record the Notice of Completion for the construction contract. 13. CDBG Funded ADA Compliant Customer Service Counter Project Recommended action: Staff recommends that Council accept the report and name Phillip A. Murray Construction as the low bidder for the CDBG funded ADA compliant customer service counter at the Community Center, and authorize the City Manager to approve the contract in the amount of $38,500 with a contingency of $3,850. PUBLIC HEARINGS Applicants/Appellants and their representatives have a total of ten minutes maximum for opening statements. Members of the public may comment on any item for up to three minutes. Applicant/Appellants and their representatives have a total of five minutes maximum for closing statements. Items requested for continuance are subject to Council’s approval at the Council meeting 14. Application APCC12-0004; 19870 Mendelsohn Way (510-01-004); Peter and Rita Redford - Appeal of a Planning Commission decision approving a Fence Exception for a six foot tall wall within a front setback and an eight foot tall wall within the side setback at 19870 Mendelsohn Lane. Recommended action: Deny the appeal thus upholding the Planning Commission’s decision. OLD BUSINESS 15. Village Streetscape Improvements Phase 2 – Review of Conceptual Design Recommended action: Receive report and provide direction to staff regarding the Village Streetscape Improvements Project – Phase 2. NEW BUSINESS 16. City of Saratoga Updated Personnel Rules and Policies Recommended action: Adopt the Resolution approving the City’s Updated Personnel Rules and Policies (hereinafter referred to as the Personnel Rules) (Exhibit “A”). 17. 2012/13 City Council Agency and Ad Hoc Assignments Recommended action: Accept report and provide direction to staff. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Chuck Page City School Ad Hoc Hakone Foundation Board Hakone Foundation Executive Committee Let’s Move City Ad Hoc Santa Clara County Cities Association Santa Clara County Cities Association Selection Committee TEA Ad Hoc West Valley Mayors and Managers Association West Valley Sanitation District Vice Mayor Jill Hunter Hakone Foundation Board Historical Foundation KSAR Community Access TV Board SASCC Village Ad Hoc West Valley Flood Control & Watershed Advisory Committee Council Member Emily Lo Association of Bay Area Governments Highway 9 Ad Hoc Library Joint Powers Authority Sister City Liaison Village Ad Hoc Council Member Howard Miller City School Ad Hoc Council Finance Committee Postal Service Liaison Santa Clara Valley Water District Commission Saratoga Ministerial Association Valley Transportation Authority PAC West Valley Solid Waste Management Joint Powers Authority Council Member Manny Cappello Chamber of Commerce Council Finance Committee County HCD Policy Committee Highway 9 Ad Hoc Let’s Move City Ad Hoc Santa Clara County Emergency Council TEA Ad Hoc CITY COUNCIL ITEMS CITY MANAGER’S REPORT ADJOURNMENT In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II) Certificate of Posting of Agenda: I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council for the City of Saratoga was posted on November 30, 2012, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us Signed this 30th day of November 2012 at Saratoga, California. Crystal Bothelio City Clerk NOTE: To view current or previous City Council meetings anytime, go to the City Video Archives at www.saratoga.ca.us 12/05 Re-org and Regular Meeting –Joint meeting with Assembly Member Paul Fong 12/19 Regular Meeting 2013 01/02 Meeting Cancelled 01/16 Regular Meeting –Joint Meeting with Heritage Preservation Commission and Historical Foundation 01/25 Council Retreat 02/06 Regular Meeting –Joint Meeting with Saratoga Ministerial Association CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2012-13