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Home My WebLink About05-02-2018 City Counicl AgendaSaratoga City Council Agenda – Page 1 of 5 SARATOGA CITY COUNCIL REGULAR MEETING MAY 2, 2018 6:00 P.M. JOINT MEETING Administrative Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 Joint Meeting with Board of Supervisors President Simitian 7:00 P.M. REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on April 27, 2018. REPORT FROM JOINT MEETING ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEMS Proclamation Declaring May 2018 as National Preservation Month Recommended Action: Present the proclamation declaring May 2018 as National Preservation Month to the City of Saratoga Heritage Preservation Commission. Appointment of Public Safety Task Force Member & Oath of Office Recommended Action: Approve the attached resolution appointing 1 member to the Public Safety Task Force; and direct the City Clerk to administer the Oath of Office. Asian / Pacific American Heritage Month Recommended Action: Declare May 2018 as Asian / Pacific American Heritage Month. Saratoga City Council Agenda – Page 2 of 5 Commendations to Representatives of Chinese, Japanese, Korean, and South Eastern Asian Cultural Groups Recommended Action: Present Commendations to Representatives of Chinese, Japanese, Korean, and South Eastern Asian Cultural Groups 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1.1. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 04/17/2018 Period 10; and 04/24/2018 Period 10. 1.2. Treasurer’s Report for the Month Ended March 31, 2018 Recommended Action: Review and accept the Treasurer’s Report for the month ended March 31, 2018. 1.3. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Regular City Council Meetings on April 4, 2018 and April 18, 2018. 1.4. Parks and Recreation Commission Fundraising Plan Recommended Action: Approve the Parks and Recreation Commission Fundraising Plan to collect donations and seek sponsorships for Movie Night. 2. PUBLIC HEARING Items placed under this section of the Agenda are those defined by law as requiring a special notice and/or a public hearing or those called by the City Council on its own volition. During Public Hearings for appeals, Applicants/Appellants and/or their representatives have a total of ten (10) minutes maximum for opening statements. Members of the public may comment on any item for up to three (3) minutes. The amount of time for public comment may be reduced by the Mayor or by action of the City Council. After public comment, the Applicant/Appellants and/or their representatives have a total of five (5) minutes maximum for closing statements. Items requested for continuance are subject to the City Council's approval at the Council Meeting. Saratoga City Council Agenda – Page 3 of 5 2.1. Appeal of a Fence Exception Approval for 14345 Maclay Court (APPC18-0001) Recommended Action: Conduct a public hearing and de novo review of the appeal, and adopt the attached resolution denying the appeal and approving the Fence Exception application for a recently constructed solid fence at 14345 Maclay Court. 3. GENERAL BUSINESS 3.1. Request to Rename the Administrative Conference Room Recommended Action: Rename the Administrative Conference Room at City Hall the Linda Callon Conference Room. 3.2. Saratoga Senior Coordinating Council Lease Agreement and Update to Support and Facility Use Renewal Agreement Recommended Action: Accept report and adopt a Resolution authorizing the City Manager to execute a Lease Agreement with Saratoga Area Senior Coordinating Council (SASCC) and an update to the previously approved SASCC Support and Use of Facilities Agreement COUNCIL ASSIGNMENTS Mayor Mary-Lynne Bernald Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County-City Selection Committee Council Finance Committee Hakone Foundation Board Public Art Committee Saratoga Historical Foundation South Flow Arrivals Ad Hoc Committee West Valley Clean Water Program Authority West Valley Mayors and Managers West Valley Solid Waste Management Joint Powers Authority Vice Mayor Manny Cappello Cities Association of Santa Clara County Board of Directors Santa Clara County Housing and Community Development (HCD) Council Committee Saratoga Area Senior Coordinating Council (SASCC) West Valley Sanitation District Council Member Howard Miller America in Bloom Committee Council Finance Committee Saratoga Ministerial Association Saratoga Sister City Organization Silicon Valley Clean Energy Authority Board of Directors Valley Transportation Authority (VTA) Policy Advisory Committee VTA State Route 85 Corridor Policy Advisory Board Saratoga City Council Agenda – Page 4 of 5 Council Member Emily Lo Hakone Foundation Board & Executive Committee KSAR Community Access TV Board Public Art Committee Santa Clara County Library Joint Powers Authority Council Member Rishi Kumar Association of Bay Area Governments Saratoga Chamber of Commerce & Destination Saratoga Santa Clara County Expressway Plan 2040 Policy Advisory Board Santa Clara Valley Water District Commission CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Nora Pimentel, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on April 27, 2018 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed this 27th day of April 2018 at Saratoga, California. Nora Pimentel, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. These materials are also posted on the City website. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408.868.1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II] Saratoga City Council Agenda – Page 5 of 5 04/30 5:00 p.m. Youth Commission Interviews 05/02 6:00 p.m. Joint Meeting with Board of Supervisors President Simitian | 7:00 p.m. Regular Session 05/16 05/21 6:00 p.m. Joint Meeting with KSAR | 7:00 p.m. Regular Session 6:00 p.m. FEMA class – Role of Elected Officials in a Disaster 06/06 5:30 p.m. Joint Meeting with Saratoga Neighborhood’s & Neighborhood Watch in Community Center, Multipurpose Room | 7:00 p.m. Regular Session 06/20 6:00 p.m. Joint Meeting with Hakone Board | 7:00 p.m. Regular Session 07/04 Meeting Cancelled 07/18 Meeting Cancelled 08/01 6:00 p.m. Joint Meeting with Historical Foundation | 7:00 p.m. Regular Session 08/15 6:00 p.m. Joint Meeting with SASCC | 7:00 p.m. Regular Session 09/05 6:00 p.m. Joint Meeting with Montalvo Arts | 7:00 p.m. Regular Session 09/19 6:00 p.m. Joint Meeting with Youth Commission | 7:00 p.m. Regular Session 10/03 5:30 p.m. Joint Meeting with Saratoga School Districts in Senior Center, Saunders Room | 7:00 p.m. Regular Session 10/17 6:00 p.m. Joint Meeting with State Senator Jim Beall Jr | 7:00 p.m. Regular Session 11/07 11/21 6:00 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees | 7:00 p.m. Regular Session 6:00 p.m. Joint Meeting with Assembly Member Evan Low | 7:00 p.m. Regular Session 12/05 6:00 p.m. Joint Meeting with Sheriff’s Office |7:00 p.m. Regular Session 12/13 7:00 p.m. Council Reorganization 12/19 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Administrative Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00 p.m. in the Civic Theater at 13777 Fruitvale Avenue. CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2018