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Home My WebLink About06-06-2018 City Council AgendaSaratoga City Council Agenda – Page 1 of 6 SARATOGA CITY COUNCIL REGULAR MEETING JUNE 6, 2018 4:30 P.M. CLOSED SESSION Linda Callon Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 95070 CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION (Government Code 54956.9(d)(1) Name of case: Curi v. City of Saratoga et al. (Santa Clara County Superior Court No. 18CV328242) Name of case: Graham v. Saratoga et al. (Santa Clara County Superior Court Case No. 115CV282466) 5:15 P.M. STUDY SESSION Joan Pisani Community Center, Recreation Conference Room | 19655 Allendale Avenue, Saratoga, CA 95070 Request for Reinstatement to Youth Commission 5:30 P.M. JOINT MEETING Joan Pisani Community Center, Multipurpose Room | 19655 Allendale Avenue, Saratoga, CA 95070 Joint Meeting with Saratoga Neighborhoods & Neighborhood Watch 7:00 P.M. REGULAR SESSION Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070 PLEDGE OF ALLEGIANCE ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on May 31, 2018. REPORT FROM CLOSED SESSION REPORT FROM JOINT MEETING Saratoga City Council Agenda – Page 2 of 6 ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the City Council for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the City Council from discussing or taking action on such items. However, the Council may instruct staff accordingly. ANNOUNCEMENTS CEREMONIAL ITEMS Commendation for Saratoga High School M-SET Fish 649 Robotics Team Recommended Action: Present the Commendation to the Saratoga High School M-SET Fish 649 Robotics Team. 1. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted on in one motion, unless removed by the Mayor or a Council Member. Any member of the public may speak on an item on the Consent Calendar at this time, or request that the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Regular City Council Meeting on May 16, 2018. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 05/15/2018 Period 11; 05/22/2018 Period 11; and 05/29/2018 Period 11. 1.3. Treasurer’s Report for the Month Ended April 30, 2018 Recommended Action: Review and accept the Treasurer’s Report for the month ended April 30, 2018. 1.4. Fiscal Year 2018/19 Operating & Capital Budget Adoption Recommended Action: Adopt resolution approving the Proposed FY 2018/19 Operating and Capital Budgets, directing staff to incorporate within the final adopted budget any modifications related to late-breaking changes, minor corrections, carryforward appropriations, refined estimates, grant approvals, claim reimbursements, pass-through appropriations, or additional direction from Council upon adoption of the budget. 1.5. Fiscal Year 2018/19 Gann Appropriation Limit Recommended Action: Review report and adopt resolution approving the Gann Appropriation Limit for FY 2018/19 1.6. Annual Approval of the City’s Investment Policy - for Fiscal Year 2018/19 Recommended Action: Review and approve the Investment Policy for Fiscal Year 2018/19. Saratoga City Council Agenda – Page 3 of 6 1.7. Authorize Disposal of City Vehicles Recommended Action: Move to authorize the disposal of the following vehicles: 1. 2006 Chevy Colorado Extended cab # 108 (Parks Division) 2. 2006 Chevy Colorado Extended cab #109 (Community Development) 3. 2007 Chevy Silverado Extended cab #107 (Street Division) 4. 2007 Chevy Silverado Long Bed/Fuel Tank #116 (Parks Division) 1.8. Final Acceptance of Subdivision Dedication – Subdivision Application No. SUB11- 0003 14651 Big Basin Way Recommended Action: Move to adopt a resolution accepting the dedication of a pedestrian trail easement and a public service easement within Subdivision SUB11-0003. 1.9. Amendments to the Accessory Dwelling Units (ADU) Ordinance Pursuant to 2017 State Legislation Recommended Action: Waive the second reading and adopt the attached ordinance amending Chapter 15 (Zoning Regulations) of the Saratoga Municipal Code related to accessory dwelling units. 1.10. Building Inspection Services Contract with 4Leaf, Inc. Recommended Action: 1. Authorize the City Manager to amend the contract with 4Leaf, Inc. for as-needed professional building inspection services to increase the amount from $24,999.00 to $50,000.00 for FY 2017-2018; and 2. Authorize the City Manager to execute a contract with 4Leaf, Inc. for as-needed professional building inspection services in the amount of $40,000.00 for FY 2018 2019. 2. PUBLIC HEARING 2.1. Landscaping & Lighting Assessment District LLA-1 - Public Hearing, Approval of Engineer’s Report, and Confirmation of Assessments for FY 18-19 Recommended Action: Move to adopt the Resolution Ordering the Improvements and Confirming the Diagram and Assessments for FY 18-19. 3. GENERAL BUSINESS 3.1. Community Event Grant Program Application Recommended Action: Review Community Event Grant Program application for Fiscal Year 2018/19 and provide direction. 3.2. Light Pole Banner Use Agreement Recommended Action: Approve resolution authorizing the Public Works Director to execute light pole banner use agreements with other public agencies and rescinding the existing light pole banner policy. Saratoga City Council Agenda – Page 4 of 6 COUNCIL ASSIGNMENTS Mayor Mary-Lynne Bernald Cities Association of Santa Clara County-Legislative Action Committee Cities Association of Santa Clara County-City Selection Committee Council Finance Committee Hakone Foundation Board Public Art Committee Saratoga Historical Foundation South Flow Arrivals Ad Hoc Committee West Valley Clean Water Program Authority West Valley Mayors and Managers West Valley Solid Waste Management Joint Powers Authority Vice Mayor Manny Cappello Cities Association of Santa Clara County Board of Directors Santa Clara County Housing and Community Development (HCD) Council Committee Saratoga Area Senior Coordinating Council (SASCC) West Valley Sanitation District Council Member Howard Miller America in Bloom Committee Council Finance Committee Saratoga Ministerial Association Saratoga Sister City Organization Silicon Valley Clean Energy Authority Board of Directors Valley Transportation Authority (VTA) Policy Advisory Committee VTA State Route 85 Corridor Policy Advisory Board Council Member Emily Lo Hakone Foundation Board & Executive Committee KSAR Community Access TV Board Public Art Committee Santa Clara County Library Joint Powers Authority Council Member Rishi Kumar Association of Bay Area Governments Saratoga Chamber of Commerce & Destination Saratoga Santa Clara County Expressway Plan 2040 Policy Advisory Board Santa Clara Valley Water District Commission CITY COUNCIL ITEMS COUNCIL COMMUNICATIONS CITY MANAGER'S REPORT ADJOURNMENT Saratoga City Council Agenda – Page 5 of 6 CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Nora Pimentel, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council was posted and available for review on May 31, 2018 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed this 31st day of May 2018 at Saratoga, California. Nora Pimentel, MMC, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the City Council by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of materials distributed to the City Council concurrently with the posting of the agenda are also available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Clerk at the time they are distributed to the City Council. These materials are also posted on the City website. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408.868.1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADA title II] 06/20 6:00 p.m. Joint Meeting with Hakone Board | 7:00 p.m. Regular Session 07/04 Meeting Cancelled 07/18 Meeting Cancelled 08/01 5:00 p.m. Joint Meeting with Youth in Government Participants 6:00 p.m. Joint Meeting with Historical Foundation | 7:00 p.m. Regular Session 08/15 6:00 p.m. Joint Meeting with SASCC | 7:00 p.m. Regular Session 09/05 6:00 p.m. Joint Meeting with Montalvo Arts | 7:00 p.m. Regular Session 09/19 6:00 p.m. Joint Meeting with Youth Commission | 7:00 p.m. Regular Session 10/03 5:30 p.m. Joint Meeting with Saratoga School Districts in Senior Center, Saunders Room | 7:00 p.m. Regular Session 10/17 6:00 p.m. Joint Meeting with State Senator Jim Beall Jr | 7:00 p.m. Regular Session 11/07 11/21 6:00 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees | 7:00 p.m. Regular Session 6:00 p.m. Joint Meeting with Assembly Member Evan Low | 7:00 p.m. Regular Session CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2018 Saratoga City Council Agenda – Page 6 of 6 12/05 6:00 p.m. Joint Meeting with Sheriff’s Office | 7:00 p.m. Regular Session 12/13 7:00 p.m. Council Reorganization 12/19 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Administrative Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00 p.m. in the Civic Theater at 13777 Fruitvale Avenue.