HomeMy WebLinkAbout09-04-2019 City Council agendaSaratoga City Council Agenda – September 4, 2019 – Page 1 of 5
SARATOGA CITY COUNCIL
REGULAR MEETING
SEPTEMBER 4, 2019
5:45 P.M. INTERVIEWS FOR COMMISSIONS
Linda Callon Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 96070
Time Name Commission Vacancies Incumbent Reg. Voter
5:50
p.m.
Renee Paquier Parks and
Recreation
1 Term
(10/1/19 - 9/30/2023)
yes yes
6:00 P.M. JOINT MEETING
Linda Callon Conference Room, City Hall | 13777 Fruitvale Avenue, Saratoga, CA 96070
Joint Meeting with Montalvo Arts
7:00 P.M. REGULAR SESSION
Civic Theater, Council Chambers | 13777 Fruitvale Avenue, Saratoga, CA 95070
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT ON POSTING OF THE AGENDA
The agenda for this meeting was properly posted on August 30, 2019.
REPORT FROM JOINT MEETING
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Any member of the public may address the City Council for up to three (3) minutes on matters
not on the Agenda. The law generally prohibits the City Council from discussing or taking action
on such items. However, the Council may instruct staff accordingly.
ANNOUNCEMENTS
SPECIAL PRESENTATIONS
West Valley Collections and Recycling Presentation
Recommended Action:
Receive report and provide direction to staff.
Saratoga City Council Agenda – September 4, 2019 – Page 2 of 5
1. CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be acted
on in one motion, unless removed by the Mayor or a Council Member. Any member of the
public may speak on an item on the Consent Calendar at this time, or request that the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
1.1. City Council Meeting Minutes
Recommended Action:
Approve the City Council minutes for the Regular City Council Meeting on August 21,
2019.
1.2. Review of Accounts Payable Check Registers
Recommended Action:
Review and accept check registers for the following accounts payable payment cycles:
08/21/2019 Period 2; and 08/27/2019 Period 2.
1.3. Treasurer’s Report for the Month Ended July 31, 2019
Recommended Action:
Review and accept the Treasurer’s Report for the month ended July 31, 2019.
1.4. Landmark Designation for 20331 Orchard Road – Application No. LNDMRK19-0001
Recommended Action:
Waive the second reading and adopt the attached ordinance designating the residence at
20331 Orchard Road as a historic landmark.
1.5. Annual Code Update for 2019
Recommended Action:
Waive the second reading and adopt the ordinance updating various provisions of the City
Code.
1.6. Summary Vacation of Right-of-Way Easement for Scully Avenue
Recommended Action:
Move to adopt the resolution vacating a Right-of-Way Easement at 12499 Scully Avenue.
1.7. Library Commission Responsibilities and Duties
Recommended Action:
Approve the resolution amending the Saratoga Library Commission’s responsibilities and
duties.
1.8. Classification Project and Review of City’s Compensation Methodology
Recommended Action:
Authorize the City Manager to enter into an agreement with Koff & Associates in the
amount not to exceed $58,880 ($49,067 contract plus 20% contingency if needed) for a
citywide classification review project and a review of the City’s compensation
methodology.
Saratoga City Council Agenda – September 4, 2019 – Page 3 of 5
2. PUBLIC HEARING
None.
3. GENERAL BUSINESS
3.1. Notice of Completion – 2018 Pavement Management Program Project
Recommended Action:
Move to accept the 2018 Pavement Management Program contract as complete and
authorize staff to record the Notice of Completion.
3.2. Response to 2018-19 Civil Grand Jury of Santa Clara County Report “Inquiry into
Governance of the Valley Transportation Authority”
Recommended Action:
Authorize the Mayor to execute the letter responding to the 2018-19 Civil Grand Jury of
Santa Clara County Report “Inquiry into Governance of the Valley Transportation
Authority.”
COUNCIL ASSIGNMENTS
Mayor Manny Cappello
Cities Association of Santa Clara County Board of Directors
Cities Association of Santa Clara County-City Selection Committee
Cities Association of Santa Clara County-Legislative Action Committee
Council Finance Committee
Saratoga Area Senior Coordinating Council (SASCC)
West Valley Mayors and Managers
West Valley Sanitation District
Vice Mayor Howard Miller
Council Finance Committee
KSAR Community Access TV Board
Saratoga Ministerial Association
Saratoga Sister City Organization
Silicon Valley Clean Energy Authority Board of Directors
Valley Transportation Authority (VTA) Policy Advisory Committee
VTA State Route 85 Corridor Policy Advisory Board
Council Member Rishi Kumar
Santa Clara County Library Joint Powers Authority
Santa Clara Valley Water District Commission
West Valley Clean Water Program Authority
West Valley Solid Waste Management Joint Powers Authority
Council Member Mary-Lynne Bernald
Hakone Foundation Board & Executive Committee
Public Art Committee
Santa Clara County Housing and Community Development (HCD) Council Committee
Santa Clara/Santa Cruz Airport/Community Roundtable
Saratoga Historical Foundation
Saratoga City Council Agenda – September 4, 2019 – Page 4 of 5
Council Member Yan Zhao
Association of Bay Area Governments
Comprehensive County Expressway Planning Study Policy Advisory Board
Hakone Foundation Board
Public Art Committee
Saratoga Chamber of Commerce & Destination Saratoga
CITY COUNCIL ITEMS
COUNCIL COMMUNICATIONS
CITY MANAGER'S REPORT
ADJOURNMENT
CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF THE AGENDA
PACKET, COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT
I, Debbie Bretschneider, City Clerk for the City of Saratoga, declare that the foregoing agenda
for the meeting of the City Council was posted and available for review on AUGUST 30, 2019 at
the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at
www.saratoga.ca.us.
Signed this 30th day of AUGUST 2019 at Saratoga, California.
Debbie Bretschneider, City Clerk
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us.
Any materials distributed by staff after the posting of the agenda are made available for public
review at the office of the City Clerk at the time they are distributed to the City Council. These
materials are also posted on the City website.
In Compliance with the Americans with Disabilities Act, if you need assistance to participate in
this meeting, please contact the City Clerk at 408.868.1269. Notification 24 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting. [28 CFR 35.102-35.104 ADA title II]
Saratoga City Council Agenda – September 4, 2019 – Page 5 of 5
09/04 5:45 p.m. Commission Interviews for Parks & Rec | 6:00 p.m. Joint Meeting with Montalvo
Arts | 7:00 p.m. Regular Session
09/18 5:00 p.m. Joint Meeting with Sister City | 6:00 p.m. Joint Meeting with Youth Commission |
7:00 p.m. Regular Session
10/02
10/05
5:00 p.m. Joint Meeting with West Valley – Mission Community College Board of Trustees
| 6:00 p.m. Joint Meeting - Saratoga Schools and Boards at West Valley College | 7:00 p.m.
Regular
1:00 p.m. State of the City in Joan Pisani Community Center
10/16 6:00 p.m. Joint Meeting with Historical Foundation | 7:00 p.m. Regular Session
11/06 6:00 p.m. Joint Meeting with KSAR | 7:00 p.m. Regular Session
11/20 6:00 p.m. Joint Meeting with State Senator Jim Beall Jr. | 7:00 p.m. Regular Session
12/04 5:00 p.m. Commission Interviews | 6:00 p.m. Joint Meeting with Sheriff’s Office |7:00 p.m.
Council Reorganization and Regular Session
12/18 6:00 p.m. Study Session – Council Norms | 7:00 p.m. Regular Session
Unless otherwise stated, Joint Meetings and Study Sessions begin at 6:00 p.m. in the Linda Callon
Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue and Regular Session begins at 7:00
p.m. in the Civic Theater at 13777 Fruitvale Avenue.
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2019