HomeMy WebLinkAbout06-21-2000 City Council Agenda Packet AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
JUNE 21, 2000
OPEN SESSIONi- 5:05 P.M. in the Administrative Conference Room -
'13777 Fruitvale :Avenue
COMMISSION INTERVIEWS
5:05p.m. Robert Gager Finance Commission
5:15p.m. Samuel Mitchell Citizen Oversight Committee
5:25 p.m. Alan V. King Citizen Oversight Committee
5:35 p.m.- Thomas Blaisdell Citizen Oversight Committee
5:45 p.m. Norman Siegler Citizen Oversight Committee
5:55 p.m. Donald Johnson Citizen Oversight Committee
6:00 p.m. Carolyn Blesch Citizen Oversight Committee
6:10 p.m. Eva'Giordano Citizen Oversight Committee
6:20 p.m. Susan Calderon Citizen Oversight Committee
ADJOURNED TO CLOSED SESSION - 6:30 P.M.
Conference with Legal Counsel - Existing Litigation - Pursuant to
Gov't. Code Sec.-54956.9(a) (One Case)
Marcinkowski v. City of Saratoga (Santa Clara Superior ,Court No. CV
783661)
Conference with Legal Counsel - Anticipated Litigation - Initiation of
Litigation Pursuant to Gov't. Code Sec. 54956.9(cc) (Two Potential
Cases)
'MAYOR'S REPORT ON CLOSED SESSION
REGULAR MEETING - 7:00 P.M. - CIVIC THEATER/COUNCIL
CHAMBERS AT 13777 FRUITVALE AVENUE.
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on
June 16, 2000)
Communications from Commissions & Public
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up
to 3 minutes on matters not on this agenda.
Communications from Boards and Commissions - None
Written Communications - None
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on Current Oral CommunicatiOns
CEREMONIAL ITEMS
Commendation for Kristi Kirwan, Youth Commissioner.
Recommended Action:
Present Commendation.
CONSENT CALENDAR
2A¸.
Review of Check Register.
Recommended action:
Note and file.
2B.
2C.
Approval of Council Minutes of:
May 31, 2000 & June 7, 2000.
Recommended action:
Approval of submitted minutes.
Financial Reports for the eleven months ended May 2000.
Recommended action:
Accept financial reports.
2
2D.
2E,
2F.
Authorization to join amicus brief to be filed on behalf of the
League of Cities in County ofSonoma v. Commission on State
Mandates urging that the state legislation that authorized the ERAF
property tax shift constituted a reimbursable state mandate under
the California Constitution.
Recommended action:
Approve authorization to join amicus brief.
AccePt Notice-of comPletion from Redwood Plumbing Co., Inc.
for Civic Center HVAC System.
Recommended action:
Accept notice.
Approval of Planning Commission Action Minutes of June 14,
2000.
Recommended action:
Note & file.
PUBLIC HEARINGS (Applicants/Appellants and their representatives
have a total often_minutes maximum for opening statements. Members of
the pUblic may comment on any item for up to three minutes.
Applicant/Appellants and their representatives have a total of five minutes
maximum for closing statements. Items requested for continuance are
subject to Council's approval at the Council meeting)
o
Resolutions adopting the City Budget for Fiscal Ye/ir 2000-01 and
01-02.
1.Recommended action:
Conduct the Public Hearing to receive input on the Fiscal Years
2000-01 and 2001-2002 budget;
2.Adopt the following resolutions:
A. Resolution of the City Council of the City of Saratoga
amending the City's Classification Plan.
B. Resolution of the City Council of the City of Saratoga
implementing staffing changes and authorizing
positions in the City service for FY 2000-01.
C. Resolution of the City Council of the City of Saratoga
establishing the FY 2000-2001 Appropriation Limit.
o
D. Resolution of the City Council of the City of Saratoga
establishing a schedule of fees.
E. Resolution of the City'Council of the City of Saratoga
adopting the budget for FT 2000-01 and 2001-02
making appropriations and authorizing carryovers
thereto and expenditure therefrom.
Approval of Engineer's Report and confirmation of Assessments
for FY 2000-01 Landscape and Lighting Assessment District
LLA-1.
Recommended action:
Approve Engineer's Report and Assessments.
OLD BUSINESS
None.
NEW BUSINESS
o
Adopt Resolution calling a General Municipal Election for
November 7, 2000, submitting a measure for voter consideration,
and requesting services of County Registrar of Voters.
Recommended action:
Adopt Resolution.
Ge
Approve the updated City of Saratoga PurchasingProcedures
Manual.
Recommended Action:
Approve the procedure manual.
o
Authorize City Manager to execute Joint Powers Agreement for
Animal Control Services.
Recommended action:
Authorize execution of agreement.
4
8. Adopt resolution declaring weeds and brush grovting on certain
described properties to be a Phblic nuisance and ;etting a public
heating,
Recommended action:
Adopt resolution.
9. FUnding for local streets from State ½ cent sales Iax.
Recommended action:
Authorize City Manager to seek funding for City Improvement
Projects.
CITY COUNCIL ITEMS
OTHER'
CITY MANAGER'S REPORT
ADJOURNMENT
In compliance with the Americans with Disabilities Act (21DA), if you need
special assistance to participate in this meeting, Please contact the City Clerk
at' (408)868-1269. Notification 48 hours prior to the meeting will enable the
City to make reasonable arrangements to ensure accessibility to this meeting
(28 CFR 35.102-35.104 ADA Title II)
SCHEDULED CITY COUNCIL MEETINGS
July 5, 2000
July 6, 2000
July 11, 2000
Regular Meeting
Council Chambers
13777 Fruitvale Avenue
Special Closed Session
Administrative Conference Room
13777 Fruitvale Avenue
Adjoumed Meeting/Joint Session
Saratoga School District and Heritage
Preservation Committee
Adult Care Center
19655 Allendale Avenue
5
7:00 P.M.
8:30 a.m.-
4:30 p.m.
7:00 p.m.
July 19, 2000
Regular Meeting
13777 Fruitvale Ave
7:00 p.m.
6
13777~FRUITVALE AVENUE · SARATOGA, CALIFORNIA 95070 * (408) 868-1200
{ncorporated October 22, 1956
CITY COUNCIL
SPECIAL MEETING NOTICE
COUNCIL MEMBERS:
Evan Baker
Stan Bogosian
John Mehaffey
Nick Streit
Ann Waltonsmith
'The'Mayor of the City of saratOga hereby calls a S ecial Meeting
(Closed Session)·of the Saratoga City Council to be held on June
21, 2000 at 8:30 a.m. in the Administrative Confer:nee Room at
13777 Fruitvale Avenue,' Saratoga, California.
(Pursuant to G°vemment Code Section 54954.3(a) the City
Council will provide the public.an opportunity to address the
Council on any item described in the notice before or during
consideration of that item.)
AGENDA
ROLL CALL ,.·
REPORT FROM CITY CLERK ON POSTING OF THE AGENDA
COMMUNICATIONS FROM THE PUBLIC
CLOSED SESSION,-
A. Public Employment pursuant to Government Code 54597
Title: City Manager (review applications for City l~ianager)
Printed on recycled paper,
OPEN SESSION- REPORT ON ACTION TAKEN IN CLOSED
SESSION
In Compliance with the Americans with Disabilities Act, if you need assistance to
participate in the meeting, please contact the City Clerk at 408/868-1269. Notification
24 hours prior to the meeting will enable the City to make reasonable arrangements to
ensure accessibility to this meeting. [28 CFR 35.102-35.104 ADd Title II]
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO.
MEETING DATE: June 21, 2000
ORIGINATING DEPT.: City Manager
AGENDA ITEM
PREPARED BY: City Clerk
SUBJECT: Committee/Commission Interviews for Finance Commission and the Citizen
Oversight Committee.
RECOMMENDED MOTION:
REPORT SUMMARY:
FISCAL IMPACT:
That Council conduct interviews.
The following applicants have been Scheduled for interviews:
5:05 p.m. - Robert Gager
5:15 p.m. - Samuel Mitchell
5:25 p.m. - Alan V. King
5:35 p.m. - Thomas Blaisdell
5:45 p.m. - Norman Siegler
5:55 p.m. - Donald Johnson
6:00 p.m. - Carolyn Blesch
6:10 p.m. - Eva Giordano
6:20 p.m. - Susan M. Calderon
There is one vacancy to be filled on ihe Finance Commission
to replace Gary Wolf. The term will be expire on October 1,
2001. i
There are five vacancies to be filled On the Citizen Oversight
Committee. The terms of these appgintinents will expire
when the library expansion is completed
None
ADVERTISING, NOTICING
AND PUBLIC CONTACT:
Posting of the Council agenda.
CONSEQUENCES OF NOT
ACTING ON MOTION:
FOLLOW UP ACTIONS:
ATTACHMENTS:
Appointments will not be made to the Finance Commission
and the Citizen Oversight Committee.
Adopt resolutions and administer oaths of Office at
scheduled Council Meeting ~
A. Applications of the above named applicants.
COMMISSION APPLICATION FORM B¥:'~"~F'":i'f')'~' ....
Date_ ~7 //.
Commission Applying for
MS.
Mr. r~st Name First
Telephone <~0~ e 6 7- O~6) Home
Street
Work
T
m.I.
ZIP
Year.you became a Saratoga resident, Iq 71
Would you be able to attend daytime meetings?
Would you be able to attend evening meetings?
BRIEFLY DESCRIBE YOUR INVOLVEMENT IN EACH OF THE FOLLOWING AREAS:
Current Occupation and Employment History:
Educational Background
~ I /
Additional Information or Comments:
FINANCE COMMISSION
SUPP.LICM]CNTAL QUESTIONAIRE
Please print in dark ink or type your answers to the following question., and submit with your
completed application. You may submit ad~tional sheets,, if necessary, to complete your
1. ) The l~mance CommisSion offers "Special Skills" to the City Council and staff when
decisions cail'for additional expertise. Please state any special skills you offer as a member of
the Finance Commission. ~_~e ~ e~"~
~eview. How would
2. ) One of the tasks of the Finance Commission is Preliminary Budget
you approach this task?
3. ) What are your personal views regarding Long Term Debt Financing
!
¼
4. ) What are some of the criteria you would consider in the selection of the City's
Independent Auditors? '
CITY OF SARATOGA
COMMISION APPLICATION FORM
N 2000
B Y:~ .............
Date: June 1, 2000
Commission Applying for:
Citizens Oversight Committee for Measure N.
Name: Alan V. King
Telephone: (h) 408 867 3445 (w) 510 657 9050 X202 Email: aking@volterra.com
Address: 14472 Oak Place, Saratoga, CA 95070
Year you became a Saratoga resident: 1966
Would you be able to attend daytime meetings? Yes
Would you be able to attend evening meetings? Yes
Bdefly descdbe your involvement in each of the following areas:
Current Occupation and Employment History:
I am semi-retired. In the last five years I have been a mentor and adviser to six start-up
companies. I currently serve as chairman and CEO of Volterra Semiconductor Corp. I
am also a director and advisor at HomeFiber, a fiber optics infrastructure start-up.
I serve on the boards of Elantec Semiconductor and GHz Technology.
From 1991 until 1994 i was President and CEO of Silicon Systems Inc., a $500M
manufacturer of mixed signal integrated circuits. From 1986 until 1991 I served as
President and CEO of Precision Monolithics, a $100M analog lC company. Pdor to 1986
I was Vice President of the semiconductor division of Avantek, and earlier served as
President and CO0 of CrystalVision, a flat panel display start-up company. I was
employed for 18 years at Signetics Corporation (Philips Semiconductor) in a wide
range of operations and general management assignments in the US and Europe.
Educational Background:
I have a BS degree in engineering from the University of Washington.
Additional Information or Comments:
I am a member of the Fdends of the Library and volunteer at the Book-Go-Round. I
worked on the Measure N campaign. I am a member of the Property Committee for the
Girl Scouts of Santa Clara County. I am also an advisor for Silicon Valley Community
Ventures.
City of Saratoga _
Commission Application Form
Page 2
References: ..
Mary Jeanne Fenn, Manager of Fdends of the Library Book-Go- Round.
Marty Clevenger, Former Mayor, City of Saratoga .
Joan Pisani, Director of Recreation, City of Saratoga.
SIGNATURE: ~
PRINT NAME: Alan V. King
Date! . June 1, 2000
Da~.e_6/712000
Citizens Oversight Committee for Measure N
MS.
Blaisdell
Lasl;
Thomas M.
~elephone
408-867-1950
~ddress 19778 Junipero Way
Stre~
95070
1972
Nould you be ab2e ~ aa=end daytime ~ae=in~s?Yes
Would you be ~ble to attend eveninq meetings?Yes (prefer Day)
BRIEFLY DESCR. TBI~ YOUR INVOL~ l~l F~CH OF Tt~ FOLLOWING ARF. AS:
Curren= Occupation and ~rploym~n= His=ory=
Retired from General Elec~.ric Company after 37 ),ears. Was a financial manager for most of
career. _ .
B.S. EE from Virginia Tech - 1950
I am presently Treasurer (Vice President- Finance) of the Friends of the Saratoga Libraries.
I am interested in seeing the Library expanded and improved in a manner that is cost efficient
and will maintain the Orchard in its present form as much as possible. In addition, I would like to
see the noiSe level reduced (from kids) and have it be technologically ahead of its time.
P&~e 2
Re~e~e~es:
Marcia Manzo, ChairperSon, Library Commission
Bill McDonnal, Pre_sident - Friends of the Saratoga Libraries
SZGHA~
Pl~ZNT ~ Thomas M. Blaisdell
6/712000
Please can~lete ~n~ return your c~lete application and
c~es~ionzmire ~o ~e c~tv o~ S&rato~a. ~3777 ~t~ Avenue,
C&~y. Clerk ~ 868-1269.
CITY OF SARATOGA
COMMISSION APPLICATION FORM
Date
~ ~"" [" Na_me First
Telephone
Address
M.I.
Home Work
Street ZIP
Year you became a Saratoga resident i~ ~'~
Would you be able to attend daytime meetings?
Would you be able to attend evening meetings?
BRIEFLY DESCRIBE YOUR INVOLVEMENT IN EACH OF THE FOLLOWING AREAS:
Current Occupation and Employment History:
· ~ ~- .~ --., - .~ ~,,.~..~,~//,,~
b~ ~' /, .
, ·
.I [ ~
Educational Background:
-~"~- ~ z"7" ~ ~~- o.;.~. ~ ~_..~~,_.
Additional Information or Comments: . ~~~.~
City Of Saratoga
Commission Applica=ionForm
Pa~e 2 ~'
References:
NAME
Date
Please complete and return your complete application and supplemental
qUestionnaire to the Cit of Sarato a 13777 Fruitvale Avenue Sarato a CA
_95070Attention: CitClerk. If you have any questions you may call the
City Clerk at 868-1269. '
CITY OF SARATOGA
COMMISSION APPLICATION FORM
Commission Applying
Mr. Last Name
First M.I.
Telephone
Address I c/¢[~r~ ,~'E~q
Street
ZIP
Year.you became a Saratoga resident... 19~5
Would you be able to attend' daytime meetings?
Would you be able to attend evening meetings?
~E§'
BRIEFLY DESCRIBE YOUR INVOLVEMENT IN EACH OF THE FOLLOWING AREAS:
Current Occupation and Employment History:
Educational Background: -------
Additional Information or Co~ents:
CITY OF SARATOGA
JUN - 7 200O
BY: ....................
Date ~-~,~ .~, '2~
CommiSsion Applying for ~/T/Z~
MS.
T~st Name .-
-_ COMMISSION APPLICATION FORM
L.
Telephone
Home
Fi~mt
Work
Street
year.you became a Saratoga resident /¢~f
Would you be able to attend daytime meetings?
Would you be able t° -attend evening meetings?
ZIP
DESCRIBE YOUR INVOLVEMENT IN EACH OF THE FOLLOWING AREAS:
Current Occupation and
Employment History:
Educational Background:
Additional Information or Comments:
Commission Applying for
Mr.
Telephone
Address
CITY OF SARATOGA
COMMISSION APPLICATION FORM
Last Name First
Street /
Year,you became a
Work
ZIP
Would you be able to attend daytime meetings?
Would you be able to attend evening meetings?..
BRIEFLY DESCRIBE YOUR INVOLVEMENT IN EACH OF THE FOLLOWING AREAS:
Current Occupation. and Employment History:
Educational Background:
Additional Information or Comments:
."City of Saratoga
Co~dssiouApplica=ion 'Form
Page 2'
Re~erences :'
S I GNATURE
PRINT NAME
Date
Please complete and return your complete application and supplemental
.questionnaire to the Citv'of Saratoqa, 13777 Fruitvale Avenue, Saratoqa~ Cb
95070', Attention: City Clerk. If you have any questions, you may call the
City Clerk at 868-1269.
0§~25/2000 20:3B
Commission Apply
Mr. Last
Ttlepho~e ~0~
Year you became
Would
Would
BRIEFLY DESCRIBE
4087410312 GIORDANO/ZAMBETTI PAGE 01
~ r~ F'-~ /
co~szo~ ~~o~ ~ ~~~~
7~//: 033)-
Oak ~t ,
BY:(~- .............
Work
CA. ,) w~q o
ZIP
a Sarat~a ra~iden~ ~000
you be able ~o atten~ daytime ~$eUinga?_. ~¢6
~ou be able to a==an~ evening mae=inga?. ~/~ ~
YOUR INVOLVEMENT TN EACH OF THE FOLLO~W/NG AREAS:
)n and Employmen~ History:
.re/f- e~m?/o.v,~r/ re~,/.,., e2*c-~e broker
'0 o]/~ched reaum~,,,. '
Additional
In~o~ion or Co~man~:
28:38 4887418312
GIORDANO/ZAMBETTI
EVA GIORDANO
14575 Oak Strcct, Sazatoga, California 95070
(4O8)8290335
cva~ior~n~ahoo.com
PROFESSIONAL EXPERIENCE
~E8TERN E JmEs, INC.
Associate ~ oker- Commercial Real
Locate prop
telecommun
VOO~ON~
Acted es in-
Ap~11999 - Present
;rUes in the greater Bay Ama suitable for development as "carrier hotels,' i.e.,
tcattons collocation facilities.
August 1999 - December 1999
Consultant
ouse counsel during construction and deployment of wireless network in Budapest,
Hungary. L~,~al issues included corporate governance, labor, regulatory and contracts (real
estate lease
Menegemer
Managed tl~
(12,000 sut
diligence or
Venezuela.
Ecuador. C
companies'
UNI~;ITE, IN(
National A
dealer agreements and supplier contracts).
~i. WII~LESS COMMUNm=ATIOm, INC.
Consu/tant
September 1997 - April 1998
marketing, finances and regulatory compliance of a mid-sized wireless operator
~lbers, 65 employees) in See Pauto, Brazil. Also conducted business and legal due
the aoquisition of another wireless company with operations in Brazil, Argentina and
Analyzed regulatory compliance of telecommunications licenses in Peru, Cl~ile and
eVetoped combined marketing strategy and operational plans for me~ged Brazilian
following the acquisition.
~ount Manager- Weatem RegiOn
January 1996 - August 1997
~lationships at corporate and local levels of wireless companies to promote their use
~perties in the deployment of their wireless infrastructure. Negotiated lease rights
~ebac. A construction agreements for the siting of telecommunications towers and.
ego'dated master site agreements ~ AFl' Wireless ~ervices, Pacific Bell Mo~le
)x California, VVestem Wireless and Nextwave, among o~hers. Managed these
d othem (including Sprint, PCS PrimeCo and Nex~el) on a site-by-site basis by
team members who were reSponsible for title searching, zoning/planning,
and radio frequency analysis. Affended various zoning hearings.
~OMP~M~IY
aslng Manager
June 1995 - Dee. amber 1995
nulti-site lease agreements with various utility companies, railroads, govemment
other large property owners in the greater Chicago ama on behalf of PCS PrimeCo
deployment of their PC~ infrastructure. Negotiated with vadous planners and
to obtain zoning approval on the sites.
Developed
of UniSite p
-and sale-lei
antennas, h
Se~ices, C~
accounts ar
supervising
constructio~
WHALEN & (
Bu/k S~e Le
Negotiated ~
agencies 'an
for use in-th
communiti~
PAGE
05,.2~/2000 20:3@ 4087410312
GIORDANO/ZAHBETTI
mum;
Prepared all
affiliations t~
affiliation, I~
documents),
~ . Health Care Mergers end Aoq~$
October 1~3 - April 1995
documents for asset and stock a~luisitions of medical practices and hospital
rougflou~ Northern Caltfomia (e.g., purchase contm.cts; employment agreements;
rtne~hip and LLC agreements; office leases; software licenses and loan
Advised on a wide variety of business issues In the health cam indust~t such as
antitrust, em ptoyee stock ownership plans, non-profit tax status, commemial disputes, and
product and environmental liabilities. Negotiated medical office leases. Resolved conflict among
physician-partners regarding practice valualio~s and advised on policies implemented to satisfy
complicate(~ regulations affecting ali aspects of hospital administration.
McKE#NA ~ Fn'llN~, i~C. August 1990 - September 1993
AEon~y AS ~3clate - Corporate Reorgani~tion$ end Commercial U#g~ion
Represente
related
forklilt sales
accept sum
closely with
product day
~en prepar,
I primarily Silicon Valley technology companies in Chapter 11 reorganizations and
nercial litigation (other clients included a wine~, a bottled water company and a
franchise). Frequent court appearances and negotiations with secured creditors to
[Itute security, modify loan terms and lend additional post-petition funds. Wo~ed
corpemte management to develop alt aspects of a reorganization plan including
~lopment, sources of capital and balandng of shareholder and creditor rights, and
~d disclosure document and plan for acceptance by court and
STAR PACIFIC I~¥ESTMEm'S, INc.
Project' MatiN;tar and Sa/es Assoc/ate
June 1984 - Auoust 1988
for Rurel Residential Development
Coordinate(
approval, fir
contractors,
developed
Member of
University
California S
Conversati(
all aspects of a reslclentlal development in Northern California: design, governmental
ancing, construction and sale. Worked on a daily basis with civil engineem,
county and state agermie$ and mai estate lenders and brokers. Subsequently
nd implemented marketing and sales plan for the development.
EDUCATION AND CREDENTIALS
he State Bar of Califomla and Ucansed California and Oregon Real Estate Broker.
~ California, Hastings College of the Law: J.D., 1991.
ate University, Chico: B.S. in Finance, 1988.
~al Italian and Business-level Spanish.
PAGE
03
~age 2
.ReferenceS:
Su,~qeo.e
PRINT NAME
Please c°mPle=e
ques=ionnaire =c
Ci~7 Clerk a~ 8E
4087410312
G I ORDANO / ZAbqBETT I
PAGE 04
908- JO 7- OO~S~
~ o~- ~ ~ 7- ~_~ /
-
-.and return your c~m~lete applica=ion and .upple~en=al'
~he Ci~? o£ S&~o~a. 13777 FrU~Va.!® Avenue. Saratoga. ~
~ City Clerk. If you ~ve ~y ~e~tio~l, you ~y call the
8-1269.
CITY OF SARATOGA
COMMISSION APPLICATION FORM
commission Applying for,,
Mr. Last Name First
Telephone ~7'~ {~c~
Home Work
Address
Street ZIP
Year you became a Saratoga resident
Would you be able to attend daytime meetings?-~S
Would, you be able to attend evening meetings?
BRIEFLY DESCRIBE YOUR INVOLVEMENT IN EACH OF THE FOLLOWING AREAS:
Current Occupation and Employment History:
Educational Background:
Susan M. Caideron
20088 Chateau Drive, Saratoga, CA 95070 408.867.2084
SUMMARY OF QUALllelCATIONS
Licensed Architect with over 12 years of project management experience performing
successfully on major educational projects ranging from libraries to laboratories to
office/teaching facilities. Strong leadership skills on projects from inception through
construction coordinating design team with numerous internal and external constituents.
'PROFESSIONAL EXPERIENCE
1986 - 1999 STANFORD UNIVERSITY, Stanford, California
Senior Project Manager, Facilities Project Management
Responsible for comPletion of facilities projects within budget, on schedule and meeting
program requirements. Responsibilities also included masterplanning efforts, cost
estimating and schedule coordination of multiple projects for a 20 acre redevelopment
plan of the Science and Engineering Region of campus. Principal tasks include:
· Manage project process from concept through construction including planning
studies and logistical analysis; prepare and track project budgets and schedules.
· Coordinate and manage project team including architects, engineers, landscape
architects, procurement and construction specialists.
· Developed and coordinated project requirements documents including programming
goals, construction and project budgets and schedule requirements.
· Implement tenant improvements from design through construction.
· Coordinate internal and external review and approval process.
Projects include: Award winning Near West Campus Redevelopment plan; Economics
Dept. Office Building with teaching and conferencing facility; Major historic (c. 1915)
library seismic restoration and renovation; Various seismic upgrade projects of historical
sandstone structure housing offices and classrooms; landscape projects and award
winning historical sandstone preservation study.
1985 - 1986
ROBINSON MILLS & WILLIAMS, San Jose, California
dob Captain
Colead efforts of team to produce construction documents for a multi building office
complex, on time and under budget. Also developed plans and specifications for interior
tenant improvements for low-rise and high-rise office spaces.
1983 - 1985. PACIFIC URBAN DESIGN, San Jose, California
Job Captain/Designer
Prepared design and construction documents for various office, hotel and housing
projects. Projects included: Fair Oaks Technology Park, Ben Wilhelm Housing
Complex, Sheraton Hotel and St. James hotel.
1982- 1983 REALISATIONS SCOLAIRES ET SPORTIVES, Lausanne, Switzerland
Designer/Drafter
Team member of design development and construction document phases of 360 bed
private hospital in Saudi Arabia. Also prepared construction documents for elementary
schools. Provided French to English translation.
EDUCATION
Master of Architecture, 1990
University of California.Berkeley
Bachelor of Architecture 1981
California Polytechnic State University San Luis Obispo
Foreign Exchange Study in Architecture 1979 - 1980
University of Copenhagen, Denmark
French Language and Swiss History, Summer 1983
University of Geneva, Switzerland
RELATED INFORMATION
Nominated Employee of the Year, Stanford University
Coyote Creek Masterplan Task Force Member, San Jose, CA
Publication with Historical Preservation magazine, "Frank Lloyd Wright Lava Urn Restoration"
EXECUTIVE SUMMARY NO.
MEETING DATE: June 7, 2000
ORIGINATING DEPT.: City Manager
SARATOGA CITY COUNCIL
AGENDA ITEM:
CITY.. MANAGER:
PREPARED BY: City Clerk
SUBJECT: COMMENDATION FOR KRISTI KIRWAN
RECOMMENDED MOTION: Present commendation.
REPORT SUMMARY:
Attached is the commendation for Kristi Kirwan, outgoing
Youth Connnissioner.
FISCAL IMPACT:
None
ADVERTISING, NOTICING
AND PUBLIC CONTACT:
Posting of the agenda.
CONSEQUENCES OF NOT
ACTING ON MOTION:
N/A
FOLLOW UP ACTIONS:
N/A
ATTACHMENTS:' A. Commendation
CITY OF SARATOGA
RESOLUTION
OF THE CITY COUNCIL
COMMENDING KRISTI KIRWAN
WHEREd$, Kristi Kirwan was first appointed to the Saratoga
Youth Commission in June 1999; and
WHEREAS, Kristi has given many hours to the Youth
Commission and has demonstrated commitment and willingness to
work on projects whenever needed.
~OW, T~EREFORE, BE IT RESOLVED, that
KRISTI KIRWAN
is hereby commended and thanked for her service to the City Of
Saratoga at a meeting held on this 21 st day of June 2000.
Stan Bogosian, Mayor
City of Saratoga
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO.
MEETING DATE: June 21, 2000
.ORIGINATING DEPT: Administrative Services
AGENDA ITEM .~l~j
cITy MANAGER: (~_'_~ ~ _, tt'_,~, ~__~
SUBJECT: Check Register
RECOMMENDED ACTION(S): Note and file.
REPORT SUMMARY: Attached is the check register.
FISCAL IMPACTS: None
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): None
ALTERNATIVE ACTION(S): None
FOLLOW UP ACTION(S): None
ADVERTISING, NOTICING AND PUBLIC CONTACT: None
· ATTACHMENTS: Check Register Certification.
IFund# Fund Name Date Manual Void Total
611 $/00 Checks Checks
A81879-82012
1 GENERAL
100 COPS-SLESF
110 Traffic Safety
150 Streets & Roads
160 Transit Dev
170 Hillside Repair
180 LLA Districts
250 Dev Services
260 Environmental
270 Housing & Comm
290 Recreation
292 Facility Ops
293 Theatre Surcharge
300 State Park
310 Park Develpmt
400 Library Debt
410 Civic Cntr COP
420 Leonard Creek
700 Quarry Creek
710 Heritage Prsvn
720. Cable TV
730 PD #2
740 PD #3
800 Deposit Agency
810 Deferred Comp
830 Paymll Agency
990 SPFA
259,233.62 1,360.00
2,928.96
4,981.19
40,143.03
61,084.96
7,725.24
300.00
Subtotal
PAYROLL CHECKS: B25568 - 25602
TOTAL
376,397.0o
1,360.00
(69.00
Prepared by:
Date:
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. EXECUTIVE SUMMARY NO.
MEETING DATE: June 21, 2000
ORIGINATING DEPT.: City Manager
SARATOGA CITY COUNCIL
AGENDA ITEM: ~-~)
CITY MANAGER: [~' L~~4_ ~~
PREPARED BY: City Clerk
SUBJECT: APPROVAL OF COUNCIL MEETING MINUTES
RECOMMENDED MOTION: That Council approve the minutes as submitted.
REPORT SUMMARY:
FISCAL IMPACT: None
ADVERTISING, NOTICING
Attached are the drat~ minutes of the Closed Session of May
31, 2000 and regular Council meeting of June 7, 2000.
Posting of the Council agenda.
AND PUBLIC CONTACT:
None
CONSEQUENCES OF NOT
ACTING ON MOTION:
FOLLOW UP ACTIONS:
ATTACHMENTS:
None
Retain for original record.
Drat~ Minutes.
MINUTES
SARATOGA CITY COUNCIL
CLOSED SESSION
MAY 31, 2000
The City Council of the City of Saratoga met in Closed Session, in the
Administrative Conference Room, 13777 Fmitvale Avenue at 7:00 p.m. for
the purpose of Conference with Legal Counsel - Anticipated Litigation:
Initiation of Litigation Pursuant to Government Code Section 54956.9(c) (One
Case)
CALL TO ORDER
Mayor Bogosian called the meeting to order via teleconference at Eagle Nest
Motel, Room #19, 1007 Albeni Highway, Priest River, Idaho at7:00 p.m.
P.S.T.
Mayor and Council confirmed that the speakerphone connection was dear and
each could dearly hear the other.
Mayor Bogosian also reported that no one expressed interest in participating in
the meeting at his location and that no one else was present at his location.
ROLL CALL
PRESENT:
Evan Baker
John Mehaffey
Nick Streit
Ann Waltonsmith
Start Bogosian
ALSO PRESENT:
Bill Norton, Interim City Manager
Richard Taylor, City Attorney
REPORT OF CITY CLERK POSTING OF AGENDA FOR MAY 31~
2000
Pursuant to Government Code 54956, the agenda for this meeting was
properly posted on May 26, 2000.
Mayor Start Bogosian via teleconference confirmed that an agenda was posted
at Eagle Nest Motel, Room 19, 1007 Albeni Highway, Priest River, Idaho.
PUBLIC COMMENTS
PUrsuant to Government Code section 54954.3(a),. the City Council will
provide the public with an opportunity to address the Council on any item
described in the notice before or during consideration of that item.
No items received.
ADJOURN TO CLOSED SESSION
CLOSED SESSION
Conference with Legal Counsel - Anticipated Litigation: Initiation
Litigation Pursuant to Government Code Section 54956.9(c) (One Case)
OPEN SESSION
of
MAYOR'S REPORT ON CLOSED SESSION
Vice Mayor Mehaffey reported there was no reportable action taken at the
Closed Session.
ADJOURNMENT
Vice Mayor Mehatfey adjourned the meeting at 8:10 p.m.
Respectfully submitted,
Cathleen Boyer, City Clerk
City of Saratoga
MINUTES
SARATOGA CITY COUNCIL
JUNE 7, 2000
The City Council of' the City of Saratoga met in Closed Session, Administrative
Conference Room, 13777 Fruitvale Avenue at 6:30 p.m Initiation of Litigation Pursuant
to Gov't. Code 54956.9(cc)
Mayor's Report on Closed Session - 7:05 p.m.
Mayor Bogosian reported there was Council discussion but no action was taken.
Mayor Bogosian called the regular City Council meeting to order at 7:07p.m. and
requested Councilmember Mehaffey to lead the Pledge of Allegiance.
ROLL CALL
PRESENT:
Ann Waltonsmith, Evan Baker, Nick Streit, John Mehaffey,
Stan Bogosian.
ABSENT: None
ALSO PRESENT:
Bill Norton, Interim City Manager
Richard Taylor, City Attorney
Cathleen Boyer, City Clerk
Joan Pisani, Recreation Director
Paula Reeve, Senior Analyst
Mary Jo Walker, Dir. of Administrative Services
John Cherbone, Dir. of Public Works
Cary Bloomquist, Administrative Analyst
Chris Kom, Administrative Analyst
REPORT OF CITY CLERK ON POSTING OF AGENDA FOR MARCH 1, 2000.
Cathleen Boyer, City Clerk, reported that pursuant to Government Code Section 554954.2, the
agenda for the meeting of June 7, 2000 was properly posted on June 2, 2000.
Mayor Bogosian reported that City Staff requests that an item be added as an urgency item to
tonight's agenda regarding changing the public hearing for Landscaping & Lighting Assessment
District LLA-1.
STREIT moved to add LLA-1 to tonight's agenda as an urgency item~ seconded by Mehaffey
carried unanimously.
Richard Taylor, City Attomey, instructed Council to place this item after new business.
City Council Minutes June 7, 2000
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
· Oral Communications on Non-Agendized Items
The following people spoke:
Marj Ottenberg~ 12881 Foothill Lane, Saratoga, CA. asked the Council to keep the Heritage
orchard and possibly use a portion of it as a community garden.
Jan SteWart, 13040 Regan Lane, Saratoga, CA. would like to see the Heritage Orchard kept as is.
Ben Stewart, 13040 Regan Lane, Saratoga, CA. asked the Council to keep the Heritage Orchard as
is..
Susan Mandell, 20592 Wardell Road, Saratoga, CA. would like to see more existing playfields
improved and the Heritage Orchard should be left as is.
Jean Thompson Barrick, 19907 .Bonnie Ridge Way, Saratoga, CA. feels the Heritage Orchard
should remain a historical landmark.. She also expressed her appreciation of the Council's
willingness to hear how the residents of Saratoga feel about the use of the Heritage Orchard.
Robert'Wallac'e, 12881 Foothill Lanel Saratoga, CA. would like to see the Heritage Orchard keep as
Anne Cross, 19984 Wellington Court, Saratoga, CA. thanked the Council for all their time and
effort in serving the City of Saratoga and would like to keep the Heritage Orchard as is.
Jon Cross, 19984b Wellington Court, Saratoga, CA. asked th, e Council to please kept the Heritage
Orchard as is.
Phylis Ballingall, 13611 Wendy Lane, Saratoga, CA. is all for added recreation facilities but not at
the Heritage Orchard.
Brad His~y, 19325 Athos Place, Saratoga, CA. would like to see the Heritage Orchard kept as is and
suggested that the City improve existing facilities.
Winifi:ed-B. Simpson, 14757 Vickery Avenue, Saratoga, CA. doesn't want to see any more
encroachments on the Heritage Orchard. Expressed her concems about the historical significance it
has and the City should preserve it for the citizens and the children.
Pat Bortle, 13610' Wendy Lane, Saratoga, CA. would like to see the Heritage Orchard kept as is and
suggest that the City make use of the existing parks.
Dr. F. Stutzman, Parr Drive, feels that the City may need playfields for the children but what about
the adults who also need recreation facilities. He also expressed that the City should preserve the
small portion of orchard that is left.
2
City Council Minutes
June 7, 2000
Barby Ulmer, 13004 Paseo Presada, Saratoga, CA would like to see the Heritage Orchard kept as is.
Bob Soepgel, 13733 Harleigh Drive, Saratoga, CA would like the City to keep the Heritage Orchard
as is. Suggested that the people who need playfields should use the fields at the Saratoga High
School.
Michael Andres, 14065 Saratoga Avenue, Saratoga, CA. would like to see the Heritage Orchard
kept as is.
No one else from the audience spoke on any other non-agendized item.
COMMUNICATIONS FROM BOARDS AND COMMISSIONS
None
WRITTEN COMMUNICATIONS
None
ORAL COMMUNICATIONS - COUNCIL DIRECTION TO STAFF
None
CEREMONIAL ITEMS - 8:45 P.M.
1. APPOINTMENT OF YOUTH COMMISSIONERS AND ADMINISTRATION
OATH OF OFFICE.
STAFF RECOMMENDATION
That Council approve the Resolution of the City Council of the City of Saratoga
Appointing Five Members to the Youth Commission.
TITLE OF RESOLUTION 00-031:
RESOLUTION OF APPOINTMENT AND ADMINISTER OATH OF OFFICE TO
THE YOUTH COMMISSION.
BAKER moved adoption of Resolution 00-031, seconded by STREIT and carried
unanimously.
Cathleen Boyer, City Clerk, administered the Oath of Office to the following newly
appointed commissioners: Tannaz Altafi, James Ballingall, and Darrell Wu.
Christina Siadat and Valerie Famum were unable to attend the meeting; they will make
arrangements to come into the Clerk's Office for the Oath of Office.
3
City Council Minutes June 7, 2000
CONSENT CALENDAR
2A. - --APPROVAL OF CHECK REGISTER.
2B
-STAFF RECOMMENDATION:
That Council approve check register as submitted. ..
STREIT moved check register be approved as submitted, seconded by BAKER and
carried unanimously. '
APPROVAL OF MINUTES - ADJOURNED MEETING OF MAY 9~ 2000.
STAFF RECOMMENDATION
That Council approve minutes of May 9, 2000 as submitted.
Councilmembei Baker removed Item 2B fi:om the Consent Calendar.
Councilmember Baker corrected Page 8, item 6, motion to read as follows:
"BAKER moved Check register be approved, seconded by WALTONSMITH and
carried with MEHAFFEY and BOGOSIAN absent."
BAKER moved minutes of May 9, 2000 be approved as corrected, seconded by
STREIT and carried with MEHAFFEY and BOGOSIAN abstaining.
2C.
2D.
APPROVAL OF MINUTES - REGULAR MEETING OF MAY 17, 2000.
STAFF RECOMMENDATION:
That Council approve the minutes of May 17, 2000, as submitted.
BAKER moved minutes of May 17, 2000 be approved, seconded by STREIT and
carried with WALTONSMITH and BOGOSIAN abstaining.
APPROVAL OF PLANNING COMMISSION ACTION MINUTES OF MAY 24,
2000.
STAFF RECOMMENDATION:
That Council approve minutes as submitted.
STREIT moved action minutes of May 24, 2000 be approved, seconded by BAKER
and carried unanimously.
APPROVAL OF RFP FOR
EXPANSION PROJECT.
STAFF RECOMMENDATION
That Council approve RFP.
PROJECT MANAGEMENT OF LIBRARY
4
City Council Minutes
June 7, 2000
2E.
2F.
2G.
2H.
Councilmember Streit removed Item 2D fi.om the Consent Calendar.
Councilmember Streit indicated that the Council should be included in the interview
process but only after the Library Expansion Committee nan'owed it down to the top two
or three architects.
STREIT moved that the RFP for Proiect Management of Library Expansion be
ai~proved, seconded by WALTONSMITH and carried unanimously.
APPROVAL OF FINAL MAP FOR TWO LOTS LOCATED AT 20520 VERDE
VISTA LANE.
STAFF RECOMMENDATION
That Council approve map.
TITLE OF RESOLUTION SD 99-001:
RESOLUTION OF THE CITY OF SARATOGA APPROVING THE FINAL MAP
OF SD 99-001 20520 VERDE VISTA LANE (WANG)
STEIT moved that the final map for two lots located at 20520 Verde Vista Lane be
al~l~roved, seconded by BAKER and carried unanimously.
AUTHORIZATION TO PURCHASE BRUSH BANDIT WOOD CHIPPER.
STAFF RECOMMENDATION:
That Council authorize purchase.
STEIT moved to authorize the purchase of wood chipper, seconded by BAKER and
carried unanimously.
DECLARATION OF SURPLUS PROPERTY AND AUTHORIZATION TO
DISPOSE OF SAME.
STAFF RECOMMENDATION:
That Council approve declaration and disposal.
STREIT moved to approve declaration of surplus property, and authorization to
dispose of the same, seconded by BAKER and carried unanimously.
ACCEPTANCE OF GIVENS FAMILY DONATION OF $10,000.00 TO FRIENDS
OF THE SARATOGA LIBRARIES.
STAFF RECOMMENDATION:
That Council accept donation.
5
City Council Minutes
June 7, 2000
Councilmember Baker removed Item 21t from the Consent Calendar.
Councilmember Baker explained that he wanted to remove this item in order to publicly
acknoWledge the Givens Family's donation; he also asked if there was anyone present at
the meeting representing the Givens Family.
Bill McDonald, President/Friends of the Library, introduced Mr. and Mrs. Givens and
explained the tragic loss of their daughter. He also noted that the $10,000.00 would be
given to the Friends of the Library and a committee will be formed to select an artist.
Mr. McDonald invited any member of the City Council to participate in the selection of an
artist.
Mayor Bogosian thanked Mr. McDonald and Mr. & Mrs. Givens for coming to the
meeting tonight and their donation is appreciated-by the City of Saratoga.
BAKER moved'to accept Givens Family donation, seconded by WALTONSMITH
and carried unanimously.
21.
APPROVE REQUEST FOR WAIVER OF PARK USE PERMIT FEE OF
WILDWOOD PARK FOR SARATOGA COMMUNITY BAND CONCERT
ASSOCIATION.
STAFF RECOMMENDATION:
That Council approve request.
Mayor Bogosian removed Item 21 from the Consent Calendar.
Mayor Bogosian questioned why the staff report indicated that the event was not
happening until May 20, 2001.
Bill Norton, Interim City Manager, noted that staff would like all future fees waived for
the Saratoga Community Band Concert Association.
Joan'Pisani, Recreation Director, explained that the past couple of years the Council
approved the Concert Association's request to waive fees and she felt that the Council
' could waive fees for the future.
Councilmember Mehaffey supports the fee waiver but would like this item to come back
for approval every year.
Mayor Bogosian.also supports the fee waiver but would also like to see the request back
every year.
BAKER moved to approve request for waiver of park use fee of Wildwood Park,
seconded by MEHAFFEY and carried unanimously.
City Council Minutes
June 7, 2000
2J.
APPROVAL OF RESOLUTION AUTHORIZING THE DESTRUCTION OF
CERTAIN CITY RECORDS.
STAFF REcoMMENDATION:
That Council approve resolution.
TITLE OF RESOLUTION 00-032:
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS.
STREIT moved to approve authorizing the destruction of certain City records,
carried by BAKER and carried unanimously.
2K. B & N DEVELOPMENT COMPANY, CLAIM No. 99-004.
STAFF RECOMMENDATION:
That Council deny claim.
STREIT moved to approve denial of No~ 99-004~ seconded by BAKER and carried
unanimously.
PUBLIC HEARINGS
None.
OLD BUSINESS
APPROVAL OF SHORT TERM COMMUNITY CENTER AND SENIOR
CENTER IMPROVEMENTS.
STAFF RECOMMENDATION:
That Council approve improvements.
Joan Pisani, Recreation Director, presented staff report. She reminded Council that in
April they authorized $280,560.00 for facility improvements and tonight she was asking
Council to approve $127,000.00 tonight so the facility improvements can begin. She
briefly went over the list of improvements and estimated cost from the bids she
received.
Councilmember Streit asked if the funding was coming out of the Park Development
Fund or the General Fund.
Joan Pisani responded that Park Development Funds couldn't be used for these types of
improvements, that the money would have to come out of the General Fund.
Mary Jo Walker explained to the City Council that $600,000.00 from the Congress
Springs Park Improvement Project was taken out of the Park Development Fund and put
in the General Fund. She also noted that the $35,660.00 CDBG funds could only be
City Council Minutes
used on the Senior Centef Improvements.
June 7, 2000
Bill Norton, Interim City Manager noted that staffwill come back to Council at a later
date with the rest of the improvements but will not ask for any more money than already
.approved.
MEHAFFEY moved to approve short term Communit3' Center and Senior Center
improvements, and seconded by WALTONSMITH carried unanimously.
DISCUSSION OF SARATOGA UNION SCHOOL DISTRICT COMPLIANCE
WITH JUNE 4, 1999 CoOpERATIVE AGREEMENT.
STAFF RECOMMENDATION:
Discuss compliance and direct staffto follow up.
Bill Norton, Interim City Manager presented staff report. He noted that no notice or
Arborist Report was given to the City of Saratoga until after the tree was removed.
Mr. Norton mentioned that two representatives fi:om the Saratoga Union School District
were present tonight to answer questions fi:om Council.
Mayor Bogosian indicated he wanted to hear fi:om the District why the procedure was
not followed according to the agreement.
Dr. Mary Gardner, Superintendent/Saratoga Union School District, explained that she
wrote a letter on behalf of the District apologizing for not following the agreement. She
would like to offer the opportunity for the Board of Trustees and the City Council to
meet and go over all the terms of the agreement.
Mayor Bogosian welcomed the idea and suggested a joint meetingJ
Stephanie Petrossi, President/Saratoga Union School District Board of Trustees,
apOlogized for not scheduling a hearing on the removal of the eucalyptus tree. She gave
the Council three dates when a majority of the Board could meet with the City.
Mayor-Bogosian directed staff to agendize a joint meeting with the Saratoga Union
School District on July 11, 2000, which is the next adjourned City Council meeting.
Councilmember Baker suggested that before the joint meeting, the Board reread the
agreement because it specifically says that no trees were tobe removed without a public
hearing.
No Action needed.
City Council Minutes
June 7, 2000
APPROVE MODIFICATIONS TO THE RFP FOR ARCHITECTURAL
SERVICES FOR THE SARATOGA COMMUNITY LIBRARY EXPANSION &
RENOVATION PROJECT.
STAFF RECOMMENDATION:
The Council approve modifications to RFP.
Bill Norton, Interim City Manager, presented staff report. He reported that on June 6,
2000 the Library Expansion Committee met with some architectural firms and they
suggested 2 (two) changes to the RFP. First, instead of a RFP change it to a RFQ. The
firms feel that the Committee's decision should be based on qualifications and not on
the bid proposal. Secondly, the subcontractors for the soil report and land surveyor
should be excluded in the RFP. Those reports are usually not in a standard AIA
(Architecture Industry Association) Agreement. They claim it is a liability issue for
them. Mr. Norton continued to explain that the Library Expansion Committee does not
want to change, the original RFP but would like the Council to make the decision.
Mayor Bogosian attended the Committee meeting and reiterated that Committee would
like to keep the RFP as is.
Council did not make a motion nor was any action taken. RFP will stay as is.
e
DISCUSSION OF CONDITIONAL USE PERMIT FOR MOUNTAIN WINERY
RECOMMENDED ACTION:
None. Informational only.
Bill Norton, Interim City Manager reported that on June 6, 2000 City Staffwent to the
County Board of Supervisor's Public Hearing on the use permit for the Mountain
Winery and it has been continued until June 27, 2000 at 2:00 p.m. The purpose for the
continuance was the fact that a last minute traffic report was submitted and the City was
not given adequate time to review the document. Mr. Norton explained to Council that
the City's Traffic Engineer is reviewing the report.
Mayor Bogosian noted that the Board of Supervisors urge residents of Saratoga to
respond on this matter up until continued public hearing on June 27, 2000.
Council did not make a motion nor was there any action taken.
NEW BUSINESS
e
WWII MEMORIAL - REQUEST FOR $25,000.00 TO FUND MEMORIAL.
RECOMMENDED ACTION:
The Council approve funding up to $3,000.00.
Bill Norton, Interim City Manager presented staff report. He explained that he received
City Council Minutes June 7, 2000
a letter from Dr. Wait°n requesting $25,000.00 to help build a memorial. He would like
to suggest that the City approve up to $3000.00 if local citizens will match that amount.
Councilmember Waltonsmith feels it is a worthy idea but requests a time frame on the
collection of funds from residents.
Mr. Norton suggested 2 months.
Councilmember Baker strongly supports the memorial and he will be the first to donate.
He also suggested that the City start getting the information out to the residents.
Perhaps at the Saratoga Hometown Celebration information could be passed out with all
the pertinent information regarding the memorial and who to send the donation to. He
also informed the Council that the group is a 501c3 tax-exempt group so any donation is
tax deductible.
Paula Reeve, Senior Analyst suggested putting an advertisement in the Saratoga News,
KSAR, and on th.e City's Website. Ms. Reeve also explained to the Council that she
looked into this cause and found it legitimate.
BAKER moved to approve funding up to $3000.00 for the WWII Memorial,
seconded by STREIT and carried unanimously.
CITY OF SARATOGA SPRING 2000 CLEANUP EVENT REPORT SUMMARY.
RECOMMENDED ACTION:
Informational only.
Phil Couchee, General Manager/Green Valley addressed the City Council. He reported
that the clean up was a success. He noted that 271 tons of waste was picked up and has
received numerous calls of appreciation. The only calls of concern were the people who
didn't receive the notice announcing the cleanup day. The flyers Were sent out in bulk
mail which roms out could be delayed. Next time he will send them out with the' regular
postage.
Mayor Bogosian asked Mr. Couchee if during the next cleanup could large bulky items
be added to the list.
Mr. Couchee informed the Council that currently a resident can call Waste Management
and schedule a bulky item pick up but if the Council would like to add that to the list for
next year it could be arranged for a minor charge and will come to the Council with a
list of fees.
Councilmember Waltonsmith was concerned about the noticing. She suggested sending
out the notices earlier, giving people, especially the elderly, more 'time to prepare.
10
City Council Minutes
June 7, 2000
Mayor Bogosian thanked Mr. Couchee for a successful program and for the report given
tonight.
e
APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH GREG G.
ING & ASSOCIATES FOR LANDSCAPE ARCHITECTURE SERVICES FOR
CONGRESS SPRINGS PARK IMPROVEMENT PROJECT CIP NO.0002.
RECOMMENDED ACTION:
That Council approve agreement.
John Cherbone, Acting Director of Public Works presented staff report. He informed
Council that this was the first step for the park improvements and if Council approves
the agreement with Greg G. Ing& Associates they Would start immediately. He also
informed the Council that there were two representatives from Greg G. Ing& Associates
present tonight if the Council had any questions.
BAKER moved to approve agreement with Greg G. lng & Associates for
professional services for landscape architecture services for Congress Springs Park
Improvement Proiect CIP No. 0002, seconded by STREIT and carried unanimously.
10. APPROVAL OF ADDITIONAL CAPITAL PROJECTS FOR FY 00/01 BUDGET.
RECOMMENDED ACTION:
That Council approve additional projects.
John Cherbone, Acting Director of Public Works presented staff report. He explained
the 3 proposed additional projects for FY 00/01:
1. 4th Street Storm Drain repair.
This project is proposed to repair a sag in the storm drain line and this project was
also one of the conditions in the settlement agreement with the :creek cleanup.
Estimated costs are about $34,500.00
2. Lynde Avenue Drainage Improvements.
This project funds the repair of a failing wooden swale that conveys storm drainage
from the end of Lynde Avenue to Saratoga-Sunnyvale Road. Estimated costs are
about $34,500.00.
3. Saratoga-Sunnyvale Road/Seagull Way Traffic Signal.
This project is in conjunction with the Azule Crossing Development. The
construction costs ($130,000.00) associated with the project are funded through
development related fees. Estimated costs are about $152,000.00.
STREIT moved to approve additional Capital Projects for FY 00/01 Budgetl
seconded by WALTONSMITH and carried unanimously.
City Council'Minutes June 7, 2000
1i. APPROVAL OF REQUEST FROM LION'S CLUB TO FUND TWO SHERIFF'S
DEPUTIES FOR JULY 4TM SARATOGA HOMETOWN CELEBRATION.
RECOMMENDED ACTION:
That Council approve requeSt.
Chris Korn, Administrative Analyst presented staff report. He explained to CoUncil.that
· in the past the Lion's Club was able to raise sufficient funds to cover the expenses of
this event including; bussing, port-a-potties, an Astrojump, miscellaneous programming
and two Sheriffs Deputies. Unfortunately, due to lack of funds the Lion's are requesting
the City of Saratogacover the cost of one overtime Deputy at $530.00 for 5 hours.
Councilmember Waltonsmith asked if they are planning on refunding the money to the
City if Council approves request.
Marlene Duffin, President/Lion's Club responded to Councilmember Waltonsmith
explaining that the money would not be refunded to the City.
Mayor Bogosian supports' the request but asked Ms. Duffin not to come back next year
with the same request.
Ms. Duffinresponded to the Mayor's request indicating that this would be a one-time
request: She noted that next year they would have more money in their budget to cover
law enforcement services from the money collected from $1.00 admission fee from the
shuttle.
12.
STREIT moved to approve request to fund law enforcement services for the
Saratoga Hometown Celebration, seconded by MEHAFFEY and carried
unanimously.
CONSIDERATION OF REQUEST SUBMITTED BY SARATOGAPARENT
NURSERY SCHOOL FOR FEE WAIVER FOR 10K RUN FUND RAISER;
RECOMMENDED ACTION:
That Council deny request.
Chris K0m, Administrative Analyst presented staff report. He explained to the CoUncil
that the SPNS are a private non-profit organization. They are asking the City to waive
fees of $350.00, co-sign liability insurance, apply for Cal-trans permit and the Public
Works Department to mark the course using City owned barricades. The group '
originally wanted a 1 Ok mn but amended their request to a 5k mn which has less of an
impact on the flow of traffic. Mr. Kom indicated that Karen Amon, Parent/Race
Director was present tonight to respond to any questions that Council might have.
Ms. Amon noted that they would like to hold the race on the morning of July 5, 2000
trying to link it to Saratoga Hometown Celebration. She asked the Council to waive the
fee and cover the school Under the City's ABAG plan.
12
City Council Minutes
June 7, 2000
Mayor Bogosian indicated he saw no connection to Saratoga Hometown Celebration
and questioned Ms. Amon on issues such as first aid, commtmication, and traffic
control. He also feels that if we waive fees for Saratoga Parent Nursery School the City
would receive more requests fi:om other groups requesting similar financing.
Ms. Amon explained that they would have volunteers at every intersection and 50 Ham
radio operators.
Councilmember Baker asked for an estimated cost to the City.
Kris Kom indicated that the fee waiver of $100.00, clean up deposit of $250.00, the cost
of City employees on an overtime basis for setup & cleanup (which he did not calculate
yet) and $1 million in liability insurance in which a $25,000.00 deductible per
occurrence would be implemented.
Mayor Bogosian noted that if no one was hurt the cost to the City would be minimal but
if something were to happen that would be $25,000.00 the City would have to pay.
Councilmember Waltonsmith questioned Ms. Amon about adding a rider to the schools
existing insurance.
Ms. Amon said it would be about $1300.00 additional to cover the race, which the
school doesn't have. The money raised fi:om the race will go towards remodeling the
school.
Councilmember Waltonsmith wOuldn't mind fimding the $1,300.00 fee to pay for their
insurance so all the liability is on the school not the City.
Councilmember Mehaffey indicated that he is not willing to support, the added liability
imposed on the City if we supply the school with insurance. · ::
Councilmember Streit thinks the race is a great idea and understands how hard it is to
raise money for private organizations but also has concerns about the liability on the
City.
Bill Norton, Interim City Manager explained to Council that in order for the SPNS to
advertise their event, a decision was needed tonight. Mr. Norton suggested that Council
conditionally approve the request directing staff to make sure the issue of liability is
covered through the school's own insurance policy.
Mayor Bogosian explained he would support the fee waiver but the school would have
to cover the City's deductible with their own insurance.
13
City Council Minutes
June 7, 2000
13.
MEHAFFEY moved to approve requests to co-sponsor the event and provide
financial assistance; waive the $250.00 clean up deposit fee; waive the $100.00
permit fee; with'the proviso that the Saratoga Parent Nursery School provide
insurance to cover the $25,000.00 insurance deductible and the City, will cover
beyond that using ABAG, seconded by WALTONSMITH and carried with Baker
abstaining.
ADDED URGENCY ITEM:
LANDSCAPING & LIGHTING ASSESSMENT DISTRICT LLA-1 PUBLIC
HEARING APPROVAL OF ENGINEER'S REPORT AND CONFIRMATION
OF ASSESSMENTS FOR FY 00-01.
RECOMMENDED ACTION:
That Council move to adopt resolution amending Resolution 00-023 to postpone the
public hearing to June 21, 2000.
John Cherbone, Acting Director of Public Works presented the staff report. He
.explained to Council that on April 19, 2000 Council approved Resolution 00-023,
setting the public hearing date for June 21, 2000, did not include the approval of the
Engineer's Report, and because of the turnover in the Clerk's Office noticing of the
heating was not done.
STREIT moved to amend Resolution 00-023 setting the public hearing for LLA-1 on
June 21~ 2000, seconded by WALTONSMITH and carried unanimously.
CITY COUNCIL ITEMS
Councilmember Baker inquired about the status on a packet that Council received regarding the
use of portable classrooms at the St. Andrews School. ' ":
Bill Norton, Interim City Manager responded that staff is still working on that and Would have a
response .in about a week.
Councilmember Streit thanked Bill Norton and John Cherbone for their prompt response in their
clean up effOrts on the trash pile up in the Heritage Orchard.
OTHER
None
CITY MANAGER'S REPORT
Bill Norton, Interim City Manager noted that the latest edition of the Saratogan newsletter went
out and the City has received 180 response cards from the survey regarding the Heritage
Orchard:
14
City Council Minutes June 7, 2000
Mr. Norton also announced 30 applicants applied for the City Manager's position.
ADJOURNMENT
There being no further business, the Mayor declared the meeting adjourned at 9:45 p.m.
Respectfully submitted,
Cathleen Boyer
City Clerk
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARy NO.
MEETING DATE: June 21, 2000
ORIGINATING DEPT: Administrative Services
AGENDA ITEM ~)
CITY MANAGER: [~.' ~,~~--~
DEPT. HEAD: ff] ~v~, -~ L/[ ~~
/
SUBJECT: Financial Reports for the Eleven Months Ended May 2000
RECOMMENDED ACTION(S):
Accept the financial reports and the Treasurer's report for the ten months ended May 31, 2000.
REPORT SUMMARY:
The accompanying financial reports represent the revenues, expenditures and fund balances in all
City funds for the ten months ended May 31, 2000.
Summary
Overall, revenues are slightly higher than expected at this point in the annual cycle, and
expenditures are just as expected. For the ten months ended May 31, the City is in a positive
financial condition when compared to the annual budgeted revenues and expenditures.
Revenues
General Fund revenues are about $600,000 higher than expected as of May 31. This is due to
higher than anticipated sales tax, transfer tax, motor vehicle license fees, and interest income.
In other funds, development revenues remain relatively high as a result of the currently active
development environment when compared to the original budget, but very close to the revised
year-end 'estimates. Park Development fees are lower than originally budgeted because fees from
the Azule Crossing development were anticipated when the budget was prepared, but the fees
will not be collected until June. All other funds remain approximately as anticipated.
Expenditures
General Fund expenditures are almost exactly where anticipated as of May.
expenditures are very close to where they would be expected to be.
In other funds,
Fund Balance
The General Fund balance is $8,878,793 as of May 31, 2000, and $13,597,647 for all funds
combined. At this point, it is anticipated that these fund balance figures will be about $350,000
less by June 30, 2000, assuming that capital-project funds which were budgeted for the year but
not yet spent, will be spent by June 30.
FISCAL IMPACTS:
None
CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S):
None
ALTERNATIVE ACTION(S):
None
FOLLOW UP ACTION(S):
Accept and file the reports.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
ATTACHMENTS:
Financial reports for May 2000.
Treasurer's Report for May 2000.
Monthly_MayOO. doc 2
fUND
001
002
003
100
110
150
160
170
180
25O
260
270
290
292
293
310
42O
72O
730
74o
8O0
cITY OF SARATOGA
TEN MONTHS ENDED MAY31, 2000
PERCENT OF YEAR ELAPSED = 91.67%
FUNDBALANCE
FUND DESCRIIXrlON
GENERAL FUND
MIS REPLACEMENT FUND
PERS RETIREMENT FUND
TOTAL GENERAL FUND
SPECIAL REVENUE FUNDS:
COPS SUP. LAW ENFORCEMENT
TRAFFIC SAFETY SRF
STREETS&ROADS SRF
TRANS DEV ACT SRF-CAP PROJ
HILLSIDE REPAIR SRF ' '
LANDSCAPFdLGTNG SRF
DEVELOPMENT SRF
ENVIRONMENTAL PRG 'SRF
HOUSING & COMM DEV SRF
RECREATION SRF
FACILITY OPS SRF
THEATER TCK SRCHG SRF
TOTAL SPECIAL REV. FUNDS
CAPITAL PROJECT FUNDS:
PARK DEVELOPMENT
DEBT SERVICE FUND:
LIBRARY BONDS DEBT SVC
AGENCY FUNDS:
LEONARD ROAD DEBT SVC
C.A. TV TRUST FUND
PARKING DIST $2 DEBT SVC
PARKING DIST #3 DEBT $¥C
DEPOSIT AGENCY FUND
SARATOGA PUBL FIN AGNCY
TOTAL AGENCY FUNDS
TOTAL ALL FUNDS
AUDITED UNAUDITED
BALANCE YEAR TO DATE ADJUSTS & BALANCE
JULY 1. 1999REVENUE EXPENDITURE TRANSFERS MAY 31~ 2000
$ 6.872.663 $ 7.3~R).352 $ 4.208,866 $ (1.248.839) $ 8.755.310
60,000 35,000 95,000
28,483 28,483
6,932,663 7,340,352 - 4~08,866 (1,185,356) 8,878,793
15,663 69,394 42,096 4,546 47,507
111.472 4,569 (106,903)
675,967 2,026,302 1,350.335
6,348 (6,348)
62,419 175,863 169,611 68,67 I
887,209 1,660,794 1,240,433 1,307,570
203,034 853,234 317,503 (330,068) 408,697
43,718 104,559 60,841
660,952 832,787 171,835
132.622 183,956 51,334
22,426 12,210 (10,216)
1,168,325 4,412,790 4,934,086 1,185,356 1,832,445
2,251,983 18,630 91,429 2,179,1811
5,574 93,435 93,655 5,354
41,153
81,630
11,871
9,550
395,519
245,165
5,899 11,182 35,870
3,099 84,729
11,871
88,022 168,856 (71,284)
395.519
245,165
784,888 97,020 180,038 701,870
$ 11,143,433 $ 11,962~27$ 9,f.e.e.e.e.e.e.e.e~OI4 $ $ 13,597,647
AUDITED PROJECTED PROJECTED PROJECTED
BALANCE YEAR TO DATE ADJUSTS & BALANCE
JULY 1. 1999REVENI, JE EXPENDITURE TRAN~iFERS JUNE 30. 2000
$ 6,872,663 $ 8,277,721 $ 4.914,147 $ (1.855,934) $ 8,380,303
60,000 35,000 95,000
28,483 28,483
6,932,663 8,277,721 4,914,147 (1,792,451) 8,503.786
15,663
62,419
887,209
203,034
69,394 81,069 10,009 13,997
153,500 22,259 (131,241)
1.131,837 3,032,800 1,900,963
22,821 0 (22,821) -
5,888 0 (5,888)
236,195 206,550 92.064
1,823,723 1,462,549 1,248,383
871.517 513,326 (327,890) 233,335
193.862 174,177 19,685
646,170 949,684 303.514 -
128,000 200,487 72,487
21,500 14,818 (6,682)
!.168,3~5 5,304,407 6.657,719 1,792,451 1,607,464
2,251,983 251,505 315.090 2,188,488
5,574 93,505 93.656 5,423
41,153 12,075 12,075 41,153
81,630 4,000 0 85,630
11,871 0 11,87 I
9,550 170,359 170,359 9,550
395,519 0 395,519
245,165 19,25O 0 264.415
784,888 205,684 182,434 808,138
$ 11,143,433 $ 14,132,822 $ 12,162,956 $ $ 13,113.299
fs500.xls~RECAP Page I 6/9100
CITY OF SARATOGA
TEN MONTHS ENDED MAY31, 2000
PERCENT OF YEAR ELAPSED = 91.67%
REVENUES
TITLE
REVENUE RECAPBYFUND
001 GENERAL FUND
FISCAL YEAR 1999-00
REVISED ESTIMATED
ORIGINAL BUDGET ACTUAL
BUDGET (if different) (if different)
$ 6,618,507 $ 7,971,349 $8,277,721
SPECIAL 'REVENUE FUNDS:
100 COPS-SLESF FUND 71,900 69,394
110 TRAFFIC SAFETY FUND 146,000 153,500
150 STREETS & ROADS SRF 1,336,080 1,514,574 1,131,837
160 TRANSPORT DEVELOPACT SRF 83,203 22,821
170 HILLSIDE REPAIR FUND 5,888 5,888
180 LANDSCAPE & LIGHTING FUND 236,195 236,195
250 DEVELOPMENT FUND 1,248,200 1,248,200 1,823,723
260 ENVIRONMENTAL PROGRAM FOND 876,680 871,517
270 HOUSING & COMMUNITYDEV FUND 236,313 193,862
290 RECREATION FUND 656,855 646,170
292 FACILITY OPERATIONS FUND 125,000 128,000
293 THEATERTCK SRCHG SRF 21,500 21,500
TOTAL SPECIAL REVENUE FUNDS
CAPITAL PROJECTS FUNDS:
PARK DVLPMNT CAP PRJ FND
310
YEAR-TO-DATE
400
DEBT SERVICE FUND:
LIBRARY BOND DEBT SRV FND
TOTAL AGENCY FUNDS
420 LEONARD RD DEBT SER FUND
720 CA TV TRUST FUND
730 PRK DST#2 DBT SR/AGNCY FD
740 PRK DST#3 DBT SR/AGNCY FD
800 DEPOSITS AGENCY FUND
990 SARATOGA PFA AGENCY FUND
TOTAL AGENCY FUNDS
TOTAL ALL FUNDS
5/31100 5/31/00
ESTIMATE ACTUAL
$ ~6,874,405 $ 7,340,352
69,394 69,394
116,000 111,472
652,243 675,967
6,500 6,348
550
162,701 175,863
1,629,240 1,660,794
828,325 853,234
41,750 43,718
592,655 660,952
118,667 132,622
21,500 22,426
(YTD)
ACTUA~
5/31
ESTIMATE
6.8%
0.0%
-3.9%
3.6%
-2.3%
0%
8.1%
1.9%
3.0%
4.7%
l 1.5%
11.8%
4.3%
5,043,814 5,222,308 5,304,407 4,239,524 4,412,790 4.1%
111,780 251,505 18,000 18,630
94,262 93,505 94,262 93,435 -0.9 %
6,038 5,899
3,000 3,099
~85,180 88,022
11,938 12,075
4,000 4,000
0
163,203 170,359
0
19,250 19,250
198,391 205,684 94,217 97,020 3.0 %
$ 12,066,754 $ 13,598,090 $14,132,822 $ 11,320,408 $ 11,962,227 5.7%
-2.3%
3.3%
3.3%
fS500.xls~REVElXlUE Page 2 6/9/00
CITY OF SARATOGA
TEN MONTHS ENDED MAY31, 2000
'PERCENT OF YEAR ELAPSED = 91.67%
REVENUES
TITLE
GENERAL FUND
001 PROP TAX SECURED/UNSECURED
TEA ALLOCATION
FISCAL YEAR 1999-00
REVISED ESTIMATED
ORIGINAL BUDGET ACTUAL
BUDGET (if different) (if different)
1,192,200 $1,194,487
244,712 1,497,231 1,497,231
1,436,912 2,691,718
SALES TAX 1% 1,013,100 980,000
SALES TAX PROP 172 76,500 80,000
1,089,600 1,060,000
TRANSFER TAX 288,800 286,000
CONSTRUCTION TAX 350,000 466,219
TRANS OCCUP TAX 264,000 277,065
FRANCHISE FEES - PG&E
FRANCHISE FEES - TCI
FRANCHISE FEES - SJ WATER
FRANCHISE FEES - GREEN VALLEY
BUSINESS LICENSES
MOTOR VEHICLE LICENSE FEE
OFF HIGHWAY MV FEE
HOPTR
DISASTER RECOVERY
OTHER REFUNDS & REIMBURSES
FINES-FALSE .ALARM
FORFEITURES
INTEREST
RENTALS-CELL PHONE
HAKONE RENT PASS THROUGH
SALE OF ASSETS
MISC.
VEHICLE ABATEMENT
ANIMAL LICENSES
FUEL SALES '
GROUND MA~NT
PERMIT,ENCRMT.
TOTAL GENERAL FUND
YEAR-TO-DATE
5/31/00 5/31/00
ESTIMATE ACTUAL
$ 1,144,946 $ 1,167,285
605,867 605,867
1,750,813 1,773,152
898,333 944,210
73,333 71,917
971,667 1,016,127
262,167 398,255
427,367 369,020
253,976 231,942
902,800 1,029,284 943,510 999,217
235,000 236,859 236,860 236,860
173,500 175,000 145,833 151,462
85,900 90,204 90,204 90,204
286,800 282,296 235,247 247,960
781,200 784,359 708,144 726,486
278,161 278,161 254,981 265,231
1,320,100 1,385,552 1,270,089 1,430,408
170 560 500 560
16,000 15,632 13,333 13,287
1,336,270 1,401,744 1,283,923 1,444,255
325,414
9,473
34,643
358,690
16,627
45,000
400,000.
55,700
9,473
5,000
10,000
14,000
9,322
9,000
5,000
60,000
234,564
25,000
40,000
350,000
52,000
5,000
5,000
5,000
8,000
10,000
5,000
54,000
31,756 35,504
347,499 345,175
15,241 14,960
41,250 46,056
366,667 481,642
51,058 55,730
8,684 8;392
10,000 10,911
12,833 14,283
8,545 9,538
8,250 7,126
4,583 5,750
55,000 80,818
793,564 1,032,455 961,367 1,115,885
6,618,507 7,971,349 8~77,721 6,874,405 7,340,352
(YTD)
ACTUAL/
5/31
ESTIMATE
2.0% (1)
0.0% (2)
1.3%
5.1% (3)
-1.9%
4.6%
51.9% (4)
-13.7% (5)
-8.7%
5.9%
0.0% (6)
3.9%
0.0% (6)
5.4%
2.6%
4.0% (7)
12.6% (8)
12.0%
-0.3%
12.5%
11.8%
-0.7%
-1.8%
11.7%
31.4% (9)
9.1%
-3.4%
9.1%
11.3%
11.6%
-13.6%
25.5%
46.9% (10)
16.1%
6.8%
fs500.xl s~REVEiX/'OE
Page 3
619100
CITY OF SARATOGA
TEN MONTHS ENDED MAY31, 2000
PERCENT OF YEAR ELAPSED = 91.67%
REVENUES
TITLE
SPECIAL REVENUE FUNDS:
COPS-SLESF SP REV FD
100 SUPPL LAW ENFORCE
TRAFFIC SAFETY SRF
110 REFUNDS & REIMB.
CROSSING GUARD MATCH
FINES-VEHICLE CODE
TOTAL TRAFFIC SAFETY SRF
STREETS & ROADS SRF
150 REFUNDS & REIMB.
ST HIGHWAY USER 2107.5
ST HIGHWAY USER 2106
ST HIGHWAY USER 2107
ST FHWA REIMB.
ST 2105 S&H CODE
TEA-21
MEASURE B
TOTAL ST&RDS SRF
TRANSPORT DEVELOP ACT SRF-CAP PROJ
160 TOTAL TDA
HILLSIDE REPAIR SRF
170 INTEREST
HILLSIDE STREET REPAIR
TOTAL HILLSIDE REPAIR SRF
LANDSCAPE/LGTNG SRF
180 PROP. TAX
SPECIAL ASSESSMENT
INTEREST
CONTRIBUTIONS
TOTAL LANDSCAPE/LGTNG SRF
DEVELOPMENT SRF
250 GEOLOGY REVIEW FEES
ENGINEERING FEES
PLANNING FEES
ARBORIST FEE
MAP/PUB/OTHER SALES
DOCUMENT STRG FEES
PERMITS-BUILDING
PERMITS-GRADING
INTEREST
TOTAL DEVELOPMENT SRF
FISCAL YEAR 1999-00
REVISED ESTIMATED
ORIGINAL BUDGET ACTUAL
BUDGET (if different) (if different)
71,900 69,394
6,000 3,500
140,000 150,000
146,000 153,500
39,060 64,554 26,560
6,000 6,000
153,523 146,353
267,994 .262,451
75,000 228,000 0
193,169 187,471
224,082 0
377,252 503,002
YEAR-TO-DATE
5/31100
ACTUAL
69,394 69,394
3,500 3,500
112,500 107,972
(YTD)
ACTUAL/
5/31
ESTIMATE
0.0%
5/31/00
ESTIMATE
0.0%
.-4.0%
116,000 111,472 -3.9%
24,347 18,227
6,000 6,000
121,961 129,696
218,709 226,277
156,226 170,016
-25.1%
0.0%
6.3%
3.5%
8.8%
125,000 125,751
1,336,080 1,514,574 1,131,837 652,243 675,967
83,203 22,821 6,500 6,348 -2.3 %
600 600 550 -
5,288 5,288
5,888 5,888 550 0 %
73,750 73,750
160,445 157,645
2,000 2,000
2,800
67,604 80,296
95,097 95,567
18.8% (1)
0.5% (11)
236,195 236,195 162,701 175,863 8.1%
91,667 91,073
137,500 152,899
340,175 340,032
59,583 94,895
183
14,781 14,811
953,351 935,195
32,000 31,889
60,000 100,000
54,000 54,000 150,000
320,000 338,400 371,100
50,000 61,500 65,000
200 200
7,000 12,000 16,125
725,000 1,040,019
32,000 81,279
1,248,200 1,283,100 1,823,723 1,629,240 1,660,794
-0.6%
11.2% (10)
0.0%
59.3% (10)
0%
0.2%
-1.9%
-0.3%
fs500.xls~.EVElqUE Page 4 6/9/00
CITY OF SARATOGA
TEN MONTHS ENDED MAY31, 2000
PERCENT OF YEAR ELAPSED = 91.67 %
REVENUES
TITLE
ENVIRNMNTAL PRG SRF
ST REFUSE SURCHG AB939
ENVIRONMENTAL FEES
260 CLEAN AIR GRANT
INTEREST
TOTAL ENVIRON PRG SRF
HOUSING&COMM DEV SRF
270 HCDA/CDBG/SHARP GRANTS
iNTEREST
SHARP LOAN REPAYMENT
TOTAL HOUSING/COMM DEv SRF
RECREATION SRF
290 FRIENDS OF WARNER HUTFON HOUSi
SPORTS LEAGUE FEES
CAMP FEES
EXCURSION FEES
CLASS/SPECIAL EVENT
SNACK BAR SALES
REDWOOD SPORTS PRGM.
TEEN SERVICES
SNACK BAR SALES
WARNER HUTTON CONTRIBUTIONS
TOTAL RECREATION SRF
FACILITY OPS SRF
292 BUILDING RENT
PARKS REI(IT
TOTAL FACILITY OPS SRF
THEATER TCK SRCHG SRF
293 THEATER TCK SRCHG
TOTAL SPECIAL REVENUE FUNDS
CAPITAL PROJECTS FUNDS
PARK DVLPMNT CAP PRJ FND
310 PARK DEVELOPMENT '
FISCAL YEAR 1999-00
REVISED ESTIMATED
.ORIGINAL ' BUDGET ACTUAL
BUDGET (if different) (if different)
20,000 26,560
527,290 517,067
329,390 327,890
876,680 871,517
234,313 152,842
2,000 3,000
38,020
236,313 193,862
9,655 9,655
47,500 32,000
104,000 104,000
89,000 89,000
350,000 350,000
1,200 1,200
28,000 28,000
24,500 24,500
1,000 1,500
2,000 6,315
656,855 646,170
120,000 120,000
5,000 8,000
125,000 128,000
YEAR.TO-DATE
5/31100
ESTIMATE
5/31/00
ACTUAL
24,347 27,511
473,978 495,655
330,000 330,068
828,325 853,234
2,750 3,336
39,000 40,382
41,750 43,718
4,828 4,828
28,000 28,339
96,700 141,293
81,576 101,679
329,000 332,262
1,100 1,412
28,000 27,108
22,438 22,811
913 1,147
100 73
(YTD)
ACTUAL/
5/31
ESTIMATE
13.0%
4.6%
0.0%
3.0%
21.3%
3.5%
4.7%
0.0%
1.2%
46.1% (12)
24.6% ~/
1.0%
28.4%
-3.2%
1.7%
25.6%
-27.0%
592,655 660,952 11.5%
112,000 124,338
6,667 8,284
11.0% (12)
24.3%
118,667 132,622 11.8%
· 21,500 21,500 21,500 22,426 4.3%
5,043,814 5,257,208 5,304,407 4,211,524 4,384,016 4.1%
111,780 251,505
18,000 18,630
3.5% (13)
fs~OO.xls~mr~,t~r~
Page 5
619100
CITY OF SARATOGA
TEN MONTHS ENDED MAY31, 2000
PERCENT OF YEAR ELAPSED = 91.67%
REVENUES
TITLE
DEBT SERVICE FuND:
FISCAL YEAR 1999-00
REVISED ESTIMATED
ORIGINAL BUDGET ACTUAL
BUDGET (if different) (if different)
LIBRARY BOND DEBT SRV FND
400 PRINCIPAL 80,000 80,000
INTEREST 14,062 13,235
OTHER 200 270
TOTAL LIBRARY BOND DEBT 94,262 93,505
AGENCY FUNDS:
LEONARD RD DEBT SER FUND
420 SERVICES (ASSESS DISTRICTS)
CA TV TRUST FUND
720 INTEREST INCOME
PRK DST#2 DBT SR/AGNCY FD
730 SERVICES (ASSESS DISTRICTS)
PRK DST#3 DBT SR/AGNCY FD
740 SERVICES (ASSESS DISTRICTS)
DEPOSITS AGENCY FUND
800 DEPOSITS
11,938 12,075
YEAR-TO-DATE
5131/00 5131100
ESTIMATE ACTUAL
80.000 80.000
14,062 13,235
200 200
94,262 93,435
6,038 5,899
(YTD)
ACTUAL/
5/31
ESTIMATE
0.0% (I)
-5.9% (1)
0.0%
-0.9%
-2.3% (11)
4,000 4,000 3,000 3,099 3.3%
o
85,180 88,022
163,203 170,359
SARATOGA PFA AGENCY FUND
990 INTEREST INCOME 19,250 19,250
198,391 ' :94,217 97,020 3.0 %
$ 12,066,754 $ 13,632,990 11,320,408 $ 11,962,227 5.7%
TOTAL AGENCY FUNDS
205,684
$14,132,822
GRAND TOTAL
3.3% (11)
REVENUE NOTES:
(1) Property Taxes - Secured property tax paid in December/January and April/May. Some taxpayers paid their April payment in December.
(2) TEA per arbitration agreement for FY 97/98 and 98/99.
(3) Sales Tax higher because it includes the holiday season.
(4) Transfer: Tax - Real estate transfers are very active, particularly in March and April.
(5) Construction Tax revenue from Azule Crossing expected to be received in June.
(6) Franchise Fees from PG&E and SJ Water received in April and February respectively.
(7) Business Licenses - most business licenses renewed in January.
(8) MVL Fees are higher than anticipated.
(9) Interest Income is higher than anticipated, but a portion of general fund interest will be allocated to other funds at year-end
(10) Development Fees - Development activity remains higher than originally budgeted.
(11) Assessment Revenues - January and May.
(12) Recreation Fees - Sports, Camps, Trips, Building Rentals and Classes revenues in early summer.
(13) Park Development Fees - Azule Crossing was included in estimated revenues, but not collected yet.
fs500.xls~EVEXqUE Page 6
6/9/00
CITY OF SARATOGA
TEN MONTHS ENDED MAY31, 2000
PERCENT OF YEAR ELAPSED = 91.67%
EXPENDITURES
001
100
110
150
160
170
180
250
260
270
290
.292
293
710
310
40O
420
700'
720
730
740
800
990
ORIGINAL
TITLE BUDGET
FISCAL YEAR 1999-00
REVISED
BUDGET
(if different)
ESTIMATED
ACTUAL
(if different)
EXPENDITURE RECAP BY FUND
YEAR.TO-DATE
5131/00 5131/00
ESTIMATE ACTUAL
GENERAL FUND
SPECIAL REVENuE FUNDS
COPS SUP. LAW ENFORCEMENT
TRAFFIC SAFETY SRF
STREETS&ROADS SKF
.TRANS DEV ACT SRF-CAP PROJ
HILLSIDE'REPAIR SKF
LANDSCAPE/LGTNG SRF
DEVELOPMENT SRF
ENVIRONMENTAL PRG SRF
HOUSING & COMM DEV SKF
RECREATION SKF
FACILITY OPS SRF
THEATER TCK SRCHG SKF
HERITAGE PRSRVTN TRST FND
TOTAL SPECIAL REVENUE FUN
$ 4,708,717
78,888
22,311
3,095,022
98,103
179,478
1,348,266
' 514,129
315,529
894,878
188,701
13,922
6~749~227
5,327,655
3,275,600
198,840
1,406,272
897,060
7~029~355
$4,914,147
81,069
22,259
3,032,800
0
0
206,550
1,462,549
513,326
174,177
949,684
200,487
14,818
0
6~657~719
$ 4,286,162 $ 4,208,866
49,772 42,096
4,132 4,569
2,066,515 2,026,302
185,854 169,611
1,276,660 1,240,433
310,235 317,503
108,509 104,559
819,433 832,787
182,718 183,956
13,094 12,210
5~016~920 4z934~026
CAPITAL PROJECTS FUNDS: ·
PARK DEVELOPMENT
DEBT SERVICE FUND:
LIBRARY BONDS DEBT SVC
TOTAL AGENCY FUNDS
LEONARD ROAD DEBT SVC
QUARRY CREEK PROJ ADM
C.~ TV TRUST FUND
PARKING DIST g2 DEBT SVC '
PARKING DIST g3 DEBT SVC
DEPOSIT AGENCY FUND
SARATOGA PUBL FIN AGNCY
TOTAL AGENCY FUNDS
TOTAL ALL FUNDS
567~000
93?505
11,938
170,203
182~141
12~300~590
603~714
13~236~370
315~000
93~656
12,075
0
0
0
170,359
0
0
182~434
$12~162~956
90~000 91~429
88~000 93~655
11,750
169,000
180~750
$ 9~661~832 $
11,182
168,856
180t038
9~508~014
(YTD)
ACTUAL/
5/31
ESTIMATE
-1.8%
-15.4% 10.6% (14)
-1.9%
-8.7%
-2.8%
2.3%
-3.6%
1.6%
0.7%
-6.7%
-1.7%
1.6%
6.4%
-4.8%
-0.1%
-0.4%
-1.6%
fs500.xls~EXPEND.
Page 7
6/9/00
CITY OF SARATOGA
TEN MONTHS ENDED MAY31, 2000
.PERCENT OF YEAR ELAPSED = 91.67%
EXPENDITURES
TITLE
001 GENERAL FUND
1005 CITY COUNCIL
1010 CONTINGENCY
1015 CITY COMMISSIONS
1020 CITY MANAGER'S OFFICE
1025 CITY ATTORNEY
1030 CITY CLERK
1035 EQUIPMENT OPERATIONS
1040 FINANCIAL MANAGEMENT
1045 HUMAN RESOURCES
1050 GENERAL SERVICES
1060 FACILITIES MAINTENANCE
1065 MANAGEMENT INFORMATION SYS
2005 EMERGENCY PREPAREDNESS
2010 CODE ENFORCEMENT
2015 POLICE SERVICES
2025 ANIMAL CONTROL
3030 PARKS/OPEN SPACE
3035 GENERAL ENGINEERING
4005 ADVANCED PLANNING
7005 SENIOR SERVICES
7010 COMMUNITY SUPPORT
9010 CAPITAL PROJECTS-VESSING RD
SUBTOTAL
LESS OVERHEAD
TOTAL GENERAL FUND
FISCAL YEAR 1999-00
ORIGINAL
BUDGET
REVISED
BUDGET
(if different)
ESTIMATED
ACTUAL
(if different)
$44,350
200,000
68,909
274,945
283,265
76,638
171,444
353,742
149,876
112,797
452,541
142,809
56,828
47,748
2,664,456
28,843
488,705
190,096
104,737
31,980
66,200
$51,450
76,700
71,709
347,494
378,265
97,738
371,867
159,927
454,541
223,325
59,340
2,666,968
498,178
154,737
368,500
$51,595
150,000
70,211
354,156
375,620
92,129
175,268
334,694
146,787
118,917
456,374
209,212
59,728
40,151
2,407,638
25,469
503,009
199,426
121,963
32,335
70,000
368,500
6,010,909
(1,302,192)
4~708~717
YEAR-TO-DATE
5131/00 5131100
ESTIMATE ACTUAL
6,629,847
( 1,302,192)
5~3~/~655
$47,295 $46,998
6,363,182
(1,449,035)
4~914z147
64,360 56,674
324,643 290,336
344,318 346,547
84,452 84,643
90,079 83,061
306,803 269,772
~34,555 141,113
109,007 114,534
418,343 388,452
165,717 164,617
54,751 57,144
36,805 31,725
2,207,002 2,247,751
23,347 25,091
417,853 400,689
143,878 141,246
~73,799 76,656
30,890 27,897
64,167 54,133
200,000 200,970
5,342,062 5,250,049 i
(1,055,901) (1,041,183)
4t286~162 4~208~866
(YTD)
ACTUAL/
5/31
ESTIMATE
-0.6%
-11.9%
-10.6%
0.6%
0.2%
-7.8%
-12.1%
4.9%
5.1%
-7.1%
-0.7%
4.4%
-13.8%
1.8%
7.5%
-4.1%
-1.8%
3.9%
-9.7%
-15.6%
0.5%
-1.7%
-1.4%
-1.8%
(15)
(16)
(17)
(18)
fs500.xlsXEXPEND. Page 8
6/9/00
CITY OF SARATOGA
TEN MONTHS ENDED MAY31, 2000
PERCENT OF YEAR ELAPSED = 91.67%
EXPENDITURES
TITLE
SPECIAL REVENUE FUNDS:
100 2030 COPS SUP. LAW ENFORCEMENT
PLUS OVERHEAD
TOTAL COPS SRF
110 2020 TRAFFIC SAFETY SRF
PLUS oVERHEAD
TOTAL TRAFFIC SAFETY SRF
150
STREETS&ROADS SRF
3005 STREET MAINTENANCE
3010 SIDEWALKS AND TRAILS
3015 TRAFFIC CONTROL
3020 FLOOD AND STORM DRAIN CONTR
3025' MEDIANS AND PARKWAYS
5010 CONGESTION MANAGEMENT
9000 CAPITAL PROJECTS
SUBTOTAL
PLUS OVERHEAD
TOTAL STREETS&ROADS SRF
160 9501 TRANS DEV ACT SRF-CAP PROJ
170 9703 HILLSIDE REPAIR SRF
180 3040
LANDSCAPE/LGTNG SRF
PLUS OVERHEAD
TOTAL LANDSCAPE/LGTNG SRF
250
4010
4015
4020
DEVELOPMENT SRF
ZONING ADMINSTRATION
INSPECTION SERVICES
DEVELOP~MENT REGULATION
SUBTOTAL
PLUS OVERHEAD
TOTAL DEVELOPMENT SRF
260
-5005
5015
ENVIRONMENTAL PRG SRF
INTEGRATED WASTE MGMT
STORM WATER MANAGEMENT
SUBTOTAL
PLUS OVERHEAD
TOTAL ENVIRNMNTAL PRG SR
FISCAL YEAR 1999-00
ORIGINAL
BUDGET
REVISED
BUDGET
(if different)
ESTIMATED
ACTUAL
(if different)
7O,369
8,519
78~888
21,600
711
22t311
YEAR-TO-DATE
5/31/00 5/31/00
ESTIMATE ACTUAL
71,060 44,397
10,009 5,375
81z069 49~772
21,348 4,000
911 132
22t259 4~132
37,550
4.546
42z096
4,423
146
4~569
1,610,916 1,599,869
87,579 83,727
177,753 183,550 170,571
98,263 93,508
90,069 89,675
345,320 328,851 327,499
291,750 483,000 213,000
1,185,955 1,156,585
78,571 75,034
113,055 116,702
87,382 78,189
82,202 74,711
241,179 242,418
30,000 39.321
2,701,650 2,882,228 2,577,849 1,818,344 1,782,960
393.372 393,372 454, 951 248.171 243.342
3z275~600 3~032z800 2~066~515 2t026z302
3t095t022
98,103
158,490 177,852 181,349
20,988 20,988 25,201
179~478 198z840 206~550
355,627 400,621 395,716
370,175 375,869 362,186
163,954 171,272 192,248
166,237 151,708
19,617 17,903
185~854 169t611
362,740 355,364.
321,443 310,075
176,227 170,555
889,756 947,762 950,150 860,410 835,994
458,510 458,510 512,399 416,251 404,439
1~348t266 1~406~272 L462~549 1~276~660 1~240z433
164,849 184,849 156,695
290,763 288,929
138,637 150,341
137,609 132,378
455,612 445,624 276,247 282,719
58,517 67,702 33,988 34,784
514t129 513,326 310~235 317~503
(YTO)
ACTUAL/ .
5/31
ESTIMATE
-15.4%
-15.4%
-15.4%
10.6% (14)
10.6%
10.6%
-2.5%
-4.5%
3.2%
-10.5%
-9.1%
0.5%
31.1%
-1.9%
-1.9%
-1.9%
-8.7%
-8.7%
-8.7%
-2.0%
-3.5%
-3.2%
-2.8%
-2.8%
-2.8%
8.4%
-3.8%
2.3%
2.3%
2.3%
_- fs500.xlsW_.XPEND. _ Page 9
6/9/00
CITY OF SARATOGA
TEN MONTHS ENDED MAY31, 2000
PERCENT OF YEAR ELAPSED = 91.67%
EXPENDITURES
TITLE
270
HOUSING&COMM DEV SRF
7015 HCDA ADMINISTRATION
9000 CAP PROJECTS (SR CTR & ADA)
SUBTOTAL
PLUS OVERHEAD
TOTAL HOUSING&COMM DEV SRF
29O
6005
6010
RECREATION SRF
RECREATION
TEEN SERVICES
SUBTOTAL
PLUS OVERHEAD
TOTAL RECREATION SERVICES
292 6020 FACILITY OPS SRF
PLUS OVERHEAD
TOTAL FACILITY SRF
293
6015 THEATER TCK SRCHG SRF
PLUS OVERHEAD
TOTAL THEATER TCK SRCHG SRF
TOTAL SPECIAL REVENUE FUNDS
CAPITAL PROJECTS FUNDS
310 9704 PARK DEVELOPMENT
FISCAL YEAR 1999-00
REVISED ESTIMATED
ORIGINAL BUDGET ACTUAL
BUDGET (if different) (if different)
90,166 60,398
216,221 100,000
306,387 160,398
9,142 13,779
315~529 174~177
569,355 571,537 579,515
108,535 150,701
677,890 680,072 730,216
216,988 216,988 219,468
894t878 897z060 949,684
58,223 61,502
130,478 138,985
188z701 200~487
8,955 ·9,188
4,967 5,630
13~922 14t818
6~749t227 · 7t029~355 6~657~719
567~000 603~714 315~000
YEAR-TO-DATE
5131100 5/31/00
ESTIMATE ACTUAL
55,365 55,724
50,000 45,806
105,365 101,530
3,144 3,029
108~509 104~559
531,222 532,300
90,000 99.046
621,222 631,346
198,211 201,441
819z433 832~787
56,377 56,759
126,341 127,197
182~718 183~956
8,422 7,854
4,672 4,356
13~094 12~210
5t016~920 4~934~026
90~000 91~429
(YTD)
ACTUAL/
5/31
ESTIMATE
0.6%
-8.4%
-3.6%
-3.6%
-3.6%
0.2%
10.1%
1.6%
1.6%
1.6%
0.7%
0.7%
0.7%
-6.7%
-6.7%
-6.7%
-1.7%
1.6%
fs500~ls~F_.XPEND. Page 10
6/9/00
CITY OF SARATOGA
TEN MONTHS ENDED MAY31, 2000
PERCENT OF YEAR ELAPSED = 91.67%
EXPENDITURES
TITLE
DEBT SERVICE FUND:
400 8015 LIBRARY BONDS DEBT SVC
FISCAL YEAR 1999-00
REVISED ESTIMATED
ORIGINAL BUDGET ACTUAL
BUDGET (if different) (if different)
93~505 93,656
~ AGENCY FUNDS:
420 8020 LEONARD ROAD DEBT SVC 11,938 12,075
720 1040 C.A.'TV TRUST FUND 0
730 8005 PARKING DIST #2 DEBT SVC 0
740 8010 PARKING DIST #3 DEBT SVC 170,203 170,359
990 1040 SARATOGA PUBL FIN AGNCY 0
TOTAL AGENCY FUNDS 182r141 182~434
TOTAL EXPENDITURES $12~300~$90 $13~2362370 $12~162~956
Y~R-TO-DATE
5/31/00 5/31/00
ESTIMATE A-CTUAL
88~000 93~655
11,750 11,182
169,000 168,856
180~750 1802038
$9~661~832 $97508~014
EXPENDITURE NOTES:
(14) Traffic Safety - Cmgsing Guards will be paid later in the year.
(15) City Manager's Office-Executive recruiting finn will not be paid unitl recmitiment is completed.
(16) Saratoga Creek litigation settlement costs and liability insurance paid.
(17) Audit fee.~ not paid until late in the fiscal year.
(18) Vessing Road - San Jose Water Dept payment of $126,441 paid in September
(19) Debt service payment~ made in December and June.
(20) Debt service paYmen~ made in September and March.
(YTO)
ACTUAL/
5/31
ESTIMATE
6.4% (19)
-4.8% (20)
-o. 1% (20)
-0.4%
-1.6%
fs5OO.xlsX~_~XPEND.
Page 11
6/9/00
CITY OF SARATOGA
Cash and Investment Report
Balance as of May 31, 2000
Type Institution
Acquisition FDR* Book Market Par Maturity
Date Rating Value Value** Value Yeild Date
Unrestricted Cash & Investments:
Cash:
DD Comerica Bank - Savings
CK Comerica Bank - General Checking
CK Comerica Bank - Payroll Checking
N/A
N/A
N/A
Subtotal Cash
Anticipated
Term
AAA $310,651 $310,651 $310,651 2.000% Revolving I $518
AAA 132,893 132,893 132,893 0.000% Revolving I 0
AAA 80,824 80,824 80,824 0.000% Revolvint~ I 0
524,367 a 524,367 524,367 1.185% I 518
L.A.I.F. & Investments:
MF L.A.I.F.
N/A
N/A 11,517,752 b 11,492,020 11,517,752 6.190% Revolving I 59.412
CD Saratoga National Bank
CD Heritage Bank of Commerce
07/03/98
10/14/98
AAA 500,000 500,000 500,000 5.900% 07/03/00 365 2,458
AAA 562,683 562,683 562,683 5.650% 10/14/00 365 2,649
Subtotal CDs
1,062,683 1,062,683 1,062.683 5.768% 365 5,108
12,580,435 12,554,703 i2,580,435 6.154% 183 64,520
13,104,802 13,079,070 13,104,802 5.955% 92 65,038
Subtotal L.A.I.F. & Investments
Subtotal Unrestricted Cash & Investments
Restricted Cash & Investments:
SV Saratoga National Bank - CDBG
ES US Bank - Library Debt Service
CK Wells Fargo Bank - CDBG
CK Wells Fargo Bank - CDBG
Subtotal Restricted Cash & Investments
N/A
N/A
N/A
N/A
AAA 52,713 52,713 52,713 2.530% Revolving 1 111
AAA 5,800 5,800 5,800 0.000% Revolving I 0
AAA 26,020 26,020 26,020 0.000% Revolving I 0
AAA 6,519 6,519 6,519 0.000% Revolvin~ I 0
91,052 91,052 91,052 1.465% I lll
Total Cash and Investments
Benchmark Yield Comparison
$13,195,854 $13,170,122 $13,195,854 5.924% 47
3 Month Treasury 5.69% I 1 Year Treasury 6.75%
Schedule of Maturities:
Immediate
FY 1999-2000
Total
$12,133,171
1,062,683
$13,195,854
General Fund Loans Receivable:
Hakone Foundation #
Reserve Analysis:
General Fund Reserve requirement adopted 6/25/97:
General Fund Balance as of 5/31/00.
$2,000,000
$8,878,793
Available Funds:
Unrestricted Pooled Cash & Investments available'fo~'current year expenses in al._~l funds:
Ilncludes unrestricted funds maturin~ within the current fiscal ~tear)
$12,042,119
Maturity
Principal Rate Date Term
$172,385 6.500% 03/01/2004 3,650
NOTES:
DD - Direct Deposits CK - Checking Account MF - Mutual Fund SV - Savings Account ES - Escrow Account
* FDR = The Financial Directory rating is based on computer analysis of prime financials reported quarterly by the institutions to the Federal Reserve Board and the Federal
Home Loan Bank Board. Ratings based on information released July 1998.
**Market values for U.S. Treasury Notes provided by State Street Bank and Trust Company.
# This loan is noted for memorandum purposes only. The loan is amortized per the agreement with the Hakone Foundation..No payments are received.
This report reflects Pooled Cash, Investments and Restricted Cash which are available resources to fund operations, debt service and capital improvements. Other interest bearing
assets (notes receivable) are listed above. Debt service reserve funds held ,by trustees are restricted pursuant to indenture covenants and have been excluded from this report.
Pursuant to Govemment Code Section 53646, the City's investment portfolio is in compliance with the adopted investment policy and there are adequate resources
anticipated pool expenditure requirements for the next six months.
05-OORE~'O.,cls
(Unaudited Results)
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO.
MEETING DATE: June 21, 2000
ORIGINATING DEPT: City Attorney
AGENDA ITEM ~_~,~
CITY MANAGER: ~ ~"~~
PREPARED BY: City Attorney
SUBJECT: Invitation to Join Amicus Brief in County ofSonoma v. California Dept. of
Finance concerning Educational Revenue Augmentation Funds ("ERAF").
RECOMMENDED ACTION: Authorize the City of Saratoga to join the amicus brief
being prepared by the League of California Cities in County ofSonoma v. California
Dept. of Finance, California Court of Appeal, First Appellate District Division One,
Docket Number 1 Civ. No. A089524.
REPORT SUMMARY:
The League of California Cities has invited the City and other cities to join in an
amicus brief that the Los Angeles firm of Burke, Williams & Sorenson, LLP, the City
Attorney of Alhambra, is preparing in support of the County of Sonoma and fifty-five
other counties in County of Sonoma v. California Dept. of Finance, California Court of
Appeal, First Appellate District Division One, Docket Number 1 Civ. No. A089524.
The case concems the shift of local agencies' property tax revenues into
Educational Revenue Augmentation Funds ("ERAF") to pay for the State's own
obligation to fund education during the state budget crises of the mid-1990s. Ruling for
the Counties, the trial court found that the ERAF shift constituted a reimbursable state
mandate within the meaning of the California Constitution, Article XIIIB, section 6
(originally adopted as part of Proposition 4 in 1979), because it compelled local agencies
to accept financial responsibility for a previously state-funded program. The Howard
Jarvis Taxpayer Association has requested leave to file its own amicus brief in support of
the Counties to argue that Proposition 4's mandate provisions limit the State's authority
to allocate property taxes. According to the League of California Cities, the ERAF shift
has deprived local governments of more than $25 billion, and in 1999 cost California
cities $548 million. The Counties' claim asks for reimbursement beginning with the
1996-97 fiscal year. If affirmed, the trial court's ruling would end the shift of local
property taxes to fulfill .the state's obligation to fund education, and would result in the
Counties' reimbursement for funds placed in the ERAFs from local property tax
revenues based on a future finding by the Commission on State Mandates.
The Court of Appeal authorizes amicus ("friend of the court") briefs in cases such
as this where it determines that the amici have an interest in the case and would provide
an additional perspective to that being provided by the parties to the case. In this
instance, the brief would focus on the implications of the lower court's ruling for cities
throughout California. The Executive Committee of the League of Cities Legal
Advocacy Committee is urging cities to participate in this brief to demonstrate to the
Court of Appeal a high level of local government concern with ERAFs.
FISCAL IMPACTS: None. There is no cost to join the brief that is being prepared by
City of Alhambra's City Attorney's office.
ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A
CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S): The
City would not join the amicus brief.
FOLLOW UP ACTIONS: City Attorney will report on the decision of the Court of
Appeal when issued.
ATTACHMENTS: Supplemental Legal Advocacy Committee Report from the League
of California Cities.
' I LeagueofCaliforniaCities
1400KStreet,Suite400 .Sacramento,California95814
6)658 -8200Fax:(916)658-8240
www.cacities.org
SuPplemental
LegalAdVocacyCommitteeReport
(Pleaseroutetocityattorney)
June2000
CitiesUrgedToJoin Amicus Briefln
$onomaCounty/ ERAFCase
CaseSummary
ThisisaveryimportantcaserelatingtotheEducationalRevenue
AugmentationFund(ERAF)shiftoflocalagencies'propertytax
revenuestofundeducationinthemid - 1990s.
Thecountiescontend,andthetrialcourtagreed,thattheERAF
shiftconstimtedareimbursablestatemandatewithinthemeaningof
theCalifomiaConstimtion. SeeCal. Const.art. XIIIB,§6
(adoptedaspartofProposition4in 1979).Thetrialcourtfound
[hattheshiftisareimbursablemandatebecauseitcompelledlocal
agenciestoacceptfinancialresponsibilityforapreviouslystate-
fundedprogramunderProposition98. SeegenerallyLuciaMar
UnifiedSchoolDistrictv. Honig,44Cal.3d830,244Cal. Rptr.
677( 1988)(findingshiftin fundingforhandicappedchildren' s
educationalexpenseswasareimbursablemandate); CountyoflSan
Diegov. StateofCalifornia, 15Cal.4th68,61 Cal. Rptr.2d 134
(1997)(findingreductionoffundingformedicallyindigentadults
constitutedareimbursablemandate).
Thestakesinthiscasearehigh. Sinceitsinception,theERAFshifi
hasdeprivedlocalgovernmentso fmorethan$25billion. For
cities,theannualvalueo fthisshiftin 1999alonewas$ 548million.
Thecounties'testclaimasksforreimbursementbeginningwiththe
1996-97fiscalyear.
Giventhesestakes,itisnotsurprisingthatthestateisappealing.
Thestate'spositionisthatProposition 13givesthestateplenary
authorityoverlocalpropertytaxrevenues. See Cal.Const. Art.
XIIIB,§ 1 (indicatingthatpropertytaxesshallbe"apportioned
accordingtolaw.")Interestingly,theHowardJarvisTaxpayers
Associationhasrequestedleavetofilean amicusbriefarguingthat
Proposition4'smandateprovisionsarealimitonthestate~s
propertytaxallocationauthority. HJTAnotestheERAFshiftwas
"exactlythekindofabuseo fdiscretionthatPropositions 13 and4
wereintendedtoprevent."
Thecounties'brie fdoesaneffectivejobofreviewingthelegislative
history--allofwhichshowsthestatemadeanexpressefforttoshifi
partofProposition98'sburdentocitiesandcounties. Thecities'
amicus briefwillhighlighttheimportanceofenforcingProposition
4'smandatereimbursementrequirement,givenCalifomia' s
longstandingconstitutionaltraditionofpreservingseparation
betweenstateandlocalfinances.
Needlesstosay, thesubstantivestrengthoRhecities'briefwillbe
reinforcedbyasizeablenumberofcities'addingtheimamestoth
brief. Allcitiesthatobj ectedtotheERAFshiftshouldseriously
consideraddingontothisbrieL
ActionRequested
Interestedcitiesshouldcontactthe
briefwfiteraboutj oiningthisbriefby
June22,2000.Thebriefwriteris:
Leland Dolley
CityAttomey,Alhambra
Burke,Williams&Sorenson,LLP
611West6thStreet,Suite2500
LosAngeles, CA 90017
213/236-0600
Fax:213/236 -2700
E-mail: ldolly@bwslaw, com
Anauthorization formhasbeen
attachedforcities convenience.
Becauseofthiscase'simportance,
informationaboutthiscaseisalso
beingincludedintheLeague's
LegislativeBulletinthisFriday. City
attomeysmayreceiveinquiriesfrom
cityofficialsonthiscase~A
supplementallettertocityattomeys
fromthebrie fwriterwillalsobe
forthcominginthemail.
CaseHistory: Cityattomeysmay
recallthatthiscasewasthesubjectof
arequestfortransfertotheCalifomia
SupremeCourt. SeegenerallyCal.
R.Ct.27.5.Letterbriefsfromthe
Leagueandotherssupportedthis
request. TheCourtdeniedthe
transferrequestinlateApril.
TheLeaguefirstnotifiedcitiesofthe
counties'effortsintheFebruary 1999
issueofWesternCity. TheLeague
communicatedthetriatcourtdecision
tocitiesbyfaxonOctober 19,1999.
Furtherinformationonthecase's
appellatecourtstatuswasincludedin
theJanuary2000LegalAdvocacy
CommitteeReport.
Attachment:AuthorizationForm
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO.:
MEETING DATE: JUNE 21, 2000
ORIGINATING DEPT.: RECREATION
AGENDA ITEM: '~-
CITY MANAGER[~~~
PREPARED BY: ~SANI
SUBJECT: Saratoga Civic Theatre HVAC System
Final Acceptance and Notice 'of Completion
RECOMMENDED MOTION(S):
Move to accept the project as complete and authorize staff to record the Notice of Completion for
the construction contract..
REPORT SUMMARY:
The Saratoga Civic Theatre HVAC System project has been completed by the City's contractor,
Redwood General and Mechanical, and inspected by Building Division staff. The approved
construction contract amount, including Change orders, was $141,952. The final construction
cost was $138,097.
In order to close out the construction contract and begin the one year maintenance/warranty
period, it is recommended that the City Council accept the project as complete. Further, it is
recommended that the council authorize staff to record the attached Notice of Completion for the
construction contract so that the requisite 30 day Stop Notice period for the filing of claims by
subcontractors or material providers may commence.
FISCAL IMPACTS:
None
FOLLOW UP ACTION(S):
Staff will record the Notice of Completion for the construction contract and release the contract
sureties thirty days thereafter.
CONSEQUENCES OF NOT ACTING ON THE RECOMMENDED MOTIONS:
The project would not be accepted as complete and staff would notify the contractor of any
additional work required by the City Council before the project would be accepted as complete.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
ATTACHMENTS:
1. Notice of Completion
Recording requested by,
And to be returned to:
City of Saratoga
Recreation Department
13777 Fruitvale Avenue
Saratoga, CA 95070
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN that the work agreed to be performed under the contract
mentioned below between the City of Saratoga, a municipal corporation, whose address is 13777
Fruitvale Avenue, Saratoga, CA 95070, as Owner of property or property rights, and the
Contractor mentioned below, on property of the Owner, was accepted as complete by the Owner
on the 21 st day of June, 2000.
Contract Number: N/A
Contract Date: December 27, 2000
Contractor's Name: Redwood General & Mechanical
Contractor's Address: 1590 Tacoma Way, Redwood City, CA 94063-0128
Description of Work: Civic Theater HVAC System
This notice is given in accordance with the provisions of Section 3093 of the Civil Code of the
State of California.
The undersigned certifies that he is an officer of the City of Saratoga, that he has read the
foregoing Notice of Acceptance of Completion and knows the contents thereof; and that the same
is true of his own knowledge, except as to these matters which are therein stated on information
or belief, and as to those matters that he believes to be true.
I certify under penalty of perjury that the foregoing is true and correct. Executed at the City of
Saratoga, County of Santa Clara, State of California on ., 2000.
CITY OF SARATOGA
BY:
ATTEST:
William Norton
Interim City Manager
Cathleen Boyer, City Clerk
Gov. Code 40814
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO.:
- MEETING DATE: June 21, 2000
ORIGINATING DEPT: Community Development
AGENDA ITEM:
CITY 1VIANAGER:
PREPARED BY:
James Walgren, Director
SUBJECT: Planning Commission Actions, June 14, 2000
RECOMMENDED ACTION:
REPORT SUMMARY:
Note and file.
Attached are the Planning Commission
action minutes of June 14, 2000.
FIscAL IMPACT: None
CONSEQUENCES OF NOT FOLLOWING
RECOMMENDED ACTION: None
ALTERNATIVE ACTION:
FOLLOW-UP ACTION:
ADVERTISING~ NOTICING
AND PUBLIC CONTACT:
ATTACHMENTS:
None
None
None
Action minutes.
DATE:
PLACE:
TYPE:
CITY OF SARATOGA PLANNING COMMISSION
ACTION MINUTES
Wednesday, June 14, 2000 - 7:30 p.m.
Council Chambers/Civic Theater, 13777 Fruitvale Avenue, Saratoga, CA
RegUlar Meeting
. ROLL CALL
PRESENT:
ABSENT:
STAFF:
Commissioners Barry, Bernald, Kurasch, Patrick, Roupe and Chairman Page
ComrnissionerJackman
Director Walgren and Minutes Clerk Swanson
PLEDGE OF ALLEGIANCE
MINUTES - May 24, 2000
ORAL COMMUNICATIONS
REPORT OF POSTING AGENDA
Pursuant ro Government Code 54954.2, the agenda for this meeting was properly posted on June 9, 2000.
TECHNICAL CORRECTIONS TO PACKET
CONSENT CALENDAR
1. DR-99-003.1 ~r UP-99-002.1 (517-15-012 ~r 517-15-013) - VILLA MONTALVO, 15400 Montalvo
Road; Request for Modification of an approved project to allow for changes in the grading plan
associated with the construction of 10 artist cottages and a common building. The approved
quantities are 1,200 cubic yards of cut and 1,200 cubic yards of fill. The proposed quantities are 2,967
cubic yards of cut and 2,860 cubic yards of fill. The 10-acre site is located within an R-l-40, 000
zoning district. (CONTINUED TO 6/28/00 AT THE REQUEST OF THE APPLICANT)..
CONTINUANCE APPROVED 6-0.
PUBLIC HEARINGS
If you challenge a decision of the Planning Commission pursuant to a public hearing in court, you
may be hmited to raising only those issues you or someone-else raised at the public hearing(s)
described in this agenda, or in written correspondence delivered to the Saratoga Planning
Commission at, or prior to, the pubhc hearing.
o
DR-99-056 (503-82-005) - CHEW, Lot #5 Rodeo Creek Hollow; Request for Design Review
approval for the construction of a ne~v 3,728 square foot, single story residence. The site is 15,730
square feet and is located within an R-1-12,500 zoning district.
APPROVED 6-0.
PLANNING COMMISSION ACTION MINUTES
JUNE 14, 2000 '
PAGE2
LL-00-00i .& V-00-005 (503-27¢073 & 503-27-074) - SPARACINO, 14325 & 14345 Springer
: Avenue; Request for Lot Line Adjustment and Variance approval to allow the merging of two
existing lots. 'The proposed lot will have a larger width dimension which requires a larger side yard
setback. Variance approval is necessary for the existing house to remain only six feet from the
property line where a ten-foot setback will be required. The existing residence on 14345 Springer
Avenue will be demolished. The existing parcds are 10,125 square feet and 7,375 square feet and are
located within an R-l-10, 000 zoning district.
APPROVED 6-0..
UP-99-009.1 (517-10-036) - SARATOGA TENNIS CLUB, 20571 Komina Avenue; Request for
approval for a modification to an existing Use Permit for the enlargement of existing tennis courts
and replacement of an existing 12 foot high fence. The site is one acre and is located within an R-l-10,
000 zoning district.'
APPROVED 3-2-1 (COMMISSIONER ROUPE ABSTAINED).
V-00-008 (397-17-043) - PILl_Al, 19800 Versailles Way; Request for Variance approval to enclose
a 727 square foot patio. The addition would be 627 over the allowable floor area. The site is 35,720
square feet and is located within an R-l-40, 000 zoning district.
APPROVED 4-2 (COMMISSIONERS KURASCH AND PATRICK OPPOSED.
o
GPA-00-001 - CITY OF SARATOGA; Saratoga Community Development Department staff is
updating the Circulation and Scenic Highway Element of the City's General Plan. The document will act as
the City's long-range traffic .management plan. The update is intended to assess existing traffic
conditions and to devdop a goals and policies document to address changed conditions. The
Planning Commission has scheduled this meeting to continue to solicit public input. A
recommendation towards adopting the Element will then be forwarded to the City Council for final
consideration.
An e.nvironmental initial study and subsequent Negative Declaration have been prepared for the
project pursuant to the requirements of the California Environmental Quality Act. (CONTINUED
FROM 5/24/00)
CONTINUED 6-0 TO 6/28/00 PER THE STAFF RECOMMENDATION.
DIRECTOR ITEMS
- Housing Element update
- ' Wireless Communications update
PLANNING COMMISSION ACTION MINUTES
JUNE 14, 2000
PAGE3
COMMISSION ITEMS
COMMUNICATIONS
WRI-I-I-EN
- City Council minutes for meetings of May 9 and May 17, 2000
- Notices for regular Planning Commission meeting of June 28, 2000
ADJOURNMENT AT 12:30 A.M. TO NEXT MEETING
- Wednesday, June 28, 2000, Council Chambers/Civic Theater
13777 Fruitvale Avenue, Saratoga, CA
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO.
MEETING DATE: JUNE 21, 2000
ORIGINATING DEPT.: PUBLIC WORKS
AGENDAITEM x. ~/ ' ' ~-~
CITY MANAGER~
DEPT. HEAD:
SUBJECT: Landscaping & Lighting Assessment District LLA-1 - Public Hearing,
Approval of Engineer's Report, and Confirmation of Assessments for FY 00-01
RECOMMENDED MOTION:
Move to adopt the Resolution Ordering the Improvements and Confirming the Diagram and
Assessments for FY 00-01.
REPORT SUMMARY:
Attached is the final Resolution, which requires adoption by the Council to complete the renewal
of the Landscaping and Lighting Assessment District LLA-1 for FY 00-01.. Once adopted, the
Resolution approves the Engineer's Report and confirms the assessments for the upcoming fiscal
year. The Resolution can be considered by the Council only after the close of the Public Hearing.
Recall that on April 19, the City Council directed staff to look into reducing the amount assessed
for indirect costs. Subsequently, per the direction of the Interim City Manager, indirect costs
have been reduced from $20,754 to $10,000, which is reflected in the attached Engineer's
Report.
FISCAL IMPACTS:
All of the costs associated with the administration and operation of the Landscape & Lighting
Assessment District are recovered via the assessments levied against the benefiting properties.
The only exception is the $10,754 reduction to the indirect cost allocation, which will be
supported by the General Fund.
CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION:
The Resolution would not be adopted and the assessments woUld not be confirmed.
occurs, the Council will need to direct staff accordingly.
If this
ALTERNATIVE ACTIONS
None in addition to the above.
FOLLOW UP ACTIONS:
The assessment roll will be finalized and transmitted to the County Auditor by August 10 for
placement on the upcoming tax roll.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
The Resolution of Intention and Notice of Hearing have been published a locally distributed
newspaper as prescribed by law.
ATTACHMENTS:
1. Resolution Confirming Assessments.
2. Revised Engineer's Report.
RESOLUTION NO. 00-
A RESOLUTION ORDERING
THE IMPROVEMENTS AND CONFIRMING
.THE DIAGRAM AND ASSESSMENT
FISCAL YEAR 2000-2001
CITY OF SARATOGA LANDSCAPING AND LIGHTING
ASSESSMENT DISTRICT LLA-1
RESOLVED, by the City Council of the City of Saratoga, Califomia, as follows:
WHEREAS, on the 1st day of March, 2000, said Council adopted its Resolution No. 00o
013, "A Resolution Describing Improvements and Directing Preparation of Engineer's Report for
Fiscal Year 2000-2001" for the City of Saratoga Landscaping and Lighting Assessment District
LLA- 1, pursuant' to the Landscaping and Lighting Act of 1972, and directed the City Assessment
Engineer to prepare and file with the Clerk of this City a written report called for under said Act
and by said Resolution No. 00-013; and
WHEREAS, saidreport was duly made and filed with the Clerk of said City, whereupon
said Clerk presented it to the City Council for its consideration; and
WHEREAS, said Council thereupon duly considered said report and each and every part
thereof and found that it contained all the matters and things called for by the provisions of said
Act and said Resolution No. 00-013, including (1) plans and specification of the existing
improvements and the proposed new improvements; (2) estimate of costs; (3) diagram of the
District; and (4) an assessment according to benefits; all of which were done in the form and
manner required by said Act; and
WHEREAS, said Council found that said report and each and every part thereof was
sufficient in every particular and determined that it should stand as the report for all subsequent
proceedings under said Act, whereupon said Council pursuant to the requirements of said Act,
appointed'Wednesday, the 21 st day of June, 2000, at the hour of 7:30 p.m. of said day in the City
Council Chambers at 13777 Fruitvale Avenue, Saratoga, California, as the time and plaCe for
hearing protests in relation to the levy and collection of the proposed assessments for said
improvements, including the maintenance or servicing, or both, thereof, for Fiscal Year 2000-
2001, and directing said Clerk to give notice of said heating as required by said Act; and
WHEREAS, it appears that notices of said heating were duly and regularly published and
posted in the time, form and manner required by said Act, as evidenced by the Affidavits and
Certificates on file With said Clerk, and that all notices and ballots required by Article XIIID,
Section 4(c) and (d) of the California, Constitution, were mailed to all property owners of record
subject to the assessment at least 45 days prior to the date of the public heating on the proposed
assessment or increase, as evidenced by the Affidavit and Certificates on file with the City Clerk,
whereupon said heating was duly.and regularly held at the time and'place stated in said notice;
and
WHEREAS, persons interested, objecting to or in favor of, said improvements, including
the maintenance or servicing, or both, thereof, or to the extent of the assessment district, or any
zones therein, or to the proposed assessment or diagram or to the Engineer's estimate of costs
thereof, and all persons desiring to be heard were given an opportunity tobe heard, and all
matters and things pertaining to the levy and collection of the assessments for said
improvements, including the maintenance or servicing, or both, thereof, were fully heard and
considered by said Council;
NOW, THEREFORE, it is hereby found, determined and ordered, as follows:
1. That the public interest, convenience and necessity require and said Council does
hereby order the levy and collection of assessments pursuant to said Act, for the construction or
installation of the improvements, including the maintenance or servicing, or both, thereof, more
particularly described in said Engineer's Report and made a part hereof by reference thereto.
2. That the City of Saratoga Landscaping and Lighting Assessment District LLA-1
and the boundaries thereof benefited and to be assessed for said costs for the construction or
installation of the improvements, including the maintenance or' servicing, or both, thereof, are
situate in Saratoga, California, and are more particularly described by reference to a map thereof
on file in the office of the Clerk of said City. Said map indicates by a boundary line the extent of
the territory included in said District and any zone thereof and the general location of said
District.
3. That the plans and specifications for the existing improvements and for the
proposed improvements to be made within the assessment district or within any zone thereof
contained in said report, be, and they hereby are, finally adopted and approv.ed.
4. That the Engineer's estimate of the itemized and total costs and expenses of.said
improvements, maintenance and servicing thereof, and of the incidental expenses in connection
therewith, 'contained in said report, be, and it hereby is, finally adopted and approved.
5. That the public interest and convenience require, and said Council does hereby
order the improvements to be made as described in and in accordance with said Engineer's
Report, reference to which is hereby made for a more particular description of said
improvements.
6. That the diagram showing the exterior boundaries of the assessment district
referred to and described in said Resolution No. 00-013, and also the boundaries of any zones
therein and the lines and dimensions of each lot or parcel of land within said District as such lot
or parcel, of land is shown on the County Assessor's maps for the fiscal year to which it applies,
each of which lot or parcel of land has been given a separate number upon said diagram, as
contained in said report, be, and it hereby is, finally approved and confirmed.
2
7. That the assessment of the t°tal amount of the costs and expenses of said
improvements upon the several lots or parcels of land in said District in proportion to the
estimated benefits to be received by such lots or parcels, respectively, from said improvements,
and the maintenance or servicing, or both, thereof and of the expenses incidental thereto
contained in said report be, and the same hereby is, finally approved and confirmed.
8. That said Engineer's Report for Fiscal Year 2000-2001 be, and the same hereby is,
finally adopted and approved as a whole.
9. That the City Clerk shall forthwith file with the Auditor of Santa Clara County the
said assessment, together with said diagram thereto attached and made a part thereof, as
confirmed by the City Council, with the certificate of such confirmation thereto attached and the
date thereOf.
10. That the order for the levy and collection of assessment for the improvements and
the final adoption and apprOval of the Engineer's Report as a whole, and of the plans and
specifications, estimate of the costS and expenses, the diagram and the assessment, as contained
in said RePort, as hereinabove determined and ordered, is intended to and shall refer and apply to
said Report, or any portion thereof, as amended, modified, revised or corrected by, or pursuant to
and in accordance with any resolution or order heretofore duly adopted or made by this Council.
Passed and adopted by the City Council of the City of Saratoga, California, at a meeting
thereof held on the day of ,2000, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
MAYOR
CITY CLERK
CITY OF SARATOGA
LANDSCAPE AND LIGHTING
DISTRICT LLA- 1
ENGINEER'S REPORT
on the
Levy of an Assessment
for the
2000-2001 Fiscal Year
April 2000
Revised 6-2-00
JOHN H. HEINDEL - CONSULTING CIVIL ENGINEER
ENGINEER OF WORK
. ·- Subtotal
'Indirect--coSt allocation
Total Costs
Previous year carryover
Estimated property tax revenUe
Net cost
Assessment
Carryover not recovered
Carryover not reimbursed
$153,626
Revised 6-2-00
10,000
$~47~88 163,626
(77,454)
(73,750)
$ ~7~6 12,422
~7~49~ (1,768)
8~7~ 85,335
$~8~7~84 95,989
SUMMARY OF ASSESSMENT BY ZONE*
· Zone No._
As Preliminarily Approved
Total Per Parcel
As Confirmed
Total Per Parcel
1
2'
3
4
5
6.
7A
7B
~9
10
11
12
15
16
17
22
24
25
26
27
'28
29
31
$ ' ~7~88 960 $ 4~v~8 33.10
· ~0~ 3,753 4~v~ 44.16
~7~4 2,708 ~v~6 15.38
-0- 0.00
-0- 0.00
· ~795~ 2,785 467~0 43.52
-0- 0.00
-0- 0.00
57986 5',595 ~4v~8 116.56
2,588 287.56
47500 4,282 ~Sv~ 17.12
~7~5~ 2,120 ~58=~4 235.56
5,219 127.3'0
· ?~86 1,677 ~748 30.50
87505' 7,913 4~v5~ 39.56
~57~ 14,805 ~07~4 17.16
-0- N/A
-0- 0.00
~07555 26,802 ~0~v~8 285.12
~76~ 3,455 ~8=48 111.46
67400 6,047 400v00 377.94
~70~0 2,831 49v60 46.40
~T590-'2,449 49v96 47.10
Totals $~0~7~04 95,989
*See Cost Detail herein for breakdown-
-2-
Zone Number
Administration
Misc. Overhead
Operations
Wages
Contracts
Repairs
Maintenance
Water
Electric
Equipment
1
$ 127
$
$ 134
157
1,740
630
COST DETAIL
374 $
775
393 $ 814
70 226
2,892 2,220
275 775
4 5
2,885 $
$
$ $
471
10,000 2,000
$ 2,661 $ 3,630 $ 4,035 $10,000 $ 2,000
Subtotal $ ~2,788 $ 4,004 $ 4,810
Indirect costs 181 261 313
Total Costs $ 2,969 $ 4,265 $ 5,123
Carryover (279) (167) (115)
Property Tax (1,730) (345) (2,300)
$ 3,753 $ 2,708
$ 960
Net cost
C'over not recov.
C'over ~not reimb.
Net assess.
$ 960
$ 3,753 $ 2,708
29 85 176
$ 3'3.10 $ 44.16 $ 15.38
No. of Parcels
AsSmt/Pcl.·
$12,885 $ 2,471
839 161
$13,724 $ 2,632
(25,755) (14,901)
(.20,400) (8,~200)
$(32,431) $(20,469)
132,431 20,469
$ -0- $ -0-
693 113
o.00 $ 0.00
-9-
Zone Number
Administration
Misc. Overhead
Operations
.Wages
Contracts
~Repairs
Maintenance
Water
Electric
Equipment
COST DETAIL
6 7A 7B 9 10 .
$ 267 $ 1,965 $ 1,212 $ 211 $ 39
$ $ $ $
$ $ $
2,400
5,800
$ 2,400 $ 5,800 $ -0-
$ 222 42
175
2,352 545
2,100 735
$ 4,849 $ 1,322
Subtotal
Indirect costs
-Total Costs
Carryover
Proper.ty Tax
$ 2,667
174
$ 2,841
(56)
Net cost $ 2,785
C'over not recov.
C'over' not reimb.
Net assess. $ 2,785
$ 7,765 $ 1,212
505 79
$ 8,270 $ 1,291
(11,171)
(21,166) (1,509)
$(24,067) $ (218)
24,067 218
$ -0- $ -0-
$ 5,060 $ 1,361
329 89
$ 5,389 $ 1,450
206 2,103
$ 5,595
$ 3,553
(965)
$ 5,595 $ 2,588
No. of Parcels
Assmt/Pcl..
64 472 291
$ 4'3.52 $ 0.00 $ 0.00
48 9
$116.56 $287.56
Zone Number
Administration
Misc. Overhead
Operations
Wages
Contracts
Repairs
Maintenance
Water-
Electric
Equipment
Subtotal
Indirect costs
Total Costs
Carryover
Property Tax
Net cost
C'over not recov.
C'over not reimb.
Net assess.
No. of Parcels
Assmt/Pcl.
11
$ 1,100
$
COST DETAIL
12
$ 39 $
$ $
$ 1,156 $ 42
960 960
1,125 300
$ 3,241
$ 4,341
282
$ 4,623
(341)
$ 4,282
4,282
250
17.12
$ 1,302
$ 1,341
87
$ 1,428
692
$ 2,120
$ 2,120
9
$235.56
15
181
$ 190
153
2,724
600
$ 3,667
$ 3,848
250
$ 4,098
1,924
$ 6,022
(803)
$ 5,219
41
$127.30
16
17 .
242 $ 880
$
$ 254
900
125
$ 1,279
$ 1,521
99
$ 1,620
57
$ 1,677
$ 1,677
55
$ 30.50
$ 925
342
3,720
1,250
$ 6,237
$ 7,117
463
$ 7,580
333
$.7,913
$ 7,913
200
$ 39.56
-11-
Zone Number
Administr'ation
Misc. Overhead
Operations
Wages
Contracts
Repairs
Maintenance
Water
Electric
Equipment
22
$ 3,798
$
$ 3,990
COST DETAIL
24
$ 546 $
$
25 26 27
66
$10,267 $ 69
475
4,980 4,000
1,050 2,025
65 18,500
414 $ 137.
$
$ 435 $ 143
567 82
21,192 1,879
3,800 550
600
$10,560 $34,792 $ 69 $26,594 $ 2,654
Subtotal
Indirect costs
Total Costs
carrYover
Property Tax
$14,358 $35,338 $ 135 $27,008 $ 2,791
935 2,300 9 1,758 182
$15,293 $37,638 $ 144 $28,766 $ 2,973
(488) (24,293) (3,539) (1,964) 482
(18,100)
Net cost
C'over not recov.
C'over not reimb.
$14,805 $(4,755) $(3,395) $26,802 $ 3,455
4,755 3,395
Net assess. $14,805 $ -0- $ -0- $26,802 $ 3,455
No. of Parcels'
.Assmt/Pcl.
863
$ 17.16 $
124 15 94 31
N/A $ 0.00 $285.12 $111.46
-12-
Zone Number
Administration
Misc. Overhead
Operations
Wages
Contracts
Repairs
Maintenance
Water
Electric
Equipment
COST DETAIL
28 29
$ 70 $ 269 $
$ $ $
31
229
$ 74 $ 282 $ 240
1,500 400
393
3,648 1,020 780
1,250 650
$ 5,365 $ 2,802 $ 2,070
Subtotal $ 5,435 $ 3,071 $ 2,299
Indirect costs 354 200 150
Total'Costs $ 5,789 $ 3,271 $ 2,449
Carryover 258 (440)
Property Tax
Net cost
C'over not recov.
C'over not reimb.
$ 6,047 $ 2,831 $ 2,449
Net assess. $ 6,047 $ 2,831 $ 2,449
No. of Parcels
Assmt/Pcl.
16 61 52
$377.94 $ 46.40 $ 47.10
-13-
E.D.S.
Date: 6- 1-2000
CITY OF SARATOGA
LANDscAPING AND LIGHTING DISTRICT
ASSESSMENT ROLL
LLA- 1
Page: 1
A.P.N.
366.-05-023
366-05-024
366-05~025
-366-05-026
- 366-05-027
366-05-028
366-05-029
366~05-030
366-05-031
366105-032
366-05-034
366-05-035
366-05-036
366-05-037
366-05-.038
366-05-039
366-05-040
36.6-05-041
366-05-042
366-05-.043
366-05-044
366-05-045
366-05-04.6
366-05-0~7
366-05-048
366-05-049
366-05-050
366-05-051
366-05-052
366-05-053
366-05-054
366-05-055
366-05-056
366-05-057
366-05-058
366-05-059
366r05-060
366-05-061
366-05-062
366-05-063
366-05-064
366-05-065
36.6-05-066
366-05-067
366-05-068
366-05-069
366-05-070
366-05-071
366-05-072
'366-05-073
366-05-074
366-05-075
366-05-076
366-05-077
366-05-078
366-20-005
366-20-006
366-20-007
366-20-008
366-20-009
366-20-010
366-20-011
366-20-012
366-20-013
366-20-014
366-20-015
3.66-20-016
366-20-017
366-20-018
ZONES
16
16.
16
16
16-
16
'16
16
16
16
16
16'
16
16
16
16
16
16
16
16
16
16
16
16
16
16
16
16
16
16
16
16
16
16
16
16
16
16
16
16
16
16
16
16
16
16
16
16
16
16
16
16
16
16
'16
1
1
1
1
1
'1
1
1
1
1
1
1
1
1
DIAGRAM
SHEET ~
ASSESSMENTS AS PRE-
LIMINARILY APPROVED
71
71
71
71
71
71
71
71
71.
71
71
71
71
71
71
71
71
71
71
71
71
71
71
71
71
71
71
71
71
71
71
71
71
71
71
71
71
71
71
71
71
71
71
71
71
71
71
71
71
71
71
71
85
1
1
1
1
1
1
1
1
1
1
1
1
1
$30.50
$30.50
$30.50
$30.5o
$30.50
$30.50
$30.50
$30.50
$30.50
$3O .50
$30.50
$30.50
$30.50
$30.5O
$30.50
$30.50
$30 50
$30 50
$3O 5O
$30 50
$30 5O
$30 50
$30 50
$30 S0
$30 50
$30.5o
$30.50
$30.50
$30.50
$30.50
$30.5O
$30.50
$30.50
$30.50
$3O .50
$30.50
$30.50
$30.50
$30 .so
$3O .5O
$30.50
$30 .S0
$30.50
$30.50
$30.50
$3O .5O
$30.5O
$30.5O
$30.50
$30.50
$30.50
$30.50
$30.50
$3O .50
$30.50
$33.10
$33.10
$33.10
$33.10
$33.10
$33.10
$33.10
$33.10
$33.10
$33.10
$33.10
$33.10
$33.10
$33.10
ENGINEERING DATA SERVICES 650~967-5484
ASSESSMENTS AS
FINALLY CONFIRMED
E .D.S.
A.P.N.
ZONES
386-04-028 22
386-04-029 22
386-04-030 22
386-04-031 22
386-04-032 22
386-04-033 22
386-04-034 22
386-11-001 4
386-11-002 4
386-11-003 4
386-11-004 4
386-11-005 4
386-11-006 4
386-11-007 4
386-11-008 4
386-11-009 4
386-11-010 4
386-11-011 4
386-11-012 4
386-11-013 4
386-11-014 4
386-11-015 4
386-11-016 4
386-11-017 4
386-11-018 4
386-11-020 4
386-11-021 4
386-11-022 4
386-11-023 4
386-11-024 4
386-11-025 4
386-11-026 4
386-11-027 4
386-11-028 4
386-11-029 4
386-11-030 4
386-11-031 4
386-11-032 4
386-11-033 4
386-11-034 4
386-11-035 4
386-11-036 4
386-11-037 4
386-11-038 4
386-11-039 4
386-11-040 4
386-12-036 4
386-12-037 4
386-12-038 4
386-12-039 4
386-12-040 4
386-12-041 4
386-12-042 4
386-12-043 4
386-12-044 4
386-12-045 4
386-12-046 4
386-12-047 4
386-12-048 4
386-12-049 4
386-12-050 4
386-12-051 4
386-12-052 4
386-12-053 4
386-12-054 4
386-12-055 4
386-12-056 4
386-12-057 4
386-12-058 4
Date: 6- 1-2000
CITY OF SARATOGA
LANDSCAPING AND LIGHTING DISTRICT
ASSESSMENT ROLL
DIAGRAM
SHEET #
75
75
75
75
75
75
85
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
ASSESSMENTS AS PRE-
AREA LIMINARILY APPROVED
7.
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
7
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8'
$17.16
$17.16
$17.16
$17.16
$17.16
· $17.16
$17.16
SO oo
$o oo
SO oo
SO oo
SO oo
SO oo
SO oo
SO oo
So oo
SO oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
SO oo
So oo
$o oo
SO oo
So oo
$o oo
$o oo
$o oo
So oo
So oo
$o.oo
$o.oo
$0.00
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo-
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o oo
$o oo
$o oo
So oo
So oo
So oo
So oo
So oo
So oo
$o oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
ENGINEERING DATA SERVICES 650-967-5484
Page: 3
ASSESSME~
FINALLY CONF]~D
E.D.S.
A.P.N.
386-13-054
386-13-055
386-13-056
386-13-057
386-I3-058
386-13-059
386-13-060
386-13-061
386-13-062
386-13-063
386-13-064
386-13-065
386-14-003
386-14-011
386-14-012
386'-14-014
386-14-016
386-14-018
386-12-023
386-14-026
386-14-027
386-22-009
386-22-010
386-26-001
386-26-002
386-26-003
386-26-004
386-26-005
386~26-006
386-26-007
386-26-008
386-26-009
386-26-010
386-26-011
386-26-012
386-26-013
386-26-014
386-26-015
386-26-016
386-26-017
386-26-018
386-26-019
386-26-020
386-26-021
386-26-022
386-26-023
386-26-024
386-26-025
386-26-026
386-26-027
386-26-028
386-26-029
386-26-030
386-26-031
386-26-032
386-26-033
386-26-034
386-26-035
386-26-036
386-26-037
386-26-038
386-26-039
386-26-040
386-26-041
386-26-042
386-26-043
386-26-044
386-26-045
386-26-046
ZONES
4
4
'4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
4
22
22
22
22
22
22
22
22
22
22
22
22
22
22
22
22
22
22
22
22
22
22
22
22
22
22
22
22
22
22
22
22
22
22
22
22
22
22
22
22
22
22
22
22
22
22
22
22
9
9
9
9
9'
.9
9
9
9'
9
9
9
10
10
10
10
10
10
10
10
10
79
79
80
80
80
80
80
80
80
80
80
80
80
80
80
80
80
80
80
80
80
80
80
80
80
80
80
80
80
80
80
80
80
80
80
80
80
80
80
80
80
80
80
80
80
80
80
80
Date: 6- 1-2000
CITY OF SARATOGA
LANDSCAPING AND LIGHTING DISTRICT
ASSESSMENT ROLL
DIAGRAM- ASSESSMENTS AS PRE-
SHEET ~ AREA LIMINARILY APPROVED
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
.. $o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$17.16
$17.16
$17.16
$17.16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16.
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
ENGINEERING DATA SERVICES-650-967-5484
Page: 5
ASSESSMENTS AS
FINALLY CONFIRMED
A. P. N. ZONES
386-27-045 22
386-27-046 22
386-27-047 22
386-27-048 22
386-27-049 22
386-27-050 22
386-27-051 22
386-27-052 22
386-27-053 22
386-27-054 22
386-27-055 22
386-27-056 22
386-27-057 22
386-27-058 22
386-27-059 22
386-27-060 22
386-27-061 22
386-27-062 22
386-27-063 22
386-27-064 22
386-27-065 22
386-27-066 22
386-27-067 22
386-27-068 22
386-27-069 22
386-27-070 22
386-27-071 22
386-27-072 22
386-27-073 22
386-27-074 22
386-28-001 22
386-28-002 22
386-28-003 22
386-28-004 22
386-28-005 22
386-28-006 22
386-28-007 22
386-28-008 22
386-28-009 22
386-28-010 22
386-28-011 22
386-28-012 22
386-28-013 22
386-28-014 22
386-28-015 22
386-28-016 22
386-28-017 22
386-28-018 22
386-28-019 22
386-28-020 22
386-28-021 22
386-28-022 22
386-28-023 22
386-28-024 22
386-28-025 22
386-28-026 22
386-28-027 22
386-28-028 22
386-28-029 22
386-28-030 22
386-28-031 22
386-28-032 22
386-28-033 22
386-28-034 22
386-28-035 22
386-28-036 22
386-28-037 22
386-28-038 22
386-28-039 22
CITY OF SARATOGA
LANDSCAPING AND LIGHTING DISTRICT LLA-1
ASSESSMENT ROLL
DIAGRAM
SHEET # AREA
ASSESSMENTS AS PRE-
LIMINARILY APPROVED
81
81
81
81
81
81
81
81
81
81
81
81
81
81
81
81
81
81
81
81
81
81
81
81
81
81
81
81
81
81
82
82
82
82
82
82
82
82
82
82
82
82
82
82
82
82
82
82
82
82
82
82
82
82
82
82
82
82
82
82
82
82
82
82
82
82
82
82
82
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16'.
$17 16
$17.16
$17.16
$17.16-
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
ENGINEERING DATA SERVICES 650-967-5484
ASSESSMEN]~S
FINALLY CONF~D
E.D.S.
-- A~P.N '
zONEs
386~29-069 22
386-29-070 22
386-29-071 22
386-29-072 22
386~29-073- 22
386-29-074 22
386-29-075 22
386-29-076 22
386-29-077. 22
386-31-001 22
386-31-002 22
386-31-003 '22
386-31-0'04 22
386-.31-005 22
386-31-006 '22
386-31-007 22
386.-31-008 22
386-31-009 22
386-31-010 22
386-31-011 22
386-31-012 22
386-31-013 22
386-31-014 22
386-31-015 22
386-31-016 22
386-31-017 22
386-31-018 22
386-31-019 22
386-31-020 22
386-31-021 22
386-31-022 22
386-31-023 22
386-31-024 22
386-31-025 22
386-31-026 22
386-31-027 22
386-31-028
386-3r-029 22
386-31-030 22
386-31-031 22
386-31-032 22
386-31-033 22
386-31-034 22
386-31-035 22
386-31-036 22
386-31-037 22
386-31-038 22
386-31-039 22
386-31-040 22
386-31-041 22
386-31-042 22
386-31-043 22
386-31-044 22
386-31-046 22
386-31-047 22
386-31-048 22
386-31-049 22
386-.31-050 22
386-31-051 22
386-31-052 22
386-31-054 22
386-31-055 22
386-31-056 '22
386-31-057 22
386-31-058 22
386-31-059 22
386-31-060 22
386-31-061 -22
386-31-062 22
Date: 6- 1-2000
CITY OF SARATOGA
LANDSCAPING AND LIGHTING DISTRICT
ASSESSMENT ROLL
LLA- 1
DIAGRAM
SHEET ~
83
83
83
83
83
83
83
83
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
84
ASSESSMENTS AS PRE-
AREA LIMINARILY APPROVED
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16-.
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
ENGINEERING DATA SERVICES 650-967-5484
Page: 9
ASSESSMENTS AS
FINALLY CONFIRMED
E .D.S.
A.P.N.
ZONES
386-34-036 22
386-34-037 22
386-34-038 22
386-34-039 22
386-34-040 22
386-34-041 22
386-34-042 22
386~34-043 22
386-34-044 22
386-34-045 22
386-34-046 22
386-34-047 22
386-34-048 22
386-34-049 22
386-34-050 22
386-34-051 22
386-34-052 22
386-34-053 22
386-34-054 22
386-34-055 22
386-34-056 22
386-34-057 22
386-34-058 22
386-34-059 22
386-34-060 22
386-34-061 22
386-34-062 22
386-34-063 22
386-34-064 22
386-35-030 22
386-35-031 22
386-35-045 22
386-35-046 22
386-35-047 22
386~35-048 22
386-35-049 22
386-35-050 22
386-35-051 22
386-35-052 22
386-35-053 22
386-35-054 22
386-35-055 22
386-35-056 22
386-35-057 22
386-35-058 22
386-35-059 22
386-35-060 22
386-35-061 22
386-35-062 22
386-35-063 22
386-35-064 22
386-35-065 22
386-35-066 22
386-35-067 22
386-36-001 2
386-36-002 2
386-36-003 2
386-36-004 2
386-36-005 2
386-36-006 2
386-36-007 2
386-36-008 2
386-36-0e9 2
386-36-010 2
386-36-011 2
386-36-012 2
386-36-013 2
386-36-014 2
386-36-015 2
Date: 6- 1-2000
CITY OF SARATOGA
LANDSCAPING AND LIGHTING DISTRICT LLA-1
ASSESSMENT ROLL
DIAGRAM
SHEET #
86
86
86
86
86
86
86
86
86
86
86
86
86
86
'86
86
86
86
86
86
86
86
86
86
86
86
86
86.
86
87
87
87
87
87
87
87
87
87
87
87
87
87
87
87
87
87
87
87
87
87
87
87
87
87
105
105
105
105
105
105
105
105
105
105
105
105
105
105
105
ASSESSMENTS AS PRE-
AREA LIMINARILY APPROVED
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16-
$17.16
$17.16
$17.16
$17.16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$44 16
$44 16
$44 16
$44 16
$44.16
$44.16
$44.16
$44.16
$44.16
$44.16
$44.16
$44.16
$44.16
$44.16
$44.16
ENGINEERING DATA SERVICES 650-967-5484
Page: 11
ASSESSMEN~I~
FINALLY CONF~D
A.P.N.
ZONES
Date: 6- 1-2000
CITY OF SARATOGA
LANDSCAPING AND LIGHTING DISTRICT LLA-1
ASSESSMENT ROLL
DIAGRAM
SHEET ~
ASSESSMENTS AS PRE-
LIMINARILY APPROVED
Page: 13
ASSESSMENTS AS
FINALLY CONFIRMED
· 386-37-033
386-37-034
386-37-035'
386-37-036
386-37-037
386-37-038
7386-37-039
386=37-040
-386-37-'041
386-37-042
386-37-043
386-37-044
386-37-045
386-37-046
386-37-047
386-37-048
386-37-049
386-37-050
386-37-051
386-37-052
386-37-053
386-37-054
386-38-001
386-38-002
386-38-003
386-38-004
386-38-005
386-38-006
386-39-001
386-39~002
386-39-003
-386-39-004
386-39-005
386-39-006
-386-39-007
386-39-008
386-39-009
386-39-010'
386-39-011
386-39-012
386-39-015
386-39-016
386-39-017
386-39-018
386-39-019
386-39-020-
386-39-021
386-39-022
386-3'9-023
. 386-39-024
386-39=025
386-39-026
386-39-027
386-39-028
386-39-029
386-39-030
386-39-031
386-39-032
386-39-033
386-39-034
386-39-035
386-40-001
386-40-002
386-40-003
386-40-004
386-40-005
386~40-006
386~40-007
386-40-008
22
22
22
22
22
22
22
22
22
22
22
22-
22
22
22
22
22
~22
22
22
22
22
22
22
22
22
22
22
2
2
2
2
2
2
2
2
2
2
2
2,
2
2
2
2
2
2
2
2
2
2
2
2,
2
2
2
2
2
2
2
2
2
22
22
22
22
22
22
22
22'
88
88
88
88
88
88
88
88
88
88
88
88
88
88-
88
88
88
88
88
88,'
88
88
89
89
89
89
89
89
106
106
106
~106
106
106
106
106
106
106
106
106
106
106
106
106
106
106
106
106
106
106
106
106
106
106
106
106
106
106
106
106
106
90
90
90
90
90
90
90-
90
$17.16
$1716
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$44 16
$44 16
$44 16
$44 16
$44 16
$44.16
$44.16
$44.16
$44.16
$44.16
$44.16
$44.16
$44.16
$44.16
$44.16
$44.16-:
$44.16
$44.16
$44.16
$44.16
$44.16
$44.16
$44.16
$44.16
$44.16
$44.16
$44.16
$44.16
$44.16
$44.16
$44.16
$44.16
$44.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
ENGINEERING DATA SERVICES 650-967-5484
E.D.S.
A.P.N.
ZONES
386-41-038 3
386-41-039 3
386-41-040 3
386-41-041 3
386-41-042 3
386-41-043 3
386-41-044 3
386-41-045 3
386-41-046 3
386-41-047 3
386-41-048 3
386-41-049 3
386-41-050 3
386-41-051 3
386-41-052 3
386-41-053 3
386-41-054 3
386-41-055 3
386-41-056 3
386-41-057 3
386-41-058 3
386-41-059 3
386-41-060 3
386-41-061 3
386-41-062 3
386-41-063 3
386-42-001 3
386-42-002 3
386-42-003 3
386-42-004 3
386-42-005 3
386-42-006 3
386-42-007 3
386-42-008 3
386-42-009 3
386-42-010 3
386-42-011 3
386-42-012 3
386-42-013 3
386-42-014 3
386-42-015 3
386-42-016 3
386-42-017 3
386-42-018 3
386-42-019 3
386-42-020 3
386-42-021 3
386-42-022 3
386-42-023 3
386-42-024 3
386-42-025. 3
386-42-026 3
386-42-027 3
386-42-028 3
386-42-029 3
386-42-030 3
386-42-031 3
386-42-032 3
386-42-033 3
386-42-034 3
386-42-035 3
386-42-037 3
386-42-038 3
386-42-039 3
386-42-040 3
386-42-041 3
386-42-042 3
386-43-001 22
386-43-002 22
Date: 6- 1-2000
CITY OF SARATOGA
LANDSCAPING AND LIGHTING DISTRICT LLA-1
ASSESSMENT ROLL
DIAGRAM
SHEET #
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2
2.
2
2
2
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
91
91
ASSESSMENTS AS PRE-
AREA LIMINARILY APPROVED
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$15.38
$17.16
$17.16
ENGINEERING DATA SERVICES 650-967-5484
Page: 15
ASSESSME~
FINALLY CONF~D
E.D.S.
A. P.N. ZONES
386-44-036 3 '
386-44-037 3
386-46-001 4
386-46-002 4
386-46-003 4
386-4.6-004 4
386-46-005 4
386-46-006 4
386-46-007 4
386-46-008 4
386-46-009 4
386-46-010 4
386-46-011 .4
386-46-012 4
386-46-013 4
386-46-014 4
386-46-015 4
386-46-016 4
386-46-017 4
386-46-018 4
386-46-019 4
386-46-020 4
386-46-021 4
386-46-022 4
386-46-023 4
386-46-024 4
386-46-025 4
386-46-026 4
386-46-027 4
386-46-028 4
386-46-029 4
386-46-030 4
386-46-031 4
386-46-032 4
386-46-033 4
386-46-034 4
386-46-035 4
386-47-002 22
386-47-003 22
386-47-004 22
386-47-005 22
386-47-006 22
386-47-007 22
386-47-008 22
386-47-009 22
386-47-010 22
386-47-011 22
386-47-012 22
386-47-013 22
386-47-014 22
386-47-015 22
386-47-016 22
386-47-017 22
386-47-018 22
386-47-019 22
386-47-020 22
386-47-02.1 22
386-47-022 22
386-47-023 22
386-47-024 22
386-47-025 22
386-47-026 22
386-47-027 22
386-47-028 22
386-47-029 22
386-47-030 22
386-47-031 22
386-47-032- 22
386-47-033 22
Date: 6- 1-2000
CITY OF SARATOGA
LANDsCAPING AND LIGHTING DISTRICT LLA-1
SHEET
11
11
11
11
11
11
11
11
11
11
11
11
11
11
11.
11
11
11
11
11
11
11
11
11
92
92
92
92
92
92
92
~2
~2
92
92
~2
92
92
~2
92
~2
~2
~2
92
92
~2
~2
92
92
~2
~2
92
92
~2
ASSESSMENT ROLL
ASSESSMENTS AS PRE-
AREA LIMINARILY APPROVED
$15.38
815.38
8o oo
8o oo
$o oo
8o oo
$o oo
$o oo
$o oo
8o oo
$o oo
$o oo
8o oo
8o oo
8o oo
80.00
80.00
80.00
80.00
80.00
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o:oo
$o.oo
$o.oo
$o.oo
$o.oo
80.00
80.00
-$o.oo
$o.oo
$17.16
817.16
$17.16
$17.16
$17.16
817.16
$17.16.
$17.16
$17.16
$17.16
$17.16
817.16
$17.16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
ENGINEERING DATA SERVICES 650-967-5484
Page: 17
ASSESSMENTS AS
FINALLY CONFIRMED
E.D.S.
A.P.N.
ZONES
386-50-011 22
386-50-012 22
386-50-013 22
386-50-014 22
386-50-015 22
.386-50-017 22
386-50-018 22
386-50-019 22
386-50-020 22
386-50-021 22
386-50-022 22
386-50-023 22
386-50-024 22
386-50-025 22
386-50-026 22
386-50-027 22
386-50-028 22
386-50-029 22
386-50-030 22
386-50-031 22
386-50-032 22
386-50-033 22
386-50-034 22
386-50-035 22
386-50-036 22
386-50-037 22
386-50-056 22
386-51-001 9
386-51-002 9
386-51-003 9
386-51-004 9
386-51-005 9
386-51-006 9
386-51-007 9
386-51-008 9
386-51-009 9
386-51-010 9
386-51-011 9
386-51-012 9
386-51-013 9
386-51-014 9
386-51-015 9
386-51-016 9
386-51-017 9
386-51-018 9
386-51-019 9
386-51-020 9
386-51-021 9
386-51-022 9
386-51-023 9
386-51-024 9
386-51-025 9
386-51-026 9
386-51-027 9
386-51-028 9
386-51-029 9
386-51-030 9
386-51-031 9
386-51-032 9
386-51-033 9
386-51-034 9
386-51-035 9
386-51-036 9
386-51-037 9
386-51-038 9
386-51-039 9
386-51-040 9
386-51-041
386-51-042 9
Date: 6- 1-2000
CITY OF SARATOGA
LANDSCAPING AND LIGHTING DISTRICT LLA-1
ASSESSMENT ROLL
DIAGRAM
SHEET %
94
94
94
94
94
94
94
94
94
94
94
94
94
94
94
94
94
94
94
94
94
94
94
94
94
94
94
107
107
107
107
107
107
107
107
107
107
107
107
107
107
107
107
107
107
107
107
107
107
107
107
107
107
107
107
107
107
107
107
107
107
107
107
107
107
107
107
107
107
ASSESSMENTS AS PRE-
AREA LIMINARILY APPROVED
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$116 56
$116 56
$116 56
$116.56
$116.56
$116.56
$116 56
$116 56
$116 56
$116 56
$116 56
$116 56
$116.56
$116.56
$116.56
$116.56
$116.56-~
$116.56
$116.56
$116.56
$116.56
$116.56
$116.56
$116.56
$116.56
$116.56
$116.56
$116.56
$116.56
$116.56
$116.56
$116.56
$116.56
$116.56
$116.56
$116.56
$116.56
$116.56
$116.56
$116.56
$116.56
$116.56
Page: 19
ASSESSME~
FINALLY CONF~D
ENGINEERING DATA SERVICES 650-967-5484
E.D.S.
A.P.N.
386~531027 12
386-53-028 12
386-54-001 '5
386-54-002 5
386-54-003 5
-386-54-004 5
.386-54-005 5
386~54-006' 5
386-54-007 5
386-54-008 5
386-54-009 5
386-54-010 5
386-54-011 5
386-54-012 5
386-54-013 5
386-54-014 5
386-54-015 5
386-54-016 5
386-54-018 5
386~54-019 5
386-54-020 5
386-54-021 5
386-54-022 5
386-54-023' 5
386-54-024 5
386-54-025 5
386-54-026 5
386-54-027 5
386-54-028 5
386-54-029 3
38.6-54-030 3
386-54-031 3
386-54-032 3
386-54-033 3
386-54-034 3
386-54-035 3
386-54-036 3
386-54-037 3
386-54-038 3
386-54-039 5
386-54-040 5
386-54-041 5
386-54-042 5
386-54-043' 5
386-54-044 5
'386-54-045 5
386-54-046 5
386-54-047. 5
386-54-048 5
.386-54-049 5
386-54-050 5
386-54-051 5
386-54-052 5
386-54-053 5
386-54-054 5
386-54-055 5
386-54-056' 5
386-54-057 3
386-54-058 3
386-55-003 5
386-55-004 5
386-55-005 5
386-55-006 5
386~55-007 5
386-55-008 5
386-58-001 4
386-58-002 4
386-58-003 '4
386-58-004 4
Page: 21
ZONES
Date: 6- 1-2000
CITY OF SARATOGA
LANDSCAPING AND LIGHTING DISTRICT LLA-1
ASSESSMENT ROLL
DIAGRAM ASSESSMENTS AS PRE-
SHEET $ ARF. A LIMINARILY APPROVED
68 $235.56
68 $235.56
.27 $0.00
27 $0.00
27 $0.00
27 $0.00
27 $0.00
27 $0.00
27 $0.00
27 $0.00
27 ~. $0 00
27. $0 O0
27 $0 O0
27 $0 00
27 $0 00
27 $0 00
27 $0 00
27 $0 00
27 $0 00
27 $0.00
27 $0.00
27 $0.00
27 $0.00
27. $0.00
27 $0.00
27 $0.00
27 $0.00
27 $0.00
27 $0.00
6 $15.38
6 $15.38
6 $15.38
6 $15.38
6 $15.38
6 $15.38
6 $15.38
6 $15.38
6 $15.38
6 $15.38
27 $0.00
27- $0.00
27 $0.00
27 $0.00
27 $0.00-
27 $0.00
27 $0.00
27 $0.00
27 $0.00
27 $0.00
27 $0.00
.27 $0.00
27 $0.00
27 $0.00
27 $0.00
27 $0.00
27 $0.00
27 $0.00
6 $15.38
6 $15.38
28 $o.oo
28 $0.00
28 $0.00
28 $0 00
28 $0 00
28 $0 00
12 $0 00
12 $0 O0
12 $0 O0
12 $0 00
ENGINEERING DATA SERVICES 650-967-5484
ASSESSMENTS AS
FINALLY CONFIP. MIED
E.D.S.
A. P.N. ZONES
386-59-032 4
386-59-033 4
386-59-034 4
386-62-001 4
386-62-002 4
386-62-003 4
386-62-004 4
386-62-005 4
386-62-006 4
386-62-007 4
386-62-008 4
386-62-009 4
386-62-010 4
386-62-011 4
386-62-012 4
386-62-013 4
386-62-014 4
386-62-015 4
386-62-016 4
386-62-017 4
386-62-018 4
386-62-019 4
386-62-020 4
386-62-021 4
389-01-002 22
389-01-003 22
389-01-004 22
389-01-005 22
389-01-006 22
389-01-007 22
389-01-008 22
389-01-009 22
389-01-010 22
389-01-011 22
389-01-012 22
389-01-013 22
389-01-014 22
389-01-015 22
389-01-016 22
389-01-017 22
389-01-018 22
389-01-019 22
389-01-024 22
389-01-025 22
389-01-026 22
389-01-027 22
389-01-028 22
389-01-029 22
389-01-030 22
389-01-031 22
389-01-032 22
389-01-033 22
389-02-003 22
389-02-004 22
389-02-005 22
389-02-006 22
389-02-007 22
389-02-008 22
389-02-009 22
389-02-010 22
389-02-011 22
389-02-012 22
389-02-013 22
389-02-014 22
389-02-015 22
389-02-016 22
389-02-017 22
389-02-018 22
389-02-019 22 ·
Date: 6- 1-2000
CITY OF SARATOGA
LANDSCAPING AND LIGHTING DISTRICT LLA-1
ASSESSMENT ROLL
DIAGRAM
SHEET %
13
13
13
14
14
14
14
14
14
14
14
14
14
14
14
14
14
14
14
14
14
14
14
14
76
76
76
76
76
76
76
76
76
76
76
76
76
76
76
76
76
76
76
76
76
76
76
76
.76
76
76
76
95
95
95
95
95
95
95
95
95
95
'95
95
95
95
95
95
95
ASSESSMENTS AS PRE-
AREA LIMINARILYAPPROVED
$0.00
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o oo
$o oo
$o oo
$o' oo
$o oo
$o oo
$o oo
$o oo
$o oo
$o oo
$o oo
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17 16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16-
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
$17.16
ENGINEERING DATA SERVICES 650-967-5484
Page: 23
ASSESSMENT~
FINALLY CONF~
E.D.S.
· ' A.P.N. zoNEs
389-05-016 22
389-05-017 22
389-05-018 22
389-05-019 22
389-05-020 .22
389-05-021 22
389-12-001 4
389~12-002 4
389-12-003 4
389-12-004 4
389-12-005 4
389-12-006. 4
389-12-007 .4
'389-12-008 4
389-12-009 4
389-12-010 4
389-12-011 4
389-12-012 4
389-12-013 4
389-12-014 4
389-12-015 4
389-12-016 4
389-12-017 4
389-12-018 4
389-12-019 4
389-13-001 4
389-13-002 4
389-13-003 4
389-13-004 4
389-13-005 4
389-13-006 4
389-13-007 4
389~13~008 4.
389-13-009 4
389-13-010 4
389-13-011 4
389-13-012 4
389-13-013 4
389-13-014 4
389-13-015 4
389-13-016 4
389-13-017 4
389-13-018 4
389-13-019 4
389-13-020 4
389-13-021 4
389-13-022 4
389-13-023 4
389-13-024 4
389-13-025 4
389-13-026 4
389-13-027 4
389-13-028 4
389-13-029 4
389-13-030 4
389-13-031 4
389-13-032 4
389-13-033 4
389-13-034 4
389-13-035 4
389-13-036 4
389-13-037
389-13-038 4
389-13-039 4
389-13-040 4
389-13-041 4
389-13-042 4
389-13-043 4
389-.13-044 4
Date: 6- 1-2000
CITY OF SARATOGA
LANDSCAPING AND LIGHTING DISTRICT
ASSESSMENT ROLL
DIAGRAM
SHEET ~
97
97
97
97
97
97
16
16
16
16
16
16
16
16
16
16
16
16
16
16
16
16
16
16
16
17
17
1.7
17
17
17
17
17
17
17
17
17
17
17
17
17
17
17
17
17
17
17
17
17
17
17
17
17
17
17
17
17
17
17
17
17
17
17
17
17
17
17
17
17
ASSESSMENTS AS PRE-
LIMINARILY APPROVED
$17.16
$17.16
$17.16
$17.16
$17 16
$17 16
8o oo
8o oo
$o oo
$o oo
8o oo
8o oo
80.00
80.00
$o.oo
80.00
$o.oo
$o.oo
$o.oo
80.00
$o.oo
$o.oo
8o.oo
$o.oo
$o.oo
80.00
80.00
$o.oo
80.00
80.00
80.00
80.00
$o.oo
$o.oo
$o.oo
80.00
80.00
$o.oo
80.00
$o.oo
$o.oo
$o.oo
$o.oo
$0 00-:
$o oo
$o oo
8o oo
$o oo
8o oo
$o oo
$o oo
$o oo
$o oo
$o oo
8o oo
8o oo
8o oo
8o oo
$o oo
$o oo
80.00
80.00
80.00
$o.oo
$o.oo
80.00
$o.oo
80.00
80.00
ENGINEERING DATA SERVICES 650-967-5484
Page: 25
ASSESSMENTS AS
FINALLY CONFIRMED
E .D.S.
A.P.N.
389-14-059 4
389-14-060 4
389-14-061 4
389-14-062 4
389-14-063 4
389-14-064 4
389-14-065 4
389-14-066 4
389-14-067 4
389-14-068 4
389-14-069 4
389-14-070 4
389-14-071 4
389-14-072 4
389-14-073 4
389-14-074 4
389-14-075 4
389-15-001 4
389-35-002 4
389-15-003 4
389-15-004 4
389-15-005 4
389-15-006 4
389-15-007 4
389-15-008 4
389-15-009 4
389-15-010 4
389-15-011 4
389-15-012 4
389-15-013 4
389-15-014 4
389-15-015 4
389-15-016 4
389-15-017 4
389-15-018 4
389-15-019 4
389-15-020 4
389-15-021 4
389-15-022 4
389-15-023 4
389-15-024 4
389-15-025 4
389-15-026 4
389-15-0274
389-15-028'4
389-15-029 4
389-15-030 4
389-15-031 4
389-15-032 4
389-15-033 4
389-15-034 4
389-15-035 4
389-15-036 4
389-15-037 4
389-15-038 4
389-15-039 4
389-15-040 4
389-15-041 4
389-15-042 4
389-15-043 4
389-15-044 4
389-15-045 4
389-15-046 4
389-15-047 4
389-15-048 4
389-15-049 4
389-15-050 4
389-15-051 4
389-15-052 4
ZONES
Date: 6- 1-2000
CITY OF SARATOGA
LANDSCAPING AND LIGHTING DISTRICT
ASSESSMENT ROLL
DIAGRAM
SHEET
ASSESSMENTS AS PR~-
AREA LIMINARILY APPROVED
18
18
18
18
18
18
18
18
18
18
18
18
18
18
18
18
18
19
19
19
19
19
19
19
19
19
19
19
19
19
19
19
19
19
19
19
19
19
19
19
19
19
19
19
19
19
19
19
19
19
19
19
19
19
19
19
19
19
19
19
19
19
19
19
19
19
19
19
19
$0.00
SO.OO
$o.oo
$o.oo
$o.oo
$o.oo
So oo
$o oo
$o oo
$o oo
$o oo
$o oo
$o oo
$o oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o oo
So oo
$o oo
$o oo
$o oo
$o oo
So oo
$o oo
SO oo
$o oo
$o oo
SO oo
So oo
SO oo
SO oo
So oo
$o oo
$o oo
$o oo
So.oo
SO.OO
SO.OO
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
SO.OO
SO.OO
$o.oo
SO.OO
$o.oo
SO.OO
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
ENGINEERING DATA SERVICES 650-967-5484
Page: 27
ASSESSME~
FINALLY CONF~
E.D.S. -
A.P.N,
ZONES
389-16-033 4
389-16-034 4
389'16-035 4
389-16-036 4
389-16-037 4
389-16-038 4
389-16-039 4
389-16-040 4
389-16-041 4
389-16-042 4
389-16-043 4
389-16-044 4
389-16-045 4
389-16-046 4
389-17-001 4
389-17-002 4
389-17-003
389-17-.004 4
389-17-005 4
389-17-006 4
389-17-007 4
389-17-008 4
389-17-009 4
389-17-010 4
389-17-011 4
389-17-012 4
389-17-013 4
389-17-014 4
389-17-015 4
389-177016 4
389-17-017 4
389-17-018 4
389-17-019' 4
389-17-020 4
389-17-021 4
389-17-022 4
389-17-023 4
389-17-024 4
389-17-025 4
389-17-026 4
.389-17-027 4
389-17-028 4
389-17-029 4
389-17-030 4
389-17-031 4
389-17-032 4
389-17-033 4
389-17-034 4
389-17-035 4
389-17r036 4
389-17-037 4
389-17-038 4
389-17-039 4
389-17-040 4 ·
389-17-041 4
389-17-042 4
389-17-043 4
389-17-044 4
389-17-045 4
389-17-046 4
389-17-047 4
389-17-048 4
389-17-049 4
389~17-050 4
389%17-051 4
389-17-052 4-
389-17-053 4
389217-054 4
389-17-055 4
Date: 6- 1-2000
CITY OF SARATOGA
LANDSCAPING AND LIGHTING DISTRICT LLA-1
ASSESSMENT ROLL
DIAGRAM
SHEET %
20
20
20
20
20
20
20-
20
20'
2O
20
20
20
2O
21
21
21
21
21
21
21
21
2.1
21
21
21
21
21
21
21
21
21
21
21
21
21
21
21
21
21
21
21
21
21
21
21
21
21
21
21
21
21
'21
21
21
21
21
21
21
21
21
2i
21
21
21
21
21
21
· 21
ASSESSMENTS AS PRE-
LIMINARILY APPROVED
ENGINEERING DATA
SERVICES
$0 O0
$o oo
$o oo
$o oo
$o oo
., $o oo
$o oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo.
$o oo
$o oo
$0 oo
$o oo
$o oo
$o oo
$o oo
$o oo
$o oo
$o oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$0,00
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
650-967-5484
Page: 29
ASSESSMENTS AS
FINALLY CONFIRMED
E.D.S.
A. P.N. ZONES
389-21-004 15
389-21-005 15
389-21-006 15
389-21-007 15
389-21-008 15
389-21-009 15
389-21-010 15
389-21-011 15
389-21-012 15
389-21-013 15
389-21-015 15
389-21-017 15
389-21-019 15
389-21-021 15
389-21-022 15
389-21-023 15
389-21-024 15
389-21-025 15
389-21-026 15
389-21-027 15
389-21-028 15
389-21-029 15
389-21-030 15
389-21-031 15
389-21-032 15
389-21-033 15
389-21-034 15
389-21-035 15
389-21-036 15
389-21-037 15
389-21-038 15
389-21-039 15
389-21-040 15
389-21-041 15
389-21-042 15
389-21-043 15
389-21-044 15
389-21-045 15
389-42-001 4
389-42-013 4
389-42-014 4
389-43-007 28
389-43-008 28
389-43-009 28
389-43-010 28
389-43-011 28
389-43-012 28
389-43-013 28
389-43-014 28
389-43-016 28
389-43-017 28
389-43-018 28
389-43-019 28
389-43-020 28
389-43-021 28
389-43-022 28
389-43-023 28
389-44-001 26
389-44-002 26
389-44-003 26
389-44-004 26
389-44-005 26
389-44-006 26
389-44-007 26
389-44-008 26
389-44-009 26
389-44-010 26
389-44-011 26
389-44-012 26
Date: 6- 1-2000
CITY OF SARATOGA
LANDSCAPING AND LIGHTING DISTRICT
ASSESSMENT ROLL
LLA- 1
DIAGRAM
SHEET #
ASSESSMENTS AS PRE-
AREA LIMINARILY APPROVED
7O
70
7O
70
70
70
70
70
70
70
70
7O
7O
7O
70
70
70
70
7O
70
7O
70
7O
7O
7O
7O
7O
7O
7O
7O
7O
7O
7O
7O
7O
7O
7O
7O
23
23
23
110
110
110
110
110
110
110
110
110
110
110
110
110
110
110
110
112
112
112
112
112
112
112
112
112
112
112
112
$127.30
$127.30
$127.30
$127.30
$127.30
$127.30
$127.30
$127.30
$127.30
$127.30
$127.30
$127.30
$127.30
$127.30
$127.30
$127.30
$127.30
$127.30
$127.30
$127.30
$127.30
$127.30
$127.30
$127.30
$127.30
$127.30
$127.30
$127.30
$127.30
$127.30
$127.30
$127.30
$127.30
$127.30
$127.30
$127.30
$127.30
$127.30
$o.oo
$o.oo
$o.oo
$377.94
$377 94
$377 94~
$377 94
$377 94
$377 94
$377 94
$377 94
$377 94
$377 94
$377 94
$377 94
$377 94
$377 94
$377 94
$377 94
$285 12
$285 12
$285 12
$285 12
$285.12
$285.12
$285.12
$285.12
$285.12
$285.12
$285.12
$285.12
ENGINEERING DATA SERVICES 650-967-5484
Page: 31
ASSESSME~
FINALLY CONF~D
E .D.S.
.A.P.N.
389-45-038
389-45-039
389-45-040
389-45-041
389~45-042
389-45-043
389-45-044
389-45-045
389-45-046
389-45-047
389-45-048
389-45-049
389-45-050
389-45-051
393-01-032
393-02-011
393-02-012
393-02-013
393-02-014
393-02-015
393-02-016
393-02-017
393-02-018
393-02-019
393-02-020
393-02-021
393-02-022
393-02-023
393-02-024
393-02-025
393-02-026
393-02-027
393-02-028
393-02-029
393-02-030'
393-02-031
393-02-032
393-02-033
393-02-034
393-02-035
393-02-036
393-02-037
393-02-038
393-02-039
393-03-015
393-03-016
393-03-017
393-03-018
393-03-019
393-03-020
393-'03-021
393-03-022
393-03-023
393-03-024
393103-025
393-13-014
393-13-015
393-13-016
393-13-017
393-13-018
393-13-019
393-13-020
393-13-021
'393-13-022
393-13-023
393-13-024
393-13~025
393-13-026
393-13-027
ZONES
26
26
26
26
26
26
26
26
26
26
26
26
26
26
30
27
27
27
27
2,7
27
27
27
27
27
27
27
27
27
27
27
27
27
27
27
10
10
10
10
10
10
10
10
10
27
27
27
27
27
27
27
27
27
27
27
11
11
11
11
11
11
11
11
11
11
11
11
11
11
Date: 6- 1-2000
CITY OF SARATOGA
LANDSCAPING AND LIGHTING DISTRICT LLA-1
ASSESSMENT ROLL
DIAGRAM
SHEET-#
113
I13
113
113
113
113
113
113
113
113
113
113
113
113
116
108
108
108
108
108
108
108
108
108
108
108
108
108
108
108
108
108
108
108
108
108
108
108
108
108
108
108
108
108
109
109
109
109
109
109
109
109
109
109
109
59
59
59
59
59
59
59
59
59
59
59
59
59
59
ASSESSMENTS AS PRE-
LIHINARILY APPROVED
$285.12
$285.12
$285.12
$285.12
$285.12
$285.12
$285.12
$285.12
$285.12
$285.12
$285.12
$285.12
$285.12
$285.12
$o.oo
$111.46
$111.46
$111.46
$111.46
$111.46
$111.46
$111.46
$111 46
$111 46
$111 46
$111 46
$111 46
$111 46
$111 46
$111 46
$111 46
$111 46
$111 46
$111.46
$111.46
$287.56
$287.56
$287.56
$287.56
$287.56
$287.56
$287.56
$287.56
$287.56
$111.46
$111.46
$111.46
$111.46
$111.46
$111.46
$111.46
$111.46
$111.46
$111.46
$111.46
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
ENGINEERING DATA SERVICES 650-967-5484
Page: 33
ASSESSMENTS AS
FINALLY CONFIRMED
E.D.S.
A.P.N.
ZONES
393-19-047 11
393-19-048 11
393-19-049 11
393-19-050 11
393-19-051 11
393-19-052 11
393-19-053 11
393=19-054 11
393-19-055 11
393-19-056 11
393-19-057 11
393-19-058 11
393-19-059 11
393-19-060 11
-393-19-061 11
393-19-062 11
393-19-063 11
393-19-064 11
393-19-065 11
393-19-066 11
393-19-067 11
393-19-068 11
393-19-069 11
393-20-001 11
393-20-002 11
393-20-003 11
393-20-004 11
393-20-005 11
393-20-006 11
393-20-007 11
393-20-008 11
393-20-009 11
393-20-010 11
393-20-011 11
393-20-012 11
393-20-013 11
393-20-014 11
393-20-015 11
393-20-016 11
393-20-017 11
393-20-018 11
393~20-019 11
393-20-020 11
393-20-021 11
393-20-022 11
393-20-023 11
393-20-024 11
393-20-025 11
393-20-026 11
393-20-027 11
393-20-028 11
393-20-029 11
393-20-030 11
393-20-031 11
393-20-032 11
393-20-033 11
393-20-034 11
393-20-035 11
393-20-036 11
393-20-037 11
' 393-20-038 11
393-20-039 11
393-20-0~0 11
393-20-041 11
393-20-042 11
393-20-043 11
393-20-044 11
393-20-045 11
393-20-046 11
63
63
63
63
63
63
63
63
63
63
63
63
63
63
63
63
63
63
63
63
63
63
63
64
64
64
64
64
64
64
64
64
64
64
64
64
64
64
64
64
64
64
64
64
64
64
64
64
64
64
64
64
64
64
64
64
64
64
64
64
64
64
64
64
64
64
64
64
64
Date: 6- 1-2000
CITY OF SARATOGA
LANDSCAPING AND LIGHTING DISTRICT LLA-1
ASSESSMENT ROLL
DIAGRAM ASSESSMENTS AS PRE-
SHEET ~ AREA LIMINARILY APPROVED
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17o12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17 12
$17 12
$17 12
$17 12
$17 12
$17 12
$17 12
$17 12
$17 12
$17 12
$17.12
$17.12-3
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
~ENGIN~ERING DATA SERVICES 650-967-5484
Page: 35
ASSESSME~
FINALLY CONF~D
-A~p.N.:
:393-23-007
393:23-008
393-23-009
393-23-010
393-23-011
393=23-012
393-23-013
· 393~23-014
393-23-015
393-23-016
393-23-017
393-23-018
393-23-019
393-23-020
393-23-021
393-23-022
393~23-023
'393-23-024
393-24-014
393-24-015
393-24-016
393-24-017
393-24-018
,393-24-019
393-24-020
393-24-021
393-24-024
393-24-025
393-24-026
397-20-011
397-20-012
397-20-013
397-20-014
397-20-026
397-20-027
397-20-028
397-20-029
397-20-030
397-20-031
397-20-032
397-20-034
397-20-035
397-20-036
397-20-037
397-20-038
397-20-039
397-20-041
397-20-042
397720-043
397-20-044
397-20-045
397-20-046
397-20-047
397-20-048
397-20-049
397-20-050
397-20-051
397-20-052
397-20-053
397-20-054
397-20-055
397-20-057
397-20-0~8
397-20-059
397-20-064
397-20-065
397-20-074
397-20=075
397=20-077 .
ZONES.
11
11 .
11
11
11
11
11
11
11
11
11
11
11
11
11
11
11
' 11
11
il
11
11
11
11
11
1t
11
11
31
31
31
31
31
31
31
31
31
31
31
31
31
31
31
31
31
31
31
31
31
31
31
31
31
31
31
31
31
31
31
31
31
31
31
31
31
31
31
31
Date: 6- 1-2000
CITY OF SARATOGA
/~%NDSCAPINGAND LIGHTING DISTRICT
ASSESSMENT ROLL
DIAGRAM
SHEET ~ AREA
66
66
66
66
66
66
66
66
66
66
66
66
66
66.
66
66
66
67
67
67
67
67
67
67
67
67
67
67
116
116
116
116
116
116
116
116
116
116
116
116
116
116
116
116
116
116
116
116
116
116
116
116
116
116
116
116
116
116
116
116
116
116.
116
116
116
116
116
116
LLA- 1
ASSESSMENTS AS PRE-
LIMINARILY APPROVED
$17.12
$17.12
$17.12
$17.12
$17.12
$17 ,12
$17 ,12
$17 ,12
$17 12
$17 12
$17 12
$17 12
$17 .12
$17 12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$17.12
$47.10
$47.10
$47.10
$47.10
$47.10
$47.10
$47.10
$47.10
$47.10
$47.10
$47.10
$47.10
$47.10
$47.10
$47.10 '
$47.10
$47.10
$47.10
$47.10
$47.10
$47.10
$47.10
$47.10
$47.10
$47.10
$47.10
$47.10
$47.10
$47.10
$47.10
$47.10
$47.10
$47.10
$47.10
$47.10
$47.10
$47.10
$47.10
$47.10
$47.10
ENGINEERING DATA SERVICES 650-967-5484
Page: 37
ASSESSMENTS AS
FINALLY CONFIRMED
E .D.S.
A.P.N.
ZONES
397-23-008 7A
397-23-009 7A
397-23-010 7A
397-23-011 7A
397-23-012 7A
397-23-014 7A
397-23-015 7A
397-23-016 7A
397-23-017 7A
397-23-018 7A
397-23-020 7A
397-23-021 7A
397-23-022- 7A
397-23-023 7A
397-23-027 7B
397-23-028 7B
397-23-029 7B
397-23-030 7B
397-23-031 7B
397-23-032 7B
397-23-033 7B
397-23-034 7B
397-23-035 7B
397-23-036 ·7B
397-23-037 7B
397-23-038 7B
397-23-039 7B
397-23-040 7B
397-23-041 7B
397-23-042 7B
397-23-043 7A
397-23-044 7A
397-23-045 7B
397-23-046 7A
397-23-047 7A
397-23-048 7B
397-24-001 7A
397-24-003 7A
397-24-004 7A
397-24-007 7A
397-24-008 7A
397-24-009 7A
397-24-011 7A
397-24-012 7A
397-24-013 7A
397-24-014 7B
397-24-015 7B
397-24-016 7B
397-24-017 7B
397-24-018 7B
397-24-019 7B
397-24-020 7B
397-24-022 7B
397-24-023 7B
397-24-040 7A
397-24-041 7A
397-24-048 7A
397-24-049 7A
397-24-070 7A
397-24-071 7A
397-24-076 7B
397-26-002 7B
397-26-045 7B
397-26-046 7B
397-26-047 7B
397-26-054 7B
397-26-057 7B
397-26-061 7B
397-26-062 7B
Date: 6- 1-20.00
CITY OF SARATOGA
LANDSCAPING AND LIGHTING DISTRICT
ASSESSMENT ROLL
DIAGRAM
SHEET #
32
32
32
32
32
32
32
32
32
32
32
32
32
32
32
32
ASSESSMENTS AS PRE-
LIMINARILY APPROVED
32
32
32
32
32
32
32
32
32
32
32
32
32
32
32
32
32
32
32
32
33
33
33
33
33
33
33
33
33
33
33
33
33
33
33
33
33
33
33
33
33
33
33
33
33
34
34
34
34
34
34
34
34
$0.00
go.oo
$o.oo
go.oo
go.oo
go.oo
go.oo
go.oo
go.oo
go oo
go oo
$o oo
$o oo
go oo
go oo
8o oo
go oo
$o oo
go oo
go oo
go oo
go oo
go oo
go oo
go oo
go.oo
$o.oo
go.oo
$o.oo
go.oo
go.oo
go.oo
go.oo
go.oo
go.oo
go.oo
go.oo
$0.00
$0.00
go.oo
go.oo
go.oo
go.oo
go.oo-
go.oo
go.oo
go.oo
go.oo
go.oo
go.oo
go.oo
go.oo
go.oo
go.oo
$o.oo
go.oo
go.oo
go.oo
$o.oo
go.oo
go.oo
go.oo
$o.oo
go.oo
$o.oo
go.oo
go.oo
go.oo
go.oo
ENGINEERING DATA SERVICES 650-967-5484
Page: 39
ASSESSME~
FINALLY CONF~D
E.D.S.
A.P.N.
397-33-001
397-33-002
397-33-003
397-33-004
397-33-005
397-33-006
397-33-007
397-33-008
397-33-009
397-33-010
397-33-011
397-33-012
397-33-013
397-33-014
397-33-015
397-33-016
397-33-017
397-33-018
397-33-019
397-33-020
397-33-021
397-33-022
397-33-023
397-37-016
397-37-018
397-37-019
397-37-020
397-38-001
397-38-002
'397-38-003
397-38-004
397-38-005
397-38-006
397-38-007
397-38-008
397-38-009
397-38-010
397-38-011
397-38-012
397-38-013
397-38-014
397-38-015
397-38-016
397-38-017
397-38-018
397-38-019
397-38-020
397-38-021
397-38-022
397-38-023
397-38-024
397-39-001
397-39-002
397-39-003
397-39-004
397-39-005
397-39-006
397-39-007
397-39-008
397-39-009
397-39-010
397-39-011
397-39-012
397-39-013
397-39-014
397-39-015
397-39-016
397-39-017
397-39-018
-ZoNEs
7B
7B'
7B'
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
31
31
31
31
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
.7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
Date: 6- 1-2000
CITY OF SARATOGA
LANDSCAPING AND LIGHTING DISTRICT LLA-1
ASSESSMENT ROLL
DIAGRAM
SHEET ~
38
38
38
38
38-
38
38
38
'38
38
38
38
38
38
38
38
38
38
38
38
38
38
38
117
117
117
I17
39
39
39
39
39
39
39
39
39
39
39-
39
39
39
.39
39
39
39
39
39
39
39
39
39
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
ASSESSMENTS AS PRE-
LIMINARILY APPROVED
$0 00
$o oo
$o oo
$o oo
SO oo
· - So oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o oo
$o oo
$o oo
SO oo
So oo
$o oo
$o oo
$o.oo
$47.10
$47.10
$47.10
$47.10
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
SO oo
SO oo
$0 00:
$o oo
SO oo
SO oo
$o oo
SO oo
So oo
SO oo
So oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
Page: 41
ASSESSMENTS AS
FINALLY CONFIRMED
ENGINEERING DATA SERVICES 650-967-5484
E.D.S.
A.P.N.
ZONES
403-27-064 17
403-27-065 17
403-27-066 17
403-27-067 17
403-27-068 17
A03-27-069 17
403-27-070 17
403-27-071 17
403-27-072 17
403-27-073 17
403-27-074 17
403-27-075 17
403-27-076 17
403-27-077 17
403-27-078 17
403-27-079 17
403-27-080 17
403-27-081 17
403-27-082 17
403-27-083 17
403-27-084 17
403-27-085 17
403-27-086 17
403-27-087 17
403-27-088 17
403-27-089 17
403-27-090 17
403-27-091 17
403-27-092 17
403 -27-093 17
403 -27-094 17
403-27-095 17
403-27-096 17
403-27-097 17
403-27-098 17
403-27-099 17
403 -27-100 17
403-27-101 17
403-27-102 17
403-27-103 17
403~27-104 17
403-27-105 17
403-28-001 17
403-28-002 17
403-28-003 17
403-28-004 17
403-28-005 17
403-28-006 17
403-28-007 17
403-28-008 17
403-28-009 17
403-28-010 17
403-28-011 17
403-28-012 17
403-28-013 17
403-28-014 17
403-28-015 17
403-28-016 17
403-28-017 17
403-28-018 17
403-28-019 17
403-28-020 17
403-28-021 17
403-28-022 17
403-28-023 17
403-28-024 17
403-28-025 17
403-28-026 17
403-28-027 17
Date: 6- 1-2000
CITY OF SARATOGA
LANDSCAPING AND LIGHTING DISTRICT
ASSESSMENT ROLL
DIAGRAM
SHEET #
72
72
72
72
72
72
72
72
72
72
72.
72
72
72
72
72
72
72
72
72
72
72
72
72
72
72
72
72
72
72
72
72
72
72
72
72
72
72
72
72
72
72
73
73
73
73
73
73
73
73
73
73
73
73
73
73
73
73
73
73
73
73
73
73
'73
73
73
73
73
LLA- 1
ASSESSMENTS AS PRE-
LIMINARILY APPROVED
$39.56
$39.56
$39.56
$39.56
$39.56
$39.56
$39.56
$39.56
$39.56
$39.56
$39.56
$39.56
$39.56
$39.56
$39 56
$39 56
$39 56
$39 56
$39 56
$39 56
$39 56
$39 56
$39 56
$39.56
$39.56
$39.56
$39.56
$39.56
$39.56
$39.56
$39.56
$39.56
$39.56
$39.56
$39.56
$39.56
$39.56
$39.56
$39.56
$39.56
$39.56
$39.56
$39.56
$39.56-~
$39.56
$39.56
$39.56
$39.56
$39.56
$39.56
$39.56
$39.56
$39.56
$39.56
$39.56
$39.56
$39.56
$39.56
$39.56
$39 56
$39 56
$39 56
$39 56
$39 56
$39 56
$39.56
$39.56
$39.56
$39.56
ENGINEERING DATA SERVICES 650-967-5484
Page: 43
ASSESSME~
FINALLY CONF~
E.D.S.
A.P.N.
503-21-023
503-21-024
503-21-025
503-21-026
503-21-027
-503-21-028
503-21-029
503-21-030
503-21-031
503-21-032
503-21-033
503-21-034
503-21~035
503-21-036
503-22-066
503-22-068
503-22-069
503-22-071
503-22-075
503-22-082
503-22-084
503-22-085
503-22-086
503-22-087
503-22-091
503-22-092
503-22-093
503-22-094
503-22-095
503-22-096
503-22-098
503-22-099
503-22-100
503-22-101
503-22-102
503-23-006
503-23-007
503-23-008
503-23-009
503-23-010
503-23-011
503-23-012
503-23-013
503-23-014
503-23-015
503-23-016
503-23-017
503-23-018
503-23-019
503-23-020
503~23-021
503-23-022
503-23-023
503-23-024
503-23-025
503-23-027
503-23-028
503-23-029
503-23-030
503-23-033
503-23-034
503-23-035
503-23-037
503-23-040
503-23-041
503-23-042
503-23-043
503-23-044
503-23-045
ZONES
25
25
25
25
25
25
25
25
25
25
25
25
25
25
7B
7B
7B
7B
7B
7B
7A
7A
7A
7A
7A
7B
7B
7B
7B
7B
7B
7B
7A
7A
7A
7/%
7A
7A
7A
7A.
7A
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B'
7A
7A
7A
7A
7A
7A
7A
7A
7A
7A
7A
Date: 6- 1-2000
CITY OF SARATOGA
LANDSCAPING AND LIGHTING DISTRICT
ASSESSMENT ROLL
'DIAGRAM
SHEET #
111
111
111
111
111
111
111
111
!11
111
111
111
111
111
41
41 ~
41
41
41
41
41
41
41
41
41
41
41
41
41
41,
41
41
41
41
41
42
42
42
42
42
42
42
42
42
42
42
42
42
42
42
42
42
42
42
42
42
42
42
42
42
42
42
42
42
42
42
_42
42
ENGINEERING DATA
SERVICES
ASSESSMENTS AS PRE-
LIMINARILY APPROVED
$0.00
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o oo
$o oo
$o oo
$o oo
$o oo
$o 0o
$o oo
$o oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o oo
$o oo
$o oo
$o oo
$o oo
$o oo
$o oo
$o oo
$o oo
$o oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
650-967-5484
Page: 45
ASSESSMENTS AS
FINALLY CONFIRMED
E.D.S.
A. P.N. ZONES
503-26-026 7A
503-26-027 7A
503-26-028 7A
503-26-029 7A
503-26-030 7A
503-26-031 7A
503-26-032 7A
503'-26-035 7A
503-26-040 7A
503-26-043 7A
503-26-046 7A
503-26-048 7A
503-26-050 7A
503-26-051 7A
503-26-052 7A
503-26-054 7A
503-27-009 7A
503-27-010 7A
503-27-011 7A
503-27-012 7A
503-27-013 7A
503-27-016 7A
503-27-017 7A
503-27-018 7A
503-27-020 7A
503-27-021 7A
503-27-022 7A
503-27-023 7A
503-27-024 7A
503-27-026 7A
503-27-027 7A
503-27-028 7A
503-27-029 7A
503-27-030 7A
503-27-031 7A
503-27-033 7A
503-27-034 7A
503-27-035 7A
503-27-036 7A
503-27-037 7A
503-27-038 7A
503-27-039 7A
503-27-040 7A
503-27-041 7A
503-27-042 7A
503-27-044 7A
503-27-045 7A
503-27-046 7A
503-27~047 7A
503-27-048 7A
503-27-050 7A
503-27-051 7A
503-27-052 7A
503-27-053 7A
503-27-054 7A
503-27-055 7A
503-27-056 7A
503-27-057 7A
503-27-058 7A
503-27-059 7A
503-27-060 7A
503-27-061 7A
503-27-0~2 7A
503-27-064 7A
503-27-065 7A
503-27-066 7A
503-27-067 7A
503-27-068 7A
503-27-069 7A
Date: 6- 1-2000
CITY OF SARATOGA
LANDscAPING AND LIGHTING DISTRICT'LLA-1
ASSESSMENT ROLL
DIAGRAM
SHEET ~
43
43
43
43
43
43
43
43
43
43
43
43
43
43
43
43
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
44
ASSESSMENTS AS PRE-
LIMINARILY APPROVED
$0.00
80.00
$o.oo
80.00
80.00
$o.oo
$o.oo
80.00
80.00
80.00
$o.oo
80.00
80.00
80.00
80.00
80.00
80.00
80.00
8o.oo
8o oo
8o oo
8o oo
$o oo
8o oo
8o oo
$o oo
$o oo
8o oo
8o oo
8o oo
8o oo
8o.oo
$o.oo
80.00
· 80.00
$o.oo
$o.oo
$o.oo
80.00
$o.oo
8o.oo
$o.oo
8o oo
8o oo,
$o oo
$o oo
$o oo
$o oo
$o.oo
$o.oo
$o.oo
80.00
8o.oo
$o.oo
$o.oo
$o.oo
80.00
80.00
80.00
$o.oo
8o.oo
8o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
80.00
$o.oo
Page: 47
,~
ASsEsSME
FINALLY CONF~O
ENGINEERING DATA SERVICES 650-967-5484
E.D.S.
A.P.N.
5031'53-042
503-53-043
503-53-044
503-53-045
503-53--046
503-53:047
503-53-048
503-53-049
503-53-050
503-53-051
503-53-052
503-53-053
503-53-054
503-53-055
503-53-056
503-53-057
503-53.-059
503~53-060
503-53-061
"503-53-062
-503-53-063
503-53-064
503-53-065'
503-53-067
503-55-002
503-55-003
503-55-005
503-55-006
503-55-007
503-55-008
503-55-009
503-55-010
503-55-011
503-55-012
503-55-013
503-55-014
503-55-015
503-55-016
503-55-026
503-55-027
503-55-028
503-55-029
503-55-032
503-55-033
503-55-034
503-55-035
503-55-036
503-55-037
503-55-038,
503-55-039
503-55-040
503-55-044
503-55-045
503-55-046
503-55-047
503-55-048
503-55-049
503-55-052
503-55-053
503-55-054
503-55-055
503-55-056
503-55-057
503-55-058
503-55-059
503-55-063
503-55-064
'- 503-55-067
503-55-068
ZONES.
'6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
6
'6
6
6
6'
6
6
6
29
29
29
29
29
29
29
29
29
29
29
29
29
29
29
29
29
29
29
29
29
29
29
29
29
29
29
29
29
29
29
29
29
29
29
29
29
29
29
29
29
29
29
29
29
Date: 6- 1-2000
CITY.0F SARATOGA
LANDSCAPING AND LIGHTING DISTRICT
ASSESSMENT ROLL
DIAGRAM
SHEET .~
29
29
29
29
29
29
29
29
29
29
29
29
29
29
29
29 .
29
29
29
29
29
29
LLA- 1
ASSESSMENTS AS PRE-
AREA LIMINARILY APPROVED
$43 52
$43 52
$43 52
$43 52
$43 52
$43 52
$43 52
$43 52
$43 52
$43 52
$43 52
$43 52
$43 52
$43 52
$43 52
$43 52
$43 52
$43 52
$43 52
$43 52
$43 52
$43 52
$43 52
$43 52
$46 40
$46 40
$46.40
$46.40
$46.40
$46.40
$46.40
$46.40
$46.40
$46.40
$46.40
$46.40
$46.40
$46.40
$46.40
$46.40
$46.40
$46.40
$46.40
$46.40:
$46.40
$46.40
$46.40
$46.40
$46.40
$46.40
$46.40
$46.40
$46.40
$46.40
$46.40
$46.40
$46.40
$46.40
$46.40
$46.40
$46.40
$46.40
$46.40
$46.40
$46.40
$46.40
$46.40
$46.40
$46.40
ENGINEERING DATA SERVICES 650-967-5484
Page: 49
ASSESSMENTS AS
FINALLY CONFIRMED
E.D.S.
A.P.N.
ZONES
503-63-054 7A
503 -63-055 7A
503-63-056 7A
503-63-057 7A
503-63-058 7A
503-63-059 7A
503-63-060 7A
503-63-061 7A
503263-062 7A
503-63-063 7A
503-63-064 7A
503-63-065 7A
503-63-066 7A
503-63-067 7A
503-63-068 7A
503-63-069 7A
503-63-070 7A
503-63-071 7A
503-63-072 7A
503-63-073 7A
503-63-074 7A
503-63-075 7A
503-63-076 7A
503-63-077 7A
503-63-078 7A
503-63-079 7A
503-63-080 7A
503-63-081 7A
503-63-082 7A
503-63-083 7A
503-63-084 7A
503-63-085 7A
503-63-086 7A
503-63-087 7A
503-63-088 7A
503-63-089 7A
503-63-090 7A
503-63-091 7A
503-63-092 7A
503-63-093 7A
503-63-094 7A
503-63-095 7A
503-63-096 7A
503-63-097 7A
503-63-098 7A
503-63-099 7A
503-63-100 7A
503-63-101 7A
503-63-102 7A
503-63-103 7A
503-63-104 7A
503-63-105 7A
503-63-106 7A
503-63-107 7A
503-63-108 7A
503-63-109 7A
503-63-110 7A
503-63-111 7A
503-63-112 7A
503-67-001 24
503-67-002 24
503-67-003 24
503-67-004 24
503-67-005 24
503-67-006 24
503-76-001 24
503-76-002 24
503-76-003 24
503-76-004 24
Date: 6- 1-2000
CITY OF SARATOGA
LANDSCAPING AND LIGHTING DISTRICTLLA-1
ASSESSMENT ROLL
DIAGRAM
SHEET %
45
4'5
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
45
100
100
100
100
100
100
101
101
101
101
ASSESSMENTS AS PRE-
LIMINARILY APPROVED
$0.00
SO.OO
SO.OO
$o.oo
SO.OO
· ' So.oo
So.oo
So oo
So oo
So oo
8o oo
SO oo
8o oo
8o oo
8o oo
$o oo
8o oo
8o oo
$o oo
$o oo
So oo
SO oo
$o oo
8o oo
So oo
8o oo
SO oo
SO.OO
$o.oo
80.00
So.oo
So.oo
80.00
80.00
SO.OO
SO.OO
80.00
80.00
$0.oo
$o.oo
So.oo
8o oo
$o oo
$0 00:
8o oo
So oo
So oo
8o oo
80 oo
$o.o0
80.00
S0.00
80.00
SO.OO
SO.OO
80.00
$o.oo
$0.oo
So.oo
80.00
8o.oo
$o.oo
So.oo
$o.oo
8o.oo
$o.oo
80.00
80.00
80.00
Page: 51
ASSESSME~
FINALLY CONFI~D
ENGINEERING DATA S~RVICES 650-967-5484
E.D.S.
'-A.P.N.
517-08-064
517-08-065
517-08-066
· 517-08£067
517-09-011
517-09-012
517-09-013
517-09-014
517-09-015
517-09-017
517-09-018
517-09--020
517-09-021
517-09-024
517-09-025
517-09-026
517-09-027
517-09-031'
517-09-032
517-09-042
517-09-043
519-09-044
517-09-045
517-09-046
517-09-047
517-09-051
-517-09-052
517-09-053
517-09-054
517-09-055
517-09-056-
517-092058
517-09-059
.517-09-060
517-09-061
517-09-063
517-09-064
517-09-065
517-09-066
517-09-068
517-09-069'
517-09-071
517-09-072
517-09-073
517-09-074
517-09-075
517-09-076
517-09-077
517-09-080
517-09-08i
517-09-084
517-09-085
517-09-086
517-097087
517-09-088
517-10-002
517-10-003
-517-10-004
517-10-005
517-10-006
517-10-007
517-10-008
517-10-009
517-10-011
517-10-014
517-10-015
517-10-019
517-10-020
ZONES
24
24
24
24
24
24
24
24
24
24
24
24
24
7A
7A
7A
7A
7A
.7A
24
24
24
7A
24
24
7A
7A
7A
7A
7A
7A .
24
24
24
24
7A
7A
7A
7A
24
24
7A 24
7A
7A
7A
7A
7A
7A
7A
7A
24
24
24
24'
24
7A
7A
7A
7A
7A -
7A
7A
7A'
7A
7A
7A
7B
7B
.7B
Date: 6- 1-2000
CITY OF SARATOGA
LANDSCAPING AND LIGHTING DISTRICT LLA-1
ASSESSMENT ROLL
DIAGRAM
SHEET ~
102
102.
102
102
103
103
103
103
103
103
103
103
103
50
50
50
50
'-50
50
103
103
103
5O
103
103
50
50
'50
50
50
50
1.03
103
103
103
50'
50
50'
50
103
103
5O
50
50
50
50
50
50
50
50
103
103
103
103
103
51
51
51
51
51
51
51
51
51
51
51
51
51
51
103
ENGINEERING
ASSESSMENTS AS PRE-
LIMINARILYAPPROVED
6400
2740
4600
4470
20480
1750
$0.00
$o.oo
$0.00
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
$o oo
$o oo
$o oo
$o oo
$o oo
$o oo
$o oo
$o oo
$o oo
8o oo
8o oo
8o oo
8o oo
$o oo
$o oo
$o.oo
$o.oo
$o.oo
80.00
$o.oo
$o.oo
80.00
80.00
$o.oo
$o.oo
$o.oo
80.00
$o.oo
8o.oo
80.00
80.00
80.00
8o.oo
80.00
$o.oo
$o.oo
80.00
$o.oo
$o.oo
$o.oo
$o.oo
$o.oo
80.00
$o.oo
DATA SERVICES 650-967-5484
Page: 53
ASSESSMENTS AS
FINALLY CONFIRMED
E.D.S.
A.P.N.
517-12-028
517-12-029
517-12-030
517-12-031
517-12-033
517-12-034
517-13-018
517-13-021
517-18-018
517-18-028
517-18-029
517-18-031
517-18-032
517-18-033
517-27-001
517-27-002
517-27-003
517-27-004
517-27-005
517-27-006
517-27-007
517-27-008
517-27-009
517-27-010
517-27-011
517-27-012
'517-27-013
517-27-014
517-27-015
517-27-016
517-27-017
517-27-018
517-29-001
517-29-002
517-29-003
517-29-004
517-29-005
517-29-006
517-29-007
517-29-008
517-29-009
517-29-010
517-29-011
517-29-012
517-29-013
517-29-014
517-29-015
517-29-016
517-29-017
517-29-018
517-29-019
517-29-020
517-29-021
517-29-022
517-29-023
517-29-024
517-29-025
517-29-026
517-29-027
517-29-028
517-29-029
517-34-001
517-34-002
517-34-003
517-34-004
517-34-005
517-34-006
517-34-007
517-34-008
ZONES
7B
7B
7B
7B
7B
7B
7A
7A
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
7B
24
24
24
24
24
24
24
24
24
24
24
24
24
24
24
24
24
24
24
24
24
24
24
24
24
24
24
24
24
7A
7A
7A
7A
7A
7A
7A
7A
Date: 6- 1-2000
CITY OF SARATOGA
LANDSCAPING AND LIGHTING DISTRICT LLA-1
ASSESSMENT ROLL
DIAGRAM
SHEET #
53
53
53
53
53
53
54
54
55
55
55 '
55
55
55
56
56
56
56
56
56
56
56
56
56
56
56
56
56
56
56
56
56
104
104
104
104
104
104
104
104
104
104
104
104
104
104
104
104
104
104
104
104
104
104
104
104
104
104
104
104
104
58
58
58
58
58
58
58
58
ASSESSMENTS AS PRE-
AREA LIMINARILY APPROVED
$0.00
$o.oo
80.00
80.00
80.00
80.00
80.00
$o.oo
$o.oo
80.00
$o.oo
80.00
80.00
80.00
80.00
80.00
80.00
80.00
80.00
8o oo
$o oo
8o oo
8o oo
8o oo
8o oo
$o oo
$o.oo
$o.oo
8o.oo
80.00
80.00
80.00
80.00
80.00
80.00
80.00
80.00
80.00
$o.oo
$o.oo
$o.oo
80.00
$o.oo
80.00
80.00
8o oo
8o oo
8o oo
8o oo
8o oo
$o oo
$o oo
8o oo
8o oo
80.00
80.00
80.00
80.00
80.00
80.00
80.00
80.00
80.00
80.00
$o.oo
80.00
80.00
$o.oo
$o.oo
ENGINEERING DATA SERVICES 650-967-5484
Page: 55
%
ASSESSME~
FINALLY CONF~D
E.D.S.
..... Date: 6- 1-2000
CITY OF SARATOGA
LANDSCAPING AND LIGHTING DISTRICT LLA-1
SUMMARY TABLE
29 PARCELS IN ZONE
85 PARCELS IN ZONE
176 PARCELS IN ZONE
693 PARCELS IN ZONE
113 PARcELs IN ZONE
64'PARCELS IN ZONE
472 PARCELS IN ZONE
291 PARCELS IN ZONE
48 PARCELS IN ZONE
9 PARCELS IN ZONE
250 PARCELS IN ZONE
· 9 PARCELS IN ZONE
41 PARCELS IN ZONE
55 PARCELS IN ZONE
200 PARCELS IN ZONE
'863 PARCELS IN ZONE
~128 PARCELS IN ZONE
15 PARCELS iN ZONE
94 PARCELS IN ZONE
31 PARCELS IN ZONE
16 PARCELS IN ZONE
61 PARCELS IN ZONE
52 PARCELS IN ZONE
3,796 TOTAL PARCELS-'
1, ASSESSMENT
2, ASSESSMENT
3, ASSESSMENT
4, ASSESSMENT
5, ASSESSMENT
6, ASSESSMENT
7A, ASSESSMENT
7B, ASSESSMENT
9, ASSESSMENT
10, ASSESSMENT
11, ASSESSMENT
12, ASSESSMENT
15, ASSESSMENT
16, ASSESSMENT
17, ASSESSMENT
22, ASSESSMENT
24, ASSESSMENT
25, ASSESSMENT
26, ASSESSMENT
27, ASSESSMENT
28, ASSESSMENT
29, ASSESSMENT
31, ASSESSMENT
ASSESSMENT
$959.90
$3,753.60
$2,706.88
$o.oo
$o.oo
$2,785.28
8OOOO
$o.oo
$5,594.88
$2,588.04
$4,280.00
$2,120.04
$5,219.30
$1,677.50
$7,912.00
$14,809.08
$o.oo
$0.00
$26,801.28
$3,455.26
$6,047.04
$2,830.40
$2,449.20
$95,989.68
Page: 57
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO.
MEETING~DATE: June 21, 2000
ORIGINATING DEPT.: City Manager
PREPARED BY: City Clerk
SUBJECT: CALLING GENERAL MUNICIPAL ELECTION FOR NOVEMBER 7,
2000.
RECOMMENDED MOTION:
That City Council adopts the Resolution Calling the General and Special Municipal Election for
November 7, 2000.
REPORT SUMMARY
The following report recommends Council adoption of the attached resolution (Attachment 1),
calling the General Municipal Election for two (2) City Council seats and placing a measure on
the ballot, for November 7, 2000.
The resolution specifies the County's responsibility throughout the filing and election process. An
election calendar highlighting dates of interest to candidates and the public is attached to this
report as references. (Attachment 2)
DISCUSSION:
Pursuant to ElectiOn Code commencing with Section 10400, the City Council hereby request the
Board of Supervisors of the County of Santa Clara to order the consolidation of the general and
special municipal election to be conducted within the boundaries of the City of Saratoga on
November 7, 2000, with respect to which the Board of Supervisors of the County of Santa Clara
has the power to order a consolidation. The City Council further consents to and orders the
consolidation of the general and special municipal election hereby called with the statewide
general election. Upon consolidation, the consolidation election shall be held and conducted,
election officers appointed, voting precincts designated, ballots printed, polls opened at 7:00 a.m.
and closed at 8:00 p.m., ballots counted and returned, returns canvassed, and all other
proceedings in connection with the election shall be regulated and done by the Registrar of Voters
of the County of Santa Clara in accordance with the provisions of law regulating the elections so
consolidate
The nomination period for the '2000 General Municipal Election calls for the filing period of July
17, 2000 - August 11, 2000, except that if an incumbent elective officer does not file within the
period, the voters shall have until 5 p.m. on Wednesday August 16~ 2000 to nominate
candidates other than incumbents.
A General Municipal Election herby is called to be held in and for the City of Saratoga on
Tuesday, November 7, 2000 to elect two (2) Councilmembers, each for a full term of four (4)
years.
The City Council is to include on the ballot a question on a measure to reaffirm and readopt an
ordinance prohibiting until March 15, 2002 the approval of residential development projects on
lands designated in the Saratoga General Plan The language for the proposed ballot measure is
as follows: "Shall the City of Saratoga reaffirm and readopt an ordinance prohibiting until March
15, 2002 the approval of residential development projects on lands designated in the Saratoga
General Plan as "Retail Commercial", "Professional Administrative", "Gateway landscaping", or
"Planned Development"?
As Section 9282 of the California Election Code stats, "the City Council, as the legislative body,
or any member or members of the legislative body authorized by that body, or any voter who is
eligible to vote on the measure, or any bona fide association of citizens, or any combination of
voters and association, may file a written argument for or against any City measure. No
argument shall exceed 300 words in length," "no rebuttal shall exceed 250 words in length"
The argument and the rebuttal must be accompanied by the name or names of the person or
persons submitting it, or, if submitted on behalf of an organization, the name of the organization
and the name of at least one of its principal officers. One argument for and one argument against
are allowed. A calendar, which outlines deadlines for filing of ballot measures, arguments, and
rebuttals, is attached. (Attachment 3)
If more than one argument for or more than one argument against the measure is submitted to the
City Clerk, the Clerk must select one of the arguments in favor and one argument against the
measure. In selecting the argument, the City Clerk must give preference and:priority in the order
as follows:
1. The City Council, or member or members of the city Council authorizes by that body.
2. The individual voter or bona fide association of citizens, or combination of voters and
associations, who are the bona fide sponsors or proponents or opponents of the measure.
3. Bona fide associati6n of citizens.
4. Individual voters who eligible to vote on the measure.
No more than five signatures may appear with any argument submitted. In case more than five
persons sign any argument the signatures of the first five shall be printed. The arguments for the
measure shall be filed with the City Clerk no later than THURSDAY AUGUST Iv 2000. The
-rebuttals against the measure shall be filed with the City Clerk no later than WEDNESDAY~
AUGUST 7~ 2000. The ten (10) day review period for public inspection of arguments for the
measure in the City Clerk's Office is August 2, 2000 - August 15, 2000.
2 Sune21,2000
The'ten (10) day review period for public inspection of rebuttals against the measure in the City
Clerk's Office is August 8, 2000 - August 21, 2000. '
In acc0rdance with the California Elections Code Section 1330To), the County Registrar of
Voters is required to provide all election material to be printed in English and Spanish, including
instructions and words to the measure..
The resolution provides the following:
3. Call for the General Municipal Election for election of certain officers and call a Special
Municipal Election for November 7, 2000 to be consolidated with the Santa Clara County
Registrar-of Voters.
4. Requests to !he governing body of any political subdivision holding elections on
November 7, 2000, that such election be consolidated with Saratoga's Municipal Election,
under the administration of the County of Santa Clara Registrar of Voters office.
5. Determining that the length of candidate's statements shall not exceed four hundred (400)
words in length, that'candidate's desiring to distribute a candidate's statement shall pay
the pro rated share of the estimated cost set by the County not to exceed $650.00.
FISCAL IMPACT
The estimated cost of conducting the General and Special Municipal Election through the County
-of Santa Clara is $8600-$9600. The Registrar of Voters has based its increased charges per
registered voter on several factors as follows: printing of bilingual ballots, publication of legal
notices, postal rate increase, cost of living in personnel costs, bilingual recruitment of polling
place workshops in targeted precincts, increased absentee voting, and materials and supplies.
ADVERTISING~ NOTICING AND PUBLIC CONTACT:
Publish Notice of Election in the Saratoga News and posting of the Council Agenda.
FOLLOW UP ACTIONS:
A certified copy of adopted Resolution Calling the General and Municipal Election shall be'
forwarded to the Santa Clara County Board of Supervisors and Santa Clara County Registrar of
Voters no'later than Aueust 11~ 2000.
ATTACHMENTS:.
1.' Resolution
2. General Municipal Election Calendar
3. Argument & Rebuttal Calendar
4. Publication - Notice of Election
3 June 21, 2000
RESOLUTION 00-
RESOLUTION' OF THE CITY OF SARATOGA ORDERING AND
CALLING A GENERAL MUNICIPAL ELECTION TO BE HELD IN THE
CITY OF SARATOGA ON NOVEMBER 7, 2000; FOR THE ELECTION
OF CERTAIN OFFICERS; FOR THE SUBMISSION TO THE VOTERS A
QUESTION RELATING TO APPROVAL OF RESIDENTIAL PROJECTS
ON COMMERCIALLY DESIGNATED LANDS; REQUESTING THE
SERVICES OF THE REGISTRAR OF VOTERS; REQUESTING
CONSOLIDATION OF ELECTIONS AND SPECIFYING CERTAIN
PROCEDURES FOR THE CONSOLIDATION OF ELECTIONS AND
DETERMINING TO LEVY THE COST OF CANIDATES'
STATEMENTS; REQUIRING PAYMENT OF CANIDATES' FILING
FEES; AND PROVIDING FOR GIVING NOTICE OF ELECTION.
WHEREAS, California Election Code Section 1301 provides that the general
election for the City of Saratoga can be held on the day of the statewide general election;
WHEREAS, pursuant to Part 3 of Division 10 of the California Elections Code, a
general election may be consolidated with a statewide election; and
WHEREAS, a statewide election will be held on November 7, 2000;
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Saratoga: -:
A general municipal election is hereby called to be held in and for the City of
Saratoga on Tuesday, November 7, 2000 to elect two (2) Council Members,
each for a full term of four (4) terms and to consider the question presented
below.
2. At said election the following question shall be submitted t° the voters:
Shall the City of Saratoga reaffirm and readopt an ordinance prohibiting
until March 15, 2002 the approval of residential development projects on
lands designated in the Saratoga General Plan as "Retail Commercial",
"prOfessional Administrative", "Gateway Landscaping", or "Planned
Development"?
ATTACHME~ 1
-1-
The.text of the measure referenced in item 2, above, is attached hereto as
Attachment 1 and the City Clerk is directed to transmit a copy of said measure
to the City Attorney for preparation of an impartial analysis of the measure
. showing its effect on existing law and the operation of the measure.
Pursuant to Election Code commencing with Section 10400, the City Council
hereby request the Board of Supervisors of the County of Santa Clara to order
the consolidation of the general municipal election to be conducted within the
boundaries of the City of Saratoga on November 7, 2000, with respect to
which the Board of Supervisors of the County of Santa Clara has the power to
order a'consolidation. The City Council further consents to and orders the
consolidation of the general municipal election hereby called with the
statewide general election. Upon consolidation, the consolidated election
· shall be held and conducted, election officers appointed, voting precincts
designated;ballots printed, polls opened at 7:00 a.m. and closed at 8:00 p.m.,
ballots counted and returned, returns canvassed, and all other proceedings in
connection with the election shall be regulated and done by the Registrar of
Voters of the County of Santa Clara in accordance with the provisions of law
regulating the elections so consolidated.
.The City Clerk is hereby authorized and directed to publish a notice of general
municipal election within the time and in the manner specified in Elections
.Code Section 12109. The City Clerk is further authorized and directed to do
all Other things required by law to hold the general election above provided.
-Pursuant to Section 13307 of the Elections Code, the City Council hereby
determines to levy against each candidate availing himself or herself of the
service of including a candidate's statement not to exceed four ·hundred (400)
words in length in the voter's pamphlet, the actual prorated cost of printing,.
handling and translating the candidate statement, incurred by the City of
Saratoga. The City Clerk shall provide written notice to such effect with each
set of nomination papers issued and shah require payment of the estimated pro
rata share at the time the candidate statement is filed.
The City Clerk is hereby authorized and directed to certify to the adoption of
the resolution and to transmit a certified copy to the Board of Supervisors of
the County 'of Santa Clara and to the Registrar of Voters of the County of
Santa Clara~
-2-
PASSED AND ADOPTED at a regular meeting of the City of Saratoga this 21't
day of June 2000 by the following vote:
COUNCIL MEMEBERS:
AYES:
NOES:
ABSTAINED:.
ABSENT:
SIGNED:
MAYOR OF THE CITY OF SARATOGA
SARATOGA, CALIFORNIA
ATTEST:
CLERK OF THE CITY OF SARATOGA-
SARATOGA, CALIFORNIA
-3-
· INITIATIVE ORDINANCE
AN ORDINANCE REAFFIRMING, READOPTING
AND AMENDING AN INTERIM ORDINANCE PROHIBITING
THE APPROVAL OF SPECIFIED RESIDENTIAL DEVELOPMENT
PROJECTS ON COMMERCIAL LAND
AND DECLARING THE SAME TO BE AN URGENCY MEASURE
TO TAKE EFFECT IMMEDIATELY
THE PEOPLE OF THE CITY OF SARATOGA DO HEREBY ORDAIN AS FOLLOWS:
Section 1. Findings..
The people of the City of Saratoga fmd and declare as follows:
A. The purpose 6f this measure is to reaffu-m and readopt the City of Saratoga
ordinance protecting the City of Saratoga=s commercial land use base by prohibiting until
March 15, 2002 the approval of specified residential development projects on
commercially designated lands in the City=s General Plan.
B. Of the approximately 8000 acres of land in Saratoga, 128 acres are designated
for commercial development. This is less than 1.6 percent of Saratoga=s land area.
C. Commercial development in Saratoga is essential to meet diverse and growing
local needs for goods and services and to ensure that the City=s economy continues to
thrive.
D. The General Plan of the City of Saratoga allows residential development in
commercial areas subject to issuance of a conditional use permit. Commercially
designated parcels are discouraged but not prohibited from being developed entirely' for
non-commercial uses. There is no minimum density requirement for residential uses of
commercially designated lands.
E. Current economic conditions in the City have created the potential for
increased residential development on lands designated for commercial purposes.
F. Premature development of commercially designated lands with non-
commercial uses could undermine the City=s commercial land use base by precluding
future commercial development.
G. There is considerable uncertainty regarding the amount and type of new
housing that may be. necessary in the City pursuant to state housing laws. Preliminary
figures indicate that the City could be obligated to provide up to an average of 30 new
.below market rate units per year.
H. The City of Saratoga plans to update its Housing Element and related
prOvisions in its Land Use and other General Plan elements in accordance with state law
and has set a target date of June 30, 2001 for completion of the Update. As part of the
update, the City will be evaluating the appropriate role of residential housing
deVelopment on.commercially designated lands in light of the City=s broader goals and
objectives and the requirements of state law. This study is expected to result in
amendments to the City=s General Plan and zoning ordinance.
I. Premature residential development of commercially designated lands could
limit the range of options available to the City in this planning process, limit the City=s
ability to plan for housing adequate to meet the needs of Saratoga residents all income
levels, and result'in land uses that are inconsistent with the General Plan and zoning
ordinance as amended as' a result of the planning process described above.
J. New and pending residential development applications requiting
authorization by the City with respect to lands designated as 3kCommercial@ in the
General Plan may be in coafliet with any newly created policy or amendments the City
Council eventually adopts. Therefore, approval of such residential development
applications constitutes an immediate threat to the public health, safety and welfare.
K. Based on the foregoing fmdings, the City Council of the City of Saratoga on
March 15, 2000 adopted Ordinance No. 196A, an interim ordinance prohibiting the
approval of specified residential development projects on commercial land and declaring
'the same to be an urgency measure to take effect immediately. This measure was
amended by Ordinance No. 198 on April 19, 2000 to remain in effect until March 15,
2002 or until (1) December 31, 2000 if the measure is not reaffirmed and readopted by
the voters at the November, 2000 election, or (2) the City Council determines based on
substantial evidence that General Plan and zoning ordinance amendments adopted by the
City Council have ameliorated the threat to the public health, safety, and welfare
described above. A full .copy of Ordinance 196A as amended is attached hereto as
Exhibit A. '
L. The voters have determined that it is in the best interests of the City to reaff'm
and readopt 'Ordinance No. 196A as amended by Ordinance 198 and to further amend
2
said regulation to reflect the voter action.
Section 2. Reaffirmation and Readoption of Ordinance 196A.
City of Saratoga Ordinance 196A, as amended by Ordinance 198 is hereby
reaffumed and readopted.
Section 3. ' Amendment of Ordinance 196A.
Section 3 of Ordinance 196A as amended is hereby amended as set forth below.
In this section, text to be stricken is presented in strili~mmgh type and text to be
inserted is shown in bold type; text in standard type currently appears in the
ordinance.
Based upon the findings set forth in Section 1, above, this is an interim
urgency ordinance adopted pursuant to Government Code section 65858,
and pursuant to the authority granted to the City of Saratoga in Article 11,
· Section 7 of the California Constitution. This ordinance shall therefore take
effect immediately upon adoption. This ordinance shall remain in effect
until March 15, 2002, provided, however, that this ordinance shall
terminate "" r~ .... ~.,.. 2~ '~nnn ;~'~. ..... ~.,,4...~ ,,a~..,-,~a by c~.4~.. 2 of
.... 1,,,..1,, o,,,,h~.fl,,l~,,1 .... ,; ~,. .; ..,., .,,1 ~.l,~,,g,..,,,.-.. +1.,;,... ,.,,,-Al ....... ,.;11 ..,1,...,.., +~.',"'.'~";nnfn
upon a determination by the City Council supported by substantial evidence
that the threat to public health, safety, and welfare described in section 1 of
this ordinance has been ameliorated by adoption of the General Plan and
zoning ordinance amendments described in section 1 of this ordinance.
This measure was reaffirmed and readopted and amended by the voters
of the City of Saratoga at an election held November '7, 2000 and except
as otherwlse provlded hereln, this measure may be amended or repealed
only by the voters of the City of Saratoga at a City election.
Section 4. Severance Clause.
Each section, sub-section, paragraph, sub-paragraph, sentence, clause and phrase
of this ordinance is severable and independent of every other section, sub-section,
paragraph, sub-paragraph, sentence, clause and phrase of this ordinance. If any
section, sub-section, paragraph, sub-paragraph, sentence, clause or phrase of this
ordinance is held invalid, the voters declare that they would have adopted the
remaining provisions of this ordinance irrespective of the portion held invalid, and
ficrther declare their express intent that the remaining portions of this ordinance
should remain in effect after the invalid portion has been eliminated.
Section 5. ' Amendment.or Repeal.
Except as otherwise proVided herein, this measure may be amended or repealed
only by the voters of the city of Saratoga at a City election.
Exhibit List
Exhibit A -,- Text-of Ordinance 196A as amended by Ordinance 198.
Exhibit A
ORDINANCE NO. 196A
[As amended by Ordinance 198, April 19, 2000]
AN INTERIM ORDINANCE PROHIBITING THE APPROVAL OF
SPECIFIED RESIDENTIAL DEVELOPMENT PROJECTS ON COMMERCIAL LAND
AND DECLARING TltE SAME TO BE AN URGENCY MEASURE
TO TAKE EFFECT IMMEDIATELY
THE CITY COUNCIL OF THE CITY OF SARATOGA DOES ORDAIN AS FOLLOWS:
Section 1. Findings.
The City Council finds and declares as follows:
A. Of the approximately 8000 acres of land in Saratoga, 128 acres are designated for
commercial development. This is less than 1.6 percent of Saratoga=s land area.
B. Commercial development in Saratoga is essential to meet diverse and growing local
needs for goods and services and to ensure that the City=s economy continUes to thrive.
C. The General Plan of the City of Saratoga allows residential development in
commercial areas subject to issuance of a conditional use permit. Commercially designated
parcels are discouraged but not prohibited from being developed entirely for non-commercial
uses. There is no minimum density requirement for residential uses of commercially designated
lands.
D. Current economic conditions in the City have created the potential for increased
residential development on lands designated for commercial purposes.
E. Premature development of commercially designated lands with non-commercial uses
could undermine the City=s commercial land use base by precluding future commercial
development.
F. There is considerable uncertainty regarding the amount and type of new housing that
· may be necessary in the City pursuant to state housing laws. Preliminary figures indicate that the
City could be obligated to provide up to an average of 30 new below market rate units per year.
G. The City of Saratoga plans to update its Housing Element and related provisions in its
Land Use and other General Plan elements in accordance with state law and has set a target date
of June 30, 2001 for completion of the Update. As part of the update, the City will be evaluating
the appropriate role of residential housing development on commercially designated lands in light
of the City=s broader goals and objectives and the requirements of state law. This study is
expected to result in amendments to the City=s General Plan and zoning ordinance.
H. Premature residential development of commercially designated lands could limit the
range of options available to the City in this planning process, limit the City=s ability to plan for
housing adequate to meet the needs of Saratoga residents all income levels, and result in land uses
that are inconsistent with the General Plan and zoning ordinance as amended as a result of the
planning process described above.
I. ' New and pending residential development applications requiring authorization by the
City with respect to lands designated as g. Commercial@ in the General Plan may be in conflict
with any newly created policy or amendments the City Council eventually adopts. Therefore,
approval of such residential, development applications constitutes an immediate threat to the
public health, safety and welfare.
J. This ordinance is not a project subject to the California Environmental Quality Act
(CEQA) pursuant to CEQA Guidelines section 15378, subdivision (b). In the event that this
ordinance is found to be a project under CEQA, it is subject to the CEQA exemption contained in
section 15061, subdivision (b) (3) of the CEQA Guidelines, because it can be seen with certainty
that there is no possibility that it may have a significant effect on the environment. The purpose of
this ordinance is to prohibit on an interim basis, new residential development which may be
otherwise permissible under existing policies. The ordinance will not create a change in the
environment because it maintains the status quo. Any delay in development approval is only
temporary in nature, and would not indirectly or directly result in a physical change to the
environment.
Section 2. Regulation.
The following regulation is hereby imposed. This regulation shall prevail over any
conflicting provisiOns of the Saratoga City Code or the other ordinances, resOlutions, policies, and
regulations of the City of Saratoga:
No application submitted after March 15, 2000 for use permit or tentative
subdivision map, parcel map, or building site approval or amendment, to
allow for residential use on lands designated in the Saratoga General Plan
as g. Retail Commercial, @ g. Professional Administrative, @/kGateway
Landscaping, @ or Planned Development -Mixed@ shall be approved.
Secti°n3. Interim Urgency Ordinance.
Based upOn the findings set forth in Section 1, above, this is an interim urgency
2
ordinance adopted pursuant to Government Code section 65858, and pursuant to the
authority granted to the City of Saratoga in Article 11, Section 7 of the California
Constitution. This ordinance shall therefore take effect immediately upon adoption. This
ordinance shall remain in effect until March 15, 2002, provided, however, that this
ordinance shall terminate on December 31, 2000 if the regulation adopted by Section 2 of
this ordinance is not reaff'umed and readopted by the voters at the next regularly
scheduled municipal election;'this ordinance will also terminate upon a determination by
the City Council supported by substantial evidence that the threat to public health, safety,
and welfare described in section 1 of this ordinance has been ameliorated by adoption of
the General Plan and zoning ordinance amendments described in section 1 of this
ordinance.
Section 4. Severance Clause.
The City Council declares that each section, sub-section, paragraph, sub-
paragraph, sentence, clatise and phrase of this ordinance is severable and independent of
every other section, sub-section, paragraph, sub-paragraph, sentence, clause and phrase of
this ordinance. If any section, sub-section, paragraph, sub-paragraph, sentence, clause or
phrase of this ordinance is held invalid, the City Council declares that it would have
adopted the remaining provisions of this ordinance irrespective of the portion held
invalid, and further declares its express intent that the remaining portions of this
ordinance should remain in effect after the invalid portion has been eliminated.
Section 5. PublicafionJ
This Ordinance or a comprehensive summary thereof shall be published once in a
newspaper of general circulation of the City of Saratoga within fifteen days after its
adoption.
3
CITY OF SARATOGA
NOVEMBER 7, 2000
GENERAL MUNICIPAL
ELECTION
CANDIDATES
CALENDAR
ATTACHMENT 2
Wednesday, June 21, 2000
Friday, June 23, 2000
Monday, July 17, 2000
July 3 - August 17
Monday, July 31, 2000
Friday, August 11, 2000
By 5:00 p.m.
Friday, August 11, 2000
ADOPTION OF RESOLUTION
Adoption of Resolution Calling a General
Municipal Election and Special Election, and
contracting with the County of Santo Clara
for Election Services (E.C. 10402, 10403).
RESOLUTION TO REGISTRAR
Send Resolution Calling Election to
Registrar of Voters.
NOMINATION PERIOD OPENS
Nomination Period Opens for Council
Candidates (E.C. 10220, 10407).
*First Day candidates may pick up
nomination packets.
PUBLICATION OF ELECTION
City Clerk to publish NOTICE OF
ELECTION one time between these dates in
the Saratoga NewS, indicating offices to be
filled and the hours the polls will open and
close and the effect of only one, or no,
nominee for a vacant office (E.C. 12109).
490 - SEMI ANNUAL DUE TO FPPC
Deadline for Filing Form 490/Semi-Annual
Campaign Statements (Contributions or
Expenditures for Incumbents between 1/1/00
- 06/30/00.
NOMINATION PERIOD CLOSES
Close filing period for Nomination Paper or
Withdrawal (E.C. 10220 et seq., 10407).
*Last day to file (in the Registrar of Voters
Office only) all necessary documents.
WITHDRAWAL OF CANDIDATE
No candidate may withdrawal her or his
candidacy after 5 p.m. on this date.
August' 12 - August. 16, '2000
ThUrsday, August 17, 2000
Monday, August 21, 2000
Wednesday, August 16, 2000
Wednesday,.August 16, 2000
Wednesday, August 23, 2000
Thursday, October 5, 2000
EXTENSION PERIOD
Extension of Nomination Period (If eligible
incumbent has not filed nomination papers
by August 11, 2000, this is the final date for
~ candidates, other than the incumbent, to file
nomination papers; and any candidate who
filed for the office to withdraw (E.C. 10225,
10407, 10516).
RANDOMIZED ALPHABET DRAWING
Day the Secretary of State & office of the
Registrar of Voters conduct a drawing of
letters of the alphabet, the results to
determine the order in which candidates
appear on the ballot.
(E.C. 131120).
TRANSMITTALA OF INFORMATION
TO REGISTRAR & LOCAL NEWS
Prepare ballot layout and file with Registrar
of Voters (E.C. 10403) (In compliance with
SOS Randomized Drawing).
Transmit Ballot Arguments and Impartial
Analysis to Registrar of Voters
Send Nominees to the Saratoga News
First publication of Nominees and
Respective Offices, which they have been
nominated.
FPPC 1't PRE-ELECTION STATEMENT
Campaign Statement filing due- '
coveting period 07/01/00-09/30/00.
Must be filed by personal delivery or
guaranteed overnight service.
Monday, October 1 O, 2000
October 10 - Oct 31, 2000
October 22 - Nov. 6, 2000
Thursday, October 26, 2000
Tuesday, October 31, 2000
Tuesday, October 31, 2000
Tuesday, November 7, 2000
LAST DAY TO REGISTER TO VOTE
Last day to register or transfer Registration
for November 7, 2000 Election (E.C. 2106,
2107).
1sT DAY FOR MAILING ABSENTEE
BALLOTS
Absentee Voter Ballots applications
available (Applications for absent voter
ballots may be made in person or by mail
fi.om the Registrar of Voters)(E.C. 3001,
3021, 3200).
LATE
CONTRUBUTIONS/INDEPENDENT
EXPENDITURES
Sums over $1000.00 to/fi.om a single source
must be reported within 24 hours by fax,
telegram, personal delivery, or overnight
service.
FPPC 2na PRE-ELECTION
STATEMENT
Campaign Statement filing due-
coveting period 10/1/00- 10/21/00.
Must be filed by personal delivery or
guaranteed ovemight service.
Last day to request an absentee ballot by
mail. Request after this date must be made'
through the Registrar of Voters for Special
Circumstances (E.C. 3003).
Last day to mail absentee ballots
(Must be at the Registrar of Voters Office by
5:00 p.m.)
"ELECTION DAY"
*Polls are open fi.om 7:00 a.m. to 8:00 p.m.
Tuesday, December 5, ~2000
Wed., December 6, 2000
Wednesday, January 31,
2001
Deadline for the Registrar of Voters to
certify election results.
.Certification of General and Special
Election, Swearing In newly elected
Couneilmembers, selection of Mayor and
Vice Mayor.
Final Campaign Statements Filing due -
coVeting period 10/22/00 - 12/31/00.
CITY OF SARATOGA
NOVEMBER 7~ 2000,
GENERAL. / SPECIAL MUNICIPAL ELECTION
BALLOT MEASURE CALENDAR
Wednesday, June 21, 2000 Resolution Calling General/Special Municipal Election
including Proposed Measure.
Monday July 5, 2000
Send Notice of Special Election in the Saratoga News, which
notes the last day for filing 'arguments and rebuttals.
(To be published in the July 12, 2000 edition)
Tuesday, August 1, 2000
Last day to file arguments with City Clerk. Arguments must
be limited to 300 words. One argument will be accepted in
favor of the measure.
August 2 - 15, 2000
Friday, August 4, 2000
Wednesday, August 7, 2000
August 8 - August 21, 2000
Friday, August 16, 2000
Wednesday, August 21, 2000
Wednesday, August 23, 2000
Ten-day Public Review period of argument.
RESOLTUIONS DUE FOR ALL MEASURE
ELECTIONS.
Official date for submitting to Registrar of Voters resolutions to
place a measure on the ballot.
Last day to file rebuttal with City Clerk. Rebuttals must be
limited to 300 words. One argument will be accepted in-
opposition of the measure.
Ten-day Public Review period for rebuttal.
DUE DATE FOR ARGUMENTS
Deadline for submitting measure ar .guments to Registrar of
Voters.
City Clerk hand delivers to Registrar of Voters.
City Attorney provides Impartial Analysis to City Clerk.
Analysis shall not exceed five hundred (500) words.
City Clerk Hand delivers Rebuttals and Impartial Analysis to
Registrar of Voters.
ATTACHMENT 3
NOTICE OF ELECTION
Notice is hereby .given that a general municipal election will be held in the City of
Saratoga.on Tuesday~ November 7, 2000, for the following offices; Two (2)
Councilmembers, each for a full full-year term. The polls will be open between the hours
of 7:00 a.m. and 8:00 p.m.
/s/Cathleen Boyer
City Clerk
(Pub SN 07/05/00)
ATTACHMENT 4
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO.
MEETING DATE:
ORIGINATING DEPT:
June 21, 2000
Administrative Services
AGENDA ITEM
CITY MANAGER: ~__~_~
'SUBJECT: Purchasing Procedures
RECOMMENDED ACTION(S):
Approve the updated City of Saratoga Purchasing Procedures Manual, and direct staff to return at
the July 19 City Council meeting with proposed changes to the Municipal Code.
REPORT SUMMARY:
Background
Under the direction of the Finance Commission, the Administrative Services Department has
updated the City's Purchasing Procedures Manual. It has been a long-standing goal of the
Finance Commission to update, strengthen and clarify the Purchasing Procedures since the
previous update to the City's current Purchasing Procedures was more than ten years ago.
The City utilized the services of an MBA student this past winter to do the basic drafting of the
procedures, with input from the Finance Commission and staff members. In the spring, the draft
was reviewed and revised by the Finance Commission, the City Manager, the City Attorney,
Department Heads and key staff members. The updated draft Purchasing Procedures Manual is
attached for the City Council's review and approval.
Purpose and Authority
The purpose of the Purchasing Procedures is to establish efficient procedures for the purchase of
supplies and 'services at the lowest cost commensurate with operational needs, to exercise
positive financial control over such purchases, to clearly define authority for administration of
the purchasing function, and to assure the quality of supplies and services purchased by the City.
Section 2-45 et seq. of the City's Municipal Code lays the framework for the purchasing system.
If the City Council approves the recommended changes to the Purchasing Procedures, staff will
return to the City Council at a later meeting with changes to the Municipal Code incorporating
these changes into Code Section 2-45.
Overview of the Purchasing Procedures
The City Manager is the City's Purchasing Officer, although the Purchasing Officer may delegate
specific functions to an authorized individual in writing.
There are three different dollar limits that apply to the City's Purchasing Procedures; bidding
requirement limits, signature authority limits, and contract limits. Page 4 of the Purchasing
Procedures Manual details these limits. The dollar limits shown on page 4 are increased over the
previous limits to improve efficiency and recognize the increase in costs over the past ten years.
As with most rules, there are specific exceptions to these limits, listed on page 5 of the
Purchasing Procedures Manual.
Purchases are to be made on the basis of the bid most advantageous to the City. In addition to
price, determining the most advantageous bid includes such criteria as compliance with
specifications, ability of bidder, reputation of bidder, and prior performance.
The manner in which the City solicits bids depends on the dollar amount. Purchases of less than
$500 require no bidding. Purchases of between $500 and $20,000 are bid using the City's
informal bidding procedures, requiring documentation of at least three price quotes. Purchases
over $20,000 require formal bids to be solicited.
The updated Purchasing Procedures Manual includes significant detail of the process that those
preparing Purchase Orders or Check Requests must follow. These procedures include
documentation of the bidding process and bid prices received, verification of the availability of
funds, review of the contract, if required, along with supporting insurance certificates and other
documentation.
Hi~thli~ht of Changes from. Existing Procedures Manual
Following is a summary of the more significant changes and refinements' that were made to the
Purchasing Procedures during this update: ..
Approval Limits are recommended to be increased as follows:
Old Limit Proposed Limit
No quotes necessary Up to $100 Up to $500
Informal bids Between $100 and $15,000 Between $500 and $20,000
Formal bids Over $15,000 Over $20,000
2. Signature authority limits are recommended to be increased as follows:
Department head or designate
Admin Services Director
City Manager
City Council
Old Limit
None
Up to $1,000
$1,000 to $5,000
Over $5,000
Proposed Limit
Up to $1,000
$1,000 to $5,000
$5,000 to $10,000
Over $10,000
3. ' The procedure.s required when doing informal and formal bids are more clearly defined.
4.. The circumstances under which sole source purchasing is allowed are defined.
5: Requires Purchase Orders to be processed for all purchases over $500, and specifies that they
must be processed When goods or services are ordered, not when invoice is received.
o
Allows Department Head to delegate purchasing authority to staff, provided it is in writing,
and updated at least annually.
Explicitly prohibits splitting orders to circumvent these procedures.
o
Modifies exceptiOn (i) to the. procedures relating to contracts for educational, recreational,
travel or entertainment services to specify that the exception refers to total direct cost,
whereas previously the exception simply stated "total cost".
9. Addresses petty cash control.
i0. Allows the use of authorized City's credit cards. Refers to the specific CalCard procedures.
11. Expands the inspection process, requiring inspection to be performed by someone other than
the person requesting the goods.
12. Addresses fixed assets and the disposal of surplus property.
13. Requires a formal contract for the purchase of goods or services over $10,000.
FISCAL IMPACTS:
No direct fiscal impact.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
The updating of the City's Purchasing Procedures would not be complete until staff returns with
a revised draft of the Purchasing Procedures and the City Council approves it. If updated
Purchasing Procedures are approved within a month or two, the impact would be minimal.
ALTERNATIVE ACTION(S):
Direct staff to make'changes to the draft Purchasing Procedures for the July 5 City Council
meeting.
FOLLOW UP ACTION(S):
Staff to return at the July 19 City Council meeting with proposed changes to the Municipal Code.
Staff to conduct training sessions for City personnel responsible for processing Purchase Orders
and Check Requests.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
ATTACHMENTS:
Attachment A: Draft Purchasing Procedures Manual
Attachment B: Purchasing Procedures Matrix
Attachment C: Purchase Order and Payment Request Checklist
PURCHASI (
JUNE 000
6/13/00 4:35 PM
ATTACHMENT A
Table of Contents
Purpose ...........................................................................................................................
Authority ..........................................................................
Definition of Terms ...........................................
General Purchasing Strategies .........................................................................
Centralized System/Purchasing Officer ................................................................. 3
Availability of Funds .................................................................. 2 ..................................... 3
Splitting of Purchases ....................................................................................................... 3
Approval Limits .................................................................................................................. 4
Bidding Requirements ............................................................................................................................ 4
Signature Authority ................................................................................................................................ 4
Contract Limits ....................................................................................................................................... 4
Exclusions ............................................................................................................................... s
Vendor Selection ..................................................................... ~. ................................. 6
Basis of Award ............. ' ........................................................................................................
Use of Brand Names ....................................................................
Informal Bids ........................................................................................................................ 7
Formal Bids .................................................. : ........................................................................ 8
Competitive bidding exceptions ................................................ ,~. ................................ 9
Request for Proposals ................................................................. , ............................ :~ .... 10
The Purchasing Process
Purchase Order Processing ................................ ~ .................... 2~ ................................ ,.11
Contract Preparation .....................................................................................................
Credit Card Programs ...................................................................................................
City of Saratoga Small Purchase Card Program ............................................. ...................................... 12
Other Credit Cards .......................................................................................... . ...................................... 12
Use of Petty Cash ............................. ; ................................................................................ 12
Joint Purchase with Other Agencies ......................................................................
Office Supplies ................................................................................ 2 .................................. ~3
Fixed Assets ......................................................................................................................... 13
Receiving and Payment Procedures ..................... .................... ~ ................... 14
Inspection of Goods ......................................................................................................... 14
Payment of Invoice .............................................................................................. , ........... 14
Year End Closing ProcedUres .......................................................................... is
Disposal of Surplus Property .......... ~ ................................................................ ls
Sample Forms
Purpose
City of Saratoga
Purchasing Procedures
To establish efficient procedures for the acquisition of supplies and services at the
most competitive price commensurate with operational needs; to exercise financial
control over such purchases; to clearly define authority for administration of the
purchasing function, and to assure the quality of supplies and services purchased by the
City.
Authority
These purchasing procedures have been developed in furtherance of the City of
Saratoga City Code (the Code) Section 2-45 et. seq. In the event of a conflict between
this policy and the Code, the Code will take precedence.
Definition of Terms
The following terms shall have the meanings respectively ascribed to them by this
Section, unless the context or the provision clearly requires otherwise:
(a) Appropriation. The legal authorization granted by the City Council to make
expenditures and to incur obligations for a specific purpose.
(b) Bid. A bid is an offer made by a potential vendor pursuant' to specifications
prepared by the City for the purchase of goods or services. ..
(c) Brand name. A brand name is a product, item or material described by reference to
its manufacturer's name or catalogue number.
(d) Brand name or equal specification. A contract or Purchase Order specification
containing a brand name to describe the nature, standard of quality, performance, and
other characteristics needed to meet the City's minimum requirements and which·
provides for submission of equivalent, products.
(e) City. City refers to the City of Saratoga.
(f) Code. Code shall mean the City of Saratoga City Code.
(g) Contract. A formal agreement entered into by the City and another party or parties.
The contract is binding on all parties and shall be enforceable at law.
(h) Cost. Cost, as applied to a single transaction for the purchase of supplies or
services, means the total amount to be expended by the City. Cost, as defined herein,
excludes sales or Use taxes, but includes freight, shipping, etc.
(i) Encumbrance.-The commitment related to an unperformed contract for goods or
services in the budgetary line item that will be used to pay for the goods or services.
Encumbrances represent the estimated amount of expenditures ultimately to result if
unperformed contracts in process are completed. -.
CJ) Fixed assets. Tangible assets owned by the City, including buildings, land, vehicles,
furniture and equipment with a useful life of one year or longer, in accordance with the
City's Fixed Asset Policy.
(k) Formal bid. A formal bid is the vendor selection process used for purchases over
$20,000.
(1) Informal bid. An informal bid is the vendor selection process used for purchases
Over $500 and under $20,000.
(m) Payment Request Form. A form used to request for payment of goods or services.
The form is completed by the Department that requested the goods or services, and is
routed to the Administrative Services Department that uses it to process payment for the
goods or services.
(n) Petty cash. A small amount of money set aside to make change or to pay small
obligations for which'the issuance of a check would not be efficient.
(o) Purchase Order. A Purchase Order is a document authorizing the delivery of
specified goods or services.
(p) Request for Proposal. A document containing a comprehensive list of requirements
and specifications for which the City seeks potential vendors to provide specific services
or supplies.
(q) Services. Services means and includes labor, professional services and consulting
services. Services shall not include incidental labor such as set-up, testing, and
maintenance of supplies where the primary purpose is to purchase the supplies.
(r) Supplies. Supplies means and includes all materials, supplies, equipment, products,
and other items of tangible personal property.
(s) Unencumbered appropriation. That portion of an appropriation not yet expended or
committed' for expenditure.
General Purchasing Strategies
Centralized System/Purchasing Officer
(a) Except as otherwise provided, all purchases of suPplies and services shall be
centralized under the Purchasing Officer.
(b) The City Manager is the Purchasing Officer for the City.
(c) The Purchasing Officer may authorize any department head to investigate, solicit
bids, or negotiate the purchase or award-of contracts for supplies or services
independently of the centralized purchasing system, provided that all such actions shall
be done in conformity with the procedures prescribed by this Policy or by duly adopted
administrative rules and regulations pertaining thereto.
(d) The Purchasing Officer may delegate authority, in writing, for the above functions,
to any department head, their designee, or any other authorized individual. The written
delegation will identify who the authority is being delegated to, the period for which it
applies, the amount which the designee may approve, and the fund/account numbers
which the designee may charge. This will be updated annually or if there is a change in
personnel.
Availability of Funds
Except in cases of emergency, the Purchasing Officer shall not issue any Purchase
Order for supplies or services unless there exists a sufficient unencumbered appropriation
in the fund/account against which such purchase is to be charged. The appropriate fund
and account shall be encumbered upon the issuance of the Purchase Order. '
Splitting of Purchases
The splitting of purchases to circumvent the purchasing system is strictly
prohibited. If the bidding or signature authority limits specified herein are exceeded as to
any contractor within a fiscal year or contract period, the actions required to receive
approval for the higher level is needed. For example, if a purchase originally estimated
to cost $9,000 would only require the City Manager's approval, but is later increased to
cost $11,000, then the City Council's approval is required for the increase since their
approval~ would have initially been required for the $11,000 purchase'.
Approval Limits
The following bidding requirements must be observed and authorized signatures
must be received before the goods or services are ordered:
Bidding Requirements
· Bidding requirement limits for purchases are as follows:
Dollar Limit
$ 0 -.$ 500
$ 5O0 - $20,000
Over $20,000
Bidding Requirements
No bids required - Responsibility is placed on the Department Head or
designee to exercise good judgment
Informal bids required
Formal bids required
Signature Authority
Signature authority limits for purchases are as follows:
Dollar Limit Authorized Signer
$ 0 - $ 1,000' Department Head or designee
$1,000 -$ 5,000' Administrative Services Director
$5,000 - $10,000 City Manager
Over $10,000 City Council
Contract Limits
A written contract is required when the purchase of goods or services exceeds $10,000.
4
Exclusions
These procedures shall not apply to any of the following:
(a) The award of contracts for public works projects governed by the provisions of the
State Public Contract Code and Chapter 12 of the Saratoga City Code.
(b) The award of contracts governed by any State or Federal law that prescribes a
different procedure. For such purchase contracts, the provisions stated in these
Purchasing Procedures shall be followed to the maximum extent possible, consistent with
the State or Federal law.
(c) The granting by the City of franchises, rights, privileges, licenses or permits,
including, but not limited to, a cable television franchise, a garbage collection franchise,
or a franchise for installation of facilities, as approved by the City Council.
(d) The purchase 6f utilities, including, but not limited to, electricity, water, gas, or
telephone service.
(e) Employment contracts or collective bargaining agreements with any employees of
the City.
(f) The purchase of insurance, including coverage provided by any self-insurance pool
in which the City is a participant.
(g) The extension or renewal of any existing contract for technical or professional
services to be performed by consultants.
(h) Contracts for technical'or professional services to be performed by consultants,
where the direct cost will be paid in advance by a person applying to the City for a
permit, license or other approval. ..
(i) Contracts for educational, recreational, travel or entertainment services furnished by
independent contractors or consultants, where the total direct cost is paid by the persons
utilizing the services.
(j) Contracts for supplies or services to be furnished by any other public agency, made
in compliance with that agency's purchasing policy.
(k) The purchase of supplies or services made in compliance with the terms and
conditions of any grant, gift or bequest to the City that is otherwise consistent with law.
Vendor Selection
. Basis of Award
(a) Purchases of supplies or services will'be made on the basis of the bid or bids most
advantageous to the City. In addition to price, the criteria for determining the most
advantageous bid shall include, but not be limited to the following:
(1) ' Compliance with the bid specifications.
(2) The ability, capacity and skill of the bidder to perform the contract or provide
the supplies or services required.
(3) The ability of the bidder to perform the contract or provide the supplies or
services promptly or within the time specified, without delay or interference.
(4) The character, integrity, reputation, judgment, experience, and efficiency of
the bidder.
(5) The quality of the bidder's performance on previous purchases or contracts
with the City or other public entities.
(6) The previous and existing compliance by the bidder with the ordinances of the
_ City and applicable State and federal laws.
(7) The' efficiency of the bidder's financial resources to perform the contract or
provide the supplies or services required.
(8) The quality, availability and adaptability of the supplie'~ or services to the
particular use required. ~ .
(9) The. ability of the bidder to provide future maintenance, repair parts and
services for the use of the supplies purchased.
(10) The number and scope of conditions attached to the bid.
(b) Where. formal or informal competitive bidding is required and the contract is not
.awarded to the bidder offering the lowest price, a written statement of the reasons for the
award shall be submitted prior to approval of the Purchase Order, and shall be open to
public inspection:
Use of Brand Nam es
(a) Brand name or equal specifications may be used when the Purchasing Officer
determines that:
(1) No other design or performance specification or products list is available; or
(2) Time does not permit the preparation of another form of purchase description
that does not include a brand name specification; or
(3) The nature of the product or the nature of the City's requirements makes use
of a brand name specification suitable for the procurement; or
(4) Use of a brand name or equal specification is in the CitY's best interests.
(b) Brand name or equal specifications shall state that substantial equivalent products to
those designated will be considered for award.
(c) Where a brand name or equal specification is used in a solicitation, the solicitation
shall contain explanatory language that the use of a brand name is for the purpose of
describing the standard of quality, performance and characteristics desired and is not
intended to limit or restrict competition.
Informal Bids
(a) Purchases of supplies or services having a cost of Five Hundred Dollars ($500) or
more but less than Twenty Thousand Dollars ($20,000) may be made in the open market
without adherence to formal competitive bidding procedures..
(b) Open market purchases involving a cost of Five Hundred Dollars ($500) or more
shall, whenever possible, be based upon at least three informal price quotations and'shall
be awarded on the basis of the price quotation most advantageous to the City. The
Purchasing Officer may solicit informal price quotations either orally or in writing, or
may utilize price information on file with the City or available elsewhere.
(c) The specifications requested and informal bids received shall be documented in
writing and submitted to the Purchasing Officer.
(d) Where the supply or source required by the City can only be obtained from a single
source, documentation of this situation shall be submitted in writing to the Purchasing
Officer.
Formal Bids
Where formal Competitive bidding is required, the following procedures shall be
followed:
(a) Notice inviting bids. Notices inviting bids shall include a general description of the
supplies or services to be purchased, the place where bid forms and specifications can be
obtained, the time and place for opening bids, whether a bid deposit or bond will be
required,, and whether a performance bond and/or payment will be required. The Notice
shall be published at least once, not less than ten days prior to the date set for receipt of
bids, in a newspaper having general circulation in the City, and shall be posted at the City
Hall location used for the posting' of legal notices. Notices shall also be sent to persons
who have submitted a written request to the City to be notified of such bidding
opportunities, and Notices may be Sent at the discretion of the Purchasing Officer to any
additional persons.
(b) Bidder's security. When deemed necessary by the Purchasing Officer, bids shall be
accompanied by a bidder's security in the form of a cashiers check, certificate of deposit,
money order, or unconditional and irrevocable letter of credit, payable to the City, or a
surety bond in favor of the City, in such amount as determined by the Purchasing Officer
to be adequate for protection of the City's interests. Bidders shall be entitled to return of
their bid security, provided, however, a successful bidder shall forfeit his bid security
upon failure or refusal to execute a contract within ten days after mailing the notice of
award, unless the City is responsible for the delay. The City Council may, on failure or
refusal of the successful bidder to execute the contract, award it to the next lowest
responsible bidder, in which event, the lowest bidder's security shall be applied by the
'City first to the difference between the low bid and the second lowest bid, then toward
payment of any other costs, expenses or damages incurred by the City as a result of such
failure or refusal, and the balance of the security, if any, shall be returned to the lowest
bidder.
(c) Bid opening procedure. Sealed bids shall be submitted to the City Clerk and'shall
be identified as bids on the envelope. The bids shall be stamped with the date and time
recei~,ed by the City. 'Bids received after the deadline for submitting the same shall not
be accepted and shall be returned to the bidders unopened. The bids shall be opened in
public at the time and place stated in the notice inviting bids. All opened bids shall be
available for public inspection during regular business hours from the time of bid opening
until the Contract has been awarded by the City Council.
(d) Rejection of bids. If, in the opinion of the City Council, none of the bids received
are satisfactory or responsive to the Notice inviting bids, the Council may reject all bids
and either direct staff to purchase the. supplies or services in the open market or re-
advertise for new bids.
(e) Award of contract. The contract shall be awarded to the lowest responsible bidder,
taking into consideration the criteria listed in the above Section titled "Basis of Award".
(f) Tie bids.'If two or more bids received are for the same total amount or unit price,
and if a delay for re-advertisement would not be in the City's interest, the City Council
may either 1) accept the bid it chooses taking into consideration the criteria listed in the
above Section titled "Basis of Award" or 2) accept the lowest bid made by negotiation
with the tie bidders after the time of the bid opening. Bids are considered to be tie bids if
they are within 2% of each other.
(g) Performance bond. The City Council may require that a performance bond be
furnished before entering into a contract with a successful bidder. The form and amount
of such bond shall be established by the Purchasing Officer in compliance with the
contract specifications.
(h) Waiver of irregularities. The City Council may waive any'minor irregularities in
the bids, based upon a determination that the same have no material impact upon the
bidding process or other bids submitted.
(i) No bids. If no bids are received in response to the Notice inviting bids, the City
Council may proceed to purchase the supplies or services without further competitive
bidding.
Competitive bidding exceptions
Except as otherwise provided below, all purchases of supplies or services involving
a cost of Twenty Thousand Dollars ($20,000) or more shall be made by contract awarded
pursuant to the formal competitive bidding procedure:
(a) Where the City Council determines that the immediate preservation of the public
health or safety requires the purchase to be made without competitive bids; '.
(b) Where the goods or-service can only be obtained from a single source;
(c) Where the contract is for sPecialized or professional services such as, but not
limited to,~ services rendered by architects, engineers, auditors, attorneys, appraisers,
geologists, and other specialized consultants;
(d) Where the City Council determines that use of the competitive bidding process is
impracticable or impossible, or would not be likely to result in a lower price to the City,
or would cause unnecessary expense or delay under the circumstances;
(e) .Where the City Council utilizes the Request for Proposal methOd of purchase, as set
forth in the following Section.
Request for Proposals
The Request for Proposal method would typically be used when professional or
technical services are being sought or when the City is willing to entertain a broad range
Of alternatives as opposed to. a highly defined product or service.
(a) The CitY may utilize the Request for Proposal' method of purchasing supplies or
services upon a determination that competitive bidding is not practical or advantageous to
the City because:
(1) Quality, capability, performance or qualification is overriding in relation to
price; or
(2) Delivery, installation, service, maintenance, reliability replacement is
overriding in relation to price; or
(3) In the' opinion of the City Council, the marketplace will respond better to a
solicitation permitting a range of alternative proposals or evaluation and discussion
of proposals before entering into a contract.
(b) Proposals shall be solicited in such manner as directed or approved by the City
Council. The identity .of persons responding to a Request for Proposal and the content of
proPosals submitted to the City may be kept confidential during the process of
negotiation and until a contract is awarded.
(c) The Request for Proposals shall state evaluation factors. Discussions may be
conducted with the vendor and revisions io proposals, based upon such discussions, may
be accepted.
(d) The contract award shall be based upon the proposal determined by the City
Council to be most advantageous to the City, taking into consideration price and the
evaluation factors set forth in the Request for Proposals.
(e) ~The City Council may reject any and all proposals if such rejection is deemed to be
in the. best interests of the City. The City Council may thereupon direct that new
proposals be solicited or utilize any other purchasing method set'forth in this Policy.
lO
The Purchasing Process
Purchase Order Processing
(a) Departments may obtain blank Purchase Order forms from the Accounting Section.
The Department must sign for these when receiving them.
(b) -After the Department performs the appropriate bidding, and receives proper
authorization, the purchaser will complete a Purchase Order form and attach the required
documentation to it. The Purchase Order (all four copies) shall be forwarded to the
Accounts Payable staff.
(c) Purchase Orders are generally processed by the Accounts Payable staff on a daily
basis. The Accounts Payable Clerk will review the Purchase Order for accuracy,
accounting information, authorized signatures, and thoroughness of documentation. If
the signature of the Purchasing Officer or designate is required, the Accounts Payable
Clerk will obtain the necessary signatures
(d) The Accounts Payable Clerk will enter the Purchase Order into the accounting
system, at which point the funds will be encumbered. If it appears that sufficient funds
are not available to fund the Purchase Order, the Accounts Payable Clerk will notify the
Originating Department before proceeding further. :
(e) Once encumbered, the Accounts Payable Clerk will retain the gold copy of the
Purchase Order for the Accounting files, and return the remaining three copies to the
Originating Department. Only then, does the Originating Department have the authority
to order the goods or services.
(f) The Originating Department should distribute the remaining coPies of the Purchase
Order as follows: '.
Send the white copy to the vendor giving them authority to proceed.
Retain the blue copy for the departmental files.
Retain the pink copy for future use in paying related invoices.
Contract Preparation.
A written contract is required for the purchase'of goods or services exceeding
$10,000. The City uses a standard contract format that can be customized for a particular
purchase. When it is deemed to be beneficial to use a contract ·format other than the
City's standard format, the City Attorney must approve the alternative format.
11
To process a contract, it must first be prepared by the department acquiring the
goods or services. The completed contract, along with related attachments, copies of
documents, authorizing the contract (if required), and proof of insurance (if required)
should be routed to the following individuals for their signature, in the order listed below:
City Attorney, to approve the contract format
Contractor, to agree to the terms of the contract ~ ·
City Manager or City Council (depending on contract amount), to agree to the terms
of the contract
City Clerk, to attest to the signatures
Once the contract is fully executed, a Purchase Order for the amount of the contract
(plUs a contingency, if applicable) must be prepared by the Originating Department, and
processed in accordance with the above procedures. A copy of the contract and all
related attachments should accompany the Purchase Order.
Credit Card Programs
City of Saratoga Small Purchase Card Program
The citY has authorized a small purchase credit card program. Cards are issued to
specific individuals who the City deems would be more efficient when using it. The
Purchase Card is to be used as the first option for purchasing goods or services within the
user's authorized purchasing limit before using petty cash or Purchase Orders. Refer to
the. "City of Saratoga Small Purchase Card Program" policy for additional information
relating to the program.
Other Credit Cards
Various corporate credit cards are available for use by City emPloyees. Employees
may check out these credit cards from the Accounts Payable Clerk. After use, the
employee must return the credit card to the Accounts Payable Clerk, along with the
original sales receipts with the correct account numbers to charge indicated on them.
Use of Petty Cash
Purchases of less than $25 may be paid for in cash by employees, who will be
reimbursed through the Petty Cash fund upon presentation to the Accounts Payable Clerk
of the' original sales receipts with account numbers to charge indicated on them.
Reimbursement will be immediate if sufficient funds are available at the time the request
is submitted. If sufficient funds are not available at the time the request is submitted,
reimbursement will be made to the employee by the end of the next business day.
Joint Purchase with Other Agencies
Notwithstanding any other provisions contained in this Policy, the Purchasing
Officer may .issue a joint Purchase Order together with any other city, county, or public
agency in the State for the purchase of supplies or services. The issuance of a joint
Purchase Orders requires the specifications for such supplies or services have been
approved by the Purchasing Officer if the cost thereof to the City is less than TWenty
Thousand Dollars ($20,000), or by the City Council if the cost thereof to the City is more
than Twenty Thousand Dollars ($20,000). At least one of the other joint agencies must
have solicited or advertised for bids in a manner similar to the applicable procedures set
forth in this Policy. A joint Purchase Order may entail either one Purchase Order
executed by all the joint parties, or the issuance of a City of Saratoga Purchase Order to
the lead agency.
Office Supplies
The Administrative' Services Department maintains an office supply closet, as do
various other'departments. Each department is responsible for maintaining their supply.
When basic office supplies are ordered, the General Services budget should be charged.
If a department needs a specialized item, the ordering department should charge their
own budget.
Fixed Assets
The purchase of fixed assets is subject to these purchasing procedures. Please refer
to the City of Saratoga's Fixed Assets Policy.
13
'Receiving and Payment Procedures
Inspection of Goods
The Purchasing Officer may delegate authority to each Department Head to inspect,
or cause to be inspected, all deliveries of goods for their department to determine their
conformance to the specifications and quantities set forth in a Purchase Order or contract.
The Purchasing Officer shall have the authority to require any tests necessary to
determine quality and conformance with applicable specifications. The employee
responsible for .inspecting the goods shall be someone other than the one who ordered the
goods. Receiving documents and/or packing slips should be approved by the employee
who inspected the goods, and submitted along with the invoice when requesting payment.
Payment of lnvOice
(a) Upon receipt of an invoice for goods or services, an authorized individual in the
Originating Department will approve the invoice, and sign and date directly on the
invoice. A stamp may be used to approve the invoice, but all signatures must be original.
(b) The City will accept only original invoices. Statements, photocopies or facsimile
copies of invoices will not be accepted.
(c) ' If the invoice submitted for payment is either the only invoice or the final invoice
against a Purchase Order, the pink copy of the Purchase Order can be used to initiate
payment. A Payment RequeSt form is not needed. The pink copy should be submitted to
the Accounts Payable Clerk, along with the approved invoice and packing slips/receiving
documentation. The pink copy should be clearly marked that it is' fOr the final payment
against the Purchase Order. The Accounting Section will close out the Purchase Order,
freeing up any remaining encumbrance to the line'item account against which the
Purchase Order was charged.
(d) If the'inv°ice submitted for payment did not require a Purchase Order, or if it is not
the only or final invoice against an existing Purchase Order, the Originating Department
will prepare a _Payment Request form, and attach the approved invoice and packing
.slips/receiving documentation to it. Procedures for processing a Payment Request form
are as follows:
Fill oUt the Payment Request form completely:
a. Vendor name
b. Vendor address (necessary if not already entered into the computerized
accounting system)
c. Date.'.
14
d. Vendor #
e. check Date (n/a - for accounting use only)
f. PO number (see (2) below)
g. Account number (including project number, if applicable)
h. Invoice #
i. Amount
j. Description (A short description that will appear on the check register that.
the City Council approves. If further detail is desired, use the "Additional
Information" section of the form.)
k. Total amount
1. Signatures
(2) If the invoice is for goods or services for which a Purchase Order was
prepared, it is imperative that the Purchase Order number be indicated in the first
column of the Payment Request form so the encumbrance can be reduced by the
amount of the invoice that is being paid.
(e) If the invoice is for a partial shipment, the Originating Department will be
responsible to ensure that aggregate partial payments for each Purchase Order do not
exceed the original Purchase Order amount.
If the aggregate partial payments exceed the Purchase Order by more than 10%, the
original Purchase Order must be increased. The Originating Department must submit to
the Accounts Payable Clerk a copy of the original Purchase Order on which the revised
amount is written. Appropriate signatures are necessary authorizing the revised amount.
(f) The Accounting Section will verify that the appropriate paperwork is submitted
before initiating payment. Vendor checks are issues every two weeks.
Year End Closing Procedures
At the end of each fiscal year, all open Purchase Orders will be closed out unless for
a specific purpose that must be carried over into the new fiscal year. The Accounting
Section will work with each department to close out or carry over open Purchase Orders.
The City Manager will approve each carryover Purchase Order. When a Purchase Order
is carried over into the new fiscal year, the purchasing authority continues into the new
year, and the remaining appropriation associated with the Purchase Order moves into the
new year as well.'
Disposal of Surplus Property
The Purchasing Officer shall have the authority to dispose of surplus property of thc
City which cannot be used by any department or has become obsolete or worn out. The
15
disposition may be .accomplished by negotiated sale, public auction, exchange or trade in
for other supplies or, upon a determination by the Purchasing Officer that the .property
has no commercial value, by abandonment, destruction or donation to a public body or a
.nonprofit-charitable or civic organization. The disposition of any property having a book
value of TWo Thousand Dollars ($2,000) or more shall first be authorized by the City
Council.
PurchManual. DOC 6/13/00
16
ATTACHMENT B
ATTACHMENT C -
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO.
MEETING DATE.:· June 21~ 2000
ORIGINATING DEPT: City Manager
AGENDA ITEM
CITY MANAGER:
PREPARED BY:
/
Paula Reeve
SUBJECT: Animal Control Joint Powers Authority Agreement
RECOMMENDED ACTION(S):
Authorize the City Manager to execute the Animal Control Joint Powers Authority
(JPA) Agreement.
REPORT SUMMARY:
Background
On July 1, 1999, SB No. 1785 was enacted by the State of California requiting longer
holding periods for animals before being euthanized. Subsequently, the Board of
Directors of the Humane Society of Santa Clara Valley decided that due to the additional
requirements impOsed by SB 1785, it would no longer provide animal control services
(field, sheltering and licensing) to local cities in the County. Effective June 1,2001, the
Humane Society will become an "adoption only" agency.
In light of this fact, Saratoga and eight other Santa Clara County'cities (Campbell,
Cupertino, Los Gatos, Monte Sereno, San Jose, Santa Clara, Milpitas, and Sunnyvale)
met during the past year to work on forming a Joint Powers Authority (JPA). As the
negotiations progressed to discussing the voting structure of the proposed JPA Board,
San Jose insisted on control of two-thirds of the votes, since it was supplying seventy
percent (70%) of the capital and operating costs. The other city representatives felt this
voting structure would not provide them with any meaningful decision authority on
major issues such as the budget, policies, procedures, hiring personnel, etc.
Consequently, negotiations collapsed, and these cities decided to explore whether
forming a JPA without San Jose's participation would be feasible.
During December 1999, the City of Santa Clara took the lead in retaining a consultant to
provide a feasibility study to determine the operating and facility needs for a municipal
animal services program without San Jose's participation. Representatives fi.om the
Page 2- Animal Control Joint Powers Authority Agreemem
eight smaller cities of Saratoga, Cupertino, Sunnyvale, Milpitas, Santa Clara, Campbell,
Monte Sereno and Los Gatos met in late January, 2000, to review the study and to
discuss various options for developing a program. During subsequent meetings, the task
force conceptually approved developing a separate Joint Powers Authority, and began
researching potential shelter facility locations. At this time, the Humane Society's
existing shelter facility in Santa Clara, (a turn-key operation, including staffing,
dispatch, licensing and vehicles), is a primary option, as the Humane. Society will'
eventually vacate the building. Another option is to develop a completely new facility at
888 Reed Street in Santa Clara, formerly the site of the city's corporation yard.
Several changes occurred during the course of these discuSsions. The City of Sunnyvale
opted to contact for just shelter services with the JPA, since it handles its own animal
control' field program; and the City of Milpitas recently decided not to participate in the
JPA, as it will be contracting with the City of San Jose.
JPA Agreement
The attached Joint Exercise of Powers Agreement Creating the Silicon Valley Animal
Control Authority (Attachment 1) is the result of the efforts of the participating cities of
Saratoga, Santa Clara, Campbell, Cupertino, Los Gatos, Monte Sereno, and Sunnyvale.
The document has been developed and approved by the various participating City
Managers and attorneys.
The purpose of the Agreement is to create an Authority to provide for the member
agencies to own, manage, operate and maintain facilities; to appoint and employ
personnel, to implement the financing, acquisition and construction of facilities; and to
issue and repay revenue bonds. The JPA will provide animal field, sheltering, medical,
and dead pick-up services under general administration and management while using
common equipment, resources and personnel to optimize expenditures as outlined in
(Exhibit A).
The Authority will be administered by a Board of Directors consisting of seven
Directors appointed by the Legislative Body of each City as follows: (2) fi.om the City of
Santa Clara, (2) from the City of Sunnyvale, and (3) Directors collectively appointed by
the Cities of Cupertino, Monte Sereno and Saratoga and the Town of Los Gatos
(collectively, the "West Valley Cities") as explained in Section 2.5.
FISCAL IMPACTS:
The City of Santa Clara retained DMG Maximus to conduct an initial study to project
the operating and facility costs for a joint program for the seven participating
jurisdictions. The cost structure includes three components as follows: field services,
shelter/administrative, and start-up costs. The original 2000/2001 budget contained
$23,600 in the Animal Control Program for shelter services, and $41,556 in the
Integrated Waste Management Program budget for field services, for a total of $65,156
Page'3: Animal Control Joint Powers Authority Agreement
to cover the existing Humane Society contract expenses. DMG Maximus has projected
- the follOwing costs to develop the new program: $46,220 annual field services, $119,229
annual shelter serVices (Attachments 2 & 3), and a one-time expense of $43,694 for
Saratoga's.share of the anticipated $551,000 start-up costs (a copy of the start-up costs is
attached),"for a total of $209,143. This amount is reflected in the revised draft budget
for FY 2000/2001.
In summary, the annual costs for animal control services are expected to increase fi.om
$65,156 to $165,449, or approximately .153%.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
N/A
1
2.
3.
4.
CONSEQUENCES OF NOT ACTING:
The City of Saratoga will be forced to develop its own Animal Control Program, thereby
loosing the economies of scale gained by participating with the other jurisdictions.
ATTACHMENTS:
Joint Exercise of Powers Agreement Creating the Silicon ValleY Animal Control
Authority
Calculation of Field Costs
Calculation of Shelter/Administration Costs
Calculation of Start-up Costs
Attachment -1-
JOINT EXERCISE OF POWERS AGREEMENT CREATING
THE SILICON VALLEY ANIMAL CONTROL AUTHORITY
THIS AGREEMENT is made and entered into as of the Effective Date (set forth in Section
2.3) by and among the Member Agencies (defined in Section 1.14 below) signatory hereto, each of
which is a public entity duly organized and existing under the Constitution and other laws of the
State of California.
RECITALS:
The following Recitals are a substantive portion of this Agreement:
1. WHEREAS, Chapter 5 of Division 7 of Title 1 of the Government Code of the State of
California (commencing at Section 6500) authorizes the Member Agencies to enter into an
agreement for the joint exercise of any power common to them and, by that agreement, create an
entity that is separate from each of the Member Agencies; and
2. WHEREAS, each of the Member Agencies possess the power to provide for the Animal
Control Services (defined in Section 1.3), including animal field services, animal shelter services,
and dead animal services within their respective Jurisdictional Area (defined in Section 1.4
hereinbelow); and
3. WHEREAS, the Member Agencies possess the authority to issue bonds, expend bond
proceeds, and borrow and loan money for certain public purposes pursuant to the Government Code
of the State of California; and
4. WItEREAS, this Agreement is an appropriate means through which the Member Agencies
may provide the Animal Control Services because the Jurisdictional Areas of the Member Agencies
are in close proximity to one another and are susceptible of being served by the Animal Control
Services and related Joint Facilities (defined in Section 1.12) under common administration and
management and with the same equipment, resources and personnel; and '-
5. WHEREAS, the Member Agencies desire to share their animal control expertise and to
optimize their expenditures in connection with the provision of the Animal Control Services and
related Joint Facilities;
6. · WHEREAS, the separate provision, management and administration of the Animal Control
Services and related Joint Facilities in each Jurisdictional Area by each 0fthe respective Member
Agencies and using separate facilities, resources and personnel may result in duplication of effort,
inefficiencies in administration and excessive costs, all of which, in the judgment of the Member
Agencies, can be eliminated or substantially reduced, all to the substantial advantage and benefit of
the citizens and taxpayers of all of the Member Agencies, if the provision of the Animal Control
Services and the administration and management of the related Joint Facilities employing common
equipment, resources and personnel, were to be performed by and through a single public entity and
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the creation of such a.single public entity is the purpose of this Agreement;
NOW, THEREFORE, FOR AND IN CONSIDERATION OF THE FACTS STATED ABOVE,
THE MUTUAL ADVANTAGES TO BE DERIVED, AND THE MUTUAL COVENANTS
CONTAINED HEREIN, IT IS AGREED BY AND AMONG THE MEMBER AGENCIES
HERETO AS FOLLOWS:
ARTICLE I
DEFINITIONS
Section 1. Unless the cOntext otherWise requires, the words and terms defined in this Article shall
-have the meanings specified.
SeCtion 1.1. Act. "Act" .means Article 1, Article 2, Article 3, and Article 4 (commencing
with Section 6500) of Chapter 5 of Division 7 of Title 1 of the Califomia Government Code,
· as it may be amended from time to time.
Section 1.2. Agreement. "Agreement" means this joint exercise of powers agreement as it
now exiSts or as it .may from time to time be amended, supplemented or as it may be
modified by the addition of signatory parties or by any other supplemental agreement or
amendment entered into pursuant to the provisions of this Agreement.
Section 1.3.
enumerated
incorporated
Animal Control Services. "Animal Control Services" means those services
on "Exhibit A," entitled "Animal Control Services," attached hereto and
herein by this reference.
Section 124. Area. "Area" and "Jurisdictional Area" mean that area within the respective
jurisdictions of the Member Agencies.
Section 1.5. Authority.. "Authority" means the Silicon Valley Animal Control Authority
created pursuant to this Agreement.
Section 1.6. Board of Directors. "Board of Directors" means the governing board of the
Authority referred to in Section 115 and more particularly described in Section 2.5
hereinbelow. "Director" means an individual member of the Board of Directors.
Section 1.7. Bond Law. "Bond Law" means Article 4 of Chapter 5 of Division 7 of Title
1 Of the California Government Code, as the same may have been or may hereinafter be
amended from time to time, or any other law hereafter legally available for use by the
'Authority in the authorization and issuance of bonds to finance needed public facilities.
"Bonds" meanS any bonds issued pursuant to Bond Law.
Section 1.8. Bylaws. "Bylaws" means the bylaws, rules, regulations and other operational
and organizational directives of the Board of Directors for the conduct of its meetings and
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other affairs as further described in Section 2.9.
Section 1.9. Controller/Treasurer. "Controller/Treasurer" means the financial director and
finance manager of the Authority having the responsibility and accountability for the
Authority's funds as further described in Section 3.3.
Section 1.10. Fiscal Year. "Fiscal Year" means the period from July 1st to and including
the following June 30th.
Section 1.11. General Manager. "General Manager" means the employee of the Authority
directly responsible to the Board of Directors and primarily responsible for the managerial
oversight of the operations of the Authority as further described in Section 3.6.
Section 1.12. Joint Facilities. "Joint Facilities" means the animal control facilities,
equipment, resources, and property to be owned, managed and operated by the Authority
pursuant to Article V and Section 7.1, and, if and when acquired or constructed, any
improvements and additions thereto.
Section 1.13. Legislative Bodies. "Legislative Bodies" means the city or town councils of
the Member Agencies of the Authority. "Legislative Body" means any such individual city
or town council.
Section 1.14. Member Agencies or Member Agency. "Member Agencies" means all of the
public agencies signatory to this Agreement, which, as of the initial Effective Date of this
Agreement, are the City of Campbell, the City of Cupertino, the City of Monte Sereno, the
City of Santa Clara, the City of Saratoga, the City of Sunnyvale, and the Town of Los Gatos.
"Member Agency" means any such individual public entity.
Section 1.15. Quorum. "Quorum" means a simple majority of the Board of Directors,
except where a greater majority is otherwise specifically required hereunder or by law.
Section 1.16. Secretary_. "Secretary" means the Secretary of the Board of Directors as
further described in Section 3.2.
ARTICLE II
GENERAL PROVISIONS
SectiOn 2.1. Purpose. The purpose of this Agreement is to create the Authority to provide for the
joint exercise of powers by the Member Agencies to own, manage, operate and maintain the Joint
Facilities and to implement the financing, acquisition and construction of additions and
improvements thereto and any additional facilities and property later acquired, owned or managed
by the Authority and included in the Joint Facilities and thereafter to manage, operate and. maintain
the Joint Facilities, as so added to and improved, all to the end that the residents of the Area are
provided with a more efficient and economical provision of the Animal Control Services and related
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.services consistent with the purposes of this Agreement, and, if necessary, to issue and repay
revenue bonds of the Authority pursuant to the Bond Law. Each of the Member Agencies is
authorized to exercise all powers (except the power to issue and repay revenue bonds of the
- Authority) pursuant to its organic-law and the, Authority. is authorized to issue and provide for the
repayment of revenue bonds .pursuant to the provisions of the Bond Law.
Section 2.2. Creation of Authori .ty. Pursuant to the Act, there is hereby created a'publiC entity to
be known as the "Silicon Valley Animal Control Authority,'~ to be called the "Authority" pursuant
to Section 1.5. The Authority, which shall administer this Agreement, is a public entity separate and
apart-from the Member Agencies and each of them.
Section 2.3. Effective Date of Agreement. This Agreement shall become effective when signed
and executed by all Member. Agencies listed in Section 1.14 (the "Effective Date").
Section 2.4. Term. This Agreement shall become effective on the Effective Date set forth in
Section 2.3 and shall continue in effect until such time as all Bonds (if any) and the interest thereon
iSsued by the Authority under the Bond Law or the Act shall have been paid in full or provision for
such full payment shall have been made, and thereafter until such time as the Authority and the
Member Agencies shall have 'paid all sums due and owing pursuant to this Agreement or pursuant
to any contract executed pursuant to this Agreement, and thereafter until terminated pursuant to
Article VIII.
Section 2.5. Governing Board. 'The Authority shall be administered by a Board of Directors
consisting of seven (7) Directors, as follows: two (2) Directors appointed by the Legislative Body
of the City of Santa Clara, two (2) Directors appointed by the Legislative Body of the City of
Sunnyvale and three (3) Directors collectively appointed by the Legislative Bodies of the cities of
Campbell, Cupertino, .Monte Sereno and Saratoga and the Town of Los Gatos (collectively, the
"West Valley Cities").-
Section 2.5.1. All voting power 0fthe Authority shall reside with the Board of Directors.
Section 2.5.2. The Board of Directors shall be called the "Board of Directors oftheSilicon
Valley 'Animal Control Authority."
Section 2.5.3. Each Director shall be a member of the Legislative Body of the Member
Agency, or one of the Member Agencies in the case of the West Valley Cities, that
appointed that Director.
Section 2.5.4. Each Legislative Body shall appoint an alternate Director from that Member
Agency, or from one of the Member Agencies in the case of the appointment of the West
Valley Cities, who may act as the Director(s) in the absence of the Director (s) appointed by
that Legislative Body or Legislative Bodies. The alternate Director shall not be required to
be a member of a Legislative Body that appointed that alternate Director, but shall be
required to be either a member of the Legislative Body or an employee of the Member
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Agency, or one of the Member Agencies in the case of the West Valley Cities, that
appointed that alternate Director.
Section 2.5.5. All Directors and their alternates shall serve at the pleasure of the Member
Agency or Member Agencies that appointed such member.
Section 2.5.6. All vacancies on the Board of Directors Shall be filled by the respective
Legislative Body or Legislative Bodies within thirty (30) days of the effective date of the
vacancy or as soon thereafter as the Legislative Body or Legislative Bodies may legally act.
Any Director shall cease to be a Director when such person ceases to hold office as a council
member of the respective appointing Legislative Body. Any alternate Director shall cease
to be an alternate Director when such person ceases to hold office as a council member or
otherwise ceases to be employed by the respective Member Agency that appointed or
participated in appointing him or her.
Section 2.5.7. Each Director shall receive reimbursement for the reasonable and necessary
expenses incurred in the performance of their duties, as provided in the Bylaws.
Section 2.5.8. Santa Clara and Sunnyvale shall each have two :votes at each meeting of
Board regardless of whether both their representatives are present.
Section 2.6. Meetings of the Board of Directors. All meetings of the Board of Directors shall be
public meetings unless a specified closed session is held in accordance with the California
Government Code.
Section 2.6.1. Regular Meetings. The Board of Directors shall provide for regular meetings
at a date, time, and place fixed by resolution of the Board of Directors.
Section 2.6.2. Special Meetings. Special meetings and emergency meetings of the Board
of Directors may be called in accordance with State law.
Section 2.6.3. Call. Notice, and Conduct of Meetinga. All meetings of the BOard of
Directors, including without limitation, regular, adjourned regular, and special meetings,
shall be called, noticed, held, and conducted in accordance with the provisions of Section
54950, et seq., of the California Government Code, as may be amended from time to time.
Section 2.7. Required Votes; Approvals.
Section 2.7.1. Subject to Sections 2.7.2 and 2.7.3 below, the affirmative votes of four of
the Board of Directors shall be required for the Board of Directors to take any action.
Section 2.7.2. Notwithstanding the provisions of Section 2.7.1 above, the affirmative votes
of at least five-sevenths (5/7) of the Board of Directors, shall be required for the Board of
Directors to propose an amendment to this Agreement; to approve the addition of new
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Member Agencies to this Agreement; to approve the issuance of any Bonds or the
restructuring of any Bonds financing; to approve any budget actions, and to modify the
Membei: Agencies' contribUtions to Operating Costs pursuant to Section 6.3.2 below.
Section 2.8. Voting. Each Director shall have one (1) vote.
Section 2.9. Bylaws. The Board of Directors shall from time to time adopt Bylaws as are necessary
or convenient in the determination of the Board of Directors to achieve or facilitate the purposes
hereof.
ARTICLE III
ORGANIZATIONAL STRUCTURE
OFFICERS AND EMPLOYEES
. 'Section 3.1. Chairperson and Vice-Chairperson. The Board of Directors shall elect a Chairperson
and Vice-ChairpersOn from among its members. The Chairperson and Vice-Chairperson shall each
· serve.a one year term. The positions of Chairperson and Vice Chairperson shall rotate among each
of the Director positions. In-the event of the disqualification or permanent inability of the
Chairperson to serve as the Chairperson during their term, the Vice-Chairperson shall assume the
duties of the Chairperson for the remainder of that term and the Board of Directors shall elect a new
Vice-Chairperson for the remainder of that term.
Section 3.1.1. The Chairperson shall be authorized to sign all resolutions of the Board of
Directors and all contracts on behalf of the Authority and shall perform such other duties as
may be imposed by the Board of Directors, consistent with the terms and provisions of this
Agreement.and the Bylaws.
Section 3.1.2. The Vice-Chairperson shall be authorized to act as the Chairperson, exercise
all of the powers of the ChairperSon, and perform all of the duties of the Chairperson in the
temporary absence of the Chairperson.
Section 3.1.3. The Board of Directors, as a part of its approval of any contract, may
authorize the General Manager to execute the contract on behalf of the Authority.
Section 3.2. Secretary. The General Manager shall be the Secretary to the Board of Directors,
perform such other duties, as may be imposed upon the Secretary by the Board of Directors, and
cause a copy of this Agreement to be filed with the California Secretary of State and the State of
California pursuant to Section 6503.5 of the Act.
Section 3.3. Controller/Treasurer. The Controller/Treasurer shall be appointed by the General
Manager. The Controller/Treasurer shall be the depository and shall have custody of all of the
accounts, funds and money of the Authority from whatever source. The Controller/Treasurer shall
have the duties and obligations set forth in Section 6505 and 6505.5 of the Act, and shall assure that
there shall be strict accountabilitY of all funds and reporting of all receipts and disbursements of the
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Authority.
Section 3.4. Officers in Charge of Property.. Pursuant to Section 6505 of the California
Government Code, the Controller/Treasurer shall have charge of, handle, and have access to all
accounts, funds, and money of the Authority and all records of the Authority relating to such
accounts, funds and money; and the Secretary shall have charge of, handle, and have access to all
other records of the Authority, and the General Manager shall have charge of,-handle, and have
access to all physical properties of the Authority.
Section 3.5. Bonding Persons Having Access to Property_. From time to time, the Board of
Directors may designate persons, such as the Secretary, Controller/Treasurer, or General Manager,
as the Authority officer(s) who shall have charge of, handle, or have access to any property of the
Authority. The Board of Directors shall also fix the respective amounts of the official bonds of the
Secretary, Controller/Treasurer, General Manager or such other designated persons pursuant to
Section 6505.1 of the Act, which bonds shall be filed with the Secretary of the Authority. The
actual cost of such bonds shall be a proper charge against the Authority.
Section 3.6. Management. The regular management of the operations and activities of the
Authority shall be vested in the General Manager. The General Manager shall be appointed by the
Board of Directors. Unless otherwise provided by the Bylaws or resolution of the Board of
Directors, the General Manager shall have the following powers:
Section 3.6.1. To provide for the planning, design, and construction of any additions or
improvements to the Joint Facilities; leasing or remodeling of any existing facilities, or any
new facilities to be operated by the Authority as authorized by the Board of Directors;
Section 3.6.2. Except as otherwise provided in Section 3.6.8, to execute any contracts for
capital costs, costs of special services, equipment, materials, supplies, maintenance, or repair
that involve an expenditure by the Authority within the limits and in accordance with
procedures to be established by the Authority in the manner provided for local agencies
pursuant to Article 7, commencing with Section 54201 of Chapter 5 of Part 1 of Division
2 of Title 5 of the California Government Code;
Section 3.6.3. To appoint and employ all personnel of the Authority required for
maintenance and operation of the Joint Facilities, and all other employees authorized by the
Authority's budget and by the Board of Directors;
Section 3.6.4. To retain any consultants, including labor relations consultants or certified
public accountants, as authorized in the Authority's budget and by the Board of Directors;
Section 3.6.5. Subject to approval of the Board of Directors, to appoint and employ all
personnel of the Authority or consultants required to be employed or retained in connection
with the design of any additions or improvements of the Joint Facilities or construction of
new facilities;
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Section 3.6.6. To expend funds of the Authority and enter into contracts, whenever
required, or for the immediate preservation of the public peace, health, or safety, subject to
the Subsequent ratification of the Board of Directors;
Section 3.6.7, To sell any personal property of the Authority as may be provided in the
Bylaws or otherwise authorized by the Board of Directors;
Section 3.6.8. To approve and pay demands for payments by the Authority of Ten
Thousand Dollars ($10,000.00), or less, which are authorized in the Authority's budget;
Section 3.6.9. T° prepare and submit to the Board of Directors in time for revision and
adoption by the Authority prior to January 1 of each year, the annual preliminary budget for
the next succeeding Fiscal Year referred to in Section 6.1;
Section 3.6.10. ~ Generally, to supervise the acquisition, construction, management,
maintenance, and operation of the Joint Facilities and personnel of the Authority;
Section 3.6,11. To perform such other duties as directed by the Board of Directors and
report to the Board °fDirectors at such times and on such matters as the Board of Directors
may direct.
Section 3.7. Legal Advisor. The legal advisor of and provider of legal advice and services to the
Authority shall be designated by the Board of Directors.
Section 3.8. Other Services. The Board of Directors shall have the power to appoint and employ
such other consultants and independent contractors as may be necessary for the purposes of and
pursuant to this Agreement.
Section 3.9. Non-Liabili_ty of Agencies. None of the officers, agents, or employees directly
employed by the Authority shall be deemed, solely by reason of their employment by the Authority,
to be employed by any Member Agency or, by reason of their employment by the Authority, to be
subject to any of the requirements of anY Member Agency. All of the privileges and immunities
from liability, exemption from laws, ordinances and rules, all pension, relief, disability, workers'
compensation, and other benefits which apply to the activities of the officers, agents, or employees
of Member Agencies when performing their respective functions shall apply to them to the same
degree and extent while engaged in the performance of any of the functions and other duties under
this Agreement. Except as expressly provided for in this Agreement, nothing contained in this
Article III is intended to nor shall restrict or limit the rights or abilities otherwise available to the
Authority to enter into agreements or other arrangements with any Member Agency in accordance
with the terms and conditions 0fthis Agreement and the Bylaws regarding the use of employees of
the Member Agency in the operations and activities of the Authority.
Section 3.10. Insurance. The Authority shall obtain and keep in force policies of insurance with
coverages and limits sufficient to protect it and its Member Agencies from claims for damages
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arising from the activities of the Authority, its Board of Directors, officers and employees, and fi'om
the activities of any director, officer or employee of any Member Agency while on Authority
business. It is the intent of this Section 3.10 that the policies of insurance described herein include
coverages for automobile liability, comprehensive general liability, public officials errors and
omissions, workers compensation, and excess liability and other perils as the Board of Directors
shall, from time to time, direct; and that the coverage limits of these policies be maintained at levels
as the Board of Directors shall direct. Each Member Agency shall be named an "additional insured"
on each such policy.
Section 3.11. Agreement Not for Benefit of Third Parties. This Agreement shall not be construed
as or deemed to be an agreement for the benefit of any third party or parties, and no third party or
parties shall have any right of action hereunder for any cause whatsoever. Any services performed
or expenditures made in connection with this Agreement by any Member Agency shall be deemed
conclusively to be for the direct protection and benefit of the inhabitants and property in the
respective Area of such Member Agency.
ARTICLE IV
POWERS OF THE AUTHORITY
Section 4A. General Powers. The Authority shall exercise in the manner herein provided the
powers common to each of the Member Agencies, as provided by the Constitution and laws of the
State of California, and all incidental, implied, expressed, or necessary powers for the
accomplishment of the purposes of this Agreement, subject to the restrictions set forth in Section
4.4. As provided in the Act, the Authority shall be a public entity separate from the Member
Agencies. The Authority shall have the power to finance, acquire, construct, manage, maintain, and
operate the Joint Facilities. The Authority shall have all of the powers provided in Article 2 and
Article 4 of the Act, unless specifically prohibited or restricted by this Agreement.
Section 4.2. Specific Powers. The Authority is hereby authorized, in its own name, to do all acts
necessary for the exercise of the foregoing powers, including but not 'limited to, any of the
following:
Section 4.2.1. To make and enter into contracts;
Section 4.2.2. To employ agents or employees;
Section 4.2.3. To acquire, construct, manage, maintain, or operate any buildings, works or
improvements;
Section 4.2.4. To acquire, hold, or dispose of property;
Section 4.2.5. To sue and be sued in its own name;
Section 4.2.6. To incur debts, liabilities or obligations, subject to the provisions of this
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Agreement, provided that no debt, liability or obligation shall constitute a debt, liability or
obligation upon any Member Agency;
Section 4.2.7.. TO apply for, accept, receive, and disburse grants, loans, and other aids from
any agency for the United StateS:~f Xmerica or of the State of California;
Section 4.2.8. To invest any money in the treasury pursuant to Section 6505.5 of the Act
that is not required for .the immediate necessities of the Authority, as the Authority .
determines is advisable,, in the .same manner and upon the same conditions as local agencies,
pursuant to Section 53601 of the California Govermnent Code;
Section 4.2.9. To carry out and enforce all the provisions of this Agreement.
Section 4.3. Bonds. The Authority shall have all of the powers provided in Article 4 of the Act,
including the power to issue Bonds under the Bond Law.
Section 4.4. 'Restrictions on Exercise of Powers. In accordance with Section 6509 of the Act, the
power of the .Authority shall be exercised in the manner provided by the charter and general laws
of the City of Santa Clara in the exercise of similar powers subject to any restrictions imposed by
state or federal law. Notwithstanding the foregoing, the Authority shall have any additional powers
that may be necessary to accomplish the purposes set forth herein to the fullest extent allowed by
applicable laws, this Agreement and the Bylaws.
Section 4.5. 'Obligations of Authority. The debts, liabilities, and obligations of the Authority shall
not be the debts,' liabilities, and obligations of any Member Agency.
ARTICLE V
METHODS OF PROCEDURE
Section 5.1. Assumption of Responsibilities by the Authori _ty. As soon as practical after the
Effective Date, each of the respective Member Agencies shall appoint members to the Board of
Directors and alternates, and the City Managers or designees of each of the Member Agencies shall
give notice (in the manner required by Section 2.6) of the organizational meeting of the Board of
Directors. At said meeting, the Board of Directors shall provide for its regular meetings as required
by Section 2.6 and elect a Chairperson and Vice-Chairperson, both of whom shall serve until the
first regular meeting-of the. Board of Directors following the end of the first Fiscal Year.
Section 5.2. Delegation of Powers; Transfer of Records, Accounts, Funds, and Property_.
Section 5.2.1. Each Member Agency hereby delegates to the Authority the power to
purchase from a Member Agency and the power and duty to maintain, operate, and manage
· anY animal control equipment, resources, and real property acquired and identified by each
of the respective Member Agencies in contemplation of the formation of the Authority,
inclUding the future site of the Authority's animal control facility,, and to employ the
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necessary personnel to do any and all other things necessary or desirable to provide efficient,
economical and lawful Animal Control Services to the Member Agencies. The proper
officers and employees of each of the Member Agencies shall transfer to the Secretary,
Controlle.r/TreasUrer, or General Manager of the Authority, as appropriate, physical
management and storage of, all records, accounts, funds, and property, if any, of each of the
Member Agencies which relate to the provision of the Animal Control Services and which,
in the determination of the Member Agency, are necessary or desirable to be held or stored
by the Authority to allow the Authority to function as contemplated in this Agreement.
Section 5.2.2. The records, accounts, funds, and property so transferred to the Authority
hereunder shall be further identified and defined in an inventory to be developed by the
General Manager within one hundred twenty (120) days of the Effective Date of this
Agreement. The General Manager shall submit this inventory to the Board of Directors for
review and approval prior to the transfer of any such records, accounts, funds, and property.
Each Member Agency agrees to execute or authorize the execution of all legal documents
necessary to accomplish such said transfer.
Section 5.3. Joint Maintenance and Operation Fund.
Section 5.3.1. The Board of Directors shall create a joint maintenance and operation fund
(herein called the "Operating Fund"). Upon the organization of the Board of Directors, the
Authority shall assume responsibility for the maintenance and operation of the Operating
Fund and shall pay the administrative and operational expenses of the Authority and all
maintenance and operation costs of the Joint Facilities from said Operating Fund. Each of
the Member Agencies shall pay into said Operating Fund its proportionate share of the
maintenance and operation costs of the Joint Facilities, computed on the bases set forth in
Section 6.3 of this Agreement.
Section 5.3.2. Upon the establishment of the Board of Directors and the creation of the
Operating Fund, the City of Santa Clara shall transfer to the Authority all unexpended and
unencumbered funds that have been paid to the City of Santa Clara by other Member
Agencies, and funds of the City of Santa Clara that have been contributed by the 'City of
Santa Clara, for the purposes set forth in and pursuant to the anticipated "Cost Sharing
Agreement Among the City of Campbell, the City of Cupertino, the Town of Los Gatos, the
City of Monte Sereno, the City of Santa Clara, the City of Saratoga and the City of
Sunnyvale For the Construction and Operation of An Animal Shelter" ("Cost Sharing
Agreement") presently contemplated to be entered into by and among the Member Agencies
if the MemberAgencies in fact enter into that Cost Sharing Agreement.
Section 5.4. Capital Acquisition. Improvement and Replacement Fund. The Board of Directors
may create a capital acquisition and replacement fund ("Capital Fund") for the purpose of creating
a fund for the acquisition and construction of the Joint Facilities and any other capital improvements
owned or controlled by the Authority, and the replacement and acquisition :of capital equipment and
property of the Authority. Each Member Agency shall annually pay into said Capital Fund its
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· proportionate share of capitat costs, inclUding principal and interest payments on outstanding Bonds,
if any, as provided in Section 6.3.
ARTICLE VI
BUDGET/COSTS, MAINTENANCE AND
OPERATION COSTS AND OTHER COSTS
Section .6.1: 3~:~]~B_~. · The Board of Directors shall adopt a preliminary budget for
maintenance and operation costs, capital costs, costs of special services, and debt service payments
or redemption expenses on Bonds (if any), annually prior to February 1 of each year and shall adopt
a final budget prior to June 30 of each year.
Section 6.2. Records and Account.~. The Authority shall cause to be kept accurate and correct
books of account, showing in detail the capital costs, costs of special services and maintenance,
operation costs of the Joint Facilities and the provision of the Animal Control Services, and all
financial transactions oftheMember Agencies relating to the Joint Facilities and the provision of
the Animal Control Services, Which books of account shall correctly show any receipts and also any
costs, expenses, or charges paid or to be paid by each of the Member Agencies. Said books and
records shall be open' to inspection at all times during normal business hours by any representative
of a Member Agency, or by any accountant or other person authorized by a Member Agency to
inspect said books or records. The, Controller/Treasurer shall, in accordance with Sections 6505 and
6505.6 of the Act, cause the books of account and other financial records of the Authority to be
audited annually by an independent public accountant or certified public accountant.
Section 6.3. Allocation of Costs and Expenses: Generally.
Section 6.3.1~ Annual Estimate. After adoption of the preliminary budget and prior to
March 1 of each year, the Authority shall promptly furnish to each of the Member Agencies
an estimate of the total annual maintenance and operation costs, capital costs, costs of special
services, and debt service payments or redemption expenses on Bonds (if any).
Section 6.3.2.' er. Ql!~_,.Iiag_C,9_~. The proportion of annual maintenance and operation costs
of the Authority (the "Operating Costs") to be borne by each Member Agency during the
- first two (2) Fiscal Years immediately following the adoption of this Agreement shall be
based on the variables and the formula set forth in detail in Exhibit B, entitled
"Contributions For Operating Costs - First Two Fiscal Years," attached hereto and
incorporated herein by this reference. For the first two (2) Fiscal Years immediately
following adoption of this Agreement, the Member Agencies hereby agree that each Member
Agency's propOrtion shall be as set forth in greater detail in Exhibit B. The proportion of
Operating Costs to be borne by each Member Agency during the succeeding Fiscal Year
shall be determined by the General Manager each year prior to March 1, based on the
variables and fOrmula set forth in Exhibit "B," and the General Manager shall submit these
percentages to the Board of Directors for review, modification and/or approval on or before
April 1 of each year. At any time after the completion of the first two (2) Fiscal Years
Joint Exercise of Powers Agreement - Silicon Valley Animal Control Authority
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Page 12 of 20
immediately following the first meeting of the Board of Directors, the Board of Directors
may modify the manner in which each Member Agency's contribution to Operating Costs
is determined or calculated by an affi afive vote of five-sevenths of the Board of Directors.
Section 6.3.3. Capital Acquisition (~osts. Costs of Special Services. Bond Expenses. Costs
of acquiring new equipment or constructing new facilities, costs of special services and
Bonds interest and redemption expenses (if any) shall be borne by each Member Agency in
the same proportion as Operating Costs determined, pUrsuant to Section 6.3.2, for the Fiscal
Year in which the cost is incurred.
Section 6.3.4. Capital Costs. The proportion of capital replacement costs to be borne by
each Member Agency annually shall be the same proportion as Operating Costs borne by
that Member Agency for that Fiscal Year as determined pUrsuant to Section 6.3.2.
Section 6.3.5. Insurance Costs. The premiums for the insurance policies described in
Section 3.10 shall be apportioned among the Member Agencies in the same manner as each
Member Agency's yearly percentage of Operating Costs, as determined pursuant to Section
6.3.2. In the event of any claim for damages which is not covered by insurance, or which
exceeds the limits of any applicable policy of insUrance, the Member Agencies agree to
allocate among themselves the uninsUred costs of defending such'claim, and the uncovered
costs of settlement or judgment, if any, in the same proportions that each Member Agency's
annual payment to the Authority for insUrance premiums bears tothe whole of such annual
premiums collected by the Authority. As that term is used above, ~'annual premiums" refers
to the premiums the Authority collected during the year in which the claim arose.
Section 6.4. Pa_vment of Costs. Beginning on the Effective Date of this Agreement, and quarterly
in advance thereafter for each Fiscal Year, each Member Agency agrees to pay the Authority its
allocated proportional share of the total estimated annual costs and expenses, as set forth in Section
6.3. The Authority shall submit to each of the Member Agencies a final detailed statement of the
final costs and expenses for the preceding Fiscal Year, allocated in the same manner as estimated
expenses were allocated, within three (3) months after the close of each Fiscal Year, whereupon
final adjustment of debits and credits shall be made by the Authority. If the amount of any allocated
share of any estimated item of expense due from a Member Agency was less than the final allocation
of such item to such Member Agency, such Member Agency shall pay the difference to the
Authority within 45 days. If the amount of any allocated share of any estimated items of expense
fi.om a Member Agency was in excess of the final allocation of such item to such Member Agency,
the Authority shall reimbUrse or credit such excess to the appropriate account of such Member
Agency.
Section 6.5. Sources of Funds. Each Member Agency shall provide the funds required to be paid
by it to the Authority under this Agreement fi.om any soUrce of funds legally available to such
Member Agency for such purpose.
Section 6.6. Additional or Modified Services and Charges to Member Agencie.q.
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Page 13 of 20
Section 6.6.1. Each Member Agency may contract with the Authority for greater or lesser
services ,than the Animal Control Servic~es set forth in this Agreement. Subject to Section
6.6.2, the Member Agencies acknowledge and agree that after the first two (2) Fiscal Years
· immediately following the first meeting of the Board of Directors, the contributions required
pursuant to Section 6.3 of a Member Agency that enters into such a contract with the
Authority may be modified accordingly, with the approval of the Board of Directors, to
account for the greater or lesser services being provided to that Member Agency by the
Authority.'
Section 6.6.2.' Notwithstanding Section 6.6.1 above, if a Member Agency provides and
desires to continue to provide any of its own Animal Control Services as such Services are
specified in Exhibit"A" of this Agreement, then that Member Agency shall negotiate and
enter into a Written agreement with the Authority to receive an appropriate reimbursement,.
credit or other adjustment of that Member Agency's contribution to operating costs, capital
acquisition and replacement costs, and insurance costs of the Authority that are or will not
be incurred by the Authority as a result of that Member Agency's provision of that particular
service. · ·
Section' 6.6.3. Member Agencies requesting other animal related services from the
AuthoritY in addition to those Animal Control Services specified in Exhibit "A" of this
Agreement shall be held financially responsible for direct additional costs incurred or
encumbered by the Authority in the implementation of special programs, projects, and
services.
ARTICLE VII
OWNERSHIP; ENFORCEMENT
Section 7.1. Ownership of Joint Facilities. Prior to the Effective Date, each Member Agency shall
convey to the Authority the real and personal property described in Exhibit C, entitled "Joint
Facilities," attached hereto and incorporated herein by this reference, whiCti Joint Facilities, as the
same may be amended from. time to.time by the Board, will thereafter be owned, managed and
operated by the Authority.
Section 7.2.. Enforcement by Authori _ty. The Authority is hereby authorized to take any or all legal
or equitable actions, including but not limited to injunction and specific performance, necessary or
permitted by law, to enforce this Agreement.
ARTICLE VIII
TERMINATION
Section 8.1. Termination. This Agreement shall terminate only upon an agreement of all Member
Agencies. Upon termination of this Agreement, any obligation of the Authority which continues
following, termination shall be borne by the Member Agencies based on the percentages determined
pursuant to Section 8.3.
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Section 8.2. Effective Dates of Termination. Any such termination shall not under any
circumstances become effective until June 30, next succeeding a minimum of twelve (12) months
following the effective date of a written notice of termination to the Board of Directors approved
by all Legislative Bodies.
Section 8.3. Disposition of Assets. Except as provided in Section 6.3 and subject to Section 9.2,
upon the termination of this Agreement, any assets acquired by' the Authority during the period of
its existence and still on hand and all unencumbered cash reserves (collectively, "Assets and Cash
Reserves'') shall be distributed to the Member Agencies in the following manner: The total amount
of maintenance and operating costs paid by each Member Agency into the Operating Fund during
the entire existence of the Authority shall be added together and the percentage which each Agency's
total bears to the whole shall be determined. The Assets and Cash Reserves shall be divided among
the Member Agencies based on the above percentage, based on appraised value of the assets at the
time of termination, provided that the Joint Facilities conveyed to the Authority by each Member
Agency, as described in Exhibit D shall be excluded from such distribution and appraisal and shall
be reconveyed to the Contributing Member Agency upon termination of this Agreement. In the
event the Member Agencies cannot agree on how the distribution of Assets and Cash Reserves
pursuant to the distribution method set forth in this Section should be implemented, the City
Managers of all of the Member Agencies, or their respective designees, shall meet promptly to
develop a method for distributing the Assets and Cash Reserves among the Member Agencies.
Section 8.4. Continued Existence of Authority. Upon termination, this Agreement and the
Authority shall survive and continue to exist as required or necessary for the limited purpose of
distributing the Assets and Cash Reserves and winding up and closing out the business, accounts and
affairs of the Authority.
ARTICLE IX
WITHDRAWAL OF A MEMBER AGENCY
Section 9.1 A~eement Continues. Notwithstanding the provisions of Section 8.1, each Member
Agency agrees that the withdrawal of a Member Agency pursuant to this Article IX, is not 'intended
to and will not terminate this Agreement or affect the ability of the Board of Directors or the
remaining Member Agencies to carry out and fulfill the purposes of this Agreement.
Section 9.2. Withdrawal. A Member Agency may withdraw from participation in this Agreement
at any time, subject to all of the following terms and conditions:
Section 9.2.1. If Bonds have been issued and the withdrawing Member Agency benefits
directly or indirectly fi'om the Bonds issued and outstanding, the Member Agency shall not
withdraw from the Authority until such time as all of those Bonds and the interest thereon
shall first have been paid in full or provision for such full payment shall first have been
contractually made with the Authority and approved by the Board of Directors; and
Section 9.2.2.. The obligations of the withdrawing Member Agency have been paid in full
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I:\DATA\WP~AGREEMNT.A-M~ANIMALJP.08/June 15, 2000
Page 15 of 20
and provision for repayment.of any other indebtedness which may exist shall be covered by
an agi'eement made between the Authority and the Member Agency approved by the Board
of Directors; and
Section 9.2.3. 'The withdrawing Member Agency provides the Board of Directors with at
least one hundred eighty (180) days' prior written notice of the date it intends to withdraw
from participation in this Agreement. Any such termination shall'not under any
circumstances become effective until June 30, next succeeding a minimum of six (6) months
following the effective date of a written notice of termination to the Board of Directors; and
Section 9.2.4. Concurrently with its written notice of intent to withdraw, the withdrawing
Member Agency provides to the Board of Directors a complete and detailed writing clearly
identifying those Joint Facilities and Assets and Cash Reserves and any other items
contributed to the 'Authority by that withdrawing Member Agency that the withdrawing
Member Agency believes it is entitled to have returned to it as of the effective date of its
withdrawal~from participation in this Agreement.
Section 9.3. Restrictions. Any withdrawal from participation in this Agreement is restricted by the
restrictions on withdrawal contained in Section 9.2, above. In addition, subject to Section 9.4, each
withdrawing Member Agency, upon its withdrawal, waives any right to seek a judicial
apportionment of any interest it may have in the Authority and/or in any assets of the Authority that
were not wholly and directly contributed to the Authority by the withdrawing Member Agency.
Section 9.4. Distribution. Utilizing the information submitted to the Board of Directors pursuant
to Section 9.2 above and any other related and relevant information submitted to the Board of
Directors, the Board of Directors shall determine those Joint Facilities, Assets and Cash Reserves
and other items that shall be distributed to the withdrawing Member Agency and issue a direction
to the General Manager to distribute those Joint Facilities, Assets and Cash Reserves and other items
to the withdrawing Member Agency in a manner consistent with the Board of Director's
determination. In making its determination pursuant to this Section, the goal of the Board of
Directors shall be to return to the withdrawing Member Agency all of the Joint Facilities and other
discrete and tangible items contributed to the Authority by the withdrawing Member Agency
pursuant to this Agreement and to return the unused and unencumbered Assets and Cash Reserves
contributed by the withdrawing Member Agency, prorated as of the effective date of the withdrawal.
To the extent, possible proration shall be based upon the contribution percentage attached to this
Agreement or subsequently amended, for those items or funds that were not contributed by an
individual agency,
ARTICLE X
MISCELLANEOUS
Section 10.1. Section Headings.' All section headings in this Agreement are for convenience of
reference only and are not to be construed as modifying or governing language in the section
referred to or to. define or limit the scope of any provision of this Agreement.
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Page 16 of 20
Section 10.2. Consent. Whenever in this Agreement any consent or approval is required, the same
shall not be unreasonably withheld.
Section 10.3. Law Governing. This Agreement is made under the Constitution and laws of the
State of California and is to be so construed.
Section 10.4. Amendments.
Section 10.4.1. This Agreement may be amended at any time, except as limited by Bond
covenants, if any.
Section 10.4.2. All amendments to the Agreement must be in writing, and must be
approved by the City or Town Councils of the Member Agencies prior to becoming
effective.
Section 10.5. Severabili _ty. In the event any provision of this Agreement is determined to be illegal
or invalid for any reason, all other provisions and articles of this Agreement shall remain in full
force and effect unless and until otherwise determined. The illegality of any provision of this
Agreement shall in no way affect the legality and enforceability of any other provisions of this
Agreement.
Section 10.6. Successors. This Agreement shall be binding upon and shall inure to the benefit of
the successors of the respective Member Agencies. No Member Agency may assign any right or
obligation hereunder without written consent of the other Member Agencies.
Section 10.7. Notice. Notice of any Member Agency to any other Member Agency shall'be given
in the manner and to the addresses established in the Bylaws for this purpose.
III
III
III
III
III
III
III
III
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EXECUTION OF AGREEMENT
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed and
attested by their .proper officers thereupon duly authorized and their official seals to be hereto
affixed on.the dates as shown herein.
MEMBER AGENCIES
APPROVED AS TO FORM:
By:
Its:
Date: ·
ATTEST:
By:
Its:
Date:
CITY OF CAMPBELL, a municipal corporation
By:
Its:
Date:
APPROVED AS TO FORM:
CITY OF CUPERTINO, a municipal corporation
By:
Its:
Date:
ATTEST:
By:
Its:
Date:
IN
III
III
By:
Its:
Date:
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I:kDATA\WPkAGREEMNT.A-MkANIMALJP.08/June 15, 2000
Page 18 of 20
APPROVED AS TO FORM:
By:
Its:
Date:
ATTEST:
By:
Its:
Date:
CITY OF MONTE SERENo,
a municipal corporation
By:
Its:
Date:
APPROVED AS TO FORM:
By:
Its:
Date:
CITY OF SANTA CLARA, a municipal corporation
By:
Its:
Date:
ATTEST:
By:
Its:
Date:
///
///
III
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I:kDATA\WPL~GREEMNT.A-M'~NIMALJP.08/June 15, 2000
Page 19 of 20
/~2PPROVED AS TO FORM:' ·
Its:
Date:
CITY OF SARATOGA, a municipal corporation
By:
Its:
Date:
ATTEST:
By:
Its:
Date:
APPROVED AS TO FORM:
By:
Its:
Date:
ATTEST:
CITY OF SUNNYVALE, a municipal corporation
By:
Its:
Date:
By:
Its:
Date:
APPROVED AS TO FORM:
By:
Its:
Date:
ATTEST:
TOWN OF LOS GATOS, .a:municipal corporation
By:
Its:
Date:
By:
Its:
Date:
- Joint Exercise of Powers Agreement - Silicon Valley Animal Control Authority
I:kDATA\WPLa-GKEEMNT.A-MkANIMAI-JP:08/June 15, 2000 Page 20 of 20
EXHIBIT "A"
,ANIMAL CONTROL SERVICES
The term "Animal Control Services" in the Agreement to which this Exhibit "A" is attached means
all of the following services:
Field Services
Field services means all of the follOwing services, including any vehicles, communications
equipment, office supplies, field and administrative personnel, and any other personnel,
supplies and equipment, reasonably required to perform the following services (the "Field
Services"):
Pick up of confined stray dogs, cats, and other small animals, including rabbits, chickens,
turkey, geese, and ducks, and excluding confined wildlife as defined in Section 711.2 of the
California Fish and Game Code, such as opossums, raccoons, skunks, or squirrels;
Pick up of dead animals, including wildlife, as described in more detail below under the
description of Dead Animal Services;
Pick up of injured stray dogs or cats and other small animals, without regard to weight, and
injured wildlife, excluding birds, that weigh fifty pounds (50 lbs.) or less, that are located
on public property or readily accessible on private property with the permission of the
property owner or occupant or the property owner's or occupant's authorized agent;
Response to emergency calls;
Investigating complaints of animal bites or attacks on humans, including the completion of
a report interviewing the parties involved, quarantining animals which have bitten humans,
preparing and transporting biting animals for rabies testing, and: investigating alleged
violations of a quarantine;
Investigating and refen-ing complaints of vicious dogs to the appropriate code enforcement
agency of a Member Agency for resolution;
Investigating and referring complaints of dangerous animals to the appropriate code
enforcement agency of a Member Agency for resolution;
Responding to complaints of dogs running at large;
Responding to complaints of domestic animals causing a nuisance, except domestic animals
making noise, and provide follow-up patrol on an "as available" basis;
Responding to police assist calls on animal-related issues, which service may include taking
control of an animal at the direction of a police officer on the scene; and
Exhibit "A" Pag& 1 of 3
Investigating and referring to the appropriate code enforcement agency of a Member Agency
for' resolution of complaints regarding the lack of proper care, condition, or attention of
domestic animals by their owners.
Shelter services
Shelter Services means all of the following services, including shelter facilitiesi supplies,
animal attendants, supervisors-and administrative' personnel, and any other personnel,
supplies and equipment reasonably required to perform the following services (the "Shelter
Services"): .
Shelter of abandoned, impounded, lost or stray domestic animals brought to the shelter by
a Member Agency, a resident residing in a Jurisdictional Area, or shelter personnel;
Quarantine of biting animals;
Rabies testing of suspect animals;
Provision for surrender and reclaim of abandoned, lost or stray domestic animals during
established business hours; and
Euthanization and.disposal of abandoned, lost, impounded, or ~tray domestic animals that
are unclaimed by their owners and fail to meet the written health and temPerament standards
of the shelter.
C. Medical Services
Do
"Medical Services" means all of the following services, including office facilities, supplies,
and professional and trained personnel necessary to perform the following services (the
"Medical Services"):
Provision of veterinarian services twenty-four (24) hours per day to treat and 'Provide
veterinarian care to stray, injured, or sick dogs, cats, and other impounded animals;
Monitor quarantined biter animals; and
Conduct vaccination clinics and have available, free of charge to the public, rabies control
information. '
Dead Animal Services
"Dead Animal Services" means all of the following services, including any vehicles, storage
facilities, disposal mechanisms, field and administrative personnel, and any other personnel,
supplies and equipment required to perform the following services (the "Dead Animal
Services"):
Exhibit "A"
Page 2 of 3
Pick up of dead animals, including wildlife and except livestock, fi.om streets and public
property within Jurisdictional Areas, or fi.om private property within Jurisdictional Areas
with the permission of the property owner, occupant or a representative of the property
owner or .occupant;
Identification of and notification to the owner of the dead animal, whenever possible; and
Disposal of the body of the dead animal.
Exhibit "A" Page 3 of 3
EXHIBIT "B"
CONTRIBUTIONS FOR OPERATING COSTS -
"FIRST TWO FISCAL YEARS
start-up Costs
Member Agencies agree that, pursuant to Section 6.3.2 of the Agreement to which this
Exhibit "B" is attached, for the initial start-up period from the Effective Date until the date
that the Joint Shelter is first opened, the proportion of capital, start-up and operating costs
of.the Authority to be borne by each Member Agency shall be as follows:
JURISDICTION
City of CAMPBELL
City of CUPERTINO
Town of LOS GATOS
· City of MONTE SERENO
City of SANTA CLARA
City of SARATOGA'
City of SUNNYVALE
ALLOCATION
PERCENTAGE
10.10%
10.19%
8.42%
0.88%
30.01%
7.99%
32.42%
'Member Agencies acknowledge and agree that the proportions set forth above are based
upon a consideration of three (3) variables, as follows:
The population of each Member Agency to account for potential demand for Animal Control
Services in each Jurisdictional Area; and
The amount of licensed animals owned or kept by residents of each Member Agency to
reflect different estimated levels of animal ownership in each Jurisdictional Area; and
The total number of days that an animal from each Member Agency is held at the' current
animal shelter, facility used by that Member Agency to reflect anticipated proportional use
of an animal shelter facility by each Member Agency.
Member Agencies further acknowledge and agree that each Member Agency's proportion
of annual maintenance and operating costs of the Authority set forth above was calculated
as follows:
Each Member Agency's respective percentage share of each of the variables set forth in
Subsection B above was calculated based upon 1998 data, with an adjustment made for 1999
population data; and
· Each Member Agency's respective percentage share of each variable was summed and
divided 'by three (3) to calculate a composite percentage cost share for each Member
Exhibit "B" Page 1 of 2
Agency; and
Each Member Agency's respective composite percentage cost share was multiplied by the
total projected annual operating cost of an animal shelter facility to project each Member
Agency's percentage cost share, and all as more particularly described in Subsection 6 of
Section III of that certain "Final Report for the Animal.Services Feasibility Study," dated
May, 1999 and prepared for the City of San Josd by DMG-Maximus. This formula has been
adjusted to reflect the deletion of San Josd and Milpitas with a recalculation based upon the
actual percentages minus San Josd's contribution as described in the Final Report for the
Animal Services Feasibility Study, prepared for the City of Santa Clara by DMG-Maximus.
This was augmented by additional calculations by DMG Maximus.
2. Operational Costs
After the opening of the Joint Shelter the following formula shall be utilized, noting that Sunnyvale
is not utilizing field services:
All operational costs shall be totaled and then reduced by 25.74 % (The approximate proportion of
total operational costs attributable to field services). 74.26% of operational costs shall be allocated
based upon the formula noted above. The remaining 25.74% share shall be allocated based upon
the following formula (as calculated by DMG Maximus):
Campbell: 14.88%
Cupertino: 15.27 %
Los Gatos: 12.44%
Monte Sereno: 1.35%
Santa Clara: 44.05%
Saratoga: 12.03%
Exhibit "B"
Page 2 of 2
JOINT FACILITIES
EXHIBIT "C"
[Intentionally left .blank; to 'be determined by the Board]
Exhibit "C"
Page I ofl
~ 8
t--
0
0
0
Attachment 2
0
0
0
0
0
0
0
Attachment 3
PropOsed JPA Start-up Costs
Holding deposit on the Humane Society site (estimated)
Consultant to perform analytical work ($80-$100/hr)
Animal Services Director (hired by 1/2001 - ½ yr. Salary)
Reimbursable fees paid by Santa Clara (John Heiss &
George Miers)
Legal Services
Phase I environmental on Humane Society site
Appraisal on Humane Society site
Pest control review of Humane Society site
Contingency (10%)
Total
300,000
100,000
60,000
13,500
10,000
10;000
5,000
3,000
50~000
$551,000
Saratoga's share is $43,694.
EXECUTIVE SUMMARY NO.
MEETING DATE: June 21, 2000
ORIGINATING DEPT.: City Manager
SARATOGA CITY COUNCIL
AGENDA ITEM: ~)
CITY MANAGER:
PREPARED BY: City Clerk
SUBJECT:
RESOLUTION DECLARING WEEDS AND BRUSH GROWING ON
CERTAIN DESCRIBED PROPERTY TO BE A PUBLIC NUISANCE AND
SETTING A PUBLIC HEARING.
RECOMMENDED MOTION:
REPORT SUMMARY:
FISCAL IMPACT:
ADVERTISING, NOTICING
'AND' PUBLIC CONTACT:
CONSEQUENCES OF NOT
ACTING ON MOTION:
FOLLOW UP ACTIONS:
ATTACHMENTS:
Adopt resolution.
The attached resolution represents the first step in Saratoga's
weed and brush abatement program administered by the
County Fire Marshall. The County has determined that the
parcels in Saratoga on the attached list have brush growth
which is a fire hazard or otherwise noxious or dangerous. It
would be appropriate at this time for the City Council to
adopt the Resolution setting the public heating for brush
abatement for July 19, 2000.
None to the City. County recovers its costs from
administrative portion of fee charged to property owner.
A Notice of Public Heating will be published in the Saratoga
News on July 5, 2000 as required by law. The County will
mail notices to all of the affected property owners.
Abatement process by the County will not proceed. It would
be necessary to depend upon the property owners to take care
of their own abatement.
If resolution is adopted, the County will inform all of the
affected property owners of the brush abatement and the
scheduled public heating and how they may present any
objections at this hearing.
A. 2000 Fire Hazard Vegetation Parcels.
B. Resolution
Count~ ~e~utive: P~chard Wittenl~r~
CONT I NUE FROM PREU I OUS PAGE
001
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL'OF THE CITY OF
SARATOGA DECLARING WEEDS AND BRUSH GROWING ON
CERTIAN DESCRIBED PROPERTY TO BE A PUBLIC NUISANCE
AND SETTING A PUBLIC HEARING
WHEREAS, weeds and brush are growing in the City of Saratoga upon certain streets,
sidewalks, highway, roads and private property; and
WHEREAS, said weeds and brush attain such growth as to become a fire menace or are
otherwise noxious or dangerous; and
WHEREAS, said weeds and brush constitute a public nuisance.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Saratoga,
as follows:
1. That weeds and brush do now constitute a public nuisance;
2. That said nuisance exists upon all the streets, sidewalks, highways, roads and private
property, more particularly described by common name or by reference to the tract,
block, lot, code area and parcel number on the report prepared by and on file in the
office of the County Fire Marshal;
3. That it is ordered that Wednesday, the 21st day of July, 2000, at public hearing during
a regular meeting which will begin at 7:30 p.m. in the Saratoga Civic Theater, 13777
Fruitvale Avenue, is hereby fixed as the time and place where objections to the
proposed destruction and removal of said weeds and brush shall be heard and given
due consideration;
4. That the County Fire Marshal is hereby designated as the person to cause notice to be
given in the manner and form provided in Article 15, Chapter 7 of the Saratoga
Municipal Code, 'and as the personto hereafter cause abatement of such seasonal and
recurring nuisance.
The above and foregoing resolution was passed and adopted by the Saratoga City Council
at a regular adjourned meeting held on the 21st day of June 2000, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
Stan Bogosian, Mayor
Cathleen Boyer, City Clerk
NOTICE OF HEARING
BEFORE CITY COUNCIL
Notic~ is hereby given that the City Clerk of the Saratoga City Council, State of California,
has set Wednesday, the 19th day of July 2000, at 7:00 p.m. in the City Council Chambers
at 13777 Fruitvale Avenue, Saratoga, California, as the time and place for public hearings
on;
Ae
Resolution of the City Council of the City of Saratoga ordering abatement of
a public nuisance by removal of hazardous weeds.
All interested persons may appear and be heard at the above time and place. If you
challenge the subject projects in court, you may be limited to raising only those issues you
or someone else raised at the public heating described in this notice or in written
correspondence delivered to the City Council at, or prior to, the public hearing. In order to
be included in the City Council's information packets, written communications should be
filed on or before the Thursday before the meeting. A copy of any material provided to the
City Council on the above hearing(s) is on file at the Office of the Saratoga City Clerk at
13777 Fruitvale Avenue, Saratoga. A list of parcels in Saratoga with hazard potential is
available for viewing at the City Clerk's office (Item A above). Questions may be addressed
to the City Clerk, (408) 868-1269.
/s/Cathleen Boyer
City Clerk
PUB:07/05/00
EXECUTIVE SUMMARY NO.
MEETING DATE: June 21, 2000
ORIGINATING DEPT.:. City Manager
SARATOGA CITY COUNCIL
AGENDA ITEM:
CITY MANAGER: ~~ ~
/
PREPARED BY: City Clerk
SUBJECT: FUNDING FOR LOCAL STREETS FROM STATE ½ CENT SALES TAX.
RECOMMENDED MOTION:
Direct City Manager to seek funding for City Improvement Projects.
REPORT SUMMARY: ·
It appears that a ½ cent sales tax will be on the November ballot for BART to San Jose, light rail
to San Jose's east side and build and repair various interchanges in the County. However, there
is no mention of any money to help the cities build and repair their local streets. The City
Council may wish to consider requesting funding for local streets to be included in projects
eligible from the ½ cent sales tax.
FISCAL IMPACT:
None
.ADVERTISING, NOTICING
AND PUBLIC CONTACT:
Posting of the Council agenda.
CONSEQUENCES OF NOT
ACTING ON MOTION:
None
FOLLOW UP ACTIONS:
City Manager to write letter to all relevant parties.
ATTACHMENTS:
None.