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HomeMy WebLinkAbout08-15-2001 City Council Agenda Packet AGENDA REGULAR MEETING SARATOGA CITY COUNCIL AUGUST 15, 2001 OPEN SESSION - 6:00 P.M. ADMINISTRATIVE CONFERENCE ROOM- 13777 FRUITVALE AVENUE COMMISSION INTERVIEWS 6:00 p.m. Phylis Balingall CALL MEETING TO ORDER - 6:10 P.M. ANNOUNCEMENT OF CLOSED SESSION ITEMS ADJOURNED TO CLOSED SESSION - 6:10 P.M. Public Employee Performance Evaluation (Gov't Code 54957) Title: City Manager Heritage Preservation Commission KEEP ONE YEAR REGULAR MEETING - 7:00 P.M. - CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE. MAYOR'S REPORT ON CLOSED SESSION PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on August 10, 2001) COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Agendized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Communications from Boards and Commissions None Written COmmunications None Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications. ANNOUNCEMENTS CEREMONIAL ITEMS None CONSENT CALENDAR The Consent Calendar contains routine items of business2 Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. lA. Approve Council Meeting Minutes Adjourned Meeting - March 27, 2001 Regular Meeting - June 20, 2001 Special Meeting - June 26, 2001 Recommended action: Approve minutes. lB. Review of Check Register Recommended action: · Approve check register. lC. Treasurer's Report Recommended action: Approve check register. ID. Planning Commission Action Minutes July 25, 2001 August 8, 200i Recommended action: Note and file. 1E. Resolution Denying an Appeal from the Decision of the Planning Commission DR-00-054 & V-01-002 (517-14-087) - Martin/Rose, Kittridge Road Recommended action: Adopt resolution. 1F. , Resolution Granting an Appeal fi.om the Decision of the Planning Commission DRo01-005 (386-06-017) - Palumbo, 19208 Brookview Drive; Applicant: Palumbo Appellant: Escola,Karren,Gross 'Recommended action: Adopt resolution. 1G. Resolution Denying an Appeal fi.om the Decision of the Planning Commission on the Lot Line Adjustment: Husain/Khan and Granting an Appeal fi.om the Decision of the Planning Commission on the Negative Declaration; Appellant: Giberson LL-00-005 (517-23-021 and $17-22-111)-15480 Peach Hill Road Recommended action: Adopt resolution. 1H. Authorization to the City Manager to Execute Second Amendment to the 1996 Measure B Pavement Management Program Cooperative Agreement with Santa Clara Valley Transportation Authority Recommended action: Authorize execution of agreement. lI. Authorization to the City Manager Engineering Laboratories in Conjunction to the Project Phase I Recommended action: Authorize execution'of agreement. PUBLIC HEARINGS None OLD to Execute Agreement with Consolidated Saratoga Library Expansion BUSINESS Capitol Improvement Program Update Recommended action: Accept report and direct staff accordingly. NEW BUSINESS Status Report fi.om the Public Safety Center Ad Hoc Committee Recommended action: Adopt resolution. Interest Income'on Library General Obligation Bond Investments Recommended action: Adopt resolution. Presentation by Steve Blaylock - ALTRANS Recommended action: Informational only. City Sponsored Arts Program Recommended action: Accept report and direct staff accordingly. City Energy Conservation Efforts Recommended Action: Authorize execution of pledge. Parker Ranch Trail Repair Recommended action: Approve construction proposal and authorize execution of agreement. Authorization to City Manager to Execute Agreement with Santa Clara County Library Recommended actiOn: Authorize execution of agreement. AGENCY ASSIGNMENT REPORTS Government Agency Assoc. of Bay Area Govlt.(ABAG) Chamber of Commerce Board County Cities Assn. Leg. Task Force County HCD Policy Committee Emergency Planning Council Hak°ne Foundation Liaison KSAR Community Access TV Board Library Joint Powers Authority Board No. Cent. Flood Cont. Zone Adv. Committee Peninsula Div., League of Calif. Cities Santa Clara Valley Water Commission Santa Clara County Cities Assn. SASCC Liaison Saratoga Business Development Council Sister City Liaison West Valley Solid Waste JPA Valley Transportation Authority PAC West Valley Sanitation District Silicon Valley Animal Control JPA CITY COUNCIL ITEMS OTHER CITY MANAGER'S REPORT ADJOURNMENT Representative Alternate Mehaffey Baker Waltonsmith Streit Streit Bogosian Baker Waltonsmith Baker Waltonsmith . Mehaffey/Streit Baker Mehaffey Bogosian Streit Bogosian Waltonsmith Mehaffey Streit Streit Baker Mehaffey Baker Waltonsmith Bogosian Mehaffey Waltonsmith Waltonsmith Mehaffey Streit Baker Waltonsmith Mehaffey Baker Mehaffey Bogosian In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasOnable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II) September 5, 2001 September 8, 2001 September 11, 2001 September 19, 2001 October 3, 2001 October 17, 2001 SCHEDULED CITY COUNCIL MEETINGS Regular Meeting/Council Chambers 13777 Fruitvale Avenue Saratoga, California Ground Breaking Ceremony - Saratoga Community Library Study Session - Civic Center Master Plan Regular Meeting/Council Chambers 13777 Fruitvale Avenue Saratoga, California Regular Meeting/Council Chambers 13777 Fruitvale Avenue Saratoga, California Regular Meeting/Council Chambers 13777 Fruitvale Avenue Saratoga, California 7:00 p.m. 1:00 p.m. 7:00 p.m. 7:00 p.m. 7:00 p.m. 7:00 p.m. SARATOGA CITY COUNCIL MEETING DATE: AUGUST 15, 2001 ORIGINATING DEPT: City Manager PREPARED BY: AGENDA ITEM: CITY MANAGER: DEPT HEAD: SUBJECT: Commission Interviews for Heritage Preservation Commission RECOMMENDED ACTION: Council discussion and direct staff accordingly with one of the following: reschedule interview, appoint applicant, or advertise the vacancy again in the Saratoga News. REPORT SUMMARY: Due to the recent appointment of Jill Hunter to the Planning Commission there is now one vacancy on the Heritage Preservation Commission. On March 7, 2001 Phylis Ballingall applied for a vacant position on the HPC but was not selected. Mrs. Ballingall has since re-submitted her application (Attachment A) to be considered for this current position. Unfortunately Mrs. Ballingall will be out of town until August 16, 2001 (Attachment 2). FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: Appointment will not be made to the Heritage Preservation Commission. ALTERNATIVE ACTION: N/A FOLLOW UP ACTIONS: Will be determined by City Council's direction to staff. ADVERTISING, NOTICING AND PUBLIC CONTACT: Notice of vacancy was published in the Saratoga News on 07/04/01, 07/18/01. ATTACHMENTS: Attachment A - Applications of the above named applicant Attachment B - Letter from applicant the following dates: 06/27/01, 2 of 3 Ms Kathleen Boyer City Clerk City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 July 24, 2001 Dear Kathleen: Thanks very much for re-submitting my application for the Heritage Preservation Commission. As you know, I am still interested in the position, but will be out of town until August 16. If the Council wishes to interview me again (they did interview me earlier in the year), I will be available after that date. Sincerely, Phylis Ball~ngall 13611 Wendy Lane Saratoga, CA 95070 408-867-3150 SARATOGA CITY COUNCIL MEETING DATE: August 15, 2001 AGENDA ITEM: ORIGINATING ,I~PT: City N~i~ager PREPARED ~ ~ CITY MANAGER: DEPT HEAD: SUBJECT: City Council Minutes RECOMMENDED ACTION: Approve minutes as submitted for the following City Council Meeting: Adjourned Meeting - March 27, 2001 Regular Meeting - June 20, 2001 Special Meeting- June 26, 2001 REPORT SUMMARY: N/A FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: Retain minutes for legislative history. ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A ATTACHMENTS: Attachment A -Minutes/March 27, 2001 Attachment B - Minutes/June 20, 2001 Attachment C - Minutes/June 26, 2001 MINUTES SARATOGA CITY COUNCIL ADJOURNED MEETING JOINT SESSION SARATOGA AREA SENIOR COORDINATING COUNCIL DISCUSSION- AFFORDABLE HOUSING NEEDS PARKS AND RECREATION MARCH 27, 2001 The City Council of the City of Saratoga met in a scheduled Adjourned Council Meeting on March 27, 2001 at the Adult Care Center, 19655 Allendale Avenue. Mayor Mehaffey called the Adjourned City Council meeting to order at 6:05 p.m. and requested Ema Jackman, Planning Commissioner/SASCC Board member to lead the Pledge of Allegiance. ROLL CALL PRESENT: Councilmembers Ann Waltonsmith, Evan Baker, Stan Bogosian Vice Mayor Nick Streit, Mayor John Mehaffey ABSENT: None ALSO PRESENT: Dave Anderson, City Manager Cathleen Boyer, City Clerk John Cherbone, Director of Public Works Cary Bloomquist, Administrative Analyst REPORT OF CITY CLERK ON POSTING OF AGENDA FOR MARCH 27, 2001. Cathleen Boyer, City Clerk, reported that pursuant to Government Code Section 54954.2, the agenda for the meeting of March 27, 2001 was properly posted on March 23, 2001. COMMUNICATIONS FROM PUBLIC No one spoke at tonight's meeting. JOINT MEETING WITH SARATOGA AREA SENIOR COORDINATING COUNCIL Mayor Mehaffey welcomed Saratoga Area Senior Coordinating Council. Paul Clark, SASCC President, thanked the Council for the opportunity to meet with them and introduced the members of the Board of Directors that were present tonight: Amy Parsons/Director, and Ema Jackman/Vice President. Mr. Clark also introduced Mary Goulart/Executive Director and Karen Lorenz/Administrative Director. Director Goulart reported that the Saratoga Senior Center serves approximately 1,800 active, local seniors each month. Director Goulart noted that 60% of these seniors have low to moderate income. Director Goulart briefly described some of the programs and services the Senior Center offers. Director Goulart explained that the Center operated with a minimum paid staff with over · 200 volunteers who jointly contribute more than 10,000 hours annually. Director Goulart briefly discussed the major concems and issues of SASCC: 1. Facili _ty Refurbishment - New modular building has increased 1400 sq. fi. of usable space available for classes and recreational purposes. 2. Securi _ty, Theft and Vandalism - Recent theft has raised many concerns on the security of the buildings. City Manager Anderson and Captain Miles/SCC ~Sheriff's Department, are working on solutions to resolve the concerns of the staff. 3. SASCC's Safe _ty Committee/S.H.A.R.P. Pilot Program - New program designed to educate and refer elderly residents who live alone of options for preventive care and rescue procedures in the event of an emergency. Director Goulart noted that this program has been started because of the unfommate death of Shirley Ewins. Director Goulart noted that residents who participated in this program would complete an application listing personal and medical history and the location of a key to their residence. In the event of an emergency their data would be pulled and the location of the key would enable officials to enter the home and possibly save a life. 4. New Programs and Activities - A new computer class and computer lab has been offered to participants at the Senior Center. An $8,000.00 grant was given to SASCC from Pac Bell, which bought three computers, DSL service for one year, and one printer. Director Lorenz explained the results of the Caregiver/Participant Survey. Director Lorenz noted that the return rate was 75%, which is a high rate for this type of survey. Director Lorenz briefly highlighted the survey results and noted that 92% say the participant's quality of life has improved since they started Participating in the programs offered by the Saratoga Senior Center. Director Lorenz noted that on an average day between 16-21 seniors participate in the program, ranging in cost of $11.00 - $45.00 per person, and participants come from all of the West Valley Cities. Councilmember Bogosian thanked the staff members at the Senior Center for all of their hard work and noted that they provide a tremendous service to the elderly and their families. · Mayor Mehaffey asked if physical and mental impairments limit participation in the programs offered at the Senior Center. Director Lorenz stated that no one is discriminated; any one can participate in the City Council Minutes 2 March 27, 2001 programs. Director Goulart invited everyone to visit the Senior Center and thanked the City Council for their continued support. Mayor Mehaffey adjourned the Joint City Council with SASCC and commenced the meeting to discuss affordable housing needs in Saratoga at 7:45 p.m. JOINT MEETING TO DISCUSS AFFORDABLE HOUSING NEEDS IN THE CITY OF SARATOGA Irwin Kaplan, Interim Community Development Director, presented staffreport and noted that Jeff Goldman/Parson and Bartholomew, who is the City's consultant for the' Housing Element, was present to answer any questions the Council might have. Director Kaplan reviewed the draft ABAG - Housing Needs Assessment Report. Director Kaplan noted that the Housing Element should address all the issues of concern to the Community, not only those identified by ABAG in meeting its mandated responsibility to determine the City's share of the regional housing needs. Mayor Mehaffey noted that this was the appropriate time for members of the public to address the Council. Mayor Mehaffey explained that the City Council cannot make any decisions tonight but was them to listen to everyone's concern regarding the need for affordable housing in Saratoga. Chris Block, Executive Director/Housing Trust of Santa Clara County, 111 St. John Street, briefly explained that the Housing Trust of Santa Clara County was formed approximately four years ago. HTSCC is a public/private initiative, spearheading tt~e creation of more affordable housing, first time homebuyers purchasing ability and low income housing assistance. Mr. Block noted that the HTSCC would be able to give loans to nonprofit developers much more quickly than cities would be able to do it because of the public process. Mr. Block reported that the Sabrato Family Foundation woul'd announce on Monday at a press conference that they would dedicate $10 million dollars in a land acquisition and redevelopment fund in the strategic partnership with the Housing Trust. The HTSCC joins the phvate sector in conjunction with the County, the cities of Santa Clara County and charitable foundations. Mr. Block reported that to date HTSCC has raised $18 ½ million dollars. Laura Stuchinski/Silicon Valley Manufacturing Group, added that ten local jurisdictions in Santa Clara County have contributed to the HTSCC. Vice Mayor Streit asked Mr. Block hoTM would the HTSCC figure out how to allocate the funds between the jurisdictions that donate money. Mr. Block responded that hopefully in the future the HTSCC would be able to match the funds when a project is proposed. Mr. Block pointed out that trying to solve this problem city by city does not work. A sub region wide approach is the only practical approach. City Council Minutes 3 March 27, 2001 Marjorie Ottenberg, 12881 Foothill Lane, noted that the City missed a great opportunity to increase the number of affordable units when the Azule Development was willing to build low income housing. Agnes Gregorian, 18867 Montewood Court, addressed the need for affordable housing for teachers who serve the City of Saratoga. Ms. Gregorian requested that the Council do the following: 1) Allocate $2 million dollars to allow interest or no interest equity sharing loans for teachers for housing 2) Require developers to build 15% of future developments as affordable housing or 15% of project into affordable housing funds future 3) Relax restrictions on existing secondary units to allow more affordable rental units 4) Allow teachers to be the City's top priority and first for eligibility for low- income housing. Jan Birenbaum, Co Chair/Teacher Housing Initiative Committee, 20052 Sunset Drive, pointed out that median priced housing is still out of reach for the majority of people in this area. Ms. Birenbaum strongly urged the Council to allocate $2 million dollars towards low-income loans for housing. Carol Barmeier, 13499 Chalet Clotilde Drive, described the programs that surrounding cities are starting to meet the needs of affordable housing for teachers. Chin Le Chang, 19486 Burgundy Way, strongly urged the City Council to allocate $2 million dollars towards housing programs. Muriel Mahrer, 13577 Myren Drive, noted that she has lived here since 1955 and is a former teacher. Ms. Mahrer offered the Council several alternatives to incorporate Iow income housing into the City of Saratoga such as; build housing over retail buildings, require builders to build 15% affordable units or pay 15% into a fund that would be spent for low income housing, grandfather in secondary units that are not up to code, relax restrictions on secondary units, and build parking structures below ground and housing on top. Charlotte Sparacino, 14325 Springer Avenue, reported that 2/3 of all the teachers in the Saratoga Union School District have been there for 6 years or less, and 1/3 of the teachers are retiring within 3-5 years. Mrs. Sparacino expressed concern that the quality of education in Saratoga would diminish if the turnover rate continues at this rate. Ms. Sparacino noted that this year three teachers left SUSD because they lost their rental homes. Brain Safine, 4107 Acapulco Drive, noted that he lives in Campbell but teachers at Redwood Middle School in Saratoga. Mr. Safine pointed out that currently there are 40 teachers at Redwood Middle School, and out of 11 have been hired within the last three years. Mr. Safine noted that he rents a house with two roommates because he cannot afford to buy his own home. Cady Richter, 18845 Afton Avenue, noted that she is the president of the Cupertino City Council Minutes 4 March 27, 2001 Union School District PTA. Ms..Richter informed the Council that CUSD is having similar problems as SUSD - loosing teachers because of low pay and lack of affordable housing. Chuck Page, 20790 Norada Court, noted that he is in the CUSD and they lost 10 teachers last year. Mr. Page strongly urged the Council to make affordable housing a priority. Christina Garrod, 22600 Mt. Eden Road, noted that her family has lived in Saratoga for over 150 years. Ms. Garrod noted that she has been a teacher for ten years and is very concerned about the turnover rate of new teachers. Bette Cruikshank, 20303 Calle Montalvo, noted that the high cost of housing in Saratoga is linked to the quality of the schools. Ms. Cruikshank strongly urged the ' Council to allocate $2 million dollars for affordable housing, relax restrictions on granny units, and make developers pay into or build 15% BMR units. Marge Bunyard, 12625 Miller Avenue, President/League of Women 'Voters, noted that times have changed and Saratoga better look at the need for affordable housing. Ms. Bunyard noted that people want to live in Saratoga because of the school district. Ms. Bunyard noted that she is looking forward to the Housing Element process. Mayor Mehaffey commented that he could support the 15% in lieu fees or require developers to build 15% BMR units, but does not support limiting BMR units to only teachers but open to all public employees. Mayor Mehaffey requested that a contribution to the Housing Trust be agendized at a future meeting. Councilmember Waltonsmith commented that the Council is very aware of the need for affordable housing. Councilmember Waltonsmith noted that in regards to affordable housing in Saratoga, this Council has been left with a legacy of doing: nothing and now this Council has to play catch up. · Councilmember Bogosian concurred with Councilmember Waltonsmith that the Council is aware of the need of affordable housing in Saratoga. Councilmember Bogosain noted that the seven school districts that serve Saratoga should step in to take action and examine teacher's salaries. Councilmember Bogosian noted that he does not support a preferential class of people for affordable housing units. Councilmember Bogosian agreed that approving illegal secondary units with limited code restrictions and streamlining the process to allow more secondary units to be built. Vice Mayor Streit concurred with his colleagues and added that his concem is allocating $2 million dollars for housing programs. Vice Mayor Streit noted that the City has many CIP projects and other commitments that may take priority over new housing programs. Vice Mayor Streit invited everyone to participate in the upcoming budget process. City Council Minutes 5 March 27, 2001 Councilmember Baker noted that the housing crisis in not a new subject. Councilmember Baker noted that in 1980 the Silicon Valley Manufacturing Group predicted this crisis, but encouraged new businesses. Councilmember Baker noted that the offer from Azule Project was that they would build 28 homes, 2 of which would be low income housing if the City contributed $500,000 per home, Saratoga could not afford that price. As far as the programs that neighboring cities are starting, Councilmember Baker explained that those cities have larger uncommitted reserve funds than Saratoga. Mayor Mehaffey thanked everyone for participating in the discussion regarding affordable housing. Mayor Mehaffey declared a five minute break at 8:35 p.m. ADJOURNMENT TO JOINT MEETING PARKS AND RECREATION COMMISSION Mayor Mehaffey commenced the Joint Meeting with the Parks and Recreation Commission at 8:40 p.m. o Norbert Fronczak, Chair/Parks and Recreation Commission, called the roll and the following Commissioners were present: Judy Albert, Elaine Clabeaux, Sandra Dodge, Sheila Ioannou, and Nick Seroff. Chair Fronczak noted that Commissioner Barbara Olsen could not attend tonight's meeting due to a prior commitment. Chair Fronczak briefly commented that recently three Parks Commissioners had the opportunity to attend the CPRs Conference. Chair Fronczak noted that recommendations from the Trails Sub Committee have been completed, such as the Mt. Eden Trail repair project and Council's support of the Feasibility Study-for the UPC'trail. Chair Fronczak briefly explained the Parks and Recreation Commission's completed capital improvements of the year 2000: · Remodeled bathroom at Wildwood Park · Congress Springs Park Improvement Project · E1 Quito Park Improvement Project · Gardner Park Improvement Project · Kevin Moran Park Improvement Project Chair Fronczak noted that the Parks and Recreation Commission would like to update the Parks and Trails Master Plan and are currently trying to find practice fields for the soccer groups and pony league. City Council Minutes 6 March 27, 2001 Councilmember Baker noted that the City has received many letters from residents around Azule Park requesting that it be developed. Councilmember Baker asked if the Commission had any plan. s on the future development of Azule Park. Chair Fronczak responded that the first step is to determine what types of facilities the neighbors want in this park. Chair Fronczak asked the Council if this park should be a priority of the Parks and Recreation Commission. Mayor Mehaffey questioned a wish list compiled by the Parks and Recreation Commission that he saw in the Saratoga News. Chair Fronczak noted that the list was the beginning of the brainstorming process the Parks and Recreation Commission used to determine this years project for the Parks and Recreation commission. Vice Mayor Streit noted the he fully supports the development of Azule Park. In regards to the development of Azule Park, Councilmember Bogosian explained that in 1999 the City Council voted to exclude soccer fields at Azule Park and at Marshal Lane. Secondly, he noted that he wants to be sure that the process is driven equitably and fairly and that all interests are represented. Councilmember Bogosian noted that this was the problem the City ran into with Congress Springs Park Improvement Project. Councilmember Waltonsmith supports the development of Azule Park and suggested that it be agendized at a future meeting. Commissioner Clabeaux noted that the first step in the development of Azule Park should be that the residents around Azule Park have neighborhood meetings: and prioritize their desires for the development of this park. Don Johnson, 19997 Sea Gull Way, pointed out that Azule park has been waiting for over 30 years for city leaders to make a decision about its future. Mr. Johnson noted that two years ago the .neighborhood offered to help the city develop a Master Plan for Azule Park, unfortunately that never happened. Mr. Johnson strongly urged the City Council to develop Azule Park as a neighborhood park without any organized sports or practice areas. Katie Alexander, 12340 Goleta Avenue, explained why her neighborhood is requesting the development of Azule Park without organized sports. Mrs. Alexander noted that the Parks and Recreation Commission has been working with the athletic groups but the neighborhoods have been left out. Laura Gloner, 12649 Lido Way, noted her family moved here two years ago. Mrs. Gloner noted that the parks in Saratoga are very important for young Saratoga families. Mrs. Gloner noted Azule Park deserves to be developed. Mrs. Gloner urged the Council to get the process going and identify its needs. City Council Minutes ,-] March 27, 2001 Mark Linsky, 14240 Barksdale Court, noted that practice fields for the coming soccer season is still needed. Mr. Linsky noted that flat grass should not be excluded from Azule Park. Mr. Linsky stated that the needs for all of the residents of Saratoga should be addressed. Vibha Goel, 12262 Goleta Avenue, noted that she supports Azule Park be developed for Iow-density use. Mrs. Goel requested that until a Master Plan is developed for this park, could the City do some basic maintenance such as cleaning out dead trees and planting a f~w evergreens against the back wall. D ~aniel Yau, 13655 Verde Vista Court, does not support Azule Park being developed into a sports field due to traffic and safety concerns. Mr. Yau requested that this park be developed as a neighborhood park so that everyone could use it, not just special interest groups. Tom Souka, 12340 Goleta Avenue, requested that the Council move forward with the development Of Azule Park. David Mighdoll, 13664 Ronnie Way, noted in regards to the process for allocation of funds for the development of Azule Park all Saratoga residents should have a say of how this park gets developed. Mr. Mighdoll noted that all residents of Saratoga pay taxes that help maintain all of the parks in Saratoga. Mr. Mighdoll noted that he supports open grass areas in Azule Park. Mr. Mighdoll reminded the City Council that last year the Council committed that they would find more practice fields for C.Y.S.A. Mayor Mehaffey noted that he supports the development of Azule Park including some flat grass area not necessarily designated as practice fields. Commissioner Ioannou requested that the Council provide clear direction to ~he Parks and Recreation Commission on hoTM to.proceed with the development of Azule Park. Vice Mayor Streit noted that Jack Fischer Park in Campbell is a good example of a neighborhood park. Vice Mayor Streit noted that this park has a great layout with a lot of activities, but still allows an area for flat grass. Councilmember Baker noted that as long as he is on the City Council he would never agree on anything but a neighborhood park at Azule. Councilmember Baker stated that he does not support any organized sports there. Commissioner Ioannou noted that Jack Fischer Park is a disaster. Commissioner Ioannou noted that because it is so well developed it draws people from all over the area, which in turn creates additional traffic and people in the surrounding neighborhood. Mrs. Alexander noted that her neighborhood does not object to rolling grass. City Council Minutes 8 March 27, 2001 Councilmember Waltonsmith stated that she does not support organized sports at Azule Park. Councilmember Waltonsmith noted that right now it should be developed as a neighborhood park and maybe someday in the future, when the needs change, the park can be redeveloped. Councilmember Bogosian stated that he supports Azule Park developed as a neighborhood park without flat grass. Commissioner Alberts noted that the Parks and Recreation Commission has been working with the Azule Park neighborhood. Commissioner Albert concurred with Commissioner Ioannou that the Commission needs clear direction on the development of Azule Park - neighborhood park or community park. Mayor Mehaffey noted for the record he does not support a competition size flat grass area, but does not object to some flat grass. Mr. Linsky stated that he does not have a problem excluding completion size soccer fields from Azule Park, but not allowing flat grass is ridiculous. Mr. Mighdoll suggested that if the Council cannot give clear direction to the Parks and Recreation Commission on how to develop Azule Park, then maybe it should go on a ballot. Commissioner Seroffresponded that it is ridiculous to take this issue to a vote. of all of the residents in Saratoga because it does not affect the majority of residents. Commissioner Clabeaux requested that the Council provide Clear direction to the Commission on the development of Azule Park. Mayor Mehaffey noted the consensus of the Council is that Azule Park will not be used on an organized basis for soccer practice and developed as a neighborhood park. Vice Mayor Streit asked City Manager Anderson if he would develop a process for the PRC to follow and should it be moved to the CIP process. City Manager Anderson responded that if Council desires he would work with the PRC and staffto develop a process, which would result in a Master Plan for Azule Park. Councilmember Bogosian noted that he thinks it is'too Premature to authorize the process to proceed with a Master Plan and this park should be moved to the CIP process. Commissioner Ioannou noted that she does not support adding the development of Azule Park to the CIP process. Commissioner Ioannou noted it would take away any input the Parks and Recreation Commission might have. Councilmember Baker agreed with Commissioner Ioannou. City Council Minutes 9 March 27, 2001 Councilmember Waltonsmith stated she wants this project to move ahead as a high priority. Commissioner Seroff asked the Council for input as to what projects the Commission should focus on this year. Councilmember Bogosian responded that he would like to see the slide area on the Tank Trail fixed. Vice Mayor Streit requested that the Conunission re-examine the use of E1 Quito Park as practice fields for C.Y.S.A. Mayor Mehaffey stated that his direction to the Commission would be to investigate a skateboard park, community garden, and the renovation of the Warner Hutton House attic. Commissioner Ioannou asked for clear direction on the feasibility of a skateboard park. Councilmember Waltonsmith and Couneilmember Bogosian requested that the Commission investigate locations for a possible skateboard park. Vice Mayor Streit noted that he supports a skateboard park. Councilmember Baker noted that he does not support any improvements to Saratoga and Prospect High School, or a skateboard park. Councilmember Baker stated that the City's money should be spent on things that improve city-owned properties that are used as recreational purposes for all citizens. Councilmember Waltonsmith noted her direction to the Commission would be the renovation of the Warner Hutton House attic, relocating the tennis courts that were removed from Congress Springs Park, and the Union Pacific Railroad Trail. Commissioner Clabeaux asked the Council if the following were still priorities of the Council: relocate the tennis courts and the basketball courts that were removed from Congress Springs Park, find a Pony League field and provide a C.Y.S.A practice fields. Mayor Mehaffey noted that the Council made a commitment to the Pony League and C.Y.S.A. to find practice fields. Councilmember Waltonsmith noted that in regards to the basketball courts, she has not heard the need for new courts. Vice Mayor Streit responded that the basketball courts at Congress Springs Park were in bad condition and suggested indoor basketball courts. Vice Mayor Streit noted that the Recreation Department used the tennis courts for some of their programs and suggested that staff check with Director Pisani. City Council Minutes '1 0 March 27, 2001 Mayor Mehaffey thanked the Parks and Recreation Commission for attending tonight's meeting. CITY COUNCIL ITEMS Councilmember Bogosian requested that the City respond to a letter received fi'om the municipality 'of Anchorage Alaska inviting the City to be put on a list to receive emails on what issues are going on in Alaska in regards to the recent energy crisis. OTHER None CITY MANAGER'S REPORT None ADJOURNMENT There being no further business, the Mayor declared the meeting adjourned at 10:35 p.m. Respectfully submitted, Cathleen Boyer, CMC City Clerk City Council Minutes 1 1 March 27, 2001 MINUTES SARATOGA CITY COUNCIL JUNE 20, 2001 The City Council of the City of Saratoga met in Closed Session, Administrative Conference Room, 13777 Fmitvale Avenue at 5:30 p.m. Conference With Labor Negotiator: Agency designated representative: Dave Anderson, City Manager Employee organization: Saratoga Employees Association Conference With Labor Negotiator: Agency designated representative: Dave Anderson, City Manager Employee organization: Saratoga Management Association Conference With Legal Counsel - Existing Litigation (Government Code section 54956.9(a)): Name of case: City of Saratoga v. Hinz (Santa Clara County Superior Court Doc. No. CV-784560) Conference With Legal Counsel - Existing Litigation (Government Code section 54956.9(a)): Name of case: Warfel v. City of Saratoga (BAP No. NC-00-1195) Conference With Legal Counsel - Existing Litigation (Government Code section 54956.9(a)): Name of case: Landau v. City of Saratoga (Santa Clara County Superior Court Doc. No. AS-01267348) MAYOR'S REPORT ON CLOSED SESSION - 7:00 p.m. Mayor Mehaffey reported there was Council discussion but no action was taken. Mayor Mehaffey called the Regular City Council meeting to order at 7:02 p.m. and requested Lee Blair, Youth Commissioner, to lead the Pledge of Allegiance. ROLL CALL PRESENT: ABSENT: ALSO PRESENT: City Council Minutes Councilmember Ann Waltonsmith, Vice Mayor Nick Streit, Mayor John Mehaffey Councilmembers Evan Baker, Stan Bogosian Dave Anderson, City Manager Richard Taylor, City Attomey Cathleen Boyer, City Clerk June 20, 2001 Mary Jo Walker, Director of Administrative Services John Cherbone, Director of Public Works Tom Sullivan, Community Development Director Joan Pisani, Recreation Director Paula Reeve, Administrative Analyst Cary Bloomquist, Administrative Analyst REPORT OF CITY CLERK ON POSTING OF AGENDA FOR JUNE 20, 2001 Cathleen Boyer, City Clerk, reported that pursuant to Government Code Section 54954.2, the agenda for the meeting of June 20, 2001 was properly posted on June ][ 5,2001. COMMUNICATIONS FROM BOARDS AND COMMISSIONS None WRITTEN COMMUNICATIONS None' ORAL COMMUNICATIONS None COUNCIL DIRECTION TO STAFF None CEREMONIAL ITEMS lA. APPOINTMENT OF PLANNING COMMISSION MEMBER STAFF RECOMMENDATION: Approve Resolution of Appointment and Administer Oath of Office. TITLE OF RESOLUTION: 01-040 RESOLUTION OF THE CITY COUNCIL APPOINTING ONE MEMBER TO THE PLANNING COMMISSION STREIT/WALTONSMITH MOVED TO ADOPT RESOLUTION APPOINTING JILL HUNTER TO THE PLANNING COMMISSION. MOTION PASSED 3-0-2 WITH BAKER AND BOGOSIAN ABSENT. · City Clerk Boyer administered the Oath of Office to Jill Hunter. City Council Minutes 2 June 20, 2001 lB. APPOINTMENT OF YOUTH COMMISSION MEMBERS STAFF RECOMMENDATION: Approve Resolution of Appoimment and Administer Oath of Office. TITLE OF RESOLUTION: 01-041 RESOLUTION OF THE CITY COUNCIL APPOINTING NINE MEMBERS TO THE YOUTH COMMISSION WALTONSMITH/STREIT MOVED TO ADOPT RESOLUTION APPOINTING JAMES ATKIN, MICHAEL BRYNE, PHILLIP BAKER, ROSS LEVIN, JACKIE LUSKEY, ANDY MILLER, ELISE SCHWARTZ, ELLIOTT ONN AND ABHIK PRAMANIK TO THE YOUTH COMMISSION. MOTION PASSED 3-0-2 WITH BAKER AND BOGOSIAN ABSENT. City Clerk Boyer administered the Oath of Office to James Atkin, Michael Bryne, Phillip Baker, Ross Levin, Jackie Luskey, Andy Miller, Elise Schwartz, Elliott Onn and Abhik Pramanik. 1D. PROCLAMATION - DECLARING JULY 2001 AS "PARKS AND RECREATION MONTH" STAFF RECOMMENDATION: Read Proclamation. Mayor Mehaffey read the proclamation. CONSENT CALENDAR 2A. APPROVE COUNCIL MEETING MINUTES REGULAR MEETING - MAY 2, 2001 REGULAR MEETING - MAY 16, 2001 STREIT/WALTONSMITH MOVED TO APPROVE CITY COUNCIL MINUTES OF MAY 2, 2001 AND MAY 16, 2001. MOTION PASSED 3-0-2 WITH BAKER AND BOGOSIAN ABSENT. 2B. REVIEW OF CHECK REGISTER STAFF RECOMMENDATION: Approve the check register. STREIT/WALTONSMITH MOVED TO APPROVE THE CHECK REGISTER. MOTION PASSED 3-0-2 WITH BAKER AND BOGOSIAN ABSENT. City Council Minutes 3 June 20, 2001 2C. MAY FINANCIAL STATEMENTS 2D. STAFF RECOMMENDATION: Note and file. STREIT/WALTONSMITH MOVED TO NOTE AND FILE MAY FINANCIAL STATEMENTS. MOTION PASSED 3-0-2 WITH BAKER AND BOGOSIAN ABSENT. REVIEW PLANNING COMMISSION ACTION MINUTES - JUNE 13, 2001 STAFF RECOMMENDATION: Note and file. STREIT/WALTONSMITH MOVED TO NOTE AND FILE PLANNING ACTION MINUTES OF JUNE 13, 2001. MOTION PASSED 3-(}-2 WITH BAKER AND BOGOSIAN ABSENT. 2E. AUTHORIZATION TO PURCHASE EQUIPMENT STAFF RECOMMENDATION: Authorize purchase. Councilmember Waltonsmith removed Item 2E from the Consent Calendar. Councilmember Waltonsmith questioned if the user groups will pay for the maintenance of Congress Springs Park. John Cherbone, Director of Public Works, responded that the City charges the user groups a fee, which includes an hourly rate for usage of City equipment. iwALTONSMITH/STREIT MOVED TO AUTHORIZE PURCHASE OF PARK MAINTENANCE EQUIPMENT FOR USE AT CONGRESS SPRINGS PARK AND A SCARIFER GRINDER FOR VARIOUS STREET 2F. AND SIDEWALK RELATED WORK. MOTION PASSED 3-0-2 WITH BAKER AND BOGOSIAN ABSENT. - ADOPT RESOLUTION OF MEMORANDUM OF UNDERSTANDING- :SARATOGA EMPLOYEES ASSOCIATION STAFF RECOMMENDATION: Adopt Resolution. City Council Minutes 4 June 20, 2001 TITLE OF RESOLUTION: 85.9.132 RESOLUTION OF THE CITY COUNCIL AMENDING A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE SARATOGA EMPLOYEES ASSOCIATION, FURTHER AMENDING RESOLUTION NO. 85-9 AS AMENDED, ADJUSTING SALARIES AND BENEFITS FOR NON-MANAGEMENT EMPLOYEES Mayor Mehaffey removed Item 2F from the Consent Calendar. Mayor Mehaffey noted that Mary Jo Walker, Director of Administrative Services, had a correction to the MOU. Director Walker stated the following language should be inserted in the MOU on page 8, item #4: "If an employee has not worked full time for at least ten years of the twenty years of service the $200.00 maximum reimbursement will be prorated based on the employees full time equivalency in the last ten years of service." WALTONSMITH/STREIT MovED TO ADOPT RESOLUTION OF MEMORANDUM OF UNDERSTANDING - SARATOGA EMPLOYEES 2G. ASSOCIATION AS AMENDED. MOTION PASSED 3-0-2 WITH BAKER AND BOGOSiAN ABSENT. ADOPT RESOLUTION OF LETTER OF UNDERSTANDING - SARATOGA MANAGEMENT ASSOCIATION STAFF RECOMMENDATION: Adopt Resolution. TITLE OF RESOLUTION: 85.9-133 A RESOLUTION OF THE CITY COUNCIL RATIFYING A LETTER OF UNDERSTANDING BETWEEN THE CITY AND THE SARATOGA MANAGERS ORGANIZATION AND AMENDING RESOLUTION 85- 9.129, MODIFYING THE LETTER OF UNDERSTANDING AND SETTING MANAGEMENT SALARY RANGES FOR FISCAL YEARS 2001/02AND 2002/03 STREIT/WALTONSMITH MOVED TO ADOPT RESOLUTION FOR LETTER OF UNDERSTANDING - SARATOGA MANAGEMENT ASSOCIATION. MOTION PASSED 3-0-2 WITH BAKER AND BOGOSIAN ABSENT. Mayor Mehaffey noted that it was not the appropriate time to begin the public hearings and requested the Council move to Item #7. Consensus of the City Council to move to Item #7. City Council Minutes 5 June 20,'2001 NEW BUSINESS PRESENTATION ON BAY AREA ALLIANCE DRAFT COMiPACT FOR A , SUSTAINABLE BAY AREA STAFF RECOMMENDATION: Informational only. Charlotte Powers, Coordinator/Bay Area Alliance for Sustainable Development, 'thanked the City Council for inviting her to tonight's meeting. Ms. Powers explained that the Bay Area Alliance for Sustainable Development is a . multi-stakeholder coalition established in 1997 to develop and implement a · sustainability action plan for the Bay Area. The Draft Compact was; created through partnership comprised of the Association of Bay Area Gow~mments · (ABAG) and more than 45 environmental, business and social equity organizations and government agencies. The Draft Compact is a commitment by participating ; organizations to take specific steps over the next 25 years. It is also an action plan to guide government, businesses, civic organizations and individuals in cooperative efforts that will lead to a more sustainable region. :Ms. Power explained the Draft Compact identifies key regional challenges and recommends a package of 10 strategic commitments. The Draft Compact centers around e-vision, integrating the "three E's" of sustainable development: a prosperous economy, quality environment, and social equity. The overall goal of the Bay Area Alliance is to reach a consensus among stakeholder organizations and civic leaders on a shared vision about how the region can grow in a more sustainable manner. Councilmember Waltonsmith asked when the Draft Compact would[ be available to review. Ms. Powers responded a draft should be available in July 2001. Mayor Mehaffey asked how the program was being funded. Ms. Powers explained that the Bay Area Alliance is a membership organization made up of private and public organizations and businesses. Mayor Mehaffey thanked Ms. Powers for her presentation and noted that they the 'Saratoga City Council looks forward to reviewing the Draft Compact. Mayor Mehaffey noted that is was the appropriate time to begin the public heatings. City C6uncil Minutes 6 June 20, 2001 PUBLIC HEARINGS o APPEAL OF PLANNING COMMISSION APPROVAL OF DR-00-054 & V- 01-002 (517-14-087) - MARTIN/ROSE, KITTRIDGE ROAD STAFF RECOMMENDATION: Issues resolved. Tom Sullivan, Community Development Director, presented staff report. Director Sullivan explained that on March 28, 2001, the Planning Commission approved, with conditions, an application to construct a dwelling on a vacant parcel on Kittfidge Road at the request of Heather Rose and Bruce Martin. The dwelling is to be 7,272 square feet on a 347,173 square foot parcel. Director Sullivan noted that Lisa Samsel, 15300 Kittridge Road, appealed the Planning Commission approval and the appeal heating before the City Council has been continued twice. Director Sullivan explained that the appeal issues deal with needed drainage improvements. The project was uphill from the Samsel's property. There is an existing drainage swale that has washed out several times. When this occurs, it leaves the debris on the Samsel's property. Director Sullivan noted that Ms. Rose has agreed to construct and maintain a permanent structure that will catch the debris prior to allowing the storm water to pass onto the Samsel's property. Staff attended a meeting between the Appellant and the Applicant on June 12, 2001. At this meeting the Appellant agreed to design and maintain the structure for 1 O-years. After the 1 O-year period the maintenance will shift to the owner of the Samsel property. Director Sullivan referred to an urgent fax sent by .Ms. Rose proposing an alternative solution from her engineers. Mayor Mehaffey noted that the City Council would take a few minutes to read the fax. Mayor Mehaffey opened the public hearing at 7:37 p.m. Heather Rose, 604 Wellsbury Court, Palo Alto, noted that she has been trying to work proactively with her neighbors and so far has addressed four out of five points that the Samsel's originally raised. Ms. Rose explained that the fifth issue, the drainage problems, is unrelated to her project, but has been working very hard to resolve the neighbors concerns. Ms. Rose noted that on June 12, 2001, after coming to an agreement with the Samsel's that met all of their requirements, she took the wall design back to her design team for review and was told that it was not going to solve the problem. Ms. Rose noted that her design team suggested that the best solution would be to construct a culvert. Ms. Rose noted that she would sign a letter of intent and file it with the City of Saratoga. Ms. Rose noted that a culvert is more expensive but she is willing to spend the money for a better solution. City Council Minutes 7 June 20, 2001 Ms. Rose noted that she is on a tight time fxame and would like to see it resolved this evening. She explained that she needs to build another culvert above the Samsel's :property and there is a County water and sewer project that are dependent upon the construction of a'road that is part of her project. Lisa Samsel, 15300 Kittridge Road, noted that her house is directly be:low Ms. Rose's 'property. Mrs. Samsel requested that the Council reverse her request to withdraw her appeal on the Martine/Rose project. Mrs. Samsel noted she asked for a continuance allowing Ms. Rose more time to develop a proposal to relocate the main drainage outlet and fix the ravine landslide problem. Mrs. Samsel noted that Ms. Rose has known about the drainage problem since July 2000 when she bought the property. Mrs. Samsel explained that on June 12, 2001 she and Ms. Rose agreed that a retaining wall would be built. Mrs. Samsel explained that because of this agreement they withdrew their appeal. Mrs. Samsel noted that yesterday Ms. Rose informed her that she would no longer be buildi~ng the retaining wall. The new proposal that was presented tonight to the City Council was a complete surprise and was not discussed with them. Mrs. Samsel noted that the last five owners of the property promised to fix the problem; none of the owners took any action. Mrs. Samsel explained that Ms. Rose started her project knowing the existing problems and never talked to any of the neighbors. Mrs. Samsel requested the City Council reverse the Planning Commission approval and make the project contingent on fixing the problems discussed tonight. Vice Mayor Streit asked if the two culverts that Ms. Rose has proposed to build is an acceptable solution to the water diversion and landslide problems. Mrs. Samsel responded that she has not seen the new proposal so she cannot comment on it. Mayor Mehaffey explained that tonight the Council would need to decide on which solution, either the original retaining wall proposal or the new construction of two culverts, would work best to solve the problems identified tonight. Robert Samsel, 1-5300 Kittridge Road, responded that the proposed drainage pipe is acceptable, but is concemed that Ms. Rose would not follow through with her proposals once she obtained her permits for grading. Mayor Mehaffey noted that if both parties come to an agreement, the City would enforce the agreement. Alan Kosmata, 15315 Kittridge Road, noted that his property is directly below the , Samsel property. Mr. Kosmata noted that he has lived there since 1967. Mr. Kosmata explained he had the same problems with drainage, but after a culvert was 'built it solved the drainage problem. Mr. Kosmata noted he supports iMs. Rose's proposal to construct a culvert to connect to the one under his property. Dan Stewart, 15799 Apollo Heights Court/Saratoga Heights Mutual Water Company, noted that he has been with the water company for 30 years and is well aware of that City Council Minutes 8 June 20, 2001 area. Mr. Stewart noted that he has heard that depending upon this project, Kittridge Road will be chained off. Mr. Stewart noted that he objects to this because the middle road is a good access to pumps, especially in an emergency. Mayor Mehaffey asked if he would agree to the chain if he were provided a key. Mr. Stewart noted that would be fine, but other groups might also need access. David Dolloff, 20685 Sigal Drive, noted that he supports Ms. Rose's proposal to construct a culvert, a retaining wall would be useless. Councilmember Waltonsmith asked Mr. Dolloff what he thought of the chain across Kittridge. Mr. Dolloffconcurred with Mr. Stewart that the access road is very important for water and safety purposes. Mr. Dolloffnoted that he has been working with Chief Kraule to get the chain removed permanently. Councilmember Waltonsmith asked who put the chain up and if the road is private. Mr. Dolloffresponded that the Samsel's put the chain up and he believes that Ms. Rose owns 90% of the road and the Samsel's own 10% of the road. Ms. Rose responded that she does not own any portion of the road. Vice Mayor Streit asked if the upgrades have to take Place all at once. Mr. Dolloffnoted that all underground utilities (water, sewer, and PG&E) should be done all at once. Mr. Dolloffnoted that Ms. Rose is willing to split a water line that goes across her property down to the roadway and on to another roadway on the other side. This would eventually allow hook ups to San Jose Water. Mayor Mehaffey closed the public hearing at 8:l0 p.m. Ms. Rose noted that when she first met with the Samsel's on April 17, 2001, she agreed to construct a culvert, but Samsel's denied it. Mayor Mehaffey asked Ms. Rose if she had an opinion on the road. Ms. Rose noted that she thinks the culvert will help maintain the road. Ms. Rose noted that she would like to see the road paved and proper easements be granted for access for fire and water purposes. In regards to the access road, Mr. Samsel noted that 200 feet is paved and the rest is dirt. Mr. Samsel noted that the road is so rutted that a regular passenger car could not drive on it. Mr. Samsel noted that they do keep the chain across the road and do not mind people who have a legal right to use it. Mr. Samsel noted that if anyone wants to construct a gate, they would not object, but do want to keep it blocked off. City Council Minutes 9 June 20, 2001 Vice Mayor Streit asked if they had any objection to allowing access to the Fire District. Mr. Samsel responded that ChiefKraule currently has a key to the lock. Mayor Mehaffey closed the public heating at 8:10 p.m. Mayor Mehaffey questioned if the Planning Commission's condition that is being . appealed is sufficient enough to force an agreement between the neighbors when the ,grading starts. Director Sullivan responded that her improvement plans would have to be inspected and approved by the Public Works Department. Vice Mayor Streit asked Director Cherbone if the culverts in Ms. Rose's proposal were sufficient enough to pass inspection. Director Cherbone explained that he has not reviewed the proposal, but the Public Works Department would carefully inspect any conditions placed on the project. Councilmember Waltonsmith noted that Cynthia Barry, Chair/Planning Commission was present tonight and would like to ask her about the Planning Commission's discussion on this project. Cynthia Barry, Chair/Planning Commission, noted that the Planning Commission struggles with general drainage issues on many of the projects that come before the Commission. Chair Barry noted that the Planning Commission did not have the technical information needed when they heard the application that is before the Council tonight. Unfortunately, the current procedure, the Building Department inspects the project and makes the decision if it meets the conditions set by the Planning Commission, does not work well and is not satisfactory to the Commission. and the neighbors. Councilmember Waltonsmith asked if the Commission discussed the issue regarding. the chain across the private road. Chair Barry resPonded that there was no discussion regarding that issue. Councilmember Waltonsmith noted that the chain blocking access to the mad is a public safety issue and should be discussed at a later time. Mayor Mehaffey concurred with Councilmember Waltonsmith. STREIT/WALTONSMITH MOVED TO DENY THE APPEAL IN LIGHT OF THE PURPOSED CHANGES BY THE APPLICANT AND UPHOLD THE PLANNING COMMISSION'S DECISION CONCERNING DR-00-054 MARTINE/ROSE, KITTRIDGE ROAD SUBJECT TO THE LETTER FROM THE APPLICANT DATED JUNE 12, 2001. MOTION PASSED 3-0-2 WITH BAKER AND BOGOSIAN ABSENT. City Council Minutes 10 June 20, 2001 APPEAL OF PLANNING COMMISSION DENIAL OF DR-01-014 (397-43- 010) - 13921 LOQUAT COURT - APPLICANT/APPELLANT: ADLPARVAR STAFF RECOMMENDATION: Deny the appeal and uphold the Planning Commission's decision. Bob Schubert, Contract Planner, presented staff report. Mr. Schubert explained that the Applicant-proposed to demolish an existing 2,089 .square foot single-story residence and construct a 3,368 square foot single-story home with a 2,281 square foot basement. The maximum height of the proposed structure is 17 feet 11 inches. The 10,083 square foot parcel is located in an R-I- 10,000 zoning district. Mr. Schubert noted that on May 9, 2001 the Planning Commission approved the project, subject to ten conditions of'approval. The applicant subsequently filed an appeal of the Planning Commission's decision. Mr. Schubert noted that the applicant requests that the City Council remove the following requirements from Condition lb. Planning Commission Resolution No. DR-01-014: · The floor area shall be reduced by at least 25% · The front of the home shall be moved back where possible, with at least a 30-foot setback for the garage. Councilmember Waltonsmith questioned why there were stairs on the outside of the house leading to the basement. Councilmember Waltonsmith noted that the basement looks like a second dwelling trait with the stairs, light wells, kitchenette, and a bar. Mr. Schubert noted that there was nothing in the Uniform Building Code prohibiting the proposed outside stairs. Vice Mayor Streit asked how the applicant intended on pumping the water out of the basement. Vice Mayor Streit noted that in this particular neighborhood there are no storm drains, so where is the water going to go. Director Sullivan responded that after consulting with Director Cherbone the Applicant could install a pumping system in the basement into their irrigation system, it would become recycled water that could irrigate their yard. Director Sullivan noted that this could become an additional condition. Councilmember Waltonsmith asked why this neighborhood had no storm drains. City Council Minutes 11 June 20, 2001 Director Cherbone explained that this is an older neighborhood and[ there is enough slope in the road to carry the water off the street and on to Allendale Avenue and Quito Road. Vice Mayor Streit suggested an additional condition be added requiiring a sufficient pumping system. Councilmember Waltonsmith asked if story poles were erected. Mr. Schubert responded that story poles were not required and new:r erected. Mayor Mehaffey opened the public hearing at 8:30 p.m. Ray Nasmeh, 12029 Saratoga-Sunnyvale Road, explained that he was here on behalf of the Applicant. Mr. Nasmeh explained that when his client bought the lot he contacted the Planning Department and assessed what the set backs were on a legal lot and was informed of certain set backs at that time. Mr. Masmeh noted his client used FAR calculations to assess his allowable square footage. Mr. Masmeh explained that the Planning Commission asked that the proposed house have a 30- foot set back and his client is willing to agree on a 27 foot set back. The second request from the Planning Commission was to reduce the floor area by 25%; his client is willing to go down tol 5%. In response to Councilmember Waltonsmith's question regarding the outside stairs to the basement, Mr. Nasmeh explained that the UBC does not prohibit outside stairs and reassured her that the basement would not be used as a second unit. Mr. Nasmeh noted that the proposed basement would have no visual impact on the neighborhood. Mr. Nasmeh noted that a sump pump would be installed to address the water and storm drain concerns Vice Mayor Streit noted that the entire neighborhood is against this project primarily because of the fact that it lacks neighborhood compatibility. Mr. Nasmeh noted that under the direction of the Planning Commission they have addressed several issues including the front door, the bay windows, made architectural changes and flattened the roof. Mr. Nasmeh noted they have been trying to be compatible and work with the neighborhood. Mr. Nasmeh added that there was nothing in the City's code that says he must meet with the neighbors. Terry Schack, 13940 Loquat Court, noted he opposes the proposed project because of the size, bulk, and footprint. Mr. Schack noted that Loquat Court is unable to handle more cars. Mr. Schack requested that the Council deny the appeal. Deborah Schack, 13940 Loquat Court, noted that one homeowner from every 'home on Loquat Court was represented tonight. Mrs. Schack exPlained that the houses on Loquat Court were built in 1960, ranch style, single family, two car garage homes. Mrs. Schack noted that the proposed project was not a good fit in this neighborhood. Mrs. Schack noted that if this project is approved it would change their neighborhood forever. City Council Minutes 12 June 20, 2001 Tak Kimoto, 13931 Loquat Court noted he lives next to the proposed project. Mr. Kimoto explained that the proposed house is double in size of most of the houses in the neighborhood. Mr. Kimoto noted that the construction process would be long and would impact the neighbors significantly. Mr. Kimoto urged the council to deny the appeal. Glenn Zucca, 13911 Loquat Court, noted that his house directly faces the proposed house. Mr. Zucca explained that in regards to the Planning Commission's decision regarding the outside stairs, they forgot to put in the conditions that no light well would be installed. Mr. Zucca noted that the proposed project is graded two feet higher than most of the homes in the neighborhood. Mr. Zucca noted that this project invades his privacy because it is graded two feet higher than most of the homes on Loquat Court, and two large bay windows directly face his back yard. Jim Riley, 13910 Loquat Court, requested that the City Council deny the entire project. Helen Riley, 13910 Loquat Court, noted that her concern was for the safety of the children who play in the court. Gene Zambetti, 14540 Big Basin Way, noted he represented his mother who lives on Loquat Court. Mr. Zambetti requested that the Council deny the entire project. Mr. Zambetti commented that the developer is trying to put two houses on one lot. Cynthia Barry, Chair/Planning Commission, noted that this project should not have come before the City Council. The Planning staff was not in favor of this design and the Planning Commission put several conditions on it. Chair Barry noted that in regards to neighborhood compatibility, the applicants ignored that issue. Chair Ban'y explained that the Planning Commission offered the Applicant a continuance On the project to go back and work with the neighbors, but the offer was refused. Chair Barry noted that in general, developers need to understand that the formula for square footage is a discretionary decision made by the members of the Planning Commission. In regards to the safety issues concerning the light wells, Chair Barry noted that the Planning Commission did recommend that rails or screening be placed on the light wells, which is part of the building code. In terms of the set back of the light wells the Commission never said the light wells could not encroach upon the set back. Vice Mayor Streit asked if the Planning Commission discussed the overall design and neighborhood compatibility of the proposed house. City Council Minutes 13 June 20, 2001 Chair Barry responded that the issues addressed by the'Planning Commission in regards to the design was the height, entry level, general size, and bay windows. Chair Barry noted that the changes the Commission requested of the Applicant should have addressed compatibility issues. Mr. Nesmah explained that the project is a four-bedroom home, built to code, and was approved by the Planning Commission 6-0. Mr. Nesmah noted that the reason there is a Uniform Building Code and a City Code is to prevent neighborhoods from designing an indivual property owner's home. Mr. Nasmeh noted that he is uncomfortable with Chair Barry's summary of the Planning Commission actions on May 9, 2001. Vice Mayor Streit asked if the neighbors have been shown the new design.. Mr. Nasmeh responded that the Planning Commission proposed the changes they i made in the new design; the intent was to resolve compatibility issues. 'Mayor Mehaffey closed the public hearing at 9:21 p.m. Councilmember Waltonsmith commented that she does not support the new plan if 'all interested parties have not reviewed it. Councilmember Waltonsmith noted that she is concerned about the safety of the court with added cars and people. i Councilmember Waltonsmith suggested that this project be sent back to the Planning Commission with a new design. Vice Mayor Streit concurred with Councilmember Waltonsmith. Vice Mayor Streit reminded everyone that when he ran for office two and a half years ago he made a commitment that he would maintain the character of neighborhoods, and Loquat Court is a distinct neighborhood that needs to keep the compatibility. Vice Mayor Streit noted that he does not think the Applicant has not done a sufficient job working with the neighborhood. Vice Mayor Streit stated that he would like to deny the appeal and sent the project back to the Planning Commission with a complete redesign. Vice Mayor Streit suggested that the Applicants work with the neighbors. Director Sullivan explained that in order for the project to return to the Planning Commission the Council would have'to deny the appeal, deny the project, and allow a new application to be submitted. Mayor Mehaffey commented that he sympathizes with the neighborhood, but Change will happen. Mayor Mehaffey noted that he agrees that there are problems with this design. Mayor Mehaffey commented that it is hard to design a house on a small lot. Mayor Mehaffey stated that he disagrees with his colleagues to deny the entire project and send it back t° the Planning Commission. Mayor Mehaffey commented that the drainage issues concern him and suggested that the Applicant obtain a geologist report. City Council Minutes 14 June 20, 2001 o STREIT/WALTONSMITH MOVED TO DENY THE APPEAL AND DENY THE ENTIRE PROJECT. MOTION PASSED 3-0-2 WITH BAKER AND BOGOSIAN ABSENT. APPEAL OF PLANNING COMMISSION APPROVAL OF UP-00-013 (386- 44-040) - COX AVENUE AND CUMBERLAND DRIVE - APPLICANT: NEXTEL APPELLANT: MAROLDA STAFF RECOMMENDATION: Deny the appeal and uphold the Planning Commission's decision. Tom Sullivan, Community Development Director, presented staff report. Director Sullivan explained that on April 25, 2001, the Planning Commission voted 4-0 to approve the proposed wireless telecommunications facility. This approval was subject to the nine staff-recommended conditions and with the standard requirements of offering independent party testing of radio frequency emissions to adjacent residents, the annual testing of emissions and screening of the site as much as practical from neighboring properties. Director Sullivan explained that staff has prepared an Environmental Initial Study consistent with the California Environmental Quality Act (CEQA) and determined that the project would not have a significant effect on the environment. Therefore, staff issued the Negative Declaration on December 19, 2000 and adopted by the Planning Commission on April 25, 2001. Mayor Mehaffey opened the public heating at 9:40 p.m. Frank Marolda, 19884 Veronica Drive, noted that the neighbors are strongly against this project. Mr. Marolda read a letter representing 450 residents who are members of the Greenbrier Homeowner and Taxpayer Association. Mr. Marolda noted that he uses his backyard to entertain guests and would not want them subjected to the noise that the required air conditioning units would make. Mr. Marolda noted that he consulted a real estate agent who indicated that his property would depreciate $100,000.00 if this project were approved. Mr. Marolda noted that Nextel claims the additional antennas would improve telephone services, but they never took in account the residents concerns. Mr. Marolda reported that he has contacted Congressman Honda to discuss the "heath" issues related to these types of antennas. Mr. Marolda suggested that Nextel erect these towers away from neighborhoods. Vice Mayor Streit noted that there are only a few locations in the City of Saratoga to erect these types of towers. Vice Mayor Streit noted that the City has worked very hard in keeping monopoles out of the neighborhoods in Saratoga, eventually the Federal government will overrule and the City will loose control. City Council Minutes 15 June 20, 2001 Ashraf Rageh, Project Manager/Nextel, explained that he has tried to work with the neighbors. Mr. Rageh noted that Nextel is using this tower becaUse it exists. Mr. Rageh noted that in regards to the neighbor's concern with the noise, he has found a company who manufactures air conditioning units that are quieter, even though they · are extremely expensive, Nextel is willing to purchase the unit. Mr. Rageh explained that Nextel has authorized him to offer the neighborhood trees to buffer out the noise along Cox Avenue and around the shelter. In regards to Mr. Marolda's comments about the depreciation of his property, Nh-. Rageh noted that he also called a local appraiser and was told that the antennas would not reduce the property value. Mr. Rageh noted that Nextel customers are demanding that these additional antennas be installed. Mr. Rageh indicated that he has designed a landscape plan to surround the shelter and will maintain it for one year. Nextel is also willing to send a consultant out to test the EMF levels at each house, and come back after the site is built and show the neighbors that they are in accordance with FCC guidelines. Mr. Rageh noted that he has offered ten 15-gallon trees to Mr. Marolda and adjacent neighbors. Vice Mayor Streit asked if he looked at other sites in the City. Mr. Rageh responded that he did look at another tower, but unfortunately Sprint had antennas on it already, and the placement of additional antennas need to be within a specific distance from each other. Don Johnson, 19997 Sea Gull Way, noted that he has been a resident of Saratoga for 27 years and a member of the Greenbrier Homeowners and Tax Association. Mr. Johnson noted that he supports the letter sent by the Homeowners Association. Mr. Johnson commented that Nextel has no interest in preserving the natural beauty of Saratoga. Mr. Johnson requested that the City Council deny the project. :Joie Houl, 12660 Kane Drive, noted that he does not support this project. Cynthia Barry, Chair/Planning Commission, noted that the Planning Commission had no jurisdiction over health and safety issues. Chair Barry noted that trees and screening have been addressed at the request of the Planning Commission. Councilmember Waltonsmith asked if the Planning Commission discussed alternate sites. Chair Barry responded no other sites were discussed. Mike Garkani, Planning Commission, questioned if the air conditioning unit were placed closer to the ground to suppress the noise and that a shelter be built around it. Mr. Rageh responded that this was not a viable solution because the air conditioning unit needs to breath. Mayor Mehaffey closed the public hearing at 10:34 p.m. City Council Minutes 16 June 20, 2001 Mayor Mehaffey stated that the Federal Government prohibits them from any decisions based on health issues. Mayor Mehaffey noted that this site was the best place to put the antennas and he would have to deny the appeal. Councilmember Waltonsmith noted that she does not support this project but cannot vote against it. In order to mitigate the sound of the building, Vice Mayor Streit stated that he would like the shelter redesigned so the placement is under the tower and the maximum amount of landscaping on the streets is around the project that Mr. Rageh has agreed to. Vice Mayor Streit asked Director Sullivan if he had any other suggestions to contribute to a definite landscape plan. Director Sullivan added that a combination of 8 ½ slump stone and a 2 inch wood gate be built around Nextel's equipment. WALTONSMITH/STREIT MOVED TO DENY THE APPEAL AND UPHOLD THE PLANNING COMMISSION DECISION. MOTION PASSED 3-0-2 WITH BAKER. AND BOGOSIAN 3d3SENT. Mayor Mehaffey requested the Council move to Item # 12. Consensus of the City Council to move to Item #12. NEW BUSINESS 12. CITY OF SARATOGA SPRING 2001 CLEANUP STAFF RECOMMENDATION: Accept report and adopt resolution TITLE OF RESOLUTION: 01-043 A RESOLUTION OF THE CITY COUNCIL MAKING APPROPRIATION ADJUSTMENTS TO THE FISCAL YEAR 2000/01 BUDGET Cary Bloomquist, Administrative Analyst, presented staff report. Analyst Bloomquist explained that last year, for the first time in over ten years, the City of Saratoga hosted a Spring 2000 Cleanup Day for Saratoga residents. The event was successful, with the City collecting 271 tons of refuse. Following the event, Council directed staff to include a bulky item pickup for Spring 2001 cleanup event. This year's Spring 2001 cleanup event was a resounding success, with high levels of participation and over 565 tons of refuge being collected. Analyst Bloomquist noted that the cleanup ran smoothly with City staff receiving no complaint calls and several calls praising our efforts. Green Valley Disposal Company, the City's contracted waste hauler, provided exceptional service during the cleanup event, responding quickly and efficiently to customer needs and picking up all waste left out by our residents. City Council Minutes 17 June 20, 2001 Analyst Bloomquist noted that the unexpectedly high level of participation in the bulky item pickup accounts for the increased tonnage and significantly higher than budgeted costs. Due to the volume of material received by Green Valley Disposal Company, a quantity discount was given to the City, with the final cost for the Spring 2001 cleanup being $75,838.00, which is $40,838.00 over budget. Analyst Bloomquist requested that the City Council approve a resolution appropriating adjustments to the fiscal year 2000-01 budget in connection with the Spring 2001 Cleanup event. Phil Couchee, General Manager/Green Valley Disposal Company, reiterated the fact that the cost was more this year because of the increased participation and amount of material collected. Mr. 'Couchee noted that this year they had over 900 requests for bulky item pick-ups. Unfortunately, Mr. Chouchee reported, some residents put items out that technically were not allowed to be picked up, but Green Valley picked the items up anyway. Mr. Couchee noted that next year Green Valley would be more specific in the descriptions of what can and cannot be picked up. Vice Mayor Streit noted that although it costs the City more money to offer bulky item pick-ups, the residents appreciate the program. Mayor Mehaffey concurred with Vice Mayor Streit. 'STREIT/WALTONSMITH MOVED TO ADOPT RESOLUTION MAKING APPROPRIATION ADJUSTMENTS OF $40,838.00 TO THE FY 00-01 · BUDGET IN CONNECTION WITH THE SPRING 2001 CLEAN-UP EVENT. MOTION PASSED 3-0-2 WITH BAKER AND BOGOSIAN ABSENT. Mayor Mehaffey declared a recess at 10:55 p.m. Mayor Mehaffey reconvened the meeting at 11:05 p.m. NEW BUSINESS 13. LETTER OF ENDORSEMENT - COUNCILMEMBER ERIN GARNER, CITY OF MONTE SERENO STAFF RECOMMENDATION: Accept report and direct staff accordingly. Mr. Erin Garner stated that he was present tonight to ask that the Saratoga City Council endorse his appointment to the Regional Water Quality Control Board. Mr. Garner noted that the RWQCB did not have a current representative from the South Bay. Mr. Garner noted that he already has the endorsement from the City of Monte Sereno and the San Jose Water Company. City Cohncil Minutes 18 June 20, 2001 o Consensus of the City Council to endorse Mr. Garner for the appointment to the RWQCB. USE OF CITY FACILITIES FOR SARATOGA COMMUNITY LIBRARY PROGRAMS STAFF RECOMMENDATION: Accept report and direct staff accordingly Joan Pisani, Director of Recreation, presented staff report. Director Pisani reported that the expansion and renovation of the Saratoga community Library is expected to take approximately eighteen months. During that time some current library programs and group uses of the community room will be displaced. There have been a few requests by various groups to utilize space at the Community Center and Warner Hutton House during this time. The Friends of the Library, Director Pisani explained, raises money and uses it to purchase equipment and supplies for the library. The group requested a fee waiver for use of the Community Center for a twice-yearly book sale. The City Council agreed to the waiver and directed staff to negotiate a fee to cover actual direct costs during their hours of usage. The Friends have requested 21 hours of usage. The regular fee for a non-profit group sponsoring a fundraiser utilizing the Community Center this period of time would be $2,020.00. Director Pisani explained that staff proposes a fee of $525.00 for 21 hours of usage instead of the regular fee of $2,020.00. An alternative to this hourly rate would be to charge the Friends a flat rate below the City's direct cost. This would enable the Friends to maximize their fundraising efforts to purchase equipment for the new Community Library. Director Pisani explained that the City Council asked staff to come up with a blanket fee-waiver policy for library-sponsored programs affected by the library closure. City Council could authorize a blanket fee-waiver covering such user groups so that library staff would not have to apply for a waiver in each case during the eighteen months the library is closed. Mary Jeanne Fenn, 20102 Chateau Drive, requested that the City waive all fees in connection with the use of the Community Center for the Friends of the Library book sales. Tom Blaisdell, 19778 Junipero Way~ reminded the City Council that the Friends book sale was a community event and requested that all fees be waived. Mr. Blaisdell noted that most of the money the Friends raises goes back into the library. Consensus of the City Council to grant a fee waiver to the Friends of the Library and for the children's story time program. City Council Minutes 19 June 20, 2001 11. FEE WAIVER - REQUEST FROM SASCC STAFF RECOMMENDATION: Accept report and direct staff accordingly. Sean O'Leary, Executive Director/S.A.S.C.C., noted that he was present tonight on behalf of S.A.S.C.C. Director O'Leary requested that the City Council grant a fee waiver of $200.00 for a temporary use permit for their 2nd Annual Community Auction Fundraiser on Saturday, August 25,2001. Consensus of the City Council to a grant fee waiver to S.A.S.C.C in. the amount of $200.00. A discussion took place in regards to placing an item on a future Council agenda to grant the City Manager authorization to grant fee waivers up to a certain dollar amount. FIRE SERVICES OVERSIGHT .COMMITTEE STAFF RECOMMENDATION: Make appointment. Dave Anderson, City Manager, presented staff report. City Manager Anderson reported that at a public heating held on June 2, 2001 the Saratoga Fire Commission approved the Boundary Drop Option. The Boundary Drop Option contains a provision for the formation of a Fire Services Oversight Committee. The Committee shall be composed of one representative each of the following parties: Saratoga Fire District, County Fire, Saratoga Public Safety Commission, City Council member, and the City Manager. City Manager Anderson suggested that the City Council appoint a member of the Council to this' committee. Ed Farrell, 20877 Kittridge Road, reported that at the Fire Commission's June 12, 2001 public input meeting on the RFP process, the Commissioners neglected to ask for a final offer from County of Santa Clara. Mr. Farrell noted that he interprets this negligence as that the Commission is not inclined to accept any offer from the County now or in the future. Mr. Farrell noted that he feels that the seven Fire Commissioners serve only themselves and not the residents of 'Saratoga. Consensus of the City Council to appoint Vice Mayor Streit to the Fire Services Oversight Committee. City Council Minutes 20 June 20, 2001 o AUTHORIZATION TO CITY MANAGER TO EXECUTE AMENDMENT TO THE AGREEMENT WITH SANTA CLARA COUNTY FOR COUNTYWIDE HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM STAFF RECOMMENDATION: Authorize execution of agreement. Cary Bloomquist, Administrative Analyst, presented staff report. Analyst Bloomquist reported that on May 9, 2000, Council approved the Agency Agreements for the Countywide AB939 Implementation Fee and The Household Hazardous Waste Collection Program. At this time, the County of Santa Clara Department of Environmental Health is requesting local jurisdictions approve changes to the Household Hazardous Waste Collection program. Analyst Bloomquist briefly explained the proposed changes and noted that there were no fiscal impacts. STREIT/WALTONSMITH MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE AMENDMENT TO THE AGREEMENT WITH 10. SANTA CLARA COUNTY. MOTION PASSED 3-0-2 WITH BAKER AND BOGOSIAN ABSENT. SB 910 (DUNN) HOUSING ELEMENT STAFF RECOMMENDATION: Accept report and direct staff accordingly. Tom Sullivan, Director of Community Development, presented staff report. Director Sullivan rePorted that SB910 (Dunn) Housing Element has cleared the Senate with 21 ayes; 11 noes, and 8 not voting. Senator Brulte led the testimony against the bill. At the final heating at the Senate, Senator Dunn commented about changing the bill so that Vehicle in Lieu Fees (VLF) would be taken instead of Gas Tax. The bill currently provides that if a court finds or determines that a city or county Housing Element is not in substantial compliance that the could levy penalties against the city or county and direct that the pay the plaintiff's attorney fees. The penalties would accrue to the Housing Supply Account to be used for the Housing Rehabilitation Loan Fund. The bill sets up a "three strike" type process in determining that a city or county Housing Element is in substantial compliance. Director Sullivan noted that SB910 would penalize cities and counties based on an unfair arbitrary process. STREIT/WALTONSMITH MOVED TO AUTHORIZE A LETTER TO BE PREPARED FOR THE MAYOR'S SIGNATURE OPPOSING SB910 (DUNN) IN ITS CURRENT VERSION. MOTION PASSED 3-0-2 WITH BAKER AND BOGOSIAN ABSENT. City Council Minutes 21 June 20, 2001 14. 15. DAIS CHAIRS IN SARATOGA CIVIC THEATER STAFF RECOMMENDATION: Accept report and direct staff accordingly. City Clerk Boyer reported that recently there has been dissatisfaction expressed by · Saratoga City Councilmembers in the quality and comfort of the current dais chairs. City Clerk Boyer explained that in 1999 the Community Development Department took on the task to upgrade the City Council/Planning Commission dais, dais chairs~ stage set, and sound system. The total invoice for the complete project was $15,386.00 ($3,254.00 for 12 dais chairs) was split between the City Council's budget and Zoning Administration budget. City Clerk Boyer stated, if directed by the City Council, staff could provide options for the purchase of higher quality chairs, which would be ergonomically correct and fully adjustable. Consensus of the City Council to direct staff to begin the process to purchase new dais chairs. SCHEDULING OF UPCOMING CITY COUNCIL MEETINGS STAFF RECOMMENDATION: Set dates. City Clerk Boyer noted several meetings have been added to the 2001 City Council Calendar but the dates have yet to be determined. City Clerk Boyer requested that the COuncil set the dates for the proposed added meetings. Consensus of the City Council to schedule the following meetings: Study Session City Council/Planning Commission August 11 or 12, 2001 (To be determined) Study Session Capital Improvement Program June 26, 2001 Study Session Civic Center Master Plan Ground Breaking Ceremony Saratoga Community Library September 11, 2001 September 8, 2001 Study Session Housing Element July 18, 2001 City Council Minutes 22 June 20, 2001 AGENCY ASSIGNMENT REPORTS No reportable information. CITY COUNCIL ITEMS Councilmember Waltonsmith requested that the Public Works Director evaluate the chained off road discussed earlier this evening during the Kittridge Road hearing. Vice Mayor Streit noted he supported Councilmember Waltonsmith's request. Councilmember Waltonsmith announced that the-Santa Clara County Board of Supervisors recently approved the Pest Reduction Ordinance submitted to the County by Cindy Russell. Vice Mayor Streit noted that Congress Springs Park would close for construction on Monday, June 25, 2001. OTHER None CITY MANAGER'S REPORT None ADJOURNMENT Mayor Mehaffey adjourned the meeting at 12:30 a.m. Respectfully submitted, Cathleen Boyer, CMC City Clerk City Council Minutes 23 June 20, 2001 MINUTES SARATOGA CITY COUNCIL SPECIAL MEETING JUNE 26, 2001 The City Council of the City of Saratoga met in Closed Session, Administrative: Conference Room, 13777 Fruitvale Avenue at 6:00 p.m. Significant exposure to litigation pursuant to Government Code section 54956.9(b): (1 potential case.) The City Council of the City of Saratoga adjourned to a Special Meeting at the Adult Day Care Center located at, 19655 Allendale Avenue Saratoga, California. MAYOR'S REPORT ON CLOSED SESSION - 7:05 p.m. Mayor Mehaffey reported there was Council discussion but no action was taken. Mayor Mehaffey called the Special City Council meeting to order at 7:05 p.m..and requested Lorie Tinfow, Assistant City Manager, to lead the Pledge of Allegiance. ROLL CALL PRESENT: Councilmembers Evan Baker, Stan Bogosian, Ann Waltonsmith, Vice Mayor Nick Streit, Mayor John Mehaffey ABSENT: None 'ALSO PRESENT: Dave Anderson, City Manager Lode Tinfow, Assistant City Manager Cathleen Boyer, City Clerk John Cherbone, Director of Public Works REPORT OF CITY CLERK ON POSTING OF AGENDA FOR JULY 10, 2001. Cathleen Boyer, City Clerk, reported that pursuant to Government Code Section 54954.2, the agenda for the meeting of June 26, 2001 was properly posted on June 22, 2001. COMMUNICATIONS FROM BOARDS AND COMMISSIONS None WRITTEN COMMUNICATIONS None City Council Minutes June 26, 2001 COMMUNICATIONS FROM PUBLIC The following people spoke at tonight's meeting: David Dolloff, 20685 Sigal Drive, noted that the F.A.C.T committee commended the City Council for appointing a member of the Council to the Fire Service Oversight Committee. Mr. Dolloff pointed out that the Saratoga Fire District had $21/2 million dollars in reserve funds and the F.A.C.T committee felt that the SFD asked for too much money in the bond. Mr. Dolloff stated the F.AC.T committee feels the SFD committed voter fraud. Mr. Dolloff requested that the City Council contact the Grand Jury. Katie Alexander, 12340 Goleta Avenue, thanked the City Council for funding the Azule Park Master Plan. Mrs. Alexander requested that the redevelopment of Azule Park be placed high on the priority list in the CIP process. NEW BUSINESS CAPITOL IMPROVEMENT PROGRAM STAFF RECOMMENDATION: Accept report and direct staff accordingly. City Manager Anderson noted that the Finance Commission recommended $2 million towards the CIP projects, whereas staff recommended $2 - $4 million. John Cherbone, Director of Public Works, explained that there are 47 projects of which 11 are carryovers from the current CIP. The scheduling over time of public improvements is an essential task of a CIP and is based on a series of priorities according to need, desire, importance, and to the City's ability to fund the various projects that makeup the CIP. Director Cherbone explained the outline of the CIP process for Council's consideration as folloWs: 1. Gather requests for projects from City Council, City departments, and community 2. Hold CIP study session with the City Council to establish project priorities, using the following criteria: a. Essential - Public Safety, Health, and Welfare. b. Desirable - Beneficial to entire community, but not essential. c. Deferrable - Based on lower priority due to timing, budget, or relative community. Director Cherbone briefly described each project and explained the need for review and possible placement on the CIP program list: · 4th Street Bridge - Caltrans has rated this bridge "deficient". This project would be paid for through a grant. · Parker Ranch Trail Improvements - landslide caused damage to one section of the trail. The Trails Subcommittee has recommended this project to the Parks and Recreation Commission. City Council Minutes 2 June 26, 2001 Herfiman Avenue Traffic Signal - numerous citizen requests for a traffic signal. A traffic study has not been performed in this area. Traffic Calming - part of the Traffic Calming Took Kit. Kirkmont Dr. Traffic Signal - A traffic study has not been performed here yet. Sidewalk/Pathway Infill/Rehab - not site specific, citywide. Several gaps in the sidewalks, especially around schools. Verde Vista Ln. Traffic Signal - environmental study has been done at Foothill School and has proved'that a traffic signal is warranted. Bus Stop Shelters - directed by Council to investigate the cost and design often. shelters on the main arterials in the City. Safe Routes to Schools - public safety improvements around the schools. For example: crosswalks, bike paths, etc. Grant program will pay 80% of costs. ADA Improvements (Hakone) - required per agreement with Hakone Foundation. Highway 9 Traffic Signal Modifications (Sara. Fire Dept.) - Saratoga Fire District will fund the curb and gutter improvements and the City will be responsible for the stripping and the traffic light. Playground Safe _ty (Brookglen, E1 Quito, Wildwood) - Parks and Recreation Commission Playground Safety Report identified this park as needing upgrades to comply with state guidelines. __ E1 Quito Area Curb & Gutter Replacement - storm water does not flow properly. Needs new curb and gutter. ._ Fruitvale Avenue Median Landscaping - Neighborhood reque, sts for landscaping on medians near Burgundy and San Marcos. Saratoga Avenue Medians ~ Library_ - Needs to be done before August 10, 2001 - the opening of the temporary library. Prospect Avenue Medians - If desired by Council, staff could talk to the City of San Jose to landscape the medians in this area. Village Streetscape Improvements (Sidewalk/C&G) - Caltrans is interested in relinquishing the sidewalks to the City of Saratoga. Needs new curb and gutter. Village Streetscape Improvements (Landscaping) - Downtown Beautification Project. Storm Drain Upgrades - Rehabilitation project. City's systern is old. Median Repairs (Landscaping/Irrig.) - Irrigation and landscape replacement and upgrades. Cox Avenue Railroad Crossing Arms Upgrade - New mandate by the PUC. Surface Improvements and crossing ann replacement. Quito Road Railroad Crossing Upgrade - Surface improvements. Glen Brae Railroad Crossing Upgrade - Surface improvements. Hillside Repair Fund/Reserve - Need for additional maintenance and repair in the event of damage to hillside infrastructure, which would be beyond the City's normal budgeted maintenance for infrastructure. WHH Improvements - Attic renovation. Theater Renovations - Request from the user groups. New chairs and carpets. Theater Roof- Original roof, built in 1967. Roof leaks over the stage. City Council Minutes 3 June 26, 2001 Corp Yard Improvements - Two projects: 1) roof structure over equipment 2) self-contained wash facility. · Chamber Building - Approximately 100 years old, infested with termites and dry rot damage. · Civic Center Master Plan (Design)- Council recently approved Knoll & Tam Architects to do the Civic Center Master Plan. · Park/Trail Repair - Miscellaneous upgrades that do not fall under a major project. · UPR Trail - New trail along Union Pacific Railroad. City has already signed a joint agreement for a feasibility study. · Kevin Moran Park Improvements - Two unimproved parcels at the park. · E10uito Park Improvements - Improvements to the grass area for the Pony League season. Only park in the City designated as a community park - only alternative to host the Pony League while Congress Springs Park is under construction. · Azule - Council recently approved the Greg Ing& Associates to design a Master Plan. · Hakone Garden Drive Way - Components of the Lease Agreement with Hakone Foundation.- drainage and overlay. · Heritage Orchard - Recommendations from the heritage Preservation Committee - irrigation, well, fruit tree replacement. · Pony League Baseball Field - Request from the user groups. · Skateboard Park -Difficult to find a place to construct this type of park. The following list is the results of the consensus of the City Council in placing the following projects in the "essential" category: 1. 4th Street Bridge $1,500,000 2. Traffic Calming $250,000 3. Safe Routes to School $250,000 4. ADA Improvements $200,000 5. Highway 9 Traffic Signal Modifications $50,000 6. Playground Safety $350,000 7. Saratoga Avenue Medians ~ Library $150,000 8. Cox Avenue Railroad Crossing Arms Upgrade $350,000 9. Hillside Repair Fund/Reserve $1,000,000 10. Theater Roof $80,000 11. Park/Trail Repairs $200,000 12. Azule $700,000 13. Heritage Orchard $200,000 TOTAL $5,280,000 City Council Minutes 4 June 26, 2001 The fOllowing list is the results of the consensus of the City Council in placing the following projects in the "deferrable" category: 1. Parker Ranch Trail Improvements $150,000 2. Kirkmont Drive Traffic Signal $150,000 3. VerdeVista Lane Traffic Signal $150,000 4. Fruitvale Avenue Median Landscaping $150,000 5. Prospect Avenue Medians $250,000 6. Ouito Road RR Crossing Upgrade $2',00,000 7. Glenbrae RR Crossing Upgrade $150,000 8. UPR Trail $785,000 9. Kevin Moran park Improvements $4:00,000 10. Skateboard park $2,50,000 TOTAL $2,635,000 CoUncilmember Baker requested that the essential CIP project list be placed irt the Saratoga News. CITY COUNCIL ITEMS Councilmember Waltonsmith noted that the Humane Society is in need of old newspaper. OTHER None CITY MANAGER'S REPORT None ADJOURNMENT There being no further business, Mayor Mehaffey declared the meeting adjourned at 10:00'p.m. Respectfully submitted, Cathleen B°yer, CMC City Clerk City Council Minutes 5 June 26, 2001 SARATOGA CITY COUNCIL MEETING DATE: August 15, 2001 AGENDA ITEM: ORIGINATING DEPT: Administrative Services CITY MANAGER: PREPARED BY: '~.] ~~~ DEPT HEAD: ~-~~ SUBJECT: Check Register RECOMMENDED ACTION(S): Approve the Check Register. REPORT SUMMARY: Attached is the Check Register. FISCAL IMPACTS: None CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): None ALTERNATIVE ACTION(S): None FOLLOW UP ACTION(S): None ADVERTISING, NOTICING AND PUBLIC CONTACT: None ATTACHMENTS: Check Register Certification. JFund# Fund Name AP CHECKS A85819-85999 Date Manual Void Total 7120101 Checks Checks 1 GENERAL 245,455.74 100 COPS-SLESF 110 Traffic Safety 1,208.21 150 Streets & Roads 40,604.19 160 Transit Dev 170 Hillside Repair 180 LLA Districts 3,063.89 250 Dev Services 35,104.12 260 Environmental 270 Housing & Comm 7,235.12 290 Recreation 31,340.15 292 Facility Ops 600.00 293 Theatre Surcharge 57.93 300 State Park 310 Park Develpmt 13,824.33 320 Library Expansion 7,360.62 400 Library Debt 410 Civic Cntr COP 420 Leonard Creek 700 Quarry Creek 710 Heritage Prsvn 720 Cable TV 730 PD #2 740 PD #3 800 Deposit Agency ' 16,480.10 810 Deferred Comp 830 Payroll Agency 990 SPFA 10,090.00 Subtotal 402,334.40 10,090.00 PAYROLL CHECKS: B26813-26882 TOTAL IPrepared by: ,~,~ ~b/~ Date: Approved ~y: / ~ PAGE 1 PREPARED 07/20/2001, 7:51:49 EXPENDITURE APPROVAL LIST PROGRAM: GM339L AS OF: 07/20/2001 CITY OF SARATOGA VEND NO VENDOR NAME EXPENDITURE HAND-ISSUED INVOICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM NO NO NO DATE NO DESCRIPTION AMOLrNT 0002374 A-1 PLUMBING & ~EATING 21888 000132 07/17/2001 001-3030-532.40-14 EMERG. REAPAIRS-WILDWOOD 234.59 VENDOR TOTAL * 234.59 0000007 ;%AA RESTAURlLNT FIRE CONTROL, INC. 95854 006305 19227 07/18/2001 001-1060-513.40-15 FIRE CONTROL SYSTEM SVC. 155.24 VENDOR TOTAL * 155.24 0000009 ABAG PLAN CORPORATION 21PREM01-02 000133 07/17/2001 001-1025-511.40-60 ABAG PLAN PREMIUMS 88,195.00 VENDOR TOTAL * 88,195.00 0002355 ABLE SEPTIC TANK SERVICE 7/6/01 006342 19888 07/18/2001 270-7015-612.60-03 SEWER INSTALLATION PROJ. 6,935.12 VENDOR TOTAL * 6,935.12 0001963 ALLIED ADMINISTRATORS 8/2001 000056 07/12/2001 001-0000-210.20-01 DENTAL INS. #30710/PDO 4,329.72 VENDOR TOTAL * 4,329.72 0001964 ALLIED ADMINISTRATORS 8/2001 000057 07/12/2001 001-0000-210.20-01 DENTAL INS. #5A94A/PMI 228.12 VENDOR TOTAL * 228.12 0001042 ALTP. ANS 376 006340 07/18/2001 150-5010-552.40-70 FY 99/00 BALANCE REIMB. 867.83 VENDOR TOTAL * 867.83 0000005 AMERICAN KICKBOXING ACADEMY 53019 000131 07/17/2001 001-3030-443.08-00 PARK RENTAL REFUND 50.00 VENDOR TOTAL * 50.00 0001528 AMERICAN TRAFFIC SUPPLY 19877 000205 07/19/2001 150-3015-532.30-01 TRAFFIC PAINT-RED 362.88 VENDOR TOTAL * 362.88 0001946 AN WEST, INC. 18 006295 07/18/2001 150-9010-622.40-13 QUITO BRIDGE REPLACEMENT 1,114.37 VENDOR TOTAL * 1,114.37 0001718 ASA 000093 07/16/2001 290-6005-564.30-30 MEMBERSHIP FEES 36.00 VENDOR TOTAL * 36.00 0001180 AT&T 741-1527 000153 07/17/2001 001-1050-513.40-20 LONG DISTANCE PHONE CHGS. 15.01 VENDOR TOTAL * 15.01 0000005 AUTO COOL CAMPBELL RADIATOR 6388 000196 07/18/2001 001-1035-512.40-14 A.C. REPAIR-VEH. #82 320.64 PREPARED 07/20/2001, 7:51:49 EXPENDITURE APPROVAL LIST PAGE 2 PROGP,~: GM339L AS OF: 07/20/2001 CITY OF SAR3%TOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM EXPENDITURE H~D-ISSUED NO NO NO DATE NO DESCRIPTION ~MOUNT 0000005 AUTO COOL CAMPBELL RADIATOR 0000005 BAUER, CYNTHIA 7162001 006332 07/18/2001 0001078 BAY TELECOM 13490 006261 07/16/2001 13491 006262 07/16/2001 13456 006263 07/16/2001 13408 006265 07/16/2001 13501 006266 07/16/2001 0000005 BILLY JONES'WILDCAT RAILROAD 000169 07/18/2001 0000005 BUCHANAN, JIN 7092001 000102 07/16/2001 0002378 BUDENHOLZER, JEA/~ETTE 7172001 000203 07/18/2001 7172001 000204 07/18/2001 0001028 C.S.M.F.O. 01892 000174 07/18/2001 0002280 CAIS INTERNET 000260816 006264 07/16/2001 0000593 CAL PERS LONG TERM CARE PROGP, AM 1667167 000058 07/12/2001 1699649 000171 07/18/2001 0000902 CALIFORNIA MUNICIPAL STATISTICS 01071007 006277 07/16/2001 0000005 CALIFORNIA OVERNIGHT 3163309 000195 07/18/2001 0001480 CALIFORNIA SURVEYING & DRAFTING VENDOR TOTAL * - 320.64 290-6005-445.02-00 CAMP REFUND 154.00 VENDOR TOTAL * 154.00 001-1050-513.40-20 TELEPHONE SERVICING 136.25 001-1050-513.40-20 TELEPHONE SERVICING 115.00 001-1050-513.40-20 TELEPHONE SERVICING 189.55 001-1050-513.40-20 DIGITAL CARD & PHONES 1,884.60 001-1050-513.40-20 DIGITAL PHONES 462.24 VENDOR TOTAL * 2,787.64 290-6005-564.40=51 TRAIN TICKETS-SUMMER CAMP 150.00 VENDOR TOTAL * 150.00 290-6005-445.04-00 CLASS REFUND 284.00 VENDOR TOTAL * 284.00 290-6005-445.04-00 CLASS REFUND 119.00 290-6005-445.04-00 CLASS REFUND 119.00 VENDOR TOTAL * 238.00 001-1045J513.40-40 RECRUITMENT AD 160.00 VENDOR TOTAL * 160.00 001-1050-513.40-20 DSL SERVICE 468.68 VENDOR TOTAL * 468.68 001-0000-210.20-01 LONG TERM CARE #14-01 70.16 001-0000-210.20-01 LONG TERM CARE #15-01 70.16 VENDOR TOTAL * 140.32 001-1040-513.40-10 STATISTIC INFORMATION 600.00 VENDOR TOTAL * 600.00 001-3035-532.40-41 HEARING OFFICER PROPOSALS 13.90 VENDOR TOTAL * 13.90 PREPARED 07/20/2001, 7:51:49 EXPENDITURE APPROVAL LIST PAGE 3 PROGRAM: GM339L AS OF: 07/20/2001 CITY OF SARATOGA ............. ....................................................................................................................... VEND NO VENDOR NAME EXPENDITURE HAND-ISSUED INVOICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM DESCRIPTION AMOUITT NO NO NO DATE NO ........................... 0001480 CALIFORNIA SURVEYING & DR3%FTING 235488 006334 19824 07/18/2001 001-2015-623.60-04 236240 006335 19824 07/18/2001 001-2015-623.60-04 235000 006337 19813 07/18/2001 001-2015-623.60.-04 238494 006338 07/18/2001 001-2015-623.60-04 0001523 CALISTOGA MOUNTAIN SPRING WATER CO. 01G0019822873 006336 07/18/2001 001-1060-513.40-15 01G002000576 006350 07/18/2001 001-1060-513.40-15 01G0020103842 006353 19231 07/18/2001 001-1060-513.40-15 0000065 CAMPBELL UNION SCHOOL DISTRICT AR0900112 006343 19851 07/18/2001 09353 006344 19851 07/18/2001 110-2020-523.40-70 110-2020-52~.40-70 0000005 CAST;~NEDA, MARIO 50617 000073 07/16/2001 292-0000-260.00-00 0000005 CATOLICO, HELENA 7092001 000105 07/16/2001 290-6005-445.04-00 0002069 CDW-G EAl1266 000175 20009 07/18/2001 001-1065-613.60-06 DZ14019 000130 07/17/2001 001-3035-532.30-01 DZ14019 006292 07/18/2001 001-3035-532.30-01 0002379 CENTRAL PRECAST CONCRETE, INC. 0002864 006346 07/18/2001 150-3005-532.30-01 0002934 006347 07/18/2001 150-3005-532.30-01 0000076 CENTURY GRAPHICS 7265 000217 19974 07/19/2001 001-1060-513.30-02 7306 000172 07/18/2001 ,290-6005-564.30-01 0002367 CHAPMAN, ALEX 7032-31 000088 07/16/2001 290-6005-564.40-10 0001900 CHRISTIE, JOE 7032-31 000062 07/16/2001 290-6005-564.40-10 0000005 CINTRA, ROBIN FIELD EQUIP.-SHERIFF 1,904.79 FIELD EQUIP.-SHERIFF 129.60 TOTAL STATION-SHERIFF 8,567.34 COMPUTER CABLE-SHERIFF 85.32 VENDOR TOTAL * 10,687.05 WATER FILTER RENTAL 38.83 WATER COOLER RENTAL 38.83 WATER EQUIP. RENTAL 38.83 VENDOR TOTAL * 116.49 CROSSING GUARD 7/00-12/00 235.39 CROSSING GUARD 1/01-6/01 972.82 VENDOR TOTAL * 1,208.21 DEPOSIT REFUND 300.00 VENDOR TOTAL * 300.00 CLASS REFUND 119.00 VENDOR TOTAL * 119.00 MS POWERPOINT 2002 110.25 HP PAINTJET CARTRIDGE 31.74 HP PAINTJET CARTRIDGES 200.50 VENDOR TOTAL * 342.49 GRADE RING 37.43 GRADE RING 29.48 VENDOR TOTAL * 66.91 BUILDING MAINT. SHIRTS 291.33 STAFF SHIRTS-SUMMER CAMPS 149.89 VENDOR TOTAL * 441.22 INSTRUCTOR FEE 2,700.00 VENDOR TOTAL * 2,700.00 INSTRUCTOR FEE 2,700.00 VENDOR TOTAL * 2,700.00 PREPARED 07/20/2001, 7:51:49 EXPENDITURE APPROVAL LIST PAGE 4 PROGRAM: GM339L AS OF: 07/20/2001 CITY OF SAP, ATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM EXPENDITURE H~D-ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000005 CINTRA, ROBIN 7092001 000108 07/16/2001 290-6005-445.04-00 CLASS REFUND 119.00 VENDOR TOTAL * 119.00 0002122 cITY OF SAMTA CLARA FINANCE DEPT. 35504 000210 20047 07/19/2001 001-2025-523.40-10 ~IMAL CONTROL 1ST QTR 47,624.18 VENDOR TOTAL * 47,624.18 0000682 CITY OF SARATOGA-PETTY CASH 70201 000176 07/18/2001 290-6005-564.30-01 SUPPLIES 24.05 70301 000177 07/18/2001 290-6005-564.30-01 GLITTER & DYE 20.75 70901 000178 07/18/2001 290-6005-564.30r01 SUPPLIES 19.78 71001 000179 07/18/2001 290-6005-564.40-51 SR. TRIP TREATS 4.30 71101 000180 07/18/2001 290-6005-564.30-01 BILLY JONES RAILROAD TKTS 22.50 71101 000181 07/18/2001 290-6005-564.30-01 PARKING FEE 4.00 71101 000182 07/18/2001 290-6005-564.30-01 PARKING FEE 4.00 71101 000183 07/18/2001 290-6005-564.30-01 SUPPLIES 10.76 71101 000184 07/18/2001 290-6005-564.30-01 BILLY JONES P~AILROAD TKTS 22.50 71601 000185 07/18/2001 290-6005-564.30-01 SUPPLIES 2.15 71601 000186 07/18/2001 290-6005-564.30-01 PARKING FEE 3.00 71601 000187 07/18/2001 290-6005-564.30-01 PARKING FEE 3.00 71601 000188 07/18/2001 290-6005-564.30-01 SUPPLIES 8.97 VENDOR TOTAL * 149.76 0000085 CITY OF SARATOGA/PETTY CASH 71201 000225 07/19/2001 001-1015-511.30-01 MEETING SUPPLIES-REEVE 6.88 6280I 000222 07/19/2001 001-1020-511.40-21 EXPRESS MAIL-TINFOW 16.00 7/2/01 000221 07/19/2001 001-1035-512.40-15 CAR WASH TICKETS 10.00 62701 000218 07/19/2001 001-1045-513.40-.01 MILEAGE REIMB. MIYAKAWA 12.08 62901 000220 07/19/2001 001-1050-513.30-01 SUPPLIES-CARDS 15.53 70601 000223 07/19/2001 001-1050-513.30-01 SUPPLIES-CARDS 7.48 71001 000224 07~19/2001 001-1050-513.30-01 COFFEE SUPPLIES-TORRES 8.18 71401 000227 07/19/2001 001o1050-513.30-01 COFFEE SUPPLIES-JUDY 12.44 71701 000228 07/19/2001 001-1050-513.30-01 SUPPLIES-KHASIN 5.39 71201 000226 07/19/2001 001-2005-521.40-05 MILEAGE REIHB.-REEVE 14.30 62701 000219 07/19/2001 250-4020-542.40-41 PACKING SUPPLIES 9.72 VENDOR TOTAL * 118.00 0002092 CLASSIC CAR WASH 000216 19911 07/19/2001 001-1035-512.40-15 CAR WASH COUPONS 560.00 VENDOR TOTAL * 560.00 0000041 COATE, BARRIE D. 01/512 006323 07/18/2001 250-4010-542.40-10 ARBORIST SERVICES 742.50 11/527 006324 07/18/2001 250-4010-542.40-10 ARBORIST SERVICES 778.00 COMMONWEALTH CREDIT UNION 000208 07/12/2001 0000091 0000194 COPELAND, DIANA 001-0000-210.20-01 VENDOR TOTAL * 1,520.50 CREDIT UNION #14-01 CHECK #: 85821 VENDOR TOTAL * .00 3,529.89 3,529.89 PREPARED 07/20/2001, 7:51:49 EXPENDITURE APPROVAL LIST PAGE 5 PROGRAM: GM339L AS OF: 07/20/2001 CITY OF SARATOGA ................................. VEND NO VENDOR NAME INVOICE VOUCHER P.O. C~ECK/DUE ACCOUNT ITEM EXPENDITURE HAND-ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000194 COPELAND, DIANA 1701-31 000074 07/16/2001 290-6005-564.40-10 1702-31 000075 07/16/2001 290-6005-564.40-10 1703-31 000076 07/16/2001 290-6005-564.40-10 1704-31 000077 07/16/2001 290-6005-564.40-10 1707-31 000078 07/16/2001 290-6005-564.40-10 1708-31 000079 07/16/2001 290-6005-564.40-10 1709-31 000080 07/16/2001 290-6005-564.40-10 1710-31 000081 07/16/2001 290-6005-564.40-10 1712-31 000082 07/16/2001 290-6005-564.40-10 1713-31 000083 07/16/2001 290-6005-564.40-10 1714-31 000084 07/16/2001 290-6005-564.40-10 1715-31 000085 07/16/2001 290-6005-564.40-10 1716-31 000229 07/19/2001 290-6005-564.40-10 0000099 COUNTY OF SANTA CLAI{A 7/01 000136 07/17/2001 001-0000-202.10-01 0001976 CTG CTG45161 006278 07/17/2001 001-1030-511.60-04 0001772 C2G/CIVIL CONSULTANTS 487 006363 07/18/2001 001-9010-622.40-11 0002197 DATA QUICK INFORMATION SYSTEMS, INC 01586599 006319 07/18/2001 250-4010-542.40-10 01586599 006320 07/18/2001 250-4020-542.40-10 0000108 DATA TICKET, INC. 4467 006252 07/12/2001 001-2010-522.40-10 0000116 DELTA MICROIMAGING, INC. 008335 006322 19715 07/18/2001 250-4015-542.40-42 0000120 DEPARTMENT OF CONSERVATION 006260 07/16/2001 250-4015-422.01-00 0000121 DEPARTMENT OF TRANSPORTATION 04028402 006289 07/18/2001 157072 006309 07/18/2001 150-3015-532.40-14 150-3015-532.40-14 INSTRUCTOR FEE 216.45 INSTRUCTOR FEE 48.10 INSTRUCTOR FEE 120.25 INSTRUCTOR FEE 168.35 INSTRUCTOR FEE 96.20 INSTRUCTOR FEE 192.40 INSTRUCTOR FEE 264.55 INSTRUCTOR FEE 144.30 INSTRUCTOR FEE 168.35 INSTRUCTOR FEE 144.30 INSTRUCTOR FEE 72.15 INSTRUCTOR FEE 120.25 INSTRUCTOR FEE 144.30 VENDOR TOTAL * 1,899.95 BUS TICKET REIMBURSEMENT 83.00 VENDOR TOTAL * 83.00 DOCUMENT IMAGING SYSTEM 4,706.40 VENDOR TOTAL * 4,706.40 ASSESSMENT DATA-VESSING 560.00 VENDOR TOTAL * 560.00 GIS INFORMATION UPDATE 25.00 GIS INFORMATION UPDATE 25.58 VENDOR TOTAL * S0.58 CITATION PROC. 4/01, 5/01 127.50 VENDOR TOTAL * 127.50 BUILDING MICROFICHE 888.71 VENDOR TOTAL * 888.71 S.M.I.P. FEES 1,642.80 VENDOR TOTAL * 1,642.80 HWY ELECTRICAL MAIN~. 763.24 SIGNALS & LIGHTING 5/01 1,160.68 VENDOR TOTAL * 1,943.92 0000135 DURAN & VENABLES, INC. PREPARED 07/20/2001, 7:51:49 EXPENDITURE APPROVAL LIST PAGE PROGRAM: GM339L AS OF: 07/20/2001 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM EXPENDITURE HAND-ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000135 DUP, AN& VENABLES, INC. 21016 006280 07/18/2001 0000146 ENGINEERING DATA SERVICE I010607 006321 19716 07/18/2001 I010609 006345 07/18/2001 0002291 FALCON ASSOCIATES, INC. 5305 006296 07/18/2001 0001002 FEDEX 5-837-90610 006276 07/16/2001 5-837-90610 006273 07/16/2001 5-837-90610 006274 07/16/2001 5-837-90610 006275 07/16/2001 0000164 ' GARDENLAND POWER EQUIPMENT 357821 006437 07/19/2001 0000165 GARROD FARMS STABLES 3826-31 000110 07/16/2001 0000005 GHAFFARIPOUR, AZITA 7/12/01 006299 07/18/2001 0000005 GHAFOURI, ATORISA 7092001 006424 07/18/2001 0000005 GODLEWSKI, GEORGE 07052001 000117 07/16/2001 0000181 H.T.HARVEY & ASSOCIATES 14386 006290 07/18/2001 0000183 HAKONE GARDEN FOUNDATION 6/2001 006253 07/12/2001 5/2001 006254 07/12/2001 0000005 HO, JEAN 150-3005-532.40-10 SARATOGA HIGH PATHS 32,500.00 VENDOR TOTAL * 32,500.00 250-4010-542.40-40 PUBLIC HEARING NOTICES 1,006.27 310-9010-522.40-10 CONGRESS SPRINGS MAILING 378.09 VENDOR TOTAL ~ 1,384.36 001-1045-513.40-40 RECRUITMENTAD 45.00 VENDOR TOTAL * 45.00 001-1020-511.40-21 OVERNIGHTMAIL 22.50 001-1040-513.40-10 OVERNIGHT MAIL-DMG 19.12 320-9010-522.40-10 OVERNIGHT MAIL-LIBR3%RY 27.18 320-9010-522.40-10 OVERNIGHT MAIL-LIBRARY 27.18 VENDOR TOTAL * 95.98 001-3030-532.30-01 HAND TOOLS 482.58 '482.58 VENDOR TO~AL * 290-6005-564.40-10 INSTRUCTOR FEE 400.00 VENDOR TOTAL" 400.00 290-6005-445.04-00 CLASS REFUND 188.00 VENDOR TOTAD~ 168.00 290-6010-445.05-00 CAMP REFUND 204.00 VENDOR TOTAL * 204.00 290-6005-445.04-00 CLASS REFUND 32.00 VENDOR TOTAL * 32.00 001-3035-532.40-13 ECOLOGICAL CONSULTING 226.61 VENDOR TOTAL ~ 226.81 001-3030-532.40-7! F~.KONE RENT ~/200! 82!.00 001-3030-532.40-71 HAKONE RENT 5/2001 821.00 VENDOR TOTAL * 1,642.00 PREPARED 07/20/2001, 7:51:49 EXPENDITURE APPROVAL LIST PAGE 7 PROGP. AM: GM339L AS OF: 07/20/2001 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM EXPENDITURE HAND-ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000005 HO, JEAM 7092001 000101 07/16/2001 290-6005-445.04-00 CLASS REFUND 274.00 VENDOR TOTAL * 274.00 0000005 HRUBY, RONALD 07052001 000119 07/16/2001 290-6005-445.03-00 TRIP REFUND 68.00 VENDOR TOTAL * 68.00 0001027 H%~V~N BEHAVIOR A~SOCIATES 2878 006267 07/16/2001 001-1045-513.40-10 COUNSELING SERVICES 240.00 VENDOR TOTAL * 240.00 0000005 HUTCHINGS, SCOTT 7102001 000086 07/16/2001 290-6005-445.02-00 CAMP REFUND 109.00 VENDOR TOTAL * 109.00 0000198 HYDROTEC IRRIGATION EQUIPMENT SVCS 19106 006291 07/18/2001 001-3030-532.40-14 IRRIGATION REPAIRS-KM PRK 471.97 VENDOR TOTAL * 471.97 0001813 I.M.P.A.C. CARD SERVICES BOYER 006384 07/18/2001 001-1005-511.40-04 ICE-CC MTG. 6/6/01 3.34 BOYER 006385 07/18/2001 001-1005-511.40-04 DINNER-CC MTG. 6/6/01 93.96 BOYER 006386 07/18/2001 001-1005-511.40-04 CC MTG. SUPPLIES 113.49 BOYER 006388 07/18/2001 001-1005-511.40-04 DINNER-CC MTG. 6/20/01 55.73 SULLIVAN 006390 07/18/2001 001-1005-511.40-04 DINNER-CC JOINT MTG 52201 30.69 SULLIVA~N 006391 07/18/2001 001-1005-511.40-04 COOKIE-CC JOINT MTG 52201 12.00 SULLIVA/q 006396 07/18/2001' 001-1005-511.40-04 ICE-6/20/01 MTG. 2.70 SULLIVAN 006397 07/18/2001 001-1005-511.40-04 6/20/01 MTG. EXPENSE 12.00 BOYER 006387 07/18/2001 001-1020-511.30-01 OFFICE SUPPLIES 17.55 SULLIVAN 006392 07/18/2001 001-1020-511.40-04 ICE-6/4/01 MTN WINERY MTG 3.49 SULLIVAN 006393 07/18/2001 001o1020-511.40-04 SUPPLIES 6/4/01 MTG. 18.00 SULLIVAN 006394 07/18/2001 001-1020-511.40-04 RECEPTION-CAPT. BACON 51.89 SULLIVAN 006395 07/18/2001 001-1020-511.40-04 RECEPTION-CAPT. BACON 49.99 SULLIVAN 006398 07/18/2001 001-1020-511.30-01 SUPPLIES-RECEPTION/BACON 22.S3 ANDERSON 006420 07/18/2001 001-1020-511.30-01 MJW LIBRARY GIFT 30.23 MIYAKAWA 006408 07/18/2001 001-1045-513.40-02 ORAL BOARD EXPENSE 8.26 MIYAKAWA 006409 07/18/2001 001-1045-513.40-02 ORAL BOARD EXPENSE 56.43 MIYAKAWA 006410 07/18/2001 001-1045-513.40-02 ORAL BOARD EXPENSE 5.28 MIYAKAWA 006411 07/18/2001 001-1045-513.40-02 ORAL BOARD EXPENSE 6.00 MIYAKAWA 006412 07/18/2001 001-1045-513.40-02 ORAL BOARD EXPENSE 6.65 MIYAKAWA 006413 07/18/2001 001-1045-513.40-02 OR. ALBOARD EXPENSE 4.78 MIYAKAWA 006414 07/18/2001 001-1045-513.40-02 OPAL BOARD EXPENSE 6.65 MIYAKAWA 006415 07/18/2001 001-1045-513.40-02 OPAL BOA,RD EXPENSE 63.60 MIYAKAWA 006416 07/18/2001 001-1045-513.40-02 ORAL BOA~RD EXPENSE 4.03 MIYAKAWA 006417 07/18/2001 001-1045-513.40-02 OPAL BOARD EXPENSE 10.60 MIYAKAWA 006418 07/18/2001 001-1045-513.40-02 ORAL BOARD EXPENSE 23.45 MIYAFAWA 006419 07/18/2001 001-1045-513.40-40 RECRUITMENT AD 75.00 BURNS 006421 07/18/2001 001-1045-513.40-03 LIBRARY COMMISSION EXP. 10.20 BURNS 006422 07/18/2001 001-1045-513.40-02 OPAL BOARD LUNCH-CSO 46.01 PREPARED 07/20/2001, 7:51:49 EXPENDITURE APPROVAL LIST PAGE 8 PROGRAM: GM339L AS OF: 07/20/2001 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM EXPENDITURE HAND-ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0001813 I.M.P.A.C. CARD SERVICES BURNS __ 006423 07/18/2001 001-1045-513.40-02 ORAL BOARD LUNCH-BLDG. 58.02 SMITH 006373 07/18/2001 001-1050-513.'30-01 'PLANT-MCQUEEN SURGERY '' 63.97 BOYER 006389 07/18/2001 001-1050-513.40-21 POSTAGE 3.93 SULLIVAN 006399 07/18/2001 001-1050-513.40-21 POSTAGE 24.69 MOONEY 006371 07/18/2001 001-3030-532.30-01 REPLANT Ahq~JALS-HIST. PRK 151.05 MOONEY 006372 07/18/2001 001-3030-532.30-01 REPLANT ~2TNUALS-HIST. PRK 114.36 CONN 006368 07/18/2001 250-4010-542.30-01 FAX MACHINE SERVICE 19.40 CONN 006369 07/18/2001 250-4010-542.30-01 BINDERS 31.08 CON-N 006370 07/18/2001 250-4010-542.30-01 ROLODEX CARDS 4.30 SA3(TON-HEINRICH 006400 07/18/2001 290-6005-564.40-01 STAFF TRAINING LUNCH 58.18 SAXTON-HEINRICH 006401 07/18/2001 290-6005-564.30-01 PHOTO PROCESSING 4.31 SAXTON-HEINRICH 006402 07/18/2001 290-6005-564.30-01 PHOTO PROCESSING 4.53 SAXTON-HEINRICH 006403 07/18/2001 290-6005-564.40-51 SR. TRIP SNACKS 18.45 TUCKER 006404 07/18/2001 290-6005-564.30-01 LEADER TRAINING 30.36 TUCKER 006405 07/18/2001 290-6005-564.30-01 STORAGE BOXES 21.60 TUCKER 006406 07/18/2001 290-6005-564.30-01 CLOSET/WIRE · 53.89' MERRIMAN 006374 07/18/2001 290-6010-564.30-01 SUPPLIES-WHH 9.87 MERRIMAN 006375 07/18/2001 290-6010-564.40-51 EXTREME ADVENTURE III 255.00 MERRIMAN 006376 07/18/2001 290-6010-564.30-01 MOVIE RENTAL-WHH 4.31 MERRIMAN 006377 07/18/2001 290-6010-564.30-01 SUPPLIES-WHH 7.96 MERRIMAN 006378 07/18/2001 290-6010-564.40-51 EXT. ADV. III CORRECTION 255.00- MERRIMAN 006379 07/18/2001 290-6010-564.30-01 SUPPLIES-WHH 17.20 MERRIMAN 006380 07/18/2001 290-6010-564.40-51 BBQ-WHH 76.97 MERRIMAN 006381 07/18/2001 290-6010-564.40-51 BBQ SUPPLIES-WHH 108.50 7.18 MERRIMAN 006382 07/18/2001 290-6010-564.40-51 BBQ-WHH MERRIM~ 006383 07/18/2001 290-6010-564.40-51 BBQ-WHH 27.20 KIRK 006407 O7/18/2001 293-6015-614.60-02 DOOR HARDWARE-THEATRE 57.93 VENDOR TOTAL * 1,823.77 0000201 ICMA RETIREMENT TRUST 000206 07/12/2001 001-0000-210.20-01 RETIREMENT PLAN #14-01 CHECK #: 85819 VENDOR TOTAL * .00 0000209 JAMELLO, NANCY 1317-31 000112 07/16/2001 290-6'005-564.40-10 INSTRUCTOR FEE 412.20 1318-31 000113 07/16/2001 290-6005-564.40-10 INSTRUCTOR FEE 177.60 13.19-31 000114 07/16/2001 290-6005-564.40-10 INSTRUCTOR FEE 279.00 1320-31 000115 07/16/2001 290-6005-564.40-10 INSTRUCTOR FEE 133.20 VENDOR TOTAL * 1,002.00 0001660 JEFFERY, JAMES C. III 62 006284 19368 07/18/2001 001-3035-532.40-13 TRAFFIC ENGINEER SVCS. 1,450.00 63 006285 19368 07/18/2001 001-3035-532.40-13 TRAFFIC ENGINEER SVCS. 3,500.00 64 006288 19368 07/18/2001 001-303S-532.40-13 TRAFFIC ENGINEER SVCS. 775.00 VENDOR TOTAL * 5,725.00 0000213 JOBS AVAILABLE 114143 000173 07/18/2001 001-1045-513.40-40 RECRUITMENT AD 128.80 0000005 KAPOUR, TINA VENDOR TOTAL * 128.80 4,594.64 4,594.64 PREPARED 07/20/2001, 7:51:49 EXPENDITURE APPROVAL LIST PAGE 9 PROGRAm: GM339L AS OF: 07/20/2001 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM EXPENDITURE H~D-ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000005 KAPOUR, TINA 7092001 000106 07/16/2001 0000005 KATSANES, DARLENE 7/11/01 006298 07/18/2001 0002140 KIDSART, INC. 1934-31 000198 07/18/2001 1935-31 000199 07/18/2001 0000005 KIKUCHI, HIROKO 07062001 000123 07/16/2001 0000005 KIM, HEWON 06202001 000124 07/16/2001 0002249 KNAPP, ALLISON 10 000212 20049 07/19/2001 0000466 KUHN, BRIAN 7/14/01 000162 07/18/2001 7/7/01 000163 07/18/2001 6/30/01 000164 07/18/2001 6/23/01 000165 07/18/2001 0000808 KUSTOM SIGNALS INC 87373 006256 19889 07/16/2001 81572 006257 19811 07/16/2001 87374 006258 19823 07/16/2001 83367 006259 19823 07/16/2001 0000005 KUTTER, LISA 7092001 000100 07/16/2001 0000005 LEAGUE OF CA CITIES 000202 07/18/2001 0001276 LEAGUE OF CALIFORNIA CITIES 000089 07/16/2001 35695 000134 07/17/2001 290-6005-445.04-00 CLASS REFUND 59.00 VENDOR TOTAJ~ * 59.00 290-6005-445.04-00 CLASS REFUND 46.00 VENDOR TOTAL * 46.00 290-6005-564.40-10 INSTRUCTOR FEE 250.00 290-6005-564.40-10 INSTRUCTOR FEE 225.00 VENDOR TOTAL * 475.00 290-6005-445.04-00 CLASS REFUND 105.00 VENDOR TOTAL * 105.00 290-6005-445.02-00 CAMP REFUND 268.00 VENDOR TOTAL * 268.00 250-4010-542.40-41 CONTRACT PLANNER SVCS. 4,012.50 VENDOR TOTAL * 4,012.50 290-6005-564.40-10 GYM SUPERVISOR 71401 60.00 290-6005-564.40-10 GYM SUPERVISOR 70701 20.00 290-6005-564.40-10 GYM SUPERVISOR 63001 40.00 290-6005-564.40-10 GYM SUPERVISOR 62301 40.00 VENDOR TOTAL * 160.00 001-2015-623.60-64 RADAR GUNS/CASES 8,283.00 001-2015-623.60-04 RADAR GUNS/CASES 9,032.40 001-2015-623.60-04 LASER/RADAR, CASE · 2,617.80 001-2015-623.60-04 TALON BATTERY CH;LRGERS 907.20 VENDOR TOTAL * 20,840.40 290-6005-445.04-00 CLASS REFUND 274.00 VENDOR TOTAL * 274.00 001-1015-511.40-04 REGISTRATION-YOUTH COMM. 180.00 VENDOR TOTAL * 180.00 001-1020-511.40-04 LCC CONVENTION 912-913 395.00 001-1045-513.40-40 RECRUITMENT Ad) 125.00 PREPARED 07/20/2001, 7:51:49 EXPENDITURE APPROVAL LIST PAGE 10 PROGRAM:'GM339L AS OF: 07/20/200I CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM EXPENDITURE HAND-ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0001276 LEAGUE OF CALIFORNIA CITIES 0000005 LEINWAND, ALLEN 52682 000150 07/17/2001 0000245 LEWIS, HOWARD 6/01 006272 07/16/2001 0000247 LIND, BP~AD 3909 000147 07/17/2001 0000005 LIU, PAMELA 7092001 000107 07/16/2001 0000005 LYON, JENNIFER 7/11/01 006297 07/18/2001 0002375 MAKE ME A PRO SPORTS 7091-31 000157 07/17/2001 0001676 MASTERMARK 53812 000154 07/17/2001 0000005 MCFARLAND, PENNY 7092001 000099 07/16/2001 0002153 MCGRATN MOBILE MODULAR MGMT CORP. 306211 006255 19413 07/16/2001 9202000 006301 19413 07/18/2001 0002303 MERANT, INC. 798177-20085836 000094 07/16/2001 0000005 MERCADO, DAN 7112001 000127 07/16/2001 0002330 METAL CRAFT I.D. PLATES & LABELS 33523 006270 19894 07/16/2001 vENDOR TOTAL * ' 520.00 250-4010-444.02-00 ARBORIST BALANCE REFUND 145.92 VENDOR TOTAL * 145.92 001-1060-513.40-14 POSTS-WARNER HUTTON HOUSE 150.00 VENDOR TOTAL * 150.00 250-4015-542.3~-30 MEMBERSHIP RENEWAL 30.00 VENDOR TOTAL * 30.00 290-6005-445.04-00 CLASS REFUND 119.00 VENDOR TOTAL * 119.00 290-6005-445.04-00 CLASS REFUND 39.00 VENDOR TOTAL * 39.00 290-6005-564.40-10 INSTRUCTOR FEE 1,840.00 VENDOR TOTAL * 1,840.00 001-1050-513.30-01 SIGNATURE STAMP~~dqDERSON 28.35 VENDOR TOTAL * 28.35 290-6005-445.04-00 CLASS REFUND 129.00 VENDOR TOTAL * 129.00 001-9010-522.40-10 DELIVERY-DRY RUN 250.00 001-9010-522.40-10 WET STAMPED PLANS 250.00 VENDOR TOTAL * 500.00 290-6010-564.40-10 TECHNICAL SUPPORT 250.00 VENDOR TOTAL * 250.00 290-6005-445.04-00 CLASS REPUND 79.00 VENDOR TOTAL * 79.00 001-1040-513.30-01 FIXED ASSET TAGS 422.32 PREPARED 07/20/2001, 7:51:49 EXPENDITURE APPROVAL LIST PAGE 11 PROGP,~: GM339L AS OF: 07/20/2001 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM EXPENDITURE H~D-ISSUED NO NO NO DATE NO DESCRIPTION AMOITNT 0002330 METAL CRAFT I.D. PLATES & LABELS VENDOR TOTAL * 422.32 0000005 METALFAB, INC. 00017825 006349 07/18/2001 150-3005-532.30-01 MONUMENT COVER 37.80 VENDOR TOTAL * 37.80 0002348 MIDDLETON, STEVEN 7/14/01 000166 07/18/2001 290-6005-564.40-10 REFEREE BBALL 71401-2 GMS 44.00 7/7/01 000167 07/18/2001 290-6005-564.40-10 REFEREE BBALL 70701-2 GMS 22.00 6/30/01 000168 07/18/2001 290-6005-564.40-10 REFEREE BBALL 63001-2 GMS 44.00 VENDOR TOTAL ~ 110.00 0000277 MIKE'S GARDENING 6/01 006282 19322 07/18/2001 180-3040-532.40-15 GREENBRIAR 185.00 6/01 006283 19322 07/18/2001 180-3040-532.40-15 HORSESHOE DRIVE 65.00 VENDOR TOTAL * 250.00 0000292 NATIONAL PLAN COORDINATOR 000207 07/12/2001 001-0000-210.20-01 RETIREMENT PLAN #14-01 CHECK #: 85820 1,500.14 VENDOR TOTAL * .00 1,500.14 0000005 NOOKALA, NARASIMEA 7092001 000104 07/16/2001 290-6005-445.04-00 CLASS REFUND 54.00 VENDOR TOTAL * . 54.00 0000294 NORMAN PAUL PRINT CENTER 11281 000215 20056 07/19/2001 001-2010-522.40-10 FALSE ALARM CARDS 907.09 VENDOR TOTAL * 907.09 0000297 O. C. MCDONALD 6823 006331 19239 07/18/2001 001-1060-513.40-14 REPAIR THERMOSTAT 487.50 VENDOR TOTAL * 487.50 0001997 OFFICE DEPOT, INC. 130101280-002 006271 19214 07/16/2001 001-1050-513.30-01 OFFICE SUPPLIES 16.39 133355632-001 006327 19214 07/18/2001 001-1050-513.30-01 COPY PAPER 787.32 132833911-001 006328 19214 07/18/2001 001-1050-513.30-01 OFFICE SUPPLIES 412.09 132836463-001 006329 19214 07/18/2001 001-1050-513.30-01 OFFICE SUPPLIES 139.57 VENDOR TOTAL * 1,355.37 0000302 ORCHARD SUPPLY HARDWARE 6/01 006366 07/18/2001 001-1060-513.30-02 SUPPLIES-BLDG. MAINT. 428.75 6/01 006367 07/18/2001 001-1060-513.30-02 DISCOUNT-CREDIT 9.33- 6/01 006364 07/18/2001 001-3030-532.30-01 SUPPLIES-PARKS 12.94 6/01 006365 07/18/2001 150-3005-532.30-01 SUPPLIES-STREETS 24.83 VENDOR TOTAL ~ 457.19 0000862 ORPHEUM THEATRE GROUP SALES 5539 006269 19836 07/16/2001 290-6005-564.40-51 SR. TRIP 8/29/01-TICKETS 2,751.00 PREPARED 07/20/2001, 7:51:49 EXPENDITURE APPROVAL LIST PAGE 12 PROGRAM: GM339L AS OF: 07/20/2001 CITY OF SARATOGA ..................... ~ ............. 2 ................................................................................................ VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK/DUE' ACCOUNT ITEM EXPENDITURE H~D-ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000862 ORPHEUM THEATRE GROUP SALES 0000005 OSTERLUND, HOWARD 7/12/01 006303 07/18/2001 0000005 PACIFIC BELL 7/6/01 000061 07/12/2001 0000306 PACIFIC BELL 2372714652 006326 07/18/2001 0000307 PACIFIC GAS & ELECTRIC 006354 07/18/2001 006356 07/18/2001 006355 07/18/2001 006357 07/18/2001 006358 07/18/2001 006359 07/18/2001 006360 07/18/2001 006361 07/18/2001 006362 07/18/2001 006438 07/19/2001 006439 07/19/2001 006440 07/19/2001 0000005 PALWASHA, SAIDY 53143 000098 07/16/2001 0002077 PARSONS HARLAND BARTHOLOMEW & 02470795 006281 07/18/2001 0000933 PENINSULA BUILDING MATERIALS 6251642 006348 07/18/2001 0002177 PH~, DAVID 7/14/01 000158 07/18/2001 7/7/01 000159 07/18/2001 6/30/01 000160 07/18/2001 6/23/01 000161 07/18/2001 0001913 PIVOT INTERIORS VENDOR TOTAL * '' 2,751.00 290-6005-445.02-00 CAMP REFUND 308.00 VENDOR TOTAL * 308.00 320-9010-522.40-10 TELEPHONE UTILITIES-LIB. 7,306.26 VENDOR TOTAL * 7,306.26 001-1050-513.40-20 SUPERTRUNK 178.70 VENDOR TOTAL * 178.70 001-3030-532.40-23 PARKS 402.54 150-3015-532.40-23 TRAFFIC SIGNALS 523.63 150-3025-532.40-23 MEDIAN IRRIGATION 36.42 180-3040-532.40-23 QUITO LIGHTING DIST. 945.19 180-3040-532.40-23 LLA-ZO5 128.99 180-3040-532.40-23 LLA-ZO7 198.10 180-3040-532.40-23 LLA-ZO9 7.29 180-3040-532.40-23 LLA-Z16 33.94 180-3040-532.40-23 LLA-Z10 4.86 180-3040-532.40-23. LLA-Z14 4.86 180-3040-532.40-23 LLA-Z18 4.86 180-3040-532.40-23 LLA-Z24 225.73 .VENDOR TOTAL * 2,516.41 001-1040-452.01-00 PARKING CITATION REFUND 10.00 VENDOR TOTAL * 10.00 001-4005-542.40o10 HOUSING ELEMENT PROJECT 2,800.00 VENDOR TOTAL * 2,800.00 150-3005-532.30-01 SHOVELS, BROOM, SCOOPS 446.58 VENDOR TOTAL * 446.58 290-6005-564.40-10 REFEREE BBALL 71401-1 GM 22.00 290-6005-564.40-10 REFEREE BBALL 70701-1 GM 22.00 290-6005-564.40-10 REFEREE BBALL 63001-2 GMS 44.0o 290-6005-564.40-10 REFEREE BBALL 62301-2 GMS 44.00 VENDOR TOTAL * 132.00 PREPARED 07/20/2001, 7:51:49 EXPENDITURE APPROVAL LIST PAGE 13 PROGR3%M: GM339L AS OF: 07/20/2001 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK/DUE ACCOU~NT ITEM EXPENDITURE HAND-ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0001913 PIVOT INTERIORS 76039 006333 19832 07/18/2001 0002072 PLAYGROX3NDS UNLIMITED 13156 006442 13156 006443 001-9010-522.40-10 OFFICE FURNITURE 4,627.50 VENDOR TOTAL * 4,627.50 07/20/2001 310-9010-622.40-10 FINAL PAY.-10%RETENTION 17,646.24 07/20/2001 310-9010-622.40-10 LESS PENALTY 4,200.00- VENDOR TOTAL * 13,446.24 07/17/2001 001-1050-513.40-21 BRM PERMIT 13507-000 125.00 VENDOR TOTAL * 125.00 07/16/2001 290-6005-445.02-00 CAMP REFUND 268.00 VENDOR TOTAL ' 268.00 07/17/2001 250-4010-444.02-00 ARBORIST FEES OWED 909.41- 07/17/2001 800-0000-260.10-00 TREE DEPOSIT REFUND 9,589.00 VENDOR TOTAL * 8,679.59 07/16/2001 290-6005-445.02-00 CAMP REFUND 129.00 VENDOR TOTAL * 129.00 07/18/2001 270-7015-572.60-02 LABOR STDS. CONSULTATION 300.00 VENDOR TOTAL * 300.00 07/18/2001 290-6005-564.40-10 INSTRUCTOR FEE 168.75 VENDOR TOTAL * 168.75 07/18/2001 001-1040-413.05-00 PRACTICAL EXAM-2 APPS. 150.00 VENDOR TOTAL * 150.00 07/18/2001 290-6005-445.02-00 CAMP REFUND 109.00 VENDOR TOTAL * 109.00 07/16/2001 290-6005-445.04-00 CLASS REFUND 105.00 VENDOR TOTAL * 105.00 07/18/2001 001-7005-573.40-15 MAINT. REPAIRS REIMB. 3,000.00 VENDOR TOTAL * 3,000.00 0000005 POSTMASTER 13507-000 000151 0000005 PRICE, TAIRA 07062001 000116 0002376 RAGHAVEN, RAJ 7/5/01 000156 47057 000155 0000005 REED, MRS. 07052001 000125 0002152 RICHARD PEREZ 543 006341 0002182 RICKERT, ODETTE 1312-31 000200 0001491 ROTH CHIROPRACTIC 1000-1231C 006325 0000005 RUFF, FRANCESA 7162001 006330 0000005 RUFF, FP~CESA 07062001 000122 0000341 S.A.S.C.C. 7/12/01 006304 0000005 SACR~ENTO CONVENTION & PREPARED 07/20/2001, 7:51:49 EXPENDITURE APPROVAL LIST PAGE 14 PROGRAM: GM339L AS OF: 07/20/2001 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM EXPENDITURE HAND-ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000005 SACRAMENTO CONVENTION & 000190 07/18/2001 0001435 SAFINE, BRIAN 7032-31 000087 07/16/2001 0000005 SALAZAR, CARMEN 7132001 000146 07/17/2001 0000005 SALUTRIC, SUSAN 7102001 000095 07/16/2001 0000345 SAN JOSE MERCURY NEWS 63001 000135 07/17/2001 0000346 0000349 SAN JOSE WATER COMPANY 006311 07/18/2001 006310 07/18/2001 006312 07/18/2001 006313 07/18/2001 006314 07/18/2001 006315 07/18/2001 006316 07/18/2001 SANCRA 000090 07/16/2001 0000097 SANTA CL~q3% COUNTY 5/2001 006251 07/12/2001 0000005 20260 0002032 IN13707 SANTA CL~d~A COUNTY BAR ASSOC. 006286 07/18/2001 001-1015-511.40-04 YOUTH COMM. CONF.-HOTEL 95.58 VENDOR TOTAL * 95.58 290-6005-564.40-10 INSTRUCTOR FEE 2,700.00 VENDOR TOTAL * 2,700.00 290-6005-445.04'00 CLASS REFUND 39.0'0' VENDOR TOTAL * 39.00 290-6005-445.04-00 CLASS REFUND 24.00 VENDOR TOTAL * 24.00 001-1045-513.40-40 RECRUITMENT AD 13.86 VENDOR TOTAL * 13.86 001-3030-532.40-22 PARKS/OPEN SPACE 2,408.80 150-3025-532.40-22 MEDIANS/PARKWAYS 1,005.92 · 180-3040-532.40-22 M~OR DRIVE 89.71 180-3040-532.40-22 CUNNINGH~ PLACE 39.54 180-3040-532.40-22 SUNLAND PARK 333.80 180-3040-532.40-22 VILLAGE COMMERCIAL '642.92 180-3040-532.40-22 HORSESHOE DRIVE 154.10 VENDOR TOTAL * 4,674.79 290-6005-564.30-30 MEMBERSHIP FEES-SOFTBALL 12.00 VENDOR TOTAL * 12.00 001-1040-452.01-00 CITATION REVENUE 5/2001 360.00 VENDOR TOTAL * 360.00 250-4020-542.40-41 HEARING OFFICER LABELS 130.00 VENDOR TOTAL * 130.00 001-1035-612.60-04 SCARIFIER W/GRINDING DRUM 10,399.87 VENDOR TOTAL * 10,399.87 290-6005-564.40-10 INSTRUCTOR FEE 72.00 VENDOR TOTAL * 72.00 SASE CO., INC. 006308 19898 07/18/2001 0002294 SASO, MARY LOUISE 1572-31 000144 07/17/2001 0001087 SAYF-TEE-BAR PREPARED 07/20/2001, 7:51:49 EXPENDITURE APPROVAL LIST PAGE 15 PROGRAM: GM339L AS OF: 07/20/2001 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM EXPENDITURE HAND-ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0001087 SAYF-TEE-BAR 4448 000197 07/18/2001 0001300 SCA HYGIENE PAPER INC 70287 006294 07/18/2001 0000360 SCHARPF, PATRICIA 1802-31 000069 07/16/2001 1801-31 000070 07/16/2001 1606-31 000138 07/17/2001 0002050 SCHUBERT, ROBERT 22 006318 07/18/2001 0000005 SEQUEIRA, MERCY 7132001 000145 07/17/2001 0001535 SHADDOX, ERIN 1906-31 000137 07/17/2001 0000005 SHAH, ASHOK 52015 000129 07/16/2001 0002179 SHINN, CORINNE A. 6/27/01 000214 20014 07/19/2001 0000368 SIGNAL MAINTENANCE, INC. S1200291 006441 07/19/2001 6/5/01 006287 07/18/2001 0002006 SIX FLAGS M~INE WORLD 000091 07/16/2001 0000606 SKILLPATH SEMINARS 6190515 006268 07/16/2001 0000005 SMALL, DAVE 46447 000148 07/17/2001 0001728 SMUT & FINAL 150-3015-532.30-01 STOP BUMPBERS-HAKONE 116.64 VENDOR TOTAL * 116.64 001-3030-532.30-01 PAPER PRODUCTS-PARKS 236.04 VENDOR TOTAL * 236.04 290-6005-564.40-10 INSTRUCTOR FEE 37.50 290-6005-564.40-10 INSTRUCTOR FEE 25.00 290-6005-564.40-10 INSTRUCTORS FEE 75.94 VENDOR TOTAL * 138.44 250-4010-54~.40z10 CONTRACT PLANNER SVCS. 1,960.00 VENDOR TOTAL * 1,960.00 290-6005-445.04-00 CLASS REFUND 89.00 VENDOR TOTAL * 89.00 290-6005-564.40-10 INSTRUCTORS FEE 325.00 VENDOR TOTAL * 325.00 292-0000-260.00-00 DEPOSIT REFUND 300.00 VENDOR TOTAL * 300.00 250-4010-542.40-10 PC MINUTES 7/11/01 450.00 VENDOR TOTAL * 450.00 150-3015-532.40-15 SCHEDULED MAINT.-9'INTS. 824.22 250-4020~542.40-41 COPIES-PAYROLL RECORDS 24.25 VENDOR TOTAL * 848.47 290-6010-564.40-51 EXTREME ADVENTURE III 362.80 VENDOR TOTAL * 362.80 001-1045-513.40-10 TRAINING 399.00 VENDOR TOTAL * 399.00 800-0000-260.10-00 TREE BOND RELEASE 6,891.10 VENDOR TOTAL * 6,891.10 PREPARED 07/20/2001, 7:51:49 EXPENDITURE APPROVAL LIST PAGE 16 PROGRAM: GM339L. AS OF: 07/20/2001 CITY OF SARATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM EXPENDITURE HAND-ISSUED NO NO DATE NO DESCRIPTION AMOUNT NO 0001728 SMART & FINAL 070201 000109 07/16/2001 7/10/01 000139 07/17/2001 7/11/01 000140 07/17/2001 7/9/01 000141 07/17/2001 7/5/01 000142 07/17/2001 7/5/01 000143 07/17/2001 7/13/01 000170 07/18/2001 0000005 SOHN, CHANGSEI 7/13/01 006302 07/18/2001 0000379 STATE BOARD OF EQUALIZATION 000211 20033 07/19/2001 0000005 STOIAN, LAUREN 7172001 006339 07/18/2001 0000005 SUELTZ, STEVE 07052001 000120 07/18/2001 0000005 TANGE, MRS. 07062001 000121 07/16/2001 0000005 THE MYSTERY SPOT 000092 07/16/2001 0000005 THE OWEN COMPANIES 52868 000060 07/12/2001 0001214 THOMAS PLUMBING B59392 006317 07/18/2001 0000005 THURMAN, JOANNA 7/13/01 006307 07/18/2001 0000398 TLC 000209 07/12/2001 0001795 TLC ADMINISTRATORS INC. 290-6005-564.30-01 CAMP SUPPLIES 55.19 290-6005-564.30-01 CAMP FOOD SUPPLIES 59.91 290-6005-564.30-01 CAMP SNACKS 42.60 290-6005-564.30-01 CAMP SUPPLIES 30.60 290-6005-564.30-01 BBQ SUPPLIES 187.33 290-6005-564.30-01 CAMP SNACKS/SUPPLIES 53.25 290-6005-564.30-01 FAMILY BBQ SUPPLIES 116.07 VENDOR TOTAL * 544.95 290-6005-445.04-00 CLASS REFUND 109.00 VENDOR TOTAL * 109.00 001-1035-512.30-21 STATE DIESEL FUEL TAX 217.03 VENDOR TOTAL * 217.03 290-6005-445.04-0'0 CLASS REFUND 29.00 VENDOR TOTAL * 29.00 290-6005-445.04-00 CLASS REFUND 19.00 VENDOR TOTAL * 19.00 290-6005-445.04-00 CLASS REFUND 230.00 VENDOR TOTAL * 230.00 290-6010-564.40-51 EXTREME ADVENTURE III 140.00 VENDOR TOTAL * 140.00 001-1040-413.05-00 BUSINESS LICENSE REFUND 45.00 VENDOR TOTAL * 45.00 001-3030-532.40-14 EMERG. REPAIR PARK TOILET 198.00 VENDOR TOTAL * 198.00 290-6005-445.04-00 CLASS REFUND 98.00 VENDOR TOTAL ' 98.00 001-0000-210.20-01 SECTION 125 REIMB. #14-01 CHECK #: 85822 VENDOR TOTAL * .00 465.33 465.33 PREPARED 07/20/2001, 7:51:49 EXPENDITURE APPROVAL LIST PAGE 17 PROGRAM: GM339L AS OF: 07/20/2001 CITY OF SARATOGA .......... ~ ................. VEND NO VENDOR NAME INVOICE VOUCHER P,O. CHECK/DUE ACCOUNT ITEM EXPENDITURE HAND-ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0001795 TLC ADMINISTRATORS INC. 14250 000059 07/12/2001 001-0000-210.20-01 0002144 TURI, ERINN 1938-31 000201 07/18/2001 290-6005-564.40-10 0000411 U SAVE ROCKERY W-73890 006293 07/18/2001 150-3005-532.30-01 0000323 U.S. POSTMASTERS 000213 19838 07/19/2001 290-6005-564.40-21 0001683 UNISOURCE MAINT. SUPPLY SYSTEMS 31639075 006300 07/18/2001 001-1060-513.30-02 0000414 UN~JM LIFE INS. CO. OF AMERICA 7/4/01 000055 07/12/2001 001-0000-210.20-01 0000005 VAN AKEN, CHRISTINE 49772 000149 07/17/2001 250-4010-444.02-00 0002015 4001-31 4002-31 VASONA BOATING & RECREATION COMPANY 000096 07/16/2001 290-6005-564.40-10 000097 07/16/2001 290-6005-564.40-10 0000005 W.V. SANITATION DISTRICT 7/3/01 000192 07/18/2001 001-9010-522.40-10 0000005 WADWANI, SHALANI 7092001 000103 07/16/2001 290-6005-445.02-00 0000005 WALKER, MRS. 7102001 000128 07/16/2001 290-6005-445.04-00 0000005 WARDLAW, ANGELA 7/13/01 006306 07/18/2001 290-6005-445.04-00 0000005 WEI, SHIN YUM SECTION 125 ADMIN. 7/01 175.00 VENDOR TOTAL * 175.00 INSTRUCTOR FEE 877.50 VENDOR TOTAL * 877.50 BARK & SAND 732.24 VENDOR TOTAL * 732.24 POSTAGE-ACTIVITY GUIDE 1,650.00 VENDOR TOTAL * 1,650.00 CLEANERS, BLEACH DUSTERS 1,053.64 VENDOR TOTAL * 1,053.64 LTD INSURANCE 8/2001 1,763.63 VENDOR TOTAL * 1,763.63 ARBORIST FEE REFUND 500.00 VENDOR TOTAL * 500.00 INSTRUCTOR FEE 153.60 INSTRUCTOR FEE 192.00 VENDOR TOTAL * 345.60 SEWER CONNECTION FEES 9,481.44 VENDOR TOTAL * 9,481.44 CAMP REFUND 178.00 VENDOR TOTAL * 178.00 CLASS REFUND 59.00 VENDOR TOTAL * 59.00 CLASS REFUND 89.00 VENDOR TOTAL * 89.00 PREPARED 07/20/2001, 7:51:49 EXPENDITURE APPROVAL LIST PAGE 18 PROGRAM: GM339L AS OF: 07/20/2001 CITY OF S~ATOGA VEND NO VENDOR NAME INVOICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM EXPENDITURE HAND-ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000005 WEI, SHIN YUM 07052001 000118 07/16/2001 0000005 WEST VALLEY SANITATION DISTRICT 7/6/01 000191 07/18/2001 0000432 WHITLINGER, JOHN 3802-31 000063 07/16/2001 3805-31 000064 07/16/2001 3807-31 000065 07/16/2001 3808-31 000066 07/16/2001 3809-31 000067 07/16/2001 3814-31 000068 07/16/2001 3813-31 000111 07/16/2001 0000005 WILDLIFE CENTER OF SILICON VALLEY 3301 000194 07/18/2001 0000433 WILKINS, LARRY 7081-31 000071 07/16/2001 7073-31 000072 07/16/2001 0001483 WILLDAN ASSOCIATES 061-8616 006351 07/18/2001 061-8743 006352 07/18/2001 0000005 WOHLWEND, ALLISON 7122001 006279 07/18/2001 0000005 WV SANITATION DIST. 7/3/01 000193 07/18/2001 0000440 XEROX CORPORATION 176939220 000152 07/17/2001 0000005 ZIZAK, CAROLE 7U62001 006425 07/18/2001 290-6005-445.04-00 001-9010-522.40-10 290-6005-564.40-10 290-6005-564.40-10 290-6005-564.40-10 290-6005-564.40-10 290-6005-564.40-10 290-6005-564.40-10 290-6005-564.40-.10 001-2025-523.40-10 290-6005-564.40-10 290-6005-564.40-10 250-4010-542.40-10 250-4010-542.40-10 290-6005-445.02-00 CLASS REFUND VENDOR TOTAL * SEWER CONNECTION FEES VENDOR TOTAL * INSTRUCTOR FEE INSTRUCTOR FEE INSTRUCTOR FEE INSTRUCTOR FEE INSTRUCTOR FEE INSTRUCTOR FEE INSTRUCTOR FEE VENDOR TOTAL * WILDLIFE SVCS. FY 01/02 VENDOR TOTAL * INSTRUCTOR F~E INSTRUCTOR FEE VENDOR TOTAL * CONTP~ACT PLANNER SVCS. CONTRACT PLANNER SVCS. VENDOR TOTAL * CAMP REFUND VENDOR TOTAL * 001-9010-522.40-10 SEWER CONNECTION FEES VENDOR TOTAL * 001-1050-51~.30'01 XEROX MACHINE STAPLES VENDOR TOTAL * 290-6010-445.05-00 C.~MP REFL~D VENDOR TOTAL * TOTAL EXPENDITURES **** GR3%ND TOTAL 44.00 44.00 1,593.56 1,593.56 111.00 296.00 148.00 222.00 222.00 296.00 111.00 1,406.00 4,800.00 4,800.00 1,059.10 648.90 1,708.00 14,917.50 8,670.00 23,587.50 228.00 228.00 1,769.69 1,769.69 158.76 158.76 438.00 438.00 402,334.40 10,090.00 412,424.40 I 8/7101 Checks Checks AP CHECKS A86000-86165 1 GENERAL 100 COPS-SLESF 110 Traffic Safety 150 Streets & Roads 160 Transit Dev 170 Hillside Repair 180 LLA Districts 250 Dev Services 260 Environmental 270 Housing & Comm 290 Recreation 291 Teen Services 292 Facility Ops 293 Theatre Surcharge 300 State Park 310 Park Develpmt 320 Library Expansion 400 Library Debt 410 Civic Cntr COP 420 Leonard Creek 700 Quarry Creek 710 Heritage Prsvn 720 Cable TV 730 PD #2 740 PD #3 800 Deposit Agency 810 Deferred Comp 830 Payroll Agency 990 SPFA 396,728.09 25,890.70 (19,360.89) 242.86 (242.86) 22,385.88 (4,737.76) 7,785.36 20,033.46 8,972.82 18,333.50 27,223.22 1,126.81 1,972.81 210,131.95 27,986.63 100.17 (2,697.61 (1,997.06 (499.81) (203.31) Subtotal 742,923.39 25,990.87 (29,739.3O) PAYROLL CHECKS: B26883-27020 TOTAL Prepared by: I by: Date: PREPARED 08/07/2001, 8:21:40 EXPENDITURE APPROVAL LIST PAGE 1 PROGRlsJ~: GM339L AS OF: 08/07/2001 CIT[ ¢)F SARATOGA ........................................................... i ........................................................................ VEN) NO VENDOR NAME ExpENDiTURE H.auND_iSSUED INVOICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM ;¢) NO NO DATE NO DESCRIPTION AMOUNT ................................... 2 ..................... ' ......................................................................... 000 0{~5 AAMCO TRANSMISSIONS l:h?21 000363 08/01/2001 480.63 001-1035-512.40-14 EMERGENCY REPAIR VEH. #81 VENDOR TOTA~ * 000~u92 ABAG - COMP SHI%RED RISK POOL 0'0601 000247 07/30/2001 001-1020-511.20-01 QTR. PREMIUM-COMP. SHARED 0'13601 000248 07/30/2001 001-1030-511.20-01 QTR. PREMIL~4-COMP. SHARED 0~0&01 000249 07/30/2001 001-1040-513.20-01 QTR. PREMIUM-COMP. SHARED D~0h01 000250 07/30/2001 001-1045-513.20-01 QTR. PREMIUM-COMP. SHARED 0'0601 000251 07/30/2001 001-1060-513.20-01 QTR. PREMIUM-COMP. SHARED D~0601 000252 07/30/2001 001-1065-513.20-01 QTR. PREMIUM-COMP. SHARED 0~D601 000253 07/30/2001 001-2010-522.20-01 QTR. PREMIUM-COMP. SHARED 070601 000256 07/30/2001 001-3030-532.20-01 QTR. PREMIUM-COMP. SHARED O?~)~O1 000257 07/30/2001 001-3035-532.20-01 QTR. PREMIUM-COMP. SHARED 0~0~01 000263. 07/30/2001 001-7020-572.20-01 QTR. PREMIUM-COMP. SHARED 070601 000264 07/30/2001 001-7025-572.20-01 QTR. PREMIUM-COMP. SHARED 0~0601 000254 07/30/2001 100-2030-523.20-01 QTR. PREMILD4-COMP. SHARED 0~0601 000255 07/30/2001 150-3005-532.20-01 QTR. PREMIUM-COMP. SHARED 0~0~01 000258 07/30/2001 250-4010-542.20-01 QTR. PREMIUM-COMP. SHARED 0~0601 000260 07/30/2001 250-4015-542.20-01 QTR. PREMIUM-COMP. SHARED 070601 000261 07/30/2001 290-6005-564.20-01 QTR. PREMIUM-COMP. SH~RED 0~0601 000317 07/31/2001 291-6010-564.20-01 QTR PREMIUM-COMP SHARED 0?O~i01 000262 07/30/2001 292-6020-564.20-01 QTR. PREMIUM-COMP. SHARED VENDOR TOTAL * 000:.123 ABAG POWER · 2.30108 000367 08/01/2001 001-1060-513.40-23 ELECTRICITY 7/01 200108 000364 08/01/2001 001-3030-532.40-23 ELECTRICITY 7/01 239108 000365 08/01/2001 150-3005-532.40-23' ELECTRICITY 7/01 200~0B 000366 08/01/2001 150-3015-532.40-23 ELECTRICITY 7/01 230~08 000368 08/01/2001 150-3025-532.40-23 ELECTRICITY 7/01 230108 000369 08/01/2001 180-3040-532.40-23 ELECTRICITY 7/01 2D0108 000370 08/01/2001 180-3040-532.40-23 ELECTRICITY 7/01 230108 000371 08/01/2001 180-3040-532.40-23 ELECTRICITY 7/01 2~10108 000372 08/01/2001 180-3040-532.40-23 ELECTRICITY 7/01 290108 000373 08/01/2001 180-3040-532.40-23 ELECTRICITY 7/01 2)0L08 000374 08/01/2001 180-3040-532.40-23 ELECTRICITY 7/01 230108 000375 08/01/2001 180-3040-532.40-23 ELECTRICITY 7/01 230108 000376 08/01/2001 180-3040-532.40-23 ELECTRICITY 7/01 230108 000377 08/01/2001 180-3040-532.40-23 ELECTRICITY 7/01 239108 000378 08/01/2001 180-3040-532.40-23 ELECTRICITY 7/01 VENDOR TOTAL 00039L1 ABLE RIBBON TECHNOLOGY 1L2308 000297 07/31/2001 001-1050-513.30-01 TONER CARTRIDGES VENDOR TOTAL 0000995 ALBERT, DORY 73L2001 006488 08/06/2001 2 90-6005-445.04-00 CLASS REFUND VENDOR TOTAL * 000.3022 AMERIC.~ FLEETCARE 480.63 1,340.24 720.82 1,758.40 799.57 3,216.22 1,001.99 560.52 5,872.12 1,932.19 561.70 1,597 12 242 86 4,737 76 758 57 1,939 04 1,000 51 499 81 203 31 28,742.75 8,573 04 343 11 670 86 1,922 23 6 O5 4 03 4 03 4 04 12.10 984.11 564.64 189.99 230.23 6.06 360.33 13,874.85 154.08 151.00 151.00 PREPARED 08. 01, 8:21:40 EXPENDITURE APPROVAL LIST PAGE 2 PR~GRAM: GM339L AS OF: 08/07/2001 CICY OF SARATOGA VE';D NO VENDOR NAME I~4VOICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT AMERICAN FLEETCARE ,2;:3 000231 20024 07/30/2001 001-1035-512.40-15 QRTRLY OIL/FILTER CHNG. 840.48 VENDOR TOTAL * 840.48 00~It. 28 AMERICAN TRAFFIC SUPPLY .9945 000315 07/31/2001 150-3015-532.30-01 TRAFFIC PAINT-YELLOW 480.60 _.0f'16 000383 08/01/2001 150-3015-532.30-01 PAINT SUPPLIES 461.70 VENDOR TOTAL * 942.30 00'l)u05 ANASTASIA, DON -.,'~9/01000410 08/01/2001 001-2005-521.30-01 HAM RADIO SYSTEM BATTERY 151.19 VENDOR TOTAL * 151.19 00'1457 ARCUS DATA SECURITY, INC ~?~9440 006446 07/30/2001 001-1030-511.40-42 OFF SITE RETENTION 412.50 VENDOR TOTAL * 412.50 001 ('05 ATKIN, CAROLE ~2~33 000394 08/01/2001 292-0000-260.00-00 DEPOSIT REFUND 300.00 VENDOR TOTAL * 300.00 0010~105 BAILEY, CHERYLE ~21)2001 006484 08/06/2001 290-6005-445.04-00 CLASS REFUND 169.00 VENDOR TOTAL * 169.00 0011~{68 BAKER, EVAN 000335 07/31/2001 001-1005-511.20-04 EXPENSE ALLOWANCE 8/01 250.00 VENDOR TOTAL * 250.00 0012518 BARRY, CYNTHIA 000353 08/01/2001 250-4010-542.20-04 PLAN. COMM. EXP. ALLOW 150.00 VENDOR TOTAL * 150.00 0012'~83 BATACAN, ATTICUS 32816 000287 07/30/2001 292-0000-260.00-00 DEPOSIT REFUND 300.00 ,2~{16R 000288 07/30/2001 292-6020-462.03-01 RETAIN DEPOSIT 85.50- VENDOR TOTAL * 214.50 001!)048 BILL'S TREE CARE & LANDSCAPE, INC. .2'{59 006475 19910 08/06/2001 001-3030-532.40-15 EMERG. TRIMMING-WILDWOOD 5,187.00 VENDOR TOTAL * 5,187.00 00)0~51 BOETHING TREELAND FARMS 16~169 000320 07/31/2001 001-3030-532.30-01 PL;~NT MATERIAL-WHH 271.08 VENDOR TOTAL * 271.08 00)0:352 BOGOSIAN, STAN 000336 07/31/2001 001-1005-511.20-04 EXPENSE ALLOWANCE 8/01 250.00 VENDOR TOTAL * 250.00 00 11~22 BOOK PUBLISHING COMPLY P~PARED 08/07/2001, 8:21:40 EXPENDITURE APPROVAL LIST PAGE 3 pR)GRAM: GM339L AS OF: 08/07/2001 CI ~Y OF SARATOGA VE~D NO VENDOR NAME I~;OICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM EXPENDITD-RE HAND-ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 00~1422 BOOK PUBLISHING COMPANY _9318 006460 07/30/2001 001-1030-511.40-41 CITY CODE BOOKS & TABS 1,048.45 8~!98 006461 07/30/2001 O01-1065-613.60-06 CITY CODE ONLINE UPDATE 1,449.11 VENDOR TOTAL * 2,497.56 00~)005 BP, AGER, TALVA · 9673 000282 07/30/2001 292-0000-260.00-00 DEPOSIT REFUND 300.00 VENDOR TOTAL * 300.00 00)2~!80 CAIS INTERNET ~0~.1300964 000305 07/31/2001 001-1050-513.40-20 INTERNET LINES 703.02 VENDOR TOTAL * 703.02 0030593 CAL PERS LONG TERM CARE PROGRAM _700604 000352 08/01/2001 001-0000-210.20-01 LONG TERM CARE #16-01 70.16 VENDOR TOTAL * 70.16 0012129 CALIFORNIA STREET MAINTENANCE, INC. :3q06 000319 07/31/2001 260-5015-552.40-10 MONTHLY STREET SWEEPING 8,556.37 VENDOR TOTAL * 8,556.37 00)0999 CENTRAL FIRE DISTRICT 3.]2-31 000279 07/30/2001 290-6005-564.40-10 INSTRUCTOR FEE 14.00 VENDOR TOTAL * 14.00 00)2{77 CHABOT SPACE & SCIENCE CENTER 000360 19841 08/01/2001 290-6005-564.40-51 SR. TRIP 8/16/01 297.00 VENDOR TOTAL * 297.00 00~']905 CHEN, ERIC ~2838 000308 07/31/2001 292-0000-260.00-00 DEPOSIT REFUND 300.00 VENDOR TOTAL * 300.00 00)2391 CHIANG, MRS. 000471 08/06/2001 290-6005-445.02-00 CAMP REFUND 109.00 000472 08/06/2001 290-6005-445.04-00 CLASS REFUND 54.00 VENDOR TOTAL * 163.00 0039,)82 CMRISP COMPANY )'7238 006473 08/06/2001 150-3015-532.40-10 28' STANDARD GUARDRAIL 2,124.00 VENDOR TOTAL * 2,124.00 00.).]682 CITY OF SAP~ATOGA-PETTY CASH 000480 08/03/2001 290-6005-564.30-01 PETTY CASH EXPENSES CHECK #: 86007 100.17 VENDOR TOTAL * .00 100.17 00)9~701 CO. OF SANTA CLARA SHERIFF'S DEPT. ~I!~4 000508 20048 08/06/2001 001-2015-523.40-10 LAW ENFORCEMENT ADV. 7/01 245,003.92 VENDOR TOTAL * 245;003.92 003)091 COMMONWEALTH CREDIT UNION PREPARED 08 ,01, 8:21:40 ,EXPENDITURE APPROVAL LIST PAGE 4 PR3GRAM: GM339L AS OF: 08/07/2001 CIFY OF SARATOGA V~4D NO V~NDOR NAM~ EXPENDITURE HAND-ISSUED I ~7OICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM NO NO NO DATE NO DESCRIPTION A~MOUNT 0~33091 COMMONWEALTH CREDIT UNION 000474 07/24/2001 001-0000-210.20-01 CREDIT UNION #15-01 CHECK #: 86001 3,529.89 VENDOR TOTAL * .00 3,529.89 00~2071 COMMUNICATION STATION 166.80 ~30146 000463 08/06/2001 001-1060-513.40-30 PAGERS VENDOR TOTAL * 166.80 0090434 COTTON, SHIRES AND ASSOCIATES INC 76.25 ?5735 006478 19750 08/06/2001 250-4020-542.40-10 GEOTECH. SERVICES 75739 006479 19750 08/06/2001 250-4020-542.40-10 GEOTECH. SERVICES 707.50 75740 006480 19750 08/06/2001 250-4020-542.40-10 GEOTECH. SERVICES 55.00 75741 006481 19750 08/06/2001 250-4020-542.40-10 GEOTECH. SERVICES 800.00 75737 006493 08/06/2001 250-4020-542.40-10 GEOTECH. SERVICES 2,236.10 VENDOR TOTAL * 3,874.85 0C]2335 CUMMING HENDERSON 148.98 75573 000511 20037 08/06/2001 001-1035-512.40-14 REPAIRS VENDOR TOTAL * 148.98 0{]2207 CUPERTINO PLUMBING 3359 000423 08/01/2001 001-1040-413.05-00 SUPP. BL FEE REFUND 9.30 ]359 000421 08/01/2001 250-4015-422.01-00 PERMIT FEE REFUND 49.60 3]59 000422 08/01/2001 250-4015-422.01-00 DOC. STORAGE FEE REFUND 1.00 VENDOR TOTAL * 59.90 0031~04 CUPERTINO UNION SCHOOL DISTRICT ~T01-00020 006448 07/30/2001 260-5015-552.40-70 CREEK STUDY PROGRAM 152.96 ~T91-00020 006449 07/30/2001 260-5015-552.40-70 CREEK STUDY PROGRAM 147.00 VENDOR TOTAL * 299.96 0[.32331 DELL 2 506.68 ~05294263 006444 20022 07/30/2001 250-4010-542.40-01 LAPTOP COMPUTER , VENDOR TOTAL * 2,506.68 0[90116 DELTA MICROIMAGING, INC. 9333 000232 07/30/2001 001-1030-511.60-04 DOCUMENT IMAGING 484.11 VENDOR TOTAL * 484.11 0(00905 DERMARESPONSE 10.00 53153 000246 07/30/2001 001-1040-473.01-00 BL OVERPAYMENT VENDOR TOTAL * 10.00 C(00125 DINI, G. 2,960.00 7/01 000506 20084 08/06/2001 250-4020-542.40-16 INSPECTION SERVICES VENDOR TOTAL * 2,960.00 0£00135 DUR~ & VENABLES, INC. 21978 006487 08/06/2001 001.9010-622.40210 KILBURN RESIDENCE 15,177.70 VENDOR TOTAL * 15,177.70 0(90136 DURAND-BEZAK, MARIA PRkPARED 08/07/2001, 8:21:40 EXPENDITURE APPROVAL LIST PAGE 5 pR(GRAM: GM339L AS OF: 08/07/2001 CI]~ OF SARATOGA VE~D NO VENDOR NAME I~ ~OICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM EXPENDITURE HAND-ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT '00(0136 DURAND-BEZAK, MARIA ]048-31 000277 07/30/2001 ]0~7-31 000278 07/30/2O01. 00(0144 ELECTRICAL DISTRIBUTORS ~1017965.001 006455 07/30/2001 0010146 ENGINEERING DATA SERVICE ~010606 006445 07/30/200% ~010606 000522 08/07/2001 00(2291 FALCON ASSOCIATES, INC. [493 000309 07/31/2001 00(2380 FIORD' ITALIA 000513 19987 08/06/2001 000516 19988 08/06/2001 00~0005 FORTE, CAROL '192001 006459 07/30/2001 00~0005 FOSTER, MOLLIE '182001 000284 07/30/2001 00~C005 FRED PRYOR SEMINARS 000396 08/01/2001 00,0159 FRY'S ELECTRONICS !7~7203 000512 20043 08/06/2001 00, C362 G. N. RENN, INC. ,1134 000384 20030 08/01/2001 00 1794 GACHINA LANDSCAPE MANAGEMENT ~213 000494 20040 08/06/2001 .3;13 000495 20040 08/06/2001 .IL13 000482 20040 08/06/2001 32i13 000483 20040 08/06/2001 22~13 000484 20040 08/06/2001 3.213 000485 20040 08/06/2001 290-6005-564.40-10 INSTRUCTOR FEE 325.00 290-6005-564.40-10 INSTRUCTOR FEE 300.00 VENDOR TOTAL * 625.00 001-1060-513.30-02 PM FLOOR LAMP 576.14 VENDOR TOTAL * 576.14 001-1030-511.40-40 PUBLIC ~EARING NOTICES 170.31 001-1030-511.40-40 PUBLIC HEARING NOTICES 171.96 VENDOR TOTAL * 342.27 001-1045-513.40-40 RECRUITMENT AD 45.00 VENDOR TOTAL * 45.00 290-6005-564.40-51 SR. TRIP 12/6-DINNER 1,675.71 290-6005-564.40-51 SR. TRIP 12/13/01-DINNER 860.00 VENDOR TOTAL * 2,535.71 290-6005-445.04-00 CLASS REFUND 74100 VENDOR TOTAL * 74.00 290-6005-445.02-00 CAMP REFUND 50.00 VENDOR TOTAL * 50.00 250-4010-542.40-01 SEMINAR TRAINING 195.00 VENDOR TOTAL * 195.00 001-1065-613.60-06 HD, CD ROMS, MOBILE DOCK 586.28 VENDOR TOTAL * 586.28 001-1035-512.30-20 GAS, DIESEL & PETROLEUM 862.62 VENDOR TOTAL * 862.62 001-3030-532.4'0-15 CIVIC CENTER 1,035.00 150-3025-532.40-15 MEDIANS/PARKWAYS 3,477.00 180-3040-532.40-15 M~OR DR. 155.00 180-3040-532.40-15 FREDERICKSBURG 258.00 180-3040-532.40-15 MCCARTYSVILLE 204.00 180-3040-532.40-15 ARROYO DE SARATOGA 83.00 t PAGE 6 PRE]ARED 08/07 01, 8:21:40 ' EXPENDITURE APPROVAL LIST PRO(RAM: GM339L AS OF: 08/07/2001 CIT% OF SARATOGA .................................. VEN! NO VENDOR NAME EXPENDITURE HAND-ISSUED INn OICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM }C NO NO DATE NO DESCRIPTION AMOUNT 0003794 GACHINA LANDSCAPE MANAGEMENT 3]2]3 000486 20040 08/06/2001 3~213 000487 20040 08/06/2001 3~213 000488 20040 08/06/2001 3~213 000489 20040 08/06/2001 31213 000490 20040 08/06/2001 3~233 000491 20040 08/06/2001 3>233 000492 20040 08/06/2001 3:213 000493 20040 08/06/2001 3 213 000496 20040 08/06/2001 000:3::1 GARAKANI, MOHAMMED 000355 08/01/2001 000t164 ' GARDENLAND POWER EQUIPMENT 3~£697 000385 08/01/2001 3,~167 000392 08/01/2001 3~{268 000393 08/01/2001 001):,]£.5 GARROD FARMS STABLES 3::7-31 000270 07/30/2001 000. 221 GILBANE BUILDING COMPANY, INC. 8 006447 19429 07/30/2001 000,'4~1 GREENBROOK, GAYLE 1~?.31 000267 07/30/2001 000: 1, GREG G. ING & ASSOCIATES 000348 08/01/2001 000'005 GUPTA, SUSHMA 7 0~001 006458 07/30/2001 000005 HEINZ, MARLENE T.(.(,1 000306 07/31/2001 000q105 HILL PHOENIX-PLEASANTON 1.13.34 000404 08/01/2001 180-3040-532.40-15 LEUTAR CT. 83.00 180-3040-532.40-15 BONNET WAY 243.00 180_3040o532.40-15 BEAUCHAMPS 78.00 180-3040-532.40-15 SUNLAND PARK 322.00 180-3040-532.40-15 BELLGROVE 1,892.00 180-3040-532.40-15 TRICIA WOODS 210.00 180-3040-532.40-15 KERWIN RANCH 326.00 180-3040-532.40-15 TOLLGATE 88.00 180-3040-532.40-15 PRIDES CROSSING 432.00 VENDOR TOTAL * 8,886.00 150.00 250-4010-542.20-04 PLAN. COMM. EXP. ALLOW. VENDOR TOTAL * 150.00 150-3005-532.40-14 GARDENING SUPPLIES 124.67 150-3005-532.40-14 REPAIRS 66.32 150-3005-532.40-14 REPAIRS 3.68 VENDOR TOTAL * 194.65 290-6005-564.40-10 INSTRUCTOR FEE 400.00 VENDOR TOTAL * 400.00 320-9010-522.40-10 LIB. CONST. MANAGEMENT 13,636.00 VENDOR TOTAL * 13,636.00 290-6005-584.40-10 INSTRUCTOR FEE 200.00 VENDOR TOTAL * 200.00 310-9010-522.40-10 L;%NDSCAPE ARCHITECT SVCS. 4,126.20 VENDOR TOTAL * 4,126.20 290-6005-445.04-00 CLASS REFUND 58.00 VENDOR TOTAL * 58.00 290-6005-445.04-00 CLASS REFUND 49.00 VENDOR TOTAL * 49.00 001-1060-513.40-14 REPAIR FREEZER-SR. CTR. 383.87 VENDOR TOTAL * 383.87 000'0C. 5 BINZ, LESTER PRE'ARED 08/07/2001, 8:21:40 ~XPENDITURE APPROVAL LIST PAGE 7 PRO,;RAM: GM339L AS OF: 08/07/2001 CIT~ OF SARATOGA ........................................................... i ......................... ............................................ VEN) NO VENDOR NAME IN'OICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM EXPENDITURE HAND-ISSUED tO NO NO DATE NO DESCRIPTION AMOUNT 000 I()h5 HINZ, LESTER 9:0201 000481 08/03/2001 000 i0H5 }{SU, STEPHANIE 7:57001 006470 08/06/2001. 000 ~386 HUNTER, JILL S. 000359 08/01/2001 00012(~0 ICE CHALETS, INC. 3~5i-31 000331 07/31/2001 3.~53-31 000332 07/31/2001 3:~55-31 000333 07/31/2001 3757-31 000334 07/31/2001 0003201 ICMA RETIREMENT TRUST ~.5 01 000351 08/01/2001 000477 07/24/2001 000 ]005 IRVIN, KRISTINA 7:6:~1 000307 07/31/2001 000!:~22 JACKMAN, ERNA 000517 08/06/2001 000)209 JAMELLO, NANCY ]~1'?-31-2 000445 08/01/2001 1318-31-2 000446 08/01/2001 3~[~-31-2 000447' 08/01/2001 ]~20-31-2 000448 08/01/2001 000)g09 JAVELCO EQUIPMENT SERVICE INC 3{57 000316 07/31/2001 0006264 JEFPERS, JAMES A. 000498 20041 08/06/2001 000497 20041 08/06/2001 000499 08/06/2001 000500 08/06/2001 0000213 JOBS AVAILABLE 001-9010-622.40-11 COURT COSTS-VESSING RD. CHECK #: 86008 VENDOR TOTAL * .00 290-6005-445.04-00 CLASS REFUND 164.00 VENDOR TOTAL * 164.00 250-4010-542.20-04 PLAN. COMM. EXP. ALLOW. 150.00 VENDOR TOTAL * 150.00 290-6005-564.40-10 INSTRUCTOR FEE 38.00 290-6005-564.40-10 INSTRUCTOR FEE 114.00 290-6005-564.40-10 INSTRUCTOR FEE 114.00 290-6005-564.40-10 INSTRUCTOR FEE 76.00 VENDOR TOTAL * 342.00 001-0000-210.20-01 RETIREMENT PLAN #15-01 140.00 001-0000-210.20-01 RETIREMENT PLAN #15-01 CHECK ~: 86004 VENDOR TOTAL * 140.00 290-6005-445.04-00 CLASS REFUND 49.00 VENDOR TOTAL * 49.00 250-4010-542.20-04 PLAN. COMM. EXP. ALLOW. 150.00 VENDOR TOTAL * 150.00 290-6005-564.40-10 INSTRUCTOR FEE 412.20 290-6005-564.40-10 INSTRUCTOR FEE 177.60 290-6005-564.40-10 INSTRUCTOR FEE 279.00 290-6005-564.40-10 INSTRUCTOR FEE 133.20 VENDOR TOTAL * 1,002.00 001-1035-512.40-14 STARTER-GENERATOR 51.90 VENDOR TOTAL * 51.90 001-3035-532.40-16 PW INSPECTION 1,628.00 250-4010-542.40-16 PW-TREE INSPECTION 1,110.00 310-9010-613.40-16 CONGRESS SPRINGS PARK 444.00 310-9010-613.40-16 SARATOGA LIBRARY 407.00 VENDOR TOTAL * 3,589.00 7,935.35 7,935.35 4,480.52 4,480.52 PI~EPARED 0~ 2001, 8:21:40 EXPENDITURE APPROVAL LIST PAGE 8 P~'OGRAM: GM339I., A~ 0~'i 0g/0'~/2001- C 'TY OF SARATOGA V?.ND NO VENDOR NAME ~ N¥'OICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM EXPENDITURE HAND- ISSUED N O NO NO DATE NO DE S CR I PT I ON AMOUNT 0:00213 JOBS AVAILABLE 1~515B 000230 07/30/2001 001-1045-513.40-40 RECRUITMENT AD 206.25 VENDOR TOTAL * 206.25 0~,(.(!005 JOHNSON, BARBARA 7272001 006482 08/06/2001 290-6005-445.04-00 CLASS REFUND 99.00 VENDOR TOTAL * 99.00 0~2260 J~3ST FOR KICKS, INC. 3900-31 000454 08/01/2001 290-6005-564.40-10 INSTRUCTOR FEE 540.00 3901-31 000455 08/01/2001 290-6005-564.40-10 INSTRUCTOR FEE 420.00 9902-31 000456 08/01/2001 290-6005-564.40-10 INSTRUCTOR FEE 120.00 3903-31 000457 08/01/2001 290-6005-564.40-10 INSTRUCTOR FEE 240.00 ~904-31 000458 08/01/2001 290-6005-5~4.40-10 INSTRUCTOR FEE 420.00 3924-31 000459 08/01/2001 290-6005-564.40-10 INSTRUCTOR FEE 240.00 3925-31 000460 08/01/2001 290-6005'-564.40-10 INSTRUCTOR FEE 120.00 2918-31 000461 08/01/2001 290-6005-564~40-10 INSTRUCTOR FEE 65.00 7982-31 000462 08/01/2001 290-6005-564.40-10 INSTRUCTOR FEE 65.00 3922-31 000518 08/06/2001 290-6005-564.40-10 INSTRUCTOR FEE 300.00 VENDOR TOTAL * 2,530.00 0~ D0005 KASSI, SIMA 7]82001 006457 07/30/2001 290-6005-445.04-00 CLASS REFUND 59.00 VENDOR TOTAL * 59.00 0"0~140 KIDSART, INC. ]~34-]1-2 000449 08/01/2001 290-6005-564.40-10 INSTRUCTOR FEE 250.00 VENDOR TOTAL * 250.00 0;'OG005 KIM, HEWON 7302001 006490 08/06/2001 290-6005-4~5.02-00 CAMP REFUND 139.00 VENDOR TOTAL * 139.00 0,~GC, 005 KIM, MRS. 7]92001 000281 07/30/2001 290-6005-445.04-00 CLASS REFUND 54.00 VENDOR TOTAL * 54.00 0~62249 KNAPP, ALLISON ~3 000509 08/06/2001 250-4010-542.40-10 CONTRACT PLANNER SVCS. 3,000.00 VENDOR TOTAL * 3,000.00 O~GO005 KOROLEVA, LUBOC 7]82001 000285 07/30/2001 290-6005-445.02-00 CAMP REFUND 164.00 VENDOR TOTAL * 164.00 0,~D466 KUHN, BRIAN 3967-31 000273 07/30/2001 290-6005-564.40-10 INSTRUCTOR FEE 140.00 3968-31 000274 07/30/2001 290-6005-564.40-10 INSTRUCTOR FEE 350.00 3969-31 000275 07/30/2001 290-6005-564.40-10 INSTRUCTOR FEE 92.80 3970-31 000276 07/30/2001 290-6005-564.40-10 INSTRUCTOR FEE 81.20 ~ PAGE 9 PRLPARED 08/07/2001, 8:21:40 EXPENDITURE APPROVAL LIST PR(~GRAM: GM339L AS OF: 08/07/2001 CITY OF SARATOGA VE~ E, NOVENDOR NAME I~'VC~ICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM EXPENDITURE HAND-ISSUED NC NO NO DATE NO DESCRIPTION AMOUNT 00~ 0466 KUHN, BRIAN 001 2320 KURASCH, LISA J. 000356 08/01/2001 00{2384 KUTIK, ELANAH '093-31 000289 07/30/2001 '094-31 000290 07/30/2001 0011276 LEAGUE OF CALIFORNIA CITIES '851 000468 08/06/2001 00{0005 LEUKEMIA & LYMPHOMA SOCIETY ~2266 000304 07/31/2001 00~0245 LEWIS, HOWARD ~ /01 000S01 20042 08/06/2001 ~/01 000504 08/06/2001 '/01 000502 20042 08/06/2001 '/01 000503 20042 08/06/2001 '/01 000505 08/06/2001 00~0247 LIND, BRAD '3372 000339 08/01/2001 0(H0005 LOFGREN, KIT '2~2001 006469 08/06/2001 00~0638 LT VENTURES, INC. 1001873 006451 07/30/2001 (001929 006452 07/30/2001 ~926 006453 07/30/2001 00~0005 MASCORRO, NORBORTO !.3195 000321 07/31/2001 00~ 1839 MBIA MLrNISERVICES COMPANY ~ 0000847 006462 07/30/2001 00(2153 MCGRATH MOBILE MODULAR MGMT CORP. VENDOR TOTAL * 664.00 250-4010-542.20-04 PLAN. COMM. EXP. ALLOW. 150.00 VENDOR TOTAL * 150.00 290-6005-564.40-10 INSTRUCTOR FEE 15.00 290-6005-564.40-10 INSTRUCTOR FEE 30.00 VENDOR TOTAL * 45.00 001-1020-511.'30-30 ANNUAL DUES 1,593.00 VENDOR TOTAL * 1,593.00 292-0000-260.00-00 DEPOSIT REFUND 100.00 VENDOR TOTAL * 100.00 001-3035-532.46-16 PW INSPECTION 370.00 001-9010-622.40-16 PW INSPECTION 37.00 150-3005-532.40-16 PW INSPECTION 508.75 250-4020-542.40-16 PW INSPECTION 92.50 310-9010-613.40-16 PW INSPECTION 989.75 VENDOR TOTAL * 1,998.00 250-4015-542.40-01 CODE BOOKS-REIMB. 641~25 VENDOR TOTAL * 641.25 290-6005-445.04-00 CLASS REFUND 119.00 VENDOR TOTAL * 119.00 290-6010-564.40-51 TEEN EXCURSION TRANSPORT. 580.00 290-6010-564.40-51 TEEN EXCURSION TR/LNSPORT. 650.00 290-6010-564.40-51 TEEN EXCURSION-CREDIT 50.00- VENDOR TOTAL * 1,180.00 001-1040-473.01-00 BL OVERPAYMENT 10.00 VENDOR TOTAL * 10.00 001-1040-513.40-10 SALES & USE TAX AUDIT 390.82 VENDOR TOTAL * 390.82 PREPARED 8:21:40 EXPENDITURE APPROVAL LIST PAGE 10 PRO]R~: GM339L AS OF: 08/07/2001 CIT f OF SARATOGA VEN ) NO VENDOR NAME IN,TOICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM EXPENDITURE HAND-ISSUED ~O NO NO DATE NO DESCRIPTION AMOUNT 000.~i[53 MCGRATH MOBILE MODULAR MGMT CORP. 3.,t~43 000405 19979 08/01/2001 001-1060-513.40-31 RENTAL 7/18-8/18/01 496.80 VENDOR TOTAL * 496.80 000_570 MEHAFFEY, JOHN 000354 08/01/2001 001-1005-511.20-04 EXPENSE ALLOWANCE B/01 250.00 VENDOR TOTAL * 250.00 000 ~2~4 MERRIMAN, LAUREN 000450 08/01/2001 291-6010-564.40-51 GREAT AMERICA TICKETS 370.00 000451 08/01/2001 291-6010-564.40-51 TICKETS-MOVIES 182.00 VENDOR TOTAL * 552.00 000~2~2 METRO PUBLISHING INC. 7t2 000234 07/30/2001 001-1030-511.40-40 PUB. NOTICE-DBE 50.63 7~$ 000235 07/30/2001 001-1030-511.40-40 PUB. NOTICE-PEACH HILL 41.25 7~{J 000236 07/30/2001 001-1030-511.40-40 PUB. NOTICE-LAW ENF GRA~ 33.75 7~9 000237 07/30/2001 001-1030-511.40-40 PUB. NOTICE-VACANCY HPC 20.63 731 000238 07/30/2001 001-1030-511.40-40 WEED ASSESS. HEARING 35.63 746 000239 07/30/2001 001-1030-511.40-40 PUB. NOTICE-SARATOGA AVE. 60.00 7~4 000240 07/30/2001 001-1030-511.40-40 PUB. NOTICE-VACANCY HPC 22.50 7~5 000241 07/30/2001 001-1030-511.40-40 PUB. NOTICE-VACANCY HPC 26.25 7~6 000242 07/30/2001 001-1030-511.40-40 PUB. NOTICE-VACANCY HPC 43.13 7.~'7 000397 08/01/2001 250-4010-542.40-40 PUBLIC HEARING NOTICES 78.75 7~8 000341 08/01/2001 320-9010-621.40-40 NOTICE FOR BIDS-LIBRARY 210.00 7!3 000349 08/01/2001 320-9010-621.40-40 NOTICE FOR BIDS-LIBRARY 180.00 7~ 000350 08/01/2001 320-9010-621.40-40 NOTICE FOR BIDS-LIBRARY 206.25 0002251 METROPOLITAN TRANSPORTATION COMM. 006465 07/30/2001 00032~4 MEYERS, NAVE, RIBACK, SILVER 2,0£060208 006492 08/06/2001 150-3005-532.40-13 001-9010-622.40-11 000 ll}:lS MIYAKAWA, LAURA 000311 07/31/2001 001-1045-513.40-01 7"~}l 000403 08/01/2001 001-1045-513.40-05 VENDOR TOTAL PAVEMENT MGMT. PROGRAM VENDOR TOTAL * CITY VS. HINZ VENDOR TOTAL * TUITION REIMBURSEMENT MILEAGE REIMBURSEMENT VENDOR TOTAL * 0003160 MUSICALME, INC. ] ~i~-31 000432 08/01/2001 290-6005-564.40-10 INSTRUCTOR FEE 1~1"-31 000433 08/01/2001 290-6005-564.40-10 INSTRUCTOR FEE 1~18-31 000434 08/01/2001 290-6005-564.40-10 INSTRUCTOR FEE 1.~-31 000435 08/01/2001 290-6005-564.40-10 INSTRUCTOR FEE 1~20-31 000436 08/01/2001 290-6005-564.40-10 INSTRUCTOR FEE 1~23.-31 000437 08/01/2001 290-6005-564.40-10 INSTRUCTOR FEE 1~22-31 000438 08/01/2001 290-6005-564.40-10 INSTRUCTOR FEE 1,008.77 3,526.00 3,526.00 3,053.80 3,053.80 63.60 37.95 101.55 51.35 154.05 154.05 154.05 128.38 154.05 154.05 PREPARED 08/07/2001, 8:21:40 EXPENDITURE APPROVAL LIST PAGE 11 PR£'~RAM~ GM~9~ AS OF: 08/07/2001 Cig ¥ 9F SARATOGA VE~D NO VENDOR NAME I~gOICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM EXPENDITURE HAND-ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT '00{2160 MUSICALME, INC. ]923-31 000439 08/01/2001 ]924-31 000440 08/01~2001 ]925-31 000441 08/01/2001 ]926-31 000442 08/01/2001 3929-31 000443 08/01/2001 ]333-31 000444 08/01/2001 00{1503 MUSSMAN AUTOMOTIVE & MUFFLER 14092 000362 08/01/2001 00{.23)0 N.~G, INDERPAL & SUSNIL ]128 000417 08/01/2001 ]128 000418 08/01/2001 ]128 000411 08/01/2001 ]i28 000412 08/01/2001 ]128 000413 08/01/2001 ]128 000414 08/01/2001 ]128 000415 08/01/2001 ]128 000416 08/01/2001 NATIONAL PLAN COORDINATOR 000475 07/24/2001 00[~)2)4 NORMAN PAUL PRINT CENTER ]1376 000303 07/31/2001 0061997 OFFICE DEPOT, INC. ]]4146939-001 000294 07/31/2001 ]34540661-001 000295 07/31/2001 ]34541069-001 000296 07/31/2001 0O0']5~S OMEGA ENGRAVING 916667 000340 0B/01/2001 00~3~05 OSTERLUND, HOWARD 7232001 006483 08/06/2001 000]]06 PACIFIC BELL 8S8-9099 000298 07/31/2001 858-9497 000299 07/31/2001 741-2271 000301 07/31/2001 290-6005-564.40-10 INSTRUCTOR FEE 154.05 290-6005-564.40-10 INSTRUCTOR FEE 154.05 290-6005-564.40-10 INSTRUCTOR FEE 154.05 290-6005-564.40-10 INSTRUCTOR FEE 51.35 290-6005-564.40-10 INSTRUCTOR FEE 154.05 290-6005-564.40-10 INSTRUCTOR FEE 77.03 VENDOR TOTAL * 1,694.56 001-1035-512.40-14 EMERGENCY REPAIR VEH. #86 447.91 VENDOR TOTAL * 447.91 001-1040-413.02-00 CONSTRUCTION TAX REFUND 400.00 001-1040-413.05-00 SUPP. BL FEE REFUND 140.21 250-4015-422.01-00 PERMIT FEE REFUND 599.00 250-4015-422.01-00 PERMIT FEE REFUND 49.60 250-4015-422.01-00 PERMIT FEE REFUND 49.60 250-4015-422.01-00 PERMIT FEE REFUND 49.60 250-4015-422.01-00 S.M.I.P. FEE REFUND 7.00 250-4015-422.01-00 DOC. STORAGE FEE REFUND 50.00 VENDOR TOTAL * 1,345.01 001-0000-210.20-01 RETIREMENT PLAN #15-01 · CHECK #: 86002 VENDOR TOTAL * .00 001-1050-513.40-41 BUSINESS CARDS-MOORE 111.93 VENDOR TOTAL * 111.93 001-1050-513.30-01 OFFICE SUPPLIES 509.51 001-1050-513.30-01 CREDIT-O.D. PAPER RETURN 159.84- 001-1050-513.30-01 XEROX COPY PAPER. 90.70 VENDOR TOTAL * 440.37 250-4015-542.40-41 INSPECTOR NAME TAGS 53.00 VENDOR TOTAL * 53.00 290-6005-445.02-00 CAMP REFUND 318.00 VENDOR TOTAL ~ 318.00 001-1050-513.40-20 DID LINES 884.88 001-1050-513.40-20 SR. CENTER ALARMS 17.71 001-1050-513.40-20 XEROX MACHINE 3.08 1,500.14 1,500.14 ~REPARED 01 :001, B:21:40 EXPENDITURE APPROVAL LIST PAGE 12 ~OGRAM: GM339L AS OF: 08/07/2001 ([TY OF SARATOGA M~ND NO VENDOR NAM~ I~OICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM EXPENDITURE HAND-ISSUED !~O NO NO DATE NO DESCRIPTION AMOUNT 0390306 PACIFIC BELL ~g7-8550 000300 07/31/2001 001-2005-521.40-20 EMERGENCY RESPONSE 741-1527 000302 07/31/2001 001-2005-521.40-20 EMP. EMERGENCY 0 )00307 PACIFIC VENDOR TOTAL GAS & ELECTRIC 000347 08/01/2001 001-1035-512.30-20 TUBE TRAILER & NAT. GAS 000342 08/01/2001 001-3030-532.40-23 PARKS 000343 08/01/2001 150-3015-532.40-23 TRAFFIC SIGNALS 000344 08/01/2001 180-3040-532.40-23 LLA-Z24 PARKING DIST. 000345 08/01/2001 180-3040-532.40-23 BELLGROVE 000346 08/01/2001 180-3040-532.40-23 TOLLGATE 000519 08/06/2001 180-3040-532.40-23 LLA-Z06 000520 08/06/2001 180-3040-532.40-23 KERWIN RANCH 0)00005 PAK, STELLA 7z82001 000283 07/30/2001 290-6005-445.04-00 0)00005 PARAMOUNT TMEATRE 000245 07/]0/2001 01)~729 PAT SMITH'S EXTRAVAGANZA 000473 07/20/2001 0302395 PEP, MA-GREEN HYDROSEEDING, INC. 1 000507 20064 08/06/2001 0~{)0320 PROJECT MATCH, INC. 7/19/01 000409 08/01/2001 0~00005 RAJAN, SUNDAR 7]92001 000280 07/30/2001 0~02329 REPUBLIC ELECTRIC, INC. 20160 006476 08/06/2001 20182 006477 08/06/2001 0~1)1354 RICH VOSS TRUCKING, INC 42814 006450 07/30/2001 0 ,l)2392 RIGSBEE, PENNY VENDOR TOTAL * CLASS REFUND VENDOR TOTAL 290-6005-564.~0-51. SR. TRIP 8/16/01-TOUR 001-1020-511.40-04 310-9010-622.40-10 001-2005-521.30-01 290-6005-445.04-00 150-3015-532.40-15 150-3015-532.40-15 150-3005-532.40-10 VENDOR TOTAL * CHAMBER/CITY MIXER VENDOR TOTAL * SARATOGA AVENUE VENDOR TOTAL * CDBG GRANT ALLOC. FY01/02 VENDOR TOTAL * CLASS REFUND VENDOR TOTAL * SIGNAL MAINT. & REPAIR SIGNAL MAINT. & REPAIR VENDOR TOTAL * TRANSFER DIRT-COX/0UITO VENDOR TOTAL * 127.03 3.08 1,035.78 26.84 35.21 169.16 323.44 399.24 39.66 211.68 7.70 1,212 .93 104. O0 104.00 100.00 100.00 CHECK #: 86000 .00 204,165.00 204,165.00 19,500.00 19,500.00 89.00 89.00 1,050.00 1,050.00 2,100.00 279.00 279.00 1,066.34 %,066.34 PREPARED 08/07/2001, 8:21:40 EXPENDITURE APPROVAL LIST PAGE 13 PRC]RAM: GM339L AS OF: 08/07/2001 CITf OF SARATOGA YEN3 NO VENDOR~NAME IN.TO!CE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM EXPENDITURE HAND-ISSUED 40 NO NO DATE NO DESCRIPTION AMOUNT 000~3<~2 RIGSBEE, PENNY 7'262001 006467 08/06/2001 7~62001 006468 .08/06/2001 00030{)5 RINGSRUD, LINDA 7282001 006456 07/30/2001 000)01)5 ROBERTS, CHRISTOPHER 520~3 000286 07/30/2001 000_491 ROTH CHIROPRACTIC ]30~.~-1231C 000398 08/01/2001 000~'~54 ROUPE, GEORGE 000357 08/01/2001 000~3~8 ROYAL COACH TOURS 5~30-009 000243 19842 07/30/2001 5{30-003 000244 19839 07/30/2001 0Q0)341 S.A.S.C.C. 7~i!~/01 000408 08/01/2001 7'1~/01 000407 08/01/2001 000~3~3 SACRED HEART CHURCH 00051~ 20083 08/06/2001 000~Sq0 SALAZAR, CARMEN 1488-31 000268 07/30/2001 000L~82 SAM CLAR OFFICE FURNITURE 156425 000322 07/31/2001 000~344 SAN JOSE BLUE PRINT 7~5~839 000380 08/01/2001 7~53789 000381 08/01/2001 7~56862 000379 08/01/200i 7~51223 000382 08/01/2001 290-6005-445.04-00 CLASS REFUND 49.00 290-6005-445.04-00 CLASS REFUND 49.00 VENDOR TOTAL * 98.00 290-6005-445.02-00 CAMP REFUND 198.00 VENDOR TOTAL * 198.00 292-0000-260.00-00 DEPOSIT REFUND 300.00 VENDOR TOTAL * 300.00 001-1040-413.05-00 PRACTICAL EXAM-1 APP. 75.00 VENDOR TOTAL * 75.00 250-4010-542.20-04 PLAN. COMM. EXP. ALLOW. 150.00 VENDOR TOTAL * 150.00 290-6005-564.40-51 SR. TRIP 8/16/01-BUS 633.75 290-6005-564.40-51 SR. TRIP 8/29/01-BUS 633.75 VENDOR TOTAL * 1,267.50 001-7005-573.40-70 G~NERAL FUND ALLOC. 7,500.00 270-7015-572.40-70 CDBG GRANT-1ST PMT. 01/02 18,333.50 VENDOR TOTAL * 25,833.50 320-9010-522.40-10 RENT 7/01 & SEC. DEPOSIT 13,000.00 VENDOR TOTAL * 13,000.00 290-6005-564.40-10 INSTRUCTOR FEE 180.00 VENDOR TOTAL * 180.00 001-1020-611.60-06 OFFICE FURNITURE 518.35 VENDOR TOTAL * 518.35 001-3035-532.40-41 SARATOGA AVENUE 39.31 001-3035-532.40-41 KEVIN MORAN PARK 30.02 001-9010-~22.40-I0 CIVIC CENTER PROJ. ~59.25 320-9010-621.40-41 SPEC BOOKS/PLANS-LIBRARY 754.38 VENDOR TOTAL * 1,082.96 000 ).~46 SAN JOSE WATER COMPANY PR]PARED 01, 8:21:40 EXPENDITURE APPROVAL LIST PAGE 14 PR(.GRAM: GM339L AS OF: 08/07/2001 CI?'Y OF SARATOGA VEt D NO VENDOR NAME Ir VOICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM EXPENDITURE HAND-ISSUED NC NO NO DATE NO DESCRIPTION AMOUNT 00{ 0346 SAN JOSE WATER COMPANY 000388 08/01/2001 000387 08/01/2001 000479 07/25/2001 000386 08/01/2001 000389 08/01/2001 0012202 SARATOGA COMMUNITY ACCESS TV !3185 006463 07/30/2001 006464 07/30/2001 00(0356 SARATOGA TREE SERVICE 1767 006474 19311 08/06/2001 00{1714 SCOTT'S RESTAUP~ !50 000361 19840 08/01/2001 00~2179 SHINN, CORINNE A. '/25/01 000395 20014 08/01/2001 00~1843 SHUTE, MIHALY & WEINBERGER LLP :933 000464 08/06/2001 i934 000465 08/06/2001 ~935 000466 08/06/2001 ~936 000467 08/06/2001 0010005 SIGGINS, BARBARA '312001 006489 08/06/2001 00(0005 SINGER, TERRI '252001 006486 08/06/2001 0012389 SINGH, UMA [2265 000419 08/01/2001 [2265R 000420 08/01/2001 00(2385 SKELLY, CARRIE '.094-31 000291 07/30/2001 '093-31 000521 08/06/2001 001-1060-513.40-22 001-3030-532.40-22 001-9010-522.40-14 150-3025-532.'40-22 180-3040-532.40-22 001-7010-571.40-70 001-7010-571.40-70 001-3030-532.40-15 290-6005-564.40-51 250-4010-542.40-10 001o1025-511.40-11 001-1025-511.40-11 001-1025-511.40-12 001-1025-511.40-11 290-6005-445.04-00 290-6005-445.02-00 292-0000-260.00-00 292-6020-462.03-01 290-6005-564.40-10 290-6005-564.40-10 BUILDINGS 1,012.42 PARKS/OPEN SPACE 8,553.18 WATER METER CONG. SPRINGS CHECK ~: 86006 MEDIANS/PARKWAYS 1,308.37 TOLLGATE 70.08 VENDOR TOTAL * 10,944.05 FRANCHISE FEE-2ND QTR. 01 19,778.82 PREVIOUS QTR. OVERPAYMENT 9,841.62- VENDOR TOTAL * 9,937.20 TREE REMOVAL 1,820.00 VENDOR TOTAL * 1,820.00 SR. TRIP 8/16/01-LUNCH 1,332.64 VENDOR TOTAL * 1,332.64 PC MINUTES 7/11/01 450.00 VENDOR TOTAL * 450.00 CITY ATTY. MATTERS-7/01 13,700.09 GEN. LEGAL SERVICES 7/01 3,661.50 CODE ENFORCEMENT 7/01 52.50 LITIGATION-WVC 4,122.61 VENDOR TOTAL * 21,536.70 CLASS REFUND 79.00 VENDOR TOTAL * 79.00 CAMP REFUND 109.00 VENDOR TOTAL * 109.00 DEPOSIT REFUND 300.00 RETAIN DEPOSIT 45.00- VENDOR TOTAL * 255.00 INSTRUCTOR FEE 30.00 INSTRUCTOR FEE 15.00 VENDOR TOTAL * 45.00 6,877.00 6,877.00 0010587 SKYHAWKS SPORTS ACADEMY PREPARED 08/07/2001, 8:21:40 EXPENDITURE APPROVAL LIST PAGE 15 PR£GRAM: GM339L AS OF: 08/07/2001 CITf OF SARATOGA VEND NO VENDOR' NAME IN~gICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM EXPENDITURE HAND-ISSUED NO NO NO DATE NO DESCRIPTION AMOUNT 0000587 SKYHAWKS SPORTS ACADEMY 7061-31 000453 08/01/2001 290-6005-564.40-10 INSTRUCTOR FEE 1,739.00 VENDOR TOTAL * 1,739.00 0001728 SMART & FINAL 71901 000323 07/31/2001 290-6005-564.30-01 OVERNIGHT CAMP SUPPLIES 216.54 7'[901 000324 07/31/2001 290-6005-564.30-01 FAMILY BBQ SUPPLIES 36.39 72301 000325 07/31/2001 290-6005-564.30-01 SUMMER CAMP SUPPLIES 176.37 VENDOR TOTAL * 429.30 0003]75 SOUTH BAY METRO OFFICIALS 006491 19927 08/06/2001 ~90-6005-564,40-10 MEN'S SOFTBALL 85,00 VENDOR TOTAL * 85.00 000~)912 SPRAY MART 67603 000318 07/31/2001 O01-1035-512.40-14 PAINT STRIPER REPAIRS 160.08 VENDOR TOTAL * 160.08 0001458 SPRINT 000292 07/31/2001 001-10E0-513.40-20 LONG DISTANCE PHONE CHGS. 205.70 000293 07/31/2001 001-1050-513.40-20 CMO FAX CH/LRGES 21.35 VENDOR TOTAL * 227.05 000')~90 STEVE SILVER PRODUCTIONS, INC 64151 000514 19977 08/06/2001 290-6005-564.40-51 SR. TRIP 12/6/01-TICKETS 2,188.00 000515 19843 08/06/2001 290-6005-564.40-51 SR. TRIP 12/13/01-TICKETS 218.00 VENDOR TOTAL * 2,406.00 000[569 STREIT, NICK 000337 07/31/2001 001-1005-511.20-04 EXPENSE ALLOWANCE 8/01 250.00 VENDOR TOTAL * 250.00 0002001 SULLIVAN, ANN 000478 07/25/2001 001-1005-511.40-04 EXPENSE REIMBURSEMENT CHECK #: 86005 178.13 ?/0£ 000469 08/06/2001 001-1030-511.40-05 MILEAGE REIMB./CONFERENCE 48.30 VENDOR TOTAL * 48.30 178.13 000~005 TINFOW, LORIE 000470 08/06/2001 001-1020-511.40-21 EXPENSE REIMB.-EXP. MAIL 38.30 VENDOR TOTAL * 38.30 000-3t98 TLC 000476 07/24/2001 001-0000-210.20-01 SECTION 125 REIMB. #15-01 CHECK #: 86003 323.33 VENDOR TOTAL * .00 323.33 000~144 TURI, ERINN 1938-31 000265 07/30/2001 290-6005-564.40-10 INSTRUCTOR FEE-AMENDMENT 54.00 VENDOR TOTAL * 54.00 000)411 U SAVE ROCKERY PRI'~,A~D §121~¢0 BXP~NDITU~ APPROVA5 ~I§T PAfi~ l~ PE('GPAM: GM339L AS OF: 08/07/2001 CI':Y OF SARATOGA VEDE NO VENDOR NAME ID~OICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM EXPENDITURE HAND-ISSUED Nf. NO NO DATE NO DESCRIPTION AMOtFNT 00(0411 U SAVE ROCKERY '4063 006471 19907 08/06/2001 '4062 006472 19905 08/06/2001 00(1776 VALLEY TR;tNSPORTATION AUTHORITY 000452 08/01/2001 00(0]79 VERIZON (8705394-601105 000233 t8705S686011050 000400 687057176011050 000399 (87055606011050 000401 (87170686011050 000310 o7/3o/2ooi 08/01/2001 08/01/2001 o8/ol/2OOl 07/31/2001 00(0005 VISION COMMUNICATIONS, INC. s/30/01 000406 08/01/2001 00(0005 VONDRUSKA, ANNA %262001 006485 08/06/2001 00(0422 WADA, ISAO 3~43-31 O003~G 07/31/2001 3944-31 000327 07/31/2001 7~45-31 000328 07/31/2001 006~0~7 WALLICK GOLF ENTERPRISES 3722-31 000269 07/30/2001 006L825 WALTONSMITH, ANN 000338 07/31/2001 00~9428 WEST GROUP 006454 07/30/2001 000L582 WEST VALLEY - MISSION P~-738 000402 08/01/2001 00014±0 WESTERN TRACTION COMPANY W76162 000312 07/31/2001 000.]432 WHITLINGER, JOHN 001-9010-522.40-14 BARK/CONGRESS SPRINGS 4,687.20 001-9010-522.40-14 SAND/CONGRESS SPRINGS 3,888.47 VENDOR TOTAL * 8,575.67 291-6010-564.40-51 BUS TOKENS 75.00 VENDOR TOTAL * 75.00 001-1020-511.30-01 CELL PHONE CHGS. 117.87 001-2010-522.40-20 CELL PHONE CHGS.-CODE ENF 65.95 250-4015-542.30-01 CELL PHONE CHGS.-INSP. 113.42 250-4015-542.30-01 CELL PHONE CHGS.-INSP. 45.00 260-5015-552.40-20 CELL PHONE CHGS.-PW 116.49 VENDOR TOTAL * 458.73 001-2005-521.30-01 RADIO LICENSE RENEWALS 170.00 VENDOR TOTAL * 170.00 290-6005-445.04-00 CLASS REFUND 44.00 VENDOR TOTAL * 44.00 290-6005-564.40-10 INSTRUCTOR FEE 58.00 290-6005-564.40-10 INSTRUCTOR FEE 34.80 290-6005-564.40-10 INSTRUCTOR FEE 40.80 VENDOR TOTAL * 133.60 290-6005-564.40-10 INSTRUCTOR FEE 368.00 VENDOR TOTAL * 368.00 001-1005-511.20-04 EXPENSE ALLOWANCE 8/01 250.00 VENDOR TOTAL * 250.00 001-1025-511.30-31 GOVT. CODE CD ROM UPDATE 73.44 VENDOR TOTAL * 73.44 250-4015-542.40141 BUILDING PERMITS 310.00 VENDOR TOTAL * 310.00 001-1035-512.40-14 VEHICLE REPAIR #97 221.50 VENDOR TOTAL * 221.50 PI EPARED 08/07/2001, 8:21:40 EXPENDITURE APPROVAL LIST PAGE 17 P}OGP, AM: GM339L AS OF: 08/07/2001 C~TY OF SARATOGA V~ND NO VENDOR NAME ............................................... .,NVOICE VOUCHER P.O. CHECK/DUE ACCOUNT ITEM EXPENDITURE MAN-D-ISSUED NO NO NO DATE · NO DESCRIPTION AMOUNT 0(00432 WHITLINGER, JOHN 3820-31 000266 07/30/2001 290-6005-564.40-10 INSTRUCTOR FEE 1,045.00 3815-31 000329 07~31/2001 290-6005-564.40-10 INSTRUCTOR FEE ~ -296.00 3816-31 000330 07/31/2001 290-6005-564.40-10 INSTRUCTOR FEE 296.00 VENDOR TOTAL * 1,637.00 00.90433 WILKINS, LARRY 7088-31 000271 07/30/2001 290-6005-564.40-10 INSTRUCTOR FEE ~57.60 7075-31 000272 07/30/2001 290-6005-864.40-10 INSTRUCTOR FEE 1,108.80 VENDOR TOTAL * 2,066.40 00~)2388 ZAP MANUFACTURING ~2272 000313 07/31/2001 150-3015-532.30-01 RECYCLED SIGNS 101.50 32280 000314 07/31/2001 150-3015-532.30-01 RECYCLED SIGNS 247.62 VENDOR TOTAL * 349.12 00~0443 ZEE MEDICILL SERVICE ;6587510 000391 20034 08/01/2001 001-3030-532.30-01 FIRST'AID SUPPLIES 70.63 ~6~87510 000390 20034 08/01/2001 150-3005-532.30-01 FIRST AID SUPPLIES 70.63 VENDOR TOTAL * 141.26 00 '2"19 ZUTSHI, RUCHI 000358 08/01/2001 250-4010-542.20-04 PLAN. COMM. EXP. ALLOW. 150.00 VENDOR TOTAL * 150.00 TOTAL EXPENDITURES **** 742,923.39 GRAND TOTAL 25,990.87 768,914.26 PREPARED08 10:55:31 ACCOUNTS PAYABLE CHECK PAGE 1 ACCOUNTING PERIOD 2002/02 PROGRAM: GM346L REPORT NUMBER 4 POOLED CASH GENERAL CHECKING ACCOUNT CHECk. VENDOR VENDOR VOUCHER P.O. DATE REMITTANCE AMOUNT CHECK NAME NO NO ACCOUNT (NET OF DISC/RETAIN) TOTAL NO NO 8!;639' 636 RAGING WATERS 005914 0~/22/2001 290-6010-564.40-51 446.95- 446.95- * VOIDED 290-6010-564.40-51 474.60- 474.60- * VOIDED 290-6010-564.40-51 75.00- 75.00- * VOIDED 8~.651' 641 SANTA CRUZ BEACH BOABDWAL 005915 06/22/2001 8~.674* 1776 VALLEY TRANSPORTATION AUT 005916 06/22/2001 92 ABAG - COMP SHARED RISK P 000247 08/07/2001 001-1020-511.20-01 1,340.24- 000248 08/07/2001 001-1030-511.20-01 720.82- 000249 08/05/2001 001-1040-~1~.20-01 1,758.40- 000250 08/07/2001 .001-1045-513.20-01 799.57- 000251 0'8/~7/2001 001-1060-513.20-01 3,216.22- 000252 08/07/2001 001-1065-513.20-01 1,001.99- 000253 08/07/2001 001-2010-522.20-01 560.52- 000254 08/07/2001 100-2030-523.20-01 242.86- 000255 08/07/2001 150-3005-532.20-01 4,737.76- 000256 08/07/2001 001-3030-532.20-01 5,872.12- 000257 08/07/2001 001-3035-532.20-01 1,932.19- 000258 08/07/2001 250-4010-542.20-01 758.57- 000260 08/07/2001 250-4015-542.20-01 1,939.04- 000261 08/07/2001 290-6005-564.20-01 1,000.51- 000262 08/07/2001 292-6020-564.20-01 203.31- 000263 08/07/2001 001-7020-572.20-01 561.70- 000264 08/07/2001 001-7025-572.20-01 1,597.12- 000317 08/07/2001 291-6010-564.20-01 499.81- 28,742.75- * VOIDED BANK/CHECK TOTAL 29,739.30- .00 ALL BANKS/CHECKS TOTAL 29,739.30- SARATOGA CITY COUNCIL MEETING DATE: August 15, 2001 ORIGINATING DEPT: Administrative Services PREPARED BY: "~C~ .~.~z~ AGENDA ITEM: CITY MANAGER: SUBJECT: Monthly Treasurer's Report for July 31, 2001 RECOMMENDED ACTION(S): Accept the monthly Treasurer's report for July 2001. REPORT SUMMARY: Generally, the Treasurer's report is provided to the City Council along with the monthly financial reports. Since this is the end of the City's fiscal year and staff is in the process of closing the books, the monthly financial report for the month of July is not prepared and presented to the City Council. However, the Treasurer's report has been completed and is presented herewith. Staff expects to deliver to City Council the year-end preliminary financial report for Fiscal Year 2000-2001 during September. The City had $33,939,502 in cash and investments as of July 31, 2001. Here is a breakdown of those funds: State of California Local Agency Investment Fund (LAIF) City State of California Local Agency Investment Fund (LAIF) Library Money Market Account Library Bond Proceeds The balance invested in Certificates of Deposits, checking/savings $18,632,080 $12,590,969 $1,015,334 $1,701,119 The $500,000 Certificate of Deposit with San Jose National Bank, which expired on July 3, 2001, was renewed at the 3.70% rate for one year, which is a good rate in the current market. FISCAL IMPACTS: None CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): None ALTERNATIVE ACTION(S): None FOLLOW UP ACTION(S): Accept and file the report. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENTS: Treasurer's Report for July 2001. CITY OF SARATOGA Cash and Investment Report Balance as of July 31, 2001 Acquisition Institution Date Anticipated FDR* Book Market Par Maturity Monthly Rating Value Value** Value Yeild Date Term Earnings Unrestricted Cash & Investments: Cash: DD Comerica Bank - Savings N/A CK Comerica Bank - SWEEP Account N/A CK Comerica Bank - Payroll Checking N/A AAA $399,987 $399,987 $399,987 2.000% Revolving 1 $667 AAA 58,518 58,518 58,518 0.000% Revolving 1 0 AAA 14,896 14,896 14,896 0.000% Revolving 1 0 Subtotal Cash 473,401 473,401 473,401 1.690% I 667 L.A.I.F. & Investments: MF L.A.I.F. N/A N/A 18,632,080 18,673,770 18,632,080 4.635% Revolving I ' 71,966 CD San Jose National Bank 07/03/99 CD Heritage Bank of Commerce 10/14/98 AAA 500,000 500,000 500,000 3.700% 07/03/02 365 1,542 AAA 595,948 595,948 595,948 5.650% 10/14/01 365 2,806 Subtotal CDs 1,095,948 1,095,948 1,095,948 4.760% 365 4,348 19,728,028 19,769,718 19,728,028 4.642% 183 76,314 20,201,429 20,243,119 20,201,429 4.573% 92 76,981 Subtotal L.A.I.F. & Investments Subtotal Unrestricted Cash & Investments Restricted Cash & Investments: SV San Jose National Bank - CDBG N/A MF L.A.I.F.- Library Bond Proceeds N/A CK Comerica Bank - Saratoga Youth Sports N/A SV Money Market - Library Bond Proceeds N/A CK Wells Fargo Bank - CDBG N/A CK Wells Fargo Bank - CDBG N/A AAA 73,679 73,679 73,679 2.530% Revolving 1 155 N/A 12,590,969 12,637,699 12,590,969 4.635% Revolving I 48,633 AAA 24,952 24,952 24,952 0.000% Revolving I 0 N/A 1,015,334 1,015,334 1,015,334 4.450% Revolving 1 3,765 AAA 6,503 6,503 6,503 0.000% Revolving I 0 AAA 26,636 26,636 26,636 0.000% Revolving I 0 Subtotal Restricted Cash & Investments Total Cash and Investments 13,738,073 13,784,803 13,738,073 4.575% 2 52,553 Benchmark Yield Comparison 3 Month Treasury 3.40% I 1 Year Treasury 3.46% I Schedule of Maturities: Immediate $32,843,554 FY 1999-2000 1,095,948 Total $33,939,502 Reserve Analysis: General Fund Reserve requirement adopted 4/5/00: General Fund Balance as of 5/31/01. Available Funds: Unrestricted Pooled Cash & Investments available for current year expenses in al__!l funds: Includes unrestricted funds maturing within the current fiscal year) $2,114,497 $12,092,005 $19,105,481 NOTES: DD - Direct Deposits CK - Checking Account MF - Mutual Fund SV - Savings Account ES - Escrow Account * FDR = The Financial Directory rating is based on computer analysis of prime fmancials reported quarterly by the institutions to the Federal Reserve Board and the Federal Home Loan Bank Board. Ratings based on information released July 1998. This report reflects Pooled Cash, Investments and Restricted Cash which are available resources to fund operations, debt service and capital improvements. Other interest bearing assets (notes receivable) are listed above. Debt service reserve funds held by trustees are restricted pursuant to indenture covenants and have been excluded from this report. Pursuant to Government Code Section 53646, the City's investment portfolio is in compliance with the adopted investment policy and there axe adequate resources to meet anticipated pool expenditure requirements for the next six months. Submitted by: Approved by: 8/9/01 (Unaudited Results) 07-01REPO. xls SARATOGA CITY COUNCIL MEETING DATE: August 15, 2001 DEPT: Community Development PREPARED BY: Kristin Borel AGENDA ITEM: CITY MANAGER: DEPT HEAD: SUBJECT: Planning Commission Actions, August 8, 2001 RECOMMENDED ACTION(S): Note and file. REPORT SUMMARY: Attached are the Planning Commission Action Minutes of August 8,2001. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): N/A ALTERNATIVE ACTION(S): N/A FOLLOW UP ACTION(S): N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A ATTACHMENTS: Action Minutes - Saratoga Planning Commission © SARATOGA CITY COUNCIL MEETING DATE: August 15, 2001 ORIGINATING DEPT: Community Development PREPARED BY: Thomas Sullivan, AICP AGENDA ITEM: CITY MANAGER: DEPT HEAD: SUBJECT: City Council Resolution Denying the Appeal of DR-00-054, MARTIN/ROSE, Kittridge Road RECOMMENDED ACTION: Adopt the attached Resolution formalizing the City Council action taken on June 20, 2001, denying the Appeal of DR-00-0$4, MARTIN/ROSE, Kittridge. REPORT SUMMARY: The City Council conducted a Public Hearing on June 20, 2001 to consider an appeal of the Planning Commission approval of DR-00-054 which would allow a new single family dwelling on a 347,173 square foot parcel. The appeal had been filed by Lisa and Robert Samsel. The Samsel's principal issue related to drainage control improvements. During the hearing Heather Rose of Martin/Rose agreed to design and install drainage improvements. It was agreed that the Public Works Department must approve of the design and construction of the improvements. The City Council denied the appeal based upon the condition that the developer design and construct drainage improvements go the satisfaction of the City's Public Works Department. ATTACHMENTS: 1. City Council Resolution denying DR-00-0$4 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA DENYING APPEAL OF DESIGN REVIEW APPLICATION (DR-00-054) WHEREAS, pursuant to Article 15-46 of the City of Saratoga Zoning Ordinance an application was made to the City of Saratoga for Design Review to construct a 7,340 square foot ~wo-story home on Kittridge Road; and WHEREAS, following consideration and approval of the Design Review application by the Planning Commission on March 28, 2001, the decision of the Planning Commission was appealed by Lisa and Robert Samsel in accordance with Article 14-85 of the Saratoga City Code; and WHEREAS, the City Council conducted a de novo public heating on the matter at which time any person interested in the matter was given the full opportunity to be heard and to present evidence on June 20, 2001; and WHEREAS, the City Council considered the testimony offered by both Applicant and Appellant; and WHEREAS, the City Council reviewed and considered the staff' report, minutes of proceedings conducted by the Planning Commission relating to the application, and all written and oral evidence presented to the City Council in support and in opposition to the application; and WHEREAS, the Advisory Agency and the City Council have conducted duly noticed public hearings in connection with this matter at which time all interested parties were given a full opportunity to be heard and to present evidence; and NOW, THEREFORE, the City Council of the City of Saratoga hereby resolves as follows: SECTION 1. The City Council of the City of Saratoga hereby finds that: The height, elevations and placement on thc site of the proposed residence, when considered with reference to: (i) the nature and location of residential structures on adjacent lots and within the neighborhood; and (ii) commumty view sheds, will avoid unreasonable interference with views and privacy, in that the location of the proposed residence will be partially screened from existing residences by mature vegetation. The natural landscape will be preserved insofar as practicable by designing structures to follow the natural contours of the site and minimizing tree and soil removal; grade changes will be minimized and will be in keeping with the general appearance of neighboring developed areas. · The proposed residence in relation, to.structutes oh:adjacent lots, and to the surrounding region, will minimize the perception of excessive bulk and will be integrated into the natural environment, in that the structure's design incorporates elements and materials which minimize the perception of bulk and integrate the residence into the surrounding environment in that the design, as conditioned, incorporates the policies and techniques set forth in the City's Residential Design Handbook to minimize bulk and mass concerns. · The residence will be compatible in terms of bulk and height with (i) existing residential structures on adjacent lots and those within the immediate neighborhood and within the same zoning district; and (ii) the natural environment; and shall not (i) unreasonably impair the light and air of adjacent properties; nor (ii) unreasonably impair the ability of adjacent properties to utilize solar energy. · The proposed site development or grading plan incorporates current grading and erosion control standards used by the City. The proposed residence will conform to each of the applicable design policies and techniques set forth in the Residential Design Handbook and as required by Section 15- 45.055. The Applicant has agreed to design and construct drainage improvements both on-site and off-site and that said design and construction shall subject to the approval of the Public Works Department Therefore the appeal should be denied. SECTION 2. The appeal of Design Review DR-00-054 is hereby denied. The above and foregoing resolution was passed and adopted at an adjourned meeting of the Saratoga City Council held on the 15ta day of August, 2001 by the following vote: AYES:- NOES: ABSENT: ABSTAIN: ATTEST: John Mehaffey, Mayor Cathleen Boyer, City Clerk SARATOGA CITY COUNCIL MEETING DATE: August 15, 2001 ORIGINATING DEPT: City Manager PREPARED BY: Richard Taylor AGENDA ITEM: CITY MANAGER: DEPT HEAD: SUBJECT: Resolution Granting And Appeal From The Decision Of The Planning Commission; Appellants: Escola, Karren & Gross; Applicant Palumbo; 19208 Brookview Drive; DR-01-005 RECOMMENDED ACTION: Approve the resolution granting an appeal from the decision of the Planning Commission concerning DR-01-005. REPORT SUMMARY: The attached resolution memorializes the Council's decision at its meeting of July 18, 2001 to grant the referenced appeal. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: The City Clerk will notify the appellant and the applicant of the Council's final action. ADVERTISING, NOTICING AND PUBLIC CONTACT: Posting of the agenda. The hearing on July 18, 2001 was the subject of mailed and published notice. ATTACHMENTS: Attachment A - Resolution RESOLUTION NO. 01- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA GRANTING AN APPEAL FROM THE DECISION OF THE PLANNING COMMISSION; APPELLANTS: ESCOLA, KARREN & GROSS; APPLICANT PALUMBO; 19208 BROOKVIEW DRIVE; DR-01-005 WHEREAS, the City of Saratoga received an application for Design Review approval to construct a 636 square foot second'story addition and a 65 square tbot ground floor addition to an existing single story home at 19208 Brookview Drive; WHEREAS, on June 13,2001, the Planning Commission of the City of Saratoga held duly noticed public hearings on said application at which all interested pm:ties were given a full opportunity to be heard and to present evidence and following the conclusion thereof, the Planning Commission voted to grant Design Review approval; and WHEREAS, the decision of the Planning Commission was appealed to the City Council of the City of Saratoga by Judith and Eric Escola, Melanie and Glenn Karren, and Tina and Bill Gross in accordance with the Saratoga City Code; and WHEREAS, on July 18, 2001 the City Council conducted a duly noticed de novo public hearing on the appeal at which time any person interested in the matter was given the full opportunity to be heard and to present evidence; and WHEREAS, the City Council reviewed and considered the staff report, minutes of proceedings conducted by the Planning Commission relating to the application, and all written and oral evidence presented to the City Council in support of and in opposition to the appeal. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Saratoga, as follows: mo After Careful consideration of the site plan, architectural drawings, plans., and other exhibits submitted in connection with this matter, the appeal from the Planning Commission is granted and the action of the Planning Commission is reversed, based on the following findings: The height, elevations and placement on the site of the proposed main or accessory structure, when considered with reference to the nature and location of residential structures on adjacent lots and within the neighborhood will, contrary to section 14- 45.080(a) of the Saratoga City Code, unreasonably interfere with privacy of other residents in the neighborhood in that the height and design of the second, story addition is not compatible with maintaining the privacy of other residents in the neighborhood. Page 1 of 2 Resolution 01- The height and bulk of the of the proposed second-story addition together with the size of the parcel and of other parcels in the neighborhood creates a perception of excessive bulk and is not compatible with existing residential structures on adjacent lots and those within the immediate neighborhood and within the same zoning district contrary to sections 14- 45.080(c) and (d) of the Saratoga City Code; o The design of the proposed main or accessory structure does not conform to design policies and techniques set forth in the Residential Design Handbook contrary to section 14-45.080(e) of the Saratoga City Code in that the proposed second story addition (a) does not conform to Policy 1 because the height and bulk of the structure on the site together with the size of the lot and other lots in the neighborhood make the structure out of scale with the neighborhood and (b) the proposed second-story addition does not conform to Policy 3 because the design of the structure and location on the site would interfere with the privacy of adjacent properties. Bo Nothing in this resolution shall be deemed to prejudice the ability of the applicant to submit revised plans for consideration by the Planning Commission. The above and foregoing resolution was passed and adopted by the Saratoga City Council at a regular meeting held on the 15th day of August, 2001. AYES: NOES' ABSENT: ABSTAIN: ATTEST: John Mehaffey, Mayor Cathleen Boyer, City Clerk Page 2 of 2 Resolution 01- SARATOGA CITY COUNCIL MEETING DATE: August 15, 2001 ORIGINATING DEPT: City Manager PREPARED BY: Jonathan Wittwer AGENDA ITEM: CITY MANAGER: DEPT HEAD: SUBJECT: Resolution Regarding Appeals From the Decision of the Planning Commission Related to 15480 Peach Hill Road; Applicant/Appellant -Husain/Khan Appellant-Giberson RECOMMENDED ACTION: Approve the resolution denying the appeal from the decision of the Planning Commission regarding to the Lot Line Adjustment and granting an appeal from the decision of the Planning Commission regarding the Negative Declaration. REPORT SUMMARY: The attached resolution memorializes the Council's decision at its meeting of July 18, 2001 conceming 15480 Peach Hill Road (APNS 517-23-021 and 517-22-111). FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: The City Clerk will notify the appellant and the applicant of the Council's final action. ADVERTISING, NOTICING AND PUBLIC CONTACT: Posting of the agenda. The hearing on July 18, 2001 was the subject of mailed and published notice. ATTACHMENTS: Attachment A - Resolution RESOLUTION NO. 01- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA REGARDING APPEALS FROM THE DECISION OF THE PLANNING COMMISSION RELATED TO 15480 PEACH HILL ROAD (APNS 517-23-021 AND 517-22-111); APPLICANT/APPELLANT-HUSAIN/KHAN AS TO TIE VOTE ON LOT LINE APPLICATION AND APPELLANT MARGARET S. GIBERSON AS TO APPROVAL OF NEGATIVE DECLARATION (LL-00-005) WHEREAS, the Planning Commission conducted a Public Heating on May 9, 2001, to consider the requested Lot Line Adjustment and associated Environmental Documentation; and WHEREAS, the Planning Commission approved a Negative Declaration of Environmental Impact for the Lot Line Adjustment; and WHEREAS, on a motion to approve the Lot Line Adjustment LL-00-005, the Planning Commission vote ended in a 3-3 tie; and WHEREAS, the Applicant, HUSAIN/KHAN, has appealed the denial of LL-00-005; and WHEREAS, Margaret S. Giberson has appealed the Environmental Determination made by the Planning Commission; and WHEREAS, on July 18, 2001, the City Council of the City of Saratoga conducted a duly noticed public heating on both appeals at which all interested parties were given an opportunity to be heard and present evidence; and WHEREAS, after the public hearing on both appeals was closed, the following findings and decisions were made by the City Council. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Saratoga, as follows: 1. The appeal of the approval by the Planning Commission of the Negative Declaration is granted and the action of the Planning Commission is reversed, based on the following findings: Negative Declaration Findings: Appellant Giberson raised several arguments challenging the adequacy of the Negative Declaration for this Project. These arguments include, but are not limited to, feasible access, impacts to Willow Creek and destruction of riparian vegetation, cumulative impacts, geologic problems, and erosion. The California Environmental Quality Act mandates the preparation of an Environmental Impact Report whenever it can be fairly argued on the basis of substantial evidence that a project may have a significant effect on Resolution 01- Page 1 of 4 the environment. Based on each of the arguments raised by the Appellant Giberson, the Council finds that it can be fairly argued on the basis of substantial evidence that the Negative Declaration has failed to adequately address or delineate cumulative impacts, impacts to Willow Creek and riparian areas, future access problems, geologic problems and erosion. Unless and until a new initial study is prepared to adequately address these concerns, the Council cannot approve a Negative Declaration and cannot adequately assess whether a Negative Declaration is adequate or an Environmental Impact Report is required. 2. The appeal of the tie vote by the Planning Commission regarding the Lot Line Adjustment application is decided by denying the application, based on the following findings: Lot Line Adjustment Findings: Finding No. 1 Saratoga City Code Section 14.50.040(b)(1) provides that before the Community Development Director may approve a lot line adjustment, he or she must find that the proposed lot line adjustment is consistent with the General Plan and any applicable specific plan. Government Code Section 66412(d)provides, in pertinent part, that "[a] local agency shall limit its review and approval to a determination of whether or not the parcels resulting from the lot line adjustment will conform to local zoning and building ordinances." This language, taken literally, precludes the City of Saratoga from determining whether the parcels resulting from the lot line adjustment will conform to the City General Plan or any applicable City specific plan. The California Court of Appeal has interpreted this language in appellate precedent cited as San Dieguito Partnership. L.P.v. City of San Diego (1992) 7 Cai. App.4th 748. The language is described by the Court of Appeal as "expressing very direct limitations on the power and function of the approving agency when presented with a lot line adjustment." The Court of Appeal went on to say that: "[T]he regulatory function of the approving agency is strictly circumscribed by the Legislature in a lot line adjustment, with very little authority as compared to the agency's function and authority in connection with a subdivision. In other words, the agency is not to deal with a lot line adjustment in a way similar to the way it deals'with a subdivision." The City Council was made fully aware of the limitations described above and made its findings and decision within the scope of its authorized regulatory function and particularly on the basis that the parcels resulting from the Lot Line Adjustment will not conform to the City Zoning Ordinance or the City Building Ordinance. Finding No. 2 Saratoga City Code Section 14.50.040(b)(2) provides that before the Community Development Director may approve a lot line adjustment, he or she must find that a proposed lot line adjustment is consistent with the regulations contained in the Zoning Ordinance and this Chapter (Chapter 14 entitled "Subdivision Regulations"). For the purpose of this finding by the Page 2 of 4 Resolution 01- Community Development Director, a lot line adjustment shall be deemed consistent with the Zoning Ordinance if no new violation of such regulations is created by a lot line adjustment, or if the nonconformity created by a lot line adjustment is specifically approved by the advisory agency through the appropriate process, such as the granting of a variance or use permit under Chapter 15 of this Code or the granting of an exception under this Chapter. Government Code Section 66412(d) authorizes a "determination of whether or not the parcels resulting from a lot line adjustment will conform to [the] local zoning ordinance[]." However, the Saratoga City Code provides that if no new violation of the City Zoning Ordinance is created by a lot line adjustment, the Community Development Director (but not necessarily the City Council) shall deem it consistent with the City Zoning Ordinance. The City Council finds that the subject application does create a new violations of the City Zoning Ordinance in that there . are now two legal parcels, one of which complies with the minimum lot area set forth in the City Zoning Ordinance and one which does not, and approval of the Lot Line Adjustment will merely reverse the parcels so that the one which complies will no longer comply and the one which does not comply will comply. Furthermore, the City Council finds that the Lot Line Adjustment will result in a violation of the City Zoning Ordinance based on the Section 15-13.060(e) of the Saratoga City Zoning Ordinance. Section 15-13.060(e) governs "exempted lots" in the Hillside Residential Zoning District in which Parcel 517-22-111 is located. That Section provides that "any lot ... legally created is exempt from the density requirements set forth in subsection (a) of this Section provided such lot was created prior to April 25, 1978. Any lot so exempted will not lose its exempt status if the following event takes place subsequent to April 25, 1978: The lot is enlarged by the addition of land from any adjoining parcel." Here, the lots are zoned Hillside Residential and the Lot Line Adjustment would make one smaller. Hence the City Zoning Ordinance effectively provides that the lot which is made smaller has lost its exemption and must comply with density requirements. The lot which would be made smaller does not comply with the density requirements of the City Zoning Ordinance. In addition, the proposed Lot Line Adjustment does not conform to the City Zoning Ordinance in that the Applicant has not demonstrated conformance of resulting lots with development criteria provisions Set forth at City Code Section 15-13.050 related to feasible access, impacts to Willow Creek and destruction of riparian vegetation, geologic problems, and erosion. In addition; the proposed Lot Line Adjustment does not conform to the City Building Ordinance in that the Applicant has not demonstrated conformance of resulting lots with provisions related to geologic hazards (City Code Chapter 16.65) and erosion and steep slopes (City Code Section 16.15.140). Finding No. 3 Saratoga City Code Section 14.50.040(b)(3) provides that before the Community Development Director may approve a lot line adjustment, he or she must find that a proposed lot line adjustment will not conflict with easements, acquired by the public at large for access Page 3 of 4 Resolution 01- through or use of the subject properties. In this connection, the Community Development Director may grant tentative approval if he finds that alternate easements for access or use will be provided, and that these will be substantially equivalent to ones previously acquired by the public. This subsection shall apply only to easements of record or to easements established by judgment of a court of competent jurisdiction and no authority is granted to the Community Development Director or to the Planning Commission to determine that the public at large has acquired easements for access through or use of any portion of the subject properties. Government Code Section 66412(d) authorizes an advisory agency or local agency to impose conditions or exactions on its approval of a lot line adjustment to conform to local zoning and building ordinances or to facilitate relocation of existing utilities, infrastructure or easements. No easements acquired by the public at large for access through or use of the subject properties have been identified. Finding No. 4 The Lot Line Adjustment cannot be approved based on noncompliance with the California Environmental Quality Act. The above and foregoing resolution was passed and adopted by the Saratoga City Council at a regular meeting held on the 15th day of August, 2001. AYES: NOES: ABSENT: ABSTAIN: ATTEST: John Mehaffey, Mayor Cathleen Boyer, City Clerk Page 4 of 4 Resolution 01- SARATOGA CITY COUNCIL MEETING DATE: August 15, 2001 ORIGINATING DEPT: Public Works PREPARED BY: AGENDA ITEM: CITY MANAGER: SUBJECT: Second Amendment to the 1996 Measure B Pavement Management Program Cooperative Agreement with the Santa Clara Valley Transportation Authority RECOMMENDED ACTION: Authorize the City Manager to execute the Second Amendment to the 1996 Measure B Pavement Management Program Cooperative Agreement. ' REPORT SUMMARY: The execution of the Second Amendment to the 1996 Measure B Pavement Management Program Cooperative Agreement (attachment 1) will increase the City's pavement management allocation by $62,593 reflecting the federal Revenue Aligned Budget Act (RABA), which provides funds when fuel tax receipts are higher than projected. The revised total program allocation for Saratoga will be $1,825,511. P.ABA funds for Pavement Management were exchanged for Measure B funds, which allow the Cities in Santa Clara County to spend their respective allocations on local street maintenance using less restrictive Measure B guidelines. FISCAL IMPACTS: $62,593 in funds will be available for street maintenance. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): The amendment to the cooperative agreement will not be executed and the funds will not be available to the City for street maintenance. ALTERNATIVE ACTION(S): None. FOLLOW UP ACTION(S): The amendment, if executed, will be forwarded to VTA. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENTS: 1. Second Amendment to the 1996 Measure B Pavement Management Program Cooperative Agreement 2. 1996 Measure B Pavement Management Program Cooperative Agreement. 2 of 2 SECOND AMENDMENT MEASURE B PAVEMENT MANAGEMENT PROGRAM COOPERATIVE AGREEMENT This Amendment No. 2 to the Measure B Cooperative Agreement between the Santa Clara Valley Transportation Authority and the City of Saratoga is agreed to as follows: 1. Section 1: PMP Funding, is hereby amended to add the following: The allocation shall be increased by $62,593 to reflect Transportation Equity Act for the 21~ Century (TEA-21) Revenue Aligned Budget Act (RABA) funding exchange amounts approved by the VTA Board of Directors on December 14, 2000. The revised total Measure B PMP allocation is $1,825,511. 2. All other terms, covenants and conditions of the agreement remain in full force and effect. In Witness Whereof, the parties to the Agreement have executed this amendment as of the latest date shown below. City of Saratoga (city) Santa Clara Valley Transportation Authority (VTA) Dated: Dated: City Manager Peter M. Cipolla, General Manager Approved As To Form: Approved As To Form: City Attorney Legal Counsel Attachment ~2 1996 MEASURE B PAVEMENT MANAGEMENT PROGRAM COOPERATIVE AGREEMENT This Agreement is between the Santa Clara County Transit District, also known as the Santo Clara Valley Transportation Authority, (VTA) and the City of Saratoga (Cio'), collectively referred to herein as the Parties. This Agreement is made with reference to the following facts: A. VTA, through its Congestion Management Program, has been designated by the Count), of Santa Clara (COunty) as the Program Manager for the 1996 Measure B Pavement Management Program (PMP) funds. B. Pursuant to that designation, VTA is responsible for disbursing Measure B funds to eligible City projects in accordance with its agreement with the County. C. This Agreement specifies the conditions under which VTA will disburse Measure B funds to the City for the PMP. D. City has received a copy of PMP Policies and Procedures. It' is agreed between the Parties as follows: Section 1. PMP Funding County will authorize the allocation of Measure B funds to City for eligible projects under the pMP. This authorization is the maximum spending authority for all City projects under the PMP. Such spending authority may be increased or adjusted by the County from time to time. The initial allocation to City is $628,754. SectiOn 2. Approval of Requests for Funds City shall submit requests for the use of PMP funds to VTA on a project-by-project basis. Each request shall be made on forms provided by VTA and in accordance with the PMP Policies and Procedures. City shall submit documentation showing that its City Council has approved each request. Upon review and approval of the Request for Funds, VTA shall disburse funds to City within 10 days of receipt of the complete request form and documentation. City may submit requests for funding of eligible projects up to the funding amount described in Section I above. Funds not requested prior to July 31, 2004 shall no longer be available for projects under the PMP. 1996 Measure B PMP Cooperative Agreement App.legal.4.19.99 Page 1 4/22299 Section 3. PMP Project Requirements City shall implement and complete its PMP projects that have been funded under this Agreement no later than July 31, 2004. City shall use PMP funds only for eligible projec! expenses as provided in the PMP Policies and Procedures. City shall comply with the Maintenance of Effort Certification, Pavement Management System Certification, reporting and other requirements of the PMP Policies and Procedures. Section 4. PMP Exemption If City intends to use PMP funds for transportation capital projects, City shall submit a PMP Exemption Request form, certifying it has no unmet pavement management needs and would like to allocate PMP funds to other eligible congestion relief projects, as described in the PMP Polices and Procedures. Section 5. Audit City's performance under this Agreement shall be subject to examination and audit by the County and VTA. This agreement shall be subject to the examination and audit of the State Auditor pursuant to Government Code Section 8546.7 for a period of three years after final payment hereunder. Section 6. Indemnification City shall defend, indemnify and save harmless VTA from all claims, suits or actions arising from the performance by City of its duties under this Agreement. Section 7. Additional Terms and Conditions CiW shall: A. Maintain, or cause to be maintained, adequate records to fully document the receipt and expenditure of Measure B funds disbursed to City under this Agreement and any interest accrued thereon. Apply all funds, and the interest on those funds, received under this Agreement toward eligible projects and eligible project costs as provided by the PMP Policies and Procedures. The application of any such interest to other projects shall be at the discretion of VTA after consultation with the County. Unexpended PMP funds shall be returned to VTA's PMP trust account. Allow VTA to audit all expenditures relating to City's PMP projects and to require all recipients of funds allocated under this Agreement to fully cooperate with such audits. For the duration of the PMP projects, and for three years following completion of the projects, City shall promptly furnish at the request of VTA, or an independent auditor selected by VTA, all records relating to project performance and financial management. 1996 Measure B PMP Cooperative Agreement App.legal.4.19.99 Page 2 4222/99 ro Submit on a yearly basis financial reports to VTA one month after the end of the fiscal year. ("Fiscal year" means the period starting July 1 and ending June 30.) Each report shall itemize the expenditure of the funds, including any interest accrued, progress to date in the implementation of each funded project, and any unused portion of its disbursement. Annual reports shall be submitted until each project :is completed and all funds disbursed to City have been expended. Conduct an end-of-program audit after City has fully expended its PMP funds and completed all projects, and submit audited financial reports to VTA. Use the iCounty and WA-approved logo and signage for all Measure B PMP projects, as specified below: (1) The logo shall be posted on signs placed at the site of all construction. (2) The logo shall be prominently placed on any printed material intended for public consumption associated with the projects, including project related transit schedules, brochures, handbooks, maps created for public distribution, and promotional material. G. Credit the County as a funding source and VTA as the Program Manager in any articles, news releases or other publicity materials for the PMP projects which are produced or caused to be produced by the City. H. Assure that all funds received under this Agreement are expended in accordance with all applicable provisions of law for projects that are implemented by the City, and to require the other recipients of funds for the City's PMP projects to do the same. Maintain its current level of City funding for pavement repair as provided in the PMP Policies and Procedures and certify to VTA as required in the CMP Policies and Procedures that City will continue its Maintenance of Effort throughout the duration of the program. VTA shall: A. Disburse funds to City up to the limits of the County's maximum City Measure B allocation. B. Monitor Program status to ensure that City is in compliance with PMP Policies and Procedures. C. Prepare a yearly program financial report which will include financial reports received from City and submit the report to the County Executive's Office. D. Prepare an end-of-program financial report, which will include audited financial reports received from City and submit the report to the County Executive's Office. 1996 Measure B PMP Cooperative Agreement App.legal.4.19.99 Page 3 4222/99 Section 7. Amendments Amendments to this Agreement shall be made in writing and signed by the authorized representatives of both parties. 1996 Measure B PMP Cooperative Agreement App.legal.4.19.99 Page 4 4/22/99 In Witness Whereof, the Parties have executed this Agreement as of the latest date shown below. City of Saratoga (city) Santa Clara County Transit District Dated: /114~ff ~, [~q~ Larry ~rlin, ity~anager Approved As To Form: City Attorney Dated: Peter M. Cipolla, General Manager Approved As To Form: Suza~.~e B. Gi~f-]or/d, Genera] /,, .?? Coun 1996 Measure B PMP Cooperative Agreement App.legal.4.19.99 Page 5 4/22/99 FIRST AMENDMENT 1996 MEASURE B PAVEMENT MANAGEMENT PROGRAM COOPERATIVE AGREEMENT This Amendment No. 1 to the Measure B Cooperative Agreement between the Santa Clara Valley Transportation Authority and the City of Saratoga is agreed to as follows: 1. Section 1' PMP Funding, is hereby amended to add the following: Increase the allocation by $505,410 reflecting the Transportation Equity Act for the 21st Century (TEA-21) First Cycle and Second Cycle funding exchange amounts approved by the County Board of Supervisors on June 27, 2000. The revised total program allocation is $1,762,917. 2. All other terms, covenants and conditions of the agreement remain in full force and affect. In Witness Whereof, the parties to the Agreement have executed this amendment as of the latest date shown below. City of Saratoga (City) Santa Clara Valley Transportation Authority (VTA) Dated: Dated: City Manager Peter M. Cipolla, General Manager Approved As To Form: Approved As To Form: City Attomey ~ I i I ~o Suzanne B. Gifford, General Counsel (f~ATTEST: ~i't-y-C l erk I \ 'O SARATOGA CITY COUNCIL MEETING DATE: August 15, 2001 ORIGINATING DEPT: City Manager's Office PREPARED BY: Lorie Tinfow AGENDA ITEM: CITY MANAGER: DEPT HEAD~~<~ ~~ SUBJECT: Saratoga Library Expansion Project Phase I - Special Inspection Services RECOMMENDED ACTIONS: Move to authorize City Manager to exec~tte a contract with Consolidated Engineering Laboratories for supplemental inspection services needed for Saratoga Library Expansion Project Phase I not to exceed $20,000. REPORT SUMMARY: Phase I of the Saratoga Library expansion project includes foundation and site work that will require specialized inspections and testing (examples of their services include inspection and testing of soil compaction, concrete mix, and welding procedures) supplemental to City inspectors' expertise. The City provided a list of pre-qualified inspection finns to Gilbane for their review and recommendation. They are recommending that Consolidated Engineering Laboratories be hired to provide the needed services. FISCAL IMPACTS: Gilbane has estimated the cost of special inspections for Phase I not to exceed $20,000. The contract with Consolidated Engineering Laboratories is on a standard time and materials basis. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTIONS: Special inspection services are necessary for the successful completion of the Library Expansion Project Phase I; without this action, construction will be delayed. ALTERNATIVE ACTIONS: Choose another service provider. FOLLOW UP ACTIONS: City Manager will sign and execute the contract. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. · ATTACHMENT: None. SARATOGA CITY COUNCIL MEETING DATE: August 15, 2001 ORIGINATING DEPT: Public Works PREPARED BY: ~ (0~ ~ Qnv-,~-¢ AGENDA ITEM: CITY MANAGER: DEPT HEAD: SUBJECT: The 2001-2006 Capital Improvement Plan RECOMMENDED ACTION: Receive report and provide direction to staff. REPORT SUMMARY: Please find attached an updated and revised spreadsheet containing the proposed five-year Capital Improvement Program. The spreadsheet lists each project, associated estimated cost, project funding source, and proposed five-year expenditure plan. As reported at the CIP study session in June, there are 39 proposed new CIP projects that total $13,205,000. The Council prioritized each proj eot during the CIP study session as being essential, desirable, or deferrable. The Council voted 13 projects as being essential and 10 projects as being deferrable. Projects that were categorized as essential or deferrable received a Council vote of three or more, while desirable projects failed to receive a majority vote. The. projects categorizedas desirable will receive further review for possible inclusion into the CIP at this meeting. For your information, please find below an outline of a multi-year CIP process that was included in the report presented at the study session. CI? PROCESS The scheduling over time of public improvements is an essential task of a CIP and is based on a series of priorities according to need, desire, importance, and to the City's ability to fund the various projects that make up the CIP. A comprehensive CIP can provide many benefits to the City. The following are a few examples of these benefits: 1. Ensures that public facilities and circulation portions of the general plan are carded out. 2. Calls attention to deficiencies in the community. 3. Ensures projects are not built before they are needed or so late that costs; become prohibitive. 4. Ensures that funds can be provided in a logical manner. The following is a draft outline of CIP process for Council's consideration: 1. Gather requests for projects from City Council, City departments, and comrnunity. 2. Hold CIP study sessions with City Council to establish project priorities, using the following criteria: A. Essential - Public Safety, Health, and Welfare. B. Desirable - Beneficial to entire community, but not essential. C. Deferrable - Based on lower priority due to timing, budget, or relative community benefit. Recommended criteria to consider when making choices on project priority: Public Safety. Beautification. Environmental impact. Importance relative to community needs. Resources available. Operation and Maintenance Costs. Some projects may be included but unfunded, awaiting grants and special funding sources not available at the time of the CIP development. In other cases Council may wish 'to fund design and engineering costs only for projects likely to be submitted for .competitive grant applications. 3. Submit CIP priority list to the Planning Commission for review of general plan and environmental approvals and to the Finance Commission for budgetary review. The Planning Commission Public Hearing is tentatively scheduled for September 12th. 4. Hold public hearings on CIP concluding with approval by Council. Two Public Heatings are tentatively schedule for September 5th and 19th. 2 of 3 · FISCAL IMPACTS: Unknown at this time. Depends on the final CIP project list. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): Not Applicable. ALTERNATIVE ACTION(S): None in addition to the above. FOLLOW UP ACTION(S): The next step in the CIP process will follow based on the schedule directed by Council. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENTS: CIP Project List. 3 of 3' SARATOGA CITY COUNCIL MEETING DATE: August 15, 2001 ORIGINATING DEPT: City Manager PREPARED BY: ~7.~~____~__~ AGENDA ITEM CITY MANAGER: DEPT. HEAD: SUBJECT: AdHoc Committee Study - Public Safety Center RECOMMENDED ACTION(S): Adopt Resolution appropriating $25,000 to be used for conceptual design of a potential Public Safety Center and lengthen the time frame of the study not to exceed six months REPORT SUMMARY: The City Council heard an urgency item placed on its July 18, 2001 agenda responding to Don Whetstone's letter of July 9, 2001. In that letter he urged the City to revisit the idea of a combined Public Safety Center on the site of the Fire Station/Post Office/Contempo Building. Since the public hearing on the Fire Station appeal was continued to September 5, 2001 the Council requested that the Mayor appoint an AdHoc Committee to study the issue and bring back a recommendation on the feasibility of this concept. The Mayor appointed the following persons to this committee: Nick Streit representing the Council; Dave Anderson, City Manager; Chief Emie Kraule, Saratoga Fire District; Curtis Jewel, Saratoga Postmaster; David Dolloff, FACT Group; Commander Dave Clifford, representative from the Sheriff's Office and Don Whetstone. At-this point it was thought that it would be timely to bring back an interim report stating the findings of the group to date: 1) The Post Office is "amenable" to selling the post office property as long as they can maintain a presence on the site for a retail store. 2) The Sheriff's Office "term of lease" with the Post Office runs out July 2002. The Sheriff's Office has notified the Post Office that they will be looking for other quarters in Saratoga at that time. They also expressed a strong desire to stay in Saratoga if at all possible. 3) The Federated Church expressed the desire to join the group as the church is impacted by employee parking from the Sheriff's Office and Fire Department. Jerry Bruce, the church Administrator, was invited to attend subsequent meetings. Various resources were brought to the group by the agencies represented. The City brought in the resources of Sutro and Company to provide expertise on financing. Fehr & Peers and Associates is providing its traffic circulation expertise. The Fire Department volunteered their architect working on the Fire Station project: C3 Design Alliance for conceptual site design. Subsequent to the meeting of August 6, 2001 some committee members were concerned that an unbiased report could not be produced using the Fire Department's architect as a design site and that a feasibility/conceptual study should not be constrained by lack of funds or unrealistic time constraints. Therefore, staff is requesting at this time, on behalf of the AdHoc Committee, that the Council appropriate $25,000 to be used for conceptual design services and traffic analysis as needed; and that the time frame of this study be extended for a period of no more than six months. FISCAL IMPACTS: If approved, $25,000 would be transferred from contingency to cover this expenditure. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): If the request is not granted the Public Safety Center feasibility study would consist of information gathered by the AdHoc Committee up to September 5,2001, and would not include possible design concepts indicating whether it is possible to design a Public Safety Center and sufficient parking on a very constrained site. ALTERNATIVE ACTION(S): Instruct AdHoc Committee to continue with original scope of work and time line reporting back to the City Council on September 5, 2001. FOLLOW UP ACTION(S): NA ADVERTISING, NOTICING AND PUBLIC CONTACT: AdHoc Committee members were made aware of the item agendized for the August 15, 2001 Council meeting. ATTACHMENTS: Attachment A- Resolution RESOLUTION NO. 00- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AUTHORIZING THE APPROPRIATION OF $25,000 FOR A PUBLIC SAFETY CENTER FEASIBILITY AND CONCEPTUAL DESIGN STUDY AND EXTENDING THE TIME LINE BY NO MORE THAN SIX MONTHS WHEREAS, the lease of the Post Office building by the Sheriff's Office will terminate in July 2002; and WHEREAS, the Sheriff's Office has given the Post Office notice of intent to relocate; and WHEREAS, the City and the Sheriff's Office desire to retain the West Valley Sheriff's Substation in Saratoga; and WHEREAS, circumstances are such that the creation of a Public Safety Center may be possible on the parcels now owned by the City of Saratoga, the Saratoga Fire District and Post Office; and WHEREAS, this new center would include a new West Valley Sheriff's Substation, a new Fire Station and a new retail center for the Post Office, along with adequate parking; and WHEREAS, the AdHoc Committee appointed by the Mayor have brought their preliminary findings to the City Council and are requesting $25,000 for conceptual design services, and an extended timeline not be exceed six months to complete their task. NOW, THEREFORE BE IT RESOLVED, the adjustments below to the City of Saratoga's Fiscal Year 2001-02 budget will be made using the following entries: 001-1005-511-40.10 001-1010-511-50.02 Expenditures Revenues (Debit) (Credit) Contract Services $25,000 Contingency $25,000 AND BE IT FURTHUR RESOLVED, that the timeframe of this study be extended for a period of no more than six months. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 15th day of August, 2001 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Mayor John Mehaffey City Clerk Cathleen Boyer SARATOGA CITY COUNCIL MEETING DATE: August 15, 2001 ORIGINATING DEPT: City Manager's Office PREPARED BY: Lorie Tinfow AGENDA ITEM: SUBJECT: Interest Income on Library General Obligation Bond Investments RECOMMENDED ACTION(S): Authorize the additional expenditure of $500,000 in interest income which will be earned on the Library General Obligation bonds to be spent on renovating and expanding the Saratoga Library and direct staff to work with the Library Expansion Committee to make a recommendation on how any additional funds will be spent. REPORT sUMMARY: The City Council has directed staff and the Library Expansion Committee to limit the expenditures on the Library renovation and expansion project to $14.5 million of the $15 million bond, thus allowing for a contingency of $500,000. Subsequently, the bond proceeds have been received and are invested until they are needed to pay for construction costs. Staff estimates that between $500,000 and $700,000 in interest income will be earned on the bond proceeds during the eighteen-month construction period, assuming a 5% rate of return and a drawdown schedule developed by the City's construction management firm. Bond counsel for the City confirmed that the interest earnings can only bespent for the same items for which the principle could be spent, and it cannot be used for such things as furniture, computer equipment or books. Staff and the Library Expansion Committee recommend that the interest income of $500,000 be spent on the Library project for a number of reasons. First, the funds would provide an additional buffer against unexpected or unbudgeted expenses. For example, the accepted bid for Phase I of construction exceeded the cost estimate by $170,000, and it is possible that Phase II may also exceed the cost estimate. Second, costs for establishing the temporary library are not final. While there are built-in contingency funds, allocating the interest income for library expenses would provide extra security as the project progresses. Under a best case scenario, some or all of the funds could become available for project components that were removed during value engineering (such as an energy-conserving digitally controlled heating ventilation and air conditioning system) or additional enhancements such as an art mural in the children's wing. If any funds remain, staff will work with the Library Expansion Committee to make a recommendation on possible uses. FISCAL IMPACTS: The City is currently eaming about 5.2% on most of the bond proceeds. There is a possibility that interest rates could drop below the 5% that was used in the estimate. It is also possible that the City could use the funds a little faster than was estimated in the drawdown schedule. With these two unknowns, the recommendation of appropriating just $500,0013, of the estimated $700,000 interest income is conservative. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): The new Saratoga Library would not have the additional funding buffer against unforeseen or unbudgeted expenses nor the possibility of project enhancements that the additional funds would allow. ALTERNATIVE ACTION(S): An alternative would be to not allow the interest income to be spent on Library construction, but rather to be used to reduce property tax rates in the year after construction is completed. FOLLOW UP ACTION(S): Staff will work with the Library Expansion Committee to develop ideas for how any additional funds would be spent. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENTS: Resolution 2 of 3 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA MAKING APPROPRIATION ADJUSTMENTS TO THE FISCAL YEAR 2001/02 BUDGET WHEREAS, the City Council adopted Resolution No. 01-036 adopting the budget for Fiscal Years 2001-02 and 2002-03 on June 6, 2001; and WHEREAS, subsequent to the adoption of said Resolution, the City Manager has recommended further changes to the City's budget; and WHEREAS, the City Council has considered the recommendations of the City Manager and believes that implementing these further changes will be in the best interests of the City. NOW, THEREFORE, the City Council of the City of Saratoga hereby resolves that $500,000 in interest income which will be earned on the Library General Obligation bonds should be appropriated to be spent on renovating and expanding the Saratoga Library. AND BE IT FURTHER RESOLVED, the above adjustments to the City of Saratoga's Fiscal Year 2001-02 budget will be made using the following entries: 320-9010-522-4010-0103 General Contracts-Library Bond Fund 320-1040-461-0100 Interest Income-Library Bond Fund Expenditures Revenues (Debit) (Credit) $500,000 $500,000 The above and foregoing resolution was passed and adopted at an adjourned meeting of the Saratoga City Council held on the 15th day of August 2001 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: John Mehaffey, Mayor Cathleen Boyer, City Clerk 3 of 3 SARATOGA CITY COUNCIL MEETING DATE: August 15, 2001 ORIGINATING DEPT: Recreation PREPARED BY: (~~.~..--~ AGENDA ITEM: CITY MANAGER: DEPT HEAD: SUBJECT: City Energy Conservation Efforts RECOMMENDED ACTION: Authorize City Manage~to sign Energy Conservation Pledge REPORT SUMMARY: At various times since December of last year, California has been under Stage 1, Stage 2 and Stage 3 energy alerts. On January 12, the League of California Cities issued a memorandum asking all cities to certify that they would reduce energy usage by a minimum of 5% by January 16, 2001. In response the City Council adopted a resolution in support of a 5% energy reduction level. Over the past few months threats of rolling blackouts have lessoned because of the combined conservation efforts of private and public energy consumers. Currently, the League of California Cities is asking that each member agency pledge to implement energy saving programs, which will achieve a conservation rate of up to 15% over last year.(See attached League letter dated June 22, 2001). By signing the energyfconservation pledge the City also pledges to cooperate with the State by taking the following actions: 1. Appoint an energy coordinator to communicate with the State and to coordinate energy efficiency and conservation actions in the City's facilities. 2. Evaluate the energy performance of local government office buildings using the Energy Star performance rating system and encourage local businesses to do the same. 3. Undertake conservation measures in local government buildings and encourage energy conservation in the commercial sector. 4. Support outreach by community-based organizations and non-profit groups. 5. Conduct a public education campaign by utilizing the "Watt's" Going on Califomia? Energy Information Toolkit and other materials. 6. Develop and implement a community assistance plan. Please see the attached League letter for more information regarding the above action items. FISCAL IMPACTS: A reduction in the cost of electricity. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): --... N/A ALTERNATIVE ACTION(S): N/A FOLLOW UP ACTION(S): The League of California Cities will be notified of the City's commitment to reducing energy consumption. ADVERTISING, NOTICING AND PUBLIC CONTACT: None additional. ATTACHMENTS: 1. League Memo dated June 22, 2001. 2. League Energy Conservation Pledge. 2 of 2 June 22,2001 TO: Mayors and City Managers · Chairs, County Boards of Supervisors and County Administrative C Presidents and General Managers, Special Districts RE: Energy Conservation Pledge The State of California, the League of California Cities, the California State Association of Counties (CSAC), and the California Special Districts Association (CSDA) are writing to all California cities, counties and special districts.to thank you for your previous energy conservation efforts and to ask for your continued cooperation in implementing energy conservation and efficiency measures in your government facilities and in your communities. First, we wish to thank all local governments that have already taken actions to reduce energy use, especially those who responded to the call this January to cut use by 7%. Your efforts resulted in substantial reductions in electricity use and assisted the State in making it through the difficult winter and spdng months. We applaud your efforts. In response to the severe energy shortage facing California in the coming months, we are now encouraging all local governments to take the next steps and increase energy conservation efforts. Therefore, we encourage each jurisdiction to pledge to implement programs in local government buildings and facilities, the goal of which is to achieve up to a 15% reduction in electricity use over last year. In making this request, we recognize that because of the unique nature of the services provided by cities, counties and special districts, such as 24/7 public safety operations, water and wastewater systems and recreational opportunities for their citizens, it may not be possible for all jurisdictions to reach the 15% goal. Nevertheless, we ask all cities, counties and special districts to do their best. California as a whole is currently conserving energy by 10% over last year (adjusted for weather and population), and the State government has already cut energy use by 25% in its major office buildings. Additionally, businesses and non- profits throughout California are signing a Declaration of Action to conserve energy by 20%. We ask that each jurisdiction sign and return the attached pledge to implement programs to further reduce energy consumption. We recognize that in the last few years, cities, counties and special districts have already retrofitted government buildings with energy efficient equipment, or built new, energy efficient facilities. For local government buildings, the new energy reduction goal would take such past actions into consideration, as discussed in (2) below. In addition, we recognize that many local governments this year have already changed operating hours, dimmed or removed intedor lights, shut off computers and changed outdoor lighting systems in order to achieve the previously requested 7%. Any further reduction would include these actions and not be in addition to them. By signing the attached pledge, cities, counties and special districts would agree to implement programs to reduce electricity use in local major government buildings and facilities by up to 15% over last year, and to cooperate with the State by taking the following actions. Appoint an energy coordinator to communicate with the State and to coordinate energy efficiency and conservation actions in your facilities. If you have not already done so, we ask each local government to immediately appoint an energy coordinator to serve as the primary point person for communication with the State, the League, CSAC, and the CSDA on energy matters and to coordinate energy saving .actions within the local government and in the community. Tile attached --Energy'Coordinator form includes details on how to register the coordinator via email or fax sd that they can receive further information. This will include details on how to ~i'§e'"~'~ENERGY STAR® tools and resources for buildings described below, how to obtain historic consumption data from investor owned utilities, a template of energy efficiency and conservation programs, and policy options that may be implemented at the local level. Evaluate the energy performance of local government office buildings using the ENERGY STAR performance rating system and encourage local businesses to do the same. ENERGY STAR provides an online rating tool thai will calculate ene~rgy use in a building or a group of buildings, providing a baseline against which to measure the effects of additional energy efficiency improvements. It will enable you to compare the energy use in local government office buildings and therefore determine which ones should be targeted for energy efficiency upgrades. The rating will also identify buildings already performing at a high efficiency level due to recent upgrades or energy efficient construction. Local governments can then develop an action plan to implement short- and long-term energy efficiency improvements that can then be documented with the rating tool. There are significant financial savings and financial assistance available for government and commercial building energy efficiency measures. More information on ENERGY STAR tools and resources and instructional materials on the performance rating system will be sent directly to the local energy coordinator once he or she is registered. While the ENERGY STAR rating tool only targets office buildings, we recognize that many local, gOvernments can and have reduced energy use in facilities other than office buildings, such as street and park lights, traffic signals, and water and wastewater systems. Obviously, such reductions should be included in calculating your jurisdiction's progress towards achieving the 15% goal. Undertake conservation measures in local government buildings and encourage energy conservation in the commercial sector. The State has developed an energy conservation package for office buildings which has been adopted by the Building Owners and Managers Association (BOMA) and the janitor and operating engineer unions that service, with BOMA, over 600,000,000 square feet of office space. The program outlines energy conservation measures that can be taken in buildings by changing operations and behavior. To build upon existing conservation activities in local government buildings, we encourage local governments to adopt these measures and also ask that you encourage commercial office buildings in your jurisdictions to do the same. More information on this package will be sent directly to the local energy coordinator. 4. Support outreach by community-based organizations and non-profit groups. We ask that local governments work with community-based organizations (CBOs) 2 that have committed to educate their members and the general public on ways to conserve energy. CBOs across the state, including the League of Women Voters, the Council of Churches, the AARP, and the full range of environmental and community groups are asking people to pledge to save energy. Many groups are working with the California and local Conservation Corps, utilities, and others to walk neighborhoods with home energy conservation materials and free compact fluorescent light bulbs. Other groups are working with small businesses to assist them in cutting energy use. Information about these programs will be made available to energy coordinators. Conduct a public education campaign by utilizing the "Watt's" Going on California? Energy Information Toolkit and other materials. We ask that local governments distribute energy conservation and efficiency messages and information to government employees and to the public in mailers, newsletters, and other materials, as appropriate. The "Watt's" Going On California? Toolkit that has been sent to cities and counties, by the League of Cities, CSAC, the California Park and Recreation Society and the Local Government Commission contains valuable public education suggestions. This Toolkit can be downloaded from the both the League of California Cities and CSAC websites (www. cacities, org and www. counties, org) for those who wish additional copies. Develop and implement a community assistance plan. We ask that local governments work with the State, community-based organizations, and each other to coordinate their response to the possibility of blackouts this summer. This response should target the elderly, at-risk residents, and businesses that are adversely affected by power outages. Information about the State's new blackout notification system and resources available to develop and implement these plans will be available from the State. Attached to this letter are: (1) an Energy Conservation Pledge form.for your jurisdiction to complete and return; and (2) an Energy Conservation and Efficiency Coordinator identification form to complete and return. This letter and forms are also available on the League, CSAC and CSDA websites. For more information about the overall program or the information requested, please contact the Flex Your Power office at.916-651-9121. Other information may be obtained from the League, CSAC or CSDA staff. We urge your jurisdiction to complete and return these forms as soon as possible so that we may all continue our efforts to reduce California's energy consumption. On behalf of the citizens of California, we thank you for your past efforts and hope that you will join with your State and local government colleagues and participate in this crucial undertaking. Sincerely, Gray Davis, Governor State of Califor. pia "~ary~F-//eeman, Supervisor Glenn County; President, California State Association of Counties David Fleming, Mayor, Vacaville ~ President, League of California CitiLs~s Ch e~~s Bee~y, Ph.D, Contra Costa Mosquito & Vector Control District; President, California Special Districts Association CityCountySpecDistrictLetter. doc 3 League of California Cities Califomia State Association of Counties California Special Districts Association ENERGY CONSERVATION PLEDGE WE, [insert jurisdiction name] in California CONCERNED about the severe economic and social impacts of rolling blackouts; AWARE of the need for immediate action by all electricity users to conserve power, especially during the difficult summer months, ahead; MINDFUL of the role of the local government in'demonstrating leadership and coordinating community involvement; DO HEREBY COMMIT OURSELVES to the following course of action: We voluntarily pledge to implement programs in our government buildings and facilities to reduce our electricity use by up to15% from last year's usage; We will take action to encourage energy efficiency and conservation throughout our communities and jurisdictions. WE ARE CONVINCED that by taking the initiative and working together in this manner, we can make 'a significant contribution to helping California during this energy crisis. On behalf of my local government, I support the Energy Conservation Pledge: Name Title City, County, Special District Address Number of EmploYees Population Served Telephone Fax Email PLEASE COMPLETE AND EMAIL OR FAX TO THE LEAGUE, CSAC OR CSDA, AS APPROPRIATE: League: Email: CSAC: Email: CSDA Email: NOTE: FergusA@cacities.org; Fax: JVoorhis@counties.org; Fax: casmith@csda.net; Fax: 916-658-8240 916--441-5507 916-442-7889 (Attn: A. Ferguson) (Attn: J. Voorhis) (Attn: C. Smith) THIS FORM IS AVAILABLE ON THE LEAGUE, CSAC AND CSDA WEBSITES. League of California Cities California State Association of Counties California Special Districts Association ENERGY COORDINATOR REGISTRATION FORM Please complete and return this form as soon as possible so that the Energy Coordinator can begin to receive important energy efficiency and conservation information. The Energy Coordinator will serve as the point of contact between your city, county or special district and the State, as well as the League, CSAC and CSDA, on energy matters. Once registered, the Energy Coordinator will receive useful information to help your jurisdiction reduce energy use. Please note: It is NOT necessary that your jurisdiction complete and return the Energy Conservation Pledge form before returning this form. Please provide the followin_q information: Name of City, County or Special District Name of Energy Coordinator Title Address Telephone Number Fax Number Email Address PLEASE RETURN COMPLETED FORM BY EMAIL OR FAX AS NOTED BELOW. 1. Flex Your Power Office: Email: Iocalgov@energy.ca.gov Fax: 916-651-9142 PLEASE SEND AN ADDITIONAL COPY TO THE LEAGUE, CSAC OR CSDA, 2. Copy to League, CSAC o_r CSDA: League: CSAC: CSDA: FergusA@cacities.org; Fax: 916-658-8240 JVoorhis@counties.org; Fax: 916-441-5507 casmith@Csda.net; Fax: 916-442-7889 NOTE: THIS FORM IS AVAILABLE ON THE LEAGUE, CSAC AND CSDA WEBSITES. Thanks very much for your participation. SARATOGA CITY COUNCIL MEETING DATE: August 15, 2001 ORIGINATING DEPT: Public Works AGENDA ITEM: CITY MANAGER: SUBJECT: Parker Ranch Trail Repair- APproval of Construction Proposal RECOMMENDED ACTION: Move to approve construction proposal fi:om Donald Hays, Trail Contractor Inc. in the amount of $16,800 and authorize the City Manager to execute the same. REPORT SUMMARY: The attached proposal is in connection with the repair of Trail Segment #3, better known as the "Tank Trail", located in the Parker Ranch Subdivision (see attached location map). Approximately two years ago the City closed the trail because of a localized landslide along a small segment of the trail. Estimates obtained at that time reached $100,000 and more for conventional landslide repair methods. The main reason for the high cost estimates was due mainly to access issues. Trail subcommittee' member, Teri Baron, located trail contractor Donald Hays, whose specialty is construction and repair of trails in difficult locations. He proposes to construct an inset gravity wall, which will act as the foundation for the trail surface. Although I have minor reservations of the long-term stability of the repair because of the steep slope on the downhill side of the trail, I believe that the design and the construction methods are sound and the cost to benefit ratio to be excellent. It is therefore recommended that the Council approve a construction proposal fi:om Donald Hays, Trail Contractor Inc. in the amount of $16,800 and authorize the City Manager to execute the same. FISCAL IMPACTS: Funding for this work is programmed in the adopted budget in C.I.P. No. 9704 (Park and Trails Improvements) - Account No. 4010 (Contract Services). CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The proposal would not be approved and the repair of the trail segment would not go forward at this time. Staff does not believe that a lower cost proposal can be obtained because of the high engineer estimates obtained thus far for a conventional landslide repair and because of special expertise Donald Hays possess for this type of work. ALTERNATIVE ACTION(S): None in addition to the above. FOLLOW UP ACTION(S): The proposal will be executed and work will begin as soon as possible and completed by the rainy season. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENTS: 1. Trail Location. 2. Construction Proposal. Donald R Hays~ Jr. California General Building and Engineemng License # 51404~ P.O. Box 7672 Tahoe City, Ca. 96145 (916) 583-9128 Over 30 years of specialized professional experience in trml construction, reconstruction, planning. design, mmntenance, and consulting for hiking,, jogging, mountmn bike, ORV, and ~uestnan trmls. Specialized skills and qualifications in the following areas: Trail layout and design, bridge construction · Culvert installation; np rap · Erosion control; soil stabilization, bank retention (geo-textiles, gabion retmning walls, etc.) · Stream crossings; armored (Concrete Paving Blocks), standard · Stmrways (wooden, rock riser, pinned etc.) · Trail paving and surface hardening · · · · · · · · · · · · Professional Experience Trail design, cons~uctiort, & reconstruction projects in (# of projects): · Wenatchee National forest; Washington (1) Willamette National Forest; Oregon (3) Rio Grande National Forest; Colorado (3) Manti La Sal National Forest; Utah (1) Clearwater National Forest; Idaho (5) Lolo National Forest; Montana (I) Cahfomia High Sierra areas including; lnyo ( 1 ), Sierra ( ! ), Stanislaus ( 1 ), Eldorado (5), Tahoe (6), and Toiyabe National Forests (!) Los Padres National Forest; California (1) California Department of Parks And Recreation (2) Pebble Beach Company; Pebble Beach, California (10) Tiscomia Estate Company, Corte Madera. California ( 1 ) City of Carmel By The Sea, California (4) · City of Santa Cruz, California (10) City of Palo Alto, California, (1) Equipment includes: Self Contained rock drills, Momson Trail Blazer (trail widths 18 inch-30 inch); Kabota Excavator (trail width 30 inch-48 inch); Honda Power Careers (Gas Powered); Generators for power equipment use. Hand tools and cross cut saws for wilderness work. High explosives: (licensed in many states) Calif. License #6068 Education Carmel High School; Cannel, Calif. Monterey Peninsula College Monterey, Calif. Butte College; Chico Calif. Calif. State University at Chico; Chico, Calif. Member, Western Trail Builders Association since 1988 Vise President; 1997- 1999 President; 1999 - present TRAIL CONTRACTOR, INC. P.O. Box 7672 * Tahoe City, California 96145 Voice (530) 583-9128 * Fax (530) 583-1372 don_h@trailbuilders, org www. trailbuilders.org/donald_hays.html California Contractors Ucense NumDe¢ 51404.6 Blasters Licen~ Number WHAT EVER YOll' WANT: WE CAN DO Whether it's in your town or a days walk into the mountains: We are prepared to he!p: With design and layout · City. planners, Green belt and Park designers · Private land owner~ · Non profil Corporalions and land owners · Federal, state and local trail managers · Historic preservationists · Travel and tourism professionals · Transportation. planners and engineers · Land trust and conservancy administrators · Landscape architects and engineering consultants · Park and recrealion specialisls · Health professionals Work with land owners and volunteer organi-ations: · Consultation · Directing vok,nteer crews · Construction in non-volunteer situations · We have: · the expertise · Low impact specialized equipment · I~nvironmentally safe malerials · Specialized bridge construction · Specialized Paving equipment · Licensed Blasting experience 07/02/01 11:28 flUP~?EC 1000 Fron:IYO~TEC 1000 Mort Jul ~ 11:41:39 .~I ~408 475 4984 DONALD R HAYS JR ~ 001 TRAIL. CONTRACTOR, IbIC. ~"., Proposal Bla~'le~'~ L~ense Numbe160~B CilyofSaratoga ¸Item 104.63 -. , :.hem Description !Oeo textile rc~am!ns walls (face squa~';'f~t) ......... PfOJeGt Dine i 7/2/2001 I P.O. No, Tank'Tm/t #3 ·. Unils ..,.i Unitq~qce Total 60.00"' 16,800.00 Total INSET GRAVITY WALL GRAVITY WALL CLEARING LIMITS Brush exten<lin~ into the ¢le~3ru'~ limits th~'t is over 12 inches in nes~m and I/'~ inch in di~,'nete~, shall be cut flu~ with the main stem at a branch fork or at grouna level if a fork is none~istent. UDt~ill Clearin~ Downhill C~3ring Limit .Limit bed---.. I Cut All Logs Uphill [ Oown~fll I Cut SARATOGA CITY COUNCIL MEETING DATE: August 15, 2001 ORIGINATING DEPT: City Manager's Office PREPARED BY: Lorie Tinfow AGENDA ITEM: q CITY MANAGER: SUBJECT: Approval of Sublease Between City of Saratoga and Santa Clara County Library RECOMMENDED ACTIONS: Approve and authorize staffto execute the sublease between the City of Saratoga and Santa Clara County Library for use of the modular buildings as a Temporary Library subject to review and approval of the City Attorney. REPORT SUMMARY: The renovation and expansion of the existing Saratoga Library is expected to take approximately eighteen months. In March 2001 Council directed staff to take action to establish a temporary library that could serve the community while expansion is underway. Staff has made arrangements for suitable temporary quarters for library operations to be sited on property owned by Sacred Heart Church. In addition, a lease has been secured with modular fabricator Williams Scotsman. The attached sublease has been accepted by Library staff and approved by Santa Clara County Library Joint Powers Authority at their August 9, 2001, meeting subject to the reviewand approval of County Counsel. FISCAL IMPACTS: $450,000 has been included in the current library project budget for an interim facility. This includes leasing the site and the modules, site preparation, utility hookups, and installing the modules. The City's project management firm estimated that the costs associated with leasing, preparing and installing the modules would be about $350,000 for 7,000 square feet of module space. This allows about $100,000 for the land lease in the temporary quarters budget. The overall project budget is estimated at $14,401,580 at this time. The City Council directed the project team to maintain the project budget at $14.5 million, so there is room in the project budget to allow for slightly increased land lease or modular unit costs. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTIONS: Without an executed sublease between the City and the Santa Clara County Library, Library staff cannot move in to the temporary facilities and no interim services can be provi[ded to the public. ALTERNATIVE ACTIONS: None. FOLLOW UP ACTIONS: City Manager will sign the sublease agreement. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENT: · Proposed Timeline for the Interim Library Facility · Lease Agreement with Sacred Heart · Lease Agreement with Williams Scotsman 2001 March 7 March 15 July 1 July 1 - 10 August 1 SARATOGA LIBRARY TEMPORARY LIBRARY FACILITY TIMELINE August 8, 2001 August 1-Sept. 3 August 13-14 Modular units delivered. August 13 - Sept. 3 'Install the modular units. library books. September 4 September 8 August, 2001 - November, 2002 2002 November December 2003 January February 28 City Council directs staff on size and location of temporary facility Modular units ordered. Site lease with Sacred Heart begins. Site preparation work. Close the Saratoga Library building to begin construction. No library services will be offered during this time. Set-up interior of temporary facility and move Target date for opening of temporary library at Sacred Heart Library Groundbreaking Ceremony Renovation and expansion project under construction. Renovation and expansion of Saratoga community Library completed. Move into new Saratoga Community Library building. Grand opening. Disassemble modular units. Discontinue site lease. Continuing the lease until the end of February allows for a time contingency. Lease Agreement This Lease (Lease) dated as of March 21,2001 is entered into between the Diocese of San Jose (Lessor) and the City of Saratoga, Califomia (Lessee). Section 1. Premises. Lessor leases to Lessee and Lessee leases from Lessor space on the grounds of the Sacred Heart Church at 13724 Saratoga Avenue, Saratoga, California, as specifically designated in Exhibit A, which exhibit is hereby incorporated by reference. Section 2. Term. Subject to environmental review by Lessee as described in Section 28 of this Lease and to entry' of a sublease agreement with the Santa Clara County Librar. g Joint Powers Authority as described in Section 13 of this Lease, the term of this Lease is for 20 months (Term), commencing on July 1, 2001 and ending on February 28, 2003. Section 3. Rental Terms and SecuriW Deposit. (a) The rent shall be Sixty-Five Hundred Dollars ($6500) (Rent) per month, payable in advance to Lessor, on or before the first of the month at the address of LesSor stated in this Lease or at another location Lessor may designate. (b) Upon execution of this Lease, Lessee shall pay to Lessor Thirteen Thousand Dollars ($13,000), representing the first months' rent and a security deposit of Sixty-Five Hundred Dollars ($6500). (c) Upon the default by Lessee under this Lease, Lessor may apply the security deposit to satisfy Lessee's obligations under this Lease, provided that this application shall not cure the default. Immediately following the receipt of notice of this application from Lessor, Lessee shall pay to Lessor an amount equal to that applied by Lessor. Lessor agrees that at the end of the Term Lessor will refund any portion not applied. Section 4. Use. The Premises are to be used for. placement of a 7200-square foot temporary library building, with space for parking of up to sixty-six (66) cars, for use as a branch library for Page 1 of 10 the County of Santa Clara, and no part of the Premises shall be used for any different purpose. Lessee shall not do or permit any act to be done that will increase the existing rate or cause cancellation of insurance on the Premises. Lessee shall comply with all statutes, ordinances, regulations, and other requirements of all governmental entities that pertain to the occupancy or use of the Premises, and with all reasonable rules and regulations that are adopted by Lessor for the safety, care, and cleanliness of the Premises and the preservation of good order on the Premises. Section 5. Alterations. Lessor and Lessee agree that the alterations described on the attached Exhibit B, which exhibit is hereby incorporated by reference, shall be performed at the expense of the party designated on Exhibit B. Except as described in Exhibit B, any alteration to the Premises without the prior written consent of Lessor shall be a breach of this Lease and, at the option of Lessor, shall cause a termination of this Lease. Section 6. Possession. Any delay in delivery of possession to the Lessee shall postpone the commencement of rent accordingly, but shall not otherwise affect this Lease. Section 7. Insurance. Lessee shall pay for and maintain insurance throughout the life of this Lease, with general liability coverage with minimum Five Million Dollars ($5,000,000) Combined Single Limit Bodily Injury and Property Damage Liability on occurrence form, which insurance shall be primary and not contributing with any other insurance, self-insurance or re-insurance in effect for the Lessor. The Liability policy or policies shall be endorsed to include the Lessor as Additional Insured as respects this Lease. The Liability policy or policies shall cover all operations of Lessee and protect the Lessee and Lessor fi.om all · losses arising fi.om operations on the premises by Lessee (including the parking lot and all visitors to the premises). Lessee shall also maintain or cause to be maintained workers compensation insurance for all employees of Lessee or any sublessee on the premises. Lessee shall furnish Lessor with proof of insurance, including a copy of the signed Additional Insured endorsement including the primary-not-contributing clause and the Notice of Cancellation, issued by Insurers approved by Lessor, with Bests Rating of not less than A+VIII, evidencing coverage in force at all times during the entire lease period. Lessee shall provide at least thirty (30) days advance written notice in the event of any cancellation. Such notice shall be delivered in the manner specified herein. Lessor and Lessee each waive the rights of subrogation that may arise against the other because of Page 2 of 10 any act covered by insurance. These requirements shall apply equally to any sublessee of the Premises. All required Proof of Insurance shall be sent to the Roman Catholic Bishop of San Jose, A Corporation Sole, and be sent in care of the following: (a) Diocese of San Jose, 900 Lafayette Street, Suite 100, Santa Clara, CA 95050- 4966; (b) Sacred Heart Parish, 13724 Saratoga Avenue, Saratoga, CA 95070; and (c) c/o Gallagher Heffernan Insurance Brokers, P.O. Box 7443, San Francisco, CA' 94120. Section 8. Default. Each of the following shall be an Event of Default under this Lease: (a) If Lessee fails to make any payment required by the provisions; of this Lease, when due; (b) 'If Lessee fails within thirty (30) days after written notice to correct any breach or default of the other covenants, terms, or conditions of this Lease; (c) If Lessee vacates, abandons, or surrenders the Premises prior to the end of the Term; and (d) If all or substantially all of Lessee's assets are placed in the hands of a receiver or trustee, and that receivership or trusteeship continues for a period of thirty (30) days, or if Lessee makes an assignment for the benefit of creditors or is adjudicated a bankrupt, or if Lessee institutes any proceedings under any state or'federal bankruptcy act by which Lessee seeks to be adjudicated a bankrupt or seeks to be discharged of debts, or if any 'voluntary proceeding is filed against Lessee under any bankruptcy laws, and Lessee consents or acquiesces by pleading or default. Section 9. Remedies. Upon the occurrence of an Event of Default under this Lease by Lessee, Lessor is entitled at .Lessor's option to the following: (a) to reenter and take exclusive possession of the Premises; (b) to collect immediately the present value of the unpaid rent reserved for the entire term, or to collect each installment of rent as it becomes due; Page 3 of 10 (c) to continue this Lease in force or to terminate it at any time; (d) to relet the Premises for any period on Lessee's account and at Lessee's expense, including real estate commissions actually paid, and to apply the proceeds received during the balance of Term to Lessee's continuing obligations under this Lease; (e) to take custody of all personal property on the Premises and to dispose of the personal property and to apply the proceeds from any sale of that property to Lessee's obligations under this Lease; (f) to recover from Lessee the damages described in Civil Code' 1951.2(a)(1), 1951.2(a)(2), 1951.2(a)(3), and 1951.2(a)(4), the provisions of which are expressly made a part of this Lease; (g) to restore the Premises to the same condition as received by Lessee, or to alter the Premises to make them suitable for reletting, all at Lessee's expense; and (h) to enforce by suit or otherwise all obligations of Lessee under this Lease and to recover from Lessee all remedies now or later allowed by law. Any act that Lessor is entitled to do in exercise of Lessor's rights upon an Event of Default may be done at a time and in a manner deemed reasonable by Lessor in Lessor's sole discretion, and Lessee irrevocably authorizes Lessor to act in all things done on tessee's account. Section 10. Maintenance and Repairs. Lessee acknowledges that the Premises are in good and safe condition and, except for services to be furnished by Lessor, agrees to maintain the Premises in good and safe condition. Lessee promises to surrender the Premises at termination of this Lease in the same condition as received, except for normal wear and tear and except for changes authorized by Lessor. Lessee agrees to make no repairs at the expense of Lessor. Section 11. Estoppel Certificate. At any time within ten (10) days after request by Lessor, Lessee shall execute, acknowledge, and deliver to Lessor, without charge, a written statement certifying that this Lease is unmodified and in full force, or if there have been modifications, that it is in full force as modified. The statement shall also contain the date of commencement of this Lease, the dates to which the rent and any other charges have been paid in advance, and Page 4 of 10 any other information Lessor reasonably reqUests. It is acknowledged by Lessee that any statement is intended to be delivered by Lessor to and relied upon by prospective purchasers, mortgagees, deed of trust beneficiaries, and assignees. Section 12. Severabili~. The invalidity of any portion of this Lease shall not affect the remainder, and any invalid portion shall be deemed rewritten to make it valid so as to carry out as near as possible the expressed intention of the parties. Section 13. Assignment or Subletting. Lessee intends to sublease premises to. the Santa Clara County Library Joint Powers Authority ("Authority") for use as a branch library facility and Lessee's entry into a sublease agreement with Authority is a precondition to this Lease. Any other assignment or subletting of any portion of the Premises, whether by operation of law or otherwise, without prior written consent of Lessor is void and shall be a breach of this Lease, and at the option of Lessor, shall terminate this Lease. If, prior to taking possession of the premises, Lessee informs Lessor that Lessee and Authority have been unable to come to agreement on the terms of a sublease this agreement shall be terminated immediately by Lessee and shall be of no further force and effect. Section 14. Entry. Lessor reserves the right to enter the Premises at reasonable times to carry out any building management or business purpose in or about the building, without any abatement 'of rent. Lessee agrees that Lessor may have access to and use of the parking spaces on the premises in a manner that does not unreasonably interfere with library operations on special occasions such as Christmas and Easter when additional church parking is needed. Section 15. Signs. Except as described in Exhibit B Lessee shall not place or permit to be placed in, upon, about, or outside the Premises any sign; notice, drapes, shutters, blinds, or display of any kind, without the prior written consent .of Lessor, which consent shall not be unreasonably withheld. Page 5 of 10 Section 16. Holding Over. Any holding over after the expiration of the Term, with the consent of the Lessor, . shall be construed to be a tenancy from month-to-month, cancelable upon thirty (30) days' written notice, and a rental and upon terms and conditions as existing during the Term of this Lease. Section 17. Destruction and Condemnation. If all or any portion of the Premises are condemned or are transferred in lieu of condemnation, Lessor or Lessee may, upon written notice given within sixty (60) days after the taking or transfer, terminate this Lease. Lessee shall not be entitled to share in any portion of the award, and Lessee expressly waives any right or claim to any part of the award. Lessee shall, however, have the right to claim and recover, from the condemning authority only, but not from Lessor, any amounts necessary to reimburse Lessee for the cost of removing stock and fixtures. Section 18. Indemnity. (a) Lessee agrees to indemnify, hold harmless, and defend Lessor from all claims and liability of every kind, including court costs and attorney fees, arising in any way from any occurrence on the Premises, or related to the use or occupancy of the Premises, which is caused by Lessee's negligence or willful misconduct. (b) Lessor agrees to indemnify, hold harmless, and defend Lessee from all claims and liability of every kind, including court costs and attorney fees, arising in any way from any occurrence on the Premises, or related to the use or occupancy of the Premises, which is caused by Lessor's negligence or willful misconduct. (c) For the purposes of this section 18, the term Lessor shall include The Roman Catholic Bishop of San Jose, A Corporation Sole and Sacred Heart Parish. Section 19. Lessor's Right to Perform for Lessee. If Lessee fails to perform any obligation under this Lease, Lessor shall be entitled to make reasonable expenditures to cause proper performance on Lessee's behalf and at Lessee's expense, and Lessee promises to reimburse Lessor for any expenditures within ten (1 O) days after written notice from Lessor requesting reimbursement, and failure' of Page 6 of 10 Lessee to make the reimbursement shall be deemed to be a default the same as a failure to pay an installment of rent when due. All obligations of Lessee to pay money are payable without abatement, deduction, or offset of any kind. Section 20. Notices. Any notice under this Lease shall be given by mailing the notice, postage prepaid, ' by certified mail, return 'receiPt requested, to Lessee at the Premises or any other address set forth adjacent to City Manager, City of Saratoga, 13777 Fruitvale Avenue, Saratoga CA, 95070 and to Lessor at the address set forth in the description of the Premises above, or to any other place designated in writing by the parties. Section 21. Attorney Fees. In any action or proceeding by either party to enforce this Lease or any provision of this Lease, the prevailing party shall be entitled to recover reasonable attorney fees and all other costs incurred. Section 22. Legal Effect. All obligations of Lessee are expressly made conditions of this Lease, any breach of which shall, at the option of Lessor, terminate this Lease. Section 23. Titles. The titles or headings to paragraphs shall have no effect on interpretation of proviSions. Section 24. Successors. The provisions of this Lease shall apply to and bind the heirs, successors, and assigns of the parties. Page 7 of 10 Section 25. Waiver. The failure of Lessor to enforce a provision of this Lease shall not be deemed a waiver for any purpose. Section 26. Janitorial Services. Lessee shall be responsible for janitorial service within the rented space, including payment for the janitorial service. Section 27. Entire Agreement. This Lease, together with each attached exhibit, shall constitute the entire agreement of the parties, and may be modified only by a writing signed by the parties. Section 28. Environmental Review. The parties understand and agree that Lessee's use of the premises would be part of a Library Expansion Project currently under review by Lessee. Lessee is in the process of preparing various environmental review documents pursuant to the California Environmental Quality Act (Pub. Res. Code §§ 21000 et seq.) and may, as a result of such review, determine not to proceed with the project or with the portion of the project involving use of the premises. This agreement shall be terminated immediately upon such a determination by Lessee and shall be of no further force and effect. Section 29. Time of the Essence. Time is of the essence in the performance of Lessee's obligations under this Lease. Section 30. Subordination. This Lease, at Lessor's option, shall be subordinate to the lien of any first deed of trust or first mortgage subsequently placed upon the real property of which the Premises are a part, and to any advances made on the security of the Premises, and to all renewals, modifications, consolidations, replacements, and extensions; provided, however, that as to the lien of any deed of trust or mortgage, Lessee's right to quiet possession of the Premises shall not be' disturbed if Lessee is not in default and so long as Lessee pays the Page 8 of 10 rent and observes and performs all of the provisions of this Lease, unless this Lease is otherwise terminated pursuant to its terms. If any mortgagee, trustee, or ground lessor elects to have this Lease prior to the lien of a mortgage, deed oftTust, or ground lease, and gives written notice to Lessee, this Lease shall be deemed prior to that mortgage, deed of trust, or ground lease, whether this Lease is dated prior or subsequent to the date of that mortgage, deed of trust, or ground lease or the date of recording. Section 31. Governing Law. This Lease shall be governed by and construed in accordance with California law. The parties have executed this Lease on the date first written above. IN WITNESS WHEREOF, the parties hereto have executed this Agreement. LESSOR~ By: Print Nam'e: Position: Date: LESSEE: CITY OF~ARATOGA, a municipal corporation By: ¢~M~~// Date: ATTEST: Page 9 of 10 By: ~ Date: -C~t-hl~n Boyer, C~ty Cler~ ' APPROVED AS TO FORM: -"- "~ "----'--- Date: By: '"~' '- ~- Richard Taylor, City Attorney APPROVED AS TO BUDGET AUTHORITY AND INSURANCE: ,. ( Mary 2[0 Walker, Administrative Services Director Date: Attachments Exhibit A -- Description of Leased Premises Exhibit B -- Alterations to the Premises Page 10 of 10 Exhibits to Lease Agreement Exhibit A - Description of Leased Premises The Southeasterly portion of A.P.N. 397-30-047, having the approximate rectangular dimensions of 155 feet from the Easterly property line and 325 feet from the Southerly property line as shown on Exhibit A plat. Exhibit B - Alterations to the Premises A. List of improvements to be made by the Lessee (City). 1. Removal and relocation of play equipment and striping in existing playground area to be occupied by lessee. 2. Installation of 7200 foot temporary building not to exceed 18 feet in height in the general location shown on Exhibit A Plat; 3. Installation of electric, gas, water, sewer, and other services deemed necessary by .the City for use of the temporary building as a branch library; 4. Painting/Striping of up to 66 parking spaces in the general location shown on Exhibit A Plat; 5. Installation of a sign identifying the location of the library for passers by in their vehicles on Saratoga Avenue; 6. Installation of exterior lighting for the temporary building, parking lot, and identification sign; 7. Installation of fencing between the temporary building and the school and play areas elsewhere on the premises in the general location shown on Exhibit A Plat; and 8. Improx~ements to Saratoga Avenue to be designed by the City of Saratoga Public Works Department to provide a left turn lane at the general location of the main entrance to the Sacred Heart property along Saratoga Avenue including a rerouting of the bicycle lane and sidewalk as necessary to accommodate the left turn lane. 9. Return of property to its existing state at the termination of the lease, with the exception of Item No. 8. Bo List of improvements to be made by the Lessor (Diocese): None. Lessor to fumish: · Access to electric power, telephone/data and water services. Lessee will bear the full cost of installation, connection and service fees for such service and will maintain such accounts in lessee's name when possible. Co Other: To minimize conflicts, the hours of the operation of the library will be set by' mutual agreement. !SCOTSMAN , Mobile Offices · Storage Products And More MASTER EQUIPMENT LEASE AGREEMENT WILLIAMS SCOTSMAN. S_ll Town Ccntcr Dr~' Baltimore. Maryland ..... -,1~,;~_. 410-931-60{i0 · 800-o3S]~][ FAX 410-931 This Master Equipment Lease Agreement ("Agreement") is made as of this 2 day of Augus't: .2001. by and between Williams Scotsman, inc., a Maryland corporation, having its headquarters at 8211 Town Center Drive. Baltimore. Man, land 21236 ("Lessor") and City Of Saratoga. located at 13777 Fruitvale Avenue, Saratoga. CA 95070, ( 4 0~ 8 6 8 1 2 1 '~Phone nu~nber). 4 0158 6 7 8 5 5 9(Facsimile number) ("Lessee"). Lessee hereby leases from Lessor from time to time, and Lessor hereby leases to Lessee from time to time. various trailer(s), containersl and/or relocatable, modular and/or pre-fabricated structure(s) including various appurtenances, such as stairs, railings, and the like. which are collectively referred to below as the "Equipment", pursuant t° the following covenants. Lessor and Lessee, intending to be legally bound, mutually agree that the Terms and Conditions of this Agreement shall apply to all Equipment leased by Lessee from Lessor for the Equipment located at the Saratoga Public Library Temporary Facilities Project only. TERMS AND CONDITIONS I. EQUIPMENT SCHEDULE. An "Equipment Schedule", copy of which is attached hereto and incorporated herein as Exhibit A. the Equipment covered under this A~eement will be prepared as the Equipment is leased by Lessee from Lessor. The Equipment Schedule will provide particulars with reference to the Identification and/or Description of the Equipment, a Deliver), Date for the Equipment. the Value of the Equipment, Minimum Lease Term, Periodic Rental Rate, the election of Lessee relative to Liability and Physical Damage Insurance Waivers. as applicable, and any other necessary specifics. As the purpose of this Master Lease is to promote th~ facili~, of the parties doing business, the parties hereby mutually ac'knowledge and agree that the Equipment Schedule prepared for this Agreement does not require separate and/or additional signatures and that the signatures of the parties' authorized representatives appearing on the last page of this Agreement shall suffice with respect to satisfying the obligations and/or needs of the parties to adhere to written formalities. All Equipment delivered to Lessee or at Lessee's direction and scheduled on an Equipment Schedule is subject to the terms and conditiom this Agreement. 2. TRUE LEASE. This Agreement is a true lease and not a sale, conditional or otherwise. Lessee does not have and shall not acquire any title or ownership interest in the Equipment under this Agreement. Lessee shall have quiet enjoyment of and the right to possess and use the Equipment for so long as Lessee shall not be in default under this Agreement. The Equipment is and shall remain personal property even though the Equipment may become affixed to, embedded in, or be permanently resting upon real property.. Lessee agrees not or remove existing nameplates or decals affixed to the Equipment by Lessor. 3. DELIVERY AND ACCEPTANCE OF EQUIPMENT. Upon delivery ("Delivery Date"), Lessee agrees to inspect and accept the Equipment. The Equipment is deemed finally accepted at the time of delivery unless Lessee notifies Lessor ora defect or deficiency in writing by telefacsimile and in writing by regular mail in accordance with the notice provision of Section 17o) of this Agreement within forty-eight (48) hours al%r receipt of the Equipment. The receipt and acceptance of the Equipment by Lessee obligates Lessee to pay the Rental and all other sums due under this Agreement. 4. SITE SUITABILITY; INSPECTION. Lessee shall choose a firm level site accessible by truck to locate the Equipment. Lessee shall not alter the method of installation of the Equipment without the prior written consent of Lessor. If Lessee fails to provide a firm level site with suitable access, then Lessee shall pay for any related additional or special services, material and equipment, including additional .delivery and return charges. Unless Lessee requests and receives prior written permission from Lessor to move the Equipment, the .Equipment shall at all times be kept at the Delivery Address. Lessor shall have the right to inspect, without notice to Lessee, the Equipment and the manner in which it is being used during the term of this Agreement. Lessee hereby grants to Lessor an irrevocable right of entry to the site where the Equipment is located for such inspection purposes. 5. USE~ MAINTENANCE AND CONDITION OF EQUIPMENT. Lessee shall use the Equipment solely in the conduct of its business and in a careful and lawful manner. Lessee shall pay any and all fees, charges and expenses related to the use, possession and operation of the Equipment while it is in Lessee's possession. Lessee shall comply with all laws related to the use, operation, possession an~L~ maintenance of the Equipment, including obtaining all approvals and permits related to the use and/or possession of the Equipment. Less~i shall, at its cost and expense, keep the Equipment in good repair and operating condition during the term of this Agreement in accordan'~~r with the Williams Scotsman Service Guide provided .by Lessor with the Equipment. Lessee shall replace badly worn or broken parts with new parts, normal wear and tear excepted. Lessee shall not, without Lessor's prior written consent, make any changes, alterations or improvements in or to the Equipment or remove any parts, accessories or attachments from it. Lessee assumes full responsibility for any , stairs, railings, furniture, accessories, attachments or other items missing fi'om the Equipment upon return. Lessor makes no representations as to the Equipment's compliance with federal, state or local building codes, zoning ordinances, or other types of regulations or use codes whatsoever. 6. TERM OF LEASE AND EXTENSION. At the end of the Minimum Lease Term, as defined in individual Equipment Schedules with to Equipment noted on each Equipment Schedule. Lessee, if not in material default, may extend this Agreement. relative to a Equipment Schedule, (the "Extension Term"). for a mutually agreeable rate and term. subject to all other terms and conditions of this Agreement. Until Lessor and Lessee execute a written extension to the applicable Equipment Schedule. or Lessee returns the Equipment to Lessor, this Agreement shall continue on a month-to-month basis at Lessor's then prevailing monthly Rate for the Equipment. 7. RENT, FEES, TAXES AND LATE CHARGES. Rent begins to accrue on the Delivery Date. Lessee shall pay Lessor. in advance. monthly rent for the Equipment on the due date at the Rate Per Month stated on the Equipment Schedules during the Minimum Lease Term. and at the Rate Per Month established by Lessor during any extension of this Agreement. Rental pa,vments and all other charges or obligations not paid within ten (10) days after the date due shall bear a late charge on all amounts unpaid from the date when pa.vment was due until the date when payment is received at the rate of one and one-half percent (I ½%) per month. Lessee shall pay or, if requested by Lessor, reimburse Lessor for any and all sales, use, personal property taxes, or other taxes, fees or assessments levied against or imposed upon the Equipment, its value, use or operation, or levied against or based upon the rentals paid or to be paid hereunder. Payments shall be effective upon receipt. Lessor may apply any payment received fi'om Lessee at any time against any obligation due and owing by Lessee under this Agreement, regardless of any statement appearing on or referred to in any remittance from Lessee or any prior application of such payments. The receipt by Lessor of a partial payment of any amount due t° Lessor endorsed as payment in full will be deemed to be a part payment only, and any endorsements or statements on the check or any letter accompanying the check shall not be deemed an accord and/or satisfaction, and, notwithstanding said endorsements, Lessor may accept and deposit said check without prejudice to its right to recover the balance. Lessee's obligation (without prior notice or demands) to pay rent and all other amounts due hereunder shall be absolute and unconditional, and not subject to any abatement, set off, defense, recoupment, or reduction. 8. NO LIENS. Lessee agrees, at its sole cost and expense, to keep the Equipment free and clear of any and all claims, levies, liens (including but not limited to mechanics', materiaimen's and repairmen's liens), encumbrances or attachments. 9. ASSIGNMENT. Lessor consents to Lessee's sublease of the Equipment covered by this Agreement to the Santa Clara County Library, subject to the understanding that Lessee retains all of the obligations of the Lessee under this Agreement. Lessee shall not make any hneSSignmentsof this Agreement or further sublet the Equipment without the prior written consent of Lessor, which consent shall not be reasonably withheld. This Agreement shall be binding upon any permitted assignee or successor of Less_e,e_. Lessee may have any of Equipment delivered to a subsidiary company of Lessee, but such arrangement shall in no way alter Lessee s responsibilities hereunder with respect to the Equipment. Lessor may assign any of its rights hereunder with notice to Lessee. 10. INDEMNITY. (A) Lessee agrees to indemnify, defend and keep harmless Lessor, its agents and employees, from and against any and all losses, claims, attorney's fees and expenses arising out of or related to: (a) any loss or damage to the Equipment or any part or component thereof; (b) the death of, injury to, or damage to the property of, any person or party related to or arising out of the use, possession, relocation by other than Lessor's employees and/or subcontractors or condition of the Equipment and any part or component thereof; and (c) the failure of Lessee to maintain the Equipment as agreed to herein. Lessee shall give Lessor immediate notice of any claim or liability hereby indemnified against. (B) To the extent arising as a result of Lessor's negligence, Lessor shall indemnify, defend and keep harmless Lessee, its agents and employees from and against any and alltosses, claims and expenses arising out of or related to; (a) any loss or damage to the Equipment and any part or component thereof due to defective design, manufacture or improper handling or repair by Lessor, and (b) any injury or death to persons or damage to property occurring in connection with any activities by employees or agents of Lessor while on Lessee's property including delivery, maintenance or removal of the Equipment. .I 1. LOSS AND DAMAGE. Lessee assumes the risk of all loss and damage to the Equipment from ali causes. Upon the occurrence of the total loss of the Equipment, to such an extent as to make the repair thereof uneconomical or unfit for normal use (in Lessor's sole discretion), then Lessor shall declare the Equipment a Total Loss. In the event ora Total Loss, Lessee shall pay Lessor, on the next date for the payment of rent, the rent then due plus the Value of the Equipment as set forth herein, plus any and all applicable sales tax (the "Total Loss Amount"). Upon receipt of the Total Loss Amount, the Lessee's lease obligation will terminate as to the subject damaged Equipment and Lessor will transfer title of the Equipment to Lessee. In the event of loss or damage to the Equipment which does not constitute a Total Loss, Lessee, at its sole cost and expense, shall pay for the repair of such damage in the manner directed by Lessor to the condition required by this Agreement. -~. LESSEE'S INSURANCE. Lessee's responsibility for the Equipment begins immediately upon delivery and Lessee, at its sole cost expense, shall obtain and keep in force during the entire Lease Term liability and property insurance as follows: A) GENERAL LIABILITY INSURANCE: A policy of combined bodily injury and property damage insurance insuring Lessee and Lessor against any liability arising out of the use, occupancy, maintenance, or possession of the Equipment. Such insurance shall be in an amount not less than $500,000 per occurrence. (B) PROPERTY INSURANCE: A policy of insurance covering loss or damage to the Equipment. in an amount equal to one hundre~/~. percent (100%) of the Value of the Equipment, providing protection against all perils included within the classification and special extende~ perils ("Special Form" insurance). (C) GENERAL. (l) The insurance for the Equipment shall be issued by insurance companies satisfactory to Lessor. Within ten ( I 0) days after the delivery, of the Equipment, Lessee shall provide Lessor with Certificates of Insurance showing that the required coverages are'in effect and naming'Lessor as Additional insured and Loss Payee. The Certificates of Insurance must provide Lessor with thirty (30) days prior written notice of any cancellation. Any proceeds of such insurance, whether paid by reason of loss. damages, return of premium ~r otherwise, shall be paid to Lessor and shall be applied to the replacement of the Equipment or payment of all obligations due under this Agreement, at the option of Lessor. Lessee, at its own expense, shall comply with all requirements of the insurance underwriters or anx governmental authority. (2) Lessee shall pay a fee of $2.75 per $1,000.00 of Equipment Value each month that Lessee fails to provide th~ required property insurance and the related Certificate of Insurance. Lessee shall pay a fee of twenty-five cents ($.25) per unit per day that Lessee fails to provide.the required liability insurance and related Certificate of insurance. Payment of such fees shall not provide Lessee with any insurance coverage, nor excuse Lessee from performing its obligations under Sections l0 and i I. 13. INSURANCE WAIVER. (A) If Lessee has accepted the "Liability Waiver" and pays the required additional fees, then Lessee shall not be obligated to obtain the liability coverage described in Section 12(A) and Lessor agrees to release Lessee from its obligation to indemnify, defend and hold Lessor harmless against liabilities that would be covered by insurance up to the amount of $500,000 per occurrence. Lessee shall remain obligated against ~uch liabilities in excess of $500,000 per occurrence. (B) If Lessee has accepted the "Physical Damage Waiver" and pays the required additional fees, then Lessee shall not be obligated to obtain the property insurance described in Section 12(B) and Lessor agrees to relieve Lessee of its liability for loss or damage to the Equipment for amounts in excess of $1,000 per unit per occurrence. This waix;er does not apply to collision damage. (C) The waivers contained hereunder may be canceled by either pat/ty upon ten (10) days prior written notice. If either or both waivers are canceled, Lessee shall provide to Lessor a policy or policies of insurance as required in Section 12, l[ogether with the required Certificates of Insurance prior to the effective date of such cancellation. (D) Insurance Waivers are not effective until acknowledged in writing by Lessee and that writing is received by Lessor. Insurance Waivers are automatically extinguished or terminated on the date that rent or any other charges due to be paid by Lessee become late and as defined by Section 7 of this Agreement. (E) The waivers set forth in this Section shall not be binding upon Lessor unless the applicable loss, damage, injury or claim is reported to Lessor, in writing, within seventy-two (72) hours of the occurrence of such event. Lessee shall also provide to Lessor ail information pertaining to such event and Lessee shall cooperate fully with Lessor in regard thereto. NOTHING CONTAINED HEREIN SHALL CONSTITUTE A CONTRACT FOR INSURANCE OR OTHERWISE PROTECT LESSEE FROM LIABILITY TO THIRD PARTIES. 14. LESSOR'S INSURANCE. While Lessor is performing work at Lessee's site, Lessor shall provide evidence of the following insurance coverage: (l) Comprehensive General Liability with minimum limits as listed below. General Aggregate $2,000,000 Products-Complete Operations Aggregate $ i,000,000 Personal & Adv Injury ' $1,000,000 . Each Occurrence $ ! ,000,000 Certificate shall name Lessee as an additional insured, when required. (2i Commercial Auto Liability Coverage with combined single limit of $1,000,000 covering owned autos, hired or non-owned autos. (3) Workers' Compensation Insurance and Employer's Liability for all of its employees: Part A: Workers Compensation - in compliance with applicable State Worker's Compensation laws. Part B: Employer's Liability EL each Accident $1,000,000 EL Disease - Policy Limit $1,000,000 EL Disease - each Employee $1,000,000 (4) Upon Lesse'e's request, Lessor shall furnish evidence of insurance to Lessee, stating the above limits of coverage, on the Standard Acord form, prior to commencement of any work by Lessor at Lessee's site. Each certificate shall provide for a minimum ten (10) day notice (maximum thirty (30) day upon request) to Lessee before cancellation of coverage. Lessor's evidence of insurance Coverage shall in no way affect the insurance responsibilities of the Lessee, which remain in full force and effect, as outlined in the Agreement. (5) Neither party shall be required to provide a waiver of subrogation to the other party. 15. DEFAULTS AND REMEDIES. (A) Lessee shall be deemed to be in default hereunder uPOn the occurrence of any of the following events ("Events of Default"): (I) Lessee/ shall fail to make any payment due hereunder within ten (I 0) days at,er its due date; or (2) Lessee shall fail to perform or observe any other term, covenant, or condition of this and failure to cure such breach within fifteen (15) days of Lessee receiving, notice from Lessor of such breach; or (3) Lessee shall have abandoned the Equipment. ~B) Upon the occurrence of an Event of Default, Lessor. at its sole option, may declare this Agreement to be in Default. and thereafter may exercise any one or more of the following remedies: (1) Declare that the rent for the Minimum Lease Term and all other unpaid rent. fees. taxes and charges, for any or all Equipment Schedules under this Agreement immediately due and payable: (2) Repossess. retake and, or retain any or all of the Equipment free of all rights and claims of Lessee without notice, legal process, or judicial intervention, and without releasing Lessee of any term, covenant or condition provided herein; (3) Sell or otherwise dispose of any or all of the Equipment. whether or not' in Lessor's possession, in a commercially reasonable manner at public or private sale with the right of Lessor to apply the net proceeds of such disposition, after deducting all costs (including transportation, repossession, cleaning, storage repair, refurbishing. advertising and broker fees) to the obligations of Lessee, with Lessee remaining liable for any deficiency: (4) Terminate this Agreement with respect to one or more Equipment Schedules or the entire Agreement, at Lessor's sole option. Unless otherwise provided elsewhere in this Agreement, a termination hereunder shall occur only upon written notice by Lessor to Lessee and only with respect to such items of Equipment as Lessor specifically elects to terminate in such notice. Except as to such items of Equipment with respect to which there is a termination, this Lease shall remain in full force and effect and Lessee shall be and remain liable for the full performance of all of its obligations hereunder: and/or (5) Any other right or remedy available to Lessor at law or in equity. Lessor's waiver of any Event of Default shall not constitute a waiver of any other Event of Default or a waiver of any term or condition of this Agreement. Lessee shall pay all Lessor's legal fees and all other costs and expenses incurred by reason of any Event of Default. No right or remedy referred to herein is intended to be exclusive, and each may be exercised concurrently or separately and from time to time. in the event Lessor shall repossess or retake the Equipment, and there shall be in or attached to such Equipment any property owned by. or in the custody or control of Lessee. then Lessor is hereby authorized to take possession of such property for a period often (10) days. Thereaf[er. any such property not claimed and taken by Lessee will be deemed abandoned, and Lessor shall have the right to dispose of any such items. (C) To the extent permitted by applicable law, Lessee and Lessor hereby waive any and ali rights to recover any general, special, incidental or consequential damages. Any action by either party against the other for any default under this Agreement shall be commenced within two years after any such cause of action accrues. LESSEE AND LESSOR WAIVE ALL RIGHT TO TRIAL BY JURY OF ALL CLAIMS, DEFENSES, COUNTERCLAIMS AND SUITS OF ANY KIND ARISING FROM OR RELATING TO THIS AGREEMENT. (D) Lessor shall be in default hereunder upon Lessor% failure to perform or observe Lessor's obligations under this Agreement and Lessor% failure to cure such breach within fifteen (15) days of Lessor receiving notice from Lessee of such breach. If Lessor fails to perform or delays in the performance of any of its obligation under this Agreement, Lessee's remedies against Lessor shall consist of(i) recovery of the amount of monthly rental during the period of delay or failed performance, or (ii) requiring Lessor to complete performance in full. ~16. RETURN OF EQUIPMENT~ TERMINATION OF LEASE. At the end of the lease term, Lessee shall make the Equipment available to Lessor, without impediment, at the Delivery Address or any other address to which Lessor has previously provided written approval of relocation of the Equipment. Any impediment to pick-up of the Equipment may result in additional charges to Lessee. Lessor in its sole discretion shall determine the manner by which the Equipment will be returned to it, and Lessee will provide Lessor with at least fourteen (14) days advance notice of its return. In the event an immediate pick-up of the Equipment is necessary (and can be effected by Lessor), Lessee will be required to cooperate with Lessor and/or temporarily relocate the Equipment, and Lessee shall reimburse Lessor for any related costs and expenses. The Equipment shall be "broom clean" and in the same condition as delivered to Lessee, ordinary wear and tear excepted. Termination will become effective only when the Equipment has been returned to Lessor as herein provided and Lessee has paid Lessor all unpaid rental and other charges applicable to the Equipment. Lessee agrees that prior to the return of the Equipment to Lessor or upon 'notice of its repossession, Lessee shall immediately disconnect all utilities connected to the Equipment, remove all of Lessee's personal prOperty from the Equipment, and vacate the Equipment so that the Equipment can be returned to Lessor. Lessee hereby · irrevocably consents to entry by Lessor or its agents upon the premises where the Equipment may be located for the purposes of returning or repossession of the Equipment. Lessor shall not be liable for keeping or storing any personal property of Lessee left in or on the Equipment; such property will be deemed abandoned by Lessee. Any accessories and additions to the returned Equipment shall be deemed to be part of the Equipment and the property of Lessor. Lessee shall reimburse Lessor for any and ali costs incurred related to the return of the Equipment and in repairing, cleaning or otherwise restoring the Equipment to its condition when delivered, ordinary wear and tear excepted. Lessee shall indemnify, defend and hold Lessor harmless from any and all claims of Lessee or third parties arising from any return, retaking or repossession of the Equipment. 17. LIMITED WARRANTY. (a) Lessor hereby grants to Lessee, to the extent that it may do so, the benefit of any warranty given by the manufacturer of the Equipment. For as long as Lessee makes all payments due hereunder to be made to Lessor or to others, and only for so long as such payments are timely made by Lessee, Lessor warrants throughout the term of this Agreement that it will repair structural or mechanical defects in the Equipment (excluding HVAC filters, fuses and light bulbs). In any event, the liability of Lessor shall be limited solely to the repairing of defects in the Equipment. Lessor shall have no liability for the repair of any defect or condition resulting from relocation of the Equipment by other than Lessor's employees and/or subcontractors, utilities connections by other than Lessor's employees on.d/or subcontractors, alteration of the Equipment, use of the Equipment for a purpose for which it was not intended, vandalism, misuse fthe Equipment or excessive wear and tear. The repair of the Equipment by Lessor, due to a defect or condition resulting from any of the causes mentioned in the immediately preceding sentence shall result in additional charges to Lessee. Lessor shall have no liability whatsoever for any consequential, incidental or punitive damages, costs or expenses, whether they be related to any defect, condition or repair or repossession of the Equipment, repairs to the Equipment Delivery Address, or any other factor. (b) EXCEPT AS SPECIFICALLY PROVIDED HEREIN, LESSOR DISCLAIMS ANY AND ALL WARRANTIES, EXPRESSED OR IMPLIED, RELATED TO THE EQUIPMENT AND ANY MAINTENANCE OR REPAIR WORK PERFORMED BY LESSOR INCLUDING ANY WARRANTIES OF MERCHANTABILITY, SUITABILITY, OR FITNESS FOR A PARTICULAR PURPOSE. 18. MISCELLANEOUS. (a) Time is of the essence with respect to the performance of this Agreement. (b) This Agreement, when signed by both parties, constitutes the entire agreement between the parties, superseding and replacing all pri~ documents and representations, with respect to the subject matter hereof. It shall not be amended or altered in any manner, except by a document in writing signed by both parties. However, as provided by Section I of the Terms and Conditions of the Lease. with respect to the Equipment Schedules anticipated by this Lease, formal signature requirements are waived by the parties. The terms of any documents submitted by Lessee are superseded and replaced to the extent that the terms or provisions of such documents are contrary to'the terms of this Agreement. (c) If any provision of this Agreement is deemed unenforceable for any reason, then such provision shall be deemed stricken and shall not affect the enforceability of any of its other provisions. (d) The obligations of Lessee under Sections 7. RENT, FEES, TAXES AND LATE CHARGES, 8. NO LIENS. 10(A). INDEMNITY~ and 1 I. LOSS AND DAMAGE, which accrue during the term of this Agreement, shall survive the termination of this Agreement. (e) If Lessee fails to perform any of its obligations hereunder, Lessor shall have the right to effect such performance: the amoum of any out-of-pocket and other reasonable expenses of Lessor incurred in connection with such performance shall be payable by Lessee upo~ demand. If Lessor fails to perform or delays in the performance of any of its obligation under this Agreement. Lessee's remedies against Lessor shall be limited to (i) recovery of the amount of monthly rental during the period of delay or failed performance, or (ii) requirin,,, Lessor tb complete performance in full. ~ (f) Lessee irrevocably appoints Lessor or its agents or assigns as Lessee's attorney-in-fact to execute any UCC financing statements. documents, and checks and drafts related to the payment of any loss, damage or defense under policies of insurance required by this Agreement. ' (g) THIS AGREEMENT SHALL BE GOVERNED BY THE LAWS OF THE STATE OF CALIFORNIA The parties hereby consent and submit to the jurisdiction of the courts of Santa Clara County, California for purposes of enforcement of this Agreement. Lessor hereby reserves' its common law right of offset. Lessee hereby waives any and all rights to and/or claims of sow.~reign immunity. (h) Lessee will pay all costs and expenses, including reasonable attorney's fees, incurred by Lessor in enforcing any terms, provisions. covenants and indemnities provided herein. (i) The "Value of the Equipment" as that term is used throughout this Agreement, and as specifically used in Sections 1 I and 12 of this Agreement, shall be the amount indicated on the respective Equipment Schedule pertaining to each piece of Equipment. The expressly agree that they accept the amount as the true Value of the Equipment for any and all purposes, questions or issues that may in relation to this Agreement. (j) NOT1CES. Any Notices required between the parties shall be made by facsimile transmission to Lessor's Branch Office that delivered the Equipment to Lessee AND by regular mail to Lessor's corporate offices at the address specified on the first page of this Agreement. Said Notices shall be effective t~vo (2) business days after both the facsimile transmission has been completed and the regular mailing has been deposited in a mailbox regularly serviced on at least a twice per normal business day basis by the United States Postal Service. (k) The parties hereby covenant and agree that Lessor may rely on a telefacsimile signature of Lessee on this Agreement, any Amendment hereto and/or any Equipment Schedule in connection herewith. Any such signature shall be treated as an original signature for all purposes. The telefacsimile transmission by Lessee to Lessor of this Agreement signed by Lessee shall be deemed to be the original Agreement for all purposes. AccePted by: ' LESSEE: CITY OF SARA'FOGA (Signature) Title: City Manager Dated: AUgust 2, 2001 LESSOR: WILLIAMS SCOTSMAN, INC. Title: (Signature) Dated: C \WPDOCS~ASCIDOCSkML\ I MASTLSE. WPD 2/3/98 3/98 rev I 0/5/00rev 12/14/00 rev 5/30/01 , SCOTSMAN ® Mobile Offices · Stor~e Products A. MPLE More Exhibit A EQUIPMENT SCHEDULE WILLIAMS SCOTSMAN. INC. E211 Town Center Dr~xc' Baltimore. Maryland 2123t,-5~'~- ' '~X'411)-931-o0t~5 LESSEE: City of Saratoga 13777 Fruitvale Ave Saratoga~ CA 95070 TELEPHONE: 408-868-1239 CUSTOMER #: DELIVERY ADDRESS: 13724 Saratoga Ave. Saratoga, CA 95070 TELEPHONE: 408-868-1215 P.O. #: Saratoga Public Library - Temporary Facilities EQUIPMENT SPECIFICATIONS MODEL SIZE SERIAL NUMBER DELIVERY DATE EQUIPMENT VALUE MINIMUM LEASE TERM RATE PER MONTH 108x60 *CPX- 90130 1 Au[ust 2001 188.400.00 16 Months $7.196.01 *Consists of Unit No(s) QMS-22072/22073/22074/22075/22076/22077/22078/22079/22080 This Equipment Schedule is made by and between the parties to this Lease as of the Delivery Date specified above. This Equipment Schedule constitutes an Addition to the Master Equipment Lease Agreement dated executed by the parties. This Equipment Schedule is subject to the provisions of that Master Equipment Lease Agreement and the terms, provisions, and specifications set out herein. NOTICE: LESSEE IS RESPONSIBLE FOR DAMAGE TO THE EQUIPMENT IN ACCORDANCE WITH THE LOSS AND DAMAGE AND INSURANCE SECTIONS OF THE MASTER EQUIPMENT LEASE AGREEMENT. IF APPLICABLE: LIABILITY WAIVER: LESSEE [] ACCEPTS TO PAY AN ADDITIONAL $.25 PER DAY PER ITEM OF EQUIPMENT IN CONSIDERATION FOR THE AGREEMENT ON THE PART OF LESSOR CONTAINED IN PARAGRAPH 13(A) OF THE TERMS AND CONDITIONS OF THE MASTER EQUIPMENT LEASE AGREEMENT. PHYSICAL DAMAGE WAIVER: LESSEE [] ACCEPTS TO PAY AN ADDITIONAL $2.75 PER $1.000 VALUE OF EQUIPMENT EACH MONTH IN CONSIDERATION FOR THE AGREEMENT ON THE PART OF LESSOR CONTAINED IN PARAGRAPH 13(B) OF THE TERMS AND CONDITIONS OF THE MASTER EQUIPMENT LEASE AGREEMENT. Lessee[3s Authorized Representative Date BILLING INFORMATION RENT MODULAR OFFICE DELIVERY, SET UP (ERECTION), AND MAINTENANCE INITIAL PAYMENT AMOUNT 7,196.01 $100,499.00 $107,696.01 THE FOLLOWING CHARGES TO EE BILLED AT LEASE TERMINATION: DISMANTLE AND REMOVAL $ 34,323.00. AFTER INITIAL PAYMENT AMOUNT HAS BEEN MADE A MONTHLY RENTAL OF $7,196.01 PAYABLE MONTHLY ON DAY 21. SCOTSMAN ® Mobile Offices · Storage Products And More WILLIAMS SCOTSMAN. INC. 8211 Town Center Drive Baltimore. Maryland 21236-5997 410-931-6000 ° 800-638-6~ FAX 410-931-6 Augustl, 2001 CITY OF SARATOGA CITY MANAGER'S OFFICE 13777 FRUITVALE AVENUE SARATOGA, CA 95070 Attn: Lorie Tinfow Assistant City Manager Williams Scotsman Master lease agreement Saratoga Public Library Project Dear Ms. Tinfow: Enclosed you will find (2) copies of the revised master lease agreement. Once the agreement has been signed, please retum the agreement to my attention to: Williams Scotsman Inc. Melanie Champniss/Senior Contract Administrator P O Box 1354 Raymond, ME 04071 An executed copy will be returned to you for your files. If you have any questions or if we may be of any further assistance, please contact John Ivey, your Major Project Sales Representative at (510) 742-0642. We look forward to Working .with you on'the project. Thank you. MEC:azz w/encl cc: John Ivey/Williams Scotsman MPW Via Fed-X Standard .Sincerely, '--'Melanie E. Chmpniss Senior Contract Administrator