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HomeMy WebLinkAbout10-01-2003 City Council Agenda Packet . AGENDA REGULAR MEETING SARATOGA CITY COUNCIL \ .' 'Îi'.. '.. ' \..:..-;,~ ",,((.. jY ~J<~':l.?.rt~!Q;):f~~J;{::;,~j OCTOBER 1, 2003 CLOSED SESSION- 6:00 P.M. - ADMINISTRATIVE CONFERENCE ROOM, 13777 FRUlTV ALE AVENUE ANNOUNCEMENT OF CLOSED SESSION ITEMS CALL MEETING TO ORDER- 6:00P.M. ARCHIVE copy ANNOUNCEMENT OF CLOSED SESSION ITEMS ADJOURNED TO CLOSED SESSION - 6:00 P.M. Conference with Legal Counsel- Threatened Litigation: Significant exposure to litigation pursuant to Government Code section 54956.9(b): (2 potential cases) . Conference with Legal Counsel - Consideration of Liability Claims (Gov't Code 54956,95): Claimant: Mark Fenster Agency claimed against: City of Saratoga REGULAR MEETING - 7:00 P.M. - CMC THEATER/COUNCIL CHAMBERS AT 13777 FRUITV ALE AVENUE MAYOR'S REPORT ON CLOSED SESSION PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to Gov't, Code 54954,2, the agenda for this meeting was properly posted on September 25,2003.) COMMUNICATIONS FROM COMMISSIONS & PUBLIC . Oral Communications on Non-A!!endized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the Council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. ! , Communications from Boards and Commissions None . Written Communications None Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications. ANNOUNCEMENTS None CEREMONIAL ITEMS I A. Proclamation Declaring the Week of October 19 -26, 2003 "Building Bridges Week" Recommended action: Present proclamation. 1B Appointment and Oath of Office for Arts, Finance, Parks & Recreation and Public Safety Commission Recommended action: Adopt resolution and administer Oath of Office, . Ie. Commendations for Outgoing Finance and Parks and Recreation Commissioners Recommended action: Present commendations. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 2A City Council Minutes - September 3,2003 Recommended action: Approve minutes. 2B. Review of Check Register Recommended action: Approve check register. . 2 . 2C. Planning Action Minutes - September 24, 2003 Recommended action: Note and file. 2D. Claim of Mark Fenster; Claim No. GL-055079 Recommended action: Authorize ABAG to settle the claim, 2E. Letter of Opposition to AB 1160 Recommended action: Authorize Mayor to sign letter of opposition, PUBLIC HEARINGS None OLD BUSINESS 3. Norton Road Emergency Access Road Recommended action: Accept report and direct staff accordingly. . 4, Silicon Valley Animal Control Authority (SV ACA) Update Recommended action: Accept report and direct staff accordingly. NEW BUSINESS 5. Resolution ofIntent to Consider an Overlay Zone to Allow Drive Through Windows in the CN Zone Bounded by Lawrence Expressway and Prospect Avenue Recommended action: Adopt resolution. 6. Consideration of Landscaping and Commemorative Bench for Willys Peck at the Saratoga Library Recommended action: Accept report and direct staff accordingly, 7. Heritage Preservation Commission Request to Hire a Consultant to Prepare a Master Plan for the Historic Park, Apply for a Grant From the County of Santa Clara Parks and Recreation and Use the McWilliams House as Part of the Historic Foundation Museum Operations Recommended action: Adopt resolution. . 3 " 8, Memorial Arch Relocation Work and Blaney Plaza Holiday Tree Planting Recommended action: Approve Conceptual Plan; Approve increase to existing contract with George Bianchi Construction; Approve increase to existing contract with Greg Ing & Associates; Authorize staff to purchase Holiday Tree and associated lighting; Authorize staff to solicit donations for the Holiday tree. . 9. Proposed Landscaping & Lighting Assessment District LLA-l Zone for the "Gateway Area" Recommended action: Accept report and direct staff accordingly, 10, Options for Second Community Meeting Recommended action: Accept report and direct staff accordingly. AGENCY ASSIGNMENT REPORTS Mayor Nick Streit Chamber of Commerce Hakone Foundation Liaison Santa Clara County Cities Association Santa Clara County Valley Water Commission . Vice Mayor Ann Waltonsmith County Cities Association Legislative Task Force SASCC Liaison VaHey Transportation Authority PAC Councilmember Kathleen King KSAR Community Access TV Board Northern Central Flood Control Zone Advisory Board Sister City Liaison West Valley Solid Waste Joint Powers Association Councilmember Norman Kline Association of Bay Area Government Library Joint Powers Association Peninsula Division, League of California Cities Councilmember Stan Bogosian County HCD Policy Committee Emergency Planning Council Silicon Valley Animal Control JPA West Valley Sanitation District . 4 . . CITY COUNCIL ITEMS OTHER CITY MANAGER'S REPORT ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269 or ctclerk~aratoga. ca. us. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II). REVISED - CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2003 . 10/15 Regular Meeting 11/5 11/19 Regular Meeting Regular Meeting 12/3 Regular Meeting 12/9 Special Meeting - Council Reorganization 12/17 Regular Meeting 01/7 Regular Meeting 01/21 Regular Meeting . 5 e e SARATOGA CITY COUNCIL MEETING DATE: Octoberl,2003 AGENDA ITEM: \:A- O.J~ ORIGINATING DEPT: City Manager's Office CITY MANAGER: PREPARED BY: CDO),~ DEPT HEAD: ,"" SUBJECT: Proclamation - Declaring the Week of October 19-26, 2003 as "Building Bridges Week" RECOMMENDED ACTION: Read proclamation and present it to Fred Armstrong, member of the Saratoga Rotary Club. and Chairperson of "Building Bridges". REPORT SUMMARY: Attached is a proclamation declaring the week of October 19-26, 2003 as "Building Bridges Week" FISCAL IMPACTS: NIA CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: NIA ALTERNATIVE ACTION: NIA FOLLOW UP ACTION: NIA ADVERTISING, NOTICING AND PUBLIC CONTACT: Posting of the agenda. ATTACHMENTS: . Attachment A - Copy of copy of proclamation CITY OF SARATOGA PROCLAMATION DECLARING THE WEEK OF OCTOBER 19-26, 2003 "BUILDING BRIDGES WEEK" WHEREAS, Building Bridges is a Saratoga Rotary project m cooperation with many local groups; and WHEREAS, the mission of Building Bridges is to understand and celebrate diverse cultures, races and religions in our community, the nation and the world; and WHEREAS, Building Bridges is a project designed to illuminate and celebrate the richness of cultural heritage within our community, the program will showcase aspects of different cultures within the schools, institutions and community groups; and WHEREAS, a weeklong series of events, scheduled for the week of Oct 19-26, 2003 in Saratoga, intends to enrich our lives through understanding the ethnic and cultural traditions responsible for the strength, beauty and success of our community. The program will culminate with an entertainment show on Oct 26, 2003 at West Valley College. NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Saratoga does hereby proclaim and recognize October 19-26,2003 "BUILDING BRIDGES WEEK" Witnessed our hand and seal of the City of Saratoga on this 1 sl day of October 2003. Nick Streit, Mayor City of Saratoga · SARATOGA CITY COUNCIL · MEETING DATE: October 1,2003 AGENDA ITEM: \0 0.....7 ~ PREPARED BY: e CITY MANAGER: DEPT HEAD: SUBJECT: Appointment of Arts, Finance, Parks & Recreation, and Public Safety Commissions and Oath of Office RECOMMENDED ACTION: Adopt resolutions and direct the City Clerk to administer the Oath Of Office to the new Commissioners. REPORT SUMMARY: Attached are resolutions appointing the following people: Name Commission Term EXDiration · Geetanjali Arunkumar Arts Commission 04/01/06 Simon Chin, Finance Commission 10101/07 Norman Siegler Finance Commission 10101/07 William "Bart" Ruebensen Finance Commission 10101/06 Vita Bruno Parks & Recreation Commission 10101/07 Sandra Dodge Parks & Recreation Commission 10101/06 Anne Sanquini Parks & Recreation Commission 10101/06 Thomas Soukup Parks & Recreation Commission 10101/07 Kenneth Biester Public Safety Commission 04/01/06 The Oath of Office will be administered and signed by the Commissioners. · FISCAL IMPACTS: NIA CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: Appointment will not be made to the Arts, Finance, Parks & Recreation, and Public Safety Commissions. ALTERNATIVE ACTION: NIA FOLLOW UP ACTION: Update City's Official Roster. ADVERTISING, NOTICING AND PUBLIC CONTACT: Posting of the Council Agenda, ATTACHMENTS: Attachment A - Resolutions of Appointment Attachment B - Oath of Offices . . e e , . . . RESOLUTION NO. 03- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARA TOGA APPOINTING ONE MEMBER TO THE ARTS COMMISSION WHEREAS, vacancies were created on the Arts Commission resulting from the resignation of Sylvia Wohlmut; and WHEREAS, a notice of vacancy was posted, applications were received, interviews have been conducted, and it is now appropriate to fill the vacancy, NOW, THEREFORE, the City Council of the City of Saratoga hereby resolves that the following appointment is made: Geetanjali Arunkumar - 04/01/06 The above and foregoing resolution was passed and adopted at an adjourned meeting of the Saratoga City Council held on the I't day of October 2003 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Nick Streit, Mayor ATTEST: CatWeen Boyer, CMC City Clerk RESOLUTION NO. 03- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPOINTING THREE MEMBERS TO THE FINANCE COMMISSION WHEREAS, vacancies were created on the Finance Commission resulting from expired terms of Sam Ochi and Chuck Swan and the resignation of Emily Garbe; and WHEREAS, a notice of vacancies was posted, applications were received, interviews have been conducted, and it is now appropriate to fill the vacancies, NOW, THEREFORE, the City Council of the City of Saratoga hereby resolves that the following appointments were made: Simon Chin - 10101/07 Norman Siegler- 10101/07 William "Bart" Ruebensen - 10101/06 The above and foregoing resolution was passed and adopted at an adjourned meeting of the Saratoga City Council held on the 1" day of October 2003 by the followjng vote: AYES: NOES: ABSENT: ABSTAIN: Nick Streit, Mayor ATTEST: CatWeen Boyer, CMC City Clerk . . . . e RESOLUTION NO. 03- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPOINTING THREE AND REAPPOINTING ONE MEMEBR TO THE PARKS & RECREATION COMMISION WHEREAS, vacancies were created on the Parks & Recreation Commission resulting from the expiration of terms of Elaine Clabeaux, Sandra Dodge, and Norbert Fronczak and the resignation of Nick Seroff; and WHEREAS, a notice of vacancies was posted, applications were received, interviews have been conducted, and it is now appropriate to fill the vacancies. NOW, THEREFORE, the City Council of the City of Saratoga hereby resolves that the following appointments are made: Vita Bruno -10101/07 Sandra Dodge -10101/06 Anne Sanquini -10/01/06 e Thomas Soukup -10/01/07 The above and foregoing resolution was passed and adopted at an adjourned meeting of the Saratoga City Council held on the 1st day of October 2003 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Nick Streit, Mayor ATTEST: . Cathleen Boyer, CMC City Clerk RESOLUTION NO. 03- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPOINTING ONE MEMBER TO THE ARTS COMMISSION WHEREAS, vacancy was created on the Public Safety Commission resulting from the resignation of Jim Schindler; and WHEREAS, a notice of vacancy was posted, applications were received, interviews have been conducted, and it is now appropriate to fill the vacancy, NOW, THEREFORE, the City Council of the City of Saratoga hereby resolves that the following appointment is made: Kenneth Biester - 01/01/06 The above and foregoing resolution was passed and adopted at an adjourned meeting of the Saratoga City Council held on the 1" day of October 2003 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Nick Streit, Mayor ATTEST: Cathleen Boyer, CMC City Clerk e e e , e e . STATE OF CALIFORNIA COUNTY OF SANTA CLARA I, Geetanjali Anmkumar, do solemnly swear (or affirm) that I will support and defend the Constitution ofthe United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter. Geetanjali Anmkumar, Member Arts Commission Subscribed and sworn to before me on this 1 st day of October 2003 Cathleen Boyer, CMC City Clerk f STATE OF CALIFORNIA e COUNTY OF SANTA CLARA I, Simon Chin , do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation rreely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon e which I am about to enter. Simon Chin, Member Finance Commission Subscribed and sworn to before me on this 1 sl day of October 2003 Cathleen Boyer, CMC City Clerk e , · · · STATE OF CALIFORNIA COUNTY OF SANTA CLARA I, Norman Siegler, do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter. Norman Siegler, Member Finance Commission Subscribed and sworn to before me on this 1st day of October 203. Cathleen Boyer, CMC City Clerk , STATE OF CALIFORNIA . COUNTY OF SANTA CLARA I, William "Bart" Ruebensen, do solemnly swear (or affinn) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation fteely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon . which I am about to enter. William "Bart" Ruebensen, Member Finance Commission Subscribed and sworn to before me on this 1 st day of October 203. Cathleen Boyer, CMC City Clerk . , · STATE OF CALIFORNIA COUNTY OF SANTA CLARA I, Vita Bruno, do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of · evasion; and that I will well and faithfully discharge the duties upon which I am about to enter. Vita Bruno, Member Parks & Recreation Commission Subscribed and sworn to before me on this 1 st day of October 2003 · Cathleen Boyer, CMC City Clerk < STATE OF CALIFORNIA . COUNTY OF SANTA CLARA I, Sandra Dodge, do solemnly swear (or affinn) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon . which I am about to enter. Sandra Dodge, Member Parks & Recreation Commission Subscribed and sworn to before me on this 1 st day of October 2003 Catlùeen Boyer, CMC City Clerk . -. · STATE OF CALIFORNIA COUNTY OF SANTA CLARA I, Anne Sanquini, do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of · evasion; and that I will well and faithfully discharge the duties upon which I am about to enter. Anne Sanquini, Member Parks & Recreation Commission Subscribed and sworn to before me on this 1 st day of October 2003 · Cathleen Boyer, CMC City Clerk { STATE OF CALIFORNIA . COUNTY OF SANTA CLARA I, Thomas Soukup, do solemnly swear (or affinn) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution ofthe State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon . which I am about to enter. Thomas Soukup, Member Parks & Recreation Commission Subscribed and sworn to before me on this I st day of October 2003 Cathleen Boyer, CMC City Clerk . > e STATE OF CALIFORNIA COUNTY OF SANTA CLARA I, Kenneth Biester , do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of e evasion; and that I will well and faithfully discharge the duties upon which I am about to enter. Kenneth Biester, Member Public Safety Commission Subscribed and sworn to before me on this 1 st day of October 2003 Cathleen Boyer, CMC e City Clerk ... · · · SARATOGA CITY COUNCIL MEETING DATE: October 1,2003 AGENDA ITEM: ORIGINATING DE.~PT' CJ'ty ~anager'S Office CITY MANAGER: PREPARED BY, ,,~~ç DEPT HEAD, C';ath r.tf__rk \G C-7~ SUBJECT: Commendation for Outgoing Finance and Parks & Recreation Commissioners RECOMMENDED ACTION: Present commendations. REPORT SUMMARY: Attached are commendations for: Out!!oinl! Finance Commission Members · Emily Garbe, · Sam Ochi · Chuck Swan Out!!oin!! Parks & Recreation Members · Elaine Clabeaux · Norbert Fronczak · Nick Seroff · FISCAL IMPACTS: NIA CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: NIA ALTERNATIVE ACTION: NIA FOLLOW UP ACTION: NIA ADVERTISING, NOTICING AND PUBLIC CONTACT: Posting of the agenda. ATTACHMENTS: Attachment A - Copy of commendations. SARATOGA CITY COUNCIL COMMENDING EMILY GARBE FOR HER SERVICE ON THE FINANCE COMMISSION WHEREAS, Emily Garbe has served on the Finance Commission SlllCe October 2001; and WHEREAS, Emily has given many hours to the Finance Commission and has demonstrated commitment and willingness to work on projects whenever needed; and WHEREAS, Emily has an MBA with an emphasis in Corporate Planning and Strategy with many years of top-level experience in marketing and financial planning, her working knowledge and experience has enabled her to assist the City with its accounting and finance matter; and WHEREAS, Emily was instrumental in with her role as Chair of the metrics subcommittee, which will look at various statistical measures such as quality of life with the intention of aiding many of the City's future decision-making processes; and WHEREAS, Emily has been a dedicated and hard working Finance Commissioner, her contributions are greatly appreciated by the City Council and the staff; and WHEREAS, the City Council of the City of Saratoga is proud of the citizens who contribute time and talent to our community. NOW, THEREFORE, BE IT RESOLVED, that Emily Garbe is hereby commended and thanked for her hard work and dedication on the Finance Commission; and WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 1st day of October 2003. Nick Streit, Vice Mayor City of Saratoga '~ SARATOGA CITY COUNCIL COMMENDING CHUCK SWAN FOR HIS SERVICE ON THE FINANCE COMMISSION WHEREAS, Chuck Swan has served on the Finance Commission smce October 1999 serving as the Chair for many years; and WHEREAS, Chuck has given many hours to the Finance Commission and has demonstrated commitment and willingness to work on projects whenever needed; and WHEREAS, Chuck is a CPA with an l\1BA and has used his working knowledge and experience as a Chief Financial Officer to assist the City with its accounting and finance matters that include: · Reviewing the City's annual budget · GASB #34 implementation · Assist the development of an accounting procedures manual · Strong promoter of the City's established Operating and Economic Uncertainty Reserves WHEREAS, Chuck has been a dedicated and hard working Finance Commissioner, his contributions are greatly appreciated by the City Council and the staff; and WHEREAS, the City Council of the City of Saratoga is proud of the citizens who contribute time and talent to our community. NOW, THEREFORE, BE IT RESOLVED, that Chuck Swan is hereby commended and thanked for his hard work and dedication on the Finance Commission; and WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 1st day of October 2003. Nick Streit, Vice Mayor City of Saratoga / SARATOGA CITY COUNCIL COMMENDING SAM OCHI FOR HIS SERVICE ON THE FINANCE COMMISSION WHEREAS, Sam Ochi has served on the Finance Commission Slllce December 1999 serving as Vice Chair for many years; and WHEREAS, Sam has given many hours to the Finance Commission and has demonstrated commitment and willingness to work on projects whenever needed; and WHEREAS, Sam has used his industry experience to assist with numerous accounting, finance and policy review matters such as: · Reviewing the City's annual budget, · The implementation of GASB #34 · Assist the development of an accounting policy's and procedures manual WHEREAS, Sam has been a dedicated and hard working Finance Commissioner, his contributions are greatly appreciated by the City Council and the staff; and WHEREAS, the City Council of the City of Saratoga is proud of the citizens who contribute time and talent to our community. NOW, THEREFORE, BE IT RESOLVED, that Sam Ochi is hereby commended and thanked for his hard work and dedication on the Finance Commission; and WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 1st day of October 2003. Nick Streit, Vice Mayor City of Saratoga SARATOGA CITY COUNCIJL COMMENDING ELAINE CLABEAUX FOR HER SERVICE ON THE PARKS AND RECREATION COMMISSION WHEREAS, Elaine Clabeaux has served on the Parks and Recreation Commission since September 15, 1993 serving as the Chair from November 2001- October 2002; and WHEREAS, Elaine has given many hours to the Parks & Recreation Commission and has demonstrated commitment and willingness to work on projects whenever needed; and WHEREAS, Elaine and has served on many committees such as the City Use Fees Subcommittee, Azule Park Task Force, Kevin Moran Park Task Force, Gardiner Park Task Force, Community Center Task Force and was involved in several City Wide Creek Clean up events; and WHEREAS, during Elaine's term on the Parks & Recreation Cornmission, significant milestones were accomplished such as: · Renovation and dedication of Congress Springs Park · Development and dedication of Azu1e Park · Completion of playground equipment replacement project at Gardiner and Kevin Moran Parks · Completion ofE1 Quito Park drainage and irrigation project · Improvement of the trails network throughout Saratoga · Commencement of the Playground Equipment Replacement Projects at Brookglen, El Quito and Wildwood Parks WHEREAS, the City Council of the City of Saratoga is proud ofthe citizens who contribute time and talent to our community. NOW, THEREFORE, BE IT RESOLVED, that Elaine Clabeaux is hereby commended and thanked for her hard work and dedication on the Parks and Recreation Commission; and WITNESS MY HAND AND THE SEAL OF THE CITY OF SARA TOGA on this 1 st day of October 2003. Nick Streit, Mayor City of Saratoga SARATOGA CITY COUNCIL COMMENDING NORBERT FRONCZAK FOR HIS SERVICE ON THE PARKS AND RECREATION COMMISSION WHEREAS, Norbert has served on the Parks and Recreation Commission since October 1999 serving as the Chair October 2000-0ctober 2001; and WHEREAS, Norbert has given many hours to the Parks & Recreation Commission and has demonstrated commitment and willingness to work on projects whenever needed; and WHEREAS, Norbert has served on many committees such as the Trails Subcommittee, Brookglen Park Subcommittee, Congress Springs Park Task Force and was involved in several City Wide Creek Clean up events; and WHEREAS, during Norbert term on the Parks & Recreation Commission, significant milestones were accomplished such as: · Renovation and dedication of Congress Springs Park · Development and dedication of Azule Park · Completion of playground equipment replacement project at Gardiner and Kevin Moran Parks · Completion of El Quito Park drainage and irrigation project · Improvement of the trails network throughout Saratoga · Commencement of the Playground Equipment Replacement Projects at Brookglen, El Quito and Wildwood Parks WHEREAS, the City Council of the City of Saratoga is proud of the citizens who contribute time and talent to our community. NOW, THEREFORE, BE IT RESOLVED, that Norbert Fronczak is hereby commended and thanked for his hard work and dedication on the Parks and Recreation Commission; and WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this 1 st day of October 2003. Nick Streit, Mayor City of Saratoga SARATOGA CITY COUNCIL COMMENDING NICK SEROFF FOR HIS SERVICE ON THE PARKS AND RECREATION COMMISSION WHEREAS, Nick Seroff has served on the Parks and Recreation Commission since October 1999 serving as the Vice Chair November 2002 to July 2003; and WHEREAS, Nick has given many hours to the Parks & Recreation Commission and has demonstrated commitment and willingness to work on projects whenever needed; and WHEREAS, Nick has served on many committees such as the Trails Subcommittee, Brookglen Park Subcommittee, Congress Springs Park Task Force and was involved in several City Wide Creek Clean up events; and WHEREAS, during Nick's term on the Parks & Recreation Commission, significant milestones were accomplished such as: · Renovation and dedication of Congress Springs Park · Development and dedication of Azule Park · Completion of playground equipment replacement project at Gardiner and Kevin Moran Parks · Completion of El Quito Park drainage and irrigation project · Improvement of the trails network throughout Saratoga · Commencement of the Playground Equipment Replacement Projects at Brookglen, El Quito and Wildwood Parks WHEREAS, the City Council of the City of Saratoga is proud of the citizens who contribute time and talent to our community. NOW, THEREFORE, BE IT RESOLVED, that Nick Seroff is hereby commended and thanked for his hard work and dedication on the Parks and Recreation Commission; and WITNESS MY HAND AND THE SEAL OF THE CITY OF SARA TOGA on this 1 st day of October 2003. Nick Streit, Mayor City of Saratoga · · · SARATOGA CITY COUNCIL MEETING DATE: October 1, 2003 AGENDA ITEM: ORIGINATING DEPT: City Manager CITY MANAGER: ÞREÞAREDBY, Cib~ DEI'TBEAD, Cathleen Boyer, ity Clerk 2A- ¿7--Y~ SUBJECT: City Council Minutes RECOMMENDED ACTION: Approve uùnutes. REPORT SUMMARY: Approve uùnutes as subuùtted for the following City Council Meeting: Regular meeting - September 3,2003 FISCAL IMPACTS: NIA CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: NIA ALTERNATIVE ACTION: NIA FOLLOW UP ACTION: Retain uùnutes for legislative history. ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A ATTACHMENTS: · Attachment A - Minutes September 3,2003 MINUTES SARATOGA CITY COUNCIL SEPTEMBER 3, 2003 f . The City Council of the City of Saratoga met in Closed Session, Administrative Conference Room. 13777 Fruitvale Avenue at 6:00 p,m. Conference with Legal Counsel- Consideration of Liability Claims (Gov't Code 54956.95): Claimant: Mary Feinstein Agency claimed against: City of Saratoga Public Employee Performance Evaluation (Gov't Code 54957) Title: City Manager Conference with Legal Counsel- Initiation oflitigation (Gov't Code section 54956.9): (1 potential case). Conference with Legal Counsel- Threatened litigation (Gov't Code section 54956.9): (1 potential case). Conference With Legal Counsel- Existing Litigation Name of case: Parker Ranch Homeowners Association, et al. v. Tsung-Ching Wu, et al. (Santa Clara County Superior Court Case Number CV7970 I 5) . MAYOR'S REPORT ON CLOSED SESSION -7:00 D.m. Mayor Streit reported there was Council discussion but no action was taken. Mayor Streit called the Regular City Council meeting to order at 7:00 p.m, and lead the Pledge of Allegiance. ROLL CALL PRESENT: Councilmembers'Stan Bogosian, Kathleen King, Norman Kline, Vice Mayor Ann Waltonsmith, Mayor Nick Streit ABSENT: None ALSO PRESENT: Dave Anderson, City Manager Lorie Tinfow, Assistant City Manager Richard Taylor, City Attorney Cathleen Boyer, City Clerk Danielle Surdin, Administrative Analyst Jesse Baloca, Administrative Services Director . 1 , e e . Tom Sullivan, Community Development Director John Cherbone, Public Works Director Morgan Kessler, Assistant Engineer Cary Bloomquist, Administrative Analyst REPORT OF CITY CLERK ON POSTING OF AGENDA FOR SEPTEMBER 3. 2003 Cathleen Boyer, City Clerk, reported that pursuant to Government Code Section 54954,2, the agenda for the meeting of September 3, 2003 was properly posted on August 28, 2003. COMMUNICATIONS FROM COMMISSIONS & PUBLIC ORAL COMMUNICATIONS The following people requested to speak at tonight's meeting: Marvin Becker, explained that he has been trying to reach the City's Community Service Office for several days, Mr. Becker stated that there has been a car sitting on blocks on Brookglen Drive for several weeks. Mr, Becker noted that he feels it is a public nuisance. Mr. Becker stated on 8/26 the Community Service Officer finally returned his call only to say that there was nothing he could do about the car. Bill Breck, stated that this was his fifteenth time before the City Council requesting that tree protection fences be placed around all ofthe protected trees around the property located at 14480 Oak Place. Mr. Breck also requested that the "Stop Work" notice be reinstated at that property. COUNCIL DIRECTION TO STAFF Vice Mayor Waltonsmith requested that staff follow up with Mr. Becker's comments. City Manager Anderson responded that he would follow up and report back to Council. Vice Mayor Waltonsmith requested that Mr. Breck's comments be followed up on. City Manager Anderson responded that he would follow up and report back to Council. ANNOUNCEMENTS None CEREMONIAL ITEMS None 2 SPECIAL PRESENTATIONS , lA INTRODUCTION OF SARATOGA SCHOOL DISTRICT SUPERINTENDENT, LANE WEISS e STAFF RECOMMENDATION: Informational only. Dave Anderson, City Manager, introduced the new Saratoga Union School District Superintendent, Lane Weiss. Mr. Weiss thanked the Council for inviting him this evening and stated that he was looking forward to building a strong partnership with the City. Mr. Weiss announced that on September 18, 2003 the Saratoga Union School District and the City would be having a reception welcoming him to the community in the Civic Center courtyard. CONSENT CALENDAR 2A. CITY COUNCIL MINUTES - AUGUST 6, 2003 STAFF RECOMMENDATION: Approve minutes. WALTONSMITH/BOGOSIAN MOVED TO APPROVE CITY COUNCIL MINUTES OF AUGUST 6, 2003. MOTION PASSED 5-0, . 2B. REVIEW OF CHECK REGISTER STAFF RECOMMENDATION: Approve check register. W AL TONSMITH/BOGOSIAN MOVED TO APPROVE CHECK REGISTER MOTION PASSED 5-0. 2C. 2002/03 YEAR END APPROPRIATION ADJUSTMENT STAFF RECOMMENDATION: Adopt resolution. TITLE OF RESOLUTION: 03-052 RESOLUTION MAKING APPROPRIATIONS ADJUSTMENTS TO THE FISCAL YEAR 2002/03 BUDGET . 3 " · W AL TONSMITH/BOGOSIAN MOVED TO ADOPT RESOLUTION MAKING APPROPRIATIONS ADJUSTMENTS TO THE FISCAL YEAR 2002/03 BUDGET. MOTION PASSED 5-0. 2D. SECOND READING AND ADOPTION OF ORDINANCE TO AMEND CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM CONTRACT TO INCLUDE MILITARY SERVICE CREDIT AS PUBLIC SERVICE STAFF RECOMMENDATION: Adopt ordinance, TITLE OF ORDINANCE: 222 AN ORDINANCE AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY OF SARA TOGA AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM W AL TONSMITH/BOGOSIAN MOVED TO ADOPT ORDINANCE AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY OF SARATOGA AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' · RETIREMENT SYSTEM. MOTION PASSED 5-0, 2E. ORDINANCE AMENDING VARIOUS SECTIONS OF THE ZONING CODE RELATING TO R-l DEVELOPMENT AND SUBDIVISION CODE RELATING TO THE ELIMINATION OF THE BUILDING SITE APPROVAL PROCESS OF THE CITY OF SARATOGA STAFF RECOMMENDATION: Adopt ordinance. TITLE OF ORDINANCE: 221 ORDINANCE AMENDING VARIOUS SECTIONS OF THE ZONING CODE RELATING TO R-l DEVELOPMENT AND SUBDIVISION CODE RELATING TO THE ELIMINA TION OF THE BUILDING SITE APPROVAL PROCESS OF THE CITY OF SARATOGA · W AL TONSMITH/BOGOSIAN MOVED TO RE-ADOPT ORDINANCE AMENDING VARIOUS SECTIONS OF THE ZONING CODE RELATING TO R-l DEVELOPMENT AND SUBDIVISION CODE RELATING TO THE ELIMINATION OF THE BUILDING SITE APPROVAL PROCESS OF THE CITY OF SARATOGA. MOTION PASSED 5-0. 4 2F. AZULE PARK PROJECT - NOTICE OF COMPLETION .. STAFF RECOMMENDATION: Accept Notice of Completion. . W AL TONSMITH/BOGOSIAN MOVED TO ACCEPT NOTICE OF COMPLETION FOR AZULE PARK PROJECT. MOTION PASSED 5-0. 2G, 2003 PAVEMENT MAINTENANCE PROGRAM - AWARD OF CONTRACT STAFF RECOMMENDATION: Declare Valley Slurry Seal Company to be the lowest bidder; award contract; approve additional work in the amount of$50,000; authorize change order up to $10,000. W AL TONSMITH/BOGOSIAN MOVED TO DECLARE VALLEY SLURRY SEAL COMPANY TO BE THE LOWEST BIDDER: A WARD CONTRACT: APPROVE ADDITIONAL WORK IN THE AMOUNT OF $50,000: AUTHORIZE CHANGE ORDER UP TO $10,000, MOTION PASSED 5-0. 2H. SECOND RESTATED AND AMENDED JOINT EXERCISE OF POWERS AGREEMENT CREATING THE SILICON VALLEY ANIMAL CONTROL AUTHORITY STAFF RECOMMENDATION: Authorize execution of agreement. . Councilmember Bogosian requested that item 2H be removed from the Consent Calendar. Councilmember Bogosian stated that the agreement had two specific amendments. First every city would that is part of the JPA would get one vote except for Santa Clara who would get two votes, The second specific amendment allows the JP A to retain 20% of funds paid into the JP A and reimburse the rest of the money if a City decides to withdraw from the JP A. Councilmember Bogosian stated that this amended agreement would make the JP A stronger. BOGOSIAN/KING MOVED TO AUTHORIZE EXECUTION OF AMENDED JOINT EXERCISE OF POWERS AGREEMENT CREATING THE SILICON VALLEY ANIMAL CONTROL AUTHORITY. MOTION PASSED 5-0, . 5 , e e . 21. BAY AREA AIR QUALITY MANAGEMENT DISTRICT (BAAQMD) - SPARE THE AIR STAFF RECOMMENDATION: Support the Clean Air Consortium and authorize the City Manager to sign the Clean Air Consortium Voluntary Agreement on behalf of the City. W AL TONSMITH/BOGOSIAN MOVED TO SUPPORT THE CLEAN AIR CONSORTIUM AND AUTHORIZE THE CITY MANAGER TO SIGN THE CLEAN AIR CONSORTIUM VOLUNTARY AGREEMENT ON BEHALF OF THE CITY. MOTION PASSED 5-0, 21. RESOLUTION RELATING TO THE USA PATRIOT ACT AND THE PROTECTION OF CIVIL RIGHTS AND LffiERTIES OF SARATOGANS STAFF RECOMMENDATION: Adopt resolution. TITLE OF RESOLUTION: 03-53 RESOLUTION RELATING TO THE USA PATRIOT ACT AND THE PROTECTION OF CIVIL RIGHTS AND LffiERTIES OF SARATOGANS Councilmember Bogosian requested that item 2J be removed rrom the Consent Calendar. Councilmember Bogosian stated that he fully supported the resolution and was grateful to the League of Women Voters for bringing this issue forward. Vice Mayor Waltonsmith stated that she concurred with Councilmember Bogosian and requested the Mayor read the last four paragraphs of the resolution. Mayor Streit proceeded to read the requested paragraphs. WALTONSMITH/KING MOVED TO ADOPT RESOLUTION RELATING TO THE USA PATRIOT ACT AND THE PROTECTION OF CIVIL RIGHTS AND LffiERTIES OF SARA TOGANS. MOTION PASSED 5-0. 2K. AMENDMENT TO THE CITY MANAGER'S CONTRACT STAFF RECOMMENDATION: Approve contract. WALTONSMITH/BOGOSIAN MOVED TO APPROVE CITY MANAGER'S CONTRACT MOTION PASSED 5-0. 6 ( 2L. CLAIM OF MARY FEINSTEIN; CLAIM NO. GL-054729 e STAFF RECOMMENDATION: Reject claim, WALTONSMITH/BOGOSIAN MOVED TO REJECT CLAIM OF MARY FEINSTEIN. MOTION PASSED 5-0. 2M. STATEMENT OF CITY SUPPORT FOR THE RETENTION OF THE CALIFORNIA SPECIALIZED TRAINING INSTITUTE IN THE STATE BUDGET STAFF RECOMMENDATION: Authorize Mayor to sign letter of support. WALTONSMITH/BOGOSIAN MOVED TO AUTHORIZE MAYOR TO SIGN LETTER OF SUPPORT, MOTION PASSED 5-0. PUBLIC HEARINGS 3, MAJOR UPDATE AND AMENDMENTS TO SECTION 15-50, TREE REGULATIONS AND ADOPTION OF A ENVIRONMENTAL DETERMINATION e STAFF RECOMMENDATION: Conduct public hearing; adopt resolution granting the Negative Declaration of Environmental Impact; introduce ordinance; and place on consent calendar at the September 17, 2003 meeting for adoption. Tom Sullivan, Community Development Director, presented staff report, Director Sullivan explained that last year the Planning Commission adopted a resolution recommending the City update and amend the City's Tree Ordinance. The City Council appointed an ad hoc committee comprised of Mayor Streit and Councilmember King to work with staff to review the proposed amendments to the Tree Regulations. Director Sullivan noted that the Planning Commission supported the recommended changes. Director Sullivan reviewed the proposed changes. Vice Mayor Waltonsmith requested clarification in regards to the section on prunmg. . 7 . e Director Sullivan explained that a property owner can prune their tree not more than 20% of the crown without a City permit. Director Sullivan stated that a permit is required for the pruning of a protected tree located on a neighboring property. Mayor Streit opened the public hearing. Bill Breck, noted that he supported that proposed ordinance. Mr. Breck stated that he had some concerns in regards to the a few sections: 15-50.180 - the section is still ambiguous 15-50,180 - bonds should posted for more than five years 15-50.070 - "crown" is not clearly defined 15-50.190 - contractors should be required to have a "state" license Tom Corson, commended Director Sullivan and the ad hoc committee for the proposed ordinance, Mr. Corson suggested that the City hire a full time Arborist and redwood trees be added to the list of protected trees. City Attorney Taylor explained that technical issues have been found in he proposed ordinance which should be corrected. City Attorney Taylor stated that the Council should go forward with discussion and continue the first reading until September 17, 2003. e STREIT/KLINE MOVED TO CONTINUE THE FIRST READING TO SEPTEMBER l7, 2003. MOTION PASSED 5-0. Director Sullivan noted that he would clearly define "canopy" and "crown". In regards to Mr, Corson's statement, Director Sullivan explained that in Section 15.45.060 redwood trees are listed under native trees, Referring to the section on pruning, Councilmember Bogosian noted that he doesn't support a property owner receiving a misdemeanor if a tree is pruned more than 20%. Councilmember Bogosian stated that he supports a property owner receiving a misdemeanor if a tree is illegally removed. Councilmember Bogosian stated that if the ordinance cannot quantifY pruning than it should not be addressed, Vice Mayor Waltonsmith stated that she concurred with Councilmember Bogosian. Director Sullivan stated that the penalty could remain an infraction instead of a misdemeanor except for an illegal removal of a tree. A discussion took place in regards to permits and bonds when moving a tree . Consensus ofthe City Council to direct staff to make the suggested changes and clarifications and return on September 17, 2003 to continue the public hearing. 8 OLD BUSINESS ( 4, EXPANDING DECORATIVE AND SAFETY LIGHTING IN THE VILLAGE e STAFF RECOMMENDATION: Accept report and direct staff accordingly. Danielle Surdin, Administrative Analyst, presented staff report. Analyst Surdin explained that at the June 18, 2003 City Council meeting, Council approved year-round decorative lighting in the Village commercial district 7-days a week. Council directed staff to look at the option expanding the lighting program to include Saratoga-Los Gatos Road, 3'd & 4th streets, and the lighting of Blaney Plaza's main entrance for this year's holiday tree lighting ceremony, Analyst Surdin stated that staff also included cost estimates for two related Vi11age lighting issues that were previously raised as a public safety concerns - the addition oflight to the stairs on 4th street that connect the Village with Oak Street, and the installation of an additional street light on 3,d street. Analyst Surdin explained the five projects including cost estimates, Analyst Surdin stated that the maintenance, purchasing, and energy costs for Projects 1, 2,4, & 5 would be allocated from the Landscaping and Lighting District Fund - Zone 7. Mayor Streit asked if Blaney Plaza was included in Zone 7. e John Cherbone, Public Works Director, responded that Blaney Plaza was not part of Zone 7, Councilmember Kline suggested "up lighting" the trees in Blaney Plaza instead of tree lights. In regards to the holiday tree lighting ceremony, Councilmember King asked if there would be a permanent tree in Blaney Plaza. In response to Councilmember King's question, Mayor Streit responded that there was a proposed tree in the Master Plan for Blaney Plaza. KLINE/BOGOSIAN MOVED TO APPROVE PROJECTS 1. 2. 4. & 5, MOTION PASSED 5-0. 5, WILDWOOD PARK SAFETY REVIEW OF KOMPAN MULTI SEE SAW M146 STAFF RECOMMENDATION: Approve placement of equipment. . Cary Bloomquist, Administrative Analyst, presented staff report. 9 , Analyst Bloomquist explained that at the August 6, 2003 City Council meeting, Council approved the Design Plan for the Playground Improvements at Brookglen and Wildwood Parks and authorized the purchase of play equipment for the approved vendors, As a condition of this approval, Council requested the City perform a detailed safety analysis of the Multi Seesaw (M 146) component from play equipment manufacturer Kompan in an effort to determine the products safety features, safety record and to determine if this type of play equipment is inherently more dangerous that other types of play equipment. · Analyst Bloomquist stated that Kompan is a highly reputable company with over 30 years of experience in designing and building high quality play equipment. All Kompan play equipment meets the American Society of Testing Material and U.S Consumer Product Safety Commission Specifications and they are in good standing with the International Play Equipment Manufacturers Association, Analyst Bloomquist noted that the Multi Seesaw is one of the most popular items sold by Kompan, and is constructed from the highest quality material. The springs used in the product are not ordinary springs but sophisticated coil springs designed by Kompan to provide durable, long lasting wear. The Kompan springs have a patented clamp that effectively protects against inadvertently pinching of fingers, The structure, per Kompan, Analyst Bloomquist explained is tested with its full design load and through a full range of motion. To pass the test, a rod, designed to imitate a child's finger, must not be entrapped by the springs at any time during the test. · Analyst Bloomquist stated that the safety record of the Multi Seesaw is excellent and per a telephone conversation with Kompan's Safety Compliance Coordinator there have only been three documented safety related claims received by Kompan regarding the Multi Seesaw. It was noted each of the three were related to improper usage of the equipment, and not from equipment design or material failure, Analyst Bloomquist noted that Kompan maintains a liability insurance policy in excess of one million dollars and offers a 10-year warranty against material failure and a 5-year warranty against failure of springs, Councilmember Bogosian thanked Analyst Bloomquist for the report and noted that he supported the purchase of the Multi Seesaw, Referring to a picture in the staff report of the Multi Seesaw with back supports, Councilmember King suggested that staff purchase the equipment with this feature, Councilmember Kline stated that he was glad Councilmember Bogosian requested that this piece of equipment be brought back to Council for further discussion · W AL TONSMITHIKlNG MOVED TO APPROVE PLACEMENT OF THE MULTI SEESAW AT WILDWOOD PARK WITH THE BACK SUPPORT FEATURE, MOTION PASSED 5-0, 10 NEW BUSINESS , 6, STATUS OF THE SARATOGA BUSINESS DEVELOPMENT COUNCIL STAFF RECOMMENDATION: Accept report and direct staff accordingly, . Lorie Tinfow, Assistant City Manager, presented staff report. Assistant City Manager Tinfow explained that during the 1990s the Mayor established the Saratoga Business Development Council (SBDC). Over the years, the group has had varying levels of City support, At times the group was granted a budget to accomplish objectives and has had staff support in terms of preparing agendas, taking minutes and organizing meeting. In these ways the group has operated as a formal advisory body to City Council. However, in other ways the group operates as an informal roundtable. Assistant City Manager Tinfow explained what delineates the distinctions between formal and informal groups, Assistant City Manager Tinfow noted that this issue was brought to the attention of SBDC who agreed to continue to operate informally and signed a letter to the City Council expressing their preference. Brain Berg, noted that he was present this evening representing SBDC. Mr. Berg stated that the SBDC supports retaining the status as an informal roundtable group. Mr. Berg urged the City Council to form a formal commission to work with SBDC. . W AL TONSMITHlKLINE MOVED TO SUPPORT THE STATUS OF SBDC AS AN INFORMAL ROUNDTABLE GROUP; SUPPORT A SEPRATE INFORMAL BUSINESS ADVISORY COMMISSION, MOTION PASSED 5-0, City Attorney Taylor suggested that staff return on September 17, 2003 with a formal resolution declaring Council's decision this evening. 7. RECREATION PROGRAM COORDINATOR POSITION VACANCY STAFF RECOMMENDATION: Accept report and direct staff accordingly. Lorie Tinfow, Assistant City Manager, presented staff report. Assistant City Manager Tinfow explained that as part of the budget reductions for 2003-04, a staff hiring freeze was enacted with exception for department directors and essential employees. The Recreation Program Director has given notice that she will be leaving the City for another opportunity. At this time staff requests direction on whether or not Council considers this position "essential" and wishes to authorize the City Manager to release the hiring freeze in order to fill this position. . 11 \ Assistant City Manager Tinfow explained some of the Recreation Program Coordinator's responsibilities and noted that 70% of time is spent on teen activities and 30% on other recreation activities. Assistant City Manager Tinfow stated that if this position is not filled, other Recreation Department staff could absorb some classes and summer contract sports camps, but all other program would be eliminated unless major restructuring of the Recreation Department was to occur. · Assistant City Manager Tinfow noted that the services offered at the Warner Hutton House are provided at no charge to parents, With the current economic climate, Council could reconsider this arrangement. Joan Pisani, Recreation Director, urged the City Council to fill this position. Director Pisani noted that this position provides quality programs to residents and the youth of Saratoga. Director Pisani noted that this position also provides support to the Youth Commission. Consensus of the City Council that this position provides a great services to the community and provides a safe place for the youth after school at the Warner Hutton House. Consensus of the City Council to authorize the City Manager to move forward with filling the vacant position. AGENCY ASSIGNMENT REPORTS · Mayor Streit reported the following information: Chamber of Commerce - announced that Celebrate Saratoga is on September 13, 2003, Hakone Foundation Liaison - continuing to work on the Master Plan and reviewing their financial statements. Vice Mayor Waltonsmith reported the following information: SASCC Liaison - looking for a larger space. Vallev Transportation Authority PAC - in an acrimonious state due to recent budget cuts. Councilmember King noted that she had no reportable information, Councilmember Kline reported the following information: Saratoga Business Development Council- in light of tonight's discussion in regards to the status of SBDC, Councilmember Kline asked if he could still attend their meetings. City Attorney Taylor responded yes. Councilmember Stan Bogosian reported the following information: Emergency Planning Council - discussed the report on soft story buildings. Councjlmember Bogosian noted that he passed the report along to Director Sullivan. Councilmember Bogosian noted that Saratoga has the highest percentage of soft stories in Santa Clara County. · 12 CITY COUNCIL ITEMS Councilmember Bogosian stated that in the September 23 issue of the Saratoga News, an article suggested that the City was going to create a Historic District. Councilmember Bogosian stated that if this was correct all the neighbors should be noticed and if it was a false statement then the City Manager should contact the Saratoga News. , . Mayor Streit responded that there was no item scheduled to discuss creating a Historic District. City Manager Anderson stated that he would contact the Saratoga News and correct the article, In regards to tonight's discussion on the status of SBDC, Vice Mayor Waltonsmith suggested that all nonprofit groups involving the City be addressed. Councilmember Bogosian noted that the Council Policy Committee would be addressing that issue. CITY MANAGER'S REPORT None ADJOURNMENT There being no further business, Mayor Streit declared the meeting adjourned at 9:25 p.m. . Respectfully submitted, Cathleen Boyer, CMC City Clerk . 13 SARATOGA CITY COUNCIL . MEETING DATE: Octoberl,2003 AGENDA ITEM: ¿~ ORIGINATING DEPT: Administrative Services CITY MANAGER: V--7d7 PREPARED BY: Jaye Tkachqr DEPT HEAD: ~_ ~ SUBJECT: Check Registers: 9/19/03 RECOMMENDED ACTION(S): Approve the Check Register. REPORT SUMMARY: Attached is the Check Register. FISCAL IMPACTS: e None CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): None ALTERNATIVE ACTION(S): None FOLLOW UP ACTION(S): None ADVERTISING, NOTICING AND PUBLIC CONTACT: None ATTACHMENTS: Check Register Certification. . Fund# Fund Name Date Manual Void 9/19/2003 Checks Checks AP CHECKS A94153-94263 1 GENERAL 303,706.45 1,411.96 100 COPS-SLESF 110 Traffic Safety 150 Streets & Roads 27,884.75 180 LLA Districts 11,054.18 250 Dev Services 29,448,09 260 Environmental 3,978.75 270 Housing & Comm 290 Recreation 6,040,00 291 Teen Services 292 Facility Ops 340.00 293 Theatre Surcharge 310 Park Develpmt 320 Library Expansion 6.50 351 Public Safety 6,455.60 352 Infrastructure 2,464.69 353 Facility 354 Park and Trail 11,268,81 400 Library Debt 420 Leonard Creek 720 Cable TV 740 PD#3 800 Deposit Agency Subtotal 402,647,82 1,411.96 PAYROLL CHECKS: 829364-29391 TOTAL rrep~ Date: í7Ú<.J..-- 0¡~;).<f-ð3 rpproved by: Apr-99 . e " ~ ~ ~ o ~ o <n <n H 6 ~ ~ M M 0 0 0 ~ ~ ~ 00 0 0 0 0 0 0 0 0 0 '" '" 0 0 00 0 ~ " " 0 0 ~ ~ ~ ~ 0'" '" 0 0 0 0 0 0 0 0 m m 0 0 00 0 O~ ~z '" '" ~ ~ " " " " N" M '" '" '" '" '" '" '" '" m m '" '" 00 0 HO ~ ~ ~ ~ " " '" '" N~ ~ N N ~ ~ m m ~ ~ 0 0 ~ ~ "'''' 0 000 " " 0 0 M M MO M H H M M m m NN '" ¡;¡~ ~ ~ ~N ~ H ~ ~ ~ x ~ ~ ~ " < ~ ~ M ~ X ~ e 0 ~ 0 ~ 0 <n 00 , U . ~ ~ <n ~ 0 ~ ~ <n ~z ~ ~ , ~ " ~ ~ ~ ~ ~ ~ x ~ ~ <~ ~ < ~ 0 < 00 g < ;¡ g < '" ~ ~ ~ ~ Z < zo < ~ " ~ , <n<n ~ ~ ~ 0 ~ O~ ~ 0 0 ~ 0 ~ oo~ 0 ~ 0 N 0 0 0 0 H 0 H 0 ~ <n ~ ~ 0 ~ m ~ uu ~ ~ ~ ~ ~ ~ 0 ~ ~ ~ ,"00 '" <n ~ M < HH ~ <u H ~ ~ ~ # ~ '" ~ » ~ ~ ~ ~ '" ~ ~ ~ ~ " ~ uz ~ ~ Z <n 0 0 0 0 # 0 ~~ 0 ~ 0 0 0 x 0 0 0 H 0 000 0 M 0 Z 0 5 0 0 0 0000 00 '" 00 Z 00 ~ 00 00 00 ~ 00 ~ 00 00" 00 ~o H 00 Z Z <n z <n Z <n<n Z <n Z 0 Z Z Z Z ~ Z ~ Z ~oo Z <0 '" ~ ~ ~ ~ Z ~ Z 00 ~ < ~ ~ ~ ~ 00 0 ~ H 00 H ~ ~ ~ >N ,,~ <n > 00 > H > H > '"'" > " > ~ > > ~ > '" > > <nZ > 0' OOH H ~ <n<n ~ ~ ~ "0 ~m '"~ 00 ~ "' HH <n " ~ ~ ~ ~u ~" HU <n < < ~~ ~ <n 0 H ~ ~ ~, <n ~ <n '" '" 00 H <n ~ ~ < <n <m 00 < < Z Z "'''' ~ < ~ ~ ~ <n "'~ 0 0 0 ~ ~ 00 ~~ ~ ~ < ~ Z <~ ~ <n U 00 00 « '" U ~ ~ ~ H u~ ~ O~ ~o N 0 H " 00 0 0 0 0 0 0 ~" 0 0 0 0 HH H 0 N 0 H H 00 OO<n , , , , , , , , z< 0 . 0 0 00 0 ~ 0 0 0 0 00 ~ M 0 N N ~~ ~ 0 ~ 0 ~ ~ ~~ ~ X M '" 0 0 NN N '" M M M N HM ~ H . 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'" ~ ~~g, OU 00 N ~ 00 ~ ZH NM M~ 0 '" a ~~ 00 ~" ~N OM MN a" ~~~ §~z N~ 0000 000 Na aN ~O~ OM aM O~ 000 aM ~"'H ~H O~ a O~ O~ a. ~~U > aM aM 0" ON a" · · · SARATOGA CITY COUNCIL MEETING DATE: October 1, 2003 2C AGENDA ITEM: CITY MANAGER: .o..,...;7~/ DEPT: Community Development PREPARED BY: Kristin Borel ~ DEPT HEAD: ~ SUBJECT: Planning Commission Actions, September 24, 2003 RECOMMENDED ACTION(S): Note and file. REPORT SUMMARY: Attached are the Planning Commission Action Minutes of September 24, 2003 FISCAL IMPACTS: NIA CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): NIA ALTERNATIVE ACTION(S): NIA FOLLOW UP ACTION(S): NIA ADVERTISING, NOTICING AND PUBLIC CONTACT: NIA ATTACHMENTS: Action Minutes - Saratoga Planning Commission J CITY OF SARATOGA PLANNING COMMISSION ACTION MINUTES e DATE: PUCE: TYPE: Wednesday, September 24,2003 - 7:00 p.m. Council Chambers/Civic Theater, 13m Fruitvale Avenue, Saratoga, CA Regular Meeting ROLLCAlL: Commissioners Cynthia Barry, Mohammad Garakani, Susie Nagpal, Michael Schallop, Mike Uhl, Ruchi Zutshi and Chair Jill Hunter None Planner Oosterhous, Director Sullivan and Minutes Clerk Shinn ABSENT: STAFF: PLEDGE OF ALLEGIANCE MINUTES: Draft Minutes from Regular Planning Commission Meeting of September 10, 2003.(APPROVED 7-0) ORAL COMMUNICATIONS - Any member of the Public will be allowed to address the Planning Commission for up to three minutes on matters not on this agenda. The law generally prohibits the Planning Commission from discussing or taking action on such items. However, the Planning Commission may instruct staff accordingly regarding Oral Communications under Planning Commission direction to Staff REPORT OF POSTING AGENDA Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on September 18, 2003. e REPORT OF APPEAL RIGHTS If you wish to appeal any decision on this Agenda, you may file an "Appeal Application" with the City Clerk within fifteen (15) calendar days of the date of the decision, pursuant to Municipal Code 15-90.050 (b). CONSENT CALENDAR None PUBLIC HEARINGS All interested persons may appear and be heard at the above time and place. If you challenge a decision of the Planning Commission pursuant to a public hearing in court, you may be limited to raising only those issues you or someone else raised at the public hearing( s) described in this agenda, or in written correspondence delivered to the Saratoga Planning Commission at, or prior to, the public hearing. In order to be included in the Planning Commission's information packets, written communication should be filed on or before the Monday, a week before the meeting. 1. APPLICATION #03-116 (397-26-002) RAISSI, 14195 Saratoga Avenue; Request for design review approval to construct a two-story residence, a detached second dwelling unit, a detached three-car garage, and a basement which is to be located under the main residence. The maximum height of the residence is 21 ft 8 inches. The proposed floor area of the main residence is 2,380 .. square feet. The project includes the demolition of the two existing buildings, a one-story .. residence and a detached garage with living space. The property is zoned R-l12,500. The i · property is located along Heritage Lane and the Heritage Preservation Commission has reviewed and approved the proposal. (CHRISTY OOSTERHOUS) (APPROVED 7-0) 2. APPLICATION #03-195 (510-01-003) QUICKE, 19892 Mendelsohn Lane; Request for design modification to a previously approved project. Specifically, the modification is to the tower element, which is at the rotation point of the structure. The plans approved by the Planning Commission on November 21, 2000 had smooth exterior walls with no window glazing. The height of the tower element has increased and there are now windows. (THOMAS SULLIVAN) (Apphcant requests this item be continued to meeting on October 8,2003.) (APPROVED TO CONTINUE 7-0) 3. APPLICATION #03-176, (CITYWIDE) - CITY OF SARATOGA; - Multiple Zoning Ordinance Amendments upchtting and expanding Section 15-06: Definitions, of the Saratoga Code. The proposed amendments to Article 15-06 provide for consistency between ordinance requirements and long time practices as well as simplifying the rules. (THOMAS SULLIVAN) (CONTINUED FROM MEETING ONSEPIEMBER 10, 2003) (APPROVED 7-0) DIRECTORS ITEM None · COMMISSION ITEMS None · COMMUNICATIONS None ADJOURNMENT AT 9:15 PM TO NEXT MEETING Wednesday, October 8, 2003, at 7:00 p.m. in the Council ChamberslCivic Theater 13777 Fruitvale Avenue, Saratoga, CA If you would like to receive the Agenda's via e-mail, please send your e-mail address to planning@saratoga.ca.us . . . SARATOGA CITY COUNCIL 20 0--.:5 ¿-? MEETING DATE: September 3,2003 AGENDA ITEM: ORIGINATING DEPT: City Manager's Office CITY MANAGER: PREP":~:~~;.,~£;~ DEMHEAD SUBJECT: Claim of Martin B. Fenster; Claim No. GL-055079 RECOMMENDED ACTION: Authorize Association of Bay Area Governments (ABAG) to settle claim. REPORT SUMMARY: On July 22, 2003 a claim was filed against the City of Saratoga. The claimant asserts that deterioration of the street pavers produced a hazard at the crosswalk at 4th Street and Big Basin Way. When driving over the crosswalk the claimant reports the jagged edges of the loose pavers caused damage to the sidewall of his left tire, The City's claims examiner reviewed all documents provided by the claimant and City staff, and recommends that the City Council settle the claim. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The claim will not be settled, ALTERNATIVE ACTION: The City Council could decide to reject the claim. FOLLOW UP ACTION: Process rejection notice, ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A ATTACHMENTS: None , ~ · · · SARATOGA CITY COUNCIL MEETING DATE: October 1, 2003 2t- AGENDA ITEM: CITY MANAGER: O-....7~ ORIGINATING DEPT: Community Development PREPARED BY: Thomas Sullivan, AICP DEPT HEAD: SUBJECT: Letter of Opposition to AB 1160 RECOMMENDED ACTION: Authorize the Mayor to sign the attached letter on behalf of the City of Saratoga REPORT SUMMARY: With exception of the housing on school sites issue -- this bill proposes a slew of additional measures and state mandates which would further limit local ability to address zoning, parking, size and other issues which address the complex issues associated with locating additional housing units on single family lots. Slashing local parking requirements for density bonus housing is a one-size-fits-all approach that will no doubt only increase community opposition to these projects. The City of Saratoga allows up to 1,250 sq. ft. second units. However, the total floor area and total site coverages still apply. The City will grant a 10% increase in total site coverage and total floor area if the owner agrees to deed restrict the second unit to below market rate rents. To date two such units have been permitted and the deed restrictions recorded. The City of Saratoga requires one parking place for the second unit and under certain circumstances the Community Development Director can waive that requirement. The City of Saratoga has implemented its Second Dwelling Unit Ordinance in a manner that is consistent with many of the provisions of AB I160. But the most important thing to keep in mind is that those were local decisions that the City of Saratoga made - not the state of California. FISCAL IMPACTS: None CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: Assembly Member Steinberg, author of AB I160, will not know the City's opinion on this piece of legislation. ALTERNATIVE ACTION: No nothing FOLLOW UP ACTION: Send the letter to Assemble Member Steinberg and to those persons and organizations listed in the "cc" section of the letter, ADVERTISING, NOTICING AND PUBUC CONTACT: NIA ATTACHMENTS: Draft of the letter addressed to Assemble Member Steinberg. " "- ~ þ . . . "\ e e e @~~ /i?~' @ f"i7 ' @ ~ 'è? [IDœill~u ©IIUJ1J)f @[f ~N~ir@@Æ~ 1:3'77'1 FRUiTVAL8 AVENUE· SARATOGA, CALIFOENIA 05070· (¿J08) 8(i8-l2.00 C()T.JNCII, i\1E[vl1:~gns: InCŒ1)Orat.ed Octobei" 2:¿, 1956 Stan Bogosian !(alt/leen J<ing Ncmran J<find October 2, 2003 Nick Streit Ann Waftonsmith Assembly Member Darrell Steinberg State Capitol, Room 2114 Sacramento, CA 95814 RE: AB 1160 (Steinberg) Second Unitsillensity Bonuses/ Housing on School Sites - Notice of Opposition Dear Assembly Member Steinberg: We regret to inform you that the City of Saratoga OPPOSES your AB 1160. Local governments are still adjusting to the many mandates imposed by last year's AB 1866 (Wright). which prohibited public hearings on second unit applications, and created many unresolved legal issues with its provisions that authorized a developer of a. density bonus project could demand that the local government waive "an); ordinance, general pkm element, specific plan, charter amendment, or other local law, policy or regulation" or face lawsuits, With exception of the housing on school sites issue -- this bill proposes a slew of additional measures and state mandates which would further limit local ability to address zoning, parking, size and other issues which address the complex issues associated with locating additional housing units on single family lots. Slashing local parking requirements for density bonus housing is a one-size-fits-all approach that will no doubt only increase community opposition to these projects Under AB 1160, local governments are obligated to permit units up to 1.200 square feet- - the size of a three-bedroom home -- in every neighborhood in the state. Moreoyer, the bill requires local governments to permit second l,lnits in .all residential zones, and imposes greater restrictions in. certain zones. ' AB 1160 also slashes local parking requirements by prohibiting local ordinances from requiring more than one parking space for every two bedrooms and the bill instead authorizes the vehicles. tò be parked on street. Under existing law a local government can require one space per bedròom and an additional parking.space if they make some significant findings (topographical, fire, etc.) By contrast AB 1160, reduces parking standards statewide to only one per two bedrooms, . and in a complete reversal of current practice, prohibits a lòcal government ITom limiting on street parking unless it makes the topographical, fire, etc. findings. Pr.inted on reçvcJÐd pi.ìJ1(:r: ,. Other mandates that restrict local ability to locate additional housing units on single . family lots include provisions that limit a local government's ability to impose standards on a development by focusing the issue on the rents charged for the unit. AB 1160 also creates an opportunity for absentee-landlord rental situations in single-family neighborhoods by preventing a local ordinance from requiring an owner-occupant to live on the property in either the primary dwelling or second unit. Finally, if AB 1160 were enacted into law, restrictions on rent, income or age of occupants could no longer be included in a local ordinance, unless such restrictions are required by a local rent control ordinance, or inclusionary zoning policies. The City of Saratoga allows up to 1,250 sq. ft. second units. However, the total floor area and total site coverages still apply. The City will grant a 10% increase in total site coverage and total floor area if the owner agrees to deed restrict the second unit to below market rate rents. To date two such units have been permitted and the deed restrictions recorded. The City of Saratoga requires one parking place for the second unit and under certain circumstances the Community Development Director can waive that requirement. As you can see, the City of Saratoga has implemented its Second DwelIing Unit Ordinance in a manner that is consistent with many of the provisions ofAB 1160. But the most important thing to keep in mind is that those were local decisions that the City of Saratoga made - not the state of California, In making AB 1160 a two-year bill, the Assembly Housing and Community Development Committee wisely decided to hold hearings in November to discern whether there are problems or not with existing local secondcunit ordinances. At the . Rousing Committee hearings in November, local officials will share their perspective on the mandates imposed by last year's AB 1866 (Wright). which prohibited public hearings on second unit applications and created many unresolved legal issues. We urge you to carefully consider these experiences before proceeding with AB 1160, which from a city standpoint, effectively zones residential land at the state level. This one-size-fits-all approach is likely to increase community opposition to second units in the form of legal challenges and local referenda, rather than encourage their development. Sincerely, Nick Streit, Mayor City of Saratoga cc: Members and Consultant, Assembly Local Government Committee Members and Consultant, Assembly Housing and Community Development Committee YOUR SENATE and ASSEMBLY :MEMBERS League of California Cities . ... " · · · SARATOGA CITY COUNCIL ~ MEETING DATE: October 1, 2003 AGENDA ITEM: J CITY MANAGER: ¿J...:;?~ DEPTHEAD: ~L ~~_ ORIGINATING DEPT: Public Works PREPARED BY: John Cherbone SUBJECT: Norton Road Emergency Access RECOMMENDED ACTION(S): Accept Report and provide direction to staff. REPORT SUMMARY: Background: At the April 18, 2001, City Council Meeting, Beverly Phipps, who resides at 15270 Norton Road, expressed his concerns regarding the need for additional emergency fIre access for the Bohlman Road hillside area. Mr. Phipps suggested constructing a fire access road that would connect Norton Road to the access road being constructed for Villa Montalvo's Artist in Residency studios. The proposed connection would allow emergency access from Norton Road through Montalvo and ultimately to Piedmont Road (See Map - Attachment 1). The main concern is there are only two ways to evacuate people out of the Bohlman Road Area, namely Bohlman Road to Oak Drive or Bohlman to Montevina Road (See Map - Attachment 2). In June 2001, a meeting was facilitated with Villa Montalvo and interested hillside residents. Villa Montalvo was receptive to the emergency access proposal with the caveat that the unimproved Wildcat Road Right-of-Way be improved. The Wildcat right-of-way runs between Piedmont Road and Villa Montalvo's property. Villa Montalvo indicated that they would like to use the Wildcat right-of-way as a second egress during specific times ofthe year to facilitate their traffic circulation. Staff performed a preliminary feasibility of the two segments and presented the information at the November 7, 2001, City Council Meeting. It was determined that the lower Wildcat right-of-way segment, by far the longer at 2,350 ft and the most expensive ($400K to $700K), to be too difficult and expensive to explore further because of the presence of heavy vegetation and because of the close proximity to a seasonal creek, which would require extensive permanent erosion controls. By contrast the upper Norton Road segment, at a length of 600ft and at a cost of$75K to $100K, was determined to be the most feasible way to facilitate an additional emergency access road. , / Prior to the November 7, City Council Meeting, Mr. Phipps solicited feedback from approXimatelY. 100 properties that were believed would most directly benefit from the emergency access road. Responses were received from 32 properties with 30 in favor and 2 against the proposal (Attachment 3). On November 7, 2001, City Council directed staff to continue to discuss with Montalvo the feasibility of constructing the upper access road connecting Norton Road and the Artist in Residency studios. Discussion: Soon after the November 7,2001, City Council meeting staff met with Montalvo's Project Manager for the Artist in Residency Proj ect. Staff went over the benefits of the emergency access road for both area residents and Montalvo and assured them that it would remain closed at all times and used only in the event of an emergency (a chief concern of Montalvo was that it would be used as a cut through). Staffleft the meeting with a fair degree of optimism that Montalvo would continue to explore the issue with the City. The optimism was short lived. Repeated attempts over the past year by City staff and former Council Member Evan Baker were unsuccessful in furthering the discussions with Montalvo. Recently, Council Member Bogosian and I met with Saratoga Fire Chief Gordon Duncan to further investigate the issue. After discussing the issue in detail and exploring the existing fire access routes in the area (See Map - Attachment 3), it was apparent that the proposed fire access road could greatly enhance the evacuation of area residents in the event of a fire or other emergency. . Currently, the issue remains unresolved. Staff is looking for direction and/or assistance from City Council to resolve this issue. FISCAL IMPACTS: Staff has identified three options for financing the estimated $75K - $100K construction costs of the emergency access road and they are as follows: 1. Solicit funding from the interested property owners. 2. Assessment District encompassing benefited properties. 3. City funding in whole or in part. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): N/A. . 20f3 ... · · · ALTERNATIVE ACTION(S): N/A. FOLLOW UP ACTION(S): Follow City Council's direction. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENTS: I. Norton Road Emergency Access Area Map. 2. Emergency Access Area Map 3. Interest Mailer & Responses. 30f3 .....c.~ ~'" ~'" ~<J ~ c,. ~¿ ., "::"t~"""':- i~r . .$.;".~ ~ ..", k:;"o-~) _ ~r¡,<i:.I.i..~. n.ç í_ ----.. I>'~~"·'" ~., t< ~:~,~f'\,c ,..: ~ <'~~~¥f'o ~m" I~ ATTACHMENT 2, I" ~:"-<Ø":!; '" ::""'" ,:¡, I"'~' ......, " v ~ ~~~...." ~. \.. " .,;r Æ ~ ~ >¡¡ "L. ) I· c."\. \ (p, ~ 'i ,£,., (~ I ¡ w: ",-" . ,mono " > -~.~_..,.."""",.,,. \ \; '~'( J~ - lliJ". <. _~. v,~~ ·cc............. 1. "'. .j( ~t ~? ~~,," --'-' <r'~:'1 c J, ,...~.' , _ ~ 0 .n'}" 7~~- .. '.. A:!:Wi~ ~..~ 1/', f:!') ~ ~ ... ,¡ III . ""'<;.. .~",...a..... ~ ,.... ~- -"L_ . ; Á' fl- :i . ~ ",' " '" ,ó' . '.¡""¡ . "\ ";' /...."... . '.""'~ ~ <", - = , '''. ffi~". T~'.t '~'''-. ~~....,~(' J .....""'. ß~!i, ~ .bi!" <, - )(",. . _, ='W<t\- ....... "~ fi" .:::.~.-..~C"",,:CT HAUl ~ 110 . 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(~,>,.~:~;s.~I><~-=" ~~ _..... ·C. ApproxlmateAreaAccesslblebyBohlmanRoad '.....i!!R .J /' E 'stin E ~I,..., AIld One Existing Emer~ency ACC:'::~0oad ' \ ·~..\~AC~SSn:~:~n:J \~.. ) ""< ) -...J~, ~'."..""'" ....... =,v ~ ) \ _._'~ þ ~-- ,'" ' - ........ ; V' c-' '~h\ '~... ~.,....... '-.. """"""-""- -.. .... ... _:":··'t..~ " ~ , ~ . . . SARATOGA CITY COUNCIL L\ 6?.-:7~~ MEETING DATE: October 1, 2003 AGENDA ITEM: ORIGINATING DEPT: City Manager's Office CITY MANAGER: PREPARED BY: Lorie Tinfow DEPT HEAD: SUBJECT: Silicon Valley Animal Control Authority (SV ACA) Update RECOMMENDED ACTIONS: Accept report, and direct staff and Council Representative accordingly. REPORT SUMMARY: SV ACA History The Silicon Valley Animal Control Authority was established several years ago after Santa Clara County stopped providing animal control services, and member agencies were forced to find a way to meet their residents' animal control services needs. The Cities of Cupertino, Santa Clara, Campbell, Los Gatos, Sunnyvale, Monte Sereno and Saratoga entered into a cooperative agreement to form a Joint Powers Authority under which animal control services would be provided. In June 2001, SV ACA opened its offices and its staffbegan to offer field services. Temporary shelter services were provided under contract between SV ACA and the Humane Society while permanent animal shelter options were explored. The Humane Society was not interested providing long-term services. In September 2002, each City was required to submit a letter committing their portion of the funds needed for the shelter. Not all Cities were able to comply-economic changes had adversely affected some Cities' ability to contribute their portion. Further discussion occurred and in Spring 2003, Sunnyvale armounced its intention to withdraw from SV ACA and pursue animal control services from an alternate provider. On September 15, 2003, Cupertino announced that it will withdraw effective June 30, 2004, and Los Gatos has notified the members that it is exploring other cost-effective options. SV ACA Investigates Shelter Options The SV ACA board and staffhave considered a number of options for possible shelter services. In February 2003, they directed staff to request quotes or proposals for long-term shelter services from the Humane Society, the City of Palo Alto and the City of San Jose. The Humane Society responded that they were still not interested in entering into a long-term agreement. Palo Alto responded that its shelter did not have the capacity to house all of SV ACA' s animals. San Jose also responded that they could not house SV ACA's animals on a long-term basis. SV ACA also considered purchasing the Humane Society property in Santa Clara (since HS plans to build a new facility in Milpitas and move in 2005-06) but discarded the idea because ofthe property's dilapidated state. A Santa Clara-owned property on Reed Street was seriously considered but remediation of an underground oil plume and potential BART right- of-way conflict lead them to consider other options. Several tilt-up industrial office park-type buildings were investigated and a building on Thomas Road was selected as the best candidate. The building is about 17,200 sq. ft. and was constructed in 2000 but never occupied. The owner was contacted and conceptual design work completed to get an idea of cost to renovate and outfit the building for SV ACA's needs. A functional layout has been developed that shows the building program can work in the facility, although no outside animal exercise area exists nor could one be added because of nearby development. Shelter Financing as an Option Since all Cities were not financially able to contribute a lump sum payment, financing the project was suggested. Finance Directors from each City conducted a process for gathering financing options and together with the SV ACA Technical Advisory Committee and SV ACA staff, they made the following recommendation to the SV ACA board: . Enter into negotiations with Municipal Finance Corporation for funds to pay for the $6 million project using private placement funding and financing over 15 years. This firm and method offered the lowest costs. Financing over 15 years instead of 20 saved about $1 million in interest charges. Monte Sereno plans to pay up-front; the breakdownl by City follows: % wlo MS Principal Principal With Interest Annual Payments Campbell $],024,400.70 17.2717% $ 1,407,624.57 $ 93,841.64 Los Gatos $857,222.08 14.4530% $ 1,177,905.15 $ 78,527.01 Monte Sereno $68,906.59 Sarato ga $729,235.47 12.2951 % $ 1,002,039.31 $ 66,802.62 Santa Clara $3,320,235.16 55.9802% $ 4,562,320.77 $ 304,154.72 Totals $ 8,149,889.80 $ 543,325.99 If Los Gatos withdraws, the breakdown2 will be: % wlo MS Principal Principal With Interest Annual Payments Campbell $1,195,736.32 20.2121 % $ 1,643,101.81 $ 109,540.12 Monte Sereno $84,045.19 . Saratoga $873,424.43 14.7639% $ 1,002,202.12 $ 80,013.47 Santa Clara $3,846,794.06 65.0241% $ 5,286,010.12 $ 352,400.67 Totals $ 8,129,314.05 $ 541,945.26 ., f , ~ . . Saratoga's Total Contribution to SV ACA The City of Saratoga has progrannned $710,000 into the Capital Improvement Program to cover our contribution to the shelter capita] costs as of2002. Even with some downsizing to the shelter plan and staffing levels, the withdrawal of Cupertino and Sunnyvale from SV ACA has increased Saratoga's proportional allocation for both shelter and operations. The increase plus other two reasons-the potential for freed up capital funds for use elsewhere and that tax revenue from residents with access to service would be used to pay the debt service-make financing attractive for Saratoga. . 1 Table provided by SV ACA. 'Ibid. 2 . ~ The operations budget assumes an 18-person staff (reduced from 20) and open hours comparable to other nearby facilities--open approximately 71 hours per week for animal admissions and 34 hours per week for adoptions, Other assumptions have been made as well so the numbers provided below represent solid estimates but are not intended as final costs. Miscellaneous start-up costs (i.e., training for new shelter employees, food bowls, etc.) are also not included. . Sjnce both the shelter and operations are "bare bones", if Los Gatos also withdraws, little reduction in total costs is expected and as a result our share will increase again. Operations Capital Financing Total Annual Saratoga Contribution Saratoga's Budget for 2004-05 $168,000 Lump sum payment of $710K SV ACA with 5 Cities $174,952 $66,803 $241,755 SV ACA with 4 Cities (no Los $207,546 $80,013 $287,559 Gatos) Other Options and Tradeoffs The City of Saratoga joined SV ACA knowing that total costs could be higher than those under a contract arrangement. The "extra" paid gives Saratoga a level of control over quality assurance (things like customer service and hours of operation) and, most importantly, long term costs. We also have a say in management decisions that we would not necessarily have under a contract. Other considerations: . · · · · · SV ACA handles all animal control matters including dead wildlife, funding of the Silicon Valley Wildlife Foundation and support to public safety officers when their work includes animal control City staff has never received a complaint about SV ACA's service Concerns about field service costs have not been articulated. Sunnyvale and Cupertino's concerns have centered on shelter construction and services Palo Alto's auditor issued a report that shelter services cost them $194 per animal; SV ACA's shelter services are estimated to cost $181 per animal (services do not include capital costs) SV ACA's manager proactively reviewed and reduced their proposed 2003-04 budget in concert with City concerns about budget constraints Conclusion At the most recent SV ACA board meeting, the following topics were raised. Council Representative Stan Bogosian will be asked to vote on the following at the next Board meeting: . · Approve a financing agreement with MFC for a total of$6 million. Saratoga's portion of financed principal will be approximately $730,000 or $66,802/$80,013 if financed over time. · Award a contract for architectural services in an amount commensurate with the scope of work. · Enter into a sales agreement for property-negotiated price is approximately $2.6 million. The SV ACA board took action at their September 22 meeting to provide $100,000 (refundable) to hold the property for 45 days. 3 Moving forward with these decisions effectively commits us to remain with SV ACA for the long term. Both Council Representative Bogosian and staff are asking for direction on whether to continue with SV ACA or look for alternatives. ALTERNATIVE ACTIONS: . Remain with SV ACA and commit to paying our share of full costs associated with providing animal control and sheltering services. . Notify SV ACA that Saratoga will withdraw effective June 30, 2003 and begin to seek alternate options for meeting animal control and sheltering services. FINANCIAL IMPACTS: Should Council decide to continue with SV ACA, staff recommends participating in the fmancing plan and capitalizing at least two years' worth of debt service in the Capitallmprovement Program. FOLLOW UP ACTIONS: Staff will execute whatever direction Council provides. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENT: None. 4 . , . . . \ · · · SARATOGA CITY COUNCIL MEETING DATE: October 1, 2003 s ORIGINATING DEPT: Community Development AGENDA ITEM: CITY MANAGER: &--7~ ~ PREPARED BY: Thomas Sullivan, AICP DEPT HEAD: SUBJECT: Resolution of Intent to consider an Overlay Zone to allow Drive though Windows in the CN Zone bounded by Lawrence Expressway and Prospect Avenue RECOMMENDED ACTION: Adopt the attached Resolution. REPORT SUMMARY: The matter before the City Council is the adoption of a Resolution of Intent to amend the Saratoga Code as it relates to Drive Through or Pick Up Windows as it relates to the CN Zone located adjacent to Prospect Avenue and Lawrence Expressway and is shown on the following Map. Section IS-I9.020(c) 3 provides that any use involving drive-through service, such as restaurants and financial institutions with drive through windows are expressly prohibited. This Resolution of Intent directs the Planning Commission to consider an Overlay Zone, which would allow such drive through windows in this area only. '-------T -....;.0 100200 300 400 500ft N w-tE S < / .' Before actually conducting a hearing to consider proposed amendments to the City's Zoning Code, a . Resolution of Intent must be adopted, This Resolution will instruct the Planning Commission to initiate a study of the proposed amendment. FISCAL IMPACTS: There is no fiscal impact regarding the Resolution of Intent, There will be Staff and City Attorney cost in addition to the cost of advertising the subsequent Public Hearings to consider the Ordinance Amendment. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The blanket prohibition of drive through windows will remain in force. ALTERNATIVE ACTION: NIA FOLLOW UP ACTION: Schedule the Public Hearing before the Planning Commission. ADVERTISING, NOTICING AND PUBLIC CONTACT: Resolutions of Intent are not Public Hearing items, it is required that the Agenda Item be properly posted, ATTACHMENTS: None . . 20[2 · · · RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA WHEREAS, the City of Saratoga City Council has determined that the Saratoga Zoning Regulations that Express1y Prohibit Drive Through Windows in an commercia! zones may be too severe of a restriction in the CN Zone bounded by Lawrence Expressway and Prospect Avenue; and WHEREAS, the City Council considered the matter at a duly noticed regular meeting at which time all interested parties were given a fun opportunity to be heard and to present evidence; and WHEREAS, the fonowing findings have been determined: . The proposed amendments to the zoning regu1ations are needed so that this particular area is commercially competitive with the contiguous area with the City of SanJose. . That the proposed amendments will not be detrimenta! to the public health, safety or welfare, nor be materially injurious to the properties or improvements in the vicinity in that having drive through facilities in this area will not lead to cut through traffic. NOW, THEREFORE, SECTION I. The City Counci1 of the City of Saratoga hereby finds that: That the is sufficient reason to direct the Planning Commission to study and report back their findings regarding the creation of an Overlay Zone that would anow drive through facilities in the particular area of the City shown on the attached Map labeled Exhibit A. SECTION 2. The City Council hereby directs the P1anning Commission to conduct a Pub1ic Hearing and report back their findings in an expeditious manner. The above and foregoing resolution was passed and adopted at an a regular meeting of the Saratoga City Council held on October I, 2003 on the fonowing roll-can vote, to wit: AYES: NOES: ABSENT: ABSTAIN: Nick Streit, Mayor ATTEST: Cathleen Boyer, City Clerk EXHIBIT A e _0100200 300 400 500ft '-------------J- N "k WTE s < . DRIVE THROUGH OVERLAY DISTRICT . . . e . SARATOGA CITY COUNCIL MEETING DATE: CD o-:?&/ October 1, 2003 AGENDA ITEM: ORIGINATING DEPT: City Manager's Office CITY MANAGER: , l' DEPT HE~~-\)(;.µl;j( Vl..kw , ' v PREPARED BY: Lorie Tinfow SUBJECT: Consideration of Landscaping and Commemorative Bench for WilIys Peck at the Saratoga Library RECOMMENDED ACTlON(S): Consider implementing landscaping plan and bench placement for Willys Peck at the request of Betty Peck REPORT SUMMARY: Willys Peck is recognized as the unofficial historian for Saratoga. He has written a book on the history of Saratoga's libraries and is active in the preservation of Saratoga's past including the Heritage Orchard. Willys turned 80 years old in August and wife Betty approached first the library and then the City about placing a commemorative bench with plaque somewhere on the library site with a view of the orchard. She offered to pay for the bench and plaque, and staff agreed to arrange for an extra bench of the type already in place, to be located in the dirt area adjacent to the stone wall and community room patio. The City already plans to sod this area so adding a bench would be relatively easy. However, further discussions with Betty ensued and she expressed interest in more elaborate landscaping, including additional trees, and asked if a different style bench could be substituted. Staff met with her and landscape architect Kathryn Mathewson on Friday, Sept. 19, at the library to see her latest plan (see attached copy), Phase I of the plan includes placing a bench facing the orchard, re-grading the soil and adding paving stones, natural grasses, and trees. Phase II adds the following to Phase I: construction ofa stone wall along the edge of the orchard, planting of natural materials on both sides of the existing concrete path, replacing a number of existing trees with others, etc. The more elaborate nature of the plan prompted staff to bring this report to Council for consideration. Betty has offered to have the plaque made and pay the costs ofthe bench, its installation and the installation of the plaque up to $2000. However, she is not offering to pay for the costs of the additional landscaping. FISCAL IMPACTS: The Public Works Department has reviewed both Phase I and Phase II of the plan. A preliminary cost estimate for Phase I is between $5000 and $7500 to install; Phase II roughly $10,000 to $15,000. The plans will require additional maintenance as well but the cost is expected to be nominal. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): No decision would be made on the addition of the commemorative bench. ALTERNATIVE ACTlON(S): 1. Install the bench only 2. Implement Phase I 3. Implement Phase II 4. Implement some modified version of the plan FOLLOW UP ACTION(S): Staff will implement whatever direction Council provides. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENTS: . Copy of proposed plaque text . Copy of materials from Landscape Architect Kathryn Mathewson 20f2 . . . . · · · , ,I WILLIS PECK BENCH At the Saratoga Library September, 2003 . Location The Bench has been angled and located such that it will view directly both the mountains and the orchard. The relationship between the mountains and the orchard is important in Willis Peck's writings about Saratoga's Heritage Orchard. Landscape Theme The Landscape Theme between Saratoga Library's manicured lawn and terrace and the orchard should be a natural transition and not an abrupt one. Therefore, we are suggesting native grasses are seeded on the west of the stonewall and on both sides of the "Orchard Path". The City currently plans to place sod here that will take more maintenance and more water. We call this area "The Meadow". The grasses are comfortable to sit and lie on and will not need mowing and little water. Landscape Around Peck Bench The space around the bench should be one of quiet shady solitude that the visitor must seek out. It should not be immediately visible even though it is adjacent to the Library's major terrace. The space should be natural and encourage quiet solitary reading or intimate philosophical conversations. This is much like the way Willis lives his life and . has contributed to Saratoga. Consequently, several high branching deciduous shade trees (probably Pistacia chinensis and Sophora iapoDÍca) should be located near the bench for shade. Behind and to the sides of the bench should be several 6 to 8 foot evergreen shrubs planted for privacy. Neither the trees nor the shrubs will block the view of the orchard and the mountain from the Library's major viewing window. The floor below the bench should be decomposed granite and native brown gravel. We are requesting using an old-fashioned bench to go with the theme of the historical Heritage Lane and natural planting themes. Also, such a bench is more appropriate for Willis Peck's relationship with Saratoga. He was one of the founders of the Saratoga Historical Museum and past president of the Saratoga Historical Foundation. The benches that are being placed in the Library's courtyards and terraces are too modern for the kind of place we hope to create for the Peck Bench. Solving Landscape Problems We are also making suggestions to solve some of the landscape problems in the area around the bench: 1. The existing newly planted Crabapple Trees in the courtyard and "Meadow" are low branching trees. When they grow to maturity they will block the library's major picture window view of the orchard and mountains. Also, one will not be able to walk under them. Thus, when these trees are mature the Terrace could not be used as a gathering place for events. The Terrace faces west and is extremely hot and glary. It needs shade trees that cool the space but do not block the view. . 1 \ . ' J \ . 2. The Crabapple Trees should be removed and replaced with sometlùng like Pistacia chinensis. The Parking Lot and parked cars are in the best view area for the mountains and the orchard. We suggest planting Luna apiculata to soften but not block the view of the cars and asphalt. Luma is a narrow lose evergreen plant which grows about 8 feet tail and does not need much water. 3. Build a dry rock wall between the orchard and the orchard path. This will create a level terrace so the slope here will not bring soil and water onto the orchard path. 4. The Orchard Path is difficult to get to and hard to see. We suggest a more direct route to it from the Terrace. A sign at tlùs new orchard path entrance could be seen from both the front entry and the orchard terrace. This new location will require a three-foot cut into the existing stonewall. 5. The orchard path along the Library building is extremely glary and hot. Some high-branching shade trees would greatly improve the walking experience and help to reduce the building's air conditioning costs by creating a cooler environment in a portion of the building. 6. The Library's exterior "rooms" should have names. There should be signs to these rooms and to the Orchard Path to encourage walking around the building. If you have any questions, do not hesitate to call either Betty Peck at 867-3156 or Kathryn Mathewson at 292-9595. . . 2 ~,_._ ~m'__~ _~.~,._ æ ~ \-\ "'d ~ ('¡ ~ r;.~ tI:I ~ ¡". ::3 .., ('¡ , ::r "'d ¡;¡- ~, ('¡ .~, (1; a (1; ::3 - .. ,.. N ¡i; Ii \Q: , " L ~ l~~ <::, õ (', )3.~ 5.: '¥' ï;1S!' :;;Il~ 1- .., "'-'LL !.t' ~~ ;::.:; "¡;' ::E;~ '" ~~ ~'" ~ "" -f.. ~,!%~1~.. ~--~~ ,., ,_ ~\'> (" ,': \ ~.,.!.,,~.z; t~~:·{t?, . \t;(:·~-,~ ~~r ~0 J}\'\~ .'. .;'. """"..'j;'....,."~ ~ ~.",... ¡¡b-" ~7.~j W¡~" '1-( .. ',;-' , ~»~~\'~"",' ~:-:.:<' f~"~ìi-~f:! t?'~.\~t 1}\\:. '5.:'.~.); /---~~ ____ ,\ ~Z: ~'~ ';1 ,'!'/ ! " y: ~y ~~:; 3:- "":"J ~':l-è :j t>' }~ \ " ,/ Eo) f:'~~ ~ '~~~ »;.<. 2,'· C·.:. ~H *~ ~~ ;~ '~~ < ~. r ;;'. ;, ~ 3; ~:\ . ~ I KATHRYN MATHEWSON ASSOCIATES DISTINCTIVE GARDENS 408 . 292-9595 1698 HANCHETT AVENUE·SAN JOSE·CA·95128 Saratoga Library Heri\ageLaI!e Saratoga,California 95070 i ·..'··...¡1 ':;.,: ....... . ¡ '.~ ! ì f" -\ '0 ~ '" 'I I is: =::_~ .; " ". r~: ,', .,·"",'i '-"-- .-"-- ,"" .' '" ... \ '7"- I;:: \ '\ Ii \ 11 "i \ ;. \b,. Þ :. \'1 . .' +' ..,,--!- // ", lj . , \ II \1 )1 / ~1 ~, h'_'_·~_n_ . ,.,- " .~' ~"" ,-" "~, ~ ~ ~ ~ ~~ -;:,-,. ., ,- ;".'" . ::;s:> ~ ,.-i:è '" P ;", ~' ,... " è- 'V (D n :>;' . :-,;./. ,_n ~" , ". ,'-. :\ I 1''' I "',,- ,i' '. ''-., '" -.~ ,,-.,:. , ""'~ ~ :.\ ,. ""- ", " ,~ -...!.' 1 -;\ \~/1/ / ;'( , '. i- f ~"""'~.\~~, c;,~ "~~, -~ '.-'-- c ! / '::"~ ~: ::¡: 'r.-, .-<C'\ ". :'- ¥ ;-.. ::>::. w"'··..':·,·~···, i- .... 1';-. ',j"- \<~.- Q2' 'ic \ " '. . \-, .< l' , ..L r} i (, )'~ t"" (~ ~, ....f '7 - i J ! ;,? 3 [I': / / '0 K.=..THRYN MATHEWSON ASSOCrATES Saratoga Lzbrary Me",.""" GARDENS 408, 292·9595 I . 1tSi_H..>.N::hE:Ti AVENUE,SAN JOSE,CA·95128 : Herilagd.ane Sanuoga,Ca!ifomia 951)70 .,\' ,. , / / / i~.~ .,-. / '~f~: <.; ...-~ ;\- j ! ~} " \ \ ~ H " !i i 'i II ¡¡ ! . lOUD TEAK Vindermere E ~ ~urved arm} ,: I.. W¡ndermer: A~:~hair- ri 421bs. #4505 nDl1Ji Windermere Bench 4 ft.-57 Ibs. #4501 .. ' IIDJIDJJi Windermere Bench 5 ft. -62 Ibs. #4502 .. 60 rmmDIIDi Windermere Bench 61t.-15100 #4503 72 dermere Bench -84lbs. )8 . -stock item Windermere Bench 8 ft. etr. leg-95 Jbs. #4504 Non-stock item - I N E.\~ .. jermere Swing -45 Ibs. 16 19 Chain Kit . heavy links) ~~~;:?'-~'~~::-_~~f~_;~~5£! /,~'~~~~~~;f~~1~f~~~~;1~'(è'N'C"~ <: .~ ¿~¡:,;~·~'-:~'.~:~:o:s;:·;4i;}' I ~rf·'~'i""~~1,:-::;;~,,J'~-'/~"'-'!l1~~;t~tt';'¡~j' :~~~C}I}ª~Äf~~{i IIII ft;Æ;J~'~~i;t'~"~\'~~*~~Ì~~ .. ., ....... 'F." ,... IIII t:'~"'·IC"< ." III ,;, 1'.~~''''.~.;.;,;'\;'~I\' '.. .. " ',.. .. "',-- . ~.-' : .., .. "": .. .':, ',' I' .~:.:';' f.:.t.';_{,._ ---;'.:::; ~ . I'v, ,..,. I ,!. .!' III i:1~" '.~ . ; ~+~c: :, ~ I ¡~~~;1{~ '."- If:>':-'""':- Above: A 5 ft. Windermere Bench with matching Armchair Windermere lends an appealing British accent to the informal country garden, woodland park, or city patio; and is especially useful in the tiny herb or formal garden. The Metropolitan Museum of Art, in New York City, chose our 6 ft. Windermere benches and matching armchairs to grace the terrace of their new American Wing. . - WINDERMERE TEAK BENCH 'Ii Windermere, the epitome of the English ~ park bench, is the essence of the ')~'.C·: traditional British unders' '-,>::.::' artful coordination of sla1 ''P - L· :\2e..u:: gently curved arms and c ¡.£L.4- have made this an enduri Comfortable and inviting, -< -- , will enhance and blend W r' ~ ' beauty of any setting. Its c.ç . : classic appearance, quiet C sturdy construction makE favorite. Smaller in scale and with a lower profile than Mendip, the Windermere is a perfect midsize bench, , Like Mendip, the Windermere design is heavy enough to withstand strong winds. Ct,LL 1 o!, ¡i ; 1-80P·I)¡'>, H:'," In Maryland (;r¡:¡ :-;1,i' Metro Was¡·~¡w;f'--;' i; ! I ¡ ¡ ¡ J .J.: - L; ~...'.. f1;:·~.I..'·.~··~ !':.1m; '"i:;li,.-¡n .."\·1',; ,<if It. Windermere Loveseat -, ·-~"ì. 'ho overwhelming choice of residential gardeners in the V.S.. It's proportions and style are endless variety of American landscapes. fN!a)ltl AUTH!N-IIClfy ~H'f'G t '( MAnt IN '-N(H^NO Country Casual, the Garden and Leisure Furniture SpeC/:i!/S!S " · · · SARATOGA CITY COUNCIL MEETING DATE: AGENDA ITEM: '1 CITY MANAGER: -£/.,.;/~ ~ October 1, 2003 ORIGINATING DEPT: Community Development PREPARED BY: John F. Livingstone AlCPÎJ2. DEPT HEAD: SUBJECT: The Heritage Preservation Commission is requesting approval from the City Council to hire a consultant to prepare a Master Plan for the Historic Park, apply for a grant from the County of Santa Clara Parks and Recreation, and use the McWilliams House as part of the Historic Foundation museum operations. RECOMMENDED ACTION 1. Staff recommends the City Council approve the attached Resolution supporting the grant request. 2. Staff recommends funding not to exceed $30,000 for a consultant to prepare a Mater Plan for the City of Saratoga's Historic Park. 3. Staff recommends the City Council designate the McWilliams House to be used as part of the Historical Foundation's museum. CITY OF SARATOGA HISTORIC PARK AT OAK STREET AND SARATOGA-LOS GA TOS ROAD ~ BACKGROUND: At its May 21, 2003 meeting the City Council directed the Heritage Preservation Commission (HPC) to meet with the Historic Foundation to discuss the future vision of the Historic Park. On July 8, 2003, the HPC and the Historical Foundation met at the Museum to discuss the future of the City's Historic Park. At the September 23, 2003 City Council meeting the Chair of the HPC asked Council during Oral Communications to consider moving forward with a Master Plan for the Historic Park to assist with a proposed grant application and for direction on the future use of the McWilliams House. At this meeting the Council directed staff to place the issues on an agenda . DISCUSSION: The HPC would like to apply for a grant for the restoration and improvements of the buildings and grounds in the City's Historic Park. The grant would be from the County of Santa Clara Parks and Recreation Department and does not require the city to match funds. As part of the grant process a letter of support from the City Council is required. One of the primary goals for any money received from the grant will be for the restoration of the McWilliams House. A detailed list of the needed repairs is attached. Any additional funding could be used for landscape improvements around the site. The HPC is proposing to use a consultant to help develop a Master Plan for the Historic Park. The scope of the Master Plan is based on the recommendations made at the joint meeting held by the HPC with the Historical A Foundation. ,., The City of Saratoga's Historic Park consists of two contiguous parcels ofland, APN 517-10- 013 and 517-10-012, which are located at the corner of Oak Street and Saratoga-Los Gatos Road. The Village Library (Book-Go-Round - Friends of Saratoga Libraries) is located on the smaller 7,841 square foot parcel and the Museum and McWilliams House are located on the larger 34,848 square foot parcel. MUSEUM AND THE MCWILLIAMS HOUSE: The primary vision for the Historic Park is to create a destination for the Downtown Village. No changes to the Museum were discussed at this meeting. It was recommended that the Me Williams House be used as an adjunct to the Museum. Some of the proposed uses for this building discussed at the meeting include a museum gift shop, a center for genealogy research, a center for special exhibits, and a "house museum." The Historical Foundation prefers that a "house museum" be the primary use of the McWilliams House. The larger parcel with the Museum and the McWilliams House has several underutilized outdoor areas that present opportunities for improvement. Some of the ideas generated at the meeting included an improved area behind the McWilliams house with a low maintenance cement and stone seating area that couldbe used for weddings or gatherings. An amphitheatre-type use or a sculpture garden was recommended for the large eucalyptus grove on the upper portion of the A lot. ,., 20f4 · VILLAGE LIBRARY: A few improvements were suggested for the Village Library, which is located on the smaller parcel. 'Flaring' the entrance to this building was suggested to make it more inviting. Also suggested was improving the rear area of the building by clearing the ivy and building a small retaining wall to provide space for a gathering place or special garden, such as an herb garden or exhibit of native plants that would help draw people to the site and that could be used as an educational tool for local schools. ODDFELLOWS BUILDING (SARATOGA LODGE): The committee also considered the possibility of purchasing the neighboring two-story building. Some of the proposed uses for the building were an art gallery or a specialty toy museum with historic dolls or trains. PARKING · The participants of the July 8th meeting discussed parking needs in conjunction with the proposed increase in the use of the Historic Park. It was noted at the meeting that the 10 new public parking spaces, which will be built as part of the new fire station project, would provide nearby parking. Two or three additional parking spaces could also be added to the rear of the site. This and the proximity to the downtown area would provide ample parking for the increased use of the site. Increasing the use of the Historic Park would be mutually beneficial to the downtown merchants. ALTERNATIVES: 1. The Council can continue the item for further discussion. 2. The Council can approve the resolution with specific direction for the use of the McWilliams House, scope of the Master Plan or cost of the consultant contract. FISCAL IMPACT: No City funds will be required for the grant process or the use of the McWilliams House by the Historical Foundation. The Master Plan recommendations may include subjects that would require future staff time. The cost for the consultant to prepare the Master Plan is recommended not to exceed $30,000 and would be allocated from the Council Contingency Program to the Advance Planning Program. FOLLOW UP ACTIONS: 1. 2. · 3. 4. Staff will work with the consultant to complete a Master Plan for the Historic Park. The HPC will submit a grant application to Santa Clara County Parks and Recreation Department based on the Draft Master Plan. The HPC will come back to the City Council with recommendations on how to spend any grant money received. The Draft Master Plan will be brought back to the City Council for approval. 30f4 ADVERTISING, NOTICING AND PUBLIC CONTACT: The item has been placed on the City Council Agenda and posted pursuant to Govemment Code 54954.2. ATT ACHEMENTS: 1. Resolution of Approval 2. List of improvements for the McWilliams House 40f4 .' · · · · · · RESOLUTION NO. 03- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA SUPPORTING THE SARATOGA HERITAGE PRESERVATION COMMISSION'S MASTER PLAN AND GRANT REQUEST FOR THE CITY OF SARATOGA'S HISTORIC PARK WHEREAS, the City Council recognizes the importance of preserving historic resources in the community and the need to enhance and maintain the unique character of the historic resources; and WHEREAS, the City of Saratoga City Council supports the Heritage Preservation Commission's request for a grant from the Santa Clara County Parks and Recreation Department; and WHEREAS, the City of Saratoga City Council supports the Heritage Preservation Commission's request for an amount not to exceed $30,000 for a consultant to prepare a Master Plan for the Historic Park; and WHEREAS, the City of Saratoga City Council supports the Heritage Preservation Commissions request to designate the McWilliams house for museum operations under the Historical Foundation; and WHEREAS, the Heritage Preservation Commission has reviewed the requests at a regular meeting where they recommended the proposed requests; and WHEREAS, the City Council finds that supporting the Master Plan, grant, and use of the McWilliams House for museum operations request, is consistent with the City of Saratoga Heritage Preservation Code Chapter 13, and the General Plan Conservation Element CO.5.0 to "Protect historical and archaeological values and significant geographic landmarks from destruction by development whenever possible" in that it will assist with the education and preservation of significant historic values in the community that are located in the Historic Park. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Saratoga that it approves the request to support the Heritage Preservation Commission's request for use of the McWilliams House for museum operations, an application for a grant from the Santa Clara County Parks and Recreation Department, and $30,000 to be transferred from the Council Contingency Program to the Advance Planning Program for a Master Plan for the Historic Park. The above and foregoing Resolution was passed and adopted at a regular meeting of the City Council of the City of Saratoga held on the 1 st day of October 2003 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Nick Streit, Mayor ATTEST: Cathleen Boyer, City Clerk . ~--. --. McWILLIAMS lIOUSE . Date: 7/01/03 Following is a report to the Heritage Preservation Commission of the City of Saratoga. It is based on a site walkthrough by Paul Conrado and Norm Koepernik on Tuesday; June, 22,2002. The following items require repairlreplacement to occupy the building safeJy. INTERIOR · Re-glaze and re-hang windows throughout o 6 double hung and 2 casements · Bring bath up to ADA standards? (may not be necessary depending on interpretation of the codes). · Paint interior OUTSIDE · Replace broken and rotten siding to match · Remove rotted deck boards and repJace- front and back o Add joist @ front porch center span · Replace front and back steps · Foundation ribbon board rotten - replace · Grout fireplace to siding- fiIl gaps · Clean and paint exterior · Add foundation vents .. The fol1owing items require repair/replacement to restore thè building to it's original, historical condition, and make it a desirable venue. INTERIOR · Remove window A.C. units · Remove and replace electric baseboard heaters with forced air and add A.C. · Move and upgrade hot water heater o Move to outside - add on shed · Remove linoleum floors @ baths o Sand and re-finish floors · Remove carpeting- re-finish floors · Change out fluorescent fixtures · Re-route electrical conduit to under-floor · Build cabinet around phone equipment (to clean up room) OUTSIDE · Front porch not original- restore to original- locate pictures to verify · Add back Jean-to at back and open to outside - increase useable space . \\Scrvrr\THE CONRADO\StafJBox\Pa¡¡J\HERJT AGE l'RESERV A TJONWcWiJJia/11$ Hoose.doc . . . In reviewing the site layout during the walkthrough, Paul Conrado ~nd Norm Koepèrni1< offer the following suggestions. A professional landscape architect should be retained to review and implement these ideas. · SITE · Remove cherry trees · Remove wood benches and waJ1s · Re-design and replace courtyard o Brick, stone, and concrete materials · Add arbor between buildings o Ties buildings together o Creates privacy o Add Gate · Remove all ivy- too much ground cover · Utilize all of the area o Lots of dead spaces . Behind Böok-go-Round . At catch basin · Flare entrance at Book-go-Round to make more inviting. · Uphill side of Book-go-Round: create space for gatherings and food service (remove ivy, cut back bank approx. 6', build small retaining wall).. ' Respectfully submitted, · N¡«.. f,ií2- Norm Koepernik Paul R. Conrado · \\SeMr\THE CONRADO\Slaft' Box\PauI\HERIT AGE PRESERV ATION\McWil1¡BffiS HOI.Isc.doc . e . SARATOGA CITY COUNCIL MEETING DATE: October 1, 2003 y CITY MANAGER: O--:;7~/ DEPT HEAD: ~.N'\._ eQ--d~ AGENDA ITEM: ORIGINATING DEPT: Public Works PREPARED BY: John Cherbone SUBJECT: Memorial Arch Relocation Work and Blaney Plaza Holiday Tree Planting RECOMMENDED ACTION: 1. Approve Holiday Tree and Memorial Arch Rehabilitation Conceptual Plan. 2. Approve increase to existing Construction Contract with George Bianchi Construction in the Amount of$30,000 for Memorial Arch Rehabilitation Work and authorize the City Manager to execute the same. 3. Approve increase to existing Professional Services Contract with Greg Ing and Associates for Blaney Plaza design, engineering, and survey work in the amount of $7,500 and authorize the City Manager to execute the same. 4. Authorize staffto purchase the Holiday Tree and Associated Lighting in the amount of $10,000. 5. Authorize staff to solicit donations for the Holiday Tree. REPORT SUMMARY: Memorial Ar"h Relo"ation Work: As a condition of approval for the Saratoga Fire District Fire House Project, the District relocated the Memorial Arch from Memorial Plaza to Blaney Plaza. Currently, the Saratoga Fire District has met its obligation regarding the Memorial Arch relocation. It has been recommended that rehabilitation work and improvements around the Memorial Arch foundation be accelerated to meet the Holiday Season. The work is estimated to cost $30,000 that is included in the cost estimate for implementation of the Blaney Plaza Master Plan, a CIP project that is currently unfunded. If approved, the rehabilitation work will move forward as soon as possible by George Bianchi Construction, who is currently performing concrete repair work for the City, and completed prior to Thanksgiving. A conceptual plan is being prepared and will be distributed to the City Council prior to Wednesday's City Council Meeting. Funding Options for Memorial Arch Rehabilitation Work: 1. Work can be funded out of the Public Works current fiscal year operating budget and other work postponed. 2. Work can be funded out of the Public Works Operating Budget and be re-appropriated from un-obligated CIP funds. Ifthis option were chosen a budget resolution would be brought back to the City Council for adoption. 3. Work can be funded out of the Council Contingency and a budget resolution would be brought back to the City Council for adoption. 4. Funds in the amount of $14,480 could be appropriated towards the work, which were recently received from an insurance settlement for damage caused by an errant driver. The remaining amount could then be funded from Options 1 - 3. Again, a budget resolution would be brought back to the City Council for adoption, e HolidllY Tree 11",1 Assodllted T ,igl1ting' Recently the Mayor directed staff to explore the feasibility of planting a live Holiday Tree in Blaney Plaza. Staff held a site meeting at Blaney Plaza with Steve Kikuchi, the City's consultant who developed the Blaney Plaza Master Plan, to determine the most feasible location for a Holiday Tree. It was determined that the most feasible location would be between the Memorial Arch and the existing large oak tree. The determination took into account the approved Master Plan. It is proposed that a 15 - 20 foot cedar, spruce, or pine be planted to give an immediate effect of . a community size Holiday Tree. The most appropriate of the above-mentioned species has not determined at this time and will be based on arborist recommendations for the location and nursery availability. Holiday type lights would be installed on the Holiday Tree and decorative up-lighting would be installed for the stone pines. Again, a conceptual plan is being prepared and will be distributed to the City Council prior to Wednesday's City Council Meeting showing the proposed location ofthe Holiday Tree. Funding Options for the Holiday Tree and Associated Lighting: In addition to Funding Options 1 - 3, as listed above for the Memorial Arch work, the City could solicit donations from interested parties for the Holiday Tree. Currently, there is interest from Saratoga Rotary to donate all or a majority of the cost of the Holiday Tree and Lighting. A donation plaque or other type of recognition would likely be a requisite to a donation. FISCAL IMPACTS: . None in addition to those listed above. ·~ e e . MEETING DATE: October 1, 2003 51 CITY MANAGER: ¿;/ J 0 ~ DEPTHEAD: ~VV'- .e~~ SARATOGA CITY COUNCIL AGENDA ITEM: ORIGINATING DEPT: Public Works PREPARED BY: John Cherbone SUBJECT: Proposed Landscaping and Lighting Assessment District LLA-1 Zone for the "Gateway Area" RECOMMENDED ACTION: Accept Report and Provide Direction to Staff REPORT SUMMARY: At the April 16, 2003, City Council Meeting, Council directed staffto explore the creation of a new landscape and lighting maintenance zone for the future "Gateway" improvement area, bounded by Prospect A venue and the Union Pacific Railroad tract. The improvement project will create new landscaped medians, new landscaped areas along unimproved parcel frontages, and decorative lighting. These improvements will all have ongoing maintenance and operating costs. Currently, the City pays for the landscape maintenance and water costs for all of the medians throughout the City. Conversely, the majority of other landscaped areas within the City right-of- ways, such as along the frontage of an individual parcel or subdivision, are maintained via a City Landscape and Lighting Assessment (LLA) Zone, via an individual property owner, or via a homeowner association. Establishing a LLAD Zone in the Gateway will create a cost effective mechanism to pay for the ongoing maintenance of the frontage landscaping that will be created by the Gateway Improvement Project. Some ofthe benefits of a LLAD Zone are: 1) maintenance contracts are administered by one entity, in this case the City, 2) landscaping is maintained at a consistent level from property to property, and 3) costs are normalized and reduced through economies of scale. It is proposed that the costs of maintaining the frontage landscaping be spread proportionately, based on the length of property frontage. Some properties in the Gateway are not receiving landscape improvements because they currently have improved landscaped frontages. The estimated cost for maintaining the landscaping in the Gateway area including medians is $46,300 per year. The following is a breakdown of these costs: New Frontage Landscaping: $11,740/year (includes water costs) Existing Frontage Landscaping: $19,560/year (includes water costs) New Landscaped Medians: $15,OOO/year (includes water and lighting costs) í " In May the City mailed a letter to the property owners in the Gateway area inviting them to meet with City staffto discuss the proposal to establish a LLA Zone to pay for the ongoing maintenance costs along their frontages (Attachment 1). The City received minimal response to the invitation. . In light of the minimum response received from the first letter, staff mailed out a second letter in August explaining the benefits of establishing a LLA Zone. The letter included cost information for each property and a survey card asking their position on the issue. The letter asked that the th survey cards be returned by September 19 (Attachment 2). The following is a summary of the survey results (dollar figures in parenthesis are assessment proportions per year, which are the determining factor for passage per Proposition 218): · Number of properties in the Gateway area: 24 · Number of properties with existing frontage landscaping: 14 · Number of properties without frontage landscaping: 10 · Properties in favor ofLLA Zone: 6 · Properties not in favor ofLLA Zone: 11 · Non-responses: 7 ($5,976) ($14,243) ($11,082) · Properties with existing frontage landscaping in favor ofLLA Zone: 1 · Properties with existing frontage landscaping not in favor of LLA Zone: 8 · Properties with existing frontage landscaping who did not respond: 5 ($1,332) ($10,957) ($10,194) e · Properties without frontage landscaping in favor ofLLA Zone: 5 · Properties without frontage landscaping not in favor ofLLA Zone: 3 · Properties without frontage landscaping who did not respond: 2 ($4,644) ($3,285) ($888) Please see attached area map (Attachment 3) for a parcel representation of the survey results. The City can pursue different options in the creation of a new landscape and lighting assessment zone that can include: 1. Pursue a LLA Zone that includes all of the Gateway area properties. 2. Pursue a LLA Zone that includes .onlJ¡ the Gateway area properties receiving new landscape improvements. 3. Pursue a LLA Zone that includes .onlJ¡ the Gateway area properties in favor of the formation of a LLA Zone. 4. Pursue a LLA Zone that includes the Gateway area properties receiving new landscape improvements and those with existing landscaping who are in favor of the formation of a LLA Zone. Other options that do not include the formation of a LLA Zone to pay for maintenance costs e . . . . include: 5. Install new landscape frontages and bestow them to the property owners to maintain. 6. Do not install the landscape improvements for those properties that do not agree to either enter into and LLA Zone or enter into some form oflandscape maintenance agreement assuring that the improvements will be maintained at a standard level. If Council desires to pursue a new LLA Zone, the City must hold public hearings and perform balloting per the rules of Proposition 218. FISCAL IMPACTS: All of the costs associated with a LLA Zone are recovered via the assessments. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): N/A. ALTERNATIVE ACTION(S): N/A. FOLLOW UP ACTION(S): If Council so directs, staff will proceed with initiation proceedings required per the rules of Proposition 218 and bring back the required resolutions to City Council for adoption. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional at this time. ATTACHMENTS: 1. May 28, 2003 Letter. 2. August 25, 2003 Letter. 3. Area Map. ATTACHMENT 1 ¡ ©TI~W @[E ~~~£~@@£ . 1;3777 FlWITVALE AVENtiE' SAHATOGA. CALIFORNIA 95070' (408)868-1200 COl '\CI I. MEMBEES Incorporated October 22, 195ô May 28, 2003 Stan Bogosian Kathleen King .".!orman Kline Nick Streit Ann WaltonsmHh Dear Gateway Property Owner: The City of Saratoga is proud to announce that the long-awaited Saratoga-Sunnyvale Road master plan improvements will soon be underway, and we look forward to working with you as the improvements begin to occur. The City of Saratoga would like to meet with all property owners to explore the possibilities of creating a landscape and lighting district, which would allow continual maintenance of the newly installed improvements. We understand that for many property owners, meeting with the City of Saratoga can be an inconvenience for those who live outside the area. Staff would gladly arrange a conference call ifthis is an easier option for you. . Please call me directly at 408-868-1294, to schedule either an onsite meeting or conference call. I look forward to working with you on this exciting project! Sincerely, Danielle Surdin Economic Development Coordinator City of Saratoga cc: John Cherbone, Public Works Director . · · · ATTACHMENT 2 rnJ ir Ln f\J~7. ~ü b ¿S @0 O . r L'J C6:! /7:\ l D ~ ¡¡;\ Lñ-¡:;J rn"\ (r::::c¡ /;,\ Œ-?~~~152-':,L~ '0:V\ 107 6'?_~ 13777 FHtlITViÜ.E AVEN1}E c; SAI-U\TOGA, CALTF'OHNIA 9:")070 c- etOi)) BG8--1200 C(1):\(:J1., !\'IEl'vIBEHS: Incorporated October 22, 1956 F.van Baker StS!; Bogosié:.n August 25, 2003 j;)hn MGhaffc;: ,!\¡'ic:k Sire':, Dear Property Owner, An,; V/a,'!onsmith In July the City mailed an initial letter to all the property owners in the "Gateway" introducing a proposal to establish a Landscaping and Lighting Assessment District (LLAD) Zone. The Gateway is defined as the area in the City along Saratoga-Sunnyvale Road bounded by Prospect Road and the Union Pacific Railroad Tracts, We now have additional information including costs to share. The City administers 22 LLAD Zones. Each Zone was established to maintain landscape improvements bordering specific areas or developments in the City. For example, the Village business district has a Zone to maintain the parking lot landscaping and pay for the ongoing lighting costs. As you may know, the City is scheduled to begin improvements to the Gateway area in the late fall. The improvements include new landscaped medians, curbs and gutters, drainage improvements, and landscape improvements along the frontages of properties where none currently exist. Establishing a LLAD Zone in the Gateway will create an efficient mechanism to pay for the ongoing maintenance of the frontage landscaping that will be created by the Gateway Improvement Project. Some of the benefits of a LLAD Zone are: 1) maintenance contracts are administered by one entity, in this case the City, 2) landscaping is maintained at a consistent level from property to property, and 3) costs are generally lower because of the large contracts concerned. It is proposed that the costs of maintaining the frontage landscaping be spread proportionately based on the length of property frontage. Some properties in the Gateway are not receiving landscape improvements because they currently have improved landscaped frontages. Although the City believes that those properties would benefit from being in the District, it is not a necessary that they be part of the District for its successful establishment. Should some of the properties with existing improved landscape frontages decide not to participate, assessment costs would increase nominally. Attached to this letter is a table which estimates the cost of landscape maintenance per property, including properties which have existing landscaping. Please find attached a survey card, which asks for your position regarding the establishment of a Gateway LLAD Zone. Once the survey cards are collected, the results will be forwarded to the City Council and a determination will be made whether to formally establish a Gateway LLAD Zone. Your input is crucial to determine whether or not the City incorporates frontage landscape improvements in the project. Please return your survey card by September 19th. If you have any questions regarding this issue, please contact me at 868-124101' at icherbone(ä),saratoga.ca.us. Sincerely, ~~ John Cherbone, Public Works Director I· GATEWAY LANDSCAPE AND LIGHTING ZONE COSTS . APN OWNER SITE ADDRESS EST. MONTHLY COST- 36612054 WHITELAW PROPERTIES LLC 12361 SARATOGA SUNNYVALE RD $81.39 36612065 ALAN A ALAMEDA 12341 SARATOGA SUNNYVALE RD $87.31 36612066 DOLORES J OLlVER-JAMHOUR 12361 SARATOGA SUNNYVALE RD $118.39 36612072 PUBLIC STORAGE PROPS IX INC 12299 SARATOGA SUNNYVALE RD $74.00 36622022 DANNA BLUE HILLS LLC 12029 SARATOGA SUNNYVALE RD $133.19 , 36622023 BERTO DEVELOPMENT 12015 SARATOGA SUNNYVALE RD $110.25 36635019 . OAK CREEK INVESTMENTS 12201 SARATOGA SUNNYVALE RD . $204.97 36635020 OAK CREEK INVESTMENTS JULIE LN ' $25,90 ¡ 36635021 OAK CREEK INVESTMENTS LAND ONLY $162.791 36636001 OAK CREEK INVESTMENTS 12241 SARATOGA SUNNYVALE RD $142.81 ! ¡ 36656027 SARATOGA COURTYARDS LLC 12297 SARATOGA SUNNYVALE RD $61.42 . 36656028 SARATOGA COURTYARDS LLC 12295 SARATOGA SUNNYVALE RD $61.42 38601025 ABDULLAH D & WIDAD SAAH 12210 SARATOGA SUNNYVALE RD $111.00 38601026 AUGUST PARTNERS 11 LLC 12180 SARATOGA SUNNYVALE RD $244.18 38601027 SARATOGA NATIONAL BANK N A 12000 SARATOGA SUNNYVALE RD $240.48 38630035 MARVIN J PENNINGTON 12260 SARATOGA SUNNYVALE RD $78.43 \ 38630037 JOHN TOLIVER 12250 SARATOGA SUNNYVALE RD $37.00 38630038 JOHN TOLIVER 12250 SARATOGA SUNNYVALE RD . $37.00 38630039 RICHARD G & MARIETTE WILLIAMS 12230 SARATOGA SUNNYVALE RD $74.00 , 38652032 MAMMINI CORPORATION 12304 SARATOGA SUNNYVALE RD $55.50 I 38652033 MAMMINI CORPORATION . 12306 SARATOGA SUNNYVALE RD $55.50 I 38653031 THE GRIFFIN COMPANY 12370 SARATOGA SUNNYVALE RD $120.61 ' 38657022 SACHI E & TATSUKO ADACHI 12200 SARATOGA SUNNYVALE RD $212.40 38660001 to VARIOUS 12280 SARATOGA SUNNYVALE RD $78.43 38660032 . e ~NOTE: MONTHLY COSTS ARE PER PARCEL ESTIMATES BASED PROPORTIONAL Y ON THE PARCEL FRONTAGE LENGTH, YEARLY COSTS INCLUDE $31,300 FOR CONTRACT MAINTENANCE, $5,000 FOR WATER, AND $500 FOR CITY ADMINISTRATION. . e _II 11- . 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CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION{S): Work around the Memorial Arch and installation of a Holiday Tree would not move forward and be completed prior to the Holiday Season. ALTERNATIVE ACTION(S): None in addition to the above. FOLLOW UP ACTION(S): If approved, rehabilitation work around the Memorial Arch and the Holiday Tree planting wiJ] move forward and be completed prior to the Holiday Season ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional at this time. ATTACHMENTS: None. ( . . . · · SARATOGA CITY COUNCIL MEETING DATE: October 1, 2003 AGENDA ITEM: \G PJ~ ORIGINATING DEPT: City Manager's Office CITY MANAGER: PREPARED BY: (ß'O~ DEPTHEAD: SUBJECT: Options for Second Community Meeting RECOMMENDED ACTION: Accept report and direct staff accordingly. REPORT SUMMARY: On September 23, 2003 the Saratoga City Council held a Community Meeting to discuss City owned property and facilities, Approximately 160 residents participated in this meeting. Due to time constraints, not all of the property and facilities could be discussed, In response to the success of this meeting and resident's suggestions, the Mayor directed staff to initiate a second Community Meeting to be held on Tuesday, October 28, 2003. Topics for discussion would include: · Continue discussion of City owned property and facilities · City Infrastructure · Community Discussion on "Vision of Saratoga" Staff would initiate a city wide advertising campaign similar to that conducted for the first meeting including: a post card to every household in Saratoga, posting the notice on the City's web site, KSAR Community Bulletin Board, and a press release in the Saratoga News and the Los Gatos Daily News. FISCAL IMPACTS: Costs associated with noticing. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: NIA AL TERNA TIVE ACTION: Direct staff to agendize the above-mentioned topics on a regularly scheduled City Council · meeting agenda. FOLLOW UP ACTION: , If directed by the City Council staff will begin to prepare for another Community Meeting on October 28,2003. ADVERTISING, NOTICING AND PUBLIC CONTACT: Posting of the agenda. ATTACHMENTS: None e e 20f2