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Home My WebLink About12-09-2003 City Council Agenda Packet . . . AGENDA SARATOGA CITY COUNCIL REORGANIZATION SPECIAL MEETING DECEMBER 9, 2003 COUNCIL REORGANIZATION -7:00 P.M. CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITY ALE AVENUE CALL MEETING TO ORDER -7:00 P.M, PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA (Pursuant to GOY't. Code 54954.2, the agenda for this meeting was properly posted on December 4, 2003) COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-A2endized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Communications from Boards and Commissions None Written Communications None COUNCIL REORGANIZATION ARCHIVE COpy 1. Remarks from outgoing Mayor - Nick Streit 2. Reorganization of City Council. Recommended action: Elect Mayor and Vice Mayor. 1. City Manager declares the offices of Mayor and Vice Mayor to be vacant 2. Election of the Mayor 3. Election of the Vice Mayor 1 3. Remarks from new Mayor, Vice Mayor, and Councilmembers . NEW BUSINESS 4. Request for Council Agency Assignments and Commission Liaison Preferences Recommended action: Informational only. 5. Master Meeting Calendar Recommended action: Approve 2004 Calendar. 6. Request for City Councií Retreat Topics Recommended action: Informational only. ADJOURNMENT TO RECEPTION In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title . II) Certificate of Posing of Agenda: L Cathleen Boyer, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council of the City of Saratoga was posted on December 4, 2003 at the office of the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City's website at www.sarato.e-a.ca.us mber 2003 at Saratoga, California. . 2 " . . . SARATOGA CITY COUNCIL ¿2~ . . -/7' / '"'-~/ Ä- ,;? MEETING DATE: December 9, 2003 AGENDA ITEM: ORIGINATING DEPT: City Manager CITY MANAGER: PREPARED BY: DEPT HEAD: Cathleen Bover. City Clerk SUBJECT: Request for Council Agency Assignments and Commission Liaisons RECOrv1ryiEl~DED ACTION-: Informational only. REPORT SUMMARY: Each year in conjunction with the Council reorganization the City Council makes new outside agency, committee, and commission assigmnents. For your information I have attached Resolution 02-098 (Attachment A), a brief informational surmnary about the various agencies, commissions, and committees(Attachment B) and a master schedule (Attachment C). Please review the attached information and submit assigmnent preferences to the Mayor by 5 p.m., December 10, 2003. The final assigmnent matrix will be brought back for Council consideration on December 17, 2003. FISCAL IMPACTS: NIA CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: Council representatives to various agencies and Council liaison to various Commissions will remain the same as last year. ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: Send notice of appointment out to all agencies and Commission! AdHoc Liaisons. ¡ ADVERTISING, NOTICING AND PUBLIC CONTACT: . NIA ATTACHMENT: Attachment A - Resolution 02-098 Attachment B - Informational Surmnary Attachment C - Master Schedule . . ~ rtþ - '. RESOLUTION NO. 02-098 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPOINTING COUNCIL REPRESENTATIVES TO COMMITTEES, COMMISSIONS, AGENCIES AND ADHOC COMMITTEES WHEREAS, the City Council reorganized on December 10, 2002, for the coming year; and WHEREAS, representatives from the City Council serve on various committees, commissions agencies and adhoc committees; and WHEREAS, the responsibility for representing the City Council should be shared by all its members. NOW, THEREFORE, BE IT RESOLVED that after due consideration of the interest of the City Council and the needs of the various organizations to which the City Council sends representatives, the following representatives agree hereby appointed to the committees, commissions, agencies and adhoc committees named, through December 2003, or until replaced, Agencv Councilmember Alternate Association of Bay Area Government Kline Bogosian Chamber of Commerce Kline King County Cities Association Leg, Task Force Waltonsmith Streit County HCD Policy Committee Bogosian King Emergency Planning Council Bogosian King Hakone Foundation Liaison (2 Board Seats) StreitIW altonsmith - KSAR Community Access TV Board King Kline Library Joint Powers Association Kline Bogosian Northern Central Flood Control Zone King Bogosian Advisory Board Peninsula Division, League of California Kline Waltonsmith Cities Santa Clara County Valley Water Streit King Commission Santa Clara County Cities Association Streit Walton smith SASCC Liaison Walton smith Streit Saratoga Business Development Council Streit Kline Sister City Liaison King Waltonsmith West Valley Solid Waste Joint Powers King Kline Association . Valley Transportation Authority PAC Waltonsmith Kline West Valley Sanitation District Bogosian Streit Silicon Valley Animal Control JPA Bogosian Streit Arts Commission Walton smith - Planning Commission Kline - Parks and Recreation Commission Walton smith - Finance Commission Streit - Librarv Commission Kline - Public Safety Commission King - Heritage Preservation Commission Streit - Youth Commission King - Gateway Task Force Kline - Librarv Expansion Committee Bogosian - Highway 9/Village Green Task Force Bogosian Streit VT A Restroom AdHoc Walton smith Kline Norton Road Fire Access AdHoc Bogosian King Committee West Valley College AdHoc Committe~ Waltonsmith Streit LAFCO AdHoc Committee Kline Waltonsmith Mt. Winerv AdHoc Committee Kline King Tree Ordinance Update AdHoc Committee King Streit .. Library Grand Opening AdHoc Committee Waltonsmith King Chamber AdHoc Committee King Kline The above and forgoing resolution was passed and adopted by the Saratoga City Council at a regular meeting held on 18th day of December, 2002, by the following vote: AYES: Councilmembers Kathleen King, Norman Kline, Vice Mayor Ann Waltonsmith, Mayor Nick Streit NOES: None ABSTAIN: None ABSENT: Councilmember Stan Bogosian ~) Nick Streit, Mayor I > . . . '.. . . . Sarato2a City Council Committee/A2encv Information Sheet Association ofBav Area Government (ABAG) - ABAG is the Regional Planning Agency for the nine County Bay Areas. Executive Board meetings are held quarterly, however a representative appointed by the Santa Clara Cities Association represents Saratoga along with other cities in Santa Clara County. The only meeting a Councilmember may actually need to attend is the armual General Assembly held in Oakland in the spring, date and time to be armounced. Sarato!!a Chamber of Commerce - Both the Mayor and City Manager serve as ex- officio members of the Chamber of Commerce Board. In 2002, meetings will be held on the fourth Wednesday of every month at 6:30 p.m. at West Valley College-President's Board :Room. Santa Clara County Cities Association Lel!islative Task Force - The Task Force is an advisory body to the Cities Association which reviews pending state and federal legislation for potential impacts to cities. Occasionally, the Task Force will recommend positions for the Cities Association and individual City Councils to take on specific legislation. The Task Force usually meets five to six times a year on the fourth Thursday of the month at 5:30 p.m. at the Sunnyvale City Hall. Santa Clara County Housiul! and Community Development (BCD) Council Committee - The HCD Council Committee is comprised oflocal elected officials who review and recommend policies and priorities concerning the County's Housing & Community Development, and Community Development Block Grant Programs (CDGB) to the County Board of Supervisors. The Committee's meeting schedule varies, but it generally convenes six to eight times throughout the year at the offices of the County Housing Authority, 505 West Julian Street, San Jose. Santa Clara County Emer!!encv Planninl! Council (EPC) - The EPC is comprised of City and County representatives who review and prioritize emergency planning efforts at the countywide level. The EPC meets quarterly at the County EOC usually on the third Thursday ofthe month at 12 noon. Hakone Foundation Board - According to the Lease Agreement between the City of Saratoga and the Hakone Foundation that was signed on October 18, 2000 two members of the City Council will serve on Hakone Board and one member of the City Council to serve on the Executive Committee of the Foundation. The Board meets third Monday of every month at 8:00 p.m. at the Cultural Exchange Center in the gardens. 1 , ~ KSAR Community Access CATV Foundation Board - One member of the City Council, along with the City manager, represent the City on the Community Access Television Board. Other Board members include one Trustee from the West Valley- Mission College District Board, one staff member from West Valley College, and three public members who must be Saratoga residents and who are selected jointly by the four City and College Board members. The CATV Board established policies and priorities for the management and operation of the local community access television station, which are then implemented by the Community Access Coordinator. Currently, the Board meets on the second Thursday of every month at 8:30 a.m. at City Hall. . Santa Clara Connty Librarv System Joint Powers Authority Board - Each city which is a JP A member, along with the County, has a representative on the IP A Board. Board m",mbers are elected officials of the JPA member agencies. The Library JPA is the policy making and governing body of the County's library system, of which Saratoga Community Library is a part. The Library JP A is currently meeting on a quarterly basis. Santa Clara Water District North - Central Flood Control Zone Advisorv Committee - The Water District provides flood control activities throughout the county via five flood control zones which fund these activities through benefit-assessments levied against properties within each zone. The City of Saratoga is locates entirely within the North-Central Zone of the District. Each zone is served by an advisory committee of elected and appointed representatives ofthe cities within the zone. The purpose of the advisory committee is to formulate recommendations on flood control efforts within the .A zone to the Water District's Board of Directors. The North-Central FCZ Advisory ., Committee generally meets four times per year in February, May, September, and November on Wednesdays at 11 :30 a.m. at the Rjnconada Water Treatment Plant on More A venue in Los Gatos. Lea!!ue of California Cities Peninsula Division - Saratoga, by virtue of its location, is situated within the peninsula Division of the League of California Cities. The League serves to represent the interests of all California cities by advocating public policy at both the state and national levels. Official League policy is formulated through system of committees, departments and divisions, the latter of which is comprised of elected officials from each city within the division. The Peninsula Division of the League meets on an as-needed basis, generally several times each year, at a location usually within southern San Mateo County. Santa Clara ValIev Water District Water Commission - Similar to the Flood Control Zone Advisory Committees, the Water District's Water Commission advises the Water District Board on water supply issues in Santa Clara County. The Commission is mostly made up of elected official who represent the cities within the county, although staff members appointed by their City Councils represent some cities. The Water Commission meets two or three times per year on Wednesday mornings at 9:00 a.m., also at the Rjnconada Water Treatment Plant in Los Gatos. . 2 ~ . . . Santa Clara Conntv Cities Association (Citv Selection Committee) - The Cities Association serves as a forum for the 15 cities within Santa Clara County to discuss issues of mutual concern. It is staffed by former Saratoga councilmember and mayor Marty Clevenger, whose title is Executive Director. Each city is represented at meetings of the Cities Association by one city councilmember, and meeting are held on the second Thursday of every month at 7:00 p,m. at Sunnyvale City hall. Occasionally, the Cities Association will convene as the City Selection Committee to perform certain statutory obligations relating to the appointment of city representatives to various county and regional bodies such as LAFCO, the Air District Board, ect., however no additional meeting result because of this. Saratoe:a Area Senior Coordinatine: Council Liaison - One member ofthe City COD..l1cil serves as Jiaison to the SASCC Board to maintain open communications between the City and SASCC. The Board meets on the third Monday every month at 9:30 a.m. at City Hall. Sarato!!a Sister City Committee Liaison - One member ofthe City Council serve as liaison to the Sister City Committee, which meets the first Tuesday of every month at 7:00 p.m. usually at the Community Center. The purpose of the Sister City Committee is to plan and carry out programs and activities, which strengthen Saratoga's relationship with its sister, city, Muko-Shi, in Japan. West Valley Solid Waste Joint Powers Authoritv - Two years ago, the west valley cities of Campbell, Los Gatos, Monte Sereno, and Saratoga formed a JPA to coordinate efforts in carrying out solid waste collection and disposal activities, and in meeting the mandates of AB939, the States' Integrated Waste Management Act. Because the four cities have similar demographics and are served by the same solid waste hauler and disposal service, a coordinated approach to solid waste management in the west valley makes good sense. The JP A is served by an Executive Director who is a private consultant under contract and who has considerable expertise in the field of solid waste. One of their important functions the JP A performs each year is the establishment of solid waste collection rates within each city. The JP A Board is composed of one counci1member from each of the four member agencies, and is currently meeting on a quarterly basis, dates to be determined, typically starting at 5:00 p.m. at Monte Sereno City Hall. Santa Clara Vallev Transportation Authoritv Policv Advisory Committee - The VT A PAC is one of several standing advisory committees to the VT A Board of Directors. Composed of elected official representing the cities through the County, the PAC makes recommendations to the VT A Board on issues oftransportation plarming and programming. The VT A PAC currently meets on the second Thursday of every month at 5:00 p.m. at the VTA offices on North First Street in San Jose. 3 West Vallev Sanitation District- The West Valley Sanitation District is governed by a five member board composed of one councilmember from each of the four west valley cities, and the 4th District County Supervisor. The Board meets on the second and fourth Wednesday of every month at 6:00 p.m. at the District's Office, 110 E Sunnyoaks Avenue in Campbell. Board members are compensated $100 for each meeting attended. Silicon Valley Animal Control JPA - On June 21, 2000, the City CouncjJ entered into a Joint Powers Agreement with Santa Clara, Campbell, Cupertino, Los Gatos, Monte Sereno, and Sunnyvale. The purpose of the agreement was to create an Authority to provide for the member agencies to own, manage, operate and maintain facilities. The ll..uthoritv ~.vj!1 nrovidea.Tllmal fie!d~ sheltering; medical and dead animal Dick-UD services. '" J. - _. .." £ The Authority will be administered by a Board of Directors consisting of seven Directors appointed by the Legislative Body of each City as follows: (2) ITom the City of Santa Clara, (2) from the City of Sunnyvale, (3) Director collectively appointed by the Cities of Campbell, Cupertino, Monte Sereno, Saratoga, and the Town of Los Gatos. The Cities of Saratoga, Campbell, and Cupertino will represent the West Valley Cities on the Board this year. The Board currently meets on the fourth Monday of every month either at the City of Sunnyvale's Community Center or at the Sunnyvale Department of Public Safety. 4 " J . . . e . . AGENDA ITEM: CITY MANAGER: ú7J ~ SARATOGA CITY COUNCIL MEETING DATE: December 9, 2203 ORIGINATI.NG Dëbty Manager's Office PREPARED BY: ~ Cathleen Bover. City lerk ~ DEPT HEAD: SUBJECT: City Council Meeting Calendar for 2004 RECOMMENDED ACTION: Approve calendar. REPORT SUMMARY: Attached is the draft City Council Meeting Calendar for 2004. Please provide comments on the schedule at the meeting and provide direction regarding the final, official Council calendar for calendar year 2004. FISCAL IMPACTS: NIA CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: NIA FOLLOW UP ACTIONS: Provide copies to all City Councilmembers, Staff, and Commissioners. Notify KSAR and update website. ADVERTISING, NOTICING AND PUBLIC CONTACT: NIA ATTACHMENTS: Attachment A - Calendar ,·~'òL, ,$'-tj.}'(~,"~)-qJ' ,,,.1,,,. .. ...'i'; ""'.:''¡" ..-- '. '" . . (~ a~:'i>'J~ ~'lftt;¡~ç,,-" CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2004 . 1/7 Regular Meeting - Joint Meeting with Planning Commission 1/21 Regular Meeting - Joint Meeting with SASCC 1/24 Council Retreat 2/4 Regular Meeting - Joint Meeting with Friends ofthe Saratoga Library 2/18 Regular Meeting - Joint Meeting with Arts Commission 3/3 Regular Meeting - Joint Meeting with Heritage Preservation Commission 3/17 Regular Meeting - Joint Meeting with Finance Commission 4/7 Regular Meeting - Joint Meeting with Saratoga Museum Association 4/21 Regular Meeting ~ Joint Meeting with Parks and Recreation Commission 515 Regular Meeting - Joint Meeting with Youth Commission 5/19 Regular Meeting - Hakone Foundation 6/2 Regular Meeting - Joint Meeting with Public Safety Commission 6/16 Regular Meeting 7/7 7/21 Regular Meeting- Joint Meeting with Library Commission Regular Meeting . 8/4 Regular Meeting 8/18 Summer Recess 9/1 Regular Meeting 9/15 Regular Meeting 1016 Regular Meeting 10/20 Regular Meeting 11/3 Regular Meeting 11/17 Regular Meeting 12/1 Regular Meeting 12/15 Regular Meeting - Council Reorganization . e . . SARATOGA CITY COUNCIL MEETING DATE: December 9, 2003 ORIGINATING PREPARED BY: Cathleen Boyer, AGENDA ITEM: Co CITY MANAGER: ¿;J J~ ./ ~ DEPTHEAD: SUBJECT: Request for City Council Retreat Topics RECOMMENDED ACTION: Informational only. REPORT SUMMARY: The armual City Council Retreat is scheduled for January 24, 2003. Please submit topics for discussion to the Mayor by Monday, January 5, 2004 in order to provide sufficient time for background to be developed and reports to be written. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: Topics would not be developed in advance of the retreat. ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: Prepare retreat agenda; make arrangements for retreat location and logistics. ADVERTISING, NOTICING AND PUBLIC CONTACT: Standard Council agenda noticing will be posted in required locations and the City's website 72 hours prior to the Council meeting. ATTACHMENTS: None