HomeMy WebLinkAbout03-02-1994 CITY COUNCIL AGENDASARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. Z AGENDA ITEM 443
MEETING DATE: MARCH 2, 1994 CITY MGR.
ORIGINATING DEPT.: PUBLIC WORKS
SUBJECT: SD 92 -006 (14350 Douglass Lane): Final Map Approval for
2 Lots, (Owner, Bochenek)
Recommended Motion(s): Move to adopt Resolution No. SD 92 -006
granting final map approval of Tentative Map Application No. SD 92-
006 for two lots at 14350 Douglass Lane.
Report Summary: Attached is Resolution No. SD 92 -006 which, if
adopted, will grant final map approval for two lots located at
14350 Douglass Lane. I have examined the final map submitted to me
in accordance with the provisions of Section 14.40.020 of the
Municipal Code and have determined that:
1. The final map substantially complies with the approved
tentative map.
2. All conditions of the approved tentative map as contained
in Planning Commission Resolution No. SD 92 -006 have been
completed or will be completed concurrent with development
'of either of the two lots.
3. The Subdivision Map Act; the City's Subdivision Ordinance
and all other applicable provisions of law have been
complied with.
4. The final map is technically correct.
Consequently, I have executed the City Engineer's certificate on
the final map and have filed the final map with the City Clerk
pursuant to Section 14.40.040 of the Municipal Code for action by
the City Council.
Fiscal Impacts: The subdivider has paid $7,316.65 in Engineering
fees and $8,160 in Park In -Lieu fees required for this subdivision.
Follow Up Actions: The signed map will be released to the
subdivider's Title Company for recordation.
Consequences of Not Acting on the Recommended Motions: The final
map must either be approved or rejected by the City Council. If
the map is rejected, it would be returned to the subdivider with
findings as to why the map was rejected.
RESOLUTION NO. SD 92 -006
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
APPROVING THE FINAL MAP OF SD 92 -006
14350 DOUGLASS LANE (BOCHENEK)
The City Council of the City of Saratoga hereby resolves as
follows:
SECTION 1: Parcels 1 and 2 as shown on that certain Parcel Map
prepared by Jennings McDermott and Heiss Engineers,
Inc., dated March, 1993, and filed with the City
Clerk of the City of Saratoga on March 2, 1994, are
approved as two (2) individual parcels.
The above and foregoing resolution was passed and adopted by the
Saratoga City Council at a meeting held on the 2nd day of March,
1994, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
Deputy City Clerk
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. AGENDA ITEM
MEETING DATE: MARCH 2, 1994 CITY MGR.
OR GINATING DEPT.: PUBLIC WORKS
SUBJE :,SD 92 -006 (14350 Douglass Lane): Final Map proval for
2. Lots, (Owner, Bochenek)
Recommended Motion (s) : Move to adopt Resoluti n No. SD 92 -006
granting fi l�map approval of Tentative Map Ap ication No. SD 92-
006 for two ots,,at 14350 Douglass Lane.
Report Summary. A'tached is Resolution N SD 92 -006 which, if
adopted, will g nt final map approval or two lots located at
14350 Douglass Lan ave examined the final map submitted to me
in accordance with provisions of Section 14.40.020 of the
Municipal Code and h4 �h
determined th
1. The final map sub4 ntially/ complies with the approved
tentative map.
2. All conditions of the proved tentative map as contained
in Planning Commission esolution No. SD 92 -006 have been
completed or will be mp eted concurrent with development
of either of the two lots.
3. The Subdivision M# Act, the City's Subdivision Ordinance
and all other ap icable provisions of law have been
complied with.
4. The final map /is technically coriN-,ct.
Consequently, I hay executed the City En 'neer's certificate on
the 'f final map and have f iled the f inal ma with the City Clerk
pursuant to Secti n 14.40.040 of the Municip Code for action by
the City Council.
Fiscal Im act . The subdivider has paid $7,316 65 in Engineering
fees and $8, 1 0 in Park In -Lieu fees required for this subdivision.
Follow U Actions: The signed map will be r1e\'leased to the
subdivider /s Title Company for recordation.
Conse ue ces of Not Acting on the Recommended Motions: The final
map mus_ either be approved or rejected by the City Council. If
the map 'is rejected, it would be returned to the subdivider with
findings as to why the map was rejected.
•
RESOLUTION NO. SD -92 -006
RESOLUTION APPROVING TENTATIVE MAP
OF BOCHENEK; 14350 DOUGLASS LANE
APN 397 -16 -141
WHEREAS, application has been made to the Advisory Agency
under the Subdivision Map Act of the State of California and under
the Subdivision Ordinance of the City of Saratoga, for tentative
map approval of two (2) lots, all as more particularly set forth in
File No. SD -92 -006 of this City; and
WHEREAS, this Advisory Agency hereby finds that the proposed
subdivision, together with the provisions for its design and
improvement, is consistent with the Saratoga General Plan and with
all specific plans relating thereto, and the proposed subdivision
and land use is compatible with the objectives, policies and
general land use and programs specified in such General Plan,
reference to the Staff Report dated 3/9/93 being hereby made for
further particulars; and
WHEREAS, none of the conditions set forth in Government Code
Sections 66474 (a) - (g) and 66474.6 exist with respect to said
subdivision, and tentative approval should be granted in accord
with conditions as hereinafter set forth; and
WHEREAS, the Planning Commission has conducted a duly noticed
public hearing at which time all interested.parties were given a
full opportunity to be heard and to present evidence;
NOW, THEREFORE, BE IT RESOLVED that the tentative map for the
hereinafter described subdivision, which map is dated July, 1992
and noted as being revised January 20, 1993, and marked Exhibit "A"
in the hereinabove referred 'file, be and the same is hereby
conditionally approved. The conditions of said approval are as
follows:
Completed by Surveyor. 1. Prior to submittal of the Final Map to the City Engineer for
examination, the owner (applicant) shall cause the property to
be surveyed by a Licensed Land Surveyor or an authorized Civil
Engineer. The submitted map shall show the existence of a
monument at all external property corner locations, either
found or set. The submitted map shall also show monuments set
at each new corner location, angle point, or as directed by
the City Engineer, all in conformity with the Subdivision Map
Act and the Professional Land Surveyors Act.
Completed. 2. The owner (applicant) shall submit four (4) copies of a Final
Map in substantial conformance with the approved Tentative
Map, along with the additional documents required by Section
14- 40.020 of the Municipal Code, to the City Engineer for
examination. The Final Map shall contain all of the
information required in Section 14- 40.030 of the Municipal
Code and shall be accompanied by the following items:
a. one copy of map checking calculations.
Fees paid.
File No. SD -92 -006; 14350 Douglass Lane
3.
Interior monuments set. 4
All easements offered
on Final Map.
Plans submitted and
approved.
Fees paid.
Agreement signed.
5.
b. Preliminary Title Report for the property dated within
ninety (90) days of the date of submittal for the Final
Map.
C. One copy of each map referenced on the Final Map.
d. One copy of each document /deed referenced on the Final
Map.
e. One copy of any other map, document, deed, easement or
other resource that will, facilitate the examination
process as requested by the City Engineer.
The owner (applicant) shall pay a Map Checking fee, as
determined by the City Engineer, at the time of submittal of
the Final Map for examination.
Interior monuments shall be set at each lot corner either
prior to recordation of the Final Map or some later date to be
specified on the Final Map. If the owner (applicant) chooses
to defer the setting of interior monuments to a specified
later date, then sufficient security as determined by the City
Engineer shall be furnished prior to Final Map approval, to
guarantee the setting of interior monuments.
The owner (applicant) shall provide Irrevocable Offers of
Dedication for all required easements and /or rights of way on
the Final Map, in substantial conformance with the approved
Tentative Map, prior to Final Map approval.
6. The owner (applicant) shall submit engineered improvement
plans to the City Engineer in conformance with the approved
Tentative Map and in accordance with the design and
improvement requirements of Chapter 14 of the Municipal Code.
The improvement plans shall be reviewed and approved by the
City Engineer and the appropriate officials from other public
agencies having jurisdictional authority, including public and
private utility providers, prior to approval of the Final Map..
7. The owner (applicant) shall pay an Improvement Plan Checking
fee, as determined by the City Engineer, at .the time
Improvement Plans are submitted for review.
8. The owner (applicant) shall enter into an Improvement
Agreement with the City in accordance with Section 14- 60.010
of the Municipal Code prior to Final Map approval.
All securities provided. 9• The owner (applicant) shall furnish Improvement Securities in
accordance with Section 14- 60.020 of the Municipal Code in the
manner and amounts determined by the City Engineer prior to
Final Map approval.
File No. 3D -92 -006; 14350 Douglass Lane
Insurance provided.
10. The owner (applicant) shall furnish a written indemnity
agreement and proof of insurance coverage, in accordance with
Section 14- 05.050 of the Municipal Code, prior to Final Map
approval.
All utility commitments
11. Prior to Final Map approval, the owner (applicant) shall
provided.
furnish the City Engineer with satisfactory written
commitments from all public and private utility providers
serving the subdivision guaranteeing the completion of all
required utility improvements.
All permits obtained.
12. The owner (applicant) shall secure all necessary permits from
the City and any other public agencies, including public and
private utility providers, prior to Final Map approval.
Acknowledged.
13. All public and private improvements required quired for the project
shall be completed and accepted for construction by the City
Engineer, Planning Director, and /or the appropriate officials
from other public agencies, including public and private
utility providers, prior to final approval of any Building
permits on any of the lots.
Easement offered on
14. The owner (applicant) shall dedicate a pedestrian /equestrian
Final Map.
easement along the westerly boundary which will connect with
the existing pedestrian/ equestrian easement at the southern
edge of the property per the Tentative Map, marked Exhibit
nAn
Reviewed and approved 15
by Planning Commission.
Easement offered on Final
Map.
Acknowledged.'
Prior to acceptance of 16.
improvements. Trail
standards are detailed
on Improvement Plans.
A 60 ft. riparian habitat preservation/ open space easement
shall be shown on the Tentative Map, from the centerline of
the creek in both directions (up to the eastern property line
along the east side of the creek). This easement shall be
shown on the map with the corresponding modification to the
lot 2 building envelope, and reviewed by the Planning
Commission as a Commission Item at the end of a regular public
hearing, prior to approval of the Final Map. .
No built improvements, with the exception of open wire fencing
(with spacing between the wires of at least 4 inches in
diameter), shall be permitted within this 60 ft. easement.
Prior to acceptance of subdivision improvements and subject to
the review and approval of the Parks and Recreation
Commission, the applicant shall improve the. dedicated
pedestrian /equestrian easement within the development to the
"Trail Design Standards and Details" called out in Chapter 3.7
of the City's Parks and Trails Master Plan. Such improvements
shall include asphalt surfacing for the pathway and the
construction of an off -road vehicle barrier where it departs
from the southerly end of Douglass Lane.
Fees paid. 17. The owner (applicant) shall pay the applicable Park and
Recreation in -lieu fees prior to Final Map approval.
File No. SD -92 -006; 14350 Douglass Lane
Assessment completed and 18.
The owner (applicant) shall perform a condition assessment of
reviewed by City Engineer.
the existing bridge spanning the tributary of Wildcat Creek at
Recommended improvements
the southwest corner of Lot #2. The results of the assessment
shall be provided to the City Engineer prior to Final Map
are detailed on Improvement
.approval. Any recommended maintenance or. repair work shall be
Plans.
included in the improvement plans and shall be completed along
with all other improvements required for the project.
Waiver . signed as seperate 19.
The owner (applicant) shall agree to waive the right to
instrument.
protest the. formation of an assessment district by the City
for the purpose of undergrounding existing overhead utility
.facilities either on or in the vicinity of the property. Such
waiver shall run with the property and shall be binding on all
future owners of Lots 1 and 2. The waiver shall either appear
as a statement on the Final Map or shall be in the form of a
separate written instrument to be recorded concurrently with
the Final Map.
Parcels annexed. Sewer 20.
Both parcels shall be connected to the sanitary sewer system
connections will occur
and annexed into the West Valley Sanitary District prior to
during project development.
Final Map approval.
21.
Domestic water shall be supplied by San Jose Water Company
Acknowledged..
per
the Santa Clara County Environmental Health Services Land
Development Report.
PT'ahs reviewed. No SCVWD 22.
Final Improvement Plans shall be sent to the Santa Clara
permit required.
Valley Water District for review and issuance of permit prior
to commencement of construction
Detailed on improvement 23•
Site drainage shall be directed to the proposed storm drain
plans. No wells on site.
and all existing wells on site, if any, shall be abandoned per
Santa Clara Valley Water District standards.
Hydrant shown on 24.
The owner (applicant) shall install one (1) fire hydrant that
improvement plans.
meets the Saratoga Fire District's specifications, pursuant to
the 1991 Uniform Fire Code. Water flow GPM shall be based on
6,000 sq. ft. potential future residence. The hydrant shall
be installed and accepted prior- to construction of any
buildings.
Acknowledged. 25.
Future home construction shall incorporate the following fire
protection measures:
a. Roof covering shall be fire retardant, Uniform Building
Code Class A or B prepared or built -up roofing.
b. Early Warning Fire Alarm System shall be installed and
maintained in accordance with City. of Saratoga Code
Article 16 -60.
C. Automatic sprinklers shall be installed in newly
constructed attached /detached garages. Sprinklers may
File No. 8D -92 -006; 14350 Douglass Lane
also be required throughout the entire residence if the
available water flow from the hydrant is less than 1,750
GPM.
Acknowledged. 26. Future development on Lots 1 and 2 shall require Design Review
approval. Appropriate building sites shall be determined at
that time, based on current Zoning Ordinance regulations and
City policy. The site development plan reviewed by the
Planning Commission was an informational document only,
intended to indicate that the individual sites could feasibly
be developed.
Acknowledged.
27• The Design Review application for lot 2 shall include, at a
minimum, one 36 inch and one 15 gallon native and /or drought
tolerant trees
as replacement for tree #11; a 12 inch Coast
Live Oak called out in the Arborist Report and approved
to be
removed as part of the private roadway construction.
Acknowledged.
28. Design review approval shall only be granted upon finding that
the proposed structures are compatible in terms of scale and
design with the existing adjacent residences, that it is in
conformance with the City's Residential Design Guidelines and
that all of the necessary Design Review findings can be made.
Development proposals shall conform with current zoning and
building regulations.
Completed.
29. Prior to Final Map approval, the existing residence on lot 1
shall be documented and included in the Heritage Preservation
Resource Inventory list.
Acknowledged.
30. Any future, significant modifications to the existing
residence on Lot 1 shall require review by the Heritage
Preservation Commission.
31. Pursuant to the City Arborist's report dated September 9,'
1992, all applicable tree preservation measures shall be
completed prior to Final map approval, including, but not
limited to:
on Improvement plans.
a. The owner (applicant) shall submit a plan for City
Arborist review and approval indicating the installation
of adequate aeration tubes to continue an air supply to
the roots of tree #14. These shall then be installed,
per the approved plan, in conjunction with the street
improvements."
Irrigation performed and
b. Immediately following Tentative Map approval, the
documented..
owner
(applicant) shall begin an irrigation program for tree
#14 to be continued on a monthly basis to the
satisfaction of the City Arborist up until the Final Map
is accepted by the City. The owner (applicant) shall
provide proof to the satisfaction of the Planning
Director that such irrigation is being completed.
File No. SD -92 -006; 14350 Douglass Lane
Security submitted. C. The owner (applicant) shall submit to the City, in a form
acceptable to the Planning Director, a $3,967.32 security
deposit pursuant to the arborist report dated 9/9/92, to
guarantee the maintenance, and preservation of trees on
the subject site during roadway construction activity.
This deposit shall be released at the time the
subdivision improvements are accepted by the City, upon
the City Arborist's determination that all applicable
tree preservation measures have been followed.
Fees paid. d. The applicant shall pay all outstanding arborist fees.
32. Prior to the commencement of any construction activities, the
City Arborist shall oversee and inspect the following work:
Acknowledged. a. Six (6) foot chain link or welded wire mesh protective
fencing shall be placed around the trees under the
dripline per the arborist report dated September 9, 1992
to protect the• trees adjacent to the driveway
improvements. The City Arborist shall inspect the site
to ensure proper fence installation.
Acknowledged. b. No ordinance protected trees shall be removed without
first obtaining a tree removal permit; with the exception
of tree #11 within the access corridor to Lot 2 which is
identified in, the arborist report dated September 9,
1992. The Oak and Pine trees proposed for removal within
the building footprint of Lot 1 shall remain until a
design review application is reviewed and approved by the
Planning Commission.
Done. 33. The owner (applicant) shall, upon the City's request, defend,
indemnify and hold the City and its officers, boards, commis -
sions, employees and volunteers harmless from and against any
claim, action or proceeding to attack, set aside, void or
annul this approval, or any of the proceedings, acts or
determinations taken, done or made prior to such approval,
which is brought within the time specified in Section 14-
85.060 of the Municipal Code. If a defense is requested, the
City shall give prompt notice to the applicant of any such
claim, action or proceeding, and shall cooperate fully in the
defense thereof. Nothing herein shall prevent the City from
participating in the defense, but in such event, the City
shall pay its own attorney's fees and costs.
Acknowledged. 34. Noncompliance with any of the conditions of this permit shall
constitute a violation of the permit. Because it is impossi-
ble to estimate damages the City could incur due to the
violation, liquidated damages of $250 shall be payable to this
City per each day of the violation.
9 •.
File No. SD -92 -006; 14350 Douglass Lane
Section 1. Applicant shall sign the agreement to these
conditions within 30 days of the passage of this resolution or said
resolution shall be void.
Section 2. Conditions must be completed within 24 months or
approval will expire.
Section 3. All applicable requirements of the State, County,
City and other Governmental entities must be.met.
Section 4. Unless appealed pursuant to the requirements of
Article 15 -90 of the Saratoga City Code, this Resolution shall
become effective fifteen (15) days from the date of adoption.
PASSED AND ADOPTED by the City of Saratoga Planning Commis -
sion, State of California, this 9th day of March, 1993, by the
following vote:
AYES: ASFOUR, BOGOSIAN, CALDWELL, JACOBS, MORAN, MURAKAMI, WOLFE
NOES: none
ABSENT: none
M"lan.ing tt /u Chai Coi i s on
ATTEST:
Secretary, Plan ' g Commission
The foregoing conditions are hereby accepted.
Signature of Applicant Date
-r
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. Z �-1 AGENDA ITEM l
MEETING DATE: MARCH 2, 1994 CITY MGR.
ORIGINATING DEPT.: PUBLIC WORKS
SUBJECT: Contractual Services Agreement with Center for
Independence of the Disabled, Inc. to perform ADA accessibility
survey of City facilities for an amount not to exceed $12,000 -
Capital Project No. 9302
Recommended Motion(s) : Move to approve the Contractual Services
Agreement and authorize the City Manager to sign the agreement on
behalf of the City.
Report Summary: Attached is a proposed Contractual Services
Agreement with the Center for Independence of the Disabled, Inc. of
Belmont to assess all City owned facilities for compliance with the
public access requirements of the Americans with Disabilities Act.
The agreement is written for a not to exceed amount of $12,000 and
is based on a single compensation rate for services of. $50 per
hour.
The Center for Independence of the Disabled, Inc. is a non profit
agency which provides services to persons with disabilities. The
Center was founded in 1979 by disabled individuals who felt the
need to have more input into the services and social conditions
necessary for independent living. Through and with the CID,
disabled and non - disabled people have worked cooperatively to
increase accessibility in communication, education, employment,
transportation and architecture. The majority of the CID's Board
of Directors and staff are persons.with disabilities who are
devoted to finding sensible solutions to accessibility problems.
The CID was one of four respondents to -the City's Request for
Proposals dated October 8, attached. Their proposal is also
attached and among other things, indicates the Center's experience
working with public agencies. Each of the four respondents to the
City's RFP were interviewed by a team consisting of the former
Administrative Analyst, the Building and Grounds Superintendent,
the City Codes Administrator and the Public Works Director. Upon
completion of the interviews, the team rated the CID as the best
qualified to perform the services needed by the City.
s-.
Under the agreement, the CID will survey all City owned buildings,
parks, parking lots and plazas and document all conditions which do
not meet the public access requirements of the ADA. Staff will
then review the results of the survey and determine the extent to
which modifications should be made to correct deficiencies. Based
on staff's input, the CID will then update the City's Transition
Plan to reflect priorities and time frames for removing access
barriers, and findings to support decisions for not removing
certain barriers. The updated Transition Plan will then form the
basis for programming future expenditures through Capital Project
No. 9302.
Fiscal Impacts: The agreement limits total compensation to $12,000
for services and $500 for reimbursable expenses. $12,500 is
available in the adopted budget in Capital Project No. 9302,
Account No. 4520 for this work.
Advertising, Noticing and Public Contact: Nothing additional.
Consequences of Not Acting on the Recommended Motions: The
agreement will not be approved and staff will follow whatever other
direction is provided by the Council.
Follow Up Actions: The City will sign the agreement and authorize
the CID to begin their work. It is estimated that the entire
assignment will.be completed by the end of April.
Attachments: 1. Contractual Services Agreement.
2. Proposal from Center for Independence of the
Disabled.
3. City's Request for Proposals.
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. 7' AGENDA ITEM A(t)
MEETING DATE: March 2, 1994 CITY MGR.
ORIGINATING DEPT. City'Attornev
SUBJECT: An Ordinance Adding Sections 6- 15.150 and 6- 15.160 to the
City Code Relating to Regulation of the Storage and
Display of Spray Paint Containers and Marker Pens
Recommended Motion(s):
1. Conduct the Hearing
2. Introduce the Ordinance
Report Summary:
As a county -wide effort to curb graffiti, cities in Santa Clara
County have been asked to adopt ordinances which regulate the
storage and display of spray paint containers and marker pens to
minimize theft of these articles from retail stores. The ordinance
does riot limit or prohibit sales of this merchandise beyond the
current state law. Violation is classified as an infraction.
Fiscal Impacts:
Minimal. Will
retailers about
require some enforcement and- notification of
the new ordinance.
Advertising, Noticing and Public Contact:
This proposal has been reviewed with the Chamber of Commerce and a
Notice of Hearing Published in the Saratoga News'.
Follow Up Actions:
1. Adopt the ordinance on March 16th
2. Notify local businesses
3. Publish abstract in newspaper
Consequences of Not Acting on the Recommended Motions:
There would not be a uniform regulation in Saratoga which could
potentially mean easier access to the subject materials in Saratoga
for use both locally and in other cities.
Attachments:
Ordinance Relating to Regulation of the Storage and Display of
Spray Pain Containers and Marker Pens
0: \exec.sum (rev.2 -3 -93)'
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. 2 2 � AGENDA ITEM
MEETING DATE: March 16, 1994 CITY MGR.
ORIGINATING DEPT. FINANCE DEPARTMEN
SUBJECT: STATUS REPORT ON LEGAL COSTS FOR 1993/94
Recommended Motion(s): Note and File this report.
Report Summary: The City Council requested that an analysis and
report be prepared to summarize Legal Costs for the current Fiscal
Year.
With 58% of the year billed by the City Attorney, we have spent 61%
of the budget for Legal Fees. Considering that Costs are
distributed as the need for legal advice dictates it is reasonable
to assume that unless unanticipated Litigation develops the City
will remain within budget on Legal Costs.
You will note from the attached analysis that charges by program
serviced vary considerably from month to month. During the month
of April all program managers will be re- projecting their legal
costs through the remainder of the Fiscal Year. At that time the
distribution of Legal charges will be reallocated to reflect
current year's usage.
This is the 2nd budget year in which we have allocated legal costs
across programs by the hourly distribution provided by the City
Attorney, While the standard is to hold costs to the amount
budgeted, it is not always possible to predict the need for legal
advice when program requirements change dynamically due to the
response of other agencies to budget problems (as in the case of
Animal Control Services).
Fiscal Impacts: None.
Follow Up Actions: None.
Consequences of Not Acting on the Recommended Motions: None.
DEC 93 JAN 94
2,345.50
ANALYSIS OF LEGAL COSTS TO DATE (JULY 1993 TO JANUARY 1994)
52.80
1,410.00
117.00
1,020.00
2,515.30
Y -T -D
Y -T -D
19.89%
4,726.37
5,532.26
4,726.37
5,532.26
12.60%
ORGN ACCT
BUDGET EXPENDITURE
JUL 93
AUG 93
SEP 93
OCT 93
NOV 93
CITY COUNCIL
7071 3020
15,800.00
16,809.50
25,509.30
2,407.00
4,681.00
1,804.00
1,777.00
CITY COMMISSIONS
7072 3020
5,000.00
3,461.80
0.27% 3.25%
189.00
1,022.00
337.00
451.00
CITY MANAGER
7073 3020
10,500.00
3,166.50
17,011.37
474.00
517.00
492.50
546.00
RETAINER
31,300.00
23,437.80
0.00
3,070.00
6,220.00
2,633.50
2,774,00
PERCENT OF BUDGET
EXPENDED
74.88%
0.00%
9.81%
19.87%
8.41%
8.86%
CITY ATTORNEY
7075 4515
37, 500.00
22, 863.95
1,562.22
350.46
3,991.87
3,383.02
3,317.75
LITIGATION
37,500.00
22,863.95
1,562.22
350.46
3,991.87
3,383.02
3,317.75
PERCENT OF BUDGET
EXPENDED
60.97%
4.17%
0.93%
10.64%
9.02%
8.85%
PROGRAM CHARGES:
CODE ENFORCE
1013 4515
12,000.00
6,653.70
0.00
573.00
2,218.70
682.00
647.00
CROSSING GUARDS
1014 4515
0.00
50.00
0100
50.00
EMERG. MGMT.
1015 4515
0.00
50.00
0.00
50.00
WATER QUALITY
2020 4515
7,500.00
516.00
480.00
36.00
INSPECTION
2022 4515
0.00
100.00
20.00
80.00
ZONING ADMIN.
2024 4515
10,000.00
4,895.10
131.30
36.00
1,348.80
1,096.00
319.00
ADVANCE PLAN.
2026 4515
0.00
350.00
350.00
SOLID WASTE
2028 4515
2,000.00
0:00
CONGEST. MGMT.
2029 4515
0.00
60.00
STREETS
3031 4515
1,000.00
355.00
0.00
45.00
MEDIANS
3035 4515
0.00
50.00
PARKS
3036 4515
0.00
50.00
DEVELOP. REG.
3038 4515
7,500.00
8,246.50
0.00
560.00
1,883.00
2,756.00
GEN. ENGR.
3039 4515
2,500.00
2,240.00
0.00
823.00-
1,300.00
99.00
18.00
RECREATION
4041 4515
400.00
0.00
0.00
VOLUNTEERS
4042 4515
0.00
50.00
50.00
L.L.A. -1
5056 4515
500.00
0.00
C.D.B.G. ADMIN.
6066 4515
500.00
0.00
FINANCE
7074 4515
500.00
357.00
267.00
50.00
DEC 93 JAN 94
2,345.50
3,795.00
52.80
1,410.00
117.00
1,020.00
2,515.30
6,225.00
8.04%
19.89%
4,726.37
5,532.26
4,726.37
5,532.26
12.60%
14.75%
1,776.00 757.00
1,134.00 830.00
60.00
290.00
50.00
2,383.00
CITY CLERK 7076 4515
1,575.00
1,067.00
97.00
115.00
163.00
332.00
140.00
PERSONNEL 7077 4515
2,500.00
119.00
99.00
.20.00
LEONARD ROAD 9750 4515.
0.00
300.00
90.00
120.00
90.00
------------------------------------------------------------
TOTAL PROGRAM SERVICES
48,475.00
25,509.30
131.30 1,574.00
6,799.50
-----------------------------
408.00
4,192.00
5,923.00
PERCENT OF BUDGET EXPENDED
52.62%
0.27% 3.25%
14:03%
8.89%
8.65%
.12,22%
TOTAL LEGAL FEES
117,275.00
71,811.05
1,693.52 4,994.46
17,011.37
10,324.52
10,283.75
13,164.67
PERCENT OF BUDGET EXPENDED 1 61.23%
NOTE: This Worksheet includes Legal Fees for the months of July 1993 through January 1994. Legal Fees vary monthly depending upon the amount of
hours charged. Using a straight -line projection total fees are 3% ahead of schedule.
The amounts. budgeted for City Council, Commissions, and Manager are based on a distribution of the Retainer, however expenditures are distributed
by hours spent by the City Attorney. The amounts expended for City Council, Commissions, and Manager are in excess of the Budget Allocation
by approximately $5,500. The amounts expended for Program Legal Services are under by $2,600.
Litigation Services, which are billed at a higher rate, are also 3% ($1,100) higher than a straight -line projection would indicate.
20.00
50.00
664.50
40.00
220.00
2,581.50
5.33%
14, 338.76
b, doA_,&�
SARATOGA CITY COUNCIL
I�
EXECUTIVE SUMMARY NO. AGENDA ITEM
MEETING DATE: MARCH 8, 1994 CITY MGR.Af�_
ORIGINATING DEPT.: PUBLIC WORKS cde
t.i":
SUBJECT: Award of Construction Contract to Serrano and Cone, Inc.
for the Prospect Road visual barrier
Recommended Motion (s) 1. Move to declare Serrano and Cone, Inc. as
the lowest responsible bidder for the Prospect Road visual barrier.
2. Move to award a construction contract to Serrano and Cone, Inc.
in the amount of $29,749 for the Prospect Road visual barrier and
authorize the City Manager to sign the contract for the City.
Report Summary: Sealed bids for the Prospect Road visual barrier
were opened on Tuesday afternoon. The visual barrier extends from
the terminus of the freeway soundwall on the east side of Route 85
to Plumas Drive. The barrier will be built using the surplus
masonry block from the Bonnet Way soundwall which the City donated
for this project.
Only one contractor, Serrano and Cone, Inc. of San Ramon, submitted
a bid for the work, and a copy of their bid is attached. This is
the same contractor which recently built the Bonnet Way soundwall
and the Quito Road bridges for the City. Staff's experience
working with this contractor has been very good and since their bid
is responsive to the City's bid requirements, it is recommended
that the City Council declare Serrano and Cone, Inc. to be the
lowest responsible bidder for the project. Further, it is
recommended that the Council award the attached construction
contract to Serrano and Cone, Inc. in the amount of $291749, and
authorize the City Manager to sign the contract on behalf of the
City.
Assuming a contract is awarded as recommended, the contractor is
prepared to begin work within the next ten days. The estimated
construction time is 3 -4 weeks after construction begins.
Fiscal Impacts: There are no direct fiscal impacts to the City from
this project. The Traffic Authority will be reimbursing the City
for the cost to build the project except for the value of the
donated block. They have reviewed the bid per the terms of the Co-
op Agreement covering this project, and have approved the amount of
the contract award. City staff will absorb the costs of
construction oversight of the work which should not exceed more
than a few hundred dollars.
Advertising, Noticing and Public Contact: Nothing additional.
Conseauences of Not Acting on the Recommended Motions: The contract
will not be awarded and instead, the Council would need to reject
the bid. In that event, staff will follow whatever further
directions are provided by the Council.
Follow Up Actions: The contract will be executed and the contractor
will be given authorization to proceed with the work. Upon award
of the contract, the City will invoice the Traffic Authority for
the amount of the contract.
Attachments: 1. Bid proposal from Serrano and Cone, Inc.
2. Construction contract.
BID PROPOSAL
FOR
CITY OF SARATOGA
PROSPECT ROAD SOUNDWALL
BASE BID SUMMARY
ITEM
ITEM DESCRIPTION
UNIT
ESTIMATED
UNIT
TOTAL
NO.
QUANTITY
PRICE
1.
CLEARING & GRUBBING
LS
1
N/A
�—
2.
MASONRY BLOCK SOUNDWALL
SF
1357
(EXCLUDE THE COST OF
ev
MASONRY BLOCK IN THIS
I7
Z?�, ��
BID ITEM) -SEE NOTE BELOW
(�0
r
3.
REDWOOD FENCE
LF
84
i�„ ✓
1 c�
Total Base Bid
Items 1 -3
29 7�j 9
Bidders must provide bids for all Base Bid items for this bid
proposal to be considered responsive. Partial bid proposals will
be considered non- responsive and will be rejected.
NOTE: A sufficient quantity of masonry block to construct the
entire soundwall has already been acquired by the City and
will be made available to the contractor at no cost. The
block is presently stored within the Route 85 freeway
corridor on the south side of Prospect Road. Upon
completion of the project, any remaining block will remain
the property of the City. Any additional materials
required to construct the soundwall (concrete, steel,
grout, etc...) shall be furnished by the contractor and the
cost of said materials shall be included in the bid amount
for MASONRY BLOCK SOUNDWALL.
2
CITY OF SARATOGA
SANTA CLARA COUNTY, CALIFORNIA
CONTRACT FOR PUBLIC WORKS CONSTRUCTION
PROSPECT ROAD SOUNDWALL
THIS CONTRACT, made this 8thday of March, 1994by and between the
City of Saratoga, a Municipal Corporation, in Santa Clara County,
California, hereinafter called the City, and
Serrano and Cone, Inc.
hereinafter called the Contractor.
WITNESSETH:
WHEREAS, the City has caused -to be prepared in the manner prescribed
by law, plans, specifications and other contract documents, for
the'work herein described and shown and has approved and adopted
these contract documents, specifications and plans, and
WHEREAS, the Contractor has submitted to the City a sealed bid
proposal for the construction of all of the proposed work in
accordance with the terms of this Contract, and
WHEREAS, the City, in the manner prescribed by law, has publicly
opened, examined and canvassed the bids submitted and as a result
has determined and declared the Contractor to be the lowest
responsible bidder and has duly awarded to the Contractor a
contract for all of the work and for the sum or sums named in the
bid proposal.and in this Contract.
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
ARTICLE I. WORK TO BE DONE:
That the Contractor shall provide all necessary labor, machinery,
tools, apparatus and other means of construction; shall furnish all
materials, superintendence and overhead expenses of whatever nature
necessary to construct all of the improvements for the City of
Saratoga in conformity with the plans, specifications and other
contract documents and according to such instructions as may be
given by the Saratoga Director 'of Public Works or his authorized
agent.
E
ARTICLE II. CONTRACT PRICES
Except as provided in Section IV B of the Specifications .( "Changes
and Extra Work "), the City shall pay the Contractor according to
the prices stated in the bid proposal submitted by the Contractor,
which shall include all applicable taxes, for complete performance
of the work.
The Contractor hereby agrees to accept such payment as full
compensation for all materials and appliances necessary to complete
the work; for all loss or damage arising from the work or from
action of the elements, or from any, unforeseen obstruction or
difficulties which may be encountered in the prosecution of the
work; incurred in and in consequence of the suspension or
discontinuance of the work; as hereby specified; for all liabili-
ties and other insurance; for all fees or royalties or other ex-
penses on account of any patent or patents; for all overhead and
other expenses incident to the work and expected profits; and for
well and faithfully performing and completing the work within the
time frame specified, all according to the contract plans and
specifications, the details and instructions, and the requirements
of the City.
ARTICLE III. PARTS OF THE CONTRACT:
That the complete contract document consists of the following:
1. Bid Proposal 5. Labor and Material Bond
2. Contract for Public Works 6. Plans
Construction 7. Specifications
3. Hold Harmless Clause 8. Insurance Certificates
4. Performance Bond 9. Prevailing Wage Rates
In case of any conflict between this Contract and any other part of
the contract, this Contract shall be binding.
IN WITNESS WHEREOF, the City has caused its corporate name to be
hereunto subscribed and its corporate seal to be hereunto affixed
by its City Manager and its City Clerk thereunto duly authorized
and the Contractor has executed these presents the day and year
hereinabove written:
10
AWARDED BY CITY COUNCIL:
Date March 8, 1994
ATTEST:
City Clerk
The foregoing Contract is
approved as to form this
day of
19
City Attorney
t
11
�y
CITY OF SARATOGA:
CONTRACTOR:
By
Title
License No.
Tax.ID or SSN
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. �iI AGENDA ITEM 48 �p
MEETING DATE: MARCH 16, 1994 CITY MGR. �.
ORIGINATING DEPT.:,PUBLIC WORKS, -
SUBJECT: Approval of Sole Source Purchase for Flex -O -Fill crack
filler in the amount of $9,118.98
Recommended Motion(s): Move to approve a sole source purchase of
Flex -O -Fill crack filler from Bacon - Western Co. of San Leandro, in
the amount of $9,118.98, and authorize the issuance of a Purchase
Order for said purchase.
Report Summary: The attached memo from the Street Superintendent
explains the rationale for making a sole source purchase of crack
filler material which the City uses prior to the annual Pavement
Management Program contract work. Section 2- 45.120(b)(2) of the
City's Purchasing Ordinance allows for the purchase of supplies
without competitive bidding where the supplies required by the City
can only be obtained from a single source. As this is the case in
this instance, and since the City obtains a discounted price for
the crack filler material by participating in the joint purchase of
it with other cities, it is recommended that the City Council
approve the sole source purchase in the amount of $9,118.98.
Fiscal Impacts: Sufficient funds for this purchase are budgeted in
the Street Maintenance activity (Program No. 3031), Account No.
4120.
Advertising, Noticing and Public Contact: Nothing additional.
Consequences of Not Acting on the Recommended Motions: The sole
source purchase will not be approved and staff will seek to obtain
the required product, or a similar alternative, through the
competitive bidding process.
Follow Up Actions: A purchase order will be issued to the sole
source vendor.
Attachments: 1. Memo from Street Superintendent dated March 3.
2. City Code Section 2- 45.120(b)(2).
1
A
13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 • (408) 867 -3438
COUNCIL MEMBERS:
Karen Anderson
MEMORANDUM Ann Marie Burger
Willem Kohler
Victor Monia
Karen Tucker
DATE: March 3, 1994
TO: Larry Perlin
FROM: Gary.Enriquez OK
SUBJECT: Crack Filler Purchase
We have been using Flex -O -Fill crack filler for the past 8 years,
It has proven to be the best product for our needs. Due to the
hilly areas within the city limit, this product allows us to
control the viscosity of the material, reducing waste from flowing
material and yet retaining all of the 'elasticity to properly fill
and bridge the open crack. This product is manufactured in Arizona
and distributed in California exclusively by Bacon - Western Company
in San Leandro. The Street Maintenance division purchases this
product in a Co -Op type.purchase with the Cities of Palo Alto,
Campbell, Mountain View and the Town of Los Gfatos. This way all
municipalities save on a reduced quantity price and no charge for
freight.
The normal price is 0.670 per lb. However, due to such a large
order from local Cities, we get a discount price of 0.585 per lb.,
a savings of 1,224:00 on the material plus 278. for freight for a
total savings to the City of $1502.0.0.
lc
Printed on recycled paper.
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. AGENDA ITEM
MEETING DATE: MARCH 16, 1994 CITY MGR.
ORIGINATING DEPT.: PUBLIC WORKS
SUBJECT: SD 93 -003 (14644 Stoneridge Drive) : Final Map Approval for
3 Lots, (Owner, Peterson)
Recommended Motion(s) : Move to adopt Resolution No. SD 93 -003
granting final map approval of Tentative Map Application No. SD 93-
003 for three lots at 14644 Stoneridge Drive.
Report Summary: Attached is Resolution No. SD 93 -003 which, if
adopted, will grant final map approval for three lots located at
14644 Stoneridge Drive. I have examined the final map submitted to
me in accordance with the provisions of Section 14.40.020 of the
Municipal Code and have determined that:
1. The final map substantially complies with the approved
tentative map.
2. All conditions of the approved tentative map as contained
in Planning Commission Resolution No. SD 93 -003 have been
completed or will be completed concurrent with development
of either of the three lots.
3. The Subdivision Map Act, the City's Subdivision Ordinance
and all other applicable provisions of law have been
complied with.
4. The final map is technically correct.
Consequently, I have executed the City Engineer's certificate on
the final map and have filed the final map with the City Clerk
pursuant to Section 14.40.040 of the Municipal Code for action by
the City Council.
Fiscal Impacts: The subdivider has paid $550 in Engineering fees
and $8,160 in Park In -Lieu fees required for this subdivision.
Follow Up Actions: The signed map will be released to the
subdivider's Title Company for recordation.
Consequences of Not Acting on the Recommended Motions: The final
map must either be approved or rejected by the City Council. If
the map is rejected, it would be returned to the subdivider with
findings as to why the map was rejected.
RESOLUTION NO. SD 93 -003
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
APPROVING THE FINAL MAP OF SD 93 -003
14644 STONERIDGE DRIVE (PETERSON)
The City Council of the City, of Saratoga hereby resolves as
follows:
SECTION 1: Parcels 1, 2 and 3 as shown on that certain Parcel
Map prepared by Marvin D. Kirkeby, dated December,
1993, and filed with the City Clerk of the City of
Saratoga on March 16., 1994, are approved as three
(3) individual parcels.
The above and foregoing resolution was passed and adopted by the
Saratoga City Council at a meeting held on the 16th day of March,
1994, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
Deputy City Clerk
RESOLUTION NO. SD -93 -003
RESOLUTION APPROVING TENTATIVE MAP OF
Peterson; 14644 Stoneridge Dr.
WHEREAS, application has been made to the Advisory Agency
under the Subdivision Map Act of the
State of California and under
the Subdivision Ordinance of the City of Saratoga, for
tentative
.map approval of three (3) lots, all as more particularly set forth
in File No.
SD -93 -003 this City; and
WHEREAS, this Advisory Agency hereby finds that the proposed
subdivision, together with
the provisions for its design and
improvement, is consistent with the Saratoga General
Plan and with
all'specific plans relating thereto, and the proposed subdivision
and land is
use compatible with the objectives, policies and
general land use and
programs specified in such General Plan,
reference to the Staff Report dated 8/11/93 being hereby
further particulars; and made for
WHEREAS, this body has heretofore received and considered the
Categorical Exemption
prepared for this project in accord with the
currently applicable provisions
of CEQA, and
WHEREAS, none of the conditions set forth in Subsections (a)
through (g) of Government
Code Section 66474 exist with respect to
said subdivision, and tentative
approval should be granted in
accord with conditions as hereinafter
set forth.
WHEREAS, the Planning Commission has conducted a duly noticed
public hearing at which time all interested
parties were given a
full opportunity to be heard and to present evidence;
NOW, THEREFORE, BE IT RESOLVED that the tentative map for the
hereinafter described subdivision,
which map is dated the 10/91 and
is marked Exhibit "A" in the hereinabove referred file, be
and the
same is hereby conditionally approved. The conditions
approval are as follows: of said
Completed by Surveyor.
1• Prior to Final Map approval, the
owner (applicant) shall cause
the property to be accurately surveyed and shall
cause
monuments to be set at all exterior boundary corners.
Interior monuments set.
2. Interior monuments shall be set at each lot
corner either
prior to recordation of the Final Map or some later date to be
specified
on the Final Map. if the owner (applicant chooses
to defer the setting of interior
monuments to a to a specified
later date, then sufficient security as determined by the City
Engineer
shall be furnished to the City Engineer prior to
Final Map approval.
No fees required.
3. The owner (applicant shall pay an Improvement Plan Checking
fee, determined
as by the City Engineer, at the time
N/A 10. The owner (applicant) shall enter into an Improvement
Agreement with the City in accordance with Section 14- 60.010
of the Municipal Code prior to Final Map approval.
None required. 11. The owner (applicant) shall furnish Improvement Securities in
accordance with Section 14- 60.020 of the Municipal Code in the
manner and amounts determined by the City Engineer prior to
Final Map approval.
Done.
12. The owner (applicant) shall file with the Santa Clara County
Recorder the requisite statement indicating that there are no
liens against the subdivision or any part thereof for any
unpaid taxes or special assessments prior to Final Map
approval.
File No. SD -93 -003; 14644 Stoneridge. Rd.
Improvement Plans are submitted to the City
checking. Engineer for
•Fees paid.
4. The owner (applicant) shall
pay a Map Checking fee, as
determined by the City Engineer, at the time
the Final Map is
submitted to the City Engineer for checking.
Fees paid.
5. The owner (applicant) shall pay a Park and'Recreation fee, as
determined by the
Planning Director; prior to Final Map
approval.
N/A
6. The owner (applicant) shall furnish a written. indemnity
agreement and proof
of insurance coverage, in accordance with
City standards, prior to Final Map approval.
Section 14 -05.55
of the Municipal Code.
N/A
7• Engineered improvement plans, in accordance with the design
and improvement requirements
of Chapter 14 of the Municipal
Code, shall be approved by the City Engineer
and /or the
appropriate officials from other public agencies, including
public and private
utility providers, prior to Final Map
approval.
All easements offered
8. The owner (applicant) shall provide Irrevocable Offers
Dedication for
on Final Map.
of
all required easements and /or rights of way
either on the Final Map or via
separate written instruments
prior to Final Map approval as determined by the
Engineer.
City
Completed.
9� The owner (applicant) shall submit a Final Map in
compliance
substantial
with the approved Tentative Map, along wit the
additional documents
required in Section 14- 40.020 of the
Municipal Code, to the City Engineer
for his review and
approval. The Final Map shall contain all of the information
required in
Section 14 -40 -030 of the'Municipal Code and any
additional information that
.Engineer. may be required by the City
N/A 10. The owner (applicant) shall enter into an Improvement
Agreement with the City in accordance with Section 14- 60.010
of the Municipal Code prior to Final Map approval.
None required. 11. The owner (applicant) shall furnish Improvement Securities in
accordance with Section 14- 60.020 of the Municipal Code in the
manner and amounts determined by the City Engineer prior to
Final Map approval.
Done.
12. The owner (applicant) shall file with the Santa Clara County
Recorder the requisite statement indicating that there are no
liens against the subdivision or any part thereof for any
unpaid taxes or special assessments prior to Final Map
approval.
File No. SD -93 -003; 14644 Stoneridge Rd.
Acknowledged. 13. All public and private improvements shall be completed and
accepted by the City Engineer and Planning Director and /or the
appropriate officials from other public agencies, including
Public and private utility providers, prior to issuance of a
Certificate of Occupancy for any residential structure built
on any lot..
All utility commitments 14. Prior to Final Map approval, the owner (applicant) shall
furnish the City Engineer with satisfactory written
provided , commitments from all public and
P
serving the subdivision guaranteeing private utility providers
required utility improvements. thhe completion of all
Section 1. Applicant shall sign the agreement to these
condition: within 30 days of the passage of this resolution or said
resolution shall be void.
Section 2. Conditions must be completed within 24 months or
approval will expire.
Section 3. All applicable requirements of the State, County,
City and other Governmental entities must be met.
Section
Article 15 90 of the Unless
Saratoga e City Code, Code, this eR so ution nshall
become effective fifteen (15) days from the date of adoption.
PASSED AND ADOPTED by the City of Saratoga Planning commis-
sion, State of California, this 11th day of August, 1993, by the
following vote:
AYES: Asfour, Jacobs, Moran & Wolfe
NOES: None
ABSENT: Caldwell & Murakami
ATTEST:
The foregoing conditions are hereby accepted:
Signature of applicant
Date
..rte._: • 'r
REPORT TO THE PLANNING COMMISSION
Application No. /Location: DR -93 -007, V -93 -005 & SD -93 -003
Applicant /Owner:. Peterson l46.44 Stoner:i_clt;e Rd.
Staff Planner: Janes Walgren
Date: August 11, 1993 `
APN: ' 397 -06 -023 Director Approval:
l -*U "t'-k OLunerlage ur.