HomeMy WebLinkAbout08-09-1994 CITY COUNCIL AGENDASARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. �0� AGENDA ITEM
MEETING DATE: AUGUST 9, 1994 CITY MGR.:
ORIGINATING DEPT.: PUBLIC WORKS DEPT. HEAD:
SUBJECT: 1994 Pavement Management Program, Award of Construction
Contract
Recommended Motion(s): 1. Move to declare E1 Camino Paving, Inc. of
Sunnyvale to be the lowest responsible bidder on the project. 2.
Move to award the attached construction contract to E1 Camino
Paving, Inc. in the amount of $1,020,374.07. 3. Move to authorize
staff to execute change orders to the contract up to $50,000.
Report Summary: Sealed bids for the 1994 Pavement Management
(pavement overlay) Program were opened earlier today. Six
contractors submitted bids for the work and a summary of the bids
received is attached. E1 Camino Paving, Inc. of Sunnyvale.
submitted the lowest bid of $1,020,374.07 which is 13.7% below the
Engineer's Estimate of $1,182,150.25. Staff has carefully checked
the low bid and has determined that it is responsive to the Notice
Inviting Sealed Bids dated July 20. Therefor, it is recommended
that the Council declare E1 Camino Paving, Inca to be the lowest
responsible bidder on the project and award the attached
construction contract to this firm in the amount of their bid.
Further, it is recommended that the Council authorize staff to
execute change orders to the contract up to an amount of $50,000 to
cover any unforeseen circumstances which may arise during
construction, as well as for any. overages in individual item
quantities which might occur on the job.
Fiscal Impacts: The Pavement Management Program is largely funded
by the Utility Users Tax. The current project actually combines
both the 93 -94 and 94 -95 projects. You may recall that last year,
staff decided to combine two annual projects into a single bi-
annual project in order to reduce the administrative and technical
requirements of this work, as well as to obtain more competitive
prices for the City. Judging from the response to the Notice
Inviting Bids, and the narrow spread of the bids received, this
strategy-app ears to have paid off,,and is particularly evident in
the unit prices bid for the large quantity items of work. The
adopted budget contains sufficient funds in Program No. 31 (Street
Maintenance), Account No. 4530 (Repair /Maintenance) to cover the
cost of the base contract amount plus the recommended change order
authority.
Advertising, Noticing and Public Contact: Nothing additional.
Consequences of Not Acting on the Recommended Motions: The Council
would not declare E1 Camino Paving, Inc. to be the lowest
responsible bidder and the construction contract would not be
awarded to that firm. The Council may make specific findings to
declare another bidder to be the lowest responsible bidder, or
reject all bids and' direct staff to solicit new bids for the
project. The Council has up to 30 days within which to make its
decision.
Follow Up Actions: The construction contract will be signed, and
the Contractor will be authorized to proceed with the work. I
tentatively estimate that the work will last through the middle of
October.
Attachments: 1. Bid Summary.
2. Construction Contract.
1894 PAVEMENT MANAGEMENT PROGRAM
BID SUMMARY
ITEMDESCRIPTION I QUA
TRAFFIC CONTROL -
1 1/7 AC OVERLAY I
101
I�
1 10.
111.
15. i PAINTTRAFFIC STRIPE -S.D. l39A 1-720 1 LF 11 .-
if]
121.
I
I PAINT -25' I
1
122.
I
I PAINT'xING �
I
61
23.
i PAINT'BIKE LANE• i
6
� 24.
1 PAINT'SLOW �
6 I
25
28.
i PAINT 'ONLY' 1
IPAINTARROWS i
11
1I
97-1
PAINT PARKING STALLS I
41
26.
1 TYPE A PAVEMENT MARKERS i
76
29.
1TYPE DPAVEMENT MARKERS 1
7021
1'
30.
91,
32A.
1 TYPE G PAVEMENT MARKERS
BLUE PAVEMENT MARKERS
1ADJUST SANITARYMHTOGRADE 1
g
8.5
1941
33A.
34A.
35A.
36A.
I ADJUST SANITARY C.O. TO GRADE I
I ADJUST WATER VALVES TO GRADES
I i ADJUST GAS ANODES TO GRADE
1 ADJUST TELEPHONE MH TO GRADES
2 1
g9I
6 1 ,
TOTAL
115.00
172.00
116.00
341.00
.00
12
1
I
$3,510.001
1
$4.04
$5.001
I
sm.001
I
$4.04
$20.00 1
$1,70.00 1
59.09
$250.00 1
$46,500.001
$210.00
$175.01
$350.001
$185.001
$175.001
575,575..0
$150.00
$175.00 j
$250.01
I
$175.001
$1.500.001
1
$1,182,150.25 I
$,'!50.00 1
5350.00 1
I
I
$1,020,374.07
1
13
.00
.30
wir.W 1 $37.001
I i
534.00 1
531000 i
566.00 1 SSM.W 1
I I
I
(62.00 i
$496.00
$46.001 $358.001
$42.001
5336.001
$66.001 $544.00 1
$62.001
5496.001
$460.00
$1.050.00 i $,900.00 i _$1.000001
I
$1,034.693.451 1 $1.076.800.761
1994 PAVEMENT MANAGEMENT PROGRAM
BID SUMMARY
ITEM #1 ITEMDESCRIPTION I
I I
QUANTITY I
I
UNITS II
it
LS I I
II
UNITPRICE I
I
N/A I
I
TOTAL I
I
$10,000.001
I
UNITPRICE I
I
N/A I
I
TOTAL I
I
$50,000.00 I
I
UNITPRICE I
I
N/A 1
I
TOTAL I
I
$22,870.00 I
I
UNITPRICE I
I
N/A I
I
TOTAL 1
1
$28,000.00 1
I
1. I TRAFFIC CONTROL 1 1 1
I I I
2.
111 12'AC OVERLAY 1
I I
19,0891
I
TON 11
II
$35.001
1
$668,115.001
I
$32.501
I
$620,392.501
I
$33.051
I
$630,891.451
I
$35.001
I
$668,115.001
I
3.
1 AC LEVELING COURSE 1
I I
3561
I
TON 11
11
$37.00 1
I
$13,172.00 1
I
$50.00 1
I
$17,800.00 1
I
$33.051
I
$11,765.801
I
$37.00 1
I
$13,172.001
I
4.
I RFSS TYPE I I
I I
4,029
I
i SF 11
II
$4.00 1
I
$16,116.001
I
$3.70 I
I
$14,907.30 1
I
$3.901
I
$15,713.101
I
$3.601
I
$14,504.40 I
I
5.
1RFSS TYPE II 1
I I
15,0521
I
SF 11
II
$1.751
I
$26,341.001
I
$1.851
I
$27,846.201
I
$2.301
I
$34,619.601
I
$2.501
I
$37,630.001
I
6.
I WEDGECUT 1
I I
101,2831
I
LF 11
11
$1.251
I
$126,603.751
I
$0.90 1
I
$91,154.701
I
$0.79 1
I
$80,013.571
I
$0.851
I
$86,090.551
1
7.
I PAVEMENT FABRIC 1
I I
223,4901
I
SY 11
II
$0.80 I
I
$178.792.001
I
$0.661
I
$147,503.40 1
I
$0.76 I
i
$169,852.401
I
$0.73 1
I
$163.147.701
I
8.
1 ADJUST STORM MH TO GRADE 1
I I
93
I
1 EA 11
II
$250.00 1
I
$23250.00 1
I
$200.00 I
I
$18,600.00 1
I
$213.00 1
I
$19,809.00 I
I
$200.00 1
I
$18,600.00 1
I
9.
I ADJUST MONUMENTS TO GRADE 1
I I
1721
I
LF 11
11
$175.001
I
$30,100.00 1
I
$150.001
I
$25,800.00 1
I
$180.00 I
I
$30,960.00 1
I
$140.001
I
$24,080.001
1
10.
1 PAINT TRAFFIC STRIPE -S.D. #2 1
I I
2,9251
I
LF 11
II
$0.50 1
I
$1,462.501
I
$0.091
I
$263.25 1
I
$0.10 1
I
$292.50 1
I
$0.22 1
I
$643.50 1
I
11.
I PAINT TRAFFIC STRIPE -S.D. #22 I
I I
8.5951
I
LF I 1
II
1 LF 11
11
$1.001
I
$0.40 1
I
$8,595.001
I
$760.00 1
I
$0.141
I
$0.11 1
I
$1,203.301
I
$209.00 I
I
$0.151
I
$0.12 I
I
$1,289.251
I
$228.00 1
I
$0.44 1
I
$0.22 I
I
$3,781.801
I
$418.00 1
1
12. 1 PAINT TRAFFIC STRIPE -S.D. #27B 1 1,900
I I I
13.
I PAINT TRAFFIC STRIPE -S.D. #38 1
I I
1001
I
LF 11
II
$0.70 1
I
$70.00 1
I
$0.131
I
$13.00 1
I
$0.14 1
I
$14.00 I
I
$0.44 1
I
$44.00 1
I
14.
1 PAINT TRAFFIC STRIPE -S.D. #39 1
I I
1,3801
I
LF I I
II
$0.60 1
I
$828.00 1
I
$0.131
I
$179.40 1
I
$0.14 1
I
$193.20 1
I
$0.33 1
I
$455.40 1
I
15.
1 PAINT TRAFFIC STRIPE -S.D. #39A 1
I 1
7201
I
LF 11
II
$0.50 1
I
$360.00 1
I
$0.131
I
$93.60 1
I
$0.14 1
I
$100.80 1
I
$0.33 1
I
$237.60 1
1
18.
1 PAINT STOP BARS I
I I
53
I
I EA 11
II
$25.00 1
I
$1,325.00 1
I
$21.00 1
I
$1,113.001
i
$22.05 1
I
$1,168.651
I
$66.00 1
I
S3,498.001
I
17.
1 PAINT CROSSWALKS 1
I I
111
EA II
I II
$100.001
I
$1,100.001
I
$83.001
I
$913.001
I
$87.151
I
$958.651
I
$187.001
I
$2,057.001
I
18.
1 PAINT -STOP- i
I I
65
1 EA 11
I 11
$30.00 1
1
$1.950.00 1
I
$62.001
I
S4,030.001
I
S65.101
I
S4,231.501
I
$44.00 1
1
$2,860.00 1
1
19.
1 PAINT -AHEAD" I
I I
61
I
EA 11
II
EA 11
I 11
$40.00 1
I
$50.001
I
$240.00 I
I
$400.001
I
$85.00 I
I
$102.001
I
$510.00 I
I
$816.001
I
S89.251
I
$107.101
I
$535.501
I
$856.801
I
$61.001
I
$55.001
I
$366.00 I
I
$440.001
1
20. 1PAINT "SCHOOL" 1 81
I I
21.
I PAINT -25' I
i I
11
EA 11
I II
$15.00 I
I
$15.00 1
I
$34.001
I
$34.00 I
I
$35.701
I
$35.70 1
I
$22.00 1
I
$22.00 1
1
22.
1PAINT "RING' 1
i I
61
EA 11
I II
$30.001
I
$240.001
I
$62.001
I
$496.001
I
$65.101
I
$520.801
I
$44.001
I
$352.001
I
23.
(PAINT -BIKE LANE' 1
I I
81
EA 11
I it
$30.001
I
$240.001
I
$42.001
I
$336.001
I
$44.101
I
$352.801
I
$33.001
I
$264.001
I
24.
PAINT -SLOW" 1
I I
81
EA 11
I II
$30.001
I
$240.001
I
$62.001
I
$496.001
I
$65.101
I
$520.801
I
$44.001
I
$352.001
I
25.
I PAINT -ONLY' 1
I I
11
EA 11
I II
$30.00 1
I
$30.00 1
I
$62.00 1
I
$62.00 1
I
$65.10 1
I
$65.10 1
I
$44.00 1
I
$44.00 1
I
26.
(PAINT ARROWS I
I I
11
EA 11
I II
$15.001
I
$15.001
I
$42.001
I
$42.001
I
$44.101
I
$44.101
I
$44.001
I
$44.001
I
27.
I PAINT PARKING STALLS 1
I I
41
EA 11
I II
$15.001
I
$60.001
I
$18.001
I
$72.001
I
$18.901
I
$75.601
I
$28.001
I
$112.001
I
28.
1 TYPE A PAVEMENT MARKERS 1
I I
781
EA 11
I II
$5.00 1
I
$390.00 1
I
$2.00 1
I
$156.00 1
I
$2.10 1
I
$163.80 1
I
$2,651
I
$208.70 1
I
29.
1 TYPE D PAVEMENT MARKERS 1
I I
702
1 EA 11
I II
$5.00 1
I
$3,510.001
I
$4.001
I
$2,808.00 1
I
$4.20 1
I
$2.M.401
I
$2.651
I
$1,860.30 I
I
30.
I TYPE G PAVEMENT MARKERS 1
61
EA 11
1 EA 11
I II
$5.00 1
$20.00 1
I
$30.00 1
$1,700.001
I
$4.00 1
$9.001
I
$24.00 1
$765.00 1
I
$4.20 1
$9.45 1
I
$25.20 1
$603.25 1
I
$2.651
$11.001
I
$15.90 1
$935.00 1
I
31. I BLUEPAVEMENT MARKERS 1 85
1 I
32A.
I ADJUST SANITARY MH TO GRADE 1
I I
1941
EA 11
I II
$250.00 1
1
$46,500.00 1
I
$200.00 1
I
$38.800.00 1
I
$213.00 1
I
$41,322.00 1
I
$200.00 1
I
$38,800.00 I
I
33A.
1 ADJUST SANITARY C.O. TO GRADE I
I I
21
EA 11
I 11
$175.001
I
$350.001
I
$250.001
I
$500.001
I
$180.001
I
$360.001
I
$140.001
1
$280.001
I
34A.
1ADJUST WATER VALVES TO GRADE(
891
EA 11
$175.001
$15,575.001
$150.001
$13,350.001
$168.001
$14,952.001
$140.001
$12,460.001
35A.
ADJUST GAS ANODES TO GRADE I
I I
11
EA 11
I II
EA 11
11
$175.00 1
I
$250.001
I
$175.001
I
$1,500.001
I
$250.001
I
$300.001
I
$250.00 1
I
$1,800.001
I
$180.00 1
I
$213.001
$180.001
I
$1,278.001
I
$140.00 1
I
$300.001
I
$140.00 1
I
$1,800.001
1
36A 1 ADJUST TELEPHONE MH TOGRADEI 61
I I
TOTAL 11 I $1,182,150.251 1 $1,083,338.651 i $1,089,811.321 1 $1,123,828.851
II I I I 1 I I I I
CITY OF SARATOGA
SANTA CLARA COUNTY, CALIFORNIA
CONTRACT FOR PUBLIC WORKS CONSTRUCTION
1994 PAVEMENT MANAGEMENT PROGRAM
THIS CONTRACT, made this 9th day of August, 1994, by and between
the City of Saratoga, a Municipal Corporation, in Santa Clara
County, California, hereinafter called the City, and
E1 Camino Paving, Inc.
hereinafter called the Contractor.
WITNESSETH:
WHEREAS, the City has caused to be prepared in the manner prescribed
by law, plans, specifications and other contract documents, for
the work herein described and shown and has approved and adopted
these contract documents, specifications and plans and has caused
to be published in the manner and for the time required by law, a
Notice Inviting Sealed Bids for doing the work in accordance with
the terms of this Contract, and
WHEREAS, the Contractor in response to said Notice has submitted to
the City a sealed bid proposal accompanied by a bid guaranty in an
amount not less than ten percent (10 %) of the amount bid for the
construction of all of the proposed work in accordance with the
terms of this Contract, and
WHEREAS, the City, in the manner prescribed by law, has publicly
opened, examined and canvassed the bids submitted and as a result
has determined and declared the Contractor to be the lowest
responsible bidder and has duly awarded to the Contractor a
contract for all of the work and for the sum or sums named in the
bid proposal and in this Contract.
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
ARTICLE I. WORK TO BE DONE:
That the Contractor shall provide all necessary labor, machinery,
tools, apparatus and other means of construction; shall furnish all
materials, superintendence. and overhead expenses of whatever nature
necessary to construct all of the improvements for the City of
Saratoga in conformity with the plans, specifications and other
contract documents and according to such instructions as may be
given by the Saratoga Director of Public Works or his authorized
agent.
17
ARTICLE II. CONTRACT PRICES
Except as provided in Section IV B of the Specifications ( "Changes
and Extra Work "), the City shall pay the Contractor according to
the prices stated in the bid proposal submitted by the Contractor,
which shall include all applicable taxes, for complete performance
of the work.
The Contractor hereby agrees to accept such payment as full
compensation for all materials and appliances necessary to complete
the work; for all loss or damage arising from the work or from
action of the elements, or from any unforeseen obstruction or
difficulties which may be encountered in the prosecution of the
work; incurred in and in consequence of the suspension or
discontinuance of the work; as hereby specified; for all liabili-
ties and other insurance; for all fees or royalties or other ex-
penses on account of any patent or patents; for all overhead and
other expenses incident to the work and expected profits; and for
well and faithfully performing and completing the work within the
time frame specified in the Notice to Proceed, all according to the
contract plans and specifications, the details and instructions,
and the requirements of the City.
ARTICLE III. PARTS OF THE CONTRACT:
That the complete contract document consists of the following:
1.
Notice Inviting Sealed Bids
6.
Performance Bond
2.
Bid Proposal
7.
Labor and Material Bond
3.
Bidder's Bond or Bid Guaranty
8.
Plans
4.
Contract for Public Works
9.
Specifications
Construction
10.
Insurance Certificates
5.
Hold Harmless Clause
11.
Prevailing Wage Rate
In case of any conflict between this Contract and any other part of
the contract, this Contract shall be binding.
IN WITNESS WHEREOF, the City has caused its corporate name to be
hereunto subscribed and its corporate seal to be hereunto affixed
by its City Manager and its City Clerk thereunto duly authorized
and the Contractor has executed these presents the day and year
hereinabove written.
18
J
AWARDED BY CITY COUNCIL:
Date : August 9, 1994
ATTEST:
City Clerk
The foregoing Contract is
approved as to form this
day of ,
19
City Attorney
19
CITY OF SARATOGA:
CONTRACTOR:
By
Title
License No.
Tax ID or SSN
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. �`C� ( AGENDA ITEM
MEETING DATE: AUGUST 9, 1994 CITY MGR.:
ORIGINATING DEPT.: PUBLIC WORKS DEPT. HEAD: p
SUBJECT: 1994 Street Maintenance Program, Award of Construction
. Contract
Recommended Motion(s): 1. Move to declare Valley Slurry Seal Co. of
West Sacramento to be the lowest responsible bidder on the project.
2. Move to award the attached construction contract to Valley
Slurry Seal Co. in the amount of $204,324.27. 3. Move to authorize
staff to execute change orders to the contract up to $15,000.
Report Summary: Sealed bids for the 1994 Street Maintenance (slurry
seal) Program were opened earlier today. Four. contractors
submitted bids for the work and a summary of the bids received is
attached. Valley Slurry Seal Co. of West Sacramento submitted the
lowest bid of $204,324.27 which is 24.1% below the Engineer's
Estimate of $269,.299.85. Staff has carefully checked the low bid
and has determined that it is responsive to the Notice Inviting
Sealed Bids dated July 20. Therefor, it is recommended that the
Council declare Valley Slurry Seal Co. to be the lowest responsible
bidder on the project and award the attached construction contract
to this firm in the amount of their bid.
Further, it is recommended that the Council authorize staff to
execute change orders to the contract up to an amount of $15,000 to
cover any unforeseen circumstances which may arise during
construction, as well as for any overages in individual item
quantities which might occur on the job.
Fiscal Impacts: The Street Maintenance Program is largely funded by
the Utility Users Tax. The current project actually combines both
the 93 -94 and 94 -95 projects. You may recall that last year, staff
decided to combine two annual projects into a single bi- annual
project in order to reduce the administrative and technical
requirements of this work, as well as to obtain more competitive
prices for the City. - Judging from the - response to the Notice
Inviting Bids, and the narrow spread of the bids received, this
strategy appears to have paid off, and is particularly evident in
the unit prices bid for the large quantity items of work. The
adopted budget contains sufficient funds in Program No. 31 (Street
Maintenance), Account No. 4530 (Repair /Maintenance) to cover the
cost of the base contract amount plus the recommended change order
authority.
Advertising, Noticing and Public Contact: Nothing additional.
Consequences of Not Acting on the Recommended Motions: The Council
would not declare Valley Slurry Seal Co. to be the lowest
responsible bidder and the construction contract would not be
awarded to that firm. The Council may make specific findings to
declare another bidder to be the lowest responsible bidder, or
reject all. bids and direct staff to solicit new bids for the
project. The Council has up to 30 days within which to make its
decision..
Follow Up Actions: The construction contract will be signed, and
the Contractor will be authorized to proceed with the work. I
tentatively estimate that the work will last through the end of
September.
ttachments: 1. Bid Summary.
2. Construction Contract.
1994 STREET MAINTENANCE PROGRAM
BID SUMMARY
TOTAL
11. I TRAFFIC CONTROL I
i I I
1 1
LS I I
II
WA 1
I
$10,000.00 I
WA 1
$11,150.00 I
WA 1
$5,000.00 I
N/A 1
$5,000.00 I
WA 1
$5,000.00 1
12. 1 SLURRY SEAL 1
I I I
I
517,741 1
I
SY 1 1
II
$0.451
I
I
$232,983.45 1
I
I
$0.3287 1
I
I
$170,181.47 1
I
I
$0.361
I
I
$186,386.76 1
I
I
$0.39 1
I
I
$201,918.99 1
I
I
$0.513 1
I
I
$265,601.13 1
I
13. 1 PAINT TRAFFIC STRIPE-SD. #1 1
I I I
1,2001
I
LF 11
II
$0.501
I
$600.001
I
$0.151
I
$180.001
I
$0.16 1
I
$192.001
I
$0.21 1
I
$252.001
I
$0.21 1
I
$252.001
I
14. 1 PAINT TRAFFIC STRIPE -SD. #2 1
I I I
200 1
I
LF 11
II
$0.501
I
$100.00 1
I
$0.40 1
I
$80.00 1
I
$0.44 1
I
$88.00 1
$0.32 1
$64.001
$0.32 1
$64.001
15. 1 PAINT TRAFFIC STRIPE-S.D. #9 1
I I I
440 1
I
LF 1 1
II
$0.501
I
$220.00 1
I
$0.401
I
$176.00 1
$0.44 1
I
I
$193.601
I
$0.35 1
I
$154.001
I
$0.32 1
I
$140.80 1
16. 1 PAINT TRAFFIC STRIPE-S.D. #22 1
I I I
16,0251
I
LF 1 1
II
$0.501
I
S8.012.501
I
$0.42 1
I
I
$6,730.50 1
$0.44 1
I
I
$7.051.001
I
$0.54 1
I
$8,653.501
I
$0.53 1
I
$8,493.25 I
17. 1 PAINT TRAFFIC STRIPE -S.D. #27B 1
I i I
540 1
1
LF 11
II
$1.001
I
$540.00 1
I
$0.15 1
I
I
$81.00 1
I
$0.16 1
I
I
$86.40 1
I
I
$0.431
I
I
$232.20 1
i
I
$0.32 1
i
I
$172.801
I
18. I PAINT TRAFFIC STRIPE -SD. #38 1
I I
4401
LF 1 1
$0.401
$176.00 1
$0.20 1
$88.00 1
$0.22 1
$96.80 1
$0.52 1
$228.80 1
$0.531
$233.201
I
19. 1 PAINT TRAFFIC STRIPE -S.D. #39 1
I 1 I
I
1,7401
I
II
LF 1 1
II
I
$0.70 1
I
I
$1,218.001
I
I
$0.20 1
I
I
$348.001
I
I
$0.22 1
I
I
$382.80 1
I
I
$0.43 1
I
I
$748.20 1
I
I
$0.421
I
I
$730.80 1
I
110. 1 PAINT TRAFFIC STRIPE-S.D. #39A 1
I I
824 1
LF 1 1
$0.60 1
$494.40 1
$0.20 1
$164.801
$0.22 1
$181.28 1
$0.43 1
$354.32 1
$0.42 1
$346.08 1
I
111. 1 PAINT STOP BARS 1
I I I
I
81 I
I
II
EA 1 1
II
I
$0.501
I
I
$40,501
I
I
$1.50 1
I
I
$121.50 1
I
I
$1.651
I
I
$133.65 1
I
I
$41.42 1
I
I
$3,355.02 1
I
I
$42.00 1
I
I
$3,402.00 1
I
112. 1 PAINT CROSSWALKS I
I I f
291
I
EA 11
II
$25.001
I
$725.001
I
$170.001
I
$4,930.001
I
$187.001
I
$5,423.001
I
$107.001
I
$3,103.001
I
$105.001
I
$3,045.001
i
113. 1PAINT STOP" 1
I I
791
EA I I
$100.001
$7,900.001
$40.001
$3,160.001
$44.001
$3,476.001
$32.001
$2,528.001
$31.501
$2,488.501
I
114. 1PAINT'AHEAD" 1
I I I
I
101
I
II
EA I I
II
I
$30.001
I
I
$300.001
I
I
$50.001
I
I
$500.001
I
I
$55.001
I
I
$560.001
I
I
$42.001
I
I
$420.001
I
I
$42.001
I
I
$420.001
I
115. 1 PAINT "YIELD" 1
I I
4 1
EA 11
$40.00 1
$160.001
$50.00 1
$2()0.001
$55.00 1
$220.00 1
$42.00 1
$168.00 1
$42.00 1
$168.001
I
116. 1 PAINT "SCHOOL' I
I I
I
21 I
II
EA 11
I
$40.001
I
$840.001
I
$50.001
I
$1,050.001
I
$55.001
I
$1,155.001
I
$42.001
I
$882.001
I
$42.001
I
$882.001
I
117. 1 PAINT "25' 1
I
I
3 1
II
EA 1 1
I
$50.00 1
I
$150.00 1
I
$25A0 1
I
$75.00 1
I
$27.50 1
I
$82.50 1
I
$22.00 1
I
$66.00 1
I
$21.00 1
I
$63.00 1
I I
118. 1 PAINT 'XING" 1
I I I
I
211
I
II
EA 11
II
I
$15.001
I
$315.001
I
$50.001
I
$1,050.001
I
$55.001
I
$1,155.001
I
$40.001
I
$840.001
i
$42.001
I
$882.001
119. 1 PAINT 'BIKE LANE' 1
I I I
31
I
EA II
II
I
$30.001
I
I
$90.001
I
I
$60.001
I
I
$180.001
I
I
$66.001
I
I
$198.001
I
I
$32.001
I
I
$96.001
I
I
$31.501
I
I
$94.501
I
120. 1 PAINT 'SLOW" 1
I
201
EA 11
$30.001
$600.001
$50.001
$1,000.001
$55.001
$1,100.001
$42.001
$840.001
$42.001
$&10.001
I I
121, 1PAINT'ONLY' 1
I I
I
31
II
EA 11
I
$30.001
I
$90.001
I
$50.001
I
$150.001
I
$55.001
I
$165.001
I
$45.001
I
$135.001
I
$42.001
I
$126.001
I
122. 1 PAINT 'PED" 1
I I I
I
1 I
I
II
EA 11
II
I
$15.001
I
I
$15.001
I
I
$50.001
I
I
$50.001
I
I
$55.001
I
I
$55.001
I
I
$35.001
I
I
$35.001
I
I
$31.501
I
I
$31.501
I
123. 1 PAINT "RXR' I
I I I
1 1
I
EA 1 1
II
$30.00 1
I
$30.00 1
I
$100.00 1
I
$100.00 1
I
$110.001
I
$110.00 1
I
$55.001
I
$55.001
I
$52.50 1
I
$52.50 1
I
124. 1PAINTARROWS 1
I I
101
EA 11
$25.001
$250.001
$50.001
$500.001
$55.001
$550.001
$35.001
$350.001
$31.501
$315.001
I
125. 1 PAINT PARKING STALLS 1
I I I
I
2161
I
II
EA 11
II
I
$15.001
I
I
$3,240.001
I
I
$8.001
I
I
$1,728.001
I
I
$8.801
I
I
$1,900.801
I
I
$5.501
i
I
$1,188.001
I
I
$5.251
I
I
$1,134.001
I
126. 1 PAINT HANDICAP PARKING STALLS 1
I I I
7 1
I
EA 1 1
II
$30.00 1
I
$210.00 1
I
$50.00 1
I
$350.00 1
I
$55.001
I
$385.00 1
I
$55.00 1
I
$385.001
I
$52.50 1
I
$367.50 1
I
I
1 TOTAL
I
II
I I
I I
I
1
I
I
$269,299•85 1
I
I
1
I
I
$204,324.27 1
I
I
1
I
1
$216,317.59 1
I
I
1
I
I
$232,052.03
I
I
I
I
$295,345.56 1
CITY OF SARATOGA .
SANTA CLARA COUNTY, CALIFORNIA
CONTRACT FOR PUBLIC WORKS CONSTRUCTION
1994 STREET MAINTENANCE PROGRAM
THIS CONTRACT, made this 9th day of August, 1994, by and between
the City of Saratoga, a Municipal Corporation, in Santa Clara
County, California, hereinafter called the City, and
Valley Slurry Seal Co.
hereinafter called.the Contractor.
WITNESSETH:
WHEREAS, the City has caused to be prepared in the manner prescribed
by law, plans, specifications and other contract documents, for
the work herein described and shown and has approved and adopted
these contract documents, specifications and plans. and has caused
to be published in the manner and for the time required by law, a
Notice Inviting Sealed Bids for doing the work in accordance with
the terms of this Contract, and
WHEREAS, the Contractor in response to said Notice has submitted to
the City a sealed bid proposal accompanied by a bid guaranty in an
amount not less than ten percent (10 %) of the amount bid for the
construction of all of the proposed work in accordance with the
terms of this Contract, and
WHEREAS, the City, in the manner prescribed by law, has publicly
opened, examined and canvassed the bids submitted and as a result
has determined and declared the Contractor -to be the lowest
responsible bidder and has duly awarded to. the Contractor a
contract for all of the work and for the sum or sums named in the
bid proposal and in this Contract.
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
ARTICLE I. WORK TO BE DONE:
That the Contractor shall provide all necessary labor, machinery,
tools, apparatus and other means of construction; shall furnish all
materials, superintendence and overhead expenses of whatever nature
necessary to construct all of the improvements for the City of
Saratoga in conformity with the plans, specifications and other
contract documents and according to such instructions as may be
given by the Saratoga Director of Public Works or his authorized
agent
17
ARTICLE II. CONTRACT PRICES
Except as provided in Section IV B of the Specifications ( "Changes
and Extra Work "), the City shall pay the Contractor according to
the prices stated in the bid proposal submitted by the Contractor,
which shall include all applicable taxes, for complete performance
of the work.
The Contractor hereby agrees to accept such payment as full
compensation for all materials and.appliances necessary to complete
the work; for all loss or damage arising from the work or from
action of the elements, or from any unforeseen obstruction or
difficulties which may be encountered in the prosecution of the
work; incurred in and in consequence of the suspension or
discontinuance of the work; as hereby specified; for all liabili-
ties and other insurance; for all fees or royalties or other ex-
penses on account of any patent or patents; for all overhead and
other expenses incident to the work and expected profits; and for
well and faithfully performing and completing the work within the
time frame specified in the Notice to Proceed, all according to the
contract plans and specifications, the details and instructions,
and the requirements of the City.
ARTICLE III. PARTS OF THE CONTRACT:
That the complete contract document consists of the following:
1.
Notice Inviting Sealed Bids
6.
Performance Bond
2.
Bid Proposal
7.
Labor and Material Bond
3.
Bidder's Bond or Bid Guaranty
8.
Plans
4.
Contract for Public Works
9.
Specifications
Construction
10.
Insurance Certificates
5.
Hold Harmless Clause
11.
Prevailing Wage Rate
In case of any conflict between this
Contract
and any other part of
the
contract, this Contract shall be binding.
IN WITNESS WHEREOF, the City has caused its corporate name to be
hereunto subscribed and its corporate seal to be hereunto affixed
by its City Manager and its City Clerk thereunto duly authorized
and the Contractor has executed these presents the day and year
hereinabove written.
18
AWARDED BY CITY COUNCIL:
Date : August 9, 1994
ATTEST:
City Clerk
The foregoing Contract is
approved as to form this
day of ,
19
City Attorney
19
CITY OF SARATOGA:
CONTRACTOR:
By
Title
License No.
Tax ID or SSN
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. 2-4e?
MEETING DATE: AUGUST 9, 1994
ORIGINATING DEPT.: PUBLIC WORKS
AGENDA ITEM
CITY MGR.:
DEPT. HEAD:
SUBJECT: 1994 Minor Concrete Repair Program, Award of Construction
Contract
Recommended Motion(s): 1. Move to declare Valley Concrete, Inc. of
San Jose to be the lowest responsible bidder on the project. 2.
Move to award a standard construction contract to Valley Concrete,
Inc. in the amount of $10,540. 3. Move to authorize staff to
execute change orders to the contract up to $4,460.
Report Summary: Bids for the 1994 Minor Concrete Repair Program
were solicited utilizing the informal bidding procedures contained
in Article 12 -15 of the Municipal Code. Only two contractors
responded to the City's solicitation, and copies of the bids
received are attached. Valley Concrete, Inc. of San Jose submitted
the lowest bid of $10,540, and staff has determined that this bid
is responsive to the solicitation for bids. Therefor, it is
recommended that the Council declare Valley Concrete, Inc. to be
the lowest responsible bidder on the project and award a standard
construction contract to this firm in the amount of their bid.
Further, it is recommended that the Council authorize staff to
execute change orders to the contract up to an amount of $4,460 to
allow for additional work to be done and which may not yet have
been identified by staff.
Fiscal Impacts: Funds for the Minor Concrete Repair Program are
budgeted in Program No. 32 (Sidewalks and Trails) , Account No. 4530
(Repair /Maintenance) . Sufficient funds are budgeted in the adopted
budget to cover the base contract amount and,the requested change
order authority.
Advertising, Noticing and Public Contact: Nothing additional.
Consequences of Not Acting on the Recommended Motions: The Council
would not declare Valley Concrete, Inc. to be the lowest
responsible bidder and a construction contract would not be awarded
to that firm. The Council may make specific findings to declare
the other bidder to be the lowest responsible bidder, or reject
both bids and direct staff to solicit new bids for the project.
The Council has up to 30 days within which to make its, decision.
Follow Up Actions: A standard construction contract will be signed,
and the Contractor will be authorized to proceed with the work.
The work will be closely coordinated with both the Pavement
Management and Street Maintenance projects and should be complete
by the middle of September..
Attachments: 1. Bids from Valley Concrete, Inc. dated July 9, and
Jos. J. Albanese, Inc. dated July 15.
f
1020 RUFF DRIVE
\ STATE LIC. #60307!
SAN JOSE, R 8E ` IN BUSINESS SINCE 1971
oncrete, �nc.
SOURCE Brim Meg -W-een (408) 267.809f • FAX (408) 287 -8095 INVOICE
uU$fllM6R . HM PHONE
City of Saratoga w" "O'4' 867 -3438 Ex. 245
AmxAF.SS 19700 Allendale c "r Saratoga ar aT� 7 -9 -94
TRACTOR AND TRUCK EF NO DIAGRAM
4 19320 Melinda Circle - 22' X 4' S/W - $ 554.00
2.
19128 Brookviev Dr. 25' C/G =
JACKHAMMER
(Y'
NO
DISPOSAL LOAD
12403 Fredricks Burg Dr. 79' X 4
NO
CONCRETE SAWING
S/W
NO
FACE OF STEPS EXPOSED YES
NO
EXPANSION JOINT
YES
NO
TYPE DEEP
Burg Ct. 2.5' X 4'
REDWOOD
YES
NO
TYPE / SIZE
3.5' S/W =
FINISH
YES
NO
ROCK
YES
NO
TYPE / SIZE
9-
20424 Glasgow 10' C/C =
CONCRETE MIX
ES
NO
SACK
27' X 6' S/W =
LAMP BLACK
11.
NO
NO. PINTS PER YARD
13.
14098 Loan Rio 27' C/C -
WIRE MESH
YES
NO
OTHER INSTRUCTIONS:
One
CROSS, STREETS
4 19320 Melinda Circle - 22' X 4' S/W - $ 554.00
2.
19128 Brookviev Dr. 25' C/G =
625 -00
3.
20120 Seagull Wy. 20' C/G
500.00
4.
12403 Fredricks Burg Dr. 79' X 4
S/W
1991.00
5.
Small Patch Job intersection of
Fredricks Burg Dr. + Fredricks
Burg Ct. 2.5' X 4'
63.00
6.
Via Real at Bridge 8' C/G + 8' X
3.5' S/W =
376.00
7.
19712 Glen Brae 40' C/G
1000.00
S.
20207 Glasgow 1' Curb patch
35.00
9-
20424 Glasgow 10' C/C =
250.00
10.
12297 Via Ron Cole By the R.R Tracks
27' X 6' S/W =
1021.00
11.
20210 Herrick Dr. 75' C/G B S R
1875.00
13.
14098 Loan Rio 27' C/C -
675.00
14.
18965 Allcott 63' C/G =
1575.00
NOT RESPONSIBLE FOR ANY
IN GROUND UTILITIES /IRRIGATION LINES
** Not Responsible Cracks *
AUTHORIZATION TO START WORK
DATE TO START (WEATHER PERMITTING)
APPROVAL
# 10, sy0
Total $
FOR JOB SCHEDULING OR TOTAL BALANCE _
ANY OTHER QUESTIONS
CALL 287. W91
EXTRA CHAME FOR CONCRETE REMOVAL DOYM PAYMENTS
THICKER THAN 4" OR STEEL REINFORCED
*COD BALANCE
DAY OF POUR
• `V
(Jos. J. Albanese, Inc.
1��Ifl� V
CONTRACTORS WCENSE N0.29MM
840.70 PARKER ST.
P.O. BOX 667
SANTA CI,ARA, CA 95052.0667
July 15, 1994
City of Saratoga
1:3777 rruitvale Avenue
Saratoga, CA. 95070
Attn: Mr. Bryan D, M(:Wijeen
Re: Curb, Gutter and, Sidewalk Itrpair,6
Saratoga, CA.
Dear Bryan:
M 727 -5700
FAX ig 727 -0366
We am pleased to i,ubmit ottr uuot.a,t.ion on the c-•oric:rel,e work for the
curb, gutter and ,idnwnil, je�,ttir.s 7 „•c�.je.:<t locY;,ez�l ir) Saraatoga.
Please note our scoper US' woIr.•k, qunLific_nL.ions,, o Cli.l5ion5 and
price.
Supply labor, innt.eri a 1 rlrici r'ct�1 i pm�: n.t t. r_, c�oral> r:� i,c t.11G t'c�].1 ow i rig
items:
1. Remove rind rCPiRr_•e c.ir -cm ge(j ci.ti•b, guL1.rr, sidewalk acid
pavemeriL a(. v :r•i c,ias loc.a,Lions as dct.ttiled on the attached
sheet,.
Qualific:at,.ions:
1 • nur scone of wo.r•k i etc; ludes : s nwc :'i t:t, i. ng , demo i. i t, i on , dump
fees, r•es;r•rid i rig, formwork; Sut.�I� I pla.r_e aria' I i n i sh ready
mix c:oncrrotc, cUrirrg comPound, 6” AC t)Kt,r.:h in. front of
curb and gutter-,'
and c: f na,n up,
2 • f avcment ref,)a i r is based on h inches or' deep li i'L aL the
IiP of gut-tcr and 3 inc he s of.' AU 01" 6 itic h"s of aggregate
base in all o0ier locations.
Exclusions:
1. Pnrmits, bonds and testing,
2 • Engineering acid s t.ak i r-tg .
3. Any other work nOt. [toted iri t.l.i i � yi,�c7 ?a.tlnti.
Comfi,inte for the .4um or- ........ ,$20,826.00
This Price is Leased or). ?, JOh'.." Itp 111t:!c!
proposal May be withdr,,,.iwrj ty t 1 T1 J 1) 1 Y Phis
N
f ivc.' ( 45 ) days J.f not j.! C with in for,t,h-
Thn-yik you for the oppoi,j.j,,jj.j.)- (-)f
project T hopi!� we. mn -1 z' �4kjC)tL-1t,i0l, or, 1, his
f Uture,' ,v, L)t. (1j, SOME, to Yf.)14 j.11 the near*
JOS. J. ALBANKSE, INC.
D-�`
David P. Olivas
DO/nm,.).
4.4455
ACCEPTANCP�, OF PROPOSAI, - 1,ho above.
conditions are af)(j sire lor)LI, and
authorized to (3c) I.,fle wc)r-�: re You a.Z,L.
v(l
Amount Ac•eptnd, DMI-F, of