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Home My WebLink About02-16-1983 CITY COUNCIL AGENDACITY OF SARATOGA Initial: w� AGENDA BILL NO: l Dept. Head: DATE: February 16, 1983 City Atty DEPARTMENT: Maintenance City Mgr ---------------------------------------------------------------------------------------- - - - - -- SUBJECT: Run /Walk -a -Thon For Special Olympics Issue Summary The City has again been contacted by Ticor Title Insurance Company of California for authorization to hold a Run /Walk -a -Thon for Special Olympics. The race is to be held on April 23, 1983, a Saturday, beginning at 9:00 a.m. Recommendation Authorize race to be held on April 23rd, with the stipulation that the sponsors will provide the City with a Certificate of Insurance naming the City as an additional insured, will coordinate reserve officers as needed at their own cost and will be required to provide clean -up of all race related debris along the entire race course. Fiscal Impact None. Exhibits /Attachments Race request letter. Map of race route. Council Action 2/16: Approved on Consent Calendar. Our new name Is ,. TICOR TITLE INSURANCE COMPANY OF CALIFORNIA Jr TITLE INSURANCE AND TRUST February 1, 1983 City Council of Saratoga Barbara Sampson, Director Maintenance Services Department 13777 Fruitvale Ave. Saratoga, CA 95070 Gentlemen: We are pleased to announce Ticor Title Insurance Company of California is once again sponsoring our Run /Walk -a -Thon for Special Olympics. We were very pleased with last years results as we donated $4,000.00 to Special Olympics of Santa Clara County. We are using the same format as last year except this year we would like to enter walker's into our race. The course also would remain the same. We would begin from the top of the West Valley College tract and cross over to Fruitvale to Hwy. 9 towards Saratoga to Saratoga Ave., turning onto Fruitvale then onto Allendale turning onto Chester Ave., to Short Hill Ct. thru a gate onto West Valley College parking lot to track for finish. This course is approximately 6 miles (map enclosed). Our race date is set for April 23, 1983, Saturday with registration starting at 7:30 A.M. and race beginning at 9:00 A.M. We agree to pay for police patrol to control traffic as necessary and provide cones along portions of route as police patrol requires. Parking will be directed to the West Valley College parking lot thru our registration forms and signs on race day. Participants will be limited to 500 -700. We also agree to clean -up course route after race. Our Company will provide a Certificate of Insurance to the City as required. Time is of the essence, anything you can do to expediate our request would be appreciated. If further information is required please feel free to contact the undersigned. Sincerely, TICOR TITLE INSURANCE COMPANY OF CALIFORNIA YLV END Wal n -a -Thon Director Title Insurance and Trust Company 10080 North Wolfe Road SW 3 Suite 160 Cupertino, California 95014 408 253 9050 ATICOR COMPANY 4 w O ly r-I - NOT TO SCALE- n N rr C fD CJ AGENDA BILL NO. Zk Q d.� DATE: M E - M - - - SUBJECT: ANNUAL CAPRC MEETING Issue Summary CITY OF SARATOGA Initial: Dept. Hd.` C. Atty.,-_-'\ C. Mgr. Several members of the Parks & Recreation Commission indicated a desire to attend the Annual California Association of Parks ,& Recreation Commissioners (CAPRC) meeting in Anaheim on March 4 through March 7. It is expected that it will cost about $300 per Commissioner to attend, or $900 total. If Commission members are to attend the conference, some form of funding will be necessary. The Management division of the Maintenance Department (21 -4380- 700-70) has $250 available for the conference which is $650 shy of the re- quired $900. Recently the Council has indicated a desire to support Commission activities. If the Council wishes to appropriate the additional $650, it wouia K)e- necessary to approve the attached resolution. Recommendation If the Council determines the Conference in Anaheim is worthwhile, it should approve the attached resolution, Fiscal Impacts $650.00 Exhibits /Attachments Council Action 2/16: Callon /Clevenger moved to adopt Resolution 1099.12 appropriating funds for Planning Commissioners to attend conference with celining of $400 per commissioner. Passed 4 -0. Leisure Lines, rage 6 CONFERENCE PRE - REGISTRATION FORM 35th Annual CALIFORNIA AND PACIFIC SOUTHWEST°RECREATION AND PARK CONFERENCI ANAHEIM, MARCH 4-7,1983 PRE - REGISTRATION CLOSES FEBRUARY 12, 1983 REGISTRATION FEE Membership number CPRS # Pre- Registration (Complete package) Full payment must accompany form. Circle appropriate amount Member delegate $ 60.00 Non - member delegate $120.00 Spouse $ 20.00 CPRS AWARDS & INSTALLATION BANQUET — please reserve PRE - CONFERENCE INSTITUTES (Friday only.) Please circle number of institute desired. MEMBERS - SAVE $30 BY PRE - REGISTERING NRPA # CAPRCBM # Will Call (Complete package) Send no money. Pick up complete package at Conference. $ 90.00 $180.00 $ 50.00 Registration amount from above tickets at $22.00 each 1. Communicating With Style, Strategy, Understanding and Persuasion (1 -5 p.m.) .............$20.00 2. Personal Power — Programming for Success (1-4 p.m.) ........ .........................$20.00 3. Urban Showcase (9 a.m. -5 p. m .) ............................. ........................$25.00 4. Therapeutic Recreation Institute Trends: Resources and Issues (9:30 a.m. -5:30 p.m.) CPRS Therapeutic Section and /or NTRS members ............. .........................$20.00 CPRS and /or NRPA members .............................. .........................$25.00 Non - members ............. ............................... .........................$30.00 5. Understanding the Older Americans Act, Amendments of 1981 (9 a.m. -5 p.m.) .............. $20.00 6. Productivity — Key to the Future (noon -5 p.m.) ............... .........................$20.00 7. Cultural Arts Program (1 -5 p.m.) ...................... ............................... $30.00 8. Commissioners, Be In It! (10 a.m. -4 p.m.) .................... .........................$25.00 Pre - Conference Institute amount from above $ METHOD OF PAYMENT TOTAL AMOUNT ENCLOSED $ ❑ Check enclosed, payable to: RECREATION AND PARK CONFERENCE or ❑ Visa /Bank Americard or ❑ MasterCard Account No. Your bank card billing address_ Signature MAILING ADDRESS, (please print) Name Address City Bank card expiration da State Zip INFORMATION FOR BADGE PREPARATION Name:/—/—/— /— /— /— /— /— /— /— /— /— /— /— /— / — / —/— /Job Title:/—/—/— /— /— /— /— /— /— /— /— /— /— /— /— / — / — / —/ Agency:/—/—/— /— /— /— /— /— (— /— /— /— /— /— /— / — / — / —/ Spouse's name (if attending): HECK ONE: ❑ Administrator ❑ Park Operations ❑ Commercial Recreator ❑ Recreation Supervisor ❑ Educator ❑ Commissioner/ Board Member ❑ Therapeutic Recreator ❑ Student ❑ Other SPECIAL SERVICES REGISTRATION Please check special services desired. ❑ Deaf interpreter ❑ Wheelchair transportation ❑ Other service desired Return this form to: CPRS /NRPA Headquarters, 1400 K St., Suite 302, Sacramento, CA 95814 HOUSING! INFORMATION 35th Annual California and Pacific Southwest Recreation and Park Conference Please type or print Name Address City Arrival date Anaheim, I March 4 -7, 1983 HOTEL RESERVATION FORM Conference Hotel: The Disneyland Hotel Departure date State Estimated arrival time Accessible accommodations desired Please reserve accommodations as circled below: Single 1$76 One - bedroom suites $140 -275 Twin /Double $84 Two- bedroom suites $275 -500 Triple /Quadruple $92 All rates plus 6% room tax. If the suite you have requested is no longer available, the next available suite category will be confirmed. Please enclose first night's rental as deposit. Deposit is refundable only if the hotel is notified 5 days before your arrival date. Reservations not guaranteed if not received by February 4,' 1983. Return form with check payable to THE DISNEYLAND HOTEL to: Disneyland Hotel 1150 West Cerritos Avenue Anaheim, CA 92802 Attn: Reservation Department Phone reservations will not be accepted. If you have questions regarding your room reservations, contact the reservation depart- ment, (714) 778 -6600, extension 1225. Delegates not wishing to stay at the conference headquarters hotel may contact the Anaheim Convention and Visitors' Bureau at (714) 999 -8999 for information on other accommodations in the Anaheim area. 35th Annual California and Pacific Southwest Recreation and Park Conference Anaheim, March 4 -7, 1983 STUDENT LODGING FORM Student Conference Hotel: Apollo Inn Please mail reservation request form to Apollo Inn, 1741 South West Street, Anaheim, CA 92802, Attn: Groups and Tours, Deena Lincoff. Make checks payable to Apollo Inn Motel. A deposit for the first night's lodging MUST accompany each room request. Persons requesting housing with specific individuals should complete the form below, submit ONE form for the entire group, and send ONE deposit. Phone reservations will not be accepted. Confirmation of your reservation will come from the motel. Cancellation must be made directly with the motel, and deposits are refundable only with a 48 -hour cancellation notice. Arrival Date AM or PM Departure Date AM or PM Please state number of nights Accessible accommodations desired CLOSING DATE FOR RESERVATIONS: FEBRUARY 4, 1983 (DEPOSIT OF ONE NIGHT'S RATE TO GUARANTEE ROOM) Room Rates: $29 double (1 bed, 1 or 2 persons) $32 double /double (2 beds, 2 -4 persons) Total number of rooms requested Rooms may not be available for occupancy before 2 p.m. All rates plus 6% room tax. LIST Name Name Name Name ALL OCCUPANTS PLEASE PRINT Name of Sender Address —I am a single who would consider housing with someone at the motel's discretion. Phone Number City State Zip Amount Enclosed $ '.Y .z CITY OF SARATOGA AGENDA BILL NO. 3 i DATE: February 16, 1983 01-2-Wip Issue Summary Planning and Policy Analysis REFUND REGARDING STATE SPARK-,'.BOND ACT MONIES Initial: Dept. Hd. C. Atty., _� SWIM %/W The City received advance payment in :the amount of $37,548 for a project in Wildwood Park. The City earned interest on that advance payment in the amount of $1,802.71. Based on an audit in mid - 1982, the City is required to repay $1285.56. Recommendation Staff recommends that the Council approve a budget transfer from the Park Development Funds to allow for this repayment. Approve Resolution Fiscal Impacts Loss of $1285.56 from the Park Development Funds. Exhibits /Attachments Letter from State of California, Department of Parks & Recreation and :audit Report Council Action 2/16: Callon /Clevenger moved to adopt resolution 1099.11. Passed 4 -0. STATE OF CALIFORNIA —THE RESOURCES AGENCY GEORGE DEUKMEJIAN, Governor DEPARTMENT OF PARKS AND RECREATION P.O. BOX 2390 SACRAMENTO 95811 (916) 322 -9582 RECEWED JAN , ? lt)6J BLAMUNG POLICY ANALYSIS, January 26, 1983 Mr. Rob Robinson Director of Planning and Policy Analysis City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 Dear Rob: Park Improvement Projects: Wildwood /E1 Quito Project #BG -43 -407 Attached is a copy of a:revised audit report. Please note a refund is due to the State in the amount of $1,285.56. If I can be of assistance, please call. Sincerely, Georgene Gloria Albright Park and Recreation Specialist Enclosure GGA:cs State of California — The Resources Agency DEPARTMENT OF PARKS AND RECREATION c�e� REVISED AUDIT REPORT — GRANT PROGRAMS Date January 24, 1.983 Project Park Tm= rnvemPnt Pro JPct:;; Wi l dwond /El Quito Project No. tar -4� -407 Participant_ City of Saratoga Contract No. 50 -77 -157 _ I. PROJECT DATA ❑ State Bond Act of El Urban Grant Budget Item 235 ❑ Federal Land & Water ❑National Park Service Fiscal Year 1979/80 _ ❑ Other Program or Fund ❑ Acquisition E3 Development ❑ Operation /Maintenance ❑ Planning /Survey Grant Amount $- 7,,•021.00 Advance $ 7128.00 Final Billing $ 1,121..00 Date Agreement Signed by DPR 5/27/80 Project Period 5/27/80 to 6/30/83 II. PROJECT SCOPE Same as Block Grant No. BG -43 -306, as described below: Wildwood Park: Picnic area including barbecues, picnic tables, and additional play equipment. El Quito Park: Additional turf for 1 +/- acre:, landscaping, irrigation, picnic tables, barbecues, game tables, pathway to Senior III. AUDIT FINDINGS Citizen Housing, lights, and fencing for Community Garden. All of the above development items have been constructed through a properly awarded contract. Contract and minor force account costs are not sufficient to qualify participant for full grant funding for this grant and the complementary urban grant No. BG -43 -306. We recommend no additional payment on grant No. BG -43 -306, and that a refund be collected on this grant. Note: This report replaces the audit report writen December ?0, 1982. That earlier report incorrectly identified the project advance to be 57124.00 IV. CONCLUSION ® Project completed substantially in accordance with agreement ❑ Audit Exceptions V. RECOMMENDATIONS Refund collected 7='xt of S 1. , �g • `,� to be made VI. SUPPLEMENTAL PAGE(S) Auditor Reviewed DPR 572 (Rev. 4/82) Stephen C. Berl):; State of Califbikia — The Resources Agericy DEPARTMENT OF PARKS AND RECREATION SUPPLEMENTAL AUDIT INFORMATION URBAN GRANT PROJECTS BG -43 -306, BG -43 -407 PARK IMF'ROVL'HNT PROJECTS: WILDWOOD AND EL QUITO PARKS CITY OF SARATCX3A SUM14ARY OF COSTS DECI_;M13ER 20, 1982 RECOMMEND BG -43 -306 BE CLOSED WITH NO FURTHER ADJUSTMENT. RECOMMEND BG -43 -407 '$1,289.56 REFUND BE COLLECTED. • FENCING AT WILDWOOD PARK NOT IN PROJECT SCOPE. DPR 5648 (12/82) CLAIMED DISALLOWED ALLOWED PALO ALTO LANDSCAPE CON'T'RACT 351. , 843.20 P;, 180.00 $48,663.20 DESIGN COSTS 1,000.00 1,000.00 LIGIITING (SARATOGA ELECTRIC) 1,085.00 1,085.00 TOTAL ELIGIBLE PROJECT COSTS 350,748.20 PARTICIPANTS SHARE OF COST (25 %) 12,687.05 PROVE= COSTS ELIGIBLE FOR FUNDING 38,061.15 LESS: ADVANCE BG -43 -306 30,420.00 LESS: ADVANCE BG -43 -407 7,128.00 LESS: INTEREST EARNED ON ADVANCED FUNDS 1,802.71 REFUND TO BE COLLECTED 1,289.56 RECOMMEND BG -43 -306 BE CLOSED WITH NO FURTHER ADJUSTMENT. RECOMMEND BG -43 -407 '$1,289.56 REFUND BE COLLECTED. • FENCING AT WILDWOOD PARK NOT IN PROJECT SCOPE. DPR 5648 (12/82)