HomeMy WebLinkAbout04-27-1983 CITY COUNCIL AGENDACITY OF SARATOGA
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AGENDA BILL NO. `7 I 3 J
DATE: pz ri l 27, 1983
DEPARTMENT: Finance
------------------------------------------------------
SUBJECT: Revenue Sharing Proposed Use Hearing
Issue Stumia
Initial:.
Dept. Hd.
C. Atty.
C. Mgr.
One of the requirements pertaining to the use of Revenue Sharing Funds is that
prior to the submission of the budget by the City Manager, a proposed use hearing
be held at which citizens have the opportunity to make written and oral comments
on the possible uses of Revenue Sharing Funds.
Recom-nendation
That the Council hold the proposed use hearing to solicit discussion and proposals
for the use of Revenue Sharing Funds in the 1983/84 fiscal year.
Fiscal Impacts
Unknown at the current time.
Exhibits /Attachments
.Copy of.Hearing Notice
Revenue Sharing'Proposals from: Catholic Social Services of Santa Clara County,
Live Oak Adult Day Care Center
Council Action
5/4: Public hearing held;. next hearing to be 6j1.
horeby given that the
City council, St,t, Doputv
on Padre-sd2v Of CalifornIF, has CHY Clerk Of the haratoga
the 4th da sat the hour of 8:00
1 L Ne
Y of May' 1" 11 " Council Chambers it
130, Fruitvale Avenua, Saratoga, California, as the time and
for pudic hearing on Proposed Uses Place
ing FY ?03-20Q Of %noral Revenue Sharing funds
(July Is 7923 - June 30, ON).
The estimated amount Of unappropriated entitlement funds in the qcvppue
Sh"Kno Trust Fend .as Of June 30. 1983,
to recieve an addit.4jjl is 03957000. The City expects
funds in FY 1 065,001 Of Revenue -Sharing entitlement
The meeting will held for the purpose of discussion Of PossIbIc.
Uses Of the available General Revenue Sharino funds.
citizens will h''ve the oppo All interestaj
on tunity to Ove written and oral
the Uses Of the funds. Titten comment
Or before April 28. communicatigns should be fjj2d 0!,
Crag F. Cory
"Puty City Clerk
� DIOCESE OF SAN JOSE
CATHOLIC SOCIAL SERVICE OF SANTA CLARA COUNTY
Central Office 2175 The Alameda, San Jose, Ca 95126 (403) ,43 -300i
February 18, 1983
The Honorable Mayor and Council
City of Saratoga
13777 Fruitvale Avenue
Saratoga, California 95070
Dear Mayor Callon and Council Members:
n14 a
s
FEB 2 21983
2
The Long -Term Care Ombudsman Program of Santa Clara County
would like to request funds from the Federal Revenue Sharing
Funds of the City of Saratoga.
Surely you realize that there is a growing older population
in o that of
this
future receive
populatiulation n
quality care.
Saratoga has within its city limits three skilled nursing
facilities and two residential facilities for the elderly; a
total of 413 long -term care beds. .
The Long -Term Care Ombudsman program receives, investigates and
resolves complaints made by or on behalf of residents in long-
term care facilities. We have been active in the community
since 1977 and hope to advocate'for the institutionalized
elderly in recruit and trainrdvolunteersptosvisitnweekly facilities
in
rec them.
we have to rec
We are requesting $1,500 from the city of Saratoga. -We have
requested from the other cities in the county and hope that you
will be able to support our project as you have in the past.
Without your support we will be unable to adequately monitor
the care of the long -term residents.
Sin6erely ,
Judson E. Ingram
Associate Director, Aging Services
Catholic Social Service of Santa Clara County
\urth CF,untc i�thcc
u: 11 (:guilty l :ii.c "'0 EI Camillo l\eal, \h,Unt;,in \'ire%, �;:\ 040 ;
15 Z0 CID A United Way Agency 111 i) Flhti.�uu }
Vi
President
Jeanette McNeely
Vice President
Bobbye Gorenberg
Treasurer
Judy Smith
Secretary
Ann Williams
Dwight Bissell
Carol Corner
Mary Ellen Heising
Barbara Nichols
Marta Pardo
Doris Sayles
Margery Vernon
Anita Wolf
ke Oak
(Ault
?day CdYE
dexter
19 High School Court • Los Gatos, California 95030 • [408] 354 -4782
Request for Federal Revenue Sharing Funds $16.000.00
FY June, 1983 - July, 1984
1. PROJECT TITLE: LIVE OAK ADULT DAY CARE CENTER
2. PROJECT DESCRIPTIVE FARRATIVE:
This project provides adult day care services for a
maximum of 25 frail elderly persons. Adult day care is
a relatively new concept. Currently there are three such
programs in Santa Clara County, located in Cupertino,
Palo Alto and San Jose. The Council on Aging has identi-
fied the West Valley area as having a high need for such
a program.
Day care centers are licensed by the State Department
of Social Services. The centers are designed to fill a gap
between programs for independent seniors and those who
require full time nursing home care. Centers usually serve
persons 70 years of age and over because younger, more
active seniors are served by programs sponsored by the
Senior Coordinating Council. The frail elderly are more
invisible seniors who are not seen or counted in many
surveys because they are unable to participate in exist-
ing programs.
Activities at the center are designed to keep seniors
socially and physically active and avoid the isolation
that leads to further deterioration. Group discussion,
socialization and recreational activity help keep parti-
cipants mentally active and alert. An additional benefit
of day care centers is the reduction of stress for the
immediate care taker or extended family members who care
for the seniors. Fees are on a sliding scale based on
ability to pay. Fees range from $5.00 to $20.00 per day,
with no one excluded for financial reasons. This benefits
the senior who is on a fixed income-(Fee schedule included)
Current funding includes a Community Development Block
Grant through the Town of Los Gatos which will expire in
December 1983. We have submitted a request for funds from
Los Gatos for the fiscal year June 1983 - July 1984. We
are requesting Federal.Revenue Sharing funds in a like
amount from Saratoga in order to equalize service to the
"Major funding provided by Town of Los Gatos through the Housing and Community Development Act"
fit }+
- 2 -
two communities. Two of our current applicants are from Saratoga
and we have done no outreach. Additional staff is vital to ex-
pand and implement the program, recruit and train volunteers,
and do outreach.
The Center Board is working to secure additional sources
of funding, since it is unlikely that this project could ever
operate on a complete cost - recovery basis. The fact that 40%
of Saratoga seniors rely on families for financial support
indicates that even though the need is there, the resources
may not be. (1977 Saratoga Housing Study). Cupertino and Palo
Alto have been very successful in developing community sup-
port for their senior day care centers and the expectation
is that West Valley will also respond to the need. We are
applying to other communities we serve as well as Los Gatos
and Saratoga.
Friendly Visitors, sponsored by the Council of Churches
of Santa Clara County provides visits to frail elderly persons
who are isolated in their homes. At present, Friendly Visitors
provides weekly service to five Saratoga seniors, with four on
a waiting list. Project G.A.I.N., a county program which visits
older adults in their homes to assess needs necessary to main-
tain the senior at home is serving five seniors of Saratoga.
At present, these are the only services available to the more
frail elderly person and his family in Saratoga.
Our program relies heavily on the use of volunteers.
Currently there are 15 volunteers actively involved in all
phases of the program. To serve the full amount of partici-
pants, staffing requires a minimum of six full time persons
plus a variety of resource specialists. We anticipate four of
the full time staff and all of the resource specialists to
be volunteers at this time.
As of this date, we have responded to eight seniors wait-
ing for the services of the day care center. We are anticipating
operation of the center to begin on April 15, 1983, with no
fewer than six participants and growth to continue to our maxi-
mum of twenty -five participants one year after the inception
of the program.
3. OBJECTIVES OF THE PROGRAM:
a) Contact a minimum of ten to a maximum of twenty frail
elderly persons in Saratoga to furnish information
about the program for the fiscal year 1983 -1984.
b) Meet needs of Saratogans as applications are received
for service.
c) Provide two informational meetings to community organ-
izations about the problems of the aging and the re-
sources to assist with these problems.
d) Enlist and train a minimum of three volunteers from
Saratoga to assist with the program.
- 3 -
4. IDENTIFICATION OF PROGRAM BENEFICIARIES:
a) Number of persons 60+ 3649
b) Number of persons 75+ 1122
.Data sources a & b - Bureau of Census, 1980.
c) Number of persons 65+ who are handicapped with public
transportation disability 328
(Santa Clara County Planning Office)
LIVE OAK ADULT DAY CARE CENTER
Estimated Operating Budget
Income July 1, 1983- June 30, 1984
Monthly Care Fees $14.700.00 '
Contributions (Public fund
Raising) 8,000.00
CDBG (July 983 - Dec.'83) 7,000.00
Community Development Block
Grant
Federal Revenue Sharing 16 000.00
$45,700-00'
Expenses
Care & Services (incl. food) $6,850.00
Emergency supplies 300.00
$7,150.00
Janitorial 1,200.00
Equipment & Program Expenses 500.00
Repair & Maimtenance 200.00
Paper products 300.00
Cleaning supplies 200.00
Total $9,55070
General Administration
Transportation(client)
$ 600.00
personnel (Salary, director
24,282.00
and 1 aide)
Fringe (15%) incl. Workmen's
3,643.00
Compensation
Insurance (liab. & fire)
19200.00
Transportation (Director)
300.00
Office supplies and equipment)
(purchase or rental)
700.00
Utilities.
2,640.00
Telephone
360.00
Miscellaneous
425.00
Reserve for purchase of new
equipment
2,000.00
3 6,150-0—
Total
$ 45,700.00
President:
Jeanette McNeely
Vice - President:
Bobbye Gorenberg, RN,MS
Secretary:
Ann Williams
Treasurer:
Judy Smith
Dwight Bissell, M.D.
Carol Corner
Mary Ellen Heising
Barbara Metcalf
Barbara Nichols
Marta Pardo
Doris Sayles
Margery Vernon
Anita Wolf
BOARD OF DIRECTORS
4964 Englewood Dr., San Jose. 95129
141 Via Santa Maria, Los Gatos, 95030
15736 Izorah Way, Los Gatos, 95030
6508 Grapevine Way, San Jose, 95120
P.O. Box 122, Saratoga, 95070
19286 Brookview Dr., Saratoga, 95070 ✓
138 Piedmont Ct., Los Gatos, 95030
18757 Aspesi Dr., Saratoga, 95070 ✓
1'629 Honfleur Dr., Sunnyvale, 94087
1412 Rose Garden Lane, Cupertino, 95104
18691 Harleigh Dr., Saratoga, 95070 ✓
14904 Sobey Rd., Saratoga, 95070
18122 Via Encantado, Monte Sereno, 95030
Policy in Respect to the Financial Obligation of the Participants
Persons who receive SSI level or lower income -may be eligible for
fees less than $5 per day. Persons who receive income at or above
SSI level are requested to pay the minimum of $5 per day up to
a maximum of $20 per day, using a sliding scale. In addition to
the scale other factors may, 'but riot exclusively play a role in
the amount of the participants contribution, they are;
1. Living alone
:. Living with spouse on combined income
3. Living.with a relative
4. Major expenses, food, shelter, medica', needs
5. Number of days in the program per week
This is Confidential information to be used to determine fees. If
not completed the full fee will be charged. Please fill in all the
blanks. If married, income and expenses of the participant and
spouse will be considered and available income divided. Assets are
not reported but the income -they generate must be.
PARTICIPANT'S NAME
ADDRESS
PHONE #
SOCIAL SECURITY
MEDICARE
MEDICAL
MEDICAL INSURANCE
TYPE OF POLICY
MONTHLY INCOME - All annual or quarterly sources of income should be
estimated on a monthly basis
Bank Accounts - Interest
Social Security
SSI
Pensions or Retirement
Rental or Boarder Income
Dividends (Stocks and Bonds)
Unemployment /Workmen's Comp.
Contributions from Relatives
Other Income (list)
Total Income
Daily Fee Set
Times /week Sttending
Date
Staff
C
Scale for Participants Contributions
Monthly Income Contribution
$ 450
$
5-
$ 475
- - $
6
$ 500
$
7
$ 525-
$
8 -
$ 550
$
9
$ 600
$
10
$ 650
$
11
$ ,700
$
12
$ 750
$
13
$ 800
$
14
$ 850
$
15
$ 900
$
16
$ 950
$
17
- $1000
$
18
$1100
$
19
$1200
$
20
CERTIFICATE OF AMENDMENT
OF
ARTICLES'OF INCORPORATION
OF
THE FIRST METHODIST CHURCH
To Be Now Known .As _ ..
ENDORSED
FILED
to f6 606c* of Me Sft-mlory of State
of ?he Sf % of Colliom{o
JAN'151979
WCH-FOMG K Setntky of Stata --
By JAMES E HARRIS
De"
THE FIRST UNITED METHODIST CHURCH OF LOS GATOS
JOHN R. COBB and GLADYS M. CURTIS certify:
1. That they are the President and Secretary, re-
spectively, of The First Methodist Church, a California cor-
poration.
2. That at a meeting of the Board of Directors of
said corporation, duly held at Los Gatos, California, on
November 14, 1978, the following resolutions were adopted:
"RESOLVED, that Article First of the
Articles of Incorporation of this corporation be
amended to read as follows:
FIRST: The name of this corporation shall
be "THE FIRST UNITED METHODIST.CHURCH OF LOS_GATOS ".
"RESOLVED, that Article Second of the
Articles of Incorporation of this corporation be
amended to read as follows:
SECOND: The purposes for which this cor-
poration is formed are as follows:
-1-
P
- .(a)---The'- specific- and _ - .primary. _ purposes_
are to operate a church to carry on activities for
religious purposes supporting the doctrine and
subject to the laws, usages and The Book of
Discipline of The United Methodist Church as from
time to time established, made and declared by
the lawful authorities thereof, insofar as the
same are not inconsistent with the laws of the
State of California.
(b) The general purposes and powers are to
have and exercise all rights and powers conferred
on non - profit corporations under -the laws of
California, including the power to contract, to
act as trustee under any trust incidental to the
principal objects of the corporation, to rent, and
to buy or sell personal or real property, provided,
however, that this corporation shall not, except
to an insubstantial degree,. engage in any activi-
ties or exercise any powers that are not in further-
ance of the primary purposes of this corporation.
(c) No substantial part of the activities,
of this corporation shall consist of carrying on
propaganda, or otherwise attempting to influence
legislation, and the corporation shall not participate
-2-
9
- - -. -- or intervene in any political campaign (includ-
ing the publishing or distribution of statements)
on behalf of any candidate for_public office._
"RESOLVED, that Article FIFTH of the
Articles of Incorporation of. this corporation be
amended to read as follows:
FIFTH: The property of this corporation
is irrevocably dedicated to religious purposes and
no part of the net income or assets of this organi-
zation shall ever inure to the benefit of any
director, officer or member thereof or to the bene-
fit of any private individual. Upon the dissolution
or winding up of this corporation, its assets re-
maining after payment of, or provision for payment
of, all debts and liabilities of this corporation
shall be distributed to The California - Nevada Annual
Conference of The United Methodist Church to be used
for religious purposes similar to those of this
corporation, provided th
in existence and is- then
federal income tax under
Internal Revenue Code of
as subsequently amended,
not then in existence or
at such Conference is then
qualified for exemption from
Section 501 (c) (3) of the
1954, as now in effect or
and if such Conference is
is not then such a qualified
-3-
distributes, the remaining assets shall be dis-
tributed to a charitable or religious corporation
qualified for exemption from federal income tax
under Section 501 (c) (3) or' Section _ 214 - of the
Internal Revenue Code of 1954 as nosy in effect i
or as subsequently amended, supporting the
doctrine and the laws, usages, and The Book of
I
Discipline of The United Methodist Church as _
from time to time established, made and declared
by the lawful authorities thereof, as may be
i
designated by the directors, to be used for-
religious purpo -ses similar to those of this
corporation. If this corporation holds any
assets in trust, such assets shall be disposed
of in such manner as may be directed by decree
of the Superior Court of the County in which
this corporation has its principal office; upon
petition therefore by the Attorney General or by
any person concerned in the liquidation, in a
proceeding to which the Attorney General is a
party.
"-RESOLVED: That Article Ninth of
the Articles of Incorporation of this corporation
be added to read as follows:
-4-
NINTH: The members of this corpora-
tion shall be the members of the Charge Conference,
as they shall from time to time.be designated in
accordance with The Book of Discipline of The
United Methodist Church."
3. That the members have adopted said amendments
by resolutions at a meeting held at Los Gatos, California on
November 14, 1978. That the wording of the amended Articles,
as set forth in the members resolutions, is the same as that
set forth in the directors resolutions in Paragraph 2 above.
4. That the number of members who voted affirma-
tively for the adoption of said resolution is 38, and that
the number of members constituting a quorum is 38.
v� �.
J R. COBB, President
0-0 lo
LADYS M.I_C�YRYIS, Secretary
Each of the undersigned declares under penalty of
perjury that the matters set forth in the foregoing certifi-
cate are true and correct. Executed at Los Gatos, California,
on November 14, 1978.
MR
%"Doz - .-
- --
-5-
•
Mayor Linda Callon, Chairman
Saratoga City Council
13777 Fruitvale Avenue
Saratoga, CA 95070
Dear Mayor Callon and members of the City Council:
20299 Blauer Drive
Saratoga, CA 95070
Friday, April 29, 1983
I am writing to endorse the request of Live Oak Adult Day Care Center
in its request for Revenue Sharing Funds from the City of Saratoga.
I am writing as an individual - -not as a spokesman for Saratoga Area
Senior-Coordinating Center, because I have not conferred with the SASCC Board
on this issue.
However, you probably remember that I reported to you in a letter dated
January 3, 1983 on my work as a city- appointed representative to the Advisory
Council for Santa Clara County Council on Aging. At that time I reported
that one of the most unmet or undermet need for seniors of this area as that
of Senior Day Care (that home bound seniors may have socialization as well as
give respite to their caretakers).
At this time I urge you to give serious consideration to this year °s
request by the Live Oak Care Center. It is a non - profit organization and
is a joint effort by Los Gatos First Methodist Church, the Town of Los Gatos
under Home and Community Development Act, and other community groups, It is
within convenient distance for participation by frail seniors from Saratoga.
Sincerely,
Mildred Gordon
City Representative to
ADVISORY COUNCIL TO COUNCIL ON AGING
n
1983
YOUTH SCIENCE INSTITUTE GITY MANAGER
Discovery Centers
Main Office, Alum Rock Park • 16260 Alum Rock Avenue, San Jose, California 95127 • Telephone 258 -4322 or 258.7382
Vasona, 296 Garden Hill Drive, Los Gatos, California 95030 • Telephone 356 -4945
May 3, 1983
ADVISORY BOARD
Paul Albert, Ph.D.
Philip R. Boyce Wayne Dernetz
Gail Fullerton, Ph.D.
Norman Mineta Saratoga City Manager
Edward Nelson 13777 Fruitvale Ave.
Austen Warburton Saratoga, CA 95070
James Wheeler
BOARD OF Dear Mr. Dernetz :
DIRECTORS
Joseph G. Schumb, Jr.
President The City of Saratoga has helped the Youth Science
Clark Smith Institute operate a Discovery Center at the Sanborn /Sky-
Ist vice President line Park for-the current fiscal year based . on a Federal
Conrad Rushing Revenue Sharing Grant.
2nd Vice President
Marjorie Honore
Secretur), In order that we may continue to offer' this valuable
Ken Kadoch service to our community, we respectfully .request a grant
Treasurer for general operating expenses for Fiscal Year 1983 -84.
Michael Adams
Ron Becker
Richard Giuffrida, D.D.S. We hope, especially, to upgrade the current position
Sylvester Herring from half -time to full -time and therefore request a. grant
Ronald k
Greg Mitchell tchell in the amount of $12,500—
Thomas Moore
Rocci Pisano, Ph.D. The accompanying information details our recent
Wayne Savage, Ph.D.
Karen Shellhammer accomplishments and our current request.
Lee Sturtevant
Ann Kadoch
Guild President
Doug Lowe
Robert Roadcap a
Dan Hale
Don Scrafford
anr D
Christi Welter
Patricia Anderson
DJ:ar
Encl.
A Non - Profit Organization dedicated to the enrichment of the Community through Science
During.the first six months of the operation of the YSI center
at Sanborn Park, we have accomplished the following:.
1. The Sanborn Park visitor center has.been open to the public
Saturdays and Sundays, 9:OOAM to 4:30PM, every weekend. We have
served approximately 500 -1000 drop -in visitors during this time,
many of whom were Saratoga residents..
2. We have .sponsored two special events, .a Fungus.Fair.:in January
and a Wildflower Show in April. Each attracted about 200 visitors,
and each promises.to be an annual event of increasing.size and im-
portance.
3. We have offered several weekend naturalist programs, including
a bird -walk, a reptile and amphibian program,.a wildflower walk
and a study.of the San.Andreas Fault. Saratoga residents are a
major component of our projected audience for these programs.
4. Through our presence in Sanborn Park, we have provided a de-
pendable source of information about the park to the general public,
and have contributed to keeping a 3000 acre park situated in the
Saratoga: area open for public use.
5. Several local citizens have-become involved.in.particular in-
dividual.projects. One Saratoga_ resident is working on an insect
display, and.another is helping with our Reptile Room. We also
have a new, - improved park map.and.a photographic exhibit of park
features being developed.
Currently the following programs have been scheduled:
1. School visits have.been scheduled for spring months.
2. A docent training program is being offered in late spring to
early summer, to increase local involvement in our organization
and to.widen.our program offerings.
3. We have scheduled, and are.currently publicizing a series of
environmental science oriented day camp.programs. These are pro-
grams that will compliment, rather than compete with, programs
offered by the City of.Saratoga Dept. of Parks & Recreation.
With continued funding for an employee at Sanborn Park, we hope to
accomplish the following in the coming year:
-1. Continue, and expand, our offering of weekend naturalist pro -
grams and special events to the local community.
2. Continue to operate the.Sanborn Park visitor center on week-
ends, and begin weekday hours as well, providing information and
intrepretation to casual.park visitors.
3. Become a valuable resource for the local education community
through both field -trip and in- school environmental science programs
offered by our professional staff member and trained volunteers of
Saratoga.
i.:
2 -
We have significant resources to draw.upon to support the operat-
ion of an effective program:
1. Santa Clara.County Parks & Recreation is providing, at no
cost, the use of the visitor center building, including space
for an employee residence,
2. Volunteers for program and maintenance staff are being.developed
through contact with the Junior League of San'.Jose and.the Volunteer
Action Center of Santa Clara County.
3. We are planning an internship program to attract students
from U.C. Santa Cruz, San Jose State U, West Valley College and
Stanford to volunteer as program staff and to develop specific
projects.
4. Our request of the City of Saratoga is for funds to continue
the position for one paid employee to manage and operate the center
and to coordinate these resources. This is currently a half -time
position which we would.like.to make into a full -time one. Con-
. sidered along with the not insignificant value of free housing, a
grant of $12,500_would be sufficient to employ a well - qualified
professional educator.
A grant of operating expenses from the City of Saratoga will allow
YSI to make use of a number of other valuable.resources, which other-
wise would be unavailable:
County of Santa Clara (value of services rendered)
Use of Visitor Center Building
Use of housing space
State Dept. of Education
Development funds - Santa Cruz
Mountain curriculum Grant (unconfirmed)
Institute of Museum Services
1/3 of $17,000 grant could go to Sanborn
$ 9600
6000
8710
(.unconfirmed) 5670
PROPOSED BUDGET
. FY 1983 -84
Salaries
Benefits: Medical & Dental Insurance
Discovery Center maintenance.
Exhibit construction & maintenance
Program materials
Telephone /Utilities
Office supplies /postage
Printing costs
Transportation
Public Relations
TOTAL
INCOME
Day Camps
Afterschool programs
School programs
Special events
Requested funds from City of Saratoga
$ 12,000
. 800
800
1,000
600
2,500
350
400
500
250
$ 19,200
1,200
750
4,000
750
iF. WiTi1
TOTAL $ 19,200
20299 Bl.auer Drive
Saratoga, CA 95070
Friday, April 29, 1983
Mayor Linda Callon, Chairman
Saratoga City Council
13777 Fruitvale Avenue
Saratoga, CA 95070
Dear Mayor Callon and members of the City Council:
I am writing to endorse the request of Live Oak Adult Day Care Center
in its request for Revenue Sharing Funds from the City of Saratoga.
I am writing as an individual - -not as a spokesman for Saratoga Area
Senior Coordinating Center, because I have not conferred with the SASCC Board
on this issue.
However, you probably remember that I reported to you in a letter dated
January 3, 1983 on my work as a city - appointed representative to the Advisory
Council for Santa Clara County Council on Aging. At that time I reported
that one of the most unmet or undermet need for seniors of this area as that
of Senior Day Care (that home bound seniors may have socialization as well as
give respite to their caretakers).
At this time I urge you to give serious consideration to this year's
request by the Live Oak Care Center. It is a non - profit organization and
is a joint effort by Los Gatos first Methodist Church, the Town of Los Gatos
under Home and Community Development Act, and other community groups. It is
within convenient distance for participation by frail seniors from Saratoga.
Sinncerely, I
/ �-- _UA_Z_L &L,
Mildred Gordon
City Representative to
ADVISORY COUNCIL TO COUNCIL ON AGING
Saratoga Area
SAs SENIOR COORDINATING COUNCIL
CC P. O. Box 123 • Saratoga, California 95070
June 13, 1983
Mr. Wayne Dernitz, City Manager
City of Saratoga
13777 Fruitvale Avenue
Saratoga, CA 95070
Dear Mr. Dernitz:
�3
RECEIVED
'JUN 13 1983
CITY MANAGER
At its work session on June 7, the City Council requested through.Mr. Beverett that the
Senior Coordinating Council provide information it may have on the Live Oak Adult Day
Care Center in Los.Gatos and the prospective need by senior Saratogans of services
provided by the Center. It is my understanding that the Council wanted this channeled
directly to your Mr. Dernitz.
SASCC has not made a detailed study of the Live Oak Center. On the basis of discussions
with its representatives, we believe its aims are worthy. We further believe that a
need for day care services for elderly citizens definitely exists-in the Los Gatos -
Saratoga area. However, no surveys have been made to provide quantitative information
on the extent of this need. In addition, we have reached no definite conclusions on
the structure, location and affiliation of the organization or organizations that in
the long run can best meet.the needs of Saratoga seniors.
Therefore, on the basis of what we know now, we would concur in the feeling expressed
by City Council members that the $1,500.00 tentative allocation made by the Council to
the Live Oak Center is appropriate. .
An appropriation of this magnitude would have a number of advantages.
1. It would be a symbolic gesture of support to a worthy undertaking.,
2. It would permit some outreach activity toward Saratoga by the Live Oak Center.
Experience gained over a year's time would provide further helpful information on
the suitability of the facility in meeting Saratogans needs.
3. It would preclude a large -scale commitment by the City (such as.that.which would be
reflected in granting the Center's $16,000.00 appropriation request), until further
determinations can be made on matters such as:
a. Whether the Live Oak Center can adopt an organizational structure that will
make it eligible for funds from the Council for the Aging. We understand that
the Center is not now eligible for a grant from the Council on Aging because
the Center is not organizationally separate from its sponsoring Church.
b. Whether a significant portion of Saratogans needs for senior day care services
can be met by a center now operating in Cupertino.
Page 2 SASCC letter to Mr,. Wayne Dernitzr City Manager. June 13r 1983
c. Whether it would be feasible for Saratoga °s Senior Coordinating Council
to coordinate the establishment and operation of a senior day care center
for Saratogans, as opposed to combining forces with a neighboring
community for a jointly supported center. By the end of the forthcoming
fiscal year, we hope to have more definitive information on this matter.
Respectfully,
Mildred Gordon
President, 1983 -1984
CITY OF SARATOGA
AGENDA BILL NO.'�
DATE: 4 -29 -83
DEPARTMENT: Finance
L D
Issue Summary
Initial:
Dept. Hd.
C. Atty.
C. Mgr.
The 1981/82 fiscal year marked the end'-of our three year agreement for audit
services with Arthur Anderson & Co. We consiquently need to obtain a new
contract for these services.
Recommendation
That the Council authroize us to solicit proposals fora three year agreement
for the performance'..of our Annual Financial Audit.
Fiscal Impacts
Unknown at the current time.
Exhibits /Attachments
Draft request for proposal.
Council Action
5/4: Approved on Consent Calendar 5 -0.
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(91 �y( �� iDWA 11 IJ0E��
Dear Sir:
13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070
(408) 867 -3438
Subject: Request for Proposal for Annual Financial Audit
Each of Three Fiscal Years Beginning with the
Year Ending June 30, 1983
The City of Saratoga requests your firm's fees to examine its financial
statements and report on the system of internal accounting control for the
subject periods.
Scope of Work:
Examine the financial statements of the City of Saratoga for each
of three fiscal years beginning with the year ending June 30, 1983.
Examinations would be performed in accordance with generally accepted
auditing standards, including such tests of the accounting records
and such other auditing procedures as considered necessary to enable
your firm to express its position on the financial statements.
Examination is to include a review and evaluation of the existing
system of internal accounting control to provide a basis for reliance
thereon in determining the nature, timing and extent of selective
audit tests to be applied to recorded transactions and data for certain
periods of the fiscal year.
Content of Proposal:
• Fee by audit year including hours of each audit classification
• Experience of firm auditing municipalities
• Estimate of date of availability of opinion audit for inclusion
with City's financial statements
It is requested that the information be submitted by May 23, 1983. The
selection will be based on a combination of factors noted above, and may
include an interview with a representative from your firm.
Sinc ly yours
- - _�
teve Peterson
Finance Director
SP /ajm