HomeMy WebLinkAbout09-19-2001 City Council Agenda~~
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AGEN]
REGULAR 1Vl
SARATOGA CIT
WALTONSMITH
SEPTEMBER 19, 2001
OPEN SESSION -5:20P.M.
ADMINISTRATIVE CONFERENCE ROOM -13777 FRUITVALE AVENUE
COMMISSION INTERVIEWS
5:20 p.m. Angela Frazier Parks and Recreation Commission
5:35 p.m. Richard Allen Finance Commission
5:45 p.m. Gregory Gates Parks & Recreation Commission
5:55 p.m. Kris Bakke Parks & Recreation Commission
6:05 p.m. John R. Kettmann Parks & Recreation Commission
6:15 p.m. Emily Garbe Finance Commission
6:25 p.m. Kathryn Alexander Citizen Oversight Committee
CALL MEETING TO ORDER - 6:35 P.M.
ANNOUNCEMENT OF CLOSED SESSION ITEMS
ADJOURNED TO CLOSED SESSION - 6:35 P.M.
Conference with Legal Counsel pursuant to Government Code Section 54956.9
Existing Litigation; Name of Case: Marcinkowski v. Saratoga
REGULAR MEETING - 7:00 P.M. -CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
MAYOR'S REPORT ON CLOSED SESSION
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on
September 14, 2001)
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-A~endized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Communications from Boards and Commissions
None
Written Communications
None
Oral Communications -Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
ANNOUNCEMENTS
Two Vacancies on the Ad Hoc Committee- Public Safety Center
CEREMONIAL ITEMS
lA. Appointment and Oath of Office of Public Safety Commission Member
Recommended action:
Approve Resolution of Appointment.
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
2A. Approve Council Meeting Minutes
Regular Meeting =July 18, 2001
~~~ Recommended action:
Approve minutes.
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2B. Review of Check Register
Recommended action:
~'' I/ Approve check register.
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`~~2C.'{ Financial Reports -Year End June 30, 2001
~~ Recommended action:
Accept Financial Reports and adopt resolutions.
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2I~. Review Planning Commission Action Minutes
Regular Meeting -September 12, 2001
~,, Recommended action:
Note and file.
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't 2E. 1 Approve authorization to City Manager to execute agreement with Santa Clara
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~ County Library -Joint Powers for Library Services
Recommended action:
. Authorize execution of agreement. --
2 A
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~ uthorization to City Manager to Award Contract to Duran & Venables for 2001
~~ \~~,.~ Pavement Management Program
Recommended action:
Authorize execution of contract.
`',2G~ Adopt Resolution making appropriate Budget Adjustments to FY 2001-02 Budget
~,,~ - Azule Park Master Plan
\..~ Recommended action:
--.,
, Adopt resolution.
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Authorization to City Manager to execute Cooperative Agreement Concerning
~~ Quito Road Bridge Replacement Project
` ~- Recommended action:
Authorize execution of agreement.
2I. Authorization to City Manager to execute Agreement with Santa Clara County -
Property Tax Settlement
Recommended action:
Authorize execution of agreement.
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2J. Treasurer's Repot for August 2001
Recommended action:
Note and file.
PUBLIC HEARINGS (Applicants/Appellants and their representatives have a total of
ten minutes maximum for opening statements. Members of the public may comment on
any item for up to three minutes. Applicant/Appellants and their representatives have a
total of five minutes maximum for closing statements. Items requested for continuance
are subject to Council 's approval at the Council meeting)
3. Capital Improvement Program
Recommended action:
Open public hearing; close public hearing; accept report and direct staff
accordingly.
OLD BUSINESS
4. Presentation by Santa Clara Valley Transportation Authority -Highway 85
Update
Recommended action:
Informational only.
5. Draft Housing Element
Recommended action:
Accept report and direct staff accordingly.
NEW BUSINESS
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6. Sheriff s Department Status Report on Deployment of New Traffic Officers
Recommended action:
Accept report and direct staff accordingly.
Neighborhood Traffic Management Plan
Recommended action:
Accept report and direct staff accordingly.
8. School Safety Summit Report
Recommended action:
Accept report and direct staff accordingly.
9. City Arborist Request for Fee Increase
Recommended action:
Accept report and direct staff accordingly.
10. Septic Abatement Hardship Procedures
Recommended action:
Accept report and direct staff accordingly.
AGENCY ASSIGNMENT REPORTS
Government Agency ~:~
~~'~~~ Assoc. of Bay Area Gov't.(ABAG) ~ ~Ca
t - ,~~~ ~ Chamber of Commerce Board -, ~'`~ ~ ~~
~`'~~°',"~~, County Cities Assn. Leg. Task Force
~~ County HCD Policy Committee
Emergency Planning Council
Hakone Foundation Liaison
KSAR Community Access TV Board
``-~-1/ibrary Joint Powers Authority Board
No. Cent. Flood Cont. Zone Adv_. Committee
Peninsula Div., League of Calif. Cities
Santa Clara Valley Water Commission
Santa Clara County Cities Assn.
`'~ ---- SASCC Liaison
Saratoga Business Development Council
- Sister City Liaison -~cs~-n ~/.~~-._.. ~' - 2~
~ ~~ ~°'~" West Valley Solid Waste JPA `a'""`
f,,,~,4,~-~-Valley Transportation Authority PAC
~~ ~ -West Valley Sanitation District
Silicon Valley Animal Control JPA
Representative
Mehaffey
~VValtonsmit
Streit
Baker
Baker
Mehaffey/Streit
Baker
Bogosian
Bogosian
Mehaffey
Streit
Mehaffey
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/' Waltonsmith
--- - ey
altonsmith
Streit
~~ Waltonsmith
Baker
Bogosian
Alternate
Baker
Streit
Bogosian
Waltonsmith
Waltonsmith
Mehaffey
Streit
Waltonsmith
Streit
Baker
Baker
Bogosian
Waltonsmith
Mehaffey
Baker
Mehaffey
Mehaffey
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CITY COUNCIL ITEMS ~ _.~- ~~,~~
OTHER ~~`~ -~ ~~~~
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CITY MANAGER'S REPOR~~~~ ~~
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
SCHEDULED CITY COUNCIL MEETINGS
September 19, 2001 Regular Meeting/Council Chambers 7:00 p.m.
13777 Fruitvale Avenue
Saratoga, California
October 3, 2001 Regular Meeting/Council Chambers 7:00 p.m.
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13777 Fruitvale Avenue
Saratoga, California
October 9, 2001 Study Session -Civic Center Master Plan 7:00 p.m.
Adult Day Care Center
Saratoga, California
October 17, 2001 Regular Meeting/Council Chambers 7:00 p.m.
13777 Fruitvale Avenue
Saratoga, California
November 7, 2001 Regular Meeting/Council Chambers 7:00 p.m.
13777 Fruitvale Avenue
Saratoga, California
November2l, 2001 Regular Meeting/Council Chambers 7:00 p.m.
13777 Fruitvale Avenue
Saratoga, California
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SARATOGA CITY COUNCIL
MEETING DATE: September 19, 2001
ORIGINATING DEPT: Public Works
PREPARED BY: (TU_'J:Le_
AGENDA ITEM: /
CITY MANAGER:
DEPT HEAD:
SUBJECT: The 2001-2006 Capital Improvement Plan — Public Hearing
RECOMMENDED ACTION:
Receive report, conduct Public Hearing, and provide direction to staff.
REPORT SUMMARY:
Please find attached an updated and revised spreadsheet containing the proposed five-year
Capital Improvement Program. The spreadsheet lists each project, associated estimated cost,
project funding source, and proposed five-year expenditure plan.
As reported at the CIP study session in June and at the meeting in August, there are 39 proposed
new CIP projects that total $13,130,000. Currently the Council has identified 23 projects, which
are proposed to receive full or partial funding for a total of $8,220,000.
The total funded amount by funding source is as follows:
• General Fund: $4,390,000
• Park Development Fund: $1,505,000
• Grant Source: $1,900,000
• Other Source: $425,000
Total: $8,220,000
City Fund Balance Reserves available for the above (as of June 30, 2001):
General Fund: $6,491,782
Park Development: $1,000,000 ($425,000 fund balance, $375,000 Park Bond Act,
$200,000 Anticipated Park -In -Lieu Fees)
Total: $7,491,782
Balance of City Reserve Funds after project funding:
• General Fund: $2,101,782
• Park Development Fund: ($505,000)
Options to alleviate $505,000 deficit in the Park Development Fund:
1. Defer some desired projects until Park Development Fund reserves (via development
fees) allow full project funding (estimated time 5 years).
2. Supplement Park Development Fund shortfall with General Funds.
3. Allow Park Development Fund to borrow shortfall from General Fund and repay over
time.
4. Partially fund desired projects (design only) until additional funding is obtained.
The proposed next steps in the five-year C.I.P. is as follows:
October lst: Study Session with the Finance Commission.
October 1 Oth: General Plan and Environmental Public Hearing with the Planning
Commission.
October 171h: Final Public Hearing and Approval of five-year C.I.P.
In addition, attached is a petition signed by approximately 270 Prospect Road area residents who
support median improvements along Prospect Road.
FISCAL IMPACTS:
Unknown at this time. Depends on the final CIP project list.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
Not Applicable.
ALTERNATIVE ACTION(S):
None in addition to the above.
FOLLOW UP ACTION(S):
The next step in the CIP process will follow based on the schedule directed by Council.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
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ATTACHMENTS:
1. CIP Project Spreadsheet.
2. Prospect Road neighborhood petition.
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