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Home My WebLink About02-15-2006 City Council Agenda Packet AGENDA REGULAR MEETING SARATOGA CITY COUNCIL FEBRUARY 15, 2006 OPEN SESSION - 5:30 P.M. JOINT MEETING WITH YOUTH COMMISSION CLOSED SESSION- 6:30 P.M. - ADMINISTRATIVE CONFERENCE ROOM, 13777 FRUITV ALE AVENUE CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION Name of case: Jackson Y. Saratoga Union High School District et al (Santa Clara County Sup. Court Case No. 1-01-CV-803595) (GOy't Code Section 54956.9(a)) ANNOUNCEMENT OF CLOSED SESSION ITEMS CALL MEETING TO ORDER - 6:30 P.M. REGULAR MEETING - 7:00 P.M. - CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITV ALE AVENUE PLEDGE OF ALLEGIANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA (pursuant to GOY't. Code 54954.2, the agenda for this meeting was properly posted on February 9, 2006) COMMUNICATIONS FROM COMMISSIONS & PUBLIC - Oral Communications on Non-Al!endized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications. Communications from Boards and Commissions -" None - Council Direction to Staff Instruction to Staff regarding actions on current Communications from Boards & Commissions. ANNOUNCEMENTS None CEREMONIAL ITEMS lA. Proclamation Declaring the Week of March 6-11,2006 as "Science Fair Week" Recommended action: Present proclamation. SPECIAL PRESENTATIONS 2A. Dolly Sandoval, VTA Board of Directors Recommended action: Informational only. CONSENT CALENDAR - The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 3A City Council Minutes - February 1, 2006 Recommended action: Approve minutes. 3B. Check Register for 02/07/2006 Recommended action: Approve register. 3C. Treasurer's Report for the Month Ended December 2005 Recommended action: Accept and file report. 3D. Revisions to the Approved Resolution Approving the Annexation of lands at 19330 Saratoga-Los Gatos Road. Recommended action: Approve revised Resolution approving petition for annexation to the City of Saratoga and detachment from the Guadalupe Resource Conservation District. - 2 3E. 2006 Aerial Photographs - Approval of Purchase ' Recommended action: 1. Approve the purchase of 2006 digital aerial photographs. 2. Authorize the City Manager to execute the aerial Agreement between City and The County of Santa Clara. 3F. Motor Vehicle Resolution, Vessing Road - No Parking Sign. Recommended action: Adopt resolution. 3G. Motor Vehicle Resolution Prohibiting Parking on Prospect Road Recommended action: Adopt resolution. 3H. Annual Publishing of State Controller Report Recommended action: Accept the report. PUBLIC HEARINGS None OLD BUSINESS 4. Kevin Moran Park Improvement Project - Time Extension Request Recommended action: Approve a time extension for submission of Kevin Moran Park design plans from March 1,2006 to March 15,2006. 5. Geotechnical Evaluations County Islands: Annexation Program Recommended action: Receive report and provide direction to staffregarding annexation of the following two county areas: I. Prospect Road Area, 104 acres. 2. Hidden Hill Road Area, 20 acres. NEW BUSINESS 6. Saratoga Village Banners - Donation by Saratoga Village Development Council (SVDC) Recommended action: Approve Village banners designed and donated by SVDC. 7. Internal Sinking Funds (Designated Account) for City Owned Property Recommended action: Accept report and adopt resolution to direct staff to include in all future lease agreements, of city-owned facilities, a provision that establishes a sinking fund (designated account) that addresses the long-term maintenance needs of the facility. The source of funding shall be identified in the lease agreement. - 3 8. FY 2005-06 Mid Year Budget Amendment Recommended action: Accept report and adopt Resolution approving the amendments to the FY 2005-06 Operating Budget and salary schedules. - ADHOC & AGENCY ASSIGNMENT REPORTS Mavor Norman Kline Association of Bay Area Government Chamber of Commerce Library Joint Powers Association Hakone Foundation Santa Clara County Emergency Preparedness Council Valley Transportation Authority PAC West Valley Mayors and Managers Association Vice Mavor Aileen Kao County Cities Association Legislative Task Force Santa Clara County Cities Association County HCD Policy Committee SASCC Councilmember Nick Streit Recycling & Waste Reduction Commission of SCC Santa Clara County Valley Water Commission West Valley Solid Waste Joint Powers Association West Valley Sanitation District City/School AdHoc - Council member Ann Waltonsmith KSAR Community Access TV Board Northern Central Flood Control Zone Advisory Board Saratoga Historic Foundation Sister City Liaison Councilmember Kathleen Kin!! Association of Bay Area Government Peninsula Division, League of California Cities SCC Cities Association-Joint Economic Development Policy Committee (JEDPC) Village AdHoc CITY COUNCIL ITEMS CITY MANAGER'S REPORT ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II) - 4 Certificate of Posting of Agenda: 1. Ann Sullivan, Deputy City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council of the City of Saratoga was posted on February 9, 2006, City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City's website at lvww.sarato!!a. ca. us Signed this 9'h d~Y- b 'I)' 2006 at Saratoga, California. Ann Sullivan, C I Deputy City Clerk {/ ~..,..""..".Vi.J~" f1~;~-;~' ;-,' ':::*~ 1(~~:;)_;:~F~1;:~1r CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2006 3/1 3/15 Regular Meeting - Joint Meeting with Planning Commission Regular Meeting - Joint Meeting with Hakone Board 4/5 Regular Meeting - Joint meeting with Library Commission and Friends of the Saratoga Libraries Regular Meeting - Joint Meeting with SASCC 4/19 5/3 5/17 Regular Meeting - Joint meeting with Villa Montalvo and Mt. Winery Regular Meeting 6/7 6/21 Regular Meeting - Joint Meeting with Planning Commission Regular Meeting - Joint Meeting with Heritage Preservation Commission and Historic Foundation 7/5 7/19 Regular Meeting Regular Meeting 8/2 8116 Regular Meeting Summer Recess 9/6 9/20 Regular Meeting - Joint Meeting with Planning Commission Regular Meeting 10/4 10/18 Regular Meeting Regular Meeting 11/1 11/15 Regular Meeting Regular Meeting 12/6 Regular Meeting - Joint Meeting with Planning Commission - Council Reorganization Regular Meeting - Joint meeting with Heritage Preservation Commission 12/20 5 ~ ( SARATOGA CITY COUNCIL MEETING DATE: February 15, 2006 AGENDA ITEM: LA 6/../ ~ CITY MANAGER: PREPARED BY: h DEPT HEAD: SUBJECT: Proclamation Declaring the Week of March 6-11, 2006 as "Science Fair Week" RECOMMENDED ACTION: Present proclamation to Prema Rao, Board member, Santa Clara Science and Engineering Fair Association . REPORT SUMMARY: r The attached is a proclamation declaring the week of March 6-11,2006 as "Science Fair Week" FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: N/A ADVERTISING, NOTICING AND PUB~IC CONTACT: Posting of the agenda. r ATTACHMENTS: Attachment A - Copy of proclamation. " CITY OF SARATOGA PROCLAMATION DECLARING THE WEEK OF MARCH 6-11, 2006 "SCIENCE FAIR WEEK" WHEREAS, a group of dedicated citizens and educators will be producing an exciting Science and Engineering Fair the 8~ and 9th of March, 2006; and WHEREAS, this Science and Engineering Fair will be held for the benefit of our young people and their parents and teachers, in order to stimulate interest in the various aspects of the sciences; and ' WHEREAS, this event will direct public attention towards the fields of science and engineering by setting aside a time for creative participation on ~e part of all interested students. ....J NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Saratoga does hereby proclaim and recognize March 6-11, 2006 as "SCIENCE FAIR WEEK" within our City and hereby urge all residents, particularly young people, to take part in the observation of this inspiring and rewarding event. Witnessed our hand and seal of the City of Saratoga on this 15th day of February 2006. Norman Kline, Mayor City of Saratoga ....J SARATOGA CITY COUNCIL ---- MEETING DATE: February 15,2006 " AGENDA ITEM: dtl 6)J c::::L__ ORIGINATING DEPT; City Manager's Office CITY MANAGER: PREPARED BY: DEPT HEAD: Dave Anderson, City Manager I SUBJECT: City Council Minutes RECOMMENDED ACTION: Approve minutes. REPORT SUMMARY: Approve minutes as submitted for the following City Council Meeting: Regular Meeting - February 1, 2006 --- FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: Retain minutes for legislative history. ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A ATTACHMENTS: ,'-" Attachment A - Minutes February 1, 2006 MINUTES SARATOGA CITY COUNCIL FEBRUARY 1, 2006 ....-I Vie Mayor Kao called the Regular City Council meeting to order at 7:00 p.m. and led the Pledge of Allegiance. ROLL CALL ABSENT: ALSO PRESENT: Councilmembers Kathleen King, Nick Streit, Ann Waltonsmith, Vice Mayor Aileen Kao Mayor Norman Kline Dave Anderson, City Manager Richard Taylor, City Attorney Cathleen Boyer, City Clerk Michele Braucht, Administrative Services Director John Livingstone, Community Development Director John Cherbone, Public Works Director Joan Pisani, Recreation Director PRESENT: REPORT OF CITY CLERK ON POSTING OF AGENDA FOR FEBRUARY 1. 2006 ~ Cathleen Boyer, City Clerk, reported that pursuant to Govemment Code Section 54954.2, the agenda for the meeting of February 1, 2006, was properly posted on February 26, 2006,2005. ORAL COMMUNICATIONS The following people requested to speak at tonight's meeting: Phylis Ballingall announced that on Sunday, February 5, 2006 two events were taking place at City Hall. Mrs. Ballingall noted that the 5th Annual Mustard Walk was from 11 a.m. - 3 p.m. and at the same time in the Recreation Center the New Year Lunar Festival would take place. Citizen Ray thanked the Council for the new speakers. Citizen Ray also encouraged the Council to stay involved with the Highway 9 Safety hnprovement Project. Marcia Manzo announced that on behalf of the Friends of the Saratoga Libraries, Library staff, and Library Commission, she was present this evening to thank the Council and staff for installing a pea gravel path through the orchard. COUNCIL DIRECTION TO STAFF ....-I In regards to Citizen Ray's comments, Councilmember Waltonsmith asked Director Cherbone to explained the latest events concerning the project. Director Cherbone responded that even thought the Town of Los Gatos was the lead agency; Saratoga is on the panel for the selection of the EIR consultant. COMMUNICATIONS FROM BOARDS AND COMMISSIONS None COUNCIL DIRECTION TO STAFF None ANNOUNCEMENTS Councilmember Waltonsmith stated that the Santa Clara Water District would have a meeting at the Senior Center regarding the Calabasas Creek Project. CEREMONIAL ITEMS lA. PROCLAMATION DECLARING THE MONTH OF FEBRUARY 2006 AS "SILICON V ALLEY READS MONTH" STAFF RECOMMENDATION: Present proclamation. Vice Mayor Kao read the proclamation and presented it to Marcia Manzo, PresidentlFriends of the Saratoga Libraries, Helen Lemmon, Chair/Saratoga Library Commission, and Joan Zedlar, Saratoga Adult Program Librarian. SPECIAL PRESENTATIONS None CONSENT CALENDAR 2A CITY COUNCIL MINUTES - JANUARY 4, 2006 STAFF RECOMMENDATION: Approve minutes. STREIT/WALTON SMITH MOVED TO APPROVE THE MINUTES OF JANUARY 4, 2006. MOTION PASSED 4-0-1 WITH KLINE ABSENT. 2B. REVIEW OF CHECK REGISTER STAFF RECOMMENDATION: Approve register. STREITIWALTONSMITH MOVED TO APPROVE THE CHECK REGISTER. MOTION PASSED 4-0-1 WITH KLINE ABSENT. 2 2C. FISCAL YEAR 2006-07 BUDGET DEVELOPMENT PROCESS STAFF RECOMMENDATION: Accept the report and approve the budget calendar:" - STREIT/WALTONSMITH MOVED TO ACCEPT THE FISCAL YEAR 2006- 07 BUDGET DEVELOPMENT PROCESS. MOTION PASSED 4-0-1 WITH KLINE ABSENT. 2D. ALLOCATION OF FY 2004-05 GENERAL FUND AUDITED YEAR END UNDESIGNATED FUND BALANCE STAFF RECOMMENDATION: Accept the report and adopt Resolution approving the allocation of General Fund Audited Undesignated Fund Balance as of June 30th 2005. RESOLUTION: 06-008 STREIT/WALTONSMITH MOVED TO ACCEPT THE REPORT AND ADOPT RESOLUTION APPROVING THE ALLOCATION OF GENERAL FUND AUDITED UNDESIGNATED FUND BALANCE AS OF JUNE 301H 2005. MOTION PASSED 4-01 WITH KLINE ABSENT. 2E. RESOLUTION AMENDING AGENCY/ADHOC ASSIGNMENTS STAFF RECOMMENDATION: Adopt resolution. - RESOLUTION: 06-005 STREIT/WALTONSMITH MOVED TO ADOPT RESOLUTION AMENDING AGENCY/ADHOC ASSIGNMENTS. MOTION PASSED 4-0-1 WITH KLINE ABSENT. 2F. TRANSFER EXISTING LOW INCOME HOUSING REHABILITATION LOANS TO SANTA CLARA COUNTY STAFF RECOMMENDATION: Adopt resolution authorizing City Manager to execute transfer of six existing low- income housing rehabilitation loans from the City to Santa Clara County. RESOLUTION: 06-004 STREIT/WALTONSMITH MOVED TO ADOPT RESOLUTION AUTHORIZING CITY MANAGER TO EXECUTE TRANSFER OF SIX EXISTING LOW-INCOME HOUSING REHABILITATION LOANS FROM THE CITY TO SANTA CLARA COUNTY. MOTION PASSED 4-0-1 WITH KLINE ABSENT. - 3 ." 2G. RESOLUTION AWARDING CONTRACT TO WOLFORD CONSULTING FOR THE FEES ANALYSIS AND COST ALLOCATION PLAN STUDY STAFF RECOMMENDATION: Adopt resolution awarding contract to Wolford Consulting. RESOLUTION: 06-009 STREIT/W ALTONSMITH MOVED TO ADOPT RESOLUTION AWARDING CONTRACT TO WOLFORD CONSULTING FOR THE FEES ANALYSIS AND COST ALLOCATION PLAN STUDY. MOTION PASSED 4-0-1 WITH KLINE ABSENT. 2H. LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT LLA-l; RESOLUTION INITIATING RENEWAL OF THE DISTRICT FOR FY 06- 07 STAFF RECOMMENDATION: 1. Adopt resolution describing improvements and directing preparation of the Engineer's Report. 2. Adopt resolution appointing Attorney's for the District. RESOLUTION: 06-006& 007 STREIT/WALTON SMITH MOVED TO ADOPT RESOLUTION DESCRIBING IMPROVEMENTS AND DIRECTING PREPARATION OF THE ENGINEER'S REPORT; ADOPT RESOLUTION APPOINTING ATTORNEY'S FOR THE DISTRICT. MOTION PASSED 4-0-1. 21 RENEWAL OF PARK USER AGREEMENTS STAFF RECOMMENDATION: Approve renewal use Agreements with A YSO, Saratoga Little League, and Saratoga Pony for the use of Saratoga City Parks for Organized Sports Use and authorize City Manager to execute the same. Denise Goldberg requested that item 21 be removed from the Consent Calendar. Mrs. Goldberg read a letter from her husband, Marty Goldberg, who is a member of the KMP Task Force. Mrs. Goldberg stated that her husband postponed his business trip twice for the purpose of the KMP task Force meeting but, both times were cancelled. Mrs. Goldberg stated that her husband request that the KMP Task Force be allowed to discuss the field use guidelines and address game day traffic regarding KMP. In regards to this item, Mrs. Goldberg stated that her husband would like the Council to postpone the decision until after the Task Force can review the item. 4 Maria Guerra noted that she is on the A YSO Board. Mrs. Guerra requested that Council look at all park usage in Saratoga. Mrs. Guerra pointed out that games are normally played on Saturday and Sunday. - Reed Parker noted that he is a community user of the parks in Saratoga and KMP is also a destination for his Cub Scout troop. Mr. Parker requested that the parks be open on the weekend for all. Citizen Ray noted that he feels that the orchard at KMP should be taken down and the park should be used for the kids. Howard Miller noted that he agreed that it has been a challenge to get KMP Task Force together. Mr. Miller noted that the user groups have worked under this contract for years and they have already for this season. Barbara Barone noted that the City should charge the sports user groups appropriately like the other surrounding cities. Councilmember Streit pointed out that this item has nothing to do with KMP. Councilmember Streit stated that when KMP gets to the point where the use is being discussed the same type of matrix will be used like El Quito and Congress Springs Park. All groups are represented on the matrix: sports user groups, the neighborhood, and City recreation activities. Councilmember Waltonsmith noted that this is the same agreement the groups have been using for the past couple of years. ~ Councilmember King commented that most of the fields in the City rest at least of the of weekend days. Director Cherbone noted that she was correct except at Congress Springs Park, the VIP team plays which have little impact on the field. Responding to Elaine Clabeaux email, Councilmember Waltonsmith requested that practice destination be added to the contacts. Director Cheney noted that it has already been taken care of. STREIT/WALTONSMITH MOVED TO APPROVE RENEWAL USE AGREEMENTS WITH AYSO, SARATOGA LITTLE LEAGUE, AND SARATOGA PONY FOR THE USE OF SARATOGA CITY PARKS FOR ORGANIZED SPORTS USE AND AUTHORIZE CITY MANAGER TO EXECUTE THE SAME. MOTION PASSED 4-0-1 WITH KLINE ABSENT. City Manager Anderson noted that he has had difficulty getting the entire KMP Task Force together. City Manager Anderson stated his criteria is to have at least one member from each stakeholder group. City Manager Anderson noted that the Mayor will be adding an agenda item to the next meeting to extend the KMP report 2 more weeks. - 5 " 21. LANDSCAPE MAINTENANCE CONTRACT AMENDMENT WITH GACHINA LANDSCAPING STAFF RECOMMENDATION: Approve an amendment to the maintenance contract with Gachina Landscaping. STREIT/W ALTONSMITH MOVED TO APPROVE AMENDMENT TO THE MAINTENANCE CONTRACT WITH GACHINA LANDSCAPING. MOTION PASSED 4-0-1 WITH KLINE ABSENT. PUBLIC HEARINGS 3. PROPOSED ORDINANCE REGARDING REGULATION OF NEWSRACKS STAFF RECOMMENDATION: Continue item to a future Council meeting. John Livingstone, Community Development Director, noted that staff requests that Council continue this hearing to a date uncertain. Vice Mayor Kao opened the public hearing and invited public comments. Seeing none, Vice Mayor Kao closed the public hearing. Consensus of the City Council to continue public hearing to a date uncertain. OLD BUSINESS None NEW BUSINESS None ADHOC & AGENCY ASSIGNMENT REPORTS Vice Mayor Aileen Kao had no reportable information. Councilmember Nick Streit reported the following information: West Vallev Solid Waste Joint Powers Association - Board meeting on February 2, 2006, to instruct staffto start negotiations for solid waste and recycling services. Contract would go into effect March 2007. Councilmember Ann Waltonsmith had no reportable information. 6 Councilmember Kathleen Kin&.reported the following information: Peninsula Division. League of California Cities - will be attending the division dinner with a guest speaker from Comcast. Village AdHoc - will be going on a field trip to the City of Pleasant on. - CITY COUNCIL ITEMS Councilmember Streit pointed out that the Saratoga Area Senior Coordinating Council's (SASCC) contract was only for one year. Councilmember Streit requested that the SASCC contract be agendized in the near future. Councilmember Streit suggested that staff look at best practices, their financial stability, and their services. Cpuncilmember King concurred with Councilmember Streit's request. CITY MANAGER'S REPORT None ADJOURNMENT There being no further business Acting Mayor Kao adjourned the meeting at 7:50 p.m. Respectfully submitted, - Cathleen Boyer, CMC City Clerk - 7 SARATOGA CITY COUNCIL ~ MEETING DATE: 02/15/2006 3B CITY MANAGER: .f2 .:7~ DEPTHEAD: .~('\---:::,. AGENDA ITEM: ORIGINATING DEPT: Admin. Svcs. PREPARED BY: ~!/J'.' Usha Dhulipala Michele Braucht SUBJECT: Check Register for 02/07/2006 RECOMMENDED ACTION: That the City Council accepts the Check Register for 02/07/2006. REPORT SUMMARY: , Attached is the Check Register for 02/07/2006. The checks were released on 02/08/2006. Payroll checks were released on 1/19/2006 r-- Starting Ending Total , Type of Checks Date Checks # Check # Checks Amount Account Payable , 2/7/2006 101340 101430 91 111,639.77 Payroll 1/19/2006 31408 31441 34 125,779.63 TOTAL 237,419.40 The prior Check Register for 01/24/2006 ended with check number 101339. Following is a list of checks issued for more than $10,000.00, and a brief description of the exnenditures. Check # Issued to Fund Dept Purpose Amount 101396 Pacific Gas &Electric Various Various Monthly Bill-January $ 10,029.92 ,..-. "undl Fund Description AlP Total PR Total Total 001 General 58,351.00 23,699.10 82,050.1 0 150 Streets & Roads 4,465.20 20,710.27 25,175.47 204 Quito LLD 1,010.71 1,010.71 205 AzuleLLD 219.77 219.77 206 SaraHills LLD 262.58 262.58 207 Villajl;eLLD 564.56 564.56 210 TriciaWoods LLD 7.19 7.19 215 Bonnert Way LLD 326.87 326.87 216 Beauchamps LLD 37.15 37.15 222 Prides Crossing LLD 41.78 41.78 224 Villajl;e Comm LLD 2,093.68 2,093.68 229 Tollgate LLD 192.19 192.19 250 Development Services 8,810.03 53,848.13 62,658.16 260 Environmental Services 8,415.35 6,100.92 14,516.27 290 Recreation 11,400.86 17,379.23 28,780.09 291 Teen Services 705.00 2,685.59 3,390.59 292 Facility Ops Special Rev Fun( 100.00 100.00 352 Infrastructures 9,408.17 1,356.39 10,764.56 502 Infonnation Technology 1,027.86 1,027.86 601 CD Deposit Arborist Review 1,753.37 1,753.37 800 Deposit Agency Fund 2,446.45 2,446.45 TOTAL 111,639.77 125,779.63 237,419.40 ....., -' ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A A TT ACHMENTS: Check Register in the Expenditure Approval List format. ....., I, . ~ ~ 0 , 00 , " , ~ ~ 00 H ~ ~ ~ , , , , , , , 00 0 0 ~ ~ ~~ . 0 0 ~ ~ ~ ~ ~ 0 0 ~ ~ MlI;I"'...."'CClllLll ~ 0 0 h 0 0 ~ ~ ~. ~ 0 0 ~~ ~ N N 0 0 ~ ~ <:l'N"'~"'LllNN ~ 0 0 , ~ ~ ~ ~ ~~ ~ 0 0 ~~ ~ . . ~ ~ ~ ~ ....LfI"'...."''''l/lO ~ 0 0 , , ~ ~ ~ ~ ~~ ~ 0 0 ~~ ~ . . . . ~ ~ ul"''''''Nl''"'\Q\Q ~ 0 0 , ~O ~ N ~ ~ ~ ~ ~ ~ ~ ""....NNl"'"..,........ ~ ~ ~ , OO~ ~ . ~ " 00 ~ , 0 0 N , , , ~ 0 , N 0 < ~ ~Z 00 00 ~~ ~ . ~ 00 ~ ~ ~ < f-<f-< E-+ E-<>-< ~ Z 00 ~ ~ :3gd~~~gJ!S~ . 0 H H ~ ~ 00 ~ ~ ~ ~ ~ < ~ 00 U ~g;~~g;~g;~ ~ " ~ ~ ~ . ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ U ~ < ~ < g < ~OO ~ < < ~P::(:llfa1P::t<lP::' ~ g 00 00 ~ " b ~~ ~ ~ OO~ ~ ~ ~ ~ ~ ' ',.J,.J '...J' t-< ~ . . 0 ~ 0000 ~ 0 ~~ 0 0 g ~ 0 g ~~~~~~~t;; 0 00 ~u 00 ~ ~ ~~ ~ 0 ~ ~ , ~ ~ ~ " ~ ~ ~ 00 di U ~ ~ 00 " .J..:IUltl.l..:ltll H 0 H ~ ~ ~ ~ ~ ~O ~ 0 ~ ~ ~ U ~ tl.p.,:ZZtl.2p.,:;. ~ ~ ~ Z ~ 0 U 0 ~ 0 > 0 ~ 8 0 0 HH H 0 5 0 ~ 0 ~ H 0 0 < ~ OO~ 0 ~ ~ ~ ~ ~~!i.J~.J~~ ., 0 ~o H 00 ~ z 00 z ~ ~!i " ~ !i " ~ " ~ " <0 ~ ~ 00 00 00 00 00 00 00 00 00 ~ 00 ~ (Iltzl ZlIl:Z: H 00 < ~ >N ~~ U > > > ~~ > ~ > "00 > ~ 00 > ~ > P::P::(&,lt.P::lt.P::Ul > U 0' OOH . fJ . . fJ . . 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Q ~ I. - 00 Q 00 ~ 00 00 H Q ~ 00 ~ . .1, SARATOGA CtTY COUNCIL MEETING DATE: February 15, 2006 AGENDA ITEM: .3 ~ bJ:7 ~. ORIGINATING DEPT: Administrative Svcs CITY MANAGER: PREPARED BY: ViVe DEPTHEAD: SUBJECT: Treasurer's Report for the Month Ended December 2005 RECOMMENDED ACTION That the City Council accepts the monthly Treasurer's Report. REPORT SUMMARY California government code section 41004 requires that the City Treasurer (the Municipal Code of the City of Saratoga, Article 2-20, Section 2-20.035, designates the City Manager as the City Treasurer) submit to the City Clerk and the legislative body a written report and accounting of all receipts, disbursements, and fund balances. r-- 41004. Regularly, at least once each month, the city treasurer shall submit to the city clerk a written report and accounting of all receipts, disbursements, and fund balances. He shall file a copy with the legislative body. Additionally with the passage of Chapter 687, Statutes of 2000 (AB 943 Dutra), effective January 1, 2001 cities are now required to forward copies of their second and fourth quarter calendar year investment portfolio reports to the California Debt and Investment Advisory Commission (CDIAC) within 60 days. The CDlAC will use the report as an additional opportunity to examine public investment practices in a more consistent basis than before. Cities, such as the City of Saratoga, that are 100 percent invested in the Local Agency Investment Fund (LAlF) are exempt from the new investment portfolio reporting requirements and are only required to send a letter to CDlAC indicating the total and composition of their investments. This Treasurer's Report will satisfy our reporting requirement to the CDIAC. The following pages in the attachment provide various financial data and analysis for the City of Saratoga's Funds collectively as well as specifically for the City's General (Operating) Fund, including an attachment from the State Treasurer's Office of Quarterly LAIF rates from the 1 sl Quarter of 1977 to present. - FISCAL IMPACTS None . CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION -" The City will not be in cqrnpliance with Government Code Section 53891 and Section 40804. ALTERNATIVE ACTION N/A FOLLOW UP ACTION N/A ADVERTISING, NOTICING AND PUBLIC ~ONTACT N/A ATTACHMENTS A - Cash and Investments by fund B - Change in total fund balances by fund C - Cash and Investments by CIP project D- Change in total fund balances by CIP project E- Cash and Investments by Lighting and Landscaping District F- Change in total fund balances by Lighting and Landscaping District G - Local Agency Investment Fund (LAIF) Quarterly Apportionment Rates -" CC cdiac_investments@treasurer.ca.gov (June & December reports only, within 60 calendar days) ~ ATTACHMENT A CASH AND INVESTMENTS BALANCE BY FUND <, As of December 31,2005, the City had $599,763 in cash, $12,929,530 on deposit in LAIF and the City's bond trustee held $330,657 in the City's name. The bank reconciliations are completed thru the month of November 2005. The Council Policy on operating reserve funds adopted on April 20, 1994, states that: for cash flow purposes, to avoid the necessity of dry period financing, pooled cash from all funds should not be reduced below $2,000,000. The total pooled cash balance as of December 31, 2005 is $13,529,293 and exceeds the limit required. Cash at Come rica Bank , 599,763 Deposit with LAIF 12,929,530 Subtotal 13,529,293 Cash with Fiscal Agent 330,657 Total 13,859,950 The followin!! table summarizes the City's total cash and investment balances bv Fund. Cash & Investment Fund TVDes Fund DescriDtion Balance. at Dee 2005 General General Fund $ 1,952.474 Designated Reserves: Tree, Bench, & Plaque Dedication Program $ 650 Petty Cash $ 1,300 City's .50th Anniversary Celebration $ 20,000 Theater Ticket Surcharge $ 45,748 CIP (Refunded from RDA) $ 140,000 Economic Uncertainty $ 1,089,900 Operations $ 2.457,846 Special Revenue Supplemental Law Enforcement Services Fund $ Highway Users Gas Tax $ (69,053) Landscape and Lighting $ (19,481) Development Services $ 736,239 Designated Reserve: Tree Preservation Ordinance 226 $ 183,334 Enviromental Programs $ 892.410 Development Fees $ 102,680 Community Development Block Grant $ (20.793) SHARP loan $ 136,314 Recreation Services $ (118,536) Teen Services $ (20,365) CD Deposits - Arborist Reviews $ 195,558 PW Deposits - Geology Reviews $ 154,400 PW Deposits - Developer Fee (no interest) $ 115,090 CD Deposits - Planning Deposit Post 6/30/05 $ 76,273 PW Deposits - City Surveyor $ (16,240) CD Deposits - Planning Deposit Prior to 7/1/05 $ 685,638 Capital Project Park Development $ 117,537 library Expansion $ 717,786 Public Safety $ 659,651 Infrastructure $ 2,388,117 Facility $ 184,050 Park and Trails $ 345,638 Debt Service Library Bond $ 236,953 Internal Service Equipment Replacement $ 50,000 Technology Replacement $ 149,789 Facility Improvement $ 50,000 - Trust/Agency Leonard Road $ 29,196 KSAR - Community Access TV $ 60,235 Parking District #3 $ (181,139) Saratoaa Public Financina Authoritv $ 330,750 Total Citv $ 13,859 950 ATTACHMENT B CHANGES IN TOTAL FUND BALANCE The following table presents the ending Fund Balances for the City's major fund types at - December 31, 2005. This table excludes Trust and Agency funds where the City acts merely as a third party custodian of an outside party's funds. vv...... Fund 12/31/05 Balance Incr/(Decr) Fund Fund Description (Audited) Jul.Nov Revenues Expenditures Transfers Balance General General Fund 1,616,436 (282,530) 1,401,135 (758,717) 1,976,324 Designated Reserves: 'free, Bench, & Plaque Dedication Program 650 650 Petty Cash 300 1,000 1,300 City's 50th Anniversary Celebration 20,000 20,000 Theater Ticket Surcharge 56,169 (13,374) 2,953 45,748 CIP (Refunded from RDA) 162,000 (22,000) 140,000 Economic Uncertainty 1,350,000 (260,100) 1,089,900 Operations 2,457,846 2,457,846 Special Revenue Supplemental Law Enforcement Services Fund Highway Users Gas Tax 125,236 44,863 (82,392) 87,707 Landscape/Lighting Fd (to be allocated to each District) 75,891 (131,748) 41,402 (6,829) (21,284) Development Services 342,123 323,714 218,202 (131,533) 752,5r Designated Reserve: ~ Tree Preservation Ordinance 226 161,654 20,000 1,680 183,334 Environmental Programs 898,658 (42,622) 47,275 (10,900) 892,410 CDBG (1,065) (19,728) (20,793) SHARP Loan 127,298 6,898 2,118 136,314 Recreation Services (128,777) 56,693 (54,986) (127,071) Teen Services (18,566) 4,075 (5,873) (20,365) Capital Project Park Development 74,499 42,Q43 995 117,537 Library Expansion 766,145 (29,012) 3,229 (22,575) 717,787 Public Safety 748,686 60,325 (149,360) 659,651 Infrastructure 3,187,274 (503,828) 5,606 (300,935) 2,388,117 Facility 206,715 (22,665) 184,050 Park and Trails 337,899 12,962 (5,223) 345,638 Debt Service Library Bond 855,413 (999,534) 9,103 (135,019) Internal Service Fund Equipment Replacement 50,000 50,000 Technology Replacement 128,198 18,860 2,731 149,789 Facility Improvement 50,000 50,000 Total City 13,572,138 (1,762,797) 1,839,328 (1,526,593) 12,122,07 - ATTACHMENT C CASH AND INVESTMENTS BALANCES BY CIP PROJECT The following table the details the cash balances for each project in the Public Safety, Infrastructure, Facility, and Park and Trails Capital Improvement Project Funds. - Cash & Investment CIP Funds/Projects Balance at Dee 2005 Public Safety Traffic Calming 176,028 Safe Routes to Schools 23,550 ADA Improvements (Hakone) (23,133) Highway 9 Traffic Signal Mod 79,004 Playground Safety 287,799 Herriman Avenue Traffic Signal 5,000 Verde Vista Lane 5,000 Kirkmant Drive Traffic Signal 5,000 Congress Springs Park Safety 15,020 4th Street Bridge 100,000 Sabey/Quito Traffic Improvement (145,490) Norton Rd Fire Access (6,500) Highway 9/0ak PI Pedestrian Signal (126) Sara-S'vale/Seagull Traffic Sign 6,604 Quito Road Bridge Replacement 131,895 Total Public Safety $ 659,651 Infrastructure Lynde Ave Drainage (11,193) EI Quito Area Curb Replacement 500,000 Village Streetscape Impv-Sidewalks 756,000 Village Streetscape Impv-Landscape 137,098 Storm Drain Upgrades 1,882 Median Repairs(Landscape/lrrig.) (44,268) Saratoga Ave. Medians@Library 150,000 Cox Ave Railroad Crossing Upgrade 333,471 Prospect Avenue Medians 25,000 Blaney Plaza Improvement (18,537) City Entrance Sign/Monument (8,628) Blaney Plaza Impv-Construction 17,968 Citywide Traffic Sign Upgrade 386,172 Saratoga-Sunnyvale/Gateway 17,055 Vessing Road Assessment - EI Ca Grante/Mont Vista Storm Drain 146,097 Total Infrastructure $ 2,388,116 Facility WHH Improvements (47) Theater Roof (3,822) Civic Center Master Plan (Design) (1,087) North Campus/Prospect (621) Animal Control Facility 309,449 Civic Theater Reroof (41,855) Historical Park Fire Alarm System (882) Village Fayade Mathching Fund (43,760) Book Go Round Repairs 133,326 Total Facility $ 184,050 Parks & Trails EI Quito Improvements 91,490 Hakone Garden DIW 193,177 Azule Park 3,578 Heritage Orchard Improvements 15,282 Union Pacific Railroad (Deanza) Trail (22,529) Kevin Moran Improvements (4,122) Skateboard Park (33) ParklTrail Repairs (232) Foothill School Field Impv (8,528) San Marcos Open Space Track 17,054 Odd Fellows Trails Dev 60,500 Total Parks & Trails $ 345,638 Total CIP Funds $ 3,577.456 ~< A TT ACHMENT D FUND BALANCES BY CIP PROJECT " The following table details the fund balances for each project in the Public Safety, Infrastructure, Facility, and Park and Trails Capital Improvement Project Funds. .- Fund 12/31105 Balance Fund CIP Funds/Projects (Audltedl Revenues Exnenditures Transfers Balance Public Safety Traffic Calming 181,624 , - (863) 180,771 Safe Routes to Schools 23,956 - - 23,956 ADA Improvements (Hakone) (1,175) 72,000 (94,997) (24,172) Highway 9 Traffic Signal Mod 83,204 - (4.200) 79,004 Playground Safety 287,799 - - 287,799 Herriman Avenue Traffic Signal 5,000 - - 5,000 Verde Vista Lane 5,000 - (49) 4,951 Kirkmant Drive Traffic Signal 5,000 - - 5,000 Congress Springs Park Safety 15,020 - - 15,020 4th Street Bridge 100,000 - - 100,000 Sabey/Quito Traffic Improvement . (89,654) - (55,787) (145,442) Norton Rd Fire Access (6,500) - - (6,500) Highway 9/0ak PI Pedestrian Signal (126) - - (126) Sara-S'vale/Seagull Traffic Sign 6,604 - (4,109) 2,495 Quito Road Bridge Replacement 131,894 - - 131,894 Total Public Safety 747,646 72,000 (159,996) - 659,651 Infrastructure - Lynde Ave Drainage (11,193) - , - (11,193) EI Quito Area Curb Replacement 500,000 - - 500,000 Village Streetscape Impv-Sidewalks 15,000 741,000 - 756,000 Village Streetscape Impv-Landscape 139,474 - (2,376) 137,098 Storm Drain Upgrades 49,108 - (47,255) 1,852 Median Repairs(Landscapellrrig.) (33,069) - (15.482) (48,5F" Saratoga Ave. Medians@Library 150,000 - - 150,( Cox Ave Railroad Crossing Upgrade 319,725 5,606 - 325,3'- Prospect Avenue Medians 25,000 - - 25,000 Blaney Plaza Improvement (18,537) - - (18,537) City Entrance Sign/Monument (8,628) - - (8,628) Blaney Plaza Impv-Construction 17,968 - - 17,968 Citywide Traffic Sign Upgrade 386,172 - - 386,172 Saratoga-Su n nyvale/Gateway 1,662,939 - (1,480,648) 182,291 Vessing Road Assessment (152,782) - - (152,782) EI Ca Grante/Mont Vista Storm Drain 146,097 - - 146,097 Total Infrastructure 3,187,273 746,606 (1,545,762) - 2,388,116 Facility WHH Improvements (47) - - (47) Theater Roof (3,822) - - (3,822) Civic Center Master Plan (Design) (1,087) - - (1,087) North Campus/Prospect (553) - (68) (621) Animal Control Facility 309.449 - - 309,449 Civic Theater Reroof (41,855) - - (41,855) Historical Park Fire Alarm System (882) - - (882) Village FaCade Mathching Fund (21,164) - (22,596) (43,760) Book Go Round Repairs i33,3261 - - 133,326' Total Facility 206,715 - (22,665) - 184,050 Parks & Trails EI Quito Improvements 91 .490 - - 91 ,490 Hakone Garden DIW 194.583 - (1,406) 193,177 Azule Park 2,968 610 - 3,578 Heritage Orchard Improvements 15,282 - - 15,282 Union Pacific Railroad (Deanza) Trail (35.116) 17,120 (4,533) (22.529) Kevin Moran Improvements (1,289) - (2,833) (4,122) Skateboard Park - - (33) (33) ParkfTrail Repairs 954 - (1,186) (232) Foothill School Field Impv (8,528) - - (8,5~ San Marcos Open Space Track 17,054 - - 17,( Odd Fellows Trails Dev 60,500 - - 60.5"""" Total Parks & Trails 337.900 17,729 (9,991) - 345,638 Total CIP Funds 4.479,534 836,335 "71,738,413' - 3.577,456 ATTACHMENTE " CASH AND INVESTMENTS BALANCES BY LIGHTING & LANDSCAPE DISTRICT The following table the details the cash balances for each District in the Lighting and Landscaping Fund. Beginning with Fiscal Year 2005-2006 each Lighting and Landscaping District is being accounted for and reported as a separate fund. Staff is in the process of reviewing the historical financial transactions of the Lighting and landscaping District and will distribute the cash balance previous commingled in a singl'1fund to each individual Lighting and Landscaping District. Therefore, the various District funds currently have negative cash balances. ~ Fund Descri tion Landscape/Lighting Fd (to be allocated to each District) Landscape/Lighting District - Manor Dr Landscape/Lighting District - Fredericksburge Landscape/Lighting District - Greenbriar Landscape/Lighting District - Quito Landscape/Lighting District - Azule Landscape/Lighting District - Sarahills Landscape/Lighting District - Village Lighting Landscape/Lighting District - McCartysville Landscape/Lighting District - Tricia Woods Landscape/Lighting District - Arroyo De Saratoga Landscape/Lighting District - Leutar Ct Landscape/Lighting District - Bonnet Way Landscape/Lighting District - Beauchamps Landscape/Lighting District - Sun land Park Landscape/Lighting District - Prides Crossing Landscape/Lighting District - Village Lscape Landscape/Lighting District - Saratoga Legends Landscape/Lighting District - Bellgrove Landscape/Lighting District - Cunningham/Glasgow Landscape/Lighting District - Kerwin Ranch Landscape/Lighting District - Tollgate Landscape/Lighting District - Horseshoe Landsca e/Li htin District - Gatewa as Investment Balance at Dec 2005 76,791 (816) (3,357) (6,071) 7,484 2,977 (1,869) 11,293 (3,381) (1,482) (8,351) (813) (4,429) (4,347) (7,376) (24,395) (14,883) (3,156) (21,762) (1,346) (2,240) (2,590) (4,544) 817 19,481 ATTACHMENT F FUND BALANCES BY LIGHTING & LANDSCAPE DISTRICT The following table the details the fund balances for each District in the Lighting and - Landscaping Fund. Beginning with Fiscal Year 2005-2006 each Lighting and Landscaping District is being accounted for and reported as a separate fund. Staff is in the process of reviewing the historical financial transactions of the Lighting and landscaping District and will distribute the fund balance previous commingled in a single fund to each individual Lighting and Landscaping District. Therefore, the various District funds currently have negative fund balances. Fund 12/31105 Balance Incr/(Decr) Fund Fund Descri tion (Audited) Jut-Nov Revenues Expenditures Transfers Balance General Landscape/Lighting Fd (to be allocated to each District) 75,891 (12) 75,879 Landscape/Lighting District - Manor Dr (1,523) 789 (97) (831) LandscapelLighting District - Fredericksburge (3,433) 180 (107) (3,361) LandscapeILightin9 District. Greenbriar (6,660) 1,167 (601) (6,094) LandscapelLighting District. Qullo (5,147) 11,850 548 7,251 LandscapelLighting District. Azule (2,640) 5,921 (418) 2,863 Landscape/Lighting District. Sarahills (1,761) (108) (1,869) Landscape/Lighting District. Village Lighting (3,829) 13,754 1,103 11,028 Landscape/Lighting District. McCartysville (2,974) (407) (3,381) Landscape/Lighting District - Tricia Woods (1,377) (104) (1,~o^, Landscape/Lighting District - Arroyo De Saratoga (8,644) 294 (8, Landscape/Lighting District - Leutar Ct (705) (108) (8 Landscape/Lighting District - Bonnet Way (3,675) (754) (4,429) Landscape/Lighting District. Beauchamps (4,352) 5 (4,347) Landscape/Lighting District - Sunland Park (7,467) 91 (7,376) Landscape/Lighting District. Prides Crossing (25,631) 1,236 (24,395) Landscape/Lighting District - Village Lscape (20,225) 7,742 (2,638) (15,121) LandscapelLighting District - Saratoga Legends (2,678) (478) (3,156) LandscapelLighting District - Bellgrove (18,528) (3,235) (21,762) Landscape/Lighting District - Cnningham/Glasgow (1,124) (221) (1,346) Landscape/Lighting District - Kerwin Ranch (1,935) (306) (2,240) Landscape/Lighting District - Tollgate (2,518) (72) (2,590) Landscape/Lighting District - Horseshoe (4,329) (215) (4,544) Landsca e/Li htin District - Gatewa 596 (222 817 Totalei 75,891 131,748 41,402 6,829 21,284 - Phil Angelides, State Treasurer .. Inside the State Treasurer's Office ~ LOCAL AGENCY INVESTMENT FUND QUARTERLY APPORTIONMENT RATES 5.68 6.45 6.97 8.32 8.81 10.06 11.11 10.47 11.23 11.68 11.91 11.82 11.99 10.71 9.87 10.18 10.32 11.41 10.32 9.98 9.54 9.43 9.09 8.39 7.81 7.48 7.24 7.21 7.54 7.97 8.01 7.87 8.20 8.45 8.76 9.13 8.87 8.68 8.52 8.50 8.39 8.27 7.97 7.38 7.00 6.52 5.87 5.45 4.97 4.67 4.64 4.51 4.44 4.36 4.25 4.45 .4.96 5.37 5.76 5.98 5.89 5.76 5.62 5.52 5.57 5.58 ~~~_~~~M^_"='",' 5.56 5.63 5.68 5.71 5.70 5.66 5.64 5.46 5.19 5.08 5.21 5.49 5.80 6.18 6.47 6.52 6.16 5.32 4.47 3.52 2.96 2.75 2.31 1.98 1.77 1.56 1.47 1.44 2.00 2.38 2.85 3.63 '. MEETING DATE: , February 15,2006 SARATOGA CITY COuNCIL AGENDA ITEM: 5 D CITY MANAGER: eJ?Y Dave Anderso r ORIGINATING DEPT: Community Development DEPT HEAD: Liv' PREPARED BY: Deborah Un go-McCormick SUBJECT: Revisions to the approved Resolution approving the annexation oflands at 1933.0 Saratoga-Los Gatos Road RECOMMENDED ACTION: Staff recommends that the City Council approve the revised Resolut,ion approving a petition for annexation to the City of Saratoga and detachment from the Guadalupe Resource Conservation District. __ REPORT SUMMARY: The property owner is proposing to annex a 0.034 acre area of a 3 acre property that is located between the existing Bainter Avenue roadway right-of-way and San Tomas Aquino Creek. This area is currently in the County, so that the entire parcel falls under the jurisdiction of the City of Saratoga. On December 7, 2005, the City Council approved a Resolution approve the annexation of the 0.034-acre portion of property located at 19330 Saratoga-Los Gatos Road that is located in the County. The approved Resolution was forwarded to the Local Area Formation Commission (LAFCO) in December 2005 and the Certificate of Completion was recorded by the Santa Clara County Recorder on January 18,2006. Subsequent to this action, LAFCO staff notified the staff that the Report prepared by the County Assessor's Office, which was an attachment to the Resolution, neglected to list that a portion of the site is located within the Guadalupe Resource Conservation District. Since no other City of Saratoga lands are a part of this district, it is appropriate to request a detachment fro!TI said district concurrent with the request for annexation to the City of Saratoga. Thus, staff has prepared a revised Resolution that includes language and fmdings to support the detachment from the Guadalupe Resource Conservation District. Once the revised Resolution is approved, the LAFCO staff will record a new Certificate of Completion. The applicant has submitted a Final Map for the subdivision of the larger parcel, and is anticipating recordation in early March. Thus, he is requesting that the detachment issued be .""' resolved so that a final map can be recorded without encumbrances associated with said District. California Environmental Quality Act Annexations are projects subject to the environmental review requirements of the California Environmental Quality Act ("CEQA"). Staff has determined that the annexation and detachment from the Guadalupe Resource Conservation District would be exempt from CEQA review pursuant to Section 15319 of the CEQA Guidelines. ~ FISCAL IMPACTS: There have been no increases to the estimated costs since the previous Staff Report, dated December 7, 2005. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: There will be no de-annexation from the Guadalupe Resource Conservation District, leaving a only a portion of the site within a County District of which the City of Saratoga is not a part. ALTERNATIVE ACTION: Deny the proposed revised resolution to include language for detachment form Guadalupe Resource Conservation District as part of the annexation and provide staff with direction. ADVERTISING, NOTICING AND PUBLIC CONTACT: Notice is not required for adoption of this annexation and none has been given as City Council ....."I did not give direction otherwise during consideration of initiation of the annexation. ATTACHMENTS: 1. Revised Resolution with Exhibits "A" (legal description) and "B" (plat map) 2. Letter by the County Surveyor confirming compliance with LAFCO policies 3. Revised Report of the Santa Clara County Assessor ....."I 20f2 " - Attachment 1 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPROVING AN ANNEXATION TO THE CITY OF SARATOGA OF CERTAIN UNINCORPORATED TERRITORY COMMONLY KNOWN AS: - Bainter Avenue 2005-02 (Lands ofSpitts), portion of APN 510-06-006 WHEREAS, the City Council has received an application for the annexation of a portion of a parcel of land, APN 510-06-006 on Bainter Avenue contiguous to the City of Saratoga described in Exhibits "A" (legal description) and "B" (plat map) hereto, and detachment of said territory from the Guadallipe Resource Conservation District in order to provide for use of City services and to apply the terms of the City General Plan and City Code to development proposals initiated after completion of the annexation; and WHEREAS, as provided in Government Code Section 56757, the City Council of the City of Saratoga is the conducting authority for the annexation; and WHEREAS, the proposed property to be annexed on Bainter Avenue is in the City of Saratoga's Urban Service Area and Sphere of Influence and are Prezoned Hillside Residential; and WHEREAS, the proposed annexation is consistent with the West Valley Hillsides Preservation Strategies, Strategy #2, Action I and 2; and - WHEREAS, there is one hundred percent (100%) owner consent for the annexation proceedings, no notice, public hearing or election will be required for annexation approval by the City; and, WHEREAS, the City has consulted with the Santa Clara County Registrar of Voters and determined that said territory has two registered voters and is therefore considered uninhabited for the purposes of annexation proceedings; and WHEREAS, the City Council initiated annexation proceedings on October 19, 2005. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby makes the following findings based on the information presented in the staff report attached to this resolution as Exhibit B: A. That the annexation is exempt from the California Environmental Quality Act CEQA pursuant to section 15319 of the CEQA Guidelines. B. That the unincorporated territory to be annexed is within the urban service area of the city as adopted by the Santa Clara County Local Agency Formation Commission. C. That the Santa Clara County Surveyor has made a preliminary determination that the boundaries of the area proposed to be annexed are definite and certain, and in compliance with - LAFCO's road annexation policies and that this resolution shall become effective only upon 1 receipt by the City Clerk of the City of Saratoga of a final determination by the County Surveyor that the boundaries of the proposal are definite and certain and in compliance with LAFCO's road annexation policies. D. That the proposal does not split lines of assessment or ownership and that this fact has been confirmed by the Santa Clara County Assessor's Office. E. That the proposal does not create islands or areas in which it would be difficult to provide municipal services. F. That the proposal is consistent with the adopted general plan of the City and that the property has been pre-zoned with the designation Hillside Residential. G. That the territory is contiguous to the existing City limits. H. That the city has complied with all conditions imposed by the LAFCO for inclusion of the territory in the urban service area of the City. L That all property owners within the annexation area have been informed of these proceedings and no opposition has been received. BE IT FURTHER RESOL YED that upon receipt by the City Clerk of the above-referenced determination by the County Surveyor, the annexation of the parcel is hereby ordered without any further protest proceedings and that upon completion of these proceedings the territory will be annexed to the City of Saratoga which the City will receive taxes upon in accordance with the previously approved tax exchange agreement. BE IT FURTHER RESOLVED that the City Council of the City of Saratoga hereby amends the City boundary to include a parcel of land consisting of a .034 acre portion of APN 510-06-006 on Bainter A venue into the City of Saratoga effective upon the completion of these proceedings. BE IT FURTHER RESOLVED that upon completion of these proceedings the territory annexed will be detached from the Guadalupe Resource Conservation District. PASSED AND ADOPTED by the Saratoga City Council, State of California, the 15th day of January, 2006 and by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Norman Kline, Mayor ATTEST: Cathleen Boyer, City Clerk 2 " - EXHIBIT "A" DESCRIPTION TO ACCOMPANY ANNEXATION OF TERRITORY KNOWN AS BAINTER AVENUE 2005-02 (Spitts) TO THE CITY OF SARATOGA All that certain property situated in the County of Santa Clara, State of California, more particularly described as foUows Beginning at a point in the centerline of Bainter Avenue, 40 feet wide at the most Easterly Comer of that certain 2.98 acre tract ofland deeded to H. H. Henrici by Frank T. Lannin, by Deed dated October 14, 1929, and recorded in Volume486 of Official Records, Page 364; thence along the centerline of Bainter Avenue North 35 Degrees 31 Minutes 05 Seconds West a distance of72.50 feet; thence North 64 Degrees 50 Minutes 58 Seconds West a distance of89.16 feet; thence leaving said centefIine North 22 Degrees 31 Minutes East a length of20.02 feet to the Northerly rights of way line of Bainter Avenue and the true point of beginning; thence North 22 Degrees 31 Minutes East a length of 4.23 feet more or less to the centerline of San Tomas, Aquino Creek and the corporate limit of City of Saratoga as established by incorporation on October 22, 1956; thence in a general Southeasterly direction along the centerline of said creek and city limit line approximately 220 feet; thence South 60 Degrees 13 Minutes 55 Minutes West a length of 0.69 feet to the Northerly rights of way line of Bainter Avenue; thence along said rights of way line North 35 Degrees 31 Minutes 05 Seconds West a length of 79.65 feet; thence North 64 Degrees 50 Minutes - 58 Seconds West a length of95.31 feet to the true point of beginning. Containing 0.034 acres more or less. ~- - " LEGEND: PROPERTY TO BE ANNEXED TO CITY OF SARA TOGA BOUNDARY EXISTING CITY UMIT UNE ---------- EXISTING CENTER UNE --------- EXISTING R.O. W. UNE - - - - - - - ~ 0.034 ACRES / / ~~ . / !v /~ /g ( ~ I 10:: :~ 12 1- 1<( ICD 1'=100' w .w \5 C/J '" il)k ! ~ Ol~ ~ ~~: ! CI) ! ~I . l2o.02' ... I .. \ VICINITY MAP ~ EXHIBIT -B- PROPOSED ANNEXATION TO THE CITY. OF SARA TOGA ENTITlED BAINTER AVENUE 2005-02 (SPITTS) ANNEXA TION DAlE: OCTOBER 17, 2005; Revised 11-22-05 BY: HARRY BABICKA WESTFALL ENGINEERS. INC. SARA TOr,A r.AIIFORNIA - Attachment 2 - - County of Santa Clara Department of Planning and Development Office of Development Services County Government Center. East Wing 70 west Hedding Street. 7th Floor san Jose. callfomia 951 10 Bldg. Inspec. (408) 299-57()() Land Devel. 299-5730 FAX 279-8537 www.sccbulldlng.org November 30, 2005 Cathleen Boyer, City Oerk Oty of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 Dear Ms. Boyer: SUBJECT: Annexation of Bainter Avenue 2005-02 (Spitts) The attached revised description and map dated. November 22,2005 of territory proposed to be annexed to the City of Saratoga entitled Bainter Avenue 2005-02 (Spitts) is in accordance with Governmept Code Section 56757 (c) (2). The boundaries of said territory are definite and certain. The proposal i!; in compliance with the Local Agency Formation Commission's road annexation policies. Very truly yours, G~~ ~/J:mt County Surveyor Enclosures C: LAFCO Executive Director (w / attachment) Deborah Ungo-McCormick, AICP Board or supervisors: Donald F. Gage. Blanca Alvarado. Pele MCHugh. James T. Beall. Jr.. Liz KniSS ~ " - Attachment 3 - - County of Santa Clara Office of the County Assessor County Government Center 70 West Hedding Street San Jose, CA 95110-1771 Fax (408) 298-9446 Lawrence E. Stone, Assessor ;, I REPORT OF THE COUNTY ASSESSOR ffi:l1ITiiJ@[1j)@@@ ~@[PJ@lJ'fl Date Report Prepared: Title of Proposal: Type of Application: Conducting Authority: 1. REVIEW OF PROPOSAL Febrnary 6, 2006 Bainter Avenue 2005-02 (Spitts) Annexation to District City of Saratoga a. Location: 19330 Saratoga - Los Gatos Road, south end of property. b. Assessor's Parcel Numbers: Portion of 510-06-006 previously assessed under TRA 15- 027 c. Respective Net value of assessed parcels as of last July 1: $1,480,076.00 2. CONFORMITY TO liNES OF ASSESSMENT IZI Boundaries of proposed change conform to lines of assessment or ownership. o Boundaries of proposed change fail to conform to lines of assessment or ownership as noted on the attached map. o Boundaries of the following district(s) are split as noted on the attached map. 3. SPECIAL DISTRICTS Special districts within the proposed area include: TRA 60-003 111 SARATOGA UNION ELEM. SCHOOL 137 LOS GATOS UNION JT(43,44) HIGH SCHOOL 203 WEST VALLEY JT{43,44) COMM. COLLEGE 206 SARA TOGA CEMETERY 208 GUADALUPE.COYOTE RESOURCE CONSV. 215 BAY AREA JT(1,7,21,28,38,41,43,4a,49,57) AIR QUALITY MGMT. 252 MID. PENINSULA REGIONAL JT{41 ,43,44) OPEN SPACE 306 WEST VALLEY SANITATION 322 SANTA CLARA VALLEY COUNTY WATER 323 SANTA CLARA VALLEY ZONE NC.1 COUNTY WATER 335 SANTA CLARA COUNTY IMPORTATION WATER.MISC. 371 CENTRAL FIRE PROTECTION 376 SANTA CLARA VALLEY.ZONE W-4 COUNTY WATER 377 AREA NO. 01, LIBRARY BENEFIT ASSESSMENT COUNTY SERVICE 378 AREA NO. 01, (LIBRARY SERVICES) COUNTY SERVIC Prepared By: RAY BRAMLETTE, MAPPER II "....... SARATOGA CITY COUNCIL MEETING DATE: February 25, 2006 3r CITY MANAGER: ~ -7 ~/ DEPT HEAD: ~ PA... flJ)AA I John Cherbone, PW Director AGENDA ITEM: ORIGINATING DEPT: Public Works PREPARED BY' 10.- ~ Iveta Harvancik, Assoc. Engine SUBJECT: 2006 Aerial Photographs - Approval of Purchase RECOMMENDED ACTION{S): 1. Approve the purchase of 2006 digital aerial photographs. 2. Authorize the City Manager to execute the Aerial Photo Agreement between City and The County of Santa Clara. r-. REPORT SUMMARY: Digital aerial photographs (orthophotos or aerials) currently utilized by City staff were taken in spring of 2001. Because of changes in land use and development since 2001, the current set orthophotos have become outdated. The County of Santa Clara is working on an orthophoto project to refresh the aerials in 2006. The project is a great partnership opportunity for the City to obtain updated orthophotos. Other cities and agencies that are committed to this joint ortho effort include Palo Alto, Milpitas, Monte Sereno, Los Altos, Cupertino, Sunnyvale, Mountain View, Morgan Hill, San Jose, and Campbell, as well as the Santa Clara Valley Water District and Leland Stanford University. Saratoga area, including a 500- foot buffer around the City limit, shall be flown as part of the County-wide project at low level at a nominal photo scale of 1"=630' (map scale 1"=100') resulting in 3" resolution orthophotos. Per the Agreement, the City can obtain access to any part of the region flown in the 2006 ortho project. To assure most optimal conditions for the flight, the images shall be captured between January 15 and March 15, 2006 during the vegetation leaf- off phase during clear days free of clouds, hllZe, fog, smoke or objectionable shadows caused by low solar altitude. The imagery shall be delivered in the identical coordinate system as GIS parcel base map currently utilized by the City. "....... Following is the Saratoga share breakdown. . ......) Orthorectified Aerial Photos (per square mile): Administration Costs (flat fee): QAQC for the City Photos (per square mile): Delivery & Media (flat fee): Total: $8997.60 $3571.40 $745.20 . $1500.00 $14,814.20 The City Attorney is currently reviewing the Agreement. It is expected that minor changes will be required. The orthophotos purchased under this agreement will be property of the City of Saratoga, not subject to any conditions of use. The City may utilize the aerials for any business purpose of the City including printing, distribution and displaying on the City website. Therefore staff recommends approval of purchase of the aerial orthophotos from the County of Santa Clara in the amount of $14,814.20. City Council approved tpe budget expenditure at its February 1st City Council meeting. FISCAL IMPACTS: -' , Funding for the purchase is available in the adopted budget. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): The purchase would not be approved and the City would not acquire updated digital ortho- photography. ALTERNATIVE ACTION(S): None in addition to the above. FOLLOW UP ACTION(S): The Agreement will be executed and the digital photography will be installed and used by the City staff. -' - ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENTS: 1. Orthorectified Agreement between the City of Saratoga and the County of Santa Clara for Obtaining Orthorectified Aerial Photographs. ;, - ORTHOPHOTO AGREEMENT BETWEEN THE CITY OF SARATOGA AND THE COUNTY OF SANTA CLARA FOR OBTAINING ORTHORECTIFIED AERIAL PHOTOGRAPHS This Agreement is entered into effectively February 15, 2006, between the County of Santa Clara (COUNTY) and the City of Saratoga (CITY), collectively know as the "Parties". The Purpose of the Agreement is for the COUNTY to provide the CITY with a refreshed set of Orthorec.tified Aerial Photographs (orthophotos) for the year 2006, subject to the terms of this Agreement. RECITALS WHEREAS, the COUNTY maintains a Basemap using spring 2001 orthophotos for the purpose of supporting COUNTY business functions and the Basemap is also used by several regional entities, as weJl as the CITY for its business, by means of a Basemap License Agreement; and - WHEREAS the Spring 2001 orthophotos have become outdated as significant development has occurred in the countywide since the last flight; and WHERERAS, the COUNTY, several cities and utilities, as weJl as the CITY seek an information-building and cost-sharing partnership opportunity to refresh the orthophotos in 2006 by working coJlaboratively in an orthophoto project; and WHEREAS, the COUNTY wiJl administer and implement the orthophotos project enabling economies of scale benefit for all agencies participating in this effort; and WHEREAS, cities of Palo Alto, Milpitas, Monte Sereno, Los Altos, Cupertino, Sunnyvale, Mountain View, Morgan Hill, Saratoga, San Jose, and Campbell, as well as the Santa Clara Valley Water District and Leland Stanford University are committed to this joint ortho effort; and WHEREAS, the COUNTY and the CITY share a mutual interest in working together in a collaborative manner on GIS information-building efforts to support the business needs of both parties, and to better serve the public interest. - \\SARA TOGAZ0060RTHO .doc 1 January 13, 2006 " - SECTION 1. GENERAL A. DESCRIPTION OF PROJECT AREA The project area for the Spring 2006 Orthophoto project administered and managed by the COUNTY includes all of Santa Clara County with defined areas extending outside of the COUNTY boundary. The project will be flown using two scales of photography. The low level photography used to depict the valley floor (3" resolution flight plan) is to be flown at a nominal scale of 1 "= 630'. High' level photography used to depict both the rural and mountainous county (6" resolution flight plan), is to be flown at a nominal scale of 1"= 1200'. These flight plan polygons when combined, define the extent of the countywide project area as described in Attachments lA and lB. B. DESCRIPTION OF CITY PROJECT AREA The City of Saratoga project area includes all the geography within the CITY. limits, as well as a 500-foot buffer around the CITY limit perimeter. The area shall be flown at low level, at a nominal scale of 1"= 630' resulting in 3" resolution orthorectified imagery. A map of the CITY'S area of interest is shown in Attachment 2. The COUNTY shall hire Triathlon mc, d/b/a lMDA Geospatial Services (MDA), to perform the following services to cover the CITY project area: 1. Aerial Photography at 1"= 630' for CITY coverage in Attachment 2; 2. Aerial Triangulation including coordination of existing control from 2001 project 3. Orthophoto production to produce 3" pixel resolution ortho imagery SECTION 2. SPECIFICA nONS All work and services undertaken by the COUNTY to produce orthophotos for the CITY is in accordance with specifications defined in the Orthophoto Contract the COUNTY has with MDA, and shall be quality-tested by another 1 d/b/a stands for "doing business as." Triathlon is in the process of completing merger with parent company MDAlMacdonald Dettwiler Company. \\SARA TOGA20060RTHO.doc 2 January 13. 2006 certified photogrammetric vendor that the COUNTY shall hire after the orthophoto project is underway. - At a minimum, the CITY shall be provided orthophotos in accordance with the following: A. All coordinates shall be furnished in California State Plane Coordinates - Zone 3. Horizontal datum shall be NAD 83; vertical datum shall be NA VD/NGS 1988. Working units shall be Survey Feet. B. The digital metadata files produced through the COUNTY ortho project shall be in accordance with FGDC (Federal Geographic Data Committee) Standards for all product deliverables. C. The acceptable window for photo acqulSltlOn for this proj ect is between 15 January and 15 March 2006. COUNTY shall ensure that MDA selects the most optimal conditions where images shall be captured in leaf-off conditions of vegetation when the area is free of clouds, haze, fog, dust, smoke, floodwaters, and the ground is free of snow. D. The COUNTY is responsible for MDA applying for, and obtaining, any required permit for access, overflight, or intrusion into restriction or otherwise limited ground access and/or airspace. Every effort shall be made to avoid breaks within individual flight lines. Where breaks within a flight line are necessary, the entire flight line composed of the resulting segments shall meet all of the requirements set forth in these specifications. Where breaks occur, these shall have an overlap of at least two frames to ensure a stereo model of overlap or tie. All photos within a single flight line shall be acquired with the same aerial camera and with the camera oriented in the same direction. - E. All photography shall be acquired to provide adequate stereo coverage. Nominal overlap shall be 60% forward and 30% sidelap. The imagery shall not contain any objectionable shadows caused by terrain relief or low solar altitude. F. Each photo shall be annotated with the following: 1. Roll number 2. Exposure number 3. Camera counter number 4. Date flown (YYYYMMDD) 5. Lens Number 6. Focal Length - \\SARA TOGA20060RTHO.doc 3 January 13. 2006 7. Nominal Scale G. All orthorectified images produced covering the CITY project portion shall be clear and sharp in detail with no light streaks, static marks, scratches, dust marks, or other noticeable blemishes. The imagery shall be free from defects, such as out-of-focus imagery, and should not contain inconsistencies in tone and/or density between individual orthos and/or adjacent sheets. All orthophoto imagery shall conform to horizontal National Map Accuracy Standards (NMAS) for the scales shown in the Table 1. below and use the indicated pixel sizes: Area A Area B Photo Scale I" - 630' 1"-1200' Man Scale 1"= 100' 1"=200' Horizontal Accuracy at National Map Accuracy 90%<2' 90%< 4' Standards Pixel Resolution 3" 6" H. The orthophoto mosaic shall be cut into image tiles III accordance with the following Table II. Tile Dimensions and File Sizes for Uncomr ressed and Resamoled Tile Sizes Pixel Approx. X (ft) Y (ft) Size Pixels Pixels Uncompressed (ft) x y Color File size (Mb) Low Level (Color) 500 500 0.25 2000 2000 12 High Level (Color) 1,500 1,500 0.5 750 750 12 Resamoled (Color) 10,000 10,000 4.0 2500 2500 18 Resamoled (Color) 30,000 30,000 16.0 1875 1875 10 Low Level (Black and White) 500 500 0.25 2000 2000 4 Hil!h Level (Black and White) 1,500 1,500 0.75 1125 1125 1 SECTION 3. GROUND CONTROL The targeted ground control points and photo identifiable control from the Spring 2001 region-wide orthophotos project shall be used as primary control to register the imagery according to the absolute positioning standards. \\SARA TOGA20060RTHO.doc 4 January 13. 2006 " The CITY shall upload to the MDA'S website more recent ground control for MDA to use to process the 3" orthophotos for the CITY region, if these happen to be more recent than the 2001 ground-control, and if available. - SECTION 4. COST SHARING UNDERSTANDING The cost calculation for the CITY is described in Attachment 3 of this Agreement. The CITY shall contribute the full cost for Orthorectified Aerial Photos, Administration, QAQC of Ortho, Delivery & Media, as identified below, within fourteen (14) business days of executing this Agreement, in order for the COuNTY to commit to acquiring the CITY coverage area as described in Attachment 2. The CITY shall pay the following amounts within fourteen (14) .days of executing this Agreement: Total: $8997.60 $3571.40 $745.20 $1500.00 $14,814.20 - Orthorectified Aerial Photos Administration Costs: QAQC for the CITY Photos Delivery & Media: SECTION 5. CITY'S RESPONSIBILITY The CITY agrees to each of the following: 1. COUNTY assumes no financial responsibility under this Agreement, except for progress payments to MDA for services and/or goods for which CITY has contributed the full sum noted above. 2. CITY acknowledges that this project is a cooperative effort between the various jurisdictions. As such, the CITY hereby waives and relinquishes, forever, in its entirety, any present and future rights of recovery, claims, actions, or causes of action of every kind and nature, whether known or unknown, claims against the COUNTY based upon the work performed by MDA and COUNTY QA Contractor. - \\SARA TOGA20060RTHO.doc 5 January 13. 2006 " SECTION 6. DELIVERABLES The CITY shall begin receiving its deJiverables for its area of interest depicted in Attachment 2 in this Agreement, starting no later than September 2006, as follows: One set of seamless ortho-rectified photos in GeoTIFF, JPEG 2000, or ECW Files along with source information on DVD or portable hard-drive media specified by the CITY for CITY'S area of interest depicted in Attachment 2. The flight date for coverage of the CITY'S area of interest shall be determined only at the time of flight mobilization as this will be organized based upon suitable weather conditions for flying within the optimal flying period. The exact delivery date of the orthophoto for the CITY shall be determined after the region is flown and the post-processing of the data begins. If the CITY has, by post-processing time, made a determination that it needs more than its area of interest as seen in Attachment 2., then the CITY shall provide the COUNTY with a shapefile for this "area of orthophotd access," to the COUNTY. The COUNTY shall inform the CITY as to when this information is required prior to making copies of the deliverables for the CITY. The CITY can obtain access to any part of the region flown by the COUNTY in the Spring 2006 ortho project. SECTION 7. RESTRICTIONS ON USE The CITY'S possession and use of all deliverables, including any source material provided pursuant to this Agreement defined by the boundary in Attachment 2, are the property of the CITY, not subject to terms and conditions of use. The CITY may utilize the orthophoto from Attachment 2 for any business purpose of the CITY. As per SECTION 6. DELIVERABLES, if the COUNTY provides CITY access to more than CITY'S area of interest as depicted in Attachment 2., the CITY shall perform its best efforts in redirecting requestors of orthorectified imagery beyond what is depicted in Attachment 2, back to the COUNTY. \\SARA TOGA20060RTHO.doc 6 January 13. 2006 SECTION 8. INDEMNIFICATION AND HOLD HARMLESS - Hold Harmless: In lieu of and not withstanding the pro rata risk allocation which might otherwise be imposed between the Parties pursuant to Government Code Section 895.6, the Parties agree that all losses or liabilities incurred by a party shall not be shared pro rata but instead the COUNTY and CITY agree that pursuant to Government Code Section 895.4, each of the parties hereto shall fully indemnify and hold each of the other parties, their officers, board members, employees and agents, harmless from any claim, expense or cost, damage or liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason of the negligent acts or omissions or willful misconduct of the indemnifying party, its officers, board members, employees or agents, under or in connection with or arising out of any work, authority or jurisdiction delegated to such party under this Agreement. No party, nor any officer, board member, employee or agent thereof shall be responsible for any damage or liability occurring by reason of the negligent acts or omissions or willful misconduct of other parties hereto, their officers, board members, employees or agents, under or in connection with or arising out of any work, authority or jurisdiction delegated to such other parties under this Agreement. - SECTION 9. NOTICE All communications, invoices, payments and notices shall be delivered to the parties by personal service, hand delivery, or United States mail at the following addresses: TO COUNTY: GIS Program Manger County of Santa Clara Information Services Department 1555 Berger Drive, Building 2, Floor 3 San Jose, CA 95112 TO CITY: Director of Public Works Department City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 - \\SARA TOGA20060RTHO.doc 7 January 13. 2006 SECTION 10. EXHIBITS Any and all attachments that are referred to in this Agreement are incorporated herein by reference and are deemed a part hereof. This Agreement constitutes the entire understanding of the parties and supersedes any and all prior understandings. This Agreement may only be amended by formal written agreement executed by both parties. SECTION 11. WAIVER: No delay or failure to require performance of any provision of this Agreement shall constitute a waiver of that provision as to that or any other instance. Any waiver granted by a party must be in writing, and shall apply only to the specific instance expressly stated. SECTION 12. GOVERNING LAW: This Agreement has been executed and delivered in, and will be construed and enforced in accordance with, the laws of the State of California. The venue for legal action regarding this Agreement shall be in the County of Santa Clara. SECTION 13. TERMINATION a) Convenience: The COUNTY reserves the right to terminate this Agreement, in whole or in part, at any time, for any reason, without penalty. County shall give CITY thirty (30) days written notice before the effective date of termination. b) For Default: The contract may be terminated immediately for any "Material Breach". The COUNTY may, at its discretion, provide CITY notice of the Material Breach and allow a reasonable amount of time to "cure". If CITY has failed to make satisfactory progress to cure such performance, the COUNTY \\SARA TOGA20060RTHO.doc 8 January 13. 2006 " may terminate the Agreement by reason of default. In any event, the COUNTY is entitled to all rights and remedies to "cure" as provided by law. - c) Non-allocation of funds: The term of this contract and any extensions thereof, and the purchase of products or services there under, are contingent on the appropriation of funds by the COUNTY from all the committed participants in this proj ect. Should sufficient funds to fly the entire region not be appropriated, the products and services provided may be modified, or this Agreement terminated at any time by giving CITY thirty (30) day advance written notice. - - \\SARA TOGA20060RTHO .doc 9 January 13. 2006 SECTION 14. TERM The term of this Agreement is February 15, 2006, through February 30, 2007, unless terminated earlier in accordance with its provisions. By advance written notice to the CITY, COUNTY has the right to extend the start and expiration of this Agreement for an additional period or periods not to exceed a total of 5 years. SECTION 15. SIGNING OF THIS AGREEMENT Each party acknowledges that it has read and understands this Agreement and agrees to be bound by its terms. IN WITNESS WEREOF, the COUNTY and the CITY, hereto have executed this Agreement: CITY OF SARATOGA COUNTY OF SANTA CLARA By: By: Name: Dave Anderson Name: Title: City Manager Title: Date: Date: \\SARA TOGA20060RTHO.doc 10 January 13. 2006 ApPROVAL AS TO FORM AND LEGALITY By: Name: Richard Taylor Title: City Attorney Date: COUNTY OF SANTA CLARA Approval by Deputy County Executive By: Name: Title: Date: \\SARA TOGA20060RTHO.doc " - APPROVAL AS TO FORM AND LEGALITY By: Name: Title: Date: - - 11 January 13. 2006 " ATTACHMENT lA TOTAL AREA OF INTEREST Digital Ortho..Photography Project Area , Santa Clara Water District Boundary 0100000 0300000' o~oooo 01t':iOOOO. 020000.0 02150000 '" '" 8 '" '" N ~ '" lj! 8 '" 8 '" ill ~ '" '" '" " '" '" m ~ = 8 '" 8 '" :!l ~ ^ 10 0 10 20 30 Miles '" ~ @ Cali rnia Slale Plan Projection Zone:, ~ 8 8 e100000 0200000 ~2tiOOOO 8350000 e300000 e1!50000 Attributes of Entire Pr9jectArea: Area - 1598.3 square miles \\SARA TOGA20060RTHO.doc January 13. 2006 12 ATTACHMENT IB TOTAL AREA OF INTEREST Digital Ortho-Photography 3 inc:h Project Area Proposed Flight Plan '" 8 '" '" '" N 15100000 61t50000 6200000 62150000 6300000 " '" '" '" ~ m '" 1:l 1il ~ '" ~ ill A 10 0 10 20 30 Miles '" '" g @ Cali ornia State Plan Projection Zone 3 0100000 OH50000 6200000 6250000 15300000 Flight Lines FlightPlan Boundary 3 inCh Project Area Ooterall Project Boundary \\SARA TOGA20060RTHO.doc Photo Scale: 1" == 630' " o 13 January 13, 2006 - 0350000 ~ '" '" '" '" '" '" = ~ '" '" '" '" ~ '" '" '" '" '" - '" ~ '" '" g '" 1:l '" '" 035 000 0 - ATTACHMENT 2 CITY'S AREA OF INTEREST DESCRIPTION The City of Saratoga (CITY) area of interest is approximately 13.8 square miles, which includes a CITY-specified buffer zone around the CITY'S limit lines and is located in the valley floor. Digital Ortho-Photography 3 inch Project Area Saratoga, CaHfornia 0100000 01150000 <>200000 =0000 Cl300000 ~e;oooo ~ B N t5 8 ~ :11 j ~ 8 ~ 8 ~ :11 A '" ~ 8 10 0 10 20 30 Miles ~ 8 '" Cali mia State Plan Projection Zone 3 8 0100000 C1"!5(iooo lnOOOOO 82150000 0300000 03150000 Attributes of Highlighted Area: Area - 13.8 square miles \\SARA TOGA20060RTHO.doc 14 January 13. 2006 " ATTACHMENT 3 - CITY.'S COST BREAKDOWN PER SQUARE MILE Area of interest Valley Floor: Hilldside: Total: Square Miles 13.8 o 13.8 Valley Floor Hillside $ Isq. mi. $652 $217 Ortho: Cost $8,997.60 $0.00 , $8,997.60 Ortho Admin $ Isq. mi. Cost - Valley Floor Flat Fee $3,571.40 Hillside NA $0.00 QAQC $ Isq. mi. Cost Valley Floor $54 $745.20 Hillside $0 $0.00 Delivery $ Isq. mi. Cost Valley Floor Flat Fee $1,500.00 Hillside NA $0.00 Total: $14,814.20 - \\SARA TOGA20060RTHO.doc 15 January 13. 2006 , -- SARATOGA CITY COUNCIL MEETING DATE: February 15, 2006 AGENDA ITEM: l~~ v~~ ORIGINATING DEPT: Public Works PREPARED BY: ~~~ Kristin Borel Administrative Analvst CITY MANAGER: DEPTHEAD: ~ ~ hn Cherbone Director of Public Works SUBJECT: Motor Vehicle (MY) Resolution Prohibiting Parking on Vessing Road RECOMMENDED ACTION: Move to adopt Motor Vehicle Resolution prohibiting parking on a portion ofVessing Road. REPORT SUMMARY: -- Recently the City received a request from a resident on Vessing Road to restrict parking at the comer of 18620 Vessing Road and a private court. Cars parked along this comer block the site distance needed to exit the private road safely. The City Traffic Engineer determined that parking along this section ofVessing Road created a safety hazard. It is therefore recommended that parking along this section of V essing Road be restricted. In order to enforce the new parking restrictions on Vessing Road, it is necessary that the attached Motor Vehicle Resolution be adopted by City Council. FISCAL IMPACTS: Approximately $250 in labor and materials for the City to put up No Parking signs. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The MY Resolution would not be adopted and parking would continue. ALTERNATIVE ACTlON(S): None. -- FOLLOW UP ACTION(S): , .....,I , A No Parking sign will be installed and the Sheriffs Department will be notified of the new restriction. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENTS: 1. Motor Vehicle Resolution prohibiting parking 2. Map --' -" 2 of2 Attachment 1 .. RESOLUTION NO. MV- RESOLUTION RESTRICTING PARKING ON VESSING ROAD The City Council of the City of Saratoga hereby resolves as follows: Section I: Based upon an engineering and traffic study, the following parking restrictions shall be designated on Vessing Road: NAME OF STREET DESCRIPTION RESTRICTION Vessing Road Beginning at the westerly comer of' No Parking Anytime Vessing Road at APN 397-06-048 terminating 40 ft. west of the intersection This resolution shall become effective at such time as the signs and/or markings are installed. The above and foregoing resolution was passed and adopted by the City Council of the City of Saratoga at a regular meeting held on the 15th day of February, 2006, by the _, following vote: AYES: NOES: ABSENT: Norman Kline, Mayor ATTEST: Cathleen Boyer, City Clerk -. Attachment 2 Vessing Road Parking Restriction Frontage of 18620 Vessing Road - o 20 40 80 120 160 Feet ~ NORTH - - ~. SARA TOGA CITY COUNCIL MEETING DATE: February 15, 2006 AGENDA ITEM: $tE ~J~ ORIGINATING DEPT: Public Works PREPARED BY: /~L/2.--P Kristin Borel Administrative Analvst Director ofPuhlic Works SUBJECT: Motor Vehicle (MY) Resolution Prohibiting Parking on Prospect Road RECOMMENDED ACTION: Move to adopt Motor Vehicle Resolution prohibiting parking on a portion of Prospect Road. REPORT SUMMARY: -- The Traffic Safety Commission has had several requests from residents to improve safety for cars, pedestrians and children attending Christa McAuliffe School. The Traffic Safety Commission and the City Traffic Engineer both reviewed this issue and recommended that the City implement an interim plan. The City Traffic Engineer has been working with the City of San Jose to develop an interim plan to immediately improve safety. This plan includes increasing the No Parking area along Prospect to improve site distance to the crosswalk and traffic exiting Titus Avenue. The plan also includes restriping the crosswalk and adding additional advance warning signs. The City of San Jose has completed their portion of the interim plan. Staff will be looking at additional improvements to improve safety and will bring the plans forward as they become available. It is recommended that parking along this section of Prospect Road, as indicated on the interim plan, be restricted. In order to enforce the new parking restrictions on Prospect Road, it is necessary that the attached Motor Vehicle Resolution be adopted by City Council. FISCAL IMPACTS: Approximately $250 in labor and materials for the City to put up No Parking signs. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: - The MY Resolution would not be adopted and parking would continue. ALTERNATIVE ACTION(S): ., - None. FOLLOW UP ACTION(S): A No Parking sign will be installed and the Sheriffs Department will he notified of the new restriction. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENTS: 1. Motor Vehicle Resolution prohibiting parking 2. Interim Plan -J - 20f2 " Attachment 1 RESOLUTION NO. MV- RESOLUTION RESTRICTING PARKING ON VESSING ROAD The City Council of the City of Saratoga hereby resolves as follows: Section I: Based upon an engineering and traffic study, the following parking restrictions shall be designated on Prospect Road: NAME OF STREET DESCRIPTION RESTRICTION Prospect Road No Parking along Prospect No' Parking Anytime Road 150 feet beginning at the westerly corner of Titus This resolution shall become effective at such time as the signs and/or markings are installed. The above and foregoing resolution was passed and adopted by the City Council of the City of Saratoga at a regular meeting held on the 15th day of February, 2006, by. the following vote: AYES: NOES: ABSENT: Norman Kline, Mayor ATTEST: Cathleen Boyer, City Clerk Attachment 2 C/) - f- w Cl: Z :J W " - :2 u: w > 0 0::: Il. :2 :2 0::: W f- Z :>::: ..J ~ C/) C/) 0 0::: U 0 <( 0 0::: f- U W Il. .'t C/) , ~ 0 :: ~ 0::: ~ Il. ~ ~ .~ - ili ~~ ~~ a~ ~~ ~~ ~ ~... h ~ 7 , m m ~ ~ ~[ill u~ 25~ " . Ul < ",13 1-0 < <.S! o~ 00 Ul~ Ulo <"' ~ Ul 0:: '" '" ~ <<l 0:: :I: ~ '" 0 0 0.. N .,; - ce- ~ ." ~ SARA TOGA CITY COUNCIL - . 311 f/J~ MEETING DATE: February 15, 2006 AGENDA ITEM: PREPARED BY: ~~Q CITY MANAGER: " Dave Anderson DEPTHEAD~~~~~ Michele Braucht ORIGINATING DEPT: Admin. Services Vivian Gong SUBJECT: Annual Publishing ofthe State Controller Report RECOMMENDED ACTION: Accept the report. REPORT SUMMARY: In compliance with Government Code Section 53891, the Finance'Staffhas completed and filed with the State Controller's office a report of financial transaction for the 2004-05 fiscal year. r' According to Government Code Section 40804: "The city clerk shall cause a summary of the city's financial report required by Section 53891, in a form prescribed by the State Controller, to be published once in a newspaper of general circulation, pursuant to Article I (commencing with Section 6000), Chapter I, Division 7, Title I of the Government Code. If there is no such newspaper he shall cause copies of the statement to be posted in three public places in the city designated by ordinance as the places for posting of public notices." Summary of the fiscal year 2004-05 financial transactions in the format prescribed by State Controller (this include the City's General Fund, Special Revenue Funds, Capital Improvement Funds, and Debt Service funds) is attached. FISCAL IMPACTS: As shown in the attachment, general revenues were $8,840,041 while functional revenues were $6,927,510 total revenues were $15,767,551 with functional'expenditures of $16,230,776. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The City will not be in compliance with Government Code Section 53891 and Section 40804. - ALTERNATIVE ACTION: J N/A ...., FOLLOW UP ACTION: Request City Clerk to publish summary of fiscal year 2004-2005 financial transactions in the Saratoga News. ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A AT'rACHMENTS: Summary of the fiscal year 2004-05 financial transactions in the format prescribed by State Controller. ...., ...., " SUMMARY REPORT OF ANNUAL FINANCIAL TRANSACTIONS ALL GOVERNMENTAL FUNDS GENERAL REVENUES (FOR THE YEAR ENDED JUNE 30, 2005) (UNAUDITED) , Taxes Licenses and Permits Revenue From Use of Money & Property Revenue From Other Agencies Other Revenue Total General Revenues 7,990,628 12,300 282,823 361,683 192,607 $8,840,041 ALL GOVERNMENTAL FUNDS FUNCTIONAL REVENUES AND EXPENDITURES (FOR THE YEAR ENDED JUNE 30, 2005) (UNAUDITED) Expenditures Revenues Net Expenditures General Government Public Safety Transportation Community Development Enviromental Culture & Leisure 3,098,609 4,030,145 2,809,993 2,738,302 394,308 3,159,419 250 549,233 1,197,995 2,442,822 530,467 2,206,743 3,098,359 3,480,912 1,611,998 295,480 -136,159 952,676 $16,230,776 $6,927,510 $9,303,266 "....... SARA TOGA CITY COUNCIL MEETING DATE: February 15, 2006 AGENDA ITEM: 1 .Y J ?,/ ORIGINATING DEPT: Public Works CITY MANAGER: PREPARED BY: John Cherbone ~~ DEPTHEAD: ~e~ SUBJECT: Kevin Moran Park Improvement Project - Time Extension Request RECOMMENDED ACTION(S): Approve a time extension for submission of Kevin Moran Park design plans from March I st to March 15th. REPORT SUMMARY: r- At the January 4,2006, City Council Meeting, Council directed staff to schedule two meetings with the Kevin Moran Park (KMP) Task Force to develop design plans for the park. Further direction included a March 1,2006, due date for submission of an initial design to City Council. Unfortunately some Task Force members were unavailable during the short window of time available to schedule a meeting. Currently a Task Force Meeting has been scheduled for February 27, which has been confirmed by all Task Force Members. In order to have enough time to hold a meeting and prepare design plans for submission to City Council, it is necessary to request a time extension from the original submission date of March 151 to March 15th. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): A time extension will not be approved and staff will submit design plans without input from the KMP Task Force. ALTERNATIVE ACTION(S): r-- None. FOLLOW UP ACTION(S): " '-' Depends on City Council direction. ADVERTISING, NOTICING AND PUBLIC CONTACT: A Notice ofthe meeting was emailed to the interested party list for Kevin Moran Park. ATTACHMENTS: None. '-' - SARATOGA CITY COUNCIL r-- " S GJ~ MEETING DATE: February 15, 2006 AGENDA ITEM: ORIGINATING DEPT: CDD/Public Works CITY MANAGER: DEPTHEAD: c{~~~::)- John L' mgstone ~&J~ John Cherbone PREPARED BY: John F. Livingstone, AICP Com. Dev. Director SUBJECT: Geotechnical Evaluations County Islands: Annexations Program RECOMMENDED ACTIONS: Receive report and provide direction to staff regarding annexation of the following two county areas: 1. Prospect Road Area 104 acres. 2. Hidden Hill Road Area, 20 acres. r-- BACKGROUND: On September 7, 2005 the 'City Council reviewed a staffreport requesting their guidance on the expedited annexation process being encouraged by the Local Agency Formation Commission (LAFCO). At the September meeting the Council asked that staff have a Geotechnical evaluation prepared for two sites that meet the requirements for the expedited annexation process. In order to encourage cities to annex urban unincorporated islands, the State of California has created a streamlined process that does not require protest or election requirements. This process is only available to January 1, 2007. To further encourage annexation the County of Santa Clara Board of Supervisors has agreed to subsidize the costs of the survey mapping, Board of Equalizations Fees, and provide street improvements. REPORT SUMMARY: A geotechnical evaluation was prepared by the City's Geotechnical consultant Cotton, Shires & Associates (see attached report September 7, 2005), for the Prospect Road area and the Hidden Hill area. The report uses a scale of 1 to 5 to rank the condition of the roadway with the number 1 being a satisfactory condition, and number 5 indicating an active landslide. The Hidden Hill area identified in the report as the Southern Urban Pocket received several rankings of 3. The Prospect Road area identified as the Northern Urban Pocket received several rankings of 4 indicating recent severe distress. r- CONSEQUENCES OF NOT ANNEXING THE AREAS: As the County Island areas are developed the City will have limited input as to the design of the .J homes. Currently the County does not have a floor area limit and has a maximum height of 30 feet. FISCAL IMPACTS: The aJffiexation will require planning staff time, the City Surveyor, Public Works, and the City Geologist. The County is currently offering to cover the mapping costs upon completion of the aJffiexation process which would significantly reduce the costs of the City Surveyor. Additional fees would include noticing, staff time and the City Attorney time. Costs associated with maintenance of the public infrastructure are harder to estimate due to the risks associated with unstable geologies. ALTERNATIVE ACTIONS: Recommend detachment of certain areas from the City's Urban Service Area (USA). If the City Council is not interested in aJffiexing a certain area it may be feasible to look into taking the area out of the City's Urban Service Area. FOLLOW UP ACTIONS: If the Council recommends aJffiexation staff will start the aJffiexation process by notifying the residents of the proposed aJffiexation areas and bring a resolution of intent to initiate the aJffiexation of County Islands back to the Council. -' ADVERTISING, NOTICING AND PUBLIC CONTACT: Posted agenda for this meeting. ATTACHMENTS: 1. Geotechnical Evaluation of Roadway Distress by Cotton Shire & Associates, Inc. 2. September 7, 2005 staff report with attachments - 2 - Attachment 1 ~ COTTON, SHIRES & ASSOCIATES, INC. ... CONSULTING ENGINEERS AND GEOLOGISTS " November 29, 2005 G0185 - TO: Iveta Harvancik Associate Engineer CITY OF SARATOGA 13777 Fruitvale Avenue Saratoga, California 95070 SUBJECT: Geotechnical Evaluation of Roadway Distress RE: Urban Pockets Road Stability Saratoga, California Dear Ms. Harvancik: In accordance with the scope of work outlined in our proposal of March 23, 2005, we have completed geotechnical evaluations of roadway conditions within two urban pocket areas. The locations of the two urban pocket areas are illustrated on Figure 1. Our work included compilation of pertinent technical maps, inspection of site conditions, mapping of pavement distress areas, geotechnical 'evaluation of collected data, and preparation of this letter-report. Field observ<).tions were completed in October 2005. We anticipate that the project budget will allow us to complete joint inspection of high priority roadway distress areas with City Staff. SOUTHERN URBAN POCKET The Southern Urban Pocket area consists of approximately 20.5 acres accessed from Ravine Road off of Highway 9 in southern Saratoga. An annotated aerial photograph illustrating the site locations of observed pavement distress features is included in Figure 2. We identified 12 pavement distress sites in this pocket area. We ranked the severity of roadway distress conditions in accordance with the following system: - Pavement Condition Ranking Pavement Condition Status 1 - Monitor Potential for future problems because of noted adverse geotechnical conditions (current pavement condition satisfactory). 2 - Older Distress No signs of recent distress (last year) but signs of older distress evident. 3 - Recent Moderate Distress Distress inducing processes are active yet use of roadway not threatened and required maintenance relatively minor. 4 - Recen tSevereDistress Recent distress observed that includes vertical (downward) displacement across cracks. Likely need for roadway bed stabilization. Ongoing failure may reduce width of roadway. - Northern California Office 330 Village Lane Los Gatas, CA 95030-7218 (408) 354-5542 . Fax (40S) 354-1852 e-mail: losgatos@cottonshires.com www.cottonshires.com Central California Office 6417 Dogtown Road San Andreas, CA 95249~9640 (209) 736-4252 . Fax (209) 736-1212 e-mail: cottonshires@starband.net Iveta Harvancik Page 2 November 29, 2005 G0185 5 - Active Landsliding Signs of active 1andsliding observed beneath pavement such that a significant portion of the available roadway width could be lost, impacting traffic use. Segments of roadway not ranked according to the above system were observed to display generally acceptable to good pavement condition performance. Descriptions and comments about pavement distress noted in the Southern Urban Pocket area are provided below. Site 1 - Ravine Road (northern) Ranking 1 - Monitor Ravine Road in this vicinity has received a recent slurry seal and any previous pavement distress was thereby concealed. The southern edge of the roadway is located 7 feet from the top of a creek channel that has a precipitous bank of approximately 8 feet in height. Adverse migration of the creek channel over time could remove necessary support from the roadway resulting in distress. Site 2 - Ravine Road (northeast of intersection with Hidden Hill Road) Ranking 2 - Older Distress The southern edge of Ravine Road is approximate 5 feet from the top of a creek bank (approximately 15 feet in height, inclined at 60 degrees). A 20-foot long segment of the concrete curb displays vertical and lateral displacement (from 1/2 to 1 inch) and is likely impacted by the close proximity of the creek channel. Iveta Harvancik Page 3 " November 29, 2005 G0185 - Site 3 - Hidden Hill Road (western terminus) Ranking 3 - Recent Moderate Distress The cul-de-sac bulb in this vicinity shows signs of pavement distress likely related to fill settlement and creep. The fill slope descending from the northern side of the road has a height of approximately 11 feet and is inclined at approximately 1.5:1. - Three parallel lines of pavement cracks (open to 0.25 inch) have broken through the recent slurry seal. The northern concrete curb and gutter is cracked and offset between 1/4 to 1/2 inch in width toward the north (downslope direction). Site 4 - Hidden Hill Road (east of cul-de-sac) Ranking 3 - Recent Moderate Distress - Iveta Harvancik Page 4 ;, November 29, 2005 G0185 A 55-foot long crack (open 1/8 inch) was observed 5 feet from the northern edge of the roadway. This cracking has occurred since recent application of a slurry seal (suggesting an ongoing problem). An irrigation system was observed near the crest of the roadway fill prism that extends beneath the northern edge of the roadway. , Site 5 - Hidden Hill Road (middle) Ranking 1 - Monitor An area of seepage was observed adjacent to a relatively new curb. No pavement distress observed at this time. Site 6 - Hidden Hill Road (intersection with Ravine Road) Ranking 3 - Recent Moderate Distress Water is present beneath the pavement in this vicinity and seepage was observed in several locations out of pavement cracks. A 40-foot long roadway segment is impacted. Water will likely cause accelerated pavement section deterioration in this area. Consideration of a subdrain system appears warranted. Iveta Harvancik Page 5 November 29, 2005 G0185 ~ Site 7 - Ravine Road (western) Ranking 3 - Recent Moderate Distress - Cracks of approximately 65 feet in length (1/8 to 1/4 inch wide) are located 5 feet from the downslope edge of pavement. The road ha.s no downslope shoulder in this vicinity. The edge of the roadway is located at the top of a 10-foot deep drainage channel with a bank inclined at approximately 70 degrees. Site 8 - Ravine Road (vicinity of residence at 15879) Ranking 2 - Older Distress Settlement was observed above a trench connecting to a manhole in the center of the roadway. - Iveta Harvancik Page 6 November 29, 2005 G0185 Site 9 - Lomas Lane (southwestern) Ranking 2 - Older Distress Two circular (approximately 4-foot diameter) areas of concentrated pavement cracking were observed. Well-developed "alligator" pattern cracking was also noted nearby. Pavement and subgrade removal and replacement appears warranted in these areas. Site 10 - Lomas Lane (middle. above turnout) Ranking 3 - Recent Moderate Distress Iveta Harvancik Page 7 November 29,2005 G0185 .. - A 100-foot long segment of roadway displays pavement cracks 5 to 6 feet from the downslope edge of pavement. The edge of pavement is adjacent to the top of a very steep ravine (approximately 40 feet in depth). The downslope edge of the roadway lacks adequate lateral confinement of underlying soils. Site 11 - Lomas Lane (middle adjacent to turnout) Ranking 2 - Older Distress - A 5-foot wide strip of pavement (75 feet in length) displays concentrated cracking (alligator pattern) distress. Full pavement and subgrade removal and replacement could be warranted in this area. - Iveta Harvancik Page 8 " Novernber29,2005 G0185 Site 12 - LOIllas Lane (vicinity of residence at 15621) Ranking 3 - Recent Moderate Distress An 80-foot long segment of roadway was observed with pervasive smaIl cracking over the downslope hall of the roadway. A steep descending bank is present along the downslope edge and distressed areas are likely underlain by fill IllateriaIs. Iveta Harvancik Page 9 November 29, 2005 G0185 - NORTHERN URBAN POCKET The Northern Urban Pocket area consists of approximately 104.7 acres gaining access from Prospect Road off of DeAnza adjacent to the northwestern portion of Saratoga. An annotated aerial photograph, illustrating the site locations of observed pavement distress features, is included as Figure 3. Regional geologic maps illustrate 3 large-scale landslides in this area crossing portions of Blue Hills Drive, Arrowhead Lane, and Rolling HiI1s Road. We did not observe signs of pavement distress that suggest recent movement of these mapped landslides. We identified 15 pavement distress sites which are summarized below. Site 13 - Blue Hills Drive (middle) Ranking 2 - Older Distress - A 3-foot wide by 30-foot long segment along the uphill side of the road displays cracks (alligator pattern) open 1/8 to 1/4 inch. This is likely an area warranting patchwork including areas of full pavement and subgrade removal and replacement. - Iveta Harvancik Page 10 November 29, 2005 GOI85 Site 14 - Blue Hills Drive (western) Ranking 3 - Recent/Ongoing Moderate Distress A 4O-foot long section of roadway displays cracking across the full width of the pavement (alligator cracks from 1/4 to 1/2 inch wide). Area warrants consideration for full pavement and subgrade replacement. Iveta Harvancik Page 11 " November 29, 2005 G0185 - Site 15 - Blue Hills Drive (eastern) Ranking 4 - Recent Severe Distress - A 140-foot long by 5-foot wide segment of roadway displays trench settlement and severe pavement distress. Local seepage appears to adversely impact pavement performance. A tilted and partially failing wood retaining wall is present (approximately 250 feet in length) along the uphill side of the roadway. A new retaining wall could be necessary in the near future as well as a subdrain and removal and replacement of the pavement and subgrade in this area. - .Iveta Harvancik Page 12 November 29, 2005 G0185 Site 16 - Arrowhead Lane (western) Ranking 3 - Recent Moderate Distress A 250-foot long section of roadway near the residence at 21965 Arrowhead Lane was observed with 1/2 to 1 inch wide cracks along the upslope and downslope edges of the roadway. This portion of the roadway has recently been repaved. The downslope edge of the roadway appears to be impacted by creeping soils. Iveta Harvancik Page 13 " November 29, 2005 G0185 - Site 17 - Arrowhead Lane (western) Ranking 1 - Monitor' A 200-foot long segment of roadway displays signs of trench settlement and cracking parallel to trenches (cracks open 1/8 to 1/4 inch). Cracks are apparent in a section of the roadway that has been recently been resurfaced indicating recencey of displacement. - Site 18 - Arrowhead Lane (middle) Ranking 2 - Older Distress A 5-foot by 5-foot area of pavement is impacted by dense cracking (alligator pattern) generally open 1/8 to 1/4 inch. Isolated patching and possibly subgrade removal and replacement appears warranted in this area. - Iveta Harvancik Page 14 " November 29, 2005 G0185 Site 19 - Arrowhead Lane (middle) Ranking 2 - Older Distress A widely spaced pavement cracks (open 1/8 to 1/4 inch) area present over a 90- foot long section of roadway. These cracks are located above the top of a steep driveway cut slope. This cracking is also located near the top margin of a mapped landslide. Site 20 - Arrowhead lane (eastern) Ranking 1, 2, and 3 - Monitor, Older Distress, and Recent Distress Iveta Harvancik Page 15 November 29,2005 G0185 - An approximately 200-foot long section of recently resurfaced roadway displays surface undulations, trench settlements, several small existing patches, and miscellaneous cracking. Local soils appear to have a relatively high expansion potential. The need for ongoing maintenance of pavement in this area should be anticipated. Landslides have been mapped in this immediate vicinity. Site 21 - Rolling Hills Road (northern) Ranking 2 - Older Distress - A 150-foot long segment of roadway displays cracking along the alignment of a trench and general cracking along the downslope half of the roadway (cracks open 1/4 to 3/8 inch). - Iveta Harvancik Page 16 November 29, 2005 G0185 Site 22 - Rolling Hills Road (northern) Ranking 2 - Older Distress A 75-foot long section of relatively old pavement displays widely spaced cracks (open 0.25 to 0.5 inch) and broad surface undulations. Surface deterioration may be largely attributed to pavement age. Site 23 - Rolling Hills Road (middle) Ranking 2 - Older Distress A 70-foot long section of roadway displays distress very similar to Site 22 but with additional areas of alligator pattern cracking. Surface deterioration may be largely attributed to pavement age. Site 24 - Rolling Hills Road (south) Ranking 2 - Older Distress An 85-foot long section of roadway displays distress as described for Site 23. Pavement along this portion of Rolling Hills Road shows signs of being resurfaced withapproximately 2-inch thick overlays of asphaltic concrete on 3 to 4 occasions. Iveta Harvancik Page 17 November 29, 2005 G0185 " - Site 25 - Prospect Road (western) Ranking 4 - Recent Severe Distress A 5-foot wide by 50-foot long section of pavement on the downslope ~dge of the roadway displays cracking. Up to I-inch vertical offsets were observed across individual cracks. Rapid creep or active shallow landsliding is impacting this portion of the roadway. Loss of pavement and partial use of lane should be anticipated in the downslope edge of the roadway is not stabilized. Site 26 - Prospect Road (western) Ranking 4 - Recent Severe Distress - - Iveta Harvancik Page 18 " November 29, 2005 G0185 Approximateo/ 3 to 4 feet of the downslope edge of the pavement displays severe distress over a distance of approximately 125 feet. Cracks may be probed from the surface down to a depth of approximately 4 inches. Rapid creep or shallow landsliding is impacting pavement stability. Loss of pavement and partial use of a lane should be anticipated in the downslope edge of the roadway is not stabilized. , Site 27 - Prospect Road (western) Ranking 3 - Recent Moderate Distress Style of distress is similar to that noted for Sites 25 and 26 but less severe. A 125- foot long section of roadway displays creep related cracking along the downslope edge of pavement. SUMMARY In general, more severe pavement distress was observed in the Northern Urban Pocket Area than the Southern Urban Pocket Area. Both expansive soils and previous landsliding are evident in portions of the Northern Urban Pocket Area. We suggest completion of a joint site inspection with City Staff to further discuss our observations, evaluations, and potential options for remediation. LIMITATIONS This geotechnical evaluation has been performed to provide technical advice to assist the City with decisions regarding geotechnical matters. Our services have been limited to review of the documents previously identified, and a visual review of the roadways. Our opinions and conclusions are made in accordance with generally Iveta Harvancik Page 19 November 29, 2005 G0185 accepted principles and practices of the geotechnical profession. This warranty is in lieu of all other warranties, either expressed or implied. - Respectfully submitted, COTTON, SHIRES AND ASSOCIATES, INC. TOWN GEOTECHNICAL CONSULTANT c2r~ Ted Sayre Associate Engineering Geologist CEG 1795 B~T~ David T. Schrier Associate Geotechnical Engineer GE 2334 TS:DTS:klc Attachments: Figures 1, 2 and 3 - - COTTON, SHIRES & ASSOCIATES, INC. - Attachment 2 SARATOGA CITY COUNCIL . -I. - MEETING DATE: September 7, 2005 AGENDA ITEM: ORIGINATING DEPT: Community Development CITY MANAGER: Joh 12'7 f AICP, Com. Dev. Dir. DEPT HEAD: , SUBJECT: Expedited Aunexation Program for County Islands RECOMMENDED ACTIONS: Direct staff accordingly. REPORT SUMMARY: On August 8, 2005 the City Council reviewed a staff report requesting their guidance in prioritizing the General Plan update, fifteen proposed ordinances, and the expedited annexation process being encouraged by the Local Agency Formation Commission (LAFCO). At the August meeting the Council asked that staff bring back a separate report on the proposed County Island expedited annexation program. - DISCUSSION OF ANNEXATION In order to encourage cities to annex urban unincorporated islands, the State of California has created a streamlined process that does not require protest or election requirements (see attachment #6). This process is only available to January I, 2007. LAFCO has identified six islands located in the City of Saratoga (see attachment #1). As part of the LAFCO policy to encourage cities participation they have made the policy that cities should annex unincorporated islands before adding to any of the City's Urban Service Areas (USA). The Mountain Winery is one such area that the city may be interested in expanding the USA to include in the future. . To further encourage annexation the County of Santa Clara Board of Supervisors has agreed to subsidize the costs of the survey mapping, Board of Equalizations Fees, and provide street improvements (see attachment #2). Of the six identified areas in Saratoga only four are less than the 150 acres maximum allowed to participate in the expedited program. The area on Map #3 (Attachment #1) by Hakone Gardens, does not qualify because it was created by the City after January 1, 2000, which does not meet the guidelines for participation. The areas that qualify are as follows: . Map #1, Prospect Road Area 104 acres. - . Map #4, On Orbit Drive Area 93 acres. Due to the steep terrain and unstable nature of the geology in this area a detailed geologic and geotechnical study is recommended. Public Works is concerned with future maintenance issues that regularly occur in this area of the City. . Map #5, Hidden Hill Road Area, 20 acres. This area has moderate slopes and the roads are in good condition. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): As the County Island areas are developed the City willl;lave limited input as to the size and bulk of the homes. Currently the County does not have a floor area limit and has a maximum height of 30 feet. FISCAL IMPACTS: The annexation will require planning staff time, the City Surveyor, Public Works, and the City Geologist. The City Geologist estimated that it would cost approximately $6,500 to review the geological conditions for Map #1 and #5. The smallest of the areas on Map #3 would require approximately $8,000 in City Surveyor fees to prepare the required map. The County is currently offering to cover the mapping costs upon completion of the annexation process which would significantly reduce the costs of the City Surveyor. Additional fees would include noticing, staff time and the City Attorney time. The amount of time required will depend on the number and size of areas that are proposed for annexation. ALTERNATIVE ACTIONS: 1. Recommend no action. 2. Recommend detachment of certain areas from the City's Urban Service Area (USA). If the City Council is not interested in annexing a certain area it may be feasible to look into taking the area out of the City's Urban Service Area. FOLLOW UP ACTIONS: 1. The City Manager shall direct the City Geologist to evaluate the proposed area to be annexed and bring back the report to the City Council for review and direction. 2. If the Council recommends annexation based on the report from the City Geologist staff will start the annexation process by notifying the residents of the proposed annexation areas and bring a resolution of intent to initiate the annexation of County Islands back to the Council. ADVERTISING, NOTICING AND PUBLIC CONTACT: Posted agenda for this meeting. 2 ATTACHMENTS: " 1. Annexations maps and letter from SCC 2. Letter from the County Executive 3. Letter from Cotton and Shires & Associates 4. Letter from the City Surveyor 5. Flow chart for regular annexations 6. Flow chart for the expedited island annexation process - - - 3 . . _. ." Attachment 1 ,..LAFCO !J !Cy Formation Commission of Santa Clara County - January 4, 2005 TO: City Council Members Santa Clara County Board of Supervisors CityManage~~ and County Ex~cutive ;~11}1(~!l~'t~pim~,J~!OOfl.gJ~~[~tg~t{iS;~j~, FROM: Neelima Palacherla, LAFCO Executive Officer ~ SUBJECT: Requesting Review and Comments on LAFCO's Draft Island Annexation Policies and Draft Maps of Unincorporated Islands I am writing on behalf of the Local Agency Formation Commission of Santa Clara County (LAFCO) in order to provide each city with the opportunity to review and comment on LAFCO's Draft Island Annexation Policies as well as draft maps of your city's unincorporated islands. LAFCO is scheduled to consider and adopt these island annexation policies at a public hearing on February 9,2005. A workshop will be held on January 24, 2005 to discuss the draft policies. Request Cities' Review and Comment on LAFCQ's Draft Unincorporated Island Annexation Policies - LAFCO, at its December 2004 meeting, directed staff to develop policies for island annexations in Santa Clara County in order to facilitate the annexation of the remaining unincorporated islands. These new policies would apply to various types of applications including island annexations and urban service area (USA) amendments. Attached are LAFCO's Draft Island Annexation policies for your review and comment. (Attachment A) Request Cities' Review of Draft Unincorporated Islands Maps The County Planning Office has produced a set of maps depicting unincorporated islands in each of the cities. These maps differentiate between the islands larger than 150 acres and those less than or equal to 150 acres. Attached is a draft set of these maps relating to your city (A ttachment B), for your review and use. We are halfway through the process of reviewing these maps to make sure that all the city annexations to date have been correctly mapped. We have noted any corrections needed on an attached black and white copy of the subject map. These corrections will be made in our GIS and a revised set of maps will be prepared and sent out to the cities soon. Based on the maps, the table below lists - 70 West Hedding.Street . 11th floor. East Wing' San Jose. CA 9511 0 . {408) 299.5127 . {408) 295.1613 Fax . www.santaclara.lalco.ca.gov rnMMISSIONERS: 8/anca AlvaradO. Don Gage. Suzanne Jackson. LInda leZotte. Susan Vicklund Wilson EXECUTIVE OfFICER: Neelima Palacherlc ,J .. the number of pockets within each city. It should be noted that not all of the pockets listed in the table or depicted on the maps may meet the criteria for the streamlined annexation process for islands that are 150 acres or less. Each city should take a dose look at the maps to determine which areas qualify for the streamlined annexation processW1der Government Code Section 56375.3 and provide that information to LAFCO staff at tJ;le January 24 workshop. Number of Unincorporated Islands in Santa Clara County CITIES ]50 ACRES OR LESS GREA TER mAN ]50 ACRES Camvbell 3 0 , Cunertino 10 2 , Gilrov 9 0 Los Alios 2 1 Los Alios Hills 5 ] Los Gatos 16 3 Milnitas 6 2 Monte Serena 3 0 Morpan HilI 19 1 ...Mountain Yiew 7 0 Palo Alia 0 o (Stanford Universitv) San lose 68 8 Santa Clara 7 0 Sarato"a 4 2 Sunnvva1e , 2 0 TOT.AT. 11'.1 . .,n LAFCO Workshop to Discuss Draft Island Annexation Policies LAFCO staff will hold a workshop to discuss the draft policies and to review the new streamlined annexation process. In addition to attending the workshop, we encourage yoU to provide your comments as soon as possible in order to allow us to sufficiently consider and respqnd to your comment(s). A staff report will be prepared for the LAFCO public hearing in February, listing all the comments that are received by January 24, along with LAFCO staff's response to them. Workshop Date: Time: Place: Monday, January 24, 2005 9:30 to 11 :30 am ]1'" Floor Conference Room, 70 W. Hedding Street, San Jose Page 2 of 3 MemotoCitiestl2.doc ]/4/2005 . '\' LAFCO Public Hearing to Adopt Island Annexation policies - LAFCO is scheduled to consider and adopt these policies at a public hearing on Wednesday, February 9, 2005. The public hearing will be held at 1:15 pm in the Board of Supervisors Chambers at 70 West Hedding Street, San Jose, CA 95110. Background In November of 2004, LAFCO sent a memo to each city informing them about the changes in state law regarding city annexations of urban unincorporated islands. . The memo specifically informed each city about a recent change in legislation that provides a two-year window of opportunity for cities to annex urban unincorporated islands up to 150 acres, through a streamlined process that does not require protest proceedings or election, provided the area meets specific criteria (Government Code Section 56375.3). This change became effective on January 1, 2005 making it possible for more islands to qualify for this streamlined annexation process. Prior to January 1,2005, only islands of 75 acres or less qualified for the streamlined process. This streamlined process without protest and election requirements is available only for a limited time period -- between January 1, 2000 and January 1,2007. However, after January 1, 2007, not all provisions under this section expire. After January 1, 2007, protest proceedings will be required for these annexations but ---elections willrmtoe neeoRti'hat is, if a majority prote-sti'5J1Ontteived"iu1lrleat-- the annexation proposal, the annexation is approved without an election. (Government Code Section 57080(b)) - Questions, Comments or Further Discussion If you have any questions regarding LAFCO Draft Island Annexation Policies and/ or draft maps of unincorporated islands or if you would like to discuss potential island annexations within your city, please do not hesitate to contact me at (408) 299-5127, email: neelima.palacherla@ceo.sccgov.org OR . Dunia Noel, LAFCO Analyst at (408) 299-5148, email: dunia.noel@ceo.sccgov.org. Thank you for your time. - Page 3 of 3 MemotoCities#2.doc 1/4/2005 , -~l . .' ATTACHMENT A " LAFCQ's Draft Island Annexation Policies LAFCO will collaborate with the cities and the County in facilitating annexation of unincorporated urban islands. LAFCO will provide a 2-year LAFCO fee waiver for annexations that result in the elimination of entire unincorporated islands. The current LAFCO fee is $670 for each annexation area. This fee waiver will expire on January 1, 2007. Whenever possible, cities should annex entire islands as opposed to conducting single parcel annexati!Jns. In the interests of orderly growth and development, cities must annex urban unincorporated islands existing within their current USAs (urban service areas), before seeking to add new lands to their USAs. As a condition of approval of a city's request for USA expansion, LAFCO shall require the city to: a. Initiate annexation proceedings pursuant to Government Code Section 56375.3(a)(I), for all unincorporated islands that meet the provisions of Government Code Section 56375.3, unless the island constitutes publicly owned land. 15. Apply a pre-zorung deslgnanon andaaopt an annexation plan after holding community meetings, for unincorporated islands larger than 150 acres. 6. LAFCO encourages the County to remove incentives for property owners in the unincorporated islands to remain in the County by making development standards in the unincorporated islands comparable to development standards in the surrounding city. 7. LAFCO will provide information on the island annexation procedures to each of the cities. LAFCO will develop process flow charts and public hearing notice / resolution templates for cities to use. LAFCO staff will conduct workshops on island annexation process for city staff. 8. LAFCO will work with the County, the cities and other interested parties/ agencies to find ways to reduce or share the cost of processing unincorporated island annexations. 9. LAFCO staff will report to the Commission at each LAFCO meeting on the status of each city's island annexation efforts. 1. 2. 3. 4. 5. '. 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'-......... .. ..-~,--1-'r..- . . \ l-...., 0.. "':a> ~g -> /" '-~'/ f'\. , ' , \ a [il 0( i _ III ~ .. ! a d 1 i~ I;d ~ 14d ~ 'I! ~ ,. ~ iI, ~ ,It '---!I ,f i ~ ~ >C j ~ i l'! J! ...J--f DDJ~ ., 11 ~ ~ JHh ~ H ~~ 011 ." ._~ ' . ' , - Attachment2. .. e . . County of santa Clara Office of tile County Executive f-Ri:'(~i~~. V i: COllnty Government CenTf'r. Ens, wing 70 WeSt Hedding Street Sail Jose. california 95 I ] 0 (4081 299--5 I 05 JUL 1 1 2005 CITY OF SAKA TOGA (!C; Jdhl'\ (U~ July 6, 2005 Dave Anderson, City Manager 13777 Fruitvale Avenue Saratoga, CA 95070 ~ Dear M~erson: The Board of Supervisors has agreed to facilitate the island annexations by subsidizing the cities' cost of Surveyor's Office mapping and also to pay the Board of Equalization filing fees due on submittal of the approved annexations. In addition, the Roads Department will provide street improvements in the areas annexed. - To support these activities, the County has allocated up to $700,000. In return for our contribution to the annexation efforts, the County will need to see a commitment from each city before mapping begins. Attached is an official mapping request form prepared by LAFCO staff. Theform allows the city to indicate the islands on which the council will be proceeding and request mapping and surveyors reports. The County is asking that a minimum of 30 days be allowed for the surveyor's work. The request will be signed by the Mayor and City Manager. The County will subsidize the Surveyor's cost for those islands that proceed to annexation. With regard to road improvements, the intent is for the work to be done after aJU1exation. City public works directors should work with the County Roads Department to determine how that will be accomplished. Please contact Michael Murdter, Director of Roads and Airports, at 573-2400. - BOilrd of Supervisors; Don.ald F_ Gage. slm1CC'I AJv<1fflClo. PeTe Met lugtl. .Icmlcs T. Beall. Jr.. Liz Kniss COllllty ExeclIlive: Peter KUlras. Jr. ~ 1<<'. Page 2 . While LAFCO staff will be the point of contact for the annexations, the County is available to work with cities to ensure this process goes well. Please contact Jane Decker, Deputy County Executive, at 299-5116 with questions. . . . SJtI III ~ ' . Pete urra:; County Executive Cc: Board of Supervisors Jane Decker, Deputy County Executive Michael Murdter, Director, Roads and Airports Gwen Gee, County Surveyor . " . ~ ISLAND ANNEXATION MAPPING REQUEST FORM - e CITY: The City Council at its meeting on . directed staff to prepare initiation of island annexations within the city under the provision of Goverrunent Code section 56375.3. This section allows for an island annexation without protest and election. To utilize this section, the annexation must be completed by January 1,2007. The City Council intends to initiate proceedings for the annexation of island~ on . Please provide the necessary mapping and Surveyor's Reports . for the following islands by . (Please note that the County Surveyor's Office will need a minimum of 30 days to provide appropriate maps and reports). Title of Annexations: 1. 6. 2. 7. 3. 8. . - 4. 9. 5. 10. Please attach maps showing general location of each of the islands listed above. Please contact at the City if the County Surveyor's Office is unable to complete the mapping by the requested date. Map preparation and review costs are $2,000 plus staff time at $115/hr. City understands that County will waive these costs if the island annexation is completed, otherwise City will be billed for the cost. Mayor: City Manager: Signature: Signature: Date: Date: e Return to: LAFCO of Santa Clara County 70 W. Hedding Street 11 th Floor, East Wing San Jose, CA 95110 - S:\Ulco\LAFCO\lssups\lsland Ann~lIiIItions\bland .Anrwxation Mapping ~qu~tFormFIna1.doc " . '. - Attachment 3 . , r . . " r~ COTTON, SHIRES & ASSOCIATES, INC. .... CONSULTING ENGINEERS AND GEOLOGISTS - March 23, 2005 P0165 '"./ " TO: Iveta Harvancik Associate Engineer CITY OF SARA TOGA 13777 Frnitvale Avenue Sara toga, California 95070 SUBJECT: RE: Proposal for Geotechnical Evaluations Urban Pockets Road Stability Saratoga, California Dear Ms. Harvancik: In accordance with'your request for proposal (February 24, 2005), Cotton, Shires and Associates, Inc. (CSA) is proposing to evaluate roadway stability within two urban poc e areas emg consJ ere or annexation 0 e Ity 0 aratoga areas e eate on attachments to the provided RFP). Geotechnical evaluations are intended to address risks for future roadway repairs, maintenance, drainage problems and other adverse geotechnical conditions such as slope instability. We understand that our evaluations are to be based on a detailed visual reconnaissance of existing roadways, and adjacent slope conditions. As a basis for this proposal, we have recently driven the following roadways: Arrowhead Lane, Blue Hills Lane, Rolling Hills Road, Scenic Heights Way, Prospect Road (portion), Hidden Hill Road/Place, Ravine Road and Lupine Lane. We propose the following Scope of Work, Schedule and Fee to complete requested evaluations. - SCOPE OF WORK 1. Technical Research A. Review of Available Data - Published maps and readily available geotechnical data regarding site conditions will be obtained and reviewed. 2. Field Data Collection A. Roadway Inspection - A detailed reconnaissance will be performed by a registered Geotechnical Engineer and Engineering Geologist of requested roadways within the two identified Urban Southern California Office 5245 Avenida Encinas. Suite A Carlsbad, CA 92008-4374 - Northern California Office 330 Village Lane _ ,....,_~~~ rlJ. Qc;n~n_7218 ,..,...-,,, ('\""1 "'7nn . 1:'..". f7l.n) q~1-1020 ~ Iveta HaTVancik Page 2 March 23, 2005. P0165 Pocket areas. Representative photographs of roadway conditions will be taken. At this point, we understand that driveways and private roadways are not to be addressed during site evaluations. " Roadway Condition Mapping - We will record the type and severity of pavement distress along observed roadways, as well as apparent geotechnical (or drainage) factors responsible for observed distress. Any areas' 'of recently active landsliding" soil creep, seepage, failing waIls/culverts, adverse surface drainage,,, etc. that appear to adversely impact roadway pavement or future roadway performance will also be noted on the Geotechnical Reconnaissance Map (anticipated scale approximately 1 inch = 500 feet). We will contact City staff to discuss an appropriate base map for data collection. " 3. Geotechnical Analyses - Collected roadway pavement condition data will be evaluated, and areas of most significant pavement distress (With respect to anticipated future repair costs) will be identified. 'The apparent need for appropriate mitigation measures (crack sealing, lateral support, drainage improvements, more detailed study, etc.) will be addressed with problem areas indexed on the Geotechnical Reconnaissance Map. '" B. " 4. Re:purtinpnd--€onsullalioh We ....ill prepare a tcchnica11etter report to summarize the findings of our geotechnical evaluations. The report will contain a copy of collected field mapping data and pertinent photographs (two copies of the report will be submitted). After submittal of the completed report, we will meet with City staff to discuss findings. SCHEDULE Upon receipt of a signed agreement, we estimate that a report of our geotechnical " evaluations can be completed within approximately 5 weeks. " FEE We propose to invoice the <;:ity of Saratoga for our services on a time-and- expenses basis in accordance with the attached Schedule of Charges (less a 10 percent professional time discount offered to the City), Limitations, and Terms. We estimate that the fee to perform the requested evaluations shall not exceed $6,500. A ___......... .....TOr" ".,.1"" Iveta Harvanclk Page 3 March 23, 2005 P0165 r. " - AGREEMENT If you agree with the Scope of Work, Schedule, and Fee outlined above, as well as the attached Schedule of Charges, Limitation and Terms, please sign one copy of this proposal and return it to our office, or initiate a Task Order for the desired work to be completed (with this proposal as an attachment). Receipt of the signed proposal or Task Order will constitute authorization for us to proceed. We look forward to providing you with the professional services discussed above. If you have any questions, or need additional information, please contact us. Respectfully submitted, COlTON, SHIRES AND ASSOCIATES, INC (j)kfL~ WilliamR. Cotton President " ReVIewed By: ~-i~;; ~ Date Approved and Authorized by WRC:TS:DTS:rb Copies: Addressee (2) Attachment: Schedule of Charges, Limitations and Terms - .. ____....... ~....."....r" T....,r . COlTON SHIRES AND ASSOCIATES INC. SCHEDULE OF CHARGES January 2005 Personnel Chare:es Prindpal Geologist/Engineer o. ..................... Managing Geologist/Engineer ~_...u..u......"... Supervising Geologist/Engineer ...0................ Senior Geologist/Engineer .... ...... ...... ..... ....... ..... Senior Staff Geologist/Engineer..................... Slaff Geologist/Engineer ...0................. ...... Field/Laboratory Technician .... .......... .................. ........ Technical llIuslrating ..... 0 0 0...................... GericaJ/ Accounting ... ................ ................ Equiumt>nt and SUDU]V CharEtS Multichannel5fismograph System .................... Inclinometer System .................. ................. Laser level Surveying Equipmenl .................................... , Nuclear Moisture/Density Gauge.. ....... .................. Total Stalion Surveying Equipment ..................... PenMap Compuler Marring Equipment ...1.;......... Velocity Meier and AquaCaJc Compuler e.." ......... Suspended and Bed Load Sampling Equipment... .... VE'hicle .._........................................ Photocopying ......... _..... ... ......... ......... Engineering Copier .........._............_............ Computer Assisted Plotting ... ............ ......... limitations and Terms $ 230/hr $ l80/hr $ i55/hr $ l35/hr $125/hr $ IIO/hr $ 85/hr $ 75/hr $ 6O/hr $ 250/day $ lOO/day S IOO/day S lOO/day S 200/ day S 150/ day S JOD/ day S lOO/day S../O/mi S .J5/copy $ .40/nl $ 10/sq. ft. Exuert Witness Consultation Expert witness testimony for court appearances and bindins arbilra tion shaD be charged on a daily basis (minimum one day increments) at a rate of $3,600 per day. Deposition testimony shall be charged at a rate of $450 per hour (minimum one hour charge). Preparation time for depositions or court appearances shaD be charged on a Iime-and-expense basis in accordanCt' with the PersonneL Equipment, and Expense charges listE'd hE'R'in. Laboratorv Trstin2 and Geophvsical Sf'Mr, Chamel Laboratory testing and geophysical services shaD be charged on a time-and-materials basis in a~cordance with thE' PersonneL Equipment, and Expense charges listed herein. Laboratory samples shaD be stored for 60 days after the date of final rE'port submittal unless special arrangrmenls are made. for longer storage. f:mense Char2(>S 'Cost Plus 1511,\ Travel expen!oes including air fare, lodging. vehiclE' rental, etCJ. (8 flat subsistence charge of $40 per diem for overnight stav shaD be .charged in addition to the lodging cost) .. E:Kcavatjon subcontractors and expendable field supplies Reproduction of drilwings Film. film development. and photograph printing Special fees. permits, insurancE, etc. Long di5tance telephone costs Special mail !oE'nice (air, electronic, courier~ etc.) SpE'cial equipment rental c:.rPM:l1 r"ncclll-!:lnt fQp", " publiC'liabilitv - COTION, SHIRES AND ASSOCJA TES, lNC is a California Corporation prote-cted by Worker's Compensation InsuranCt' (and/or Employer's Liability Insurance), and by Public Liability lnsurance for bodily injury and property damage. and will furnish certificates thereof upon request. We assume the risk of damage to our own 5upplies and equipment. If your contract or purchase order places greater responsibilities upon us or requires further insurance coverage, we, if spedfically directed by you, will procure additional insurance (if procurable) to protect us at your e:Kpense. but we shall not be responsible for property damage horn any cause, including firE' and explosion, beyond the amounts of coverage of our insuranCt'. Profe"'..ionalliabilitv - In performing our professional services, we shall use that degree of care and skill ordinarily exercised undPf similar circumstances by members of our profession. No warranty. express or implied, is made or intended by our proposaJ for consulting services, by our furnishing oral or written reports, or by our inspection or work. However, should we or any of our professional empJoyees be found to have been negligent in the performance of professional selVices or to have made and breached any express or implif'd warranty, you agree lhatthe mwmum aggrf'gatf' amount of yew recovery against us and/or said professional employees shall be Jimited to $50,000 or the amount of the fee paid us for professional services as computed under the SCHEDULE OF CHARGES, whichever amount is greater. Moreover, dient agrees to indemnify us against damages in e).cess of $50,000 or the amount of our fee. whichever amount is greater, arising from suits brought against us by third parties, in connection with our work performed on your project. Cham!!:' Ordt:'T5 and Di~outt' Resulution - If, during the performance of the work under this Agreement, it is determined that the scope of work has expilnded or changed such that additional fxpfndilures are required. the client shall be notified by Change Order and approval from lh~ client shaH be received in writing prior to the performance of the additional services. NE'ither party shall hold the other responsible for damages [I' delay in performance causfd by acts of God, strikes, lockouts, accidE'nts or other events beyond the reasonable control of the other party, it's employees or agents. Should litigation or arbitration occur between the parties relating to the provisions of this Agreement, aD litigation or arbitration expenses, collection expenses, witness fees, court costs and allorneys' fees reasonably incurred by the prevailing party shall be paid by the non- prevailing party. Field Exploration - Unless otherwise agrE'f'd, the client shall furnish right-of.entry on land for planned field operations. The client shaD also provide us with locations and depths of buried utilities and structures. We shall take responsible precautions to minimize damage to land from use of equipment, but our fee does not include cost of restoration of damage resulting from our exploration operations. We shall not be liable for damage or injury arising from damage to subterranean structures (pipes, tanks, telephone cables, etc.) which are not csUed to our attention and correctly shown on plans furnished 10 us. Payment _ Invoices for our SE'lVices will be submitted, at our option, on a monthly basi!S or when the work is completed. lnvoices will be due immediately, but will not be delinquent if paid on or bt>fore the thirtiE'th day following the date of the invoice. Jf payment is not 50 made, interest will be due on the amount of the invoices al the rate of 1.5 percent for each month of delinquency. If suit is filed, a reasonable attorney's fee, to be set by the court, shall be included in any judgment in our lavor. r"......"r'T'......1l.1 CUlnrc R_ A. ccnrl ATJ:'C: 11'1Jr " - Attachment 4 .- - ~ &~~"" ~ "'~ ~. ~ @TI~~ ~~ ;, ': J _ ,.t:.." .... .-:-a. ~ . : ~... .-...' @~ ~~~@@& 13777 FRUlTVALE AVENUE' SARATOGA, CALIFORNIA 96070 . (408) 868-1200 5S04M02 March 29, 2005 MEMORANDUM TO: John Livingstone FROM: Mike McDowell SUBJECT: prospective AnnexatioDS City Engineer Annexation Processing Estimates... COUNCIL MEMBERS: """,Bokor SIIJI> ~Ian Jchn Mchafk>y NiCk SI1WI Ann Wtlltonsmlt/1 Incoxponaud 0et000r 22, 1956 '. No. page Acres Estimate, 1. 1 of 5 104.66 $]6,000 2.2 of 5 228.41 26,000 3. 3 of 5 9.4] 8,000 4.40f5 93.15 ]0,000 5. 5 of 5 206.70 20,000 6. 5015 20.46 12,000 " Prmled on ftcyclfKl pli~r. ____ ___ ~~~ . ........, VLJ-.J '~Ul 's;al,,'~OSSH l1"""'Q"l W~3 - I Attachment 5 '- - CITY CONDUCTED ANNEXATION PROCESS Reqoest I>r Annuiioo P"mlllJl by ResidelIIs ar by Ciy Reqoest I Poicies 1110% ConsenI p"peA Nor.. 110% CcinseAI PlUpOsII ~ I>r iW3tio~ 01 AMeUio. by Ciy c..cl. p.... Iolillioll 01 AMuZioll by Ciy CoIIIld Plik IlIItili NOT 1iecelslJr, Ciy ColInci!by Conlider IS RDatint AQeodlh AdoplIl2so~ to InftiiI Ann<utiolI ProcHd'm" Is.pk ResoIulioI Wl CGIiIunIJ 0ubucIi 1000001lliblllligblyltCO~ Ciy ColllCi" Consider PIOp'"' t Rilubr MJetillI and !lay WIM Prollll Proceedinp City Cou... 10 Hold Publ'K Huring rib PIblic HoticI Adopt Resolulioo" W. AMwlioI PlOCtldings ISllllplo RAsoIutio,IlBl MIll fllmgl Pel SectiOll5615/ Adopt Re>oI@nlSllllpk Rtsohlfio'lIl Sfl Uk lor ProIllI P,""",g belw",ll and 60 dlys 0' HeriIg PIO'Iidl Holices per Sfctioo 51825 o roIesl hapt P1uIIllISe@n SMl) fUll frKIilgl PIlSecGon ilSI Adopt Resoh&o jSlmpIIllIsoMioI q Oel!/lrin< V~.. 0' P1uIell .Illidl urs TIll AdiolI8lsed 00 Prolal LmI {See Prol!sl1bRshold a..tsl FolWl~ to LAFCO TIIOliDllI Propolll MljorilrYe~ Propolll Approved Ordet PIOjlOllI Subject to EJoctiaI MIll F~tfmgl per Section 5615/ Adopt RlsohiionlS,mpk lilsolulion'~ M..y 2003 CityCond ucledProcessChart03.doc " fUjorilyllo, PlOjlolll Rejected ,. - '. Attachment 6 ~ . - '. " Recommended ISLAND ANNEXATION PROCESS (Section 56375.3) For Islands 150 acres or less, that meet certain criteria Without Protest Proceedings or Elections Prepare to Initiate Island Annexation Community Outreach Optional but Recommended when appropriate Public Hearing wnh Noticing City Council Adopt Resolution to Initiate Annexation pursuanl'to Government Code Section 56375.3 Set date for Second Public Hearing ~ Public Hearing wnh Notice Adopt Resolution to Approve Annexation " Forward Certified Resolution to LAFCO January 2005 Island AnnexationFlowChart.doc /"'". SARATOGA CITY COUNCIL MEETING DATE: February 15, 2006 AGENDA ITEM: 6 &J../ c:::::2--.. ORIGINATING DEPT: Public Works CITY MANAGER: PREPARED BY: Johu Cherbone ~~ DEPT HEAD: John Che~W~)Dlh ~~ SUBJECT: Saratoga Village Banners - Donation by Saratoga Village Development Council (SVDC) RECOMMENDED ACTION(S): Approve Village banners designed and donated by SVDC. REPORT SUMMARY: /'"' SVDC, a group composed of merchants and residents interested in the appearance and vitality of the Village, recently formed a sub-committee to design and purchase new banners for the Village. SVDC proposes to purchase both the banners and the required hardware through their organization. The City's involvement is the initial hardware installation and periodic change out based on seasonal and maintenance needs. The pole hardware is universal in nature and can be used for other styles of banners. The proposal is to install 48 banners (50 will be purchased) one on every other pole along Big Basin Way. The poles which will not have banners can be used for seasonal wreaths, flags, and other decorations that the City places in the Village throughout the year. A photo showing an example of the proposed banners is attached for your review. SVDC's intention is to improve the appearance ofthe Village and call attention to the historic elements of our unique downtown making it more enjoyable for all who visit and work there. FISCAL IMPACTS: Staff time to initially install the hardware and banners and periodic change out and maintenance. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): /""' The banners will not be approved and installed in the Village. , " .....,; ALTERNATIVE ACTION(S): Council could direct a revised banner design. , FOLLOW UP ACTION(S): Depends on City Council direction. ADVERtISING, NOTICING AND PUBLIC CONTACT: Nothing Additional. ATTACHMENTS: I. Banner Design. .....,; .....,; -- r-- SARATOGA CITY COUNCIL PREPARED BY: Joan Pisani CITY MANAGER: DEPTHEAD: ~~ '7 t?..:7~ MEETING DATE: FebrUary 15,2006 AGENDA ITEM: ORIGINATING DEPT: Recreation SUBJECT: Internal Sinking Funds (Designated Account) for City Owned Property RECOMMENDED ACTION(S): Accept report and adopt resolution to direct staff to include in all future lease agreements, of city owned fucilities, a provision that establishes a sinking fund ( designated account) that addresses the long-term maintenance needs of the facility. The source of funding shall also be identified in the lease agreement. REPORT SUMMARY: r-- . The City of Saratoga owns several fucilities that are leased to non-profit groups. In recent years the burden of the repair and rmintenance of some of the buildings has been placed on the city. As lease agreements expire, it has been recommended that the long-term miUntenance needs be addressed in each new agreement. At the time of re-negotiation, it is recommended that the city identify in the agreement the responsibility and funding mechanism for future facility repair and improvement projects. Listed below are city owned fucilities currently being leased, or used, by non-profit groups. . Saratoga Library: 30-year contract expiring in January 2034. The county pays the city $5000 per year, to be kept in a designated account, for future maintenance of the exterior walls of the h"brary building. . Hakone Gardens: 55-year lease, expiring in April 2060. City collects $1 per year. The responsibility for maintenance ofHakone Gardens is clearly outlined in the agreement. . Senior Center: The city is currently in the middle of a one-year lease with SASCC to run senior programs at the Senior Center. The lease expires June 30, 2006. The city approved in the budget a monetary contribution of $18,000 to SASCC this fiscal year. The city provides routine building and janitorial maintenance, and sets up and takes down equipment for SASCC sponsored programs. . Village Library Building: Ten-year agreement with Friends of the Saratoga Libraries, expiring in February 2008. The city is responsible for HV AC maintenance and repair, and r-- all repairs of a structural nature or caused by a structural failure. The Friends are responsible for all other interior repairs. The rent is $1 for the term of the lease. . Saratoga Museum Building: The Saratoga Historical Foundation has been using the museum building for approximately 30 years without a lease agreement. The museum has .....,; operated for years without city involvement, but during the past few years the city has completed some building improvement projects. I am currently working with the Foundation Board to secure a lease agreement. . McWilliams House: Improvements to this building will begin shortly and the Saratoga Historical Foundation will expand their programs into this facility. The new lease agreement with the Historical Foundation will include this building. . Civic Theater: Although the city does not have a long term lease agreement with one theater group for use of the Civic Theater, we do rent the fucility to two or three groups for mainly weekend use for periods of up to 6 weeks. The city collects between $35,000 and $40,000 per year in rental fees. Beginning in 1995, the theater groups began paying the city $1 for each ticket sold during the year. This ticket surcharge. fee generates approximately $20,000 per year and is designated for building improvement projects. In August 2006 the ticket surcharge fee increases to $2 per ticket sold. Some projects completed using these funds were a new HV AC system, new curtains, the chairs were all reupholstered and a new sound system installed. FISCAL IMPACTS: None at this time. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): .....,; Long-term building maintenance issues will not be addressed in lease agreements. ALTERNATIVE ACTION(S): None FOLLOW UP ACTION(S): If directed by the City Council, include provision in new lease agreements addressing long-term maintenance needs of the fucility and the funding source. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additiouaI. ATTACHMENTS: 1. Resolution 2. List of maintenance projects completed by the city at the Village Library and Museum. .....,; 20f3 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA TO ESTABLISH AN INTERNAL SINKING FUND (DESIGNATED ACCOUNT) FOR EACH CITY OWNED FACILITY WHEREAS, the City of Saratoga owns several buildings; and WHEREAS, the city has lease agreements with non-profit groups for use of each of the buildings; and WHEREAS, as the city negotiates or re-negotiate future lease agreements the long-term maintenance needs of the buildings will need to be addressed; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga requires future lease agreements, for city owned facilities, to include a provision establishing a designated account to address the long-term maintenance needs of the facility; and ~. NOW, THEREFORE, BE IT FURTHER RESOLVED that the lease agreement also identifY the source of funding. The above and foregoing resolutiou was passed and adopted at an adjourned meeting of the Saratoga City Council held on the 15th day of February, 2006 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Norman Kline, Mayor ATTEST: Cathleen Boyer, City Clerk 3 on Village Library Project List " List dated 2/1/6 Reported by Thomas Scott July 1. 2002 to June 30. 2003 - 871.15 1,176.00 1,754.54 8,745.21 1,565.00 380.00 Jan. Feb. Feb. Mar. Apr. Apr. Roof leak repairs. Air Tests. Water damage repairs. Clearance sampling of sheer wall anl::t removal of other contaminated building materials. Post mold remediation. Site inspection and report. 14,491.90 Total July 1, 2003 to June 30. 2004 350.00 14,000.00 14,350.00 Sept. New fiberglass door for the back. Mar. Roof service and repairs. Total July 1. 2004 to June 30. 2005 8,188.19 Aug. 310.00 Dec. 10.00 Dec. 420.71 Feb. 85.00 Apr. 1,104.00 May 395.00 May 10,512.00 Total Back storage room repairs. Replaced the light fixture over the checkout counter. Annual service on the fire extinguisher and monthly inspections. Replacement of the motor in the space heater. Spring service on the heaters and AC units, cleaned the filters. Finished repairing the back roof leak, fixed the inside wall with paint. Replaced the back leaking roof gutter and had it painted. - July 1. 2005 to December 31. 2005 85.00 284.50 10.00 Oct. Winter service on the heaters and AC units, cleaned the filters. Oct. Put in a new larger front door threshold and door sweep. Dec. Annual service on the fire extinguish~r and monthly inspections. 352.50 Total 39,706.40 Total July 1, 2002 to December 31,2005 Each month landscaping care and maintenance is done by the Parks Dept. - Museum Buildings Project List Reported by Thomas Scott List dated 2/1/6 July 1. 2002 to June 30, 2003 2,219.00 June Termite control, fumigation and removal of discarded lumber from McWilliams House. 2,219.00 Total July 1. 2003 to June 30. 2004 6,800.00 Apr. 1,700.00 Apr. 4,000.00 Apr. 4,500.00 June 17,000.00 Total Installed new brick stairway in front. Painting of the Museum. Termite repairs in front stairway area. Repairs to the left side of the Museum and window replacement. July 1. 2004 to June 30. 2005 16.00 10.00 45.00 Dec. Dec. Apr. 71.00 Total Installed door sweeps on the front doors. Annual service on the fire extinguisher and monthly inspections. Spring service on the heaters and AC units, cleaned the filters. July 1. 2005 to December 31. 2005 45.00 Oct. 10.00 Dec. 54.67 Nov. 200.00 Nov. 309.67 Total Winter service on the heaters and AC units, cleaned the filters. Annual service on the fire extinguisher and monthly inspections. Put on new clips and flag on the flagpole. Replaced the broken flagpole light fixture. 19,599.67 Total July 1,2002 to December 31,2005 Each month landscaping care and maintenance is done by the Parks Dept. July 2004, Drainage system corrections project done in-house by the Parks Dept. SARA TOGA CITY COUNCIL - MEETING DATE: February 15, 2006 AGENDA ITEM: R VJ~ ORIGINATING DEPT: Admin. Services CITY MANAGER: . lbJve Anderson DEPT HEAD: ~--" - Michele Braucht PREPARED BY: M. Braucht SUBJECT: FY 2005-06 Mid-Year Budget Amendment RECOMMENDED ACTION: I. Accept report and adopt Resolution approving the amendments to the FY 2005-06 operating budget and salary schedules. REPORT SUMMARY: This report addresses the following fiscal issue: "...... IEmployee Retention/Career Ladder r:--- . . -----.--..--~..-.--.. :CIP Project Management I_,.~_._w___._"~~~__'_____'____"____~_~_____'______'___~_'__W__ .----------'--.-~'~-..-.__rr_-~-~---T _~__________"'_____'.w_.._ww_; Fiscal Issue I i Amount I Fun' Source Continuationofcontract~lEA_C;::~J.1Suhant II $ 17,300 iL _ Council Contingency I ! II Salary Sa~lNew Reven~ i' $ 17,400_~~___ on a ~UIXi bl'~1JrKl_~<:s~j _.~LL...._~s.,s.og_,L____ _____.J:'MI'.IFuture S'fI'/CIPI TEA Consultant Services from Council Contingency . Phase I ($3,000) consisted of the four local low/no property tax cities hiring a joint consultant to discuss the issue of restoring each jurisdictions property tax receipts to the minimum Tax Equity Allocation (TEA) level of 7%. In order for the legislation to be introduced, all of the concerned parties must concur on the action. . Phase II ($14,300) with concurrence by all four of the impacted jurisdictions , the consultant will be retained to proceed with the introduction of the proposed legislation. If successful an additional one-time fee for achieving the contracted goal will be budgeted from the resulting new revenues. The cost of this Phase II is shared by the four affected no/low Cities. Staffing Equity/RetentionlCareer Ladder . At the meeting of Octoberl9, 2005 Council received and approved a report related to changes in staff classification that would begin to address issues of employee retention. Staff was directed to return with a mid-year report that would implement theses changes and identify associated funding sources for the remainder of FY 2005-06. "...... Page 1 of4 ~ In addition to the changes called out in the October 19, 2005 agenda report three additional classifications/staffing adjustments are included. o . <;:ity Clerk - a salary realigmnent in order to fost~r internal equity with other management . Itvel positions within the organization and to retain competitiveness with comparable ~,'~ cihes. o Assistant Engineer in Public Works for the purpose of CIP project management - add an additional limited term ( four years) FTE, funded from the Pavement Management Program, STP funds and Capital Improvement Projects. o Facility Lead Worker in Recreation - add classification to match existing positions in both Streets and Parks Divisions. There is no increase in staffing. l ...."I For FY 2005-06 these adjustments impact the General Fund, the Recreation Fund, the Teen Services Fund and the Gas Tax Fund. The General Fund ($9,700), Recreation Fund ($2,300) and Gas Tax Fund ($1,600) have savings available from vacant positions, overtime hours savings, and a reduction in the use of temporary hours to cover the cost for the remainder of the fiscal year. The Teen Services Fund has identified an increase in Teen Services revenue matching the increase in salary and benefit expenditures of$3,400. For FY 2006-07 costs will again be mitigated by a reduction in on-going expenditures such as temporary hours, and/or an increase in on-going revenues. Assistant Engineer for Management of CIP, STP, and PMP projectsl.contracts This 4 year limited term position will manage CIP projects, STP funded projects and the Pavement Management Program. Included in the CIP construction budget is 10% for project management. The City will be receiving Surface Transportation Program (STP) funds. For FY 2005-06 the City is eligible to receive an estimated $530,000, and for FY 2006-07 and additional $367,000. STP funds are available -.JI for project management, at an estimated 10% of the project cost. The following table highlights the funding sources for the four year limited term position. j_.. iFY20o.51~~;~~~i.~n;;~h8 FY 2008-09 !PMP I $ 13,000 $ 25,000 $ 30,000. $ 35,000 i l-- ~ W.._..~ ~.~ : ~TP L!..__~I ~._.50,500 $ 50,500 I Lc:rp.! $ 12,500 r $ 26,500 I $ 26,600 I $ 49,400 i L!otal i$ ...~5....~00J $!~.2.J~~!J~}O?!!.!lll.l~. ...~~J.400J FISCAL IMPACT: The budget adjustments are fully funded with in the existing and future budgets, ofthe relevant funds. ATTACHMENTS: Attachment A - Resolution Amending the FY 2005-06 Operating Budget. ...."I Page 2 of 4 " ATTACHMENT-A RESOLUTION NO. A RESOULTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AMENDING THE FY 2005-06 OPERATING BUDGET WHEREAS, the City Council has received the FY 2005~06 Mid- Year Budget Amendment Report; and WHEREAS, the City of Saratoga, through its designated representatives and pursuant to state law, has met and conferred with the organized employee representative association, SEA, through its designated representatives, and the Millman & Industrial Carpenters Local 262 Union, through is designated representatives, concerning the re-titles and/or new classifications and amendments to the salary schedules; and . NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga hereby resolves to accept the budget amendments as submitted and authorizes the budget adjustments as follows: . Increase Teen Services Fund - Revenue for Services by,$3,400 . Increase Teen Services Fund - Salary & Benefits by $3,400. . Transfer $17,300 from the Council Contingency to the City Council General Fund budget for Contract Services. . Transfer $13,000 from the General Fund PMP Contract Budget to Salary & Benefits. . Transfer $12,500 from CIP Construction Budget to Salary & Benefits. . Increase total City FTE's from 54.85 to 56.35, and NOW, THEREFORE, BE IT FURTHER RESOLVED, that and salary schedules are hereby amended effective April 8th, 2006 follows: Street MW III 505 . "m~'.. ~~.._..M. Street MW III 505 Lead Worker - new Range Group 500 Millman: .. ,,,..' """"'~ 501 Millman: Current Range. Recommended Street Maintenance Specialist - new City Clerk Facility MW II N/A :g,~l::'~M~I?,ecialist 19~~':M~J?~,cialist 319 CityS:l:r~ - r~~~,~~~,l}t Facility MW III - new FacilitX.~,~9 .\N orker - new Account Clerk - new Accountant JIll - new 317 402 403 305 311/326 SEA, SEA: ,',"",'",,,wwWw SEA' SEA SEA 303 305 305 AND BE IT FURTHER RESOLVED, that the Administrative Services Director is directed to record these changes into the City's accounting records in accordance with appropriate accounting practices. Page 3 of 4 ATTACHMENT-A The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City - Council held on the 15th day of February 2006 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Norman Kline, Mayor ATTEST: Cathleen Boyer, City Clerk - - Page 4 of 4