HomeMy WebLinkAbout03-15-2006 City Council Agenda Packet
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AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
MARCH 15, 2006
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OPEN SESSION - 5:30 P.M. - ADMINISTRATIVE ~ONFERENCE ROOM,
13777 FRUlTV ALE AVENUE.'
JOINT MEETING WITH HAKONE FOUNDATION
STUDY SESSION - 6:00 P.M. - ADMINISTRATIVE CONFERENCE ROOM,
13777 FRUlTV ALE AVENUE.
GATEWAY DESIGN ISSUES
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CLOSED SESSION - 6:30 P.M. - ADMINISTRATIVE CONFERENCE ROOM,
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13777 FRUITV ALE AVENUE.
ANNOUNCEMENT OF CLOSED SESSION ITEMS
ADJOURNED TO CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL - ~atened Litigation: Significant
exposure to litigation pursuant to Government Code section 54956.9(b): (1 potential case)
REGULAR MEETING -7:00 P.M. - CMC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITV ALE AVENUE
PLEDGE OF ALLEGIANCE,
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on
March 9, 2006)
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
r Oral Communications on Non-Al!:endized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff
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Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
...,)
Communications from Boards and Commissions
Report from Hakonc Foundation.
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
the City is now accepting applications to fill two positions on the Planning Commission,
five positions on the Heritage Preservation Commission, two positions on the Traffic
Safety Commission, and several positions on the Youth Commission. For more
information contact Cathleen Boyer, City Clerk at 868-1269 or visit the City's website at
www.saratOl!a.ca.us. Deadline for submitting applications is March 17th .
CEREMONIAL ITEMS
1. Commendation Honoring Klaus Pache and Family
Recommended action:
Present commendation.
...)
SPECIAL PRESENTATIONS
None
CONSENT CALENDAR
The Consent Calendar contains routine items of business.' Items in this section will be
acted in one motion. unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time. or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
2A City Council Minutes - February 10, 2006
Recommended action:
Approve minutes.
2B. Approval of Check Register
Recommended action:
Approve register.
2C. Treasurer's Report for the Month Ended January 2006
Recommended action:
Accept and file report.
...)
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2D.. Letter of Support - Santa Clara Valley Water District Enabling Act Amendment
Recommended action:
Authorize Mayor to sign letter of support.
2E. Resolution Amending Resolution 05-032 Concerning Structure and
Operations of City Commissions
Recommended action:
Adopt resolution.
2F. Authorization to Purchase of Four Chevrolet 3500 Dump Trucks, One Chevrolet
Silverado and Two Chevrolet Colorado, and Declaration of Surplus Properties and
Authorization of Disposal
Recommended action:
1. Move to authorize the purchase of (4) four 2006 Chevrolet 3500 I-ton
dump trucks, (1) one 2006 Chevrolet Silverado and (2) two Chevrolet
Colorados from Santa Rosa Chevrolet in the amount of $ 210,382.00.
2. Move to declare vehicles as surplus and authorize their disposal.
2G. Authorize City Manager to Sign Contract with Joe Gonsalves & Son for the
Purpose of Legislative Representation
Recommended action:
Approve contract and authorize City Manager to execute the same.
2H. Allocation of 2002 Park Bond Funds from the City of Monte Sereno
Recommended action:
I. Adopt Resolution authorizing the City to amend its Per Capita 2002 Park
Bond Act allocation with the State to reflect a transfer of $80,000 from the
City of Monte Sereno.
2. Direct staff to amend the fee schedule for the upcorning budget year to
allow Monte Sereno residents to rent the Wildwood Park stage at resident
rates.
21. Motor Vehicle (MY) Resolution Prohibiting Parking - Herriman Avenue
Recommended Action:
Move to adopt Motor Vehicle Resolution prohibiting parking on a portion of
Herriman Avenue.
2J Resolution to Support the Metropolitan Transportation Commission's
STP Third Cycle for Local Streets and Road Rehabilitation Grant Application
Recommended action:
Adopt resolution.
2K. Amend Current Information Technology Contract with the City of Palo Alto to
Include Website Design and On-going Website Maintenance
Recommended action:
Approve amendment to the contract with the City of Palo Alto.
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PUBLIC HEARINGS
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3.
FY 2006-07 Community Development Block Grants (CDBG)
Recommended action:
Conduct public hearing; adopt resolution authoring staff to submit funding
allocations to the Santa Clara County for CDBG proposals totaling $139,070.
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OLD BUSINESS
4 Kevin Moran Park - Review of Design Plans
Recommended action:
1. Accept report and direct staff accordingly.
2. Approve Resolution for 2002 Park Bond Act Per Capita Grant Program in
the amount of $220,000.
3. Approve Resolution for 2002 Park Bond Act Roberti-Z'Berg-Harris Block
Grant Program in the amount of$82,454.
5. Tree Pruning and Decorative Lighting Proposals
Recommended action:
Accept report and direct staff accordingly.
NEW BUSINESS
None
ADHOC & AGENCY ASSIGNMENT REPORTS
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Mavor Norman Kline
Association of Bay Area Government
Chamber of Commerce
Library Joint Powers Association
Hakone Foundation
Santa Clara County Emergency Preparedness Council
Valley Transportation Authority PAC
West Valley Mayors and Managers Association
TEA Task Force
Vice Mavor Aileen Kao
County Cities Association Legislative Task Force
Santa Clara County Cities Association
County HCD Policy Committee
SASCC
SASCC Task Force
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Councilmember Nick Streit
Recycling & Waste Reduction Commission ofSCC
Santa Clara County Valley Water Commission
West Valley Solid Waste Joint Powers Association
West Valley Sanitation District
City/School AdHoc
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Councilmember Ann Waltonsmith
KSAR Community Access TV Board
Northern Central Flood Control Zone Advisory Board
Saratoga Historic Foundation
Sister City Liaison
Councilmember Kathleen Kin!!
Association of Bay Area Government ,
Peninsula Division, League of California Cities
SCC Cities Association-Joint Economic Development Policy Committee (JEDPC)
Village AdHoc
CITY COUNCIL ITEMS
CITY MANAGER'S REPORT
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
1, Cathleen Boyer, City Clerk for the City of Saratoga, declare that the foregoing agenda
for the meeting of the City Council of the City of Saratoga was posted on March 9, 2006,
Ci 0 Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for public
at that location. The, agenda is also available on the City's website at
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CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2006
4/5
Regular Meeting - Joint meeting with Library Commission and Friends of
the Saratoga Libraries
Regular Meeting - Joint Meeting with SASCC
4/19
5/3
5/17
Regular Meeting - Joint meeting with Villa Montalvo
Regular Meeting - Joint meeting with Mt. Winery
6/7
6/21
Regular Meeting - Joint Meeting with Planning Commission
Regular Meeting - Joint Meeting with Heritage Preservation Commission
and Historic Foundation
7/5
7/19
Regular Meeting
Regular Meeting
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8/2 Regular Meeting
8/16 Summer Recess
9/6 Regular Meeting - Joint Meeting with Planning Commission
9/20 Regular Meeting
10/4 Regular Meeting
10/18 Regular Meeting
11/1 Regular Meeting
11/15 Regular Meeting
12/6 Regular Meeting - Joint Meeting with Planning Commission - Council
Reorganization
12/20 Regular Meeting - Joint meeting with Heritage Preservation Commission
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SARATOGA CITY COUNCIL
MEETING DATE: March 15,2006
AGENDA ITEM:
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ity Manager's Office CITY MANAGER:
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PREPARED BY:
DEPT HEAD:
Cathleen Rover.. City Clerk
Dave Anderson.. City Mana~er
SUBJECT:
Commendation Honoring Klaus Pache and Family
RECOMMENDED ACTION:
Present commendation to Klaus Pache and Family.
REPORT SUMMARY:
N/A
FISCAL IMPACTS:
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N/A
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
N/A
ALTERNATIVE ACTION:
N/A
FOLLOW UP ACTION:
N/A
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Posting of the agenda.
ATTACHMENTS:
Copy of commendation.
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COMMENDATION '
OF THE CITY COUNCIL
OF THE CITY OF SARATOGA
HONORING
KLAUS PACHE & FAMILY
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WHEREAS, Klaus Pache and his family purchased tbc Plumed Horse Restaurant in 1975
and for tbc last thirty years bave buill tbc restaurant into tbc most cV.,;ng.';chM Saratoga dining
venue for palIODI in tbc Bay AmI and liom all over tbc world; and
,
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WHEREAS, Klaus, YvotIIle and Greg Pacbe created a vision for a _ in keeping
with tbc affluence oftbc area and maintained that vision so tbal tbc Plumed Horse became a magnet
for other fine dining in the heart of Saratoga; and
WHEREAS, tbc Paches bave consistently provided fine dining and cuJiDaty experiences for
some of the most distinguished and influential patrons over 30 years. providing exquisite table side
service, creative menus, fine wines, wine tasting, music and fun bistro activities; and
WHEREAS, The Plumed Horse, under the Pache family, is a Mobile rated, AAA four
diamond restaurant and bas consistently earned awards; since 1987: the Wine Spectator's "Grand
Award," for having "one of the greatest wine lists in the world," with emphasis on lpcal and
California wines; the DidonNa Award given to restaurants which promote the ultimate in
distinguished dining throughout Canada, Mexico and the United States; and the "By
Recommendation Only" seal of approval given to event professionals; and
WHEREAS. Under the expertise of Klaus Pache and family. the restaurant bas
distinguished itselfby allracting Silicon valley leaders, busineSses and cotpOrations, as well as
people wanting to celebrate life's most special occasions - a wedding, birthday, anniversary in the
heart of Saratoga; and
WHEREAS, Klaus Pache. and his family have been consistent leaders in the community,
supporting our downtown Village, the Chamber of Commerce, and holiday programs; and
WHEREAS, Klaus Pache and the Plumed Horse bave been ineredibly generous over 30
years, providing complimentary dinners, certificates, auction items, discoWlted events and support
for hWldreds of non-profits, including orli""izations like the American Cancer Society, the March of
Dimes, local churches and schools (Saratoga School, Saratoga High School, Bellanoine, San Jose
Schools, Willow Glen and Cupertino among them) and civic clubs, such as Rotary, Kiwanis, etc.;
and '
.....I
WHEREAS, the citizens of Saratoga have benefited from the ambiance, the generosity, the
old world charm, the kindness, the creativity, the outstanding food, healthy fresh menu items with
impeccable service and reputation from the Plumed Horse and tbc fun bistrO Crazy Horse, which
they created; and
WHEREAS, Klaus Pache, Yvonne Pache, Greg Pache and their families have warmly
greeted Saratogans and patrons for these, many years and have set the highest standard for quality in
food, dining and service; and
WHEREAS, the entire Pache family, who have given their passion, their time and talents to
make Tbe Plumed Horse in Saratoga a s~ccess, and thereby enhancing our city; and
WHEREAS, the City of Saratoga is proud to call home for the Plumed Horse;
,
NOW, THEREFORE BE IT RESOLVED, that Klaus Pache and Family are hereby commended
and thanked for their dedication and contributions to the City of Saratoga during the City's 50 year
anniversary.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this IS'" day of
March 2006.
Nonnan Kline, Mayor
City of Saratoga
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SARATOGA CITY COUNCIL
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MEETING DATE: March 15,2006
AGEN:6A ITEM:
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ORIGINATING
City Manager's Office CITY MANAGER:
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PREPARED BY.
DEPT HEAD:
Dave Anderson, City Manager
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SUBJECT: City Council Minutes
RECOMMENDED ACTION:
Approve minutes.
REPORT SUMMARY:
Approve minutes as submitted for the following City Council Meeting:
City Council Retreat - February 10, 2006
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FISCAL IMPACTS:
N/A
CONSEQUENCES OF NOT FOLLOWING RECOMME~DED ACTION:
N/A
ALTERNATIVE ACTION:
N/A
FOLLOW UP ACTION:
Retain minutes for legislative history.
,
ADVERTISING, NOTICING AND PUBLIC CONTACT:
N/A
ATIACHMENTS:
r Attachment A - Minutes February 10, 2006
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MINUTES
SARATOGA CITY RETREAT
HAKONE GARDENS
FEBRUARY 10, 2006
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Mayor Kline called the Council retreat order at 9:00 a.m.
ROLL CALL
PRESENT:
Mayor Norman Kline, Vice Mayor Aileen Kao,
Councihnembers Kathleen King, Nick Streit,
Ann Waltonsmith
ABSENT:
None
ALSO
PRESENT:
Dave Anderson, City Manager
Barbara Powell, Assistant City Manager
Richard Taylor, City Attorney
Cathleen Boyer, City Clerk (arrived at noon)
Ann Sullivan, Deputy City Clerk
Michele Braucht, Administrative Services Director
John Cherbone, Director of Public Works
John Livingstone, Community Development Director
Joan Pisani, Recreation Director
REPORT OF CITY CLERK ON POSTING OF AGENDA FOR FEBRUARY 10.
2006
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Ann Sullivan, Deputy City Clerk, reported that pursuant to Govemment Code Section
54954.2, the agenda for the meeting of February 10, 2006 was properly posted on
February 6, 2006.
1. HOW TO SPEND NORTH CAMPUS FUNDS
Priority setting exercise was used to determine the use 'of the proceeds from the sale of
the ''North Campus" property. City Councihnembers were given colored stickers
with a value of3 (green), 2 (yellow), and I (red).
COUNCIL DIRECTION
. 305M - Pavement Management (gutters, sidewalks, curbs, street pavement)
. 750K - Village Sidewalks
. 750K - Community/Senior Center Improvements
. 2M - New City space at Civic Center
o All-City Notice (postcards reviewed by Mayor)
o Public Input Meeting
Alternatives:
. Addition to Community Center
. New stand-alone building
. Civic Theater to Community Room remodel
....,I
Second round of discussion took place to correct a pr~cedural concern regarding the
$2 million dollars allocated to a new City space at Civic Center. The three categories
that were discussed again were: new City space at Civic Center, Roads, and the
Hillside Reserves. The following reflects the vote of the Council:
. Option I -'New Citv Space at Civic Center @ $2 million (including three (3)
alternatives listed above) Support: King, Kline, Streit Oppose: Kao,
Waltonsmith
. Option 2 - Roads @ $2 million Support: 'N,iIltonsmith Oppose: King, Kao,
Kline, Streit
. Options 3 - Hillside Reserve @$I million & Roads @ $1 million
Support: Kao Oppose: King, Kline, Streit, Waltonsmith
The outcome of the vote was to allocate $2 million dollars to a new City space at
City Center. '
2. COUNCIL GOALS - STATUS REPORT
Council review Council Retreat - 2005/2006 Work Plan Six Month Status Report
COUNCIL DIRECTION
Substitute for Council Priorities List
o Update as needed
o Bring back to annual Council Retreat
3. PLANNING COMMISSION ISSUES
. BackgroundIPower/Limits
. Upcoming Appointments
. Legal Support
. Council Direction/Changes to the Planning Commission?
COUNCIL DIRECTION
Attorney present at each Planning Commission meeting - effective first or second
meeting in March.
SPECIAL PRESENTATION - PAUL CONRADO 50TH ANNIVERSARY
Paul Conrado, Chair/50th Anniversary Committee, announced committee members
and discussed schedule, organizations involved and fmancing. Mr. Conrado discussed
the commitments needed from the City of Saratoga.
COUNCIL DIRECTION
Return to City Council addressing the following:
. Insurance coverage for 50th Anniversary
. Determine in-kind expenses
. Permit fees - charge or waive
. Block Party Applications - best method
2
4. E-GOVERNMENT
The objective of this project is to create a short term and long term plan for leveraging
technology to make the City more efficient and more open to citizenS. The goals are
to provide ease of access to an actively managed website that provides real time
information and e-govemment solutions for Saratoga residents.
COUNCIL DIRECTION
Proposal on Phase I - including on-going maintenance with City of Palo Alto
Phase II - parallel with Phase I
. Planning
. Finance
6. CITIZEN INVOLVEMENT
. Commissions Options
. Leadership Program
. Citizen Academy
COUNCIL DIRECTION
. Continue with current structure of active Commissions.
. Bring report back to Council to extend resolution temporarily suspending
certain Commissions for one (1) more year.
. Bing report back to Council to implement one (1) Citizen Academy per
year including concept and costs.
7. GENERAL PLAN
Planning Department hired a consultant to update three Elements of the City's
General Plan:
. The Land Use Element
. Conservation Element
. Open Space Element
Discussion regaining Land Use Policy issues and Conservation, Trails and Open
Space issues.
COUNCIL DIRECTION
. Report back to Council with staff report on Village development
. Housing Element (changing limitations for affordable housing/mixed use
areas
. Abrahams Site (General Plan amendment & up-zoning to mixed use).
. Bed & Breakfast
o Support in General Plan update
. Limit General Plan update to technical issues excluding those mentioned
above
. Parks: No specific designation for parks
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ADJOURNMENT
There being no further business Mayor Kline adjourned the meeting at 3: 15 p.m. and
thanked everyone for attending the retreat.
Respectfully submitted,
Cathleen Boyer, CMC
City Clerk
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SARATOGA CITY COUNCIL
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ORIGINATING DEPT: Admin. Svcs.
PREPARED BY: tad
Usha Dhulipala
AGENDA ITEM:
CITY MANAGER: vJ ~
DEPTBEAD~4~
Michele Braucht
26
MEETING DATE: 03/15/2006
SUBJECT: Check Register for 03/0712006
RECOMMENDED ACTION:
That the City Council accepts the Check Register for 03/07/2006.
REPORT SUMMARY:
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Attached is the Check Register for 03/07/2006. The checks were released on 03/08/2006. Payroll
checks were released on 02/16/2006.
Starting Ending Total
Type of Checks Date Checks # Check # Checks Amount
Account Payable 03/07/06 101568 10 1669 102 $184,353.13
Payroll 02/16/06 31466 31488 23 $ 114,766.6()
TOTAL $299,119.79
The prior Check Register for 02121/2006 ended with check number 101567. Check #101439 was
voided for $116.84 because vendor has a change of ownership's name. Check #101431 was
issued manually for $2,200.50 to Ungo-Debra- McCormick due to time sensitivity.
Following is a list of checks issued for more than $10,000.00, and a brief description of the
expenditures.
Check # Issued to Fund Dept Purpose Amount
101587 City of San Jose General 02015 Animal Services-March $12,916.67
101597 Bianchi Constructions GasTank 9010 VT A Facility-Final Payment $26,105.92
101598 Golden Bay Costructions Capital 9201 Gateway Bill Program#7 $50,414.40
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Fund~ Fund DescriDtion AlP Total . · PR Total Total
001 General 35,010.08 18,871.29 53,881.37
150 Streets & Roads 37,792.71 15,240.05 53,032.76
209 Mc6lrtvVille liD 6,250.00 6,250.00
224 VillalZe Comm liD 699.16 699.16
250 Develooment Services 11,788.85 54,188.13 65,976.98
260 Environmental Services 6,532.75 I . 4,867.51 11,400.26
290 Recreation 21,401.99 17,699.77 39,101.76
291 Teen Services 2,579.49 2,737.28 5,316.77
351 Public Safetv CIP 578.00 578.00
352 Infrastructures CIP 52,170.36 1,162.63 53,332.99
502 Information Technolo!!V 2,132.16' 2,132.16
503 Faciltiv Jmorovement ISF . , 335.58 335.58
604 PI ~it Pre 2006 3,480.00 3,480.00
605 Plannim!ne;;Qsit 07/01105 1,320.00 1,320.00
800 Ir>eoosit Agency Fund 2,282.00 2,282.00
TOTAL 184,353.13 $114,766.66 $299,119.79
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ALTERNATIVE ACTION:
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N/A
FOLLOW UP ACTION:
N/A
ADVERTISING, NOTICING AND PUBLIC CONTACT:
N/A
ATTACHMENTS:
Check Register in the Expenditure Approval List format.
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SARA TOGA CITY COUNCIL
,-. MEETING DATE: March 15,2006 AGENDA ITEM: LG
ORIGINATING DEPT: Administrative Svcs CITY MANAGER: G 4-~..Y
~ '~\
PREPARED BY:' DEPT HEAD: . ) '--"""
Vivi G lchele Braucht
SUBJECT: Treasurer's Report for the Month Ended January 2006
RE~OMMENDEDACTION
That the City Council accepts the monthly Treasurer's Report.
REPORT SUMMARY
California government code section 41004 requires tluit the City Treasurer (the Municipal Code
of the City of Saratoga, Article 2-20, Section 2-20.035, designates the City Manager as the City
Treasurer) submit to the City Clerk and the legislative body a written report and accounting of all
receipts, disbursements, and fund balances.
.,.--
41004. Regularly, at least once each month, the city treasurer shall submit to the city
clerk a written report and accounting of all receipts, disbursements, and fund balances.
He shall file a copy with the legislative body.
Additionally with the passage of Chapter 687, Statutes of 2000 (AB 943 Dutra), effective
January I, 2001 cities are now required to forward copies of their second and fourth quarter
calendar year investment portfolio reports to the California Debt and Investment Advisory
Commission (CDIAC) within 60 days.
The CDIAC will use the report as an additional opportuni~ to examine public investment
practices in a more consistent basis than before.
Cities, such as the City of Saratoga, that are 100 percent invested in the Local Agency Investment
Fund (LAIF) are exempt from the new investment portfolio reporting requirements and are only
required to send a letter to CDIAC indicating the total and composition of their investments.
This Treasurer's Report will satisfy our reporting requirement to the CDIAC.
The following pages in the attachment provide various financial data and analysis for the City of
Saratoga's Funds collectively as well as specifically for the City's General (Operating) Fund,
including an attachment from the State Treasurer's Office of Quarterly LAIF rates from the 1st
Quarter of 1977 to present.
r
.
,."., ,
FISCAL IMPACTS
None
.
....)
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION
The City will not be in cdmpliance with Government Code Section 53891 and Section 40804.
ALTERNATIVE ACTION
N/A
FOLLOW UP ACTION
N/A
ADVERTISING, NOTICING AND PUBLIC CONTACT
N/A
ATTACHMENTS
A - Cash and Investments by fund
B - Change in total fund balances by fund
C - Cash and Investments by CIP project
D- Change in total fund balances by CIP project
E - Local Agency Investmept Fund (LAIF) Quarterly Apportionment Rates,
....)
CC
cdiac_investments@treasurer.ca.gov (June & December reports only, within 60 calendar days)
J
ATTACHMENT A
"
CASH AND INVESTMENTS BALANCE BY FUND
As of January 31,2006, the City had $331,689 in cash, $15,224,530 on deposit in LAlF and the
City's bond trustee held, $330,844 in the City's name. The bank reconciliations are completed
thru the month of November 2005. The Council Policy on operating reserve funds adopted on
April 20, 1994, states that: for cash flow purposes, to avoid the necessity of dry period financing,
pooled cash from all funds should not be reduced below $2,000,000. The total pooled cash
balance as of January 31, 2006 is $15,887,063 and exceeds ,the limit required.
Cash at Comerica Bank 331,689
Deposit with LAIF 15,224,530
Subtotal 15,556,219
Cash with Fiscal Aoe"t 330,844
Total 15,887,063
Fund Types
General
Fund Description
The following table summarizes the Citv's total cash and investment balances bv Fund.
Cash ~ Investment
Balance at Jan 2006
$ 3,113,374
General Fund
Designated Reserves:
Tree, Bench, & Plaque Dedication Program
Saratoga Youth Sports
Petty Cash
Library Exterior Walls Maintenance
City's 50th Anniversary Celebration
Theater Ticket Surcharge
CIP (Refunded from RDA)
Economic Uncertainty
Operations
Special Revenue Supplemental Law Enforcement Services Fund
Highway Users Gas Tax
Landscape and Lighting
Development Services
Designated Reserve:
Tree Preservation Ordinance 226
Enviromental Programs
Development Fees
Community Development Block Grant
SHARP loan
Recreation Services
Teen Services
CD Deposits - Arborist Reviews
PW Deposits - Geology Reviews
PW Deposits - Developer Fee (no interest)
CD Deposits - Planning Deposit Post 6/30/05
PW Deposits - City Surveyor
CD Deposits - Planning Deposit Prior to 7/1/05
Capital Project Park Development
Library Expansion
Public Safety
Infrastructure
Facility
Park and Trails
Debt Service Library Bond
Internal Service Equipment Replacement
Technology Replacement
Facility Improvement
Trust/Agency Leonard Road
KSAR - Community Access TV
Parking District #3
Saratoaa Public Financina Authoritv
Total elt
$ 650
$ 1,015
$ 1,300
$ 15.000
$ 20.000
$ 19,525
$ 140,000
$ 1,089,900
$ 2,457.846
$
$ 117,782
$ 51.283
$ 689,084
$ 183,334
$ 919.773
$ 102.680
$ (26.907)
$ 137,555
$ (74,213)
$ (13,967)
$ 199,965
$ 149.038
$ 115,090
$ 103,153
$
$ 688,334
$ 117,537
$ 717.786
$ 574,782
$ 2,858,477
$ 183.067
$ 345.556
$ 399,451
$ 50,000
$ 146.662
$ 50,000
$ 33.209
$ 60.235,
$ (181.139)
$ 330.844
$ 15887,063
ATTACHMENTB
CHANGES IN TOTAL FUND BALANCE
The following table presents the ending Fund Balances for the City's major fund types at January
31, 2006. This table excludes Trust and Agency funds where the City acts merely as a third party
custodian of an outside party's funds.
Fund 01/31/06
Balance Incr/(Decr) Fund
Fund DescriDtion (Audited) Jul.Dec Revenues EXDenditures Transfers Balance
General
General Fund 1,616,436 359,888 1,910,059 (886,608) 2,999,775
Designated Reserves:
Tree, Bench, & Plaque Dedication Program - 650 - - 650
Saratoga Youth Sports - - 1,015 1,015
Petty Cash 300 1,000 - . 1,300
Theater Ticket Surcharge 56,169 (10,421) - (26,223) 19,525
Library Exterior Wail Maintenance - - 15,000 15,000
City's 50th Anniversary Celebration 20,000 - - - 20,000
CIP (Refunded from RDA) 162,000 (22,000) - - 140,000
Economic Uncertainty 1,350,000 (260,100) - - 1,089,900
Operations 2,457,846 - . - 2,457,846
Special Revenue
Supplemental Law Enforcement Services Fund - - - - -
Highway Users Gas Tax - 87,707 73,066 (45,492) 115,281
LandscapelLightin9 Fd (to be ailocated to each District) 75,891 (97,175) 129,843 (58,943) 49,415
Development Services 342,123 410,384 105,592 (148,901) 709,198
Designated Reserve: - - -
Tree Preservation Ordinance 226 161,654 21,680 - - 183,334
Environmental Programs 898,658 (6,248) 50,848 (31,900) 911,358
CDBG (1,065) (19,728) - (6,114) (26,907)
SHARP Loan 127,298 9,016 1,241 - 137,555
Recreation Services - (127,071) 75,830 (43,859) (95,100)
Teen Services - (20,365) 12,370 (6,612) (14,607)
Capital Project
Park Development 74,499 43,038 - - 117,537
Library Expansion 766,145 (48,358) - - 717,787
Public Safety 748,686 (89,035) - (88,979) 570,672
Infrastructure 3,187,274 (1,533,868) 574,673 (270,794) 1,957,285
Facility 206,715 (68) - (983) 205,663
Park and Trails 337,899 9,995 - - 347,895
Debt Service
Library Bond , 855,413 (990,432) 534,470 - 399,452
Internal Service Fund
Equipment Replacement - 50,000 - - 50,000
Technology Repiacement 128,198 21,591 - (8,385) 141,404
Facilitv Imorovement - 50,000 - - 50,000
Total City 13,572,138 (2,159,920) 3,483,805 (1,623,7921 . 13,272,231
A TT ACHMENT C
CASH AND INVESTMENTS BALANCES BY CIP PROJECT
The following table the details the cash balances for each project in the Public Safety,
Infrastructure, Facility, and Park and Trails Capital Improvement Project Funds.
CIP Funds/Proiects
Public Safety
ADA Improvements (Hakone)
Sobey/Quito Traffic Improvement
Sara-S'vale/Seagull Traffic Sign
Quito Road Bridge Replacement
T rafficsafety
Highway 9 Safety project
Traffic Signal @ Highway 9
Sidewalk-Yearly Project
Traffic Signal @ Herriman
Traffic Signla @ Verde Vista Lane
Traffic Signla @ Kirkmont Dr
Bridges @ 4th Street
Crossing @ Highway 9 and Oak Place
Transfers-Project Reconciliation
Total Public Safety $
Cash & Investment
Balance at Jan 2006
(108,002)
49,201
6,604
131,895
100,000
100,000'
30,000
200,000
3,000
3,000
3,000
100,000
250,000
1293,916'
574,782
Infrastructure
EI Quito Area Curb Repiacement
Village Streetscape Impv-Sidewalks
Storm Drain Upgrades
Median Repairs(Landscape/lrrig.)
Cox Ave Railroad Crossing Upgrade
Saratoga-Su nnyvale/Gateway
Blaney Plaza Improvement-Constructions
Storm Drain Upgrades
Civic Center Landscape
Village-Trees & Lights
Village- Trees&Lights/Sidestreets
Signage @ City Entrance
Village Streetscape Improvement (Sidewalk C
Storm Drain @ EI Camino/Mt Vista
Transfers-Project Reconciliation
Total Infrastructure $
500,000 ,
15,000
1,852
(54,163)
333,471
497,341
17,968
200,000
110,000
25,000
50,000
17,500
741,000
100,000
303,509
2,858,477
Facility
North Campus/Prospect
Historical Park Fire Alarm System
Warner Hutton House Improv
Civic Center-Eaves @ COD
Civic Center-COD Offices
Transfers-Project Reconciliation
Total Facility $
(1,604)
(882)
94,100
25,000
15,000
51 ,453
183,067
Parks & Trails
Hakone Garden DIW
Union Pacific Railroad (Deanza) Trail
Park/Trail Repairs
Kevin Moran Park
Transfers-Project Reconciliation
Total Parks & Trails $
193,177
(22,529)
(232)
96,175
78,964
345,556
Total CIP Funds
$
3,961,883
ATTACHMENT D '
FUND BALANCES BY CIP PROJECT
The following table details the fund balances for each project in the Public Safety, Infrastructure,
~I
Facilitv, and Park and Trails Canital Improvement Proiect Funds.
Fund
Balance lncr/(Oecr) 01/31/06
CIP Funds/Prolects (Auditedl Jul-Dec Revenues Exrwonditures Transfers Fund Balance
Public Safety
Safe Routes to Schools 23,956 - (406) (23,550) 0
Congress Springs Park Safety 15,020 - I (15.020) (0)
Playground Safety 287,799 - (287.799) (0)
Norton Rd Fire Access (6,500) - 6,500 -
ADA Improvements (Hakone) (1,175) (22.997) (83,831) (108,003)
Sabey/Quito Traffic Improvement (89.654) (55.787) 194,643 49,201
Sara-S'vaIe/Seagull Traffic Sign 6,604 - 6,604
Quito Road Bridge Replacement 131,894 - - 131,894
Traffic Safety 181,624 (853) (4,742) (76,029) 100,000
Highway 9 Safety Project - - 100,000 100,000
Highway 9 Traffic Signal Mod 83,204 (4,200) , (49,004) 3p.000
Sidewalks Yearly Project - 200,000 200,000
Traffic Signal @ Herriman 5,000 , - (2,000) 3,000
Traffic Signal @ Verde Vista Lane 5,000 (49) (1,951) 3,000
Traffic Signal @ Kirkmont Dr 5,000 - (2,000) 3,000
Bridges @ 4th Street 100,000 - 100,000
Xing @ Highway 9 / Oak Place (126) - }50.126 250,000
Transfers.Project Reconcilation - - 293 916) (293916
Total Public Safety 747,646 (83,886) - (88,979) - 574,780
Infrastructure
Lynde Ave Drainage (11,193) - 11.193 0
Village Streetscape Impv-Landscape 139,474 (2.376) , (137.098) (0)
Saratoga Ave. Medians@Library 150,000 - (150,000) -
Prospect Avenue Medians 25,000 - (25.000) -
Citywide Traffic Sign Upgrade 386,172 - (386.172) 0
Vessing Road Assessment (152,782) - - " 152.782 0
EI Quito Area Curb Replacement 500,000 - 500,000
Village Streetscape Impv-Sidewalks 15,000 , 15,000
Median Repairs(Landscape/lrrig.) (33,069) (15,482) (5,612) (54,163)
Cox Ave Railroad Crossing Upgrade 319,725 13,747 333,471
Blaney Plaza Improvement (18,537) - 36,505 17,967
Saratoga-Sunnyvale/Gateway 1,662,939 (1,480,648) 574,673 (265,182) 491,782
Storm Drain Upgrades 49,108 (49,107) 200,000 200,000
Blaney Plaza Improvement - Contruction 17,968 (17,968) -
Civic Center Landscape - 110,000 110,000
Village-Trees & light 25,000 25,000
Village-Trees & LightslSidestreets 50,000 50,000
ViUage-Streetscape Impv (Sidewalk. Curbs) - 741,000 741,000
Signage @ City Entrance (8.628) - 26,128 17,500
Storm Drain @ EI Camino / Mt Vista 146,097 - - (46.097) 100,000
Transfers-Project Reconcilation - - 305 362 305 362
Total Infrastructure 3,187,273 (1,533,868) 574,673 (270,794) 895,635 2,852,919
Facility
Theater Roof (3,822) - 3,822 0
Civic Center Master Plan (Design) (1,087) - 1,087 0
Animal Control Facility 309,449 - (309,449) -
Civic Theater Reroof (41.855) - 41,855 0
Village Fac;ade Mathching Fund (21.164) (22,596) 43,760 (0)
Book Go ~ound Repairs (33,326) 33,326 (0)
North Campus/Prospect (553) (68) (983) (1,604)
Historical Park Fire Alarm System (882) - (882)
WHH Improvements (47) - 94,147 94,100
Civic Center - Eaves @ COD 25,000 25,000
Civic Center - COD Offices , 15,000 15,000
Transfers-Project Reconcilation - - 51452 51452
Total Facility (1,481) (68) - (983) 185,599 183,067
Parks & Trails
EI Quito Improvements 91,490 - (91,490) 0
Azule Park 2,968 610 (3,578) (0)
Heritage Orchard Improvements 15,282 - (15,282) 0
Kevin Moran Improvements (1,289) (2,833) 100,297 96,175
Skateboard Park - (33) 33 (0)
Foothill School Field Impv (8,528) - 8.528 0
San Marcos Open Space Track 17,054 (17,054) -
Odd Fellows Trails Dev 60,500 - - (60,500) -
Hakone Garden DNII 194,583 (1,406) 193,177
Union Pacific Railroad (Deanza) Trail (35,116) 12,587 (22,529)
ParklTrail Repairs 954 (1,186) (232)
Transfers-Project Reconcilation - - 78 964 78 964
Total Parks & Trails 160,422 9,995 - - 78,964 345,556
Total CIP Funds 4,093,860 1,607,827 574,673 360,756 1 160198 3 956 323
, .'"
..
Phil Angelides, State Treasurer L
Inside the State Treasurer's Office ~
LOCALAGENCYINVEST~NTFUND
QUARTERLY APPORTIONMENT RATES
5.68 5.78 5.84
6.97 7.35 7.86
8.81 9.10 9.26
11.11 11.54 10.01
11.23 11.68 12.40 11.91
11.82 11.99 I 10.71
9.87 9.64 10.04 10.18
10.32 10.88 11.53 11.41
10.32 9.98 9.54 , 9.43
9.09 8.39 7.81 7.48
7.21 7.54 7.97
8.01' 7.87 8.20 8.45
_""~~__'^_..,~"____>,,.~.'w._
8.76 9.13 8.87 8.68
,.._~m."~.~~~_~_"
8.52 8.50 8.39 8.27
,-_.~-~.-
7.97 7.38 7.00 6.52
5.87 5.45 4.97 4.67
4.51 4.44 4.36
4.25 4.45 4.96 5.37
5.76 5.98 5.89 5.76
5.62 5.52 5.57 5.58
5.56 5.63 5.71
5.70 5.64
5.19 5.08 5.21 5.49
5.80 6.18 6.47 6.52
6.16 5.32 4.47 3.52
2.96 2.75 2.63 2.31
1.98 1.77 1.63
1.47 1.44 1.67
2.38 2.85 3.18 3.63
, '
SARATOGA CITY COUNCIL
r
MEETING DATE: March 15,2006
AGENDA ITEM:
20
.oJ~
ORIGINATING DE T:
\
CITY MANAGER:
PREPARED BY:
Cathleen Boyer,
DEPT HEAD:
Dave Anderson, City Manager
SUBJECT: Letter of SUpport- Santa Clara Valley Water District Enabling Act
Amendments
RECOMMENDED ACTION:
Authorize Mayor to sign Letter of Support.
REPORT SUMMARY:
r
On February 16, 2006 the City received a letter (Attachment A) from Rick Callender,
Government Affairs Manager, Santa Clara Valley Water District (District), requesting that the
City authorize a letter of support of the pending litigation which both District and the Santa Clara
County Board of Supervisors are jointly pursuing. Furthermore, Assemblymember Joe Coto has
agreed to introduce the legislation.
The District has provided an overview of the legislation (Attachment B) outlining the issue,
background, solution, and swnmary.
FlSCAL IMPACTS:
N/A
CONSEQUENCES OF NOT FOLLOWING RECOMME~ED ACTION:
N/A
ALTERNATIVE ACTION:
Council can choose not to authorize the Mayor to sign the letter of support.
FOLLOW UP ACTION:
Send letter to:
The Honorable Joe Coto, California State Assembly, State Capital Room 2170, Sacramento, CA
r 95814
Rick Callender, Government Affairs Manager, Santa Clara Valley Water District, 5750 Almaden
Expressway, San Jose, CA 95118
,
I
,",,,,,
ADVERTISING, NOTICING AND PUBLIC CONTACT;
".
N/A
.
...J
ATTACHMENTS;
Attachment A - Letter from Rick Callender
Attachment B - Fact Sheet
Attachment C - Letter of Support
....J
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RECEIVEQ750 ALMADEN EXPWY
~AN J SE, CA 95118-3686
FEB 2 3 200)ELEP ONE (40B) 265-2600
FAC!> ILE 140B} 266-0271
CITY OF SARATOl'!,Ir~ volleywoter.org
OI'I'ORT\JNITY EMPLOYER
February 16, 2006
The Honorable Norman Kline
Mayor of Saratoga
13777 Fruitvale Avenue
Saratoga, CA 95070
Dear Mayor Kline:
The Santa Clara Valley Water District (District) Board of Directors and the Santa Clara County
Board of Supervisors (County) are jointly pursuing legislation to discontinue the County's role in
approving the District's budget and to make other changes to the District's enabling Act.
Assemblymember Joe Coto has agreed to introduce the legislation and both the County and the
District would appreciate your support of the pending legislation. I ask that you agendize this for
discussion in March or early April for your council's consideration, if possible.
I have enclosed a white paper with the details of our joint legislation for more information. We
will be following up with additional information, in early March ,when the bill is in print.
If you or your staff has any questions concerning our request, please feel free to contact me at
(408) 265-2607 extension 2017, or by sending e-mail to rcallenderailvallevwater.orq.
Thank you for your consideration of this special req uest.
Ick . Callender
Government Affairs Manager
Enclosure:
Santa Clara County Flood Protection and Clean Water Accountability Act
White Paper
cc: Dave Anderson, City Manager
rc:mc:mf
0216b-l.doc
The mission of the Santa Clare Valley Water District is 0 healthy, safe and enhanced quality of living in Santo Clara County through watershed
~~_..._....I"...:.... ,.,n~ rnmnrp.hensive manaaement of water resources in a practical, cost-effective and environmentally sensitive manner.
Son~o Clara Volle~
Wder DiShic\6
, cOUN,..
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:B-- .,,<:
d>-? ...... 0:'"
~ AC~~
Santa Clara County Flood Protection and
Clean Water Accountability Act
Santa Clara Valley Water District Act Amendment
Overview
The County of Santa Clara (County) and the Santa Clara Valley Water District (District) are jointly
pursuing legislation to amend the District's enabling act. The District is an independent special
district, first formed in 1929, that provides wholesale water supply, flood protection, groundwater
and watershed management services to Santa Clara County. In 1968, legislation was introduced
to consolidate all countywide water resource management under a single agency to promote
efficiency and uniformity. The legislation called for the County, which up to that point had directed
flood control efforts, to maintain involvement with the Di~trict by approving its annual budget and
by appointing two of its board of directors as at-large members, joining the five elected members.
Today, the County and the District agree that this 38-year-old arrangement no longer serves the
interests of the community at large or either agency. Removing the County's budget review would
reduce costs to taxpayers, promote statewide consistency among all independent oistricts, and
increase local elected officials' accountability to voters.
Issue
The current relationship between the County of Santa Clara and the Santa Clara Valley Water
District as set forth in the District's Enabling Act does not serve the best interests of the County,
the District or the community at large.
Background
Independent special districts operate under the authority and direction of their elected boards. A
unique situation exists in Santa Clara County where the County is required by statute to approve
the budget of the District and appoint two members of the District's seven-person board. This
requirement was established in 1968 during the consolidation of the county-run Santa Clara
County Flood Control and Water District with the 1929 voter created Santa Clara Valley Water
Conservation District into a single agency: the Santa Clara Valley Water District. No other
independent special district in the five surrounding counties, and statewide has budgetary
approval and appointments to their board by another elected body.
Budget approval by the County does not provide increased fiscal accountability or otherwise
serve community interests beyond provisions that already exist in state law. Due to substantial
differences in function between the County and the District, the County would need to devote
extra staff and resources in order to have a meaningful understanding of the District's budget.
This is duplication of effort already performed by the District and an inefficient use of public funds.
The current budget process also exposes the County to unnecessary financial liability.
"", '
"
The existing budget approval structure disenfranchises voters by creating confusion and
preventing voters from effectively using their ballot to hold elected water district board members
accountable for representing their budgetary and water-resources project interests, as called for
in the Voting Rights Act.
Finally, the lessons of Hurricane Katrina are clear; there shoutd be one agency responsible and in
charge of flood management with clear accountability. The District should have sole budgetary
authority over the flood control projects for which it is respon::;ible.
Solution
The District and the County collaboratively propose to amend the District Act to give the District,
board sole responsibility for approving the District budget. Additionally, the two at-large board
member positions currently appointed by the County Board of Supervisors will pe eliminated in
2009. Finally, minor amendments will add to the objectives and purpose of the District Act to
include preservation of open space within the County and support of the County parks system
consistent with the District's other duties.
Summary
.:. This legislation would conform the Santa Clara Valley Water District to the budgetary
practices of all of the other independent special districts statewide by providing,for a board of
directors that is independent of another elected body. This would provide accountability to
Santa Clara County vot~rs, businesses and residents for services they pay for and deserve.
.:. The ultimate beneficiaries of the legislation will be the voters, residents and businesses of
Santa Clara County who rely on the District to meet environmental, water supply and flood
protection needs.
.:. The County Board of Supervisors is responsible for numerous health and human services
within the County, which does not give Supervisors the time to become experts in complex
water management and environment-related issues.
.:. Santa Clara County and the Santa Clara Valley Water District are co-sponsoring legislation to
amend the District Act to reflect these changes. We respectfully ask that you support this
legislation.
':. The Santa Clara Valley Water District will continue to provide for annual independent financial
audits.
.:. In 2005 an independent assessment of water services by the Santa Clara County LAFCO
determined that water resources were well managed by the District.
March 15,2006
The Honorable Joe Coto
California State Assembly
State Capitol Room 2170
Sacr~ento, CA 95814
Subject: Notice of Support - Santa Clara Valley Water District Enabling Act Amendments
Dear Assembly Member Coto:
The City of Saratoga supports your bill to amend the Sarita Clara Valley Water District's
(District) enabling act (Act). Our organization agrees with the Santa Clara County Board of
Supervisors and the District Board of Directors that the existing governance structure no longer
serves the interests of the County, the District, or more importantly the voters, residents and
businesses of Santa Clara County. Your bill would specifically remove the County Board of
Supervisors role in approving the District's budget and appointing District Board Members.
By removing the County's role in District governance, you will ultimately reduce costs to
taxpayers and allow the voters to hold their elected officials directly accountable for decisions
relating to water resources. Your bill will also make the District's governance structure and
budgetary process conform to that of other independent special districts throughout the state.
Our organization is very pleased that you have agreed to authqr this legislation, which was
developed collaboratively by the County and the District. Weare pleased to add our name to the
list of supporters for this bill.
Sincerely,
Norman Kline, Mayor
City of Saratoga
cc: SCVWD Board of Directors, Fax: (408) 266-2897
Julie Maclay, Santa Clara Valley Water District, Fax: (916) 448-8499
, '
SARATOGA CITY COUNCIL
MEETING DATE: March 1~, 2006
AGENDA ITEM:
Lt
VJ~
/'
ORIGINATING DEPT: City Manager's Office
~
.
PREPARED BY: \
Cathleen Bo . C~
CITY MANAGER:
DEPT HEAD:
SUBJECT: Resolution Amending Resolution 05-032 Concerning Stmcture and
Operations of City Commissions
RECOMMENDED ACTION:
,
Adopt resolution extending resolution 05-032 for one more year.
REPORT SUMMARY:
On May 18,2005 the City Council adopted Resolution 05-032 (Attachment A). This resolution
changed the structure of certain City Commissions and slispended others. Resolution 05-032 was
unanimously adopted by Council due to severe budget limitations and reduction in staff.
r-
At the February 10, 2006 City Council Retreat staff was directed bring forth a resolution to
continue the structure outlined in Resolution 05-032 for one more year. The attached resolution
(Attachment B) would continue the suspension of the Arts Commission to July 1, 2007, the Parks
and Recreation Commission to September I, 2007, and the Finance Commission shall continue
to meet once each year.
FISCAL IMPACTS:
Depending on Council direction.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
Resolution 05-032 outlines the term of suspension for certain Commission and would go into
effect starting July 1, 2006.
ALTERNATIVE ACTION:
N/A
FOLLOW UP ACTION:
None
r- ADVERTISING, NOTICING AND PUBLIC CONTACT:
Posting of the agenda.
,
,
\
,,,,,"
~,
ATTACHMENTS:
Attachment A - Resolution 05-032
Attachment B - Draft resolution
~
....I
...,;
-'
.,",'
.
, RESOLUTION NO 06-
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SARATOGA EXTENDING RESOLUTION 05-032 REGARDING THE
STRUCTURE AND OPERATION OF CITY COMMISSIONS
FOR AN ADDITIONAL Y,EAR
WHEREAS, on May 18, 2005 the City Council adopted resolution 05-032 which
changed the structure of certain City Commissions and suspended others. Resolution 05-032 was
unanimously adopted by Council due to severe budget limitations and reduction in staff; and
WHEREAS, Resolution 05-032 was unanimously adopted by Council due to severe
budget limitations and reduction in staff; and '
WHEREAS, the suspension of the Arts Commission shall be amended to July 1,2007,
the Parks and Recreation Commission to September 1, 2007, and the ,Finance Commission shall
continue to meet once each year; and
WHEREAS, all other aspects of Resolution 05-032 shall continue as set forth in
Resolution 05-032.
PASSED AND ADOPTED by the City Council of the City of Saratoga, State of California, on
this 15th day of March 2006 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Norman Kline, Mayor
ATTEST:
Cathleen Boyer CMC, City Clerk
RESOLUTION NO. 05-032
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SARATOGA REGARDING THE
STRUCTURE AND OPERATION OF CITY
COMMISSIONS
, WHEREAS, the City of Saratoga has a strong tradition of community
participation in City administration; and
WHEREAS, Commissioners and volunteers assist the City in administration of
many programs and provide valuable policy recommendations to the City Council; and
WHEREAS, severe budgetary limitations arising from the State legislature's
reallocation of property tax and other revenue sources away from local governments have
required significant reductions in City staff and programs; and
WHEREAS, reductions in staff interfere with the City's ability to effec;tively
support the work of City Commissions and reductions in programs reduce the need for
Commission policy guidance; and
WHEREAS, the City is working with other local governments and state officials
to increase the City's share oflocal property tax and other revenue sources to restore
important City programs and staffmg levels and expects that when this occurs there will
be an increased need for Commission policy advice; and
WHEREAS, in light of these circumstances it is prudent to reduce the obligations
of the Commissions commensurate with the reductions in City staff and programs and to
retain a Commission structure that will readily allow restoration of Commission activities
to their prior levels as increased funding becomes available.
NOW, THEREFORE, the City Council of the City of Saratoga hereby resolves as
follows:
I. The Arts Commission shall suspend all operations and not have any meetings
until at July 1, 2006. In light of this suspension, the term of each member of
the Arts Commission shall be extended by one year and that year shall not be
considered in determining the length of a term for the purposes of determining
compliance with the Commissioner term limits established in the City Code.
2. The Finance Commission shall meet once each year and at such other times as
the City Councilor City Manager (or his designee) deems necessary. The
mission ofthe Finance Commission shall be to respond to specific requests for
..,,'
.
advice from the City Council and City Manager (or his designee) with respect
to financiill matters, the use of fiscal resources, and the development of
technology for the City. The Finance Commission is currently defined as
consisting of seven members; effective June 1,2005 the Finance Commission
shall consist of five members.
I
3. The Library Commission shall meet once each quarter. The Library
Commission is currently defined as consisting of seven members; effective
November 1, 2005 the Library Commission shall consist of five members.
4. The Parks and Recreation Commission shall, suspend all operations and not
have any meetings until September 1, 2006. In light of this suspension, the
term of each member of the Pirrks and Recreation Commi,ssion shall be
extended by one year and that year shall not be considered in determining the
length of a term for the purposes of determining compliance with the
Commissioner term limits established in the City Code.
5. The Public Safety Commission shall be renamed as the Traffic Safety
Commission. The exclusive mission of the Traffic Safety Commission shall
be to investigate, review and analyze issues, and make recommendations to
the City Council and City staff regarding traffic safety. The Commission shall
work to increase awareness of, and attention to, the traffic safety needs of the
community by improving communications and involvem,ent between the
community, and the City government on services, needs and programs. The
Traffic Safety Commission is currently defmed as consisting of seven
members; effective June 1, 2005 the Traffic Safety Commission shall consist
of five members.
6. There is hereby established the Saratoga Pedestrian, Bicycle, and Equestrian
Trails Advisory Committee. The number of Committee members and their
terms shall be determined by the Public Works Director. Committee members
shall be appointed by the Public Works Director. The Pedestrian, Bicycle,
and Equestrian Trails Advisory Committee shall advise the Public Works
Director with respect to the planning, acquisition, development, and
maintenance of trails in Saratoga.
7. All City Commissions except the Planning Commission shall plan their
agendas in a manner designed to limit the expected duration of Commission
meetings to two hours or less. Agendas, staff reports, and other materials
shall be distributed electronically except in those cases where it is not
practical to do so and where distribution of physical copies is required by law.
8. The provisions of this resolution shall supersede any provisions of any prior
resolution that are in conflict with this resolution
This resolution was passed and adopted at an adjourned meeting of the Saratoga City
Council held on the 18th day of May, 2005 by the following vote:
AYES: Councilmembers Aileen Kao, Nick Streit, Ann Waltonsmith,
Vice Mayor Norman Kline, Mayor Kathleen King
NOES: None
ABSENT: None
ABSTAIN: None
Kathleen M. King, Mayor
ATTEST:
CatWeen Boyer, City Clerk
,':""
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SARATOGA CITY COUNCIL
MEETING DATE: March 15,2006
AGENDA ITEM:
2F-
PJCL
ORIGINATING DEPT: Public Works
PREPARED BY: JZ;.A ;Jd'-tA-~.A
Rick Torres
SUBJECT: Authorization to purchase of four Chevrolet 3500 Dump Trucks, one Chevrolet
Silverado and two Chevrolet Colorado. Declaration of surplus properties and
authorization of disposal.'
RECOMMENDED ACTIONS:
1. Move to authorize the purchase of (4) four 2006 Chevrolet 35QO I-ton dump trucks, (1)
one 2006 Chevrolet Silverado and (2) two Chevrolet Colorados from Santa Rosa
Chevrolet in the amount of$ 210,382.00.
r
2. Move to declare the following vehicles as surplus and authorize their disposal
I.Chevy 3500 Dump,-vehicle # 85
3.Chevy 3500HD Dump--vehicle # 95
5.Saturn SLl-vehicle# 88
2. Chevy 3500 Dump--vehic\e # 86
4. Chevy 3500HD Dump--vehicle # 96
REPORT SUMMARY:
On an annual basis the Street Maintenance Division perform a review of the City's rolling stock
and capitol equipment inv~tory for future replacement needs. The information is then used to
plan for inclusion into subsequent budget years. Replacement is determined on various factors
such as ag~, condition, mileage and u,se.
This year staff proposes to sUrplus (5) five vehicles and purchase (7) seven new vehicles. The
four new Chevy 1 ton Dump Trucks would replace four existipg 1 ton dump trucks, vehicles #
95, # 96, # 86 and # 85. All of these vehicles have surpassed their life expectancy we are
proposing to trade-in surplus vehicles instead of sending the vehicle to auction where the return
of money is uncertain. Santa Rosa Chevrolet was the only vender who responded to the City with
trade-in prices for our surplus vehicles.
r
, I
Discussion:
Trade-in Values for City's rolline: stock and Price Quotes for 2006 Chevrolet 3500 Dumn
Trucks. Chevrolet Silverado and Chevrolet Colorados
Staff solicited quotations from several dealerships and the following table contains a sununary of
the quotes received. Santa Rosa Chevrolet submitted the low bid on all vehicles.
Vendor Vehicle Description Quotation Quantity
Low Bidder: Santa Rosa Chevrolet
2006 Chevy 3500 Dump Body w/Crain $37,779.00 2 each
2006 Chevy 3500 Dump Body $37,238.00 2 each
, 2006 Chevy Silverado Extended Cab $23,760.00 , leach
2006 Chevy Colorado Extended Cab $18.294.00 2 each
Sub-Total $210,382.00
Trade-in value -$21,500.00 (see table for
detail)
Total: $188,882.00
Other Bidder: Victory Comm. Truck
2006 Chevy 3500 Dump Body w/Crain $44,772.16 2 each
2006 Chevy 3500 Dump body $43,606.08 2 each
2006 Chevy Silverado Extended Cab $27,795.24 1 each
2006 Chevy Colorado Extended Cab $19.535.15 2 each
Total: $243,622.02
Other Bidder: Los Gatos Chevrolet
2006 Chevy 3500 Dump Bodyw/Crain $44,811.39 2 each
2006 Chevy 3500 Dump Body $44,811.39 2 each
2006 Chevy Silverado Extended Cab No Bid
2006 Chevy Colorado Extended Cab No Bid
Total: Incomplete
,
Other Bidder: Courtesy Truck Center
2006 Chevy 3500 Dump Body w/Crain No Bid
2006 Chevy 3500 Dump Body No Bid
2006 Chevy Silverado Extended Cab $24,015.34 leach .
2006 Chevy Colorado Extended Cab $20.633.03 2 each
Total: Incomplete
I
20f3
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Trade-In Detail
The quotes above reflect t,hose dealership's fleet prices. A 3year / 36000 mile manufacture's
warranty is included in all prices above. All prices include sales tax. Santa Rosa Chevrolet was
the only vendor to submit quotes for trade-in vehicles.
Surplus Item: Vehicle # Mileage Reason Trade-in Value
1. 1995 GMC Dump # 85 98,000 Age/ Condition $3,500.00
2.1995 GMC Dump # 86 95,000 Age/Condition $4,000.00
3. 1998 Chevy 3500HD # 95 99,000 Age/Condition $5,000.00
4.1998 Chevy 3500HD #96 87,000 Age/Condition $5,500.00
,
5. 1996 Saturn SLl # 88 37,000 Condition $2,000.00
6. 1996 Dodge Ram #89 160,000 Surplused/I2-02 $1,000.00
7. 1987 Chevy S-1O #60 110,000 Surplused/I2-02 $500.00
Total trade-in amount $21,500.00
FISCAL IMPACTS:
There are sufficient funds in the adopted budget to cover the recommended purchases.
Amount of revenue from trade-ins shall be deducted from purchase price.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
The purchases would not be authorized. If the vehicles are not replaced it would result in higher
maintenance and repair costs and dependability of the city fleet would be compromised.
ALTERNATIVE ACTION(S):
None in addition to the above.
FOLLOW UP ACTION(S):
A Purchase order for 4 I-ton dump trucks and 3 pickups will pe issued. The above list of vehicles
would be disposed of as recommended
ADVERTISING, NOTICING AND PUBLIC CONTACT:
None additional.
ATTACHMENTS:
None.
30f3
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SARATOGA CITY COUNCIL
ORIGINATING DEPT:
CITY MANAGER:
Zb
&--? /Y
MEETING DATE: March 15,2006
AGENDA ITEM:
PREPARED BY:
Dave Anderson
I
DEPT HEAD:
SUBJECT: Authorize City Manager to sign contrachvith Joe Gonsalves & Son for
the purpose of Legislative Representation
RECOMMENDED ACTION(S):
REPORT SUMMARY:
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On February 28, 2006, the Santa Clara County Board of Supervisors approved a
resolution in support of returning the full TEA allocation to Saratoga, Cupertino,
Monte Sereno, and Los Altos Hills. They also authorized a resolution in support of
AB 117, which would restore full funding to the four affected cities. Legislative
passage will be challenging because this bill will require' a two-thirds vote in the
Assembly and Senate. Joe Gonsalves and Sons is a legislative lobbyist based in
Sacramento, which has a reputation for being an, advocate for low Ino property tax
cities and has an unparalleled experience with the TEA issue. The Gonsalves Firm
assisted the city in the year 2001 with SB1885, which made a significant correction to
the cities TEA formula. During the ERAF shifts of the early 90's they were able to
minimize the affects of the first year of the ERAF shift to the low Ino-tax cities, and
in the second year of the ERAF shift they were successful in exempting the low Ino-
tax cities.
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The Gonsalves Firm is ready to assist our local legislative consultant, Greg Sellers, in
advocating on behalf of Saratoga and the other affected cities before the State
Legislature. The contract is an on-going retainer with a 30-day cancellation clause.
The City of Saratoga has been represented by the Gonsalves Firm in the past and has
received a material increase in its tax proceeds as a result. Staff recommends
approval of the contract to significantly increase our chance oflegislative success,
which will result in restoring the property tax base for our city in the years to come.
The proposed contract differs frorn the City's standard form agreement. However,
the form of the agreement has been approved by a number of other cities.
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,Accordingly, the City M8!lager's office is comfortable with the language of the
contract as proposed.
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FISCAL IMPACTS:
The fiscal impact is $3000 a month retainer. The fiscal impact for the remainder of
FY2005-06 is $12,000. Funds for next Fiscal Year can be integrated in the FY2006-
07 Annual Budget. Funding source is either Council Contingency or Un-obligated
Fund Balance.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
, ,
Greg sellers would be our sole legislative representative on this issue before the State
Legislature.
ALTERNATIVE ACTION(S):
N/A
FOLLOW UP ACTION(S):
Have Mayor sign Legislative Consultant Contract and arrange initial meeting -J
between Greg Sellers and Gonsalves Firm.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
By posting the Council Agenda, mailing it to subscribers and its placement on the
City website. '
ATTACHMENTS:
Attachment A - Agreement Between Joe A. Gonsalves & Son and City of Saratoga
Attachment B - Cover Letter from Anthony D. Gonsalves
....I
AGREEMENT
BETWEEN JOE A. GONSALVES & SON
AND CITY OF SARATOGA
The CITY OF SARATOGA (hereinafter "CITY") wishes to engage the services
of JOE A. GONSALVES & SON (hereinafter "ADVOCATE"), located at 925 L Street,
Suite 250, Sacramento, California, to provide services in legislative advocacy and
governmental affairs in matters affecting cities in the State of California.
The purpose ofthis Agreement is to state the terms and conditions under which
ADVOCATE will provide services to CITY.
The terms and conditions are limited to the following:
1. ADVOCATE's Scope of Services. ADVOCATE agrees to assume and perform
the following duties and responsibilities:
a. ADVOCATE is designated and authorized by CITY to act as its official
legislative ADVOCATE with the California State Legislature and all
California state agencies regarding issues affecting CITY.
b. ADVOCATE shall review all legislative bills introduced in the
California Legislature and shall inform CITY of all such legislation
affecting CITY's interests. ADVOCATE shall forward weekly a copy
of all such bills to the CITY on a weekly basis, ADVOCATE shall
forward copies of all such bills to CITY. .
c. ADVOCATE shall assist CITY in identifyin,g and obtaining state
funding available for CITY programs and proposed capital projects.
d. ADVOCATE shall provide a monthly written sununary of significant
activity conducted on behalf of the CITY during the legislative session.
e. ADVOCATE shall arrange meetings with legislative representatives for
CITY's directors, officers and staff when necessary.
f. ADVOCATE shall initi\lte legislative proposals on behalf of and as
directed by CITY.
g. ADVOCATE shall attend and provide testimony on behalf of CITY in
legislative hearings when warranted.
AGREEMENT CITY OF SARATOGA
Page 2 of3
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2. CITY's Duties and Responsibilities:
a. CITY shall analyze and review all legislative bills submitted to it by
ADVOCATE and will inform ADVOCATE, in writing, of its position
on any and all such bills CITY wishes ADVOCATE to pursue.
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b. CITY shall, on a timely and continuing basis, apprise ADVOCATE of
any specific issues it wishes to have analyzed or pursued by
ADVOCATE under this Agreement.
c. CITY shall, on a timely basis, pay all biils and invoices submitted to it
by ADVOCATE.
3. Effective Date and Term. This agreement shall become effective on the
16th day of March 2006, and shall continue in full force and effect unless
and until terminated by CITY and/or by ADVOCATE, with a 30-day
advance notice of termination.
4. Compensation. CITY shall pay to ADVOCATE the montWy sum of
$3,000 (Three thousand dollars and no cents) payable in advance on the
,
first day of each month.
5. Costs and Expenses. CITY shall reimburse ADVOCATE for any travel
and/or other expenses directly related to any request by CITY for
ADVOCATE to participate in any meetings or activities outside of
Sacramento.
6. Attornevs Fees and Costs. If any legal action is necessary to enforce or
interpret the terms of this Agreement, the prevailing party shall be entitled
to reasonable attorneys fees, costs, and necessary disbursements in
addition to any other relief to which such party may be entitled.
7. Indemnification. ADVOCATE agrees to indemnifY and hold harmless
CITY, it~ officers, agents and employees from any and all claims and
losses accruing or resulting in connection with the performance of this
Agreement, and from any and all claims and losses accruing or resulting to
any person, firm or corporation who may be injured or damaged by
ADVOCATE's performance of this Agreement as a result of the sole
negligence of ADVOCATE and totally without fault to the CITY, its
officers, agents or employees.
8. Governing Law. This Agreement shall be governed by the laws ofthe
State of California.
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AGREEMENT CITY OF SARATOGA
Page3 of 3
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9. Entire AgreementlSeverabilitv. This Agreement has three ( 3) pages. It
constitutes the entire Agreement between parties regarding its subject
matter. If any provision ofthis Agreement is held by any court to be
invalid, void, or unenforceable, the remaining provisions shall
nevertheless continue in full force and effect.
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10. Notice of Termination.
a. Notice oftermination under this Agreement by ADVOCATE shall be
given to CITY by certified mail to the following address:
City Manager
City of Saratoga
13777 Fruitvale Avenue
Saratoga, CA 95070
b. Notice of termination under this Agreement by CITY shall be given to
ADVOCATE by certified mail at the following' address:
Joe A. Gonsalves & Son
925 L Street, Suite 250
Sacramento, CA 95814.
11. Amendments. The Agreement may be modified or amended only by a
written document executed by both ADVOCATE and CITY.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
to be executed as follows:
JOE A. GONSALVES & SON
DATED:
BY
CITY OF SARATOGA
DATED:
BY
March 2, 2006
,
Mr. Dave Anderson
City of Saratoga
13777 Fruitvale Avenue
Saratoga, CA 95070
Dear Dave:
As requested, I have enclosed a proposal introducing you to our firm.
Our firm was founded by my father, Joe A. Gonsalves, in 1975. He served as a
member of the California State Assembly from 1962 through 1974. Prior to that he
served as a Dairy Valley Council Member including two years as Mayor of the city
of Dairy Valley, which is now the city of Cerritos.
I joined the firm in January of 1977. I was previously employed for a year and
one-half by the California State Senate. Shortly after I joined the firm, we
incorporated; and we are now known as Joe A. Gonsalves & Son. The political
process in Sacramento is truly complex, in the nearly three decades I have been
lobbying in Sacramento I have had the opportunity to master such complexities,
which has enabled me to be successful when representing my clients on
particularly difficult and controversial issues.
In December of 1998 my son, Jason, joined our firm to assist us with our lobbying
efforts. That gave our firm the proud distinction of being the first to have three
generations of legislative advocates working on behalf of their clients, which
continued until my father passed away in July 2000. Jason has successfully
represented our clients before the Legislature and various state agencies in the
areas of local government finance, utilities and commerce, public employee's
retirement, workers' compensation, telecommunications, and conflict of interest
issues.
Mr. Dave Anderson
March 7, 2006
Page 2
In October of 2004 my son, Paul, joined the firm after most recently serving as
Legislative Aide to Assemblymember Rudy Bermudez. Prior to working in the
Assembly, Paul received a BA in Political Science and a minor in Public
Administration from San Diego State University. Our firm continues the ,proud
tradition of being one of the more prominent and successful firms in Sacramento.
We have very capable assistants, and our office has taken full advantage of all of
the latest technology, which includes Computers, Internet, and E-mail. We have
contracts with State Net, AT&T Broadband, and the State of California. These
services provide us with up-to-date legislative information and the complete
legislative bill service. We are able to monitor all committee hearings held at the
State Capitol from our office by audio or visual means as they occur, which
benefits the clients we represent.
I have enclosed an article about our firm that ran in the May 24, 1999, issue of The
Sacramento Bee Newspaper and various other articles and letters I thought might
be of interest to you.
I have enclosed a list of our present clients. As you can see, we represent a large
number of cities. We believe our base of client cities has provided us the unique
opportunity to work with each member of the Legislature. Recognizing the number
of Legislators coming out of local governments we have been able to establish
relationships even prior to them being elected to the Legislature.
We also represent a very distinguished group of clients 'other than cities. For
example, the Del Mar Thoroughbred Club, operating the most successful race
meet in the United States. Also, the Port of Long Beach, which operates within the
largest port complex in the United States and the 12th busiest port in the world. As
well as the Willdan Group of Companies, which provides professional services to
over 400 public sector clients throughout California, Arizona, and Nevada. I
strongly believe it is this blend of special people who enable us to be as effective
as we are before the California Legislature.
We have enclosed for your review a copy of the standard contract we have with
other clients we represent. If you have any changes you would like to make in the
contract, please feel free to discuss those with me. You will note our contract
contains a 30-day cancellation clause; and we are confident once you retain our
services, you will not be terminating us. Also enclosed is an authorization form
(Form 602) that must be filed with the Secretary of State's office.
.
Mr. Dave Anderson,
March 7, 2006
Page 3
You will note in our contract that we charge a retainer on a monthly basis. The
retainer is all inclusive of the services we would provide for the city of Saratoga.
We do not charge for any additional costs unless you require us to meet outside of
Sacramento.
Our contract lists the scope of services we provide for our clients in very general
terms. We purposely do that to ensure that each client has the flexibility to request
any services they may require in Sacramento such as setting up meetings with the
appropriate Legislators, Governor's office or the various state departments.
Our firm operates on a very personal and professional level, always working hard
to accomplish our clients' goals which is reflected in my father's lead words in an
LA Times article regarding lobbyists; "Lobbyists are like parachutes. You don't
need them very often, but when you need them, they'd better work."
The late Senator; Ken Maddy coined our firm the "Gonsalvi", when asketj what he
meant by the nickname, Senator Maddy responded "it's like alumni, when you
guys are working an issue you are everywhere". Still today the members of the
Legislature refer to us as "the Gonsalvi". I would recommend you contact any
Legislators and ask them about our firm. In addition, 'We encourage you to discuss
our representation with any of our clients.
We want you to know that we would be most honored to represent the city of
Saratoga as your legislative advocates.
Sincerely,
ANTHONY D. GONSALVES
ADG/jag
Enclosures
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SARATOGA CITY. COUNCIL
John Cherbone
CITY MANAGER:
DEPTHEAD:~ e(1Jl~
John Cherbone
2*
vJ~
MEETING DATE: March 15,2006
AGENDA ITEM:
ORIGINATING DEPT: Public Works
PREPARED BY:
SUBJECT: Allocation of2002 Park Bond Funds from the City of Monte Sereno ,
RECOMMENDED ACTION:
1. Adopt Resolution authorizing the City to amend its Per Capita 2002 Park Bond Act allocation
with the State to reflect a transfer of $80,000 from the City of Monte Sereno.
2. Direct staff to amend the fee schedule for the upcoming budget year to allow Monte Sereno
residents to rent the Wildwood Park stage at resident rates.
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REPORT SUMMARY:
Over the past year staffhas been working with the City of Monte Sereno on a list of park projects
located in the City for allocation of a portion of their 2002 Park Bond Funds. There are no
developed parks in the City of Monte Sereno so they transfer their Park Bond allocations to other
cities, which historically has been the Town of Los Gatos.
Councilmember King and I attended Monte Sereno's March 7th City Council to support an agenda
item which would transfer $80,000 to Saratoga for two projects, the Wildwood Park Stage
Improvements and Blaney Plaza Improvements. The resolution transferring $80,000 in park bond
funds was unanimously passed by the Monte Sereno City Council. The attached resolution is
required by the State to transfer the $80,000 allocation from Monte Sereno to Saratoga (Attachment
1).
In return for their participation in these projects Monte Sereno requested recognition in the form of
a plaque for each project and the ability for their residents to rent the Wildwood Park Stage at
Saratoga resident rates.
FISCAL IMPACTS:
,,-..
The City would receive an additional allocation of $80,000 in State Park Bond funds. The current
rate for Monte Sereno residents to rent the Wildwood Park stage would be reduced from $55/day to
$45/day. This would be nominal impact to the Recreation budget as the stage is rarely rented.
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CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
.
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The City would not receive $80,000 in State Park Bond funds.
ALTERNATIVE ACTI@N(S):
None.
FOLLOW UP ACTION(S):
The City will forward the resolution to the State.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
.,
Posting of the agenda.
ATTACHMENTS:
1. Resolution.
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RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
AUTHORIZING THE CITY OF SARATOqA TO ENTER INTO
AN AMENDMENT FOR CONTRACT NO. WITH THE STATE
OF CALIFORNIA FOR THE PER CAPITA GRANT PROGRAM UNDER
THE SAFE NEIGHBORHOOD PARKS, CLEAN WATER. CLEAN AIR.
AND COASTAL PROTECTION BOND ACT OF 2002.
WHEREAS, the City of Saratoga will enter into an Amended Contr\lct with the
State of California to increase the City of Saratoga Per Capita Grant Fund allocation from
$220.000 to $300.000 to reflect the pass through of$80.000 from the City of Monte
Sereno.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Saratoga hereby:
1. Approves the Amendment to Contract No. with the,State of
California under the Per Capita Grant Program under the California Safe
Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection Act of
2002; and
2. Authorizes the City Manager to execute the Amendment on behalf of the City of
Saratoga.
Passed and adopted by on the _day of . , 20_ by the CITY
COUNCIL OF THE CITY OF SARATOGA by the following vote of the members
thereof:
AYES:
NOES:
ABSENT:
ABSTAIN:
Norman Kline, Mayor
City of Saratoga
Attest:
Cathleen Boyer, City Clerk
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SARATOGA CITY COUNCIL
MEETING DATE: March 15,2006
AGENDA ITEM:
21-
tPJ ~/
ORIGINATING DEPT: Public Works CITY MANAGER:
PREPARED BY: /~L~ DEPTHEAD:~ ~ "
Kristin Borel J n Cherbone
Administrative Analvst
Director of Public Works
SUBJECT: Motor Vehicle (MY) Resolution Prohibiting Parking Along Herriman Avenue
RECOMMENDED ACTION:
Move to adopt Motor Vehicle Resolution prohibiting parking on a portion of Herriman Avenue.
REPORT SUMMARY:
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The City received a request from Saratoga Presbyterian Church to paint the curb red on either side
of their driveway at 20455 Herriman Avenue. Cars parked along this section block the site distance
needed to exit onto Herriman Avenue safely. The City Traffic Engineer and Traffic Safety
Commission have determined that parking along this section of Herriman Avenue creates a safety
hazard. It is therefore recommended that parking along this section of Herriman Avenue be
restricted. In order to enforce the new parking restrictions on Herriman Avenue, it is necessary that
the attached Motor Vehicle Resolution be adopted by City Council.
FISCAL IMPACTS:
Approximately $250 in labor and materials for the City to paint cw;b red.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
The MY Resolution would not be adopted and parking would continue.
ALTERNATIVE ACTION(S):
None.
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FOLLOW UP ACTION(S):
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The curb will be painted red and the Sheriff's Department will be notified of the new restriction.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
ATTACHMENTS:
1. Motor Vehicle Resolution prohibiting parking
2. Map
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20f2
Attachment 1 '
"
RESOLUTION NO. MV-
RESOLUTION RESTRICTING PARKING ON HERRIMAN AVENUE
The City Council of the City of Saratoga hereby resolves as follows:
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Section I: Based upon an engineering and traffic study, the following parking restrictions
shall be designated on Herriman Avenue:
NAME OF STREET DESCRIPTION RESTRICTION
Herriman Avenue Red curbs for 25 feet on either side No Parking Anytime
of the driveway at 20455 Herriman
(APN: 393-41-032)
This resolution shall become effective at such time as the signs and/or markings are
installed. '
The above and foregoing resolution was passed and adopted by the City Council of the
City of Saratoga at a regular meeting held on the 15th day of March, 2006, by the
following vote:
AYES:
NOES:
ABSENT:
Norman Kline, Mayor
ATTEST:
Cathleen Boyer, City Clerk
oiiiiiii.
Attachment 2
Herriman Avenue Parking Restriction
Frontage of 20455 Herriman Avenue
o 15 30 60 90 120
_ _ Feet
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SARATOGA CITY COUNCIL
MEETING DATE: Mar~h 15, 2006 AGENDA ITEM:
ORIGINATING DEPT: Public Works CITY MANAGER: fl ,:J ~
PREPARED BY: ?1l~~EPTHE~:~e~~
Macedonio Nunez J '. n Cherbone. . .
Assistant Enpineer DIrector of PublIc Works
2~
sUBJECT: Council Resolution to support the Metropolitan 1;ransportation Commission's STP
Third Cycle for Local Streets and Road Rehabilitation Grant Application.
,
RECOMMENDED ACTlON(S):
Approve resolution supporting the Metropolitan Transportation Commission's STP Third Cycle
Local Streets and Roads Rehabilitation Grant Application. I
REPORT SUMMARY:
Backl!I'Ound
Earlier in the year, Public Works staff applied for a Metropolitan Transportation Commission grant
titled the Third Cycle Federal Surface Transportation Program Funds (STP) for Local Streets and
Roads Rehabilitation.
The goal of this program is to assure that MTS(Metropolitan Transportation System) designated
streets and roads in Santa Clara County are in good repair. In areas where the MTS is in good
shape or there are no MTS-designated roads, the program's goal is to address serious problems
on federal aid eligible arterials and collectors. Saratoga has both MTS-designated and federal
aid-eligible streets.
The grant request is for $361,430, and would be used toward Saratoga's annual Pavement
Management Program goals.
Discussion
An authorizing resolution stating the sponsor's commitment to complete the projects as scoped
must accompany all local projects included in the Program.
FISCAL IMPACTS:
Federal funding requires a minimum 11.47% cash match, in this case $42,144.22. This match
amount would be funded under the programmed budget for the Pavement Management Pro~.
, I
CONSEQUENCES OF NOT ,FOLLOWING RECOMMENDED ACTION(S):
The grant application would not accepted by the Metropolitan Transportation Commission, l!Ild the
City would not be eligible for STP funding during this funding cycle.
ALTERNATIVE ACTION(S):
None in addition to the above.
FOLLOW UP ACTION(S):
Resolution will be forwarded to the MTC.
ADVERTISING, NOTICING A..~ PUBLIC CONTACT:
Nothing additional.
ATTACHMENTS:
1. Resolution
.
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BE IT FURTHER RESOLVED that the MTC is requested to support the application
for the project described in the resolution and to program the project, if approved, in MTC's TIP.
The above and foregoing resolution was passed and adopted by the City Council of the City of
Saratoga at a regular meeting held on the 15th day of March, 2006, by the following vote:
AYES:
NOES:
ABSENT:
Norman Kline, Mayor
ATTEST:
Cathleen Boyer, City Clerk
.
Resolution No.
AUTHORIZING THE FILING OF AN APPLICATION FOR FEDERAL SURFACE
TRANSPORTATION PROGRAM FUNDING FOR 2006/2007 PAVEMENT MANAGEMENT
PROGRAM AND COMMITTING THE NECESSARY NqN-FEDERAL MATCH FOR THE
PROJECT AND STATING THE ASSURANCE OF CITY OF SARATOGA TO COMPLETE
THE PROJECT
WHEREAS, the Safe, Accountable, Flexible, Efficient Transportation Equity Act: A
Legacy for Users (SAFETEA) (Public Law 109-59, August 10, 2005) continues the Surface
Transportation Program (23 U.S.C. S 133) and the Congestion Mitigation and Air Quality
Improvement Program (CMAQ) (23 U.S.C. S 149); and '
WHEREAS, the SAFETEA legislation will guide STP, CMAQ, and TE programming
until a SAFETEA bill is authorized; and
WHEREAS, pursuant to SAFE TEA , and the regulations promulgated there under,
eligible project sponsors wishing to receive Surface Transportation Program or Congestion
Mitigation and Air Quality Improvement Programs grants for a project shall submit an
application first with the appropriate metropolitan transportation planning organization (MPO),
for review and inclusion in the MPO's Transportation Improvement Program, (TIP); and
WHEREAS, the Metropolitan Transportation Commi~sion is the MPO for the San
Francisco Bay region; and
WHEREAS, City of Saratoga is an eligible project sponsor for Surface Transportation
Program or Congestion Mitigation and Air Quality Improvement Program funds; and
WHEREAS, City of Saratoga wishes to submit an application to MTC for funds from the
Surface Transportation Program Improvement Program in fiscal year 2006-07 for the following
project:
2006/2007 Pavement Management Program
WHEREAS, MTC requires, as part of the application, a resolution stating the following:
I) the commitment of local matching funds of at least IIA 7%; and
2) that the sponsor understands that the Surface Transportation Program and Congestion
Mitigation and Air Quality Improvement Program funding is fixed at the programmed
amount, and therefore any cost increase cannot be expected to be funded with Surface
Transportation Program funds; and
3) the assurance of the sponsor to complete the project as described in the application,
and if approved, as programmed in MTC's TIP; and
4) that the sponsor understands that funds must be obligated by June 30 of the year that
the project is programmed for in the TIP, or the project may be removed from the .
program; and
5) that the sponsor has a MTC certified pavement management system (PMS).
NOW, THEREFORE, BE IT RESOLVED by the Saratoga City Council that City of
Saratoga is authorized to execute and file an application for funding under the Surface
Transportation Program of SAFE TEA in the amount of 367,430.00 for the 2006/2007 Pavement
Management Program; and
BE IT FURTHER RESOLVED that the Saratoga City Council by adopting this
resolution does hereby state that:
1) City of Saratoga will provide $43,000 (11.70%) in non-federal matching funds; and
2) City of Saratoga understands that the Surface Transportation Program funding for the
project is fixed at 367,430.00 and that any cost increases must be funded by the City of
Saratoga from local matching funds and that City of Saratoga does not
expect any cost increases to be funded with Surface Transportation Program funds; and
3) The 2006/2007 Pavement Management Program will be built as described in this
resolution and, if approved, for the amount shown in the Metropolitan Transportation
Commission (MTC) Transportation Improvement Program (TIP) with obligation
occurring within the timeframe established below; and
4) The program funds are expected to be obligated by June 30 of the year the project is
programmed for in the TIP.
BE IT FURTHER RESOLVED that City of Saratoga is an eligible sponsor of projects
in the Surface Transportation Program; and be it further
BE IT FURTHER RESOLVED that City of Saratoga is authorized to submit an
application for Surface Transportation Program funds for the 2006/2007 Pavement Management
Program; and be it further
BE IT FURTHER RESOLVED that there is no legal impediment to City of Saratoga
making applications for Federal STP Road Rehabilitation Program funds; and be it further
BE IT FURTHER RESOLVED that there is no pending or threatened litigation which
might in any way adversely affect the proposed project, or the ability of City of Saratoga to
deliver such project; and be it further
BE IT FURTHER RESOLVED that a copy of this resolution will be transmitted to the
MTC in conjunction with the filing of the application; and
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SARATOGA CITY COUNCIL
MEETING DATE: ' March 15, 2006
AGENDA ITEM:
lY-
ORIGINATINGDEPT: Administrative Svcs CITY~AGER: .~\~~ \-..
PREPARED BY: Ben Cheng ~ DEPT HEAD: Michele Brau~
SUBJECT: Amend current Information Technology contract with the City of Palo Alto to .
include website design and on-going websiteptaintenance.
RECOMMENDED ACTION
That the City Council approves an amendment to the current contract with the City of Palo Alto
for Information Technology support to include one time website redesign and on-going web
maintenance support and services. ' '
REPORT SUMMARY
r The City of Saratoga entered into a contract with the City of Palo Alto for Information
Technology support in fiscal year 2004-2005. We have worked successfully with them in
upgrading our Exchange, Server, Domain Controllers, and firewall to .improve the network
environment. This report recommends an amendment to the contract to include website redesign
and an on-going web maintenance services.
We met with the Information Technology staff from the City of Palo Alto and discussed our
goals and objectives in creating an improve website for our citizens modeled on the City of Palo
Alto's website. They have provided us with an amendment (attachment A) to the current
contract for the redesign to our existing website so that we are in alignment with our objective of
a long term plan for leveraging technology to make the City more efficient and more open to
citizens. The amendment will achieve our goal to provide ease of access to a centralize and
managed website that provides the up to date information and e-govemment solutions for
Saratoga residents. The tllmplate that our new website would model after can be found at the
following web address: www.citv.oalo-alto.ca.us
The project is schedule to begin on April 3, 2006 and the estimated time of completion is by the
end of June. The website will become live shortly after that time.
FISCAL IMPACTS
r' The estimated time that it would take to complete the project is 350 hours over a 70 day period.
They have quoted us at $100 per hour and a do not exceed amount of$35,000 for the project.
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FISCAL IMPACTS
The estimated time that it would take to complete the project is 350 hours over a 70 day period.
They have quoted us at $100 per hour and ado not exceed amount of$35,000 for the project.
The yearly fees for support and maintenance of the website would be $5,000 and $2,000 for
software licensing of the website management tool.
The cost is funded in the Internal Service Fund for Information Technology.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION
Standardization to the City's website will continue to be an issue as different users update their
contents.
ALTERNATIVE ACTION
N/A
FOLLOW UP ACTION
N/A
ATTACHMENTS A
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FIRST AMENDMENT TO
AGREEMENT FOR INFORMATION TECHNOLOGY SERVIES
BETWEEN THE CITY OF PALO ALTO AND
THE CITY OF SARATOGA
THIS FIRST AMENDMENT is made this
2006, by and between the CITY OF PALO ALTO,
("City"), and the City of Saratoga ("Agency").
day of
a chartered city
RECITALS
WHEREAS, the parties entered into an agreement for CITY
to provide certain information technology services to Agency dated
July 6, 2005 ("Agreement"); and
WHEREAS, the parties wish to amend the Agreement to
extend the term, expand the scope of services and modify the fee
schedule;
AGREEMENT
NOW, THEREFORE, in consideration covenants, terms,
conditions I and provisions of this Amendment, the parties agree:
SECTION 1. Section 1 entitled "TERM" is hereby amended
to read as follows:
The term of this Agreement shall be from July
1, 2005 and shall terminate on July 31, 2006.
Time is of the essence regarding the
performance of this Agreement.
SECTION 2. Exhibit "A", Scope of services, is amended in
its entirety to read as set forth in "Revised Exhibit A", a copy of
which is attached hereto and incorporated herein by this reference.
1
060308 sdl7060912
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SECTION
provisions of the
unmodified and in
3. Except as here~n modified, all
Special Counsel Services Agreement shall
full force and effect.
other
remain
IN WITNESS WHEREOF, the parties have by their duly
authorized representatives executed this Amendment on the date
first above written.
APPROVED AS TO FORM:
CITY OF PALO ALTO
,
Assistant City Manager
Sr. Assistant City Attorney
APPROVED:
CITY OF SARATOGA
Director of Administrative
Services
City Manager
APPROVED AS TO FORM:
City Attorney
2
060308 sdI7060912
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SARATOGA CITY COUNCIL
~
MEETING DATE: March 15.2006 AGENDA ITEM:
,
ORIGINATING DEPT.: Community DeveloDment CITY MANAGER: r:;;;; --.7 ~
J~ ~ DaveAnders~
PREPARED BY: At ~. DEPT. ~AD: J-L4~~1;; -
Therese Schmidt, Associate Planner John F. Livingstone, AICP
SUBJECT: FY 2006/07 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING
RECOMMENDATION
1. Conduct the Public Hearing.
2. Adopt the attached Resolution (Attachment 2) authorizing Staff to submit funding
allocations to Santa Clara County for CDBG proposals tqta1ing$139,070.oo, and
authorizing staff to transfer $20,000.00 from the SHARP Revolving Loan Fund to the City
of Saratoga Public Works ADA project for Saratoga-Sunnyvale'Road.
BACKGROUND
r
The Department of Housing and Urban Development [HUD] makes annual disbursements of
Housing and Community Development Act [HCDA] funds for eligible projects and activities.
Saratoga and six other ''non-.entitlement'' cities (population under 50,000) within Santa Clara
County receive federal HCDA funds from the Community Development Block Grant [CDBG]
Program. Non-entitlement cities receive funds through a cooperative agreement with the County
of Santa Clara, the locally responsible grant recipient. f:xpenditure of these funds is restricted by
federal and county regulations.
DISCUSSION
The availability of CDBG funds for eligible projects and activities was publicized in the
Saratoga News during the month of January 2006. Five applications were received during the
application cycle. Sununaries of all applications are provided in Attachment 3. The full
application packets are available for review in the Planning Department at City Hall.
Councilmember Aileen ~ has reviewed the five applications, which are all discussed in this
report, and provided comments and direction to staff,
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The County has informed Staff that $139,070.00 will be available for FY 2006/07. Of that
amount, $38,611 may be spent on public service CDBG activities. The term 'public service'
typically includes services that are considered social services or human services. HUD places a
cap on the amount of money spent for public services. This is a reflection of Congress wanting
CDBG funds to be used for mostly 'bricks and mortar.' City Council approval of the funding
recommendations for fiscal year 06/07 is due to the County on April 1, 2006.
, '
FY,2006/07 CDBG FUNDING RECOMMENDATIONS
1. CDBG Public Service Activities Because of the CDBG Public Services cap, the maximum
amount that may be allocated to public service activities by the City of Saratoga is
$38.611.00.
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In years past the only agency receiving funds was Saratoga Area Senior Coordinating
Council (SASCC); however, the City has received a request from a new agency, Cupertino
Community Services, Inc., which provides regional assistance to lower income families in
the West Valley area including the City of Saratoga and qualifies for funding.
The combined total of all requests exceeds the amount of funds available for allocation.
, Staff recommends funding both agencies with a reduced allocation for each in order to
provide funds to both. Since SASCC will be receiving additional CDBG funding under
another category and because they would be granted the majority of the funds available,
staff is recommending a larger percentage reduction to SASCC's request than CCS's
request.
SASCC - Adult Dav Care Program
Saratoga Area Senior Coordinating Council (SASCC) submitted its annual proposal for CDBG
Human Services funding for continued support of the SASCC Adult Day Care Center Program
for FY 2006/2007. Their total requested amount is $37,284.00, which is 15.6% of the estimated
annual budget to operate the Adult Care Center. Last year SASCC received $36,681.00 in CDBG -J
funds for this program.
Recommendation: Fund the Saratoga Adult Day Care Program with $30,000.00.
CCS - Food PantrY and Emergencv Renta1lUtilitv Assistance
Cupertino Community Services, mc. (CCS) submitted a proposal for CDBG Human Services
funding for continued support of a food pantry and emergency rental/utility services for
approximately 40 lower income Saratoga households for FY 2006/2007. Their total requested
amount is $9,276.00, which is 5% of their estimated annual budget to operate.
Last year Cupertino Community Services, Inc. did not submit an application for CDBG funding
from the City of Saratoga; however, they did provide services to Saratoga residents. CCS has
served lower income Saratoga households for 30 years. In FY 2004-05, 41 households (66
individuals) were served with emergency utility/rental assistance and food pantry services. The
amounts of food support equaled 16,715 lbs. Thirteen (13) emergency vouchers were issued to
Saratoga residence for rental/utility service assistance. Rent/utility assistance is a once in a
lifetime service and each year CCS provides 'a minimum of 10 vouchers to Saratoga.
Recommendation: Fund Cupertino Community Services with $8,611.00.
....)
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2. CDBG Capital aud non-Public Service Projects
City of Saratoga Public Works Department - Saratoga-Sunnyvale Road Improvements
City of Saratoga Public Works Department has submitted an application for a CDBG Capital and
non-Public Service project to install curb ramp upgrades to, Saratoga-Sunnyvale Road to update
Americans with Disabilities Act (ADA) requirements along the frontage. Total amount
requested is $77,309.00, which is approximately 3% of the total project costs.
Recommendation: Allocate the Public Works Department Project with $57,309.00 of the
available 2006/07 CDBG funds. Transfer $20,000.00 from the SHARP
Revolving Loan Funds, resulti,!g in a total allocation of $77,309.00
SASCC - Adult Dav Care Program ADA Restroom Improvements Proiect
Saratoga Area Senior Coordinating Council (SASCC) submitted an, application for a CDBG
Capital and non-Public Service project to install automatic doors in two restrooms to update
Americans with Disabilities Act (ADA) requirements at the facilitY. Total amount requested is
$8,150.00, which is approximately 88% ofthe total project costs.
Recommendation: Allocate $8,150.00 for ADA improvements at SASCC facility.
SASCC - Adult Dav Care Program Computer Lab Upgrade Proiect
Saratoga Area Senior Coordinating Council (SASCC) submitted an application for a CDBG
Capital and non-Public Service project to update a computer lab including: purchasing new
computers, printers, and monitors; upgrading operating systems; and purchasing virus protection.
Total amount requested is $6,045.00, which is approximately 49% of the total project costs.
Allocation of funds under the Capital and non-Public Service category must be for ''bricks &
mortar" projects that provide upgrades or construction of facilities and includes equipment that is
permanently affixed to a facility. Upgrade of a computer lab is not a qualifying request under
this category and should be accounted for under the Public Service Activities category.
Recommendation: Do not allocate requested funds.
SHARP Revolving Housing Rehabilitation Loan Program
Saratoga has been offering low interest housing rehabilitation loans for low-income residents for
over 20 years. At one time the City managed and provided funds for low-income housing
rehabilitation projects through the CDBG program. The City no longer manages a housing
rehabilitation program and instead has entered into a Joint Powers Agreement with Santa Clara
County under the Housing and Community Development Act whereby the County now manages
a low-income housing rehabilitation program for the City.
The City is continuing to manage six (6) outstanding rehabilitation loans that were processed
prior to entering into the existing Joint Powers Agreement totaling $124,957.81; however, the
City is actively working with the County to transfer administrative duties to the County for the
remaining loans.
The County is currently processing a rehabilitation project that will require approximately
$40,000 loan to a Saratoga homeowner. There is currently $123,172.77 in the City ofSaratoga's
revolving loan fund.
Staff is recommending $20,000.00 be transferred to the Public Works Department's ADA project
on Saratoga Sunnyvale Road. The transfer would provide the Department with the full amount
oftullds requested, which is only 3% of the project budget. '
Staff's basis for this recommendation is that there would be $103,172.77 remaining in the
revolving loan fund, which could be used towards housing rehabilitation if and when qualifying
applications are received by Santa Clara County. In addition, the City general only receives one
or two qualifying requests and it is not anticipated that a large number of requests will be
received.
Recommendation: Transfer $20,000.00 from SHARP Revolving Rehabilitation Loan Program to
the Public Works Capital and non-Public Service Project for ADA improvements to Saratoga-
Sunnyvale Road.
3. Program Administration
County Rehabilitation Assistance
The City's SHARP Revolving Housing Rehabilitation Loan Program is administered by the
Santa Clara County Housing and Community Development Department [HCD] staff. The
program provides low-interest loans to income-eligible homeowners for home repairs such as
new roofs and electrical upgrades. HCD charges $20,000 (ofCDBG funds) per year to administer
the program for the City. The cost covers processing loan applications, determining eligibility,
processing loan paperwork and coordinating payments to the contractors doing the repair work.
City Program Administration
Each fiscal year, $15,000 is set aside for the general program administration costs incurred by the
City. These funds go towards the City's expenses for Staff to process applications, administer
contracts, prepare and submit reports to regulatory agencies and to participate in Urban County
program activities.
FISCAL IMPACTS
The CDBG funds for FY 2006/2007 are federal Housing and Urban Development funds
administered by Santa Clara County and allocated to participating cities. There is no impact from
these recommendations on General City funds.
;.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S)
The City's FY 2006/200q CDBG allocation will remain with the County, and Saratoga will not
meet its goals related to providing continued housing assistance, rehabilitation and human
services to low income and disabled residents in the City. The Countv is requesting City Council
approved allocations for FY 2006/07 funds bv April 1. 2006. ,
,
FOLLOW UP ACTION(S)
Forward Council's CDBG recommendations to the County of Santa Clara by April 1, 2006;
execute contracts with agencies receiving funding.
ATTACHMENTS
1. FY 2006/07 Funding Allocations Table
2. Resolution
3. Application Summaries
Cc: CDBG Applicant agencies
Attachment 1
FY 2006/2007
Community Development Block Grant
Funding Allocations Table
Agency Type Project Amount Amount
Requested Recommended
SASCC CDBG Adult Day Care program $37,284 $30,000
(Public
Services)
Cupertino CDBG Food Pantry and Emergency $9,276.00 $8,611
Community (Public Services
Services Services)
City of Saratoga CDBG Saratoga-Sunnyvale Road $57,309 $57,309
ADA
SASCC CDBG ADA - Restrooms $8,150 $8,150
County of CDBG County Rehab Assistance $20,000 $20,000
Santa Clara
City of Saratoga CDBG Program Administration $15,000 $15,000
GRAND $139,070
TOTAL
Breakdown of FY 2006/2007 CDBG Allocations:
$85,459.00
$38,611.00
$15,000.00
$20,000.00
$139,070.00
CDBG - non-Public Service
Public Services Cap
Program Administration
Housing Rehabilitation Loan Administration
TOTAL
Breakdown of FY 2006/07 CDBG Transfers:
$20,000
$20,000
Transfer from SHARP Revolvin
TOTAL
RESOLUTION NO.
Attachment 2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
AUTHORIZING THE SUBMITTAL OF PROPOSALS FOR FUNDS FROM SANTA
CLARA COUNTY UNDER THE FEDERAL HOUSING AND COMMUNITY
DEVJ;LOPMENT ACT FOR FISCAL YEAR 2006/2007
WHEREAS, the City previously entered into a Joint Powers Agreement with Santa Clara County
to form an Urban County under the Housing and Community Development Act; and
WHEREAS, the City Council finds and determines that the following proposals represent the
community development needs in Saratoga; and '
WHEREAS. the City Council authorizes transfer of $20,000.00 from the SHARP Revolving
Housing Rehabilitation Loan Program to the Saratoga-Sunnyvale Road ADA project; and
NOW THEREFORE, BE IT RESOLVED, that Staff is hereby authorized to submit a proposal
for the expenditure of FY 2006/07 CDBG funds in the amount of $139,070 for the following
allocations:
Agency Type Project Amount
Requested
SASCC CDBG Adult Day Care program $37,284
(Public
Services)
Cupertino CDBG Food Pantry and Emergency $9,276.00
Community (Public Services
Services Services)
City of Saratoga CDBG Saratoga-Sunnyvale Road $57,309
ADA
SASCC CDBG ADA - Restrooms $8,150
County of CDBG County Re~ab Assistance $20,000
Santa Clara
City of Saratoga CDBG Program Administration $15,000
GRAND
TOTAL
Amount
Recommended
$30,000
$8,611
$57,309
$8,150
$20,000
$15,000
$139,070
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The above and foregoing resolution was passed and adopted at an adjourned meeting of the
Saratoga City Council held on the 15th day of March, 2006 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Norman Kline, Mayor
ATTEST:
Cathleen Boyer, City Clerk
"
Application Summaries
Attachment 3
Cupertino Community Services
Comprehensive Assistance Program
CITY OF SARA TOGA
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
FY 2006-2007
APPLICATION SUMMARY
Name and Address of Applicant Organization:
Cupertino Community Services
10104 Vista Drive
Cupertino, CA 95014
Name of Project:
Community Assistance Program (CAP)
Please complete questions 1-8 for ALL projects:
1. Total amount of CDBG funds requested and percentage of total cost: $9.276.00 5%
2. Total project cost (all sources):
$211.494.00
3. Number of paid staff for CDBG funded project: 2
,
f . Number of volunteer staff for CDBG funded project: 90
5: Percent of budget for administration (of project): 14%
6. Anticipated cost per housing unit or per client: $117.41 per client
7. Amount of CDBG funds requested last year: N.A.
8. Amount of CDBG funds received last year: N.A.
For Category I project only, (acquisition or new construction)
9: Number of affordable units* in project: N.A.
10. Anticipated date of occupancy: N.A.
~Units affordable to very low income and low income individuals or families paying no more than 30%
of household income.
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CITY OF SARA TOGA
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
FY 2006-2007
APPLICATION SUMMARY
Name and Address of Applicant Organization:
Saratoga Area Senior Coordinating Council
P.O. Box 3033
Saratoga, CA. 95070
Name of Project: Senior Center Computer Lab Upgrade
Please complete questions 1-8 for ALL projects:
I. Total amount of CDBG funds requested and percentage of tota! cost: ' $6.045: 49% of total cost
2. Total project cost (all sources): $12.277
3. Number of paid staff for CDBG funded project: 2 (partial time)
4. Number of volunteer staff for CDBG funded project: 2-5
5. Percent of budget for administration (of project): 16%
6. Anticipated cost per housing unit or per client: N/A
7. Amount of CDBG funds requested last year: $0 (in canita! funds)
8. Amount ofCDBG funds received last year: $0 (in caDital funds)
For Category I project only, (;lcquisition or new construction)
9. Number of affordable units. in project: N/A
10. Anticipated date of occupancy: N/A
.Units affordable to very low income and low income individuals or families paying no more than 30% of household
income.
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CITY OF SARATOGA
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
FY 2006-2007
APPLICATION SUMMARY
Name and Address of Applicant Organization:
CITY OF SARATOGA
13777 FRUITV ALE AVENUE
SARATOGA, CA 95070
Name'ofProject:
SARATOGA-SUNNYVALE ROAD ADA CURB RAMP UPGRADE PROJECT
Please complete questions 1-8 for ALL projects:
I. Total amount ofCDBG funds requested and percentage of total cost:
$77.309 reauested
2. Total project cost (all sources):
$270.000
3. Number of paid stafffor CDBG funded project:
I Engineer. I Insoector
4. Number of volunteer staff for CDBG funded project:
NONE
5. Percent of budget for administration (of project):
Aooroximatelv 3%
6. Anticipated cost per housing unit or per client:
N/A
7. Amount ofCDBG funds requested last year: NONE (reauested and received in previous years)
8. Amount ofCDBG funds received last year: NONE (received $51.418.96 in FY 2003)
For Category 1 project only, (acquisition or new construction)
9. Number of affordable units* in project:
10. Anticipated date of occupancy:
*Units affordable to very low income and low income individuals or families paying no more than 30% of household
income.
.
CITY OF SARATOGA
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
FY 2006-2007
APPLICATION SUMMARY
Name and Address of Applicant Organization:
Saratoga Area Senior Coordinating Council
P.O. Box 3033
Saratoga, CA. 95070
Name of Project:
Saratoga Adult Care Center
Please complete questions 1-8 for ALL projects:
I. Total amount ofCDBG funds requested and percentage of total cost: $37.284.This reoresents 15.6%
,
of our 2006-2007 estimated budl!et for the Adult Care Center.
2. Total project cost (all sources): $238.835
3. Number of paid staff for CDBG funded project: _II (3 full time, 8 part-time)
4. Number of volunteer staff for CDBG funded project: 25
5. Percent of budget for administration (of project): 25%
6. Anticipated cost per housing unit or per client: N/A
7. Amount of CDBG funds requested last year: $37 .284
8. Amount of CDBG funds received last year: $36.681
For Category 1 project only, (acquisition or new construction)
,
9. Number of affordable units' in project: N/A
10. Anticipated date of occupancy: N/A
'Units affordable to very low income and low income individuals or families paying no more than 30% of household
income.
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CITY OF SARATOGA
.1,
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
FY 2006-2007
APPLICATION SUMMARY
Name and Address of Applicant Organization:
Saratoga Area Senior Coordinating Council
P.O. Box 3033
Saratoga, CA. 95070
Name of Project: Senior Center Restrooms - Automatic Doors
Please complete questions 1-8 for ALL projects:
I. Total amount ofCDBG funds requested and percentage of total cost: $8.150: 88% of total cost
2. Total project cost (all sources): $9.270
3. Number of paid staff for CDBG funded project: 2 (partial time)
4. Number of volunteer staff for CDBG funded project: 0
5. Percent of budget for administration (of project): 12%
6. Anticipated cost per housing unit or per client: N/ A
7. Amount of CDBG funds requested last year: $0 (in capital funds)
8. Amount of CDBG funds received last year: $0
For Category I project only, (acquisition or new construction)
9. Number of affordable units* in project: N/A
10. Anticipated date of occupancy: N/A
*Units affordable to very low income and low income individuals or families paying no more than 30% of household
income.
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SARATOGA CITY COUNCIL
ORIGINATING DEPT: Public Works
PREPAREDBY: ~Q~
John Cherbone
CITY MANAGER:
DEPTHEAD: ~e~
John Cherbone
L\
'oJtP/
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MEETING DATE: March 15,2006
AGENDA ITEM:
SUBJECT: Kevin Moran Park Improvement Project - Review of Design Plans
RECOMMENDED ACTION(S):
1. Accept report and direct staff accordingly.
2. Approve Resolution for 2002 Park Bond Act Per Capita Grant Program in the amount of
$220,000.
r 3. Approve Resolution for 2002 Park Bond Act Roberti-Z'Berg-Harris Block Grant'Program in
the amount of $82,454.
REPORT SUMMARY:
At the January 4,2006, City Council Meeting, Council directed staff to schedule two meetings
with the Kevin Moran Park (KMP) Task Force to develop design plans for the park. Further'
direction included Ii March 1, 2006, due date for submission of an initial design to City Council.
Because of the difficulty of scheduling a Task Force meeting with sufficient time to submit a
design plan to City Council by March 1, Council approved a time extension and new submission.
date of March 15th.
On February 27th the first of two Kevin Moran Park Task Force Meetings was held to develop a
design plan for Kevin Moran Park. All Task Force Members were in attendance as well as
interested residents. The City Manager facilitated the meeting and the City's design consultant
introduced two design plans IA & 1B and 2A & 2B. The difference between the (A) & (B)
variations is (A) has on street parking and (B) has internal parking.
The following descriptions are of the two design plans as originally submitted to the Task Force
prior to comment and revision by the same: I
Plan 1 included:
r . 54 stall parking lot internal to the site at the south end (variation A)
. 60 degree parking along street (variation B)
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,..,.,,
. tennis court and basketball courts placed parallel to the freeway soundwall at the south
~ . ~
. bocce courts parallel to the larger courts and picnic area between the courts and parking,
restroom bldg. between the parking lot and the playground
. preservation of the playground and most of the existing path system and large trees
. placement of the half soccer field at the center ofthe existing lawn panel
. placement of a full soccer field to the northwest
. placement of the community gardens and a few picn\c tables at the northwest corner
. meditation garden at the northeast corner
. in this option the central lawn panel enlarges considerably to include space for the full
size soccer field and the remaining areas beyond to be planted in native shrubs,
groundcovers, clumping grasses and wildflowers
Plan 2 included:
. ,
. 54 stall parking lot internal to the site at the south end (variation A)
. 60 degree parking along street (variation B)
. a full soccer field placed parallel to the freeway
. a meditation garden and community gardens lumped together near the front of the park,
and the trail through the existing redwoods is incorporated into a garden walk and the
,
central path located between the two soccer fields
. south end parking lot for 54 stalls is the same as Option lA and , as well as the courts and
restroom bldg
~
The Task Force did not prefer Design Plans 2A or 2B because the full size soccer field
encroached too far into the desired buffer zone to within 10 feet of the adjacent residences. The
Task did however embrace a modified Design Plan 1, which included the following
modifications: '
. instead of the large size soccer field being perpendicular to the freeway soundwall the
field was moved diagonally so the long axis of the field was parallel to the soundwall as
well as more centrally located in the park. This overlapping of the new full size soccer
field over the existing half size soccer field was introduced by the Sports User Group as
way to mitigate the game field location so it would be located further away from the
adjacent residences. 'Because practice and games would not occur at the same time it was
not necessary to have two separate fields
. the total amount of flat grass area represented by the full and half size fields was
maintained as one cdntinuous flat grass area, which would allow practice to occur in
adjacent irregular flat grass areas
I
. the other main change was the elimination of the community gardens from the plan and in
its place more open space area
The modified Design Plan lA was renamed Design Plan 3. Design Plan 3 was supported by all
of the stakeholder groups as a plan that could be supported.
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The following Task Force objectives were achieved with Design Plan 3:
. Supported full size soccer field with 10' buffer placed diagonally and centered in park,
parallel to Hwy 85.
. Practice areas are the irregularly shaped areas adjacen\ to main fields to help soften the
visual impact of park. '
. Irregular shaped practice areas are equal in square footage to the half field as originally
found in Option 1.
. Areas ofrolling grass provide contoured landscaping and offer counterpoint to large
expanses of flat grass.
. Retained 100' buffer, incorporating landscaping and passive use activities.
. Eliminated Community Gardens, as reque~ted by the Task Force.
. Defer final parking location to Traffic Engineer but used internal parking lot as default
from Option 1.
. Looped walking path retained and expanded.
. Consideration for the safety of walkers on the trail.
. Saved tree # 182 by rotating and shifting field at the expense of sycamores, as requested
,
by the Task Force
. Restroom location finalized with input from Sheriff.
. Existing basketball court retained and truck access maintained for sewer c1eanout.
,
David Nelson, the City's design consultant, will be attending the City Council meeting to
introduce each plan and answer technical questions.
In Addition attached to the report are two resolutions directing'the City's allocation of2002 Park
Bond Act Funds to the Kevin Moran Park Improvement Project for a total amount of $302,454.
FISCAL IMPACTS:
N/A
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
The 2002 Park Bond Act funds will not be allocated to the Kevin Moran Park Improvement
Project.
ALTERNATIVE ACTlON(S):
None.
FOLLOW UP ACTION(S):
Depends on City Council direction.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
The final design plan was emailed to the Task Force members, a notice of the meeting was
mailed to surrounding residents and emailed to interested party list, and information regarding
this issue was placed on the City's website.
ATTACHMENTS:
1. Resolution - Per Capita Grant
2. Resolution - Roberti-Z'Berg-Harris Block Grant
3. Pl~ lA, Plan IB, Plan 2A, Plan 2B
4. Plan 3
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Attachment 1
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
APPROVING THE APPLICANT TO APPLY FOR GRANT FUNDS FOR THE
PER CAPITA GRANT PROGRAM UNDER TIlE CALIFORNIA CLEAN
WATER, CLEAN AIR, SAFE NEIGHBORHOOl) PARKS, AND COASTAL
PROTECTION ACT OF 2002
WHEREAS, the people ofthe State of Californiahave enacted the Per Capita
Grant Program which provides funds for the acquisition and development of
neighborhood, community, and regional parks and recreation lands and facilities; and
WHEREAS, the California Department of Parks and Recreation has been
delegated the responsibility for the administration of the grant program, setting up
necessary procedures; and
WHEREAS, said procedures established by the California Department of Parks
and Recreation require the Applicant's Governing Body to certify by resolution the
,
approval of the Applicant to apply for the Per Capita Allocation, and
WHEREAS, the' Applicant will enter into a Contract with the State of California;
NOW, THEREFORE, BE IT RESOLVED that the CITY COUNCIL OF THE
CITY OF SARATOGA hereby:
1. Approves the filing of an Application for local assistance funds from the Per
Capita Grant Program under the California Clean Water, Clean Air, Safe
Neighborhood Parks, and Coastal Protection Act of2002; and
2. Certifies that the Applicant has or will have sufficient funds to operate and
maintain the Proj ect( s); and
3. Certifies that the Applicant has reviewed, understands and agrees to the General
Provisions contained in the Contract shown in the Procedural Guide; and
4. Appoints the CITY MANAGER as agent to conduct all negotiations, execute and
submit all documents including, but not limited to Applications, agreements,
payment requests and so on, which may be necessary for the completion of
Project( s).
Passed and adopted by on the _day of , 20_. by the CITY
COUNCIL OF THE CITY OF SARATOGA by the following vote ofthe members
thereof:
AYES:
NOES:
ABSENT:
ABSTAIN:
Norman Kline, Mayor
City of Saratoga
Attest:
Cathleen Boyer, City Clerk
Attachment 2
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
APPROVING THE APPLICANT TO APPLY FOR GRANT FUNDS FOR THE
ROBERTI-Z'BERG-HARRIS BLOCK GRANT PROGRAM UNDER THE
CALIFORNIA CLEAN WATER, CLEAN AIR, SAFE NEIGHBORHOOD
PARKS, AND COASTAL PROTECTION ACT OF 2002
WHEREAS, the people of the State of California have enacted the California
Clean Water, Clean Air, Safe Neighborhood Parks and Coastal Protection Act of 2002
which provides funds for the Roberti-Z'Berg-Harris Block Grant Program for grants to
eligible Applicants; and
WHEREAS, the California Department ofPai-ks and Recreation has been
delegated the responsibility for the administration of the program within the State. setting
up necessary procedures, and
WHEREAS, said procedures established by the California Department of Parks
and Recreation require the Applicant's Governing Body to certify by resolution the
approval of the Applicant to apply for the Roberti-Z'Berg-Harris allocation; and
WHEREAS, the Applicant will enter into a Contract with the State of California
for the Project;
NOW, THEREFORE, BE IT RESOLVED that the CITY COUNCIL OF THE
CITY OF SARATOGA hereby:
1. Approves the filing of an Application for local assistance funds from the Roberti-
Z'Berg-Harris Block Grant Program under the California Clean Water, Clean Air,
Safe Neighborhood Parks and Coastal Protection Act of 2002; and
2. Certifies that the Applicant has or will have sufficient funds to operate and
maintain the Project(s); and
3. Certifies that the Applicant has reviewed, understands, and agrees to the General
Provisions contained in the Contract shown in the Procedural Guide; and 2002
RZH Block Grant Procedural Guide 21; and
4. Certifies that the Project conforms to the recreation element of any applicable
City general plan; and
5. Appoints the CITY MANAGER as agent to conduct all negotiations, execute and
submit all documents including, but not limited to, applications, agreements,
.
payment requests and so on, which may be necessary for the completion of the
Proj ect.
Passed and adopted by on the _day of , 20_. by the CITY
COUNCIL OF THE CITY OF SARATOGA by the following vote of the members
thereof:
AYES:
NOES:
ABSENT:
ABSTAIN:
Norman Kline, Mayor
City of Saratoga
Attest:
Cathleen Boyer, City Clerk
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SARATOGA CITY COUNCIL
~
CITY MANAGER: k/-/ r/
DEPTHEAD:-}~ ~
John Cherhone
MEETING DATE: March 15, 2006
AGENDA ITEM:
ORIGINATING DEPT: City Manager's Office
PREPARED BY: ~~
John Cherhone
SUB.lECT: Tree Pruning and Decorative Lighting Proposals
RECOMMENDED ACTION:
Accept report and direct staff accordingly.
REPORT SUMMARY:
Backe:round:
r-- In 2001 the City implemented a decorative tree lighting program in the Village. KC Enterprises
were contracted to install lights on 98 village trees located along Big Basin Way for a total cost
of $21,500. Since 2003, due to budget constraints, the tree lights have not been repaired or
replaced. In addition, most species of trees located in the Village should be pruned
approximately every three years and it has been approximately that amount of time since the last
pruning was performed. .
A report was submitted to City Council on December 21 of last year to discuss the tree pruning
and decorative lighting for the Village trees. At this meeting Council directed staff to solicit
several tree pruning and decorative lighting options.
Discussion:
Tree Trimming:
Per City Council direction staff has solicited quotes for tree trimming based on an arborist report
prepared by our City Arborist, Kate Bear, which provides specific pruning recommendations for
each tree in the Village (Attachment 1) that currently has decorative lighting. Based on this report
staff solicited three quotes for the tree trimming work, which are as follows:
,
I""'"'
. Valley Crest:
. Saratoga Tree:
. Ian Geddes:
$6,240
$6,755
$8,672
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Decorative Tree Lighting:
.
Three decorative tree lighting options were determined to be feasible without doing major .-J
electrical upgrades in the Village.
. Option 1: Tree Trunks Only
. Option 2: Tree Trunks + Major (Scaffold) Branches
. Option 3: Tree Trunks + Major (Scaffold) Branchlls + Canopy
I
Based on the above three decorative tree lighting options staff was able to solicit quotes from two
contractors, which are as follows: '
Light Installations
Soelectric
. Option 1:
. Option 2:
. Option 3:
$2,675
$8,025
$10,700
$7,062
$29,425
$35,310
Option 3 requires full tree light replacement every three years to COITtlspond with tree trimming
work. Option 1 and Option 2 require light replacement based on the life of the lights, which will
. ,
last longer than three years.
Of the three decorative tree lighting options, staff recommends Option z' becau~e it provides
more lighting then Option I and does not have the maintenance issues that Option 3 does. .-J
FISCAL IMPACTS:
If the low proposals are accepted, the total cost for the tree trimming and decorative tree lighting
(Option 2) will be $14,265.
$25,000 is available for this project in the Capital Improvement Plan - Village Tree Pruning and
Lighting.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
The trees would not be pruned and the decorative lights would not be replaced.
ALTERNATIVE ACTION:
None in addition to the above.
FOLLOW UP ACTION:
Follow City Council direction to schedule pruning and tree light installation. Downtown
merchants will be notified of tree pruning and installation of decorative lighting in order to
minimize business interruption.
.-J
.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Posting ofthe agenda.
ATTACHMENT:
1. City Arborist Report.
February 2006
TREE INVENTORY
FOR BIG BASIN WAY
Species
Albizia julibrissin
Celtis sinensis
Ginkgo biloba
Liquidambar styraciflua
Pistacia chinensis
Pyrus calleryana
Quercus agrifolia (private)
Sapium sebiferum
Tristania laurina
Number
2
17
23
4
8
20
1
11
21
Total
ACTION
Remove lights
Don't prune
Full prune
Raise crown only
Clear building, etc. only
End weight reduction only
107
# TREES
79
22
34
27
7
15
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# Species ::l ns > .. > - := Comments
l:r:: 0 u.. l:r:: 0 l:r:: 0 o ns W l!!
1 Tristania laurina X X
2 Tristania laurina X X
3 Tristania laurina X X 2 ft clearance
4 Tristania laurina X X X
5 Tristania laurina X X
6 Tristania laurina X X
7 Tristania laurina X , X
8 Tristania laurina X X, X 2 ft clearance
9 Celtis sinensis X X X X X
10 Celtis sinensis X X ,
11 Celtis sinensis X X X rmv x branches
12 Celtis sinensis X X X
13 Celtis sinensis X X X X
14 Celtis sinensis X X X X
15 Ginkoo biloba X rmv x branches
16 Ginkao biloba X rmv x branches
17 Ginkoo biloba X rmv broken limbs-street
18 Ginkao biloba X rmv broken limbs-street
19 Pvrus callervana X X X 2 ft clearance
20 Ginkao biloba X tonned - correct structure - prune to laterals
21 Pvrus callervana X X rmv mistletoe
22 Pvrus callervana X X X rmv mistletoe
23 Pvrus callervana X X X
24 Pvrus callervana X X X
25 Pvrus callervana X X X
26 Pvrus callervana X X X
27 Celtis sinensis X X X
28 Celtis sinensis X X rmv x branches
29 Celtis sinensis X X X X X 3 ft clearance
~ M -
0 ..c
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# Species Gl 0 ::::J l\l > .. > - := c"C Comments
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30 Celtis sinensis X X rmv dead limbs
31 Celtis sinensis X X X X 3 ft clearance
32 Celtis sinensis X X X X 3 ft clearance
33 Celtis sinensis X X X X 3 ft clearance
34 Celtis sinensis X X X X
35 Celtis sinensis X X X X 3 ft clearance
36 Celtis sinensis X X X rmv dead limbs
37 Celtis sinensis X X X X 3 ft clearance
38 Quercus aarifolia (orivate) X
39 Pvrus callervana X X rmv mistletoe
40 Pvrus callervana X X
41 Pvrus callervana X X
42 Pistacia chinensis X X
43 Pistacia chinensis X X X X
44 Saoium sebiferum X
45 Saoium sebiferum X
46 Saoium sebiferum X
47 Saoium sebiferum X
48 Sapium sebiferum X
49 Sapium sebiferum
50 Saoium sebiferum
51 Ginkao biloba X
52 Sapium sebiferum X
53 Sapium sebiferum X
54 GinkQo biloba
55 Ginkao biloba X
56 Saoium sebiferum X
57 GinkQo biloba X
58 Saoium sebiferum X
~ Co? ...
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# Species Q) 0 ::::s l'll > .. > - ~ c"C Comments
It: c LL It: 0 It: 0 o l'll W l!!
59 Pvrus callervana X X
60 GinkQo biloba X rmv nursery stake
61 Ginkao biloba X rmv nursery stake
62 Pvrus callervana X
63 Pvrus callervana
64 Pvrus callervana X X X
65 Pvrus callervana X X X rmv X branches
66 Pvrus callervana X
67 Pistacia chinensis ? X X X lIiahts look new
68 Pistacia chinensis X X
69 Pistacia chinensis X X
70 Pistacia chinensis X X X 3 ft clearance
71 Pistacia chinensis X X X 3 ft clearance
72 Pistacia chinensis X X X
73 Tristania laurina X X X X X
74 Tristania laurina X X X X X
75 Tristania laurina X X X X X
76 Tristania laurina X X X X X
77 Tristania laurina X
78 Tristania laurina X X
79 Albizia iulibrissin X X
80 Albizia iulibrissin X X
81 GinkQo biloba X
82 Pvrus callervana X , X X X 3 ft clearance
83 Pvrus callervana X X
84 Pvrus callervana X X X X X 3 ft clearance
85 Pvrus callervana X X X 3 ft clearance
86 Tristania laurina X X
87 Tristania laurina X
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88 Tristania laurina X
89 Tristania laurina X
90 Ginkao biloba X X rmv lowest scaffold limb
91 Ginkoo biloba X X , ,
92 Ginkao biloba X , X rmv lowest scaffold limb
93 Ginkao biloba X X X
94 Ginkoo biloba X X
95 Ginkao biloba X rmv broken limbs
,
96 Ginkao biloba X X
97 Ginkoo biloba X X
98 Ginkao biloba X X X ,
99 Ginkao biloba X X
100 Ginkoo biloba X X
101 Tristania laurina X X X
102 Tristania laurina X X X
103 Tristania laurina X X X
104 liquid am bar stvraciflua X X X
105 Liauidambar stvraciflua X
106 LiQuidambar stvraciflua X
107 Liauidambar stvraciflua X
ACTION
Remove lights
Don't prune
Full prune
Raise crown only
Clear building, etc. only
End weight reduction only
.
NUMBER OF TREES
79
22
34
27
7
15