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Home My WebLink About05-17-2006 City Council Agenda Packet e e e ARCHIVE COPY AGENDA REGULAR MEETING SARATOGA CITY COUNCIL . MAY 17, 2006 OPEN SESSION - 4:40 P.M. - YOUTH COMMISSION INTERVIEWS ADMINISTRATIVE CONFERENCE ROOM, 13777 FRUITY ALE AVENUE. The following people have been scheduled for interviews: 1. 4:40 p.m. 2. 4:45 p.m. 3. 4:50 p.m. 4. 4:55 p.m. 5. 5:00 p.m. 6. 5:05 p.m. 7. 5:10p.m. 8. 5:15 p.m. 9. 5:20p.m. 10. 5:25 p.m. 11. 5:30 p.m. 12. 5:35 p.m. 13. 5:40p.m. 14. 5:45 p.m. 15. 5:50 p.m. 16. 5:55 p.m. 17. 6:00p.m. 18. 6:05 p.m. 19. 6:10p.m. 20. 6:15 p.m. 21. 6:20 p.m. 22. 6:25 p.m. 23. 6:30 p.m. 24. 6:35 p.m. 25. 6:40 p.m. Amit Arunkumar Justin El-Diwany Pratik Pramanik Steven Shepherd Michael Byrne Ted Sclavos Tamara Mattiel Deepti Rajendran Kelly Langstaff Brooke England Kevin Rollinson Chelsea Sabella Corey Rateau Tanya Valluri Kia Fariba Tiffany Tseng Caroline Dierrich Todd Laton Sanjana Rae Zachary Jacobs Daydrah Beck Shireen Gupta Kevin Cho James Seifert P.J. Rezaii Youth Commission Youth Commission' Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission REGULAR MEETING -7:00 P.M. - CMC THEATER/COUNCIL CHAMBERS AT 13777 FRUITY ALE AVENUE PLEDGE OF ALLEGIANCE ROLL CALL . REPORT OF CITY CLERK ON POSTING OF AGENDA (pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on May 12, 2006) COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Al!endized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Oral Communications - Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications. Communications from Boards and Commissions None Council Direction to Staff Instruction to Staff regarding actions on current Communications from Boards & Commissions. . ANNOUNCEMENTS None CEREMONIAL ITEMS 1. Proclamation Declaring the Month of May Mental Health Month Recommended action: Read proclamation. SPECIAL PRESENTATIONS 2. Presentation by Jerry Hitchman - Saratoga 1906 Earthquake Memorabilia Recommended action: Accept gift on behalf of the Saratoga Museum. CONSENT CALENDAR . The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. . . . 3A. City Council Minutes March 1,2006 Recommended action: Approve minutes. 3B. City Council Minutes April 19, 2006 Recommended action: Approve minutes. 3C. Approval of Check Register Recommended action: Approve register. 3D. Treasurer's Report for the Month Ended March 2006 Recommended action: Approve report. 3E. City of Saratoga FY 06-07 Operating Budget Recommended action: Accept report and adopt resolution adopting the budget. 3F. Fiscal Year 2006-2007 Appropriation Limit Recommended action: Adopt resolution. 3G. Resolution Amending FY 05-06 Budget to Fund the June 2006 Primary Election- Measure J Recommended action: Adopt resolution. 3R. Memorandum of Understating Between the City of Saratoga and the Saratoga Amateur Radio Association Recommended action: Accept report and authorize City Manager to execute MOU. 31. Resolution Authorizing Joint Powers Authority Executive Director to Apply for Funding from the Department of Conservation Recommended action: Adopt resolution authorizing the West Valley Solid Waste Management Authority (J.P.A) Executive Director to request funds in the amount of $20,71 1.00 pursuant to the Department of Conservation Beverage Container Recycling and litter Reduction Act. PUBLIC HEARINGS 4. Proposed Density Bonus Ordinance to Comply with the State Density Bonus Law Recommended action: Accept public testimony and continue item to June 7, 2006. 5. Proposed Update to the City of Saratoga Noise Ordinance Recommended action: Accept public testimony and continue item to June 7, 2006. . ______ ____ . ________-2-______ __ . .___.. e OLD BUSINESS None NEW BUSINESS 6. Streaming Video Software - Granicus Inc. Recommended action: 1. Accept report and presentation provided by Ganicus Inc. 2. Authorize City Manager to execute agreement with Granicus Inc. for streaming video software. 7. Contract for Environmental Review of Proposed De Anza Trail Improvements Recommended action: Approve contract with LSA Associates in the amount not to exceed $125,000 to be paid with grant funds from the Valley Transportation Agency and a private donor. ADHOC & AGENCY ASSIGNMENT REPORTS . Mavor Norman Kline Association of Bay Area Government Chamber of Commerce Library Joint Powers Association Hakone Foundation Santa Clara County Emergency Preparedness Council Valley Transportation Authority PAC West Valley Mayors and Managers Association TEA Task Force Vice Mavor Aileen Kao County Cities Association Legislative Task Force Santa Clara County Cities Association County HCD Policy Committee SASCC SASCC Task Force Councilmember Nick Streit Recycling & Waste Reduction Commission of SCC Santa Clara County V alley Water Commission West Valley Solid Waste Joint Powers Association West Valley Sanitation District City/School AdHoc . Councilmember Ann Waltonsmith KSAR Community Access TV Board Northern Central Flood Control Zone Advisory Board Saratoga Historic Foundation Sister City Liaison . . . CouDcilmember Kathleen Kin2 Association of Bay Area Government Peninsula Division, League ofCalifomia Cities SCC Cities Association-Joint Economic Development Policy Committee (mDPC) Village AdHoc CITY COUNCIL ITEMS CITY MANAGER'S REPORT ADJOURNED TO CLOSED SESSION CLOSED SESSION - ADMINISTRATIVE CONFERENCE ROOM, 13777 FRUITV ALE AVENUE. ANNOUNCEMENT OF CLOSED SESSION ITEMS CONFERENCE WITH LEGAL COUNSEL - Threatened Litigation: Significant exposure to litigation pursuant to Government Code section 54956.9(b): (1 potential case) CONFERENCE WITH LEGAL COUNSEL - Initiation oflitigation (Gov't Code section 54956.9(c): (2 potential cases). ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II) Certificate of Posting of Agenda: L Cathleen Boyer, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the City Council of the City of Saratoga was posted on May 12, 2006, 2006, Ci S, toga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for publid at that location. The agenda is also available on the City's website at >> . ca. us day of May 2006 at Saratoga, California. ,CMC -"" c tI..~;-... "'~(f, I Ifi.... ",=".:.] . ~ . CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2006 6/7 Regular Meeting - Joint Meeting with Planning Commission 6/21 Regular Meeting - Joint Meeting with Heritage Preservation Commission and Historic Foundation 7/5 7/19 8/2 8/16 9/6 9/20 10/4 10/18 11/1 11/15 . 12/6 12/20 . Regular Meeting Regular Meeting Regular Meeting Summer Recess Regular Meeting - Joint Meeting with Planning Commission Regular Meeting Regular Meeting Regular Meeting Regular Meeting Regular Meeting Regular Meeting - Joint Meeting with Planning Commission - Council Reorganization Regular Meeting - Joint meeting with Heritage Preservation Commission SARATOGA CITY COUNCIL MEETING DATE: May 17, 2006 AGENDA ITEM: CITY MANAGER: p7J c:::::7/ ORIGINATING DEPT: City Manager PREPAREDBYl ~ Cathleen Rover. City ele DEPT HEAD: Dave Anderson.. City Manat!er SUBJECT: Commission Interviews for Youth Commission RECOMMENDED ACTION: Council conduct interviews for vacancies on the Youth Commission. REPORT SUMMARY: The following people have been scheduled for interviews: 1. 4:40 p.m. 2. 4:45 p.m. 3. 4:50 p.m. 4. 4:55 p.m. 5. 5:00 p.m. 6. 5 :05 p.m. 7. 5:10 p.m. 8. 5:15 p.m. 9. 5:20 p.m. 10. 5:25 p.m. 11. 5:30 p.m. 12. 5:35 p.m. 13. 5:40 p.m. 14. 5:45 p.m. 15. 5:50 p.m. 16. 5:55 p.m. 17. 6:00 p.m. 18. 6:05 p.m. 19. 6:10 p.m. 20. 6:15 p.m. 21. 6:20 p.m. 22. 6:25 p.m. 23. 6:30 p.m. 24. 6:35 p.m. 25. 6:40 p.m. Amit Arunkumar Justin El-Diwany Pratik Pramanik Steven Shepherd Michael Byrne Ted Sc1avos Tamara Mattiel Deepti Rajendran Kelly Langstaff Brooke England Kevin Rollinson Chelsea Sabella Corey Rateau Tanya Valluri Kia Fariba Tiffany Tseng Caroline Dierrich Todd Laton Sanjana Rao Zachary Jacobs Daydrah Beck Shireen Gupta Kevin Cho James Seifert P.J. Rezaii Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commisison Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission Youth Commission There are twelve (12) vacancies on the Youth Commisison resulting from expired terms of Amit Arunkumar, Phillip Baker, Jennifer Brown, Kelly Burke, Michael Bryne, Justin El-Diwany, Tami Maltiel, Pratik Pramanik, Elise Schwartz, Ted Sclavos, and Steven Shepherd. With the exception of Phillip Baker, Jennifer Brown, Kelly Burke, and Elise Schwartz, all other incumbents are eligible for reappointment. Adam Henig, Staff Liaison to the Youth Commission, will be briefing the Council prior to the start of the interview process. For your information on the next agenda staff will be recommending that the City Council consider changing the interview process for the Youth Commisison. Every year staff receives anywhere between 20-40 applications for a minimal number of vacancies on the Youth Commission. The interview process takes 2-3 hours for the Council to complete. Staff will presented several options for alternative interview processes. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: Appointments would not be made to the Youth Commission. ALTERNATIVE ACTION: N/A FOLLOW UP ACTIONS: Resolution of appointment and oath of Office will be scheduled for the June 7, 2006 City Council meeting. ADVERTISING, NOTICING AND PUBLIC CONTACT: Notices of vacancies were advertised in the Saratoga News, articles were published in the Los Gatos News, posted on the KSAR Community Bulletin Board, and posted throughout City HalL ATTACHMENTS: Attachment A - Applications ofthe above named applicants. Memo To: Mayor and City Council CC: Dave Anderson, City Manager Joan Pisani, Recreation Director From: Adam Henig, Youth Commission Staff Liaison Date: May 10, 2006 Subject: Youth Commission Interviews The 2005-06 Commission is currently comprised of 13 students. Four students are graduating. The following is a breakdown ofthe Youth Commissioners who will remain on the Commission at the end of this school year who are not up for reappointment. Commissioner Michael Byrne Tanya Gupta Elli Rezaii School Saratoga High Lynbrook High Saratoga High Grade entering 06 lih 12th nth The following commissioners are up for reappointment. Commissioner Amit Arunkumar Justin El Diwany Tami Maltiel Pratik Pramink Ted Scalvos Steven Shepherd School Saratoga High Saratoga High Lynbrook High Lynbrook High Saratoga High Saratoga High Grade entering 06 12th lOth 12th 12th nth 12th Expiration Date 07 07 07 Expiration Date 06 06 06 06 06 06 The following students are seeking a first time appointment. Each had attended a Youth Commission meeting this year. Applicant P.J. Rezaii Kevin Cho Brooke England Deepti Rajendran Shireen Gupta Tiffany Tseng Corey Rateau School Saratoga High Saratoga High Saratoga High Saratoga High Saratoga High Saratoga High Saratoga High Comments Grade entering 06 12''' 11th 11th 11th 11th Shireen has attended the majority of our meetings & events. 10th 10th Corey has attended the majority of our meetings & events. - 1 - Caroline Dietrich Saratoga High 9th Applicant School Grade entering 06 Comments Zach Jacobs Saratoga High 9th Chelsea Sabella Saratoga High 9th Tanya Valluri Saratoga High 9th Kelly Langstaff Westmont High 11th Currently, there is not a rep from Westmont High. Kia F ariba Redwood Middle 8th Currently, there is not a rep from Redwood. Kevin Rollinson Redwood Middle 8th Currently, there is not a rep from Redwood. Tad Laton Rogers Middle 7th Currently there is not a rep from Rogers. Daydrah Beck Lynbrook High 9th James Seifert Harker 8th Currently there is not a rep from Harker Some questions for applicants: 1. What do you know about the Youth Commission? Have you attended a Commission sponsored event before? If so, which ones? 2. What aspects interest you most about the Commission? 3. What contributions do you think you can make to the Commission? For retuming commissioners: 1. What contributions have you personally made to the Youth Commission this year? 2. What events/programs/fundraisers would you like to introduce next year? Joan Pisani and I will be present during the interview process to answer any questions. -2- SARATOGA RESIDENT SCHOOL ASSIGNMENTS Prepared by the Recreation Department February 2005 Campbell Union School District Hazlewood 1 Forest Hill 27 Marshall Lane 150 Rolling Hills Middle 80 total: 258 Moreland Union School District Baker 41 Castro MS 32 Country Lane 97 Discovery 15 Latimer 15 Payne 2 Rogers MS 38 total: 240 Campbell Union Hil!h School District Blackford 1 Leigh 3 Prospect 74 Westmont 113 Del Mar 2 total: 193 Saratol!a Union School District Argonaut 522 Foothill 442 Redwood Middle 868 Saratoga 500 total: 2,332 Cupertino Union School District Blue Hills 446 Collins 1 Faria 12 Christa McAuliffe 32 John Muir 2 Meyerholtz Elem. 11 Montclaire Elem. 3 Portal 8 Regnart 5 Sedgwick Elem. 2 Hyde Middle 7 Kennedy Middle 60 Miller Middle 168 total: 757 Los Gatos-Saratol!a Joint Hil!h School District Los Gatos H.S. 24 Saratoga HS 1,195 NOVA Program 5 total: 1,224 Fremont Union Hil!h School District Lynbrook 259 Monta Vista 82 total: 341 *Schools italicized and bold are located in Saratoga Page 1 of2 PRIVATE SCHOOLS Sf. Andrew's Parish Dav School 132 out of 377 students attending reside in Saratoga Sacred Heart Catholic School 155 out of 305 students reside in Saratoga St Lawrence Academv 3 out of 353 students reside in Saratoga Harker School 233 out of 1592 students reside in Saratoga Castalleio 13 out of 415 students reside in Saratoga Bellarmine Collel!e Prep HS 57 out of 1411 students reside in Saratoga St Francis HS 75 out of 1,501 students reside in Saratoga TOTALS Public Schools: 5,345 38 schools/seven school districts Private Schools: 863 13 schools identified for survey TOTAL STUDENTS: 6,208 Page 2 of2 Archbishop Mittv HS 117 out of 1,650 students reside in Saratoga Valley Christian Elem 6 out of393 students reside in Saratoga Valley Christian Middle 12 out of 546 students reside in Saratoga Valley Christian HS 25 out of 1100 students reside in Saratoga Kinl!s Academy 18 students out of732 live in Saratoga. Presentation HS 17 out of 760 students reside in Saratoga 2 RECEIVED APR 2 7 2005 CITY OF SARATOGA City of Sara toga Youth Commission Application ~\o<UMal A(Y\',+- Last Name First NBDle Middle Initial I~S~ G-\OXdo<\t'I~ C'\-. Sc\.\~ A~ C~ So.('o..+0.3a. \-\~L\\--t ScY\Oo\ School A ttP.nditlg durins2Oll4-9S-school year. &-07 (I.-\O~ -~67->-\L.\G\O Phone Number ~5070 Zip Code \ '2... Grade Level in Sept. 2006 Please list your school 8IId community activities. (clubs, volunteer jobs, atbktics, cb8rities) .so..\0.105 d VMS ~ ICVlnis. IE'(\VI'\ I Feu ,..oocHoV\ ~ 'ExcE'\\evff' Nd~ \,-lot"K),. lf~A -ttun1~ t""Q~,ex-1 l'o'\evnb<?<' cJ? 0\ ,ocl-lc:.oY'Q\ .{~.y\ of' '1\..0:' ~ (OMVV\~id\ ~r -Z \\"-"'<1'') Which aspects of the Youth Commission interest you? _ Ge++i~ ',n\lolve:b " I" -tYl~ Sa"o..l,-tqo. cO'MWl vY\'i +j b,j 'TV1O-1<i~ -\-Ve o<Y\'vl"s '40\ce Y\eOf'cI eS,eo."llit'\! SOfa.-+ IS o.k!. O(>'\otl-e ~ ..evel\.b,. ~\' -\€ev1S 'it'\. ~a.t'o.:to~<\. _ ?e.-sor=I\~ \ '-~ oil' ~'" ce"Ct?d-S < o''II'W'\ 4eE"I\ \o.&+- ~eo.r C\..VtCI ~J"~~ f\-tO<t 4V,eo WtCS-\. (r.('~he ....c) Please list tbrenchool 8IId/or community references and pbone #I: . 1. ko.rE'V\ \fo.~~ey\ '1c'!s- <i!:E,7-'341 I 2. So~...\sh02E' ~'C('Clfo..v'\ L-iO€~7'-\\ -O"""7"'9~ 3. Mc-rjl-cU 1"0.",\0(' Ljog - 8{,(-:2\~ I bave read the applieatioD patket aDd uDderstaDd the commitment is 10 hours per mODth in addition to the mODthIy meetiDgs. I also understand J must attend aD commission meetinp, activities aDd programs, unless excused by tbe chair oftbe commissioa. ~~? 412712006 AW'ltQDts S' Date I understand the commitmeut iDvolved witb tbe Youth Commission and .pprove of my SOnld~augb · .pplylDc. _----'-N'\~ I-/fz7/06 Paren dian Signature Date City of Saratoga Youth Commission Application /l.\>R '2. \') t~'U'O BfI ~o f.\IJua C, [-, .jt<,o rt. {;'''' City ('}09) 7(1/' 5370 Phone Number 1.5i? 70 Zip Code IDI-" Grade Level in Sept. 2006 JI'O;tJa~~ Last Name J4:.. First Name A Middle Initial Address f;.tr,,~Jijj, ScL<a71 School Attending during 2006-07 school year. Please list your school and community activities. (dubs, volunteer jobs, a~, charities) t5,.f"~ll ~I!::,{'~~ ~(...f9"o lJr.,,,.}:...,I 4.:iA~'" W,,~( 11>1" .~{'I\-ttJfjIl, &((~IT", ~)f'\ "'vJli!)f Which aspects of the Youth Commission interest you? . V",we., i\Vl~, . ,- ;.[ph,d€.. '((~S' 1!-! Me ~.fi.{' ,,,,' V4tll~ (Ot'V.(l<)'~' .,,,,' 1" it/X fhe I1l",irtrM m .. , l.J. \'. . ' t'tl, II. -to.r.,- D,' '<<'1\)0, i/:&\r-J; ilitT,,'n,. Please list three school and/or community references and phone #: 1. Aba r (U09ru.x-C1(.. 2. ~-Jl\i) VI<lflSf<<y (.i~J.':'7' '5 4 ?i 3. C:~L', C/.;n~o{.'J . k;.Z') -:;,..."...."'<111 ed J~?? I J have read the application packet and understand the commitment is 10 hours per month in addition to the monthly meetings. J also understand J must attend all commission meetings, activities and programs, unless excused by the Chair of the Commission or Advisor. APPlica~ ~ Date 0/ /;J~)(;( J understand the commitment involved with th~ Youth Commission and approve of my son/daUghter~PPlying.. ~...;;;" ;. ! '1;: /,~ /' .&J1o"". ,If!iJll'' .... / ~. <V-'; 1'-.' \.. Parent/GyarEliBR Signature '-.' Date' I 900l '. (; ~dV City of Saratoga Youth Commission Application Pru..I'l\O\l\iL Last Name \-llti\. ti \.:- Fin! Name {S (~o~lIL\ I-tO GG Phone Number \[,010 Zip Code \ \ Grade Level \ 'L {,(~ 1 ~Of~1 Ct Address ~l\bfl)ok \"h$~ S(!.,~ool Schad! Attending during 2 2-2003 school year. Middle Initial Sli-ro...~.o.... Ity Which aspects of the You1h Commission interest you? The. Tee.~ ~tv.re. Se'("\es G.tl.A C:..oY\~e.i"h ~~i~i~~~ ~~:~J~~; \~:~~,~a~. M"-e.. e.S~fi!.C.,""\11 ....~\-e.~~sh~~. :r: Please list three school and/or commlll1ity references: 1. A. ~c, {V\ \-\ e..V'\\ ~ - \"1 C lio--.soV\ 2., W\ .\~ ~r - T eve \'\e-f L-w\'owo' ~ S {,{, - 3. ~ \'J'~Y\ C~'leV\ - Aci.",SOf' Pre -{\'\eJ. (ll.:'c- (LiC],) '5 "'b'-17ClO I have read the application packet and undentand the commitment is 10 houn per month, in addition to the monthly meetings. I also undentand ] must attend all commission meetings, activities and programs, unless ellCused by the chair of the commission. \.-l 110 lOb Date I undentand the commitment involved with the Youth Commission and approve of my sonldaughte~'s apP,lYiDl- f 5Mrvw.1l y~ Ii/ZI/CC Parent/Guardian Signature Da~ I .. PRA TIK BOSE PRAMANIK Email: pratikpramanilr@gmaiLcom 12667 CheverlyCt, Saratoga, CA 95070 EDUCA nON IDGHUGHTS: 1994-2000 Blue Hills ElementaJy, Saratoga, CA 2000- 2003 Joaquin Miller Middle School, San Jose, CA 2001-2002: Member of the Yearbook Staff 2002-2003 Took Journalism as a subject with Final Grade A 2003-Present Lynbrook High School.: Subjects taken: Lit! &Writing, Oral Composition, Spanish, Biology, Algebra 2/Trig, Art, PE US history, AP Calculus AB, Chemistry Honors, Jownalism, American Literature, AP Chemistry, AP computer Science, World history, World Literature and AP Calculus BC. Stanford University Intermediate Algebra 2002 Summer (Distance Learning Program) Grade A Precalculus 2003 Summer (Distance Learning Program) Grade A Physics Mechanics 2004 Summer Grade A Extracurricular Played JV Football, positions, running back and linebacker: Freshman year Member of the Speech and Debate Club, participated in expository, parliamentary, policy and controversy events :2003 till present. Member of National Forensic league. Staff of Epic (school newspaper) with experience in writing, graphics and photography. 2004- 2005 Premed Club: Co-founder and Vice President. 2004 till present YOUrn COMMISSIONER: City of Saratoga, 2003- present Summer 2005 June 19th till Julylst: One of twenty students accepted into the Mosaic workshop. Mosaic is an annual program sponsored by the San Jose Mercury News, San Jose chapter of the California Chicano News Media Association, the Castellano Family Foundation, Dow Jones Newspaper Fund, San Jose State University and other Bay Area media outlets and foundations. The two-week program is held on the San Jose State campus, where students work in the. university's newsroom and live in the campus dormitories. Students learn the basics ofreporting and writing under the guidance of professional Bay Areajoumalists. I was one offour photojournalist. Contact: Daniel Vasquez San Jose Mercury News 750 Ridder Park Dr. . . San Jose, CA 95190 Tele # 408 92Q 5434 At UCLA with the US Performing Arts learning digital film making and screenwriting. UCLA SCHOOL OF 1HEA TER Fll..M AND TELEVISION has an international reputation for quality education in developing individual voices of the next generation of filmmakers. The first course was begining digital film making. This course is taught by selected chosen award winning professionals who have contributed as a faculty of the UCLA Film and Television Department. I learned the basic techniques of digital production and post production while maintaining an understanding of storytelling by focusing on the image. I used state of the art equipment The purpose of the course was to be immersed in the creativity of image storytelling using supportive sound to speak our message through the digital medium. The second course I took was creative writing. Creative writing is the basis of all narrative presentation. The curriculum of this course included the study of the dramatic structure ofshort and full length plays, screenplays and teleplays. Designed as a course that absorbs each student in character, structure, form and plot of the written play, screenplay or teleplay. I developed, discussed, wrote, working towards an understanding of what it takes to bring the imagination of the mind to the fruition of performance.. A WARD '" ACCOLADES: 1998 GATE identified by the Cupertino Union School District Honor Roll at Miller Middle School 2000-2003 John Hopkins University Mathematics and Verbal Talent Search7 State A wards for Highest Scoring Participants in the State of California: 2002 and 2003 Placed with Distinction in mathematics as a .,." Grader 2002 UCI Academic Talent Search: Academic award for Outstanding Achievement 2002-2003 Synopsis Silicon Valley Science and Technology Championship 2nd Place in Behavioral Sciences 2002 Special prize from the Safety Society in Behavioral Sciences 2003 Accepted into the National Forensic League. 2003 HOBBIES & INTERESTS: Writing, film making, automobiles, technology, football. Proficient in Microsoft Office(similar programs), Adobe Photoshop, Power Point, etc City of Saratoga Youth Commission Application ~t;~ ')0 l.\ q I Fo....,.....,.~ /1~uc, [),- Address ~r1A ~ liiak School Attending d~g ~ school year. ~.3- Joc* - 01 Please list your school and community activities. (clubs, volunteer jobs, athletics, charities) . G-c\~ . H~tt,^~ 6\ 4;; ! SV\o.;.:lrv....-I c\ ",\, ';\ c,''''~&i l1i<f. .rifw&" C;h..tbjlr ('"",,,(:1 oH:id'V' 'Mtw.~( O~ ~iMlIA C."""""',,..il>,,'. ;)0(''-1- dee'" S\-evfV'l First Name R (Ij~ )~7- IdD~ Phone Number Middle Initial q~070 Zip Code W\I'l I d 1'- . Grade Level in Sept. :JW 'ko6 Which aspects of the Youth Commission interest you? ~ Lec>JerClttip f ( O,^\\R( \-1v.r wi\-\.. r-pt.e . Ku",,,,;"'7 filrl^~ Please list three school and/or community references and phone #: 1. fvk.. l-Iev,i5' '6(8 -1~7). U\t;.lfI' f-\\1'4 &C7' 1,517 klr 'JC'b 3.~'<It\t;...Fit'IR '61;,7-'2,577 J;:rt.Jq? I bave read tbe application packet and understand tbe commitment is ] 0 bours per montb i. addition to tbe montbly meetings. I also understand I must ahend all commission meetings, activities and programs, unless ellcused by tbe cbair oftbe commission. ...Jii~'U1 .!J.e~Md " 4 (17 / Q Applicants Sign~ture' - . Date ' I understand tbe commitment involved witb tbe Youtb Commission and approve of my son/danghter's applyiD<<. CL\y~,( / Parent/Guardian Si ature' . "-4/, 7 k~ l I Date . City of Saratoga Youth Commission'Application ., , V,\~'V,. (.J , ,- ~'\\~'t> ,. J3VI-IJG Last Name ;f1ltl(~ First Name ..J - Middle Initial S4-M'i)!),&ut City Gev;l ~ 7 - JDD-f Phone Number 2#Hlr B01>JrJ ,~ /3,c.A-_ (,JAy Address .> A1Y ~6rA-- II, "* If S 04<>0"- School Attending during 2006-07 school year. 9.50 7 f!> Zip Code 1:2- Grade Le,vel in Sept. 2006' Please list your school and community activities. (clubs, volunteer jobs, athletics, charities) -.!:1 o..fl,.. Co.-.,....-. (~f ) V~ ~ 7,.,.. 1~) i R",,'( j ,...7" T ~~ ~-.: IAl".. fe" Polo / 5"",_ 1.#6. 7;.........1. ~ rA~A ro~A-' '-IAlII: (' 2.€<-.J I ..~ . I Which aspects of the Youth Coinmission interest you? ( /i?,II jOt.( bt~ ,.fp(~ ;.. J.. '" ~I- 0#+ """ &>~,-,...,h- f"IIVl'~ ~vV'17 .4 I~" IV' fk- ,-,.-.-. Joy . / I .. $ ".-IJ c '"- f;.../A.J /JL.. ..t-........., e~"C-c:-oL-. Please list three school and/or community references and phone #: 1. Toe i3e!(&;U; St:...u...u7z:.'& S-lr 2. ;':..0.1 J(-f()1! J Vi? SHJ 3. A ()~M IIr/ol/6t; -It /M..u~ , I have read the application packet and understand the commitment is 10 hours per month in addition to the monthly meetings. I also understand I must attend all commission meetings, activities and programs, unless excused by the Chair of the Commission or Advisor. ~ ~ ~ --.. ;'/'2-'/V(;; Appl cants ignatu,lli Date' f I understand the commitment in,'olved with the Youth Commission and approve of my so r's applying. /~ kor) l'i r-,,,<co ~()t) tr,7 - J<.{ II f.7 ~/) ,,,, / l.7 1..- 2/.2h/Oh Date City of Saratoga Youth Commission Application ~,-Io..."o!. Last Name i'tJ First Name A. Middle Initial S 0.(' "- ,.., j "'- City ~ f1.2.-'n,O() Phone Number '1~010 Zip Code \\ Grade Level in Sept. 2OO4P .9O<O~t l2.u,S!:A\ Lo...<\~ Address 5~", \\i1~ S<-koo\ School Attending during 2004-05 school year. Please list your school and community activities. (clubs, volunteer jobs, athletics, charities) ~v~ fCt..'::.-\ ~o ~S (~~~) or. ~ Sw~"" \{o~ ('~~Il>\'l~r\; c-~~\t. M ~ ~'\ ~ Vo':>S (o"',,\'< i -\<AAM: \'tl.f1,rjl\;~ II' '100\\- ~U }..(""ico..\ W Sf(;.~ cp('I(~ ...I ftM...-la:t l!i,l.: ~{Pf-rr.~ ;1\ ~,^o"'~ ..1 1b....~I\~u\... '(,,~ Th~ ;A /v\ov~" \i;w: <<-,",.\NY '" ~.t'\ \\;~\... ~ U"'" Which aspects of the Youth Commission interest you? tb" ~ ~<,ir. -\\,>. ~., 'I'Ve. \e.uu\ ~ra-~\^"d.~ ..;.~ ~ }1~,\Ah. s...\...",\ l>~". .,;:'lOI. \^~ i" '\I'I~ll.,il~ ~ ~ -\>. 1WJ..'\g,. ~ Nelle.. ~"''l~ ~r -\\..G.. \L...\", Please list three school and/or community references and phone #: .~,,,.t\ck,. ~i~ L'I0'6'l8<&~ - la1:l. ~. Ko.-\-\iI.\~ \1.l"l)c\~ l40~) q;(""-~\l ~+. o%?- 3. KoJw ~'id~ (~()t) f;~,,:!~~ :"..\\\ 9.)(-\. :2.0'( I have read the application packet and ''Vtrtand the commitment is 10 hours per month in addition to the monthly meetings. I also understand I must attend all commission meetings, activities and programs, uuless excused by the chair ofthe commission. ./[? J.I'~ i-V..2'-1/D~ Applicants Signature Date I understand the commitment involved with the Youth Commission and approve of my son/daughter's applying. I " !.. /,;...,~__) k ~ ~~ 1..'1..0 parentlGu6/dian" Signature Date , . n',"",;;C:'~"---'~-- . D'~'~:'''''\~~"i.r''...rr;... '. n.:'_I_'C'c\t-f~' i I MAR C 2 20~; I lsJ I '-'IT". ,.. j G,,' ~/ ";~"". "-I. i .---:_-._~--.:...:.:.:.:~'.~, I City of Saratoga Youth Commission' Application ~"~\ 0\ Last Name '\."""('Lo. First Name P-- Middle Initial C '-(If) 12.f-1l Ob Phone Number tQ""070 Zip Code ~ 1'1 \ 'U!l,^ (.J J"-rJoJ'" Address City L'-i"brUll"-. \A~I--, S<h..\~tvr\t,At",') cAlf.}' c..J"",J..},- ".1 (kAM", . SchJol Attending during 2006-07 school year. ' -.\1.: Grade Level in Sept. 2006 Please list your school and community activities. (clubs, volunteer jobs, athletics, charities) s.r'^\~j~ '1b~ ~""/Io.."..", f'''(J.. 1...00"1... J d,",Mt. c..I"""'\"""Sp'''f\ S'<"l~ \...,,,k (n"", Q.\ L..1,.,b",~ I--I'jl-. ~<.h.,,\ ~\r" ~1~\~ J ~'\.f.rA."" Which aspects of the Youth Commission interest you? Ict^i"'1 CrJ"I\.,%'':::j "'\It,,\) J~I., I>S ~h.. (,,,urb "",J k,..{,} r...J..l. JI"lul "^,,rk,"J V'-\1h. \\.... ,-\.1....1' ,ez.p\. D^ ~l.. '1,~i'" !-I""....."".." o.~ tho op,D_rL,,~ l (,,~W.J~ h \k ( _ ""'"'''~, ~ . Please list three school and/or community references and phone #: 1. Ao..fI<(\'\. H~"j - L~~) ~ll.:.117l- ~Ll-z.. <-hr>3tt"k"- (Llc1I)172..- V'{o. 9,t\.A,,,\ J'1~,p"".... 5'<'''\1 3. ~\.,..'\ ~"'~ - l.l-\""~ y~1-0\\O ] have read the application packet and understand the commitment is 10 bours per montb in addition to tbe montbly meetings. I also understand] must attend all commission meetings, activities and programs, unless excused by tbe Chair of tbe Commission or Advisor. ~ ~ 3/11(1~ Applicants Signature Date I understand tbe commitment involved with tbe Youth Commission and approve of my sOn/daUgbte)?;;~ #;/\.. CL-?c~ /, .;)c.:;r.J ~ I (:) Parent/Guardian Signature Date City of Saratoga Youth Commission Application Middle Initial (",,0'i5'\ 1u.\ - ~-,q'X Phone Number ~fYkllf'\ ) La arne DeP1Jfi FlI'st Name a~3\ 6m &c.e, "Dr Address ::n~~\ School Allendi during 2 7 school year. ~~~ Ci j'f)ol () Zip Code \ \"" Grade Level in Sept. 2006 Please list your school and community activities. {clubs, volunteer jobs, athletics, charities) '~\IolJ~~ ~ ~ 0 ~ it. ~~ rolO.(4\fhld~ &\dEfS ~((.l.~(\ ~. ,~\ ~{)t<:, fk ~i'\ a.<rl f1;J.h"IQ 1tb..m ;i. \hr-'l ~ ff'ttfll 8''\\P(II~-€,-ec~. ' :!..J~\Qi'1 fi'j{)(''$o.i~ fn< fulfr'i':\tti\ mr .f,,-a:lIffi"P {~\O\OCj tlDUTA1Q rrr ('\t\,{r1t'M\ O:'llim.$' 1. A<:... fA {f)(f({2f' Gin fro..."ft irv\~. \lc\~)(\~ilr{:ti M -tre 'E1Qflioi Ct\"\P. An1(.\m.W"1 ~,fr" f{>r -tfQ. G\..~ \(~. Which aspects of the Youth Commission interest you? c.(ti <, '<:f\ IN M.,,\ 4: ta:\5 l() m\Clclle < VPD\ 0.. lot- 01:\'t. KidS wB')t -10 a:hcci ~ -fhQf\ (cM(l'lvnit1.l <0'I#ef"~. ~ rehu'1 ()Jc.'l,()t- to I('({~ ~ nVO'\\:)!r ~ ~ o..t- Please list three schoof andlor community references and phone #: cc;nm'-'''4 C~;~ ola:~S', - . (u,Cli>\ &01-~\\ h~ ~ (I~~\ 'f:;lol -3$..\\ ~~-i :\4-:; ,,' I have read t e application packet and understand the commitment is ] 0 hours per month in addition to the monthly meetings. I also understand I must attend all commission meetings, activities and programs, unless excused by the Chair of the Commission or Advisor. .If/JJfIiA/!:in~NI- Applicants Si lUre 4-1 as/OCO Date I understand the commitment involved with the Youth Commission and approve of my son/daughter's ap lyiog. " -fr ) W 1 <0 b PMe Dare r RECE::-:~:':';-'<"' APR 2 7 Z005 CITY OF SI'",A TO;,;'! City of Saratoga Youth Commission Application ~ ~rrs~ N~ S wtJl-th#1Dre Dr. c \\bf-?fla-{rs D Phone Number ..Qj\'070 Zip Code J.J Grade Level in Sept. 2004 Middle Initial L~ ?;1J I Address ,~[t7/fD~~ Please list your school and community activities. (clubs, volunteer jobs, athletics, <:harities) se~ Q~ Which aspects of the Youth Commission interest you? s.Q.t ~ Please list three school and/or community references and phone #: I. 2.SU 3. ~ City of Saratoga - Youth Commission Application Kelly C. Langstaff 18301 Swarthmore Drive Saratoga, CA 95070 (408) 379-0850 Kellvbellv?m>sbcalobal.net Attends Westmont High School Grade level in Sept. 2006 - 11 th Mv Activities School Westmont High School- Freshman Class President Westmont High School ASS Westmont Warrior Newspaper Staff Califomia Scholarship Federetion 1CSF) - 3 semesters Rolling Hills Middle School - 8th grade Secretary Rolling Hills Middle School Junior Honor Society - 8'" grade Rolling Hills Middle School- 7th grade Class Secretary Rolling Hills Middle School Honor Roll - 4 years Rolling Hills Middle School DARE Essay Winner Creative Programs/Drama 2002 - Destination Imagination {improvisation creative competition) placed first in Region, sixth in State, went to World's) 2000 - Destination Imagination Creative CompelRion (placed third in Regions in 2000 and 2001) 2001 - Rolling Hills Middle School Productions - Bye, Bye Birdie, The Music Man, Annie Jr., Scrooge 2000 - San Jose Children's Musical Theatre - Charlotte's Web, Robin Hood, Once Upon a Mattress Volunteer Work Walden West Summer Camp Counselor - 2 years (plus this upcoming summer) Elm Street Mission, Santa Cruz - feed homeless once a month with Westgate Church 2005 - Mission to Mexico - Painted orphanage in Tijuana, Mexico with Westgate Church Volunteered at Abused Women's Shelter with Westgate Church Girl Scouts - 6 yeers (volunteered at Sacred Heart sorting clothing) Sports Point Break Volleyball Club 16 Black - 1 year Westmont High school JV Volleyball - 2 years Westmont High School JV Softball- 1 year Campbell Bobby Sox/Campbell Fast Pitch - 7 years Tap, Ballet, Jazz - 9 years What aspects of the Youth Commission interest you? I live in Saratoga, but I attend Westmont High School which is in the Campbell Union High School District. If I were selected to the Youth Commission I would work on better connecting my school with the other schools in Saratoga. I also am interested in participating in the Saratoga middle school dances. When I attended Rolling Hills Middle School I really enjoyed going to those dances and it would be cool to be a part of organizing them. References Andy Evans Honors EnglishlJoumalism Teacher Westmont High School 4805 Westmont Campbell, CA 95008 (408) 378-1500 aevansfiilcuhsd.oro Pat Thomas Girl Scout Leader 776 Loyalton Drive Campbell, CA 95008 (408) 378-1940 oal@beadsonthebeach.com Dee Obermeyer JV Volleyball CoachlWestgate Church Parent 3769 Delgado Court Campbell. CA 95008 (408) 379-0756 deeobermevertlilaol.com City of Saratoga Youth Commission Application ~PR 2 G 200B fl1nlnf1ri Last ~ame r,~oKQ First Name E Middle Initial (401:;) {2,b~- 0251 . Phone Number \309\0 yeYbtl. sa..nia. (OVy-t Address Snro.:togo.. Hog'" Str1C)ol Scbool Attending during 2006-07 school year. Saro..rug 0.. City LjsolO Zip Code II Grade Level in Sept. 2006 Please list your school and community activities. (clubs, volunteer jobs, athletics, charities) -;ni~ uAlY o..t school. \ ""0.5 ..htL cl,,<, icy- I/o...rsi tu ~, ~ m.p+tl..II". i fJ..\'Y\ r,/~rpN-l~ N"l ..ru IYt\IK I'1NJ.. ,,<unCi po..ti"'S Ih ,Jut" <;<-hcd~ Bl'(\Qfi~ I'il(YliDrl SYlow. n>9YPS~+o..t1VP il'l /\SB f'I\ Chu\"(h \ OJ.'l"\ a.n Cl.Ctiv" Relcl 14o<.\I;Q':i '~ R~id .team. ; am oJ\o a. *ll..JY'L (}.,An.. (IOIS \;'AX tiC \ po..n+ ..... C'i.;r ijl~\r;n ~(\l... Which aspects of the Youth Commission interest you? \ walid. 1IK.tl th ~ ,.",re '(\vt.IIJPd in CUI' (tmll'1"01~. 'lM~ (a..n rf'a.i'~ matt€ 0. (il.(~rpf$O and I ""[~Jid 'eve ii'U' "Wvr+Urlitlj t1l MIl"" a lYlonnincf"'\ (OO\i1MlCO. I wculri aile li\<;.L w chCll"lU -b fvV'.\\~IK Mvl'it;P \Y\':j \IDO..txS\-1i? SKill.'> Please list three school and/or community references and phone #: 1. Juiie l-lul~ (;OE) ,"'1- SiOi 2. K{A.W1~ !lJc\'\RS (to'6) 25S - 4b1:f\ 3. Om,i", ~\I.l.. (~) 612 - 3fl1'l I have read tbe application packet and understand tbe commitment is 10 hours per month in addition to tbe montbly meetings. I also understand I must aflend all commission meetings, activities and programs, unless excused by tbe Chair of the Commission or Advisor. j31C~)nt~ Appli ts S' ature 2 '5 Apt'll $lo Date I undentand tbe commitment involved with tbe Youtb Commission and approve of my son?da 'ht 's applying. I ) 25 Apnl Ole Date , City of Saratoga Youth Commission Application P.o It; ~ sa VI Last Name \(~V{V\ First Name J (l{O \1) f.6fD 1~:2 7" I Phone Number I %So BetA II MO VI t A.J~ Address lk~w4od M,'clale S(.~ua' School Attending during 2004-05 school year. Middle Initial StMPl.togOl City iSa 70 Zip Code at~ Grade Level in Sept. 2004 Please list your school and community activities. (clubs, volunteer jobs, athletics, charities) Aflltt!( M:fll'str/cs MC:lCI'I;.C :hDV>(bv;'iJI''''~ In.,vIS/~Vl Sheffer c'1tl(~~ tH,(I(VJt~ Co /lc9c tu.rp Pt!.c.k., ge7 ~1I1J(VJt C.OVYlL,'j P..f' .A_ Water- po /0,. S VV'I'~ l'I1~J')9 Which aspects of the Youth Commission interest you? In.Fot"I\I\I'lilJ rr.t.I'IJS. pe2r.{J fefi1S /", 5.,..""to9~' ..hod eVl~f', k,'v""9 :"'-Lk 10 ",qvv,~IIJ1/JIt., COI'lYlec:t/V/J wd F'P()pit'> G'I c..oVl1YnliV1lfj ve.." BeJ/I19 '" 1~",deV'-- Please list three school and/or community references and phone #: 1. Joh !trro.r.Jt d~",' z (I1.Q't) ~O b- I;)~O -1 2. /+f.~l{, N~c.Dr (1of) 1>101- 001-2. X l~ ~'" 5hephu d p~ Has) tSb-~~ I bave read the application packet and understand tbe commitment is 10 bours per montb in addition to the monthly meetings. I also understand I must attend aU commission meetings, activities and programs, unless excused hy the' chair of the commission. ~~~ L;/i-//00 App lcants Sign Date" / I understand tbe mmitment involved with the Youth Commission and approve of my sonld ughter's plyiDg. 'I/LI/t?6 / Date Parent/Guardian Signature REC. ["'. '\ ,"-;::---', -1::.1 \;.' t~L) ( APR 2 i5 ZOOS I CITY OF SA;)'~ . IV1/0GA City of Saratoga Youth Commission Application 5obello- C he.beCA Last Name First Name JIT7/ COn:yre5S Ho,/I Ln. Address So.nJ\+O!Jo.. H;3 h Schoo) School Attending during ;!006-07 school year. , , I _. (~OS)'B7d-I;;;7d Phone Number Middle Initial .s.?n~+oo!~ City"'" ~S070 Zip Code q+h Grade Level in Sept. 2006 Please list your school and community activities. (clubs, volunteer jobs, athletics, charities) ~ ~ ~~ (f\!CL) r~k, ~~;f ~ ~ 1!/ff ~ CtJ 1f~clv.Jr,b. Ccrt-1:fj ~ ~ ,-:-1_. ~ . wU .h..flaHP.Lt_ ~~/w~,,~., ~ ~J ~ d/~:"--f) -}-U~ (ACT) ;1wk;t... . .. I . ~"._.;d ~ (, Please list three school and/or community references and phone #: !.:.Jjr. Jo.SOn ~Obe.nS6n ('-f'Q~) '867-Jo<-;2 x-S02 2. Mrs. Ellen Ho.rris ("1()'C) (.'ul-J.,iS3 3. Ms. ..knh,ter VMc1e.nbero. ('-iD~-) '32.?05'SS -...; I have read tbe appUcation packet and understand tbe commitment is 10 boun per montb in addition to tbe montbly meetings. I also understand I must attend all commission meetings, activities and programs, unless excused by tbe Chair of the Commission or Advisor. ('), /, Q (..M.V~W,t .e;Jd/.t;, i1 / d I..( loe Applicants Signature Date I understand tbe commitment involved with the Youth Commission and approve of my son/daugbter's applying. ()~ ~ J Parent/Guardian Signature .... 2.j . Date City of Saratoga Youth Commission Application BOOe . · G (fdV 1<:4=>..I"EPtV Last Name Co~'f First Name ? Middle Initial Y08 4"0 QC\SI Phone Number ?o'Z Y~ P1E"'20E ~l' Address Sp..~PITo"A City "I SOl CI Zip Code Id:J:l. Grade Level in Sept. 2006 S~l2.J'lt'rbtqA H '''H'5L-t\oo\... School Attendill8 dwill8 2~7 school year. Please list your school and community activities. (clubs, volunteer job!;, athletics, charities) :L (.A.)1Z.~tJlD' 'm14rrIC,I'PP,,.E IN cu'j:. -S<.HOOLS t>\"~l~ ~ ~t , AN't> I'M PI: fY~f11P.EJz.. OF O~ SC.'HooLS ASR <..~~.IP\l'E'P 5T\l~Nr ~V.,.,) C>-'rStt:e oF'c:.c...HOOL, I 'Pl.f\$ L.N..V:035E 4\T Tr'F- iZF/...IONA-L l-~vtL, A~ r\l;;;~ f\~ PoLL ~QI..l"t"'H c.oI"WIl"SSJON E'''EtJr'S. Which aspects of the Youth Commission interest you? -r\-\e- ~T Il'lt'\::.......3T1U; f'lS'f't('T "ttl (T)c. Ie;; -nlF ARIL-rTY To ~p,....-e - . PrN IW'FLl.laJC.e of'.,) \-J1tP.T H"'~N.s 11-.1 eil'\Z. CIT"f I /\Nv $4f; 1'B1l..\T'i' '-0 (...R'\;f\'r'E RO~ wm-l M'Ef'I\S:''O ~r 6'i\it~C::CHcoL5 . Please list three school and/or community references and phone #: 1. ADAM Het-JK... 401O.E*>e.l2.'1Z. 2. STt'Pl;AN\~ t;lAA~ I.!~ S"Z..l '7k-.OS 3. '~J\~'tW V ~0f\lneJ Licf', Obi ":~h \ I t');.,. 3,..; I bave read tbe app6eation packet and understand tbe commitme" is ]0 bours per montb in addition to tbe montbly meetings. I also understand I must attend ell commission meetings, activit' and p rams, unless enusoo by the Chair of the Commission or Advisor. \.1h-./o" Date ed witb tbe Youtb CommissiOll and approve of my , Applicants Si I understand tbe commitment' son/daucb~pplyiDI. ~. .----- , , . ).- I/C . '\ ..." i._! ;' t \ 'v'\.i,: ParentIGuardian Signature Date REC~~~:';'~'~F'--~~""~" City of Saratoga Youth Commission Application APR 2 C Z005 CITY OF ~Ar' " ")' . , \.""/\ \.,).4 Valluri Tanya First Name M. 408-868-0400 Last Name 20794 Russell Lane Address Saratoga High School School Attending during 2006-07 school year. Middle Initial Saratoga City Phone Number 95070 Zip Code 9th Grade Level in Sept. 2006 Please list your school and community activities. (clubs, volunteer jobs, athletics, charities) Leadership, WEB Leader, Falconettes Field Hockey, National Charity League, Studio 10 Dance Which aspects of the Youth Commission interest you? I am interested in being a part of an organization that gives back to the youth of the community and make Saratoga a fun place to live in. More specifically, I am interested in organizing Middle School dances and publicizin9 different events in Saratoga. Please list three school and/or community references and phone #: I. Jason Robertson, Dean of Students, Redwood Middle School, 406-867-3042 x 502 2. Carolyn Doles. NCL Grade Level Advisor, 408-399-6326 3.Jeffrey Diehl. Teacher, Redwood Middle School. 408-867-3042 x 141 J have read the application packet and understand the commitment is ] 0 hours per month in addition to the monthly meetings: J also understand] must attend all commission meetings, activities and programs, unless excused b)' the Chair of the Commission or Advisor. ,~.\tl,~i?\ 11 nPLtu<<. Applicants gnature April 24, 2006 Date ] understand the commitment involved with the Youth Commission and approve of my son/daughter's applying. / j / .7l~ V~~ April 24,2006 Parent/GuaFBi811 Signature Date 900l S I ~d\i City of Saratoga Youth Commission Application Fnr\ Y\n. Last Name ~,o- Fim Name (none) Middle InitIal 0'5 l.\ - Q,. TDb Phone Number \"\.'3,1 Address Vo..\\e. \J \~\o.. CX-. ~i.t"~_ C. ~ Ity C\'5C;"T(") Zip Code ~H~ School Attending during 2006-07 school year. 't: Grade Level in Sept. 2006 Please list your school and community activities. (clubs, volunteer jobs. athletics, charities) __ F. tk._V.. h","'-f'.\-'^\\, ~~,<..\<:.'*.....^\\ <'."'c.c:..~ ~Clo\{' - ~- Which aspects of the Youth Commission interest you? ""To ~"'''I\d.e o.lI'I c.-. ~ ~c.~ t-u""~ .&0,- ....."',....<0, 4-c, E'...... ....u~ 0.. G --=ra'~\+....... n:>\.... von",..,I,,\o, \n ~ <"'CI"rWYl"l"i"'j I'T~ ~,\o\p \'€~~p '"~ l\... Please list three school and/or community references and phone i1: I. ~ ~va.Io..d.e... 967- .301.(2 M 30 2, 2. \-Nr- \M.e..-~c;. g67 _ 301./ 2 ,(i..1(+ io5 3. ~. \-oV\~ 861,30tr2 6ioC.j- 30"2- I have read the application packet and understand the commitment is 10 hours per month in addition to the monthly meetings. 1 also understand I must attend all commission meetings, . .' . s and programs, unless excused b)' the Chair of the Commission or Advisor. '1-16-a6 Date I understand the commitment involved with the Youth Commission and appro\'e of my son/da ghter's applying. i-/6- of, Date 900l (' (; Cldif City of Saratoga Youth Commission Application "Tcaert1 Last Name "li~ First NahIe Middle Initial (~)~1-4~5'O Phone Number la151GJ\eI1 'P-f2::>t> fr. Address ~d City '!IS010 Zip Code 5;l2~e liiQh 'S(.r):D\ School Attending during 2006-07 school year. \0 Grade Level in Sept. 2006 Please list your school and commuttity activities. (clubs, volunteer jobs, athletics, charities) ..tJCW\:'eQ ki<tlle anx:H\ast~)! servic€' CJul1.l$'~(t)"f)\<..,rYhit\ ~t1tl\Y') ~CI'Y\ ~91-\1~ (fh\~\f~r\. W!:'-I auf< ~i()ttf"\ v.:n\t\I) \ectr\ t'"Jc I\'f;lOe. CCl'l"n\ ~^(P ~ ,,\at!>.")'\:.), ~,.n, I f'~V€ (l-JGL) V,.,\IJ()lff>r ,\;,c;; m l.:lF;T lPrir ~T 61...1o"1'\"rer Sch"J::>\ C;fl~~')\z:eD b.,j ,€Crectl\-", Cl?f'r'er "* ~n\ €.\~ SlY\=p\ Which aspects of the Youth Commission interest you? 'I. VV~T 1h help ofq;:;flY7P -If>pll d(;H\ii'\'l~ ill Sc?17~,;:nn :lIS...., 0/-1- ~\, -TN> ~ms ~ t1i+-tefl'n'r r.chTi~ ;;no diffe[fh\' em{)\c.~' ~-\-he('. \-\€lpi~ Y\I,t\-) C\'t~ 1'vrd~k'lf.re:l!.s ~ ~ 1'1\ be dbf> -In SW h.:>.N'\tll2 rn-t1e~ ~pe.'JTDhe\p ~e l'Y\€... Please list three school and/or community references and phone #: I.Ai\€e(\\QO ,91,,/) "~/J\ ~ -q?1ll 2.n~rYlh\.:) c~ ~(""-/II\ 3. \...\id'1P.\\e Ctt:>.Jln QG,;J- 3lt1l )( ?,~ I have read the application packet and understand the commitment is 10 hours per month in addition to the monthly meetings. I also understand) must attend all commission meetings, activities and programs, unless excused by the Chair of the Commission or Advisor. ~~/ ~/IS/O(.o ~irc;n\s Signature Date I understand the commitment involved with the Youth Commission and approve of my son/daughter's applying. IlL -~ gJ11a /r~ ParentlG ardi~; Sig ture ~ . / . {,flle/o.?, Date City of Saratoga Youth Commission Application Dletfi (v\ Last Name ('~hne First Name ~. Middle Initial (~\ <\o1--1.~ZO Phone Number \<::\\0 ( \ ~~WQ,\\ o..~tv\vt Address U\lJX\ V\,,~M.\f &~1 School Attending during 2004-05 school year. s (Am ~(,\ City C\ S01f) Zip Code , <rv:t'{\((j ,'Y'.Jo 0\1'\'\ C\'{. . ~cJJ U Grade Level in Sept. 2004 Please list your school and community activities. (clubs, volunteer jobs, athletics, charities) OQ..t\\t \0Jti fv\,~\e ,$t"\')q)). \ D(') J.o.. ~Q -tto,VV'\ .('or C'W,w.e, ~9 . i \y) +a\6()1'\P{S. ~(\o.. 1n000Jl::il19 ' Which aspects of the Youth Commission interest you? i. \k)0(\ -\-- -'() rk? S""X'f>\ P. -tY\ Ny 1 \Y\ TT'\1l"/')J'{\. '(\f'\ LiY\ i r1.~L """'~qa\\~ \Ni~ Cl-tll\oL t:..\7A" \ ~\ \ \. v-.0\CA. \o:2L i 0p. n.. \ +-nr ~ LeON"''''', ~ X" lOA \ \1 )(),\f\ .... W (jI. P~vr J.{Jf '{Y\'l \EM~VlI}? 'E;~Y\~ . Please list three school and/or community references and phone #: I. 'f'I\!((, ('\e&~ l ~D.r.V\.l.~) ~ 4()~) q'101-~ 304l'2.. 2. \fY'~' ~\lmllYAVV\ I,SOJ'f\L€\cx<'_) \ 3. (y1 rc . ID\ ,'\1) I have read the application packet and understand the commitment is 10 hours per month in addition to the monthly meetings. I also understand I must attend all commission meetings, activi 'es aod programs, unless euused by the chair ofthe commission. j{JJ)e.. \ '2~ ?()(iJ< Applic ts Signature Date . I understand the commitment involved with the Youth Commission and approve of my son/daughter's applying. .)~-~ ParentJGuardian Signature 'L CN~ I 25, 206(, DateV City of Saratoga Youth Commission Application 9ll0Z r 0 (Jd\f La-tot') Last Name /Odd p J53-;)36J. Phone Number Firnt Name Middle Initial l/~q~ 6roo~eV\ Or (<a~To~a Address rty Ro~~J'<; ((1idcl/~ SdJa:J1 School A ding during 20Of-~ school year. -E5())O Zip Code 10 Grade Level in Sept. 2~ Please list your school and community activities. (clubs, volunteer jobs, athletics, charities) 5 +~ VPfJ r p~/J //)),"/1 Plo"! IAJd-Vi ]Jest' Vahf flfJ W4I'1/U' '+'Yli'S yoaf'. V"/ulIluers .por- ""V1f., Souof.hWeST Vmu+ Re.ptlSe.M-eJ Sc.\i\nt:ll it'l 0 is''fric..-r SPle.(VI COWl+e.sr- . ({(,-ie-v eLl SChool '5el'\lic/? AvJa.rd. J...i-r-tle L.eu;}ue. Which aspects of the Youth Commission interest you? Jr)l/lIIN'nJf/l,ty iVlllollltl/VleV)t-. 1~e.I.JO fJ/Ov1 .sfJe~"a.1 eJeVl+:$' J;\<:.~ cinll\(p'Si, rvVldl'tl.S.....S) COV\(lZrTS,ec.... Please list three school and/or community references and phone #: " 1. Norm", Jpc< o'\1'Il' ~(ll.ldl~ .I .m.Jdl" SJ,.,co( Pr;I'I'i{hl - g74 - 3tjoo LPo.v\ ~OV\~Vlo. I F'ob+W/ fr>ar'v\ /uO d4~-AqS;~ {w) .'y4S-IJQ_lJ L:fi~J;''''' e"'D.~mtlYl / ymCA (liftC.7M I 370 -/PJ,7 I have read tbe application packet and understand tbe commitment is 10 bours per montb in addition to the montbly meetings. I also understand I must attend all commission meetings, activities and programs, unless excused by tbe cbair of tbe commission. ~/~j~ JD~6 App icants Signature Date ~/J/(j t Date , .. City of Saratoga Youth Commission'Application I"lki, 2005 \~ b5\ zr;JVw" ' First Name ) 0-\ Ov\c>.. 0.," e" , ~iddle Initial --- L\ " c' , V/,:,,/ .' l ! - (', ./ <. < '-"!J -"~ .5a.c.obs Last Name Phone Number r. -..J:.< c - ,n.,: ( CA. Address ~c'-~~ ~ School Attending . g 200 7 s hool year. Ci~ ->'~ / :.~; Zip Code LA~ Grade Level in Sept. 2006 ,.-" \ . '~?:~ \ 6 c.......-.~) (,.,'\ \..'\. C}~"'\i \ r-- .... , . __' 1" ~_" _ Which aspects of the Youth Commission interest you? r 0wY'\ \;,\.j.n6+-eb. ,,"-:J\DUU.\vY\I2.f1~ CAv~J,. , ~ I CA ~, ~~ ,. \ ....~ ....\0"., C'- v. (np -'~~ ~ -+k r:0Vl11)i"1,~ I \:1\;-' J(:,,,,,,,: ,..,~::"C'" J i .~ wevI L\'. .--~<,- ":;"-"" ~ I. \.~, ~ Olt! ~, ... '. ~ '" c.. ..o-_~~ ,- \...,',,~ !(,,~ Please list three school and/or conununity references and phone #: -!:.l1 i\<; \Jj~,.M+- - ~67~ 3~<-\~ x ~3C\- 2. Cv..l': '>f0,. 'ec."'-<,\"."\ .,.'U.M~Ire... . ;/",.,-e,,""- ,-'- 3. LIZ. $a./'2.- Sh.a.p/rD ce.//;1.,;< I-I V f . 'B'I ")~ ~~1"- 7 i/I-?$^$" 7 I bave read the application packet and understand tbe commitment is ] 0 bours per montb in addition to tbe montbly meetings. J also understand J must attend all commission meetings, activities and programs, unless~xcused by tbe Cbair oftbe Commission or Advisor. ..........,_~. I / I.-~ --- ,,' ! f , P cants t":k:a{ Date " ?If,JJ/ nd~d,.tbe commitment involved witb the Youtb Commission and approve of my son/da)lg!ltir's applying. /1 i ~p Q-M,rhr/ , .~.,.'. ParentlGuardian..olgnature i.~ //1, ' - j I i.A t.t..Iv Date I j". ;Li,[.-/i / - Ifi City of Saratoga Youth Commission Application :,f; 900Z (r t1d'V Beck Daydrah First Name A (408) 996-1904 Phone Number 95070 Zip Code 9 Grade Level Last Name 12488 Scully Ave. Address Lynbrook School Attending during 2005-2006 school year. Middle Initial Saratoga City Please list your school and community activities. (clubs, volunteer jobs, athletics, charities) Lynbrook Swim Team Reading Buddies (third wade) Lvnbrook MarchinaBand Summer MorinI! (K - 4) Lvnbrook Concert Band Office Assistant at Monticello Academv (summer) Girls For A Change Mentoring third and fourth grade girls in conflict resolution Which aspects of the Youth Commission interest you? Warner Hutton Advisory Special Events Public Relations SJ;l""ial EvenL~ Please list three school and/or community references: 1. Maggie Welsh Literatw'e Teacher at Lynbrook High School 2. Heather Hellman Director of Youth and Children's Ministries 3. Sarah Vigilante Teacher at Monticello Academy (408) 366-7700 (510) 797-8811 (408) 615-9416 ] bave read tbe application packet and understand tbe commitment is 10 bours per montb, iD addition to tbe montbly meetings.] also understand] must attend all commission meetings, activities and programs, unless excused by tbe cbair of tbe commission. f~i~~~~~d ) D::e- t1-!' k ] understand tbe commitment involved witb tbe Youtb Commission and approve of my son/daugbter's applying. '77/1//duJO Parent/Guardian Signatw'e .f} -. - ---- .,::t__A,f.A' /~~,1. ,:.,.,'.-' /.1 Date City of Saratoga Youth Commission Application REC:-:jVED I cr~':~F I)~:~~:A ~ ~\~ Fint Name -s Middle Initial ~ \-\&vi\~'{)Qiv~ Address furrno('~ 9chNJ\ School A~ school year. ~~-m<;f3 City l..j0\<;- aa\-(p<<I~ Phooe Number C\'OO"'f{) Zip Code II Grade Level in Sept 200f:0 Please list your school and commUDity activities. (clubs, volunteer jobs, atbJetics, charities) \". ~~n (',~ CUJo, ,,",L~\+i -OJI--\1 1ml ('\\ 1 "'I ~\X'fij ~\\Y"X)--- ~S L ('[)~mi~~'\Qf\ , o,\r\~ .t~.'rW"\\'S *t3h"\ ~- r. ~s'A~) ljQU-\h Ct>m(Y)i~'6nlJ \It'] \\ lY't<:Cr- .3S[ . USIA (~(')\S ~ '-k"Y,)3.(~\eyW8), ~.I.-\-\'"'\?-1>~ b\hE" A-\\-~'C'3, CXleene ,('I~ Which aspects of the Youth Commission interest you? . Vt)\Uf\\~1 \~ ~ cm'r\O"'U.hl~j c\8h(,P~1 Or-QP.ll\2i n9 \~~\~i~~~ ~r~~\;i-\0 -t-e~8 ~-'(h ~€r Please list three school and/or commUDity references and phone #: L4.rirllr'l t, Hfn~q ('-IDS\) 'Is (oR - \.~ 1 Q) 2. C~ri~-tt j ('.0. \l (4&)g~ 7 -&t I \ €X . 010 b 3. C(\t\S \JJOc,mllr(i (Lt08) ILl I -a l\)~ J have read the app6eation packet and nnderstand the commitment Is 10 houn per month in addition to the monthly meetinp. J also undentand J mnst attend aU commission meetiDgs, activities aDd programs, oIess excused by tbe ch8ir of tbe commission. o ti-Q-00 ppbcants Signature Date J undentand the commitment involved with the Youth Commission and approve of my sonlda~ter's app~ . ~ . d:.7~'~~ q/II!Ob Ya;.entlG~dian Signa. Date .. 900e .G ~ - {.. ~dtt City of Saratoga Youth Commission Application ~ g72-ISI'i Phone Number ~rO,D Zip Code )L,nior Grade Level in Sept. 2006 Cht Kevin First Name e- Middle Initial Sa~ !-oj'" City Last Name \L.tll~ ~~v,rre.l ~( w., (.0.1'( ~ V. (to. ro~ll 0\ '" School Attending during 2006-07 school year. Address Please list your school and community activities. (clubs, volunteer jobs, athletics, charities) Wo.+fx P"lc J Svvl""'rn~} h,r 7. l.j4'tLfl. J=u.l+hwcdt (t,-,b. V ,,/..vn~ 0..-1- C....'1I-tv~ '" fle", ~ t. MY' 1... S VMIN/"\ Which aspects of the Youth Commission interest you? 1N- C ~ 4-0 9 M t\-{ d~ +u,,l b",.d:. 01'\ (,V~+ +4 !:A-O-\. Ort +--~ 1A.bv...,r en. -/-/-( l"""~ &.,) f.-.t~ n-t-J.er \:-tJ.." ~'j ~~ ~ Jv 'H..e-<Y'. Please list three school and/or community references and phone #: J. f.SpvU"I'j fvt../Lu get, Vef+. 5~r--N1<.'Y <At Sur"h,5''' 401( !?('.f-I'l']Lf 2. l(r;s~r\ -rJ--<A'l'I{.l~ $(I./"tAtv.9O\ 1-f1~J, tecuNV LloR 'tb7-.J'-Iii e><t ']07 3. W<!Jl-eij L.lto Yvvl-h l^1i,,!jtt:r 40f? 51.cj -30l.~- I have read tbe application packet and understand the commitment is 10 hours per month in addition to the monthly meetings. I also understand I must attend aU commission meetings, activities and programs, unless e:lcused by the Cbair ofthe Commission or Advisor. )u,A ~ '-I /2 (;'/u b . ( Applicants Signature Date I understand tbe commitment involved witb the Youtb Commission and approve of my sOn/dau~~_~ ~ LI/7.bjO& Parent/Guardian Signature Date City of Saratoga Youth Commission Application c 'l,~~~ '2..'" ~~ Se\ ~e.,..-t Last Name -;S()._J~ First Name T J..to5l., ~b" 6S1.liO Phone Number \'b~S' A\ ~~ c..\', Address Middle Initial ~CJ.(.o.~o~~ City ~6()10 Zip Code \\ ",..."-c.1" School Attending during 2006-07 school year. 8> Grade Level in Sept. 2006 Please list your school and-community activities. (clubs, volunteer jobs, athletics, charities) \-\c>~""o,,"c:.!. (~\"'~...,~ ~'(b\l") I f.PS (w-rv..... ~'tb't>\e"", ~Cl"-~)I Which aspects of the Youth Commission interest you? I \;\1.(, -\'.... \~~ .... \o,c,\f''''~ ....~ e-<:> 'MWlv....."''Y1 0....0 :t ""Cl\l\b \; ~.. 'I-e. e~\a:."'...."..~ G\W~ ~"~"n\'1 ......l/.t, "'..", ~r,~...!.t. 001\' ~t', ..., ()V~.... Cc""':' ..~ "'" Please list three school and/or community references and phone #: I. H~ He.edh.e.v 31/U."r' ("e.aJ{'\ivb@h().Vkq.o~ <{ot'~"~'~~56 2. M~, I<~f-€. ~lMl1 l(cd-fS@ VLA\AW, or~ 4a~. <ell- '-I~oo 3. M~. Mol'\/u jUtk.liIIYIlfYI rY'IDVl.iCb-w/@ 1'ti',.IJ~i:f, CG 'lO'i . ;2V'l. ;)>10 I bave read tbe appUcatioD packet aDd uDderstaDd tbe commitmeDt is JO bours per mODtb iD addition to tbe montbly meetings. I also understand I must attend all commission meetings, activities aDd programs, uDless eunsed by tbe Chair oftbe Commission or Advisor. ~J!~ ~1d.31Cb App icants Signa Date I understand tbe commitment involved witb tbe Youtb Commission and approve of my sfiDl ,ugbter' applying. 1\ I' ~, ". A 111'-310b Signature Date ., r::~ (::~72005 I Clo;y (;,- -",-"." --::.:.~__~__ t \,) 0 A City of Saratoga Youth Commission Application ~T(\\\ Last Name .. P. :r. First Name G Middle Initial (~)~o..s -~\2~ Phone Number \q~o\ ~~\'fI \\-..\e\,\ Address ~~ City QSCY1C\ Zip Code ~n-\(! W~ 9j-1fu\\ School Atten ing during 2006-07 school year. t\..... Grade Level in Sept. 2006 Please list your school and community activities. (clubs, volunteer jobs, athletics, charities) /* 'f V:"'f\ '..tv, ~..~ii ~m ~ll~.'\n"j M,;Y1~U"'c~ -r...;u... O"bi'<>~-V\~;Fff({c...~.....ho..,f<,... 5<(tl\~1:) E'1-tWle;1 tv.? btt..od (7. '\'lr. LeJ ;~.,. It_ s (j) &.fYllII\A"":!;J ~.H'V\f(: C'l,(' ~+-'IN'l'" """d ~;if (!- (6" ('\....1\"-. . of Wl-\.)N. d \In\T~.f c:.cl't"l Which aspects of the Youth Commission interest you? 1~\f . it\l'P. lit : "\t\At,,,~ ,.....UJ1\Ji1\~ prCjH~ ';~\uw.se lite frrflJ'diJ.rd cJ- life i '1\, S"'....Q+1f. ~J~" ~. 1: el^ojl(j i'fci",~h(J Y'".je.. ~' ". leaJl!.Y'".I- :f1,,' COn\hl\lill~ ''<.hcl VE,II'tj. rt -/In' (J,aeJ r"'fo,~(..~.rh{l'ln'lltlll~Suvire!SU'vi~ Q5 CI pcS"it-i~ role 1'rIc:cl el) fF:7 Please list three school and/or community references and phone #: !.:..MiKe Or'\.vtlJ ( ~ C~? b~) - (? (3 z. ':) 2. C4IIe.t"; tSc.....w -I;~...g) h-=t-:-'''-rvet (\.\c:;) 8b 7- i~CJ~G, ~e.n"':J. Mc;hl'lik#_ {B\)L't..t'-I\'f~ I have re~i1 the application packet and understand the commitment is ] 0 hours per month in addition to the monthly meetings. I also understand I must attend all commission meetings, activities and programs, unless excused hy the Chair of the Commission or Advisor. , =--<. ~I' 'l,,1 ~ e' ~- \.:.~~ Date ' Applic Ignatur I understand e commitment invoh'ed with the Youth Commission and approve of my s,o~l.~au,1ter': a~rJ~ing. . ' / . :~ ! 2- 7. I c (- I ~ ,1.-rj..< ~Jv I.' Parent/Guardian sign~kr~ Date ~ Rf"~'~"\'E'"' c:-'.:t:!,i'L,i APR 2 7 2005 City of Saratoga Youth Commission Application CIT{ ;j;: SP.K.4TOG.A r;{1tO Last Name SANJMJA First Name Middle Initial JO<?~~11- H ~S" Phone Number ~10 Zip Code 1 GrIIdc LevcI ill Sept. 2006 Address _Rcdwocx::i 'Middle School School AtlcJVIing during 2006-07 school year. .. 1. 2. 3. ] bave read tbe applicatioD packet aDd uDderstaDd tbe commitme.t is 10 bours per montb iD additioD to tbe mODtbly meetiDgs. ] also uDderstaDd ] must atteDd all commission meetiDgs, a~ties aDd PlmS, uDless enused by tbe Chair of tbe ComJDJissioD or Advisor. ,{JJ~J;,.{JMO- . cuJ . Applicallts Signature Date ] uuderstand the eommitmeDt involved with the \' outh Commissi_ and approve of my sonldaugbCer's appJyiD&. &~'ni.a@ Par tlGuardian Signature If lt1/0b Date I 1 SARATOGA CITY COUNCIL MEETING DATE: May 17, 2006 AGENDA ITEM: ~ Q-:7~/ ORIGINATING DEPT: City Manager's Office CITY MANAGER: PREPARED BY: DEPT HEAD: Cathleen Bover. City Clerk Dave Anderson. Citv Manag-er SUBJECT: Proclamation Declaring the Month of May 2006 "Mental Health Month" RECOMMENDED ACTION: Read proclamation. REPORT SUMMARY: John Mitchem, President, NAMI Santa Clara County (National Alliance of Mental Illness) requested that the City declare the month of May 2006 as "Mental Health Month". Mr. Mitchem will be present to accept the proclamation. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: None ADVERTISING, NOTICING AND PUBLIC CONTACT: Posting of the agenda. , ATTACHMENTS: Attaclunent A - Proclamation IT' ~ CITY OF SARATOGA PROCLAMATION DECLARING THE MONTH OF MAY 2006 MENTAL HEALTH MONTH WHEREAS, mental health is critical for our well-being and vitality as well as that of our families, communities and businesses; and WHEREAS, the President's New Freedom Commission declared that mental disorders and mental health problems affect people of all backgrounds and all stages of life, and no one is inunune; and WHEREAS, the World Health Organization found that mental illnesses rank first in terms of causing disability in the United States and, collectively, are the most prevalent health problem in America today - more common than cancer, lung and heart disease combined; and WHEREAS, one in 10 children has a serious mental health disorder that, if untreated, can lead to school failure, physical illness, substance abuse and even suicide; and WHEREAS, mental health disorders such as schizophrenia, depression and anxiety disorders are real, common and treatable illnesses; and WHEREAS, the U.S. Surgeon General has found that a range of mental health treatments of documented efficacy exists for most mental disorders; and WHEREAS, educating people on good mental health and removing stigma from mental illness through wellness, recovery and resiliency is enlightened action; and WHEREAS, Santa Clara County and the National Alliance on Mental Illness of Santa Clara County, and their state and national partners observe Mental Health Month each May to raise awareness and understanding of mental health and illness. THEREFORE, the City of Saratoga does hereby proclaim May 2006 Mental Health Month in the City of Saratoga, and calls upon all citizens, government agencies, public and private institutions, businesses and schools to join us in our vision for community mental health care through wellness, recovery and resiliency. WITNESS OUR HAND AND THE SEAL OF THE CITY OF SARATOGA on this 17th day of May 2006. Norman Kline, Mayor City of Saratoga ~ ..J: SARATOGA CITY COUNCIL MEETING DATE: May 17, 2006 AGENDA ITEM: L 67J~ ORIGINATING DEPT: CITY MANAGER: PREPARED BY: Ann Sullivan 4'9iM);(.------ DEPT HEAD: SUBJECT: Saratoga 1906 Earthquake Memorabilia RECOMMENDED ACTION(S): Accept earthquake memorabilia on behalf of Saratoga Museum. REPORT SUMMARY: In March 2006 the City received a letter from a long-time resident of Saratoga, who now resides in Arizona, indicating her desire to donate to the City a hand painted platter and an original picture of the "Rock Wall" - items that had survived the "Great Quake" in 1906. It would be an honor for the City to graciously accept these gifts and display them in the Saratoga Museum. The museum would be the official repository and could display these gifts for the enjoyment of everyone that visits the museum each year. A family member of the author of the letter, Mr. Hitchman, has been invited to this Council meeting to officially present the donated items to the City. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): The wishes of the owner to donate these items to the City of Saratoga would not occur. ALTERNATIVE ACTION(S): N/A FOLLOW UP ACTION(S): N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: Posting ofthe Agenda ATTACHMENTS: N/A SARATOGA CITY COUNCIL MEETING DATE: May 3, 2006 AGENDA ITEM: 3G.. .d? .....7 ~./ ORIGINATING DEPT: City Manager's Office CITY MANAGER: DEPT HEAD: PREPARED BY: Dave Anderson, City Manager SUBJECT: City Council Minutes RECOMMENDED ACTION: Approve minutes. REPORT SUMMARY: Approve minutes as submitted for the following City Council Meeting: Regular Meeting - March 1, 2006 FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: Retain minutes for legislative history. ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A ATTACHMENTS: Attachment A - Minutes March 1,2006 MINUTES SARATOGA CITY COUNCIL MARCH 1, 2006 The City Council of the City of Saratoga held a Joint Meeting with the Planning Commission in the Administrative Conference Room, 13777 Fruitvale Avenue, at 5:30 p.m. The following Planning Commissioners were present: Chair Susie Nagpal, Jill Hunter, Michael Schallop, Linda Rodgers, and Robert Kuntz. Chair Nagpal summarized the following information: . 2005 Application Data - total 448 . 2002-2005 Comparison . Discussion Items o Village Development Standards o Ordinance by Numbers o Buildings of Architectural Significance o Story Poles o ArboristlTree Permit Issues o Counsel Present at PC Meetings o General Plan Clean up Direction to Planning Commisison from the City Council: . Investigate Story Pole ordinance . Assistant City Attorney attendance at PC meeting Mayor Kline thanked the Planning Commission for attending the joint meeting. The City Council met in Closed Session in the Administrative Conference Room, 13777 Fruitvale Avenue, at 6:30 p.m. ANNOUNCEMENT OF CLOSED SESSION ITEMS CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Section 54956.8): Property: 19848 Prospect Road Agency Negotiator: Dave Anderson, City Manager and John Cherbone, Public Works Director Under negotiation: Price and terms of payment for sale of real property. CONFERENCE WITH LEGAL COUNSEL - Threatened Litigation: Significant exposure to litigation pursuant to Government Code section 54956.9(b): (1 potential case) MAYOR'S REPORT ON CLOSED SESSION Mayor Kline reported there was Council discussion but no action was taken. Mayor Kline called the Regular City Council meeting to order at 7:00 p.m. and led the Pledge of Allegiance. ROLL CALL PRESENT: Councilmembers Kathleen King, Nick Streit, Ann Waltonsmith, Vice Mayor Aileen Kao, Mayor Norman Kline None Dave Anderson, City Manager Richard Taylor, City Attorney Cathleen Boyer, City Clerk Michele Braucht, Administrative Services Director John Livingstone, Community Development Director John Cherbone, Public Works Director Joan Pisani, Recreation Director ABSENT: ALSO PRESENT: REPORT OF CITY CLERK ON POSTING OF AGENDA FOR MARCH 1. 2006 Cathleen Boyer, City Clerk, reported that pursuant to Government Code Section 54954.2, the agenda for the meeting of March 1,2006, was properly posted on February 23,2005. ORAL COMMUNICATIONS The following person requested to speak at tonight's meeting: Jill Hunter announced the St. Paddy's Day celebration in the Village on March 17,2006 from 6 -9 p.m. Citizen Ray reported that a tree went down on Highway 9 due to the high winds. Citizen Ray also reported the tree clippings that have been left along the road. Chuck Schoppe announced that the Saratoga Museum was displaying a 1906 Earthquake exhibit to honor the 100th anniversary of the earthquake. COUNCIL DIRECTION TO STAFF Councilmember King asked Director Cherbone to respond to Citizen Ray's report. Director Cherbone reported that staff already sent Caltran a letter asking them to clean up along Highway 9. COMMUNICATIONS FROM BOARDS AND COMMISSIONS Susie Nagpal, Planning Commisison Chair, summarized the joint meeting with the City Council. ANNOUNCEMENTS Mayor Kline read the following announcement: The City is now accepting applications to fill two positions on the Planning Commission, five positions on the Heritage Preservation Commission, two positions on the Traffic Safety Commission, and several positions on the Youth Commission. For more information contact Cathleen Boyer, City Clerk at 868-1269 or visit the City's website at www.saratOl!a.ca.us. Minutes 2 March 1, 2006 CEREMONIAL ITEMS None SPECIAL PRESENTATIONS None CONSENT CALENDAR lA CITY COUNCIL MINUTES - FEBRUARY 15, 2006 STAFF RECOMMENDATION: Approve minutes. W ALTONSMITH/KING MOVED TO APPROVED MINUTES OF FEBRUARY 15. 2006. MOTION PASSED 5-0. lB. APPROVAL OF CHECK REGISTER STAFF RECOMMENDATION: Approve register. W AL TONSMITH/KING MOVED TO APPROVE CHECK REGISTER. MOTION PASSED 5-0. Ie. RESOLUTION TO SUPPORT A MEASURE TO SECURE LOCAL TRANSPORTATION FUNDING PROPOSITION 42 STAFF RECOMMENDATION: Adopt resolution. RESOLUTION: 06-023 WALTONSMITH/KING MOVED TO ADOPT RESOLUTION IN SUPPORT OF MEASURE TO SECURE LOCAL TRANSPORTATION FUNDING. MOTION PASSED 5-0. !D. APPROVAL OF CONTRACT FOR TAX EQUITY RECOVERY (TEA) CONSULTANT GREG SELLERS STAFF RECOMMENDATION: Approve contract and authorize Mayor to execute the same. Mayor Kline requested that this item be removed from the Consent Calendar. Mayor Kline thanked Councilmember King and Supervisor Liz Kniss for their support at the recent Santa Clara County Board of Supervisor's meeting in which they passed a resolution of support for the TEA recovery. Mayor Kline also thanked Assemblymember Rebecca Cohen who would carry it through the process in Sacramento. Minutes 3 March 1, 2006 WALTONSMITHlKING MOVED TO APPROVE CONTRACT FOR TAX EOUITY RECOVERY (TEA) CONSULTANT GREG SELLERS AND AUTHORIZE MAYOR TO EXECUTE THE SAME. MOTION PASSED 5-0. IE. RESOLUTION FORMING TAX EQUITY RECOVERY ADHOC COMMITTEE STAFF RECOMMENDATION: Adopt resolution. RESOLUTION: 06-022 W ALTONSMITHlKING MOVED TO ADOPT RESOLUTION TO FORM A TAX EOUlTY RECOVERY (TEA) ADHOC COMMITTEE APPOINTING KLINE AND KING. MOTION PASSED 5-0. IF. FINAL MAP APPROVAL FOR TWO LOTS LOCATED AT 19330 SARATOGA-LOS GATOS ROAD. OWNER: SPITTS STAFF RECOMMENDATION: Approve Final map. RESOLUTION: 06-012 W AL TONSMITH/KING MOVED TO ADOPT RESOLUTION APPROVING THE FINAL MAP OF APPLICATION NO. 05-122 19330 SARATOGA-LOS GATOS ROAD. MOTION PASSED 5-0. 1 G. RESOLUTION ADOPTING A RISK MANAGEMENT POLICY STAFF RECOMMENDATION: Adopt resolution. RESOLUTION: 06-015 W ALTONSMITHlKING MOVED TO ADOPT RESOLUTION ADOPTING A RISK MANAGEMENT POLICY. MOTION PASSED 5-0. lH. MOTOR VEHICLE (MY) RESOLUTION PROHIBITING ALONG VERDE VISTA LANE STAFF RECOMMENDATION: Move to adopt Motor Vehicle Resolution prohibiting parking on a portion of Verde Vista Lane. RESOLUTION: MV-250 WALTONSMITHlKING MOVED TOP ADOPT RESOLUTION RESTRICTING PARKING ON VERDE VISTA LANE. MOTION PASSED 5-0. Minutes 4 March 1, 2006 II. HAKONE GARDENS HISTORICAL RENOVATION PROJECT- AWARD OF CONTRACT STAFF RECOMMENDATION: 1. Approve Budget Resolution. 2. Move to declare DeShmidt Design Build to be the lowest responsible bidder on the Hakone Gardens Historical Renovation Project. 3. Approve a construction contract with DeShmidt Design Build in the amount of$89,500 for the HakoTIe Gardens Historical Renovation Project and authorize City Manager to execute the same. RESOLUTION: 06-027 Vice Mayor Aileen Kao requested that this item be removed from the Consent Calendar. Vice Mayor Kao thanked Hakone Foundation for their contribution of$19,000 to make up the budget shortfall. KAO/STREIT MOVED TO APPROVE BUDGET RESOLUTION.: MOVE TO DECLARE DESHMIDT DESIGN BUILD TO BE THE LOWEST RESPONSIBLE BIDDER ON THE HAKONE GARDENS HISTORICAL RENOVATION PROJECT.: APPROVE A CONSTRUCTION CONTRACT WITH DESHMIDT DESIGN BillLD IN THE AMOUNT OF $89,500 FOR THE HAKONE GARDENS HISTORICAL RENOVATION PROJECT AND AUTHORIZE CITY MANAGER TO EXECUTE THE SAME. MOTION PASSED 5-0. IJ. APPROVAL OF CONTRACT FOR PURCHASE OF CITY OWNED PROPERTY LOCATED AT 19848 PROSPECT ROAD STAFF RECOMMENDATION: Approve Contract and adopt resolution. RESOLUTION: 06-013 Mayor Kline and Councilmember Waltonsmith both requested that this item be removed from the Consent Calendar. City Attorney Taylor noted that a letter from an attorney who represents a group of citizens who have stated they were going to sponsor a referendum on this subject. City Attorney Taylor explained his resent meeting with the proposed buyer and listed the terms of sale agreement. City Attorney Taylor explained the referendum process. A discussion took place in regards to the outcome of a possible referendum. F.L. Stutzman noted that he was a former Mayor ofthe City of Saratoga. Dr. Stutzman stated that it is immoral and dishonest for the Council to approve the sale of the North Campus. Minutes 5 March 1, 2006 Cheriel Jensen requested that the City hold on to the North Campus property and use it for community purposes. Norman Siegler reported that a group of people has been formed to the sale ofthe North Campus by referendum. John Feemster stated that the North Campus should be used for senior services. STREIT/KING MOVED TO ADOPT RESOLUTION APPROVING AN AGREEMENT FOR SALE OF CITY-OWNED LAND AT 19848 PROSPECT ROAD. MOTION PASSED 3-2 WITH KAO AND WALTONSMITH OPPOSING. lK. PUBLIC WORKS DOCUMENT IMAGING PROJECT STAFF RECOMMENDATION: Adopt resolution. W ALTONSMITH/KING MOVED TO APPROVE IMAGING PROPOSAL FROM ECS IMAGING. MOTION PASSED 5-0. PUBLIC HEARINGS 2. ORDINANCE AMENDING PROCEDURES FOR COMPENSATION OF CITY COUNCIL MEMBERS AND RESOLUTION ESTABLISHING AN EXPENSE REIMBURSEMENT POLICY STAFF RECOMMENDATION: Open the public hearing and accept public testimony on the ordinance then close the hearing. Introduce and waive first reading of the attached ordinance and direct staff to place the second reading and adoption of the ordinance on the consent calendar for the next regular Council meeting. Adopt the attached resolution. Richard Taylor, City Attorney, presented staff report. City Attorney Taylor explained that the proposed ordinance and resolution implemented portions of AB 1234, which became operative on January 1, 2006. City Attorney Taylor explained that AB 1234 sets specific standards governing compensation and reimbursement of City Council members and other appointed officials (such as Commissioners). Compensation is permitted in four situations: 1) "A meeting of the legislative body"; 2) "A meeting of the advisory body"; 3) "A conference or organized educational activity"; 4) Other occurrences "if the governing body has adopted, in a public meeting, a written policy specifying other types of occasions that constitute the performance of official duties for which a member of the legislative body may receive payment." Gov. Code ~ 53232.l(a), (b). City Attorney Taylor continued to explain that AB 1234 further provides that an agency may reimburse elected officials and commissioners only if it has adopted in a public meeting, a written policy "specifying the types of occurrences that Minutes 6 March 1, 2006 qualify for reimbursement of expense relating to travel, meals, lodging, and other actual and necessary expenses." Gov. Code S 53232.2(b). That policy must allow reimbursement of only "actual and necessary expenses incurred in the performance of official duties Finally, City Attorney Taylor explained that AB 1234 also includes requirements for ethics training of members of a local agency's legislative body and any appointed officials (e.g., Commissioners) who receive compensation or reimbursement for performance of their official duties, and/or of employees designated to receive training by a local agency. Staff will be providing the City Council with additional information on the ethics training requirement at a later date. The ordinance and resolution attached to the staff report address only the compensation and reimbursement requirements of AB 1234. City Attorney Taylor explained the proposed ordinance noting that it makes minor revisions to the City Code to ensure that it is structured in accordance with AB 1234. The ordinance amends the Code to clarify that these stipends are purely compensatory in nature; they do not represent reimbursement for actual and necessary expenses relating to official duties of the City Council. City Attorney Taylor explained that in order to ensure that reimbursement is available to Council members and Commissioners for costs incurred while on City business, the attached resolution adopts a reimbursement policy. The policy is based on the model reimbursement policy developed by the California League of Cities. Council expressed their concerns regarding the proposed policy and directed staff to research and clarifies the item more thoroughly and return to Council at future meeting. OLD BUSINESS 3. REQUEST TO AUGMENT THE COUNTYWIDE HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM STAFF RECOMMENDATION: Accept report and adopt budget resolution. RESOLUTION: 06-014 Cathleen Boyer, City Clerk, presented staff report. City Clerk Boyer reminded Council that on May 4, 2005 they approved the Second Amendment to the Agency Agreement for Countywide Household Hazardous Waste Collection Program that extended the contract one more year. City Clerk Boyer pointed out that due to Citywide budget constraints staff did not recommend any additional funding to this program for FY 05-06. City Clerk Boyer stated that Saratoga has historically generated less solid waste per capita than other jurisdictions. City residents have a high level of environmental awareness which minimizes solid waste tonnage going for disposal, which of course is what the AB 939 solid waste tipping fee is based on. The Minutes 7 March 1, 2006 tipping fee generates approximately $33,000 per year for the City's HHW services. The funding available to serve residents does not support the minimum level of service (3% of households in each jurisdiction) that was the basis for the tipping fee. To compound matters, a higher than average number of household from Saratoga request services. The countywide average is roughly 4% of households, historically, 8% of Saratoga households request service. Additionally, Universal Waste (batteries, florescent bulbs, e-waste) were banned by the State Legislature February 9 of this year and will significantly increase the demand for HHW services. City Clerk Boyer stated that on November 22, 2005 the City received a letter from Rob D' Arcy, Hazardous Materials Program Manager, indicating that as of November 19, 2005 the HHW Program provided service to 316 Saratoga residents and would not be able to provide any additional service for the reminder of the fiscal year. Mr. D' Arcy once again requested that the Council consider a $25,000 augmentation to the program. City Clerk Boyer reported that since December 2005 the HHW Program staff has been referring all Saratoga calls to the City Clerk's Office. Staff has received approximately 300 calls since that time. Staff has referred residents to alternative sites to dispose of batteries, motor oil, and florescent light bulbs. Unfortunately alternative disposal sites for the following items are not available: latex/oil base paint, pesticides and other household chemicals. In addition to the public's need for this service, City Clerk Boyer explained that the City's National Pollutant Discharge Elimination System (NPDES) Permit, the Pesticide Management Plan (pMP) and Saratoga's Work Plan for FY -05-06 all indicate the City's obligation to proved disposal sites to its residents. City Clerk Boyer explained that the in March 2007 when the new solid waste contract goes into effect there will be a permanent site for City residents to use for the following types waste: e-waste, batteries, motor oil, and florescent light bulbs. This will reduce the need for City residents to use the County's HHW program for these types of waste and therefore the need to augment the HHW Program will be reduced significantly. KINGIKAO MOVED TO ADOPT RESOLUTION AUTHORIZING A BUDGET INCREASE OF $20,000 FUNDED BY A REDUCTION IN THE ENVIRONMENTAL SERVICES FUND BUDGET OF $20,000. MOTION PASSED 5-0. NEW BUSINESS None ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Kline had no reportable information. Vice Mayor Kao had no reportable information. Minutes 8 March 1, 2006 Councilmember Streit had no reportable information Councilmember Ann Waltonsmith reported the following information: KSAR Community Access TV Board -looking a t alternative way to be solvent. Councilmember Kathleen King reported the following information: Peninsula Division. League of California Cities - announced the upcoming AB 1234 training on March 16th. CITY COUNCIL ITEMS None CITY MANAGER'S REPORT None ADJOURNMENT There being no further regular business Mayor Kline adjourned the meeting to reconvene in Closed Session at 9:30 p.m. Mayor Kline adjourned Closed Session at 10:00 p.m. Respectfully submitted, Cathleen Boyer, CMC City Clerk Minutes 9 March 1, 2006 SARATOGA CITY COUNCIL MEETING DATE: May 17,2006 AGENDA ITEM: on e$~ . City Manager's Office CITY MANAGER: DEPT HEAD: e n Boyer, City Clerk Dave Anderson, City Manager SUBJECT: City Council Minutes RECOMMENDED ACTION: Approve minutes. REPORT SUMMARY: Approve minutes as submitted for the following City Council Meeting: Regular Meeting - April 19, 2006 FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: Retain minutes for legislative history. ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A ATTACHMENTS: Attachment A - Minutes April 19, 2006 MINUTES SARATOGA CITY COUNCIL APRIL 19, 2006 Mayor Kline called the Regular City Council meeting to order at 7:00 p.m. and requested that David Perisco led the Pledge of Allegiance. ROLL CALL PRESENT: Councilmembers Kathleen King, Nick Streit, Ann Waltonsmith, Vice Mayor Aileen Kao, Mayor Norman Kline None Dave Anderson, City Manager Richard Taylor, City Attorney Cathleen Boyer, City Clerk Michele Braucht, Administrative Services Director John Livingstone, Community Development Director John Cherbone, Public Works Director Joan Pisani, Recreation Director ABSENT: ALSO PRESENT: REPORT OF CITY CLERK ON POSTING OF AGENDA FOR APRIL 19,2006 Cathleen Boyer, City Clerk, reported that pursuant to Government Code Section 54954.2, the agenda for the meeting ofPebruary 15, 2006, was properly posted on April 14, 2006. ORAL COMMUNICATIONS The following person requested to speak at tonight's meeting: Rita Witmer informed that City Council that the natural vegetation along the railroad tracks on the De Anza Trail has been destroyed. Ms. Witmer asked who was responsible for this action and how will it be remedied. Ms. Witmer requested that the City inform the neighbors next time pesticides are used. COUNCIL DIRECTION TO STAFF Responding to Ms. Witmer's comments, Public Works Director John Cherbone explained that the property is owned by PG&E and he would contact Darren Deffner, PG&E's Govemment Affairs representative tomorrow and follow up with her. COMMUNICATIONS FROM BOARDS AND COMMISSIONS None COUNCIL DIRECTION TO STAFF None ANNOUNCEMENTS Mayor Kline read the following announcement: Celebrate Earth Day and recycle your home electronics! A free E-Waste Recycle Event will be held on Saturday, April 22, 2006 from 9 a.m.-2 p.m. at Apple, 10500 De Anza Blvd, Cupertino, CA. For more information call the City Clerk at (408) 868-1269. CEREMONIAL ITEMS IA COMMENDATION HONORING PARTICIPANTS IN THE SARATOGA CREEK CLEAN UP EVENT STAFF RECOMMENDATION: Present commendation. Mayor Kline read the commendation and presented it the students and parents from Saratoga Elementary School. lB. PROCLAMATION DECLARING AND SUPPORTING APRIL 28, 2006 "ARBOR DAY" IN THE CITY OF SARATOGA AND HONORING SARATOGA'S HERITAGE TREES STAFF RECOMMENDATION: Present proclamation. Mayor Kline read the proclamation and presented the proclamations to Jill Hunter and several owners of the designated trees. IC. PROCLAMATION DECLARING APRIL 23RD - APRIL 30TH AS "DAYS OF REMEMBRANCE" STAFF RECOMMENDATION: Present proclamation. Mayor Kline read the proclamation and directed staff to mail it to the National Holocaust Museum. !D. APPOINTMENT AND OATH OF OFFICE OF NEW MEMBERS TO THE PLANNING COMMISSION AND HERITAGE PRESERVATION COMMISSION STAFF RECOMMENDATION: Adopt resolution and administer Oath of Office. RESOLUTION: 06-034 Minutes 2 April 19, 2006 W ALTONSMITH/STREIT MOVED TO ADOPT RESOLUTION APPOINTING NEW MEMBERS TO THE PLANNING COMMISSION AND THE HERITAGE PRESERVATION COMMISSION. MOTION PASSED 5-0. City Clerk Boyer administered the Oath of Office to the two newly appointed Planning Commissioners, Joyce Hlava and Yan Zhoa. City Clerk Boyer noted that the five newly appointed Heritage Preservation Commissioners have been instructed to stop by City Hall and take their Oath of Office. IE. PROCLAMATION DECLARING THE MONTH OF APRIL 2006 AS "VOLUNTEER MONTH" STAFF RECOMMENDATION: Present proclamation. Mayor Kline read the proclamation and presented it to Evan Lau and Donna Butcher representing the Volunteer Center of Silicon Valley. SPECIAL PRESENTATIONS None CONSENT CALENDAR 2A. APPROVAL OF CHECK REGISTER STAFF RECOMMENDATION: Approve register. KING/W ALTONSMITH MOVED TO APPROVE CHECK REGISTER. MOTION PASSED 5-0. 2B. TREASURER'S REPORT FOR THE MONTH ENDED FEBRUARY 2006 STAFF RECOMMENDATION: Approve report. KING/WALTONSMITH MOVED TO ACCEPT TREASURERS REPORT FOR THE MONTH ENDED FEBRUARY 2006. MOTION PASSED 50-0. 2C. AGENCY AGREEMENT FOR COUNTYWIDE AD 939 IMPLEMENTATION FEE AND FOR COUNTYWIDE HOUSEHOLD HAZARDOUS WASTE SERVICES STAFF RECOMMENDATION: Approve agreement and authorize the City Manager to execute the same. Minutes 3 April 19 , 2006 KING/W ALTONSMITH MOVED TO APPROVE AGENCY AGREEMENT FOR COUNTYWIDE AB 939 IMPLEMENTATION FEE AND FOR COUNTYWIDE HOUSEHOLD HAZARDOUS WASTE SERVICES AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME FOR THE. MOTION PASSED 5-0. 2D. LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT LLA-l; PRELIMINARY APPROVAL OF ENGINEER'S REPORT AND ADOPTION OF RESOLUTION OF INTENTION FOR FY 06-07 STAFF RECOMMENDATION: Adopt resolutions. RESOLUTION: 06-035 & 036 KING/W ALTONSMITH MOVED TO ADOPT RESOLUTION APPROVING ENGINEER'S REPORT AND ADOPTION OF RESOLUTION OF INTENTION FOR FY 06-07. MOTION PASSED 5-0. 2E. PROPOSED AMENDMENTS TO EARLY WARNING ALARM SYSTEM ORDINANCE STAFF RECOMMENDATION: I. Request Planning Commission review of proposed amendments; and 2. Direct staff to schedule formal ordinance adoption by the City Council following completion of Planning Commission review. KING/W ALTONSMITH MOVED TO REOUEST PLANNING COMMISSION REVIEW OF PROPOSED AMENDMENTS: AND DIRECT STAFF TO SCHEDULE FORMAL ORDINANCE ADOPTION BY THE CITY COUNCIL FOLLOWING COMPLETION OF PLANNING COMMISSION REVIEW. MOTION PASSED 5-0. 2F. 2004 STORMDRAlN REPAIR & UPGRADE PROJECT-NOTICE OF COMPLETION STAFF RECOMMENDATION: Accept notice of completion. KING/W ALTONSMITH MOVED TO ACCEPT NOTICE OF COMPLETION FOR 2004 STORMDRAlN REPAIR AND UPGRADE PROJECT. MOTION PASSED 5-0. 2G. INITIATION OF ANNEXATION OF AN APPROXIMATELY 35-ACRE PARCEL <APN 503-09-003) LOCATED AT 22490 MT. EDEN ROAD STAFF RECOMMENDATION: Adopt Resolution of Initiation of Annexation. RESOLUTION: 06-037 Minutes 4 April 19,2006 Councilmember Waltonsmith requested that item 2G be removed from the Consent Calendar. Councilmember Waltonsrnith pointed out that this annexation consists of35 acres with several trail dedications all around the property. Councilmember Waltonsrnith noted that one particular trial actually ends in a county park. W ALTONSMITH/STREIT MOVED TO ADOPT RESOLUTION OF INITIATION OF ANNEXATION FOR 22490 MT. EDEN ROAD. MOTION PASSED 5-0. PUBLIC HEARINGS None OLD BUSINESS 3 SARATOGA GATEWAY IMPROVEMENT PROJECT - DISCUSSION OF MEDIAN COLUMNS STAFF RECOMMENDATION: Accept report and direct staff accordingly. John Cherbone, Public Works Director, presented staff report. Director Cherbone presented the background of this project explaining the following: . Relinquishment of Saratoga-Sunnyvale Road . Gateway Task For and Master Plan Process . Revised Comer Entry . Construction Bid Director Cherbone described the Gateway columns which consist of 4-4 Y, foot tall columns and 9-8 Y, foot tall columns. Director Cherbone stated that Gateway Task Force liked the idea of stand alone columns without a trellis structure because it would differ from what surrounding communities had in their medians. However, the final design of the columns including height, width, number of columns, and their shape was the project architect's vision of the direction from the Task Force. Director Cherbone noted that there was no formal review of the final column design, which has led to uncertainty of what was approved. Staffs review of the construction plans concentrated on infrastructure details and not the aesthetics design of architectural features such as the columns or the entrance design. Director Cherbone stated that as the columns were being built City Councilmembers stated that they appeared too massive and as time went by more negative complaints were filed with the City. Minutes 5 April 19, 2006 Minutes Director Cherbone noted that he has identified four options regarding the final determination of the column issue including costs for each option: . Option 1 - Finish all 13 columns as stand alone structure. Additional costs: $5,795 . Option 2 - Construct a wooden trellis (based on Warren Heid's design) on top of the 9 large columns and leave the 4 small columns as stand alone structures. Additional costs: $20,887 . Option 3 - Remove all 13 columns and install trees and landscaping. Additional costs:$14,975 . Option 4 - Construct a wooden trellis (based on Warren Heid's design) on top of the 9 large columns and remove the 4 small columns. Additional costs: $19,767 Director Cherbone noted that funding for anyone of the options is available in the construction budget for the Saratoga-Sunnyvale Road Gateway Improvement Project. Director Cherbone pointed out that the project is well within budget and has approximately $110,000 left for contingency items. Nancy Sallen noted that she appreciates the work that went into this project. Ms. Sallen stated that she saw the artist's rendition of the proposed trellis and totally supports the design. Ms. Sallen doesn't support removing the columns. Ms. Sallen supports Option #4. Judy Heinz noted that she supported the columns stating that you just have to get use to it. Ms. Heinz stated that she is not in favor using tax payer's dollars to remove the columns. In regards to the comments of removing them due to the Feng Shui, Ms. Heinz stated that the City cannot cater to every ethic group in the community. Betty Kimball noted that she thinks the small columns should be removed and a trellis should be added to the larger ones. Steve Lin stated that the bike lanes along the project site are too narrow and very dangerous. Mr. Lin also pointed out that he feels the columns are a safety hazard. Mr. Lin noted he supports removing all of the columns. Cynthia Cheng noted that she supports options 4 to remove all of the columns, not because of Feng Shui. Mrs. Cheng stated that in her opinion the columns don't reflex the City's character. Nancy Leasia noted that it is fiscally irresponsible to spend more money on this project. Ms. Leasia stated that the City should leave the pillars alone. Ms. Leasia noted that she would support a trellis and stated that if need be put this decision on the June ballot so everyone has an opportunity to voice their opinion on this issue. Referring to the comments made by Mr. Lin, Mayor Kline asked staff to address his concems regarding the bike lanes. 6 April 19, 2006 Minutes Director Cherbone noted that the current bikes lanes are temporary. Director Cherbone stated that the final lanes will be five feet wide and clearly marked once the rain stops. In regards to the safety concerns, Mayor Kline asked staff to respond. Director Cherbone noted that the columns are "break away", meaning if a car hits one they would break apart. If the Council approves adding an arbor they would have to be structurally altered in order to support the added weight. Councilmember King asked staff to address the suggestion to place this item on the June ballot. City Clerk Boyer explained that the cut off date to place items on the June 2006 ballot was March lOth and added that it would have cost the City an additional $ lOOk. Councilmember King noted that she has thought about this issue for the past months. Councilmember King stated that she was Mayor when the Council approved the design for the Gateway Project and she admits she made a mistake and takes responsibility for her decision. Councilmember King noted that she would vote for Option #3 - removal of all columns and plant trees Councilmember Waltonsmith noted that the Council has received many email, phone calls and letters regarding this issue. Councilmember Waltonsmith stated she doesn't feel that the pillars welcome people into the community but rather looks like a barrier. Councilmember Waltonsmith stated that the pillars are ugly and supports Option #3. Councilmember Streit stated that he takes responsibility for approving the original design and noting that in 2001 he was on the Gateway Task Force. Councilmember Streit stated the project received one-time money from CalTran and the Task Force waned to make a statement. Councilmember Streit stated that he was not in favor of removing the columns - he supports Option #4. Councilmember Streit stated that a trellis should be added and if four is a bad number then remove one of the small columns. Vice Mayor Kao noted that there was a lot of public input on this project and the Arts Commisison also participated on its design. Vice Mayor Kao noted that she concurred with Councilmember Streit but added that all four of the small columns be removed. Mayor Kline stated that an enormous amount of time went into this project but not a lot of discussion was about the columns. Mayor Kline stated that he spoke to Stan Bogosian and he thought he approved a trellis. Mayor Kline noted that that a trellis wouldn't be practical because it would hang over the street. Mayor Kline indicated that he doesn't think the columns represent the City. Mayor Kline noted that he supports Option #3 - removal of all columns and plant trees. 7 April 19, 2006 WALTONSMITH/KING MOVED TO SUPPORT OPTION #3. MOTION PASSED 3-2 WITH KAO AND STREIT OPPOSING. NEW BUSINESS 4. REQUEST TO INSTALL SIGNAGE IDENTIFYING THE PROPERTY LOCATED AT 19848 PROSPECT ROAD AS THE NORTH CAMPUS STAFF RECOMMENDATION: Accept report and direct staff accordingly. John Cherbone, Public Works Director, presented staffreport. Director Cherbone explained that a citizen requested that a temporary sign be placed at the North Campus for identification purposes. Katie Alexander requested that a temporary sign be place at the North Campus in order for citizen to identify it. STREITIKAO MOVED TO SUPPORT A TEMPORARY SIGN TO BE PLACED AT 19848 PROSPECT ROAD "NORTH CAMPUS". MOTION PASSED 5-0. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Norman Kline had no reportable information. Vice Mayor Aileen Kao reported the following information: Countv Cities Association Legislative Task Force - adopted a resolution to support AB 117 and discussed the Joint Collaborative. SASCC - starting a new lunch program. Councilmember Nick Streit reported the following information: West Vallev Sanitation District - recently signed a $7 million dollar agreement to sell one million gallons of daily capacity to the City of Milpitas. All proceeds will go back into infrastructure. Councilmember Ann Waltonsmith reported the following information: Saratoga Historic Foundation - current 1906 Earthquake exhibit Councilmember Kathleen King reported Peninsula Division. League of California Cities - Bocce Ball tournament is on Thursday April 20, 2006. Village AdHoc - AdHoc has formed into three separate subcommittees: I) BID & Village Association, 2) Village Guidelines, and 3) Beautification items. Minutes 8 April 19, 2006 CITY COUNCIL ITEMS Councilmember King requested that the Council schedule a joint meeting with the Kevin Moran Task Force before the design returns to Council in May. Councilmember Waltonsmith noted that she supported Councilmember King's request. CITY MANAGER'S REPORT None ADJOURNED TO CLOSED SESSION CONFERENCE WITH LABOR NEGOTIATORS (Gov't Code 54957.6): Agency designated representatives: Assistant City Manager Barbara Powell, Administrative Services Director Michelle Braucht, and Human Resource Manager Monica LaBossiere. Employee organization: SEA CONFERENCE WITH LABOR NEGOTIATORS (Gov't Code 54957.6): Agency designated representatives: City Manager Dave Anderson Employee organization: SMO CONFERENCE WITH LEGAL COUNSEL - Initiation of litigation (Gov't Code section 54956.9(c): (1 potential case). ADJOURNMENT There being no further business Mayor Kline adjourned the meeting at 10:00 p.m. Respectfully submitted, Cathleen Boyer, CMC City Clerk Minutes 9 April 19, 2006 SARATOGA CITY COUNCIL MEETING DATE: 05/17/2006 AGENDA ITEM: oG CITY MANAGER: 67.../'~ DEPTHEAD: ~,J.. - Michele Braucht ORIGINATING DEPT: Admin. Svcs. PREPARED BY: ~~~ Us a Dhulipala SUBJECT: Check Register for 05/02/2006 RECOMMENDED ACTION: That the City Council accepts the Check Register for 05/02/2006. REPORT SUMMARY: Attached is the Check Register for 05/02/2006. The checks were released on 05/03/2006. Payroll checks were released on 04/13/2006. Starting Ending Total Type of Checks Date Checks # Check # Checks Amount Account Payable 5/2/2006 102018 102112 95 $214,020.07 Payroll 4/18/2006 31564 31586 23 $120,361.41 TOTAL $334,381.48 The prior Check Register for 04/18/2006 ended with check number 102017. Following is a list of checks issued for more than $10,000.00, and a brief description of the expenditures. Check # Issued to Fund Oept Purpose Amount 102033 Caporicci Larson,CPA's General 1040 Audit Services $ 21,710.25 102035 City of SanJ ose General 2015 Animal Services-May $ 12,916.67 102040 David J. Powers COO 4015 Quito Project-Jan,Febraury $ 24,054.23 102069 MP A Design CIP 4791 Kevin Moran Park $ 18,593.66 102079 PG&E Various Various Gas& Electricity-March $ 10,913.36 102089 VT A-SantaClara GasTax 03015 Member Fee-3rd&4th Qtrs $ 10,135.00 Fund # Fund Description AlP Total PR Total Total 001 General 74,455.88 24,874.43 99,330.31 150 Streets & Roads 12,789.12 16,558.64 29,347.76 201 Manor Drive LLD 160.00 160.00 202 Fredericksburge LLD 266.00 266.00 203 Greenbriar LLD 220.00 220.00 204 Quito LLD 1,175.81 1,175.81 205 Azule LLD 256.25 256.25 206 SaraHills LLD 281.42 281.42 207 Village LLD 619.72 619.72 209 McCartyVille LLD 230.44 230.44 210 TriciaWoods LLD 82.72 82.72 211 Arroyo De Sara LLD 85.00 85.00 212 Leutar Court LLD 85.00 85.00 215 Bonnet WayLLD 543.46 543.46 216 BeauchampsLLD 122.69 122.69 217 Sunland Park LLD 340.00 340.00 222 Prides Crossing LLD 489.10 489.10 224 Village Comm LLD 2,305.39 2,305.39 226 Bellgrove LLD 1,985.00 1,985.00 227 CnnghmlGlasgow LLD 145.00 145.00 228 Kerwin ranch LLD 340.00 340.00 229 Tollgate LLD 179.88 179.88 231 Horseshoe LLD 7.45 7.45 250 Development Services 11,157.20 52,340.27 63,497.47 260 Environmental Program SRF 10,505.88 5,246.04 15,751.92 290 Recreation 13,289.70 17,553.00 30,842.70 291 Teen Services 738.59 2,723.29 3,461.88 351 Public Safety 3,434.99 3,434.99 352 Infrastructures CIP 14,446.85 1,065.74 15,512.59 501 Equipment Replacement ISF 1,929.72 1,929.72 601 CD Deposit-Arborist review 2,547.13 2,547.13 604 Planning Deposit Pre 2006 24,963.87 24,963.87 605 Planning Deposit 07/01105 1,840.00 1,840.00 701 Traffic Calming 2,179.07 2,179.07 706 Sidewalk Annual Project 7,227.51 7,227.51 716 Hwy9 4,000.57 4,000.57 791 Kevin Moran 18,593.66 18,593.66 TOTAL 214,020.07 120,361.41 334,381.48 ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A ATTACHMENTS: Check Register in the Expenditure Approval List format. 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ZN~~ O~~~ HOOO Uloao H U '" " ~ o " "'~rlrl CO~~~ NaJ<Xl<Xl Orlrlrl O<l<~<l< 0<<< ~ ~ o ~ " o ~ " > ~ M M ~ ~ ~ ~ M ~ ~ M m m ~ N N " ~ ~ o m , o H ~ o H ~ H . H ~ M o ~ ~ g ~ " o ~ " > N N , ~ M N M ~ , o M o M , " o o ~ o o N ~ o M ~ ~ o o o ~ ~ > o U o g~ O~ ~O UO > " M M M~ O~ OM OM 0" o o o ~ '" ~ ~ H ~ ~ o ~ ~ " ~ o ~ " o ~ '" > '" U ~ " N ~ ~ , ~ ~ " ~ m U ~ ~ o , ~ N N , ~ M N M ~ o M o M " o o ~ ~ " ~ ~ ~ ~ , o " o ~ , " m N ~ o o N ~ ~ o ~ ~ o o o ~ o o N ~ . N ~ ~ o o o o U " U m " " U ~~ ". ~ _0 mo " o o ~ " ~ " >m ~O H" O~ 00 ~O o ~ " " ~ ~~ M" NM O~ 0" O~ ~ ~O ~~ "" ~N O~ o~ 00 ~ ~ . Q ~ p ~ ~ H Q ~ ~ o rl o ro o ~ ~ H " ~ ro ~ ~ ~ t ~ H ~ ~ ~ ~ , o o N o ~ ~ N SARATOGA CITY COUNCIL MEETING DATE: May 17, 2006 AGENDA ITEM: aTYMANAG~ DEPT HEAD. Miche cht, Adm. Services Director ~u ORIGINATING DEPT: Administrative Svcs PREPARED BY: ~ Vivi Gon Accounting Supervisor SUBJECT: Treasurer's Report for the Month Ended March 2006 RECOMMENDED ACTION That the City Council accepts the monthly Treasurer's Report. REPORT SUMMARY California govemment code section 41004 requires that the City Treasurer (the Municipal Code of the City of Saratoga, Article 2-20, Section 2-20.035, designates the City Manager as the City Treasurer) submit to the City Clerk and the legislative body a written report and accounting of all receipts, disbursements, and fund balances. 41004. Regularly, at least once each month, the city treasurer shall submit to the city clerk a written report and accounting of all receipts, disbursements, and fund balances. He shall file a copy with the legislative body. Additionally with the passage of Chapter 687, Statutes of 2000 (AB 943 Dutra), effective January I, 2001 cities are now required to forward copies of their second and fourth quarter calendar year investment portfolio reports to the California Debt and Investment Advisory Commission (CDlAC) within 60 days. The CDlAC will use the report as an additional opportunity to examine public investment practices in a more consistent basis than before. Cities, such as the City of Saratoga, that are 100 percent invested in the Local Agency Investment Fund (LAIF) are exempt from the new investment portfolio reporting requirements and are only required to send a letter to CDlAC indicating the total and composition of their investments. This Treasurer's Report will satisfy our reporting requirement to the CDlAC. The following pages in the attachment provide various financial data and analysis for the City of Saratoga's Funds collectively as well as specifically for the City's General (Operating) Fund, including an attachment from the State Treasurer's Office of Quarterly LAIF rates from the 151 Quarter of 1977 to present. FISCAL IMPACTS None CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION The City will not be in compliance with Government Code Section 53891 and Section 40804. ALTERNATIVE ACTION N/A FOLLOW UP ACTION N/A ADVERTISING, NOTICING AND PUBLIC CONTACT N/A ATTACHMENTS A - Cash and Investments by fund B - Change in total fund balances by fund C - Cash and Investments by CIP project D- Change in total fund balances by CIP project E - Local Agency Investment Fund (LAIF) Quarterly Apportionment Rates CC cdiac_investments@treasurer.ca.gov (June & December reports only, within 60 calendar days) ATTACHMENT A CASH AND INVESTMENTS BALANCE BY FUND As of March 31, 2006, the City had $342,227 in cash, $14,815,530 on deposit in LAIF and the City's bond trustee held $330,844 in the City's name. The bank reconciliations are completed thm the month of November 2005. The Council Policy on operating reserve funds adopted on April 20, 1994, states that: for cash flow purposes, to avoid the necessity of dry period financing, pooled cash from all funds should not be reduced below $2,000,000. The total pooled cash balance as of March 31, 2006 is $15,157,758 and exceeds the limit re uired. Cash at Comerica Bank 342,227 Deposit with LAIF 14,815,530 Subtotal 15,157,758 Cash with Fiscal AQent 330,844 Total 15,488,602 The followmg table summarizes the City's total cash and investment bal Fund Tv Des General Fund Description General Fund Designated Reserves: Tree, Bench, & Plaque Dedication Program Petty Cash Library Exterior Walls Maintenance Theater Ticket Surcharge City's 50th Anniversary Celebration CIP (Refunded from RDA) Economic Uncertainty Operations Special Revenue Supplemental Law Enforcement Services Fund Highway Users Gas Tax Landscape and Lighting Development Services Designated Reserve: Tree Preservation Ordinance 226 Enviromental Programs Development Fees Community Development Block Grant SHARP loan Recreation Services Teen Services CD Deposits - Arborist Reviews CD Deposits - Planning Deposit Pre 2006 CD Deposits - Planning Deposit Post 2005 PW Deposits - Planning Deposit Capital Project Park Development Library Expansion Public Safety Infrastructure Facility Park and Trails Debt Service Library Bond Internal Service Equipment Replacement Technology Replacement Facility Improvement Trust/Agency Leonard Road KSAR - Community Access TV Parking District #3 SaratoQa Public Financino Authoritv Total City ances by Fund. Cash & Investment Balance at Mar 2006 $ 1,641,275 $ 650 $ 1,300 $ 15,000 $ 15,632 $ 20,000 $ 140,000 $ 1,239,900 $ 2,457,846 $ - $ 284,658 $ 115,393 $ 997,107 $ 185,934 $ 938,966 $ 102,680 $ (33,362) $ 140,201 $ (57,977) $ (23,276) $ 190,220 $ 80,908 $ 179,083 $ 673,282 $ 117,537 $ 717,786 $ 548,684 $ 2,783,315 $ 184,119 $ 342,398 $ 405,760 $ 305,000 $ 387,272 $ 149,664 $ 31,709 $ 60,235 $ (181,139) $ 330 844 $ 15,488,602 ATTACHMENT B CHANGES IN TOTAL FUND BALANCE The following table presents the ending Fund Balances for the City's major fund types at March 31, 2006. This table excludes Trust and Agency funds where the City acts merely as a third party custodian of an outside party's funds. Fund 03/31/06 Balance Incr/(Decr) Fund Fund Descriotion (Audited) Jul-Feb Revenues Expenditures Transfers Balance General General Fund 1,617.476 190.453 535,746 (722,929) 1,620,745 Designated Reserves: Tree, Bench, & Plaque Dedication Program - 650 - - 650 Petty Cash 300 1,000 - - 1,300 Library Exterior Wall Maintenance - 15,000 - - 15,000 Theater Ticket Surcharge 56,169 (36,644) - (3,893) 15,632 City's 50th Anniversary Celebration 20,000 - - - 20,000 CIP (Refunded from RDA) 162,000 (22,000) - - 140,000 Economic Uncertainty 1,350,000 (110,100) - - 1,239,900 Operations 2.457,846 - - - 2,457,846 Special Revenue Supplemental Law Enforcement Services Fund . - - - - Highway Users Gas Tax - 320,881 88,098 (84,982) 323,796 Landscape/Lighting Fd (to be allocated to each District) 75,891 27,686 24,038 (5,973) 121,642 Development Services 342,123 576,006 261,027 (171.416) 1,007,740 Designated Reserve: Tree Preservation Ordinance 226 161,654 24,280 - - 185,934 Environmental Programs 898,658 25,592 29,523 (21,340) 932.433 CDBG (1,065) (33,362) - 790 (33,637) SHARP Loan 127,298 11,580 1,323 - 140,201 Recreation Services - (107,896) 118,512 (89,832) (79,217) Teen Services - (17,646) 4,849 (11,159) (24,156) Capital Project Park Development 74,499 43,038 - - 117,537 Library Expansion 766,145 (69,092) - . 697,053 Public Safety 747,646 (162,663) - (48,092) 536,891 Infrastructure 3,187,274 (331,979) - (373.495) 2,481,800 Facility 206,715 (22,596) - - 184,118 Park and Trails 337,899 11,319 - (9,319) 339,900 Debt Service Library Bond 855.413 (451,225) 1,572 - 405,760 Internal Service Fund Equipment Repiacement - 305,000 - - 305,000 Technology Replacement 128,198 261,073 - (3,570) 385,701 F aciiitv Imorovement - 149,664 - (1,841) 147,823 Total City 13,572,138 597,620 1,064,686 11,547,052) - 13,687,392 ATTACHMENT C CASH AND INVESTMENTS BALANCES BY CIP PROJECT The following table the details the cash balances for each project in the Public Safety, Infrastructure, Facility, and Park and Trails Capital Improvement Project Funds. Gasn &. Investment Balance at Mar CIP Funds/Projects 2006 Public Safety ADA Improvements (Hakone) (120,166) Sobey/Quito Traffic Improvement 55,837 Sara-S'vale/Seagull Traffic Sign 6,604 Quito Road Bridge Replacement 131,895 Trafficsafety 73.428 Highway 9 Safety project 100,000 Traffic Signal @ Highway 9 25,800 Sidewalk-Yearly Project 200,000 Traffic Signal @ Herriman 3,000 Traffic Signla @ Verde Vista Lane 3,000 Traffic Signla @ Kirkmont Dr 3,000 Bridges @ 4th Street 100,000 Crossing @ Highway 9 and Oak Place 250,000 Transfers-Project Reconciliation (283,714 Total Public Safety $ 548,684 Infrastructure EI Quito Area Curb Replacement 500,000 Village Streetscape Impv-Sidewalks - Storm Drain Upgrades 1,852 Median Repairs(Landscape/lrrig.) (57,865) Cox Ave Railroad Crossing Upgrade 333.471 Saratoga-Sunnyvale/Gateway 426,313 Blaney Plaza Improvement-Constructions 17,968 Storm Drain Upgrades 200,000 Civic Center Landscape 110,000 Village-Trees & Lights 25,000 Village- Trees&LightslSidestreets 50,000 Signage @ City Entrance 17,067 Village Streetscape Improvement (Sidewalk C 738,624 Storm Drain @ EI Camino/Mt Vista 100,000 Transfers-Project Reconciliation 320,885 Total Infrastructure $ 2,783,315 Facility North Campus/Prospect 0 Historical Park Fire Alarm System (882) Warner Hutton House Improv 94,100 Civic Center-Eaves @ COD 25,000 Civic Center-COD Offices 15,000 Transfers-Project Reconciliation 50,900 Total Facility $ 184,119 Parks & Trails Hakone Garden DIW 194,583 Union Pacific Railroad (Deanza) Trail (22,529) ParklTrail Repairs (1,742) Kevin Moran Park 90,864 Transfers-Project Reconciliation 81,221 Total Parks & Trails $ 342,398 Total CIP Funds $ 3,858,515 ATTACHMENT D FUND BALANCES BY CIP PROJECT The following table details the fund balances for each project in the Public Safety, Infrastructure, Facilitv, and Park and Trails Canital ImDrovement Project Funds. Fund CIP Funds/Pro1ects Balance Incr/(Deer) 03/31/06 IAudlted\ .Jul-Feb Revenues EXDenditures Transfers Fund Balance Public Safety Safe Routes to Schools 23,956 (23,956) - - - - Congress Springs Park Safety 15,020 (15,020) - - - - Playground Safety 287,799 (287,799) - - - - Norton Rd Fire Access (6.500) 6,500 - - - - ADA Improvements (Hakone) (1.175) (106,828) - (12,163) - (120,166) Sabey/Quito Traffic Improvement (89,654) 138,856 - 6,636 - 55,B37 Sara-S'vale/Seagull Traffic Sign 6,604 - - - - 6,604 Quito Road Bridge Replacement 131,894 - - - - 131,894 Traffic Safety 181,624 (81.624) - (27.315) - 72.685 Highway 9 Safety Project - 100,000 - - - 100,000 Highway 9 Traffic Signal Mod 83,204 (53,204) - (15.250) - 14,750 Sidewalks Yearly Project - 200,000 - - - 200,000 Traffic Signal @ Herriman 5,000 (2.000) - - - 3,000 Traffic Signal @ Verde Vista Lane 5,000 (2,000) - - - 3,000 Traffic Signal @ Kirkmont Dr 5,000 (2,000) - - - 3,000 Bridges @ 4th Street 100,000 - - - - 100,000 Xing @ Highway 9 I Oak Place (126) }50, 12~, - - - 250,000 Transfers-Project Reconcilation - 283714 - - - (283714 Total Public Safety 747,646 (162,663) - (48,092) - 536,891 Infrastructure Lynde Ave Drainage (11,193) 11,193 - - - - Village Streetscape Impv-Landscape 139,474 (139,474) - - - - Saratoga Ave. Medians@Library 150,000 (150,000) - - - - Prospect Avenue Medians 25,000 (25,000) - - - - Citywide Traffic Sign Upgrade 386,172 (386,172) - - - - Vessing Road Assessment (152,782) 152,782 - - - - Village Streetscape Impv-Sidewalks 15,000 (15.000) - - - - Blaney Plaza Improvement - Contruction 17,968 (17,968) - - - - EI Quito Area Curb Replacement 500,000 - - - - 500,000 Median Repairs(Landscape/lrrig.) (33.069) (21,094) - (3,702) - (57.865) Cox Ave Raitroad Crossing Upgrade 319,725 13,747 - - - 333,471 Blaney Plaza Improvement (18,537) 36,505 - - - 17,967 Saratoga-Sunnyvale/Gateway 1,662,939 (1,171,157) - (366,984) - 124,798 Storm Drain Upgrades 49,108 150,893 - - - 200,000 Civic Center Landscape - 111,852 - - - 111,852 Vitlage- Trees & Light - 25,000 - - - 25,000 Village-Trees & Lights/Sidestreets - 50,000 - - - 50,000 Signage @ City Entrance (8,628) 26,128 - (433) - 17,067 Village-Streetscape Impv (Sidewalk, Curbs) - 741,000 - (2.376) - 738,624 Storm Drain @ EI Camino I Mt Vista 146,097 (46,097) - - - 100,000 Transfers-Project Reconcilation - 320,885 - - - 320 885 Total Infrastructure 3,187,273 (331,979) - (373.495) - 2,481,799 Facility Theater Roof (3,822) 3,822 - - - - Civic Center Master Plan (Design) (1,087) 1,087 - - - - Animal Control Facility 309,449 (309,449) - - - - Civic Theater Reroof (41,855) 41,855 - - - - Village Fayade Mathching Fund (21,164) 21,164 - - - - Book Go Round Repairs (33,326) 33,326 - - - - North Campus/Prospect (553) 553 - - - - Historical Park Fire Alarm System (882) - - - - (882) WHH Improvements (47) 94,147 - - - 94,100 Civic Center - Eaves @ COD - 25,000 - - - 25,000 Civic Center - COO Offices - 15,000 - - - 15,000 Transfers-Project Reconcilation - 50 900 - - - 50 900 Total Facility 206,715 (22,596) - - - 184,118 Parks & Trails EI Quito Improvements 91,490 (91,490) - - - - Azule Park 2,968 (2,968) - - - - Heritage Orchard Improvements 15,282 (15,282) - - - - Skateboard Park - - - - - - Foothill School Field lmpv (8,528) 8,528 - - - - San Marcos Open Space Track 17,054 (17,054) - - - - Odd Fellows Trails Dev 60,500 (60,500) - - - - Kevin Moran Improvements (1.289) 97,464 - (5,311) - 90,864 Hakone Garden DAN 194,583 - - - 194,583 Union Pacific Railroad (Deanza) Trail (35,116) 12,587 - - - (22,529) ParkfTrail Repairs 954 (1,186) - (4,008) - (4,240) Transfers-Project Reconcilation - 81221 - - - 81,221 Total Parks & Trails 337,900 11,319 - (9.319) - 339,900 - Total CIP Funds 4479534 505 920 - 430,905 - 3,542708 Local Agency Investment Fund Quarterly Apportionment Rates 5.68 6.97 8.81 11.11 11.23 11.82 9.87 10.32 10.32 9.09 7.24 8.01 8.76 8.52 7.97 5.87 --._-~-~- 4.64 4.25 5.76 5.62 5.56 5.70 5.19 5.80 6.16 2.96 1.98 1.47 2.38 4.03 I .- j +- I 5.78 7.35 9.10 11.54 11.68 11.99 9.64 10.88 9.98 8.39 7.21 7.87 9.13 8.50 7.38 5.45 4.51 4.45 5.98 5.52 5.63 5.66 5.08 6.18 5.32 2.75 1.77 1.44 2.85 5.84 7.86 9.26 10.01 12.40 11.74 10.04 11.53 9.54 7.81 7.54 8.20 8.87 8.39 7.00 4.97 ---~~~->~ ~,-- 4.44 4.96 5.89 5.57 ___'_"w_~.~_~0_ 5.68 -------~-, 5.64 5.21 6.47 4.47 2.63 1.63 1.67 3.18 6.45 8.32 10.06 10.47 11.91 10.71 10.18 11.41 9.43 7.48 7.97 8.45 8.68 -"._--'-~-~~ 8.27 6.52 4.67 4.36 5.37 5.76 5.58 5.71 , -~~-- 5.46 5.49 6.52 3.52 2.31 1.56 2.00 3.63 27 Revised March 31. 2006 SARATOGA CITY COUNCIL MEETING DATE: May 17, 2006 AGENDA ITEM: ORIGINATING DEPT: Administrative Svcs CITY MANAGER: &;:7?, / ~ D",And=,o PREPARED BY: DEPT HEAD: ~ ichel raucht ~ 3F SUBJECT: City of Saratoga FY 2006-07 Operating Budget RECOMMENDED ACTIONS: Accept the report and adopt the attached resolution of the City Council of the City of Saratoga Adopting the FY 2006-07 Operating Budget. REPORT SUMMARY: On May 3, 2006 the City Council held a public hearing on the FY 2006-07 proposed operating budget. The City Council directed staff to prepare the resolution to the adopted the FY 2006-07 operating budget as proposed. FISCAL IMPACTS: As adopted, the FY 2006-07 General Fund operating budget has $10,932,800 in sources of funds and $10,753,400 in uses of funds, this results in a projected year end undesignated fund balance of$179,400. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION The City would not have an adopted budget for the FY 2006-07 fiscal year. ALTERNATIVE ACTION Provide staff with new direction for revisions to the FY 2006-07 operating budget. FOLLOW UP ACTION Staff will prepare, print and post the FY 2006-07 operating budget. ADVERTISING, NOTICING AND PUBLIC CONTACT N/A ATTACHMENTS: 1. Summary - Source and Use of Funds 2. A Resolution of the City Council of the City of Saratoga Adopting the FY 2006-07 Operating Budget. ATTACHMENT 1 SummarY - Source and Use of Funds Estimate Plus Less Estimate Fund Hal Plus Transfer Less Transfer Fund Bal (frj 7/01/2006 Revenue In Expense Ont (frj 6/30/2007 General Fund: Operating FY 2006-07 0 10,494,100 438,700 10.527.600 225,800 179,400 Economic Uncertainty 1,239,900 0 0 0 0 1,239,900 Designated for Operations 2.463,700 102,000 0 0 0 2,565,700 Designated for Theater CIP 22,000 34,000 0 54,000 0 2,000 General Fund Total 3,725,600 10,630,100 438,700 10.581,600 225,800 3,987,000 Soecial Revenue Funds: SLESF - COPS 0 100,000 0 100,000 0 0 Gas Tax Fund 92,500 977,300 0 1,030,800 0 39,000 Landscape & Lighting 251.100 404,400 0 311,100 46,700 297,700 Development Services 312,100 1,945,200 0 1,886,700 283,000 87,600 Environmental Services 829,400 493,800 0 626,400 94,000 602,800 Developer Fees 104,000 4,300 0 0 0 108,300 CDBO - Grants 0 246,050 20,000 251,050 15,000 0 Sharp Loan 20,000 0 0 0 20,000 0 Recreation 0 970,100 45,900 1,016,000 0 0 Teen Services 2,000 56,300 54.900 113,200 0 0 Other Funds: Park Development eIP 151,300 154,700 0 115,000 0 191,0' Library CIP Expansion 760,000 29,700 0 20,000 0 769,'. Library Bond Debt 964.200 895,400 0 1,028,900 0 830.700 Leonard Road (49,100) 12.000 0 0 0 (37,100) Community Access TV 60,900 2,500 0 15,000 0 48,400 Parking Oist #3 0 0 0 0 0 0 Saratoga Public Financing 0 0 0 0 0 0 Internal Service Funds: Capital Equipment - Vehicles 23,500 0 50,000 73,500 0 0 Capital Equipment - Computers 42,000 0 25,000 65,000 0 2,000 CIP Projects - Facilities 39,300 0 50,000 89,300 0 0 0 Grand Total 7,328,800 16,92t,850 684,500 17,323,550 684,500 6,927,100 ATTACHMENT 2 RESOLUTION NO. A RESOULTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA ADOPTING THE FISCAL YEAR 2006-07 OPERATING BUDGET WHEREAS, the City Council held a public hearing on the proposed operating budget for fiscal year 2006-07 on May 3, 2006; WHEREAS, the City Council gave staff direction to adopt the fiscal year 2006-07 operating budget as proposed; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Saratoga that the fiscal year 2006-07 Operating Budget is hereby adopted as shown on Attachment I, attached hereto, and by reference made a part hereof. AND BE IT FURTHER RESOLVED, that the Administrative Services Director is directed to record these changes into the City's accounting records in accordance with appropriate accounting practices. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 17th day of May 2006 by the following vote: AYES: NOES: ABSENT: ABSTAIN: , Mayor ATTEST: Cathleen Boyer, City Clerk SARATOGA CITY COUNCIL MEETING DATE: May 17, 2006 AGENDA ITEM: 3 P ORIGINATING DEPT: Administrative Svcs CITY MANAGER: b? J C/ PREPARED BY: ~/ DEPTHEAD:~r Vivi Gon ~ Accounting Supervisor Adm Svcs Director SUBJECT: Fiscal Year 2006-2007 Appropriation Limit RECOMMENDED ACTION By roll call vote, adopt resolution selecting calculation factors and setting the Appropriations Limit for the 2006/2007 Fiscal Year as required by Article xmB of the California Constitution. REPORT SUMMARY On November 6, 1979 California voters approved Proposition 4, commonly known as the Gann Spending Limitation Initiative, establishing Article XlIIB ofthe State Constitution. This proposition, which became effective in Fiscal Year 1980-81, mandated an appropriation (spending) limit on the amount of tax revenues that the State and most local government jurisdictions may appropriate within a fiscal year. This limit grows annually by a population and cost-of-living factor. The State Appropriation Limit was since modified by two subsequent initiatives - Proposition 98 in 1988 and proposition 111 in 1990. Proposition 98 established the return of tax revenues exceeding appropriation limit levels to the State citizens through a process of refunds, rebates, or other means. Proposition 111 allowed more flexibility in the appropriation calculation factors. Only tax proceeds are subject to this limit. Charges for services, fees, grants, loans, donations and other non-tax proceeds are excluded. Exemptions are also made for voter-approved debt, debt that existed prior to January I, 1979, and for the cost of compliance with court or Federal govemment mandates. The State Constitution requires that prior to June 30 of each year, the Council select calculation factors, and set the City's appropriations limit for the following fiscal year. Each year's limit is based on the amount of tax proceeds that were authorized to be spent in fiscal year 1978-79, with inflationary adjustments made annually to reflect increases in population and cost-of-living. REPORT DISCUSSION On an annual basis staff receives the percentage change per capita personal income and the percentage population change within the City and the County from the California State Department of Finance. This information is used to calculate the City of Saratoga's Proposition 4 (Gann) Appropriations Limit for the following fiscal year (2006-07). Staff recommends that the Council continue its previous policy of setting the highest allowable limit to provide future administrations with maximum fiscal flexibility. The calculation is as follows: Fiscal Year 2006-2007 ADDrooriation Limit Calculation % Increase Change in FY 04/05 FY 05/06 in Per Capita Appropriation Appropriation Appropriation Population Income Factor Limit Limit 1.0034' (x)' 1.0396 = 1.04313464 (x) 26,078,624 - 27,203,516 The proposed tax revenues are as follows: FY 2006-2007 AdoDted Tax Revenues Property Tax 3,644,900 Property Tax - Supplemental 199,300 Sales Tax 812,000 Triple Flip 215,100 Transient Occupancy Tax 126,300 Franchise Tax 1,035,800 Business License Tax 361,000 Documentary Transfer Tax 509,100 Construction Tax 250,000 Subtotal 7,153,500 ProDertv Tax - in lieu of VLF 2,125,200 Total Tax Revenues 9,278,700 In accordance with the instruction from the State Controller Office, the Property Tax - in lieu of Vehicle License Fee should be included in tax revenues. In the prior year report staff had recommended this revenue be excluded from the tax revenues calculation pending direction from the State Controller. The tax revenues figure of $9,278,700 is $17,924,816 below the appropriation limit of$27,203,516 equating to 34% ofthe limit. FISCAL IMPACTS The following table provides a trend analysis of Tax Revenues to the Appropriation Limit. 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 Actual Estimate Adopted Estimate Estimate Estimate Tax Revenues 7,989,700 8,868,200 9,278,700 10,003,566 10,625,841 11,371,386 Limits 24,471,983 26,078,624 27,203,516 28,683,209 30,081,919 31,633,507 Variance 16,482,283 17,210,424 17,924,816 18,679,643 19,456,078 20,262,121 Tax to Limit 32.65% 34.01% 34.11% 34.88% 35.32% 35.95% Estimates for the Tax Revenues and the Limits were applied a two year percentage growth trend. The estimated Tax Revenues growths were 7.81 % for fiscal year 2007-08,6.22% for fiscal year 2008-09 and 7.02% for fiscal year 2009-10. The estimated growths for the Limits were based on 5.44% for fiscal year 2007-08, 4.88% for fiscal year 2008-09 and 5.16% for fiscal year 2009-10. There is a strong indication that the on-going level of Tax Revenues will remain well below the future year's appropriation margins. Graphic Presentation: Tax Revenues to Apropriation Limits 35,000,000 30.000,000 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 _Tax Revenues I ;OLimits 2007- 2008- 08 09 2009- 10 CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION The City will not be in compliance with Article XmB of the State of California Constitution. AL TERNA TIVE ACTION N/A FOLLOW UP ACTION N/A ADVERTISING, NOTICING AND PUBLIC CONTACT N/A ATTACHMENTS A - Table of the prior years Gann Limit Appropriation including population change and personal Change. B - Price and Population Information - Department of Finance Attachment A CITY OF SARATOGA Gann Limit Appropriation Personal Fiscal Population Income Gann Year Change Change Limit %Change 1978 - 79 BASE YEAR $5,961,747 1979 - 80 -0.87% 10.17% $6,510,915 9.21% 1980 - 81 1.54% 12.11% $7,411,797 13.84% 1981 - 82 0.19% 9.12% $8,103,119 9.33% 1982 - 83 1.88% 6.79% $8,816,004 8.80% 1983 - 84 0.15% 2.35% $9,036,715 2.50% 1984 - 85 0.10% 4.74% $9,474,520 4.84% 1985 - 86 -0.73% 3.74% $9,757,116 2.98% 1986 - 87 0.16% 2.30% $9,997,500 2.46% 1987 - 88 0.63% 3.47% $10,409,583 4.12% 1988 - 89 1.19% 4.66% $11,024,317 5.91% 1989 - 90 1.33% 5.19% $11,750,712 6.59% 1990 - 91 1.35% 4.21% $12,410,730 5.62% 1991 - 92 1.31% 4.14% $13,093,845 5.50% 1992 - 93 1.48% -0.64% $13,202,594 0.83% 1993 - 94 1.71% 2.72% $13,793,609 4.48% 1994 - 95 1.60% 0.71% $14,113,809 2.32% 1995 - 96 3.30% 4.72% $15,267,720 8.18% 1996 - 97 1.08% 4.67% $16,153,314 5.80% 1997 - 98 2.89% 4.67% $17,396,306 7.69% 1998 - 99 2.12% 4.15% $18,502,359 6.36% 1999 - 00 1.73% 4.53% $19,675,107 6.34% 2000 - 01 1.63% 4.91% $20,977,606 6.62% 2001 - 02 1.47% 7.82% $22,950,540 9.40% 2002 - 03 1.91% -1.27% $23,092,833 0.62% 2003 - 04 0.29% 2.31% $23,694,794 2.61% 2004 - 05 0.00% 3.28% $24,471,983 3.28% 2005 06 1.24% 5.26% $26,078,624 10.06% 2006 07 0.34% 3.96% $27,203,516 11.16% Recalculated under Proposition 111 as passed by the voters in June 1990. Source for revised CPI and population growth: State Department of Finance, Demographic Research Unit. As a result of the Proposition 111 audit, this calculation has been corrected for 1992-93 forward to reflect greater of County or City population change. ,-""T 0,... .". ~. Ib- .t - . '~ ~ 1iiijjtI ~ ... n o '" ... DEPARTMENT OF ~.<"DR"'. FIN A NeE Attachment B ARNOLD SCHWARZENEGGER, GeVERNCf 915 L STREET. SACRAMENTO CA. 95B 14-3706 . WWW.DCF".CA.l:3CV May 2006 Dear Fiscal Officer: Subject: Price and Population Information Appropriations Limit The California Revenue and Taxation Code, Section 2227, mandates the Department of Finance (Finance) to transmit an estimate of the percentage change in population to local governments. Each local jurisdiction must use their percentage change in population factor for January 1, 2006, in conjunction with a change in the cost of living, or price factor, to calculate their appropriations limit for fiscal year 2006-07. Enclosure I provide the change in California's per capita personal income and an example for utilizing the price factor and population percentage change factor to calculate the 2006-07 appropriations limit. Enclosure II provides city and unincorporated county population percentage changes, and Enclosure IIA provides county and incorporated areas population percentage changes. The population percentage change data exciudes federai and state institutionalized populations and military populations, as noted. Population Percent Change for Special Districts Some special districts must establish an annual appropriations limit. Consult the Revenue and Taxation Code, Section 2228, for the various population options available to special districts to assess population change in their district. Article XIII B, Section 9, of the State Constitution exempts certain special districts from the appropriations limit calculation mandate. Special districts required by law to calculate their appropriations limit must present the calculation as part of their annual audit. No State agency reviews the local appropriations limits. Population Certification The population certification program applies only to cities and counties. Revenue and Taxation Code Section 11005.6 mandates Finance to automatically certify any population estimate that exceeds the current certified population with the State Controller's Office. Finance will certify the higher estimate to the State Controller by June 2, 2006. Please Note: City population estimates are controlled to independently calculated county population estimates. Due to county estimates revisions; prior year's city population estimates may have also been revised. If you have any questions regarding this data, please contact the Demographic Research Unit at (916) 323-4086. Sincerely, MICHAEL C. GENEST Director By: U'~.f.1?~ VINCENT P. BROWN Chief Deputy Director Enclosure May 2006 Enclosure I A. Price Factor: Article XIII B specifies that local jurisdictions select their cost-of-Iiving factor tp compute their appropriation limit by a vote of their governing body. The cost-of-Iiving factor provided here is per capita personal income. If the percentage change in per capita personal income is selected, the percentage. change to be used in setting the 2006-2007 appropriation limit is: Per Capita Personal Income Fiscal Year (FY) Percentage change over prior year 2006-2007 3.96 B. Following is an example using sample population change and the change in Califomia per capita personal income as growth factors in computing a 2006-2007 appropriation limit. 2006-2007: Per Capita Cost of Living Change = 3.96 percent Population Change = 1.21 percent Per Capita Cost of Living converted to a ratio: 3.96+100 = 1.0396 100 Population converted to a ratio: 1.21 + 100 = 1.0121 100 Calculation of factor for FY 2006-2007: 1.0396 x 1.0121 = 1.0522 - . County City Enclosure II Annual Percent Change In Population Minus Exclusions (oJ January 1, 2005 to January 1, 2006 and Total Population, January 1, 2006 Total Poculatlon Percent Chanaa 2005-2006 -- PODulatlon Minus Exclusions -- I-I-OS 1-1-06 1-1-2006 SANTA CLARA CAMPBELL CUPERTINO GILROY LOS ALTOS LOS ALTOS HILLS LOS GATOS MILPITAS MONTE SERENO MORGAN HILL MOUNTAIN VIEW PALO ALTO SAN JOSE SANTA CLARA SARATOGA SUNNYVALE UNINCORPORATED 0.38 38,262 38,408 38,408 1.13 53,238 53,840 53,840 2.20 47,482 48,527 48,527 0.37 27,505 27,608 27,608 0.77 8.417 8.482 8,482 0.44 28,863 28,989 28,989 0.81 84,751 65,276 65,276 0.60 3,491 3,512 3,512 2.24 36,279 37,091 37,091 0.35 71,747 71,995 71,995 1.17 61,431 62,148 62,148 1.34 940,770 953,382 953,679 1.92 108,680 110,771 110,771 0.34 30,729 30,835 30,835 0.75 132,555 133,544 133,544 0.46 97,550 97,996 98,553 1.18 1,751,750 1,772,404 1,773,258 COUNTY TOTAL (-) Exclusions include residents on federal military Installations and group quarters' residents in slate mental institutions. and state and federal correctlonallnstltulions. Page 1 MEETING DATE: May 3, 2006 SARATOGA CITY COUNCIL AGENDA ITEM: ~6. CITY MANAGER: P ~ ~/ ORIGINATING DEPT: City Manager's Office PREPARED BY: DEPT HEAD: Dave Anderson, City Manager SUBJECT: Resolution Appropriating Funds to Cover the Cost ofthe June 6, 2006 Primary Election RECOMMENDED ACTION: Adopt resolution. REPORT SUMMARY: On March 9, 2006 the City Council adopted Resolution 06-017 placing a measure on June 6, 2006 Primary Election ballot concerning the property located at 19848 Prospect Road ''North Campus". The ballot printing cost for this Primary Election will include printing of booklets in 5 languages for each of the 8 political parties. The Register of Voters provided the City of Saratoga with an estimate of $90,000 to cover the cost of this measure FISCAL IMPACTS: As a result of the increase in interest rates the City is receiving from LAIF, current interest eaming has exceeded budget expectations. There remains one rnore quarter of interest earnings to be realized, the budget increase is based on the year to date, plus a fourth quarter earnings equal to third quarter results. The excess of interest earning over the expenditure needs for the June 2006 election, are accounted for as undesignated savings. Current YTD Estimated Budget Revised Aecount Source of Funds Budget Revenue Expense Revisions Budget Number General Fund - Interest Earnings $ 233,100 $ 377,600 $ 250,000 $ 483,100 001-1040-461-0100 Use of Funds $ City Clerk - June Election $ $ 90,000 $ 90,000 $ 90,000 001-1030-511-5xxx Undesil!nated Fund Balance $ 160,000 CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The cost of the June 6, 2006 Primary Election would not be funded. ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: Posting of the agenda. ATTACHMENTS: Attachment A - Resolution 20f3 RESOLUTION NO. 06- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AUTHORIZING THE INCREASE IN THE CITY CLERK'S BUDGET IN THE AMOUNT OF $90,000 AND IN GENERAL FUND INTEREST EARNING REVENUE IN THE AMOUNT OF $250,000 WHEREAS, on March 9, 2006 the City Council adopted resolution 06-017 to place a measure on the June 6, 2006 Primary Election concerning the property located at 19848 Prospect Road "North Campus"; and WHEREAS, the ballot printing cost for this Primary Election will include printing of booklets in 5 languages for each ofthe 8 political parties;; and WHEREAS, the Register of Voters provided the City of Saratoga with an estimate of $90,000 to cover the cost ofthis measure; and WHEREAS, as a result of the increase in interest rates the City is receiving from LAIF, current interest earning has exceeded budget expectations. There remains one more quarter of interest earnings to be realized, the budget increase is based on the year to date, plus a fourth quarter earnings equal to third quarter results. The excess of interest earning over the expenditure needs for the June 2006 election, are accounted for as undesignated savings. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saratoga hereby authorize the increase in the City Clerk's budget in the amount of $90,000 and in General Fund Interest Earning Revenue in the amount of $250,000. The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council held on the 17th day of May 2006 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Norman Kline, Mayor ATTEST: Cathleen Boyer, City Clerk 30f3 MEETING DATE: May 17, 2006 AGENDA ITEM: 3'-' &J~~ SARATOGA CITY COUNCIL ORIGINATING DEPT: City Manager's Office CITY MANAGER: PREPARED BY: DEPT HEAD: Dave Anderson, City Manager Dave Anderson, City Manager SUBJECT: Memorandum of Understanding between the City of Saratoga and the Saratoga Amateur Radio Association. RECOMMENDED ACTION: Accept report and authorize City Manager to execute Memorandum of Understanding. REPORT SUMMARY: In the wake of Hurricanes Katrina and Rita and the recent earthquake in Pakistan all levels of govemment have been examining the status oftheir preparedness for emergencies. At the October 5, 2005 Council meeting, Council placed on a future Council agenda the status of emergency preparedness for the City of Saratoga. One key area of preparedness planning is that of emergency communications. It is expected that in the aftermath of a major earthquake telephone and cell phone systems will be damaged or overloaded. The City is developing a two-way radio system that is intended to provide internal communications in such an event. The City's Traveler's Information System AM radio system is intended to provide a channel of communications with the public. One of amateur radio's functions is emergency communications. After Hurricane Katrina it was evident that the emergency communication capabilities provided by this system worked quite well under adverse circumstances. Therefore, the City of Saratoga wishes to enter into a formal agreement with the Saratoga Amateur Radio Association to provide emergency communications capability for the community. They have agreed to assist the city by: . Conducting monthly emergency communications checks between the Community EOC at the Saratoga Fire Station and the County EOC. . Providing technical assistance for operating and maintaining the City's Traveler's Information System AM radio station. . Providing auxiliary communications assistance to the city in the event of an emergency. In return, the City will agree to: . Make space available for an amateur radio repeater and antenna at the City Corp Yard . Provide storage for an antenna trailer Amateur Radio operators assisting the City will be registered volunteer Disaster Services Workers and will train along City staff members at the Community's Emergency Operations Center. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): Would not have the capabilities of an organized Emergency Response Organization with pre- registered volunteers and equipment; and would instead have to put together an ad-hoc response in the midst of an emergency or disaster. ALTERNATIVE ACTION(S): N/A FOLLOW UP ACTION(S): City Manager and SARA Emergency Coordinator to sign agreement. ADVERTISING, NOTICING AND PUBLIC CONTACT: Posting and mailing of the agenda to the interested party list by the City Clerk. ATTACHMENTS: Attachment - A Memorandum of Understanding Between the City of Saratoga and the Saratoga Amateur Radio Association 20f2 Memorandum of Understanding Between the City of Saratoga and the Saratoga Amateur Radio Association 1. Purpose The purpose of this document is to state the terms of a mutual agreement (Memorandum of Understanding) between the City of Saratoga (CITY) and the Saratoga Amateur Radio Association (SARA). This document will serve as a framework within which radio amateur volunteers coordinate their services, personal equipment, and facilities with the CITY to support a City of Saratoga emergency communications function. It is intended, through joint coordination and utilization of resources ofthe City of Saratoga and the SARA, to enhance emergency communications readiness for any possible disaster. 2. Orl!anization of SARA As established by the Federal Communications Commission's Rules and Regulations (47 C.F.R. Part 97.1), a primary responsibility of the Amateur Radio Service is to render public service communications for the general public, particularly in times of emergency when normal communications are not available. Using the amateur frequency bands, Amateur Radio operators have been serving the general public, both directly and through govemmental and relief agencies, for more than 50 years. To this end, the American Radio Relay League (ARRL), the national association for radio amateurs, organized the Amateur Radio Emergency Service (ARES). Saratoga Amateur Radio Association is a member of ARES. 3. Radio Amateur Civil Emerl!encv Service The Radio Amateur Civil Emergency Service (RACES) is an emergency service function defined under Part 97 of the Federal Communications Commission (FCC) Rules. (47 C.F.R. ~ 97.407). RACES is a special phase ofamateurradio operation that provides radio communications to local or State civil preparedness agencies during periods oflocal, regional, or national civil emergencies. All of the authorized frequencies and emissions allocated to the Amateur Radio Service are also available to RACES on a shared basis. In the event that the President of the United States invokes War Emergency Powers, RACES operators, using specially authorized frequencies, would be the only Amateur Radio Operators permitted on the air. ARES members may hold dual membership in RACES and may be licensed RACES operators. SARA operators are RACES Radio Officers. I 4. Orl!anization of the City of Saratol!a The City of Saratoga is a municipal corporation that provides service to about 30,000 persons within Santa Clara County. The CITY has established an Emergency Plan and made preparations to respond to emergencies when called upon to do so. The City Manager, or the City Manager's designee, is authorized to activate the Emergency Plan in accordance with the appropriate emergency guidelines. The CITY intends to manage all disaster responses to protect its residents, businesses, and infrastructure using the City of Saratoga Emergency Plan. 5. Al!reement to Cooperate The CITY recognizes that SARA is an organization of primarily Saratoga-resident radio amateurs which, because of its organized emergency communications capability, can be of valuable assistance in providing critical and essential communications during disasters when normal lines of communications are disrupted or overloaded. The CITY hereby recognizes SARA as the official RACES and ARES organization for the City of Saratoga. The SARA organization recognizes the CITY as a municipal corporation, providing general governmental services (including emergency services) operating within the boundaries of the City of Saratoga. 6. Method of Cooperation For the communications resources of SARA to be coordinated and used to the fullest advantage during emergencies, and to the extent permitted or required by law and regulation, the CITY and SARA have agreed to the following: The points of contact between CITY and the SARA are: Rob Vance, N6ROB ARES Emergency Coordinator, Saratoga RACES Radio Officer, Saratoga 18781 Aspesi Drive Saratoga, CA 95070 Dave Anderson, KI6BAK City Manager City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 I) The SARA Board of Directors will appoint an individual as the key point of contact with the CITY within 60 days of execution of 2 this Agreement with SARA. The CITY shall be notified of such appointment in writing within 30 days after the appointment is made. This individual will provide close cooperation and direct operational assistance to the CITY by SARA in emergency communications planning and in coordination of amateur radio communications facilities during an emergency. The City Manager or the City Manager's designee will be the primary point of contact for SARA. Should either point of contact change, the party making the change will notify the other party to this Agreement as soon as practical. 2) SARA and the CITY will engage in an on-going dialogue on emergency preparedness with each other. They will urge both staff and volunteers to create and maintain appropriate communications and effective relationships at all levels of both organizations. 3) SARA will work with the CITY in pre-emergency planning, drills, exercises, and training programs at the CITY operational level. 4) SARA and the CITY will work together to develop operating plans such that communications services, equiprnent, and facilities ofthe Amateur Radio Service may be coordinated within the context of the CITY response to any emergency. Copies of this Agreement will be included in the CITY Emergency Plan and copies will be distributed to SARA members. 5) When there is a an emergency requiring amateur radio communications and SARA is formally activated by the City Manager or designee, the CITY and SARA will cooperate and assist one another, including through utilization of the SARA emergency communications network. This assistance may include: a. Establishing and maintaining fixed, mobile, and portable station emergency communication capabilities for local amateur radio coverage and point-to-point contact between CITY officials and remote locations, as requested by CITY and to the extent reasonably feasible as determined by SARA. b. Maintaining the continuity of communications for the duration of the emergency period or until normal communication channels are substantially restored. 6) SARA will provide volunteer support to the CITY in the operation of the Traveler's Information System (TIS) AM broadcast station. This includes assistance in operating, maintaining, progranuning, and otherwise providing technical assistance with the system. 7) SARA will conduct the monthly EOC test to County EOC communications on behalf of the CITY. 8) To facilitate SARA's emergency communications services, the CITY agrees to make reasonable accommodation to store a tower- trailer in the CITY Yard, which contains a field-deployable antenna for use in emergency and non-emergency long-distance 3 communication scenarios. This trailer is approximately 8 feet wide and 24 feet long. 9) In addition, the CITY will make space available for an ARES/RACES two-way radio system and placement of an antenna on the CITY's radio tower. 7. Implementation This Memorandum of Understanding shall take effect upon signature by the CITY Manager and the SARA Emergency Coordinator. This memorandum may be amended by mutual written agreement ofhoth parties. Either party may terminate this memorandum upon 30 days written notice. Dave Anderson City Manager City of Saratoga Date Rob Vance Emergency Coordinator Saratoga Amateur Radio Association Date 4 SARA TOGA CITY COUNCIL MEETING DATE: May 17, 2006 AGENDA ITEM: 'R G7.J?7 ORIGINATING DEPT: Public Works PREPARED BY: /.4w Lfl---f Kristin Borel Administrative Analvst CITY MANAGER: DEPTHEAD:~e f~ hn Cherbone Director of Public Works SUBJECT: Resolution authorizing Joint Powers Authority Executive Director to apply for funding from the Department of Conservation RECOMMENDED ACTION(S): Adopt resolution authorizing the West Valley Solid Waste Management Authority (J.P.A) Executive Director to request funds in the amount of $20,711 pursuant to the Department of Conservation Beverage Container Recycling and Litter Reduction Act. REPORT SUMMARY: The California Department of Conservation, Division of Recycling, is distributing a total of $10,500,000 for funding cycle 2004/2005 to eligible cities and counties for beverage container recycling and litter cleanup activities. Each city may receive a minimum of $5,000 or an amount calculated by the Division on a per capita basis. In previous years, Council authorized the J.P.A. Executive Director to apply for funding from the Department of Conservation's Division of Recycling and funds were used towards the purchase of recycling containers in the Saratoga Village Business District and City Parks. This year we plan to use the money to purchase picnic tables made from recycled plastic for Wildwood Park. The Department of Conservation, pursuant to section 14581(a)(4)(A) of the California Beverage Container Recycling and Litter Reduction Act, is again offering funding to eligible participants for beverage container recycling and litter cleanup activities. The attached resolution will authorize the J.P.A. Executive Director to apply for these funds on behalf of the City. FISCAL IMPACTS: If the funding application is approved, the City will receive $20,711 for beverage container recycling and litter cleanup projects. The budget amendment for FY 05-06 is as follows: Current Revised Account Source of Funds Bud2et Budget Number Department of Conservation $ $ 20,700 001-3030-433-xxxx Total Source of Funds $ $ 20,700 Use of Fuuds Parks Department - Purchase of picnic tables for Wildwood Park Current Budget Revised Budget Account Number $ $ $ 20,700 001-3030-522-3522 Total Use of Funds $ $ 20,700 The funds will be received in FY 05-06, and the expenditure will occur in FY 06-07 and therefore, the Purchase Order will be rolled over to FY 06-07. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): The City potentially will not receive $20,711 dollars for beverage container recycling and litter clean-up projects. ALTERNATIVE ACTION(S): None in addition to above. FOLLOW UP ACTION(S): Forward signed resolution to J.P.A Executive Director ADVERTISING, NOTICING AND PUBLIC CONTACT: None ATTACHMENTS: Attachment 1 - Resolution 20f2 Attachment 1 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AUTHORIZING WEST V ALLEY SOLID WASTE MANAGEMENT AUTHORITY EXECUTIVE DIRECTOR TO REQUEST FUNDS FROM THE CALIFORNIA DEPARTMENT OF CONSERVATION'S DIVISION OF RECYCLING WHEREAS, the people of the State of California have enacted the California Beverage Container Recycling and Litter Reduction Act that provides funds to cities and counties for beverage container recycling and litter cleanup activities; and WHEREAS, the California Department of Conservation's Division of Recycling has been delegated the responsibility for the administration ofthe program within the State, setting up necessary procedures for cities and counties or their designees under the program; and WHEREAS, per Section 14581 (a)(4)(E) of the California Beverage Container Recycling and Litter Reduction Act, the eligible participant must submit the Funding Request Form by the due date and time in order to request funds from the Department of Conservation's Division of Recycling. WHEREAS, the FY 05-06 budget shall be amended as follows: Source of Funds Department of Conservation Total Source of Funds Current Budget $ $ Revised Budget $ 20,700 $ 20,700 Account Number 001-3030-433-xxxx Current Revised Account Use of Funds Budget Budget Number Parks Department- Purchase of picnic tables for Wildwood Park $ $ 20,700 001-3030-522-3522 $ Total Use of Funds $ $ 20,700 NOW, THEREFORE, BE IT RESOLVED that the City of Saratoga authorizes its Joint Powers Authority, the West Valley Solid Waste Management Authority, to submit the Funding Request Form to the Department of Conservation's Division of Recycling on its behalf. The Executive Director of the West Valley Solid Waste Management Authority is hereby authorized and empowered to execute in the name of the City of Saratoga all necessary forms hereto for the purposes of securing payment to implement and carry out the purposes specified in Section 14581 (a)(4)(A) of the California Beverage Container Recycling and Litter Reduction Act, and provide information regarding this program to the Division upon request. The West Valley Solid Waste Management Authority will be the responsible party to provide records to the Division should an audit be performed. The foregoing resolution was passed by the City Council of the City of Saratoga this 17th day of May, 2006. AYES: NOES: ABSTAIN: ABSENT: Norm Kline, Mayor ATTEST: Cathleen Boyer, City Clerk SARATOGA CITY COUNCIL MEETING DATE: May 17, 2006 AGENDA ITEM: L\ t? ..:7~ ORIGINATING DEPT: Community Development CITY MANAGER: Dave~ PREPARED BY: John F. Livingstone, AlCP, Com. Dev. Dir. DEPT HEAD: . Joh~. Livinl!stone ~ SUBJECT: Proposed Density Bonus Ordinance to comply with the State Density Bonus Law RECOMMENDED ACTIONS: Staff recommends the City Council open the public hearing, accept testimony from anyone wishing to speak on the subject, then close the public hearing and continue the item to a date uncertain. REPORT SUMMARY: On May 10, 2006, the Planning Commission reviewed the proposed Density Bonus Ordinance. Due to the complexity of the proposed ordinance the Commission asked that staff provide them with a study session to review the ordinance in more detail. Staff is recommending that the item be continued to allow the Council to meet with the Planning Commission during a study session. At the study session the City Attorney can explain the need for the City to adopt the State regulations and answer questions from the Council and Commission concerning the proposed ordinance. The study session has been tentatively scheduled for June 7, 2006. FISCAL IMPACTS: Planning staff and the City Attorney's Office can accomplish the ordinance update. The Community Development Department is a self-funded department. The time spent on the ordinance update will reduce the amount of billing hours available to staff. The time spent for the City Attorney to review the ordinances will be paid for out ofthe General Fund. FOLLOW UP ACTIONS: Staff will proceed as directed by Council. ADVERTISING, NOTICING AND PUBLIC CONTACT: Posted agenda for this meeting. ATTACHMENTS: N/A SARATOGA CITY COUNCIL MEETING DATE: May 17, 2006 AGENDA ITEM: ORIGINATING DEPT: Community Development CITY MANAGER: PREPARED BY: John F. Livingstone, AlCP, Com. Dev. Dir. SUBJECT: Proposed Update to the City of Saratoga Noise Ordinance RECOMMENDED ACTIONS: Staff recommends the City Council open the public hearing, accept testimony from anyone wishing to speak on the subject, then close the public hearing and continue the item to a date uncertain. REPORT SUMMARY: Staff is considering moving the noise ordinance from Chapter 7 (Health and Sanitation) of the Municipal Code to the Zoning Regulations, Chapter 15. Staff is recommending that the item be continued to allow the Council to meet with the Planning Comrnission during a study session. At the Study Session the City Attorney can explain the need for the code update and answer questions from the Council and Commission concerning the proposed ordinance. The study session has been tentatively scheduled for June 7, 2006. FISCAL IMPACTS: Planning staff and the City Attorney's Office can accomplish the ordinance update. The Community Development Department is a self-funded department. The time spent on the ordinance update will reduce the amount of billing hours available to staff. The time spent for the City Attorney to review the ordinances will be paid for out of the General Fund. FOLLOW UP ACTIONS: Staff will proceed as directed by Council. ADVERTISING, NOTICING AND PUBLIC CONTACT: Posted agenda for this meeting. ATTACHMENTS: N/A SARATOGA CITY COUNCIL MEETING DATE: May 17, 2006 AGENDA ITEM: ({) ORIGINATING DEPT: City Manager's Office CITY MANAGER: C ~ c::::Y PREPARED BY: DEPT HEAD: Cathleen Boyer, Dave Anderson, City Manager SUBJECT: Approve Agreement with Granicus Inc. for Streaming Video RECOMMENDED ACTION: Accept report and authorize City Manager to execute agreement with Granicus Inc. for a sole source purchase for video streaming and related services and equipment. REPORT SUMMARY: Staff Analvsis The City of Saratoga is located in the heart of Silicon Valley, technology capitol of the Bay Area. Most households utilize the internet, so with this in mind it would seem natural that the City would want to provide the public with more access to the public process beyond requiring the physical attendance of a meeting or having to be in the City to watch meetings broadcasted on KSAR Channel 15. Moving the City towards "E-Government" also happens to be one of Mayor Kline's goals. This year the City has contracted with the City of Palo Alto to redesign the City's website and has broadened the City's contract with ECS Imaging to embark on a large Public Works Department Imaging Project. After months of research and consulting with other cities staff would like to introduce Thao Hill, Western Regional Director/Granicus Inc. Mr. Hill will provide Council with a visual presentation of streaming video. Granicus Inc. has developed its program specifically for local govemments, with a focus on City Clerk functions. Staff was unable to identifY any other vendor that can offer a product designed to meet the need of meeting workflow, along with integration of documents, capturing votes and the preparation of minutes. Using streaming video is a convenient option for residents and the business community who have a desire to get involved in local government and hear what their elected leaders are saying. The proposed system and solution from Granicus Inc. would be configured for Council Chamber for use by the City Council and the Planning Commission. Meetings would continue to be broadcast live on KSAR Channel 15. Additionally, meetings would be streaming live on the City's website. This enables the business community and the public without cable TV to view the meetings live. The streamed video would then be available for us to archive and upload to Granicus Inc. This on-demand feature would allow users to view video at the leisure. Achieved meetings would be accessible on the City's website with multiple jurnp points. These indexes allow users to jump directly to specific points on the agenda as it plays the archives. The solution also allow for a keyword search based on all the index points associated with the complete library of video archives. Staff plans to incorporate minutes and staff reports with the meeting index, which would interface and allow users to simultaneously access archived video and documents pertaining to specific agenda items. A user can jump to a specific agenda item and view the associated attachments while watching the streaming video. About Granicus Granicus, Inc. is a privately held corporation in San Francisco, California. Founded in 1999, the company has established a new vision for local govemment and municipalities to provide public information through the Internet. Granicus, Inc. provides comprehensive solutions for creating, managing and distributing live and on-demand streaming media content to support and enhance public meeting communications, internal training and public education programs for local govemment. Further, our legislative management solutions improve the Clerk's overall workflow by enhancing the way they record motions, votes, roll call, and speaker notes and votes. As a streaming media solution provider, Granicus supplies governing agencies with the software, hardware, infrastructure and expertise to quickly integrate streaming media into their communications tool set. Granicus solutions help clients improve their internal and external communications resulting in improved external relationships and internal knowledge transfer, while lowering their total communications cost. Conclusion Staff is recommending that Council authorize the City Manager to execute the agreernent with Granicus Inc. Staff has provided two attachments. Attachment A is a brochure from Granicus called "Internet Broadcasting and Archiving for Local Government" which will provide Council information covering topics such as: the Benefits of Granicus Solutions, Opportunity with Functionality, and Customer Testimonials and a list of customers who are currently using Granicus products. Attachment B is the proposal, including two options, for purchasing the Granicus solution.. The difference between the two options is Option 2 includes MediaVault which would ensure that the City is maximizing our existing network infrastructure, audio/video archive requires storage, management and delivery. FISCAL IMPACTS: Funds for this purchase have been appropriated in the FY 06-07 Budget. Option 1 - Granicus MediaManager Basic and MinuteMaker $18,137 - One time cost for equipment, installation and training $1,000 - Monthly maintenance fee Option 2 - MediaManager Basic, MinutesMaker and Media Vault $27,026 - One time cost for equipment, installation and training $1,450 - Monthly maintenance fee 20f3 (' (' CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The City would not provide with an additional option that would allow more community and business members and toher people who may be interested in their local elected leaders. ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: Depending on Council direction. ADVERTISING, NOTICING AND PUBLIC CONTACT: Posting ofthe agenda. ATTACHMENTS: Attachment A - Granicus - Intemet Broadcasting and Archiving for Local Government Attachment B - Granicus Proposed Solution Pricing 30f3 granicus. Internet Broadcasting and Archiving for Local Government Granicus, Inc. An End-to-end solution for creating, managing, and distributing live and archived streaming media for local government. The Numbers Speak Out 85% of requests are for archived streaming media using indexing or search. Requests are averaging 2,000/month. - City of Cerritos, Population 55,000 40% compounded increase in Internet access purchases for the next four years. - Forbes.com Granicus improves local government's external and internal access to public meetings, training, cable content, plus much more. Your streaming media files are made available live over the Internet, and as searchable archives that can be used for efficient long-term record keeping. Streaming with Granicus improves public access beyond the limitations of your cable broad- cast. The availability of searchable archives allows not only any meeting, but also any section of a meeting to be retrieved at anytime using a simple keyword search. In addition, documents like; staff reports, agenda's, and minutes can be synchronized and linked to your audio/video archive, all of which will be available through the City's or County's web site. .. live Streaming 24/7 .. Scheduled archiving of meetings and programming .. Automatic publishing of streaming to the Web .. Automated indexing of meetings by agend~item .. Web based search of audio/vioeo fscordsbYkeyword .. link documents to audio/video rOOdrd by agenda item .. Provides internal and hosted distribution of SWsanlilng content .. User/Group access control and administration .. Integrated minutes annotation tool for the Clerk's Office ... Integrates well with your existing enterprise archltec~ure In today's saturated envirQnment of information delivery, utilizing cable broadll8st alone to distribute your audio!vid~ocontent is not enough. As competition from satellite television and dish provid~~~,~t~jllto to the local cable marllet, cities and counties are slowly losin~ their ability to engB'ge their citizens and other stakeholders. However, with the increasin~)~~mb~rot households utilizing internet access Public Information Officers can recapture theircilj~nsand stakeholders outside of the city or county limits. Realizing the Benefits From the Clerk's office to the IT department, agencies save time and money through Granicus' solutions for local government. Our end-to-end solution provides substantial savings for your entire staff, expands access to public meetings, and creates new possibilities in delivering audio/video content for internal training and public education. Improve Communications and Save Money ~ Make meetings available live over the Internet for citizens and all government departments l> Create searchable digital archives, saving research/access time ~ Worldlow automation through software, saves staff time ~ Synchronize and iink documents to the audio and video record ~ Include staff reports, agendas, minutes, and more l> Publish to public or internal web sites Expand Government Media Delivery l> Oeliver public education content l> Public service announcements ~ Training video, on-demand Simple Technology Solution ~ Easy to integrate into existing infrastructures ~ Out-of-the-box software for ease of use ~ Centralized or shared infrastructure ~ Oecentralized content management tools ~ Maximize cost savings through automation and flexibility ~ Intelligent routing to maximize bandwidth utility ~ XML based integrations Supporting Success, creating man-hours l> 24/7 technical support l> 24fi system monitoring l> On site user training Opportunity with Functionality A streaming media solution, which offers government agencies substantial and immediate returns on their investment, as well as improving communications on all levels. Web Acce.., Quick Searches Granicus greatly improves external and internal access to your public meetings. Our end-to-end solution makes meetings available live over the Internet, and then saves them as searchable archives that can be used for efficient long-term record keeping. Streaming with Granicus improves public access beyond what can be provided through cable broadcast. The availability of a searchable audio/video archive allows users to select any meeting, at anytime, using a simple keyword search. In addition, documents such as staff reports, agenda's, and minutes can be synchronized and linked to your audio and video archives, available through the public or internal web site. Deliver More, Add Benefit. Granicus' systems added benefits improve internal knowledge transfer and access of media for your staff and agency departments. And improves public relationships, while ensuring a high level of satisfaction and maximizing the return on investment. Other agencies use the Granicus solution to deliver public education content, public service announcements, and video on demand training. Staff Time, Media Automation The Granicus solution delivers usefulness for your agency and does it in a way that minimizes your overall cost. Our solution integrates easily with your current infrastructure and audio/video equipment instead of replacing or duplicating it. Additionally, the storage and distribution of your streaming content is offloaded to the Granicus MediaCenter™ eliminating your need to invest in additional dedicated bandwidth and servers, which are necessary to support streaming. By automating the process that would normally be done manually, the Granicus MediaManager™ software minimizes the impact streaming has on your staffs time, and eliminates the need for the IT staff to be on hand during meetings. Agenda items can be indexed in real-time, and archives are automatically published to the City's/County's web site minimizing the involvement of your Webmaster. Because meeting archives are readily available on the Internet, the need for the clerk's office to retrieve and prepare meeting records will also diminish over time. At Granicus, we recognize that a great product is only part of what keeps our clients satisfied. 24/7 technical support, onsite user train- ing, and an end-to-end solution consolidate responsibility for the solution's success in one organization, thus ensuring a high level of satisfaction. Opportunity with Functionality A streaming media solution, which offers government agencies sub- stantial and immediate returns on their investment, as well as improving communications on all levels. Customers Speakout City of Berkeley "Dur implementation with Granicus is much more cost-effective and comprehensive than in-house alternatives." -Weldon Rucker, City Manager, City of Berkeley, "We have saved staff time and improved customer service during a time of fiscal constraint by giving website visitors 24x7 access to information. This is a great example of how technology should be used to increase civic participation and make local government more effective." - Donna LaSala, E-Government Manager, City of Berlleley City of EI Segundo "This solution is working out great. Viewers can jump to a particular item immediately without having to wade through the entire meeting. Indexing with a keyword search turns streaming into a powerful and convenient information source." "In addition, the Granicus solution includes features specifically designed with cities and coun- ties in mind, such as closed-captioning support, and web applications that are American Disabilities Act (ADA) compliant. The Granicus Enterprise solution also supports one of the newer California mandates: Assembly Bill 1962 (AB 1962): the updated public records law, which requires archival of electronic records for the same duration as other public records." "We know that by partnering with Granicus, our streaming media solution will keep pace with the needs of our staff, our elected officials and the public." - Mayor Mike Gordon, City of EI Segundo City of Cerritos "Some of the other streaming media solutions we reviewed were three times more expensive than Granicus, and didn't even offer the indexed video feature we wanted. Based on the time saved on information management alone, the Granicus solution will pay for itself in very short time." - Mayor Gloria A. Kappe, City of Cerritos County of Ventura "By streaming with Granicus vs. cable broadcast, we have saved in the area of $300k-$400k, and it's more convenient for our constituents." "Because the Granicus solution automatically records and digitally archives the Board of Supervisors meetings, Ventura County may soon eliminate the use of their current tape record- ing system used to archive meetings." - Supervisor Frank Shillo, County of Ventura "By having our meetings archived and searchable on the Internet, staff and citizens can retrieve the meeting records they need on their own. Helping to reduce the workload on the clerk's office by up to 25%." - Johnny Johnston, County CEO, County of Ventura 'i (it, "rlkrLd,',\ "'T"'.II'IOI'~ \i,k" ,... _'II! '-_'"'.._....__h', "J'Jl!!__'~ -..- _......-..........-. ..~._..._,....,'''' ~Il>l."...'lllto".~..t.._. ~c,.,,>>:::,.....__~ .-'-"- --.....--~.. ........~- -..-.-,.- m..ll....._-.._ =~::w""';"~~~Jt7:.; [11,:'\:..,-....",""", Keyword Search -..... ~ ., ~~~ "1l""""',.H~' r i"t'.lI!t1&__- -..- --............-,.. ..t.-.___ooI (:oOopr;::._...O!o!_".... _.- C_....___.lt',1... __*,,-.IT,-'-;.'H'_~ Import Documents "Jump To" Indexing Customers with the Granicus Solution City of Alexandria City of Newport Charlotte County Town of Apple Valley City of Newport Beach Collier County City of Baldwin Park City of Palmdale Glen County City of Bellevue City of Pasadena Madera County City of Berkeley Town of Payson Marin County City of Brentwood City of Petaluma Monterey County City of Calabasas City of Pinole Osceola County City of Carson City of Richmond Sacramento County mn, city of Carson City City of Roseville Sedgwick County City of Cerritos City of Sacramento Solano County City of Chino Town of Sahuarita Ventura County City of Chula Vista City of San Antonio California Public sconSIlE. Utilities Commission "'/0" City of College Station City of San Carlos Village of Corrales City of San Diego Sacramento Municipal Utility District (SMUD) City of Cupertino City Et County of Pasadena Unified City of EI Segundo San Francisco School District City of Gilroy City of San Jose Los Angles Channel 36 City of Hampton City of Santa Monica ONlY Orion City of Irvine City of Scottsdale Neighborhood Television [Lake Orion) City of Kirkland City of Stockton Washington (DC) City of Long Beach City of Tallahassee Metropolitan Area City of Manhattan Beach City of Torrance Transit Authority City of Midland City of Winslow Salt River-Pima Maricopa Indian Community City of Milpitas ...-<o~,vo/" ~ ~I"""I''''A '::>i~r ~ I';' Uo~~r,ft./~. f\ J..~..;; ~ 11 I ~'~loL:. -::- . It i ',rl t'lt ('I: l\'i,~ "'./.IFOR~ Granicus System Diagram ................---~-: ...... I ............ ,I... ,..."" ..........,...];.,";.:. Video, Tapes, CD/DVD Video and Audio from cameras, videocassettes, or compact discs are captured and converted to Microsoft Windows media format. r Outcast™ Encoder Converts your audlolvldeo signal into digital Microsoft Windows Media format ready for streaming to the Web. , , "~ -"-~~"::::':-.------ --------------...... "'--.. '. .........,1.... [II;....:. , , , MediaVaultTM I StreamReplicator™ I Replicates live broadcasts to i viewers within your network. I Its multicast technology allows hundreds to watch a single stream file. , Provides long-term storage and management of audiolvideo content, while maximizing existing broadband connectivity. --.""", "'-'" -----. ", '- . -nw--,..._._e. "" /1\...... ........ -' \ ""-.. - , , .' .' ' , Internal Users MediaCenterTM A secure and relisble facility stores and distributes audiolvideo content to the public over the Internet. MadiaCenter receives one source file and delivers it to all public connections, keeping your bandwidth requirements to a minimum. Internet Connected Television OompLlter Public Access www.granlcus.com @ . granlcuS 28 2nd Street, 5te 400, San Francisco, California 94105 415.522.5216 www.granicus.com ~\ Cr,pyri!lht 200[), ~lIljllllb reserved The Granicu$ 10(1'.1 is a r<,gist~reu trademark <IOU MerliaManag~'r. McdiaCenttr, McdiaVault, MobileEnc:ol.ler, MinutesMaker, OutCast,StrtamRtplicator. VotillgSystl:ITI aletrarJrmilrks (.fCitanicl.ls, 111(. 3/19/2006 To: The City of Saratoga Kathleen Boyer City Clerk Via email Kathleen, Granicus looks forward to developing a successful long-term relationship with The City of Saratoga. By selecting Granicus as your streaming media solution provider, you will greatly improve external and internal access to your public meetings. These meetings will be available live over the Internet, and as searchable archives that can be used for efficient long-term record keeping. Streaming with Granicus improves public access beyond what can be provided through cable broadcast. The availability of searchable archives allows a section of any meeting to be retrieved at anytime using a simple keyword search. In addition, documents like staff reports, agenda's, and minutes can be synchronized and linked to your audio and video archive all of which will be available through the City's web site. While public meeting broadcasts are a compelling and popular use of your Granicus solution, your system can be used by all City departments to present video content internally or externally over the web. Other cities use the Granicus solution to deliver public education content, public service announcements, and video on demand training. The Granicus solution delivers the functionality desired by The City of Saratoga, and does it in a way that minimizes the overall cost. Our proposed solution integrates with your current infrastructure and audio video equipment instead of replacing or duplicating it. Additionally, the storage and distribution of your streaming content is offloaded to the Granicus Media Center eliminating your need to invest in additional dedicated bandwidth and servers, which are necessary to support streaming. By automating processes that would normally be done manually the Granicus MediaManager" software also minimizes the impact streaming has on staff time, and eliminates the need for the IT staff to be on hand during meetings. Agenda items can be indexed in real time, and archives are automatically published to the City's web site minimizing the involvement of your Webmaster. Because meeting archives are readily available on the Internet, the need for the clerk's office to retrieve and prepare meeting records will also diminish over time. At Granicus, we recognize that a great product is only part of what keeps our clients satisfied. For that reason, Granicus provides 24/7 technical support and onsite user training. We also take full responsibility for maintaining and monitoring the technology that powers your solution, so that you can avoid the cost of developing a team of streaming experts. When you need us we will be there to help. If you have any questions about our services or this proposal please do not hesitate to contact me. Most Sincerely, Thao Hill Western Regional Director Granicus, Inc. Proposed Solution Pricing Your Granicus solution was designed based on The City's specific streaming needs. Our pricing reflects our commitment to supply our customers with the highest value and utmost quality. Your solution consists of the components detailed below. Option 1: MediaManager Basic, MlnutesMaker Granicus MediaManager MediaManager Software Basic MinutesMaker Bundle Discount Sales Tax 8.25% Subtotal $3,500.00 $5,250.00 ($ 1,750.00) $577 .50 $7,577.50 Granicus OutCast Encoder Hardware (Can be provided by Client) (1) - Dell PowerEdge 830 Intel P4 630 @ 3.0 GHz, 2MB Cache, 800Mhz FSB 1GB SDRAM Onboard SATA, 1 Drive Connected to Onboard SATA 80GB, Serial ATA, 7.2K RPM, Hard Drive Windows 2003 Standard Edition 3- Year Next Business Day Onsite Parts Replacement (1) - Osprey 230 Encoder Card Configuration Hardware (Provided by Client) Software $1,760.00 $350.00 Sales Tax 8.25% Subtotal $0.00 $350.00 $174.08 $2,634.07 Professional Services Ii; Other Hardware Training (2) . Days Onsite Installation (1) . Day Remote Web Site Integration Sales Tax 8.25% Subtotal $3,200.00 $175.00 $3,500.00 $0.00 $6,875.00 Shipping First Months Managed Services Total Bundle Discount $50.00 $ 1,000.00 ($ 1,750.00) Total Sales Tax 8.25% $751.58 $18,136.57 Total Total Monthly Managed Services $1,000.00 Option 2: MediaManager Basic, MlnutesMaker, MediaVault Granicus MediaManager MedlaManager Software Basic MinutesMaker Bundle Discount Sales Tax 8.25% Subtotal $3,500.00 $5,250.00 ($ 1, 750.00) $577.50 $7,577.50 Granicus OutCast Encoder Hardware (Can be provided by Client) (1) - Dell PowerEdge 830 Intel P4 630 @ 3.0 GHz, 2MB Cache, SOOMhz fSB 1 GB SDRAM On board SATA, 1 Drive Connected to Onboard SATA 80GB, Serial ATA, 7.2K RPM, Hard Drive Windows 2003 Standard Edition 3- Year Next Business Day Onsite Parts Replacement (1) - Osprey 230 Encoder Card Configuration Hardware (Provided by Client) Software $1,760.00 Sales Tax 8.25% Subtotal $350.00 $0.00 $350.00 $174.08 $2,634.07 Granicus MediaVault Hardware (Can be provided by Client) (1) - Dell Server - PowerEdge 1850 Next Day Three Year Service Single Processor Intel Xeon, 3.0 GHz Processor 72GB Hard Drive 1GB SDRAM 133 MHz, 4x256MB DIMMs Windows 2003 Server Configuration Hardware (Provided by Client) Software Software MediaVault Software $3,000.00 $0.00 $420.00 Sales Tax 8.2S% Subtotal $4,200.00 $594.00 $8,214.00 Professional Services ft Other Hardware Training (2) - Days Onsite Installation (1) - Day Remote Web Site Integration Sales Tax 8.25% Subtotal $3,200.00 $350.00 $3,500.00 $0.00 $7,050.00 Shipping First Months Managed Services Total Bundle Discount Total Sales Tax 8.25% $100.00 $1,450.00 ($1,750.00) $1,345.58 $27,025.57 Total Total Monthly Managed Services $1,450.00 We have recognized that at some times, a line amp that sits between your AV signal and the encoder card is necessary. Please budget for this item in the event that it is needed. However, we will NOT include this in our initial deployment. SLA-1 Studio Linear Amplifier (1) $200.00 Granlcus Managed Services All managed services plans are billed on a monthly basis, and require the first month be paid during the initial setup of your Granicus solution. All plans include full Managed Services, complete monitoring and maintenance of your on-site hardware and 24/7 technical and user support for your complete solution. Managed Services also includes all software upgrades and bug fixes for all of the City's Granicus software components. The goal of our Managed Services program is to help the City realize the highest level of value and satisfaction from Granicus solution, without incurring additional or unexpected costs. Granicus Managed Services include the following: T echntcal and User SUDDort Granicus offers continuous customer support and is dedicated to ensuring that the City ;s completely satisfied with Granicus products and services. Granicus staff is available to the City 24hrs a day, 365 days a year, via the contact info below. Direct (8:00am to 6:00pm Pacific time): 415-357-3618 Toll Free (8:00am to 6:00pm Pacific time): 877-889-5495 Site: www.2ranicus.com Email: support@granicus.com MonltorlnR As part of the City's Managed Services Granicus will continually monitor, on a 24/7 basis, all the software and hardware included in your solution. Should any malfunction appear, Granicus will immediately notify the City and proceed to resolve the issue. Granicus is committed to repair or replace any non-functioning hardware, provided directly from Granicus, within 24 hours for up to 3 years. Software UDRI'ades Granicus provides its software as a "lifetime License", and all software upgrades are included as part of your Managed Services program. This includes both the rights to use the upgraded software and any services required as part of the upgrade process. Bandwidth and StoraRe Through Granicus Managed Services we will provide all of the bandwidth and storage necessary to utilize your solution. The Granicus Managed Services plan includes "Unlimited Bandwidth" for streaming the City's live and on-demand content over the Internet through the Granicus Media Center". The Granicus Managed Services base plan also includes 12 months of archiving for all public meetings and 50 hours or 7 Gigabytes of storage for additional content at the Granicus Media Center". Project Implementation TlmeUne Granicus is pleased to begin a promising and successful relationship with The City of Saratoga. To begin the process, we have outlined a timeline to ensure the efficient and organized Implementation of your Granicus solution. Granicus guarantees a 30-day implementation period, which begins the day the service contract and initial fees are received. Project Task Date Client delivers signed proposal and service contract to Pre Kick-Off Granicus Full purchase order is issued by the Client Pre Kick-Off Project Kick-Off Week 1 Installation project plan completed by Granicus & Client Week 1 Hardware built, configured and tested Week 2 Granicus in conjunction with the Client's Webmaster will Week 2 complete the website Integration All Onsite Installations Completed Week 3 Training Completed Week 4 Client completes two-day solution testing and final Week 4 Implementation sign off Go-Live: Client releases remaining project funds to Week 4 Granicus Unless otherwise stated in a program announcement or solicitation, this signed and accepted proposal must be received by 7/1/2006. Sign to accept proposal. Return to representative or: Granicus, Inc. 28 2nd street Suite 400 San Francisco. CA 94105 The City of Saratoga Granlcus, Inc. Client Signature: Signature: Date: Date: Professional Services Description COIIfjquratiOll: Configuration of Granicus hardware includes the assembly of all server and encoder components. Base operating systems are installed on Granicus or client supplied hardware. The hardware and software is optimized for streaming media applications. Granicus software is then installed and initial configuration and testing is performed. Web Site InteqratiOll: Web site integration includes incorporating the public components of the Granicus Media Management" software into the client's website, matching the look and feel, and integrating the navigation. This service also includes the custom design of a client specific pop-up video player, or skin, and a custom agenda parser to increase indexing quality and efficiency. In addition, our MinutesMaker feature can be customized to provide automatic generation of cross-linked meeting minutes to meet your specific needs. Onsite InstallatiOllIt Traininq: Onsite installation of hardware at client's location includes configuration of: analog audio and video feeds to the encoder, Internet and LAN connectivity, configuration of firewalls and proxies, all hardware with power and backup power supplies, and final system configuration with the Granicus Media Center. Once the system is up and running Granicus' engineers finish the setup by tuning the audio and video remotely. A training session concludes the on site visit. Once the system is installed, our engineers will remotely monitor your equipment to assure that it is continually operating to original specifications. Granlcus MediaManagerlM Software Granicus MediaManager'" consists of proprietary web-based software tools designed to efficiently organize and manage your streaming content. These tools put the control of broadcast activity, user account management, live event management, and usage reporting in your hands. The software has been broken up into four segments to meet the unique needs for a variety of local government agencies. These three components are: 1) Media Manager'" - Basic, 2) MediaManager'" - Enterprise, and 3) MediaManager"', - MinutesMaker. Each of these components are described in detail below. MediaManager'" - Basic is the foundation technology of every solution and is required before adding the Enterprise or MinutesMaker software modules. MedlaManaller" Basic Public Site: Our solution includes several pages for your Internet users to access on-demand media and live broadcasts. Users will use these pre-built pages to search out specific footage, and jump to specific events within your audio/video archive. The Granicus solution also allows for a key word search based on all of the index points associated with the City's complete library of video archives. This functionality substantially increases the convenience of access to and use of meeting archives. Around these core pages you can instantly control user access using a registration and log in system. All public web pages are seamlessly integrated Into your current website, so that the look and feel of your site remains consistent. The MediaManager - Basic software license allows for one custom build archiving listing page, and one video skin. By adding MediaManagerlM - Enterprise you will the ability to create and customize an unlimited number of public pages by utilizing our templates and views tools. See MediaManager'" - Enterprise for more information. Protected Administration Site: As a client of Granicus, you will have access to a web based administrative site that will allow you to create and manage archives, schedule and index live events, link documents and minutes of meeting to the video, view real time usage reporting, and configure content distribution. You will also have access to a series of video editing tools that can be used to enhance your on-demand content once it has been broadcasted or encoded. . Media Acquisition tools give you the ability to add audio and video content to your content library from a variety of sources. Utilizing the Granicus Outcast'" encoder, live events can be simultaneously broadcast and archived to the library easily and directly through the live event manager. During a broadcast you can add times stamped data, such as agenda item indices or slides, allowing you to create rich multimedia presentations. You are also given a simple media import tool that can be used to import any pre-encoded content from your desktop into your archive listing. Finally, the Granicus Outcast'" encoder, which is included with MediaManager'" . Basic, can be used to encode your analog video by replacing the live signal with that of a standard video playback device such as a standard VCR or DVD player. In this scenario, the same capture tools for managing a live broadcast can be used to make your valued offline content available online. Granicus also offers in house from encoding from VHS or DVD as part of our professional services. . Automatic Live Event Scheduler and Archive Publishing . Live events, such as City Supervisors meetings, can be easily scheduled to be both broadcast live and archive through the Granicus Live Event Manager. By utilizing this tool, the City will not require staff time or technical assistance to start, stop or archive their live events. Archives are automatically transferred from the Granicus OutCast" encoder to the Granicus MediaCenter" and automatically published the City's web site. These features substantially decrease the need for staff time to manage content creation and publishing to the City's web site. . Media Clip Administration provides clients the tools to create, edit, delete, index, trim and merge digital video clips. Once the media is in the archive library you can utilize indexing tools that allow you to set multiple "Jump To" points into the video, providing your end user the ability to easily navigate your streaming content. Various other editing and organizational tools allow you to modify your archives and add to the searchable Meta data associated with each archive. . Meeting Agenda Parser allows the City to index its video archives based on agenda item titles, by automatically pulling the agenda item titles and descriptions from the City's agenda and loading them into the Granicus MediaManager". These agenda item titles are than loaded into the live event manager, which allows you to index your video in real time by simply clicking on an agenda item title and pressing enter when the council or board begins discussing that issue. Other solutions, if they offer indexing, force you to manually retype and load the text for each agenda item. The Agenda Parser feature assures quality indexing and substantially decreases the staff time need to create indices. . Searchable Indexes - Audio and Video archives, which are viewable over the Internet, can be easily indexed with multiple jump points through the Granicus MediaManager" software. These indexes allow users to jump directly to the specific point in the City's audio/video archive. The Granicus solution also allows for a key word search based on all of the index points associated with the City's complete library of video archives. for example a key word search on "Water" will return to the user a direct link to all of the audio/video archives, which discuss water usage in the City. This functionality substantially increases the convenience of access to meeting archives. . Searchable Clased Captioning - The Granicus solution supports the use of closed captioning, and the association of the captioning with the streaming media. Captions are viewable during live and archived streaming for full ADA compliance. for archived meetings the captions can also be searched by key words allowing the user to jump to the appropriate point in the video archive. In addition captions can also be used to create a transcript for a particular agenda item through the Granicus MediaManager" Software. . Document Management enables documents to be manually loaded and linked to video archives and directly associated to the appropriate agenda items, resulting in a searchable archive that includes both the audio/video record of your meeting and the staff reports or other documents that were used during the meeting. Cross-linking documents and audio/video archives provide the most comprehensive records archive system available. To improve the efficiency of integrating and linking your meeting documents with your meeting audio / video see the Document management Integration option included with MinutesLinker". . CD Download with Indexing - AudiolVideo Archives can be quickly downloaded and burned to CD by any administrator of the Granicus solution. The CD download also includes the agenda item indexing information so users of the CD can still jump directly to the agenda items they are interested in. This tool conveniently provides offline copies of your meetin!l5 for those citizens without Internet access. . Media Delivery subsystems, such as the Granicus StreamReplicator'" and MediaVault'", maximize your existing infrastructure investment by allowing you to deliver content using local storage and bandwidth when appropriate. These systems function transparently as part of the Granicus solution, and complement the robust delivery architecture at the Granicus MediaCenterlM. No special training is required to operate these devices as they function autonomously and are controlled by Granicus MediaManager'" software. . Summary Reports provide you with detailed usage reports concerning: streaming requests, average user bandwidth, outbound bandwidth, content popularity, and media storage usage. MediaManaller- - MinutesMaker- . Granicus MinutesMaker" acts as a substitute to the City Clerk's current live audio recording equipment and minutes annotation tools, making it simple to annotate your meeting minutes live during the meeting. By using the Minutes Maker software you can capture motions, votes, and discussion summaries as they occur leaving you with minimal annotation work the next morning. The MinutesMaker'" software logic is based on Robert's Rules of Order and standard parliamentary procedure. Thus, allowing the system to easily record a variety of motion types including, amendments, substitute, and free form motions. In addition, the system easily handles updating of the role call during the meeting, recording the times that voting members join and leave a meeting. Votes are recorded live through a simple interface, which defaults all members to yes or absent based on their current attendance at the meeting. Every item that is annotated through the software is automatically linked to the audio and video record of your meeting as you type, enabling very efficient cleanup of your minutes after the meeting. If the Clerk does need to review the audio of the meeting the next day in order to update their minutes, you can simply click on the text of your minutes and the MinutesMakerlM software will play back the audio and video from that precise point in the meeting. While you are watching or listing to the meeting record you can simply and quickly edit the text of your minutes. As a result, you will no longer have to spend hours fast forwarding and rewinding through the audio tape of your meeting in order to finish you minutes. . Minutes Templates are utilized to format the look and feel of your minutes document. Using the minutes template tools Granicus will develop an HTML minutes document that looks virtually identical to your current minutes format. However, the new minutes document will include links to the audio I video archive of your meeting as well as links to the appropriate supporting documents like staff reports for that meeting. . Mobile Encoder Option - The Granicus MinutesMakerlM also enables you to utilize the Granicus MobileEncoderlM. The MobileEncoder'" will allow you to utilize all of the functionality of MinutesMaker'" to record and index the audio I video of your meeting, and take your meeting annotations at a remote location without Internet access. When you return to your office, you can simple upload the audio file to the Granicus Media Manager. At which point it can be automatically published to the City's web site or edited just like the meetings that take place in the council or board chambers. . Document it Agenda Management Integration - Granicus MinutesMaker'" allows for the integration of the Granicus Streaming media solution with a document management or agenda management solutions in order to create the most complete and accessible archive of your public meetings and legislative history. Granicus and its partners are working together to produce a system that will archive and manage all aspects of your public meeting records. This includes meeting agendas, minutes, documents and audio/video recordings. All of these media types are automatically synchronized and cross-linked allowing for intuitive web based search and retrieval of information. In addition, the document and agenda management integration will allow the two systems to automatically share information and streamlining your agenda and minutes workflow. . Voting System Integration - Granicus MinutesMaker'" is required for integration with the Granicus VotingSystem'" software. The Granicus VotingSystem'" workflow is integrated tightly with the Clerks use of the Granicus MinutesMaker'" software, which together allows legislative motions, votes, and attendance information to be recorded directly from the coundl member's finger into the clerks meeting minutes. Granicus MediaCenter'" . Content Management and Delivery To cIeIiver reliable, high-quality audio and video content over the Internet you must have a secure and scalable distribution facility able to support hundreds or thousands of concurrent users; with this as our goal we created the Granicus MediaCenter"'. The Granicus MediaCenter'" enables us to store and distribute your content over the Internet to ensure your audience consistently receives a high quality stream. How It Works The Granicus MediaCenter'" is the core of all Granicus Internet broadcast solutions. This secure and reliable facility stores and distributes rich-media events to the public over the Internet. Live streams are encoded at your location and one stream is sent to our streaming servers at the Granicus MediaCenter"'. Archive files can also be uploaded directly to our servers. Your streaming content will be available through your web site, but the Granicus MediaCenter'" handles all requests for both live and archived streams. The only streaming that will travel over your network is the one stream per source, you are sending to the Granicus MediaCenter"'. The Granicus MediaCenter'" is well equipped to handle all of your streaming needs. It has direct redundant Internet connectivity at optical wavelength speeds to a variety of major Internet backbone providers, including Qwest Communications, 5BCI Pacific Bell and others. In addition to providing standard Internet Data Center power facilities the Granicus MediaCenter'" has the significant added benefit of being a Designated Block 50 facility, allowing the facility to be exempt from rolling blackouts. MediaCenter'" Features: . Flexible Storage Programs . Flexible Distribution Programs . 24/7 System Support . Redundant Storage . Redundant Network Connections Granlcus Outcast" Encoder - Feature Rich Encoding The Granlcus Outcast encoder coupled with the Granicus MediaManager'" Software makes live streaming and archiving a simple and hands off process. Most encoders simply convert an audio video signal Into a digital format that can be used for streaming; the Granicus Outcast'" does much more. Using the Granicus Outcast'" with your Granicus solution allows for live event scheduling, automatic web publishing, live indexing, slides, closed captioning, and automatic archiving and file transfer to distribution servers ~.; ......'c.~....~.._"l. ., - - .. .... .'. - . oC!. How It Works The Outcast'" Encoder integrates with the web-based Granicus MediaManager'" software and transfers live broadcasts to the Granicus MediaCenter'" in real time. The Granicus MediaCenter'" then duplicates and distributes your high quality audio and video content to the audience requesting the content. While broadcasting a live event, the on-site Granicus Outcast'" Encoder can also archive your broadcasts for on-demand viewing later. Once your broadcast is complete, the encoded event is automatically transferred to the Granicus MediaCenter'" where our suite of streaming media tools is accessible for editing, management and publishing functions. Outcast" Encoder Features: . Live & Scheduled Broadcast Control . Automatic Archiving . Multiple Bit Rate Support . Automated Broadcast and Archive Publishing . Live event management: Indexing, Slides, and Closed Caption SARATOGA CITY COUNCIL MEETING DATE: May 17, 2006 AGENDA ITEM: 'l P:7&7 ORIGINATING DEPT: Public Works/ City Attorney CITY MANAGER: PREPARED BY: Richard Taylor DEPT. HEAD: SUBJECT: Contract for Environmental Review of Proposed De Anza Trail Improvements RECOMMENDED ACTIONS: Approve contract with LSA Associates in an amount not to exceed $125,000 to be paid with grant funds from the Valley Transportation Agency and a private donor. STAFF REPORT: At its meeting of September 9, 2005 the City Council directed staff to seek grant funding to proceed with environmental review of proposed De Anza trail improvement plans. The Valley Transportation Agency has approved the grant request. A preliminary review of environmental issues was performed during Phase I of the planning process by LSA Associates, a subcontractor to the design consultant responsible for Phase I. To avoid duplication of effort and keep costs to a minimum, staff requested LSA Associates to prepare the attached scope of work and budget for environmental review. The total cost of$125,000 reflects work required to comply with the California Environmental Quality Act and to prepare a variety of more detailed specific reports that may be required by federal funding agencies depending on the specific sources of future grant funds for trail construction. If those reports are not ultimately required then the cost of the contract would be reduced accordingly. The Public Works Department and the City Attorney's office have reviewed the proposed scope and feel that it is reasonable in light of the numerous conditions of federal funding that may associated with the project. The environmental review process would begin upon Council authorization and a draft document for public review is expected within approximately 6 months. Following public review, the consultant and staff would respond to public comments to prepare a final review document for consideration by the City Council. 1 FISCAL IMPACTS: Funds for the contract have been provided by a grant from the Valley Transportation Agency. That grant requires the City to pay 20% of the project costs. These costs are being paid by the anonymous donor that earlier offered to support the planning process for the trail. ADVERTISING, NOTICING AND PUBLIC CONTACT: Posting of the Agenda, and in addition this was e-mailed to the deAnza Trail Interested Parties List. ALTERNATIVES TO PROPOSED ACTION: Rather than working with the consultant that conducted the initial environmental review the City could seek bids from other consulting firms. CONSEQUENCES OF NOT ACTING ON RECOMMENDED MOTION(S): Environmental review would not proceed. Environmental review is required prior to further Council action to proceed with the project. FOLLOW UP ACTIONS: Staff will implement Council direction. ATTACHMENTS: LSA Environmental Docurnentation Proposal LSA Environmental Documentation Budget 2 SARATOGA DE ANZATRML CEQAAND NEPA DOCUMENTATION L S ^ May 2006 SARATOGA DE ANZA TRAIL CEQA AND NEPA DOCUMENTATION Submitted to: Carmen Borg, AlCP, Urban Planner Shute, Mihaly & Weinberger, LLP 396 Hayes Street San Francisco, CA 94102 Prepared by: LSA Associates, Inc. 2215 Fifth Street Berkeley, California 94710 (510) 540-7331 L S A May 2006 (revised May 9) TABLE OF CONTENTS I. INTRODUCTION ...............................................................................................................................1 A. PROJECT UNDERSTANDING .......................................................................................1 B. PROJECT TEAM ..............................................................................................................2 II. PROPOSED WORK PROGRAM .....................................................................................................3 III. PROJECT SCHEDULE AND BUDGET.......................................................................................15 A. SCHEDULE................ .....................................................................................................15 B. PROJECT BUDGET .......................................................................................................15 LIST OF TABLES Table I : Work Program Outline..........................................................................................................4 Table 2: Proposed Environmental Documentation Schedule............................................................ 16 Table 3: Estimated Costs...................................................................................................................17 O,'J'RDPOSAL'D602I-kIlOPDeAPz.lT~._{51IW2OO6) LilA ASlOCIATEII. INC. WAY 2006 SARATOGA DE AN!A TRAIL CEQ.A AND NEPA DOCUWENTATION SHUTE. W1HALY.. WEINBERGER O:'J'II.OI'OSAL'Q602a..s..op DcAIIZI TraiI~2.dcK(51IMOO6) 11 I. INTRODUCTION A. PROJECT UNDERSTANDING The law firm Shute, Mihaly & Weinberger (SMW) is seeking consultant assistance to prepare envi- ronmental documentation pursuant to the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA). The documentation will evaluate the environmental impacts of the Saratoga de Anza Trail (project) in the City of Saratoga. LSA Associates, Inc. (LSA) prepared a preliminary draft Initial Study analyzing the effects of an earlier version of the project in September 2004. The research and analysis LSA conducted for this Initial Study will be used to pre- pare the CEQA and NEP A documentation for the revised project. As we discussed at our meeting on April 25, it is expected that the appropriate environmental review documents for the project will be an Initial Study/Mitigated Negative Declaration to fulfIll CEQA requirements, and a Categorical Exclusion, with stand-alone technical reports, to fulfill NEP A requirements. However, the identification of significant unavoidable environmental impacts that could result from the project, or agency direction to conduct more detailed NEP A review could require the preparation of more comprehensive environmental review documents. If such documents are necessary, LSA will notify Shute, Mihaly & Weinberger (SMW) and prepare a revised scope of work and budget. It should be noted that the NEP A review for the project (including associated technical reports) comprises a large proportion of the environmental review effort discussed below. If no NEP A review was required for the project. the overall scope of work and budget for environmental review included in this proposal would be substantially reduced. In the following scope of work, we explicitly indicate the reports that will likely be required to satisfy NEP A requirements so that you can better understand the large amount of resources dedicated to NEPA review. The project comprises the construction and use of a bike/pedestrian trail through the City of Saratoga (City). The project would require discretionary approval on the part of the City and would receive federal funding; therefore, it would require both CEQA and NEP A review. A conceptual plan for the trail was prepared by Design Studios West, Inc. in June 2005. The proposed trail would extend approximately 1.6 miles along a Pacific Gas and Electric (pG&E) easement and Union Pacific Rail- road property, from Saratoga-Sunnyvale Road in the northwest to Saratoga Avenue in the southeast. The site extends through a neighborhood comprising mainly single-family residential uses. The corri- dor is informally used by pedestrians. The project may connect with other existing or planned trails in the area. The trail, which would be approximately 12 feet wide and would be located south of the existing railroad tracks, would cross two creeks (Rodeo Creek and Saratoga Creek). Vehicle and pedestrian access to the trail would be provided at several points along the corridor. O:IPJlOPOSAL'(l602I-S1r..... DeAPP Tnil\lk:llpo-2.doI:(YIOOOO6) 1 LIA AIllOCIATEI. INC. lIAY 100& SAII.ATOOA DE ANZA TII.AIL CitQA AND NBPA DOCUMENTATION SHUTB, MIHALY I. WI!.INBI!.II.OI!.II. B. PROJECT TEAM LSA will function as the primary researcher and writer of the project environmental documentation. We will work closely with SMW to ensure the legal adequacy of the ISIMND and CEo The LSA team will be directed by David Clore, AlCP, Principal, and Adam Weinstein, Senior Planner. David will oversee project management, and ensure that all tasks are completed in an effi- cient, cost-effective and timely manner. Adam will lead the day-to-day project management, includ- ing coordination of our in-house staff and subconsultants. Other LSA staff who will work on this project include: . Amy Fischer, Senior Planner, will be responsible for conducting the air quality and noise analy- sis. . Ray Moe, Principal, will analyze the transportation, traffic, and circulation impacts of the trail project, including car/pedestrianlbike conflicts. . Christian Gerike, Principal, will direct the analysis of cultural and paleontological resources. Christian will oversee the efforts of various other staff who will conduct background historic research, site surveys, and evaluate the eligibility of historic features in the trail corridor. . Steve Granholm, Principal, will oversee the evaluation of biological resources issues in the trail corridor. Steve will work closely with LSA biologists, wetlands specialists, and botanists to analyze the effects of the project on sensitive resources. We will be supported by Baseline Environmental Consulting (Baseline). Baseline will analyze the project's impacts on hydrology/water quality and hazardous materials. Key staff at Baseline that would work on the project include Yane Nordhav, P.G., Julie Pettijohn, M.P.H., R.E.A., and Ralph Russen, Environmental Specialist. The LSA team is committed to working closely with SMW to discuss project issues as they arise, address policy and planning-related issues, and meet or talk regularly to discuss environmental docu- mentation strategy. Our proposed work program includes time for several longer conference calls, meetings, and public hearings/workshops. O:\PR:OPOSAL'D60Il-Slmop 0WIza TniMccpe-2.doe (YIOr'2OO6) 2 II. PROPOSED WORK PROGRAM This chapter outlines the work program for completing environmental documentation for the pro- posed trail. Tasks A and B cover the technical analyses we anticipate will be needed to satisfy CEQA and NEP A requirements. A summary of the work program is provided in Table I. Our proposed work schedule is presented in Chapter m. TASKA. PROJECT INITIATION Project initiation will include several tasks, including preliminary meetings, compiling and distribut- ing relevant documents, and contacting responsible agencies and City departments. The project description for the environmental documents will also be prepared as part of project initiation sub- tasks. LSA will also confirm the appropriate significance criteria for the IS/MND. 1. Start-Up Meeting LSA will meet with staff to discuss environmental review strategy, timeline, and research tasks. At this time, we will also organize and distribute project plans and existing background reports. 2. Site Visit As one of the initial steps in this scope of work, the LSA planner will undertake a site visit. He will walk through and photograph the trail corridor and its surroundings in order to document existing conditions and site features. 3. Base Map Preparation A base map of the project site and vicinity will be prepared by LSA. The project site base map will be used to illustrate street and lot layouts in the project site vicinity, the project site's relationship to sur- rounding blocks, surrounding land uses, and General Plan and Zoning designations. We will rely on materials prepared by Design Studios West as inputs for this task. 4. Data Gathering and Evaluation Existing data and analyses applicable to the project site and vicinity will be collected and evaluated. In addition, LSA will contact responsible agencies and City departments that may have information about the project site or insight into potential environmental impacts. Excluding City departments, these agencies could include: the Bay Area Air Quality Management District; the San Francisco Regional Water Quality Control Board; and the Department of Toxic Substances Control. We will also contact the Union Pacific Railroad Company for its concerns about the project. LSA will send comment request letters to organizations that may have an interest in the historic significance of the property, including the Native American Heritage Commission and the Santa Clara County Historical and Genealogical Society. O'\PROPOSAL'4l602I-SinlIIpDcAazlTT8i~2.doc("1lV.l006) 3 LIA AIIOCIATEI, INC. WAY 100& SARATOOA DE ANt.A TRAIL C!Q.A AND NI!.PA DOOUWJ.NTATION SHUTJ.. U.1HALY .. WJ.INBJ.ROI!.R 5. Prepare Project Description LSA will prepare the proj ect description based on materials provided by SMW and Design Studios West. The project description will include a description of the project site and vicinity, previous trail development proposals, project objectives, details of the proposed project (including funding sources), the approval process, and development schedule. 6. Significance Criteria LSA will prepare a set of significance criteria for review by SMW. These criteria will be based on the CEQA Guidelines and previous CEQA documents prepared for projects in Saratoga. They can also incorporate goals and policies from the City General Plan. 7. Work Program Refinement Based on additional knowledge of project funding sources, and the results of preliminary research on the project site, it may be necessary to refine the work program. LSA will work with SMW to refine the work program, if necessary, to ensure adequate CEQA and NEP A review and address any envi- ronmental issues that are not yet adequately addressed in this work program. LSA will present the refined work program and budget to SMW for review and approval. Table 1: WorkProl!ramOutline TASK A. PROJECT INITIATION 1. Start-Up Meeting 2. SiteVisit 3. Base Map Preparation 4. Data Gathering and Evaluation 5. Prepare Project Description 6. Significance Criteria 1. Work Program Refinement TASK B. CONDUCT ENVIRONMENTAL ANALYSIS 1. Land Use and Planning Policy 2. Aesthetics 3. Air Quality 4. Biological Resources a. Biological Assessment b. Wetland Delineation c. California red-legged Frog Assessment d. Natural Environmental Study (Optional Task) 5. Cultural Resources a. Historical Property Survey Report & Archaeological Survey Report b. Historical Resources Evaluation Report c. Paleontological Resources Study 6. Geology and Soils 1. Hazards and Hazardous Materials a. Hazardous Materials Technical Study 8. Hydrology and Water Quality a. Location Hydraulic Floodplain Study 9. Noise 10. Public Services, Utilities and Recreation 11. Transportation and Circulation TASK C. PEPARE DRAFT INITIAL STUDYlMmGATED NEGATIVE DECLARATION 1. Administrative Draft ISIMND 2. Screcncheck Draft ISIMND 3. Public Review Draft ISIMNP 4. Response to Comments 5. Final ISIMNP 6. Mitigation Monitoring and Reporting Program TASK D. PREPARE CATEGORICAL EXCLUSION TASK E. PROJECT MANAGEMENT TASK F. MEETINGS AND PUBLIC HEARINGS TASKB. CONDUCT ENVIRONMENTAL ANALYSIS LSA will conduct an analysis of the project's impacts in the following topical areas: land use and planning; aesthetics; agriculture resources; air quality; biological resources; cultural resources; geol- ogy and soils; hazards and hazardous materials; hydrology and water quality; mineral resources; noise; population and housing; public services, utilities, and recreation; and transportation and circulation. Mitigation measures to reduce significant effects to a less-than-significant level will be recommended as appropriate. This analysis would be used to support an IS/MND and a CE (although additional technical analysis may be required by Caltrans for the CE). Agriculture, mineral resources and populationlhousing issues are expected to require minimal environmental documentation (because the trail project is not expected to result in impacts in these areas). Because we are recommending that a CE be prepared to satisfy NEPA requirements (as opposed to an ENFONSI or EIS), we do not think that an analysis of O:IPROPOSAL\0602loSnaop DeAaza Tf8i1\Sr.opo-2.doc: ("IC11'1006) 4 LIA A"OCIATEI, INC. WAY 2001 SARATOOA DE ANZA TRAIL CI!.Q.A AND NI!.PA DOCUWENTATION SHUT!. WIHALY .. WEINBERG!R the trail's potential socioeconomic impacts (including environmental justice implications) is neces- sary. Our proposed analysis of the other topics listed above is described below. Due to the importance of the topic and its context-setting nature, Land Use and Planning Policy will be presented first and followed in alphabetical order by the other topics. 1. Land Use and Planning Policy The Land Use and Planning Policy analysis will focus on the project's relationship to local land use patterns and relevant planning policy. LSA will discuss land use compatibility issues (e.g., trail use in a predominantly residential area), planning policy consistency (requiring close coordination with SMW), and the trail's potential to connect to local and regional open space/trail networks. We will also evaluate the effects of potential land or easement acquisition along the trail corridor. 2. Aesthetics Because the trail would be built in an area that is already informally used by pedestrians and would not involve the construction of significant buildings (although it is anticipated that small informa- tional kiosks could be constructed on the site), the project is not expected to result in significant impacts to visual resources. Formalization of the trail landscape (along with increased use) could result in beneficial impacts to visual quality. LSA will analyze the aesthetic impacts of the project, including potential inconsistencies with visual resources-related policies. No lighting would be installed as part of the project, so the trail is not expected to increase glare or reduce the quality of nighttime views in Saratoga. 3. Air Quality Railroad corridors are notorious for containing high levels of soil contamination due to buildup of petrochemical-based particulates, historic herbicide application, and toxic materials used to preserve railroad ties. Based on background research and the hazardous materials analysis prepared by Baseline, LSA will evaluate construction- and operational-period air quality impacts of the project, including potential human health effects resulting from ground disturbance during the trail construc- tion period. LSA will also describe potential beneficial effects of the trail project on air quality, due to increased bike commute rates and reduced automobile use. We will supplement this discussion with studies of the effects of similar trail projects on automobile use. 4. Biological Resources The trail corridor has been subject to significant human disturbance since at least the late 1800s, when regular railroad service through the area was instituted. However, unlike surrounding areas, much of the site was not developed with intensive urban uses (e.g., subdivisions and retail uses). As a result, parts of the trail corridor today contain mature trees, scrub vegetation, and riparian areas (although no rare plants are expected to occur in the area). The proposed project has the potential to affect these resources, some of which are protected by local, State, and federal natural resources regulations. The technical reports discussed below will adequately analyze the project's effects on biological resources and fulfill CEQA requirements. Based on our experience with similar projects, we also believe that these reports will satisfy NEP A requirements (however, the responsible federal agency may require additional analyses not listed here). The Natural Environment Study is prepared specifically to satisfy NEP A requirements, and would not be required if the project was undergoing only CEQA review. 5 O,\PROPOSAL~o.Aaz.T~2,_{YIMOO6) LIA AIIOCIAT!!.., INC. WAY 20G6 IARATOQA DE ANlA TRAIL C!!.Q.A AND NEPA DOCU1UlNTATION IHUTE, WJHALY. 'WEINBEROER Task 4a - Biological Assessment LSA will conduct a reconnaissance-level biological assessment of the project site to assess potential impacts to any special-status animal species that may occur on or in the vicinity of the site. Prior to conducting fieldwork, LSA will review pertinent sources related to potential special-status species in the area, including the California Natural Diversity Database (CNDDB) and will contact biologists familiar with the region. Following the records search, an LSA wildlife biologist will conduct a one day reconnaissance-level site visit to identify and map existing habitat types and potential habitat for special-status animal spe- cies. A primary focus of the survey will be to determine the quality of riparian habitat, if present, at the two proposed creek crossings (Rodeo Creek and Saratoga Creek), and to assess whether these two areas could potentially support special-status species. After fieldwork is completed, LSA will prepare a written report and habitat map describing the results of the field survey. The report will also identify potential project-related impacts to special-status spe- cies, jurisdictional wetlands and/or other waters of the United States (U.S.), as well as conceptual mitigation measures to minimize these impacts, if necessary. These measures may include recom- mendations regarding construction methods, seasonal timing of construction, and buffers around sen- sitive resources. This scope and budget do not include surveys for rare plants. Because the proposed project would be located within a disturbed urban environment, it is unlikely that rare plants are present. If the results of the biological assessment indicate a reasonable possibility that special-status plants could occur on the site, LSA will submit a separate scope and budget for additional focused rare plant surveys. Task 4b - Wetland Delineation To determine the extent of jurisdictional wetlands and/or other waters of the U.S. on the site (including creek boundaries), an LSA wetland scientist will conduct a wetland delineation using standard methods from the Corps of Engineers Wetlands Delineation Manual. The delineation will include mapping of the Ordinary High Water Marks (OHWM) along both creeks, as well as any seasonal wetlands that may fall within or adjacent to the proposed trail alignment. The field delineation will be conducted concurrently with the reconnaissance-level biological assessment described above. If it is determined as part of the biological assessment that the only potential jurisdictional waters on the site are the two creeks, LSA will focus the delineation only on these resources (and the project budget will be reduced accordingly). After fieldwork is completed, LSA will prepare a standard-format delineation report suitable for sub- mission to the U.S. Army Corps of Engineers (Corps). This scope and budget also include a verifica- tion site visit with Corps personnel and a subsequent revision to the delineation map and report, if necessary. O;\J'kOPOSAL'D602t-s.IIOpDcAllzllT~2.dol:(5IIQI2OO6) 6 LIA AIIOCIATES, INC. WAY 1006 SARATOGA DE ANZA TRAIL CEQ.A AND NEPA DOCUMENTATION saUTE, MIHALY a. WEINBERGER Task 4c - California Red-Ie!!!!ed Fro!! Assessment Since California red-legged frog (CRLF) (Rana aurora draytonil) has been recorded in Saratoga Creekt and there is potentially suitable habitat for this species at the two creek crossings, LSA antici- pates that the U.S. Fish and Wildlife Service (USFWS) will request a CRLF habitat assessment fol- lowing the guidelines outlined in the USFWS Revised Guidance on Site Assessments and Field Sur- veys for the California Red-legged Frog. Field information for the CRLF assessment will be col- lected concurrently with the site visit for the reconnaissance-level biological assessment (see Task 4a). The report will include all required information as outlined in the USFWS guidelines. Task 4d - Natural Environmental Studv (optional task) (required only for NEP A review) As noted above, LSA believes that the proposed project will be eligible for a Categorical Exclusion (CE). Should the federal agency involved determine that a CE is not adequate and that additional NEP A review is required, LSA will prepare a Natural Environmental Study (NES). We expect that the information gathered from the biological assessment, wetland delineation, and CRLF assessment would be sufficient to prepare the NES; therefore we propose no additional field work to prepare the NES. Most of the budgeted time would be spent collating the pertinent information and re-formatting the content of the biological assessment for inclusion in a standard NES. This scope includes revisions to the NES following intemal review and comments by City staff, as well as a second round of revisions following comments by the federal agency. The budget for preparing the NES is not included in this proposal; an estimated budget is approximately $5,700. S. Cultural Resources The project site has been subject to human use for over 100 years (Native American use of the site may also have occurred in and around the site over several hundred years prior to white settlement). Because of a long history of human use, the project site has a high likelihood of containing historic resources, including structures and features associated with the Southem Pacific Railroad. In addition, the site may contain fossils, which are protected by the State. Because the trail project would require at least minor ground disturbance and construction activities, it could adversely affect historic and paleontological resources on the site. The studies listed below are required for the City to comply with Section 106 of the National Historic Preservation Act, NEPA, CEQA, and the Caltrans 2004 Programmatic Agreement Among The Federal Highway Administration, the Advisory Council on Historic Preservation, the California State Historic Preservation Officer, and the California Depart- ment of Transportation Regarding Compliance With Section 106 of the National Historic Preserva- tionAct. LSA will conduct a records search, background research, contact Native Americans and local histori- cal organizations, and conduct field studies to prepare a Historic Property Survey Report (HPSR), an Archaeological Survey Report (ASR), a Historical Resources Evaluation Report (HRER), and a Paleontological Identification Report (p1R). These reports will be prepared specifically to satisfy NEPA requirements. Although the information in these reports will be usedfor the CEQA analysis, these reports would not be prepared if only CEQA documentation was required for the project. Our proposed scope of work for each of these reports is outlined below. I California Natural Diversity Database (CNDDB). 2006. Special-status animal occurrences in the Cupertino USGS 7.5-minute quadrangle. Wildlife and Habitat Data Analysis Branch, California Department ofFish and Game, Sacramento. 7 O:lPROPOSAL'00602I-S.1iklp DoAaz:I Tnil'&:clpo-2.doc (5110.'2006) LIA ASlOCIATEI. INC. MAY 2006 IARATOOA DE ANZA TRAIL CEQA AND NEPA DOCUMENTATION IHUTE. MIHALY" WEINBEROER Task 5a - Historical Prooertv Survev Reoort and Archaeological Survev Report (required only for NEPA review) LSA will conduct the following tasks to prepare the HPSR and ASR: . LSA will provide all necessary assistance to ensure that an Area of Potential Effects (APE) map (i.e., a map delineating the outlines of project-related effects) is prepared to Caltrans standards. . A records search of the APE and an area extending 1 mile out from the APE will be con- ducted at the Northwest Information Center (NWIC) of the California Office of Historic Preservation's California Historical Resources Information System. LSA will also conduct a literature review, as necessary, of archaeological, ethnographic, and historical publications and maps at historical archives and at our offices. The records search and literature review will identify previously recorded or otherwise known cultural resources and previous cultural resource studies of or adjacent to the APE. . LSA will review cultural resource inventories to identify cultural resources that may be listed within the APE and within a I-mile radius. Relevant listings are the California Inventory of Historic Resources, Five Views: An Ethnic Sites Survey for California; California Historical Landmarks; California Points of Historical Interest; and the Directory of Properties in the Historic Property Data File, which contains the listings of the National Register of Historic Places (National Register); California Register of Historical Resources (California Register); California Historical Landmarks; and California Points of Historical Interest. . LSA will contact the Native American Heritage Commission in Sacramento for: (I) a review of the sacred lands file to determine if the APE contains any listed sites, and (2) a list of Native American contacts who may have concems about the project site. Local Native Americans on that list will be contacted by letter and follow-up telephone calls to inquire about any concerns or information they may have. . LSA will contact the Saratoga Historical Foundation and the Saratoga Historical Museum for any information or concems they may have about the project site. . LSA will respond to one set of City comments and one set of federal agency comments on the draft documents (response not to exceed 8 hours). Task 5b - Historical Resources Evaluation Report (required only for NEP A review) LSA will conduct the following tasks to prepare the HRER: . LSA will conduct archival and background research at local archives and repositories. . LSA will conduct architectural field studies. . A segment of the Southern Pacific Railroad and its associated features between Saratoga- Sunnyvale Road and Saratoga Avenue will be evaluated in accordance with Section 106 of the National Preservation Act and the 2004 Caltrans Programmatic Agreement. . Department of Parks and Recreation 523 forms for the railroad will be prepared. O,\PROPOSAL'10602.-s..... DcAPa Tr;.lIScope-2.doc= (51I0m06) 8 LIA AIIOCIATEI, INC. WAY 2005 IARATOOA DE ANZA TRAIL OE~A AND NEPA DOCUMENTATION IHUTE, MIHALY" WEINBERGER Task 5c - Paleontological Resources Studv (required only for NEP A review) LSA will conduct the following tasks to prepare the Paleontological Resources Study: . The project paleontologist will conduct background research to determine if paleontological resources (fossils) and geologic units known to contain fossils are located within or adjacent to the project site. This research will consist of a literature and map review and a fossil local- ity search to identifY paleontologically sensitive geologic units, paleontological studies, fossil localities (i.e., a location at which paleontological resources have been documented), and the types of fossils that may occur within or adjacent to the project site. Relevant documents will be reviewed at LSA and at the University of California, Berkeley Bioscience Library and Earth Sciences and Map Library. The fossil locality search will be conducted using the Berkeley Natural History Museum online database, specifically data from the University of California Museum of Paleontology. . A Paleontological Identification Report (PIR) will be prepared to Caltrans standards. 6. Geology and Soils Key geotechnical considerations associated with the project include the ability of site soils to provide a solid substrate for the trail and hazards that could occur to trail users during an earthquake. Toxic contamination of site soils (and potential release of hazardous particulate matter) will be addressed in the air quality and hazardous and hazardous materials analyses. It is anticipated that the geology and soils-related impacts of the trail would be reduced to a less-than-significant level through adherence to standard design and construction measures as well as conformance with Uniform Building Code requirements. LSA will utilize the geotechnical report prepared by the project engineer for the discussion in the geology and soils section. 7. Hazards and Hazardous Materials As discussed above, railroad corridors typically contain high levels of contamination due to historic uses of hazardous materials and buildup of train emissions. LSA and Baseline will prepare an analysis to determine whether the trail project would result in the release of toxic materials, or other hazards- related impacts. We will also analyze possible health effects of human exposure to PG&E transmis- sion towers along the trail corridor. The hazardous materials analysis will include a description of the findings and recommendations of the Hazardous Materials Technical Study (see below), evaluation of potential impacts, and discussion of practical mitigation measures to mitigate identified impacts, where appropriate. LSA and Baseline will complete the following tasks as part of the hazardous mate- rials analysis: Task 7a - Hazardous Materials Technical Studv Baseline will prepare a Hazardous Materials Technical Study (HMTS) for the site to collect and evaluate information about hazardous materials and waste in the site. This report will satisfY both CEQA and NEPA requirements. Baseline will perform the following tasks to complete the HMTS: . Baseline will review and summarize available environmental investigation reports and other available environmental documentation for the site. . Typical past land uses at and adjacent to the site will be determined through review of historical fire insurance maps, aerial photographs, fire insurance maps, and other historical land use infor- O;\PIlOPOSAlI0601s.kMap Dc4ua TnIIIScope-2.doc (!JIOt'1OO6) 9 LSA ASSOCIATES. INC. WAY 2001 SARATOCA 02 ANZA TRAIL CEQ.A AND NEPA DOClUMENTATlON SHUTE. MIHALY" WEINBERGER mation for the site. Any historical land uses with the potential to affect subsurface conditions at the site will also be identified. . Baseline will review federal, State, and local database reports pertaining to the management of hazardous materials and hazardous materials releases at parcels adjacent to the site. Any reported hazardous materials releases at or near the site will be identified, and the potential for these releases to affect the proposed project will be evaluated. . Baseline will conduct a visual reconnaissance of the site and adjacent parcels. The reconnaissance will provide information regarding any recognized environmental conditions associated with cur- rent land uses at the site and immediate vicinity, including visible evidence of the generation, use, storage, or disposal of hazardous materials. Based on these tasks, Baseline will prepare a written HMTS report to document the activities and findings of this investigation. Any data gaps encountered during the investigation will be described as well as actions made to address these gaps and an evaluation of the significance of missing infor- mation. LSA and Baseline will also conduct the following work to prepare the CEQA and NEPA analyses of the trail project: . We will describe hazardous materials issues at the site and immediate vicinity, based on informa- tion collected for the Hazardous Materials Technical Study (described below); and provide a summary of the recommendations from this study, particularly as they relate to the need for sub- surface investigations. . Based on collected data, we will discuss potentially significant impacts pertaining to the creation of potential public health hazards, including the use, production or disposal of materials which pose a hazard to people or the environment in the project area. . LSA and Baseline will describe any project-related interference with emergency response or emergency evacuation plans. . We will describe local fire hazards and identify any impacts that the project may create with regard to fire hazards. . The potential effects of exposure to electromagnetic fields that could result from the presence of nearby electrical transmission lines will also be discussed qualitatively. . Mitigation measures will be developed to address any identified significant impacts. Mitigation measures will likely include implementation of recommendations from the HMTS (which may include soil and/or groundwater investigations), compliance with best management practices for hazardous materials storage during site development, and adherence to State and local hazardous materials and waste management programs following site development. 8. Hydrology and Water Quality The proposed project is expected to alter drainage pattems, and would create new impervious surfaces that, unmitigated, could incrementally increase the rate and volume of runoff. In addition, construc- tion period impacts to surface water quality could occur if on-site grading and excavation are not properly managed. The project site appears to be located partially in a flood hazard zone defined by O;\PRDPOSAL\06021-$a'1lop DcAau Tni~1._(51IMOO6) 10 LIA AIIOOIATI.I. INC. WAY 2001 IARATOGA DE ANZA TRAIL CEQ.A AND NEPA DOOUMENTATION SHUTI.. WIHALY ~ WEINBEJlGI.Jl the Federal Emergency Management Agency (FEMA). We believe that the tasks described below will satisfy CEQA and NEP A environmental review requirements for hydrology and water quality impacts (although, as mentioned above, the responsible federal agency may require additional techni- cal analyses of hydrology issues). The Location Hydraulic Floodplain study is a report prepared specifically to fUlfill NEP A requirements and would not be prepared if the project was only undergoing NEPA review. Task 8a - Location Hvdraulic Floodnlain Studv (required only for NEPA review) The proposed trail would include two creek crossings. These crossings may include construction in the 100-year floodplain. The Location Hydraulic Study (LHS) is required by Caltrans as part of the environmental review process to evaluate potential impacts associated with floodplain encroachment that will result from construction of creek crossings. The purpose of the LHS is to evaluate the 100-year base flood and the potential impacts from the pro- posed project. The LHS is a study administered by Caltrans under agreement with the Federal High- way Administration (FHW A). The LHS for the proposed project will be prepared pursuant to the requirements outlined in Title 23, Code of Federal Regulations (CFR), Part 650.111, entitled Location and Hydraulic Design of Encroachment on Flood Plains. LSA and Baseline will also conduct the following tasks to fully analyze the hydrology and water quality-related impacts of the project: . Discuss potential impacts of the proposed project related to water quality, public water supplies, ground water resources, groundwater recharge, flooding, erosion and siltation. . Identify practical mitigation measures that would reduce or eliminate any identified potential impacts related to hydrology, storm drainage, and water quality will be identified. 9. Noise Key noise impacts of the project would occur during the construction period. Development of the trail would require the operation of heavy equipment in the vicinity of residential uses. LSA will contact the project engineers to determine the equipment that is expected to be involved in trail construction, and will estimate resultant noise levels at residential uses closest to the project site. Ambient noise levels could also increase on the project site due to increased trail use. LSA will use estimates of future trail use to identify potential increases in local noise around the trail site. We will work closely with SMW to analyze the effects of the project in the context of the published standards of the Sara- toga Noise Ordinance. 10. Public Services, Utilities and Recreation Construction of the trail could affect existing utility lines and infrastructure. LSA will contact PG&E and the Saratoga Public Works Department to discuss potential impacts of trail construction on utility infrastructure in and around the project site. Use of the trail could also change current demand for police services (emergency calls could increase or decrease when the trail is subject to regular public use). LSA will work closely with the City Police Department to identify potential impacts of the trail project on police response times and the need for new police facilities. We will also rely on existing O,\PaOPOSA.L\0602I-SnlllpDcAu:lT~1._(!lll)'1OO6) 11 LIA AIIOCIATEI. INC. MAY 20115 IARATOGA DE ANZA TRAIL OIlQA AND HEFA DOCUMBNTATION IHUTB, MIHALY I. WEINBERGER documentation describing the perceived vs. actual safety issues of trail projects. LSA will also ana- lyze the effects of the project in the context of other local and regional recreation facilities. 11. Transportation and Circulation The proposed trail will intersect or cross four roadways. A focused traffic assessment will be required for each crossing. This traffic assessment will address two separate objectives for each crossing. The first objective is to identify analysis methods, and solutions to how bicyclists and pedestrians can safely cross these arterials. The second objective is to determine whether the proposed bicycle/pedestrian crossing will have a negative impact to through traffic along the corridor the trail crosses. In order to address these issues, aerial photographs, and daily and peak hour arterial and intersection turn movement counts will be collected. LSA will analyze current traffic control at the proposed art- erial crossing, intersection and arterial level of service, and available gaps in traffic (from a direction and total traffic standpoint). Based on this information, a proposed solution to pedestrian!bicycle/ vehicle conflicts will be identified and evaluated. Based on the alternatives analysis and public input, a recommended improvement will be proposed for each arterial crossing. It should be noted that in some locations, an interim and long term solution might be proposed. TASK C. PREPARE DRAFT INITIAL STUDYIMITIGATED NEGATIVE DECLARATION AND MMRP Based on the environmental analysis conducted as part of Task B, LSA will prepare a draft ISIMND and MMRP for review by SMW. If it is determined during the research and analysis stage of Part B that the project would result in significant unavoidable impacts, LSA will strategize with SMW on alternate environmental review approaches. 1. Administrative Draft ISIMND LSA will prepare an Administrative Draft ISIMND with the following components. Figures will be provided to illustrate the project site, existing environmental conditions, and the proposed trail. . Proj ect Description . CEQA Environmental Checklist Form . Mandatory Findings of Significance (including potential cumulative impacts of trail development outside Saratoga) . Contacts and Bibliography . Mitigated Negative Declaration . Technical Appendices Five (5) copies of the Administrative Draft ISIMND will be submitted to SMW for review and com- ment. At the end of the review period, LSA will meet to discuss comments on the Administrative Draft, if desired by SMW. We could also discuss comments over the phone or bye-mail. O:II'llOPOSAL\06021-Sa'1lOp DcADzaTRiTISc:opa-:t4De (Yloo.OO6) 12 LI.... AIIOCIATI!.I, INC. MAY UOi SAR.ATOGA DE. ANZA TRAIL CE.QA AND NE.PA DOCUME.NTATtON IHUTE. MIHALY" WEINBERGER 2. Screen check Draft IS/MND LSA will amend the Administrative Draft ISIMND based on a single set of consolidated non-<Jontra- dictory comments provided by SMW. Five (5) copies of the ScreencheckDraft ISIMND will be pro- vided to SMW to verify that all requested changes have been made and all appendix materials, refer- ences, and final graphics are acceptable. 3. Public Review Draft IS/MND LSA will produce copies of the Public Review Draft IS/MND for public distribution and submittal to the State Clearinghouse. Our budget assumes publication of fifty (50) copies of the Draft IS/MND (but additional copies could be produced on a time-and-materials basis). LSA will also prepare a Notice of Completion, in accordance with the CEQA Guidelines, and coordinate with SMW and the City to distribute the Draft ISIMND pursuant to CEQA and City review procedures. LSA can also provide POF versions of the ISIMND and a copy-ready version of the document, if desired by SMW or the City. 4. Response to Comments Immediately following completion of the 30 day public review period, LSA will meet with or call SMW to discuss any comments received during the public review period, and the approach to under- take in responding to comments. 5. FinalIS/MND LSA will incorporate public and agency comments received on the IS/MND and responses to these comments (as appropriate) into one final document for publication and distribution. Our budget assumes publication of fifty (50) copies of the Final IS/MND. 6. Mitigation Monitoring and Reporting Program LSA will prepare a Mitigation Monitoring and Reporting Program (MMRP) for all mitigation mea- sures in the IS/MND. LSA will identify responsibility for implementing and monitoring each mitiga- tion measure, along with monitoring triggers and reporting frequency, subject to approval by City staff. We will prepare a checklist listing these items and providing a column for verification of compliance. TASK D. PREP ARE CATEGORICAL EXCLUSION As noted above and described in an e-mail from Adam Weinstein to Carmen Borg dated April 26, we believe that the trail project would be eligible for a Categorical Exclusion (CE). Section 771.117 of the joint environmental review regulations issued by the Federal Highway Administration (FHW A) and the Federal Transit Administration (FTA) states that the "construction of bicycle and pedestrian lanes, paths, and facilities" typically "meet the criteria for CEs in the Council on Environmental Quality (CEQ) regulation."and do not require any further NEP A approvals by the [FHW AlFTA] Administration." O:\I'llDI'OSAL'tDliOD-SwalOp DWlza Tni\lScape-2.cIoc (J/lMOO6) 13 LlA ABlOCIATU. INC. )lAY 200' SARATOGA DE ANZA TRAIL OEQA AND NEPA DOCUMENTATION SHUTE. MIHALY ~ W1!.IN&ERGER. As part of this task, LSA will assist the City in meeting with Caltrans to confirm the appropriate level ofNEPA review. This process will involve the completion of the Preliminary Environmental Scoping (PES) form by a Caltrans local assistance official, in conjunction with a visit to the project site. Even a CE will require substantial interaction and coordination with Caltrans. This scope assumes that the City will take the lead in making initial contact with the local Caltrans offtce, but that LSA will pro- vide assistance as needed. If Caltrans determines that a CE would not provide an adequate level of environmental review for the project, or that additional technical studies not included in this scope of work are required to support the CE, LSA will revise this scope of work and budget for re-submittal to SMW. LSA will prepare a Draft CE for review by SMW. The completed form will be submitted to the City for distribution to Caltrans. TASK E. PROJECT MANAGEMENT David Clore and Adam Weinstein will undertake a variety of general project management tasks throughout the process of preparing the ISIMND, CE, and background technical reports, and coor- dinating with SMW, the City, and Caltrans. David will provide input on and monitor the scope, budget, and scheduling of the project. He will also ultimately be responsible for quality assurance for all work undertaken and will review all subcon- sultant submittals and in-house prepared text, tables, and graphics before these materials are presented as administrative review documents. David will also be available for consultation on environmental review procedural matters. Adam will coordinate the day-to-day activities associated with the project. Project management tasks include regular client contact; contract management; oversight of subconsultants and team members; schedule coordination; and development of products. Adam and/or David will attend client meetings and public hearings, as appropriate (see Task F). TASKF. MEETINGS AND PUBLIC HEARINGS David and Adam will be available throughout the environmental documentation preparation period to meet with SMW, the City, Caltrans, and other involved agencies and City departments to gather information, review progress, review preliminary findings, discuss comments and concerns about the project, and offer input into discussions on project modifications. The cost estimate includes attend- ance by David and Adam at the following meetings, in addition to several one to two-hour conference calls. . Three (3) meetings with SMW . Four (4) meetings with Caltrans and City staff . Two (2) public hearings/workshops 14 O,"IlOPOSAL'M02~DeAllUTraiI'Seopc-1,~(51Icv.2006) III. PROJECT SCHEDULE AND BUDGET A. SCHEDULE The preliminary work schedule for preparation and completion of the project environmental docu- mentation is shown in Table 2. LSA will submit the draft ISIMND (including all technical reports) within 10 weeks of authorization to proceed. The environmental review process (including both CEQA and NEPA review) could be complete within approximately six months of authorization to proceed. The preliminary work schedule could also be streamlined if desired by SMW and the City; we should discuss possibilities for shortening the environmental documentation schedule once the scope of work for NEP A review has been finalized. B. PROJECT BUDGET For completion of the scope of work set forth in this proposal and accomplished according to the schedule outlined, the LSA team proposes a total budget not to exceed $119,605, subject to our stan- dard contract provisions included in Attachment A. A detailed breakdown of the budget is provided in Table 3. We would also suggest that a five percent contingency ($5,980) be added to the budget table to allow for quick scope and budget supplementation for small unforeseen needs. Use of contingency funds would only be allowed upon advance written authorization by the SMW Project Manager. Including the contingency funds, the total contract amount would be $125,585. O:'J'ROPOSALIll602.-s...... DeAIIU Tni~1.dDc (51100006) 15 LSA ABlOCIATEI. INC. WAY 1001 SARATOGA DE ANZA TRAIL CEQA AND NEPA DOQUMENTATION SHUT!., MtHALY ~ WEINBERGER T bl 2 p dE tal D S h d I a e : r~pose nVlronmen ocumentation c e ue Responsible Weeks to Cumulative ~Uestone party Complete Weeks Authorization to Proceed SMW -- -- Prepare Administrative Draft IS/MND LSA 8 8 Review of Administrative Draft IS/MND SMW 3 11 Prepare Screencheck Draft ISIMND LSA 2 13 Review Screenche<:k Draft ISIMND SMW 2 15 Prepare and Reproduce Public Review Draft IS/MND LSA 2 17 Public Review Period -- 4 21 Prepare Final ISIMND and MMRP LSNSMW 2 23 Prepare CE . LSA 1 24 Earliest date for IS/MND adoption SMW -- 25 16 O","ROPOSAL'M01s.s.alOp 0cAaZII TniJlSogpe-1.~ 1'11011006) LSA AIIOOIATJ,S, INO. SCHEDULE OF STANDARD CONTRACT PROVISIONS AND BILLING RATES FEES FOR PROFESSIONAL SERVICES Fixed-Fee Contracts Ifa fixed-fee proposal, the professional services described in the Scope of Services Section of the attached proposal shaH be provided for the fixed fee noted in the proposal. AH other professional services are considered extra services. Extra services shall be provided on a time and expenses basis at the same rates specified for hourly contracts, unless other arrangements are made in advance. Hourly Contracts If an hourly plus expenses proposal, the professional services described in the Scope of Services Section of the attached proposal shaH be provided on a time and materials basis at current hourly rates. These rates are as shown on a Rate Schedule that is attached, or can be made available. Hourly rates are subject to review at least annually on or about August I of each year, and may be adjusted to reflect changing labor costs, at our discretion, at that time. (A schedule can be made available upon request.) Direct costs (including cost of subconsultants) shaH be reimbursed at cost plus ten percent, unless other arrangements are made in advance, and are not included in the hourly fee for professional services. The total estimated amount of time and expenses noted in the proposal will serve as a control on the services to be provided. The specified amount will not be exceeded without prior approval of the client. INVOICING Monthly invoices shaH be submitted for progress payment based on work completed to date. Out of pocket expenses shaH be billed on a separate monthly invoice. Clients requesting changes to LSA' s standard invoice may be billed for the time to develop the invoice and monthly administration of the billing. PAYMENT OF ACCOUNTS Terms are net 30 days. LSA offers a one percent discount on invoices paid within 30 days of the invoice date. A service charge of 1.5 percent of the invoice amount (18 percent annual rate) may be applied to aH accounts not paid within 30 days of invoice date. Any attorney's fees or other costs incurred in coHecting any delinquent amount shall be paid by the client. L:\Contracts\Standard Contract Provisions I-t-06.doc (a.t2112006)) I LIA AIIOOIAT"lI. INC. STANDARD OF CARE Services provided by LSA under this Agreement will be performed in a manner consistent with the degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances. INDEMNIFICATION Client and consultant each agree to indemnify and hold the other harmless and their respective officers, employees, agents, and representatives from and against liability for all claims, losses, damages, and expenses, including reasonable attorneys' fees, to the extent such claims, losses, damages, and expenses are caused by the indemnifying party's negligent acts, errors, or omissions. ELECTRONIC FILE DATA CHANGES Copies of documents that may be relied upon by client are limited to the printed copies (also known as hard copies) that are signed or sealed by LSA. Files in electronic media format or text, data, graphic, or other types that are furnished by LSA to client are only for convenience of client. Any conclusion or information obtained or derived from such electronic ftJes will be at the user's sole risk. When transferring documents in electronic media format, LSA makes no representations as to long- term compatibility, usability, or readability of documents resulting from the use of software application packages, operating systems, or computer hardware differing from those of LSA at the beginning of the assignment. FORCE MAJEURE Neither party shall be deemed in default of this Agreement to the extent that any delay in performance of its obligation results from any cause beyond its reasonable control and without its negligence. LITIGATION In the event that either party brings action under the proposal for the breach or enforcement thereof, the prevailing party in such action shall be entitled to its reasonable attorneys' fees and costs whether or not such action is prosecuted to judgement. NOTICES Any notice or demand desired or required to be given hereunder shall be in writing, and shall be deemed given when personally delivered or deposited in the mail, postage prepaid, sent certified or registered, and addressed to the parties as set forth in the proposal or to such other address as either party shall have previously designated by such notice. Any notice so delivered personally shall be deemed to be received on the date of delivery, and any notice mailed shall be deemed to be received five (5) days after the date on which it was mailed. L:\Contracts\Standard Contract Provisions l~l-06.doc <0.12112006>> 2 LIA AISOOIATJ,I, INO. TERMINATION OF CONTRACT Client may terminate this agreement with seven days prior notice to LSA for convenience or cause. Consultant may terminate this Agreement for convenience or cause with seven days prior written notice to client. Failure of client to make payments when due shall be cause for suspension of services, or ultimately termination of the contract, unless and until LSA has been paid in full all amounts due for services, expenses, and other related charges. REVOCATION If this Schedule of Standard Contract Provisions is attached to a proposal, said proposal shall be considered revoked if acceptance is not received within 90 days of the date thereof, unless otherwise specified in the proposal. L:\Contracts\Standard Contract Provisions 1-1-06.doc <<212112006>> 3 c ~ .; . .. ~ c o . . . ~ " In = = M E-< 00 ;;;. I.:l ;;;. -< ~ E-< U t: ... f;I;1 00 f;I;1 E-< ~ I.:l ~ ...:l ...:l .... =:l ~ ;;;. o = . ~~ ~ ~ $ ~ ~ :5 ~ '" :5 ~ ~ '" .... N d: ~ .... 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B u ] ... ] : ~ i ~ 'a i . ~ .i 0:: I i u .. . .!l ... ~ D .. ;; ~ ~ .. ~ 0:: I j is Ii: ] ~ Do .~ 6 6 :a . 'E ." ... g u . 'B 'jj 'il 'a IS 0 ;E Ii: . ~ < '" 0: < '" 0 ..,. l!! 0 .~ '" .. ~ <l .g .~ ~ 0 i:l t e j 8- <:> "" N .. ... 'll = :E .8 .~ ~ E .., 11 1:: . ~ .ll :g . is .~ .;;; 0 ~ ~ .;: '.. -g 0 u .6 . M . . . Do ~ ~ . ] u ~ .. .. ~ .6 .J: ~ 0 i .5 ~ .~ 0 ~ ] " .8 ~ ~ .J:o ~ j i ~ ~ i ~ -' LIA AISOOIATII, 1"0. LSA IN-HOUSE DIRECT EXPENSES Unit Cost Reproduction $0.10 per page Color Reproduction (8.5xll) $1.00 per page Color Reproduction (1IxI7) $3.00 per page Mileage Road $0.445 per mile Off-road $0.595 per mile Facsimile $1.00 per page Plotting $5.00 per linear ft. Diazo Printing $0.20 per sq. ft. Film (developing billed separately as a direct cost) $5.00 per roll Disposable camera and film (developing billed separately as a direct cost) $10.00 per camera Search of Specialized Data Bases $100.00 per inquiry Pen map/GPS Unit $200.00 per day Arc map/GPS Unit $150.00 per day Aerial Photos $200.00 per photo L:\Contracts\Standard Contract Provisions l-l-06.doc caJ2112006>> 5 ~ --- c .. ~ ~ , ~ < ~~ ~81 .~< il~@' f-o.5 u .1i~ ~ ~ .:; ~ 1fII{'J....!1''''B ~ ---~-ii-;; ! - -- -.._- -- (~l ., i _~_~'!'O-,-: ~ luqo(!ll>d} ::! :I ~I_;; 1I-- 0_,,_,1 .~ I .......ooi-'H, ;; --.--=r. - CA_J5j ......" ...;j ---_.,--~:;~ __...:i" --~-~:.:.wT"" "~I_AIII"'O~VI s: -----~_r-; ~I;; ---'--- IllCIl'lns -..ow"II1~H (~~., ~~-:_~::t: jw.ll""'-~,,!Ql!i !-- - i ('_""'lII'... ~~V_P>!fq"'1 i:o -< ~_..-_._-_.- - ~ ~J ~ I~;;; f--- . g $ "' f----------r- n..=~;I'" "'..,..........1 :li L-_ -,:,;:;f:; .......1'1-........:11'" ("uJOO)I", pd- ;; ---.-..-- -, (llo.(,...'"'!I'qoo........""") lW'IIDlI....w""'fm.I --~n""_5r; ""!_P""<>!'I'h>D.. ------ fUJ,..,,:=e ! -------- - ~ i . allaaaaa , I , I -lJ: I c c .Ej c ~ ~ " e~ ~." ~uli .!l"B< ~~g Jj= '" ] 1I11O.lI/lll'.L:Q: !I . . . 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