HomeMy WebLinkAbout03-20-2002 City Council Agenda Packet
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
MARCH 20, 2002
OPEN SESSION - 5:00 P.M.
ADMINISTRATIVE CONFERENCE ROOM -13777 FRUITVALE AVENUE
COMMISSION INTERVIEWS
5:00 p.m. Isabelle Tennenbauti Public Safety Commission
5:10 p.m. Reese Williams Public Safety Commission
5:20 p.m. Tom Mazantette Public Safety Commission
5:30 p.m. Jim Schindler Public Safety Commission
CLOSED SESSION- 5:40 Y.M. -ADMINISTRATIVE CONFERENCE ROOM,
13777 FRUITVALE AVEIVUE.
ANNOUNCEMENT OF CLOSED SESSION ITEMS
CALL MEETING TO ORDER - 5:40 P.M.
ADJOURNED TO CLOSED SESSION - 5:40 P.M.
Public Employee Discipline/Dismissal/Release (Government Code section 54957.6(f))
Conference With Legal Counsel -Existing Litigation (3 cases):
(Government Code section 54956.9(a))
Name of case: Saratoga Fire Protection District v. City of Saratoga (Santa Clara
County Superior Court No. CV-803540)
Name of Case: City of Saratoga v. West Valley-Mission Community College
District (California Court of Appeal, Sixth Appellate District No. H022365)
Name of case: Tsung-Chin Wu, Yuh-Ning Chen v. Parker Ranch Homeowners
Association (Santa Claza County Superior Court No. CV-707015)
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REGULAR MEETING - 7:00 P.M. -CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
MAYOR'S REPORT ON CLOSED SESSION
PLEDGE OF ALLEGIANCE
ARCHIVE COPY
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on
Mazch 15, 2002).
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-A>?endized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Communications from Boards and Commissions
None
Written Communications
None
Oral Communications -Council Direction to Staff
Instruction to Staff regazding actions on current Oral Communications.
CEREMONIAL ITEMS
1 A. Resolution Commending Joseph and Michelle Masek owners of La Mere
Michelle- 30`h Anniversary
Recommended action:
Present commendation.
] B. Adopt Resolution and Administer Oath of Office of Public Safety Commission
Member Bridgett Ballingall
Recommended action:
Adopt Resolution and administer Oath of Office.
1 C. Adopt Resolution and Administer Oath of Office of Heritage Preservation
Commission Member Dora Grens
Recommended action:
Adopt Resolution and administer Oath of Office.
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
2A. Review of Check Register
Recommended action:
Approve check register.
2B. February Financial Report
Recommended action:
Accept reports.
2C. Review Planning Commission Action Minutes -
March 13, 2002
Recommended action:
Note and file.
2D. Final Map Approval for Six Lots Located at 14230 Saratoga-Sunnyvale Road
Recommended action:
Adopt resolution and authorize execution of contract.
2E. City of Sazatoga Commission Mission Statements
Recommended action:
Adopt resolution.
2F. Congress Springs Park Improvements -Dugout Contractor
Recommended action:
Approve invoice.
2G. Contract for Supplemental Accounting Services
Recommended action: .
Authorize execution of contract.
PUBLIC HEARINGS
Allocations for FY 2002/2003 Community Block Grant (CDBG) Funds
Recommended action:
Open public heazing; close public heazing; adopt resolution.
4. Approval of Final Building Site Approval (BSA) and Environmental
Determination for DR-O1-018 and UP-O1-016 (Huerta) at 2251 Mount Eden Road
Recommended action:
Open public heazing; close public hearing; adopt resolutions.
OLD BUSINESS
5. Highway 85-Noise Mitigation Community Meeting Follow-up
Recommended action:
Accept report and direct staff accordingly.
6. Sazatoga Library Budget Update
Recommended action:
Accept budget and amend contract.
NEW BUSINESS
Sazatoga-Sunnyvale Road "Gateway Improvements" Master Plan Approval
Recommended action:
Approve master plan.
8. Spring Cleanup 2002 Update
Recommended action:
Accept report and direct staff accordingly.
9. Resolution Endorsing AB 2515 Introduced by Assembly Member Fred Keeley
Recommended action:
Adopt resolution.
10. Association of Monterey Bay Area Governments and Silicon Valley Inter-
Regional Partnership
Recommended action:
Consider the City of Sazatoga's participation in the Association.
1 l.. Coast Live Oaks in Heritage Orchazd
Recommended action:
Direct staff in regazds to the disposition of the existing, mature Quercus Agrifolia
(Coast Live Oak) trees in the Heritage Orchard and subsequent replanting with
new European Prune Plums to restore the orchard to its commercial production
appearance.
AGENCY ASSIGNMENT REPORTS (Continues from 3/6)
Aaencv Councilmember Alternate
Association of Bay Area Government Bogosian Mehaffey
Chamber of Commerce Streit Mehaffey
County Cities Association Leg. Task Force Bogosian Waltonsmith
County HCD Policy Committee Mehaffey Baker
Emergency Planning Council Baker Waltonsmith
Hakone Foundation Liaison StreitBaker N/A
KSAR Community Access TV Boazd Mehaffey Baker
Library Joint Powers Association Bogosian Waltonsmith
4
Northern Central Flood Conttol Zone Advisory Brd. Waltonsmith Bogosian
Peninsula Division, League of California Cities
Santa Clara County Valley Water Commission Streit
Mehaffey Baker
Bogosian
Santa Clara County Cities Association Streit Baker
SASCC Liaison Waltonsmith Bogosian
SBDC Mehaffey Streit
Sister City Liaison Waltonsmith Mehaffey
West Valley Solid Waste JPA Baker Mehaffey
Valley Transportation Authority PAC Waltonsmith Streit
West Valley Sanitation District Baker Bogosian
Silicon Valley Animal Control JPA Bogosian Waltonsmith
Saratoga Historical Foundation Waltonsmith
Policy Advisory Board Waltonsmith
COMMISSION ASSIGNMENT REPORTS
Arts Commission Waltonsmith
Planning Commission Mehaffey
Parks and Recreation Commission Baker
Finance Commission Baker
Library Commission Waltonsmith
Public Safety Commission Streit
Heritage Preservation Commission Bogosian
Youth Commission
Gateway Task Force Mehaffey
Streit
Library Expansion Committee Bogosian
CITY COUNCIL ITEMS
OTHER
C[TY MANAGER'S REPORT
ADJOURNMENT
Irr compliance wish the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
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CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2002
4/3 Regular Meeting
4/17 Regular Meeting
4/23 Adiourned Meeting -Public Safety Commission, Sheriff, Fire Districts
5/1 Regulaz Meeting
5/7 Adjourned Meetin -Finance Commission, Chamber of Commerce,
SBDC
5/11 Council Retreat
5/IS RegulazMeeting
6/5 Regular Meeting
6/19 Regulaz Meeting
6/25 Adjourned Meetine - Sazatoga Union School District, Cupertino Union
School District, Campbell Union School District
7/3 Regular Meeting
7/17 Regulaz Meeting
8/7 Regular Meeting -City Manager Evaluation
8/21 Summer Recess
9/4 Regular Meeting
9/18 Regular Meeting
10/2 Regular Meeting
10/16 Regular Meeting
Il/6 RegulazMeeting
t 1/20 Regulaz Meeting
12/4 Regular Meeting
12/10 Adjourned Meeting -Council Reorganization
12/18 Regulaz Meeting
**Please note that all meeting start at 7:00 p.m. unless otherwise posted. Regular
Meetings are held in the Civic Theater, 13777 Fruitvale Avenue. Adjourned
Meetings are held in the Adult Day Care Center, 19655 Allendale Avenue.
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6
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SARATOGA CITY COUNCIL
MEETING DATE: March 20, 2002
ORIGINATING DEP~i~ty Manager
AGENDA ITEM:
CITY MANAGER: ~'` ~~
PREPARED BY:
HEAD:
SUBJECT: Commission Interviews for Public Safety Commission .
RECOMMENDED ACTION:
That Council conduct interviews.
REPORT SUMMARY:
The following people have been scheduled for interviews:
Isabelle Tennenbauti Public Safety Commission
Reese Williams Public Safety Commission
Tom Mazantette Public Safety Comrission
Jim Schindler Public Safety Commission
There are two (2) vacancies to be filled on the Public Safety Commission to fill expired terms of
Hugh Hexamer and Kenneth Biester. The term for these vacancies is April 1, 2006.
FISCAL IMPACTS:
N/A
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
Appointments will not be made to the Public Safety Commission.
ALTERNATIVE ACTION:
N/A
FOLLOW UP ACTIONS:
Adopt resolutions and administer Oaths of Office at scheduled Council Meeting.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
N/A
ATTACHMENTS:
Attachment A -Applications of the above named applicants.
DATE: ~~''
CITY OF SARATOGA
COMNIISSION APPLYING FOR:
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ARE YOU A REGISTERED VOTER IN THE CITY OF SARATOGA~ ~~ ~~
WOULD YOU BE ABLE TO ATTEND DAYTIME MEETINGS? E'S
WOULD YOU BE ABLE TO ATTEND EVENING MEETINGS? ~~, _
BRIEFLY DESCRIBE YOUR INVOLVEMENT IN EACH ~OF THESE AREAS
CURRENT OCCUPATION AND EMPLOYMENT HISTORY:
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COMIVIISSION APPLICATIO~AR._~- ~ 7.02
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The infom~ation on this application is
considered public information and will be
famished to any requesting party.
**APPLICANTS MUST ATTEND A COMMISSION MEETING
PRIOR TO PARTICIPATING IN THE INTERVIEW PROCESS**
DATE: 3 / ~ `/ / o~-
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YEAR YOU BECAME A SARATOGA RESIDENT: ~ MI5 8
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WOULD YOU BE ABLE TO ATTEND DAYTIME MEETINGS? eS
WOULD YOU BE ABLE TO ATTEND EVENING MEETINGS? es
BRIEFLY DESCRIBE YOUR INVOLVEMENT IN EACH OF THESE AREAS
CUpRRENT OCCUPATION AND EMPLOYMENT~ ~~T HISTORY: ~~
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ADDITIONAL INFORMATION OR COMMENTS:
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REFERENCES: (Provide Name and Phone Number)
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Reese Williams
20119 ICnollwood Dr.
Public Safety Commission Application
Personal Information
- 43 years old (Sazatoga resident for 33 yeazs)
- Married 19 years to wife Frances
- 3 sons age 14, 11, 6
- Raised in Saratoga -parents still live in childhood home on Angus Ct.
- Attended Argonaut, Redwood, and Saratoga High
- Bachelor of Science with Honors -Agricultural Economics and Business
Management, University of California at Davis, 1980
- Returned to Saratoga as resident in 1992
Professional Experience
Hewlett-Packard Company, 21 years
Business Development, Mazketing, Finance
Current position -Business Development Manager, Venture Finance
Public SafetYExnerience
- Public Safety Center Ad Hoc Committee -Interested Citizen Participant
- Hewlett-Packard Company -current member, Incident Command Team
- Explorer, Saratoga Fire District, 1974-1975
Areas of Particular Public Safety Interest
- Fire/EMS/Rescue Services
- Inter-Agency /Regional Cooperation and Response
- Emergency Operations Center
- Fami]iar with School Site Traffic Issues (home is adjacent to Blue Hills School)
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COMMISSION APPLICATION FORM (/~„
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YEAR YOU BECAME A SARATOGA RESIDENT: I /r9 5
WOULD YOU BE ABLE TO ATTEND DAYTIME MEETINGS? ~'e~
WOULD YOU BE ABLE TO ATTEND EVENING MEETINGS? yew
BRIEFLY DESCRIBE YOUR INVOLVEMENT IN EACH OF THESE AREAS
CURRENT OCCUPATION AND EMPLOYMENT HISTORY:
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ARE YOU A REGISTERED VOTER IN THE CITY OF SARATOGA? c S
WOULD YOU BE ABLE TO ATTEND DAYTIME MEETINGS? ~' ~S
WOULD YOU BE ABLE TO ATTEND EVENING MEETINGS? 1' E S
BRIEFLY DESCRIBE YOUR INVOLVEMENT IN EACH Off' THESE AREAS
CURRENT OCCUPATION AND EMPLOYMENT HISTORY:
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ADDITIONAL INFORMATION OR COMMENTS:
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REtF~ERENCES: (PAProvide Name and Phone Number)
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SIGNATURE: ~~' , ~~
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SARATOGA CITY COUNCIL
MEETING DATE: March 20, 2001 AGENDA ITEM:
ORIGINATING T: anager CITY MANAGER: ~-^~ G~~""-
PREPARE DEPT HEAD:
SUBJECT: Commendation for Joseph and Michelle Masek/La Mere Michelle
RECOMMENDED ACTION:
Present Commendation.
REPORT SUMMARY:
Attached is a commendation for 7oseph and Michelle Masek owners of La mere Michelle who aze
celebrating their 30~' Anniversary of their restaurant in the City of Saratoga.
FISCAL IMPACTS:
N/A
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
N/A
ALTERNATIVE ACTION:
N/A
FOLLOW UP ACTION:
N/A
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Posting of the agenda.
ATTACHMENTS:
Attachment A -Copy of commendation.
CITY OF SARATOGA
RESOLUTION OF THE CITY COUNCIL
COMMENDING
LA MERE MICHELLE
30-YEAR ANNIVERSARY
WHEREAS, Joseph and Michelle Masek first opened La Mere Michelle on
March 20, 1972 in Saratoga, California; and
WHEREAS, La Mere Michelle became known for its unsurpassed quality,
service and professional food preparation; and
WHEREAS, La Mere Michelle is the only country French restaurant in the
Santa Clara Valley and a leader in opening the South Bay to dozens of many
restaurateurs of various backgrounds and skills wanting to take advantage of a
promising dining-out trend;. and
WHEREAS; La Mere Michelle is a family operated restaurant who have been
serving finest French food in Saratoga for the past thirty years.
NOW THEREFORE, THE CITY OF SARATOGA, DOES HEREBY
COMMEND AND THANK
JOSEPH AND MICHELLE MASEK
LA MERE MICHELLE
for their 30 years of dedicated service to their customers and to the City of Saratoga.
Joseph and Michelle Masek deserve our warmest congratulations and highest praise.
WITNESS OUR HAND AND THE SEAL OF THE CITY OF SARATOGA on
this 20~` day of March 2002
Nick Streit, Mayor
Saratoga, California
SARATOGA CITY COUNCIL
i MEETING DATE: March 20, 2002 AGENDA ITEM:
ORIGINATING DEPT: City Manager CITY MANAGER: ~~~'~
PREPARED BY: DEPT HEAD:
SUBJECT: Appointment of Public Safety Commission Member
and Oath of Office.
ACTION:
That Council approve the attached resolution reappointing Brigitte Ballingall to the Public Safety
Commission. The terms for this commission will expire on 04/01/06.
REPORT SUMMARY:
Attached is the resolution reappointing Bridgette Ballingall to the Public Safety Commission. The
Oath of Office will be administered and signed by the Commissioner.
FISCAL IMPACTS:
N/A
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
Appointment will not be made to the Public Safety Commission.
ALTERNATIVE ACTION:
N/A
FOLLOW UP ACTION:
Update City's Official Roster.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Posting of the Council Agenda.
ATTACHMENTS:
Attachment A -Resolution of Appointment
Attachment B -Oath of Office
RESOLUTION NO. 02- -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY •
OF SARATOGA APPOINTING ONE MEMBER TO THE
PUBLIC SAFETY COMMISSION
WHEREAS, three vacancies were created on the Public Safety Commission resulting from the
expired terms of Brigitte Ballingall, Hugh Hexamer, and Kenneth Biester; and
WHEREAS, a notice of vacancy was posted, applications were received, interviews have been
conducted, and it is now appropriate to fill one vacancy:
NOW, THEREFORE, the City Council of the City of Saratoga hereby resolves that the following
reappointment was made for term expiring April 1, 2006,
BRIGITTE BALLINGALL
The above and foregoing resolution was passed and adopted at an adjourned meeting of the
Sazatoga City Council held on the 20'" day of March 2002 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Nick Streit, Mayor
ATTEST:
Cathleen Boyer, City Clerk
STATE OF CALIFORMA
COUNTY OF SANTA CLARA
I, Bridgett Ballingall, do solemnly swear (or affirm) that I will
support and defend the Constitution of the United States and the
Constitution of the State of California against all enemies, foreign and
domestic; that I will bear true faith and allegiance to the Constitution of
the United States and the Constitution of the State of California; that I
take this obligation freely, without any mental reservation or purpose of
evasion; and that I will well and faithfully discharge the duties upon
which I am about to enter.
Bridgett Ballingall, Member
Public Safety Commission
Subscribed and sworn to before me on
This 20~` day of March 2002.
Cathleen Boyer, CMC
City Clerk
..
SARATOGA CITY COUNCIL
MEETING DATE: March 20, 2002 AGENDA ITEM: ~i__
ORIGINATING DEPT: City Manager CITY MANAGER: O~G~""'~-
PREPARED BY: DEPT HEAD:
SUBJECT: Appointment of Heritage Preservation Commission Member
and Oath of Office.
RECOMMENDED ACTION:
That Council approve the attached resolution reappointing Dora Grens to the Heritage
Preservation Commission. The terms for this commission will expire on 04/01/06.
REPORT SUMMARY:
Attached is the resolution reappointing Dora Grens to the Heritage Preservation Commission.
The Oath of Office will be administered and signed by the Commissioner.
FISCAL IMPACTS:
N/A
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
Appointment will not be made to the Heritage Preservation Commission.
ALTERNATIVE ACTION:
N/A
FOLLOW UP ACTION:
Update City's Official Roster.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Posting of the Council Agenda.
ATTACHMENTS:
Attachment A -Resolution of Appointment
Attachment B ~-Oath of Office
~'
~\
RESOLUTION NO. 02-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SARATOGA APPOINTING ONE MEMBER TO THE
HERITAGE PRESERVATION COMMISSION
WHEREAS, four vacancies were created on the Heritage Preservation Commission resulting
from the expired terms of Dora Grens, Beth Wyman, Carolyn King, and Robert Peepari; and
WHEREAS, a notice of vacancy was posted, applications were received, interviews have been
conducted, and it is now appropriate to fill one vacancy:
NOW, THEREFORE, the City Council of the City of Saratoga hereby resolves that the following
reappointment was made for term expiring April 1, 2006,
DORA GRENS
The above and foregoing resolution was passed and adopted at an adjourned meeting of the
Saratoga City Council held on the 20~' day of March 2002 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Nick Streit, Mayor
ATTEST
Cathleen Boyer, City Clerk
STATE OF CALIFORNIA
COUNTY OF SANTA CLARA
I, Dora Grens, do solemnly swear (or affirm) that I will
support and defend the Constitution of the United States and the
Constitution of the State of California against all enemies, foreign and
domestic; that I will bear true faith and allegiance to the Constitution of
the United States and the Constitution of the State of California; that I
take this obligation freely, without any mental reservation or purpose of
evasion; and that I will well and faithfully discharge the duties upon
which I am about to enter.
Dora Grens, Member
Heritage Preservation Commission
Subscribed and sworn to before me on
This 20~` day of March 2002.
Cathleen Boyer, CMC
City Clerk
SARATOGA CITY COUNCIL
MEETING DATE: March 20, 2002
AGENDA ITEM: ~ ~i
ORIGINATING DEPT: Administrative Services CITY MANAGER:
PREPARED BY: e G 7~t ~G.. DEPT HEAD:
SUBJECT: Check Register: 3/1/02
RECOMMENDED ACTION(S):
Approve the Check Register.
REPORT SUMMARY:
Attached is the Check Register:
FISCAL IMPACTS:
None
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
None
ALTERNATIVE ACTION(S):
None
FOLLOW UP ACTION(S):
None
ADVERTISING, NOTICING AND PUBLIC CONTACT:
None
ATTACHMENTS:
Check Register Certification.
Fund Name
3/15/02 Checks
AP CHECKS A87934-88093
1 GENERAL 52,315.94 11,385.15'
100 COPS-SLESF 25.00
110 Traffic Safety
150 Streets & Roads 57,994.17
160 Transit Dev
170 Hillside Repair
180 LLA Districts 3,434.94
250 Dev Services 6,987.65
260 Environmental 8,688.09
270 Housing & Comm
290 Recreation 16,366.34
291 Teen Services
292 Facility Ops 260.00.
293 Theatre Surcharge 7,036.25
300 State Park
310 Park Develpmt 39,540.05
320 Library Expansion 276,247.18
352 Infrastructure 3,842.22
354 Park and Trail 3,452.39
400 Library Debt
410 Civic Cntr COP
420 Leonard Creek
700 Quarry Creek
710 Heritage Prsvn
720 Cable N
730 PD #2
740 PD #3
800 Deposit Agency 584.00
810 Deferred Comp
830 Payroll Agency
990 SPFA
476,774.22 11,385.15
PAYROLL CHECKS: 627623-27670
TOTAL
Checks
Prepared by: Date:
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,4
SARATOGA CITY COUNCIL
MEETING DATE: March 20, 2002 AGENDA ITEM: Z
ORIGINATING DEPT: Administrative Services CITY MANAGER: ~~/G~-~---~
PREPARED BY: DEPT HEAD:
SUBJECT: Financial Reports for the Months ending February 2002
RECOMMENDED ACTION(S):
Accept the financial reports for year-to-date months ending February 2002.
REPORT SUMMARY:
. The accompanying financial reports represent the revenues, expenditures and fund balances in all
City funds for the fiscal year-to-date months ending February 28, 2002. Projected June 30, 2002
summary includes audited beginning fund balance as well as adopted revenues, expenditures, and
transfers that were amended from the original adopted budget through month-end February 2002.
FINANCIAL SUMMARY
Summarv
During the month of February, the City continues to remain in a strong fund balance condition as
previously explained during the mid-year budget review on February 6, 2002. The beginning of
the year surplus of $2,966,627, of which $1,649,542 was attributed to the General Fund is now
reflected as beginning fund balance budgeted.
General fund operations continue favorably with total revenues at 66.4% and expenditures at
55.8%. Although the City has experienced decline in some tax revenues, such as transfer,
construction, and transient occupancy; we have been fortunate to have other revenues such as
refunds/reimbursements, fines, and donations that offset. Most significant to the general funds'
stability are the property taxes, sales taxes, and motor vehicle license fees, which has been
revised and continue to make-up 57.2% of the budget. This month, the City received its annual
franchise fee from San Jose Water in the amount of $99,200.
Special Revenue Fund revenue vaziance, 34.7%, primarily reflects grants and reimbursement
revenues that are typically received after expenditures have been made and the timing of
recreation revenues which become significantly higher during the second half of the fiscal year.
Revenues in the development services fund are at 57.9%. Although the City has experienced a
significant decline in building and planning, we have been fortunate to have geology and
engineering fees assist this variance as a resulf of the Sobrato project,
Library Bond debt service fund received. its first allocation of property tax support which was
applied towards the first interest payment on the City's new GO bond during February.
FISCAL IMPACTS:
Discussed above.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
None.
ALTERNATIVE ACTION(S):
None.
FOLLOW UP ACTION(S):
Accept and file the reports.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
ATTACHMENTS:
A. Financial reports for February 28, 2002
2of2
4
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CITY OF SARATOGA I
REVENUES AS OF FEBRUARY 28, 2002
FISCAL YEAR 2001-02
Budget 66.7%
Original Adjustments Amended 2/28/02 of Year
Description Budget (Note 1) Budget Actual Expired
REVENUE OVERVIEW BY FUND
001 General Fund $
Special Revenue Funds:
100 COPS-SLESF
110 Traffic Safety
150 Stree[s & Roads
160 Transportation Develop. Act
170 Hillside Repair
180 Landscape & Lighting
250 Development Services
260 Environmental Programs
270 Housing & Community Dev.
290 Recreation
291 Teen Services
292 Facility Operations
293 Theatre Ticket Surcharge _
Total Special Revenue Funds _
Capital Project Funds:
310 Park Development
320 Library Expansion
35x Total CIP _
Total Capital Project Funds
Debt Service Fund:
400 Library Bond _
Agency Funds:
420 Leonard Road Debt Service
720 Cable TV Trust
730 Parking Dis[. #2 Debt Service
740 Parking Dist. #3 Debt Service
800 Deposits
990 Saratoga PGA _
Total Agency Funds
TOTAL ALL FUNDS
$ 278,969 $ 8,548,160 ~ $ 5,680,203 ~ 66.4%
100,000 100,000 100,000 100.0%
148,500 148,500 73,519 49.5%
3,552,354 3,552,354 363,892 10.2%
54,727 54,727 38,254 69.9%
2,500 2,500 - 0.0%
192,593 192,593 125,854 65.3%
1,616,000 169,780 1,285,780 1,034,244 57.9%
563,613 563,613 371,509 65.9%
183,874 183,874 805 0.4%
733,000 (30,000) 703,000 385,282 54.8%
66,700 66,700 20,306 30.4%
135,000 (10,000). 125,000 79,048 63.2%
25,000 25,000 13,626 54.5%
7.373.861 129.780 7.503.641 2.606.339 34.7%
207,000 41,400 248,400 248,400 100.0%
- 163,275 163,275 270,240 165.5%
- 6,840,000 6,540,000 - 0.0%
207,000 7,044,675 7,251,675 518,640 7.2°(0
694,592 694,592 614,433 SS.S%
1 ],738 11,738 4,607 39.2%
' 4,200 4,200 0.0%
167,314 167,314 86,916 51.9%
24,675 24,675 5,638 22.8%
207,927 207,927 97,161 46.7%
776 1 56.8%
February 2002\REVENUE Page 2 3/14/02
i
CITY OF SARATOGA
REVENUES AS OF FEBRUARY 28, 2002
FISCAL YEAR 2001-02
Budget 66.7%
Original Adjustments Amended 2/28/02 of Year
Description Budget (Note 1) Budget Actual Expired
REVENUE DETAIL BY FUND
GENERAL FUND
001 Prop. Tax Secured/Unsecured
TEA Allocation
Sales Tax 1%
Sales Tax Prop. 172
Transfer Tax
Construction Tax
Trans. Occup. Tax
Franchise Fees - PG&E
Franchise Fees - AT&T
Franchise Fees - SJ Water
Franchise Fees -.Green Valley
Business Licenses
Federal Law Block Grant
Motor Vehicle License Fee
Off Highway MV Fee
Home Owner Prop. Tax Relief
Other Refunds & Reimburse
Fines-False Alarm
Forfeitures
Special Assessments (Vessing)
Interest
Rentals-Cell Phone
Hakone Rent Pass Through
Sale of Assets
Misc.
Vehicle Abatement
Donations/Youth Sports
Animal Licenses
Fuel Sales
Ground Maint.
Park Rental
Permit-Encrmt.
TOTAL GENERAL FUND
February 2002\REVENUE
$ 1,489,800 20,605 $ 1,510,405 $ 1,462,255 96.8%
606,598 606,598 0.0%
2,096,398 20,605 2,117,003 1,462,255 69.1%
1,168,500 (60,085) 1,108,415 757,064 68.3%
95,000 95,000 56,421 59.4%
1,263,500 (60,085) 1,203,415 813,485 67.6%
400,000 (156,424) 243,576 162,313 66.6%
400,000 197,628 597,628 195,030 32.6%
321,000 (142,384) 178,616 131,055 73.4%
1,121,000 (101,180) 1,019,820 488,398 47.9%
242,500 242,500 - 0.0%
182,000 20,070 202,070 177,424 87.8%
99,200 99,200 97,212 98.0%
321,300 (6,760) 314,540 205,322 65.3%
845,000 13,310 858,3]0 479,958 55.9%
299,600 24,458 324,058 179,179 55.3%
- 16,698 16,698 16,698 100.0%
1,572,500 1,572,500 ],]68,327 74.3%
600 600 294 49.0%
15,700 15,700 19,037 121.3%
1,888,400 41,156 1,929,556 1,383,535 71.7%
118,827 175,163 293,990 314,008 106.8%
18,000 ]8,000 23,300 129.4%
45,000 45,000 22,317 49.6%
295,366 295,366 0.0%
400,000 400,000 401,584 100.4%
58,200 58,200 38,85] 66.8%
- 7,257
15,000 15,000 - 0.0%
10,000 10,000 3,176 31.8%
13,000 13,000 8,993 69.2%
- ]90,000 190,000 185,600 97.7%
12,500 12,500 1,899 15.2%
10,000 10,000 4,603 46.0%
5,000 5,000 4,160 83.2%
54,000 54,000 36,824 68.2%
1,054,893 365,]63 1,420,056 1,052,572 74.1%
e o~<n im a wo ncn a oeeo ~cn a econ ~nz «eoi
Page 3
3/14/02
(2)
(3)
(4)
(5)
(6)
(5)
(7)
(8)
(9)
t
CITY OF SARATOGA
REVENUES AS OF FEBRUARY 28, 2002
FISCAL YEAR 2001-02
Budget 66.7%
Original Adjustments Amended 2/28/02 of Year
Description Budget (Note 1) Budget Actual Expired
SPECIAL REVENUE FUNDS:
COPS-SLESF
100 Interest -
Suppl. Law Enforcement 100,000 _ 100,000 ~ 100,000 ~ 100.0%
Traffic Safety
110 Crossing Guard Match 3,500 3,500 - 0.0%
Fines-Vehicle Code 145,000 145,000 73,519 50.7%
Total Traffic Safety 148,500 148,500 __ 73,519 49.5%
Streets & Roads
150 Refunds &Reimb. 259,700 259,700 4,678 ].8%
St. Highway User 2107.5 6,000 6,000 6,000 100.0%
St. Highway User 2106 149,550 149,550 80,811 54.0%
St. Highway User 2107 251,500 251,500 144,797 57.6%
St. FHWA Reimb. 1,342,000 1,342,000 0.0%
St. 2105 S&H Code 194,700 194,700 109,567 56.3%
TEA-2] 252,705 252,705 0.0%
CALTrans-Saratoga/SV Rd. - -
TEA - Clean Air Grant (Signals) 380,000 380,000 0.0%
AB 434 Clean Air Grant 338,947 338,947 18,039 5.3%
Measure B 377,252 377,252 0.0%
Total Streets & Roads 3,552,354 3,552,354 363,892 10.2%
Transportation Develop. Act
160 Total TDA 54,727 54,727 38,254 69.9%
Hillside Street Repair
170 Interest
Hillside Street Repair
Total Hillside Street Repair
Landscape/Lgtng
a
`J
1.80 Property Tax 89,404 89,404 68,328 76.4% (2)
Special Assessment 101,189 101,189 57,526 56.9% '(10)
Interest 2,000 2,000 - 0.0% .
Total Landscape/Lghtg 192,593 192,593 125,554 65.3%
Development Services
250 Geology Review Fees 65,000 40,000 105,000 78,318 74.6% (11)
Engineering Fees 60,000 210,000 270,000 222,952 82.6% 1
Planning Fees 396,000 (146,000) 250,000 149,050 59.6% (12)
ArboristFees 75,000 75,000 52,362 69.8%
Document Storage Fees
13,000
13,000
5;965
45.9% •
Permits-Building 967,000 60,780. 1,027,780 485,222 47.2%
Permits-Grading 40,000 5,000 45,000 40,375 89.7% (13)
Interest -
Total Development Svc's 1,616,000 169,780 1,785,780 1,034,244 57.9%
February 2002\REVENUE Page 4 3/14/02
CITY OF SARATOGA
REVENUES AS OF FEBRUARY 28, 2002
FISCAL YEAR 2001-02
Budget 66.7%
Original Adjustments Amended 2/28/02 of Year
Description Budget (Note 1) Budget Actual Expired
Environmental Programs
260 St. Refuse Surcharge AB939 30,000 30,000 15,632 52. ]
Environmental Fees 533,613 533,613 355,877 66.7%
Interest -
Total Environmental Programs 563,613 563,613 371,509 65.9%
Housing & Comm. Dev.
270 HCD/CDBG/SHARP GRANTS 180,874 180,874 - 0.0%
INTEREST 3,000 3,000 805 26.8%
Total Housing/Comm. Dev. 183,874 183,874 805 0.4%
Recreation
290 Friends Of Warner Hutton House - - -
Sports League Fees 38,000 38,000 35,809 94.2%
Camp Fees 150,000 150,000 25,651 17.1%
Excursion Fees 90,000 90,000 61,275 68.1%
Class/Special Event 425,000 (30,000) 395,000 241,392 61.1%
Redwood Sports Program. 30,000 30,000 21,155 70.5%
Total Recreation 733,000 (30,000) 703,000 385,282 54.8%
Teen Services
291 Teen Services 55,080 55,080 14,756 26.8%
Teen Snack Bar 1,620 1,620 550 34.0%
Warner Hutton Contributions 10,000 10,000 5,000 50.0%
Total Teen Services 66,700 66,700 20,306 30.4%
Facility Operations
292 Building Rent
Total Facility Operations 1
Theatre Ticket Surcharge
Interest
293 Theatre Ticket Surcharge
Total Theatre Ticket Surcharge
TOTALSPECIAL REVENUE FUNDS 7,3
CAPITAL PROJECT FUNDS:
Park Development
310 Park Development
Library Expansion
320 Library Bond Interest & Misc.
Total CIP
35x Total CIP Resources
February 2002\REVENUE
Page 5
D 13,626 54.5%
0 13,626 54.5%
0.0%
3/14/02
(14)
CITY OF SARATOGA d.
REVENUES AS OF FEBRUARY 28, 2002
FISCAL YEAR 2001-02
Budget 66.7%
Original Adjustments Amended 2/28/02 of Year
Description Budget (Note 1) Budget Actual Expired
TOTAL CAPITAL PROJECT FUNDS 207,000 7,044,675 7,251,675 518,640 7.2%
DEBT SERVICE FUND:
Library Bond
400 Principal 691,892 691,892 614,433 88.8%
Interest -
Other 2,700 2,700 - 0.0%
TOTAL DEBT SVC FUND 694,592 694,592 614,433 88.5%
AGENCY FUNDS:
Leonard Road
420 Services (Assess Districts) 11,738 11,738 4,607 39.2%
CA TV Trust
720 Interest Income 4,200 4,200 0.0%
Parking Dist. #2 Debt Svc.
730 Services (Assess Districts) - - 0.0%
Parking Dist. #3 Debt Svc.
740 Services (Assess Districts) 167,314 167,314 86,916 51.9%
Deposits
800 Deposits - - 0.0%
Saratoga PFA AGENCY
990 Interest Income 24,675 24,675 5,638 22.8%
TOTAL AGENCY FUNDS 207,927 207,927 97,161 46.7%
GRAND TOTAL
REVENUE NOTES:
(1) Amended budge[ includes all revisions made up to February 6, 2002.
(2) Property Taxes-Secured property taxes paid in December/January and April/May. In addition, TEA distributions
will no longer be a June lump sum but a distributed monthly with the secured/unsecured distributions.
(3) $264,000 in construction tax is anticipated from the Oddfellow project before year-end.
(4) Occupancy fees from the Saratoga Inn & Saratoga Oaks Lodge. The Saratoga Inn remits monthly; the Oaks Lodge qtly.
(5) Franchise Fees from PG&E is expected in March 2002.
(6) Includes interne[ fees.
(7) Other Refunds & Reimbursements- Law Enforcement refund $101,001, ABAG Plan, $43,160 received in July and $45,099
State traffic congestion relief.
(8) In the past, interest earnings have accumulated in the General Fund and are allocated to the other funds at year-end.
(9) Donations for Youth Sports Fund to be reclassed to the Parks Development fund in March 2002.
7
$
56.8%
February 2002\REVENUE Page 6 3/14/02
~,, CITY OF SARATOGA
REVENUES AS OF FEBRUARY 28, 2002
FISCAL YEAR 2001-02
Budget 66.7%
Original Adjustments Amended 2/2S/02 of Year
Description Budget (Note 1) Budget Actual Expired
(]0) Assessment Revenues-Paid in December/January and April/May.
(I1) lst quarter receipts from Sobrato project.
(12) Planning fees are lower than originally budgeted due to decline in new planning applications.
(13) Develop.fees-Grading Permit fees remain higher than originally budgeted.
(14) Interest income earned from library bond proceeds in L.A.I.F. account.
February 2002\REVENUE Page 7 3/14/02
CITY OF SARATOGA
EXPENDITURES AS OF FEBRUARY 28, 2002
FISCAL YEAR 2001-02
Budget 66.7%
Original Adjustments Amended 2/28/02 of Year
Description Budget (Note 1) Budget Actual Expired
001 General Fund -
Special Revenue Funds:
100 COPS-SLESF
110 Traffic Safety
150 Streets & Roads
160 Transportation Develop. Ac[
180 Landscape & Lighting
250 Development Services
260 Environmental Programs
270 Housing & Community Dev.
290 Recreation
291 Teen Services
292 Facility Operations
293 Theatre Ticket Surcharge _
Total Special Revenue Funds
Capital Project Funds:
310 Park Development
320 Library Expansion
35x Total CIP
Total Capital Project Funds
Debt Service Fund:
400 Library Bond
Agency Funds:
420 Leonard Road Debt Service
700 Quarry Creek Pjct Admin.
720 Cable TV Trust
730 Parking Dist. #2 Debt Service
740 Parking Dist. #3 Debt Service
800 Deposits
990 Saratoga PGA
Total Agency Funds
TOTAL ALL FUNDS
EXPENDITURE DETAIL BY FUND
001 GENERAL FUND
1005 Ciry Council
February 2002~EXPEND.
$ 6,142,783 $ 463,570 6>606,353 $ 3,689,373 55.8%
112,236 2,056 114,292 37,706 33.0%
25,983 - 25,983 7,200 27.7%
8,297,376 (1,539,852) 6,757,524 2,127,354 31.5%
- - 0 -
206,697 - 206,697 166,137 80.4%
1,876,822 8,411 1,885,233 1,123,852 59.6%
648,385 125,838 774,223 408,343 52.7%
266,504 - 266,504 157,188 59.0%
919,725 1,200 920,925 590,310 64.1%
223,223 - 223,223 119,464 53.5%
275,041 - 275,041 179,550 65.3%
50,784 4,881 55,665 12,557 22.6%
» nn~ ~~< n anv w«~ » cnc a~n n mn «~ n° ooi
500,000 410,110 910,110 1,371,938 150.7%
14,000,000 14,000,000 2,290,458 16.4%
- 13,086,350 13,086,350 0.0%
694592 0 694,592 692,435 99.7%
11,738 11,738
167,314 167,314 11,105
167,286 94.6%
100.0%
179,052 179,052 178,391 99.6%
34,419,203 $ 12,562,564 $ 46,981,767 $ 13,152,256 28.0%
$51,000 54,984 $105,984 $65,480 61.8%
Page 7 03/14/2002
' CITY OF SARATOGA .
EXPENDITURES AS OF FEBRUARY 28, 2002
FISCAL YEAR 2001-02
Budget 66.7%
Original Adjustments Amended 2/28/02 of Year
Description Budget (Note 1) Budget Actual Expired
1010 Contingency 200,000 (91,229) 108,771 0.0%
1015 City Commissions 100,994 100,994 58,333 57.8%
1020 City Manager's Office 345,209 345,209 247,822 71.8%
1025 Legal Services/Risk Mgmt. 377,900 377,900 220,908 58.5%
1030 City Clerk 87,420 87,420 54,398 62.2%
1035 Equipment Operations 309,987 182,427 492,414 197,990 40.2% (15)
1040 Financial Management 447,429 447,429 266,757 59.6%
1045 Human Resources 167,277 14,100 181,377 112,499 62.0%
1050 General Services 146,680 4,830 151,510 96,904 64.0%
1060 Facilities Maintenance 469,184 469,184 324,656 69.2%
1065 Management Info. Systems 274,373 33,581 307,954 161,650 52.5%
1070 Public Information 26,162 26,162 8,992 34.4%
2005 Emergency Preparedness 21,214 21,214 10,505 49.5%
2010 Code Enforcement 48,281 28,000 76,281 29,467 38.6%
2015 Police Services 2,918,415 88,623 3,007,038 1,786,731 59.4%
2025 Animal Control 202,899 202,899 152,488 75.2%
3030 Parks/Open Space 699,546 7,747 707,293 347,576 49.1%
3035 General Engineering 260;239 9,000 269,239 176,532 65.6%
4005 Advanced Planning 96,854 5,237 102,091 46,533 45.6%
7005 Senior Services 41,035 41,035 19,349 47.2%
7010 Community Support 72,800 72,800 49,714 68.3%
7020 Economic Development 149,912 1,000 150,912 80,230 53.2%
7025 Hakone Gardens Park 160,747 160,747 50,203 31.2%
9010 Capital Projects 312,311 125,270 437,581 154,059 35.2% (16)
Subtotal 7,987,868 463,570 8,451,435 $4,719,776 55.8%
Less Overhead (1,845,085) (1,845,085) ($1,030,403) 55.8%
TOTAL GENERAL FUND $ 6,142,783 $ 463570 $ 6.606,353 $ 3.689.373 55.8%
SPECIAL REVENUE FUNDS:
100 2030 COPS Supl. Law Enforcement 100,000 2,056 102,056 33,669 33.0%
Plus Overhead 12,236 12,236 $4,037 33.0%
Total COPS 112,236 2,056 114,292 37,706 33.0%
110 2020 Traffic Safety 25,100 ,25,100 6,955 27.7%
Plus Overhead 883 883 - $245 27.7%
Total Traffic Safety 25,983 0 25,953 7,200 27.7%
150 Streets & Roads
3005 Street Maintenance 1,797,812 1,385,848 3,183,660 1,495,444 47.0% (17)
3010 Sidewalks & Trails 96,016 96,016 24,150 25.2% (18)
3015 Traffic Control 236,198 12,300 248,498 100,589 40.5%
3020 Flood & Storm Drain Control 129,184 30,000 159,184 56,456 35.5%
3025 Medians & Parkways 147,580 2,000 149,580 89,428 59.8%
February 20021EXPEND. Page 8 03/14/2002
r
CITY OF SARATOGA
EXPENDITURES AS OF FEBRUARY 28, 2002
FISCAL YEAR 2001-02
Budget 66.7%
Original Adjustments Amended 2/28/02 of Year
Description Budget (Note 1) Budget Actual Expired
5010 Congestion Mgmt. 350,621 3.50,621 33,109 9.4%
9010 Capital Projects 4,988,425 (2,970,000) 2,018,425 154,546 7.7%
Subtotal 7,745,836 (1,539,852) 6,205,984 1,953,722 31.5%
Plus Overhead 551,540 551,540 $173,632 31.5%
Total Street & Roads 8,297,376 (1,539,852) 6,757,524 2,127,354 31.5%
160 9010 Transportation Dev. Act 0 0 - -
180 3040 Landscape & Lighting 180,007 180,007 144,684 80.4%
Plus Overhead 26,690 26,690 $21,453 80.4%
Total Landscape & Lighting 206,697 206,697 166,137 80.4%
250 Development Services
4010 Zoning Administration 572,598 4,984 .577,582 338,924 58.7%
4015 Inspection Services 479,922 3,427 483,349 273,959 56.7%
4020 Development Regulation 191,238 191,238 133,578 69.8%
Subtotal 1,243,758 8,411 1,252,169 746,461 59.6%
Plus Overhead 633,064 633,064 $377,391 59.6%
Total Development Svcs. 1,876,822 8,411 1,885,233 1,123,852 59.6%
260 Environmental Program
5005 Integrated Waste Mgmt. 156,741 75,838 232,579 101,418 43.6%
501> Storm WaterMgmt. 379,419 50,000 429,419 261,167 60.8%
9010 Cap Proj (Street Storm Dr) 25,467 25,467 0.0%
Subtotal 561,627 125,838 687,465 362,585 52.7%
Plus Overhead 86,758 86,758 $45,758 52.7%
Total Environmental Program 648,385 125,838 774,223 408,343 52.7%
270 Housing & Comm. Dev.
7015 HCDA Administmtion 201,348 .201,348 124,981 62.1%
9010 Cap Projects (Sr. Ctr & ADA) 50,000 50,000 23,268 46.5%
Subtotal 251,348 0 251,348 148,249 59.0%
Plus Overhead 15,156 15,156 $8,939 59.0%
Total Housing & Comm Dev. 266,504 0 266,504 157,188 59.0%
290 Recreation
6005 Recreation 673,405 1,200 674,605 432,420 64.1%
Subtotal 673,405 1,200 674,605 432,420 64.1%
Plus Overhead 246,320 246,320 $157,890 64.1%
Total Recreation Services 919,725 1,200 920,925 590,310 64.1%
291 Teen Services
6010 Teen Services 161,326 161,326 86,338 53.5%
6010 Teen Snack Baz - - -
February 2002~EXPEND. Page 9 0 3/14/2002
t
CITY OF SARATOGA
EXPENDITURES AS OF FEBRUARY 28, 2002
FISCAL YEAR 2001-02
Budget
Original Adjustments Amended
Description Budget (Note 1) Budget
6010 Warner Hutton Contribution
Plus Overhead
Total Teen Services
292 6020 Facility Operations
Plus Overhead _
Total Facility Operations
293 60li Theatre Ticket Surcharge
Plus Overhead _
Total Theatre Ticket Surcharge _
TOTAL SPECIAL REVENUE FUNI
CAPITAL PROJECT FUNDS:
9010 Park Development
9010 Library Expansion
35x Total CIP
TOTAL CAPITAL PROJECT FUNDS
DEBT SERVICE FUND:
400 8015 Library Bonds
AGENCY FUNDS:
420 8020 Leonard Rd. Debt Svc.
720 1040 CA TV Trust
730 8005 Parking Dist. #2 Debt Svc.
740 8010 Parking Dist. #3 Debt Svc.
990 1040 Saratoga Public Fin. Agency
TOTAL AGENCY FUNDS
TOTAL EXPENDITURES $
EXPENDITURE NOTE5:
February 2002~EXPEND.
'.23,223 0 223,223
72,036
',03,005 72,036
203,005
',75,041 0 275,041
43,248
7,536 4,881 48,129
7,536
50,784 4,881 55,665
'02.776 (1.397.4661 11.505.310
500,000
14,000,000
2/28/02
Actual 66.7%
of Year
Expired
$33,126 53.5%
119,464 53.5%
47,026
$132,524 65.3%
65.3%
179,550 65.3%
10,857
$1,700 22.6%
22.6%
12,557 22.6%
4.929.661 42:8%
410,110 910,110 1,371,938 ~ 150.7% (19)
14,000,000 2,290,458 I 16.4% (20)
086,350 13,086,350
496,460 27,996,460 3,662,396 13.1%
694,592 694,592 692,435 99.7% (21)
11,738
167,314 11,738
167,314 11,105
167,286 94.6%
100.0% (22)
(22)
179,052 1
$ 12,562,564 $ 46,981,767 $ 13,1
Page 10 03/14/2002
CITY OF SARATOGA
EXPENDITURES AS OF FEBRUARY 28, 2002
FISCAL YEAR 2001-02
Budget 66.7%
Original Adjustments Amended 2/28/02 of Year
Description Budget (Note 1) Budget Actual Expired
(15) Equipment replacement-Taz pot & Toro mower to be purchased [his fiscal yeaz.
(16) Capital projects to be completed this fiscal yeaz.
(17) Variance primarily reflects project/timing delays.
(18) Variance primazily reflects timing delays for projects that aze seasonal in nature.
(19) Park development various locations.
(20) Library Expansion & Renovation Construction Phase I
(21) Last payment of old library bond paid in December 2001 and first payment of new bond made in February 2002.
(22) Debt service payments made in September and March
February 2002~EXPEND. Page 11 03/14/2002
;i
__ SARATOGA CITY COUNCIL
MEETING DATE: March 20, 2002 AGENDA ITEM: ~~
DEPT: Community Development CITY MANAGER: ~~/~w~--
PREPARED BY: Kristin Borel DEPT HEAD:
SUBJECT: Planning Commission Actions, March 13, 2002
RECOMMENDED ACTION(S):
Note and file.
REPORT SUMMARY:
Attached are the Planning Commission Action Minutes of March 13, 2002
FISCAL IMPACTS:
N/A
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
N/A
ALTERNATIVE ACTION(S):
N/A
FOLLOW UP ACTION(S):
N/A
ADVERTISING, NOTICING AND PUBLIC CONTACT:
N/A
ATTACHMENTS:
Action Minutes -Saratoga Planning Commission
1
3
CITY OF SARATOGA PLANNING COMMISSION
ACTION MINUTES
DATE: Wednesday, March 13, 2002 - 7:00 p.m.
PLACE: Council Chambers/Civic'I'heater,13777 Fruitvale Avenue, Saratoga, CA
TrnE: Regulaz Meeting
RoLi CALL: Commissioners Garakani, Jackman, Hunter, Kurasch, Roupe, Zutshi and Chair Barry
ABSENT: None
STAFF: Planners Livingstone &t Vasudevan, Director Sullivan, and Minutes Clerk Shinn
PLEDGE OF ALLEGIANCE
MINUTES : Draft Minutes from Regulaz Planning Commission Meeting of February 27, 2002
ORAL COMMUNICATIONS -Any memberof thePublicwillbeallowed toaddress thePlanningCommission forup to three
minutes on matters not on this agenda The law generally prohibits the Planning Commission from discussing or taking
action on such items. However, the Planning Commission may instruct staff accordingly regarding Oral Communications
under Planning Commissiondirection toStaff.
REPORT OF POSTING AGENDA
Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on March 7, .
2002.
REPORT OF APPEAL RIGHTS
If you wish to appeal any decision on this Agenda, you may file an "Appeal Application" with the City
Clerk within fifteen (15) calendar days of the date of the decision, pursuant to Municipal Code 15-
90.050 (b).
CONSENT CALENDAR
PUBLIC HEARINGS
All interested persons may appeaz and be heazd at the above time and place. If you challenge a
decision of the Planning Commission pursuant to a public hearing in court, you may be limited
to raising only those issues you or someone else raised at the public heazing(s) described in this
agenda, or in written correspondence delivered to the Sazatoga Planning Commission at, or
prior to, the public heazing. In order to be included in the Planning Commission's information
packets, written communication should be filed on or before the Monday, a week before the
meeting.
1. .Application #02-025 (517-09-020) DEERFIELD REALTY CORPORATION,
20514 Saratoga-Los Gatos Road; -Request for a Conditional Use Permit to establish
an 3,682 square foot orthodontics office in a portion of an existing office building that
has a 4,282 square foot main level and a 1,015 square foot basement. The applicant
proposes to add 320 square feet to the main level of the building. The office building is
located in the CH-1 zoning district. (VASUDEVAN) (APPROVED 7-0)
r
c
2. Application #02-007 (Citywide) - Resolution Amending the Zoning
Requirements related to Reaz Yazd Setbacks for Two Story Dwellings; -The
Planning Commission has requested that it consider amending the language of the
Zoning Ordinance that regulates rear yazd setbacks for two story dwellings. Currently
the minimum yard requirements differ for lots that have been developed prior to May 15,
1992 vs. vacant lot and lots created after May 15,1992. The ordinance also has different
setbacks for single-story and multi-story dwellings. (SULLIVAN) (APPROVAL OF
RECOMMENDATION TO CITY COUNCIL, 4-3, BARRY, HUNTER, AND KURASH
OPPOSED)
DIRECTOR ITEMS
NONE
COMMISSION ITEMS
- Commissioner's sub-committee reports
• Basements - Consider adopting new Zoning Ordinance requirements
regazding the construction of basements. (VASUDEVAN)
• Energy Efficiency -Review Conservation Element of the General Plan and
consider adopting an Energy Element to form the basis for energy conservation
ordinances. (LIVINGSTONE) (CONTINUED TO APRIL 10, 2002)
• Ordinance Review -Review of the initial topical areas that the Subcommittee
will address. (SULLIVAN) (CONTINUED TO APRIL 10, 2002)
COMMUNICATIONS
- Written -Minutes from Regular Ciry Council Meetings of January 16, 2002 and
February 20, 2002.
ADJOURNMENT AT 10:43 PM TO NEXT MEETING
- Wednesday, March 27, 2002, Council Chambers/Civic Theater
13777 Fruitvale Avenue, Saratoga, CA
w
i
i' ; ~
\
~~
SARATOGA CITY COUNCIL
MEETING DATE: March 20, 2002 AGENDA ITEM:
ORIGINATING DEPT: Public. Works CITY MANAGER: ~'/~~---
I~ - 1
PREPARED BY: I4R~. DEPT HEAD:
SUBJECT: Final map approval for six lots located at 14230 Saratoga-Sunnyvale Road.
Owner: Navico, Inc.
RECOMMENDED ACTION(S):
1. Move to adopt resolution No. SD-98-009 granting final map approval of tentative map
application No. SD-98-009 for six lots located at 14230 Saratoga-Sunnyvale Road.
2. Move to authorize the Mayor to execute the Subdivision Improvement Agreement.
REPORT SUMMARY:
Attached is Resolution No. SD-98-009, which, if adopted, will grant final map approval for six
lots, located at 14230 Saratoga-Sunnyvale Road. I have examined the final map and related
documents submitted to me in accordance with the provisions of Section 14.40.020 of the
Municipal Code and have determined that:
1. The final map substantially complies with-the approved tentative map.
2. All conditions of the approved tentative map, as contained in Planning Commission
Resolutions No. SD-98-009, have been completed or will be completed concurrent with
development of the six lots.
3. The Subdivision Map 'Act, the City's Subdivision Ordinance and all other applicable
provisions of law have been complied with.
4. The final map is technically correct.
Consequently, the City Surveyor's certificate has been executed on the final map and the final
map has been filed with the City Clerk pursuant to Section 14.40.040 of the Municipal Code for
action by the City Council.
r
FISCAL IMPACTS: .
The subdivider has paid $12,537.25 in Engineering Fees and $103,500 in Park Development Fees.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
The final map must either be approved or rejected by the City Council: If the map is rejected, it
would be returned to the subdivider with findings as to why the map was rejected.
ALTERNATIVE ACTION(S):
None in addition to the above.
FOLLOW UP ACTION(S):
The signed map will be released to the subdivider's Title Company for recordation along with
recording instructions.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
ATTACHMENTS:
1. .Site Map.
2. Tract Map.
3. Resolution No. SD-98-009 granting final map approval.
4. Planning Commission Resolution No. SD-98-009 approving the tentative map with
conditions.
5. Subdivision hnprovement Agreement.
SITE MAP
Application No.: SD-9&009
Location: 14230 Saratoga-Sunnyvale Road
Applicant/Owner: NAVICO, Inc.
APN: 397-27-031
400 0 400 800 Feet
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1
RESOLUTION NO. SD-98-009
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
APPROVING THE FINAL MAP OF SD-98-009
14230 SARATOGA-SUNNYVALE ROAD
The City Council of the City of Saratoga hereby resolves as follows:
SECTION 1: Six lots as shown on that certain Tract Map prepared by Westfall Engineers,
Inc., dated January 2001, and filed with the City Clerk of the City of Saratoga
on March 15, 2002, are approved as SIX (6) individual lots.
SECTION 2: All streets and easements shown on said map and offered for dedication to
public use are hereby rejected on behalf of the public, save and except for
public service easements; and to the limited extent that any offers for public
street purposes either expressly or implicitly include offers for easements for
utility purposes along or beneath said street rights of way, then as to such
express or implied offers of easements for public utility purposes, the same aze
hereby accepted on behalf of the public.
The above and foregoing resolution was passed and adopted at an adjourned meeting of the
Saratoga City Council held on the _ day of , 2002 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Nick Streit, Mayor
ATTEST:
Cathleen Boyer, City Clerk .
APPROVAL OF RESOLUTION NO. SD-98-009
CITY OF SARATOGA PLANNING COMMISSION
STATE OF CALIFORNIA
NAVIC0;14230 Saratoga-Sunnyvale Road
WHEREAS, application has been made to the Advisory Agency under the
Subdivision Map Act of the State of California and under the Subdivision Ordinance of the
City of Saratoga, for Tentative Parcel Map approval of 6 lots, all as more particularly set
Forth in File No. SD-98-009 of this City; and
WHEREAS, this Advisory Agency hereby finds that the proposed subdivision,
together with the provisions for its design and improvement, is consistent with the
Sazatoga General Plan and with all specific plans relating thereto; and the proposed
subdivision and land use are comparible with the objectives, policies and general land use
and programs specified in such General Plan, reference to the staff report dated November
B, 2000 being hereby made for further particulars; and
WHEREAS, none of the conditions set forth in Subsections (a) through (g) of
Government Code Section 66474 exist with respect to said subdivision, and tentative
approval should be granted in accord with conditions as hereinafter set forth; and
WHEREAS, the Planning Commission has conducted a duly noticed public
hearing at which time all interested parries were given a full opportunity to be heard and to
present evidence; and
WHEREAS, the Planning Commission has reviewed the Envirotunental Initial
Study pursuant to the California Envirotunental Quality Act and finds that there. will not
be a significant impact to the environment and
NOW, THEREFORE, BE IT RESOLVED that the Tentative Parcel Map for the
hereinafter described subdivision, which map is dated October 2000 and is mazked Fxhibir
'A' in the herein above referred file, be and the same is hereby conditionally approved. The
conditions of said approval are as follows:
PLANNING
Acknowledged. 1. The development shall be located and constructed as shown on Fldtibit 'A',
incorporated by reference.
Easement 2. Prior to recordation of the Final Map, the reciprocal access easement shall be
reduced. reduced on the subject site so that [he building on Lot 1 will meet the required 25-
footfront setback measuredfromtheright-of-way.
Acknowledged. 3, Prior to issuance of a Building Permit, a landscape plan shall be submitted for
review and approval by the Community Development Director.
File No. SD-98-009. ~R-98-070;14230 Sazatoga-Sunnyva; oad
u
Acknowledged . 4. Ptior to Final Inspection, all landscaping on the approved landscape plan shall be
installed '
CC & Rs ~. Prior to submittal of the Final Map, the applicant shall submit a sample
submitted. maintenance agreement or CC~Rs that will bind the owners of the new lots to
cooperate in the maintenance of the new private road, common areas and
landscaping.
All submitted . 6. Prior to submittal of the Final Map to the Public Works Department, the following
shall be submitted to the Planning Division staff in order ro issue a Zoning
Cleazance:
a. Four (4) sets of complete Improvement Plans incorpomting this Resolution as a
separate plan page and containing the following revisions:
i. All applicable recommendations of the City Arborist.
b. Four (4) sets of complete grading plans incorporating this Resolution as a
separate plan page and containing the following revisions:
i. All applicable recommendations of the City Arborist.
Acknowledged. 7. Construction, alteration or repair activities (for subdivision improvements as well
as the construction'of the residences) which aze authorized by a valid City of
Saratoga permit, or which do not require the issuance of a City of Saratoga permit,
maybe conducted only on weekdays between the hours of 7:30 AM and 6:00 PM so
long as the noise level does not exceed 60 dBA at Project property boundary. No
such construction work shall be permitted on Saturdays, Sundays, or legal holidays.
Construction noise should be reduced whenever possible. The City Engineer may
. grant an exemption upon his/her determination of an emergency.
Acknowledged . 8. Applicable construction conditions shall be included in any and all conaacts with
each and every contractor and subcontractor working on the Project.
Acknowledged. 9. Dust and erosion control will be maximized onsite and on streets in the adjacent
neighborhoods shall be maintained in a manner to avoid the accumulation of mud
and dirt in the streets.
Acknowledged. 10. The final landscape plan shall be re~Re~ved and approved by the Community
Development Director prior to issuance of any Building or Grading Permits.
CITY ARBORIST
Re commenda- 7. All recommendations in the Ciry Arborist s Report dated February 21,1999 shall be
t i on s shown on followed and incorporated into the plans. This includes, but is not limited to:
the plans.
P~Pbmung~Enk~PC SnfiRSpacsWaWmdoc
_ File No. SD-98-009 ~ .R-98-070;14230 Saratoga-Sunnyval aad
a. The Arborist Report shall be incorporated, as a separate plan page, to the
construction plan set and the grading plan sec and all applicable measures noted
on the site and grading plans.
b. Five (S) k. chain link tree protective fencing shall be shown on the site plan and
.grading plan as recommended by the Arborist with a note 'to remain in place
throughout consttuction.' The fencing shall be inspected by staff prior to
issuance of a Grading or Building Permit.
c. A note shall be included on the site plan and grading plan stating that no
construction equipment or private vehicles shall pazk or be stored within the
dripline of any ordinance protected trees on the site.
d A landscape plan shall be submitted prior to issuance of a Zoning Clearance
showing locations of the three 36-inch box and three 24-inch box or four 36-
inch box native replacement trees.
Acknowledged. 12. Prior to issuance of a Building Permit, the applicant shall submit to the Ciry, in a
form acceptable to the Community Development Director, security in the amount
of $6,869 pursuant to the report and recommendation by the City Arborist to
guarantee the maintenance and preservation of trees on the subject site.
Acknowledged . 13. Prior to Final Occupancy approval, three 36-inch box and three 24-inch box or four
36-inch box native trees shall be planted as replacements for trees # 1, 5, 9, and 10.
All 36-inch box sees shall have a trunk diameter of no less than 3-inches and all 24-
inch box trees shall have a trunk diameter of no less than 2-inches. Diameters are
measured I foot above grade.
Acknowledged . 14. Prior to Final Occupancy approval, the City Arborist shall inspect [lte site to verify
compliance with tree protective measures. Upon a favorable site inspection by the
Arborist and any replacement trees having been planted, the bond shall be released. "
Acknowledged. 15. Any future landscaping shall lie designed and installed in accordance with the
Arborist's recommendations.
FIRE PROTecnoN DtsTRtcr
Acknowledged . 16. The roof covering shall be fire retardant, Uniform BuIlding Gode Class "A" prepared
or built-up roofing.
Acknowledged. 17. Early blaming Fire Alarm System shall be installed and maintained in accordance
with the provisions of the City of Saratoga Code-Article 16-60.
Acknowledged. 18. Eazly Warning Fire Alarm System shall have documentation relative to the
proposed installation and shall be submitted to the Fue District for approval.
Acknowledged . 19. Automatic sprinklers shall be installed in the newly constructed gazages (2 heads
per stall). The designer/architect shall contact the San Jose Water Company to
T V~]MIII~ELL.VC$[iaa[PO[OW]VICO. dOL
Y
_ File No. SD-98-009. 1R-98-070;14230 Saratoga-Sunnyvai oad
' ~ determine the size of service and meter needed to meet fire suppression and
domestic requirements.
PUBLIC WORKS
Completed. 20. Prior to submittal of the Final Map to the Public Works Department for
examination, the owner (applicant) shall cause the property to be surveyed by a
Licensed Land Surveyor or an authorized Civd Engineer. The submitted map shall
show the existence of a monument at all external property comer locations, either
found or set. The submitted map shall also show monuments set at each new
comer location, angle point, or as directed by the Public Works Depar¢nent, all in
conformity with the Subdivision Map Act and the Professional Land Surveyors Act.
All Zl. The owner (applicant) shall submit four (4) copies of a Final Map.in substantial
submitted. conformance with the approved Tentative Map, along with the additional
documents required by Section 14-40.020 of the Municipal Code, to the Public
Works Department for examination. The Final Map shall contain all of the
information required in Section 14-40.030 of the Municipal Code and shall be
accompanied by the following items:
a. One copy of map checking calculations.
b. Preliminary Title Report for the property dated within ninety (90) days of the
date of submittal for the Final Map.
c. One copy of each map referenced on the Final Map.
d One copy of each documenddeed referenced on the Final Map.
e. One copy of any other map, document, deed easement or other resource that
will facilitate the examination process as requested by the Public Works
Department.
Fees paid. 22. The owner (applicant) shall pay a Map Checking Fee, as determined by the Public
Works Director, at the time of submittal of the Final Map for examination.
Monument bond 23. Interior monuments shall beset at each lot comer either prior to recordarion of the
posted. Final Map or some later date to be specified on the Final Map. If the owner
(applicant) chooses to defer the setting of interior monuments to a specified later
date, then sufficient security as detemuned by the Public Works Director shall be
famished prior to Final Map approval, to guarantee the setting of interior
monuments.
Provided on 24. The owner (applicant) shall provide Irrevocable Offers of Dedication for all required
the F ina 1 Map . easements and/orrights-of-way on the Final Map, in substantial conformance with
the approved Tentative Map, prior to Final Map approval.
P Whmi~ntnkU'CSnHaepomWavKOdoc
File No. SD-98-009 L iR-98-070;14230 Saratoga-Sunnyvai oad
Improvement 25. The owner (applicant) shall submit engineered improvement plans to the Public
Plans submitted. Works Department in conformance with the approved Tentative Map and in
accordance with the design and improvement requirements of Chapter 14 of the
Municipal Code. The improvement plans shall 6e reviewed and approved by the
Public Works Depamnent and the appropriate officials from other public agencies
having jurisdictional authority, including public and private utility providers, prior
to approval of the Final Map. The following specific conditions shall be included on
the improvement plans;
a . Existing private cul-de-sac and office building pazking lot in the vicinity of the
.subdivision shall be overlaid with 1.5" of Asphalt Concrete and shall include a
layer Petromat. Failed street sections shall be repaired
Acknowledged. 26. The owner (applicant) shall underground all existing overhead utilities along
westerly side of the proposed subdivision and remove the existing joint utility pole
located in close proximity tonorth-west comer of the subdivision.
Shown on the 27. Site-specific drainage improvements will be required so no natural or improved
p 1 an s . drainage patterns are adversely impacted
Fees paid . 28. The owner (applicant) shall pay a Subdivision Improvement Plan Checking fee, as
determined by the Public Works Director, at the time Improvement Plans aze
submitted for review:
Improvement 29. The owner (applicant) shall enter into an Improvement Agreement with the Ciry in
Agreement signed. accordance with Section 14-60.010 of the Municipal Code prior to Final Map
approval
Improvement 30. The owner (applicant) shall furnish Improvement Securities in accordance with
Securities posted . Section 14-60A20 of the Municipal Code in the manner and amounts determined by
the Public Works Director prior to Final Map approval.
Proof of 31. The owner (applicant) shall furnish a written indemnity agreement and proof of
Insurance submitted, insurance coverage, in accordance with Section 14-05.050 of the Municipal Code,
prior to Final Map approval.
Letters 32. Ptior co Final Map approval, the owner (applicant) shall furnish the Public Works
submitted, Department with satisfactory written commitments from all public and private
utility providers serving the subdivision guazanteeing the completion of all required
utility improvements to serve the subdivision.
Acknowledged. 33. The owner (applicant) shall secure all necessary permits from the City and any
other public agencies, including public and private utility providers, prior to
commencement of subdivision improvement construction. Copies of permits other
than chose issued by the City shall be provided to the Public Works Department
Fees paid. 34. The owner (applicant) shall pay the applicable Park and Recreation fee prior to
P Wlavticg~FaiLV CS'a9R<pMSWavi~n.doc
File No. SD-98-009 i 1R-98-070;14230 Saratoga-Sunnyva; .oad
Final Map approval.
Acknowledged. 35. All building and construction related activities shall adhere to New Development
and Construction -Best Management Practices as adopted by the Ciry for the
purpose of preventing stonn water pollution.
C[n ATTORNEY
Hold Harmless 36. Applicant agrees to hold City harmless from all costs and expenses, including
form signed . attorney's fees, incurred by the City or held to be the liability of City in connection
with City's defense of its actions in any proceeding brought in any State or Federal
Court, challenging the City's action with respecx to the applicant's prof ecf.
Acknow 1 edge d . 37. Noncompliance with any of the conditions of this permit shall constitute a violation
of the permit. Because it is impossible to estimate damages the Ciry could incur due
to the violation, liquidated damages of $250 shall be payable to this Ciry per each
day of the violation.
P Nlawu~Enk~PCSOfFRCpomW vimdx
File No. SD-98-009. ~R-98-070;14230 Raratoga-Sunnyva. .oad
Section 2. Construction must be commenced within 24 months or approval will
expire.
Section 3. All applicable requirements of the State, County, Ciry and other
Governmental entities must be met.
Section 4. Unless appealed pursuant to the requirements of Article li-90 of the
Saratoga Ciry Code, this Resolution shall become effective fifteen (IS) days from the date of
adoption.
PnsSID ANn ADOrrm by the Ciry of Sazatoga Planning Commission, State of
California, this 8~' day of November 2000 by the following roll call vote:
AxFS:
NOES:
ABSENT:
ABST~vN:
Chair, Planning o ssio
ATTESC:
ec , Pl Commission
P ~PUrvtiny+~Enk~PCSnHRcpomW avico.ds
CONTRACT FOR
AGREEMENT, made and entered
2002, by and between
1
THE IMPROVEMENT OF SD-98-009
into thi s day of
the CITY OF SARATOGA, a Municipal
corporation of the State of California,
"City", and Navico, Inc., Subdivider and
collectively called Subdivider:
hereinafter called
Owner, hereinafter
W I T N E S E T H:
WHEREAS, Subdivider is engaged in subdividing that certain
tract of land known and designated as 14230 Saratoga-Sunnyvale
Road situated in the City of Saratoga, County of Santa Clara,
State of California; and
WHEREAS, a final map of SD-98-009 has been filed with the
City Clerk of the City of Saratoga for presentation to the Council
for its approval, which map is hereby referred to and by said
reference incorporated herein; and
WHEREAS, Owner and Subdivider has requested approval of said
final map prior to the completion of improvements of all streets,
highways or public ways and sewer facilities which are a part of
or appurtenant to the abovementioned subdivision, including, but
without limiting the foregoing, the necessary paving, catch
basins, pipes, culverts, storm drains, sanitary sewers where
required, street trees .and street signs where required, and
including a water system and fire hydrants acceptable to the San
Jose Water Works and the City of Saratoga, all in accordance with
and as required by the plans and specifications for all of said
improvements in or appurtenant to said subdivision, which plans
and specifications were prepared by Westfall Engineers, Inc.,
Civil Engineer, approved by the City Surveyor and now on file in
the offices of the Clerk of said City and/or Public Works
Department of said City, and
r
2
WHEREAS, the City Council of said City did on the
20th day of March 2002, adopt. a Resolution approving
said Final Map, rejecting certain dedications therein offered
which rejection did not and does not, however, revoke the offers
of dedication therein contained and requiring as a condition
precedent to the future acceptance of said offers of dedication
that the Subdivider improve the streets and easements thereon
shown in accord with the standards of the City's Subdivision
Ordinance, as amended, of the City of Saratoga and in accord with
the improvement plans and specifications on file as hereinabove
referred to, and requiring as a condition precedent to the release
of said final map for recordation that the Subdivider agree in
writing to so improve said streets and easements in accord with
this agreement,
NOW, THEREFORE, in consideration of the above and in
consideration of the City accepting all of said dedications after
the hereinafter agreed to covenants on the part o£ the Owner and
Subdivider have been complied with and in accord with Government
Code Section 66462 (a) of the State of California, it is hereby
agreed as follows:
1. Subdivider at this cost and expense shall construct all
of the improvements and do all of the work hereinafter mentioned,
all in accordance with and to the extent and as provided in the
above mentioned plans and specifications on file in the office of
said City, for the construction of said improvements, in, for, or
appurtenant to said subdivision, and all in compliance with the
City's Subdivision Ordinance as amended and the laws of the State
of California, and shall complete the same within one year from
date hereof and shall maintain the same for a period of at least
one year after the satisfactory completion of the same.
2. Subdivider shall, before the release of said final map by
City and as condition precedent to recordation thereof, furnish to
3
the City and file with the City Clerk a good and sufficient surety
bond or bonds, money or negotiable bonds, in form to be approved
by the City Attorney, securing the faithful performance by
Subdivider of all work and the construction of all improvements
herein in this Agreement mentioned within time specified, and'
securing the faithful performance by Subdivider of the maintenance
of said improvements for a period of at least one year after
completion of the same, and for such additional period of time as
may be necessary in order that Subdivider may cure and correct all
deficiencies of construction to the satisfaction of the City
Engineer of the City of Saratoga (in addition to said bond at
least 10% ($5,380.00) of said bond to be in cash, with the right
of City to use the same in its discretion for emergency
maintenance and repairs in addition to any other rights of use)
the amount of said bond to be in the sum of $53,800.00; and also a
good and sufficient surety bond in form to be approved by the City
Attorney securing the payment by Subdivider of all bills for labor
and materials incurred in the construction of any and all of said
improvements, and the doing of all other work herein agreed to be
done by the said Subdivider, the amount of said bond to be Fifty
Three Thousand Eight Hundred ($53,800.00).
3. Subdivider does hereby expressly agree to indemnify and
hold harmless the City and in .their capacity as such, its
councilmen, officers, boards, commissions and its employees, from
any and all loss or damage, and from any and all liability for any
and all loss or damage, and from any and all suits, actions,
damages, or claims filed or brought by any and all person or
persons because of or resulting from the doing by Subdivider or
any and all things required of Subdivider by this contract, or
because of or arising or resulting from the failure or omission by
Subdivider to do any and all things necessary to and required by
this contract or by law, or arising or resulting from the
negligent doing by Subdivider, his agents, employees or
subcontractors of any and all things required to be done by this
4
contract, or arising or resulting from any dangerous or defective
condition arising or resulting from any of the above said acts or
omissions of Subdivider, his agents, .subcontractors, or employees.
Subdivider having heretofore certified, by the certificate upon
the abovementioned subdivision map, that he can convey clear title
to the land within said subdivision, and City having relied upon
said certificate and the representation contained therein, the
foregoing provisions of this paragraph are specifically made to
apply to any destruction or damage to or removal of utilities,
water lines or pipe lines of any kinds, and any other improvement,
whether said destruction, damage or removal is required or caused
by the plans or specifications or by direction of an officer,
agent or employee of the City.
4. Subdivider shall, before the release of said final map
by the City, and as a condition precedent to the recordation
thereof, furnish to the City and file with the City Clerk
certificates or policies of public liability and property damage M
insurance in form satisfactory to the City Attorney, and
Subdivider shall at all times during the entire term of this
agreement maintain the same in full force and effect, which
policies shall insure the City of Saratoga, its Councilmen,
officers, boards, commissions and employees against loss or
liability for bodily injury and property damages arising or
resulting from Subdivider's operations and activities in the
construction of any and all improvements mentioned in this
agreement and the doing of any and all work mentioned in this
agreement, within or outside the abovementioned subdivision,
and/or arising or resulting from the doing or failure of
Subdivider to do all things required to be done pursuant to this
agreement. Said policies of insurance shall cover bodily injury
and property damage on both an accident and occurrence basis, with
completed operations coverage for one (1) year after completion
and acceptance of improvements, and shall be in amounts of not
l
th
ONE MILLION DOLLARS (
000
000
00
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ess
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$
,
,
.
)
or eac
person, ONE
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5
MILLION DOLLARS ($1,000,000.00) for each accident or occurrence
and property damage coverage of ONE-HUNDRED THOUSAND DOLLARS
($100,000.00) for each accident or occurrence and property damage
coverage of ONE-HUNDRED THOUSAND DOLLARS ($100,000.00) for each
accident or occurrence. Said policies of insurance shall in
addition contain the following endorsement: "Other insurance -
the coverage afforded by this insurance shall be primary coverage
to the full limits of liability stated in the declarations. If
the assured has other insurance against the loss covered by this
policy, that other insurance shall be excess insurance only, after
the entire face value of this policy shall have been exhausted by
payment."
5. In consideration of City allowing Subdivider to connect
said subdivision to certain existing or proposed out-of-tract
storm sewer lines, and in consideration of City relieving
Subdivider of any obligation which City might legally impose on
Subdivider to acquire any right-of-way for, and/or to construct,
any out-of-tract storm sewer drainage pipe lines Ord appurtenances
which might reasonably be necessary to drain said subdivision and
carry storm waters from said subdivision to natural drains,
Subdivider shall, before the release of said final map by City and
as a condition precedent to the recordation thereof, pay the City
the sum of Zero dollars (,$ 0 ),
6. In consideration of City agreeing to accept, in accord
with this agreement, the in-tract storm drain lines and facilities
constructed or to be constructed by Subdivider within or outside
of said subdivision in accord with the plans and specifications
now on file with the City offices, including the streets and other
easements in or beneath which said facilities lie, Subdivider
shall, before the release of said final map by City and as a
condition precedent to the recordation thereof, pay the City the
sum of Zero Dollars ($ 0 ).
7. Subdivider shall, before the release of said final map by
the City and as a condition precedent to the recordation thereof,
Y
6
pay to the City the sum of Twelve Thousand Five Hundred Thirty
Seven Dollars and Twenty Five Cents ($ 12,537.25) to be applied by
City to the payment of expenses to be incurred by City for
engineering and inspection services to be performed by the City in
connection with said subdivision.
8. Upon Subdivider completing in accord with this agreement
all of the improvements to be made and done by said Subdivider as
hereinabove set forth and as shown on the plans and specifications
on file as hereinabove referred to, and upon Subdivider having
properly maintained the same for a period of at least one year
after the completion of said improvements as hereinabove
specified, and upon the Subdivider complying with all covenants
and conditions on his or its part to be done and performed in
accord with the within agreement, then and in that event, City
agrees to rescind its rejection of the offers of dedication of
streets and storm drain easements contained on the aforesaid final
map, and at that time accept said offers of dedication.
9. Should the Subdivider and Owner hereinabove referred to
not be the same person, firm or corporation, then this agreement
shall only be effective upon both the Subdivider and the Owner
separately executing the same, and wherever the term Subdivider is
used, the same shall include Owner and wherever the term Owner is
used, the same shall include Subdivider.
10. This agreement shall be binding upon the heirs, personal
representatives and assigns of Subdivider and Owner, and time is
of the essence hereof, save and except that the City Council of
the City of Saratoga may, but need not, extend any time or times
for the doing or performing of any acts as required under the
terms of this agreement by resolution, if in the opinion of the
City Council any such delay is without fault on the part of the
Subdivider and Owner.
Execution of the within agreement by the Owner or Subdivider
shall constitute an irrevocable authorization to City to insert
the date of passage of the Council resolution approving the final
4
7
map, and to insert the date of this agreement as of the date of
such resolution.
IN WITNESS WHEREOF, the parties hereto have set their hand
the day and year first above written.
CITY OF SARATOGA, a Municipal Corporation
By:
Mayor
ATTEST:
City Clerk
APPROVED AS TO FORM:
ty Attorney
By: ~. ~ ~i~11/J~
Subdivide
By:
(Owner, if different from
Subdivider)
l~
~ARATOGA CITY COUNCIL
MEETING DATE: March 20, 2002 AGENDA ITEM: Z
ORIGINATING :City Manager CITY MANAGER: ~L%~'~-'~~
PREPARED ~ DEPT HEAD:
SUBJECT: City of Saratoga Commission Mission Statements
RECOMMENDED ACTION:
Adopt resolution (Attachment B) approving Commission Mission Statements.
REPORT SUMMARY:
Background
The City of Saratoga has eight standing Commissions, several Committees and Task Forces
(referred to collectively herein as "Commissions"). The City Council established these
Commissions to review City programs, projects and community concerns. The role of the
Commissions is to serve the Council in an advisory capacity. These Commissions also provide
greater community participation and input into local government and facilitate quality decisions.
Citizen participation in local government plays an important and active role in the City of
Sazatoga. Commissions should represent the general interests of the City as a whole and not
special interest groups.
Discussion
Last yeaz the City Council directed all City Commissions to create a "Mission Statement". Over
the past few months the various Commissions have worked diligently to bring forth the following
statements (Attachment A).
FISCAL IMPACTS:
N/A
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
N/A
ALTERNATIVE ACTION:
N/A
FOLLOW UP ACTION:
Distribute a copy of resolution to each Commission.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
N/A
ATTACHMENTS:
Attachment A -Commission Mission Statements
Attachment B -Resolution
r 1
LJ
L. J
2 of 5
COMMISSION MISSION STATEMENTS
Arts Commission
• To present, promote and invigorate the artistic and cultural vitality of the community of
Sazatoga.
Finance Commission
• To advice the City Council on matters relating to the finance of the City including budgets,
financial reporting, financial procedures and controls, resource preservation and asset
utilization.
Heritaee preservation Commission
• To provide guidance to the City of Saratoga in order to preserve and protect the heritage
resources of the community.
Library Commission
• To provide guidance and recommendations on library policies, plans and procedures to the
Cities of Saratoga, Monte Sereno and the Santa Claza County Library, ensuring access to
informational, educational, and recreational materials and services in response to
community needs.
Public Safety Commission
• To investigate and analyze issues, make recommendations to the City Council on overall
safety, crime and fire protection services, and traffic matters. The Commission increases
awareness to the public safety needs of the community by improving communications and
involvement among residents, the City government and the public safety agencies on
services, needs and programs. As an advisory agency, the Public Safety Commission is
not authorized to set policy or give direction to public agencies such as the Sheriffs Office
or to City staff.
Parks and Recreation Commission
• Is dedicated towazd-the planning, acquisition, development, and maintenance of pazks,
trails, and other recreational azeas and facilities promoting a better living environment and
assuring that Sazatoga continues embracing its most valued natural and historic resources
so that citizens may enjoy neighborhood and community opportunities now and in the
future.
3 of 5
Planning Commission
• To maintain the unique chazacter of Sazatoga by ensuring that the physical development of
the City is consistent with the environmental, social and economic goals as set forth in the
City's General Plan.
Youth Commission
• To work towards providing programs and a lifestyle for youth in Sazatoga, in addition to
providing funding for the VYarner Hutton House and various programs. The goal is to
upgrade the well being of local youth, provide positive influences for teens, and give
opportunities for involvement in the community.
4 of 5
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPROVING
THE MISSION STATEMENTS FOR THE VARIOUS SARATOGA COMMISSIONS
WHEREAS, the City of Sazatoga has eight standing Commissions, several Committees
and Task Forces (referred to collectively herein as "Commissions"); and
WHEREAS, the City Council established these Commissions to review City programs,
projects and community concerns; and
WHEREAS, the role of the Commissions is to serve the Council in an advisory capacity;
and
WHEREAS, the Commissions provide greater community participation and input into
local government and facilitate quality decisions. Commissions should represent the general
interests of the City as a whole and not special interest groups; and
WHEREAS, Council directed each City Commission to create a "Mission Statement"
that would reflect the essence of Commissions goals and objectives.
NOW THEREFORE BE IT RESOLVED that the attached list of "Commission
Statements" is hereby approved by the Sazatoga City Council.
The above and foregoing Resolution was passed and adopted at a regulaz meeting of the Saratoga
City Council held on the 20"' day of Mazch 2002, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Nick Streit; Mayor
ATTEST
Cathleen Boyer, City Clerk
5 of 5
SARATOGA CITY COUNCIL
MEETING DATE: March 20, 2002 AGENDA ITEM:
ORIGINATING DEPT: Public Works CITY MANAGER: ~~~--
PREPARED BY: DEPT HEAD:
SUBJECT: Congress Springs Park Improvements-Dugout Contractor
RECOMMENDED ACTION(S):
Approve invoice from J.R. Construction in the amount of $21,600.00 for the construction of the six
dugout structures at Congress Springs Pazk.
REPORT SUMMARY:
During construction of Congress Springs Pazk, it was requested of the City's contractor,
Permagreen Hydroseeding, Inc., to erect dugout structures at the first three baseball fields.
Permagreen Hydroseeding's contract was increased to provide for the costs of these structures.
However, Permagreen Hydroseeding, Inc. failed to conduct the requested work, and consequently it
was necessary to have the work completed by others in time for the grand opening of the park. The
cost of this work comes from unspent funds originally allotted to Permagreen Hydroseeding for
performance of the same.
J.R. Construction perfonned the framing and erection of the dugouts. This work was intended to be
included for approval by the City Council, along with a proposal from Ace Fence & Gate, on the
February 6, 2002 Agenda Item "Congress Springs Park Improvement-Donation Update", but was
erroneously not listed under the Recommended Actions. The contractor has since satisfactorily
completed the dugouts, in time for the opening ceremony of March 9`h.
FISCAL IMPACTS:
No increase in the Congress Springs Park budget is being requested. Payment would come from
existing project budget
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
The proposal would not be approved and the contractor would remain unpaid for completed work.
ALTERNATIVE ACTION(S):
None in addition to the above.
FOLLOW UP ACTION(S):
A purchase order and check request will be prepared staff and executed by the City Manager.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
ATTACHMENTS:
1. Invoice from J.R. Construction.
•
2 of 2
Invoice
CONSTRUCTION
T. K Constnution
185 Ivy Hill Way
'~, Los Gatos, CA 95032
~I, Job -Saratoga
Date lnvoice#
I
I 3/]]/2002 ~ 5]83
Description
'., Desigped dugouts because there was no plan explained howto build arotmd metal fencing. Had to
remove fencing to accomadate wood. Increased thickness of siding from 3/4 to 11/2' to make a more
durable product. Since the meal fence was not very strong we had to epoxy bolts into the ground to
hold 4x4 posts. Atl the above mentioned work was in addition to original scope of work and created
' more work for the crew. We aze trying to be fair but with Ute cost of lumber so high, it ws[ us more to
build than initially estimated. Without plans, we used more lumber than we guessed at the beg~g
we are just charging you cost for material and labor, no profit and overhead. Mrke Leopardi asked us to
build the cubbies at an extra cos[ (500.()0 per) so we are trying to incorporate the price of building the
cubbies into the adjusted price.
Desigo and install 3 new dugouts 8' X 31' and 3 new dugouts '
8' X 40'
Labor and materials 3,600.00 per dugout 21,600.00
Thank you For your business.
Total szl,eoo.oo
P.O. Box 152 Los Gatos ^ CA 95031 Phone: 408 ^ 395-8802 LIC. #627095
t
SARATOGA CITY COUNCIL
MEETING DATE: March 20, 2002 AGENDA ITEM:
ORIGINATING DEPT: Administrative Services CITY MANAGER: _ ~~~~f-~--~
PREPARED BY: DEPT HEAD:
SUBJECT: Contract for Supplemental Accounting Services
RECOMMENDED ACTION(S):
Accept and approve contract for supplemental accounting services.
REPORT SUMMARY:
2C~
A resolution is required to amend the City's current contract with Kevin Harper, CPA, for
supplemental accounting services and to enlarge the current scope of work an additional $15,000.
To-date, all services have been performed under the $10,000 authority of the City Manager.
The scope of work includes providing and assisting the Administrative Services Director with
research, review and analysis of the City's financial activities and preparation of transaction
entries. Work performed is a maintenance service to the City's bookkeeping activities and will
assist the City's effort to continually comply with generally accepted accounting principles
(GAAP) and practices.
Additional efforts will also include assisting the Director with his review and_analysis of current
operations and the development of recommendations for improving department functions. Such
areas may include improving the City's revenue collection process, consolidating the City's
banking activities, and developing recommendations for other efficiencies and improvements.
FISCAL IMPACTS:
General fund budget reallocation of $25,000 from Council Contingency to Financial
Management.
CONSEQUENCES OF NOT FOLLOWING
ACTION(S):
Current functions in the accounting and financial reporting area may remain the same or hinder
with the growing demands of the department. Examples include the City's new financial
reporting requirements and need to depreciate infrastructure, maintenance of the City's new 5-
t
yeaz CIP program, and the City's need to become more aggressive with its revenue collection
efforts.
ALTERNATIVE ACTION(S):
None.
FOLLOW UP ACTION(S):
Review future recommendations, if applicable.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
ATTACHMENTS:
A. Amendment to Kevin Harper, CPA contract
2 of 2
d
CITY OF SARATOGA
' AMENDMENT TO THE STANDARD
INDEPENDENT CONTRACTOR AGREEMENT
THIS AMENDED AGREEMENT is made at Saratoga, California by and
between the CITY OF SARATOGA, a municipal corporation ("City"), and
Kevin W. Harper, CPA, ("Contractor"), who agrees as follows:
RECITALS
WHEREAS, the City requires the services of a qualified contractor to provide
supplemental accounting services and to assist the City with various
accounting needs that include research and analysis, developing journal
entries, and providing consulting services that will assist the City's need to
improve its current accounting functions and procedures.
WHEREAS, services have been received under the spending authority of the
City Manager and additional authority is required to expand the scope of
work.
.WHEREAS, the required service must also be performed independently of
the City's current auditing firm, Caporicci Cropper and Larson, LLP.
NOW THEREFORE, the parties hereto agree as follows:
1. SCOPE OF EFFORT Work performed shall include supplemental
accounting services for the Department of Administrative Services.
Services performed include assisting with various operating
maintenance activities including research, review, analysis, and
preparation of adjusting entries. Additional services may also include
review and analysis of current operations and the development of
recommendations for improving department functions.
2. TERM The term of this Agreement commences on March 20, 2002
and extends through the scope of work of the project or till the
budgeted amount of $15,000 in services has been exhausted to the
City.
3. PAYMENT AND INVOICING City shall pay Contractor for work
product produced upon receipt of an invoice and in accordance to the
City's purchasing policy guidelines and practices.
Contractor shall submit invoices, not more often than once a month
during the term of this Agreement, based on the cost for work
performed and reimbursable expenses incurred prior to the invoice
date. Invoices shall contain the following information:
City of Saratoga\Jesse\Personnel\Kevin Harper Page 1 3/15/0:
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a. Serial identifications of bills, i.e., Bill No. 1;
b. The beginning and ending dates of the billing period;
c. A summary containing the total contract amount, the amount
of prior billings, the total due this period, and the remaining
balance. available for all remaining billing periods.
4. FACILITIES AND EQUIPMENT City shall provide and allow use of
any required standard office equipment necessary to perform the
functions required under the scope of effort including but not limited
to physical facilities such as desks, filing cabinets, and conference
space, and access to facsimile and copier, etc. as may be reasonably
necessary for Contractor's use while consulting with City employees
and reviewing records and the information in possession of City.
In no event shall City be obligated to furnish any facility which may
involve incurring any direct expense, including, but not limiting the
generality of this exclusion, long-distance telephone or other
communication charges, vehicles, and reproduction facilities.
Contractor shall not use such services, premises, facilities, supplies
or equipment for any purpose other than in the performance of
Contractor's obligations under this Agreement.
5. GENERAL PROVISIONS City and Contractor agree to and shall
abide by the general provisions set forth in Exhibit A ("General
Provisions"). In the event of any inconsistency between said general
provisions and any other terms or conditions of this Agreement, the
other term or condition shall control insofar as it is inconsistent with
the General- Provisions.
6. EXHIBITS All exhibits referred to in this Agreement are attached
hereto and are by this reference incorporated herein and made a pazt
of this Agreement.
7. CONTRACT ADMINISTRATION This Agreement shall be
administered on behalf of City by the Administrative Services
Director. The Administrative Services Director has complete authority
to receive information, interpret and define City's policies consistent
with this Agreement, and communicate with Contractor concerning
this Agreement. All correspondence and other communications shall
be directed to or through the Administrative Services Director or his
or her designee.
8. NOTICES All notices or communication concerning a party's
compliance with the terms of this Agreement shall be in writing and
may be given either personally, by certified mail, return receipt
Ciry of Saratoga\Jesse\Personnel\Kevin Harper Page 2 3/15/0:
requested, or by overnight express carrier. The notice shall be
deemed to have been given and received on the date delivered in
person or the date upon which the postal authority or overnight
express carrier indicates that the mailing was delivered to the address
of the receiving Parry. The Parties shall make good faith efforts to
provide advance courtesy notice of any notices or communications
hereunder via telefacsimile. However, under no circumstances shall
such courtesy notice satisfy the notice requirements set forth above;
nor shall lack of such courtesy notice affect the validity of service
pursuant to the notice requirement set forth above. Any Party hereto,
by giving ten (10) days written notice to the other, may designate any
other address as substitution of the address to which the notice or
communication shall be given. Notices or communications shall be
given to the Parties at the addresses set forth below until specified
otherwise in writing:
Notices to Contractor shall be sent to:
Notices to City shall be sent to:
Jesse Baloca
Administrative Services Director
City of Saratoga
13777 Fruitvale Avenue
Saratoga, CA 95070
With a copy (which copy shall not constitute notice) to:
City Clerk
City of Saratoga
13777 Fruitvale Avenue
Saratoga, CA 95070
9. ENTIRE AGREEMENT This Agreement supersedes any and all
agreements, either oral or written, between the parties hereto with
respect to Contractor's completion of the Scope of Work on behalf of
City and contains all of the covenants and agreements between the
parties with respect to the rendering of such services in any manner
whatsoever. Each party to this Agreement acknowledges that no
representations, inducements, promises or agreements, orally or
otherwise, have been made by any party, or anyone acting on behalf
of any party, which are not embodied herein, and that no other
agreement, statement or promise not contained in this Agreement
shall be valid or binding. No amendment, alteration, or variation of ,
City of Saratoga\Jesse\Pexsonnel\Kevin Harper Page 3 3/15/0:
t
the terms of this Agreement shall be valid unless made in writing and
signed by the parties hereto.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
CONTRACTOR:
By: Date:
Print Name:
Position:
CITY OF SARATOGA, a municipal corporation
By: Date:
Name: 'Dave Anderson
Title: City Manager
By: Date:
Name: Jesse Baloca
Title: Administrative Services Director
APPROVED AS TO FORM:
By:
City Attorney
Date:
City of Saratoga\Jesse\Pexsonnel\Kevin Harper Page 4 3/15/0:
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Exhibit A -GENERAL PROVISIONS
1. INDEPENDENT CONTRACTOR At all times during the term of
this Agreement, Contractor shall be an independent contractor and shall not
be an employee of City. Contractor represents and warrants that he is, and
shall remain throughout the term of this Agreement, independent of the
City's current audit firm, Caporicci, Cropper and Larson. Contractor shall
complete the Scope of Work hereunder in accordance with currently
approved methods and practices in Contractor's field. City shall have the
right to control Contractor only with respect to specifying the results to be
obtained from Contractor pursuant to this Agreement. City shall not have
the right to control the means by which Contractor accomplishes services
rendered pursuant to this Agreement. Likewise, no relationship of employer
and employee is created by this Agreement between the City and Contractor
or any subcontractor or employee of Contractor. Nothing contained in this
Agreement shall be construed as limiting the right of Contractor to engage in
Contractor's profession separate and apart from this Agreement so long as
such activities do not interfere or conflict with the performance by
.Contractor of the obligations set forth in this Agreement. Interference or
conflict will be determined at the sole discretion of the City.
2. STANDARD OF PERFORMANCE Contractor shall complete the
Scope of Work required pursuant to this Agreement in the manner and
according to the standards observed by a competent practitioner of the
profession in which Contractor is engaged in the geographical area in which
Contractor practices its profession. All work product of whatsoever nature
which Contractor delivers to City pursuant to this Agreement shall be
prepared in a substantial, first class and workmanlike manner and conform
to the standards of quality normally observed by a person practicing in
Contractor's profession.
3. TIME Contractor shall devote such time to the Scope of Work
pursuant to this Agreement as may be reasonably necessary for satisfactory
performance of Contractor's obligations pursuant to this Agreement.
4. CONTRACTOR NO AGENT Except as City may specify in writing,
Contractor shall have no authority, express or implied, to act on behalf of
City in any capacity whatsoever as an agent. Contractor shall have no
City of Saratoga\Jesse\Pexsonnel\ICevin Harper Page 5 3/15/0:
authority, express or implied, pursuant to this Agreement to bind City to
any obligation whatsoever.
5. BENEFITS AND TAXE5 Contractor shall not have any claim under
this Agreement or otherwise against City for seniority, vacation time,
vacation pay, sick leave, personal time off, overtime, health insurance,
medical care, hospital care, insurance benefits, social security, disability,
unemployment, workers compensation or employee benefits of any kind.
Contractor shall be solely. liable for and obligated to pay directly all
applicable taxes, including, but not limited to, federal and state income
taxes, and in connection therewith Contractor shall indemnify and hold City
hazmless from any and all liability that City may incur because of
Contractor's failure to pay such taxes. City shall have no obligation
whatsoever to pay or withhold any taxes on behalf of Contractor.
6. ASSIGNMENT PROIiIBITED No party to this Agreement may assign
any right or obligation pursuant to this Agreement. Any attempted or
purported assignment of any right or obligation pursuant to this Agreement
shall be void and of no effect. However, with the consent of the City given in
writing, Contractor is entitled to subcontract such portions of the work to be
performed under this Agreement as may be specified by City.
7. PERSONNEL
a. Qualifications. Contractor shall assign only competent personnel
to complete the Scope of Work pursuant to this Agreement. In the
event that City, in its sole discretion, at any time during the term
of this Agreement, desires the removal of any such persons,
Contractor shall, immediately upon receiving notice from city of
such desire of City, cause the removal of such person or persons.
b. Employment Eligibility. Contractor shall ensure that all
employees of Contractor and any subcontractor retained by
Contractor in connection with this Agreement have provided the
necessary documentation to establish identity and employment
eligibility as required by the Immigration Reform and Control Act
of 1986. Failure to provide the necessary documentation will
result in the termination of the Agreement as required by the
Immigration Reform and Control Act of 1986.
8. CONFLICT OF INTEREST
a. In General. Contractor represents and wazrants that, to the best
of the Contractor's knowledge and belief, there aze no relevant
facts or circumstances which could give rise to a conflict of
Ciry of Saratoga\Jesse\Pexsonnel\ICevin Harper Page 6 3/15/0:
interest on the part of Contractor, or that the Contractor has
already disclosed all such relevant information.
b. Subsequent Conflict of Interest. Contractor agrees that if an
actual or potential conflict of interest on the part of Contractor is
discovered after award, the Contractor will make a full disclosure
in writing to the City. This disclosure shall include a description
of actions, which the Contractor has taken or proposes to take,
after consultation with the City to avoid, mitigate, or neutralize the
actual or potential conflict. Within 45 days, the Contractor shall
have taken all necessary steps to avoid, mitigate, or neutralize the
conflict of interest to the satisfaction of the City.
c. Interests of City Officers and Staff. No officer, member or
employee of City and no member of the City Council shall have any
pecuniary interest, direct or indirect, in this Agreement or the
proceeds thereof. Neither Contractor nor any member of any
Contractor's family shall serve on any City board or committee or
hold any such position which either by rule, practice or action
nominates, recommends, or supervises Contractor's operations or
authorizes funding to Contractor.
9. COMPLIANCE WITH LAWS
a. In General. Contractor shall observe and comply with all laws,
policies, general rules and regulations established by City and
shall comply with the common law and all laws, ordinances, codes
and regulations of governmental agencies, (including federal, state,
municipal and local governing bodies) applicable to the
performance of the Scope of Work hereunder, including, but not
limited to, all provisions of the Occupational Safety and Health Act
of 1979 as amended.
b. Licenses and Permits. Contractor represents and warrants to
City that it has all licenses, permits, qualifications and approvals
of whatsoever nature which are legally required for Contractor to
practice its profession. Contractor represents and warrants to City
that Contractor shall, at its sole cost and expense, keep in effect at
all times during the term of this Agreement any licenses, permits,
and approvals which are legally required for Contractor to practice
its profession.
c. Funding Agency Requirements. To the extent that this
Agreement may be funded by fiscal assistance from another entity,
Contractor shall comply with all applicable rules and regulations
to which City is bound by the terms of such fiscal assistance
program.
City of Saratoga\Jesse\Pexsonnel\ICevin Harper Page 7 3/15/0:
d. Drug-free Workplace. Contractor and Contractor's employees and
subcontractors shall comply with the City's policy of maintaining a
drug-free workplace. Neither Contractor nor Contractor's
employees and subcontractors shall unlawfully manufacture,
distribute, dispense, possess or use controlled substances, as
defined in 21 U.S. Code Section 812, including marijuana, heroin,
cocaine, and amphetamines, at any facility, premises or worksite
used in any manner in connectiori with performing services
pursuant to this Agreement. If Contractor or any employee or,
subcontractor of Contractor is convicted or pleads nolo contendere
to a criminal drug statute violation occurring at such a facility,
premises, or worksite, the Contractor, within five days thereafter,
shall notify the City.
e. Discrimination Prohibited. Contractor assures and agrees that
Contractor will comply with Title VII of the Civil Rights Act of 1964
and other laws prohibiting discrimination and that no person
shall, on the grounds of race, creed, color, disability, sex, sexual
orientation, national origin, age, religion, Vietnam era veteran's
status, political affiliation, or any other non-merit factors be
excluded from participating in, be denied the benefits of, or be
otherwise subjected to discrimination under this Agreement.
10. DOCUMENTS AND RECORDS
a. Property of City. All reports, data, maps, models, charts,
studies, surveys, photographs, memoranda or other written
documents or materials prepared by Contractor pursuant to this
Agreement shall become the property of City upon completion of
the work to be performed hereunder or upon termination of this
Agreement.
b. Retention of Records. Until the expiration of five years after the
furnishing. of any services pursuant to this Agreement, Contractor
shall retain and make available to the City or any party designated
by the City, upon written request by City, this Agreement, and
such books, documents and records of Contractor (and any books,
documents, and records of any subcontractor(s)) that are
necessary or convenient for audit purposes to certify the nature
and extent of the reasonable cost of services to City.
c. Use Of Recycled Products. Contractor shall prepare and submit
all reports, written studies and other printed material on recycled
paper to the extent it is available at equal or less cost than virgin
paper.
11. CONFIDENTIAL INFORMATION Contractor shall hold any i
confidential information received from City in the course of performing this
Ciry of Saratoga\Jesse\Personnel\I{evin Harper Page 8 3/15/0:
i
Agreement in trust and confidence and will not reveal such confidential
information to any person or entity, either during the term of the Agreement
or at any time thereafter. Upon expiration of this Agreement, or termination
as provided herein, Contractor shall return materials which contain any
confidential information to City. Contractor may keep one copy for its
confidential file. For purposes of this paragraph, confidential information is
defined as ail information disclosed to Contractor which relates to City's
past, present, and future activities, as well as activities under this
Agreement, which information is not otherwise of public record under
California law.
12. RESPONSIBILITY OF CONTRACTORContractor shall take all
responsibility for the work, shall bear all losses and damages directly or
indirectly resulting to Contractor, to any subcontractor, to the City, to City
officers and employees, or to parties designated by the City, on account of
the performance or character of the work, unforeseen difficulties, accidents,
occurrences or other causes predicated on active or passive negligence of
the Contractor or of any subcontractor.
13. INDEMNIFICATION Contractor and City agree that City, its
employees, agents and officials shall, to the fullest extent permitted by law,
be fully protected from any loss, injury, damage, claim, lawsuit, cost,
expense, attorneys fees, litigation costs, defense costs, court costs or any
other cost arising out of or in any way related to the performance of this
Agreement. Accordingly, the provisions of this indemnity provision are
intended by the parties to be interpreted and construed to provide the fullest
protection possible under the law to the City. Contractor acknowledges that
City would not enter into this agreement in the absence of the commitment
of Contractor to indemnify and protect City as set forth below.
a. Indemnity. To the fullest extent permitted by law, Contractor
shall defend, indemnify and hold harmless City, its employees,
agents and officials, from any liability, claims, suits, actions,
arbitration proceedings, administrative proceedings, regulatory
proceedings, losses, expenses or costs of any kind whatsoever
without restriction or limitation, incurred in relation to, as a
consequence of or arising out of or in any way attributable
actually, allegedly or impliedly, in whole or in part, to the
performance of this Agreement. All obligations under this
provision are to be paid by Contractor as they are incurred by the
City.
b. Limitation on Indemnity. Without affecting the rights of City
under any provision of this agreement or this section, Contractor
shall not be required to indemnify and hold harmless City as set
forth above for liability attributable to the sole fault of City,
provided such sole fault is determined by agreement between the
parties or the findings of a court of competent jurisdiction. This
City of Saratoga\Jesse\Pexsonnel\Kevin Harper Page 9 3/15/0:
r
exception will apply only in instances where the City is shown to
have been solely at fault and not in instances where Contractor is
solely or partially at fault or in instances where City's fault
accounts for only a percentage of the liability involved. In those
instances, the obligation of Contractor will be portioned and City
will be indemnified for the portion of liability incurred by the
Contractor.
c. Acknowledgement. Contractor acknowledges that its obligation
pursuant to this section extends to liability attributable to City, if
that liability is less than the sole fault of City. Contractor has no
obligation under this agreement for liability proven in a court of
competent jurisdiction or by written agreement between the
parties to be the sole fault of City.
d. Scope of Contractor Obligation. The obligations of Contractor
under this or any other provision of this Agreement will not be
limited by the provisions of any workers' compensation act or
similar act. Contractor expressly waives its statutory immunity
under such statutes or laws as to City, its employees and officials.
e. Subcontractors. Contractor agrees to obtain executed indemnity
agreements with provisions identical to those set forth here in this
section from each and every subcontractor, sub tier contractor or
any other person or entity involved by, for, with or on behalf of
Contractor in the performance or subject matter of this Agreement.
In the event Contractor fails to obtain such indemnity obligations
from others as required here, Contractor agrees to be -fully
responsible according to the terms of this section.
f. In General. Failure of City to monitor compliance with these
requirements imposes no additional obligations on City and will in
no way act as a waiver of any rights hereunder. This obligation to
indemnify and defend City as set forth herein is binding on the
successors, assigns, or heirs of Contractor and shall survive the
termination of this agreement or this section. For purposes of
Section 2782 of the Civil Code the parties hereto recognize and
agree that this Agreement is not a construction contract. By
execution of this Agreement, Contractor acknowledges and agrees
that it has read and understands the provisions hereof and that
this paragraph is a material element of consideration. City
approval of the insurance contracts required by this Agreement
does not relieve the Contractor or subcontractors from liability
under this paragraph.
14. INSURANCE REQUIREMENTS Contractor shall procure and
maintain for the duration of the contract insurance as set forth in Exhibit C.
The cost of such insurance shall be included in the Contractor's bid.
City of Saratoga\Jesse\Pexsonnel\ICevin Haxpex Page 10 3/15/0:
e
f
15. DEFAULT AND REMEDIES
a. Events of default. Each of the following shall constitute an event
of default hereunder:
1. Failure to perform any obligation under this Agreement and
failure to cure such breach immediately upon receiving notice
of such breach, if the breach is such that the City determines
the health, welfare, or safety of the public is immediately
endangered; or
2. Failure to perform any obligation under this Agreement and
failure to cure such breach within fifteen (15) days of receiving
notice of such breach, if the breach is such that the City
determines that the health, welfare, or safety of the public is
not immediately endangered, provided that if the nature of the
breach is such that the City determines it will reasonably
require more than fifteen (15) days to cure, Contractor shall not
be in default if Contractor promptly commences the cure and
diligently proceeds to completion of the cure.
b. Remedies upon default. Upon any Contractor default, City shall
have the right to immediately suspend or terminate the Agreement,
seek specific performance, contract with another party to perform
this Agreement and/or seek damages including incidental,
consequential and/or special damages to the full extent allowed by
law.
c. No Waiver. Failure by City to seek any remedy for any default
hereunder shall not constitute a waiver of any other rights
hereunder or any right to seek any remedy for any subsequent
default.
16. TERMINATION Either party may terminate this Agreement with or
without cause by providing 10 days notice in writing to the other party. The
City may terminate this Agreement at any time without prior notice in the
event that Contractor commits a material breach of the terms of this
Agreement. Upon termination, this Agreement shall become of no further
force or affect whatsoever and each of the parties hereto shall be relieved
and discharged here-from, subject to payment for acceptable services
rendered prior to the expiration of the notice of termination.
Notwithstanding the foregoing, the provisions of this Agreement concerning
retention of records, City's rights to material produced, confidential
information, contractor's responsibility, indemnification, insurance, dispute
resolution, litigation, and jurisdiction and severability shall survive
termination of this Agreement.
City of Saratoga\Jesse\Pexsonnel\I{evin Harper Page 11
3/15/0:
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17. DISPUTE RESOLUTION The parties shall make a good faith effort to
settle any dispute or claim arising under this Agreement. If the parties fail
to resolve such disputes or claims, they shall submit them to non-binding
mediation in California at shared expense of the parties for at least 8 hours
of mediation.. If mediation does not arrive at a satisfactory result,
arbitration, if agreed to by all parties, or litigation
may be pursued. In the event any dispute resolution processes are involved,
each party shall bear its own costs and attorneys fees.
18. LITIGATION If any litigation is commenced between parties to
this Agreement concerning any provision hereof or the rights and duties of
any person in relation thereto, each party shall bear its own attorneys' fees
and costs.
19. JURISDICTION AND SEVERABILITY This Agreement shall be
administered and interpreted -under the laws of the State of California.
Jurisdiction of litigation arising from this Agreement shall be in that state
and venue shall be in Santa Clara County, California. If any part of this
Agreement is found to conflict with applicable laws, such part shall be
inoperative, null and void insofar as it conflicts with said laws, but the
remainder of this Agreement shall be in full force and effect.
20. NOTICE OF NON-RENEWAL Contractor understands and agrees
that there is no representation, implication, or understanding that the City
will request that work product provided by Contractor under this Agreement
be supplemented or continued by Contractor under a new agreement
following expiration or termination of this Agreement. Contractor waives all
rights or claims to notice or hearing respecting any failure by City to
continue to request or retain all or any portion of the work product from
Contractor following the expiration or termination of this Agreement.
21. PARTIES IN INTEREST This Agreement is entered only for the
benefit of the pazties executing this Agreement and not for the benefit of any
other individual, entity or person.
22. WAIVER Neither the acceptance of work or payment for work
pursuant to this Agreement shall constitute a waiver of any rights or
obligations arising under this Agreement. The failure by the City to enforce
any of Contractor's obligations or to exercise City's rights shall in no event
be deemed a waiver of the right to do so thereafter.
City of Saratoga\Jesse\Petsonnel\Kevin HaLpet Page 12 3/15/0:
a
~. EXHIBIT B
INSURANCE
Please refer to the insurance requirements listed below. Those that have an
"X" indicated in the space before the requirement apply to Contractor's
Agreement (ignore any not checked).
Contractor shall provide its insurance broker(s)/agent(s) with a copy of
these requirements and request that they provide Certificates of Insurance
complete with copies of all required endorsements to: Administrative
Services Officer, City of Sazatoga, 13777 Fruitvale Avenue, Saratoga, CA
95070.
Contractor shall furnish City with copies of original endorsements affecting
coverage required by this Exhibit C. The endorsements aze to be signed by
a person authorized by that insurer to bind coverage on its behalf. All
endorsements and certificates are to be received and approved by City before
work commences. City has the right to require Contractor's insurer to
provide complete, certified copies of all required insurance policies,
including endorsements affecting the coverage required by these
specifications.
~.J
X Auto Liability Insurance with coverage as indicated:
X $1,000,000 combined single limit for bodily injury and property
damage
$ per person/$ per accident for bodily
injury
$ per occurrence for property damage
_ $ 500,000 combined single limit for bodily injury and property
damage
_ Garage keepers extra liability endorsement to extend coverage
to all vehicles in the care, custody and control of the contractor,
regazdless of where the vehicles are kept or driven.
Professional/Errors and Omissions Liability with coverage as
indicated:
$1,000,000 per loss/ $2,000,000 aggregate
_ $5,000,000 per loss/ $5,000,000 aggregate
Contractor must maintain Professional/Errors & Omissions Liability
coverage for a period of three years after the expiration of this
City of Saratoga\Jesse\Personnel\Kevin Harper Page 13 3/15/0:
f
Agreement. Contractor may satisfy this requiremexlt by renewal of
existing coverage or purchase of either prior acts. or tail coverage
applicable to said three year period.
X Workers' Compensation Insurance
X Including minimum $1,000,000 Employer's Liability
The Employer's Liability policy shall be endorsed to waive any right of
subrogation as respects the City, its employees or agents.
The Contractor makes the following certification, required by section 1861 of
the California Labor Code:
I am aware of the provisions of Section 3700 of the Labor Code which
require every employer to be insured against liability for workers'
compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before
commencing the performance of the work of this contract
X Additional Insured Endorsement(s) for Commercial General/Business
Liability coverage naming the City of Saratoga, its officers, employees
and agents as additional insured.
(NOTE: additional insured language on the Certificate of Insurance is
NOT acceptable without a separate endorsement such as Form CG 20
10)
X The Certificate of Insurance MUST provide 30 days notice of
cancellation, (10 days notice for non-payment of premium). NOTE: the
following words must be crossed out or deleted from the standard
cancellation clause: "...endeavor to ..." AND "...but failure to
mail such notice .shall impose no obligation or liability of any kind
upon the company, its agents or representatives."
All subcontractors used must comply with the above requirements
except as noted below:
As to all of the checked insurance requirements above, the following shall
apply:
City of Saratoga\Jesse\Peisonnel\Kevin Haspez Page 14 3/15/0:
a. Deductibles and Self-Insured Retentions. Any deductibles or
self-insured retentions must be declared to and approved by the
City. At the option of the City, either (1) the insurer shall reduce
or eliminate such deductibles or self-insured retentions as
respects the City, its officers, officials and employees; or (2) the
Contractor shall procure a bond guaranteeing payment of losses
and related investigations, claim administration and defense
expenses.
b. City as Additional Insured. The City, its officers, officials,
employees and volunteers are to be covered as insureds as
respects: liability arising out of activities performed by or on
behalf of the Contractor; products and completed operations of the
Contractor, premises owned, occupied or used by the Contractor,
or automobiles owned, leased, hired or borrowed by the
Contractor. The coverage shall contain no special limitations on
the scope of the protection afforded to the City, its officers,
officials, employees or volunteers.
c. Other Insurance Provisions. The policies are to contain, or be
endorsed to contain, the following provisions:
1. Any failure to comply with reporting provisions of the policies
shall not affect coverage provided to the City, its officers,
officials, employees or volunteers.
2. The Contractor's insurance shall apply separately to each
insured against whom claim is made or suit is brought, except
with respect to the limits of the insurer's liability.
3. Coverage shall not be suspended, voided, canceled by either
party, reduced in coverage or in limits except after thirty (30)
days' prior written notice by certified mail, return receipt
requested, has been given to the City.
d. Acceptability of Insurers. Insurance is to be placed with
insurers with a Bests' rating of no less than A: VII
Ciry of Saratoga\Jesse\Personnel\Kevin Harper Page 15 3/15/0:
SARATOGA CITY COUNCIL
MEETING DATE: March 20, 2002
ORIGINATING DEPT: Community Development
PREPARED BY: Thomas Sullivan, AICP
AGENDAITEM:~
CITY MANAGER: ~~~
DEPT HEAD:
SUBJECT: Approval of Final Building Site Approval (BSA) and Environmental
Determination for DR-O1-018 and UP-O1-016 (HUERTA) at 22551 Mount
Eden Road-
RECOMMENDED ACTION(S):
Staff and the Planning Commission recommends the City Council approve a Mitigated Negative
Declaration of Environmental Impact and grant the Fina] Building Site Approval by adopting the
attached Resolutions.
REPORT SUMMARY:
The project is the construction of one single-family residence on one lot consisting of 1.42 acres
in area (gross) and 24,742 net square feet in area. The floor area of the proposed two-story
residence is 4,830 square feet and would include a 1;260 square foot basement. The X04 square
foot garage is proposed to be detached. The maximum height of the residence would be 26 feet.
The maximum height of the garage would be 14 feet. The project would include remediation of
unstable soil on the site. Approximately two-thirds of the site would remain undeveloped. The
site is =oned Hillside Residential and the General Plan Designation is Hillside Residential
Conscn•ation (HRC).
The Planning Commission continued the October 24, 2001, Public Hearing for this application
to December 12, 2001. At the October meeting, the Planning Commission also requested that
r~vo questions be directed to the City's Geotechnical Consultant. First, "What would be
in~•olvcd to mitigate the southern most landslide?" and secondly, "Could native Redwood or
Oaks be planted on, at, or near the slide as it exist without jeopardizing the stability of the slide
and off site properties?" With regard to the question about planting trees the answer is yes,
trees can be planted. The consultant does provide some warnings regarding that activity. The
Consultant's responses are attached for the Ciry Council's re~~iew.. .
The application requires a Building Site Approval because it was subdivided prior to 15 years ago
and has been vacant since its subdivision. Pursuant to Section 14-20.070 of the Municipal Code
the following findings shall be made in order to approve a Building Site application:
contains a 31.17 percent slope. Geotechnical investigations were conducted and the City
Engineer issued geotechnical cleazance on the site Apri123, 2001. The "should" language
of this guideline is advisory and not a mandate. The site was selected although there are
areas of the parcel that aze less than 30 percent, in order Co avoid developing on more
unstable azeas. The geotechnical remediation identified in the geotechnical studies and
required, as conditions of project approval would render the site stable for development.
The mitigations would also result in alleviating the.cracking in Mount Eden Road, which
is caused by the geotechnical conditions on this site. Guideline # 10 states that #loor.
levels of homes shall be stepped to conform to the natural contours of the hillside. Sheet
A-1 of the architectural drawings demonstrates conformance with this mandatory
guideline. Floor elevations step from 987, 991, 9961001 to 1004. The building steps to
the northeast as the site slopes to the northeast.
The site is physically suitable for the type of development proposed. The site is
planned and zoned for one single-family residence. Infrastructure is in place to serve the
site. Conformance with the geotechnical reports for the project would insure physical
suitability. The reports, incorporated herein byreference are, are "Geologic and Geotechnical
Investigation -22551 Mount Eden Road" by D Est M Consulting Engineering, Apri16, 2000 and
"Supplemental Geologic and Geotechnical Investigation - 22551 Mount Eden Road" by D &t M
Consulting Engineering, January 10, 2001. The reports were reviewed by the City's
Consulring Geologist and the site obtained geotechnical clearance from the Engineering
Di~rision on Apri123, 2001 (Iveta Harvancik, City of Saratoga Associate Engineer). The
report recommendations and the City conditions are included in both-the Mitigated
Negative Declaration and conditions of approval for the project. .
The site is physically suitable for the proposed density of development The site is
planned and zoned for one single-family .residence. The ,project-proposes one single-
family residence and conforms as such.
The design of the building site or the proposed improvements is not likely to cause
substantial environmental damage or substantially and avoidably injure fish or
wildlife or their habitat. The Mitigated Negative Declaration documents conformance
with this finding. The geotechnical remediation would improve both on and off site
conditions. There is no fish habitat on the site. There are no rare, threatened or
endangered species on a state or federal list. Wildlife consists of deer, skunk, possum,
raccoon v,~hose movement, foraging and migrating patterns would not be substantially
affected as over 2/3rds of the site would remain in its natural condition.
The design of the building site or type ofimprovements is not likely to cause serious
public health or safety problems The Mitigated Negative Declaration. documents
conformance with this finding. The geotechnical remediation would improve both on
and off site conditions. The retaining walls and slope stabilization would abort cracking
of Mt. Eden Road, which is caused by the unmitigated slide and slumps on the site.
The design of the building site or type or improvements would not conflict with
easements, acquired by the public at large, for access through of use .of property
within the proposed subdivision or building site. The building site or improvements
would not conflict with any easements. The parcel received a Certificate of Compliance
with the state Subdivision Map Act and local subdivision ordinance on January 12, 2001.
The site does not have any public easements recorded against the property. •
3of6
Clara Formation. The likely-active Berrocal fault lies 1,500 to 1,600 feet southwest of the site.
The San Andreas Fault is about two miles southwest of the site. The ground movement
potential of the site is classified as Ps, relatively instable material including landslide debris,
suficial slope materials and weak bedrock subject shallow landsliding, slumping and soil creep
activity (Cotton Shires 1980).
The project site is in an area of abundant landslides and two relatively lazge landslides dominate
the western portion of the site. These two landslides are a part of a larger complex directly to
the west. Although the landslides are classified as inactive, the larger of the two displays a
creeping, glacier-like motion that results in yearly formation of cracks in the asphalt of Mt. Eden
Road (Bill Cole February 2000). Harlan Tait Associates also reports the presence of tension
cracks in the asphalt of Mt. Eden Road (1977). Geologic hazazds on the site are limited to:
1. Periodic movement of the old existing landslide .underlying the northeastern
corner of the property.
2. Possible future shallow failures along over steepened cut slopes.
3. Ground shaking associated with a major event of the San Andreas.
In October, the Commission also provided direction to the applicant that the size of the building
be reduced 10 - 15%. The direction was to reduce both the perceived and actual mass of the
building. The applicant's Architect, Charles Brown, amended the plans in the following manner
to satisfy the Commission's direction.
1. Reduced the first floor are by 403 square feet. This represents a 14.7% reduction
of the first floor and an 8.3% reduction overall.
2. Has removed the guestroom and family room from the southerly side of the first
floor. The kitchen, nook and a terrace have been modified to create a
kitchen/family room.
3. The architect has provided shaded elements on the elevations to depict area of
the flat view of the elevation that would normally not be seen in a 3-deminsional
world.
4. The garage has been moved northerly, up the hill, by about 7 ft.
~. The basement and second floors have not been altered.
During the December Public Hearing, the applicant agreed to remove the carport and further
adjust the location of the garage. This adjustment eliminated the need for a variance regarding
retaining wall height. The revised plans reflect this change.
The Planning Commission adopted a Resolution conditionally approving the Tentative BSA,
UP-O1-016 to allow the detached garage and DR-O1-018. The Planning Commission also
recommends that that the City Council approve the request for Environmental Determination
by adopting a Negative Declaration of Environmental Impact. The Planning Commission
additionally recommends that the Ciry Council grant the Final BSA.
FISCAL IMPACTS:
N/A
5 of 6
ATTACHMENT 1
1~../
Exhibit "A"
All that certain parcel of real property situate within the City of Saratoga, County of Santa
Ciara, State of California, being the 3avid Family Living Trust filed for record on October 30,
1990 in Document: 10699963, L 522 t?ffrcial Records at page 1199 in the office of the
Recorder of the County of Santa Clara, State of California, subject to an unrecorded Grant
Deed dated December 10, 1999, with Armando I3nerta and Barbara Huerta, as Grantees, and
being Parcel "A" as shown on chat certain:Parcel Map fihxt for record September 27, 1974 in
Book 345 of Official Records at page 46 in the office of the Recorder of the County of Santa
Clara., State of California, and more pauiculazIy described as follows:
BEGINNING at a point that is the common corner for Section 2 and Section 3, Township 8
South, Range 2 West, Mount Diablo Meridian, Section 34 and Section 35, Township 7
South, Range 2 West, Mount Diablo Meridian;
THENCE from said Poini of Beginning Southerly along the common line of said Section 2 and
Section 3 having a laeariag Of Sauth2°32' West for a distance Of 440.10 feet;
THENCE North 52°21' Fist €or a distance of 248.28 feet;
THENCE North 6°45'50" West for a distance of 283.50 feet; .
THENCE North 87°25' West#or a distance of 143.88 feet to the Point of Beginning.
Containing:
61,863.845 Square Feet of land, more or less or .
1.4202 Acres of land, more or less.
APN: 503-13-117
Application No. CC-00-003
This description was prepazed by the undersigned
12-07-2000
arren . Mc Dwell
Land Surveyor No. 3414
License Expires: 3une 3D, 2004
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ATTACHMENT 2
Edea Road
geotechnical studies and required as conditions of project approval would render the site
stable for development. The mitigations would also result in alleviating the cracking in
Mount Eden Road, which is caused by the geotechnical conditions on this site.
Guideline # 10 states that floor levels of homes shall be stepped to conform to the natural
contours of the hillside. Sheet A-1 of the architectural drawings demonstrate
conformance with this mandatory guideline. Floor elevations step from 987, 991, 996
1001 to 1004. The building steps to the northeast as the site slopes to the northeast.
The site is physically suitable for the type of development proposed. The site is planned and zoned
for one single-family residence. Infrastructure is in place to serve the site. Conformance
with the geotechnical reports for the project would insure physical suitability. The
reports, incorporated herein by reference are, are "Geologic and Geotechnical Investigation -
Z?551 Mount Eden Road" by D Fst M Consulting Engineering, AprIl 6, 2000 and "Supplemental
Geologic and Geotechnical Investigation -22551 Mount Eden Road" by D fu M Consulting
Engineering, January 10, 2001. The reports were reviewed by the City's Consulting
Geologist and the site obtained geotechnical clearance from the Engineering Division on
April 23, 2001 (Ivetta Harvancik, City of Sazatoga Associate Engineer). The report
recommendations and the City conditions are included in both the Mitigated Negarive
Dedazation and conditions of approval for the project.
• The site is physically suitable for the proposed density of development. The site is planned and zoned
for one single-family residence. The project proposes one single-family residence and
conforms as such. ~ .
The designs of the building site and the proposed improvements are not likely to cause
substantial environmental damage or substantially and avoidably injure fish or wildlife or
their habitat. The Mitigated Negative Dedazation documents conformance with this
finding. The.geotechnical remediation would improve both on and off site conditions.
There is no fish habitat on the site. There are no rare, threatened or endangered species
on a state or federal list. Wildlife consists of deer, skunk, possum,' raccoon whose
movement, foraging and migrating patterns would not be substantially affected as over
Z/3rds of the site would remain in its natural condition.
The design of the building site or type of improvements is not likely to cause serious
public health or safety problems. The Mitigated Negative Declaration documents
conformance with this finding.. The geoteclu~ical remediation would improve both on
and off site conditions. The retaining walls and slope stabilization would abort cracking
of Mt. Eden Road, wluch is caused by the unmitigated slide and slumps on the site.
The design of the building site or type or improvements would not conflict with
easements, acquired by the public at large, for access through or use of properly within
the proposed subdivision or building site. The building site or improvements would not
conflict with ariy easements. The parcel received a Certificate of Compliance with the
state Subdivision Map Act and local subdivision ordinance on January 12, 2001. The site
does not have any public easements recorded against the property.
P Planning W liwnlSOff Repo[taUltFdmdac
Eden Road
adjacent lots and those within the immediate neighborhood and within the same zoning
district; and (ii) the natural environment; and shall not (i) unreasonably impair the light
and air of adjacent properties nor (ii) unreasonably impair the ability of adjacent
properties to utilize solar energy. The proposed structure would not cast shadow onto
adjacent parcels due to its north-northeastern placement on the lot and the topography
of the lot. The proposed two-story 26-foot tall structure is comparable to other
structures in the area. The azea is spazsely developed with one- and two-story
residences.
Current grading and erosion control methods. The proposed site development or grading
plan incorporates current grading and erosion control standazds used by the Ciry. The
proposed project requires a grading plan to be reviewed and approved by the City
Engineering Division. The plan shall contain all the provisions identified in the
geotechnical reports and current erosion control methods used by the City.
• Design policies and techniques. The proposed main or accessory structure will conform to
each of the applicable design policies and techniques set forth in the Residential Design
Handbook. The proposed project conforms to Residential Design Guideline Policy 1-
Minimize Perception of Bulk, Technique #2 "Follow Hillside Contours". In particular
the building is designed to terrace building floor levels. The proposed project conforms to
Residential Design Guideline Policy 1-Minimize Perception of Bulk, Technique #4,
"Minimize Building Height". In particular the building varied roof heights. The proposed
project conforms to Residential Design Guideline Policy 2- Integrate Structures with the
Environment- Technique #1 "Use Natural Materials and Colors". In particular the color
palette is beige tones and dazk Olive Green. Additionally the building is designed to use
a limited amount of materials and colors, thereby simplifying the overall look of the
structure.
WHEREAS, the applicant has met the burden of proof required to support said
application, and the.following Conditional Use Permit findings pursuant to Section 15-55 of
the Municipal Code have been determined:
The proposed location of the conditional use is in accord v<~ith the objectives of the
Zoning Ordinance and the purposes of the district in which the site is located. A two-car
garage for asingle-family residence is the minimum required by Ordinance. Detaching
the gazage allows for the stepping of the structure up the hillside, reducing the mass by
having the garage detached, and keeping the square footage within the maximum
permitted by Ordinance at 4,830 square feet. If the gazage were attached to the residence
the height would not require a use permit. All the setbacks, lot coverage and square
footage standazds aze met.
• That the revised location of the conditional use and the conditions under which it would
be operated or maintained will not be detrimental to the public health, safety or welfare,
nor be materially injurious to properties or improvements in the vicinity. Construction of
a 14-foot tall garage would not be detrimental to the public health, safety or welfare. The
P.~Pla~uungWlisonlSUH aepo¢sU.t[Eden.da
-~ ~
File No. ID-O1-001; BSS., oDP-O1-001; V-O1-011; UP-O1-016 ~ L_.>01-018: 22551 Mount
Fden Road
7. A storm water retention plan indicating how all storm waterwill beretained on-site,
and incorporating the New Development and Construction -Best. Management
Practices. If all storm water cannot be retained on-site due to topographic, soils or
other constraints, an explanatory note shall be provided on the plan.
8. A preliminary landscape plan shall be submitted for review and approval by the
Director of Community Development prior to issuance of any site grading and/or
construction permits.
$. FIRE PROTECTION DISTRICT
9. All driveways shall be constructed to 14-foot width minimum with aone-foot
shoulder. Slopes from ll to 15 percent shall be surfaced using 2.5" o A.C. or better on
6" of aggregate base from a public street to the proposed dwelling. Slopes from 15 to
17 percent shall be surfaced using a 4" PCC concrete rough surfaced on a 4" aggregate
base from a public street to the proposed dwelling. Curves shall have a ,,,;,»,,,um
radius of 21 feet.
10. A turn around with a 33-foot radius shall be constructed on the site. Other approved
types must meet the requirements of the Fire District. Details shall be shown on the
building plans and approved by the Fire District.
11. A parking area that is .designed to accommodate two emergency vehicles shall be
installed on the site. Details shall be shown on the building plans.
13. Provide one fire public hydrant that meets the Fire District's specifications. Fire
hydrant shall be installed and accepted prior to construction of any building.
13. Automatic fire sprinklers are required for the new residence. A four head calculated.
fire sprinkler system shall be installed. Documentation of the proposed installation
and all calculations shall be submitted to the Fire District for approval. The sprinkler
system shall be installed by a licensed contractor.
14. Pro«de an approved fire department engine driveway tarn around with a minimum
radius of 36 feet outside -and 23 feet inside. Installations shall conform to Fire
Department Standard Details and Specifications D-1 (Note: The plans show an
inside-turning radius of 20 feet).
1~. Required driveway installations shall be constructed and accepted by the Fire
Deparanent prior to start of construction. Bulk combustible materials shall not be
delivered to the site until installations are complete. Note that building permit
issuance may be withheld until installations are complete.
16. Approved numbers or addresses shall be placed on al new and existing buildings in
such a position as to be plainly visible and legible from the street and or road fronting
the property. Numbers shall contrast with their background.
P:wlanningwlliron~SnaxepomvurFdrndoc
^, %~
File No. ID-O1-001; BS..,SDP-Ol-001; V-Ol-Oll; UP-O1-016 6t _.=01-018:12551 Mount
Eden Road
Logs of these borings, as well as modified geologic cross sections shall be
prepared as part of the as-built documentation.
The results of these inspections, logs of pier excavations, geologic cross
sections, and the as-built conditions of the project. shall be described by the
geologic and geotechnical consultants in a letter(s), and on appropriate
drawings, and submitted to the Public Works Department for review and
approval prior to finalization of Grading Permit.
25. The owner (applicant) shall pay any outstanding fees associated with the City
Geotechnical Consultant's review of the prior to project Zone Clearance.
26. The owner (applicant) shall enter into agreement holding the City of Sazatoga
harmless from any claims or liabilities caused by or arising out of soil or slope
instability, slides, slope failure or other soil related and/or erosion related
conditions.
Z7. The owner (applicant) shall secure all necessary permits from the City and any
other public agencies, including public and private utility providers, prior to
commencement of the construction. Copies of permits other than those issued by
the City shall be provided to Public Works Depamnent.
28. All building and construction related activities shall adhere to New Development
and Construction-Best Management Practices as adopted by. the Ciry for the
purpose of preventing storm water pollution. '
9. Encroachment Permit shall be issued by Santa Clara County Roads and Airports
Department prior to any work commencing in the Countyright-of-way.
D. CITY ATTORNEY
30. Applicant agrees to hold Ciry harmless from all costs and expenses, including
attorney's fees, incurred by the Ciry or held to be the liability of Ciry in connection
with City's defense of its actions in any proceeding brought in any State or Federal
Court, challenging the City's action with respect to the applicant's project.
31. Noncompliance with any of the conditions of this permit shall constitute a violation
of the permit. Because it is impossible to estimate damages the City could incur due
to the violation, liquidated damages of $250 shall be payable to this City per each day
of the violation.
Section 2. Construction must be commenced within 24 months or approval will
expire.
Section 3. All applicable requirements of the State, County, City and other
Governmental entities must be met.
P tiPhnningWl4sonlSnff Repo2sV.itFdendoc
ATTACHMENT 3
Consulting Geologist and the site obtained geotechnical cleazance from the Engineering
Division on Apri123, 2001 (Iveta Harvancik, City of Saratoga Associate Engineer). The
report recommendations and the City conditions aze included in both the Mitigated
Negative Declaration and conditions of approval for the project.
• The site is physically suitable for the proposed density of development The site is
planned and zoned for one single-family residence. The project proposes one single-
familyresidence and conforms as such.
• The design of the building site or the proposed improvements is not likely to cause
substantial environmental damage or substantially and avoidably injure fish or
wildlife or their habitat. The Mitigated Negative Declazation documents conformance
with this finding. The geotechnical remediation would improve both on grid off site
conditions. There is no fish habitat on the site. There aze no rare, threatened or
endangered species on a state or federal list. Wildlife consists of deer, skunk, possum,
raccoon whose movement, foraging and migrating patterns would not be substantially
affected as over 2/3rds of the site would remain in its narural condition.
• The design of the building site or type ofunprovements is not likely to cause serious
public health or safety problems The Mitigated Negative Declaration documents
conformance with this finding. The geotechnical remediation would improve both on
and off site conditions. The retaining walls and slope stabilization would abort cracking
of Mt. Eden Road, which is caused by the unmitigated slide and slumps on the site.
• The design of the building site or type of improvements would not conflict with
easements, acquired by the public at large, for access through or use of property
within the proposed subdivision or building site The building site or improvements
would not conflict with any easements. The parcel received a Certificate of Compliance
with the state Subdivision Map Act and local subdivision ordinance on January 12, 2001.
The site does not have any public easements recorded against the property.
That a proposed subdivision of land which is subject to a contract executed
pursuant to the California latrd Conservation Act of 1965 (The "Williamson Act')
would not result in the creation of parcels of insufficient size to sustain their
agricultural use, except as otherwise provided in Government Code Section
66474.4. The site is not in Williamson Act contract nor does it involve a subdivision.
This finding does not apply to the proposed project.
The discharge of waste from the proposed building site into an existing community
sewer system would not result in violation of existing requirements prescribed by a
State regional water quality control board pursuant to Division 7 (commencing with
Section 13000) of the State Water Code. The project is the construction and eventual
habitation of a single dwelling. Sanitary sewer is available to the site and would not
result in overburdening the system capacity.
NOW, THEREFORE, the City Council of the City of Saratoga does hereby grant Final Building
Site Approval for the property located at 22551 Mt. Eden Road, APN 503-13-117.
ATTACHMENT 4
~-
Description of project:
The project is the construction of one single-family residence on a lot consisting of 1.42 acres is
area. The project would include remediation of unstable soil on the site and approximately two-
thirds of the site would.remain undeveloped.
The proposed single family residence would consist of a total. of 4,830 square feet.
Squaze Footage
First Floor 2,740
Second Floor 1,586
Garage 504
(Basement) (1,260)
Lot Area 61,855
Undeveloped Area 42,679
Lot Slope 31.17%
The project requires the following entitlement review and approvals:
I) Design Review to construct a new single-family residence pursuant to Municipal Code
Section 15-45.060.
2) Conditional Use Permit to construct an accessory structure (detached garage) at 14
feet in height pursuant to Municipal Code 15-55.030
3) Variance to construct retaining walls in excess of five feet in height and within the
front setback for slope mitigation pursuant to Municipal Code 15-29.010(g).
4) Variance to build on a lot greater than 30 percent in slope under the building footprint
pursuant to Municipal Code Section 15.13-050(e)(2).
5) Building Site Approval in order to construct on a vacant lot subdivided over 15 years
past pursuant to Municipal Code Section 14-20.
6) Site Development Plan in order to construct on a hillside lot pursuant to Municipal
Code Section 14-25.100.
9. Surrounding land uses and setting: Briefly describe the project's surroundings:
Single-family residential on hillside lots to the north, east and south. Mount Eden Road to the
west of the project site.
envcheck.wpd-12/30/98
-2-
., vivJa)z
~~
I fmd that although the proposed project could have a significant effect on the environment,
because all potentially significant effects (a) have been analyzed adequately in an eazlier EIR
or NEGATIVE DECLARATION pursuant to applicable standazds, and (b) have been avoided
or mitigated pursuant to that eazlier EIR or NEGATIVE DECLARATION, including revisions
or mitigation measures that aze imposed upon the proposed project, nothing further is
required.
Signature
Date
Signature Date
EVALUATION OF ENVIRONMENTAL IMPACTS:
1) A brief explanation is required for all answers except "No Impact" answers that
are adequately supported by the information sources a lead agency cites in the
parentheses following each question. A "No Impact" answer is adequately supported if
the referenced information sources show that the impact simply does not apply to
projects like the.pne involved (e.g., the project falls outside a fault rupture zone). A "No .
Impact" answer should be explained where it is based on project-specific factors as well
as general standards (e.g., the project will not expose sensitive receptors to pollutants,
based on aproject-specific screening analysis).
2) All answers must take account of the whole action involved, including off-site as
well as on-site, cumulative as well as project-level, indirect as well as direct, and
construction as well as operational impacts.
3) Once the lead agency has determined that a particular physical impact may
occur, then the checklist answers must indicate whether the impact is potentially
significant, less than significant with mitigation, or less than significant. "Potentially
Significant Impact" is appropriate if there is substantial evidence that an effect may be
significant. If there are one or more "Potentially Significant Impact" entries when the
determination is made, an EIR is required.
4) "Negative Declaration: Less Than Significant With Mitigation Incorporated"
applies where the incorporation of mitigation measures has reduced an effect from
"Potentially Significant Impact" to a "Less Than Significant Impact." The lead agency
must describe the mitigation measures, and briefly explain how they reduce the effect to
a less than significant level (mitigation measures from Section XVII, "Earlier Analyses;'
maybe cross-referenced).
5) Eazlier. analyses may be used where, pursuant to the tiering, program EIR, or .
other CEQA process, an effect has been adequately analyzed in an eazlier EIR or
envcheck.wpd-12/30/98
-4-
000034
surroundings?
d) Create a new source of substantial light or
glaze which would adversely affect day or
nighttime views in the azea?
Overall Discussion: The project is a single -
family residence on property planned and zoned
residential. Lighting would be that associated
with asingle-family residence and similaz to the
other single-family residences in the azea. No
heritage trees aze on the site and no trees would
be removed due to construction. Over two-thirds
of the site would be lefr in its natural condition or
with landscaping.
II. AGRICULTURE RESOURCES: In
detemvning whether impacts to agricultural
resources are significant environmental effects,
lead agencies may refer to the California
Agricultural Land Evaluation and Site
Assessment Model (1997) prepazed by the
Califomia Dept. of Conservation as an optional
model to use in assessing impacts on agriculture
and famtland. Would the project:
a) Convert Prime Farmland, Unique Farmland, or
Farmland of Statewide Importance (Farmland),
as shown on the maps prepazed pursuant to the
Farmland Mapping and Monitoring Program of
the Califomia Resources Agency, to non-
agricultural use?
b) Conflict with existing zoning for agricultural
use, or a Williamson Act contract?
c) Involve other changes in the existing
environment which, due to their location or
nature, could result in conversion of Farmland, to
non-agricultural use?
Overa!! Discussion:
The site is not famrland or adjacent to farmland,
nor is it Williamson Act lands.
III. AIR QUALITY -- Where available, the
significance criteria established by the applicable
air quality management or air pollution control
district maybe relied upon to make the following
determinations. Would the project:
a) Conflict with or obstruct implementation of
envcheck.wpd-12/30/98 -(>-
X
X
X
X
X
X
000036
i`
c) Have a substantial adverse effect on federally
protected wetlands as defined by Sectioa 404 of
the Clean Water Act (including, but not limited
to, rrtarsh, vernal pool, coastal, etc.) through
direct removal, filling; hydrological interruption,
or other means?
d) Interfere substantially with the movement of
any native resident or migratory fish or wildlife
species or with established native resident or
migratory wildlife corridors, oz impede the use of
native wildlife nursery sites?
e) Conflict with any local policies or ordinances
protecting biological resources, such as a tree
preservation policy or ordinance?
f) Conflict with the provisions of an adopted
Habitat Conservation Plan, Natural Cotrtmunity
Conservation Plan, or other approved local, '
regional, or state habitat conservation plan?
Overall Discussion:
The site does not support state or federally
protected wildlife. Grazing and migration
panems of wildlife would not be expected to be
effected as over two-thirds of the site would
remain in open space and unfenced. No heritage
trees as defined by Ciry Ordinance aze located on
the site.
V. CULTURAL RESOURCES -- Would the
project:
a) Cause a substantial adverse change in the
significance of a historical resource as defined in
' 15064.5?
b) Cause a substantial adverse change in the
significance of an archaeological resource
pursuantto'15064.5?
c) Duectly or indtrectly destroy a unique
paleontological resource or site or unique
geologic feature?
d) Disturb any human remains, including those
interred outside of formal cemeteries?
Overall Discussion:
The site is not identified as one probable of
having human remains (City General Plan and
envcheck.wpd-12/30/98
-g-
~~.
X
X
X
X
X
X
X
000038
Overall Discussion:
See the discussion at the end of this checklist for
a detailed discussion and required mitigation
measures for geology.
VII. HAZARDS AND HAZARDOUS
MATERIALS Would the project:
r
X
a) Create a significant hazard to the public or the
envuotunent through the routine transport, use,
or disposal of hazazdous materials?
b) Create a significant hazazd to the public or the
environment through reasonably foreseeable
upset and accident conditions involving the
release of hazazdous materials into the
environment?
c) Emit hazardous emissions or handle hazazdous
or acutely hazardous materials, substances, or
waste within one-quarter mile of an existing or
proposed school?
d) Be located on a site which is included on a list
of hazardous materials sites compiled pursuant to
Government Code'Section 65962.5 and, as a
result, would it create a significant hazard to the
public or the environment?
e) For a project located within an airport land use
plan or, where such a plan has not been adopted,
within two miles of a public, airport or public use
airport, would the project result in a safety
hazard for people residing or working in the
project area?
f) For a project within the vicinity of a private
airstrip, would the project result in a safety
hazard for people residing or working in the
project area?
g) Impair implementation of or physically
interfere with an adopted emergency response
lan or emergency evacuation pplan?
~i) Expose people or stmcturesio a significant
risk of loss, injury or death involving wildland
fues, including where wildlands aze adjacent to
urbanized azeas or where residences aze
intermixed with wildlands?
Overall Discussion
Activities at the site would be those associated
mvcheck.wpd-12/30/98
-la
X
X
X
X
N/A
N/A
X
000040
exceed the capacity of existing or planned
stormwater drainage systems or provide
substantial additional sources of polluted runoff?
f) Otherwise substantially degrade water quality?
X
g) Place housing within a 100-yeaz flood hazazd
area as mapped on a federal Flood Hazazd
Boundary or Flood Insurance Rate Map or other
flood hazazd delineation map?
h) Place within a 100-yeaz flood hazazd azea
stmctures which would impede or redirect flood
flows?
X
i) Expose people or structures to a significant risk
of loss, injury or death involving flooding,
including flooding as a result of the failure of a
levee or dam?
X
j) Inundation by seiche, uuna:ni, or mudflow?
Overall Discussion:
The project site is not located within a flood
zone. There is no levee or dam in the vicinity of
the project. Grading would be performed as
identified in the Geology conditions for the
project and would direct water to downspouts
and storm drains. Over two-thirds of the site
would remain unpaved and pervious which
would retain the percolation of the site.
IX. LAND USE AND PLANNING -Would the
project:
a) Physically divide an established community?
b) Conflict with any applicable land use plan,
policy, or regulation of an agency with
jurisdic[ion over the project (including, but not
limited to the general plan, specific plan, local
coastal program, or zoning ordinance) adopted
for the purpose of avoiding or mitigating an
environmental effect? '
c) Conflict with any applicable habitat
conservation plan or natural community
conservation plan?
Overall Discussion:
The site is planned and zoned for single-family
envcheck.vryd-12/30/98
-12-
X
X
X
000042
Overall Discussion:
The site is not within an airport zone. The
construction of one single-family residence
would increase noise in the project azea
temporarily during project construction. The
constmction activities would be required to
conform to the City's Noise Ordinance (Section
7-30.060) which prohibits construction activities
during noise sensitive times of the day and the
week. Constmction activities would be restricted
to Monday-Friday 7:30 AM to 6PM and no
work on Saturdays, Sundays or holidays).
Constmction noise would not be a significant
impact.
The addition of one single-family residence in
the area (i.e., project operation) would not add to
the noise environment. Typically, traffic
volumes have to double in an azea (to increase
noise by approximately 3 dBA - a level that is `
barely perceptible to the human eaz), in order to
perceive a noise impact. The addition of a
single-family residence would be negligent in
terms of additional traffic in the azea,
approximately nine trips per day (Institute of
Traffic Engineers). Project operations would not
add an audible level of noise to the project azea.
XII. POPULATION AND HOUSING -- Would
the project:
a) Induce substantial population growth in an
area, either dvectly (for example, by proposing
new homes and businesses) or indirectly (for
example, through extension of roads or other
infrastmcture)?
b) Displace substantial numbers of existing
housing, necessitating the constmction of
replacement housing elsewhere?
c) Displace substantial numbers of people,
necessitating the construction of replacement
housing elsewhere?
Overall Discussion:
The project would add one single-family
dwelling unit to the City of Saratoga's housing
stock.
XIII. PUBLIC SERVICES
envcheck.wpd-12/30/98 -14-
X
X
X
000044
substantial increase in either the number of
vehicle trips, the volume to capacity ratio on
roads, or congestion at intersections)?
b) Exceed, either individually or cumulatively, a
level of service standard established by the
county congestion management agency for
designated roads or highways?
c) Result in a change in air traffic patterns,
including either an increase in traffic levels or a
change in location that results in substantial
safety risks?
d) Substantially increase hazards due to a design
feature (e.g., sharp curves or dangerous
intersections) or incompatible uses (e.g., farm
equipment)?
e) Result in inadequate emergency access?
f) Result in inadequate parking capacity?
g) Conflict with adopted policies, plans, or
programs supporting altemarive transportation
(e.g., bus rumours, bicycle racks)?
Overa!! Discussion:
Roads are in placer to serve the site. The
addi[ion of approximately nine vehicle trips per
day would be negligible and not result in an
impact.
XVI. UTILITIES AND SERVICE SYSTEMS
Would the project:
a) Exceed wastewater treatment requirements of
the applicable Regional Water C?uality Control
Board?
b) Require or result in the constmction of new
water or wastewater treatment facilities or
expansion of existing facilities, the construction
of which could cause significant environmental
effects? .
c) Require or result in the construction of new
storm water drainage facilities or expansion of
existing facilities, the construction of which
could cause significant environmental effects?
envcheck.wpd•12/30/98 -16-
X
X
X
X
X
X
X
X
X
X
000046
1. Geologic and Geotechnical Investigation - 22551 Mount Eden Road by D & M
Consulting Engineering, April 6, 2000.
2. Supplemental Geologic and Geotechnical Investigation - 22551 Mount Eden Road by D
& M Consulting Engineering, January 10, 2001.
3; Geotechnical Cleazance Conditions, Ivetta Aarvancik, Ciry of Sazatoga Associate
Engineer, April 23, 2001 (attached).
The site is located in the eastern Santa Cruz Mountains on the western side of a sharp, north-south
trending ridge. Site slopes are moderate to step ranging from about 1:1 to 3.5:1. Cut and fill pads
occupy the northeastern and southwestern portions of the property. The cut and fill slopes
bounding thesg pads account for the steepest gradients on the property. The property is underlain
by soft, moderately to poorly indurated claystone and siltstone bedrock of the Santa Clara
Formation. The likely-active Berrocal fault lies 1,500 to 1,600 feet southwest of the site. The San
Andreas fault is about two miles southwest of the site. The ground movement potential of the site
is classified as Ps, relatively instable material including landslide debris, surficial slope materials
and weak bedrock subject shallow landsliding, slumping and soil creep activity (Cotton Shires
1980).
The project site is in an azea of abundant landslides and two relatively lazge landslides dominate
the western portion of the site. These two landslides aze a part of a larger complex duectly to the
west: Although the landslides are classified as inactive, the larger of the two displays a creeping,
glacier-like motion that results in yeazly formation of cracks in the asphalt of Mt. Eden Road (Bill
Cole Febmary 2000). Ilazlan Tait Associates also reports the presence of tension cracks in the
asphalt of Mt. Eden Road (1977). Geologic hazazds on the site are limited to:
property.
Periodic movement of the old existing landslide underlying the northeastern comer of the
2. Possb]e future shallow failures along oversteepened cut slopes.
3. Ground shaking associated with a major event of the San Andreas.
The geologic reports approved by me City call for specific site preparation, grading and
compaction, foundations, utility trenches pavement design surface drainage and erosion protection
and the construction of retaining walls to reduce geologic impacts to a less than significant level
both on and off si[e on Mt. Eden Read. All the recommendations in the aforementioned reports
including those of the City shall become project mitigation measures.
i
envcheck.wpd-12/30/98
_]g_
000048
' r-
;.:
`~~~ ~ D&M CONSULTING ENGINEERS; INC.
':"' GeotechnicallEnvironmental/Materials Testing
.. _. ~... A URS CORPORATION COMPANY
Apri16, 2000
Project 1045 -
Mr. Armando Huerta
AH CONSTRUCTION
14225 Sazatoga-Sunnyvale Road
Sazatoga, CA 95070
Subject: Geologic and Geotechnical Investigation
22551 Mount Eden Road
Saratoga, California
Deaz Mr. Huerta:
In accordance with yow authorization, this report summarizes the results of ow Geologic
and Geotechnical Investigation of 22551 Mount Eden Road in Sazatoga, California.
Included in this report aze the findings, conclusions, and limitations of ow investigation.
If you have any questions about this report, please call Gordon Heingartner or Lawrence
Pavlak, C.E.G., in ow San Jose office at (408) 297-6969.
Sincerely,
D & M CONSULTING ENGINEERS, INC.
A URS CORPORATION COMPANY
7_~
~~ '/' /~pY' _
Gordon F. Heingartner
Project Geologist
Dawn Y
Associate
1365 Vander Way
~ ~ T1.nm+< (lu~rnc Wpv
~L\awrence D. Pavlak, CEG 1187
Senior Geologist
P.E. fE sl0~
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m ~:
C GE2406 ~c, m
c EXPIRES x
{r 12.31.01 >V`
9167, ;~ ~,;..
San Jose. California 95112
Mon.Pre~~ C'~lifornia 970 7
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•.,,, \ i
~ 3 N°_ 117 •.'%- ~~'
CEP,T(F;=D i
* EldGll!E~' ;iJ6 ~
~ _ GEOLOGIST _ /
408 297 6969 Tel 408.297 771 aUUU~U
R~1 77~ ?~lfi Tel R'i! '1"7~ 7~•
LIMITATIONS ..................................................
REFERENCES ..................................................
AERIAL PHOTOGRAPHS ...............................
TABLE
Table 1 -Nearby Active Faults
FIGURES
Figure 1 -Vicinity Map
Figure 2 -Regional Geologic Map
Figure 3 -Geologic Vicinity Map
Figure 4 -Site Geologic Map
Figure 5 (a through c) -Test Pit Logs
Figure 6 -Geologic Cross Section A-A'
Figure 7 -Geologic Cross Section B-B'
APPENDIX A
Laboratory Test Results
D & M CONSULTING ENGMEERS, MC.
..............................18
..............................19
.............................:L 1
P: geo~cgech\OOOIO/Stx.4fi-00
OOOUS~
~.
t`'..
y.
Exploration, sampling, and classification of subsurface soils by means of nine exploratory
backhoe [est pits excavated in the vicinity of the proposed house, driveway, and remainder of
the property.
Laboratory testing of selected soil samples to determine their engineering propetties. Tests
included moisture content, dry density, Atterberg Limits; unconfined compression, and R-
value.
Review and analysis of field and laboratory test data.
Development of geotechnical recommendations for site preparation, grading and compaction,
building .foundations, concrete slabs-on-grade, retaining walls, pavement thickness design for
driveways, and underground utility trench backfill.
Preparation of this combined geologic/geotechnical report.
SITE INVESTIGATION
Surface Conditions
The property is located in the eastern Santa Cruz Mountains, on the western side of a sharp,
north-south trending ridge. It lies within the Saratoga city limits and also within the 7.5-
minute Cupertino topographic quadrangle (see Figure 1, Vicinity Map). Access to the site, is
gained from Mount Eden Road via arough-graded dirt access road. Surrounding land uses are
rural residential.
The site consists of an unoccupied, approximately 1'/z-acre parcel that is roughly rectangular
in shape. Slope gradients are moderate to steep, ranging from about I:1 to 3'/z:l
(horizontal:vertical). Near-horizonatal cut/fill pads occupy the northeastern and southwestern
portions of the property, the latter of which is considerably larger and is located at the
southern terminus of a narrow, rough-graded access road that borders the western edge of the
property. The cut and fill slopes bounding these pads account for the steepest gradients on the
property; the cut slope above the northeastern pad is locally as steep as 1:1, while the
subjacent fill slope and access road cut slope exhibit a maximum inclination of about 11h:1. A
rough-graded access road connects Mt. Eden Road with the northwestern corner of the
property. Another, older rough-graded road, the construction of which involved relatively
minor cuts and fills, borders the upper (eastern) boundary of the southern half of the property.
A broad, shallow, arcuate depression occupies much of the southern, more gently inclined
portion of the slope, with slope gradients ranging from about 3:1 to 4:1. Topographic relief
on the property is approximately 80 feet, ranging from an elevation of about 940 feet above
sea level in the southwestern corner of the site to approximately 1020 feet in the northeastern
corner. An unnamed, south-flowing ephemeral drainage bounds the western edge of the
properyy, the upper eastern embankment of which is located within the confines of the
property.
D Q Al CONSULTING ENGINEERS. INC. 2 P.geo\geaechW0010i5rpl.a-fifN1 oooOCL
southeastward continuation, the Sargent fault, form the Sargent=Berrocal fault zone. Santa
Clara bedding dips gently to moderately toward the northeast in the vicinity of the property
(Dibbtee, 1966; Rogers and. Williams, 1974; Cotton and Associates, 1980).
Regional geologic structure is largely controlled by the San Andreas fault system, which has
created predominantly northwest-southeast-trending geologic structure (faults and folds) and
topographic features in the area. The San Andreas system. also constitutes the boundary
between the Pacific and North American tectonic plates; active faults, consequently, are -
abundant in the region. The likely active Berrocal fault, which is located approximately 1,500
to 1,600 feet southwest of the site, consists of two primary traces in this area (Sorg and
McLaughlin, 1975; William Cotton and Associates, 1980). Rocks of the Franciscan Complex
have been thrust northeastward over rocks of the Santa Clara Formation along this fault. The
potentially active Shannon fault is located about 1 ~/ miles (2.8 km) northeast of the site,
beneath the floor of the Santa Clara Valley. The active San Andreas fault is located about 2
miles (3.2 km) southwest of the site, in the Santa Cruz Mountains. The ground movement
potential of the site is classified by Cotton and Associates (1980) as Ps, which they define as
"relatively unstable material including landslide debris, surficial slope materials, and weak
bedrock; cotnmonly less than 10 feet in thickness on gentle to moderately steep slopes, subject
ro shallow landsliding, slumping, and soil creep activity."
The property is located in an area of abundant landslides, which is consistent with the steep,
rugged topography characterizing much of the area and the generally poorly indurated
condition of the Santa Clara Formation. Much of the western portion of the site is mapped as
being underlain by portions of two adjacent, relatively large landslides (see Figure 3, Geologic
Vicinity Map), both of which belong to an even larger complex directly to the west. The
larger of these two slides is shown to be moving in a southward direction and the smaller in a
westward direction. A relatively small landslide is mapped approximately 200 feet northeast
of the property, an adjacent relatively large complex approximately 150 feet directly to the
east, and another relatively small feature approximately 180 feet to the southeast (Cotton and
Associates, 1980); these landslides are classified as dormant, active, and old, respectively. All
three of these slides are separated from the project site by the aforementioned north-south-
trending ridge.
Site Geolo~v
Subsurface Exploration
We excavated a total of nine exploratbry test pits on the property in February and March of 2000
in order to investigate subsurface conditions and obtain samples for laboratory testing. Three of
the test pits were excavated on February 9. Afternoon rains, however, prevented the completion
of our work. Subsequent prolonged rainfall over the, next several weeks led to saturation of the
soils on the property and localized ponding of surface water. The remaining six test pits were
excavated on March 20, 2000, by which time the site had dried sufficiently. All test pits were
D B M CONSULTING ENGINEERS. INC. 4 P:gm\geaech\OOp1O45ryi.4-6-00
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Geologic Cross Section A-A'; Figure 7, Geologic Cross Section B-B'). The term colluvium
refers to any loose, heterogeneous, and incoherent mass of soil and/or rock fragments
transported downslope and deposited by rainwash, sheetwash, or slow continuous downslope
creep. Residual soil deposits, on the other hand, are formed by in-place weathering of the
underlying bedrock. Unlike colluvium, residual soils are situated in close proximity to their
place of formation. The native materials on the property probably represent a combination of
both colluvial and residua] soils; some degree of downslope movement.- particularly creep -
most likely has occurred within the softer, less coherent masses of soil and on the more steeply
inclined portions of the slope.
Landslides
Of the two landslides mapped beneath the property by Cotton and Associates (1980), the larger
is mapped beneath the western edge of the northern end of the property and the smaller
beneath the western half of the southern, relatively shallow-gradient portion of the property
(see Figure 3, Geologic Vicinity Map). Both of these features are classified as old landslides
(Ols), which are defined as "relatively stable, inactive features with subdued irregular
topography, low slope position, well-established drainage systems, and undisturbed
vegetalion" (Cotton and Associates, 1980). Although classified as inactive, the larger of these
two mapped landslides displays a creeping, glacier-like motion that results in the yearly
formation of cracks in the adjacent portion of Mt. Edeti Road (Bill Cole, personal
communication, February, 2000). Harlan Tait Associates (1997) also reported the presence of
tension cracks in the asphalt of Mt. Eden Road west of the site at the time of their
investigation, indicating that "small amounts of movement have occurred." Moreover, we
observed cracking in a recently resurfaced portion of the road approximately 350 to 400 feet
west of the property in February 2000 (see Figure 3, Geologic Vicinity Map).
The mapped location of the larger landslide essentially coincides with our interpretation based
on a review of the aerial photos. It is also consistent with the findings of our subsurface
investigation, in which we encountered stiff, dark gray to orange-brown, silty clay to sandy
clay with abundant pebble- to gravel-sized clasts extending to a depth of at least 12 feet in the
northwestern corner of the property. This material, which we interpret to represent a landslide
deposit, w•as encountered in TP-2 and TP-9 (similar material was also encountered in Harlan
Tait's Boring B-3), but not in TP-7 or TP-8. Thus the eastern edge of the larger old landslide
appears to underlie much of the proposed driveway area, but is at least 20 feet west of the
proposed building footprint (see Figure 4, Site Geologic Map). However, we did not find any-
evidence of the smaller, westward-directed landslide mapped in the southern portion of the
property in the course of our subsurface exploration, despite the presence of the shallow,
arcuate-shaped depression in this area.
We did, however, note the presence of a small, shallow earthflow/slump-type failure in the
northwestern portion of the property, directly east of the northern end of the rough-graded
access road. The failure, which measured approximately 15 feet long, 8 feet wide, and about
3 feet deep, appears to have involved primarily fill, although some native material may have
D & M CONSULTING ENGINEERS. INC. 6 P:geolgtpechWOp1015rpi.1•MIO
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GEOLOGIC CONSTRAINTS AND CONSIDERATIONS
Seismic Hazards
The site is located in the seismically active San Francisco Bay region but outside the
earthquake fault zones established in accordance with the Alquist-Priolo Earthquake Fault
Zoning Act of 1972 (California Division of Mines and. Geology, 1974.). Table 1 lists active
and potentially active faults nearest to the site and summarizes each fault's Seismic Source
Type (1997 UBC Table 16-U), distance from the site, and maximum earthquake moment
magnitude. This was determined using the program EQFAULT (Version 3.00), by Thomas
Blake, and California Division of Mines and Geology (1998).
The potentially active fault closest to the site is the Sazgent(-Berrocal) fault. It is a Type B
fault located about 0.3 miles (0.5 km) southwest of the site. The geologic record and a record
of historical seismicity suggest that the Sargent-Berrocal fault system should be considered
active (Hay and others, 1980; Cotton and others, 1994; Hitchcock and others, 1994), despite
the fact that the fault is not located within any of the Alquist-Priolo Earthquake Fault Zones
designated under the Alquist-Priolo Earthquake Fault Zoning Act (formerly Alquist-Priolo
Special Studies Zones Act) of 1972 (California Division of Mines and Geology, 1974). The
Sargent fault may have produced a 5.0 moment magnitude earthquake in 1964, and its
southern end has exhibited an unusual concentration of microearthquakes.
The California Division of Mines and Geology has classified the Sargent(-Berrocal) fault as a
Type B fault for purposes of the 1997 Uniform Building Code (UBC). It has an estimated slip
rate of 3 mmlyr and is considered capable of generating a 6.8 maximum moment magnitude
earhquake. The 1906 rupture segment of the San Andreas fault, which is the closest Type A
fault, is approximately 2 miles (3 km) southwest of the site. The maximum expected moment
magnitude of an earthquake for this segment of the San Andreas fault is 7.9 (California
Division of Mines and.Geology, 1998).
A co~ilation of data on historic seismically induced ground failures in northern California
!1'oud and Hoose, 1978) shows a concentration of streambank landslides -mostly small ones
- resulting from the 1906 earthquake in the general vicinity of the property. Because of the
sparseness of the historical data, the exact location of these features was not reported, and is
therefore unkown to us.
Surface Fault Rupture
We did not observe any topographic or subsurface evidence of faulting on the property in the
course of our site reconnaissance, subsurface exploration, or aerial photograph review. In
addition, no faults are mapped across, or trending toward, the property on any of the maps we
reviewed. Therefore, the potential for surface fault rupture to impact the proposed
development is considered to be very low.
D K M CONSULTING ENGINEERS. INC. 8 p;gm~gcaechWWI033rp~ y.r,{~
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Dynamic compaction occurs when loose, unsaturated soils densify in response [o ground
shaking. Because no such materials were encountered on the site, it is our opinion that the
potential for dynamic compaction is low.
Slope Stability
In the course of our subsurface exploration and review of.aerial photos of the site and vicinity,
we found evidence to suggest the presence of a landslide deposit in the northwestern corner of
the property (see Figure 3; Geologic Vicinity Map; Figure 4, Site Geologic Map); the location
of the landslide is consistent with previous trapping of the area by Cotton and Associates
(1980), in which the eastern edge of a large landslide is snapped in essentially the same area.
Despite the fact that it is classified as relatively stable and inactive, this landslide continues to
move, as evidenced by the yearly formation of cracks in the adjacent portion of Mount Eden
- Road. It is our opinion that the proposed building footprint is outside the mass of the
landslide; however, much of the proposed driveway appears to be located within it. The
driveway can therefore be expected to experience periodic creep and associated cracking that
will likely require ongoing maintenance and repairs. Underlying utility lines will likely be
similarly affected.
We did not encounter subsurface evidence of the somewhat smaller landslide mapped directly
south of the larger one, the northeastern corner of which is shown to occupy the shallow,
arcuate-shaped depression in the southwestern portion of the property (Cotton and Associates, >~
1980; Figure 3). We did encounter relatively thick (up to about 6- to 7-foot-thick)
accumulations of colluvium in this area, but no discrete slide planes at the soil/bedrock
interface. This area is probably experiencing slow, continuous creep, but does not appear to
be underlain by a landslide. However, because of the limited depth of our subsurface
excavations, the possible existence of adeep-seated landslide involving Santa Clara bedrock,
while unlikely, cannot be completely ruled out.
A small slump/earthflow-type failure as well as some cracks and scarplets were observed on
the slope occupying the northern portion of the site; many of these cracks and scatplets are
located within [he proposed building footprint area. The small slump/earthflow appears to
involve primarily fill. The cracks and scarplets located within and below the building area
appear to affect primarily fill, but also native colluvium to a lesser degree, indicating that both
types of material on the slopes of the northern half of the site are probably experiencing some
degree of instability and downslope movement. Therefore, it is our opinion that both fill and
native soils should be removed from this portion of the slope to the depth at which competent
bedrock is encountered. The favorable dip of Santa Clara bedding -into the slope -enhances
the underlying stability of the hillside.
Cracks measuring approximately 1 to 2 inches wide were also observed on the steep cut slope
above the northeastern cut/fill pad. In our opinion, these cracks are likely associated with
downslope creep of near surface colluvial soils.
D 3 M CONSULTING ENGINEERS. INC. IO P:geolgewethUg010a5rpi.a.biltl
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~. slopes at a 2:1 inclination and removal and recompaction of alt existins fills above these
oversteepened slopes. Since laying back the existing cut slope tray be space limited, such as
above the nortlteast cut/fill pad being near the eastern property boundaries, alternatives can
. include installation of a retaining wall supported on a foundation system and reconstntction of
the slope above to a maximum inclination of 2;1. The retaining wall foundations should be
. supported in the underlying competent bedrock.
The third geologic hazard, ground shaking, is common for this seismically active area and.
should be incorporated into the design of the structure.
Geotechnical Engineering Considerations
From a geotechnical engineering standpoint, the primary concerns for foundation design are
the undocumented fill materials in the two existing cuUfill pads and the relatively loose, native
colluvial soils. These fills and colluvial soils are potentially compressible under the proposed
building loads and unstable at their existing slope configuration. We understand the proposed
residential structure will be located at the north-central portion of the site, as shown on Figure
4.
To minimize the potential for differential settlements and downslope instability of the fill
materials and the loose colluvial materials, we recommend that these materials be entirely
removed and recompacted as engineered fill within the envelope of the proposed residential
structure and associated appurtenances. The reworking should include a base keyway and
benching of the entire height of the fill slope into the underlying competent bedrock. We also
recommend that all structures should be supported on drilled, cast-in-place pier foundations
that derive their supporting capacities through friction into the underlying bedrock.
The following recommendations are presented as guidelines to be used by project designers for
the geotechnical aspects of planning and designing for the proposed development. We
recommend that D&M Consulting Engineers, Inc. be provided the opportunity to review the
evading and foundation plans prior to construction, and provide construction observation and
testin_e services during grading and foundation construction. This additional opportunity to
observe the project site will allow us to compare subsurface conditions exposed during
construction with those that were observed during this investigation.
Site Preparation, Grading, and Compaction
Stripping: Surface vegetation and organic topsoil below the proposed building location and
driveway should be stripped. Soils containing more than 2 percent of organic matter by
weight should be considered organic and cannot be used as structural fill. The actual depth of
stripping should be determined in the field by the geotechnical engineer at the time of
construction. Strippings should either be wasted elsewhere on the property or be used in
landscaped areas.
D & M COSSULTIKG ENGIKET:RS. INC. ~2 P:g~y,Rttxech'AWIWSrp~.~-fi-0U 00OOC
Permanent Slopes: All permanent cut and/or fill slopes should be no steeper than 2:1
(horizontal: vertical ).
Building Foundations
Drilled Friction Piers
We recommend that the residential structure and all associated appurtenances be supported on
drilled, cast-in-place, friction piers. The piers should be designed to develop their vertical
support through friction into the competent bedrock below the engineered fills. The piers may
be designed using an allowable friction value of 500 pounds per square foot (for dead plus live
loads) in the lower portion embedded into the bedrock. We recommend the piers be embedded
a minimum of 5 feet into the bedrock, or a minimtrnt of 8 feet, whichever is deeper. The
calculated capacities may be increased by one-third for all loads including wind or seismic.
The allowable uplift capacities of the caissons may be taken as 80 percent of the calculated
capacities. The vertical capacity of the portion of the shaft in the fills should be ignored. All
pier foundations should have a minimum diameter of 12 inches and a minimum center-to-
center spacing of 2.5 times the diameter.
Lateral load resistance for the pier foundations can be developed by passive resistance between
the pier shafr and surrounding soils. A passive resistance equal to an equivalent fluid
weighins 300 pounds per cubic foot acting against twice the shaft width can be used. In
general. the upper one foot of the pier should be ignored in providing lateral resistance. Also,
where pier foundations are located on or near the finished slopes, we recommend that the
upper pottions of the pier foundations that has less than 10 feet of lateral cover (as measured
from the front face of the pier to the finished ground surface on the slope) be ignored in
providing passive resistance.
Grade beams should be designed to_ span between piers.
The pier excavations may encounter perched water or ground water at the time of
construction. Additional construction measures should be anticipated during the pier
installation operations. Construction methods such as casing of the excavations where caving
occurs and using the tremie placement method if accumulated water cannot be entirely
removed from the excavation at the time of the concrete pour should be considered.
Alternatively, if the water can be pumped from the hole without disturbing the sides of the piei
excavation, concrete may, then be placed in the dry hole.
Set[lements of the piers supported structure should be on the order of less than an inch due to
non-seismic loads.
If a raised wood floor system is used, the floors should be structurally supported on the pier
and grade beam foundations.
D3MCONSCLTING ENGINEERS. INC. 14 P.gm~gcgegYtl00pIW5qn.a.5.q) ^ooo^I
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S this report. If spread footing foundations are selected, the footings should extend a minimum
of 12 inches into the competent bedrock and can be designed using an allowable dead plus live
load of 2,500 pounds per square foot. An increase of one-third is allowed when considering
additional short-term wind or seismic loads. The wall footings should have a minimum of
embedment of 24 inches below lowest adjacent finished grade a minimum width of 12 inches.
We recommend an ultimate coefficient of friction below the wall base is 0.35.
An equivalent fluid pressure of 300 psf/ft may be used to calculate the passive resistance to
lateral movement of the ground in front of the tce of the wall and in front of any "key"
beneath the toe or stem of the wall. This value is based on a level backfill in front of the wall
foundation.
The lateral active earth pressures presented above are based on a drained condition. We
recommend that a zone of drainage material at least 12 inches wide should be placed on the
backfill side of walls designed for drained condition. This zone should extend up the back of
the wall to about 12 inches down from the proposed ground surface above. The drainage
material should consist of either Class 2 Permeable Material complying with Section 68 of the
Caltrans Standard Specifications, latest edition, or 3.6-inch clean, durable coarse aggregate. If
the coarse aggregate is chosen as the drainage material, it should be separated from all
adjacent soil by a filter fabric approved by the project Soil Engineer. Any water that
accumulates in the drainage material should be collected by a perforated pipe, perforations
placed down, near the bottom of the drainage material. The perforated pipe should have holes
no larger that '/<-inch diameter. The perforated pipe should be connected via a solid collector
pipe to an appropriate discharge facility downslope of the residence.
The upper 12 inches of material above the drainage material should consist of the compacted,
native soils. Above this native cap, a concrete V-ditch should be constructed along the back of
wall for increased efficiency of the surface drainage. Continual maintenance and clearing of
this t'-ditch is essential to maintain the efficiency of the system. We recommend the surface
drainage (V-ditch) and subsurface drainage (perforated pipe of the wall backfill) systems
should be entirely independent of each other.
All wall backfill should be moisture conditioned and compacted to a minimum of 90 percent
relative compaction. Heavy compaction should not be applied; otherwise, the design pressure
on the wall may be exceeded. To avoid surcharging of the walls with construction equipment,
backfill within 3 to 4 feet of the wall should be compacted by hand operated equipment.
Utility Trenches
Utility trenches should be excavated according to accepted engineering practices following
OSHA (Occupational Safety and Health Administration) standards by a contractor experienced
in such work. The responsibility for the safety of open trenches should be borne by the
contractor. Traffic and vibration adjacent to trench walls should be minimized and cyclic
wetting and drying of excavation side slopes should be avoided.
D & ~7 CO\SULTING ENGINEERS. INC. ~5 p.peo4teaec1,~000~0aSrpt.4.60D oOOOVC
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Traffic
Index Asphalt
Concrete Class 2
Aggregate Base
4.0 2.0" 8.0"
4.5 2.0" 9.0"
We note that design traffic indices were not available at the time of this report. An estimated
Traffic Index of 4.0 is a typical value that tray be used for light automobile traffic..
The upper 8 inches of pavement subgrade and the entire baserock layer should be moisture
conditioned to slightly above the optimum moisture content and compacted to a minimum of
95 percent relative compaction, as described in the section titled, "Site Preparation, Grading,
and Compaction." In addition, both the compacted subgrade and baserock layer should be
proof-rolled to confirm stability prior to placement of the overlying pavement component. If
instability exists, stabilization measures or additional drying should be performed in
accordance with the supplemental recommendations of the Soil Engineer.
LIMITATIONS
The recommendations contained in this report are based, in part, on certain plans, information,
and data that have been provided to us. Any changes in those plans, information, and data
will render our recommendations invalid unless we are commissioned to review the changes
and to make any necessary modifications and/or additions to our recommendations.
Our recommendations have been made in accordance with the principles and practices
generally employed by the local engineering geology and geotechnical engineering professions.
This is in lieu of all warranties, express or implied.
Our study did not include the assessment of environmental characteristics at the property,
particularly those involving hazardous substances.
Substtrfaee exploration of any site is necessarily confined to selected locations and conditions
may, and often do, vary between and around such locations.. Should conditions different from
those encountered in our exploration come to light during project development, additional
exploration (beyond that already recommended), testing, and analysis may be necessary;
changes in project design and construction may also be necessary.
Any person concerned with this project who observes conditions or features of the site or
surrounding areas that are different from those described in this report should report them
immediately to this office for evaluation as part of an additional scope of work.
D m M CONSUL7ING ENGI4EERS. INC. 18 P.geo\geacc~W W 10i5rp~.afi-0(1 oooOlyo
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Hitchcock, C.S., Kelson, K.I., and Thompson, S.C., 1994, Geomorphic Investigations of
Deformation Along the Northeastern Margin of the Santa Cruz Mountains: William Lettis and
Associates, Inc., unpublished consultant's report to the U.S. Geological Survey, Award
Number 1434-92-G-2220, 32 p., map scale 1:24,000.
Petersen, M.D., Bryant, W.A., Cramer, C.H., Cao, Tianging, Reichle,,M.S., Frankel, A.D.,
Lienkaemper, J.J., McCrory, P.S., and Schwartz, D.P., 1996, Probabilistic seismic hazard
assessment for the State of California: California Division of Mines and Geology Open-File
Report 96-08 (U.S. Geological Survey Open-File Report 96-706), 33. p., map scale 1 inch a
107 miles.
Rogers, T.H., and Williams, J.W., 1974, Potential seismic hazards in Santa Clara County,
California: California Division of Mines and Geology Special Report 107, 27 p., map scale
1:62,500.
Sorg, D.H., and McLaughlin, 1975, Geologic map of the Sargent-Berrocal fault zone between
Los Gatos and Los Altos Hills, Santa Clara County, California: U. S. Geological Survey
Miscellaneous Field Studies Map MF-643, scale 1:24,000.
U.S. Geological Survey, 1961, photorevised 1980, 7.5-Minute Topographic Map of the
Cupertino, California Quadrangle, scale 1:24,000.
Youd, T.L., and Hoose, S.N., 1978, Historic ground failures in northern California triggered
by earthquakes: U.S. Geological Survey Professional Paper 993, 177 p., map scale 1:250,000.
D & M CONSULTING ENGINEERS, WC. 20 P:geolacaeM~WD1065rpt.6400
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TABLE 1
NEARBY ACTIVE FAULTS (less titan 30 miles away)
22551 Mount Eden Road
Saratoga, California
FAULT
TYPE DISTANCE FROM
SITE
tniles (lan) MAXIMUM
MAGNITUDE
(Moment)
~
Sargent(-Berrocal) B 0.3 (0.5) 6.8
I
San Andreas (1906) A 2 (3) 7.9
Hayward (total length) A 18 (29) 7.1
Hayward (south) B 18 (29) 6.9
Hayward (southeast B 15 (25) 6.5
San Gregorio A 16 (26) 7.3
Calaveras (north) B 18 (29) 6.8
Calaveras (south) B 18 (30) 6.2
Monterey Bay-Tularcitos B 24 (39) 7.1
Monte Vista-Shannon B 2 (3) 6.5
Zayante-Vergeles B 13 (22) 6.8
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QUADRANGLE MAP -
-~ SCALE: 1" = 2000'
D&M CONSULTING ENGINEERS,INC
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I VICINITY MAP
22551 MT. EDEN ROAD
SARATOGA, CALIFORNIA
FIGURE
PROJECT
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EXPLANATION
Als -Active landslide
Dls Dormant landslide
Ols -Old landslide
QTsc - Quaternary/Tertiary Santa Claza Formation
BASE MAP: COTTON AND ASSOCIATES, 1980, SHEETS 2, 3
SCALE: I" =200•
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APRIL 2000 SARATOGA, CALIFORNIA
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LABORATORY TEST RESULTS
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UNCONFII' ~ COMPRESSIVE STRENG7~ REPORT
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Initial Drv Density, f 124.8
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FAILURE DATA
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Peak Shear, sf 2027
Peak Unconfined, sf 3053
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000085
SUPPLEMENTAL GEOLOGIC AND
GEOTECFINICAL INVESTIGATION
22551 MOUNT EDEN ROAD
SARATOGA, CALIFORNIA
PROJECT 1507
Prepared for:
MR ARMANDO HUERTA
14225 SARATOGA-SUNNYVALE ROAD
SARATOGA, CALIFORNIA 95070
Prepared by:
D & M CONSULTING ENGINEERS
3194 DE LA CRUZ BLVD., SUITE 19
SANTA CLARA, CALIFORNIA 95054
(408) 297-6969
NOVEMBER 2000
2 J0087
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TABLE OF CONTENTS
SCOPE OF WORK ...................................................................................................... ........1
SITE INVESTIGATION ....................................................::....................................... ........2
Surface Conditions ..............................................:....:....................................... ........2
Regional Geology and Seismicity .................................................................... ........3
Subsurface Exploration ................................................................................... ...:....4
Subsurface Conditions ..................................................................................... :.:.....4
Artificial FilUColluvium ..................................................:........................ ........4
Bedrock .......................................................................................... ........5
Landslide ........................................................................................ ........5
Geologic Structure ........................................................:................. ........6
Surface Water and Ground Water ................................................................. ........7
Site Soil Classification .......................................................:............................. ........7
GEOLOGIC CONSTRAINTS AND CONSIDERATIONS .................................... ........7
Seismic Hazards ............................................................................................... ........7
Surface Fault Rupture ..................................................................... ........8
Ground Shaking .............................................................................. ........9
Liquefaction, Lateral Spreading, and Dynamic Compaction ......... ........9
Slope Stability ................................................................................................... ........10
Surface Erosion ................................................................................................ ........10
CO\CLUSIONS AND RECOMMENDATIONS ..................................................... ........ ] 1
Geologic Hazards .....................................:....................................................... ........1 l
Geotechnical Engineering Considerations .................................................:... ........12
Site Preparation, Grading and Compaction .............................................. ........12
Stripping ..................................:...................................................... ........12
Engineered Fills Placed on Existing Slopes ................................... ........13
Materials for Structural Fill ............................................................ ........13
Subgrade Preparation ..................................................................... ........13
Compaction Requirements ............................................................. ........13
Permanent Slopes ...........
.. 14
.....
......................................................... ........
Temporary Slopes and Excavation ................................................. ........14
Retaining Wall Backfill .................................................................. ........15
Building Foundations ..........
..... 15
.
................................................................ ........
Drilled Friction Piers ..........
.... 15
..
...................................................... ........
Concrete Slabs-On-Grade ............................................................... ........16
' Retaining Walls ............. 17
............................................................................ ........
D d M CONSULTING ENGINEERS, INC.
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SUPPLEMENTAL GEOLOGIC AND
GEOTECHNICAL INVESTIGATION
22551 MOUNT EDEN ROAD
SARATOGA, CALIFORNIA
This supplemental report summarizes D & M Consulting Engineers, Inc.'s (DMCE) findings, ~,
conclusions, and recommendations based upon the results of our multi phase geologic and
geotechnical investigation of the subject site located in Saratoga, California. The proposed
development of the approximately 1 %:-acre subject property located at 22551 Mount Eden Road
will consist of asingle-family wood-framed house situated in the northern portion of the
property on a steep, west facing slope. The proposed driveway will follow an existing road cut
along the western edge of the property for much of its length before bending sharply to the west
to connect at a perpendicular with Mt. Eden Road. We understand that significant cuts and fills
are expected in association with the development of the site.
The objectives of our supplemental investigation were to (1) further define the boundaries of a
landslide located on the southern and central portion of the lot, and (2) explore subsurface
conditions at the site to aid in preparing revised geotechnical recommendations for project
earthwork, foundation design, retaining wall design, and pavement thickness design.
SCOPE OF WORK _
Our investigation was limited to the following tasks:
Review of geologic and geotechnical maps, consultants' reports, and the Geologic/Geotechnical
Investigation report for the subject site prepared by DMCE, dated April 6, 2000.
Additional geologic reconnaissance and field mapping along the westem (lower) portion of the
subject property.
Preparation of a revised geologic map of the property and geologic cross section illustrating our
interpretation of the subsurface configuration of geologic units.
Geologic evaluation of the information collected, identification of any potential geologic
constraints to the proposed development, and formulation of geologic recommendations for
addressing any constraints identified,
Consultations with the City of Saratoga Geotechnical Consultant (Cotton, Shires and Associates)
and the City of Saratoga Planning Department.
Exploration, sampling, and classification of subsurface soils by means of two lazge-diameter,
exploratory borings and one hand-dug shaft excavated in the vicinity of the landslide and
proposed house.
D&MCONSULTING ENGMEERS.INC. 1 P•geo~eotahW00I045ry~_I-10-01 ljl3t)1J~1
Regional Geology and Seismicity
The site is located in the California Coast Range geomorphic province, in the foothills of the
Santa Cruz Mountains approximately 1 mile west of the southwestern edge of Santa Clara
Valley. The oldest bedrock unit in the region is the Franciscan Complex of Jurassic and
Cretaceous age, which consists of weakly metamorphosed marine sedimentary and volcanic
rocks, primarily dark gray sandstone and shale, dark green greenstone (an altered vdlcanic rock)
and minor amounts of red chert and gray. timestone. The property itself is underlain by soft,
moderately to poorly indurated claystone and siitstone bedrock of the Santa Clara Formation
(Dibblee, 1966; Rogers and Williams, 1974; Cotton and Associates, 1980; see Figure 2, Regional
Geologic Map), which was deposited in streams, alluvial fans, and lake beds during latest
Pliocene and early Pleistocene time (Cummings, 1968). The boundary between the two
formations is defined by the Betrocal fault, which together with its southeastward continuation,
the Sargent fault, forms the Sargent-Berrocal fault zone. Santa Clara bedding dips gently to
moderately toward the northeast in the vicinity of the property (Dibblee, 1966; Rogers and
Williams, 1974; Cotton and Associates, 1980).
Regional geologic structure is largely controlled by the San Andreas fault system, which has
created predominantly northwest-southeast-trending geologic structure (faults and folds) and
topographic features in the area. The San Andreas system also constitutes the boundary between .
the Pacific and North Americati tectonic plates; active faults, consequently, are abundant in the
region. The likely active Betrocal fault, which is located approximately. 1,500 to 1,600 feet
southwest of the site, consists of two primary traces in this area (Sorg and McLaughlin, 1975;
William Cotton and Associates, 1980). Rocks of the Franciscan Complex have been thrust
northeastward over rocks of the Santa Clara Formation along this fault. The potentially active
Shannon fault is located about 1'/. miles (2.8 km) northeast of the site, beneath the floor of the
Santa Clara Valley. The active San Andreas fault is located about 2 miles (3.2 km) southwest of
the site, in the Santa Cruz Mountains. The ground movement potential of the site is classified by
Cotton and Associates (1980) as Ps, which they define as "relatively unstable material including
landslide debris, surficial slope materials, and weak bedrock; commonly less than 10 feet in
thickness on gentle to moderately steep slopes, subject to shallow landsliding, slumping, and soil
creep activity." '
The property is located in an area of abundant landslides, which is consistent with the steep,
rugged topography characterizing much of the area and the generally poorly indurated condition
of the Santa Clara Formation. Much of the western portion of the site is mapped as being
underlain by portions of two adjacent, relatively large landslides (see Figure 3, Geologic Vicinity
Map), both of which belong to an even larger complex directly to the west. The larger of these
two slides is shown to be moving in a southward direction and the smaller in a westward
direction. They are both classified on the map (Cotton and Associates, 1980) as old landslides.
A relatively small landslide is mapped approximately 200 feet northeast of the property, an .
adjacent relatively lazge complex approximately 150 feet directly to the east, and another
relatively small feature approximately 180 feet to the southeast (Cotton and Associates, 1980);
Dd MCONSULTING ENGINEERS,INC. ~ 3 P:geo\geomch\OOOIOCSryt.l-10-01 vOvo/~
Section B-B'). Based on the overall appearance of the fill material and the presence of numerous
twigs and other organic material, it is our opinion that all existing fills are non-engineered. No
compaction testing records regarding the fill placement were available.
In areas that are devoid of fill, Santa Clara bedrock is overlain by colluvial/residual soils
consisting of highly expansive, moist to very moist silty clays and sandy clays. They have
attained maximum thicknesses of approximately 7 feet.
Based upon the laboratory testing performed during this and previous investigations at the site,
the near-surface soils and weathered bedrock have a relatively high potential for expansion.
Liquid limits ranging from 63 to 65 percent and plasticity indices ranging from 37 to 40 percent
have been established.
Bedrock
As indicated on the aforementioned geologic maps, the property is underlain by Santa Clara
Formation bedrock consisting of severely weathered, highly fractured, blocky, poorly indurated
bluish-gray to orange-brown claystone with lesser amounts of siltstone. It could commonly be
broken apart by hand. The upper (approximately 2 to 3 feet), more highly weathered portion of
the Santa Clara bedrock generally consists of pebble- to gravel-sized chunks of weathered
claystone/siltstone in a silty clay matrix. Randomly oriented slickensides, likely the result of
repeated episodes of shrinking and swelling, were observed in some of the more clay-rich
portions of this material.
Landslides
Of the two landslides mapped beneath the property by Cotton and Associates (1980)., the larger
is mapped beneath the western edge of the northern end of the property and the smaller beneath
the western half of the southern, relatively shallow-gradient portion of the property (see Figure 3,
Geologic Vicinity Map). Both of these features are classified as old landslides (Ols), which are
defined as "relatively stable, inactive features with subdued irregular topography, low slope
position, well-established drainage systems, and undisturbed vegetation" (Cotton and Associates,
1980). Although classified as inactive, the larger of these two mapped landslides displays a
creeping, glacier-like motion that results in the yearly formation of cracks in the adjacent portion
of Mt. Eden Road (Bill Cole, personal communication, February, 2000). Harlan Tait Associates
(1997) also reported the presence of tension cocks in the asphalt of Mt. Eden Road west of the
site at the time of their investigation, indicating that "small amounts of movement have
occurred." Moreover, we observed cracking in a recently resurfaced portion of the road
approximately 350 to 400 feet west of the property in February 2000 (see Figure 3, Geologic
Vicinity Map).
The mapped location of the larger landslide essentially coincides with our interpretation based
on a review of the aerial photos. It is also consistent with the findings of our subsurface
investigation, in which we encountered stiff, dark gray to orange-brown, silty clay to sandy clay
with-abundant pebble- to gravel-sized clasts extending to a depth of at least 12 feet in the
northwestern comer of the property. This material, which we interpret to represent a landslide
D & M CONSULTING ENGMEERS, INC. S P:geo~gmlech\000IOOSrpt.l-10.01 nOOO~~
1
Surface Rater and Ground Water
As previously noted, surface runoff on the property is by sheet flow into the ephemeral drainage
directly west of the property, which flows southwestward alotig Mount Eden Road. Aside from the
ponded rainwater at the north end of the property and in the southwestern portion of the property.
(cut/fill pad), no ponds or springs were visible on the property or in the aerial photographs we
reviewed.
Ground water was not encountered in any of our exploratory test pits, which were excavated
during the rainy season to a maximum depth of about 12 feet below existing grade. However,
Harlan Tait Associates (1997) reported the presence of groundwater at a depth of 2 feet in their
Boring 1, located near the edge of the cut/fill pad in the northeastern portion of the property.
They suggested that it represented isolated perched water in the surficial deposits overlying the
bedrock.
Site Soil Classification
Based on our literature review, subsurface exploration, and comparisons with published data, we
have classified the soil profile type as stiff soil (SD) aS defined by the guidelines in the 1997
Uniform Building Code (UBC), Section 1636.2 (average shear-wave velocity for the upper 30
meters (m) of 180-360 misec or standard penetration test blow counts of 1 S-SO). Although the
Santa Clara Formation is technically bedrock, the clay-rich consistency and poorly indurated
condition of the claystone member places it, in ow opinion, in the stiff soil category.
GEOLOGIC CONSTRAINTS AND CONSIDERATIONS
Seismic Hazards
The site is located in the seismically active San Francisco Bay region but outside the earthquake
fault..zones established in accordance with the Alquist-Priolo Earthquake Fault Zoning Act of
1972 (California Division of Mines and Geology, 1974). Table l lists active and potentially
active faults nearest to the site and summarizes each fault's Seismic Source Type (1997 UBC
Table 16-U), distance from the site, and maximum earthquake moment magnitude. This was
determined using the program EQFAULT (Version 3.00), by Thomas Blake, and California
Division of Mines and Geology (1998).
The potentially active fault closest to the site is the Sargent(-Berrocal) fault. It is a Type B fault
located about 0.3 miles (0.5 km) southwest of the site. The geologic record and a record of
historical seismicity suggest that the Sazgent-Beaocal fault system should be considered active
(Hay and others, 1980; Cotton and others, 1994; Hitchcock and others, 1994), despite the fact
that the fault is not located within any of the Alquist-Priolo Earthquake Fault Zones designated
under the Alquist-Ptiolo Earthquake Fault Zoning Act (formerly Alquist-Priolo Special Studies
Zones Act) of 1972 (California Division of Mines and Geology, 1974). The Sargent fault may
DBMCONSUITING ENGINEERS. INC. 7 P.geo~eoteeht0001003,pa1.10-01
00009
reviewed. Therefore, the potential for surface fault rupture to impact the proposed development
is considered to be very low.
Ground Shaking
The 1906 (Mw-8) "San Francisco" earthquake, which ruptured a portion of the active San
Andreas fault from approximately San Juan Bautista to Cape Mendocino, caused severe damage
in parts of the San Francisco Bay azea. Its epicenter was located directly west of the Golden
Gate, approximately 45 miles (72 km) northwest of the property. The 1989 (Mw--7) Loma Prieta
earthquake, which is believed to have occurred on an oblique-slip blind thrust fault closely
associated with the San Andreas fault, also caused significant damage in the relatively nearby
cities of Santa Cruz and. Watsom~ille, despite the fact that it did not rupture the ground surface.
The epicenter of this event was located in the Forest of Nicene Marks State Park, approximately
25 miles (40 km) southeast of the property.
Strong ground shaking associated with large-magnitude earthquakes along the San Andreas fault
or somewhat smaller-magnitude events along the Sargent(-Betrocal) or other nearby faults will
undoubtedly occur at the property in the future. The State of California estimates the peak
ground acceleration with a 10% probability of exceedance in 50 years in the vicinity of the site
to exceed Q.7 g (Petersen and, others, 1996).
Because of its greater length and higher level of activity, the San Andreas fault is considered
capable of generating stronger ground motions at the site than the Sargent(-Berrocal) fault,
despite the fact that it is farther away. The site is located in Seismic Hazard Zone 4, as defined
by the 1997 UBC, Figure 16-2 and Section 1629.4.1. The Seismic Zone Factor Z for Zone 4 is
0.40, as determined from 1997 UBC Table 16-I. The Seismic Zone 4Near-Source Factor N, is
1.4, as determined from 1997 UBC Table 16-S. The near-source factor Nv is 1.9, as determined
from 1997 UBC Table 16-T. The Seismic Response Coefficient Ca for soil profile type SD in
Zone 4 is 0.62, as determined from 1997 UBC Table 16-Q. The Seismic Response Coefficient
C,. is 1.22, as determined from 1997 UBC Table 16-R. -Both of the near-source factors and
seismic response coefficients were detetxnined by the proximity of the site to the San Andreas
fault It should be noted that a lower value of No may be used for structures that meet the
conditions in 1997 UBC Section 1629.4.2.
.Liquefaction, Lateral Spreading, and Dynamic Compaction
Severe ground shaking caused by earthquakes can cause secondary effects such as dynamic
compaction, liquefaction, and lateral spreading. Liquefaction, which is the transformation of soil
from a solid to a liquid state as a consequence of increased pore-water pressures, usually in
response to strong ground shaking, most often occurs in loose, saturated silts and sands. Ground
settlement and loss of bearing capacity can result. Because of the cohesive, clay-rich
consistency of the site materials, the potential for liquefaction is judged to be very low.
Lateral spreading can occur when soils liquefy beneath a slope, or even beneath level ground if
an open topographic face is nearby. Because the potential for liquefaction is judged to be low,
the potential for lateral spreading is likewise estimated fo be low.
D & M CONSULTING ENGINEERS, INC. 9 P:Beo~gwtecMpop1005rp11-10-0i 000099
~_
evidence of excessive erosion on the site. Nevertheless, the relatively steep topography creates
the potential for surface erosion to impact the property. In addition, the near-horizontal cudfill
pads create the potential for ponding of surface waters. Therefore, site improvements should
incorporate appropriate surface drainage control measures as discussed later in this report.
CONCLUSIONS AND RECOMMENDATIONS
From a geologic and geotechnical engineering viewpoint, the site is suitable for the proposed
single-family residential structure on 22551 Mount Eden Road in Saratoga provided.our
recommendations are incorporated into its design.
Geologic Hazards
In our opinion, potential geologic hazards to the proposed development are limited to the
following:
• Possible periodic movement of the old existing landslides underlying the northwestern
and southwestern portions of the property and the small, active landslide at the northwest
corner of the recommended building envelope;
Possible future shallow failures along oversteepened cut slopes, such as above the
northeastern cuUfill pad and the upslope side of the north end of the existing access road;
and
Ground shaking, which could be severe in the event of a major earthquake on the nearby
San Andreas fault.
Periodic movement of the old existing landslides underlying the northwestern and southwestern
portions of the property will result in several maintenance issues that should be anticipated and
possibly incorporated into the design of the development. The flexible pavements of the
entrance roadway will likely experience differential lateral movement and cracking. Offsets may
cause changes in the sheetflow of surface drainage water and therefore, should be monitored to
prevent significant surface erosion and possible gullying of the downslope side of the roadway.
Also, the differential movement may cause damage due to offset to the underground utility lines
that cross into this landslide area.
The proposed residence should not be placed on either of the two old landslides. We recommend
that the building be located within the building envelope designated on the Site Geologic Map,
Figure 4. The small active landslide at the northwest corner of the recommended building
envelope should be excavated and repaired prior to construction of the proposed residence if it is
not removed during the grading process. All excavation and landslide repair work should be
done at the direction of the soil engineer.
There were indications of downslope movement associated with oversteepened slopes at two
locations at the site, above the northeastern cut/fill pad and east (upslope) of the northern end of
the access road. We recommend that stabilization of these oversteepened cut slopes be
D & M CONSULTING ENGINEERS, INC. I I P:geolgeotechW00I015ryc1.10-01 OOOa Ol
Engineered Fills Placed on Existing Slopes
As previously stated, we recommend all existing fill materials and loose colluvial materials
below the proposed area of the residential structure and driveway areas and associated
appurtenances be removed and replaced with compacted, engineered fill matcrials. Thick fills
should.be avoided.
Since engineered fills will be placed on sloping terrain, we recommend that a base kevway and
benches be constructed below the structural fill. Both the base keyway and all benches should
extend into the underlying competent bedrock. Subdrains will be required in the base key and
benches as directed by our representative in the field.
The keyway should be a minimum of IO feet wide and extend a minimum of 3 feet into the
competent bedrock as measured on the front face of the keyway excavation. The actual depth of
the keyway should be determined in the field at the time of construction by the geotechnical
engineer. The base of the keyway should be sloped back into the slope at a 1 percent grade. At
the rear of the base keyway, we recommend a subdrain system be installed, The subdrain system
should consist of a perforated pipe, perforations placed down. The perforated pipe should be
embedded in either Class 2 permeable material or ~/.-inch clean, crushed drainrock where the
drainrock is entirely wrapped with a filter fabric. The subdrain pipe (schedule 40 PVC) should
be connected via solid pipe to an appropriate discharge facility. The keyway should then be
filled with compacted, structural fill.
As the fills are placed above the base keyway, the fills should be benched into the competent
bedrock. The benches should extend a minimum of 2 feet into the competent bedrock or as
determined by the geotechnical engineer during the grading operations.
Materials for Structural Fill
On-site soils proposed for use as structural fill should be inorganic, free from deleterious
materials, and should contain no more than IS percent by weight of rocks larger than 3 inches
(largest dimension) and no rocks lazger than 6 inches. If import is required for use as structural
fill, it should be meet the above requirements for structural fill and have a plasticity index less
than 1 S. Prior to delivery to the site, the proposed import material should be tested in our
laboratory to verify its suitability for use as structural fill.
Subgrade Preparation
Prior to placement of structural fill in building and pavement areas, the exposed soil surfaces
should be scarified to a depth of 8 inches, moisture conditioned to the optimum moisture content
and relative compaction as indicated in Table 2, below.
Compaction Requirements
The scarified surface soils and all structural fill should be compacted in uniform lifts, no thicker
than 8-inches in uncompacted thickness, conditioned to the appropriate moisture content, and
D&MCONSU{.TING ENGINEERS.MC t3 P:geo~geomeM0001045rya1•10.0I 000103
modifications of temporary cut slopes may be required. Unstable materials encountered on the
slopes during the excavation should be trimmed off even if this requires cutting the slope back at
flatter inclinations.
Retaining Wall Backfill
Where retaining wall backfill is to be constructed on natural slopes having an inclination steeper
than 6 horizontal to 1 vertical, the backfill should be benched into the underlying competent
native soil or bedrock.
Building Foundations
Drilled Friction Piers
We recommend that the residential structure and all associated appurtenances be supported on
drilled, cast-in-place, friction piers. The piers should be designed to develop their vertical
support through friction into the competent bedrock below the engineered fills and native soils.
The piers may be designed using an allowable friction value of 500 pounds per square foot (for
dead plus live loads) in the lower portion embedded into the bedrock. We recommend the piers
be embedded a minimum depth of 16 feet into the bedrock, or extend to a minimum of 20 feet
below the bottom of the grade beam, whichever is deeper. Piers should also extend a minimum
depth into bedrock equal to 1.5 times the combined thickness of the fill and native soils at any
pier location, even if this requires a deeper embedment intc rock
The calculated capacities may be increased by one-third for all loads including wind or seismic.
The allowable uplift capacities of the caissons may be taken as 80 percent of the calculated
capacities. The vertical capacity of the portion of the shafr in the fills and native soils should be
ignored. All pier foundations should have a minimum diameter of 16 inches and a minimum
center-to-center spacing of 2.5 times the diameter. Piers should have minimum reinforcing of
four No. 5 bars.
We recommend that grade beams be provided between piers supporting the house and garage.
Grade beams should be designed to span between piers and should contain minimum reinforcing
of at least two No. 6 bars, top and bottom. The perimeter grade beam should extend at least fl-
inches below the crawl space grade or subgrade soils below the slab areas. A 4-inch void should
be provided below the grade beams. ,
Due to the potential for lateral creep of the near surface soils, we recommend that the piers and
grade beams be designed to resist an active soil pressure equal to an equivalent fluid pressure of
125 pounds per cubic foot, acting upon the portion of the piers within native or fill soils, in the
downhill direction. The active pressure may be assumed to act against 1.5 pier diameters. The
active load and other lateral loads tray be resisted by passive earth pressure based upon an
equivalent fluid pressure of 350 pounds per cubic foot, acting on 1.5 times the projected area of
the pier in bedrock. The passive resistance of the portion of the piers within native or fill soils
should be neglected.
D & M CONSULTING ENGMEERS. INC. IS P.geo~geaechW001003ryt.i•10-0i 000105
Retaining Walls
Active Earth Pressure
Retaining walls should be designed to resist lateral earth pressure from the adjoining natural
soils and/or backfill. We recommend that walls with level backfill which are restrained from
lateral movement with level backfill be designed to resist an equivalent fluid pressure of 50
pounds per cubic foot, plus an additional uniform lateral pressure of 8H_pounds per square foot,
where H is the height of the backfill above the top of the wall footing in feet. Retaining walls
which are not restrained from lateral movement, should be designed.to resist an equivalent fluid
pressure of 50 pounds per cubic foot. Retaining walls with sloping backfill, up to 2:1 (horizontal
to vertical), should be designed to resist an equivalent fluid pressure of 70 pounds per cubic foot
for unrestrained walls, with 8H added as discussed above for restrained walls. Wherever walls
will be subjected to surcharge loads they should be designed for an additional uniform lateral
pressure equal to one-half of the surcharge load for restrained walls and one-third of the
surcharge load for unrestrained walls. These parameters are based on the fully back-drained and
non-seismic condition.
Drainage and Backfilling
Retaining walls should include a subsurface drainage system behind the walls to prevent any
buildup of water pressure from surface water infiltration. The drainage system should consist of
a 4-inch (Schedule 40 PVC) perforated pipe (perforations placed down) located below the
adjacent, lower grade elevation. The pipe should be embedded in a 12-inch width of 1/2-inch
crushed rock. The remaining backfill may consist of 1/2-inch crushed rock, extending to within
18- to 24-inches of the level of the outside finish grade. A filter fabric should be wrapped
around the crushed rock to protect it from infiltration of native soil. Alternatively, the drainage
material may consist of either Class 2 Permeable Material complying with Section 68 of the
Caltrans Standard Specifications, latest edition, and the filter fabric may be omitted. The upper 2
feet of backfill should consist of native soil. The subdrain should slope to a free draining outlet.
Cleanouts should be provided. Damp proofing of walls should be included in areas where wall
moisture would be undesirable.
Above this native cap, a concrete V=ditch should be constructed along the back of wall for
increased efficiency of the surface drainage. Continual maintenance and clearing of this V-ditch
is essential to maintain the efficiency of the system. We recommend the surface drainage (V-
ditch) and subsurface drainage (perforated pipe of the wall backfill) systems should be entirely
independent of each other.
lackfill placed behind the walls should be compacted to at least 90 percent relafive compaction,
using light compaction equipment. If heary compaction equipment is used, the walls should be
temporarily braced. The backfill behind the walls should be placed on level benches, rather than
directly on the sloping grade.
Dd MCONSULTING ENGINEERS. INC. I7 P.gto~genlccMppplpgSryt,I•IO-01 ooOl07
Approved on-site, inorganic soil, or imported material may be used as utility trench backfill.
Proper compaction of trench backfill will be necessary under and adjacent to structural fill,
building foundations, concrete slabs, and vehicle pavements. In these areas, backfill_ should be
moisture conditioned to its optimum moisture content and placed in horizontal layers not
exceeding 6 inches in thickness (before compaction). Each layer should be compacted to 90
percent relative compaction based on ASTM Test D1557-91. The upper 8 inches of pavemeit
subgrades should be compacted td a minimum 95 percent relative compaction.
As stated previously, differential movement of utilities located across the existing old landslide
area at the north end of the access roadway should be anticipated.
Surface Drainage and Erosion Protection
Surface drainage gradients should be planned to prevent ponding and to promote drainage of
surface water away from the building foundations, slabs, edges of pavements, and towards
suitable collection and dischazge facilities. To minimize concentrated accumulation and surface
erosion adjacent to the structures, roof downspouts should be connected via solid pipe to a storm
drain discharge system.
Water seepage or the spread of'extensive root systems into the soil subgrades of foundations,
slabs, or pavements could cause differential movements and consequent distress in these
structural elements. This potential risk should be given due consideration in the design and
construction of landscaping. ,
As stated previously, the existing slopes above the proposed residence have a potential for
surface erosion that can result in an accumulation of sediment at the rear of the residence. We
recommend that erosion control material be placed across all areas where the slope surface was
disturbed during construction. In addition, supplemental hydroseeding and vegetation growth on
the slope is recorrunended. The slope should also be cut back to a 2:1 inclination.
The surface drainage design should accommodate the existing drainage from the adjacent
property to the east
The drainage facilities should be observed to verify that they are adequate and that no
adjustments need to be made, especially during first two years following construction. We
recommend that an as-built plan showing the location of the surface and subsurface drain lines
and clean outs be developed. The drainage facilities should be periodically checked to verify
that they are continuing to function properly, and likely will need to be periodically cleaned of
silt and debris which may build up in the lines.
Pavement Design
A representative sample of the subgrade soil sample from the upper 2 feet was obtained from the
northern end of the access roadway for laboratory R-Value testing. This sample was tested in
accordance with the State of California Materials Manttal Test Designation 301. Results of the
test indicated that the neaz surface native materials have an R-value of 9. Based on this R-value
D & M CONSULTING ENGINEERS. INC. i9 P:geo~gmteChW001005ryL 610-01 ooO~OJ
~ REFERENCES CITED
California Division of Mines and Geology, 1974, State of Califomia Special Studies (Earthquake
Faultl Zones, Cupertino Quadrangle, scale 1:24,000.
Califomia Division of Mines and Geology, 1998, Maps of Known Active-Fault Near-Source
Zones in Califomia and Adjacent Portions of Nevada: International Conference of Building
Officials, map scale''/e inch . i km.
Cotton, William, and Associates, 1980, Geologic and ground movement potential maps of the
upper Calabazas Creek watershed, Saratoga, California: unpublished consultant's report to the
City of Saratoga, Califomia, 22 plates, scale 1:2400.
Cotton, W.R., Cole, W.F., and Wallace, J.M., 1994, Geologic constraints on the Quaternary
tectonic history of range-front deformation, northeastern margin of the central Santa Cruz
Mountains, Califomia: American Geophysical Union, 1994 Fall Meeting, published as a
supplement to EOS, Transactions of the American Geophysical Union, v. 75, n. 44, p. 682.
Cotton, Shires and Associates, 2000, Preliminary geologic and geotechnical review (54010) re:
Huerta, 22551 Mt. Eden Road: unpublished consultant's report to Mr. Larry Perlin (public
works director for the City of Saratoga), 4 p.
Cummins, J.C., 1968, The Santa Clara formation and possible post-Pliocene slip on the San
Andreas fault in central California, in Dickinson, W.R., and Grantz, Arthur, Proceedings of
Conference on Geologic Problems of San Andreas Fault System: Stanford University
Publications in the Geological Sciences, v. 11, pp. 191-207.
Dibblee, T.W., Jr., 1966, Geology of the Palo Alto Quadrangle, Santa Clara and San Mateo
Counties, California: California Division of Mines and Geology Map Sheet 8, scale 1:62,500.
Freeman-Kern Associates, 1988, Geotechnical investigation, 22551 Mt. Eden Road, Saratoga,
Califomia: unpublished consultant's report to Mr. Hamilton Stewart, 20 p.
Harlan Tait Associates, 1997, Geotechnical investigation, 22551 Mt. Eden Road, Saratoga,
Califomia: unpublished consultant's report to Mr. Adam Grosser, 17 p.
Hay, E.A., Cotton, W.R., and Hall, N.T., 1980, Shear couple tectonics and the Sargent-Berrocal
fault system in northern Califomia, in Streitz, Robert, and Sherburne, Roger, Studies of the San
Andreas Fault Zone in Northern Califomia: California Division of Mines and Geology Special
Report 140, p. 41-49.
Hitchcock, C.S., Kelson, K.I., and Thompson, S.C., 1994, Geomorphic Investigations of
Deformation Along the Northeastern Margin of the Santa Cruz Mountains: William Lettis and
Associates, Inc., unpublished consultant's report to the U.S. Geological Survey, Award Number
1434-92-G-2220, 32 p., map scale 1:24,000.
D & M CONSULTING ENGINEERS.INC. 21 P:geotgeotech10001045tyt.1-10.01 ooO~~~
•
AERIAL PHOTOGRAPHS
Date
8/23/60
2/12/64
8/11/71
8/26/76
10/13/77
4/12/8
Aeencv Twe Frame Scale
USGS b & w GS-VACY-2-189, 190 1:30,000
unknown b & w Saratoga 14 and 15 1:11,500
Pacific Aerial
Surveys b & w AV-1006-04-16, 17 1:12,000
Pacific Aerial
Surveys b & w AV-1277-04-19, 20' 1:12,000
unknown b & w 77811-1-1, 2 1:6,000
WAC Corp. b & w WAC-85CA-13-127, 128 1:31,680
D & M CONSULTING ENGINEERS, INC. 23 P:geotgeotecbt0001045ryt.1-10.01 0O0~~V
f?~ng L fg ~ :, fats; j - ~s
Ots ,Qool .'OTs~y~
~ ° v fs ~,:`
9 ~~
~ ,.f~ , at
_~ r
~~. -_ ,
~Yr~ ~. i f~t"7CT 1. ~ ! y ~.
~ ~ ~ Qof _- :_.;
~QTs ,-'~4,Y ; - ~
y t . !''"+. ~ X08' ~
r~ [`4G
~ <l %•
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i l z. ~ ~. /E-4 ~ ,.
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i~~y>;~~
~ ~;
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:\ - ~ ( ~•• fwd
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'~~ iSTm~ ~ `` .~w~ ~r~~ Qoal
~ .
.
~~~~ ~~ '`-?.,~j. .i V~,, fem. '>:%~~[_;;-.,_\
EXPLANATION
Geoloeic units in vicinity of site ~ _.
Qoal - Qua[ernary older stream alluvium deposits
`Qof - Quatetzlary older alluvial fan deposits
QTs - Quaternary/Tertiary non-marine sedimentary rocks (Santa Claw Formation)
fs, fg, fmg, fsh = Jurazsic/Cretaceous Franciscan Complex sandstone, greenstone, melange, and shale
BASE MAP: ROGERS AND WILLIAMS, 1974, PLATE 1
SCALE: 1 inch = 1 mile
b
D8M CONSULTING ENGINEERS,ING
A URS CORPORATION COMPANY
JANUARY 2001
22551 MT. EDEN ROAD
SARATOGA, CALIFORNIA
FIGURE
2
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See Figure 4 for location of section and for ex
SCALE: 1 INCH = 20 FEET (H=V)
~® D&M CONSUUING ENGINEERS, INC
A URS COR-ORATION COMMNY
JANUARY 2001
~~
PI E
7
PROJEC
1045
nnm
`J
`J
LOG OF FJCPLORATORY SHAFT No. DM4
PROJECT: 22551 MT. EDEN ROAD DATE: 626/00 LOGGED BY: GH
DRILL RIG: Cal-Weld CH-175 HOLE DIA: 2'
SAMPLER: NONE
GROUND WATER DEPTH: INITIAL: - FINAL: - HOLE ELEVATION:
. Description
m
~
o
c
m
m
E
m
8
g
;
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=
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FAT CLAY; bluish gray to olive green. moist
to very moist: trace fine-medium sand; many CH
1
woad fragments with odor of decaying organics;
FILL
2
LEAN CLAY; dark brown, moist, stiff:
moderately plastic; some fine to coarse sand, CL
3
pebbles, and fine gravel Gasfs; completely
weathered Santa Clara Fortnalion ((]TSC)
4
FAT CLAY; tlark olive brown, moist to very CH 5
moist, stiff: some fine sand, trace gravel;
completely weathered Santa Clara Formation
~ 6
OTsc
7
hartl. Somewhat less plastic
8
9
10
SILK CLAY; fight olne brown with some gray
morling, moist, hard, some fine sand; trece (Oise)
11
pebbles and fine gravel; moderately weathered
Santa Clara Formation (OTsc)
12
13
14
15
16
17
18
19
less clayey; more fine sand 20
21
22
23
bluish-gray; more dayey 24
25
Projcet No. 1045 D & M Consulting Engineers Page 1 of 2
A URS CORPORATION COMPANY
~1 7~
LOG OF EXPLORATORY SHAFT No. DM•2
PROJECT: 22551 MT. EDEN ROAD DATE: 6/26100 LOGGED BY: GH
DRILL RIG: Cal-Weld CH-175 HOLE DIA.: 2'
SAMPLER: NONE
GROUND WATER DEPTH: INITIAL: - FINAL: - HOLE _
ELEVATION: -
'"
s „ c
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y „_
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9 V -
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SILTY CLAY; dark-metlium brown, moist- CLIML
wet, fnm; some fine•medium sand; trace gravel; 1
(Colluvium)
2
3
_
LEAN CLAY; orangish brown wih gray CL
mottling, slightly moist, stiff:some fine sand; 4
trace pebbles: completely weathered Santa
Clara Formation (OTsc) S
6
7
8
9
10
11
12
13
14
increase in moisture
15
16
SILTY CLAY; brown, moist, firm-sfrff; some (Oise)
fine Band: cleaves along polished, striated 17 -
surtaces within 2-3 loco thick lone at 16'
mot mterpnedto De landslide plane): severely 18
weatnered Santa Clara Formation (OTsc)
19
20
21
2z
2s
LANDSLIDE SHEAR ZONE: polished.
slackened and brecciatetl fat day
main shear 24
,
l
t 24
5'
p
ane a
.
25
Project No. 1045 D $ M Consulting Engineers Page 1 of 2
A URS CORPORATION COMPANY
000125
F.'
L. J
LOG OF EXPLORATORY SHAFT Ho. DMa
PROJECT: 22551 MT. EDEN ROAD DATE: 9/15/00 LOGGED eY: BDF
DRILL RIG: HAND DUG SHAFT HOLE DIA: 2' X 3'
SAMPLER: NONE
GROUND WATER DEPTH: INITIAL: - FINAL: - HOLE ELEVATION: -
m o °_
DescdPtion
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FA7 CLAY; yellow brown, dry, friable; FILL CH
1
FAT CLAY; yellow to olive brown, damp, stiff, CH 2
many medium -coarse sand-sized daystone
lasts: tlessication fissures to 3'; marry limonte 3
blotches at 2.5-3.5': severely tomostly
completel weathered da tone DTSC 4
MUDSTONE: yellow brown to olive gray on (OTsc)
fresh surfaces, damp, soft rock; dosely l0 5
intensely fractured in zones: moderately
weathered: fine grained sand laminae at 5' ; 6
Santa Clara Formation (OTSC)
7
coarse graveVSmall cobble-
sized mudstone clasts B
about 30% fine sand: some 9
sub-vertical fradures open up to
5mm 10
CLAYSTONE; dark olive gray, damp, soft; (OTSC) 11
massive: closely fradured in sub-vertcal zones;
moderately weathered; many coarse grave!-sized 12
claystone clasts; Santa Clara Formation
(O7sc) 13
14
15
more Uosely fradured along
sub-vertical fradures pipping 16 -
aDOUt ~3 degrees to w-sw:
no sliCkensitles 77
18
19
20
CLAYSTONE; tlark blue gray, moist to wet (QTSe) -
along fradures, moderately soft; massive; 21
widely fradured: coherent bedrock; some
limonite staining at 20' contact trace weak, 22
conjugate, discontinuous shears at 22-23':
Santa CWra Formation (OTsc) 23
24
eohom of hole at 25' 25
no ground water encountered
- 26
27
Project No. 1045 D 8 M Consulting Engineers ~ Page 1Jan
A URS CORPORATION COMPANY
_.
:: _~
DtiN Conculun~Ln~neu~Jn:. ~ ~ SOTL~ REPORT"
~ -~- (83t X3723710 ,
Project: 22551 Mt. Eden Road Date: 03/3 V00. ~~
Project ;": 104
Lab n: 3997/L5322
• MOISTURE-DENSITY ASTM D2216, ASTM D2937
noring Densiq• ploisturc Liquid Plutiein• Posing $Oil DCtiCriptllm ,
Iloie •o. (pcQ (%) Linut index p2n11,(%) .. ~~ -' .
TPl-I 'a 2tl' I14.U 18.1 Lean CLAY. light brown
TP2-1 a 4.0' 103.3 22.9 _•_.,.... _.., „' ; .' Fat CLAY with Sand & Organics, dark brown
TP4-I r 4.0' 124,8 25.2 ~ Lean CLAY with Sand, light brown
TP5-1 a 35' 120.9 24.1 32 11 `~;;~.;;»>~r:a' Lean CLAY, medium brown
TPG-I n- 4.5' 121.4 27.7 ~' ; Lean CLAY with Sand, gray/light brown
TPS-2 :u 2.U' 119.5 25.2 ; Lean CLAY with Sand, medmm brown
n
j
3: a ~
lloMg Resunrity pH Chlorides Sulfates Soil Description
Hole So. (ohtns/tm (PPm) (PPn4
,,
II t -~;: t i:::!1: .....:...3 I .. it
nr~, ~-
UNCONFL ~D COMPRESSIVE STRENG .t REPORT
D!~1CE ASTM D216G ~ ~ cxsus;.-z-1r•
Project: 22551 ML Eden Road Datc u;;; I/nn
Protect ~ IuJ:
~~ SamDle k: TPS-1 Deoth: 3.5' Lab t;-. ;997/L5,2''
I~ Locauon/Source: Refer to boring log Samplc Data Rclcr to borng lo~~
Material: Lean CLAY, medium brown
.'
1400
i
I ~ ,
I i ~ i i ' ~-o-~~-o
1200 ~ I ~ I I I I -- --
I i
i t ~ ~ I I j l i i
I
1000 ---
~ i i I ~ ~ j i I i ~ ;
/ i ' ~ ~
~ 800 ~ --_ ....
~ ' I m l i ~ i i i
~. i I I ~ - I I I I i j
~ 600 I ~ I I I '
W / i i I ~ ~ -
2 m/ I I I I 1 I ~
~ I I '
/ i i i ~
i i I I
400 ~ I _
/ I I i I I I I i
j ~ I
zoo ° - - __
ai
0 m I i I
0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15.16 17 18
AXIAL STRAIN (%)
SPECIMEN DATA
Initial Drv Densi 120.9
Initial Water Content, % 24.1
Height-to-Diameter ratio 1.90
AILIIRE DATA
Strain, % 16.1
Peak Shear, sf 1275
Peak Unconfined, sf 2550
ra 02'°°.'W
nnni -~,
UNCONFli..,L .:OMPRESSIVE STRENG . _i ;<..,PORT -
naLC>; AST'M D2166 txsns7z•sne
Project: 22551 Mt. Eden Road Date: 0;/.31/OU
Proiect ~: 1045
Sam Ic ~ TP7-~1 De the ~iS' Lab - :997/LS?~]
Location/Source: Refer to bonne loe Sample Date Refer to bonne lo~~
1200
1000
_ 800
N
Y_
(n
W
~ 600
Q
W
~ 400
200
0
0 1 2 3 4 5 6 7
AXIAL STRAIN (%)
SPECIMEN DATA
Initial Dr<~ Density, cf I21.4
Initial Water Content, % 27.7
Hei ht-to-Diameter ratio 1.90
FAILIIRE DATA
Strain, % 3.7
Peak Shear, sf 1085
Peak Unconfined, 2170
m' M_~P~tn
nnn r~-
UNCONFI~ .~D ..OMPRESSIVE STRENG._i h
atct ASTNI D2166 ,.PORT
ttcstt sn-ano
Protect: 22551 Mt. Eden Road Date: n3/.11/uu
Protect r: 10-F5
Sam Ic' TP9-~2 De the 2.0' Lab'- 399-,1~?==
Location/Source: Refer to bonne loo Sam le Date Rcfcr to bonne loe
Material: Lean CLAY ~ci[h Sand. medium brown
1200
1000
800
w
~ 600
K
w
2
~ 400
200
0
0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
AXIAL STRAIN (%)
SPECIMEN DATA
lnitial Drv Densin•, f 119.8
lnitial Water Content, % 25.2
Hei ht-to-Diameter ratio 2.07
FAILURE DATA
Strain. % 15.2
Peak Shear, sf 1tK~0
Peak Unco~ned, sf 2120
~ ~I
Repon Bc: Gan A. Bomberger. Laboraton• Manager CET unx,G01
en www
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4
LIQUID AND PLASTIC LIMITS~TEST REPORT
Dashed line indicates the approximate
upper limit boundary for natural soils '
~ '. ~ A °i oN I
~ I
~i i I
~ ~ I
~/ I .
I' I ! I
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~ I I
/ / / G~ of O~
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~ I '" I I ML Ir OL I MH it OH
~u iu
LIQUID LIMIT
90 71C
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74
72
70 i
68 I ~
65
64 ~ ~
62
60 I ~
se I ~
55- I ~ ~ I i
~ t0 20 25 30 a0
MATERIAL DESCI
gray CLAY
Project No. 074-040 Client: D&M Consulting
Project: 1045 h1t.Eden Road
~ Source: DM-2
rv~mocrt yr owvva
LL PL PI
63 23 40
Elev./Depth: 24.5
LIQUID AND PLASTIC LIMITS TEST REPORT
COOPER TESTING LABORATORY
%<#200 ~ USCS
rnn ~ -•~
.,
Drained, Torsional Shear, Strength Envelope, (Residual)
Cooper Testing Lab, Inc.
scoo
Job No.: 074-040 ~ ~ i
' Saco -- Client: D 8 M Consugirg _.._.__. _ _ ___ -__._ ._. __
Project 1045 Mt. Eden Rd.
Sample No.: DM-2 @ 24.5'
Soil Type: gray CLAY (CH)
' c Clay Fraction = 79%
Fricfion Angle: Cured Envelope
3aoo _ 0-2000=10 degrees ___ __ __,____.
H 20004000 = 8.5 degrees
4000-8000 = 6.5 tlegrees
~;, Besl Fit=7.5 degrees
zooo _ Values are within •~ 0.5 degrees .. _. ._..__._ _-.._.__.._ .. __
! nl3
1000 __.__ -._--- ____.._..
0
0 1000 2000 3000 4000 Sawa Baas 7000 BCC_ 90Ca
N°rmal Loa4, Ip4)
Oefortnation Curves
~aoo
1200
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MEMORANDUM
TO: Bob Schubert, Senior Planner
CC: Applicant
FROM: Iveta Harvancik, Associate Engineer I
SUBJECT: Geotechnical clearance conditions for Huerta, 22551 Mt. Eden Road
DATE: April 23, 2001
Geotechnical Clearance is approved for the above referenced project.
The conditions of approval, based on attached review memo from City Geotechnical Consultant dated
April 16, 2001, are:
1. The Project Engineering Geologist and Project Geotechnical Engineer shall review and
approve all geotechnical aspects of the final development plans (i.e., site preparation and
grading, drainage improvements, and design parameters for foundations-and retaining walls)
to ensure that their recommendations have been properly incorporated. The Project
Geotechnical Consultant also shall clarify the foundation type and ensure that an appropriate
capillary break has been provided for slabs (e.g., minimum 4 to 6 inches of crushed rock or
drainrock).
The results of the plan reviews shall be summarized by the geologic and geotechnical
consultants in a letter(s) and submitted to the Public Works Department for review and
approval prior to issuance of a Grading Permit.
2. The Project Engineering Geologist and Project Geotechnical Engineer shall inspect, test (as
needed), and approve all geotechnical aspects of the project construction. The inspection
shall include, but not necessarily be`4litnited to: site preparation and grading, site surface and
subsurface drainage improvements, and excavations for engineered fill, foundatiots and
retaining walls-prior to the placement of fill, steel and concrete.
-1-
-.._
Attachment 3
~ C ~~~ ~~~~I~G~~~C~o/~
(408)867-3438
-MEMORANDUM
TO: John Cherbone, Public Works Director DATE: November 13,2001
FROM: City Geotechnical Consultant
SUBJECT: Response to Planning Commission Comments (54010D)
RE: Landslide Evaluation
Huerta Property
22551 Mt. Eden Road
At your request, we have reviewed our project file and conducted a cursory evaluation of the landslide
located partly on the Huerta property (22551 Mt. Eden Road). In addition, we have reviewed pertinent
technical documents from our office files, examined stereoscopic aerial photographs, and conducted a geologic
. site reconnaissance.
DISCUSSION
The City's geologic map indicates the western and southern portions of the property to be underlain by
portions of hvo very large landslides (see attached figure entitled "City Geologic Map"). In addition, we
obser~•ed shallo~• landsliding at several locarions throughout the propery, erosional gullies along the stream
bank in the western portion of the property, and 1- to 2-inch-wide ground fissures in the cut slope above the
etisting building pad.
In our previous review memorandums addressing geologic and geotechnical conditions of the Huerta
propery, we noted that development of the property is potentially constrained by expansive surficial soil and
bedrock materials, soil creep, landsliding, adverse drainage, and the susceptibility of the site to strong seismic
ground shaking. During the course of the applicant's geotechnical investigation, the large landslide located in
the southem approximately two-thirds of the property was investigated, and a geotechnically feasible building
site subsequently was located in the northeastern portion of the property.
000143
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ATTACHMENT S
Nick Streit, Mayor
ATTEST:
Cathleen Boyer, City Clerk
u
4
SARATOGA CITY COUNCIL
MEETING DATE: March 20, 2002 AGENDA ITEM:
ORIGINATING DEPT.: Communiri Development CITY MANAGER: ~ ..~~
PREPARED BY: Lata Vasudevan DEPT. HEAD:
SUBJECT: Allocations for FY 2002/2003 Community Development Block-Grant [CDBG]
Funds
RECOMMENDATION
1. Conduct the Public Hearing
2. Adopt the attached Resolution (Attachment 5) authorizing Staff to:
a. Submit funding allocations to Santa Clara County for CDBG proposals totaling
$175,046
b. Reallocate remaining balance. in the Low Income Housing Project to the
proposed Saratoga-Sunnyvale Road ADA Curb Ramp Upgrade Project
a Carry over remaining balance in the Sanitary Sewer Connection Project to FY
2002/2003
DISCUSSION
Background
The Department of Housing and Urban Development [HUD] makes annual disbursements of
Housing and Community Development Act [HCDA] funds for eligible projects and activities.
Saratoga and seven other "non-entitlement" cities (population under 50,000) within Santa Clara
County receive federal HCDA funds from the Community Development Block Grant [CDBG]
Program. Non-entitlement cities receive funds through a cooperative agreement with the County
of Santa Clara, the locally responsible grant recipient. Expenditure of these funds is restricted by
federal and county regulations.
FY 2002/2003 Allocations
The total allocation to Santa Clara County for FY 2002/2003 is $2,584,000. Approximately 40%
of this amount is allocated to the competitive pool where funds are prioritized for projects and
activities to increase the supply of affordable housing in the county. The remainder is disbursed
to the non-entitlement cities for eligible projects.
As anon-entitlement jurisdiction, the City of Saratoga will receive $160,046 for locally
identified projects, plus an additional $15,000 to cover program administration expenses.
Saratoga may allocate a maximum of~$35,793 of its allocation for human service projects and
activities, as set by apre-determined cap of the total County allocation. Human services projects
and activities include, but are not limited to: childcare, job training programs, counseling,
recreation programs and services for seniors.
FY 2002/2003 CDBG FUNDING RECOMMENDATIONS
The availability of HCDA funds for eligible projects and activities has been publicized in the
local newspaper during the month of February 2002. One Human Services grant and two CDBG
project proposals were received during the application cycle. Additional allocations are $15,000
to cover program administration, the mandatory annual contribution of $20,000 to provide
County Rehabilitation Program assistance to Saratoga, and $50,000 for ongoing Americans with
Disabilities Act [ADA] improvements at Hakone Gardens. Attachment 1 contains a chart of
Staff's funding recommendations, and Attachments 2 through 4 are copies of the applicants'
proposals.
CDBG Human Services Allocation
SASCC Adult Day Care Program (Attachment 2)
Saratoga Area Senior Coordinating Council (SASCC) submitted its annual proposal for CDBG
Human Services funding for continued support of the SASCC Adult Day Care Center Program
for FY 2002/2003.
Recommendation: Staff recommends funding the Sazatoga Adult Day Care Program with the
total $35,793 available from the CDBG Human Services Grant funds.
CDBG Allocations
Project Match -Rent Subsidy for Shared Senior Residence (Attachment 3)
Project Match is requesting $28,200 to subsidize rent payments of its group home on Blauer
Avenue in Sazatoga. Project Match has been a recipient of CDBG funds since 1991. The project
provides shared residential housing to 5 low income seniors (aged 55 or older), at a time.
J
1
Currently the house is at 100% occupancy. Last fiscal year, Project match was allocated a grant
of $19,500. Project Match is requesting more funding for FY 2002/2003 because it has
experienced a 13% increase in rental expenses combined with an additional 12% increase in
operational expenses.
Recommendation: Staff recommends funding $28,200 to support Project Match's continued
efforts to provide affordable housing to low-income seniors in the City of
Saratoga.
Saratoga-Sunnyvale Road ADA Curb Ramp Upgrade Project (Attachment 4)
The City of Sazatoga is requesting $55,200 to install thirty ADA compliant curb ramps at
locations along Saratoga-Sunnyvale Road, between Prospect Road and Seagull Way. These
ramps will be installed in conjunction with the City's .Gateway Project, which is a capital
improvements project scheduled to begin summer 2002.
Recommendation: Staff recommends funding $26,053 to the City of Saratoga for the Sazatoga-
Sunnyvale Road ADA Curb Ramp Upgrade Project. As discussed below,
Staff recommends augmenting this funding amount by reassigning allocations
made for a prior CDBG project.
ADA Proiect for Hakone Gazdens
As per the lease agreement with the Hakone Foundation, the City will provide $50,000 per yeaz
for five years, to update Americans with Disabilities Act [ADA] requirements at the park.
Recommendation: Staff endorses allocating $50,000 for ongoing ADA improvements to Hakone
Gardens.
Funding Requirements for County Rehabilitation Assistance and City Program Administration
County Rehabilitation Assistance
Each City utilizing the services of the County's Housing Rehabilitation Specialist is required to '
pay $20,000 from its annual CDBG grant allocation to cover these costs. These services include
site inspections, estimates, work write-ups, the job bidding and award processes, project
supervision and Davis-Bacon compliance monitoring. The County Housing and Community
Development Department will also administer Sazatoga's SHARP loan program during FY
2002/2003.
~J
City Program Administration
Each year, the City of Saratoga is allocated $15,000 to expend on program administration. The
City applies these funds to pay for the partial salary of the CDBG program administrator.
REMAINING BALANCES IN THE LOW INCOME HOUSING AND SANITARY
SEWER CONNECTION PROJECTS
At the February 6, 2002 meeting, City Council requested Staff to provide direction on
reallocating the balances of $25,365.96 in the Low Income Housing (SA-97-11), and
approximately $43,000 in the Sanitary Sewer Connection (SA-Ol-21) projects.
Low Income Housing Prolect
An amount of $25,365.96 allocated for this project has not been spent since 1997. Staff
recommends reallocating the entire amount to the Saratoga-Sunnyvale Road ADA Curb Ramp
Upgrade Project. This amount will augment the $26,053 allocated from FY 2002/03 CDBG
allocations, for a total of $51,418.96. Since this project is scheduled to begin in summer 2002, in
conjunction with the Gateway Project, Staff feels that the total allocation will be expended in a
timely manner within the next fiscal year.
Recommendation: Staff recommends reallocating $25,365.96 from the ~.ow Income Housing
Project to the proposed Saratoga-Sunnyvale Road ADA Curb Ramp Upgrade
Project.
Sanitary Sewer Connection Proiect
Staff has completed four septic tank abatement projects assisting low income Saratoga residents.
A balance of approximately $43,000 remains from the total grant of $87,271 allocated in
FY2000/2001. No additional grant requests have been made at this time. Since this a more recent
project in comparison with the Low~Income Housing Project, and since there are no other viable
projects at this time to which this amount can be reallocated, Staff recommends carrying over the
balance of $43,000 to FY 2002/03.
If no other grant requests are made after the first quarter of FY 2002/03, Staff would like to
present to the City Council a recommendation of either reallocating the remaining balance to
another project or reallocating the funds to another jurisdiction that has a fast moving project in
need of funding.
Recommendation: Staff recommends carrying over the remaining $43,000 to FY 2002/03. Staff
will seek Council approval during FY 2002/2003 to reallocate $43,000 if no
other grant requests for assistance in septic tank abatement have been made.
FISCAL IMPACTS
The CDBG funds for FY 2002/2003 are Federal Housing and Urban Development funds
administered by Santa Claza County and allocated to participating cities. There is no impact from
these recommendations on General City funds.
ADVERTISING, NOTICING AND PUBLIC CONTACT
Availability of CDBG funds and the Public Hearing Notice were placed in the Saratoga News
during February 2002.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S)
The City's FY 2002/2003 CDBG allocation will remain with the County, and Sazatoga will not
meet its goals related to providing continued housing assistance, rehabilitation and human
services to low income and disabled residents in the City.
FOLLOW UP ACTION(S)
Forward Council's CDBG recommendations to the County of Santa Clara; execute contracts
with agencies receiving funding.
ATTACHMENTS
1. FY 2002/03 Funding Recommendation Summary
2. SASCC Adult Day Caze Program Proposal
3. Project Match Proposal
4. City of Saratoga Proposal for Saratoga-Sunnyvale Rd. ADA Curb Ramp Upgrade Project
5. Draft Resolution
Attachment 1
FY 2002/2003
Community Development Block Grant
Funding Recommendations
Agency Type Project Amount Amount
Requested Recommended
SASCC Human Adult Day Care program $35,793 $35,793
Services
Project CDBG Rent Subsidy $28,200 $28,200
Match Senior Residence
City of CDBG Saratoga-Sunnyvale Rd. $55,200 $26,053*
Saratoga ADA Curb Ramp Upgrade
Project
City of CDBG Program Administration $15,000 $15,000
Saratoga
Hakone CDBG ADA Improvements per $50,000 $50,000
Foundation Lease Agreement
County of CDBG .County Rehab Assistance $20,000 $20,000
Santa Clara
GRAND $175,046
TOTAL
*Plus an additional $25,365.96 reallocated from the Low Income Housing Project for a total of $51,418.96.
Breakdown of FY 2002!2003 CDBG Allocations:
$104,253.00 CDBG Grants
$35,793.00 Human Services Cap
$15,000.00 Program Administration
$20,000.00 Housing Rehabilitation Loan Administration
$175,046.00
Y
Attachment 2
City of Saratoga
Community Development Block Grant Program/
Human Services Grant Program
FY 2002/2003
PROPOSAL COVER PAGE
APPLICANT ORGANIZATION: Sazatoea Area Senior Coordinatine Council
NAME: P.O. Box 3033
ADDRESS: Sazatoea, CA. 95070 / Q,Q
NAME/ITTLE OF PROPONENT: Jo Trimble: President / , %/yiw~N `fi
SIGNATURE:
TELEPHONE NUMBER: 408-868-1253
PROJECT NAME: Sazatoea Adult Care Center - Dav Care Proeram
DOLLAR AMT. OF FUNDS REQUESTED FROM CITY OF SARATOGA $35,793.00
PROJECT ABSTRACT (Limit statement to space provided)
The Saratoga Adult Care Center is a Social Adult Day Program, which has provided a safe and stimulating environment for frail
elders and respite for caregivers for the past thirteen years. The program is open Monday through Friday from 9:30 a.m. to 3 p.m.
Since the program serves mostly low-income elders, requests for funding aze made to numerous sources in order to subsidize one
of the fastest growing segments of our West Valley azea's population. Adult Day Care Services are an ideal way to care for the
needs of frail seniors, often eliminating the need far institutionalized care and reducing care costs for both the families and the
wmmunity as a whole. The project will provide over 5000 hours of participant care, 350 participant days monthly to 41 to 42
persons and respite to caregivers in at least 50 different families.
The City of Saratoga does not discriminate on the basis of race, color, national origin, sea, religion, age or disability in the
provision of services and programs.
SARATOGe1 ADULT CARE CENTER
THE SARATOGA AREA SENIOR COORDINATING COUNCIL
NARRATIVE
3A. ~anizaHonalOualifications
The Saratoga Adult Care Center is a major program component of the Saratoga Area Senior Coordinating Council (SASCC)
incorporated as a non-profit organization in 1979. SASCC also operates the Saratoga Senior Center for more active, independent
older adults. Recognizing the needs of the aging population, supported by a community assessment, SASCC opened the Saratoga
Adult Care Center in 1988 as the first facility in Santa Claza County designed and built specifically as an adult care center. It
provides much needed respite for caregivers and promotes a higher cjuality of life for the participants at much less cost to both
family members and public agencies.
The Saratoga Adult Care Center's main objectives are to prevent or delay institutionalization of the frail elderly, enable them to
remain in their homes for as long as possible and improve the quality of life for the participants and the caregivers. The need for
this service will accelerate as the population ages. By the year 2010, Santa Clara County's population of individuals 85 years of
age and over is expected to double.
The Saratoga Adult Care Center opened in January 1988 and has steadily increased in number of days open from two at the onset
to five full days weekly by February 1994. During this time, the average number of families served monthly increased from 9 to
42 at any one time, with well over 350 visits by participants each month. This increased utilization validates the need and demand
for the service. Though licensed by Community Care Licensing for 30 participants per day, the Center comfortably serves 20-21
participants per day. Participants come from surrounding areas ofthe West Valley Corridor, including Saratoga, Los Gatos, Santa
Clara, Campbell, San Jose, Mountain View, Sunnyvale and Cupertino.
The Board of Directors of the Sazatoga Area Senior Coordinating Council is responsible for the Saratoga Adult Care Center. The
Center operates under the guidance of its own Advisory boazd, whose members are nurses, physicians, business persons and
community volunteers who know the area and have had experience with Adult Care. (Current list is attached.) The Administrative
Director is responsible for the daily operations of the Center. She has a degree in Psychology and has worked at the Center since
it opened thirteen years ago. The full-time Program Coordinator oversees activities, entertainment and projects with the help of
three part-time Program Assistants and apart-time Social Worker. The staff is highly trained, each with many years of experience
working with frail elders. Thirty trained volunteers supplement the six paid staff and provide over 500 hours of service annually.
B. Past Performance and Evaluation '
The Administrative Dvector of the Saratoga Adult Care Center submits quarterly reports to the City of Saratoga as required and
gives monthly reports to the Board of Directors and to the Advisory Board of the Saratoga Adult Care Center all to assure that
effectiveness is evaluated regularly. The Center also meets state licensing and sanitation requirements annually. The ongoin~
quality and effectiveness of the program is also measured by our ParticipanUCaregiver survey, which is filled out by family
members twice a yeaz. Results from the survey indicate a dramatic improvement in quality of life for the participant and the
cazegiver as well as improvements in mental and physical functioning of the participant. Evidence that institutionalization has
been avoided or delayed can be determined by census and discharge information.
The Administrative Director works with the other Adult Daycaze Directors in the county, with Volunteer Exchange, the Network
of Aging Providers, the Los Gatos and Saratoga Chamber of Commerce, local churches and other community agencies. Staffhas
served on the Senior Citizens' Commission, Los Gatos Senior Task Force, Senior Round Table and the Board of Information and
Refertal, Inc. The Center utilizes volunteers and community service organizations, which contribute hundreds of hours. All this
interagency coordination helps to eliminate duplication of services where appropriate and builds awareness of the Adult Care
Center's programs throughout the county.
C. Project Outcome Objectives
(1) Provide respite care daily to 20 frail and less independent participants from the West Valley Area of Santa Clara County.
(2) Prevent or delay institutionalization of individuals who requve considerable personal assistance.
(3) Provide socialization, instruction and structured activities for the less independent elderly such as exercise, crafts, skill
development and nutritious meals daily in a licensed care facility.
(4) Continue to facilitate caregiver support groups twice monthly in cooperation with the Alzheimer's Association and provide
similaz support services to local churches and civic organizations bf the West Valley area.
(5) Provide respite and improve quality of life for caregivers and eliminate or delay the high emotional and financial cost of
custodial care.
(6) Continue utilizing volunteer services to help contain Center costs.
(7) Maintain maximum enrollment of approximately 40 participants each month.
(8) Increase funding base through local resources, participant fees and fund raising events in an effort to reduce dependence on
City and county funding. Due to the low-income status of the population served and the service-intensive nature of the
program, becoming self-supporting is not feasible.
D. Project Manaeement
The SASCC Board of Directors and the Adult Care Center Advisory Board~oversce the services provided by the Saratoga Adult
Care Center. The Administrative Dvector who is responsible for the day-to-day operations of the Center reports directly to the
Executive Director of SASCC for consultation and guidance purposes. All the staffat the Saratoga Adult Care Center is employed
by the Saratoga Area Senior Coordinating Council and paid through a payroll system administered by SASCC.
The Administrative Director supervises five part-time employees. The Program Coordinator reports directly to the
Administrative Director. She is responsible for scheduling all activities, special events and classes for the participants. She
provides some clerical support for the center, leads many of the activities and oversees the three Program Assistants who also run
activities and assist participants with participation, meals, toileting and all other special needs. When needed, the Administrative
Director may choose to assist with activities as well.
The licrnsed Social Worker evaluates the needs of potential new clients, does home visit assessments, develops Care Plans,
maintains ongoing progress reports, works with families in need, facilitates support groups and other related activities. She reports
directly to the Administrative Director.
The program provides exercise routines, memory training and stimulation through travelogues, crafts, music, a variety of
entertainment, current events, discussions and directed conversation. Special adaptive exercises and skill training are focused on
participants who need help with physical disabilities (e.g. stroke, aphasia, Pazkinson's.) Healthy snacks and a full nutritious meal
are served daily. Volunteers and instructors assigned by West Valley College augment the activities and help contain costs. ,
Caregiver support groups are organized as a community service to assist those who are caring for dependent elders to cepe with
the stresses of providing such care. This group is facilitated by the social worker, meets twice a month and is co-sponsored by the
Alzheimer's Association. The Administrative Director and Program Coordinator maintain strong public relations ties with local,
county and state senior organizations and participate in required trainings. They are involved with public speaking engagements,
organizational networking and other important community events. All this promotes high visibility for the program and has
resulted in high census levels for the last four years. Afive-minute video was produced about the Saratoga Adult Care Center
with the assistance of volunteers from West Valley and Mission Colleges and is an excellent public relations tool.
E. Statement of Need .
The Saratoga Adult Care Center provides non-medical, supportive day services to those persons over 60 yeazs of age, in need oi~
stimulation, supervision and assistance with some activities ofdaily living. The program also provides badly needed respite to the
caregivers of these frail elders.
Advances in medical technology and increased life expectancy have caused a sharp increase in the aging population.
Simultaneously, the number of available caregivers capable of caring for elderly family members has decreased as the size of the
American family and proximity to one another diminishes. Adult Caze is a supportive service available to frail seniors and their
families, which is lazgely underutilized. This affordable care option can_preyent or delay the need for institutionalization and
enhance families' ability to care for elderly relatives at home, while giving-them time to carry out necessary family tasks or
employment responsibilities.
According to County statistics, sixty percent of frail elders residing in Santa Claza County live at or below the poverty level. As
this segment of ow population continues to grow, funding for Adult Day Services has become more critical than ever. As a
result, the Saratoga Area Senior Coordinating Council continues to seek funds from a vaziety of sowces. Although the-City of
Saratoga has been unable to meet full funding requests, it offers in-kind services to the Adult Caze Center and through a
Community Development Block Grant, has been able to fund approximately 20% of the Gaze Center's budget. Other funding
sources such as United Way are currently not accepting new funding requests and Santa Claza County has also denied funding for
the past two funding cycles.
F. Project Beneficiaries
Beneficiaies aze typically frail seniors who aze isolated in their homes and would benefit from day care in a safe and stimulating
environment. Sixty percent of the projected beneficiazies are residents of Saratoga, with other participants coming from adjacent
areas of Campbell, I,os Gatos, and San Jose. These persons with an average age of 85 yeazs are on low, fixed incomes and 66%
of these participants have low to very low incomes. The Adult Caze Center now is usually full five days a week. Although
revenues continue to increase, subsidy is still essential.
G. Fiscal
Please refer to the Progam Budget sheet in which we request $35,793 to support a portion of the total operating costs of the
Saratoga Adult Care Center program including salaries, organization costs, training expenses, audits, insurance, mileage expense
and necessary licenses and memberships. With intensive volunteer and fund raising efforts, this program creatively stretches its
revenues. The budget is tightly controlled and the Finance Committee, Advisory Board and Board of Directors of the Corporation
review expenses monthly. Rent, utilities and janitorial services are provided in-kind by the City of Saratoga. This is a significant
budget saver and the exact dollaz value has not been accwately determined.
Since 66% of the participants have low or very-low income, their daily payments are subsidized and average only $20 per day.
With the efficient and Spartan use of resowces the cos[ of the program is factored at $9 per how or $45 daily per participant.
This is considerably less than in-home or nwsing care for an individual who might otherwise require public support. Funds are
requested from the City of Sazatoga to underwrite the program for these beneficiaries.
In addition, the Saratoga Adult Caze program gains support from fund raising and marketing efforts through fashion-show
luncheons, theatre parties, a spaghetti dinner and targeted requests. An on-going effort to involve businesses and community
services results in additional contributions of time and funding. Meal cost reimbwsements from the Council on Aging (USDA)
and donations from participant's estates have also added to budget stability. SASCC's Endowment Fund provides monthly
allocations to supplement the deficit in the budget when necessary.
SARATOGA ADULT CARE CENTER
FINANCIAL INFORMATION
BUDGET NARRATIVE
2002
Please provide the following information:
Human Services Grant request of 35 793. This request, as a percentage of the total program
budget equals 21% percent. However, the funding request is only 9.5% of the organization's
projected budget.
2. On what basis is the Human Services Grant portion computed? (Pro-rated based on number
of clients served or other methodology? The request is based on project cost of operations not met
by other funding sources, participant fees, fund raising and Endowments Allocations from SASCC.
Service is directed to 40 to 41 families with the Day Caze facility. Another 200 families are given
help and referral services. Costs aze pro-rated according to the number of clients and the direct
program costs. This Day Care budget is an estimated 43% of SASCC's overall operating costs.
3. What is the average cost per Saratoga client to whom direct services are provided? The
calculated program cost is $45.00 per participant per day. Participant fees, in the proposed budget,
represent 43.5% of total day caze program costs. The Human Services Grant portion will subsidize
$7.20 or 16% per day/ per client. In comparison, the grant subsidy is significantly less than one hour
of home Gaze.
4. Has your organization ever had funds withdrawn or contract terminated for cause
unsatisfactory performance, or questionable costs on any financial'statements or audit? If yes,
please explain. .
No.
Is your organization currently on probation or under investigation by any agency that is or
was a funding source within the past two years? If yes, please explain.
No.
6. Please complete the following;
E. FUND BALANCE
(ORGANIZATIONAL BUDGETI
unrestricted
Fund
*Restricted Fund Land, Bldg &
Equip. Fund ,
Endowment Fund;
Actual Fund Balance
End FY 00 - 01 431,361 725,124 0 Fund Bal= Endowment'
Estimated Fund
Balance
End FY 01 - 02 550,000 725,124 O Fund Bal= Endov~t
* Amounts in restricted fund aze legally restricted in accordance with directions of the original donors. The
Council may utilize any income generated from these funds, but may not diminish its principle.
eev~j®c8
..
mT
Attachment 3
555-C Meridian Avenue San Jose, CA 95126-3423 (408) 287-712] FAX 1408) 287-3764
Our Missias To help seniors meet their affordable housing needs in our cmrununin~
February 27, 2002
Ms. Lata Vasudevan
Assistant Planner
City of Saratoga
13777 Fruitdale Ave.
Saratoga, CA 95070
Dear Ms. Vasudevan,
Attached is the Project Mach CDBG request for $28,200 to support our Saratoga Senior
Group Residence Rent Subsidy Program for FY 2002-2003. Project Match has been a
recipient of this funding since 1991 for our Senior Group Residence. The house is a
single home located on Blauer Drive. Residents pay an average rent of just $415 a month
which includes utilities, phone and cable service. The residents who occupy the home are
seniors 55 years of age and older. The house is now occupied by 5 very low income
seniors and therefore is currently at 100% occupancy. The average monthly income of
current residents is $1,385 and the average age is 70!
Between October and December Project Match restructured the agency which resulted in
the elimination ofour Match Program, a service that helped seniors with homes find
roommates in search of a room to rent. The decision was made to eliminate this program
due to a combination of economic conditions and resources available for operations. This
decision came after an effort that included completion of a marketing survey, re-
engineering ofour processes, hiring Outreach specialists and increasing advertising in an
attempt to make the program successful. Yet these were, in the end, overwhelmed by the
economic climate in which the program is operating.
We worked with many ofour agency's stakeholders to minimize the impact of our
restructuring on both other agencies and our clients. Between October and December we
successfully accomplished this huge organizational change. The result of this transition
has been the development of a tremendously positive public/private partnership that is
assisting Project Match to develop resources that will sustain the core operations ofour
Senior Group Residence Program for the next decade.
We'd like to extend a special thank you the staff at the City of Satratoga for helping make
this transition a success. We'd also like thank the City of Saratoga for ongoing support of
affordable housing for low income seniors. If you have any questions or require further
information, please do not hesitate to contact me.
~ ~~~o~~ ~
FEB 2 8 2002
A United Way Agency
CITY OF SARATOGA
COMMUNITY DEVELOPMENT
Funded in pan by the cities of San Jose, Santa Clara, Saratoga, Milpitas, Campbell, and Los Altos; the County of Santa
Clara: antl the Community Development Block Grant programs ofSunnyvale, Mountain View, antl the Urban County of
Santa Clara including the unincorporated areas and participating cities.
City of Saratoga
Community Development Block Grant Program/
Human Services Grant Program
FY 2002-2003
~tOPOSAL COVER PAGE
APPLICANT ORGANIZATION
NAME Project Match. Inc.
ADDRESS 555 Meridian Ave. Suite C
San Jose. CA 95126
NAME/TITLE OF PROP(
SIGNATURE
TELEPHONE NUMBER
PROJECT NAME Saratoga Senior Group Residence Rent Subsidv
DOLLAR AMT. OF FUNDS REQUESTED FROM CITY OF SARATOGA $28,200
PROJECT ABSTRACT (Limit statement to space provided)
This request if for rent subsidy funds to continue to provide affordable housing for low-income seniors
in the City of Saratoga. This is a request for the continuation of our partnership with the City in our
Saratoga Senior Group Residence Rent Subsidy Program which began is-1991. The goal is to develop
safe, affordable housing with supportive services that enhance the abilities of elders to live fully and
well.
The City of Saratoga does not discriminate on the basis of race, color, national
origin, sex, religion, age or disability in the provision of services and programs
•
SARATOGA SENIOR GROUP RESIDENCE RENT SUBSIDY PROGRAM
NARRATIVE
For over 20 yeazs, Project Match has provided affordable housing for very low income seniors
throughout Santa Clara County. At the same time, our innovative shared housing strategy has provided
companionship, security and affordable housing including support services for seniors. The goal of
Project Match is to develop safe, affordable housing with supportive services that enhance the.abilities
of elders to live fully and well. Considering that over 107,000 seniors in the County have incomes
below $25,000 annually and rental costs aze above $800 monthly, Project Match's strategy is as vita]
now as it was over 20 years ago.
Our Saratoga Senior Group Residence Rent Subsidy Program we will serve seniors 55 years
of age and older who have low-incomes. In our Group Residence Program we will continue to work
to create environments that honor people as individuals and develop relationships that provide a sense
of security, place and self worth The Sazatoga Senior Group Residence Rent Subsidy Program will
provide shared housing for seniors in a single family home located on 20281 Blauer Dr. a five
bedroom in the City of Saratoga. We have partnered with the City to operate our Saratoga Senior
Group Residence Rent Subsidy Program since 1991. We will act as property manager of the group
residence and coordinate all placement opportunities Our Senior Group Residence Program has
. proved extremely successful in helping seniors experiencing depression that results from the isolation
of living alone, and has served as a model for other such programs throughout the nation. The
Occupancy Rate at our Sazatoga Group Residence is 90% this year.
We will also offer on-going case management services to all residents in the home. Case
management services facilitate a positive living experience for the residents on three levels: First, the
Case Manager gets to know each person individually, offers on-going needs assessment, monitors the
resident's health, acquires needed services, and generally helps ease that person into a shared living
arrangement through emotional support. Second, the Case Manager works with the group as a whole,
providing conflict resolution, teaching socialization skills where necessary, and helping the residents
create a warm and comfortable community of friends. Finally, the Case Manager serves as a liaison
between the home and the community at-large. The goal is always to create a real home. This means
that in addition to helping the residents feel comfortable together, the Case Manager strives to
integrate the residents into the neighborhood.
Project Match operates a total of 8 Senior Group Residence programs throughout Santa Clara
County. There are currently 37 rooms available in our 8 Senior Group Residences. This year the
average rent for a room in our Group Residences is $395. Our occupancy rate was over 94% in our
Gorup Residences. The average length of stay in our group residences is two years while the longest
residency is almost 10 years. The two primary reasons seniors leave our group residences are
because (1) their medical needs become so serious that they require 24-hour care or (2) because the
resident has been accepted into an affordable housing apartment of their own. Our goal is to help
clients identify those qualities of life they value and to work together to obtain the necessary
resources that will allow them to live by these values. This program has proved so successful that
the television news magazine 20/20 featured it as an innovative solution to the problem of social
isolation among seniors. Our program benefits seniors with very low incomes to:
• Gain affordable housing
• Identify their self care, mutual care, and professorial care needs and to get these needs met
• Experience their living environments as affordable, safe, companionable, respectful, and
community oriented
Our Saratoga Senior Group Residence Rent Subsidy Program, located on Blauer Dr. will provide
affordable housing for Slow-income seniors 55 yeazs of age or older. Currently the house is at
100% occupancy. The program provides this affordable housing through rent subsidies from the
City's Affordable Housing Fund for Low Income Seniors. As mentioned above, the house has been
leased for this purpose since 1991 and the City of Sazatoga has provided rent subsidy since that
time. Project Match continues to be committed to partnering with the City of Sazatoga to maintain
affordable housing for low-income seniors in our community.
Eligibility Criteria
1. Priority for occupancy will be given to low-income seniors living or having families living in
the City of Saratoga.
2. Shared housing will be provided for low-income (as defined by the HUD Program Income
Limits for Santa Clara County) Males or Females, 55 years of age or older. All individuals
living in and applying for vacancies in the house will be functionally independent
(physically and emotionally). All potential applicants will be required to pass a health
screening. The house will provide housing for 5 seniors and will operate at a minimum 90%
occupancy rate over the period July 1, 2002 through June 30, 2003.
3. Low-Income limits for those who will be eligible for 2002-2003 will be as follows:
• Maximum $39,850 (65% of median) annual income for one person
4. A minimum of 180 hours of case management support services will be provided to residents
Proposed Reimbursement to Project Match•
1. City will use only CDBG funds to subsidize rents. If at any point the program fails to meet
CDBG Requirements, no City funds will be used.
2. City will reimburse Project Match monthly upon receipt of invoice in the amount of $2,350
for the period July 1, 2002 through June 30, 2003.
3. It is understood that the program can be extended beyond this period by mutual agreement.
Attachment 4
DATE
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM _ Bi zo~Y2oo,3
AGENCY DESCRIPTION
March 11, 2002
APPLICANT AGENCY:
.Name city of Saratoga
Address 13777 Fruitvale Ave.
Saratoga, CA 95070
Telephone (aos~ a6a-121a
FAX (408) 868-1281
PROJECT #
PROJECT NAME AND ADDRESS:
Saratoga-Sunnyvale Rd Curb Ramp
Upgrade Project
Saratoga, CA. 95070
PRO -CT TpTION
The proposed project involves the installation of 3'0 Americans with ~
Disabilities Act (ADA)-compliant curb ramps at locations along Saratoga-
Sunnyvale Road, between Prospect Road and Seagull Way These ramps will
he installed ~n c-oniunetion with 'the City's Saratoga Gateway Project, which
_is a Saratoga capital improvement project scheduled for this upcoming summer
these ramps will provide increased accessibility and safety at intersection
crosswalks
The installation of the curb ramps will involve removing a portion of the
and
the,_secti:on
The ramp dimensions and specifications are derived
C
~m the current edition of the California Department of Transportation
Caltrans) Standards and S
Sunnyvale Road
~ecifications book, and the Caltrans Standard
the Standard Plans for Public Works Construction "Green-
ides the
to locations of the
curb ramps. The_.individual designs will conform to current ADA & Caltrans
standards.
The total estimated cost for this project is as follows:
30 ADA-compliant curb ramps @$1,840.00/ramp: $55,200.00
The unit cost includes design, installation, and inspection.
a
Attachment 5
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
AUTHORIZING THE SUBMITTAL OF PROPOSALS FOR FUNDS FROM SANTA
CLARA COUNTY UNDER THE FEDERAL HOUSING AND COMMUNITY
DEVELOPMENT ACT FOR FISCAL YEAR 2002/2003
WHEREAS, the City previously entered into a Joint Powers Agreement with Santa Clara County
to form an Urban County under the Housing and Community Development Act; and
WHEREAS, the City Council finds and determines that the attached proposals represent the
community development needs in Saratoga.
NOW THEREFORE, BE IT RESOLVED, that Staff is hereby authorized to submit a proposal
for the expenditure of FY 2002/03 CDBG funds in the amount of $175,046 for the following
allocations:
Agency Type Project Amount
Recommended
SASCC Human Adult Day Care program $35 793
Services
Project CDBG Rent Subsidy $28 200
Match Senior Residence
City of CDBG Saratoga-Sunnyvale Rd. $26,053
Saratoga ADA Curb Ramp Upgrade
Project
City of CDBG Program Administration $15,000
Saratoga
Hakone CDBG ADA Improvements per $50,000
Foundation Lease Agreement
County of CDBG County Rehab Assistance $20,000
Santa Clara
GRAND TOTAL $175,046
r
AND BE IT FURTHER RESOLVED, that Staff is authorized to reallocate the amount of
$25,365.96 from the Low Income Housing Project (SA-97-11) to the Saratoga-Sunnyvale Rd.
ADA Curb Ramp Upgrade Project, and carry over the remaining balance in the Sanitary Sewer
Connection Project (SA-O1-21) to FY 2002/03.
The above and foregoing resolution was passed and adopted at an adjourned meeting of the
Saratoga City Council held on the 20'~ day of Mazch, 2002 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Nick Streit, Mayor
ATTEST:
Cathleen Boyer, City Clerk
L.J
SARATOGA CITY COUNCIL
MEETING DATE: March 20, 2002
ORIGINATING DEPT: Public Works
AGENDA ITEM:
CITY MANAGER: ~/+--/G~-~--
PREPARED BY: DEPT HEAD:
SUBJECT: Highway 85 Noise Mitigation - Summary of February 26`h Community Meeting
RECOMMENDED ACTION(S):
Accept report and provide direction to staff.
REPORT SUMMARY:
Mike Evenhoe and VTA staff met with the community on Tuesday, February 26`h at our Civic
Theater. Background regarding the Highway 85 Noise Mitigation issue was discussed as well as
the past and present studies that have been developed. Funding and the various options for noise
mitigation were presented. The discussion centered on the micro-grinding option, which VTA
believes is the only noise mitigation surface treatment to the highway Caltrans will support. Mike
suggested that amicro-grinding test take place on a one-mile section of Highway 85 as soon as
practical.
Mike and VTA staff then made themselves available for questions and answers. There were
approximately 30 members of the public in attendance. Attached to this report is a summary of
the questions asked by the public and the corresponding answers provided by VTA. VTA was not
able to answer all of the questions at the meeting, but subsequently were provided to the City and
incorporated in the attachment.
FISCAL IMPACTS:
None identified.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
N/.A.
ALTERNATIVE ACTION(S):
None in addition to the above.
D
FOLLOW UP ACTION(S):
Depends on the City Councils direction.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
ATTACHMENTS:
Highway 85 Noise. Mitigation Questions and Answers.
2 of 2
Highway 85 Noise Mitigation Community Meeting
Questions and Answers
February 26, 2002
Q. What is the percentage of noise reduction in decibels aze in the current levels?
A. At least a 3-decibel reduction. Specifically, the target is to reduce the frequency of
the noise that is most aggravating to the human ear. It is not a percentage tazget, but
a perception target.
Q. What cities besides the City of Saratoga and the City of Cupertino received a grant
for the study?
A. The Measure B program is not city specific, but is corridor specific between 280 and
87. There is no commitment in Measure B for asphalt overlay. It was for noise
mitigation.
Q. Is there enough money in the $9.3 million to take either option and cover the length
from 280 to 87?
A. Yes there is.
Q. What is micro grinding going to do with respect to depth and spacing?
A. With micro grinding the surface ends up looking like corduroy. Micro grinding ends
up with close spacing of grooves and a more finite depth from the regulaz grinding.
Q. What is the cost to do the grinding and testing?
A. To do the before and after noise readings and do the one mile 4est will cost less than
a half of a million dollazs. It will be done fairly quickly, done by the end of summer.
Q. Will there be a controlled environment during the testing?
A. Atmospheric conditions do impact noise measurement. There needs to be
consistency of the time of year in which the study is conducted. In the winter the
sound carries much further along any roadway corridor. Consistency is a must when
taking the measurements:
Q. Has there been micro testing done anywhere in the state?
A. Unfortunately, California s one of the few states in the country that has longitudinal
grooving on their pavements. All other studies done on what happens when grinding
pavement, you have transverse grooves; which is much louder than the longitudinal.
Therefore, it not a comparable apples to apples comparison of what might happen.
Q. What is the lifetime expectancy on various highway surfaces?
A. There is thick asphalt overlay all over the state when the life span of the concrete is
deteriorated. There are so many sections of pavement including 880 and 101 as well
as other sections that need rehabilitation and the state us not willing to put their
scarce resources against a good operating freeway surface.
l
Q. Why can't creative financing be proposed to Calttans that the community would
have responsibility for maintaining the quality of that surface?
A. Measure B tax expires in early 2006. That funding source that is available to the
community will no longer be available. Cities along the comdor wanted to defer
some of their road maintenance fund to highway.
Q. Wasn't there a test on micro grinding of a concrete surface with grooves done in the
north counties?
A. No-not micro grinding. Standard grinding was done, as a comparison so there would
be consistency with Caltrans. Micro grinding is the new technology and there has
not been a micro grinding test done anywhere in the state.
Q. What is the lifetime expectancy on various highway surfaces?
A. Since there is no truck traffic on Highway 85 that concrete should expect a lifespan
of 30 years. Concerning the expected lifespan with no truck traffic with rubberized
asphalt overlay one must be concerned about the loss of noise attenuation. With
asphalt, over time, it lifts up and potholes occur as it has on Highway 101/
Q. Isn't the underlayment on 101 not the present grooved concrete as on 85 and would
then extend the life of the overlayment of rubberized asphalt?
A. Research done both nationally and internationally has shown that open graded
asphalt overlay has some good noise attenuation benefits because of the voids that
are in he pavement surface. But research also shows that over time the voids fill in
with oil and dirt as well as get compressed and lose the benefits that the voids
provide. Between 5 and 7 years you've lost that benefit. While the structural benefit
that asphalt overlay provides is longer, you lose the noise attenuation benefit much
earlier than the structural life.
Q. When you have a good surface, but it's worn out acoustically, what is the level of that
compared with ground concrete?
A. There has nox been any micro grinding done that has been done to determine how
much lower noise reduction
Q. The asphalt on IS and 880 which has trucks on it is being maintained by Caltrans. Is
it going to be that big of a problem for them to maintain. another 10 miles with no
trucks on it?
A. 880 was deteriorated and needed rehabilitation. 85 is not deteriorated. It is the scarce
resource issue.
Q. Wouldn't ahigh-pressure water treatment every 5 to 7 years take care of the oil and
dirt that accumulates in the asphalt overlay?
A. Yes, it's true that some pores get clogged, but don't know if Caltrans would accept
steam cleaning 13 miles of road.
Q. Why do studies have to be preformed? Isn't there enough data available from years of
past studies?
A. Studies are necessary because technology has changed, the science of road building
continues to be modified, and there is a continuation of new applications.
Q. In order to have a fair expectation of what is being proposed, can things be explained
in layman's terms?
A. The human ear can begin to detect changes at 3 decibels. That is the minimum
expectation or goal in this study. So if micro grinding can reduce it by 4 or 5 or 6, the
benefit is greater. That is the reason micro grinding is being called for this study. Can
we get beyond just 3 decibels? Standazd grinding would only take it down 3 or 4
decibels. 6 is better than 3. That is what we're striving for.
Q. Is it going to be a reduction of %: of what I hear?
A. No. If the noise level was at 68 decibels, could we reduce it to 34 decibels? No. It is
not achievable. The goal is to try to get it down 3 or 4 decibels. If the level can be
reduced from 66 to 63 or 64, so much the better. There are so. Many things that play
into the sound level such as where the freeway is located, the sound wall, and what is
on the pavement, that it's not going to be reduced by half, only by a few decibels.
Q. For future discussions somebody needs to make a recording of the noise level we hear
today, then have it modified that this is the kind of reduction that is trying to be
achieved.
A. Perhaps that can be asked of the consultants as part of their pre-study.
Q. The noise level has only gotten worse since the speed limit changed to 65 mph. With
the new sports complex, traffic has increased both daily on the weekends. Prevailing
winds blow the freeway air onto the facility and with the grinding on the freeway
silica dust will be in the air. Cost and time is an issue. We've already waited 4 years
to get the blacktop on. Please comment.
A. On the subject of another study there was an analysis done to make a comparison to
respond to Caltrans in regazds to the asphalt overlay. We're asking the corridors in
the City whether they want to proceed in April and if they do then we move forward
to the VTA Board of Directors meeting in April. If after the test there are different
concerns that is fine. It is recommended that the test proceed to determine once and
for all if there is a 4 to 6 decibel reduction. If the study is delayed, another summer is
lost.
Q. What happens when we grind things down? Is there a safety issue?
A. No. It is a proven fact that it is skid resistant.
Q. Has any contact been made to understand how Germany has solved the problem since
they have successfully built sound reduction walls?
A. Sound Consultants have looked internationally to find the solution to noise reduction
in the corridor. It has not been limited to the United Stazes. The one that has been
suggested is micro grinding.
Q. How much has been spent on all the studies and consultants?
A. None of the studies have been done for micro grinding. Originally the project was
earmarked for $ 9 million with the extra $300,000.00 from interest earned.
Q. Is the fundamental plan to grade it down, then let it get run on for the next 20 years,
then start asphalting it over?
A. In terms of the micro grinding as the application that gets the decibel reductions.
Then the corridor is micro grinded and it would stay that way until the pavement
deteriorated enough for Caltrans to come and rehabilitate it.
Q. _ If we don't understand for certain what micro grinding will do to the noise level, we
probably don't understand for certain what the pollution problem will be.
A. Micro grinding does have to meet standards.
Q. Why isn't there sophisticated laboratory studies conducted?
A. This is a suggestion not thought about. There hasn't been a test of micro grinding
anywhere on this type of pavement surface.
Q. How is micro grinding any different from just a plain grinding?
A. The difference is in the grooving pattern. Normal grinding is not as closely spaced as
micro grinding.
Q. How can you guarantee that what is said is going to be done will get done?
A. Those projects which we control are done to our standard.
Answers and Information to Questions which were not available at Community Meetine
Q. What international research was checked?
A. The final draft report included Appendix B, which listed the resources and studies that
were evaluated or referenced as part of the VTA study. A quick review indicates
studies from France and Norway were evaluated. Appendix B is provided as
Attachment A. No specific study was referenced from Germany.
Q. What have we expended for current study?
A. The current study will cost $150,000. A proposed April VTA Boazd action would
update the current study cost and request amending the scope of the current contract to
evaluate the "micro-grinding" test. The combination of both is estimated to be
$600,000.
Q. Concerns that grinding options produces unsafe particles in air -air pollution is caused
by the concrete grinding process.
A. We can have that evaluated as part of pros and cons in the next phase. Grinding of
concrete pavement has been a routine pavement rehabilitation strategy employed by
Caltrans for many years with no known air quality issue. Known environmental issues
have been concerns from regional water quality boazds in terms of where disposal
occurs for "grindings" (the spoils from grinding process), but this has always been
resolved as part of the water boazds permit process. Confirming ifmicro-grinding
produces a spoil material that would be permitted differently by a regional water board
or air quality board can be assessed in the next study phase.
Q. Concern that the gourd pavement is unsafe for 2-wheel vehicles.
A, Diamond-grinding has been employed by Caltrans for many years as a routine
pavement rehabilitation strategy and is done meeting the desired parameters for skid
resistance and safety for vehicles using the roadway. Micro-grinding is expected fo
meet the same safety parameters, but the next phase can further assess. Caltrans, as the
owner of the facility, also would not want to incur any additional liability due to an
unsafe pavement surface.
Q. Provide a listing of pros and cons for AC overlay vs. grind PCC options
A. This can be done as a product of the next study phase.
Q. Provide examples of noise levels we aze discussing: actual recordings of before and
what it might be like after, or other examples to help understanding.
A. If actual recordings are not feasible to provide a comparison, written descriptions can at
least be provided that describe common noises and the typical noise levels associated
with them, i.e. normal conversation at 3' is 60 dBA, heavy truck at 50' is 85 dBA, etc.
Q. Can CT expedite the Woodside study on the micro-grinding so that we would not have
to test?
A. While that is a possibility, what was learned on the Sonoma 101 coordination is that
many other variables will come into play beyond VTA's control that will affect the
timeliness of Caltrans completing the work. The "Woodside study" is part of a large I-
280pavement rehabilitation project, which is the first objective of Caltrans in
performing the work and the results of noise from the various pavement surfaces are a
secondary objective.
Q. Original scope ofproject -citizens believe it was only for Saratoga and Cupertino, not
all five cities in the Route 85 corridor between I-280 and Route 87.
A. Original 1996 Measure A advisory ballot language included the following regarding
Route 85: "preventing head-on collisions by placing a safety barrier in the Highway 85
median". There was not any language regarding noise mitigation. Between passage of
Measure A and the June 1999 adoption of the "Santa Clara County Measure B
Transportation Improvement Program Base Case Implementation Plan", Caltrans
constructed the barrier with their own funding. Public meetings held by the County
leading to the Base Case Plan adoption led to the addition of the Route 85 Noise
Improvements Project.
The County's position regarding Route 85 in June 1999 was reflected in the Staff
Recommendation adopted as part of the Base Case Plan (Attachment B): "Continue
discussion with Caltrans regarding feasibility of noise abatement alternatives. Meet with
affected jurisdictions to help select project from among feasible alternatives." The Base
Case Plan includes a Fact Sheet defining the study limits for the Route 85 Noise
Improvements as Route 101 to Route 87 (Attachment C).
The process for finalizing a project scope as part of the Measure B Transportation
Improvement Program is for a Baseline Scope, Cost and. Schedule to be recommended for
adoption to the County Board of Supervisors by the project sponsor. Until that Baseline
Scope is adopted, the conceptual scope of a Measure B project,is as identified in the most
recent update to the program, which is the "Measure B Program Fiscal Year 2002
Revenue and Expenditure Plan" adopted June 8, 2001. The conceptual scope in that
document indicates a nan•owing down of the potential project area to be from I-280 to
Route 87. The relevant four pages are provided as Attachment D:
Sent ny: L~ dGho I iL~. MANAI _,. _N ~ ~ Rug _AM 4U8 ~~1 „i 23 ~. , ,
av~--~-- , /U2 )3.L1, .... . ~~ i. ~~ aye ..i io
Attachment A
Noise Analysis for Diamond Grinding of PCC
APPENDIX B
ADDTTIOIVAL SOURCES AND CONTACTS
Acentech, 1998. Route 85 Noise Mitigation Study, prepazed by Acentech, January.
Bajdek, Christopher, Hariss Miller Miller & Haruon, Inc., Vehicle-Noise Emissions and
Pure Tone characteristics of Different Pavemeru`: A Case Study, Presentation.
Bense, P. and Pate, J.F., Euroduit, a new Concept for Surface Dressing, S~ecifrc Aspects
of the Process and its Equipment, Stunrnaries and Papers of the 4~' Eurobitume
Symposium, Madrid, Oct 4-6,1989.
$illera, Dotnenick, NJ Dept. of Transportation, Schmidt, Bela, and Miller, Wayne, Louis
Berger 8c Associates, Inc., Stop the Whine! Narrow Band Noise Leved
measurements of Three Highway Pavements, Mazch 1997.
Brosseaud, Yves, Very thin and ultra-thin wearing courses using hot-mixed bituminous
materials A review of use and performance, France Communication onto thin
bituminous, CEDEX Madrid, December 1997.
Caltrans, Fifth Edition. Nghway Desfgn Manual.
Caltrans, 1992. Standard Specifications.
Chalupmlc, James D., and Anderson, Donald S., Tire Noise -The Effects of Road Wear,
Final Report, Research Project CrC8286 Task 5, February 1990.
Christophe, Thierry (PSAIPeugeout-Citroen), Delanne,Yves (L,C.P.C.), Serfass, Jean-
Pierre, (SCRECr), Road-Vehicle Interaction -Comparison of Tx%o Surfacings in
Terms of Rolling Resistance, Vibrational Comfort and Noise.
ES, 1991. Route 85, Stage Il, Noise Assessment Report, prepared by Engineering
Science, Febnrary.
Ghazabegian, 1996. Improving the Performance of Highway Soundwalls, Sound and
VibrationJoumal, July.
Crrealy, P.B., Philip J, and McShane, Ph.D., P.E., William R., Tire Pavement Noise: An
Investigation of its Importance in Mitigating Highway Noise Impacts, an abstract
submitted, July 1997.
Berrdriks, Rudy, Caltrans, Pavement Type and Traffic Noise, January 31, 1995.
Berman, Lloyd A. and Ambroziak, Matt J. Effects of Pavement Type on Traffic Noise
Levels, Final Reporr, Ohio Research Institute for Transportation and the
Environment, Ohio Dept. of Transportation Federal Highway Administration,
Mazch 2000.
I•Iibbs, Bradley and Larson, Roger (FIiWA), Tire Pavement Noise and Safety
Performance, May 1996.
Koch Materials Company, NovaChip News, July 1999.
Koch Materials Company, NovaChip®Experience.
Kuemmel, P.E., David A., Shober, P.E., Stephen F., Jaeckel, P.E., john R., SchmiedIin,
P.E., Robert B., Satanovsky, P.E., Alexander, Wiscoruin Department of
Transportation, Impacts Related to Pavement Texture Selection WI/SPR -06-96,
Final Report, January 1997.
Kutrnmel, P.E., David A., Sonntag, P.E., Ronald C., Crovetti, Ph.D., James, Becker,
MSCE Candidate, Yosef, Mazquette University; and Jaeckel, P.E. John R, and
~ PAQ90N5 TRAIV':.POpTATGN [~70LIP ING Page B - 1
•_ ~ ~- i ~./i.,l_ 7J. Gal - _u 817 n,,'aye „i la
Noise Analysis for Diamond Grinding of PCC
Santanovslcy P.E., Alex, IiNTB Corporation. Noise and Texture on PCC
Pavements -Results of a Multi-State Study, Final Report WI-SPR-08-99,
WisDOT Highway Research Study #93-05, SPR # 0092-45-91, lone 2000.
McNemey, Dr. Michael T. and Landsberger, Dr. B.7., On-Going US Noise Control
Activity, Presentation, The University of Texas at Austin.
McNerney, Michael T., Busch-Vishtuac, Aeae, Hugo, Fred, Lansdberger, Dr. B.J., Use of
Pavement Surfaces to Attenuate Traffic Noise, Project 2957.
McNerney, Michael T., Landsberger, B.J., Toren, Tracy and Pandelides, Albert, Center
for Transportation Research, Univ. of Texas at Austin, Comparative Field
Measurements of Tire Pavement Noise of Selected Texas Pavements.
PIARC Technical Committee on Flexible Roads, Porous Asphalt, (Les Enrobes
Drainants) Composition of the Working Cnoup.
Prettner, Armin, Comparative Considerations to the Aspect of Noise-Reduction by
Porous Asphalt Wearing Courses and by Alternatives of Wearing-Courses with
Noise-Reducing Properties, Summaries and Papers of the 4`~ Ewobitume
Symposium, Madrid, Oct 4-6, 1989.
Rao, Shreenath, Yu, H. Thomas, and Darter, Michael I., Diamond Grinding Restores a
Smooth Riding Surface with the Desirable Friction Characteristics on Concrete
Pavements, lteseazch and Development Bulletin RD 115,1999.
Sandberg, U., and Descornet, G., Road Surface Influence on tire/Road Noise -Parr I,
Internoise 80, December 1980
Sandberg, U., and Descornet, G., Road Surface Influence on tire/Road Noise -Part II,
Internoise 80, December 1980
Sandberg, U., Ejsmont, 7.A., Iviioduszewslci, P., and 7aryma, S., Relation Between Noise
Emission, Friction and Rolling Resistance of Car Tyres - A Pilot Study. Paper
presented at Inter-noise 98, November 16-18, 1998.
Sandberg, Ulf, Correction in the Nordic Traffic Noise Model for Influence of Road
Surfacing, (in Swedish and English), Vti Meddelande 706, 1993.
Sandberg, Ulf, A New Porous Pavement with Extended Acoustical Lifetime and Useful
Even on Low-Speed Roads, Inter-noise 97, August 25-27, 1997.
Sandberg, Ulf, and Ejsmont, 7eny A., Texturing of cement concrete pavements to reduce
traffic noise, Reprinted from Noise Control Enaineerinc Journal, Vo1.46, No.6,
Nov -Dec 1998.
Sandberg, Ulf, and Ejsmont, Jer2y A., Texturing of Cement concrete Pavements to
Reduce Traffic Noise Emission, Paper submitted for the 1998 Annual Meeting of
the Transportation Reseazch Board, Draft Version, July 1997.
Sandberg, Ulf, Low Noise Road Surfaces, ASlate-of--the-Art Review, Reprint from the
Journal (E) of the Acoustical Society of Japan, vol. 20, No.l., pp. 1-17, 1999.
Sandberg, Ulf. Noise and the road - is there a conflict between requirements for safely
and noise? Reprint from Ingbniuers de 1'Automobile, pp. 76-84, Jan. -Feb. 1987.
Sandberg, Ulf., Swedish National Read and Transport Research Institute, Noise Hailers
of the World -Tools for Tyre/Road Noise measurements with the Close-Proximity
Method, NOISE-CON98, Apri15-8, 1998.
Schmidt, Bela, and Fischea, Robert J., Resurfacing for Noise Reduction: Results of an
Experimental Overlay, Transportation Research Board, Transportation Related
Noise and Vibration Summer Meeting, Philadelphia, PA, July 10-13, 1994.
PAp5gN5 TRANGPOATA710N BROYP WC. Page B - 2
SOni bY. L~..l _oI1L •. MANA _. _NI .,L AM 4UB Jai ..~L3, U3/~./U~ 1.,. cc, d....~. S lo, dy2 b, o
~~
~ Noise Analysis for Diamond Grinding ofPCC
Still, David R., Measurement and Analysis and Validation of the Tire/Pavement Interface
Noise Source Level, Part 1 of 3, An Imestigarion of the Psychoacoustic Effects of
a Rapid Shi, ft in Intensity and Frequency of the Noise Source for Adjacent
Sections of Transverse-Grooved Concrete and Open Graded Asphalt Pavement,
Transportation Research Board Subcommittee A1F04 1991 Summer Meeting,
July 1991.
Still, David R., Measurement and Analysis of the Shift in the 1/1 Octave Frequency
Spectrum and Mean Emission Level oflndividual Passbys on.Various Pavemeni
Types, Part 2 of 3, An Investigation of the Psychoacousric Effects of a Rapid Shrft
in Intensity and Frequency of the Noise Source for Adjacent Sections of
Transverse-Grooved Concrete and Open Graded Asphalt Pavemena,
Transportation Research Board Subcommittee A1F04 1991 Summer Meeting,
' 7uly, 1991.
_ Tesoriere, Giovanni, Analysis of Draining Pavements from a Point of View ofPhono-
Absorprion, Summaries and Papers of the 4~' );luobitume Symposium, Madrid,
Oct 46,1989.
Van Houdt, JJ, Goeman, Th, Van Brengel, ThFa, and Bijl, Wm, Road Surfaces and
Traffic Noise Production a Field Experiment, Summaries and Papers of the 4N
Eurobitume Symposium, Madrid, Oct 4-6, 1989.
Wayson, Ph.D., P.E., Roger L., S}mthesis of Highway Practice 268, Relationship Between
Pavement Surface Texture and Highway Traffic Noise, National Academy Press,
1998.
~ _ Wayson, Roger L., Pavement/Tire Noise, Presented at the TRB A1F04 Summer Meeting,
~ St. Petersburg, Florida, July 13-15, 1998.
Weyringer, Heiarich, Construction and Evaluation of Drainage Courses -State of the
Art - In Austria, Summaries and Papers of the 4v' Eurobitume Symposium,
Madrid, Oct 4-6, 1989.
Wonson, Ken, NOVACHIP -the ultra-thin asphalt surface, Australian Asphalt Pavement
Association Asphalt Review, vol. 16 No. 1, March 1997.
t,
~ PARSONS TRM~rPORTATIQN GROIA rNC. P9,9B B - 3
Attachment B ,
Santa Clara County
MEASURE B
Transportation
lm~rovennent Program
Prepared 6y:
Office of the County Executive
CH2M HilUParsonsTransportation Group
•
sent ny
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t.l/NUCaIIL~d MIANAGt,. _NI ~HUi. Aw 4U8 3~1 .,~2.,, U.., 1Ji UC 78.2d~ ~.~ 4, fl~io~~Ay i.
85-Q1-Highway 85 Safety Improvements
Project Description
Measure A references safety issues on Highway 85. After the Measure was placed on the
ballot, Caltrans installed a median barrier that addressed the safety issue. There were also
discussions regarding a sound mitigation project in the corridor.
Implementation Issue
/ Caltraru conducted a noise study in the corridor in 1997 that identified several noise
abatement alternatives, including:
• Reduced vehicle speed
• Resurfaced pavement
• Increased noise barrier height
• Increased existing soundwall absorption
The project or selected alternative, to address noise concerns, has not been defined at this
time.
Recommendation
/ Contir+ue discussions with Galleons regarding feasibility of noise abatement alternative..
Meet with affected jurisdictions to help select project from among feasible alternatives.
Recommended Budget
There was an assumption that $12.5 million would be available for safety needs. Because the
median barrier did not require that level of spending, there maybe an opportunity to
address noise abatement through a small demonstration project. Up to $9 million is
budgeted in the Base Case Plan at this time.
SJWtWORN1t SOOOg15097JJAEASUPE8U5a~3NFASUREa1FlNAl BM1SE RtAA1BASE ptpN 9_2A_BB.000
23
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Attachment C
Measure B
Base Case Implementation Plan
June 1999
Feet Sheet
~Gl~t~ ~~ ~~! a~ ~t1~~CQa~~1°~ieCttS PROJECT 85-01
Between Route 101 and Route 87
Description:
Develop demonstration project to reduce freeway noise along a segment of Route 85.
Project Budget:
Up to $9,000,000 (Escalated to yeaz of expenditure)
Development Status:
Caltrans has completed a noise study and provided initial project recommendations,
including:
- Reduce vehicle speed •~
-Resurface avement '~
p s
tot
-Increase noise barrier ~°~~ N
height "°'*°w~
- Increase existing pn = ,
soundwall absorption ~° • _ ,t
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SARATOGA CITY COUNCIL
MEETING DATE: March 20, 2002 AGENDA ITEM:
ORIGINATING DEPT: City Manager's Office CITY MANAGER: ~~~
PREPARED BY: Lorie Tinfow DEPT HE f"
SUBJECT: Saratoga Library Budget Update
RECOMMENDED ACTION(S):
Accept the library budget as presented and approve a resolution adjusting the library budget from
$14.5 million to $15 million.
Increase the contract with Williams Scotsman by $249.90 to reflect an increase in sales tax
effective January 2002.
REPORT SUMMARY:
Budget Overview. The Library Bond required the City Council to establish a Citizen's
Oversight Committee (COC) to oversee the expenditure of funds for the library project. The
Committee meets monthly with staff and representatives from Gilbane (the construction
management firm). Over the past few months, we have worked together to develop a budget
summary that reflects all expected costs plus an adequate contingency. A copy of the resulting
budget summary is attached. To date, projected costs total $14,137, 924-this number includes
all. contracts, known change orders, all known or expected "soft costs" such as inspections,.
testing, blueprint copying, and temporary library expenses, etc. In addition to these known costs,
contingency funds for both construction and soft costs are budgeted. These fends are included to
cover change orders for unexpected conditions or other changes as directed by the City. The
construction contingency is based on 7% of the Phase II bid plus the alternates. The Fees &
Inspections Contingency is based on 7% of the Architect's Extra Services plus $20,000 for Tests
& Inspections. The $20,000 shown under miscellaneous contingency is included for additional
temporary library costs such as an extra month's rent on the facility.
Williams Scotsman Contract. Council authorized $7196.04 per month for the contract
covering the portables used for the temporary library. Sales tax in Santa Clara County has
increased from 8% to 8.25% making the monthly rent 7212.70 and total increase $249.90 for 15
months. Staff requests an increase in their contract to cover this amount.
Change Order Update. Total change orders for Phase I are expected to be $35,629 however
staff has not received the final paperwork from Gilbane. The change order items include extra
A
soil compaction; equipment- removal related to the asbestos removal; application of creteseal in
Phase I instead of Phase II (the largest cost at about $25,000 but with cost savings in Phase II of
$80,000); parking lot curb revision and slope adjustment; redwood tree credit; additional
demolition for HVAC duct encased in concrete. There have been no change orders submitted for
Phase II to date. However, the Council's decision to add two energy alternates (the double-paned
windows and the digitally controlled HVAC system) will.be implemented through a change
order process'in the near fixture. These costs are aheady included in the budget summary (see the
$99,000 under Change Orders).
FISCAL IMPACTS:
The total amount estimated for the library construction project is $14,902,165. The library bond
authorized a total of $15 million. Even with a healthy contingency, the project remains within
the bond constraints.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): `
The budget would exceed the amount authorized by City Council.
ALTERNATIVE ACTION(S):
None.
FOLLOW UP ACTION(S):
Staff will continue to work with the Citizen's Oversight Committee to monitor the library
construction project. In addition, staff will bring change order updates or requests to Council at
least every two months.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
ATTACHMENTS:
• Budget Summary dated March 12, 2002.
• Letter from Katie Alexander, Citizen's Oversight Committee member
2of2
RESOLUTION NO. _
A RESOLUTION OF TIIE CITY COUNCIL OF THE CITY OF SARATOGA
APPROVING AN INCREASE IN THE SARATOGA LIBRARY CONSTRUCTION
BUDGET
WHEREAS, in March 2000, the citizens of Saratoga approved the sale of $15 million in Library
General Obligation Bonds; and
WHEREAS, the initial Saratoga Library budget was set at $14.5 million in order to constrain
design and pre-construction costs and decision-making; and
WHEREAS, an estimate of $14,902,165 is expected to be needed to complete the project.
NOW, THEREFORE, the City Council of the City of Saratoga hereby resolves to approve an
increase of $500,000 to the total funds available for the Saratoga Library project making the total
budgeted funds $15 million.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga
City Council held on the 20th day of March, 2002, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Cathleen Boyer, City Clerk
Nick Streit, Mayor
3 of 3
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Page 1 of 2
' MAR 13 2002
Cathleen Boyer
Prom: Katie Alexander [katie@alexander.org]
Sent: Wednesday, March 13, 2002 2:01 PM
To: Cathleen Boyer
~ Subject: City Council - COC/Library comments
March 13, 2002
Saratoga City Council
Re: COC Library budget
Dear Council members,
As a member of the Citizens Oversight Committee, I regret that I will not be able to attend the
Council meeting on 20 March. However, I would like to offer a few comments. This represents
my point of view, which is in general agreement with the comments you will hear from other
COC members and city staff next Wednesday.
There seems to be much confusion in the public mind over the budget and where we currently
stand. In December, the COC accurately presented a statement that the council correctly
interpreted as a caution that the Phase 2 bids may force the Library budget to exceed $14.5M.
Unfortunately, since then I have had members of the public tell me we have already exceeded
the $15M budget. This misperception may be hindering fund raising efforts. I feel that this
confusion is partially caused by the COC's charter to maintain a $14.5 budget, while we really
have $15M allocated to•this project. Now that the Phase 2 bids are in and project expenses are
better estimated, I would ask the council to clarify this situation for everyone's benefit.
I have fairly good confidence in the budget numbers being presented (Budget Summary
Report as of 12 March). I feel that Lori Tinfow, Dustin Notarianni and Craig Greenwood have
done a great job in fleshirig out the expenses ih the last few months. In particular, I think the
'soft costs' have been more accurately estimated than in the past. Also the construction
contingencies are now listed at 7%, which I understand is industry standard for a project of this
nature. Although it is possible that the actual total costs could come in at $14.5M or less, it is
unreasonable to expect that everything will go in our favor. I feel it is more reasonable to
expect that we will come close to the "projected total" including contingencies of $14.9M. In my
opinion, even to achieve this the city must avoid any user design changes, and actively
manage the "soft costs". In particular, I am concerned that we may not have identified all "soft
cost" items, despite our best efforts. Therefore 1 would urge the council to act with great
caution before approving any additional expense items.
I hope that my comments are helpful.
Sincerely,
Katie Alexander
(COC member)
• 12340 Goleta Ave.
Saratoga, Ca 95070
257-6692
katieCa~alexander. org
3/13/02
~~
-~
r1
SARATOGA CITY COUNCIL
MEETING DATE: March 20, 2002
ORIGINATING DEPT: Public Works
AGENDA ITEM:
CITY MANAGER:
-•~G~.~
PREPARED BY: ~v~ ~ ~ DEPT HEAD: ~~ti ~-~k.r~~
SUBJECT: Saratoga-Sunnyvale Road "Gateway" Improvements -Approval of Master Plan
RECOMMENDED ACTION(S):
1. Approve Saratoga-Sunnyvale Road "Gateway" Master Plan.
2. Approve a $28,000 supplement to design contract with Greg G. Ing & Associates in connection
to extra services provided for public outreach.
REPORT SUMMARY:
Backexound
When Highway 85 was completed in 1994; Caltrans pursued relinquishment ofSaratoga-Sunnyvale
Road (old State Route 85) from Highway 9 to Prospect Road (roughly 2.5 miles). After lengthy
negotiations, the City agreed to accept responsibility for the road including $2 million dollars from
the State to perform needed infrastructure improvements. The City also has been awarded an
$880,000 grant through VTA for improvements to the roadway.
In 1996 the Gateway Task Force was created to develop design guidelines for the area, which was
used as a template for the nature and type of improvements for the current project. At that time the
City was under budget constraints and the recommendations of the Task Force were shelved until
recently when the City took ownership, along with funding, of Saratoga-Sunnyvale Road.
Discussion
Last April the City Council awarded a contract to Greg Ing & Associates/Design Studios West for
design services for the improvement Saratoga-Sunnyvale Road. Since that time. the Task Force,
which represents a mix of Saratoga Residents and Business Owners, have met numerous time to
develop aMaster-Plan for the road. On March 1st, after much compromise, the Gateway Task
Force unanimously approved the Master Plan. The following is a brief outline of the Master Plan
development process, which concluded at the March ls` Gateway Task Force meeting:
• Apri118, 2001 -City Council approves design contract with Greg Ing & Associates.
• April 18 -September 6 -Topography and design information collection and preparation.
• September 6, 2001 - Fast Gateway Task Force meeting with design consultants.
• October 4, 2001 -Gateway Task Force meeting. Review of design concepts.
• November 16, 2001 -Gateway Task Force meeting: Review of preliminary designs.
• December 14, 2001 -Gateway Task Force meeting. Review of modified preliminary
designs.
• January 10, 2002 -All day Public Workshop.
• January 18, 2002 -Gateway Task Force meeting. Review Public Workshop comments.
• January 18 -February 15 -Meetings held with individual merchants, property owners, and
resident groups.
• February 15, 2002 -Gateway Task Force meeting. Review Final Master Plan.
• Februazv 15 - Mazch 1 -Meetings held with individual merchants, property owners, and
resident groups.
• March 1, 2002 -Gateway Task Force meeting. Master Plan approved.
The above Master Plan project process included 7 Gateway Task Force Meetings, an all day Public
Workshop, 10 individuaUgroup meetings, 6 modified Conceptual Master Plans, and 9 modified
entry schemes.,
The Master Plan concentrates most of the improvements between Prospect Road and the UPRR
Tracts. Additional improvements include: improvements to the intersection at Pierce and Sazatoga
Sunnyvale Road, pedestrian improvements to the intersection at Herriman and Saratoga-Sunnyvale
Road, and various pathway improvements along the entire roadway. These improvements are
estimated to cost the full amount of the available funding of $2.8 million dollars (includes design).
Items not included but identified as critical to the project aze: signalization of the Kirkmont
intersection ($125,000) and the resurfacing of Sazatoga-Sunnyvale Road ($450,000). The City's
Traffic Engineer, for both pedestrian crossings and vehicular fuming movements, has identified the
Kirkmont traffic signal as safety enhancement. Additionally, the Gateway Task Force
overwhelmingly supports the Kirkmont traffic signal.
The resurfacing was included in the original budget but cannot be included in the proposed project
budget because of the extensive improvements being considered in the "Gateway Area". The
resurfacing can be phased in over several pavement management program cycles. Staff
recommends that the City wait to see the amount of the low bid prior to supplementing the existing
project budget. It is possible that bid prices will allow the City to fund some or all of the cost of the
Kirkmont traffic signal.
If the Saratoga-Sunnyvale Road "Gateway" project is built per the Master Plan staff estimates the
following landscape. maintenance costs:
Right-of--Way Landscape Maintenance: $24,000 per year
Right-of--Way Water Costs: $3,600 per year
Median Landscape Maintenance: $12,000 per yeaz .
Median Water Costs: $1,800 per year
2of3
Currently, the City pays for the landscape maintenance and water costs for all of the medians in the
City. Conversely, most of the right-of--way landscape maintenance and water costs are paid via the
Landscaping and Lighting Districts. The City could opt to establish a Landscaping and lighting
Zone in the Gateway area to pay for the right-of--way maintenance costs.
The next step in the project schedule, assuming the Master Plan is approved by the City Council, is
to start preparation of construction plans and documents. The schedule calls for award of a
construction contract in August and completion of the project in the Spring of 2003.
The Community Development Department will continue to work with the City's consultants and
Task Force on development of the Design Guidelines for the Gateway and submit them to the
Planning Commission for approval in the near future.
Because of the additional extensive public outreach work (including the all day Public Workshop),
it is necessary to supplement funding of the design contract (master plan phase) by $28,000.
Please find attached letters of support from Gateway Task Force members who may not be able to
attend the City Council Meeting.
FISCAL IMPACTS:
Funding for this work is programmed in the adopted budget in C.I.P. No. 9201, Saratoga-Sunnyvale
Road Improvements, Account No. 4010 (Contract Services),
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
The Master Plan proposal would not be approved and the project would not move forward at this
time.
ALTERNATIVE ACTION(S):
None in addition to. the above.
FOLLOW UP ACTION(S):
Preparation of construction plans and documents will commence.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
ATTACHMENTS:
1. Gateway Master Plan.
2. Letters of Support.
3 of 3
~~~ ~
12341 S. Saratoga-Sunnyvale Road • Saratoga, California 95070 • (408) 257-6262 • FAX (408) 257-0104 • www.saratogafuneral.com
March 5, 2002
Dave Anderson
City Manager
City of Saratoga
13777 Fruitvale Avenue
Saratoga, CA 95070
Nick Streit
Mayor
City of Saratoga
13777 Fruitvale Avenue
Sazatoga, CA 95070
Re: Saratoga-Sunnyvale Rd. Gateway Improvement Project
~~~~~~~
~`` MAC ~ 2002
Ce : ~~°~e
~ ~ . ~~cS•.Q.
fi S,~e-~
Dear Mr. Anderson and Mayor Streit, e • ~~~'
'
t2 Su,~
The Gateway Improvement Project has been a long and frustrating task which is neaz D• ~randu~
the end of the planning and onto the beginning of the road improvements. The success S • K.%ki;; < 1
of the planning would not have been possible without the diligence, patience and
understanding of John Cherbone and the other City employees; Tom Sullivan, Cary
Bloomquist and Danielle Surdin. These employees should be commended for their skills
in effective listening and negotiation and in their determination for a successful outcome
of this project for the City of Saratoga. The concept for the road irn~rovement was
unanimously approved by both business owners and residence owners but the specifics of
the project were seriously polazized by the needs of the businesses verses the residences.
The design team; Don Brandes of Design Studios West and Steve Kikuchi of Greg Ing &
Associates, and John Cherbone systematically worked with each business and property
owner to come up with solutions that would beautify the entrance to Sazatoga, develop '
the road and keep the existing businesses viable.
John Cherbone, Tom Sullivan, Cary Bloomquist, Danielle Surdin, Don Brandes and
Steve Kikuchi need to be recognized, commended and applauded for their good works.
Sincerely,
v~
Zoe Alameda-Fazotte
Owner/Funeral Director FD-6
i
~ Page 1 of 1
Cathleen Boyer MAR 1 ~ ~~~
..____~ _._._._.__.~.......__.,~..._......__......__.~...___._....._.~,„ww..._~. _..„_,_~,,.__.~. ...
From: Katie Alexander [katie@alexander.org]
Sent; Wednesday, March t3, 2002 2:07 PM
To: Cathleen Boyer
Subject: City Council -gateway comments
March 13, 2002
Saratoga City Council
Re: Gateway Improvement Project
Dear Council members,
As a participant in the Gateway Improvement Project, 1 would urge you to approve the designs
at your 20 March meeting.
The Gateway Improvement Project is not perfect but it accomplishes many goals. It beautifies .
the northern entrance to Saratoga. It greatly improves pedestrian safety along Saratoga-
Sunnyvale Road. It should enhance the Gateway businesses. And it provides a distinct rustic
entrance landmark to Saratoga.
Unfortunately, due to the lack of cooperation between business owners, there will be a gaping
hole in the median in front of two of the oldest and least attractive properties (the Bert-Bilt
Cabinet property and the Nome building). I wish there was more that could be done to beautify
that area. Nonetheless, this project deserves your approval due to the over all improvement to
this area of Saratoga.
In addition I would ask you to approve expenses for an additional traffic light at Kirkmont Dr.
and Saratoga-Sunnyvale Road. It improves access to the business area and the residential
area. Kirkmont is one of only four entrance points to this neighborhood. A traffic light at that
intersection will make access to nearby Blue Hills School that much safer as well as help
manage school related traffic congestion.
Sincerely,
Katie Alexander
12340 Goleta Ave.
Saratoga, Ca 95070
257-6692
katie „alexander.orq
3/13/02
N.
1~
SARATOGA CITY COUNCIL
MEETING DATE: March 20, 2002
ORIGINATING DEPT: Public Works
PREPARED BY:
AGENDA ITEM:
CITY MANAGER: ~%'~/`--~~---
DEPT HEAD:
SUBJECT: City of Saratoga Spring 2002 Cleanup
RECOMMENDED ACTION(S):
Host the Spring 2002 Cleanup event without the inclusion of a bulky item pickup.
REPORT SUMMARY:
The City of Saratoga has hosted Spring Cleanup events for Saratoga residents for the past 2
consecutive years. The.events have been successful, with high levels of participation from local
residents. The City collected 271 tons of refuse for the Spring 2000 event and 565 tons of refuse
for the Spring 2001 event. This represents atwo-fold increase in tonnage collected, and this
increased tonnage is mainly due to the inclusion of a bulky item pickup for the 2001 cleanup
event.
Staff recently met with management from Green Valley Disposal Company to discuss options for
the 2002 Spring cleanup event. Factors such as costs, anticipated participation levels, items to
be included in cleanup event, time frames were among those items discussed and analyzed in
detail. Green Valley Disposal is estimating the tonnage for the 2002 cleanup event as indicated
in the table below:
2002 Cleanup: Cleanup without Bulky item Cleanup with bulky item pickup:
icku
*Estimated
Tonna e 450 tons 625 tons
*Estimated
Costs: $51,000.00 $118,000.00
Amount
Bud eted: $45,000.00 $45,000.00
Projected Budget
Shortfall: $6,000.00 $73,000.00
*These figures are estimates only. The participation levels for the past two years cleanup events .
has varied signifzcantly, making predictions for this year extremely difficult. The actual cost of
the cleanup event is directly connected to the level of resident participation /tonnage collected.
The City of Saratoga is the only jurisdiction in the area, with the exception of the City of Santa
Clara, that utilizes a bullcy item pickup with their cleanup event. The City of Santa Clara, not the
contracted waste hauler for the City, hosts the event and picks-up the refuse utilizing City
vehicles. The cost to the city for this cleanup event is approximately $1,000,000.00. The table
below lists neighboring jurisdictions cleanup event activities, which are paid for by the
jurisdiction (Also reflected in attachment A):
City: Annual or semi-
annual cleanu event: Inclusion of Bulky
item icku : Other type of refuse
collection service:
Cam bell No No On-Call A ointment
Cu ertino No No On-Call A ointment
Fremont No No On-Call A ointment
Los Altos No No On-Call A ointment
Los Gatos No No On-Call A ointment
Mil itas No No Extra Dum Da
Monte Sereno No No None
Mountain View Yes No On-Call A ointment
Palo Alto Yes No None
Redwood Ci No No On-Call A ointment
San lose No No On-Call Fee
A ointment
Santa Claza Yes Yes None
Sunn ale -Yes No Extra Dum Da
The logistics of the cleanup event have been discussed with Green Valley Disposal Company
Management, with their recommendations as follows:
• Due to the high levels of anticipated tonnage from the cleanup event, the City will be
divided into 3 cleanup azeas (versus 2 cleanup areas for last years event).
• The cleanup event should be held over a 3-week period, from April 29 to May 17, 2002,
with each of the cleanup azeas being served over a 1-week period. This will enable Green
Valley Disposal to operate more safely and more effectively service the City.
• Each of the 3 designated cleanup areas will receive sepazate notification, via a direct
mailer from Green Valley Disposal, approximately 3 weeks prior to their designated
pickup week.
• Due to significant costs and logistical/equipment /employee safety considerations,
Green Valley Disposal does not recommend the inclusion of a bulky item pickup in this
yeazs' cleanup event.
If Council decides to include a bulky item pickup in this year's cleanup event, listed below are
some options for consideration:
• The City can pay for the pickup of the bulky items at a cost of:
2of5
o $15.00 for 1 item and $25.00 for 2 items.
o Bulky items containing CFCs, or bulky items such as televisions or monitors will
cost an additional $30.00. For example, to dispose of 1 television will be $45.00.
• The individual resident can pay the cost of the bulky item pickup at the same rate as
stated above (which is a discounted rate) by calling Green Valley Disposal and
scheduling a pickup during their designated pickup week.
The inclusion of a bulky item pickup will present several logistical problems regardless of what
option is chosen (if any). Listed below are a few considerations:
• Numerous residents could exceed the 2 bulky item limit (as occurred during last yeazs'
cleanup event). This will result in significant cost increases if.the City is paying for the
bulky item pickup.
• If residents are requested to call and schedule their bulky item pickup, numerous residents
may not call and set out their bulky items for pickup regardless. This raises the issue of
what to do with these items. Options are to tag them and leave them, which may result
in residents calling the City and Green Valley with complaints. An alternate option is to
have Green Valley pick up these items and bill the customer or City.
The general consensus among our neighboring cities is not to include a bulky item pickup with
our clean up event due to the increased costs associated with the increased tonnage. An
additional consideration is the potential of lowering the Cities solid waste diversion rate by
approximately 3 percent, which could lead to trouble with meeting the State mandated 50%
diversion rate of solid waste from landfill.
Because of the numerous factors listed in this report regarding the bulky item pickup, Staff is
recommending the City host a Spring 2002 cleanup event without the inclusion of a bulky item
pickup. If Council chooses to incbzde a bulky item pickup for future cleanup events, staff
recommends offering this service every other year in an effort to keep the costs to the City down..
FISCAL IMPACTS:
The current 2002/2003 budget will need to be supplemented depending upon the level of resident
participation which depends upon if a bulky item pickup is included in this yeazs cleanup event.
Estimated range is from $6,000.00 - $73,000.00.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
None.
ALTERNATIVE ACTION (S):
None in addition to the above.
FOLLOW UP ACTION(S):
3 of 5
None.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Green Valley Disposal Company will advertise the event via a direct mailer each week fora 3-
weekperiod.
ATTACHMENTS:
Attachment A - City of Mountain View Comparison of Cleanup Programs
Attachment B - Letter from Green Valley Disposal dated March 14, 2002
Attachment C - Memorandum from Green Valley Disposal dated March 11, 2002
4of5
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UQ x
CITY OF MOUNTAIN VIEW
MEMORANDUM
DATE: February 25, 2002
TO: Cathy R. Lazarus, Public Works Director
FROM: Cynthia Palacio, Solid Waste Program Manager
SUBJECT: SPRING CLEAN UP DAYS PROGRAM ANALYSIS AND
RECOMMENDED CHANGES
This memorandum responds to concerns raised about program rules and restrictions for
Spring Clean Up Days, and recommends program improvements for 2002. All of the clean
up programs available for residents are described below, followed by the reason for
various program restrictions, and possible improvements. Based on our analysis, staff
recommends the following changes to be effective this Spring:
RECOMMENDATIONS
Staff recommends the following program changes:
Replace Spring Clean Up 2002 with two additional On-Call Appointment Days and
add bulky goods collection, for a total of three On-Call Appointments during the
calendar year.
Accept up to three bulky goods items in addition to the existing set out area (4'x4'x8').
Continue to charge for bulky goods containing hazardous waste such as refrigerators,
televisions, air conditioners, and computer monitors.
EXISTING CLEAN UP PROGRAMS
Mountain View currently provides an annual Spring Clean Up Day in May and one On-
Call Appointment Day at no direct charge. Neither program accepts appliances or large
items (dressers, king-size mattresses, sofa beds, china hutches) known as "bulky goods"
because special handling or equipment is needed to collect and process these items.
Instead, residents may use Foothill Disposal's special collection service with an
appropriate charge per bulky good.
Spring Clean Up llays 2002
February 25, 2002 f
Page 2
Special Collections
Since bulky goods will not fit into regular collection vehicles or may contain hazardous
wastes, a special flatbed truck must be used. Most bulky goods are charged at the rate of
$20 per item (mattresses, sofas, washers and dryers) to help offset labor costs. The rates
are not set at full cost recovery because higher rates could encourage illegal dumping in
the City.
Some bulky goods, like refrigerators, air conditioners, televisions, and computer monitors
(although small) must be specially processed to remove the hazardous wastes before
recycling or disposal. These items are charged at the rate of $50 per item to help offset
labor and hazardous waste processing costs.
SPRING CLEAN UP PROGRAM & RESTRICTIONS
The annual Spring Clean Up allows residents to set out items at the curbside for Saturday
collection on a date assigned to their particular neighborhood. The City is divided into
three areas with collection occurring once in each neighborhood during the first three
Saturdays in May.
Residents may set out yard trimmings and trash as long as items are less than 4 feet long,
weigh less than 50 pounds, and are confined to a 4`x4'x8' area. The restrictions are the
same for On-Call Appointments. The program restrictions are due to the following
equipment and labor limitations:
• The SMaRT® Station wood grinder cannot accept yard waste exceeding 6 inches in
diameter.
• Items more than 4 feet in length are not accepted because curbside collection vehicles
(rather than flatbed trucks) are used to expedite Saturday collection. These collection
vehicles have limited-size openings or hoppers, and longer items could damage the
compaction mechanism (i.e., metal bed frames).
• Items may not exceed 50 pounds because they are manually collected by Foothill and
then hand-sorted for recycling or disposal by SMaRT Station laborers.
• Bulky goods are not accepted because they are too large for the collection vehicles, and
prevent sorters from getting to smaller recyclable items buried underneath heavy .
bulky goods. Bulky goods containing hazardous wastes are also not accepted.
Spring Clean Up Days 2002
February 25, 2002
Page 3
Also, by limiting the size of the setout area (4'x4'x8'), we can ensure complete clean up of
the neighborhood by the end of the day, and all residents can participate equally. In
unlimited programs (Santa Clara), more labox and equipment is.necessary to ensure clean
up by the end of the week. If the set out area is increased to a larger size, the collection,
processing and disposal costs would also increase.
Other Cities
Attachment I compares Mountain View's clean up program and restrictions to similar size
cities. Because each city may call their program by a different name ("Spring Clean Up°)
when it is really an "On-Call Appointment," the table identifies programs by type, such as
extra dump days, on-call appointments, and bulky goods special collection so comparisons
can be made.
Mountain View is the only city in the county providing a Saturday clean up day. Santa
Clara's unlimited clean up occurs on weekdays, and other cities provide either On-Call
Clean Up Appointments or Extra Dump Days (utility bill holders are allowed to take non-
hazardous items to the local dump at no direct charge once or twice a year). Nearly all
cities have the same size and pick-up restrictions for On-Call Appointment collection due
to labor, equipment and processing limitations. Some cities have more restrictions.
Sunnyvale offers a program combining elements of Spring Clean Up with On-Call
Appointments. Residents set out materials at the curbside on their regular route collection
day. The set out restrictions are the same as Mountain View, except bulky goods are also
collected if the customer calls in advance (On-Call Appointment). By collecting during the
week, the costs of overtime, additional labor and trucks are eliminated, and Sunnyvale is
able to include bulky goods collection at no direct charge. The problems with scavengers,
illegal dumping (from other cities), and residents unable to participate in adate-certain
clean up event are greatly reduced.
PROPOSED PROGRAM MODIFICATIONS
In analyzing the reason for restrictions, staff found the day and scope of collection (three
neighborhoods over three Saturdays) actually determines the type of collection equipment
and labor needed. In order to get the materials collected quickly on Saturday, more
resources are needed (another collection company) and more restrictions are required,
such as no collection of bulky goods. As a result, Spring Clean Up Days provides less
service to residents and costs more than necessary because Saturday work is charged at an
overtime rate.
Spring Clean Up Days 2002
February 25, 2002
Page 4
CLEAN UP DAY COSTS
Collection Costs
Since the event in Mountain View occurs on a Saturday, all labor costs are overtime under
Foothill Disposal's union contract with their employees. Foothill must use its sister
company, Los Altos Garbage, for the additional trucks and labor needed.
Com an Labor Trucks
Foothill Dis osal Com an 25 FTE 14
Los Altos Garba e Com an 41 FTE 9
Foothill estimates if the clean up program was moved to a weekday as an On-Call
Appointment, the savings could fund two additional On-Call Appointments per
residential customer annually (for a total of three appointments during the year). Bulky
goods collection would be added to all appointments at no direct charge (there is a charge
for bulky goods with Hazardous waste). Also, Foothill would not have to rely on another
company for assistance.
Attachment II from Foothill Disposal compares the 2001 costs for the current Saturday
program against the same program operated on weekdays, with bulky goods collection
added at no additional charge.
The proposed program changes will not result in a rate increase based on the Finance
Department's review of Attachment II. Attachment II from Foothill Disposal shows they
can provide more service to our residents, and reduce expenses by $8.9K by changing the
collection day. Although Foothill Disposal could lose some revenue from special (fee)
collection of bulky goods (approximately $9.5K per year based on Finance Department
conservative projections), Foothill strongly desires eliminating Saturday collection for
labor cost savings.
Processing & Disposal Costs
Processing and disposal costs depend on the tonnage, and will be approximately the same
whether collected on a Saturday or weekday. Each year tonnage increases in Spring Clean
Up and On-Call Appointment events. The number of On Call Appointments increases
approximately 13 % each year. Last year, there were a total of 1090 appointments
scheduled.
Spring Clean Up Days 2002
February 25, 2002
Page 5
There should be a positive impact on AB939 diversion with a modified program, since
materials would be collected gradually throughout the year instead of on a few Saturdays,
allowing more time for sorting. Currently, the SMaRT Station operates only one shift on
Saturdays due to overtime costs.. Processing Spring Clean Up materials is labor-intensive
when materials from one-third of the City's neighborhoods must be sorted and cleared
within 24 hours using one shift of workers.
OTHER PROPOSALS & CONSIDERATIONS
Staff analyzed the possibility of adding bulky goods service to the current Saturday clean
up program, but Foothill Disposal estimates this change would require an additional 6
flatbed trucks and 3 laborers per truck to ensure collection on Saturdays. Costs would
increase significantly because of overtime under this proposal even if the additional labor
and equipment were available. Also, illegal dumping in the City would increase if bulky
goods were added on Saturdays. The number of resident complaints about illegal
dumping has increased over the last few years as other cities have downsized free dump
days and other clean up programs.
Staff is prepared to notify the public in the annual Spring Clean Up Days flyer (April 2002)
of the recommended program changes (more On-Call Appointments with bulky goods
collection).
In 1998, modifications to both Fall and Spring Clean Up Days was considered as a consent
item on Council's agenda. The recommendation was to pilot Fall Clean Up Days as an On-
Call Appointment program before making permanent changes to Spring Clean Up Days.
Please advise if these changes require Council action.
Cynthia Palacio
Solid Waste Program Manager
cc: BM, RM-ICiner, IO-Achterberg; SAA-Fon6; SAA-Skinner
Spring Clean Up Days 2002
February 25, 2002
Page 6
ATTACHMENT II
Foothill Disposal Company, Inc.
Program Cost Comparison
Current Clean Up Program
_Sprin g Clean Up Da ys 2001 Costs
Description 05/05/01 05/12/01 05/19/01 Totals
Foothill Driver Payroll (25 FTE / 14 trucks) $ 7,047 $ 5,802 $ 6,544 $ 19,393
LAGCo Driver Payroll (41 FTE / 9 trucks) $ 8,560 $ 9,447 $ 10,974 $ 28,981
Total Driver Payroll: $ 15,607 $ 15,248 $ 17,518 $ 48,373
Total Payroll Tax 8 Benefits: $ 3,190 $ 3,117 $ 3,580 $ 9,882
Total Current Program Cost: $;,. 58,255
Proposed Clean Up Program
(incl. Bulky Goods based on end of day reassignment scenario or overtime)
Description OT Rate Hours Totals
Additional Payro114Hrs/Day 32 '1;040 $ 33,088
Total Payroll Tax & Benefits: $ 6,754
Total Proposed Program Cost: $ 39,841'
Reduced Expenses: $ 1.8;414'.
Estimated Foothill Disposal Revenue Loss:
Net Foothill Disposal Savings:
Information on Attachment II was provided by Foothill Disposal
*Estimated by Finance Department based on 2001-2002 data.
Q~~N VA~~F
~ ~ GREEN VALLEY DISPOSAL COMPANY.:INC. ATTACHMENT B
573 UNIVERSITY AVE. P.O. BOX 7227 LOS GATOS. CA 95031-1227 • ,.~"H: 14081 3542700 FAX iJOe-~ 3>:-21i'
~~SPpSP~
March 14, 2002
Cary Bloomquist
City of Saratoga
13777 Fruitvale Drive
Saratoga, CA. 95070
Re: Estimates for 2002 clean ups
Dear Mr. Bloomquist:
Thank you for meeting with me regarding the City of Sazatoga's 2002 clean up. I have
provided an estimated cost for this yeaz's clean ups based upon two alternatives, one
including bulky items, and one not including bulky item.
As I explained in our meeting, the inclusion of bulky items in the clean up has the
probability of increasing the total tons of material collected, in addition to the bulky items
collected. The clean up in 2000 limited the acceptable material to normal household
debris, requiring the material to be containerized in cans, bags, or bundled, weighing no
more than 701bs. These limitation mirror the clean ups Green Valley conducts in our
other jurisdictions and allows for one person to collect the material set out. The addition
of bulky items increases the probability that material not fitting within the acceptable
limits will be set out for collection, thus increasing total tons collected and, in most cases,
requiring two drivers to collect the material. The City could direct Green Valley to leave
these items at the curb with a notice to the resident that the material does not meet the
acceptable guidelines, however I believe this would cause considerable discontent with
the residents.
Estimated cost for clean un limitin¢ material to normal household debris (same as 2000
Tons collected 450 $ 20,000
Labor $ 21,000
Mailing/other $ 10.000
Total $51,000
Estimated costs for cleanup with bulkv items
Tons collected 625. $28,000
Labor $45,000
Bulky item handling $35,000
Mailing/other $10,000
Total $ 118,000
~J
As we discussed, it is difficult to estimate the volumes of material, which will be
collected because we do not have a great deal of history in Saratoga to base our estimates.
If you have any questions, please give me a call.
Sincerely,
Phil Couchee
District Manager
Green Valley Disposal Company
(4~EN Vq~~ic
t
~~sPOSpy
GREEN VALLEY DISPOSAL COMPANY. INC. ATTACHMENT C
573 UNIVERSITY AVE. P.O. BOX 1227 LOS GATOS, CA 95031-1227 PH: (408)354-2700 FAX: (408)354-2707
Memorandum
Date: March 11, 2002
To: Cary Bloomquist
From: Phil Couch
Re: Saratoga 2002 clean up
The past two years, the City of Saratoga has held a clean up for its residents. The clean
up in 2000 generated 271 tons of material, the clean up in 2001 generated 565 tons of
material. The reason for the increased tons was the addition of bulky items, including
couches; refrigerators, water heaters, etc.. Adding bulky items, in effect, opened the
floodgates to all material between normal household debris (cans, bags, and small
bundles) and couches, refrigerators, and other appliances.
Because the volume of material was much larger than anticipated, Green Valley reduced
the cost to the City from an original cost of $97,508 to $75,838. I would estimate that the
cost of a clean up similar to the one conducted in 2001 will be no less that $115,000 and
generate in excess of 600 tons of material. Because of the difficulty in estimating the
participation in the bulky items, the potential exists for the cost to be greater. If the City
chooses to return to a clean up similar to the one conducted in 2000, I estimate the cost to
be about $55,000 and generate in excess of 400 tons of material.
Because of the significant amount of material being generated, regardless of what is
included in the clean up, it is necessary to conduct this over athree-week period of time.
Green Valley recommends conducting the clean up during the weeks of April 29, May 6,
and May 13. As has been the practice, collection will be on the resident's normal
collection day during that week.
® Printed on Recycled Paper
i
~:~
SARATOGA CITY COUNCIL
MEETING DATE: March 20, 2002 AGENDA ITEM:
ORIGINATING DEPT: City Manager's Office CITY MANAGER: 0~~~
PREPARED BY: Lorie Tinfow DEPT HEAD. "~-~~'-
SUBJECT: Resolution Endorsing AB 2515 Introduced by Assembly Member Fred Keeley
RECOMMENDED ACTION(S):
Adopt the attached resolution urging adoption of Assembly Bill 2515 requiring community
college districts to abide by use permit conditions that they propose when a city or county adopts
those conditions without objection from the district.
REPORT SUMMARY:
Assembly Member Keeley has introduced AB 2515, which would require community college
districts to abide by use permit conditions that were originally proposed by those districts. The
legislation directly affects the City of Saratoga because it would require the. West Valley-Mission
Community College District to comply with the provisions of the City's use permit in which the
District agreed that no stadium would be permitted at the West Valley campus. That initial
agreement was made in 1967. The District restated its agreement not to build a stadium in 1979.
In 1996, the District claimed that Government Code section 53094 authorized the District to
disregazd the City's use permit (including the provisions proposed by the District in 1979). The
City challenged this decision and the matter is currently in the Court of Appeals.
AB 2515 is substantively the same as AB 613 introduced last year by Assembly member Cohn
and supported by Council in February 2001. The attached resolution urges adoption of the bill.
FISCAL IMPACTS:
None.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
Council would not voice support for AB 2515.
ALTERNATIVE ACTION(S):
Choose not to support AB 2515.
{
FOLLOW UP ACTION(S):
Staff will transmit the resolution to Assembly Member Keeley and other relevant members of the
Legislature.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
ATTACHMENTS:
Resolution endorsing AB 2515.
i
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
ENDORSING ASSEMBLY BILL 2515
WHEREAS, resident of Saratoga have for many years expressed concern that a stadium facility
at the West Valley College campus of the West Valley-Mission Community College District
("District") would have serious adverse consequences for the community; and
WHEREAS, at the time the campus was proposed in the late 1960s, the District agreed that no
stadium would be developed as part of the campus and agreed to issuance of a use permit for the
campus subject to the condition that no stadium would be developed; and
WHEREAS, the District confinned its agreement with this condition in 1979 by proposing an
amendment to its use permit clarifying the stadium limitation and agreeing that the limitation
would continue to apply even in the vent that the use permit itself ceased to apply; and
WHEREAS, the City approved the amendment proposed by the District without opposition by
the District; and
. WHEREAS, the District has claimed that it is not obligated to comply with the stadium
limitation or any other provision of the use permit by virtue of Government Code section 53094;
and
WHEREAS, the Legislature could not have intended to authorize community college districts to
renege on agreements made with local governments; and
WHEREAS, Assembly Bill 2515, introduced by Assembly member Fred Keeley and attached
hereto as Exhibit A, would amend Government Code section 53094 to require community
college districts to abide by agreements made with local governments during the land use
planning process.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga hereby
endorses Assembly Bill 2515 and urges the legislature of the State of California to adopt the
measure in order to remedy the inequitably manner in which Government Code section 53094 is
being applied; and
BE IT FURTHER RESOLVED that the City Council hereby directs the City Manager to cause a
copy of this resolution to be provided to Assembly Member Keeley and such other members of
the Legislature, as the City Manager deems prudent to promote passage of the bill.
1
PASSED AND ADOPTED by the Saratoga City Council, State of California, this 20th day of
March, 2002, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Nick Streit, Mayor
ATTEST
Cathleen Boyer, City Clerk
Attachments
Exhibit A: Assembly Bill 2515
Resolution No.
CALIFORNIA LEGISLATURE-200]-02 REGULAR SESSION
ASSEMBLY SILL No. 2515
Introduced by Assembly Member Keeley
February 21, 2002
An act to amend Section 53094 of the Government Code, relating to
zoning.
LEGISLATIVE COUNSEL'S DIGEST
AB 2515, as introduced, Keeley. Zoning: community college
district.
Existing law authorizes the governing board of a school district, by
vote of 2 ; of its members, to render a city or county zoning ordinance
inapplicable to a proposed use of property by the school district except
when the proposed use of the property by the school district is for
nonclassroom facilities.
This bill would also except from the authority of the governing board
of a school district to take that action, a proposed use by a community
college district that would conflict with a use permit condition proposed
by the district and adopted by the city or county without objection from
the district.
Vote: majority. Appropriation: no. Fiscal committee: no.
State-mandated local program: no.
The people orthe State of California do enact as follows:
SECTION I. Section 53094 of the Government Code is
amended to read:
53094. (a) Notwithstanding any other provision of this
article, this article does not require a school district to comply with
99
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AB 2515
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the zoning ordinances of a county or city unless the zoning
ordinance ~s#es-pFe~isien provides for the location of public
schools and unless the city or county has adopted a general plan.
(b) Notwithstanding subdivision (a), the governing board of a
school district; that has complied with ~req~etxents~€ Section
65352.2 of this code and Section 21151.2 of the Public Resources
Code, by a vote oftwo-thirds of its members, may render a city or
county zoning ordinance inapplicable to a proposed use of
property by the school district. The governing board of the school
district may not take this action.when either the proposed use of
the property by the school district is for nonclassroom facilities,
including, but not limited to, warehouses, administrative
buildings, and automotive storage and repair buildings, or the use
is proposed by a community college district and would conjict
with a use permit condition proposed by the community college
district and adopted by the city or county without objection from
the community college district.
(c) The governing board of the school district shall, within 10
days, notify the city or county concerned of any action taken
pursuant to subdivision (b). If the governing board has taken such
an action, the city or county may commence an action in the
superior court of the county whose zoning ordinance is involved
or in which is situated the city whose zoning ordinance is involved,
seeking a review of the action of the governing boazd of the school
district to determine whether it was arbitrary and capricious. The
city or county shall cause a copy of the complaint to be served on
the board. If the court determines that the action was arbitrary and
capricious, it shall declare it to be of no force and effect, and the
zoning ordinance in question shall be applicable to the use of the
property by the school district.
SEC..2. It is the intent of the Legislature that the provisions
of this act be given retroactive effect. Therefore, any action taken
prior to January 1, 2003, by a community college district to render
a city or county zoning. ordinance inapplicable to a proposed use
of property is hereby declared to be void and of no force or effect
if the proposed use would conflict with a use permit condition
proposed by the community college district and adopted by the city
or county without objection from the community college district.
O
99
~.~
„~, -
SARATOGA CITY COUNCIL
MEETING DATE: March 20, 2002
ORIGINATING DEPT: City Manager's Office
AGENDA ITEM: ` ~ /
CITY MANAGER: ~u~~
PREPARED BY: Lorie Tinfow DEPT HE C~ ~1 '`~ u
SUBJECT: Invitation to Participate in the Association of Monterey Bay Area Governments
and Silicon Valley Inter-Regional Partnership
RECOMMENDED ACTION(S):
Consider the City of Saratoga's participation in the Association of Monterey Bay Area Governments
and Silicon Valley Inter-Regional Partnership.
REPORT SUMMARY:
In February 2002, the Mayor received a letter from San Jose Mayor Ron Gonzales inviting him to
participate in the Association of Monterey Bay Area Governments and Silicon Valley{AMBAG/SV)
Inter-Regional Partnership. Copies of the letter were distributed to the City Council. Questions
about why Saratoga had not received such a letter before as well as the purpose of the group were
raised, and staff was asked to investigate and report back.
A conversation with a member of Mayor Gonzales' staff revealed that they believe both an initial
invitation to participate and quarterly agendas have been sent to Sazatoga since the group's inception
in November 2000. City staff keeps copies of correspondence sent to the Mayor and Council, but no
copies were found in our files. The staff person further reported that most other Santa Claza County
cities have been participating either by having an elected official or a City Manager attend. I also
spoke with Gillian Moran of Santa Clara County Cities Association; she is familiar with the group
and was glad to hear that Saratoga was considering participation.
The AMBAG/SV Partnership was formed in November 2000 and their Statement of Purpose is
attached. They aze a sister organization to the Association of Bay Area Governments and have a
strong relationship with the Silicon Valley Manufacturer's Group. They received a state grant that
primarily funds technical assistance and aze working to produce GIS maps that show housing,
transportation and economic development information for the region.
Meetings are scheduled quarterly and typically held in the evening; locations are rotated. Examples
of topics include the regional implications of transportation and housing. The Partnership is in the
process of establishirig an advisory committee of community representatives from organizations such
as the Greenbelt Alliance, the Siena Club, Joint Ventures Silicon Valley, and Santa Clara Valley
Transportation Authority as well as planning directors from a number of cities. Proposed future
meeting dates and locations follow:
^ May 13, 2002, in Morgan Hill
^ August 26, 2002, in Santa Clara
County
FISCAL IMPACTS:
None.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
No recommended action.
ALTERNATIVE ACTION(S):
Not applicable.
FOLLOW UP ACTION(S):
,~
Staff will draft a letter for the Mayor's signature relaying Council's decision about whether or
not to participate in the partnership. If Council decides to participate, a representative needs to
be designated.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
ATTACHMENTS:
^ AMBAG/SV Inter-Regional Partnership Statement of Purpose
^ Agenda from the February 25, 2002 meeting
^ Agendas from previous meetings
~...J
^ November 25, 2002, in Monterey
^ February 24, 2003, in Santa Cruz
County
2of2
v ~ G~~,U bA
~ ~ ~~
~~ ~~~~~~ ~o~~ ~~o~~
o
o ~ ~ ~~ ~~ ~ ~ ~' ~
~~ ~
Inter-Regional Partnership Meeting
Salinas
National Steinbeck Center
Monday, February 25, 2002
6:30 - 8:30 p.m.
AGENDA
6:30 Social
7:00 Welcoming Remarks
Mayor Gonzales, Co-chair, City of San Jose
President Aguilar, Co-chair, AMBAG
7:15 Brief History of this Inter-regional Partnership Group
Mayor Gonzales, City of San Jose
Mayor Perrine, City of Marina
7:25 The Inter-regional Partnership Study
1. Brief Overview of the Study
2. Stakeholders Working Group Membership
3. Task 1: Existing Conditions
Kate McKenna, AMBAG Staff
Jennifer GalIiart, City of San 3ose Staff
7:50 The Bay Area/Centrai Valley Inter-regional Partnership
Gerald Raycraft, Planning Director, ABAG
8:10 Future Meetings
8:20 Ciosing Remarks
8:30 Adjourn
_~
Future Meetings (proposed):
May 13, 2002 - City of Morgan Hill
August 26, 2002 -County of Santa Clara
November 25, 2002 - City of Monterey
February 24, 2003 - County of Santa Cruz
MRR-14-2002 16 46 CSJ MRYOR'S OFFICE 408 277 3755 P.02i05
--~-' -' '_. _.. .....
..._..~ Buz
~ ~ ~~} _
•• = AGENpA
What: Inter-regional discussion about housing, transportation and regiona! economic
- development
Where:
• . Hayes Mansion Conference Center
_
• Z00 Sdenvale Ave., San Josh, CA 95136-3309
(408)226-320p
When: Monday. November27, 2000
• 6:30 PM - 8:30 PM
Who: Meeting of elected officials and selected staff from the AMBAG region and
_ Silicon Valley.
format: Each agenda item wNi include a presentation by a representative from the
' AMBAG region and the Silicon VaAey region. Each topic has 15 minutes for
presentations and 5 minutes for a gawp discussion.
Agenda:
6:30
• Welcome remarks and introductions
_ Mayor Gonzales will introduce the Silicon Vail®y region.
- Mayor Perrino will introduce the AM6A(3 region.
.. ' Setf-introductions
7:00 lncr+assing Hauling production
- Jan Beutz, Santa Cruz County Sup®rvisor
Ron Gonzales, Mayor of San Jose
,.' Presentations- t5 minutes
' Questions and discussion - 5 minutes
~" _ 7:20 Transportation issues
Flick Papadakis, Executive Director of AMBAG
Liz KniRS, Mayor of Palo Alto
Presentations -1 S minutes
= Questions and discussion - 5 minutes
_
• 7:40 Economic Development Opportun'fies
Lora Martin, Monterey Bay Education Science 8 Technology Center
. , Larry Stone, Santa Clara County Assessor
., Presentations-15 minutes
Ruestions and discussion - 5 minutes
- 8:00 Break
B:10 Goals and Closing
_ Mayor Gonzales and Mayor Perrino wiN lead the group in a discussion of
the following items:
' • Future meetings; and
- • Statement of purpose.
8:30 Adjourn
~• ~. ...
i~1-22--2060 15 ~ 04 93'. P. 02
MRR-14-2002 16 46 CSJ MRYOR' S OFFICE
408 277 3755 P.03i05
Monterey Bay Region-Silicon Valley Region
Inter-Regional Partnership
Workshop Agenda
February 26, 2001
7:00 p.m. Introductory Remarks
President Jim Perrine, AMBAG
Mayor Ron Gotvales, City of San Jose
7:10 p.m. Jntroduction of the AMBAG Region and the Silicon Valley Region
Jim Perrine, AMBAG
Dennis Kennedy, Mayor, City of Morgan Hill
7:30 p.m. Grant Funding OppoRUnities for Local Economic Development
Harry Mavrogenes,
City of San Jose
7:55 p.m. Organizational Structure of the Inter-regional Partnership
Jim Perrine, AMBAG
8:20 p.m. Proposed Grant Application to Department of (lousing and
Community Development
Jennifer Galliart, City of San Jose
Nicolas Papadakis, AMBAG
8:30 p.m. "Public Comment
8:40 p.m. Future Meetings
Dates: May 21, August 27, November 26 (all Mondays}
Place(s): {i) Alternate between Gilroy or Morgan Hill and Hollister
(ii) Other
8:45 p.m. Adjournment
MRR-14-2002 16 46 CSJ MRYOR'S OFFICE
• AGENDA
Monday, May 14, 2001
6:3D PM -- 9:00 PM
6:30 Social
7:00 Welcome remarks
Mayor Perrine
Mayor Gonzales
7:15 Transportation topic 1:
408 277 3755 P.04i05
Highway 1011Highway 25 road improvement project
Mike Evanhoe, Director of the Congestion Management
Agency with the Valley Transportation Authority
Presentation -15 minutes
Questions and discussion -15 minutes
7:45 Transportation topic 2:
Monterey Bay Area's long range multimodal plan summary
Nick Papadakis, AMBAG Executive Director
Todd Muck, AMBAG Senior Planner
Presentation -15 minutes
Questions and discussion -15 minutes
8:15 Set the transportation agenda
Mayor Perrine
Round table discussion -15 minutes
8:30 Future meetings
Mayor Gonzales
Round table discussion -15 minutes
8:45 Closing
Mayor Perrine and Mayor Gonzales
9:00 Adjourn
Future meetings
August 27 -Hollister
November 26 -Morgan Hill
If you have any questions about further meetings, call
Nick Papadakis, AMBAG (831) 883-3750
Jennifer Ga/liart, City of San Josd (408) 277-5975
MAR-14-2002 16 46 CSJ MRYOR' S OFFICE
'~DRAF~ AGENDA*
Monday, August 27, 2001
6:30 PM - 8:45 PM
San Juan Oaks Goif Ciub
Highway 158 at Union Road
(831)636-6125
6:30 Social
7:00 Welcome remarks
President Perrine, AMBAG
Mayor Gonzales, City of San Josf;
7:15 Transportation
408 277 3755 P.05i05
Jim Pierson, Valley Transportation Authority
This presentation was requested by the group after Mike Evanhoe's
presentation at the last meeting.
*If there are any subjects you would like Jim to cover, please call
Jennifer Galliart of (408) 2775975 prior fo fhe meeting.
7:a5 Inter-Regional Partnership study
Nick Papadakis, AMBAG
This presentation includes a report on the tasks, Timeline, and
budget for the IRP as agreed to with the State.
8:30 Closing remarks
President Perrine and Mayor Gonzales
8:45 Adjourn
Future meetings
November 26 -Morgan Hi-i
If you have any questions about further meetings, call
Nick Papadakis, AMBAG (831) 883-3750
Jennifer Galliart, City of San Jose (408) 277-5975
l
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TOTRL P.05
SARATOGA CITY COUNCIL
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MEETING DATE: March 20, 2002 AGENDA ITEM: /'~~
ORIGINATING DEPT: Community Development CITY MANAGER: ~L%~-1~-
PREPARED BY: John F. Livingstone DEPT HEAD:
SUBJECT: The City Council has requested to give Staff direction regarding the disposition of
the existing, mature Quercus Agrifolia (Coast Live Oak) trees in the Heritage Orchard and
subsequent replanting with new European Prune Plums to restore the orchard to its commercial
production appearance.
RECOMMENDED ACTION:
Provide direction to staff concerning the removal and transplanting of Oak trees in the Heritage
Orchazd.
REPORT SUMMARY:
The Oak trees inhibit the growth of the orchazd trees. Staff investigated options to have the trees
moved or sold. A tree mover met with staff and feels most of the trees are too big to move and
have some structural problems. One tree close to Fruitvale Avenue could be moved at a cost of
approximately $20K with no guarantee of survival. Staff is recommending that this tree be
transplanted to the entrance of the City as part of the Gateway Project.
In light of the recommendation by the tree mover, the Heritage Preservation Commission has
recommended to the City Council that the remaining trees be removed. The Orchard Master
Plan recommends saving the Oak trees. The plan would need to be amended prior to the trees
removal
Staff received two estimates for the tree removal including one estimate from the person who
currently maintains the orchazd. It is estimated to cost approximately $2,400 per tree. If seven
trees are removed it would cost approximately $16,800.
FISCAL IMPACT:
Removal of seven trees, approximately $2,400 per tree or a total of--------------- $16,800
Transplant the one large Oak tree to the Gateway, approximately------------------ $20,000
Transplant the small Oak trees to the median on Fmitvale Avenue approximately $3,200
If all of the above requests are funded the total amount would equal approximately $40,000.
'T'his money would be taken from the Council's contingency fund.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
If there is no funding available to remove the Oak trees, it may cause orchazd trees near the Oak
trees to deteriorate. If the small Oaks tree along Sazatoga Avenue are not transplanted to the
median on Fruitvale Avenue the trees will eventually mature and block the view of the Heritage
Orchard.
ALTERNATIVE ACTIONS:
1. Grant a portion of the requested fimding for select items.
2. Prune the Oak trees to prevent further deterioration of the orchard trees.
3. Budget the tree replacement and removal in 2003/2004 in conjunction with the tree
replacement plan for the library project.
FOLLOW UP ACTIONS:
A staff report to amend the budget and the Heritage Orchazd Master plan to remove the Oak trees
would be prepared for the City Council
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