HomeMy WebLinkAbout09-18-2002 City Council Agenda Packet
AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
SEPTEMBER 18, 2002
CLOSED SESSION- 4:00 P.M. -ADMINISTRATIVE CONFERENCE ROOM,
13777 FRUITVALE AVENUE.
ANNOUNCEMENT OF CLOSED SESSION ITEMS
CALL MEETING TO ORDER - 4:00 P.M.
ANNOUNCEMENT OF CLOSED SESSION ITEMS
ADJOURNED TO CLOSED SESSION - 4:00 P.M.
Conference With Legal Counsel -Existing Litigation (4 cases)
(Government Code section 54956.9(a))
Name of case: City of Saratoga v. West Valley-Mission Community College
• District (California Court of Appeal, Sixth Appellate District
No. H022365)
Name of case: Sazatoga Fire Protection District v. City of Sazatoga
(Santa Clara County Superior Court No. CV-803540)
Name of case: Gen-Con Inc. aka Gen-Con Building Contractors, Debtor
(U.S. Bankruptcy Court Case No. 02-53885)
Name of case: St. Paul Fire & Marine Insurance v. Gen-Con Inc., City of
Saratoga, etal. (U.S. Bankruptcy Court Case No. 02-538885)
Conference with Legal Counsel -Initiation of litigation (Gov't Code
Section 54956,9(c): (3 potential cases)
Conference with Legal Counsel -Threatened litigation (Gov't Code
54956.9(b): (2 potential cases)
• ARCHIVE CppY
OPEN SESSION - 6:00 P.M.
ADMINISTRATIVE CONFERENCE ROOM -13777 FRUITVALE AVENUE
COMMISSION INTERVIEWS
6:00 p.m. Cathy Fascato Library Commission
6:10 p.m. Marcia Manzo Library Commission
6:20 p.m. Bob Chandra Library Commission
6:30 p.m. Anne Cross Library Commission
6:40 p.m. Michael Odenheimer Finance Commission
REGULAR MEETING - 7:00 P.M. -CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
MAYOR'S REPORT ON CLOSED SESSION
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on
September 13, 2002)
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-AQendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff:
Communications from Boards and Commissions
None
Written Communications
None
Oral Communications -Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
September 21, 2002 "Celebrate Saratoga" Sponsored by the Chamber of Commerce
September 28, 2002 "Art in the Park" Sponsored by the Saratoga Arts Commission
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CEREMONIAL ITEMS
IA. Proclamation Declaring the Week of September 15-21, 2002 as "National Adult
Day Services Week"
Recommended action:
Present proclamation.
SPECIAL PRESENTATIONS
2A. Rebecca Elliott, League of California Cities/Grassroots Network Coordinator -
Whistle Stop Housing Tour
Recommended action:
Informational only.
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
3A. Review of Check Register
Recommended action:
Approve check register.
• 3B. Financial Reports for the Twelve Months Ended June 2002
Recommended action:
Accept reports; adopt resolutions
3 C. Planning Action Minutes - September 11, 2002
Recommended action:
Note and file.
3D. Policy Advisory Board for the Comprehensive County Expressway Planning
Study
Recommended action:
Authorize staff to draft letter for Mayor's signature.
3E. Amendment to the City Manager's Contract
Recommended action:
Authorize Mayor to execute contract.
3F. Resolution Requesting that Governor Davis Veto AB2292
Recommended action:
Adopt resolution.
• 3G. Resolution Requesting that Governor Davis Veto AB1866
Recommended action:
Adopt resolution.
PUBLIC HEARINGS (Applicants/Appellants and their representatives have a total of
ten minutes maximum for opening statements. Members of the public may comment on
any item for up to three minutes. Applicant/Appellants and their representatives have a •
total of five minutes maximum for closing statements. Items requested for continuance
are subject to Council's approval at the Council meeting
4. Construction and Demolition Debris Recycling Ordinance
Recommended action:
Open public hearing; close public hearing; adopt ordinance.
OLD BUSINESS
5. Reconsideration of MV-237 -Prohibiting Parking Along a Portion of Farwell
Avenue
Recommended action:
Accept report and direct staff accordingly.
Saratoga Library Project Update
Recommended action:
Accept report and authorize increased expenditures for library project expenses.
NEW BUSINESS
7. Silicon Valley Animal Control Authority Shelter Construction Appropriation
Recommended action: •
Adopt resolution.
8. Azule Park Donation Options
Recommended action:
Accept report and direct staff accordingly.
Resolution Initiating Vacation Proceedings for George Whalen Way
Recommended action:
Adopt resolution.
10. .Market Rate Lease of McWilliams House
Recommended action:
Accept report and direct staff accordingly.
11. Five Year (2001-2002) Capital Improvement Plan -Fiscal Year 2002/2003 Update
Recommended action:
Accept report and direct staff accordingly.
12. Fellowship Hall Renovation Project
Recommended action:
Adopt resolution.
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COMMISSION ASSIGNMENT REPORTS
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Arts Commission
Planning Commission
Parks and Recreation Commission
Finance Commission
Library Commission
Public Safety Commission
Heritage Preservation Commission
Youth Commission
Gateway Task Force
Library Expansion Committee
Waltonsmith
Mehaffey
Baker
Baker
Waltonsmith
Streit
Bogosian
Mehaffey
Streit
Bogosian
CITY COUNCIL ITEMS
OTHER
CITY MANAGER'S REPORT
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
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9/24
10/2
10/16
11/6
11/20
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2002
Adjourned Meeting -Arts Commission/All Schools
Regular Meeting
Regulaz Meeting
Regulaz Meeting
Regular Meeting
12/4 Regular Meeting
12/10 Adjourned Meeting -Council Reorganization
12/18 Regular Meeting
O1/O1 Holiday -Meeting Cancelled
01/07 Adjourned Meeting
O1/15 Regulaz Meeting
*'~Please note that all meeting start at 7:00 p.m. unless otherwise posted. Regular
Meetings-are held in the Civic Theater, 13777 Fruitvale Avenue. Adjourned
Meetings are held in the Adult Day Care Center, 19655 Allendale Avenue.
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6
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SARATOGA CITY COUNCIL
MEETING DATE: September 18, 2002 AGENDA ITEM: ~~~
ORIGINATING DEP :City Manager CITY MANAGER: ~~/~^~---
PREPARED B DEPT HEAD:
SUBJECT: Commission Interviews for Library Commission and Finance Commission
RECOMMENDED ACTION:
That Council conduct interviews.
REPORT SUMMARY:
The following people have been scheduled for interviews:
6:00 p.m. Cathy Foscato Library Commission
6:10 p.m. Mazcia Manzo Library Commission
6:20 p.m. Bob Chandra Library Commission
6:30 p.m. Anne Cross Library Commission
6:40 p.m. Michael Odenheimer Finance Commission
There are five (5) vacancies to be filled on the Library Commission. Four (4) vacancies are to fill
expired terms of Cathy Foscato, Mazcia Manzo, Bob Chandra, and Anne Cross. One (1) vacancy
is to fill the unexpired term of Ci Ci O'Donnell.
In order to implement Ordinance 208 (adopted 08/17/02) which establishes the manner in which
membership on City Commissions area staggered the positions currently held by Chandra and
Cross would expire on October I, 2005 and the positions currently held by Foscato and Manzo
would expire on October 1, 2006.
There is one (1) vacancy on the Finance Commission to fill an unexpired term of Ernest
Brookfield. The term for this vacancy will expire on October 1, 2006. ,
FISCAL IMPACTS:
N/A
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
Appointment will not be made to the Library Commission and Finance Commission.
ALTERNATIVE ACTION:
N/A
FOLLOW UP ACTIONS:
Place item on next agenda for adoption of resolutions and Oaths of Office.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Notices of vacancies were advertised in the Saratoga News on August 7 & 14, 2002.
ATTACHMENTS:
Attachment A -Applications of the above named applicants.
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CITY OF SARATOGA
COMMISSION APPLICATION FORM
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DATE: 8-29-02 ° ='~~
COMMISSIONAPPLYINGFOR: r,I~nArY
MS.
MRS
MR.
TELEPHONE: (408) 354-7159
HOME WORK
ADDRESS: 1 [~ i~7 T a~ri n~nn I]ri vay MnnYo 5.2 rpyn
YEAR YOU BECAME A SARATOGA RESIDENT: MONTE SERENO
ARE YOU A REGISTERED VOTER IN THE CITY OF SARATOGA?
WOULD YOU BE ABLE TO ATTEND DAYTIME MEETINGS? Yes
WOULD YOU BE ABLE TO ATTEND EVENING MEETINGS? yes
BRIEFLY DESCRIBE YOUR INVOLVEMENT IN EACH OF THESE AREAS
CURRENT OCCUPATION AND EMPLOYMENT HISTORY:
Housewife/ Community Volunteer
EDUCATIONAL BACKGROUND:
B, A. University of Colorado
M. A. Boston Universi
4
ADDITIONAL INFORMATION OR COMMENTS:
Currently Monte Sereno representaive on the Library Commission
Past President, Friends of the Saratoga Libraries
Past Roard Members of the Hakone Foundation
Member of Phelan LIbrary Committee, Montalvo
REFERENCES: (Provide Name and Phone Number)
I Marcia Manzo
2. Dolly Barnes
3 Mary Jean Fenn
PRINT NAME: Cathy (CAthren ) Foscato
SIGNATURE: ~~~ ~~`~/LO
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CITY OF SARATOGA
. COMMISSION APPLICATION FORM
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DATE: iQrc~.~f Zvi 2ao z AJC g ?P0~
COMNIISSIONAPPLYINGFOR: L
ADDRESS: 2 0~?~ ~A-a~ie J~ ~ E
YEAR YOU BECAME A SARATOGA RESIDENT: ~ ~I3
ARE YOU A REGISTERED VOTER IN THE CITY OF SARATOGA? CS
WOULD YOU BE ABLE TO ATTEND DAYTIME MEETINGS? ~.f
WOULD YOU BE ABLE TO ATTEND EVENING MEETINGS? GS
BRIEFLY DESCRIBE YOUR INVOLVEMENT IN EACH OF THESE AREAS
CURRENT OCCUPATION AND EMPLOYMENT HISTORY:
S~' G F ~~ o I_ o c., i.Lf A~,CTiJT
EDUCATIONAL BACKGROUND:
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TELEPHONE: ~S ' 8G? _ BGaS ~c~
HOME WORK
ADDITIONAL INFORMATION OR COMMENTS: .
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1.
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PRINT NAME: ~y iA~C t. A. I~ • ~o
SIGNATURE: / N~-~--- / '~- / "`1~
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REFERENCES: (Provide Name and Phone Number)
` RECEIVED
CITY OF SARATOGA qU6 1 4 2002
COMMISSION APPLICATION FORM
CITY OF SARATOGq
DATE: ~/iS~Q<
COIvIIvIISSION APPLYING FOR: ~I l~ld~Y
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TELEPHONE: I ~'~~ ~ ~ ~ `7 - 3 S q5
HOME
ADDRESS: I `~ 5Q5 ~/%J~~~rfn('.C
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YEAR YOU BECAME A SARATOGA RESIDENT: I ~ q g
ARE YOU A REGISTERED VOTER IN THE CITY OF SARATOGA? ~`'' S
WOULD YOU BE ABLE TO ATTEND DAYTIME MEETINGS? ~' ~ s
WOULD YOU BE ABLE TO ATTEND EVENING MEETINGS? ~~ ~ %
BRIEFLY DESCRIBE YOUR INVOLVEMENT IN EACH OF THESE AREAS
CURRENT OCCUPATION AND EMPLOYMENT HISTORY:
~~~ Curr~?n~i , a l+"J~(%~'f~rnn ~!'~~I inn- rn %?~!~ ~,{~j~-rc?~h
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EDUCATIONAL BACKGROUND:
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ADDITIONAL INFORMATION OR COMMENTS: .
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REFERENCES: (Provide Name and Phone Number).
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PRINT NAME: ~= ~~'~ ~~ ~ ~ ~~ ~A
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SIGNATURE: 6~"i%i ^ '~~`" ~c~/~J1
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CITY OF SARATOGA
COMMISSION APPLICATION FORM
DAVE: SEP I 12002
COMMISSION APPLYING FOR: ~ '
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TELEPHON
ADDRESS:
YEAR YUU B1/C:AMEr A 5AKA1'UCiA Rl;JIll1;N'1:/ Z /J ANNE W'. CROSS
- 19984 Wellington Court. Saratoga, CA 95076-3813
ARE YOU A REGISTERED VOTER IN THE CITY OF SARATOGA? [~(,y~
WOULD YOU BE ABLE TO ATTEND DAYTIME MEETINGS? ,L~~Y~~
WOULD YOU BE ABLE TO ATTEND EVENING MEETINGS? _~.~%~'~-
BRIEFLY DESCRIBE YOUR INVOLVEMENT IN EACH OF THESE AREAS
CURRENT OCCUPATION AND EMPLOYMENT HISTORY:
lit"'(~ ~~U ~/l(~~/~~ ~`-'L~C(1~~CzC(,;
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EDUCATIONAL BACKGROUND:
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AL INFORMATION OR COMMENTS:
REFERENCES: (Provide Name and Phone Number)
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PRINT NAME: '~~~~J ~i c - ~~ S
SIGNATURE: /1 ~- ~~ ~ J~~
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CONIlvIISSION APPLICATION
The information on this application is
mnsiden~ public infotrnation and will be
furished to any requesting party.
**APPLICANTS MUST ATTEND A COMMISSION MEETING
PRIOR TO PARTICIPATING IN THE INTERVIEW PROCESS**
DATE: ~/71.Z ~20~2
COMMISSION APPLYING FOR: ~~G.i.Gt l__~Mnr~.~ Js ~o.~
MS.
TELEPHONE: ~~
HOME
ADDRESS: ~ ~ 7 b L V ~G ~ ~ Ck.t~(G ~)r (J~~ln/t
YEAR YOU BECAME A SARATOGA RESIDENT: ~ ~ ~ a
-7`F5~
ARE YOU A REGISTERED VOTER IN THE CITY OF SARATOGA~?
WOULD YOU BE ABLE TO ATTEND DAYTIIv1E MEETINGS? S~~lrwia-
WOULD YOU BE ABLE TO ATTEND EVINING MEETINGS? -~_
BRIEFLY DESCRIBE YOUR INVOLVEMENT IN EACH OF THESE AREAS
CURRENT OCCUPATION AND EMPLOYMENT HISTORY:
1945- t/~..rr~e,r,b- Se,r.;r PIF.n~u. I1.I~e,Y,c.m4-- C`l~kt~.~ G'sco SYSkf
4a-i~~s
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EDUCATIONAL BACKGROUND:
1. J~~~. ~
ADDITIONAL INFORMATION OR COMMENTS:
REFERENCES: (Provide Name and Phone Number)
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PRINT NAME: ~ l /~W
2
SARATOGA CITY COUNCIL
MEETING DATE: September 18, 2002 AGENDA ITEM: I ~
ORIGINATING DEPT ~ity na er CITY MANAGER: 1~~~ --~
PREPARED BY:
HEAD:
SUBJECT: Proclamation -Declaring the Week of September 15-21, 2002 as "National
Adult Day Services Week"
RECOMMENDED ACTION:
Read proclamation and present it the Saratoga Adult Care Center.
REPORT SUMMARY:
Attached is a proclamation declaring the week of September 15-21, 2002 "National Adult Day
Services Week".
FISCAL IMPACTS:
N/A
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
N/A
ALTERNATIVE ACTION:
N/A
FOLLOW UP ACTION:
N/A
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Posting of the agenda.
ATTACHMENTS:
Attachment A -Copy of copy of proclamation
PROCLAMATION
OF THE
SARATOGA CITY COUNCIL
SEPTEMBER 15-21, 2002 AS
"NATIONAL ADULT DAY SERVICES WEEK"
WHEREAS, September 15-21, 2002 is National Adult Day Services Week; and
WHEREAS, Saratoga is proud to have one of thirteen Adult Day Service Centers
in Santa Clara County; and
WHEREAS, the staff members and volunteers of Saratoga Adult Care Center
serve senior citizens and frail elderly persons whose caregivers are in need of assistance
and respite by providing a variety of services and programs; and
WHEREAS, the goal of this program is the provision of quality programming
allowing participants to return home in the evening so they can remain a part of their
community; and
WHEREAS, the City Council of the City of Saratoga wishes to focus attention
on Adult Day Care programs in order to introduce as many senior citizens and frail
elderly persons as possible to the benefits of these community-based services.
NOW, THEREFORE, I, MAYOR OF THE CITY OF SARATOGA, hereby
proclaim September 15-21, 2002 as
ADULT DAY SERVICES WEEK
in the City of Saratoga.
BE IT FURTHER RESOLVED THAT THE, the City Council of the City of
Saratoga issues this proclamation of thanks and appreciation to the Saratoga Adult
Day Services Center.
WITNESS MY HAND AND THE SEAL OF THE CITY OF SARATOGA on this
18th day of September 2002.
Nick Streit, Mayor
Saratoga, California
SARATOGA CITY COUNCIL
MEETING DATE: September 18, 2002 AGENDA ITEM:
ORIGINATING DEPT: Administrative Services CITY MANAGER: ~~~%~--~--
PREPARED BY: `.- z .~.- DEPT HEAD:
SUBJECT: Check Register: 8/29/02
RECOMMENDED ACTION(S):
Approve the Check Register.
REPORT SUMMARY:
Attached is the Check Register.
FISCAL IMPACTS:
None
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
None
ALTERNATIVE ACTION(S):
None
FOLLOW UP ACTION(S):
None
ADVERTISING, NOTICING AND PUBLIC CONTACT:
None
ATTACHMENTS:
Check Register Certification.
~~
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Fund#
AP CHECKS A89988-90147
1 GENERAL
100 COPS-SLESF
110 Traffic Safety
150 Streets & Roads
160 Transit Dev
170 Hillside Repair
180 LLA Districts
250 Dev Services
260 Environmental
270 Housing & Comm
290 Recreation
291 Teen Services
292 Facility Ops
293 Theatre Surcharge
300 State Park
310 Park Develpmt
320 Library Expansion
352 Infrastructure
353 Facility
354 Park and Trail
400 Library Debt
410 Civic Cntr COP
420 Leonard Creek
700 Quarry Creek
710 Heritage Prsvn
720 Cable TV
730 PD #2
740 PD #3
800 Deposit Agency
810 Deferred Comp
830 Payroll Agency
990 SPFA
PAYROLL CHECKS: 628270-28372
TOTAL
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8/29!2002 Checks Checks
360,584.33 12,163.89
(2541. 12)
76,589.81
15,084.77
22,228.25 (170. 63)
12,718.10 (5882. 10)
43,159.70 (30 .22)
296.22
405.00
3,500.00
559,898.63 (596 .25)
3,542.49
5,303.43
1,350.00
104,660.73 12,163.89
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Total
Apr-99
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SARATOGA CITY COUNCIL
MEETING DATE: September 18, 2002 AGENDA ITEM:
ORIGINATING DEPT: Admin. Services CITY MANAGER: ~~
PREPARED BY: DEPT HEAD: /
SUBJECT: Financial Reports for the Twelve. Months Ended June 2002
RECOMMENDED ACTION(S):
Accept the unaudited financial reports for the twelve months ended June 30, 2002;
Approve resolution authorizing budget adjustments to fiscal Year 2001/02;
Approve resolution to carry over specified Purchase Orders from FY 2001/02 into FY
2002/03, establishing the Purchase Order in the new fiscal year and carrying forward related
appropriations.
REPORT SUMMARY:
The accompanying financial reports represent the unaudited year-end revenues, expenditures and
fund balances in all City funds for the twelve months ended June 30, 2002. Further adjustments
may be necessary to reflect the annual external audit. The final audited financial statements will
be disclosed in the June 30, 2002 Comprehensive Annual Financial Report (CAFR) that will be
presented to the City Council in November.
FINANCIAL SUMMARY:
Fund Balances
Fund balance is projected to be approximately $7.5 million in the General Fund as of June 30,
2002, reflecting a $4.5 million reduction from June 30,2001 audited balance. Change in General
Fund Reserve primarily reflects the dedication of $5.3 million to the new 5-year CIP budget and
approx. $750k in positive net operations. Total citywide fund balances are projected to be about
$29.5 million, reflecting a $3.8 million reduction from the $33.3 million June 30, 2001 citywide
total. Change primarily reflects the draw down of $4.8 million in bond proceeds for the Library
Expansion project, $1.4 million on park development CIP, $700k on various other CIP's, and
positive net operations citywide of $3.1 million. The annual activity is recapped below:
Beginning Fund Balances at June 30, 2001
Revenues
Net Expenditures (net of overhead allocation)
Operating Transfers In (Out)
Projected Fund Balance at June 30, 2002
General Fund
$ 12,074,797
9,512,138
(6,502,468)
(7,533,622)
$ 7,550.845
All City Funds
$ 33,298,350
18,259,712
(22,005,557)
(0)
29.552.505
Revenues
General Fund revenues totaled $9,512,138 for the fiscal, yeaz. This is $963,978 (11%) higher
than originally budgeted, but only $332,652 (3.6%) higher than recently estimated during the
2002-2003 budget process. In total, General Fund revenue sources are on track with year-end
estimates. Most significant to the general funds' stability continue to be property taxes, sales
taxes, franchise fees, and motor vehicle license fees, which make-up 71.2% of the General Fund
revenues received for the fiscal year ending 2001/02. Fortunately, General Fund revenues that
were above projection. had an offsetting affect with shortfalls experienced from the economic
downturn. For example, property tax revenues, which included an additional TEA of $655k
approved by the SB 1883, and franchise fee revenues that were 20% above budget were able to
offset the sales tax that fell short by 3.8% and construction and transient occupancy that ended
the year 25.7% or $199k below budget. The major General Fund revenues for the fiscal yeaz are
summarized below:
Property Tax $2,772,021
Sales Tax 1,165,214
Transfer Tax 325,472
Construction Tax 357,765
Franchise Fees 1,031,459
Motor Vehicle License Fees- 1,807,508
Interest Income 542,225
Other Revenue Sources 1,510,474
Total General Fund Revenue $9,512,138
In other funds, revenues are higher than budget or as anticipated against the expenditures.
Revenues in the Streets and Roads and CIP funds primarily reflect grants and reimbursement
revenues that will be received after the expenditures have been made. Since the expenditures for
various CIP projects have not been made,.revenues are considered as anticipated against the
expenditures. The additional revenues in the Housing and Community Development Fund
reflect prior year collections of CDBG grant monies. Recreation revenue for class participation
exceeded projections by $74,615. Since enrollment participation was higher than expected,
additional revenues were used to fund the additional class expenditures that exceeded budget.
An appropriation adjustment is necessary to correct this expenditure variance.
Expenditures
General Fund expenditures total $8,092,453 for the fiscal year. This is $332,201 lower than
budget. Total direct expenditures for the General fund total $6,502,468 for the fiscal year ending .
2001/02. Although a few General Fund programs have exceeded budget, many programs were
under budget resulting in the total General Fund expenditures being under budget at the fund
level, the level of budgetary control.
r
~_
In the other funds, expenditures are approximately as budgeted, with the exceptions of CIP
projects that have been delayed and are budgeted in the operating budget such as the Streets &
Roads Fund, Environmental Programs Fund, Housing & Community Development Fund, and
Library Expansion Fund. Outstanding CIP projects will be budgeted sepazately in the 5-year CIP
budget during fiscal year 2002/03.
2of10
YEAR END APPROPRIATIONS TRANSFERS
The actual expenditures in most programs are less than their appropriations. In some cases at the
fund level, however, programs have exceeded the appropriation where no other programs were
available to offset causing the total fund to exceed appropriation. Unanticipated expenditures
often occur after the mid-year financial report and must be rectified. To do this, a budget transfer
is done to increase appropriations in these programs to match the actual expenditures. There is
sufficient funding in all cases to fund the budget transfer. Following is a listing of the programs
that require a budget adjustment, the amount and reason for the overrun, and the funding source
for the adjustments.
Fund Amount
Landscape and Lighting $ 32;000
Recreation Services 52,500
Facility Operations 6,525
Parking District #3 4,147
$ 95,172
Reason/Funding Source
Greater water ($20k) and power utility expenses ($40k)
Offset by assessment revenues greater than budget and
expenditure savings
Greater expenses reflecting increased programs and revenues
Offset by class revenues greater than budget
Workers Compensation formula adjustment ($4,442) and
replacement equip ($2,083)
Partial revenue offset ($2,606) and general fund transfer
Third party administration fee increase
Offset by assessment district reserves greater than budget
PURCHASE ORDER CARRYOVERS
At the end of every fiscal year, goods and services ordered by Purchase Order (PO) during the
year may not have been completed. In some cases, the PO should be carried over into the new
fiscal year. This PO carryover process reestablishes the PO in the new fiscal year, and also
carries forward appropriations that were not spent in the previous year into the new fiscal year.
Please refer to "Attachment C," which is listing of POs that staff recommends to be carried over
from FY 2001/02 into FY 2002/03.
The total amount of the FY 2001/2002 PO carryover request is $318,689, which is $1.7 million
less than last yeaz's request. The reduction in PO carryovers primarily reflect (1) the change in
the budget process where approved items anticipating a delay in purchase were already re-
budgeted for next fiscal year 2002/03 operating budget and (2) the removal of multiple-year
CIP's budget items from the operating budget. Sufficient appropriations remain in each program
as of June 30 to fund the PO's, therefore it is recommended that the POs be approved for
carryover into FY 2001/02 using available appropriations in the respective programs as of June
30, 2002.
1sT QUARTER 2002/2003 BUDGET AMENDMENT
+~ Additional amendments reflect new business activity not anticipated during last Spring's
development of the 2002/2003 Operating Budget:
3of10
Fund/Program Amount Reason/Funding Source
General Fund
City Manager $ 37,500 Approved payroll adjustment/Contingency
Code Enforcement 39,000. Equipment supported by new CLEEP Technology grant
$ 76,500
FISCAL IMPACTS:
There is no real fiscal impact of authorizing the recommended budget adjustments to Fiscal Yeaz
2001/02. Increases to budget line-items reflect changes necessitated by increased program
activities and unanticipated fee increases, which are offset in part or whole by increased revenues
or expenditure savings. The funds have been spent, so the transfer is simply a budgetary
accounting entry fo remain in compliance with the City's budget control policy. The transfer will
increase the size of the prior Fiscal Yeaz 2001/02 budget by $ 91,700, but will not affect actual
expenditures or fund balance figures.
The fiscal impact of carrying over the recommended POs is that $318,689 will be added to
current Fiscal Year 2002/03 appropriations from funds that were not spent in the previous fiscal
year. As of June 30, this amount will be shown as a reserve against the fund balances indicated
in the Financial Reports, thereby reducing available fund balance. The same amount will then be
added to the current Fiscal Year 2002/03 appropriations, using the reserved fund balance. The
impact on the General Fund is $164,714 and $153,975 on all other City funds.
First quarter 2002/2003 amendments primarily reflect afollow-up to a prior Council decision of
an approved payroll adjustment and new grant monies received.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
The consequence of not approving the budget transfers is that expenditures for certain funds will
be in excess of the authorized appropriations. This would be in violation of the City's budget
policy that controls expenditures at the fund level.
The consequences of not approving the Purchase Order carryovers is that goods and services
ordered or contracted during Fiscal Yeaz 2001/02 will have to use FY 2002/03 appropriations,
thereby reducing funds available for current yeaz activities. In the instance where appropriations
aze not sufficient in the current year to fund the carryover PO, the related goods or service may
need to be terminated, or staff will be required to return to City Council at some future time to
request additional appropriations to fund current year activities.
ALTERNATIVE ACTION(S):
Deny the budget transfers, and allow certain funds to exceed appropriations. This will be in
violation of the City's budget policy. Deny the Purchase Order carryovers, and require staff to
return to the City Council to request additional appropriations to fund these activities in the
current year.
FOLLOW UP ACTION(S):
Accept and file the reports, direct staff to proceed with carrying out the year-end closing
procedures of incorporating the budget adjustments and the Purchase Order carryovers.
•
4of10
. ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
ATTACHMENTS:
Attachment A -Resolution authorizing budget adjustments for Fiscal Year 2001/02
Attachment B -Resolution to carryover specific Purchase Orders from FY 2001/02 into FY
2002/03
Attachment C - FY 2001/02 Purchase Order carryover detail
Attachment D -Financial Reports for June 30, 2002
•
Sof10
rJ
ATTACHMENT A
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SARATOGA MAHING APPROPRIATION
ADJUSTMENTS TO THE FISCAL YEAR 2001/02 BUDGET
WHEREAS, On June 30, 2002, the City of Saratoga ended its 2001/02 fiscal year; and
WHEREAS, the books and records of the City are in the process of being analyzed,
adjusted closed; and
WHEREAS, appropriation transfers are needed in certain programs that have caused
their fund to exceeded their existing Fiscal Year 2001/02 appropriation, to remain in compliance
with the City's budget control policy; and
WHEREAS, there are no fiscal impacts of implementing the budget adjustments to
Fiscal Year 2001/02 since the funds have already been spent, and this is simply a budgetary
accounting entry.
NOW, THEREFORE, the City Council of the City of Saratoga hereby approves budget
transfers in the following amounts:
Fund Amount Reason/Funding Source
Landscape and Lighting $ 32,000 Greater water ($20k) and power utility expenses ($40k)
Offset by assessment revenues greater than budget and
expenditure savings
Recreation Services 52,500 Greater expenses reflecting increased programs and revenues
Offset by class revenues greater than budget
Facility Operations 6,525 Workers Compensation formula adjustment ($4,442) and
replacement equip ($2,083)
Partial revenue offset ($2,606) and general fund transfer
Parking District #3 4,147 Third party administration fee increase
Offset by assessment district reserves greater than budget
$ 95,172
The above and foregoing resolution was passed and adopted at an adjourned meeting of the
Saratoga City Council held on the _ day of , 2002 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Nick Streit, Mayor
6of10
ATTEST:
Cathleen Boyer, City Clerk
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i
ATTACHMENT B
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SARATOGA AMENDING THE 2002/03 OPERATING BUDGET
TO INCLUDE THE CARRYOVER OF AUTHORIZED
PURCHASE ORDERS FROM FISCAL YEAR 2001/02 AND NEW
ITEMS FOR 1sT QUARTER 2002/03
WHEREAS, On June 30, 2002, the City of Saratoga ended its 2001/02 fiscal year; and
WHEREAS, the books and records of the City aze in the process of being analyzed,
adjusted and closed; and
WHEREAS, some goods and services ordered by Purchase Order (PO) during fiscal year
2001/02 have not been completed, and should be carried over into the new fiscal year; and
WHEREAS, the PO carryover process re-established the PO in the new fiscal year, and
also carries forward appropriations that were not spent in the previous year into the new year; and
WHEREAS, the city also has new items of business that have occurred during first
quarter 2002 that require an amendment to the current 2002/03 operating budget.
NOW, THEREFORE, the City Council of the City of Saratoga hereby approves as follows:
Section 1. 2001/02 Purchase Order Carryovers
The following Purchase Orders and related appropriations are carried over into Fiscal
Year 2002/03 Operating Budget:
VENDOR AMOUNT(S) PROGRAM DESCRIPTION
General Fund
Office Depot
Pacific Cryongenic
S 7,340 City Manager
11,472 Equip. Operations
Secretary office work station
Repairs & painting of high pressure gas tube
trailer
Gustafson Mfg. Co.
Folson Lake Ford
Noll & Tam Architects
Bay Telecom
Computer Tech. Group
Computer Tech. Group
Computer Tech. Group
Computer Tech. Group
Intergraph Corporation
Ecological Concerns
Citation Press
7,025 Equip. Operations
55,691 Equip. Operations
1,366 Facilities Maintenance
6,680 Mgmt Info. Systems
2,000 Mgmt Info. Systems
12,400 Mgmt Info. Systems
17,468 Mgmt Info. Systems
2,792 Mgmt Info. Systems
4,671 Code Enforcement
9,800 Parks/Open Space
2,533 Parks/Open Space
8of10
Line King cut/dry/paint piston
2003 Ford F-650 with contractor tipper body
Senior Ctr./ N. Campus renovation
Telephone system upgrade for windows 2000
Pentium 4 computer for network mgmt./security
2 -Windows 2000 servers replacement program
8 -Pentium 4 computers -replacement program
Microsofr software licenses
Geo media kits
W. Valtey College riparian mitigation work
Survey mailer
Keith Eric NYE
Fehr & Peers Assn.
Office Depot
Norman Paul Print Center
David Evans Assn.
Total General Fund
Streets & Roads
Weco Industries
George Bianchi Const.
Keith Higgins & Assn.
City of San Jose
Caltrans
George Bianchi Const.
Total Streets & Roads
Development Services
Delta Micro-imaging,
3,500
5,043
4,873
2,500
7,560
$ 164,714
$1,059
26,000
12,500-
4,224
10,000
60,000
$ ]13,783
Parks/Open Space Replace chain link fence at Congress Springs
General Engineering NTMP & traffic engineering support
General Engineering Workstation -Public Works Office Specialist
Advanced Planning Informational brochures and pamphlets
Hakone Gardens Park Master plan for ADA compliance
Street Maintenance
Sidewalks & Trails
Traffic Control
Traffic Control
Traffic Control
Flood/Storm Drains
Jackets for parks & maintenance crew
2002 concrete & storm drain maint. program
Highway 9 warrant study &NTMP
2001/02 traffic signal maintenance -joint cost
Traffic signal maint -Saratoga-Sunnyvale Rd.
2002 concrete & storm drain maint. program
$ 2,500 Zoning Administration 2001/02 Microfiche services for planning
Environmental Pro>rrams
HT Harvey & Assn 8,192 Storm Water Mgmt. W. Valley College riparian mitigation plans
Bay Bioanalytical Lab 28,000 Storm Water Mgmt. Testing for storm water pollutant tracing
Total Envir. Programs $ 36,192
Housine & Comm. Dev.
Michael Vierhus Architect 1,500 HCDA Administration Construction drawing for community center
Total PO Carryover $ 318,689
Section 2. 2002/03 New Business Items
The following new items were not anticipated during the development of the 2002/03
Operating Budget and require an amendment to the budget as follows:
Fund/Program Amount Reason/Funding Source
General Fund
City Manager $ 37,500 Approved payroll settlement/Contingency
Code Enforcement 39,000 Equipment supported by new CLEEP Technology grant
$ 76,500
The above and foregoing resolution was passed and adopted at an adjourned meeting of the
Saratoga City Council held on the _ day of , 2002 by the following vote:
AYES:
NOES:
9of10
ABSENT:
ABSTAIN:
Nick Streit, Mayor
ATTEST:
Cathleen Boyer, City Clerk
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r
CITY OF SARATOGA
REVENUES AS OF NNE 30, 2002
FISCAL YEAR 2001-02
Budget 100% of
Original Adjustments Amended 6/30102 Year
Description Budget (Note l) Budget Actual Expired
REVENUE OVERVIEW BY FUND
001 General Fund $ 8,269,191 $ 278,969 $ 8,548,160 $ 9,512,138 111.3%
Special Revenue Funds:
100 COPS-SLESF 100,000 100,000 105,376 105.4%
110 Traffic Safety 148,500 148,500 132.802 89.4%
150 Streets & Roads ~ 3,552,354 3,552,354 1,538,888 43.3%
160 Transportation Develop. Act 54,727 54,727 0.0%
170 Hillside Repair 2,500 2,500 0.0%
180 Landscape & Lighting (92,593 192,593 226,278 117.5%
250 Development Services 1,616,000 169,780 1,785,780 1,884,726 105.5%
260 Environmental Programs 563,613 563,613 661,370 117.3%
270 Housing & Community Dev. 183,874 183,874 704,409 383.1%
290 Recreation 733,000 (30,000) 703,000 777,615 110.6%
291 Teen Services 66,700 66,700 39,152 58.7%
292 Facility Operations 135,000 -~~ (10,000) 125,000 127,606 102.1%
293 Theatre Ticket Surcharge 25,000 25,000 21,564 86.3%
Total Special Revenue Funds 7,373,861 129,780 7,503,641 6.219.786 82.9%
Capital Project Funds:
310 Park Development 207,000 41,400 248,400 415,873 167.4%
320 Library Expansion - 163,275 163,275 343,602 210.4%
35x Total CIP 6.840,000 6.840,000 337.435 4.9%
Total Capital Project Funds 207,000 7,044,675 7,251,675 1,096,910 15.1%
Debt Service Fund:
400 Library Bond - 694,592 694,592 1,230,225 177.1%
Agency Funds:
420 Leonard Road Debt Service 11,738 11,738 11,729 99.9%
720 Cable TV Trust 4,200 4.200 5,744 136.8%
730 Parking Dist. #2 Debt Service -
740 Parking Dist. #3 Debt Service ]67,314 167,314 173,937 104.0%
800 Deposits - - -
990 Saratoga PGA 24,675 24,675 9.240 37.4%
Total Agency Funds 207,927 207,927 200,650 96.5%
TOTAL ALL FUNDS $ 16.752.571 $ 7.453.424 S 24.205.995 3 18.259.712 109.0%
u
June 2002\REVENUE Page 2 9/6/2002
CITY OF SARATOGA
REVENUES AS OF JUNE 30, 2002 '
.FISCAL YEAR 2001-02~
$udget 100% of
'" ~ Original Adjustments Amended 6/30/02 Year
Description Budget (Note 1) BudgeC Actual Expired
REVENUE DETAIL BY FUND
GENERAL FUND
Prop. Tax Secured/Unsecured
TEA Allocation
Sales Tax 1%
Sales Tax Prop. 172
Transfer Tax
Construction Tax
Trans. Occup. Tax
Franchise Fees - PG&E
Franchise Fees - AT&T
Franchise Fees- SJ Water
Franchise Fees -Green Valley
Franchise Fees -Internet
Business Licenses
CLEEP Grant
Federal Law Block Grant
Motor Vehicle License Fee
Off Highway MV Fee
Home Owner Prop. Tax Relief
Other Refunds & Reimburse
Fines-False Alarm
Forfeitures
Special Assessments (Vessing)
Interest
Rentals-Cell Phone
Hakone Rent Pass Through
Sale of Assets
Misc.
Cash Over & Short
VehicleAbatement
Donations/Youth Sports
Donations/Child Care
Animal Licenses,
Fuel Sales
Ground Maint.
Park Rental '
Permit-Enctmt.
TOTAL GENERAL FUND
$ 1,489,800 20,605 $ 1,510,405 ~ $ 2,772,021 ' 183.5%
2,096,398 20,605 2,117,003
1,168,500 (60,085) 1,108,415
95,000 95,000
1,263,500 (60,085) 1,203,415
400,000. (156,424) 243,576
400,000 197,628 597,628
321,000 (142,384) 178,616
1,121,000 (101,180) 1,019,820
242,500 - 242,500
182,000 20,070. 202,070
99,200 ~ 99,200
321,300 (6,760) 314,540
1,572,500
600
15.700
16,698
16;698
1,572;500
600
18,000
45,000 ~.
295.366
aoo,ooo
58,200
15,000
10,000
(3,000
- 190,000
12,500
10,000
5,000
18,000
45,000
295,366
400,000
58,200
15,000
10,000
13,000
190,000
12,500
10,000
5,000
(2)
325,472 133.6%
357,765 59.9% (3)
218.837 122.5% (4)
902.074 88.5%
312,935 129.0% (5)
220,643 109.2% (6)
- 97,212 98.0% (5)
341,736 ~ 108.6%
39,307
16,698 100.0%
1,807,508 114.9%
294 49.0%
516,812 175.8% (7)
27,713 154.0%
33,631 .74.7%
0.0%
542,225 135.6% (8)
58,341 100.2%
9,908
- 0.0%
6,518 65.2%
1,464
16,619 127.8%
190,690 100.4%
1,550
1,899 15.2% (9)
5,605 56.1%
9,468 189.4%
June 2002\REVENUE Page 3 9/6/2002
CITY OF SARATOGA
• REVENUES AS OF JUNE 30, 2002
FISCAL YEAR 2001-02
Budget 100% of
Original Adjustments Amended 6/30/02 Year
Description Budget (Note 1) Budget Actual Expired
SPECIAL REVENUE FUNDS:
COPS-SLESF
Interest 5,376
Suppl. Law Enforcement 100,000 100,000 100,000 100.0%
Total COPS - SLEF 100,D00 100,000 105,376 105.4%
Traffic Safety ~ -
Interest 768
Crossing Guard Match 3,500 3,500 - 0.0%
Fines-Vehicle Code 145,000 145,000 132,034 91.1%
Total Traffic Safety 148,500 148,500 132,802 89.4%
Streets & Roads
Refunds &Reimb. 259,700 259,700 87.032 33.5%
Congestion Management 68,629
Interest - 74,678
St. Highway User 2107.5 6,000 6,000 6,000 100.0%
St. Highway User 2106 149,550 149,$50 139,971 93.6%
St. Highway User 2107 251,500 251,500 248,152 98.7%
St. FHWA Reimb. 1,342,000 1,342,000 - 0.0%
St. 2105 S&H Code
TEA-21 194,700
252,705 ~ 194,700
252,705 188,738
212,705 96.9%
100.0%
TEA - Clean Air Grant (Signals) 380,000 380,000 - 0.0%
AB 434 Clean Air Grant 338,947 338,947 33,138 9.8%
Measure B 377,252 377.252 439.845 116.6%
Total Streets & Roads 3,552,354 3,552,354 1,538,888 43.3%
Transportation Develop. Act
Total TDA 54,727 54,727
Hillside Street Repair
Interest - -
Hillside Street Repair 2,500 2,500 0.0%
Total Hillside Street Repair 2,500 2,500 0.0%
Landscape/Lighting
Property Tax 89,404 89,404 119,542 133.7% (2)
Special Assessment 101,189 101,189 10],162 100.0% (10)
Interest 2,000 2,000 5.574 278.7%
Total Landscape/Lghtg 192593 192,593 226,278 117.5%
Development Services
Geology Review Fees 65,000 40,000 105,000 194,468 185.2% (I1)
Engineering Fees 60,000 210,000 270,000 229,508 85.0% ~
Planning Fees 396,000 (146,000) 250,000 228,350 91.3% (12)
ArboristFees 75,000 75,000 92,305 123.]%
Document Storage Fees 13,000 13,000 9,065 69.7%
Permits-Building 967,000 60,780 1,027,780 1,001,608 97.5%
Permits-Grading 40,000 5,000 45,000 50,850 113.0% (13)
interest - 78,572
Total Development Svc's 1,616,000 169,780 1,785,780 1,884,726 105.5%
June 2002\REVENUE Page 4 9/6/2002
CITY OF SARATOGA
REVENUES AS OF NNE 30, 2002
Budget
Original Adjustments Amended
Description Budget (Note 1) Budget
Environmental Programs
St. Refuse Surcharge AB939
Environmental Fees
Interest _
Total Environmental Programs
Housing & Comm. Dev.
HCD/CDBG/SHARP GRANTS
INTEREST _
Total Housing/Comm. Dev.
Recreation
Friends Of Wamer Hutton House
Sports League Fees
Camp Fees
Excursion Fees
Class/Special Even[
Redwood Sports Program.
Total Recreation
Teen Services
Teen Services
Teen Snack Bar
Wamer Hutton Contributions _
Total Teen Services
Facility Operations
Building Rent
Interest _
Total Facility Operations
Theatre Ticket Surcharge
Interest ~.
Theatre Ticket Surcharge _
Total Theatre Ticket Surcharge
TOTAL SPECIAL REVENUE FUNDS
CAPITAL PROJECT FUNDS:
Park Development
]merest
Park Development _
Total Park Development_
Library Expansion
Library Bond Interest & Misc.
Total C[P
35x Total CIP Resources
TOTAL CAPITAL PROJECT FUNDS
lone 2002\REVENUE
30,000 30,000
533,613 533,613
180,874 - 180;874
38,000 38,000
150,000 ` (50;000
90,000 90,000
425,000 - (30,000) - 395,000
an nnn zn nnn
55,080 55;080
1,620 ' 1,620
135,000 (10,000) 125,000
135,000 (10,000) 125,000
25,000 25,000
25,000 - 25,000
7
Page 5
100% of
6/30/02 Year ~-~
Actual Expired
35,178 117.3%
594,672 111.4%
3 ],520
661,370 117.3%
698,649 ~ 386.3%
40,297 106.0%
182,866 121.9%
80,750 89.7%
432,248 109.4%
41,454 138.2%
28,424
728
10,000 51.6%
44.9%
100.0%
39,152 58.7%
127.018
588 101.6%
127,606 102.1
123
21,441 -
85.8%
21,564 86.3%
219,786 82.9%
38,473
377,400
182.3%
415,873 167.4%
343,602 210.4% (14)
337,435 4.9%
096,910 15.1%
9/6/2002
CITY OF SARATOGA
REVENUES AS OF JUNE 30, 2002
Original
Description Budget
DEBT SERVICE FUND:
Library Bond _
Secured property tax
Principal 691,892
Other 2,700
TOTAL DEBTSVCFUND
AGENCY FUNDS:
Leonard Road
Interest
Services (Assess Districts)
CA TV Trust
Interest Income
Parking Dist. #2 Debt Svc.
Interest
Parking Dist. #3 Debt Svc.
Services (Assess Districts) 167,314
Deposits
Deposits -
Saratoga PFA AGENCY
Interest Income
TOTAL AGENCY FUNDS
GRAND TOTAL
1,114,649
691,892 104,030 15.0%
1,590
11.738 10.139
744
0.0%
37
$ 18.259.712 1 109.0%
REVENUE NOTES:
(I) Amended budget includes all revisions as of June 3Q 2002.
(2) Property Taxes-Secured property taxes paid in December/January and April/May. TEA distributions are included
with the secured/unsecured distributions.
(3) $264,000 in construction tax from the Oddfellow is expected late fall 2002, reflecting slow sales.
(4) Occupancy fees from the Saratoga Inn & Saratoga Oaks Lodge. The Saratoga Inn remits monthly; the Oaks Lodge qtly.
(5) Franchise Fees from PG&E in the amount of $312,935 is $70,435 above projection.
(6) Excludes interne[ fees.
(7) Other Refunds & Reimbursements- Law Enforcement refund $101,001, ABAG Plan, $43,160 received in July and $45,099
State traf5c congestion relief.
(8) Interest earnings are Tower than budgeted.
(9) Animal license fees lower than prior years.
(10) Assessment Revenues•Paid in December/January and April/May.
(1t) 1st quarter receipts from Sobmto project.
(12) Planning fees are lower than originally budgeted due to decline in new planning applications.
Budget I ~ 100% of
Adjustments Amended 6/30/02 Year
(Note 1) Budget Actual Expired
June 2002\REVENUE Page 6 9/6/2002
CITY OF SARATOGA
REVENUES AS OF NNE 30, 2002
FISCAL YEAR 2001-02
Budget 100% of
. Original Adjustments Amended 6/30/02 Year
Description Budget (Note 1) Budget Actual Expired
(13) Develop.fees-Grading Permit fees remain higher than originally budgeted.
(14) Interest income earned from library bond proceeds in L.A.I.F. account.
June 2002\REVENUE Page 7 9/6/2002
CITY OF SARATOGA
EXPENDITURES AS OF JUNE 30, 2002
. FISCAL YEAR 2001-02
Description
Original
Budget Budget
Adjustments
(Note 1)
Amended
Budget
6/30/02
Actual 100%of
Year
Ezpired
EXPENDITURE OVERVIEW BY FUND
001 General Fund S 6,142,783 S 436,786 6,579,569 $ 6,502,468 98.8%
Special Revenue Funds:
100 COPS-SLESF 112,236 - 112,236 59,288 52.8%
110 Traffic Safety ~ ~ 25,983 2,056 28,039 20,968 74.8%
150 Streets&Roads 8,297,376 (1,539,852) 6,757,524 3,227,249 47.8%
160 Transportation Develop. Act - - 0 - -
180 Landscape & Lighting 206,697 - 206,697 237,741 115.0%
250 Development Services 1,876,822 82,311 1,959,133 1,914,603 97.7%
260 Environmental Programs 648,385 125,838 774,223 593,796 76.7%
270 Housing & Community Dev. 266,504 - 266,504 161;281 60.5%
290 Recreation 9]9,725 1,200 - - 920,925 973,311 105.7%
291 Teen Services 223,223 20,685 243,908 226,678 92.9%
292 Facility Operations 275,041 - 275,041 281,564 102.4%
293 Theatre TicketSumhazge 50,784 4,881 55,665 42,749 76.8%
Total Special Revenue Funds 12,902,776 (1,302,881) 11,599,895 7,739,232 66.7%
Capital Project Funds:
310 Park Development 500,000 472,] 10 972,110 1,634,966 168.2%
320 Libmry Expansion 14,000,000 14,000,000 5,136,716 36.7%
35x Total CIP - 13,092,750 13,092,750 120,213 0.9% --
Total Capital Project Funds 14,500,000 13,564,860 28,064,860 6,891,895 24.6%
- Debt Service Fund: _
400 Library Bond 694,592 0 694,592 692,435 99.7%
Agency Funds:
420 LeonazdRoadDebtService 11,738 11;738 11,635 99.1%
700 Quarry Creek Pjc[ Admin. - - -
720 Cable TV Trust - _
730 Parking Dist. #2 Debt Service - _ _
740 Pazking Dist. #3 Debt Service 167,314 167,314 167,892 100.3%
800 Deposits - _ _
- 990 Saratoga PGA - - -
Total Agency Funds 179,052 179,052 179,527 100.3%
TOTAL ALL FUNDS 34,419,203 S 12,698,765 S 47,117,968 $ 22,005,557 46.7%
u
lone 20021EXPEND Page 7 9/62002
CITY OF SARATOGA
EXPENDITURES AS OF JUNE 30, 2002
escripfion FISCAL YEAR 2001-02
Budget
Original Adjustments Ameaded
Budget (Note 1) Budget
6!30/02
Actual
100% of
Year
Expired
EXPENDITURE DETAII, BX FUND
001 GENERAL FUND
1005 City Council $51,000 74,204 $125,204 $139,587 111.5%
1010 Contingency 200,000 (162,534) 37,466 - 0.0%
1015 Ciry Commissions 100,994 100,994 93,841 92.9%
1020 CiryManaget'sOffice 345,209 345,209 376,862 109.2% (15)
1025 Legal Services/Risk Mgmt. 377,900 377,900 425,li 1 d 12.5%
1030 City Clerk 87,420 ' ~ 87,420 90,794 103.9%
1035 Equipment Operations 309,987 182,427 492,414 334,437 67.9%
1040 Financial Management 447,429 25,000 472,429 463,795 98.2%
1045 HtunanResources 167,277 14,100 181,377 197,587 ]08.9%
]050 General Services 146,680 4,830 151,510 141,082 93.1%
1060 Facilities Maintenance 469,]84 ~ .469,184 489,162 104.3%
1065 ~ Management Info. Systems 274,373 33,581 307,954 261,994 85.]%
1070 Publiclnformation .26,162 26,162 16,643 63.6%
2005 Emergency Preparedness 21,214 21,214 20,635 97.3%
2010 Code Enforcement 48,281 28,301 76,582 70,512 92.1%
2015 Police Services 2,918,415 88,623 3,007,038 3,086,629 102.6%
2025 Animal Control 202,899 ~~ 202,899 202,760 99.9%
3030
Pazks/Open Space ~
699,546
~ 7,747
707,293
643,318
91.0% •
3035 General Engineering 260,239 9,000 269,239 273,262 101.5%
4005 Advanced Planning - 96,854 5,237 102,091 87,745 85.9%
7005 Senior Services 41,035 41,035 37,492 91.4%
7010 Community Support - 72,800 72,800 70,481 96.8%
7020 Economic Development 149,912 1,000 150,912 128,892 85.4%
7025 Hakone Gazdens Park 160,747 160,747 140,034 87.1% (16)
9010 Capital Projects 312.311 125,270 ~ 437,581 299,758 65.5% (17)
Subtotal 7,987,868 436,786 8,424,654, $8,092,453 96.]%
LessOverhead ~ (1,845.085) (1,845,085 ($1,589,985) 86.2%
TOTAL GENERAL FUND $ 6,142.783 $ 436,786 $ 6,579.569 S 6,502.468 98.8%
SPECIAL REVENUE FUNDS:
100 2030 COPS Supl. Law Enforcement 100.000 100,000 52,827 52.8%
Plus Overhead - 12236 - 12,236 $6,461 52.8%
Total COPS 112,236 ~ 0 112;236 59,288 52.8%
110 2020 TraSicSafety 25,100 2,056 27,156 20,308 74.8%
Plus Overhead 883 883 $660 74.8%
Tata] Traffic Safety 25,983 2,056 28,039 20,968 74.8%
150 Streets & Roads
3005 Street Maintenance 1,797,812 1,385,848 3,183,660 1,996,641 62.7% (18)
3010 Sidewalks & Trails 96,016 96,016 38,857 40.5%
3015
Traffic Control
236,198
12,300
248,498
201,301 .
81.0%
3020 Flood&StonnDrain Control 129,184 30,000 159,184 90,412 56.8%
3025 Medians & Pazkways 147,580 2,000 - 149,SS0 137,990 92.3%
5010 CongestionMgm[. 350,621 350,621 56,747 16.2%
90]0 Capital Projects 4,988,425, (2,970,000) 2,018,425 354,475 17.6%
June 2002tEXPEND page 8 9/62002
CITY OF SARATOGA
EXPENDITURES AS OF JUNE 30, 2002
FISCAL YEAR 2001-02
Budget
Original Adjustments Amended
Description Budget (Note 1) Budget
Subtotal 7,745,836
Plus Overhead 551,540
Total Street & Roads 8,297,376
160 9010 Transportation Dev. Act 0
180 3040 Landscape & Lighting 180,007
Plus Overhead 26,690
Total Landscape & Lighting 206,697
250 Development Services
4010 Zoning Administration 572,598
' 4015 Inspection Services 479,922
4020 DevelopmentRegulalion 191,238
Subtotal 1,243,758
Plus Overhead 633,064
Total Development Svcs. 1,876,822
260 Environmental Program
5005 In[egmted Waste Mgmt. 156,741
5015 Storm WaterMgmt. 379,4]9
9010 Cap Proj (Street Stotm Dr) 25,467
Subtotal 561,fi27
Plus Overhead 86,758
Total Environmental Program 648,385
270 Housing & Camm. Dev.
7015 HCDA Administration 201,348
9010 Cap Projects (Sr. Ctr & ADA) 50,000
Subtotal 251,348
Plus Overhead 15,156
Total Housing & Comm Dev. 266,504
290 Recreation
6006 Recreation 673,405
Subtotal 673,405
Plus Overhead 246,320
Total Recreation Services 919,725
291 Teen Services
6010 Teen Services 161,326
Plus Overhead 61,897
Total Teen Services - 223,223
292 6020 Facility Operations 72,036
Plus Overhead 203,005
Total Facility Operations 275,041
293 6015 Theatre Ticket Surcharge 43,248
Plus Overhead 7,536
June 20021E7~END Page 9
(1,539,852) 6,205,984
551,540
4,984
77,327
82,311
82,311
71,838
50,000
0
0
180,007
26,690
100% of
6/30/02 Year
Actual Expired
2,876,423 46.3%
$350,826 63.6%
3,227,249 47.8%
2]1,05] 117.2% (19)
$26,690 100.0%
237,741 1 ] 6.0%
577,582 561,215 97.2%
557,249 514,920 92.4%
191,238 236,303 123.6%
326,069 1,312,438 99,0%
232,579
429,4] 9
201,348
50,000
251,348
13,]56
102,825 44.2%
412,508 96.1%
463 90.4%
796 76.7%
149,994 74.5%
- 0.0%
149,994 59.7%
$11.291 74.5%
107.8%
107.8%
100.0%
105.7%
20,685 182,0]1
61,897
20,685 243,908
72,036
203,005
0 275,041
4,881 48,129
7,536
169,176 92.9%
$57,502 92.9%
226,678 92.9%
78,559 109.1%
203,005 100.0%
281,564 102.4%
36,147 75.1%
$6,602 87.6%
9/6!2002
CTTY OF SARATOGA
EXPENDITURES AS OF JUNE 30, 2002
Description
Total Theatre Ticket Surcharge
TOTAL SPECLAL REVENUE FUN
CAPITAL PROJECT FUNDS:
310 9010 Park Development
320 9010 Library Expansion
35z Total CIP
TOTAL CAPTTAL PROJECT FUNDS
DEBT SERVICE FUND:
400 8015 Library Bonds
(22)
AGENCY FUNDS:
420 8020 Leonard Rd. Debt Svc. 11,738 11,738 11,631 99.1% (23)
720 1040 CA TV Trust - - - - .
730 8005 Parking Dist #2 Debt Svc. - - - -
740 8010 Parking Dist #3 Debt Svc. ~ 167,314 167,314 167,892 100.3% (23)
990 1040 Saratoga Public Fin. Agency - - - - - -
TOTAL AGENCY FUNDS 179,052 179,052 179,527 100.3%
TOTAL EXPENDITURES S 34,419,203 $ 12,698,765 S 47,117,968 $ 22,005,557 46.7%
EXPENDITURE NOTES:
(15) Primarily reflects amendment to City Managers contract.
(16) Consultant and relocation did not occur this fiscal yeaz, no remodeling plans known at this time.
(17) Capital projects include Civic Center Maser plan, misc. pazk upgrades, Senior Center
remodeling, & Vessing Road.
(18) Variance primarily reflects project/timing delays. Incomplete capital projects will be rolled over from operating
to 5-yeaz CIP budget. -
(19) Expenditures supported by annual assessments.
(20) Park development capital expenditures partially supported by a reduction of operating transfers (line-item)
appropriated to the 5-yeaz CD'. Remaining transfers to CIP will occur in fiscal yeaz 2002Y2003.
(21) Library Expansion & Renovation Construction project was budgeted for the enfve amount. Rollover of appropriation
is necessary since project completion is not anticipated ti112003.
(22) Last payment of old library bond paid in December 2001 and first payment of new bond made in February 2002. .
(23) Debt service payments made in September and Mazch.
FISCAL YEAR 2001-02
Budget 100%of
Original Adjustments Amended 6/30/02 Year
Badget (Note 1) Budget Acmal Expired
749
776 (1.302,8811 11,599,895 8 7,739.232E 66.7%
500,000 472,110 972,110 1,634,966 168.2% (20)
14,000,000 14,000,000 5,136,716 36.7% (21)
13.092,750 13,092,750 120,213 0.9%
June 20021EXPEND Page 10 9/6/2002
;~
SARATOGA CITY COUNCIL
MEETING DATE: September 18, 2002
AGENDA ITEM:
DEPT: Community Development CITY MANAGER: ~~~
PREPARED BY: Kristin Borel DEPT HEAD:
SUBJECT: Planning Commission Actions, September 11, 2002
RECOMMENDED ACTION(S):
Note and file.
REPORT SUMMARY:
Attached are the Planning Commission Action Minutes of September 11, 2002
FISCAL IMPACTS:
N/A
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
N/A
ALTERNATIVE ACTION(S):
N/A
FOLLOW UP ACTION(S):
N/A
ADVERTISING, NOTICING AND PUBLIC CONTACT:
N/A
ATTACHMENTS:
Action Minutes -Saratoga Planning Commission
~..~
CITY OF SARATOGA PLANNING COMMISSION
ACTION MINUTES
DATE: Wednesday, September 11, 2002 - 7:00 p.m.
PLACE: Council Chambers/Civic Theater,13777 Fruitvale Avenue, Saratoga, CA
TYPE: Regular Meeting
ROLL CALL: Cotmnissioners Barry, Garakani, Hunter, Kurasch, Roupe, Zutshi and Chair Jackman
Absent: Commissioner Zutshi
Staff: Planner Oosterhous, Director Stillivan, and Minutes Clerk Shinn
PLEDGE OF ALLEGIANCE
MINUTES Draft Minutes from Regular Planning Commission Meeting of August 28, 2002. (APPROVED
6-0)
ORAL COMMUNICATIONS -Any member of the Public will be allowed to address the Planning Commission for up to three
minutes on matters not on this agenda The law generally prohibits the Planning Commission from discussing or taking action on
such items. However, the Planning Commission may instruct staff accordingly regarding Oral Communications under Planning
Commission direction toStaff.
REPORT OF POSTING AGENDA
Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on September 5,
2002.
REPORT OF APPEAL RIGHTS _
If you wish to appeal any decision on this Agenda, you may file an "Appeal Application" with the City
Clerk within fifteen (15) calendar days of the date of the decision, pursuant to Municipal Code 15-
90.050(b).
CONSENT CALENDAR
None
PUBLIC HEARINGS
All interested persons may appeaz and be heard at the above time and place. If you challenge a
decision of the Planning Commission pursuant to a public heazing in court, you may be limited to
raising only those issues you or someone else raised at the public hearing(s) described in this agenda,
or in written correspondence delivered to the Sazatoga Planning Commission at, or prior to, the
public heazing. In order to be included in the Planning Commission's information packets, written
communication should be filed on or before the Monday, a week before the meeting.
1. APPLICATION #02-013 (503-69-02) - AMINI-MOAZENI, 13815 Pierce Road; -
Request for Design Review to demolish an existing single story house and construct a new
two story house with 6,099 square feet on the main and upper levels and 2,569 square feet
A
in the basement. The property is a 1.72 acre lot in the Hillside Residential District. The
height of the structure will be 26 feet. (WELSH) (CONTINUED TO OCTOBER 9, 2002,
6-0)
2. APPLICATION #02-130 (517-13-024) - FU, 15000 Bohlman Road; -Request for
Design Review Approval to construct atwo-story single-family residence on a 39,986
(net) square foot vacant lot. The floor area of the proposed residence and attached two-
car garage is 5,140 square feet. The maximum height of the residence would be 26 feet.
The site is zoned R-140,000. (OOSTERHOUS) (APPROVED 6-0)
3. APPLICATION #02-173 (CITYWIDE) -CITY OF SARATOGA; -The proposed
Zoning Ordinance Amendment would amend the Tree Removal Ordinance by requiring a
person removing a tree to be able to produce a copy of an approved Tree Removal Permit.
(SULLIVAN) (APPROVED 6-0)
4. APPLICATION #02-124 (CITYWIDE) -CITY OF SARATOGA; -The proposed Zoning
Ordinance Amendment would amend the Section 15-19.020 (f) (4) to include provisions that
would allow the review and approval of design and materials used in required sound walls.
(SULLIVAN) (APPROVED 6-0)
COMMISSION ITEMS
- Commissioner's sub-committee reports
. - Consideration and approval of Resolution No. 02-043 (APPROVED WITH SLIGHT
MODIFICATION)
COMMUNICATIONS
WRITTEN
City Council Minutes from Regular Meetings on July 17, 2002
ADJOURNMENT AT 9:14 PM TO NEXT MEETING
Wednesday, September 25, 2002, at 7:00 p.m. in the Council Chambers/Civic Theater
13777 Fruitvale Avenue, Saratoga, CA
. If you would like to receive this Agenda via e-mail, please send your e-mail address to plannin¢@sarato a.ca.us
SARATOGA CITY COUNCIL
MEETING DATE: September 18, 2002 AGENDA ITEM:
ORIGINATING DEP : C' Manager CITY MANAGER: /~~~~--~--'
PREPARED BY; ~ DEPT HEAD:
SUBJECT: Policy Advisory Board for the Comprehensive County Expressway Planning
Study
RECOMMENDED ACTION:
Direct staff to draft a letter for the Mayor's signature to the Policy Advisory Boazd (PAB) for the
Comprehensive County Expressway Planning Study notifying the Board that the City of Saratoga
is against expanding Lawrence Expressway to connect to Highway 85 via Saratoga Avenue.
REPORT SUMMARY:
The Comprehensive County Expressway Planning Study was established to develop and
document consensus on potential expressway improvements of all types including capacity
enhancements, grade separations, pedestrian and bicycle facilities, sound walls, and landscaping.
In addition, the Study will .develop funding requirements, financing scenarios, and
recommendations regazding issues such as maintenance support and traffic enforcement.
Councilmernber Waltonsmith is the City's representative to the PAB.
On September 4, 2002, Dawn Cameron, VTA/Roads & Airports Division, briefed the City
Council on the Expressway Study. Ms. Cameron stated that if the City of Saratoga did not seek
further consideration of expanding Lawrence Expressway to connect to Highway 85, direction to
the VTA was required from the City.
FISCAL IMPACTS:
N/A
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
The PAB will continue to look at the expansion of Lawrence Expressway.
ALTERNATIVE ACTION:
N/A
FOLLOW UP ACTION:
Notify Don Cohen, Project Manager/ PAB, 101 Skyport Drive, San Jose, Ca 95110
ADVERTISING, NOTICING AND PUBLIC CONTACT:
N/A
ATTACHMENTS:
None
L...~
2 of 2
1
SARATOGA CITY COUNCIL
MEETING DATE: September 18, 2002 AGENDA ITEM: /~~ /J
ORIGINATING DEPT: Administrative Services CITY MANAGER: (/~--~%L~~"---~
PREPARED BY: DEPT HEAD:
SUBJECT: City Manager Employment Agreement
RECOMMENDED ACTION(S):
Authorization to Mayor to execute amended agreement with Dave Anderson, City Manager, per
second year performance evaluation.
REPORT SUMMARY:
Section III.A.2 of the Agreement between the City of Dave Anderson, City Manager, provides
that Anderson shall be eligible for a cash bonus based on the City council's evaluation of his
annual performance review. In lieu of a cash bonus for this review period and in recognition of
the City Manager's years of municipal management experience and performance in his second
year of service to the City, Dave Anderson will receive aone-time credit of eighty (80) hours of
accrued paid time off and shall accrue additional time off at a rate of 216 hours per year (the rate
of accrual agreed to in the Memorandum of Understanding between Saratoga Employees'
Association and the City for employees with five to ten years of service).
FISCAL IMPACTS:
No fiscal impact.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
An agreement would not be executed.
ALTERNATIVE ACTION(S):
None.
FOLLOW UP ACTION(S):
City Clerk will forward a certified copy of the fully executed agreement to Mr. Anderson.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
r
Nothing additional.
ATTACHMENT:
Third Amendment to Agreement of Employment of City Manager.
~~
~~
~ ATTACHMENT
Third Amendment to Agreement for Employment of City Manager
WHEREAS, the above-referenced agreement between the City of Sazatoga ("City") and David
Anderson ("Anderson") was entered into July 24, 2000 and amended September 20, 2000 and
September 5, 2001 ("Agreement"); and
WHEREAS, section III.A.2 of the Agreement provides that Anderson shall be eligible for a cash
bonus based on the City Council's evaluation of Anderson's during the previous review period;
and
WHEREAS, in lieu of a cash bonus for the review period of September 1, 2001 through August
31, 2002, City and Anderson have agreed that the Agreement shall be amended as follows:
Amendment to Section III.B.1
The text of section III.B.1 is deleted in its entirety and replaced with the following:
1. ANDERSON shall be entitle to the same employee benefits as other
Sazatoga employees who aze represented by the Saratoga Employees Association (SEA),
as detailed in Sections XIII, XIV, and XV of the Memorandum of Understanding (MOU)
between the City of Saratoga and SEA except that notwithstanding anything in that
MOU, Anderson shall accrue paid time off at a rate of 216 hours per year. In addition, as
of September 18, 2002 ANDERSON shall receive aone-time credit of 80 hours of
accrued paid time off The accrual rate and one-time credit for paid time off established
by this section are in lieu of a bonus pursuant to section IILA.2
In witness whereof, the City has caused this amendment agreement to be signed and executed on
its behalf by its Mayor and duly attested by its City Clerk, and ANDERSON has signed and
executed this amendment agreement effective September 18, 2002.
DAVID ANDERSON
CITY OF SARATOGA
David Anderson Date Nick Streit. Date
Mayor
ATTEST:
Cathleen Boyer Date
City Clerk
APPROVED AS TO FORM:
Richazd S. Taylor Date
City Attorney
Page 1 of 1
~..J
SARATOGA CITY COUNCIL
MEETING DATE: September 18, 2002 AGENDA ITEM:
ORIGINATING DEPT: Community Development CITY MANAGER: ~~~
PREPARED BY: Thomas Sullivan, AICP DEPT READ: "
SUBJECT: Resolution Requesting that Governor Davis Veto AB 2
RECOMMENDED ACTION (S):
Adopt the attached Resolution requesting that Governor Davis Veto AB 2292
REPORT SUMMARY:
This bill removes both discretion and authority from the local government governments by
"locking in" any residential zoning used to comply with housing element law for years at a time,
restricts the freedom of a property owner to obtain a desired down-zoning or rezoning of their
property from a local government, and provides an incentive for litigation by requiring local
governments, and their tax payers, to pay the attorneys fees of those who sue them.
While it is the intention of the author to ensure that sufficient zoning of high-density properties
remains available, the practical outcome of this legislation will be to stifle the ebb and flow of
the marketplace and hamper local ability to respond to changing conditions in their communities.
If AB 2292 is signed, local governments will be reluctant to grant future landowner or developer
requests to rezone or down zone residential property because they will be exposed to lawsuits.
Property owners desiring these changes will most likely be asked to either purchase or identify
the other property in the community that will be up zoned for housing, and perhaps to indemnify
the local government from any lawsuit resulting from the down zoning or rezoning.
In Saratoga due to the provisions of Measure G, the developer would also be required to pay the
cost of a municipal election for the voters to determine if the receiving parcel's density would be
increased. This will have the effect of handcuffing normal private market and entrepreneurial
forces.
This legislation also creates a new cause of action that is sure to foster new forms of land use
litigation. Neighborhood and environmental groups, and others who seek to stop a development
will now have a new avenue to litigate against any change in zoning needed to accommodate a
development project. Landowners adjacent to any property designed to be up zoned can also use
these provisions as a basis for a legal challenge. Smart growth advocates can argue that the
replacement property identified is not of equivalent value from a transit standpoint. Competing
developers can use these provisions to challenge rival projects. And attorney's fees are offered
to prevailing parties.
i
FISCAL IMPACTS:
Unknown
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION (S):
The Governor would be uninformed of Saratoga's position on AB 2292
ALTERNATIVE ACTION (S):
Do nothing
FOLLOW UP ACTION (S):
N/A
ADVERTISING, NOTICING AND PUBLIC CONTACT:
No notification is required for this item
ATTACHMENTS:
1. An opinion Memorandum from Betsy Strauss to Dan Carrigg of the League of California
Cities.
2. Draft Resolution requesting the Governor Veto AB 2292
MEMORANDUM
August 25, 2002
TO: Dan Carrigg
FROM: Betsy Strauss
RE: AB 2292 (Dutra)
The purpose of this memo is to respond to your request that I review AB 2292 (Dutra),
assume that it is enacted into law, and then summarize the steps I would advise a city to
take to make sure it complied with the law.
1. Proceed with caution: New § 65863(b) (page 2, lines 9 - 17) is the heart of the
bill. It prohibits a city from reducing, requiring, or permitting the reduction of the
residential density for any parcel to a residential density that is below the density
that was utilized by HCD in determining compliance with housing element law.
There are two problems with this section: First, a court, rather than HCD, may
have determined that a city's housing element complied with the law. Second, a
city will not know the density that was utilized by HCD in determining
compliance with housing element law. There is nothing in current housing
element law that requires HCD to explain or identify the density it utilized in
determining compliance. These two problems mean that a city will be unable to
evaluate whether or not reduction of residential density will violate this section.
If HCD did not certify the housing element, but a court did, then there can be no
determination of the residential density relied on by HCD. If HCD does not
identify the residential density it relied on, then a city will not know the minimum
density for the property. Section 65863(e) provides for a mandatory award of
attorney's fees to a plaintiff who challenges acity's re-zoning and prevails.
Since a city will not be able to evaluate whether it is complying with the law, and
since the law provides for mandatory attorney's fees, the safest way to proceed
will be not to approve any application for a reduction in residential density.
2. The problem finding evidence: A city may wish to request HCD to identify the
residential density it relied on to determine compliance with housing element law.
If a city is able to determine the density that was utilized by HCD, and the city
chooses to consider approving a reduction in density, then the city must
determine, based upon substantial evidence, that the reduction is consistent with
the adopted general plan. As you are aware, development of all kinds must be
consistent with a city's adopted general plan. Consistency exists between a city
land use action and the general plan when the city has officially adopted an
adequate plan; and the various land uses authorized by the land use action are
~ Gov't Code § 65885.
compatible with the objectives, policies, general land uses and programs specified
in the plan.Z A precise match is not required.3 City zoning decisions must be
consistent with the general plan (including the housing element) under existing
law.° A court may neither substitute its view for that of the city, nor reweigh
conflicting evidence presented to the city. The court should only decide whether
city officials considered the policy, the extent to which the project conforms
thereto, and whether substantial evidence supports the findings of consistency.s A
city council's finding that a project is consistent with a city's general plan will be
reversed only if, based on the evidence before the city council, a reasonable
person could not have reached the same conclusion.b This is because a
consistency finding is not a finding of fact but is rather a determination of
legislative policy: interpretation of the city's general plan by the legislative body
that adopted it. This is particularly true in the case of a re-zoning, which is a
legislative act.
Since the law is very clear - in order to approve a re-zoning to a lower residential
density, a city must find the rezoning to be consistent with the general plan
(including the housing element), elementary principles of statutory construction
would lead to the conclusion that AB 2292 (Dutia) must be imposing a new or
different requirement. If the legislation doesn't intend something different than
what is in existing law, why would it be necessary to repeat existing law? This is
the second major Imcertainty of the bill which will require a city to proceed very
cautiously before approving a rezoning to lower residential density: how to
comply with the requirement to make the consistency finding in the bill.
The developer must identify the additional adequate and available sites: If the
reduction in residential density would result in the remaining sites not being
adequate to accommodate the city's share of the regional housing need, the
density can be reduced nonetheless, if additional "adequate and available" sites
are identified with an equal or greater density. "Available" is an ambiguous term.
Does this mean that necessary public services are available at the site? Or
perhaps it means that the owner of the site is ready to develop the property for
higher density housing? And if it means that the property owner is ready to
develop the property, how long must availability last? It also appears to add a
requirement to the existing housing element law that requires a city to identify
"adequate" sites,' but does not mention availability. Section 65863(b)(2) goes
beyond existing housing element law by requiring the adequate sites to be
available. When a developer applies for a reduction in residential density, I
would suggest that a city add to its list of what constitutes a complete application,
the requirement that an applicant for a reduction in residential density identify the
Z Gov't Code § 65860(a).
' Longtin, California Land Use, Section 2.41 Supp.
Gov't Code §§ 65860, 65887, 65910.
s Sequoyah Hi[Is Homeowners Assn v. City of Oakland (1994)23 Ca1.App.4~' 704.
a No Oil, Inc. v. City of Los Angeles (1987) 196 Ca1.App.3d223.
' Gov't Code § 65883.
additional adequate and available sites that aze needed to mitigate the loss of
residential density on the applicant's property.
4. Attorneys fees for failing to comply with a confusine law: The court is required
to award attorneys fees if it finds that an action of the city is in violation of this
sections Fees maybe awarded to the "plaintiff' or "the petitioner who proposed
the housing development." The section does not identify the standing necessazy
to be the "plaintiff." The potential for an award of attorneys for failing to comply
with a law that is difficult to understand, will mean that a city will be reluctant to
reduce residential density on any property. I would advise a city to require an
indemnification agreement from the applicant for a reduction in density, whereby
the applicant will defend and indemnify the city against losses incurred as a result
of a challenge to the reduced density zoning.
5. City as insurer of adequate sites: Although the provision of this bill that prohibits
a reduction in residential density is most often discussed, new § 65863(a) that
requires a city to "ensure" that its inventory or programs of adequate sites "can
accommodate its share of the regional housing need...throughout the planning
period is equally troubling. Existing law does not require that a city "ensure"
adequate sites; it requires that a city "provide for" adequate sites.9 There are
circumstances - an eminent domain proceeding by a state or federal agency; a
designation of protected habitat by a state or federal agency; an action of the
property owner to, for example, donate a portion of its property to the local open-
space foundation - beyond a city's control, that affect an otherwise adequate site,
which will not allow a city to "ensure" adequate sites. I would advise a city to
add a provision to its municipal code to makes it a violation of the code for
anyone to take any action that removes a site from the supply of adequate sites.
This section would apply to the private property owner but not the state or federal
government whose action cannot be controlled by municipal action.
The information in this letter is my legal opinion about what this bill requires and an
appropriate city response to these requirements. The legal advice in this letter is not
being provided to any particular city nor is it based upon any particular set of facts. Any
city, or other local government affected by this legislation, should consult its own legal
counsel to understand and apply the requirements of AB 2292 (Dutral.
~~
s Gov't Code § 65863(e).
Gov't Code § 65883.
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SARATOGA OPPOSING AB 2292 (DUTRA), AND
REQUESTING GOVERNOR'S VETO
WHEREAS, existing Planning and Zoning Law requires a city, county, or a city and county to
adopt a general plan that consists of a statement of development policies and a diagram or
diagrams and text setting forth objectives, principles, standards, and plan proposals, including a
land use element that sets forth a statement of the standards of population density and building
intensity recommended for districts and other territory covered by the plan; and
WHEREAS, existing law act also requires that the maximum allowable residential density be
consistent with the applicable zoning ordinance and the adopted general plan; and
WHEREAS, the maximum residential density has been set by the citizens of Saratoga by
passage of Measure G; and
WHEREAS, the maximum residential density on any parcel with residential land use
designation can only be increase by vote of the citizens, and
WHEREAS, Assembly Bill 2292 by Assembly Member John Dutra prohibits a city or county
from reducing the residential density for any parcel below the density that was utilized in
determining compliance with the jurisdiction's housing element by administrative, adjudicative,
or legislative action, unless the local government makes written findings supported by substantial
evidence that the reduction is consistent with the adopted general plan, including the housing
element, and other provisions of law relating to density and incentives for developers to build
lower income housing; and
WHEREAS, AB 2292 declares that these requirements shall be in addition to any other law that
may restrict or limit the reduction of residential density; and
WHEREAS, AB 2292 requires that if court finds that an action of the city, county or city and
county is in violation of the provisions of this bill, the court shall award the plaintiff reasonable
attorney fees and costs of suit, except under extraordinary circumstances; and
WHEREAS, AB 2292 removes both discretion and authority from local governments by
"locking in" any residential zoning used to comply with housing element laws for years at a
time, exposes local governments to lawsuits if it is later changed, and shifts local land use
authority to the state while hampering local ability to respond to changing conditions in our
communities; and
WHEREAS, AB 2292 restricts the freedom of a property owner to request a local government to
down-zone or rezone their property; and
WHEREAS, AB 2292 provides an incentive for litigation by requiring local governments, and •
our taxpayers, to pay the attorney fees of those who sue local governments.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Saratoga opposes AB
2292 (Dutra), regarding preemption of local authority and property rights, and requests that the
Governor Veto this legislation.
The above and foregoing resolution was passed and adopted at an adjourned meeting of the
Saratoga City Council held on the 18 day of September, 2002 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Nick Streit, Mayor
ATTEST:
Cathleen Boyer, City Clerk
•
~4
SARATOGA CITY COUNCIL
MEETING DATE: September 18, 2002 AGENDA ITEM: ~~
ORIGINATING DEPT: Community Development CITY MANAGER: ~~~
PREPARED BY: Thomas Sullivan, AICP DEPT HEAD:
SUBJECT: Resolution Requesting the Governor to Veto AB 1866
ACTION (S):
Adopt the attached Resolution requesting that Governor Davis Veto AB 1866.
REPORT SUMMARY:
In brief, this bill requires local governments to use a ministerial process for approving second
housing units and prohibits them from applying any development standard that would have the
effect of precluding an affordable housing development from receiving a density bonus and
concessions.
AB 1866 is designed to silence all public discussion when a homeowner decides to build. a
second housing unit in their backyard. Furthermore, in response to this effort to silence public
input at local planning commissions and legislative bodies, local governments throughout the
state will be forced to rewrite their existing ordinances in an attempt to anticipate any
conceivable eventuality. This will result in longer, more complicated ordinances that will be
enforced at planning and building counters, leaving applicants no recourse to appeal decisions to
planning commissions and legislative bodies.
The density bonus provisions of AB 1866, skews the balance of the law heavily in favor of
developer interests. The bill allows density bonus law to trump other local policies by
prohibiting local governments from applying any local "development standard", defined as "any
ordinance, general plan element, specific plan, charter amendment, or other local law, policy,
regulation or condition," that will have the effect of precluding the development of density bonus
units. Based on this language, all other public policies are given less value when compared with
the alleged needs of a housing developer under density bonus law.
The definition of "second unit" in AB 1866 includes a "manufactured home." The existing law
definition of "manufactured home" includes a "mobile home." Therefore AB 1866 would permit
a homeowner to place a mobile home without a permanent foundation in their backyard as a
rental unit, without opportunities for public review and comment.
Additionally, since the City's Housing Element plans to provide 45 new second units. These
dwelling units would be deed-restricted to be rented to provide below market rate housing
opportunities, AB 1866 removed the City's ability to accomplish that Housing Goal.
Because this bill is on the Governor's desk, the City sent a letter requesting the Governor to Veto
the legislation early last week.
FISCAL IMPACTS:
Unknown
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION (S):
N/A
ALTERNATIVE ACTION (S):
Do nothing.
FOLLOW UP ACTION (S):
N/A
ADVERTISING, NOTICING AND PUBLIC CONTACT:
This item does require advertisement.
ATTACHMENTS:
Draft Resolution
•
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SARATOGA REQUESTING THAT GOVERNOT DAVIS VETO
AB 1866
WHEREAS, existing Planning and Zoning law authorizes a local agency to provide by ordinance for the
creation of second units on parcels zoned for a primary single-family and multifamily residence; and
WHEREAS, existing law also requires, when a developer of housing proposes a housing development
within the jurisdiction of the local government, that the city, county, or city and county provide the
developer with incentives or concessions for the production of lower income housing units within the
development if the developer meets specified requirements; and
WHEREAS, Assembly Bill 1866 by Assembly Member Roderick Wright prohibits a local government
from exercising discretionary review when approving a second unit; and
WHEREAS, AB 1866 makes a number of changes to density bonus law, including limiting affordability
covenants for housing built within a common interest development to 10 years; and
WHEREAS, AB 1866 provides that the interests of a developer in securing a density bonus overrides
other local policies and laws; and
WHEREAS, AB 1866 establishes a legal process where a court must award attorney fees, and developers
are favored to prevail when they sue local governments; and
WHEREAS, AB 1866 eliminates discretionary review of second units, requires local governments to
provide density bonuses and concessions to developers of housing affordable to households earning up to
120% of the median income, and places the private interests of developers ahead of all other public
interests through limitations on development standazds; and
WHEREAS, the League of California Cities and other California cities aze opposed to this bill.
NOW, THEREFORE, the City Council of the City of Saratoga hereby resolves as follows:
That the City of Saratoga opposes AB 1866 (Wright), regazding the preemption of local authority on
second units and density bonuses, and requests that the Governor VETO this legislation.
The above and foregoing resolution was passed and adopted at an adjourned meeting of the Saratoga City
Council held on the 18w day of September, 2002 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Nick Streit, Mayor
Cathleen Boyer, City Clerk
SARATOGA CITY COUNCIL
MEETING DATE: September 18, 2002
ORIGINATING DEPT: Public Works
PREPARED BY: ~ ~? <
AGENDA ITEM: /~
CITY MANAGER: d'/~~---
DEPT HEAD: wi_- ~ ~
SUBJECT: Construction and Demolition Debris Recycling Ordinance -Second Public
Hearing.
RECOMMENDED ACTION(S):
1). Waive second reading of Construction and Demolition Debris Recycling Ordinance. Open
public hearing. Close public hearing.
2). Approve and adopt Construction and Demolition Debris Recycling Ordinance.
REPORT SUMMARY:
At their regular meeting on September 4, 2002, Council waived the first reading and held the first
public hearing regazding the proposed Construction and Demolition Debris Recycling
Ordinance(C & D Ordinance) and subsequently directed staff to hold a second public hearing at
their next regular meeting on September 18, 2002.
Council directed staff to zetum to Council with information regazding any implementation costs
to the City as a result of adopting the C & D Ordinance and if there are adequate processing
facilities to handle additional C & D material volume that will likely result from the adoption of
the C & D Ordinance. Per correspondence received from West Valley J.P.A. executive director
Scott Hobson (Attachment B), no additional costs will be incurred by the City as a result of
implementing the C & D Ordinance and there is more than sufficient capacity at our sorting
facilities to handle the additional anticipated volume of C & D materials. Additional C & D sort
line data from J.P.A. Executive Director Scott Hobson is contained in attachment C, and shows
the current drop box diversion rate for the City of Sazatoga to be 71%. An additional resource is
the Builder's Reuse and Recycling Guide (Attachment D), which is a directory of construction
and demolition material recycling firms in the Bay Area.
City Staff recommends Council waive the second reading, approve and adopt the Construction
and Demolition Debris Recycling Ordinance.
FISCAL IMPACTS:
None.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
Second Public Hearing for Construction and Demolition Debris Recycling Ordinance will not
occur, and Ordinance will not be adopted.
ALTERNATIVE ACTION:
None.
FOLLOW UP ACTION:
City Clerk to publish Ordinance in Saratoga News.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
None.
ATTACHMENTS:
Attachment A -Construction and Demolition Debris Recycling Ordinance.
Attachment B -Correspondence from JPA Executive Director Scott Hobson.
Attachment C -Agenda Report from JPA Executive Director Scott Hobson.
Attachment D -Builder's Reuse and Recycling Guide
2 of 3
ORDINANCE
• AN ORDINANCE AMENDING THE SARATOGA CITY CODE CONCERNING
CONSTRUCTION AND DEMOLITION DEBRIS RECYCLING
THE CITY COUNCIL OF THE CITY OF SARATOGA DOES ORDAIN AS FOLLOWS:
Section 1. Findings.
A. The California Integrated Waste Management Act of 1989 (Cal. Pub. Res. Code
' 40000 et seq.) was. enacted to divert recyclable materials from landfills in order
to preserve decreasing landfill capacity and diminishing natural resources.
B. The Califomia Integrated Waste Management Act mandates that by January 1,
2000, each Califomia city and county must divert 50% of all solid waste from
landfill or transformation facilities through source reduction, recycling and
composting activities.
C. The City of Saratoga prepared and adopted a plan in 1992, the Source Reduction
and Recycling Element, to achieve the mandated diversion.
D. The City has most recently achieved a diversion level of 56% as a result of the
City's source reduction and recycling programs.
E. To achieve and assist the City in maintaining a diversion level of at least 50% and
to avoid statutory penalties associated with non-compliance with the Califomia
Integrated Waste Management Act, the City must continue to implement
cost-effective programs aimed at increasing diversion of waste from landfills.
F. The City has determined that a program for recycling and reducing construction
and demolition debris may result in a significant diversion of construction and
demolition debris from Bay Area landfills.
G. This ordinance would establish a program for recycling and reducing construction
and demolition debris by requiring the preparation and implementation of a
construction and demolition debris recycling plan for construction, remodeling,
and demolition projects involving structures with more than 2,500 square feet of
floor space.
Section 2. Adoption.
Article 16-72 is hereby added to the Saratoga City Code, to read as set forth below.
Article 16-72 CONSTRUCTION AND DEMOLITION DEBRIS
Section 16-72.010 Submission of Construction and Demolition Debris Recycling .
Plan.
(a) No permit shall be issued pursuant to this Chapter 16 of the Saratoga City Code to
conduct a construction, remodeling, or demolition project involving a structure or
structures with more than 2,500 square feet of floor space until the applicant has provided
to the Building Official a construction and demolition debris recycling plan. Where one
or more construction, remodeling, or demolition projects involving one or more structures
are part of a common development project, the floor space of the structures shall be
considered cumulatively for purposes of this section, regardless of whether separate
permits are issued for the projects or structures. The Building Official may exempt from
compliance with this section any project that is anticipated to produce less than 15 cubic
yards of construction and demolition debris.
(b) Where a construction and demolition debris recycling plan is required by this section,
all activities pursuant to any permit issued pursuant to this Chapter 16 shall proceed in
accordance with the construction and demolition debris recycling plan, and all such
permits shall include compliance with the plan as a condition of approval.
(c) All references in this section 16-72 to the Building Official shall include any person
authorized by the Building Official to act on his or her behalf.
Section 16-72.020 Review of Proposed Plan.
(a) The Building Official shall review a proposed construction and demolition debris
recycling plan to determine whether the plan meets the following criteria:
(1) The plan identifies all recyclable construction or demolition debris anticipated
to be produced by the project; and
(2) The plan explains how the applicant will reasonably maximize the diversion
of construction and demolition debris from disposal in a landfill; and
(3) The plan identifies end uses of the construction and demolition debris that are
consistent with the diversion goals of the California Integrated Waste
Management Act of 1989 (Cal. Pub. Res. Code ~ 40000 et seq.).
(b) The Building Official may recommend modifications to the proposed plan in
accordance with the criteria in subsection (a), and the applicant may modify the proposed
plan in accordance with the recommendations of the Public Works Director and the
criteria in subsection (a).
(c) If the Building Official determines that the proposed plan satisfies the criteria in
subsection (a), the Building Official shall approve the plan.
• Section 16-72.030 Implementation of Plan.
The permittee shall maintain records, including copies of weight tickets and receipts, of
the following:
(a) The volume or weight and the processing location of each type of construction
and demolition debris that is recycled; and
(b) The volume or weight and the disposal location of all construction and
demolition debris that is disposed.
Section 16-72.040 Documentation of Compliance with Plan.
(a) Within 10 days of the completion of a project subject to Section 16-72.010, the
permittee shall submit a compliance report. The compliance report shall state the volume
or weight and the processing location of each type of construction and demolition debris
that was recycled and the volume or weight and the disposal location of all construction
and demolition debris that was disposed. The compliance report shall include copies of
weight tickets, receipts, and other records compiled in accordance with Section 16-
72.030.
i (b) The Building Official shall compare the compliance report to the plan and shall state
whether the compliance report is consistent with the plan.
Section 16-72.050 Form for Proposed Plan.
(a) The Building Official shall prepare the following: (i) a form identifying the
information that must be provided regarding a proposed construction and demolition
debris recycling plan; and (ii) a guide identifying facilities available to assist in
implementing a construction and demolition debris recycling plan.
(b) The Building Official shall provide a copy of the form and a copy of the guide to any
person promptly upon request.
Section 3. Effective Date.
This ordinance shall take effect thirty days after the date of its adoption.
Section 4. CEQA Compliance.
The City Council finds and determines that the enactment of this ordinance is not a
"project" as that term is used in the California Envirorunental Quality Act ("CEQA") (Cal. Pub.
Res. Code ' 21000 et seq.) or the State CEQA Guidelines (Cal. Code of Regs., Title 14, ' 15000
et seq. ). Therefore, no environmental assessment is required or necessary. •
Section 5. Severance Clause.
Each section, sub-section, paragraph, sub-paragraph, sentence, clause and phrase of this
ordinance is severable and independent of every other section, sub-section, paragraph,
sub-paragraph, sentence, clause and phrase of this ordinance. If any section, sub-section,
paragraph, sub-paragraph, sentence, clause or phrase of this ordinance is held invalid, the City
Council declares that it would have adopted the remaining provisions of this ordinance
irrespective of the portion held invalid, and further declazes its express intent that the remaining
portions of this ordinance should remain in effect after the invalid portion has been eliminated.
Section 6. Publication.
The City Clerk shall cause this ordinance or a summary thereof to be published once in a
newspaper of general circulation of the City of Sazatoga within fifteen days after its adoption.
The foregoing ordinance was introduced and read at the regular meeting of the City
Council of the City of Saratoga held on the day of , 2002, and was adopted by the
following vote following a second reading on the day of , 2002:
AYES:
NOES:
ABSENT:
NICK STREIT
MAYOR, CITY OF SARATOGA, CALIFORNIA
ATTEST:
CITY CLERK
APPROVED AS TO FORM:
CITY ATTORNEY
4
Page 1 of 1
Cary Bloomquist ATTACHMENT B
From: "Scott Hobson" <SHobson@HFH-Consultants.com>
To: "Cary Bloomquist" <cbloomquist@saratoga.ca.us>
Sent: Friday, September O6, 2002 10:44 AM
Subject: RE: Construction and Demolition Debris Recycling Ordinance
Cary:
Please see my responses to the Council's questions below.
Scott
-----Original Message-----
From: Cary Bloomquist [mailto;cbloomquist@saratoga.ca.us]
Sent: Friday, September 06, 2002 2:13 AM
To: Scott Hobson
Subject: Construction and Demolition Debris Recycling Ordinance
Hi Scott,
At their regular meeting yesterday, Council requested a response to the following questions. Please
respond and provide as much detailed information as possible.
Regards..CB
1) Are there any added costs to the City as a result of implementing the C8D Ordinance? Any added
costs to contractors?
Assuming that the City's Building Official has the available staff time to review the required recycling
plans (i.e., no additional staff resources need to be procured), there should be no added costs to the City
as a result of implementing the C&D Ordinance. Contractors may incur additional costs to the extent that
they choose to (1) transport their C&D material using their own vehicles to distant sites or (2) utilize their
employees to separate C&D material on-site to achieve greater source separation. However, both the
Guadalupe and Zanker Road landfills accept and separate mixed loads of C&D material at a cost that is
comparable to landfill disposal. If the contractors are currently using GVDC drop boxes to dispose of their
C&D waste, and, instead, ask GVDC to deliver those boxes to Guadalupe's C&D sort line, they will not pay
any more than they are now.
2) Are there adequate facilities to handle the increased diversion stream in the surrounding community?
Yes. The Guadalupe C&D Sort Line is permitted to process 400 tons per day and currently processes
approximately 230 tons per day. During the first half of 2002, Saratoga residents and businesses delivered
an average of 23 tons per day of material to the Guadalupe Landfill in drop boxes, of which 13 tons per day
were processed over the sort line. Even if all of the remaining material (10 tons per day) were sent to the
sort line, the sort line has ample capacity to handle the additional tons.
9/7/02
AGENDA ITEM NO. 2
WEST VALLEY
SOLID WASTE MANAGEMENT
AUTHORITY
Date: August 19, 2002
MEETING DATE: S~r+~'Iq- ~n2
AGENDA REPORT
ATTACHMENT C
To: West Valley Solid-Waste Management Authority Boazd
From: Executive Director
Subject: Guadalupe Landfill C&D Sort Line
RECOMMENDED ACTION
Receive and file a yeaz-to-date report on the Guadalupe Landfill C&D Sort Line.
DISCUSSION
~..J
GVDC reports that it delivered a total of 5,730 tons of material in drop boxes to the
Guadalupe Landfill during the fast quarter of 2002 and 10,294 tons during the second
quarter. Table 1 summarizes the drop box tons for each Member Agency. Refuse tons
represent those boxes that were disposed duectly into the landfill. Dirt/rock tons
represent those rock boxes that were diverted for use as cover material or road/pad
base at the landfill. The C&D Sort Line tons represent those boxes that were processed
over the C&D Sort Line. The Guadalupe Landfill reports that approximately 939'° of
these tons were diverted from disposal in the landfill, either as alternative daily cover,
soil, clean wood, concrete, metal, or other material. The table also shows (1) the total
tons disposed, including 100% of the refuse boxes and 7% of the C&D Sort Line boxes
and (2) the total tons diverted, including 100% of the rock boxes and 93% of the C&D
Sort Line boxes.
.
WEST VALLEY SJLID WASTE MANAGEMENT AUTHORITY AGENDA REPORT
Page 2 September I9, 2002
Table 1
CY 2002 Drop Box Tons
As of June 30, 2002
~ ~ ~ ~.
Quarterl -
Refuse Tons 1,110 1,056 15 774
Dirt/.Rock Tons 351 695 30 794
C&D Sort Line Tons 430 685 26 764
Subtotal 1,891 2,436 71 2,332
Quarter 2
Refuse Tons 1,180 1,264 16 582
Dirt/Rock Tons 452 941 121 1,357
C&D Sort Line Tons 979 1,382 142 878
Subtotal 2,611 3,587 279 2,817
YTD Totals
Refuse Tons 2,290 2,320 31 1,356
Dirt/Rock Tons 803 1,636 151 2,151
C&D Sort Line Tons 1,409 2,067 168 1,642
Total 4,502 6,023 350 5,149
YTD Reca
Tons Dis osed 2,389 2,465 43 1,471
Tons Diverted
Dirt/Rock 803 1,636 151 2,151
C&D Sort 1,310 1,922 156 1,527
Total Tons Diverted 2,113 3,558 307 3,678
Diverted
Dirt/Rock 18% 27% 43% 42%
C&D Sort 29yo 28% 45% 29%
Total % Diverted 47% 59% 88% 71%
The first 6 months results show the significant contribution that the C&D Sort Line is
making to the diversion of material from landfill disposal. Between approximately
one-third to one-half of all drop box tons aze being sorted, with a 93% recovery rate.
Previous to the sort line, all of this material would have been disposed in the landfill..
Had the same percentage of C&D drop box tons been diverted during 2000, the
Member Agencies' diversion rates would have been as shown in the table below.
WEST VALLEY SOLID WASTE MANAGEII4ENT AUTHO~rI'Y AGENDA REPORT
.Page 3 September 19, 2002
Table 2
Estimated 2000 Diversion with the C&D Sort Line
~.
DOCUMENTS ATTACHED
None.
FISCAL IMPACT
None.
~.J
~~~~i~
~ L. Scott Hobson
Executive Director
Builder's
Reuse
Recycling
Guide
A Directory of
Construction and
ATTACHMENT D
'~' - "tion Material
ng Firms
•
Builder's Reuse
and Recycling Guide
A Facility Directory for Construction
and Demolition Material Recycling
All information in this directory is supplied by service
providers. Since the industry constantly changes, some
facilities may have reduced or expanded the types of
materials they take. Be sure to call to con&rm operating
hours, materials accepted, and requirements for preparation
of materials.
This Guide is a joint effort of the following agencies:
• City of San Jose Environmental Services Department
• Solid Waste Commission of Santa Claza County
• Center for Development of Recycling
Cenrer for the
Developmenr of Recycling
C•D•R
The Sanra Chra County
Recycling Hotline
~~ir~
s~v JosE
CAPITAL OF SILICON VALLEY
ENVIRONINENTAI SERVICES DEPARTMENT •
. (408)277-5533•wwwsjrecydes.org
Business listings in this directory should not be construed as
a recommendation or endorsement by the City of Sant Jose's
Environmental Services Dept, the Solid Waste Commission of
Santa Clara County, or The CenterForthe Development ofRecycGng.
Introduction
Why should my business recycle?
If you reduce waste, you can save money -this Guide
can help contractors gain a competitive advantage by:
• Saving money in avoided disposal costs
(transportation and landfill fees)
• Making money from the sale of salvaged materials,
• Saving money by reusing materials on site which avoids
higher procurement and transportation costs for materials.
Did You Know:
• Construction of a typical home generates 4 pounds
of waste per square foot. That's 3 tons of waste for a
1,500 squaze foot residence -more for highend homes,
multi-unit and commercial projects.
• Many construction materials, such as wood, drywall,
metals, concrete and cazdboazd can be reused or
recycled if prepared properly, and markets for these
materials aze growing.
• Every year, 1.5 million tons of waste is disposed of in
Santa Clara County - 30%, or 463,000 tons of this is
construction and demolition debris.
• Santa Claza County is facing a solid waste disposal
challenge. Legislation requiring a' 50% reduction in
waste bound for landfills by the year 2000 will impact
construction practices.
If your firrn isn't exploring ways to reduce, reuse and
recycle construction materials now, you could well be
losing a business opportunity. Use this directory to turn
your "waste" materials into a competitive advantage.
C_ 1
Table of Contents
Save Money, Stop Waste from the Start.........4 •
Definitions & Material Do's & Don'ts ..............6
Appliances .........................................................8
Asphalt/Concrete ..............................................9
Brick, Tile & Porcelain (sinks & toilets) ........11
Building Materials & Salvage ........................12
Corrugated Cardboard ...................................12
Dirt & Clean Fill ..........................................14
Drywall ......................................................15
Flooring ......................................................15
Padding -Carpet & Foam ...........................15
Hazardous Waste .......................................16
Plastic ........................................................16
Plate Glass (Non-Container) ..........................16
Roofing ............................................................17
Scrap Metals ..............................................17
Wood &Pallets ...........................................23
Yard Trimmings ...............................................27
Yellow Page Categories ..................................28
Recycling City Links .........................................29
Recycling Firms Matrix ..........:......................31
a
Save Money, Stop Waste
From the Start.
Here's How:
Y
'•'~fisCe'designs`that m;n;*n;~e the amount of materials used
(advanced framing technique, optimum
value engineering)
• Avoid "leftovers" and waste -measure twice
and cut once.
• Choose durable materials that don't have to be
replaced as often.
• Use efficient energy practices and products for building
construction, operation and maintenance.
• Have suppliers deliver products with less packaging.
-~'~ "fnstea~ bf traditional demolition, consider salvage and
deconstruction, by selectively and cazefully removing
materials for reuse.
• Consider remodeling or retrofitting existing buildings
for new use.
• Schedule time for salvage and recycling.
• Use salvaged materials for remodeling or construction
• Donate surplus and salvaged materials
e ResearchTecycling options before the job starts.
• Recycling programs succeed when someone in the
company takes responsibility. Assign a member
of your crew.
• Time spent separating materials is reduced as a crew
gains experience.
• Clean loads are the key to successful recycling.
Be sure your idea of a "clean" load is the same
as your recycler's by calling before hand.
• Make subcontractors part of your recycling program.
• Set up site recycle locations eazly. Use large signs or
colorcode azeas to drrect crews to recycling bins.
• Start with easy to recycle materials then add others.
fL,J
"~a~
Use Recycled Materials
Recycled content building materials, such as insulation,
plastic lumber, and file are market ready, competitively
priced and perform as well as virgin products. Marketable
con-struction items include: metals and architectural items
salvaged during demolition, recycled wood waste,
and such products as concrete and asphalt:
For information on where or how to buy recycled content
building products, call the Santa Clara County
Recycling Hotline at (800) 533-8414.
To find materials you want or to list materials that
you have, contact CALMAX at 916-255-2369.
CALMAX helps businesses, industries and institutions
match reuse and recycling needs for anything no
longer useful to its current owner, including excess
products and outdated equipment.
•
Definitions & Material Do's & Don'ts
A surprising number of materials aze recyclable. Tips
on recycling certain materials follow.
Fluorescent Lighting: Lamps and baAasts can contain
hazardous materials that should not be disposed of as
garbage. Recyclers should be able to provide proof that
their accepted materials are recycled at a permitted
facility with a certificate of recycling.
Glass: Include plate glass from single- or double-
pane windows; Do not include neoprene gaskets,
putty or frames.
Hazardous Waste: Set aside product for proper
disposal at a hazazdous waste facility when they can't
be reused on another project. Call the Santa Claza
County Hazazdous Waste Drop Off Program at
(408) 299.7300 for disposal information.
Land-clearing debris: Include grass, leaves, sod,
woody debris, stumps, limbs and brush. Do not include
concrete, rock or treated landscape timbers.
Mixed waste: Several types of construction and
demolition debris can be combined in one container.
Mixed waste can be taken to a material recovery facility
for recycling. Do not put household gazbage, food,
liquid and hazardous wastes in with mixed waste.
Plant salvage: Trees, shrubs and 'other vegetation
removed from construction sites can be salvageable.
Enlisting the services of landscaping firms can save land-
clearing costs and preserve valuable vegetation.
Roofing: Recycle composition, 3•tab and azchitectural
grade shingles, roofing felt and fasteners. Do not include
wood shakes, roll roofmg, commercial build-up, or
membrane-type roofmg.
Uncoated corrugated cardboard: Include
cazdboazd with a wavy middle layer and no wax
or plastic coating. Includes kraft paper, such as brown
paper sacks. Small amounts of glue, tape and staples
are acceptable.
Untreated wood: Include lumber, pazticle-boazd,
pallets, plywood and crating. Most processors accept
painted or stained wood and wood containing nails
and screws. Do not include pressure-treated or creosote-
treated wood.
Non-Recyclable construction
and demolition debris
The following materials should be disposed of as solid
waste. Items with an* are hazardous and require special
handling or disposal.
• Materials containing asbestos (old pipe insulation,
asphalt floor tiles and old linoleum)*
• Wood that's been pressure-treated or creosote•treated
(rail road fles and telephone poles)*
• Dry paint chips and completely driedout paint
• Empty barreis*
• Empty paint buckets, cans and caulking tubes
• Sprayedon foam insulation or foamin-a-can products
• laminate scrap and other composite/plastic interior
fuush material scrap
• Snack or lunch scraps, food containers, wrappers
and cups.
• Petroleum or chemical contaminated soils* i
• Plaster from lathe and plaster walls* w
• Plastic pipe or plastic conduit scrap
(PVC, CPVC, ABS, etc.)
• Vinyl siding and vinyl window frames
• Waxed corrugated cardboard
• Worn-out or duty plastic drop cloths and tarps
"-
. Appliances
Browning Ferris Industries (BFI) ................(408) 262-1401
1601 Dixon Landing Road • Milpitas
x/st: Hwy 880
Butterick Enterprise/B&B Rolloff ...............(408) 292-5687
505 Burke Street • San Jose
x/st: 10th Street & Senter Road
7:OOam-4:OOpm. Monday-Friday
8:OOam-2:OOpm, Saturday'
dropoff,• fee for service
Markovits & Fox ........................................(408) 453-7888
1633 Oakland Road • San Jose
x/st: Brokaw & Gish Road
8:OOam-5:OOpm, Monday • Friday
Cal! first
San Jose Recycling II ...:..............................(408} 937-0188
686 N. King • San Jose
x/st: McKee
7:30am-4:30pm, Monday-Friday
drop-oft; fee for service
San Martin Transfer Station ......................(408) 842-3358
14070 liagas Avenue • San Martin, CA 95046
SIMS America .............................................(408) 494-4200
1900 Monterey Highway • San Jose
x/st: Tully
S:OOam-4:30pm, Monday-Friday
B:OOam-1:OOpm, Saturday
AU appliances, oil and peon must be removed;
No hazardous materials
SMaRT Station ......................:.....................(408) 752-8530
301 Cazl Road • Sunnyvale, CA 94089
Services Sunnyvale, Mt. View, & Palo Alto only
Valley Recycling .........................................(408) 297-5352
1615 B South 7th Street • Santa Claza, CA 95112
Zanker Resource Management ..
705 los Esteros Road x/st: Zanker
6:OOam-5:45pm, Monday-Friday
8:OOam-3:45pm, Saturday-Sunday
drop~o8; fee for service
_~
...........(408) 263-2383
Asphalt/Concrete
American Rock and Asphalt ........:.............(510) 459.7740
4001 W. Winton Avenue • Hayward
7:OOam-3:30pm. Monday-Friday
dropoff,• fee for service
Browning Ferris Industries (BFI) ................(408) 262-1401
1601 Dixon Landing Road • Milpitas
x/st: Hwy 880
Butterick Enterprise/B&B Rolloff .....:.........(408) 292.5687
505 Burke Street • San Jose
x/st: 10th Street & Senter Road
7:OOam-4:OOpm. Monday-Friday
8:OOam-2:OOpm, Saturday
drop o@;• fee for service
Granite Consr-ruction Company .................(408) 224.4124
120 Granite Rock Way • San Jose. CA 95136
Granite Rock Co .........................................(408) 281.9665
100 Granite Rock Way • San Jose
x/st: Capitol/Snell
7:30am-3:30pm, Monday-Friday
dropoff
Guadalupe Landfill ....................................(408) 268-7451
15999 Guadalupe Mines Road • San Jose
8:OOam-4:45pm, Monday-Sunday
drop-off, fee for service
LaVista Corning ..........................................(510) 538-5085
28814 Mission Boulvazd • Haywazd
x/st: Tennyson
7:30azn-4:OOpm, Monday-Friday
dropoff,• hee if rJean
Mission Trail Waste Systems .....................(408)727-5365
1313 Memorex Drive • Santa Claza
x/st: Lafayette
7:30am-4:OOpm
drop-o6,• fee for service
Raisch Products #3 .....................................(408) 934-1847
2122 Old Calaveras Road • Milpitas
x/st: Evans Road
7:30am-4:OOpm. Monday-Friday
drop~oJf,• fee for service
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Raisch Products (San Jose) ................ ........(408) 227-9222
55 HRlsdale Avenue • San Jose
x/st: Snell Avenue
7:30am-4:OOpm, Monday-Friday
dropoff,• fee for service
Raisch Products (Sunnyvale) ............. ........(408) 734-4245
1444 Bonegas Avenue • Sunnyvale
x/st: Caribbean
7:30am-4:OOpm, Monday-Friday
drop~off,• fee for service
Reed &Graham .................................. .......(408) 287-1400
690 Sunol Street • San Jose -
x/st: Auzerais
6:OOam-S:OOpm, Monday-Friday
dropoff,• fee for service; dean asphalt only, no rebar
San Jose Recycling II ........................... .......(408) 937-0188
686 N. King • San Jose
x/st: McKee
7:30am-4:30pm, Monday-Friday
dropod; fee for service
SMaRT Station ..................................... ....... (408) 752-8530
301 Cazl Road • Sunnyvale
x/st: Bonegas
8:OOam-S:OOpm, Open 7 days
(operated 6y USA Waste)
drop o6,• fee for service
South Valley Disposal
& Recycling .................................................(408) 842-3358
San Martin Transfer Statton
14070 Llagas Road • San Martin
x/st: San Martin Avenue
Open 7 days a week
8:OOam-4:30pm, Monday-Friday
dropoff,• fee for service
Waste Management
of Santa Clara County ...............................(408) 982-0100
715 Comstock Street • Santa Claza
x/st: Lafayette
8:OOam-5:OOpm, Monday-Friday
dropoff,• fee for service
Zanker Resource Management ................(408) 263-2383
705 Los &teros Road • San Jose
x/st: Zanker
6:OOam-5:45pm, Monday-Friday
8:OOam-3:45pm, Saturday-Sunday
dropoS,• fee for service
s'~
Brick, Tile & Porcelain
(sinks & toilets)
Butterick Enterprises-B & B F:olloff...........(408) 292.5687
505 Burke Street • San Jose
drop box service for a fee
Browning Ferris Industries (BFl) ................(408) 262.1401
1601 Dixon Landing Road • Milpitas .
x/st: Hwy 880
Granite Rock Co .........................................(408) 281-9665
100 Granite Rock • San Jose
Raisch Products #3 .....................................(408) 934-1847
2122 Old Calaveras Road • Milpitas
x/st: Evans Road
7:30am-4:OOpm. Monday-Friday
drop-olf,• fee for service
Raisch Products (San Jose) ........................(408) 227.9222
55 Hillsdale Avenue • San Jose
x/st: Sneil Avenue
7:30am-4:OOpm, Monday-Friday .
dropoff,• fee for service
Raisch Products (Sunnyvale) .....................(408) 734-4245
1444 Borregas Avenue • Sunnyvale
x/st: Caribbean
7:30am-4:OOpm, Monday-Friday
dropoff; fee for service
San Jose Recycling II ..................................(408) 937-0188
686 North King Road • San Jose
SMaRT Station ............................................(408) 752-8530
301 Carl Road • Sunnyvale
x/sl: Borregas
8:OOam • 5:OOpm, Open 7 days
(operated by USA Waste)
dropo$• fee for service
Zanker Resource Management ................(408) 263-2383
705 Los Esteros Road • San Jose
x/sc Zanker ;!
6:OOam-5:45pm, Monday-Friday ,~,'=
8:OOam-3:45pm, Saturday-Sunday ~~'
drop-off,• fee - ~t,
n
i
i
Building Materials & Salvage
Buyers of building materials aze listed in the Telephone Book
Yellow Pages under Building Materials -Architectural.
Antique & Used
National Pak Rat, Inc ................................(408) 842-1346
105 Leavesley Road Bldg. #2E • Gilroy
Accepts used salvaged and donated building materials•
offers spick-up program and consigmnent program
to seB loose materials for contractors.
Whole House Building Supply ..................(650) 856.0634
1955 Pulgas Avenue • East Palo Alto
x/st: Highway 101 and Embazcadero Road
1:OOpm-6:OOpm, Monday-Saturday
Accepts used salvage and donated building materials
Provides loose salvage sales coordination
Corrugated Cardboard
A-1 Recycling Circus ...................................(408) 842-0288
150 Hawson Street • Gilroy
x/st: Church Street
8:OOam-5:OOpm, Monday-Saturday
Buy-back
ABC Recycling Industries ...........................(408) 727-9736
1031 Martin Avenue • Santa Claza
x/st: Lafayette
7:OOam-5:OOpm, Monday-Friday
7:OOam-12:OOpm, Saturday
Buy-back
All Was[e Recycling ....................................(510) 791-6980
6565 Smith Avenue • Newazk
x/st: Cheny
9:30am-4:30pm, Monday-Friday
9:00-4:30, Saturday
Buy-back
Bay Area Recycling Center ........................(408) 371-5834
710 McGlincey Lane • Campbell
x/st: Union
8:OOam-S:OOpm, Monday-Saturday
Dropoff
t
Corrugated Cardboard, continued
BFI Recyclery ...................:..........................(408) 262-1401
1601 Dixon Landing Road • San Jose
x/se xWy s8o
9am•5:OOpm, TuesdayFriday
7:30am-4:OOpm, Saturday
Buy-back
In-House Commercial Recyclers ................(408) 292-4372
2494 Pazquet Court • San Jose
Pickup by arrangemen! '
JDM Packaging (Campbell) .......:...............(408) 559-6201
2756 S. Bascom Avenue • Campbell
x/st: Union Avenue
9:OOam-6pm, Monday-Friday
9:OOam-S:OOpm, Saturday
Dropolf,• buy moving boxes
JDM Packaging (San Jose) ........................(408) 287-2005
1177 W. San Cazlos Street • San Jose
x/st: Lincoln Avenue
9:OOam-6:OOpm, Monday-Friday
DropoE,• buy moving boxes
JDM Packaging (Sunnyvale) ......
176 E. Fremont Avenue • Sunnyvale
x/st: Sunnyvale-Sazatoga Road
9:30am-6:OOpm, Monday-Friday
10:00am5:00pm, Saturday
Dropoff,• buy moving boxes
Premier Recycling & Disposal .......
348 Phelan Avenue
x/st: 7th
8:OOam-S:OOpm, Monday-Friday
Pickup by arrangement,- fee for service
Recycled Fibers of CA ...............
388 E. Alma • San Jose
x/st: 7th and 10th Sheets
6:OOam-6:OOpm, Monday-Friday
6:30am-12:OOpm, Saturday
buy-back; pickup available for fee
Recycling Depot .......................
2375 De La Cruz • Santa Claza
x/st: Mardn & Reed
7:OOam-6:OOpm, Monday-Friday
7:OOam-5:OOpm, Saturday
9:OOam-5:OOpm,Sunday
Buy-back
(408) 739-2500
.(408) 297-7910
(408) 297.1022
.(408) 980-1234
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Recycling Specialist ....................................(408) 437.7553
1720 Old Bayshore Highway
x/st: Zanker
7:OOam-S:OOpm, Monday-Friday
7:OOam-12:OOpm, Saturday
Buy-back
RJR Recycling ..............................................(408) 636-7756
721 Renz lane
x/st: Pacheco Pass
8:OOam-5:OOpm, Monday-Saturday
Buy-back
Security Shredding Co., Inc .......................(408) 452-5996
P. O. Box 3304
x/st: Commercial & Becryessa
S:OOam-5:OOpm, MondayFdday
7:OOam-3:30pm, Saturday
Buy-back; pickup availabie for fee
SMaRT Station .................................. ..........(408) 752-8530
301 Cazl Road • Sunnyvale
x/st: Bonegas
8:OOam-5:OOpm, Open 7 days
(operated by USA Waste)
Drop-oS
Smurfit Recycling ............................. ..........(408) 975-1300
205 East Alma Avenue
x/st: 7th Street
6:30am-2:OOpm, Monday-Friday
7:OOam-12:OOpm, Saturday
Buy-back
Tri-City Economic Development ....... ..........(510) 471-3850
33377 Western Avenue • Union City
8:30am-5:OOpm, Open 7 days
Buy-back
Weyerhaeuser Paper Company ..... ..........(408) 287-5477
1617 Almaden Road
x/st: San Jose and Alma Avenue
8:OOam-5:OOpm, Monday-Friday
Buy-back
Other Buyers of Cardboard are listed in the Telephone Book Yellow
Pages under Recycling Center.
Dirt & Clean Fill
All of the area landfills wID accept Dirt and Clean Fill for a fee.
However, requvements and costs vary. Contractors are advised
to call in advance.
Drywall
e SMaRT Station ............................................(408) 752-8530 •
301 Carl Road • Sunnyvale
x/st: Borregas
8:OOam•5:OOpm, Open 7 days
(operated by USA Waste)
dropo6,• new & dean only
Zanker Resource Management ................(408) 263-2383
705 Los Fsteros Road
x/st: Zanker
6:OOam-5:45pm, Monday-Friday
8:OOam-3:45pm, Saturday-Sunday
dropv8, new & dean only
Flooring
DuPont Carpet
Reclamation/Recycle Center .....................(408) 271-1100
950 S. Bascom #1014 • San Jose
Removes and nxydes carpet if DuPont Antron carpet is purchased
San Jose Recycling II .................................(408) 937-0188
686 North King Road • San Jose
Padding -Carpet & Foam
S'1fS4~~
•
Danny's Foam Recycling ............................(408) 492-9033
1061 Martin Avenue • Santa Claza
x/st: Scott Boulevard
7:OOam-4:OOpm, Monday-Friday
8:OOam-2:OOpm, Saturday
Accepts foam padding (ex. carpet, cushion)
Call belore visiting facility.
Waste Management
of Santa Clara County ...............................(408) 982-0100
715 Comstock Street • Santa Clara
x/st: Lafayette
8:OOam-5:OOpm, Monday-Friday
dropoff,• fee for service
Zanker Resource Management ................(408) 263-2383
705 Los Fsteros Road • San Jose
x/st: Zanker
6:OOam-5:45pm, Monday-Friday
8:OOam-3:45pm, Saturday-Sunday
dropoE,• fee for service
Hazardous Waste
Hazardous Waste: Set aside product for proper disposal at
a hazardous waste facility when it can't be reused on another
project. Call the Santa Claza County Hazardous Waste Drop Off
Program at (408) 299-7300 for disposal information.
Plastic
Amigo Bag and Lining ...............................(800) 995-7714
Oakland, CA
>4,OOO lbs pick up hee
Polymer Recovery Services .......................(408) 748-9715
1440 Norman Avenue • Santa Claza
SMaRT Station ............................................(408) 752-8530
301 Carl Road • Sunnyvale
x/st: Borregas
8:OOam-S:OOpm, Open 7 days
(operated by fISA Waste)
drop-o6
Plate Glass (Non-Container)
All Waste Recycling ....................................(510) 791-6980
6565 Smith Avenue • Newazk
x/st: Cheny Street
9:OOam-4:30pm, MondayFriday
9:OOam-3:OOpm, Saturday
dropo6,• fee for pickup service
Mission Trail Waste Systems .....................(408) 727-5365
1313 Memorex Drive • Santa Clara
x/st: Lafayette
7:30am-4:OOpm
drop-off,• fee far pickup service
SMaRT Station .................:..........................(408) 752-8530
301 Carl Road • Sunnyvale
x/st: Borregas
8:OOam-5:OOpm, Open 7 days
(operated by USA Waste)
dropoff
Roofing
Zanker Resource Management ................(408) 263-2383
705 Los &teros Road • San Jose
x/st: Zanker
6:OOam-5:45pm, MondayFriday
8:OOam-3:45pm. Saturday-Sunday
dropo$ fee for service, will accept asphalt shingles, wood shakes,
shingles, rile shingles, must be separated
Western Recovery ......................................(510) 668-1160
7010 Auto MaU Pazkway • Fremont
dropoff,• fee for service; will accept asphalt shingles
Scrap Metals
A-1 Recycling Circus ...................................(408) 842-0288
150 Hawson Street • Gilroy
x/sr. Church Street
8:OOam-5:OOpm, MondaySaturday
buys brass, nickel, and zinc, cast iron, lead, ferrous & non-
ferrousmetals, insulated and uninsulated copper wire
ABC Recycling Industries ...........................(408) 727-9736
1031 Martin Avenue • Santa Clara
x/st: Lafayette
7:OOam-S:OOpm, MondayFriday
7:OOam-12:OOpm, Saturday.
buys aluminum, alloys, brass, copper, lead, nickel,
non-ferrous, : reel, and zinc
CaU first
All Waste Recycling .......................:............(510) 791-6980
6565 Smith Avenue • Newazk
x/st: Cherry
9:30am-4:30~m, Monday-Friday
9:OOam-4:30pm. Saturday
Buys aluminum, copper and brass
Call first
All Recycling Inc ........:................................(408) 629-4061
175 Lewis Road. Bldg. 25 • $an Jose
x/sc Monterey Highway
9:OOam-5:OOpm, Monday
9:OOam•6:OOpm. Tuesday-Sunday
Buys aluminum, ferrous, steel, brass, copper, zinc,
base metals, lead
Ca(! first
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B & B Rolloff - Butterick Enterprises .........(408) 292.5687
505 Burke Street • San Jose
Bay Area Recycling Center ........................(408) 371-5834
710 McGlincey lane • Campbell
x/st: Union
8:OOam-S:OOpm, Monday-Saturday
buyback & dropoff,• non fenous, bimetal cans, cadre
(rnsulated & not); takes radiators; no lead acid batteries
Best Metals Process ...................................(408) 279-3906
782 Pazk Avenue • San Jose
x/st: Sunol
9:OOam-6:OOpm, Monday-Friday ,
Buys alloys, non-feaous, & precious metals
Electronic assemblies, components, color computer monitors
Call first
Bio Service Wood Recovery ......................(408) 988-4303
600 Mathew Avenue • Santa Clara
Browning Ferris Industries (BFn ................(408) 262-1401
1601 Dixon landing Road • MBpitas
C and H Electronic Recovery .....................(408) 937-0494
50 E. St. John Street • San Jose
x/st: King
8:OOam-5:OOpm, Monday-Friday
Satuday by appointment
Computer disks, computer monitors, computer equipment
and o>Hce equipment, Precious metals
Capitol Recycling Center ............................(408) 275-8885
361 N. San Pedro • San Jose
x/st: Basset
9:30am-5:30pm, Monday-Saturday
9:30am-2:30pm, Sunday
Closed Tuesday
Buys aluminum, ferrous, steel, brass, lead, nicke% precious
metals, and zinc
City Metals and Salvage ............................(408) 452-0777
11665 Betryessa Road • San Jose
x/st: Commercial
8:OOam-S:OOpm, Monday-Friday
8:OOam-12:45pm, Saturday
Commercia: only
Buys aluminum, ferrous, steel, base metal, precious, and zinc.
WiII buy autos complete with title, and shock absorbers.
Electronic assemblies
Scrap Metals, continued .
ECS Refining ...........:......:.............................(408) 988-4386
705 Reed Sheet • Santa Clara
x/st: Lafayette & Grant
7:30am-4:OOpm, Monday-Friday
Buys ferrous metals, non ferrous, precious, lead
Call6rst
Heckman Metals Company .......................(650) 324-9666
220 Demeter Avenue • Palo Alto
x/st: Bay Road -
8:OOam-4:30pm, Monday-Friday
9:OOam•12:OOpm, Saturday
CaB for minimum pick-up quantities on all materials.
Buys aluminum, ferrous, steel, a!/oys, tiase metals, -
nonferrous, hrass, cooper, precious, zinc, lead, nickel,
electronic parts and components
Jatsco & Diamond Metals ..........................(408) 935.9393
231 Houret Drive • Milpitas
x/st: Montague Expresway
7:30am-4:OOpm, Monday-Friday
8:OOam-12:OOpm, Saturday
Buys aluminum, ferrous, steel, &non-ferrous metals
Markovits & Fox ........................................(408) 453.7888
1633 Oakland Road • San Jose
x/st: Brokaw & Gish Road
8:OOam-5:OOpm, Monday-Friday
Buys aluminum; ferrous, steel, brass, aerosol cans, lead,
nickel, precious metals, zinc, and non-ferrous
Call Brst
Martin Recycling ........................................(408) 842-2565
6310 Chestnut Street. • Gilroy
x/st: Luchessa
B:OOazn-5:OOpm, Monday-Sattrday
Buys aluminum, nonferrous metals & parts made of
nonferrous metals
Metal Brokers Inc .......................................(408) 254-9195
350 Mazburg Way • San Jose
x/st: 33rd Street
9:OOam-5:OOpm, Monday-Friday
9:OOam-3:OOpm, Saturday
Buys ferrous and non ferrous metals
Commercial only
Metals Reclamation Service ......................(408) 723-8528
2169 Mazques Avenue • San Jose
x/st: Curtner
7:30am-5:30pm. Monday-Friday
Buys precious metals, wire, electronic assemblies, motitors
Call first
~.I
Metals West ................................................(408) 946.2315
1436 State Street • San Jose (Alviso)
x/st: Essex
8:OOam-4;30pm, Monday-Friday
Buys parts and components, non-ferrous and precious alloys
Reusable office furtiture and equipment
Takes large quantifies of computer monitors
Metech International .........:........................(408) 848-3050
6200 Engle Way • Gilroy
x/st: Luchessa
7:30am-4:OOpm, Monday-Friday
Commercial only
Buys precous metal scrap only
barge quantlry of electronic assemblies
Micro Metallics Corp ..................................(408) 998-4930
1695 Monterey Hwy • San Jose
x/st: Bernazd/Phelan
8:OOam-S:OOpm, Monday-Friday
Buys brass, copper, photographic sludge, precious metals,
solder dross; no hazardous metals
Pacific Coast Recycling ..............................(408) 298-9065
1850 S. 7th Sreet • San Jose
x/st: Tully & Phelan near UPS
8:OOam-5:00 pm, Monday-Friday
8:OOam-3:OOpm, Saturday
Buys aluminum, ferrous, steel, alloys, .brass, lead, nickel, non-
ferrous, precious, steel, zinc carburetors, radiators, starters,
autos, faun equip., buses; rocks
Cal! &rst
Quick Recycling Center ..............................(408) 294-6987
534 C Stockton Avenue • San Jose
x/st: Taylor Street
10:00am-S:OOpm, Monday
9:OOam-S:OOpm, Tuesday-Sunday
Buys aluminum, ferrous, steel, brass, copper, lead, nicke% zinc
RA Enterprises ............................................(408) 986-8286
2260 De La Cruz Boulevazd • Santa Claza
x/st: Reed
9:OOam-6:OOpm, Monday-Friday
9:OOam-3:30pm, Saturday
Accepts various metals from businesses
Ranchtown ..................................................(408) 292-3333
775 Lincoln Avenue • San Jose
x/st: Parkmoor & San Cazlos
10:30am-6:30pm ,Tuesday-Friday
8:OOam-3:30pm, Saturday-Sunday
Buys aluminum, ferrous, steel, alloys, brass, lead, insulated
and uninsulated copper wire, nonferrous cast iron, and tin
Scrap Metals, continued
Recycling Depot ........:.:.....:.........:...............(408) 980.1234 •
2375 De Ia Cruz • Santa Clara
x/st Martin & Reed
7:OOam-6:OOpm, MondayFriday
7:OOam-5:OOpm, Saturday
9:OOam-5:OOpm, Sunday
Buys aluminum, ferrous, steel,, &non-ferrous metals
Recycling Specialist ....................................(408) 437-7553
1720 Old Bayshore Highway • San Jose
x/st: Zanker._
7:OOam-5:OOpm, Monday-Friday
7:OOam-12:OOpm, Saturday
Buys aluminum, ferrous, steel, alloys, brass, lead, painted, precious
metals, and zinc, nickel, insulated and uninsulated copper wve,
non fenrous cast-uon; refdgerators w/out freon
RJR Recycling ..............................................(408) 636-7756
721 Renz Lane • Gilroy
x/st: Pacheco Pass
8:OOam-5:OOpm, Monday-Saturday
Buys aluminum, ferrous, steel, brass, copper and lead;
accepts ferous Roiloff bin is available for large quantities
Cail first
San Jose Metals (408) 293-4032
1032 N. 10th Street • San Jose
x/st: Hedding
8:OOam-5:OOpm, Monday-Saturday
8:OOam•1:OOpm, Sunday
Buys aluminum, ferrous, steel, base metals, non-ferrous,
precious metals,
Call first
San Jose Recycling II ..................................(408) 937.0188
686 North King Road • San Jose
SIMS America .............................................(408) 494-4200
1900 Monterey Highway • San Jose
x/st: TuRy
8:OOam-4:30 pm, Monday-Friday
8:OOam-1:OOpm, Saturday
Buys aluminum, ferrous, stee% alloys, base metals, non-
ferrous; A// appliances, oil and freon must be removed;
Autos w/ DMV release; Electronic assemblies/components;
No hazardous materials
SMaRT Station ...............:............................(408) 752.8530
301 Cazl Road • Sunnyvale
x/st: Bortegas
8:OOam-S:OOpm, Open 7 days
(operated by USA Waste)
dropoff
n
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South Bay Metal Inc ...................................(408) 848-2705
64 Denio Avenue • Gilroy
x/st: Buena Vista & Monterey
8:OOam-S:OOpm, Monday-Friday
9:OOam-1:OOpm, Saturday
Buys aluminum, ferrous, steel, alloys, base metals, zinc,
nondetrous, scrap iron.
Car motors, radiators; electric motors,
Will pick up large quantifies with appomtrnent
Tomra Pacific Inc.
(Formerly Reynolds) ...................................(408) 293.0760
1303 Story Road • San Jose
x/st: Felipe
9:OOam-S:OOpm, Monday-Friday
8:30am-4:30pm, Saturday-Sunday
Accepts brass scrap, insulated and uninsulated copper wire
United Datatech ..........................................(408)327-0900
3310 Woodwazd Avenue • Santa Clara
x/st: Iaurelwood
8:OOam-5:OOpm, Monday -Friday
Accepts Bghting ballasts, and precious metals
Valley Recycling .........................................(800) 297-5352
1615-B S. 7th Street • San Jose
x/st: Alma
8:OOam-S:OOpm, Monday-Friday
Buys aluminum, ferrous, steel, alloys, base metals, tin, non-ferrous,
zinc, brass; Will buy-back autos with title
VP Electronics .............................................(408) 435-8400
2277 Ringwood Drive • San Jose
x/st: Tradezone
7:30am-4:30pm, Monday-Friday
Accepts alloys, brass, lead, mercury, nickel, non-fenous,
precious, and zinc
Commercial only
Western Recycling ......................................(408) 779-1781
91 E. 4th Street • Morgan Hill
x/st: Depot Street
9:OOam-5:OOpm, Monday-Saturday
Buys aluminum, ferrous, steel, brass, copper, lead, & stee%
carburetors, radiators, starters, and alternators
Zanker Resource Management ..............(408) 263-23837
705 Los Esteros Road
x/st: Zanker
6:OOam-5:45pm, Monday-Friday
8:OOam3:45pm, Saturday-Sunday
drop-o8, fee for service
Scrap Metals> continued
South Bay Zemaitis Inc ..............................(408) 986-0772
2032 Martin Avenue • Santa Clam
x/st: Marlin & Scott
8:30am-S:OOpm, Monday-Friday
Buys aluminum, ferrous, steel, alloys, brass, nonferrous,
and precious metals (no painted metal/steel);
Call first
Other Buyers of Scrap Metals aze Bsted in the Telephone Book
Yellow Pages under Recycling Center and Scrap Metals.
Wood & Pallets
All Points Roll Off .......................................(408) 238-4187
2670 S. White Road • San Jose
x/st: Norwood
8:OOam-S:OOpm, Monday-Friday
pickup available
Bio Fuel Systems, Inc .................................(408) 942-6908
1000 Ames Avenue #D • Milpitas Fax: (408) 263-2400
x/st: Las Positas
7:OOam-5:30pm, Monday-Saturday
drop~oE, fee for service
Bio Services Wood Recovery .....................(408) 998-4303
600 Mathew Street
x/st: Lafayette
6:30am-5:OOpm, Monday-Friday
8:OOam-4:OOpm, Saturday
dropoff, fee for service
Browning Ferris Industries (BFI) ................(408) 262-1401
1601 Dixon LZnding Road • Milpitas
~_J
Butterick Enterprise/B & B Rolloff............(408) 292-5687
505 Burke Street
x/st: 10th Street & Senter Road
7:OOam-4:OOpm, Monday-Friday
8:OOam-2:OOpm, Saturday
dropod, fee for service
Emerald Services Co ..................................(408) 980-8811
3525 Victor Street Fax (408) 980-8812
x/st: Aldo
8:OOam-S:OOpm, MondayFdday
pick-up available, fee for service
Guadalupe Landfill ................... .................(408) 268-7451
15999 Guadalupe Mines Road
8:OOam-4:45pm, Monday-Sunday
dropo$ fee for service
Hackett Enterprises ................... .................(408) 283-9000
1260 N. 13th Street
x/st: Commercial
8:OOam-S:OOpm, Monday-Friday
pick-up available
In-House Commercial Recyclers . ...............(408) 292-4372
2494 Parquet Court
Hours by arrangement
pick-up available
Larson Pallet Company .............. ...............(408) 946-4971
1000 Yosemite Drive
x/st• Milpitas Boulevard
7:OOam-3:45pm, MondayFdday
dropod, fee for service
Mission Trai! Waste Systems ...... ...............(408) 727-5365
1313 Memorex Drive
x/se Lafayette
7:30pm•4:OOpm
drop-oB, fee for service
Recycle Trucking .......................... ...............(510) 792-9463
P.O. Box 308
Call and leave message
pick-up available
Wood Pallets, continued
Recycling Depot .......:.........
-2375 De La Cruz
x/st: Martin & Reed
7:OOam-6:OOpm Mon-Fri
7:OOam- 5:OOpm, Saturday
9:OOam-5:OOpm,Sunday
drop-off
......................(408) 980-1234
San Jose Recycling II ..................................(408) 937-0188
686 N. King -
x/st McKee
7:30am-4:30pm, Monday-Friday
pick-up available, fee for service
SMaRT Station ............................................(408) 752-8530
301 Cazl Road
x/st: Boaegas
8:OOam•S:OOpm, Open 7 days
(operated by USA Waste)
dropvlf, fee for service
South Valley Disposal & Recycling..........(408) 842-3358
San Martin Transfer Station
14070 Llagas Avenue
x/st: San Martin Ave
8:OOam-4:30pm, Open 7 days a week
dropoff, fee for service,
accepu wooden crates; call fns!
Tri-Pallet Service .........................................(408) 779-5144
18145 Peet Road
x/st: Cochrane
7:OOam-3:30pm, Monday-Friday
Pick-up of 150 or more pallets
Waste Management
of Santa Clara County ...............................(408) 982-0100.
715 Comstock Street
x/sr.Lafayette
S:OOam-S:OOpm, Monday-Friday
pick-up availabie, tee for service
Waste Resource Technology ......................(415) 822-2175
895 Egbert Avenue • San Francisco
pick-up available, fee for service
C~
West Coast Pallet Co ..................................(510) 297-6958
43507 Osgood Road • Fremont
x/st: Automall Pazkway
Open 24 hours
pick-up available
Zanker Resource Management ................(408) 263-2383
705 Los Esteros Road
x/st: Zanker
6:OOam-5:45pm, Monday-Friday
8:OOam-3:45pm, Saturday-Sunday
dropo$ fee for service
Other Buyers of Pallets aze listed in the Telephone Book Yellow
Pages under Pallets.
J
Yard Trimmings
Bio Fuel Systems, Inc .................................(408) 942.6908
1000 Ames Avenue, #D • Mllpitas Fax: (408) 263-2400
x/st: Las Positas
7:OOam-5:30pm, Monday-Saturday
dropo$ fee for service
Bio Services Wood Recovery..
600 Mathew Street
x/st: Lafayette
6:30am-S:OOpm, Monday-Friday
8:OOam-4:OOpm, Satwday
dropvff, fee for service
Mission Trail Waste Systems
1313 Memorex Drive
x/st: Lafayette
7:30am-4:OOpm
dropoB, fee for service
..(408) 998-4303
.......(408) 72Z-5365
Waste Management
of Santa Clara County ...............................(408) 982-0100
715 Comstock Street
x/st: Lafayette
8:OOam-S:OOpm, Monday-Friday
pick-up available, fee for service
Zanker Resource Management ................(408) 263-2383
705 Los Fsteros Road • San Jose
x/st: Zanker
6:OOam-5:45pm, MondayFdday
8:OOam-3:45pm, Saturday-Sunday
dropoff,• fee for service
i
d~:
The Following Phone Directory
Categories May be Useful
Please consult your local phone directory for additional
listings of service providers.
• Appliances
• Building Materials -Architectural, Antique & Used
• Demolition Contractors
• Hauling
• Lumber -used
• Plumbing Fixtures, Parts & Supplies -used
• Recycling Centers
• Rubbish Containers & Hauling
• Salvage Merchandise
• Scrap Metals
• Steel -used
• Waste Reduction Disposal & Recycling
Service. -Industrial
u
Recycling City Links
Campbell .................:..............:....:(408) 866-2150
http: / /www.greenvalley.com/recycle/curbside.html
Cupertino ......................................(408) 777-3241
http: //www.cupertino.org/update/envrion/envuon.html
Gilroy ..................:.:....:..................(408) 846-0460
Los Altos .......................................(650) 948-1491
http: //www.ci.los-altos.ca:us/pubwork/recycle.html
Los Altos Hills ...............................(650) 941-7222
Los Gatos .....................................(408) 354-6876
http: //www.greenvalley. com/recycle/curbside.html
Milpitas...........: .............................(408) 942-2301
cmaxwell@ci.milpitas.ca.gov
Monte Sereno ......................................................
http: //www.greenvalley. com/recycle/curbside.html
Morgan Hill ..................................(408) 779-7248
Mountain View ............................(650) 903-6230
andrea.hansen@ci.mtnview.ca.us
Palo Alto ......................................(650) 496-5910
recycling@city.palo-alto.ca.us
® Santa Clara ..................................(408) 615-2051
www. alphais. com /santa_claza/ 211. html
San Jose .......................................(408) 277-5533
http: //www.sjrecycles.org
Saratoga ......................................(408) 868.1200
http: //www.greenvalley.com/recycle/curbside.html
Sunnyvale ....................................(408) 730.7484
www.ci.sunnyvale.ca.us/public-works/recycle/index.htm
recycling@cisunnyvale.ca.us
Amigo Bag and Lining
(800) 995-7714
Bay Area Rerycling Center
(408) 371-5834
Best Metals Process
` (408) 279-3906
Bio Fuel Systems. Inc.
(408) 942-6908
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Capital Recyclmg Center e
(908) 275.8885 ~: "` .~ ~~ ~ 's"
City Metals and Salvage ~f
(408) 452-0777
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Damy's Foam Recycling
(408) 9929033 , ~ " ~u
Dupont Carpet Reclamation/Rerytle°Cenhr ~~~
(408) 271-IIOD "`
~~
ECS Refiuiug ~"
(408) 988-4386
. Emerald Services Co.
(408) 980-8811
Granite Coastittction Company • '';
(408) 224A124
Gtani[e Rock Co. •
(408) 281.9665
Guadalupe landfill
(408) 268-7451
Hackett Enterprises
(408) 283-9000
Heckman Metals Company
(650) 324-9666
In-House Commercial Reryders
(408) 292-4372
Jatsm & Diamond Metals
(908) 935.9393
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Recycling Firms
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JDM Packaging (Campbell) •
(408) 559-6201
JDM Packaging (San Jose) x•
(408) 287-2005
JDM Packaging (Scnnyvale) r'
408 739-2500
]a Vista Coming y
(510) 538-5085
(arson Pallet Company
(408) 946-4971
Mazkavits & Fox •
(408) 453 7888
Martin Recycling
(408) 842-2565
Metal Brokers lnc.
(408) 259-9195
Metals Reclamation Service
(408) 723-8528
Metals West
(408) 946-2315
Metech Intemadonal
(408) 848-3050
Micro Metallics Corp •
(408) 998-4930
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Patific Coast Rerycling
(408) 298-9063
Polymer Recovery Services -
(408) 798-9713
Premier Reryrling & Disposal
(908) 297-7910
Quirk Reryrliug Center 4r
(408) 294.6987
RA Enterprises
(408) 986-8286
Raisch Products #3
(408) 934.1847
Raisch Products (San Jose)
(408) 227-9222
Raisch Products (Sunnyvale)
(908) 734-4243
Ranrh Tavm
(408) 292-3333
Reryrle Trucking
(310) 792-9463
Reryded Fbers of CA
(408) 297-1022
Reryding Depot
(408) 980-1234
Rerycling SpedaOst
(408) 437-7333
Reed & Graham F° ,
(408) 7341293 ~'
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Recycling Firms
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(408) 636.7756 ~~
San Jose Metals
(408) 293.4032 ,'
'Y-
San Jase Reryr]ing II ~1 ~•
(408) 937-0188
San Martin Transfer Station
~ ~,
(408) 842-3358 s s~
Senuity Shredding Co., Inc.
(408) 452-5996
SIMS America •
(408) 494-0200
SMaRT Station
(408) 752-8530
Smurfit Reryrling
(408) 975-1300
South Bay Metal L.c.
(408) 848-2705
South Valley Disposal & Recycling:.
(408) 842-3358
Tri-City Economic Development -
(510)-471-3850
Tri-Pallet Service
(408) 779.5144
Tomra Padfic Inc.
(408) 293-0760
United Datatech
(408) 327-0900
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Valley Reryding .. ; >
(408) 297.5352
VP Electrania ' ~: M
(408)435-8400 ,,,
Waste Mngt. of Santa Clara Co.
~ ~
(908) 982-0100 >s
Waste Resource Technology '
"
(415) 822-2175 ~
West Coast Pallet Co.
(510) 297-8958
Western Rerydiug
(408) 779-1781
Western Recovery
(510) 66&1160
Weyerfiaeuser Paper fompany
(408) 287-5477
Whole House Building Supply
(650) 856-0634
Zanker Resource Management
(408) 263-2383
Zemaitis Inc.
(408) 986-0772
Notes
To add reuse or recycling businesses in future editions
of this guide, call:
Santa Clara County Recycling Hotline
(800) 533-8414
Thanks for the information in the development of this guide goes to:
The Center for Development of Recycling (CDRJ
CDR u Santa Clara County's recyding information clearinghouse.
Located at San Jose State Universtry, CDR assists the public, businesses
and local governments with reuse and recycling questions.
800-533-8414
Alameda County Waste Management Authority & Source
Reduction and Recycling Board
Business listings in thfs directory should not be construed as
a recommendation or endorsement by the City of San Jose's
Environmental Services Dept, the Solid Waste Commission of
Santa Clara County, or The Center For the Development otRecyding.
SARATOGA CITY COUNCIL
MEETING DATE: September 18, 2002 .AGENDA ITEM:
ORIGINATING DEPT: City Manager's Office CITY MANAGER: ~~~~~
PREPARED BY: Lorie Tinfow DEPT HEAD: /1,
SUBJECT: Rescind Motor Vehicle (MV) Resolution No. MV-237 Prohibiting Parking along a
Portion of Farwell Avenue
RECOMMENDED ACTION(S):
Accept report and direct staff accordingly.
REPORT SUMMARY:
Incident History. A resident who lives on Wild Oak Way was involved in an accident on Farwell
Avenue last fall. She contacted the City and reported that a gardener's truck had been parked on the
street at a hazardous location and its position combined with glare from the sun, caused her to drive into
the truck. She requested that parking be prohibited in the area to improve traffic safety.
The incident was brought to the Public Safety Commission (PSC) for safety review in the spring and at
their May meeting, the staff liaison reported that the traffic engineer had visited the site and
recommended no change. Between the time of the first traffic engineer's review and the May PSC
meeting, the City hired a new traffic engineer. The PSC asked that the new traffic engineer review the
site to provide a second opinion, and postponed any decision until their June meeting,
At the June meeting, the new traffic engineer reported that a "no parking" mechanism along that stretch
of Farwell would improve safety. The PSC recommended to Council that the curb be painted red in
front of 19795 Farwell Avenue. Council approved the action in July 2002 and Public Works
implemented the change. Shortly thereafter, Ms. Chang came to the City Manager's Office to ask for an
explanation. She reported that sometime in May, the staff liaison had contacted her to say that the traffic
engineer had recommended no action be taken. As a result, Ms.. Chang assumed no further attention to
the matter was needed. She was extremely surprised and angry that the curb had been painted red, and
requested the paint be removed. I suggested that she attend the September PSC meeting to voice her
concerns and ask for reconsideration.
The traffic engineer continues to recommend "no parking" along the curb in both directions for safety
reasons.
FISCAL IMPACTS:
If rescinded, the cost of painting gray over the red curb would be approximately $200.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
None; informational only.
ALTERNATIVE ACTION(S):-
^ Offer to replace the red curb with "no parking" signs.
Choose to let Resolution MV-237 stand.
FOLLOW UP ACTION(S): - -
If the resolution is rescinded, Public Works staff will paint the curb gray.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Mr. and Mrs. Chang, as well as original requestor Ms. Bailey were notified that this issue would appear
on the September 18, 2002, agenda and be discussed at tonight's meeting.
ATTACHMENTS:
^ MV Resolution to Rescind MV-237
^ Site map
• Email from Gene Carter
2 of 3
s
i
RESOLUTION NO. MV-
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SARATOGA
RESCINDING RESOLUTION NO. MV-237 PROHIBITING
PARHING ON A PORTION OF FARWELL AVENUE
WHEREAS, new information related to the parking prohibition on Farwell Avenue came to light;
WHEREAS, staff reportedly did not appropriately notify the resident who, would be most affected by
the parking prohibition under consideration;
WHEREAS, at the September 4, 2002 City Council meeting, a motion was approved to reconsider the
City's July 17, 2002 Resolution No. MV-237 that approved the installation of a parking prohibition at
19795 Farwell Avenue; and
WHEREAS, in accordance with the City Code and the directive of the City Council, the reconsideration
of the issues addressed in Resolution No. MV-237 has been agendized for a review before the City
Council on September 18, 2002 and noticed accordingly.
NOW, THEREFORE,. BE IT RESOLVED by the City Council of the City of Saratoga that it has
reconsidered and hereby rescinds Resolution No. MV-237.
The above and foregoing Resolution was passed and adopted at a regular meeting of the City Council of
the City of Saratoga held on the 18`h day of September 2002 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN
Nick Streit, Mayor
ATTEST:
Cathleen Boyer, City Clerk
3 of 3
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Dave Anderson
From: Gene Carter (gpcarter3@mac.com]
. Sent: Thursday, September 12, 2002 10:49 AM
To: Evans Baker
Subject: Saratoga News article
Sir:
I read the article written about the Chang residence on Farwell and
wanted to comment on the situation.
While I can understand his concern over having his curb red-lined, you
must understand the concern the neighbors have with parking at that
location. Mr. Chang left a van parked on that location for several
weeks and it was a hazard to traffic. The width of Farwell is,
unfortunately, very narrow. with a car parked on the beginning of
that curve, it leaves little room to get by, as the lady had-pointed
out in the article. This is also a semi-blind curve which makes it
doubly dangerous.
When Mr. Chang moved in, he elected to remove his circular drive and
eliminate the off street parking that was originally at the home thus
causing the problemthat now exists. That is his, but, it did set up a
dangerous situation.
Farwell is a freeway during the morning and afternoon school commute.
we have continuous traffic of SW's and Vans coming through our
neighborhood...... some at rather high rates of speed. This is a
street that is used by walkers and bicyclists and should beconsidered
~a "country lane" for its narrow size. Parents cut through Farwell
rather than go on to Fruitvale and take the street designed to handle
such traffic. We have complained to the council about restricting
traffic, but, our request was declined. This street is just too narrow
for the traffic that it has during peak times.
When you are reconsidering what to do about his protest, please keep
these points in mind for the safety of the other Farwell residents.
Thanks for listening,
Gene Carter
Farwell Ave.
1
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SARATOGA CITY COUNCIL
MEETING DATE: September 18, 2002 AGENDA ITEM:
ORIGINATING DEPT: City Manager's Office CITY MANAGER: </ ~L-`~-~
PREPARED BY: Lorie Tinfow DEPT HEAD. 1~
SUBJECT: Saratoga Library Project Update
RECOMMENDED ACTION(S):
Accept report and authorize increased budget for library project expenses.
REPORT SUMMARY:
Budget Summary Report as of September 1, 2002. A copy of the most recent document
presented each month to the Citizen's Oversight Committee is attached.
Change Order Activity. Change Order #4 totals $25,217 and covers a number of small changes
such as replacement of deteriorated glue-laminated beams on the trellis of the existing building
and the incremental increase for using kiln-dried wood for the remainder of the job. Other
change requests (not Change Orders) total $227,871 for work such as the mold remediation as
well as credits for Phase I work to be performed by others. The change request total represents
all contractor requests made to date and is a "worst case" estimate. As I have explained before,
many of the change requests are dismissed or are negotiated to smaller amounts. This number is
simply shown for tracking purposes and appears on the attached Budget Summary as a subtotal
under "Estimate of Changes to Contract."
Budget Status. The table below shows the status of funds:
Committed Pro~ect Total as of 9/1/02 without contin enc $14,256,897
Chan ere uests shown as "estimate of than es to contract" + $227,871
Total Project Costs both committed and chap ere uests = $14,484,768
Total initial bud et $14,500,000
Remainin Balance = $15,232
Percent of time ela sed for entire ro'ect-Phase I and II 51 weeks/79 weeks) 65%
Request for Release of Additional Funds. Council has released $14.5 million for expenditure
on library expenses to date. With 35% of the project remaining, the available balance of $15,232
is clearly not likely to be adequate to meet project needs to completion. Staff is requesting the
release of an additional amount to provide for a realistic contingency and taking into account the
substantial progress on the project. Our construction management firm Gilbane Building
Company recommends an additional contingency allocation of $282,239 which is shown on the
attached Budget Summary for your reference.
Construction remains on schedule. The construction completion date continues to be February
28, 2003, and the new library will. open to the public in Spring 2003. The building is scheduled
to be weather-tight on October 4, 2002.
Gen-Con, Inc., Bankruptcy. In July 2002, the City learned that Phase I Contractor.Gen-Con,
Inc. had declared bankruptcy. Staff is working with a Construction Attorney to respond to legal
requirements resulting from the bankruptcy proceedings. Currently, approximately $125,000 of
Phase I work remains to be completed. Retention funds and the performance bond provided by
Gen-Con, Inc. will cover these costs.
FISCAL IMPACTS:
A total of $15 million is available for the library project as a result of bond sale proceeds.. The
recommended contingency will bring the authorized budget funds up to $14,782,239.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
Funds available for Library Expansion and Renovation expenditures would remain at $14.5
million.
ALTERNATIVE ACTION(S):
^ Hold the authorized library budget at $14.5 million.
^ Postpone increasing the available budget until a later time.
FOLLOW UP ACTION(S):
Staff will continue to bring budget updates to Council monthly.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
ATTACIIMENTS:
^ Library Budget Summary Report dated 9/1/02
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SARATOGA CITY COUNCIL
MEETING DATE
September 18, 2002.
AGENDA ITEM:
CITY MANAGER: ~~~
ORIGINATING DEPT: City Manager's Office
PREPARED BY: Lorie Tinfow & John Cherbone DEPT HEAD:
SUBJECT: Silicon Valley Animal Control Authority Shelter Construction Appropriation
RECOMMENDED ACTION(S):
Appropriate $710,000 and adopt the attached budget Resolution No. 02- for expenses related to
construction and other related project costs of an animal shelter through the Silicon Valley Animal
Control Authority.
REPORT SUMMARY:
History. In 1999, changes in animal control law prompted Santa Clara County to cease its service
delivery. Because the need for such services remained, municipalities-including Saratoga-looked for
alternatives. Seven municipalities ultimately combined to form the Silicon Valley Animal Control
Authority (SVACA), a Joint Powers Authority representing the following:
Saratoga
^ Los Gatos
Campbell
^ Santa Clara
^ Sunnyvale
^ Monte Sereno
^ Cupertino
Animal control and shelter services have been coming on-line gradually. SVACA first began to provide
animal control services in June 2001 with shelter services provided under contract with the Human
Society but only on a temporary basis. Previously, the Humane Society made clear their intention to
discontinue shelter services to SVACA as soon as possible. Under the new legal requirements,
municipalities are required to shelter animals for a longer period than the Humane Society's facilities
could accommodate. As part of the initial JPA development, a study was performed to determine shelter
needs for the seven communities represented. The study was developed into a preliminary building '
program fora 24,588 sq.ft. facility. A site in Santa Clara has been located and leasing terms have been
negotiated, and construction-related activity is ready to begin.
Saratoga's Share. Both the annual operating budget and the shelter construction costs are apportioned
to each city based on a formula that includes human and animal population estimates. Saratoga's share
is 7.99% and makes the City's estimated total contribution $642,066. However, this amount is based on
data that has not even been conceptualized by an architect and as a result is very rough. Staff
recommends an appropriation of $710,000 to cover the $642,066 plus a 10% contingency.
No new funding source exists and as a result, Staff recommends considering reprioritizing the Capital
Improvement Program (CIP) for possible re-appropriation of funds. Public Works has performed an
analysis and identified two options, described below, that would provide sufficient funds for the City's
share of the new Animal Shelter construction costs with minimal impact:
Hakone Garden Drive Way Improvements ($500,000): This project would improve the retaining
walls along the access driveway to the gazdens. Per the lease agreement with the Hakone Foundation,
the City is responsible for maintaining the driveway and associated retaining walls. Presently, there are
no imminent threats to these improvements, however, because of their age it is recommended that
paving and drainage work move forward as planned this fall and periodic monitoring of the retaining
walls be implemented. Staffs recommendation is to reduce the $500,000 funding to $200,000,
$50,000 for pacing and drainage work and a $150,000 reserve for retaining wall improvements, if
needed. Therefore, the amount re-appropriated would be $300,000.
Village Streetscape Improvements (Sidewalk/C&G) ($850,000): This project would improve the
Village sidewallcs, curbs, and gutters along Big Basin Way. The funding for the project is
programmed as 50% City and 50% Caltrans. The issues involved in negotiating with Caltrans and
their willingness to participate in the project are unknown at this. time. Staff's recommendation is to
postpone City funding until participation by Caltrans is .resolved. Therefore, the amount re-
appropriatedwould be $410,000.
FISCAL IMPACTS:
Two existing CIP projects would not be fully funded at this time but the City's overall financial
commitment would remain the same.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
The funds for Sazatoga's shaze of SVACA animal shelter construction costs will not be appropriated.
ALTERNATIVE ACTION(S):
None at this time.
FOLLOW UP ACTION(S):
Staff will provide written confirmation to SVACA that construction funds have been appropriated before
September 30, 2002. In addition, staff will provide updates on shelter construction progress as directed
by Council.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
ATTACHMENTS:
Letter from SVACA dated September 6, 2002.
Budget Resolution 02-
~~
i Si~icon
September 6, 2002 ~nima
David Anderson, City Manager
City of Saratoga RECEIVED
13777 Fruitvale Avenue SEP 9 - 2002
Saratoga, CA 95070
CITY OF SARATOGA
Dear Mr. Andersan,
As you are aware, the Silicon Valley Animal Control Authority recently completed the
Building Program and estimated construction cost for our new Animal Shelter.
The present Building Program indicates the shelter will be 24,588 square feet with an
estimated cost of $8,035,868. The breakdown of the construction estimate is as
follows:
Facilit Construction includes 10% Desi n Contin enc $200 $4,911,600
Parkin /Landscape/Site Pre aration s . ft. $20 1 007 080
Subtotal Construction Costs $5,918,680
Construction Contin enc -5% Chan a Orders 5% 295 934
Construction Costs $6,214,61`1
Kennels-58 $2,200 $127,600
Stainless Steel Cages-191 total $60,000
Furnishin s, Fixtures, E uipment $80,000
Soft Costs-25% of Construction Costs 25% $1,553,654
Ua~~ey
Contro~ ~ut~ority
r--^ PROJECT TOT
$8,035,86tt
De6ora6 L Biggs
C7enerai Manager
Serving
Campbell
Cupertino
Los Gatos
Monte Sereno
Sanka Cara
Saratoga
Svnnyva~e
Each Member City's contribution toward the construction of the shelter is based upon
the cost allocation contained in the Joint Power Agreement adopted by each City or
Town Council in 2000. The fiollowing is the present cost allocation requirements of each
Member City.
Campbell 10.10% $811,623
Cu ertino 10.19% $818,855
Los Gatos 8.42% $676,620
Monte Sereno 0.88% $70,716
Santa Clara 30.01% $2,411,564
Sarato a 7.99% $642,066
Sunn ale 32.41% $2.604,425
100.00% $8,035,868
The City of Saratoga's share of the construction is $642,066.
I am requesting that you provide written confirmation to SVACA that your city has taken
the steps necessary to appropriate the construction costs. The letter of confirmation
must be received by SVACA by 5:00 p.m. on Monday, September 30, 2002. You may
fax the letter, if you so choose.
I look forward to receiving your response. If you have any questions, please feel free to
call me at 408-261-5401.
Sincerely,
L~~~ ~_~
Deborah L. Bigg~~s Od
General Manager
cc: Stan Bogosian
Lorie Tinfow
Ann Waltonsmith
•
•
•
RESOLUTION N0. 02-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SARATOGA AMENDING THE 5-YEAR CAPITAL
IMPROVEMENT PROGRAM (CIP) BUDGET FOR AN
APPROPRIATION OF $710,000 FOR EXPENSES RELATED
TO THE CONSTRUCTION OF THE ANIMAL SHELTER
THROUGH THE SH.ICON VALLEY ANIMAL CONTROL
AUTHORITY
WHEREAS, in 1999 changes in animal control law prompted Santa Clara County to
cease its services delivery; and
WHEREAS, because the need for such services remained, municipalities looked for
alternatives and ultimately formed the Silicon Valley Animal Control Authority (SCACA), a
Joint Powers Authority representing seven municipalities including Saratoga; and
WHEREAS, under the new legal requirements, municipalities aze required to shelter
animals for a longer period than the Humane Society's facility could accommodate; and
WHEREAS, as part of the initial JPA development, a study was performed to determine
shelter needs for the seven communities represented; and
WHEREAS, a site in Santa Clara has been located and leasing terms have been
negotiated and construction related activity is ready to begin; and
WHEREAS, both the operating budget and the shelter construction costs are apportioned
to each city based on a formula that includes human and animal population; and
NOW, THEREFORE, the City Council of the City of Saratoga hereby resolves as follows:
Saratoga's share is 7.99% and with a recommended contingency makes the City's estimated total
contribution $710,000,
AND BE IT FURTHER RESOLVED, to adjust the City of Sazatoga's 5-Year CIP budget for
the appropriation of $710,000 for this project according to the following entries:
Increase Decrease
Fund 352 -Infrastructure CIP
- Village Streetscape Improvements, (Sidewalk) $410,000
Fund 354- Park & Trail CIP $300,000
- Hakone GazdenImprovement D/W Improvements
. Fund 353 -Facility CIP
- Animal Control Facility $710,000
The above and foregoing resolution was passed and adopted at an adjourned meeting of the
Saratoga City Council held on the 18th day of September 2002 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN
Nick Streit, Mayor
ATTEST:
Cathleen Boyer, City Clerk
SARATOGA CITY COUNCIL
MEETING:DATE: September 18, 2002
ORIGINATING DEPT: Public Works
PREPARED BY:
AGENDA ITEM: \~
CITY MANAGER: ~~~~
-n
i
DEPT HEAD:
SUBJECT:. Azule Park Donation Options
RECOMMENDED ACTION(S):
Receive report and provide direction to staff.
..
REPORT SUMMARY:
At their regular meeting on August 13, 2002, the Azule Park Task Force deliberated on donation
options for Azule Park. These donations could provide the additional funding needed for those
Park amenities not presently included in the project.
The Task Force set a fundraising goal of $20,000.00, which would be deposited into the Saratoga
Youth Sports Fund and withdrawn as needed. The following is a ligt of fundraising ideas:
• Fundraising "Thermometer" sign at park site.
• Flyer Box at park site with flyers requesting funds.
• City fundraising letter from Mayor distributed to key local businesses and organizations.
Listed below are the most significant donation items as identified by the Task Force:
Item: Cost:
• Qty. 15 Trees, 24" size @ $275.00 each $4,125.00
• Qty: 32 Plants, 15 Gallon size @ $125.00 each $4,000.00
• Qty.-8 Picnic Benches @ $1,000.00 each $8,000.00
Qty, 4 Picnic Tables @ $1,500.00 each $6,000.00
At their regular meeting on Monday, September 9, the Patks and Recreation Commission
unanimously supported the fund raising recommendations of the Azule Park Task Force as listed
above.
~~
FISCAL IMPACTS:
None.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
Park will be completed as approved.
ALTERNATIVE ACTION(S):
None.
FOLLOW UP ACTION(S):
Depending upon approved action, task force will either:
• Send out letters to business from the City
• Post fund raising flyers in a box at the site
• Erect a fund raising "Thermometer" sign at the site
ADVERTISING, NOTICING AND PUBLIC CONTACT:
None
ATTACHMENTS:
None
2of3
II'
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO.
MEETING DATE: September 18, 2002
ORIGINATING DEPT: City Clerk PREPARED BY: Richard Taylor
SUBJECT: Initiating Vacation Proceedings for George Whalen Way
RECOMMENDED ACTION:
Approve resolution setting public hearing for October 16, 2002.
REPORT SUMMARY:
AGENDA ITEM 1
CITY MANAGER: d/~C~~----
At its August 7, 2002 meeting the City Council voted to reconsider the application
of the Saratoga Fire Protection District to build a new fire station at 14380 Saratoga
Avenue: The revised application includes a request that the City vacate the public right-
of-way in George Whalen Way, the alley immediately behind the existing fire station.
("Vacation" means abandoning and terminating the public's right to use the alley.). The
Streets and Highways Code establishes procedures for vacating streets such as George
Whalen Way. The vacation process is initiated by setting a hearing date to consider the
proposed vacation. The attached resolution would set a hearing date of October 16, 2002.
(The hearing date must be at least 15 days after the initiation of proceedings.)
The Streets and Highways Code establishes noticing procedures to be followed
after the hearing date has been set. The notice must contain: (1) a description of the
alley to be vacated (including its general location, official name, and the extent to which
it will be vacated) and a reference to a map or plan that shows the portion to be vacated;
and (2) a statement that the vacation proceeding is being conducted under chapter 3 of the
Public Streets, Highways, and Service Easements Vacation Law. Notice of the hearing
must be published for at least two successive weeks prior to the hearing. In addition; at
least two weeks before the date of the hearing, the City must post conspicuous notices of
the proposal to vacate along the line of alley. The notices must be not more than 300 feet
apart, and at least three notices must be posted. Finally, within 10 days of initiating the
vacation proceedings, the City must give written notice of the proceedings to any public
body or public utility that has requested notice:
i
The public hearing is held in accordance with the City's standazd procedures.
After hearing the evidence presented at the hearing the City Council may vacate the alley
if it fmds, from all the evidence submitted, that the alley is unnecessary for present or
prospective public uses and is not useful as a nonmotorized transportation facility.
Because San Jose Water Co. has a pipeline in the alley,. the City Council must make a
determination as to whether the public convenience and necessity require abandoning the
utility easement that is included in the public right-of--way; alternatively the City Council
may except from the vacation any easement and right necessary to maintain, operate,
replace, remove, or renew the public utility facilities. In this case the proposed plans
would require abandoning the easement.
Before acting on the proposed vacation, the City Council must receive a report
from the Planning Commission on the conformity of the vacation with the City's General
Plan. The Planning Commission is scheduled to consider this issue at its meetings of
September 25 and October 9. Those meetings will also consider the District's various
permit applications and the General Plan conformity of the proposed exchange of the
Heritage Plaza property for City pazking spaces and pedestrian/bicycle easements.
ALTERNATIVES:
The City Council could defer or decline to initiate vacation proceedings. This could
affect the feasibility of the proposed project.
FISCAL IMPACTS:
Not applicable.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Notice of this meeting. Hearing notice will be as described above.
ATTACHMENT:
Proposed Resolution Initiating Vacation Proceedings
2
~' -
RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF SARATOGA
INITIATING PROCEEDINGS TO CONSIDER
VACATING GEORGE WHALEN WAY BETWEEN SARATOGA
AVENUE AND SARATOGA-LOS GATOS ROAD
WHEREAS, as a result of a collaborative planning process and to accommodate the
design of a proposed new fire station, the Saratoga Fire Protection District has requested
that the City of Saratoga vacate the alley known as George Whalen Way which is located
behind the existing fire station and between Saratoga Avenue and Sazatoga-Los Gatos
Road and is shown on Attachment A to this Resolution; and
WHEREAS, the City Council has requested that the Planning Commission review the
proposed vacation as to its conformity with the City of Saratoga General Plan; and
WHEREAS, the City Council seeks to ensure broad public input concerning the proposed
vacation:
THEREFORE, BE IT RESOLVED that the City Council hereby:
Initiates proceedings pursuant to Chapter 3 of the Public Streets, Highways, and
Service Easements Vacation Law to consider vacating George Whalen Way
located behind the fire station at 14380 Saratoga Avenue and between Saratoga
Avenue and Saratoga-Los Gatos Road in its entirety; and
Directs the City Clerk to set a public hearing to consider the vacation on
Wednesday, October 16, 2002 at 7:30 p.m. at the City Council chambers in the
Saratoga Community Theatre at 13777 Fruitvale way in Saratoga, California; and
3. Directs the City Clerk to post and publish all notices required by law and to
provide written notice of these proceedings to all persons and entities that have
requested notice of such proceedings.
Resolution No.
• Page 1 of 2
PASSED AND ADOPTED by the City Council of the City of •
Saratoga, State of California, this 18a` day of September 2002, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Nick Streit, Mayor
ATTEST:
Cathleen Boyer, Ciry Clerk
Attachments
Attachment A: Map showing George Whalen Way
P:\SARATOGA\MATI\RST248(FD-Alley Vacalion Resol).doc
Resolution No.
Page 2 of 2 •
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SARATOGA CITY COUNCIL
MEETING DATE: September 18, 2002 AGENDA ITEM
ORIGINATING DEPT: City Manager CITY MANAGER: ~~~ -
PREPARED BY: DEPT. HEAD:
SUBJECT: Market rate lease of the McWilliams House
ACTION(S):
Accept report and direct staff accordingly.
BACKGROUND:
The Chamber of Commerce has rented the McWilliams house on Highway 9 in the City's
Historical District for the past 25 years. The current lease is covered by an agreement, which
expired in 1977. During the recent discussions between the City Council and the Chamber of
Commerce Boazd regarding the renewal of a services agreement, Council articulated in open
session that the Chamber needed to meet certain conditions in order to be able to remain in the
McWilliams house; 1) the Chamber open its meetings to the public, and 2) the Chamber put a
Council member on its Board and Executive Committee. The Chamber Boazd responded that
they were disinclined to do so and that this would be a violation of their bylaws.
The Council subsequently appointed an AdHoc Subcommittee, consisting of Mayor Nick Streit
and Councilmember Stan Bogosian, to work with the Chamber to come up with a services
agreement.
DISCUSSION:
During these discussions the Chamber explained to the members of the AdHoc Committee that
they had found one or another vacant business downtown in which they could relocate, but
would need a use permit in order to occupy the building due to the first floor retail requirements
of downtown zoning. On-two occasions the City's Planning Department has provided the
Chamber with approvals for this relocation, conditioned upon 25% of the squaze footage of the
occupancy being devoted to retail.
Additionally, the Chamber has asked for consideration of a market-rate lease on the McWilliams
site. Two Council Members on the AdHoc Subcommittee felt that this was an alternative that
merited being brought to the Council's attention. The AdHoc Committee members are seeking
guidance from the full Council on the viability of entering into negotiations with the Chamber to
develop a mazket-rate lease of the McWilliams house. If the Council favors the concept, the
AdHoc Committee would meet soon after "Celebrate Saratoga " to negotiate terms of such a
lease. If the parties are able to come to an agreement on a mazket-rate lease at that meeting, it
would appear on the Council's October 2, 2002 meeting.
FISCAL IMPACTS:
If the Council gives its approval to discuss a lease with the Chamber of Commerce, fiscal
impacts will become clear as terms and conditions of a market-rate lease are brought back to the
City Council for approval.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
N/A
ALTERNATIVE ACTION(S):
N/A
FOLLOW UP ACTION(S):
If the Council gives its approval, the AdHoc Council Committee will meet with representatives
of the Chamber of Commerce to negotiate amazket-rate lease of the McWilliams house.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
The Chamber of Commerce has been provided with a copy of this report and has been notified of
this meeting. They are. not able to send a representative to the Council meeting due to a
scheduling conflict with a "Celebrate Saratoga" planning meeting.
ATTACHMENTS:
T
SARATOGA CITY COUNCIL
MEETING DATE: September 18, 2002
ORIGINATING DEPT: Public Works
PREPARED BY:
AGENDA ITEM:
CITY MANAGER• ~
~~
~~-
/
DEPT HEAD: ~ (n~
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~
~ln~t l' Vim, (
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Y..e~-L~'
SUBJECT: Five Yeaz (2001-2002) Capital hnprovement Plan - Fiscal Yeaz 2002/2003 Update
RECOMMENDED ACTION(S):
Receive report and provide direction to staff.
REPORT SUMMARY:
This report will provide the City Council with the following
1) A status report of the current projects in the adopted five year
(CIP) adopted by the City Council last year.
2) An introduction to new capital projects for City Council's
3) Funding options for unfunded and/or new projects.
11 Status of current proiects in the adopted five year CIP:
The adopted CIP contains a total of 45 projects. 32 projects aze fully or
remaining 13 are unfimded. The total funded amount by an identified sc
allocated or where a funding source has been identified but has not beer
$13,700,605. The following is a breakdown of this total:
• General Fund: $4,387,170
• Park Development Fu nd: $875,000
• Development Fund: $120,000
• Streets Fund: $617,539
• Grant Source: $5,644,000 (funds allocated/identifi~
$1,400,000 (funds not allocated, but
• Other Source: $304,666 (funds allocated/identifi~
$425,000 (funds not allocated, but
Total: $13,773,375
Improvement Plan
partially funded and the
uce that has been
allocated is
identified)
identified)
The total cost of the adopted CIP including funded and unfunded projects totals $19,288,375.
Please see the attached spreadsheet for the current status of the CIP, which includes individual
project status and fiscal year 2001/2002 actuals. The projects in italics are previously adopted
and funded capital projects, which were previously in the operating budget. These projects have
been removed from the operating budget and placed in the five year CIP.
2) New CIP proiects for City Council consideration:
There are 11 proposed new projectsfor City Council consideration for Fiscal Yeaz 2002/2003._
The total cost of the new projects, if approved, is $1,205,000. Please see the attached spreadsheet
for detailed information regarding each project. The new proposed projects aze shaded and
categorized in their respected categories. Please note that the final cost information for
improvements at the North Campus. are unknown at the time of this report, but will be provided
to City Council at the Council Meeting.
3) Fundine options for unfunded and/or new proiects:.
Staff has identified the following approved CIP projects which if Council elects could be
modified and funds made available for re-appropriation to other approved existing unfunded
projects and/or proposed new projects. The total identified for re-appropriation is $1,220,000. If
the Council elects to appropriate $710,000 towards the Animal Control Facility, as recommended
in a separate staff report to be heard on September 18, then the available funds would total
$510,000. For detail regarding these modified projects please refer to the following:
Hakone Garden Drive Wav Improvements: This project would improve the retaining
walls along the access driveway to the gazdens. Per the lease agreement with the Hakone
Foundation, the City is responsible for maintaining the driveway and associated retaining
walls. Presently, there aze no imminent threats to these improvements, however, because
of their age it is recommended that paving and drainage work move forward as planned
this fall and periodic monitoring of the retaining walls be implemented. My
recommendation is to reduce the $500,000 funding to $200,000, $50,000 for paving and
drainage work and a $150,000 reserve for retaining wall improvements. Therefore, the
amount available for re-appropriation would be $300,000.
Village Streetscape Improvements (Sidewalk/C&G): This project would improve the
Village sidewalks, curbs, and gutters along Big Basin Way. The funding for the project is
programmed as 50% City and 50% Caltrans. The issues involved in negotiating with
Caltrans and their willingness to participate in the project are unknown at this time. My
recommendation is to postpone City funding until participation by Caltrans is resolved.
Therefore, the amount available for re-appropriation would be $425,000.
4"' Street Bridge Replacement: This project would replace the 4`h Street bridge over
Saratoga Creek. Originally Caltrans bridge inspection reports qualified this bridge in the
2 of 4
replacement category. Recent changes in their rating of this brid e remove it from the
replacement category and into the rehabilitation category. Thus t e costs for the project
can be reduced from $1,500,000 to $500,000. The cost to the Ci based on 80% funding
from the Highway Bridge Replacement and Rehabilitation Progr (HBRR) can be
reduced from $300,000 to $100,000. Therefore, the amount ava lable for re-appropriation
would be $200,000.
El Camino Grande/Monte Vista Storm Drain Project: This prof ct would install drainage
improvements in this area of the City where they are nonexistent and inadequate. Recent
changes in the rules for allowing dry wells in the County by the y the SCV WD allow the
City to use of this method of mitigating drainage problems. The cost to the City for this
project can be reduced from $330,000 to $100,000. Therefore, t1~e amount available for
re-appropriation would be $230,000.
WHH Attic Improvements: This project would improve the atti of the WHH to allow
use of the space for teens. Recently the City applied for a grant f r these improvements.
The City match for this grant is $60,000. Currently the City has ded $125,000 of the
estimated $250,000 proj ect cost. The City could reduce the torte t funding level from
$125,000 to $60,000 to match the grant requirements. Therefor, the amount available
for re-appropriation would be $65,000.
CIP Process:
The scheduling over time of public improvements is an essential task of a CIP and is based on a
series of priorities according to need, desire, importance, and to the City s ability to fund the
various projects that make up the CIP.
A comprehensive C1P can provide many benefits to the City. The folio ing are a few examples
of these benefits:
1. Ensures that public facilities and circulation portions of the gene al plan are carried out.
2. Calls attention to deficiencies in the community.
3. Ensures projects are not built before they are needed or so late th~t costs become
prohibitive.
4. Ensures that funds can be provided in a logical manner.
Recommended criteria to consider when making choices on project
o Public Safety.
o Beautification.
• o Environmental impact.
o Importance relative to community needs.
3 of 4
o Resources available.
o Operation and Maintenance Costs.
Some projects maybe included but unfunded, awaiting grants and special funding sources not
available at the time of the CIP development. In other cases Council may wish to fund design
and engineering costs only for projects likely to be submitted for competitive grant
applications.
Once direction from City Council on the draft changes to the CIP is received, staff will submit
new projects to the Planning Commission for review of general plan and environmental
approvals and to the Finance Commission for budgetary review. The process will conclude with
public hearings and final adoption of the new CIP projects by City Council.
FISCAL IMPACTS:
Unknown at this time. Depends on the final CIP project list.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
Not Applicable.
ALTERNATIVE ACTION(S):
None in addition to the above.
FOLLOW UP ACTION(S):
The next step in the C1P process will follow based on the scheduled directed by Council.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
ATTACHMENTS:
CIP Project Spreadsheet.
i
4of4
i
SARATOGA CITY COUNCIL
MEETING DATE: September 18, 2002 AGENDA ITEM: _
ORIGINATING DEPT: Recreation CITY MANAGER:
PREPARED BY: M~ DEPT HEAD:
~G
SUBJECT: Fellowship Hall Renovation Project
RECOMMENDED ACTION(S):
Adopt the attached Resolution and direct staff to begin the Fellowship all renovations.
REPORT SUMMARY:
At the City Council meeting on September 4, 2002, staff was directe to move forward with the.
improvements to Fellowship Hall at the North Campus to make i building code and ADA
compliant. The City's Building Division provided the list of im rovements needed before
occupancy. Many of the minor repairs can be completed in-house, b other services have to be
contracted out.
Architectural services are needed to provide the necessary specification and drawings for the
ADA compliant restrooms and the two new exit doors. Attached yo will find a proposal from
Warren Heid to complete this work. Once his work is complete, t e project will need to go
through the formal construction bid process.
Staff contacted several roofing contractors and requested cost prod
repairs. All of the companies that visited the site recommended that tl
Hall roof professionally inspected. The professional roof consultant
roof, would provide the exact specifications of the needed repairs a
project. We are currently getting quotes from roof consultants, and
more than $4,000. If the repairs to the roof are over $20,000, the City
formal bid process.
Listed below is the budget to begin work on the Fellowship Hall reno~
$1600 Light repairs, gas line inspection, new sliding glass
fountain, signage
$4500 Architectural services fee, plus contingency
$4000 Roof Design Consultant
~sals on the needed roof
City have the Fellowship
after an inspection of the
3 a scope of work on the
ve estimate this to not be
gill need to go through the
project.
removal of drinking
$10,100 TOTAL
FISCAL IMPACTS:
$10,100
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
Improvements and repairs will not be made at Fellowship Hall.
ALTERNATIVE ACTION(S):
None.
FOLLOW UP ACTION(S):
Complete minor repairs and enter into an agreement for contracted services.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Nothing additional.
ATTACHMENTS:
Proposal from Warren Heid
Resolution
2 of 2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF'
OF SARATOGA AUTHORIZING A BUD(
AMENDMENT OF $10,100 FOR IMPROVEME:
CONTRACT SERVICES TO BEGIN THE REN(
PROJECT AT FELLOWSHIP HALL
CITY
'S AND
ATION
WHEREAS, the City of Saratoga at North Campus, 19848 Prospect
the public to utilize Fellowship Hall
WHEREAS,; Fellowship Hall needs to be building code and ADA
and
WHEREAS,; the City needs to complete some minor repairs to the
Building Division, and
would like to allow
before occupancy,
as directed by the
WHEREAS; and the City needs to enter into an agreement for contrach al services for the design
and specification of work to bring the building into ADA and building ode compliance, and
WHEREAS,. the City needs to enter into an agreement for
roof repairs
NOW, THEREFORE, the City Council of the City of Saratoga
authorize staff to complete repairs and hire architectural firms
AND BE IT FURTHER RESOLVED,
Expenditure
Contingency 001 1010 511 5002
Faciltities Maintenance 001 1060 513 4017 $10,100
The above and foregoing resolution was passed and adopted at an
Saratoga City Council held on the 18`~ day of September, 2002 by the
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
and a scope of work for
resolves as follows: To
Revenue
$10,100
i meeting of the
vote:
Nick Streit, Mayor
Cathleen Boyer, City Clerk
3 of 3
WARREN B. I-IEID AIA 8~ ASSOCIATES
A R C H I T E C: T S P L A N N E R S
14630 BIG BASIN WAY + SARATO GP. CALIFORNIA 95070 • 408 867 9365
WARREiJ B. HeICi Alri S7t~JEN Ivl . BEN[IN~ r,lA FAi< 408 867 3750
September 10, 2002
City of Saratoga
13777 Fruitvale Avenue
Saratoga, CA 95070
Attn: Joan Pisani
Ref: Fellowship Building
Prospect Road, Saratoga, CA
Dear Joan,
This letter is in response to the request for another proposal
from this firm after the meeting today to assist the City of
Saratoga with the retrofitting of the subject project for ADA
Requirements. Even though an agreement has not been accepted at
this time I am preparing written document's for our City Manager,
Dave Anderson, to present to the City Council at the next Council
Meeting. These documents will give design information on two (2)
options for an addition and include budget construction costs.
The following is an outline of the work to be performed by this
firm to meet the requirements to retrofit. the. Fellowship Building
for new lavatories.
1. Submit Preliminary Floor Plan Studies to add either
single occupancy. Men and Women's Lavatories or multi-occupancy
for final review by City Staff and/or the City Council prior to
starting the working drawings and specifications.
2. Produce working drawings and outline specifications for
the approved Preliminary Plan with the following items for the
bidding process and construction.
A. Plot plan showing the location of the addition and
adjacent site work.
B. General information including Finish Schedule, Door
Schedule, and Window Schedule.
.~
Joan Pisani, City of Saratoga
September 10, 2002 - Page 2.
s
C. Floor Plan at 1/4" scale showing the
location of the two (2) additional e~
Assembly Hall.
D. Foundation Plan with slab plus founds
E. Exterior Elevations.
F. Roof Plan and details of roof eaves a
existing roof.
G. Structural Section and special detail
H. Interior elevations of new Men and Wo
showing the required ADA lavatory acc
their heights, and materials.
I. Special details as required including
Assembly Hall.
J. Utility Plan showing plumbing sewer 1
layout, and any HVAC changes.
K. Outline Specifications will include t
information of the work and materials
fixtures and light fixture schedules,
boilerplate for general conditions wi
the Outline Specifications.
iddition plus the
.t doors at the
tion details.
connection to he
n's Lavatories
sory locations,
new doors at the
electrical
e basic
plus plumbing
but no City
1 be included with
This firm will complete our work in a timely anner for a fee of
three thousand eight hundred fifty dollars ($3,850.00) for the
Preliminary Design Studies and the remodeling as outlined in
Items A through K.
If a take-off Opinion of Construction Costs, based on the
approved plans and specifications is.~.required, an additional fee
of one thousand two hundred dollars ($1,200.00) will be added to
the fee.
If the approved plan requires new structural e~hgineering, special
electrical work, or special HVAC work, those fees will be at the
cost of the engineers involved.
Any additional work by this firm not 'covered im this proposal
will be at the fee of one hundred fifty dollars ($150.00) per
hour. I keep a Daily Log for my projects and ~a copy of the work
included for the hours logged for added work will be presented
with my statement.
I will prepare a standard American Institute of Architects
Agreement between Owners and Architect with ap royal of this
-,
Joan Pisani, City of Saratoga
September 10, 2002 - Page 3.
proposal and will start my work immediately after receipt of a
signed agreement and a five hundred dollar ($500.00) deposit.
The balance of the fee will be due with the completion with the
completion of plans and outline specifications.
T appreciate the opportunity to again be of service to the City
of Saratoga and look forward to working with you, the City Staff,
and the City Council on this project..
Very
y yours,
Warren B. Heid AIA-E
Architect Emeritus'
WBH:hw
cc: Dave Anderson, City Manager
L J