Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
03-05-2003 City Council Agenda Packet
AGENDA REGULAR MEETING SARATOGA CITY COUNCIL MARCH 5, 2003 OPEN SESSION - 4:00 P.M. ADMINISTRATIVE CONFERENCE ROOM -13777 FRUITVALE AVENUE L 4:00 p.m. Anne Sanquini 2. 4:20 p.m. Neil Malhotra 3. 4:40 p.m. Myrna Thompson 4. 5:00 p.m. Andrew Barnes 5. 5:20 p.m, Anuradha (Ann) Singh 6. 5:40 p.m. Susie Vedantham Nagpal CLOSED SESSION- 6:00 P.M. -ADMINISTRATIVE CONFERENCE ROOM, 13777 FRUITVALE AVENUE • ANNOUNCEMENT OF CLOSED SESSION ITEMS CALL MEETING TO ORDER - 6:0 0 P.M. ANNOUNCEMENT OF CLOSED SESSION ITEMS ADJOURNED TO CLOSED SESSION - 6:00 P.M. Conference With Labor Negotiators (Gov't Code 54957,6}: Agency designated representatives: Dave Anderson, City Manager Employee organization: SEA Conference With Legal Counsel -Initiation of litigation (Gov't Code Section 54956.9(c): (2 potential cases) Conference With Legal Counsel -Threatened Litigation: Significant exposure to litigation pursuant to Govermnent Code section 54956.9(b): (1 potential case) Liability Claim (Gov't Code Section 54956.95 -Claimant: Jenkins, John Agency claimed against:. City of Saratoga REGULAR MEETING - 7:00 P.M. -CIVIC THEATER/COUNCIL CHAMBERS AT 13777 FRUITVALE AVENUE ARCHIVE COPY MAYOR'S REPORT ON CLOSED SESSION . PLEDGE OF ALLEGLANCE ROLL CALL REPORT OF CITY CLERK ON POSTING OF AGENDA- (Pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on February 28,.2003) COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Agendized Items Any member of the public will be allowed to address the City Council for up to three (3) minutes on matters not on this agenda. The law generally prohibits the council from discussing or taking action on such items. However, the Council may instruct staff accordingly regarding Oral Communications under Council Direction to Staff. Communications from Boards and Commissions None Written Communications Letter from the Saratoga Rotary requesting that the City of Saratoga support their 26`h • annual "Great Race" which will be on Apri16, 2003. Oral Communications -Council Direction to Staff Instruction to Staff regarding actions on current Oral Communications. ANNOUNCEMENTS None CEREMONIAL ITEMS lA. Proclamation- Science Fair Week March 9-15,2003 Recommended action: Read proclamation. 1B. Proclamation -Colon Cancer Awareness Month Recommended action: Read proclamation. • SPECIAL PRESENTATIONS 2. housing Trust of Santa Clara County - Roccie Hill, Executive Director Recommended action: Informational only. CONSENT CALENDAR The Consent Calendar contains routine items of business. Items in this section will be acted in one motion, unless removed by the Mayor or a Council member. Any member of the public may speak to an item on the Consent Calendar at this time, or request the Mayor remove an item from the Consent Calendar for discussion. Public Speakers are limited to three (3) minutes. 3A. City Council Retreat Minutes -February 1, 2003 Recommended action: Approve minutes. 3B. City Council Minutes -February 19, 2003 Recommended action: Approve minutes. 3C. Review of Check Register Recommended action: Approve check register. 3D. 7anuary and February 2003 Budget Flash Report Recommended action: Accept report. 3E Planning Action Minutes -February 26, 2003 Recommended action: Note and file, 3F. Amendments to Second Dwelling Unit Ordinance -Second Reading and Adoption Recommended action: Adopt ordinance. 3G. Claim of John Jenkins; Claim No. GL-054463 Recommended action: Reject claim. PUBLIC HEARINGS - (Applicants/Appellants and their representatives have a total often minutes maximum for opening statements. Members of the public may comment on any item for up to three minutes. Applicant/Appellants and their representatives have a total of fzve minutes maximum for closing statements. Items requested for continuance are subject to Council's approval at the Council meeting 4. Mills Act Property Tax Abatement Program. Recommended action: Adopt resolution establishing the City's participation in the Mills Act Property Tax Abatement Program. 5. Review the Existing Criteria in the Heritage Preservation Ordinance Chapter 13- 15.010 that is Used to Evaluate a Structure's Potential to be Placed on the Heritage Resource Inventory. Recommended action: Accept. report and direct staff accordingly. OLD BUSINESS 6. Saratoga Library Project Update Recommended action: Accept report. Gateway Design Standards Purpose Statement • Recommended action: Accept report and approve purpose of the Gateway Design Guidelines. NEW BUSINESS 8. Resolution of Intent to Amend Article 16 of the Saratoga Code -Relating to the Maintenance of Building Sites Recommended action: Adopt resolution. 9. Congress Springs Pazk Safety Net Extension -Award of Construction Contract Recommended action: Award contract; authorize City Manager to execute contract; authorize staff to execute change orders. 10. North Campus Fence Project -Award of Construction Contract Recommended action: Award contract; authorize City Manager to execute contract; authorize staff to execute change orders. 11. Santa Claza County Library Lease Agreement • Recommended action: Provide final direction to staff on lease terms to be negotiated 4 u COMMISSION ASSIGNMENT REPORTS Arts Commission Waltonsmith Planning Commission Kline Parks and Recreation Commission Waltonsmith Finance Commission Streit Library Commission Kline Public Safety Commission King Heritage Preservation Commission Streit Youth Commission King Gateway Task Force Kline Library Expansion Committee Bogosian Gateway Task Force Waltonsmith Library Expansion Committee Kline Highway 9/Village Green Task Force Bogosian VTA Restroom AdHoc Waltonsmith Norton Road Fire Access AdHoc Bogosian Committee West Valley College AdHoc Committee Waltonsmith LAFCO AdHoc Committee Kline Mt. Winery AdHoc Committee Kline Tree Ordinance Update AdHoc Committee King Library Grand Opening AdHoc Committee Waltonsmith Chamber AdHoc Committee King CITY COUNCIL ITEMS OTHER CITY MANAGER'S REPORT ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II) REVISED -CITY OF SARATOGA CITY COUNCIL MEETING CALENDAR 2003 3/19 Regulaz Meeting 4/2 Regular Meeting 4/16 .Regulaz Meeting 4/26 Special Meeting Council/Commission Meeting 5/7 Regulaz Meeting 5/21 Regulaz Meeting 6/4 Regulaz Meeting 6/18 Regular Meeting 7/2 Regular Meeting 7/16 Regular Meeting 8/6 Regulaz Meeting -.City Manager Evaluation 8/20 Summer Recess 9/3 Regular Meeting 9/17 Regular Meeting 10/1 Regular Meeting 10/15 Regular Meeting 11/5 Regulaz Meeting 11/19 Regular Meeting 12/3 Regulaz Meeting 12/9 Special Meeting -Council Reorganization 12/17 Regular Meeting r 1 U 6 SARATOGA CITY COUNCIL MEETING DATE: March 5, 2003 ORIGINATING DEPT: qty nager PREPARED BY• AGENDA ITEM: /~ /? CITY MANAGER:.Y/'-'~~G%~-y'-"- DEPT HEAD: SUBJECT: Commission Interviews for Planning Commission RECOMMENDED ACTION: That Council conduct interviews. REPORT SUMMARY: The following people have been scheduled for interviews: 1. 4:00 p.m. Anne Sanquini 2. 4:20 p.m. Neil Malhotra . 3. 4:40 p.m. Myrna Thompson 4. 5:00 p.m. Andrew Barnes 5. 5:20 p.m. Anuradha (Ann) Sirigh 6. 5:40 p.m. Susie Vedantham Nagpal There aze four (4) vacancies to be filled on the Planning Commission. Four (4) vacancies aze to fill expired terms of Cynthia Barry, Erna Jackman, Lisa Kurasch and George Roupe. The interview will continue on March 19, 2003. The starting time has yet to be determined. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: Appointments would not be made to the Planning Commission. ALTERNATIVE ACTION: N/A FOLLOW UP ACTIONS: Place item on next agenda for adoption of resolutions and Oaths of Office. ADVERTISING, NOTICING AND PUBLIC CONTACT: Notices of vacancies were advertised in the Saratoga News and several times and the notice appeared in the Saratogan. ATTACHMENTS: Attachment A -Applications of the above named applicants. r ~_~ CITY OF SARATOGA COMMISSION APPLICATION The information on this application is considered public information and will be furnished to any requesting party **APPLICANTS MUST ATTEND A COMMISSION MEETING PRIOR TO PARTICIPATING IN THE INTERVIEW PROCESS** DATE: February 27, 2003 FEB ~ 2 COMMISSION APPLYING FOR: Planning Conunission -. 203 NAME: Mrs. Anne M. Sanquini TELEPHONE: (408) 868-9757 ADDRESS: 14087 Loma Rio Drive, Sazatoga YEAR YOU BECAME A SARATOGA RESIDENT: 1986 ARE YOU A REGISTERED VOTER IN THE CITY OF SARATOGA? Yes WOULD XOU BE ABLE TO ATTENDDAYTIME MEETINGS? Yes WOULD YOU BE ABLE TO ATTEND EVENING MEETINGS? Yes BRIEFLY DESCRIBE YOUR INVOLVEMENT IN EACH OF THESE AREAS CURRENT OCCUPATION AND EMPLOYEMENT HISTORY: Current: Semi-retired former technology executive 1998 - 2002: Vice President, General Manager and Company Officer, Mentor Graphics (Oregon) 1996 - 1998: Vice President, Software Marketing, Sun Microsystems 1978 -1996: Vice President, Corp Marketing, National Semiconductor (last position) ., . . EDUCATIONAL BACKGROUND: BA, Journalism/Advertising, University of Minnesota Post-Graduate studies in Electronics, Computer Science and Business Management Approx Two Years of Night School in Electrical Engineering at West Valley College ADDITIONAL COMMENTS OR INFORMATION: I deeply appreciate living in beautiful Saratoga and look forward to the opportunity to make a significant contribution to the community. My working career provided me with a depth and breadth of relevant experience, which I can apply in serving on the Saratoga Planning Commission. Now that I have semi-retired from corporate life, I have the time and energy to invest in maintaining the character of Saratoga and strengthening the community for its citizens and visitors. Please see the attached "Supplemental Questionnaire" for more information. REFERENCE: (provide Name and Phone Numbers) Mary Callaghan 867-5774 Allison Hopkins 395 - 0311 Mike Kaskowitz 487 - 7273 (Many additional references available upon request) PRINT NAME: !~t ' v ~ L ~J ~ ~! ~ 1~ i 'l~ SIGNATURE: /~~~~~~~~~~- Cf Name: Anne Sanquini Date: February 28, 2003 Y\ Planning Commission Supplemental Questionnaire ~~'~ ~C"~. Please print or type your answers to the following questions and submit with your 1pO3 completed application. You may submit additional sheets if necessary, to complete your answer, 1. Describe your involvement in community activities, volunteer and civic organizations I deeply appreciate living in beautiful Saratoga and look forwazd to the opportunity to make a significant contribution to the community. As a good resident and a good neighbor, I support and coach others in the community, contribute generously (often anonymously) to various causes and pick up trash and debris from trails as I hike. I've been very successful in my working cazeer, enabling me to be a mentor to many in the high tech industry. Formal volunteer and civic activities have been somewhat limited, mainly because my career choices involved extensive travel and long working hours. Now that I have retired from normal corporate life, I have the time to devote to serving on the Planning • Commission. 2. What is it about this Commission that interests you? What qualities, experience and expertise would you bring to the Commission? It is my goal to contribute to the Commission to make the function more efficient and effective in fulfilling its. role in Saratoga government. Over my 25-yeaz working career, I have developed good general management and leadership skills. I have the ability to bring a team to a decision. I have demonstrated success in working with a wide vaziety of people to bring about change. I am experienced and comfortable in working with many disciplines including legal, finance, HR, operations and so forth. I also have very good marketing skills. These skills include advertising training and the ability to see color, design and abstract space, useful in design reviews. My degree is in Journalism, enabling me to understand how to effectively work with the media and suggest vazious ways to improve our communications with the citizens of Saratoga. My business experience enables me to be sensitive to the commercial interests of the business owners in the Village. I can "speak their language" and stffi encourage them to operate in a manner in harmony with the culture of Sazatoga, while still ensuring a reasonable ROI for them. Since I directly managed and worked with many different individuals from many • different countries, I can effectively communicate with people from diverse backgrounds, as represented by the citizens of Saratoga. Misunderstandings in planning can sometimes • come about from misunderstandings in language, culture and customs. Diverse groups that can work together are stronger than homogeneous groups, so I see this as another strength of the community. 3. How would you see your role as commissioner when recommending policy and working with the Council? I would like the Council to be able to count on me. That I will put in the time required to do a complete job and that the recommendations Imake are well researched and thorough. I will give backup and rationale for any positions I may take, and ensure that they are consistent with the general plan, related elements, and the vision of the city. In interactions with other staff and with citizens, the Council should be able to count on me to be cleaz, fair and transpazent in my dealings. I will act with integrity and treat citizens with empathy and respect. 4. Retaining the current character of the City in the midst of a growing metropolitan region is a goal of great importance to Saratogans. YYhat steps do you think the city could take to achieve this goal? The way to protect and nurture the chazacter of the City is through the empowerment of its citizens. The General Plan is good because of extensive citizen involvement in its creation. $ut citizens should not just have their opinions heard... they should have informed opinions. If a citizen expresses an opinion for or against a particulaz idea, has he/she really been given all the facts? Does the person understand the consequences of such a decision? There are many opportunities to have more informed residents: For example, articles could be placed in the local newspaper. How about one with a "top ten" things to do when considering your landscaping design? The article could be a very approachable representation of our guidelines, but done in a newsy way that someone may be enticed to read and understand. It could include color photos of native tree species and so forth; reprints can be made available. Surveys show that hiking and walking areas are. important to Saratogans. If residents actively use the trails, we have healthier and happier residents. Do they know where the trails are? The current trail plan is a good start but the maps are illegible. How about a little flyer on the trails of Saratoga, made available at the chamber of commerce. Informed and involved citizens make a better community. ADDITIONAL INFORMATION Here are three examples of relevant past experience: 1. Driving a group to an implementable decision • A few years back, I owned a condominium where the other homeowners did not have good communications amongst each other. As a result, essential property management • issues were being avoided. I took time to understand the position of each of the owners, and what the interest was behind the stated position. I developed a proposal that was acceptable to all of them and we were able to move forwazd on areas of much needed maintenance. I was successful because I treated each of the homeowners with respect. I listened carefully to their issues and was able to separate out the irrelevant issues and past grievances, and come up with something they could all agree on. In interaction with citizens, a Commissioner must treat the individual with the utmost respect. At the same time, the commissioner cannot allow the citizen to behave inappropriately, nor in any way be intimidated nor unduly influenced by the citizen, Much in the way the General Plan is a good guiding reference for the planning commission, I used the condominium's own CC&R's as the guiding document to be able to point out the common good to the participants. 2. Leverage of Best Practices When I was Marketing VP at National Semiconductor, I was faced with a budget crunch precipitated by printing millions of dollazs worth of databooks on our growing product lines. Various things were attempted to control costs including the unpopulaz approach of charging customers for copies. I knew that the worldwide web could represent a solution, but at that time (the early 90's), most websites were not that helpful or useful... they were mostly flashy and gimmicky. I encouraged my team to seazch out best practices of companies who had won customer service awards for their website design, including Land s End and Cisco Systems. I cleazed the way for the startup investment and my team built what became the best website in the semiconductor industry. Our customers got the best possible kind of service, that is, self-service. At the Saratoga Planning Commission, We don't have to re-invent the wheel on everything. Other cities, including in other states, face similar issues. How do they address them? Can we use some of their ideas and techniques? Also, are we being as efficient as we could be? We have a highly Internet connected population yet documents such as the general plan are not available online and the printed medium is woefully inadequate -copies of copies make maps hard to read. 3. Successful preparation for Design Review Last year, I prepazed the background material for a Design Review presentation to the Planning Commission. This design review praised by the Commissioners as a model of how to prepare clear, concise material including pictures charts and graphs, how to work with neighbors and make accommodations, and how to work with the planners and the commission. I believe that by making information more accessible, and by encouraging our planners to better educate citizens during the process, things can come before Planning Commission that are complete, cleaz and easy to work with. This will improve our effectiveness and ameliorate the necessity of things being driven to City Council that are • more appropriately handled by the Planning Commission. ti` • CITY OF SARATOGA ~, ~~~ COMMISSION APPLICATION FORM `- DATE: O 2 / 13 / 0 3 COMMISSION APPLYING FOR: ~LRNNrN~ Cor'nmlSslcrJ MS. MRS. Nc1L i'YfflL-~o~(L(~ TELEPHONE: CfU$'3"rS-3`i~") ~j0$ ~7Z-~~i,~1 HOME WORK ~. ~ 2~p3 ADDRESS: i9oBB ~}uS~inl 'wAY SH~A!0~(~ CA ~So~;o YEAR YOU BECAME A SARATOGA RESIDENT: ~ ~ S 2 ARE YOU A REGISTERED VOTER IN THE CITY OF SARATOGA? V C S WOULD YOU BE ABLE TO ATTEND DAYTIME MEETINGS? i~~ 5 • WOULD YOU BE ABLE TO ATTEND EVENING MEETINGS? \' C 5 BRIEFLY DESCRIBE YOUR INVOLVEMENT IN EACH OF THESE AREAS CURRENT OCCUPATION AND EMPLOYMENT HISTORY: 1 Arn Cv~2REN'(LY idV IHC PiZCCESS Of AppcvliNL To CR~a~a-rE Scrro~~, 2 t1A~e PREv4c~i Wa(~K FnFCRi~NC(% AT TNC INVES~mF.NT >3ANKS l~mF1'ni sAcHs~ca aNo SAc,en~~nl Srviii~~ ~ARryGY A> ~VEt,t. AS ~.1, ~~Rr?NC-.~r ~ mAr1H~~MEN1 CoNSU~TRN~~, i EDUCATIONAL BACKGROUND: -L NAVC R GA 1N l',CCNa'°~ic5 r(~cM YAC~ U+diyG2Si1`~, 4 ,.. • ADDITIONAL INFORMATION OR COMMENTS: IN 2i~a2 ~ ~flN ~0~ SA~AIO(:A CrT`'1 C~dlJCii.~ ~F1~C1V)Nl, ~J:SS~- VOTES. 0(~ ~H.Z~/, of T~7R~ Va7~S CA 3T ~r-17H FI.A~~ UUT UY CArJp~ppj~5~, RI,TNt~ubi~ IwPrS NuT ll,eclCp ~ v~/cu'~p 37rLt (.1KE io Frio R wR~ 1`o S~v~ mut ~~rnm~'>J~ r~I REFERENCES: (Provide Name and Phone Number) I._Sv~A~-~gswA . ~~-iaB_532-°3~~ 2. j~iE~OR6 SUi~IVflN Cbso- 567- `1gSZ~ 3. $A~1 ~k~LS PRINT NAME: NEit, mALYto ~rzA SIGNATURE: ~~~~ REC~tV?:;t FEB 2 g 2003 COMNIISSION APPLICATION CITY OF SARATOGA The infom~ation on ibis application is cwuidered public uifom~aation and ~~ill be fiunished to an}• requesting park . **APPLICANTS MUST ATTEND A COMMISSION MEETING PRIOR TO PARTICIPATING IN THE IlVTERViER' PROCESS** DATE: Feb Zb' 2ao3 COMMISSION APPLYING FOR: ~L '~ N N l n: C7 ~~y~-nom J:7ho~pso,~ LJ TELEPHONE: $~BQ 730 WORK OCCUPATION AND EMPLOYMENT HISTORY: HOME ADDRESS: I ~ g (0 i3o ~ ~ /vt r~ vt 2~ . YEAR YOU BECAME A SARATOGA RESIDENT: ~~ TCf+ M r) ARE YOU A REGISTERED V OTER IN THE CITY OF SARATOGA? /a- 7-C fFMT~ WOULD YOU BE ABLE TO ATTEND DAYTIME MEETINGS? --~ WOULD YOU BE ABLE TO ATTEND EVENING MEETINGS? BRIEFLY DESCRIBE YOUR INVOLVEMENT IN EACH OF THESE AREAS - Regitlmr of Volert P.O. Box 1147. - PRESORTED ~ vur-rv FIRST CLASS MAIL ~E~i~ .Son hsa. CA 95108 U.S. POSTAGE .:PAID Phone Ne.{-0081'299-8386 PERMIT NO. 7 ' San>losar CA -00 N07 FORWARD: TA RIL•TA `DENOTIFICACION AIL VOTANTE VOTERNOTI$1CAT34N CARD FECBA D6 EMPADRONAhfIENTO~ - P AEC.IS'TAATIO,~ OAT[;: !j ~ ~j ~~' At2A.tAS £LECCIONE5 ENO DE$~PUES DE: ESTA FEC31A: PORCLECTI4NS OR DRAFTER ~::~j, ~'j~$ - NUh1ER0 LE IDEITIDAD' i~ti~ ~. ID 1tiUMRER~ (e ~~i rnf ye g t ~~, ~ ~# ~~~ {y.... ~~1~.~:.4 ~i to is• ~.tt ~.Yf ~V ~~c,~~.~r~f~a(tlfiiitrJtlGi 111t,IL{ISi,I„III~}i~it,l~ • ce•u ~-.. y-~~... lai~t~FY ~T~~ International Assotiation of Administrative Professionals T^t (www.iaap-ho.or¢1 ---- g'9 S ?C i~i"e.St?K'~ ACCREDITATIONS 2001 Certified Administrative Professional (CAP), Organizational Planning 1995 Certified Professional Seaetary (CPS), Office Systems and Administration, Management, Finance and Business Law E-MAIL MYRNA02@EARTHLINK.NET MYRNA J. THOMPSON CPS/CAP Obtain and individually contabute as Executive Project Coordinator for company goals. FUNCTIONAL SUMMARY EMPLOYMENT EDUCATION ` Results-oriented for executing direct support services whde applying company protocol, empowerment and continuous improvement Familiar with Microsofr and Interne[ Explores Continue IAAP professional development Occasional temporary work:. BatonRouge International (www.bd.coml __-- Admialistratar- temfarary 4 maxths • Minimized cos[ in daily office duties and local business tmvel • Executed office relocation and employee accommodations • Promoted vendor goodwill, assisted executives, maintained office technology IntraBiotics Pharmaceuticals (www.intrabiotics.coml .-- AdmirristraliruAssistant 12 montbr • Assisted directors and achieved depamment goals within budget • Monitored, maintained, and executed copies of snide Eder • Liaison support fordepartmen[ vice president, local business travel, reception Vantone International Group (www.rantaiie.<oml _ -- Admimstmtm 12 moxtbs • Minimized cost in daily office duties and local business travel • Monitored, maintained, andexecuted client database, papables, monddy transfers • Researched using Internet and newspapers, and executed visitor accommodations Lockheed (www.lockheedcom) __.____-_.____ Admirastmtitx, 17years (Clearance I <ireZTarol • Secretaaal support to mgiaeers, supervisors, managers, directors Adueved department goals and continuing education a~thin budget • Executed payables, budget data-enhy, and visitor communications San Jose State University (wmw.sisu.edu) ' Offete Admixzttration / Eroxomiu Internships-Writing, Professor's Assistant, Marketing l~(947 -Fa= 1 z'i9g7 alla~~ -~ a ~,4~Y I'(9~3 ~c s~i9~b PROFESSIONAL MEMBERSHIPS (iu'2001 >~ ~ ~ ZUO `'- (p~i999 -I-o lv ~ 200:. BACKGROUND:. fie INFORMATION OR COI~IMEN1'S: REFERENCES: (Provide Name and Phone Nwnber) I. C--~~fN ~ ~~~cN w ~~~-273 z. /~L/~N SCItoEN W ~(o5-1oDOe PRINT NAME SIGNATURE: M ~~:N ~- <~. ~ ~~i ~sa~J ~i~ _ 2~1 'O3 L' 2 (`~C~P `Ctru%#EES of c~CC~B fd~Zt'fo~xt~t ~~t~ ~YCt~IPX~t'~ uxt rPtummen~r~#iDxt D~ CIE #FtCtLiI~1 of ~~~ J~a~~ ~~.e ~~ttu.e~~t~~ • I~~C11E tDYC~ETxc,E~?t man ~~tCkitt JttkiP l~J-~Dktt~t~Ill'C ~E aE~EE Df ~~CC~EIIIZ II~ p~CtExtCE ~usixcess ~rainfsfrufimt ((®#ffce ~inisfrutimt~ £nitC~ xiil ~E ri~1j#~ rxn~ ~rriirtlE$ES ~SEx#rztni~ #I~ExEto f~ibEn bg t1~E (~YLtSfPPB IIf ~C[~e (i~ClifIIrntu ~#tt#E ~nibErsi#g x# ~fi`MYC JIISE #~IS '~IIEY[#~J-Et$~~ L~tI~i II{. ~lllxg, YCt1tEf¢ETC Et~~-Sir- ~onsrnat of Q1alHvsain miL ~res~aad of a ffimahss ~~~;~ T,Ipa, ~osD/,~ d ffimslees t ~~eeiDad of fh' u i L ~ b ~ ~ M A y O a a ~, ~' ~p !7 m ~ ~ p ~ ~' A ~ ~~ ~ A ~ ,~~ o ~ C C ~ M ® o ~+ ~My N W ~' N ~ ,~ O a ~• obi ~rt y ~: o w~ ~~ m A n a Cn e a ': O !D r• 0 ~. s y ~j p N ~ l"F ~ O i" ~ a tl e '"° a ~ w ~ ~+ Y A r-f+ O ~1 n ~ ~ ~• ~ .o. r ~ . » ti ~ e ~ ro ~ A ~ P~ ® p ° r 9 ~ w ~ r `~i. O M ~ ~ '~ ~ f I °g ~`r ~~~ ~ i ~~ • ~~ a~~® ~~~~ (ttaa~ 'G ~N~z O~ ~ °' ° ~ 13777 rftUITVALI•J AV$NUE • SARATOGA; Cr~LIFORNIA 95070.• (4081.8(17-3438: COUNCIL.hiEt4i}3EI{S:'. . /,'qr~ w7a~iE 9t+~~7°t Pau! c'. Jacobs _ Geer.%;*r. bforan /'N!^'O TUC~~! November 1, 1996 Vona+u~. wcue .Myrna Thompson 168I0'Bohlman.Road Saratoga, California. 95070-9605 Dear Ms. Thompson: Thank you fora your letter of October 16 written to Erman Dorsey regarding the traffic situation and the: need fbr additional signs :along Bohlman Road.' For your `information, I have enclosed copies of work orders authorizing installation of four; signs of the: types shown and at • the locations shown. These new signs will not be in plaee.for four _: to_six weeks as it was necessary to special order them. I-have also instructed the Maintenance crew. to clean the paint from the sign you mentioned just past :Norton Road. This cleaning should be completed; within .a week.. If you have additional questions or concerns, please call me ,at -868-1241. ,Thank you again for bringing these= matters to our attention. Sincerely, u~~YI ~~~ Larry I: Perlin brector of Public works Attachments ~J VEHICLES TRAVELING nowtiH~u sNa~~~ YIELD TO VEHICLES TRAVEl~N6 UPHILL CVC YI661=' ~- 36 " Black Lett~r'.r on lit~hite 8rrck~-ouad DRAWN BY ! E_ po~sey ~APPROVE~Y CITY OF SARATOGA STANDARD DRAWING RE~ULAFTORY S1Gn! d i- ~ ~ • Aw A~i~If w w w 30~' SCALE HOR. 1" . t//~. VERT. 1 - /~! DATE Oct, / 9 96 _ SCALE: ~"= 6~' DRAWN BY F. Do,~sey APPROVED ,Y',I `~ 3 r+ Sigh Leao~iuir "YEi/tCLE.S TRStYLL/N~ DowNH/LL SNiFLL Y/ELD TO VEf/ICES TRAYELlNG UI~H/LL tYC tl6L/" CITY OF SARATOGA .S`A`E HOR. 1" - /}r~~ STJANDARD DRA\':ING VERT. t =Showrl i/ ~~fe ~~ ~~~ D DACE Ocf,~ X996 . Name: ~'~ y2/~1R- ./: ~fJoi~fP-re%l Date: Feb. 2~~ 2003 Planning Commission Supplemental Questionnaire Please print or type your answers to the following questions and submit with you competed application. Xou may submit additional sheets if necessary, to complete your answer. 1. Describe your invoIvemenl: in community activities, volunteer and civic organization. ° L become ~nvv[r.~ (shei~ a ~ eed arzsc-r: ~'ara,~~ L.i~izer-~ "ir~~t-r2re.p"heed c~(,o~ burrowed m~cf-~alr (Pvrfec~ /~Gtts {~ `/o,.c_ i~ 2v~z) • ~2o>~ie~- ~ as /~ ~~99/ ~~~~xy af~l~~f T" a~JpjlG~~7~~. ~ 12C~vned ~n~ dos (7a,~vs C7a.%6cLy2_ G? t~~.~ CC~~~eK ~wl(Qy) ~Lt~#- ~!?~ C'ayc,ldK~ Liep Gufl'~- 2. What is it about this Commission that interests you? What qualities, experience and expertise would you bring to t/he Commission? ISO LCt. ~r'~ (,C u ~ JDYGC~ ~? rl ~ Ce//CC~~va /~ , +~,~ , /~OIS.Q CCI'Ld Glivtyw-~y ld?"~' /`~PCc,v-G~i . + ~ 02 = -~/~24'ZP//~ (~ ~~ v1 d~e~ rrn 1 CC-~vvG) -~i P~ ~'~ .,Lf~j~ZYtohiCeS< i • (,Q 3 = G~i~Ci'o.u /iu, ~leeP~~y ~ ~l ~'`~Y "Cl~ah, r. U~y ~~p ~/Ictr~rfBkaKce 3. How would you see your role as commissioner when recommending policy and working with the Council? • (/Jg,2~~ ~rebea,~Gf t~~ 4.~ ~ ~e2vr~ ~ ~i.~.~ ~ Gr~i~~r-ts. ~~~~~ 4. Retaining the current character of the City in the midst of a growing metropolitan region is a goal of great importance to Saratogans. What steps do you think the City could take to achieve this important goal? %'ewtem.(~~- h rs-tor~ CrecaK r~~s-F ~lawrtr~ a.Z o~ . a ~emGvx~eir c,rfi~Q-~t/r~5cdevt~ Com-plar~fs. ° ~ C ~ r e ~ S es s t o,n ~ r K c,[ u.d ~ ~ S-fz~ ~ S essr a,-r s~ w rl~t a l7 • Peen~21 rMevvi ~ZvS ~s-~av~- `(-l~z ~-~~,e,,~e~ ~ , e o uccE~ ~. S-l e~S) - + u~d-a+2 4r KPeP Ctc~rev~'~ W2~js<~ Ctvte,( ,G.iKtsU'hnq ~ca.vie.l iv~~e~v~-~s ~1~ owed ~ at( ~c~-ra-'~~~ c-c-1,~%,~w.~\sl_ c ~Oece.N }_(i~ `<fv~( mr~c( '~ o-~ -~~-u-~a~ has ~ cc~ ~amc~P~- • CITY OF SARATOGA o~ COMMISSION APPLICATION FORM ~p ~ J. DATE: / / a 3 ~ _ .. / ~-a COMMISSIONAPPLYINGFOR: OC.c,u,uivG. Co r.,~y~ssio.+ ~4~ ~S. Q.~ 4K~~ A . ~ /~QNPS MR. TELEPHONE: ~(a ~ 7Y, HOME WORK ADDRESS: /`(377 a L~ wodv~ ~oao/! YEAR YOU BECAME A SARATOGA RESIDENT: ! 9& ARE YOU A REGISTERED VOTER IN THE CITY OF SARATOGA? rS WOULD YOU BE ABLE TO ATTEND DAYTIIvIE MEETINGS? rS WOULD YOU BE ABLE TO ATTEND EVENING MEETINGS? ~/ !~ S / ~~ BRIEFLY DESCRIBE YOUR INVOLVEMENT IN EACH OF THESE AREAS CU//R~~RENT OCCUPATION AND EMPLOYMENT HISTORY: /C~~~tr~ ~~t'~i~rsS c.Pcc.•~~r ENO /y~Q.~r~ ~iCe~ C~.ClM7M.i ,w+u~ 1/+~s 7 (.. ~~tw. f Y. ~,~y . ~6~f7 ,A~rS/w.~t7 ~o.~.,Po~- 6w.tR7~ a ; ma~..'~ /4..i ~..~.ri - ~i/rr..~...7 ~c r10 ~a+ro~~rti ~ti~e ~k ~.s r /P.~, s~5 .Q.a ~i.art '- /.r.-r.~-..7 ~cem ,~'...~/,.~~°..r~ .9.H 4.~r EDUCATIONAL BACKGROUND: CO«~•a-r old' ~r ~o7ro - C'c••7 is /NO~S~.:a! ~t 14Cw1/ • 4 ADDITIONAL INFORMATION OR COMMENTS: ~,LT /jOH~o F~V VO~Kw r.~~+ Li. ,QG lives ~ ~'ca~Po/n7 '//firY QA/Ai~#i~,.r,~~ ~.~k, ~ 50wt rY ~a'o?ie.~:,-. o/C .ors ~; ~j ~o.c /Yc.~~ E'(j Ohae ~ia~ ~.r ~i.vc REFERENCES: (Provide Name and Phone Number) 1. Job 6 e S . ~yL - !(0 2 /~lrti.~.cr ~+~.nisS.a.+c~5 2. Oar /lr,~- HcourK ~'~?- ~/?o`I ~o~MrA ~+riZ~Go2 3. ,4~7~, ~-+. CoA c~.w,J ~G7 ^ SlY6Fi ~ an. ra a r~s ~`on y, ~A', 7G~N aP p4C~or Y ~~' PRINT NAME: Ha dl2rw ~ ~ ~JAA.~~-S • Name: A tw ~ R,o~!' Date: ,~ 0 3 Planning Commission Supplemental Questionnaire Please print or type your answers to the following questions and submit with you competed application. You may submit additional sheets if necessary, to complete your answer. 1. Describe your involvement in community activities, volunteer and civic organization. ~ ~j o0~ U'dVfrl/'I~~.v~ ~~J~ pKr~~o<w71~ ~„„ spti,7~. Lo ~.~+~rrn "//' !/S'i ryBrgy cGv.`~ ,Qw/ Gass, ,~,.-T rr /l.ro~b Qe~~,7~,z CO.M./.YNr~ 71~~Y S7J.O~ GNO M~ 2. What is it about this Commission that interests you? What qualities, experience and expertise would you bring to the Commission? ,,,,7rarr7 .elrc9f ..: 7dr ~~ zjlr QIUY/I Si7y/~.. IT./, r.~/rA'r v.. a.. .~itr9 c^R~,-r.7,J,- .S ~~.? .t~ .P+g/7~i.K ltTtj Q ~JY/-+a~ra q.VA9~~jjp ~grj's...7~ /I~~Lep~.~~ s«~ar ©u+~cr ~loyY -F (/i0~~ lL t~~ M~ /~4w ~YC (/.~~. ./: crnof H YoJN~ KuOI~ y L/~Y ~~ srr ~~~r /fc7~.Cl~ rttA7rarZrxig, j~°-r 4 ~'ai.~r7 ltw.~arl~r aF ~..r-s-,.7 S?y c~Prs 9tie ®.tocrd~.u.s, 3. How would you see your role as commissi per when recommending policy and working with the Council? ONY 4J 5 CoM .+u/,Vi~~i~R ~ t-t~Arsr~.~%(r, (/~ Crv1' r3~ 7~r pr 77ro.Jn $ qN+J' ~ `V ~Y©~~~. 4. Retaining the current character of the City in the midst of a growing metropolitan region is a goat of great importance to Saratogans. What steps do you think the City/ could take to achieve this important goal? 7~y,;,;s "7v /!~ r/1 ~~r C 5~awac7•-c --°~F iur.s~b,«. ltu•% /3a7a7 S ,.~~aN'7...~ y S'/w aN4 ~~~Y or~'t+P~,N4.r-c7Y'r ~Y r~i~. '7 lty~ (/~rj'LC~rJ/,~r ,OG,~, y /QN~ ~hl~7ss''*' O~I~ ?41q t'ir'e ~i /H~Jd+7..r7 ,0 ~-!t ' ~I P V Yw / ~fcrsioi+, `Crr~~.,~ 7Cv Go-.•+ra~ ( QG'" /9.U0 /rSu'f ~' ~s/,7l s/~a ~r vc Co,Orw ..,7 rAo,•s rr7 ~...`Gr ov rc. ~r ~~~(s CITY OF SARATOGA 6pp2 COMMISSION APPLICATION FORM 9T DATE: I.Z ~- ~ g~`y ,. COMMISSION APPLYING FOR: ~ ~ r ~ MS. MRS. MR. TELEPHONE: ADDRESS: X53-R3z~ HOME WORK ~ Ce.~{, YEAR YOU BECAME A SARATOGA RESIDENT: ~ ~ q ARE YOU A REGISTERED VOTER IN THE CITY OF SARATOGA? ~ ~ WOULD YOU BE ABLE TO ATTEND DAYTIME MEETINGS? WOULD YOU BE ABLE TO ATTEND EVENING MEETINGS? _`~.p BRIEFLY DESCRIBE YOUR INVOLVEMENT IN EACH OF THESE AREAS „ .. / :,,w EDUCATIONAL BACKGROUND: ~,P~ :-~ - 5~~~ ~~ 4 CURRENT OCCUPATION AND EMPLOYMENT HISTORY: v ADDITIONAL INFORMATION OR CONIIvIENTS: 4, ~~ ~ icre.~,~ REFERENCES: (Provide Name and Phone Number) °iy,,.iu ~~c~.~.~:~ ~~ ~~ / Z~~ ~ ' PRINT NAME: _~~ ~,~1 ~ ~ ~ D l'I ~ r -~/ °1~~H SIGNATURE: ~ ~ ~ ` 5 Y- CITY OF SARATOGA COMMISSION APPLICATION FORM (~ DATE: _TI,~ Co I(~ ~ C~'\; 2 ~ ~ ~, ~ ~~ C~,O~~NIMISSION APPLYING FOR: ~1_A NNI N(~ ~ ~~ /Y)M 1 SSI I~AI l'v'~J p LAIRS. cj N 1 MR. TELEPHONE:~L}b~~ ~L~l-,~i~iD~ ~CiD~~ X71-J'-l9~ H~ WORK ADDRESS: 19101 V1 A I ESORD «" S A 12fI i~T,~q , GFl 9S1~7d YEAR YOU BECAME A SARATOGA RESIDENT: ARE YOU A REGISTERED VOTER IN THE CITY OF SARATOGA? y ~ s WOULD YOU BE ABLE TO ATTEND DAYTIME MEETINGS? WOULD YOU BE ABLE TO ATTEND EVENING MEETINGS? `/C-S BRIEFLY DESCRIBE YOUR INVOLVEMENT IN EACH OF THESE AREAS CURRENT OCCUPATION AND EMPLOYMENT HISTORY: EDUCATIONAL BACKGROUND (SEE APPENDIX A) My educational background and professional registrations include the following: University of San Francisco, M.S. Environmental Management San Jose State University, B.S. Engineering EDUCATIONAL BACKGROUND: CURRENT OCCUPATION (See Appendix A) Over the past 18 years I have worked in the environmental industry in the planning, development, management and implementation of environmental programs at various project sites. I currently serve as Director, EHS Services for URS Corporation, a large Environmental and Engineering firm. My focus areas and projects include site planning, assessments & remediation, hazardous waste investigations and characterization, site auditing, environmental permitting, compliance, occupational health and safety and training. Please refer to Appendix A for a complete copy of my curriculum vitae.. 4 ADDITIONAL INFORMATION OR COMMENTS: ~~~~s~ R~,F~aR 'ro Fl~p~N7~x ~ REFERENCES: (Provide Name and Phone Number) 1. 2. 3. PRINT NAME: SUS 1 ~ y ~nR tvTNAr~I N/~c, Pit L ,~-,, r ~; _-- SIGNATURE: ~%~} ,;f ! ~~-~-~~--- APPENDIX A Susie Vedantham Nagpal Director, Environmental Health 8 Safety URS CCRPCRA770N AREAS OF EXPERTISE Summary Ms. Susie Vedantham Nagpal has over 18 years of in-depth • Environmental experience in the planning, development, management, and Planning, Regulatory implementation of Environmental Programs at various ' Permitting and project sites. Ms. Vedantham maintains extensive knowledge Compliance in the areas of site planning, assessments & remediation, • Hazardous Materials hazardous waste investigations, characterization & Investigations management, site auditing, environmental permitting, compliance, occupational health and safety, and training. She Site Assessments and • maintains strong communication, technical, and Remediation organizational skills in the planning and implementation of • Waste Characterization. environmental programs. She has successfully written, and Hazardous implemented and overseen environmental compliance and Materials Management regulatory programs, performed assessments and audits, EHS Program • conducted training, developed and trained emergency Development and response team, overseen compliance orders and judgments, Management Health, managed community relations plans, and interfaced Safety, and Training effectively to manage the environmental, health and safety needs of numerous clients. EDUCATION Representative Experience University of San Examples of recent projects and 7epresentative experience Francisco, M.S., include the following: Environmental Management . Strong experience in strategic EHS planning, implementation, and integration with operations including San Jose State University, EHS management process, SOP development, policies and B.S. Engineering programs and system design. Experience with operations includes personnel management, purchasing, contractor REGISTRATION: management, and strategic planning. - Registered Environmental Assessor, California, REA Managed environmental assessments and site (#5017) investigation issues including review of existing data, agency coordination, soil and groundwater sampling as Certified Envirorunental needed, reporting and overall project management issues Auditor, CEA (#5379) for numerous clients including U.C. Davis, O'Melveny Registered Environmental Myers, Pillsbury Madison and Sutro, Pazker Milliken, Manager, REM (#7770) Midpoint Technology, Granite Rock, San Jose Redevelopment Agency, County of Santa Clara, Certified Environmental Akermann Senterfitt, Norvartis Seed, UST Inc., GTE, Trainer CET (#95-392) LDS, Olin Corporation, Walker Parking, SJIA, Burke Certified Environmental Professional CEP Industries, Tessera,A&B Realty, VA, Steinberg Group„ Burke Industries, SFSU, SJIA, El Camino Real Hospital, Fresh Express, and Laidlaw Environmental. Issues related Certified Instructor - to mergers and acquisitions, real estate transactions, California Compliance evaluation of liabilities, phase 1 and phase 2 assessments, ~$ - - --.. .. _.. 1 ~i Suste Yedantham Nagpal .Director, Environmental Healfh & Safety URS CCRPORA710N School, DTSCTraining waste characterization and management,. hazardous material assessments, facility closures, new installations, and regulatory interpretations • Completed Environmental Assessments for planned modifications at the UC Davis, SFSU and SJSU sampuses. At U.C. Davis these included the proposed new Math Science Building site, the proposed Surewest Communications Building and trench, a proposed Childcare Center, a proposed West Entry Parking Structure and. Office Building, a proposed Watershed Sciences Project site, the Modavi Institute for Food and Wine, and the Tecero expansion project to include new housing and an expanded common room. At SFSU these included a review of a Reseazch Center, the School of Arts building, and an area currently developed with a playing field, tennis courts, and residential units. At SJSU, these included soil and groundwater sampling at the San Jose State University Campus for the proposed Campus Village Housing project. • Responsible for environmental compliance with federal, state and local laws including permit applications for air, water and waste related activities, maintenance of permits, hazardous material management activities, Environmental Impact Report support, and interpretation of the regulations. Developed and prepazed regulatory documents including Hazardous Materials Management Plans (HMMPs), closure, contingency, waste analysis, SPCC, storm water, operation/training plans, waste minimization plans and inspection protocol. Updated permits including Part A, Part B modifications and all aspects of permit maintenance and compliance. Managed various aspects of waste programs for Generators. Clients include Tesoro Refining, 3Com Corporation, Creanova, Hyundai, Union Pacific, Winstaz Communications, Burke Industries, Winstar Communications, Nvidia, Tune Up Masters, The Pebble Beach Company, and Komag. • Conduct detailed assessments and audits on a yeazly basis in various environmental disciplines including hazazdous waste, hazardous materials, groundwater and soil, air related matters and other environmental programs at the Lineaz Accelerator Center operated by Stanford University. • Managed and overseen numerous waste characterization 2 Susie Yedantham Nagpal Director, Environmental Health & Safety URS CORPORATION jobs in the Santa Clara County and Bay Area. This has included waste analysis and characterization, development of a site excavation work-plan, associated compliance and safety issues, agency interaction and permitting, and TSD facility co-ordination. Some recent projects include GAP, Dorsa, Patson, Mission Block Condominiums, S.J. Amoroso, and FMC. ~_~ • Lead numerous corporate and site EH&S audits and assessments in the area of hazardous waste and materials management, wastewater, stormwater, air issues, environmental documentation, regulatory compliance, general safety, industrial hygiene, training programs, medical services, emergency response and radiation protection. Assessments involved review of regulatory requirements and internal policies and procedures, identification of areas of non-compliance, delineation of hazard levels and development of mitigation and corrective actions. Clients include the 170-acre Stanford Linear Accelerator facility in San Mateo, California, TRW's facility in Sunnyvale, California, TSD facilities in California, Utah, and Arizona, Aviron in Santa Clara, Tenet, Microchasis, Hyundai in Portland Oregon, UTS in San Jose, Pirelli Cable, Redwing, and Kue Ken. • Managed numerous facility closures, demolition projects, installations and construction activities from an EHS and operational perspective. This includes management of the Pure-Etch and SK RCRA facility closure activities, Joslyn Electronic Facility closure, and closure of the VA,facility in Palo Alto in accordance with the approved closure plan. Prescribed regulatory guidelines, developed closure plans and closure workplan document that delineate closure approach, schedule and timelines, prepazed decontamination. verification sampling strategy and protocol, identified closure performance standards, and managed subsurface investigations. Oversaw permitting and aspects of construction for Laidlaw's multi- million TSD facility re-construction project in San Jose, California. Completed a Hazardous Materials Review for the demolition of buildings at the Santa Clara Fairground. • Played a lead role in the development and negotiation of various regulatory documents including RCRA Facility Assessment, RUFS, 'ROD, violations under RCRA, Consent Judgement Settlements, Clean-up Orders, and Permit Conditions and actions under CERCLA for TSD Susie Yedantham Nagpal Director, Environmental Health & Safety URS CORPORATION facilities in the western U.S. and numerous clients with special emphasis in San Jose and the Northern California Area. Served as USPCT's representative in various audits with TSD clients and regulatory agencies. Extensive experience with local agencies including SCVWD, City of San Jose, DTSC, and the RWQCB. • Developed and managed environmental, regulatory, permitting, compliance and health and safety matters for a waste management firm. This included an in depth understanding of RCRA, Title 22, and waste characterization and management matters. C~ • Responsible for EHS corporate and site training program development, management implementation and delivery. Training topics cover a variety of safety and compliance topics including ergonomics, emergency response, loss control, hazard communication, waste management practices, DOT, RCRA, Hazardous Waste Identification, Land Disposal Regulations, Title 22 matters, and training mandated by OSHA. Clients include Komag, Western Digital, Seagate, Read-Rite, Laidlaw, Headway Technology, United Defense, 1DT, Mattson Technology and Space Systems Loral. • Developed, implemented and managed Emergency Response Programs, teams, and training including incident response training and course delivery. Recent assignments include Readrite (Fremont and Milpitas), IDT (Santa Claza), and LES (San Jose) • Managed and overseen numerous Occupational: Health and Safety programs for many lazge and small organizations. Example tasks included program development including procedural and manual development, lab safety reviews loss control, hazazd assessments audits, overall workplace safety reviews, safety committees, ergonomics programs, confined space, hot work, Hazcom and LOTO programs, PPE and respirator programs, medical services and surveillance, industrial hygiene monitoring, workman compensation case management, injury and accident prevention, Contractor Safety, and risk management. Recent projects include 3Com Corporation, Seagate, Komag, Carpenter Technology, Integrated Device Technology, Intel,. Readrite, Pavex, Pirelli Tires, Portal Software, Portal Softwaze, Mattson Technology, and LES. __ ... q Susie Yedantham tiagpai Director, Environmental Health 8 Salety URS CORPORATION PUBLICATIONS Ms. Vedantham participates actively in community and industry events. She is a Certified Instructor that has taught seminars and classes at California State University, Hayward, San Jose State University, UC Berkeley, Lockheed, National Semiconductor, Western Digital, Komag, Readrite, Seagate, and various other facilities. She serves as a Co- Chair for the Waste Committee sponsored by PIBA (Pacific Industrial and Business Association). She maintains strong planning and S presentation skills and has extensive experience in presenting at numerous meetings, client locations, professional groups and associations, and regulatory agencies on EHS related matters - 5 APPENDIX B s ADDITIONAL INFORiVIATTON -APPENDIX B Planning is an extremely important element in any community. In Saratoga this is of particular importance as I believe we have a City with deep historical roots committed to a way of life that has attracted most of us to call this wonderful City our home. Our challenges will be to accommodate our needs in a manner that preserves our heritage and character, reduces land consumption, maintains lower densities, reduces traffic congestion and protects open spaces. All this while providing greater housing and community opportunities for an ever changing population. This is no small task indeed! As Planning. Commissioners I believe that our biggest role is to listen, be objective, create a balance, and offer constructive feedback. I view our objective to serve as representatives of the Council and the Community in implementing overall directives, providing applicants with guidelines and ensuring that projects ultimately meet the "big picture" goals and objectives. Ultimately I believe that a Commissioner should be true to themselves and be able to go to bed each night believing that they made the best decision they could. I believe this position requires skills at many different levels ... but most of all I believe it requires the ability to create a balance between parties. It requires that one work with all stakeholders including planning staff, applicants, neighbors, and technical advisors, to fully understand the impacts and mitigation involved in order to make an informed and accurate decision. I believe that my background and experience, as well as my strong desire to serve the community make me a motivated candidate for this position. A little about myself. My most important role, and the way I define my success is by my family and two children. Ishan (13) and Shriya (9) are in Saratoga's public ` Schools (Redwood and Argonaut Elementary). I travel the roads of Saratoga driving them to their various activities frequently (!) and am involved at various levels at their schools. I was married in 1987, (in Saratoga, on Allendale Avenue) and since then have never really left the area! After a brief stay in Monte Sereno for a few years we returned to our current residence in Saratoga in 1991. I am supported by a terrific set of in-laws, parents, and siblings (all in Saratoga) that make it all possible. I work as an Environmental Consultant, a career that has been technically and philosophically rewarding. Although I maintain a few acronyms after my name and can write a few pages about all the projects that I have been involved with, I think that the most important thing that work had taught me is to listen, appreciate and understand differing perspectives, be objective, develop consensus and think "outside the box". I am solutions oriented and believe that there is always and answer! I believe this attitude is important when serving on the Commission. ivly own personal experiences as a past applicant to previous Planning Commissions also makes a better candidate for this role. I have learned to better understand the role of individual stakeholders and as such believe that I can come to this role tivith empathy and the ability to help improve communication and feedback mechanisms. I have a strong desire to give to the community and believe that this role would allow me to use my technical, organisational„ and communication skills in a positive way. I look forward to further discussions of the matter with you. I look forward to meeting you all. ADDITIONAL INFORMATION -APPENDIX B Planning is an extremely important element in any community. In Saratoga this is of particular importance as I believe we have a City with deep historical roots committed to a way of life that has attracted most of us to call this wonderful City our home. Our challenges will be to accommodate our needs in a manner that preserves our heritage and character, reduces land consumption, maintains lower densities, reduces traffic congestion and protects open spaces. All this while providing greater housing and community opportunities for an ever changing population. This is no small task indeed! As Planning Commissioners I believe that our biggest role is to listen, be objective, create a balance, and offer constructive feedback. I view our objective to serve as representatives of the Council .and the Community in implementing overall. directives, providing applicants with guidelines and ensuring that projects ultimately meet the "big picture" goals and objectives. Ultimately I believe that a Commissioner should be true to themselves and be able to go to bed each night believing that they made the best decision they could. I believe this position requires skills at many different levels ... but most of all I believe it requires the ability to create a balance between parties. It requires that one work with all stakeholders including planning staff, applicants, neighbors, and technical advisors, to fully understand the impacts and mitigation involved in order to make an informed and accurate decision. I believe that my background and experience, as well as my strong desire to serve the community make me a motivated candidate for this position. A little about myself. My most important role, and the way I define my success is by my family and two children. Ishan (13) and Shriya (9) are in Saratoga's public Schools (Redwood and Argonaut Elementary). I travel the roads of .Saratoga driving them to their various activities frequently (!) and am involved at various levels at their schools. I was married in 1987, (in Saratoga, on Allendale Avenue) and since then have never really left the area! After a brief stay in Monte Sereno for a few years we returned to our current residence in Saratoga in 1991. I am supported by a terrific set of in-laws, parents, and siblings (all in Saratoga) that make it all possible. I work as an Environmental Consultant, a career that has been technically and philosophically rewarding. Although I maintain a few acronyms after my name and can write a few pages about all the projects that I have been involved with, I think that the most important thing that work had taught me is to listen, appreciate and . understand differing perspectives, be objective, develop consensus and think "outside the box". I am solutions oriented and believe that there is always and answer! I believe this attitude is important when serving on the Commission. My own personal experiences as a past applicant to previous Planning Commissions also makes a better candidate for this role. I have learned to better understand the role of individual stakeholders and as such believe that I can come to this role with empathy and the ability to help improve communication and feedback mechanisms. I have a strong desire to give to the community and believe that this role would allow me to use my technical, organizational„ and communication skills in a positive way. I look forward to further discussions of the matter with you. I look forward to meeting you all. rpa a~ Rotary Club of Los Gatos PO Box 1018 Los Gatos , CA 95031-1018. City Council City of Saratoga 13777 Fruitvale Avenue February 6, 2003 Saratoga, CA 95070 Honorable City Council Members; The Rotary Club of Los Gatos hereby requests City approval for the 2002 rumring of the Great Race -Saratoga to Los Gatos on Sunday, Apri16, 2002. This will mazk the 26s' running of this annual community event. Runner's will azrive by bus and dropped. off at 3`a Street on Big Basis Way where registration will be held in the parking lot from 7:00 - 8:45 a.m. Participants will then proceed to the starting point on 3`~ Street to await their appointed starting time for their wave. The race route and length remains the same as last year. The race. will begin in downtown Saratoga at 3rd street. We request that both 3rd and 4th streets be closed so those race participants can be centralized in one area to accommodate the start. The East lane of Big Basin Way will be closed at 4`s Street. The start will be in 3 waves, with the 1~'-wave (runner's under 9 minutes per mile) at 9:00 a.m, and a 2"d wave (runner's over 9 minutes per mile) at 9:05 a.m. and ~nally a 3'd wave (recreational) at 9:10 a.m. Enclosed are a copy of both the race and bus routes. We have secured approvals from Cal Trans', Santa Clara County Sheriff and the cities of Monte Sereno and Los Gatos. We expect to attract approximately 2500-3000 runners for this event.. We will have the approved number of reserve officers and approximately 60 Rotarians at various locations along the race route. We will have an approved portable public address system setup at the start of the race, which will then be transported for use at the finish line in Los Gatos: Approved number of portable sanitary facilities will.placed in approved locations. We greatly appreciate your support of this traditional community event, which raises funds for the local charitable activities of our Rotary Club. We will be pleased to work with your staff to satisfy your concerns and conditions. Sincere Ronald D. Lykins Los Gatos Rotary ~~~ Enclosures: Special Events Application Indemnity Agreement /Certificate of Insurance Race/Bus Route Map Permit Filing Fee - $100 /Refundable Deposit - $250 ca Code Enforcement Officer City of Saratoga WRITTEN COMMUNICATIONS SARATOGA CITY COUNCIL . MEETING DATE.. March 5, 2003 AGENDA ITEM: ORIGINATING DEP i anager CITY MANAGER: ~~ PREPARED BY: DEPT HEAD: SUBJECT: Proclamation -Declaring the Week of March 9-I5, 2003 "Science Fair W eek» RECOMMENDED ACTION: Read proclamation. REPORT SUMMARY: Attached is a proclamation declaring the week of Mazch 9-15, 2003 "Science Fair Week". FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: .Posting of the agenda. ATTACHMENTS: Attachment A -Copy of copy of proclamation SANTA CLARA VALLEY SCIENCE AND ENGINEERING FAIR ASSOCIATION P.O. Box 307, Los Altos, California 94023-0307 408/732-1719 Celebrating Consecutive Regional Science Fairs Since 1960 Affiliated with the Intel International Science and Engineering Fair January 13, 2003 Saratoga Town Hall 13777 Fruitvale Avenue Saratoga, CA 95070 Attn: Town Clerk Dear Town Clerk: ~~ `- c~~~ £OOt r ~ Nb'f `~~~ ~ ~j51o3 The Synopsys Silicon Valley Science and Technology Championship, the 43~ annual regional science fair presented by the Santa Clara Valley Science and Engineering Fair Association, will be held March 12-13, 2003, at the San Jose McEnery Corivention Center, 2id Floor, Exhibit Hall 3. This event is affiliated with the Intel International Science and Engineering Fair and the Tech Museum of Innovation. Students from your community, as well as from the entire Santa Clara Valley region, participate in the Science and Technology Championship. Therefore we are asking that the Mayor of your town issue a proclamation designating the week of March 9-15, 2003, as "Science Fair Week." A sample typed proclamation is enclosed to serve as a guide. The proclamation of your town's government encourages the enthusiasm of your young people and their teachers and parents, and also signifies support for the many local companies and organizations that support the Fair. An Awards Ceremony to honor winners of the Science and Technology Championship will be held Sunday, March 30, 2003, at Paramount's Great America, in Santa Clara. For further details contact the Fair Ma \ er at fairmanagerCa3science-fair.org or ca11408-732-1719. f~ Thank you for your interest and assistance. Yours truly, t~ Q.c_a-C-e~-~~~~.c.cJ Carole Kalcic, Fair Manager Enclosure INCORPORATED AS ANON-PROFIT CORPORATION UNDER THE LAWS OF THE STATE OF CALIFORNIA, JULY 29, 1964 TAX ID #94-6122043 PROCLAMATION WHEREAS, a group of dedicated citizens and educators will be producing an exciting Science and Engineering Fair the 12~' and 13`h of March, 2003, and WHEREAS, this Science and Engineering Fair will be held for the benefit of our young people and their parents and teachers, in order to stimulate interest in the various aspects of the sciences, and WHEREAS, this event will direct public attention towards the fields of science and engineering by setting aside a time for creative participation on the part of all interested students NOW, THEREFORE, I ,Mayor of the Town of do hereby proclaim the week of March 9"' through March 15`h, 2003, as "SCIENCE FAIR WEEK" within our Town and hereby urge all residents, particularly young people, to take part in the observation of this inspiring and rewarding event. (signed) Town of Date Mayor SARATOGA CITY COUNCIL MEETING DATE: March 5, 2003 AGENDA ITEM: ORIGINATING DEPT: ty M CITY MANAGER: ~~~'`-~-~'-- PREPARED BY: DEPT HEAD: SUBJECT: Proclamation -Declaring the Month of March "Colon Cancer Awareness Month" RECOMMENDED ACTION: Present proclamation. REPORT SUMMARY: The American Cancer Society has requested that the City Council of the City of Saratoga proclaim the month of March 2003 "Colon Cancer Awareness Month". FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: Posting of the agenda. ATTACHMENTS: Attachment A -Copy of copy of proclamation Page L of 2 Cathleen Boyer From: GayC@aol.com Sent: Friday, February 21, 2003 9:44 AM To: Cathleen Boyer Cc: Mala.Nichani@cancer.org; Angie.Carrillo@cancer.org; cbaker@best.com; MonOnc@aol.com Subject: Proclamation for Saratoga .Dear Cathleen, Thank you for helping to make the proclamtion for Colon Cancer Awareness Month (March) in Saratoga on March 5 at 7:OOPM. We will definitely have someone there to receive it and say a few words. 1 will let you know the names closer to the date. As a Saratogan, I'm particularly pleased that my city is participating in this life-saving drive. Here is a copy of the letter which went to Nick. fax to you if you let me know your fax. Dear Mayor Streit: I also have a sample proclamation, which I will You may be aware that the month of March will kick off the American Cancer Society's Colorectal Cancer Awareness Campaign, the goal of which is to bring unprecedented attention to a prevalent, yet preventable, disease -- colon. cancer. Addressing colon cancer is at the top of the American Cancer: Society's nationwide goals in 2003 and beyond. We at the American Cancer Society, with the help of a grant from the Valley. Foundation, are eager to engage Santa Clara County in bringing awareness to this often-preventable disease, particularly as it affects underserved populations. The facts are: -Colon cancer is the third most common cancer and cause of cancer deaths for both men and women. -This cancer is more than 90% preventable with the timely use of existing colorectal cancer screening tests. - In Santa Clara County, 700 new cases will be diagnosed. and almost 240 will die of this preventable cancer; --This cancer affects women and men equally - This disease has a low. screening acceptance (only about 40% of the Santa Clara County population get screened); To be successful, our efforts must encourage and empower adults over the age of 50 to discuss screening options with their physicians and take action. We believe a proclamation will help bring awareness: We also hope to distribute packets of information to the county clinics and county employees and would appreciate any advice you could give us, particularly in reaching underserved populations. Incidentally, we are also looking at a model in Chicago, where the entire police force 2/21/03 Page 2 of 2 (over age 50) agreed to colon cancer screening. Lives have been saved as a result, and the project has had tremendous visibility. We have a great deal of information and will forward you a packet with our educational pieces. Let us know what more you might need. Our staff and volunteers, many survivors, are a willing resource to you in your community's health and wellness efforts. We can be reached at the American Cancer Society local offices at (408) 688-0127. Our other resources are our web site www.cancer.org and the toll free number 1-800-ACS-2345. And feel free to call me personally. I am a cancer surgeon who is tired of seeing so many patients and their families deal with this preventable disease. That is why I decided to volunteer my time for the American Cancer Society. I want to see us eradicate this devastating disease within our community, and we can only do it with your help and support. Sincerely, Sherry M. Wren, M.D. Associate Professor of Surgery Stanford University School of Medicine Chairperson, Colorectal Cancer Initiative Team American Cancer Society 650-852-3461 and bay Crawford Honorary Life Member/Colon Cancer Initiative Co Chairman American Cancer Society 14711 Aloha Ave. Saratoga, CA 95070 Tel: (408) 867-2606 Fax: (408) 741-5766 gayc@aol.com American Cancer Society 1715 S. Bascom Ave. Ste. 100 Campbell, CA 95008 (408) 688-0127 u 2/21/03 i; SARATOGA CITY COUNCIL y MEETING DATE: March 5, 2002 AG)~NDA ITEM: ORIGINATING DEPT: Ci Manager .CITY MANAGER: ~~ PREPARED BY: DEPT HEAD: SUBJECT: Presentation -Roccie Hill, Housing Trust of Santa Clara County RECOMMENDED ACTION: Informational only. REPORT SUMMARY; Roccie Hill, Executive Director/Housing Trust of Santa Clara County, will be updating the City Council on the housing trust and will include the following infotmation: Background • .Original goal • Success • Values FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A ATTACHMENTS: Attachment A -Letter from Roccie Hiil ~j ~ • investing in our communitywith vision, compassion and innovation `~ VALUES Throughout its short history, the leadership of the Board hasestablished a solid reputation for the organization throughout the county and, indeed, the state. By demonstration, the emerging values are: • stewardship • integrity • parnership • sustainability Through the Beat passion and vision of a handful of innovative leaders, the Housing Trust of Santa Clara County was funded. Through the commitment of those leaders and of the community to the principles of cooperation and partnership, the Housing Trust of Santa Claza County was firmly embedded in the life of the valley. The Housing Trust created solutions from the innovative energy of local participation, and galvanized the entire community to attack the problem of housing for its residents. NEW FOCUS Today, the Housing Trust has committed nearly half the funds with which it was entrusted, and we have far surpassed the goals we set. Yet even with our enormous success we know that: • the need for affordable housing in the community has not abated • the economy of the valley has changed considerably, exacerbating the situation of many county residents and employees • our remaining funds will soon be placed, leaving thousands more working families, victims of this shifting economic geography, in need of support in their search for affordable housing. As a response to this continuing hazdship, The Housing Trust has launched its second fundraising effort, "2000 Families in 200 Days": a campaign designed to capitalize on the unique opportunity presented by recent voter action leading to the passage of Proposition 46. The Saratoga Council invested $25,000 in our work. We would like to report to the Council on its investment, and to update it on the progress of out•new initiative.. Thank you so very much, Sincerely, ~`~~ ~~ ~ ~/ Roccie Hill 111 w.st.john sGeetsuite 710•sonjose.ca•95113.iph]408.297.0222.[&]408.297.4599 www.housinglruslsa.orq - - o ~' -.~ v~ , investing in ourcommunitywithvision,compassionandinnovation HOUSING TRUST OF SANTA CLARA COUNTY BACKGROUND AND UPDATE BACKGROUND The Housing Trust of Santa Clara County is a public/private initiative speazheading the creation of long- term, affordable housing and assisting first-time and low-income homebuyers. The Housing Trust was founded in 1997 by the Santa Clara County Board of Supervisors, the Silicon Valley Manufacturing Group, Santa Clara County Collaborative on Housing and Homelessness, and the Community Foundation of Silicon Valley. Through the innovative support of the cities and towns of Santa Clara County, the Housing Trust was able to evolve into abroad-based working coalition of more than 70 public and private sector housing leaders, lenders, environmental organizations, and city and county officials who are either board members or Housing Trust partners. The mission of the Housing Trust is to serve as a catalyst to develop specific, desperately-needed housing in Santa Clara County through a creative mix of corporate and community investors. In pursuit of that mission, the Trust is dedicated to building and sustaining a revolving loan fund and grant-making program that will leverage other housing resources throughout Silicon Valley. ORIGINAL GOAL The initial goal of the Housing Trust was to help nearly 4,800 low to moderate income individuals and families severely affected by the housing crisis in Santa Clara County. Specifically, the Housing Trust committed to supporting the creation of up to 3,000 affordable rental homes, assisting nearly 800 first-time homebuyers with low-cost down payment loans, and supporting the provision of housing and services to more than 1,000 homeless individuals and families. OUR SUCCESSES After less than 2 years of fundraising and local involvement, the Housing Trust brought together gifts from all sectors of the Santa Clara County community, totaling an unprecedented effort of over $20 million committed to affordable housing. Several extraordinary aspects of the fundraising campaign are: • every city and town in the county donated funds to the effort • the county committed the single, largest donation of $2.5 million • two out of every three dollars came from local, private investors matching this unprecedented public support • community leaders from industry, local and state government, and the non-profit sector joins together in the common goal of guiding this organization to a permanent solution to the county's most critical issue With these funds, we promised our donors and our customers that we would leverage $200 million in home development. We are proud that in just 14 months oflending, and after dispersing only $8.5 million, we have already leveraged over $385 million in private development, helping 1652 families. 111 w. st. john sireet.suite 710.san jose•ca.951 i 3 • tph] 408.297.0222. [&] 408.297.4599 www.housingtmsiscc.org SARATOGA CITY COUNCIL MEETING DATE: March 5, 2003 AGENDA ITEM: ORIGINATING DEP •. C' Manager CITY MANAGER: ~""'?~~ PREPARED B ~ I DEPT HEAD: SUBJECT: City Council Minutes RECOMMENDED ACTION: Approve minutes. REPORT SUMMARY: Approve minutes as submitted for the following City Council Meeting: Council Retreat -Febnaary 1, 2003 FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: Retain minutes for legislative history. ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A ATTACHMENTS: Attachment A -Minutes February 1, 2003 MINUTES r SARATOGA CITY COUNCIL RETREAT FEBRUARY 1, 2003 Mayor Streit called the Council retreat order at 8:.15 a.m. ROLL CALL PRESENT: Councilmembers Stan Bogosian, Kathleen King, Norman Kline, Vice Mayor Ann Waltonsmith, Mayor Nick Streit ABSENT: None ALSO PRESENT: Dave Anderson, City Manager Lorie Tinfow, Assistant City Manager Richazd Taylor, City Attorney Cathleen Boyer, City Clerk Tom Sullivan, Community Development Director Jesse Baloca, Administrative Services Director John Cherbone, Director of Public. Works Cary Bloomquist, Administrative Analyst. Danielle Surdin, Economic Development Coordinator REPORT OF CITY CLERK ON POSTING OF AGENDA FOR NOVEMBER 6, 2002 w Cathleen Boyer, City Clerk, reported that pursuant to Government Code Section 54954.2, the agenda for the meeting of February 1, 2003 was properly posted on January 27, 2003. 1. COMMISSION LIAISON DISCUSSION • Council liaison tend to support special interests • Process should be cleaner • Forms of communication available for use by the Chair of the Commission: o Mayor o Department heads o City Manger o Regulaz reports at City Council meetings o Section on Council agenda for Commission communications • Commissioners like having Councilmembers as liaisons • No written policy/liaison duties need to be cleazly defined • Develop staff skills to keep chairs/commissioners on track • Send Chairs to workshop • Any problems work way through chain of command • Council liaison should keep Council informed COUNCIL DIl2ECTION ' Richard Taylor and Cathleen Boyer research what other cities do in regards to Council liaisons to commissions and obtain policies. • Staffto prepare drab guidelines for Council review. • These guidelines should be part of the City Council Polices and Procedures. 2. COUNCIL INVOLVEMENT IN $IItING PROCESS • Direct input from Council in hiring City Manger and City Attorney • Take Councilmembers and Commissioners out of process for all other positions in the City • Council involvement in hiring Directors not any positions below director level • Use other cities and City staff • Hiring should be left to the Directors and City Manger • Council will not participate in the hiring process for any positions except City Manager and City Attorney and for Directors when invited to participate by the City Manager • Commissioners will only be involved if the City is hiring a Commission liaison or when invited by the Director responsible for filling the position. • This decision should be reflected in Council Guidelines. 3. SARATOGA COMMUNITY FOUNDATION • Los Gatos Community Foundation completely separate from the Town • LG Community Foundation is used as an umbrella for many nonprofit groups to filter money and to establish their own 501 c status • Example of projects and fundraising efforts: o Garden Party/Silent Auction o Sale of bricks for bandstand at Oak Meadow Park o Gato Award $1,000 • Board made up doers and people with influence • Board members not necessarily have to be wealthy • Donations can be designated for certain projects • Current Structure of Saratoga Foundation o Membership foundation o Two Councilmembers on Board o Initial City funding o City relinquish ties after two years o Comply with Brown Act & Conflict of Interest COUNCIL DIRECTION • City should strongly support a Foundation that is independent from the City of Saratoga. • City should provide staff support to help establish the Foundation. • Clearly separate fundraising from the City of Saratoga 2 • Staff should develop a proposed outreach program for City Council review to invite broad participation in creating a Saratoga Community Foundation and to establish how much staff time should be involved in that process. 4. SARATOGA SCHOOLS COMMISSION • 7 public school district, 13 private schools • 50% of Sazatoga students attend school within Saratoga Union School District & Los Gatos-Sazatoga Joint Union High School District • Other 50% spread throughout other 5 districts • Bard to communicate with other 50% in the 5 remaining districts • Establish form of communication in order to shaze lessons leazned and discuss safety issues • Dislike creating another commission • If schools are interested they could come forwazd and ask the City to participate in discussions • Create an Adhoc committee • Could become political • .Get schools to work together/not against one another COUNCIL DIRECTION • Bring back report on issues and feasibility. 5. CITY COUNCIL -EFFICIENCY • Section 2.10 of the Sazatoga Municipal Code poorly written o Use of speaker cards questioned o Reading of full consent calendar not necessary o Stating time of opening and closing public hearings not necessary • If something is not in the Code the Council should not be doing it • Commission/Liaison assignments -delay assignments until proper. reseazch has been done • Why does it take two people to place an item on the agenda? • City Code Section 2.10 needs to be reviewed and clarified • Suggested committee to form council guidelines and procedures • Adhoc committees should be done in open session/Should they be formalized? • Closed Sessions are too long COUNCIL DIRECTION • Form an ad hoc committee to write Council guidelines and procedures and revise section 2.10 of the Municipal Code • Staffto obtain sample polices/procedures and ordinances for Council procedures from other cities. • City Attorney to use judgment in preparing background memos and other written materials for closed session items • Consolidation of Joint Meetings • Speaker timer lights 6. LAFCO SERVICES REVIEW • RFP due on 2/19/03 • Review of Fire Protection Services in Santa Clara County • Special interest in Saratoga Fire Protection District (SFPD) • Final report completed by the end of 2003 • Also looking at sphere of influence • Does the City have an opportunity to provide input before the consultant starts? o Request copies of RFP o Review RFP o Inform LAFCO Boazd members who the City recommends o Lobby the people who aze doing the interviews What if SFPD dissolves? o County Fire would have to be expanded and remove SFPD completely o SFPD takes over the entire City and remove County Fire completely No matter what the outcome of LAFCO's review the City could/should have an advisory vote of the people COUNCIL DIlZECTION • Staff to report to Council on responses to RFP due 2/19/03 • Staff to monitor service area review process LEGISLATIVE UPDATEBUDGET IMPACT • $6.9 million Fund Balance at the start of the year • $1 million in net operations • $3.5 million purchase of North Campus • After mid-year adjustments $4.2 million Fund Balance • Recent Governor's proposed cuts o Vehicle License Fees (VLF) o Gas tax o Booking fees • Methods for resolving budget impacts: o Expenditure Reductions $149,000 ^ Human resource Tech freeze position ^ Consolidation of City Managers Office/Combine Analyst and Economic Development Coordinator's Position ^ Additional cuts such as training, recruitments, contact services, equipment, energy conservation o Utilizing the Undesignated Fund balance $129,000 o Other Sources $312,000 or ^ $312;000 from CIP or ^ $312,000 Economic Uncertainty Reserve or ~ ^ $126,000 reduced Pavement Management Program (PMP) or ^ $312,000 additional reduction (unspecified) • $710,000 set aside last year for animal shelter, which may not be built • Possible personnel cuts next year COUNCIL DIItECTION • Reduce scope of work for 4th Street bridge & de-fund Warner Hutton House from CIP - to free up $325,000 • Consolidate position in City Manger's office • Bring back on 2/19 City Council meeting • Implement hiring freeze 8. RELATIONSHIP BUILDING WITH STATE AND COUNTY ELECTED OFFICIALS Rebecca Cohn wants to get involved with the City\keep her informed of City events, meetings, problems, issues SBC/Chamber of Commerce Town hall meeting Breakfast meeting with Liz Kniss COUNCIL DIRECTION • Keep elected officials informed of upcoming City events • Schedule regular breakfast meetings with Supervisor Kniss and with other elected officials Support the Town Hall meeting proposed by SBC and the Chamber of Commerce 9: GENERAL PLAN UPDATES-TIMETABLE/RESOURCES • Change in some requirements • Community Development Department working on update (General Fund charged) • Housing Element Implementation o To date the City has accommodated the mandated regional fair share with the exception of 45 new Second Dwelling Units and the 42 units to be gained for Mixed Use Projects o Proposed Second Unit Ordinance is on the February Sa' City Council agenda (Once adopted advertise program) o Staff has drafted the Mixed Use Ordinance and bring it to Planning Commission and Council after the Gateway Design Guidelines aze complete In house (technical data collection) update ex noise/safety Conservation, Open Space, Pazk and Trail Master Plan -Updated by Fall 2003 • Open Space -Staff and Planning Commission subcommittee 5 Trails part of Parks Element Measure A to be incorporated into Land use Element COUNCIL DIRECTION • Staffto proceed with General Plan updates in the manner proposed in the staff report. • Article in Sazatogan regarding City's new 2"d Unit Amnesty Program 10, CITY CODE UPDATES - TIMETABLE/RESOURCES • Ordinances that needed to be addressed are brought forward first • Look at height limitations, fencing requirements at construction sites (front yazd landscaping -consensus/not interested) • Remove Building Site Approval out of the Subdivision Ordinance • Subdivision Ordinance -amend noticing requirements • Use GIS system to include maps in legal ad in newspaper for Planning Commission hearings • Code continually updated • 3 yeaz cycle/4 chapters per year • An Article by article review is recommended over a comprehensive review • City Attorney work with departments • Develop Council polices and procedures -rescind all existing policies COUNCII, DII2ECTION • Staffto proceed with zoning ordinance updates in the manner proposed in the staff report. 11. CITY ANNEXATION POLICY • City's General Plan Land Use Policies concerning annexations o Lands shall not be annexed to Sazatoga unless they are contiguous to the existing City limits and it is determined by the City that public services can be provided without unrecoverable cost to the City and dilution of services to existing residents o Annexation proposals shall be carefully studied to determine their economic and urban service impacts on the City • All Santa Clara County discretionary applications require a review of annexation if the property is either directly adjacent to City of Sazatoga boundaries or within 300 feet from the boundary along a public road. • The City generally does not recommend annexing small single-family residential projects into the City • Questionable area of the City o Mr. Eden Road • o Prospect Road • According to LAFCO if a City annexes a property it should also annex the roadway accessing the property. • Advantage of annexing a property into the City o City can control the design and the proposed project o City receives a portion of property tax from the annexed properties COUNCII, DIl2ECTION • Staffto analyze costs and benefits of annexation in different areas of the City and present recommended annexation policy to City Council. • General Plan Policy • Develop Map of properties that would not be a service drain on City • Be aggressive 12 UP RAILROAD TRAII. • City of Saratoga only city actively pursing trail • Town of Los Gatos included trail in their Trails Master Plan • July 2002 - Valley Transportation Authority (VTA) authorized Tier 1 Bicycle Expenditure Program Funding for the proposed Union Pacifio Railroad Trail segment identified as reach 3 in October 2001 by Alta Transportation Consulting • Fall -VTA board approved Saratoga's Tier 1 project • VTA's budget is presently "In Flux" for all of the proposed projects on the Tier 1 funding list • Each projects implementation timeline will dictate where on the funding queue the project will land (those projects scheduled for completion at earlier dated will get priority funding) • If implementation is put off to long, Saratoga could loose this. funding • Cupertino has stated that this project is not an active project and will remain inactive indefinitely • City of Saratoga has an advantage in trail development due to the possible utilization of the PG&E easement for placement of the trail, thereby bypassing the need to interact with the railroad • Parks and Recreation Commission (PRC) is waiting for Council direction on how to proceed • Several residents want the trail to proceed/several oppose trail • Anonymous donor of $400,000 to the City for the development of the trail COUNCIL DII2ECTION • Staffto prepare proposal for retaining a neutral facilitator to manage an impartial public information and outreach program including meetings among all groups having expressed interest or concern with the proposed trail 13. ECONOMIC DEVELOPMENT POLICIES • Council directed focus on relationship building with the merchant community, facilitation downtown revitalization, building consensus for the gateway improvement project and coordinating special events • Economic development efforts are now focused on new business attraction • Three types of economic development ~ o Attraction o Promotion o Retention • Saratoga business attraction constraints aze limited development opportunity (almost built out 1% commercially zoned) • Limited funds - no specific incentive packages • Saratoga Business Attraction accomplishments o Development of a n available lease space brochure o Facilitated City "Meet & Greets" o Networked quarterly with local commercial brokers. Local property. owners and landlords o Targeted Business Attraction • Saratoga Business Promotion limited funds to accomplish vanr=ious programs • Saratoga Business Promotion accomplishments o Provide Co-op ad opportunities o Special events • Sazatoga Business Retention can be fairly inexpensive when focus is on relationship building and disseminating information • Saratoga Business Retention accomplishments o Business outreach program o Commercial beautification project Business resource directory COUNCIL. DIRECTION • Finish updating the City's website • Work to improve the Village-seek control of sidewalks from Caltrans and develop beautification plan • Economic development work should concentrate on business promotion and retention • Downtown/Historic handout (possible paid advertising around border) • Need more family style restaurants 14. RESOLUTION OF NEIGHBOR VERSUS NEIGHBOR ISSUES • Breck/Cutler to date $49,400 in legal fees • 25 times Sheriff responded to site • 325 hours of Code Compliance - 1/3 of entire case load • Director Sullivan to date has received 350 emails and has spent about 1000 hours • Brad Lind, Building Official - 250 hours Barrie Coated/Arborist services - $2,600 from City funds COUNCIL DHiECTION • Staff will develop Code Enforcement Mission Statement • Council policies and procedures will include policy that Council is not to intervene in Code Enforcement process • Staff should identify potential neighbor to neighbor disputes that threaten to consume misappropriated city resources and bring to Council's attention 15, NORTH CAMPUS Background o July 2002 -City purchased the Grace United Methodist Church located on Prospect Road with the intention of relocating Senior Center programs to this new location o August 2002 -after it was decided not to relocate the Seniors, staff was directed to complete minor improvements to the Administration Building to allow for public use of the facility o September 2002 -Completed ADA and building code compliant improvements in the Administration Building and begun renting space to groups o Sheriffls Department moved in on of the offices o Expenses appropriated for building and grounds improvements and maintenance to date is $95,781. • Next Phase of improvements would cost approximately $68,100 not including the restrooms and ADA improvements • Rentals to date have totaled $5,900. • Preschool approached the City to lease the classrooms for ten yeazs. Does the City want to parcel out the property? • Sell it? Keep it? • Warren Hyde estimates. for ADA improvements to the bathrooms would be $80,000 • Keep property maintained • Do not want to keep property too long without function/plan COUNCIL DH2ECTION • Do not sell property at this time • Invest in the property to the extent needed to allow basic uses of existing buildings • Continually reevaluate property and it's potential uses in light of City needs • Possibly consider year to year leases • Review at end of one year ADJOURNMENT There being no further business Mayor Streit adjourned the meeting at 5:00 p.m. and thanked everyone for attending the retreat. Respectfully submitted, Cathleen Boyer, CMC City Clerk J SARATOGA CITY. COUNCIL MEETING DATE: March 5, 2002 AGENDA ITEM: ORIGINATING DEP : Ci .Manager- CITY MANAGER: ~~ ~~f PREPARED DEPT HEAD: SUBJECT; City Council Minutes RECOMMENDED ACTIONc Approve minutes. REPORT SUMMARY: Approve minutes as submitted for the following City Council Meeting: Regular meeting ~ebruary 19, 2003 FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING. RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A FOLLOW UP ACTION: Retain minutes for legislative history. ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A ATTACHMENTS: Attachment A -Minutes Februaryl9, 2003 r MINUTES SARATOGA CITY COUNCIL FEBRUARY 19, 2003 The City Council of the City of Saratoga met in Closed Session, Administrative Conference Room. -13777 Fruitvale Avenue at 6:00 p.m. Initiation of litigation (Gov't Code.Section 54956.9(c): (2 potential cases) Conference With Labor Negotiators (Gov't Code 54957.6): Agency designated representatives: Dave Anderson, City Manager Employee organization: SEA MAYOR'S REPORT ON CLOSED SESSION - 7:00 n.m. Vice Mayor Waltonsmith reported there was Council discussion but no action was taken. Vice Mayor Waltonsmith called the Regular City Council meeting to order at 7:05 p.m. and requested Councihnember Kathleen King, lead the Pledge of Allegiance, ROLL CALL PRESENT: Councihnembers Kathleen King, Norman Kline, Vice Mayor Ann Waltonsmith ABSENT: Councihnember Stan Bogosian, Mayor Nick Streit ALSO PRESENT: .Dave Anderson, City Manager Lorie Tinfow, Assistant City Manager Richard Taylor, City Attorney Cathleen Boyer, City Clerk Jesse Baloca, Administrative Services Director John Cherbone, Public Works Director Joan Pisani, Recreation Director REPORT OF CITY CLERK ON POSTING OF AGENDA FOR FEBRUARY 19, 2003 Cathleen Boyer, City Clerk, reported that pursuant to Government Code Section 54954.2, the agenda for the meeting of February 19, 2003 was properly posted on February 14, 2003. COMMUNICATIONS FROM COMMISSIONS &PUBLIC ORAL COMMUNICATIONS The following person requested to speak at tonight's meeting: April Halberstadt, Curator/Saratoga Historical Museum, requested that the City of Saratoga write a letter of support for a grant that the Historical Society of Saratoga has applied for through the Silicon Valley Community Foundation to hire a consultant to draft a Master Plan for the Historical Park in Saratoga. Councilmember King asked Ms. Halberstadt if she was requesting just a letter or fiznding. Ms. Halberstadt noted that right now she was just asking for a letter of support, eventually the City should make a contribution, but until she has a budget and knows more specifics it would not be appropriate to ask. COMMUNICATIONS FROM BOARDS AND COMMISSIONS Norman Koepernik, Chair/Heritage Preservation Commission, stated that he was present tonight on behalf of the Heritage Preservation Commission to thank Betsy and Ike-for participating in the "Mustard Walk"..Chair Koepemick presented a thank you poster to Vice Mayor Waltonsmith and noted that there were two bags of alfalfa cubes in the lobby for the donkeys, COUNCIL DIRECTION TO STAFF In regards to Ms. Halberstadt request, Councihnember King requested that it be agendized for a future meeting. Consensus of the City Council to agendize Councilmember King's request. ANNOUNCEMENTS None CEREMONIAL ITEMS None SPECIAL PRESENTATIONS None i CONSENT CALENDAR lA. REVIEW OF CHECK REGISTER STAFF RECOMMENDATION: Approve check register. KLINE/KING MOVED TO APPROVE THE CHECK REGISTER.. MOTION PASSED 3-0-0-2 WITH BOGOSIAN AND STREIT ABSENT. 1B. PLANNING ACTION MINUTES -FEBRUARY 12, 2003 STAFF RECOMMENDATION: Note and file. KLINE/KING MOVED TO APPROVE THE CHECK REGISTER. MOTION PASSED 3-0-0-2 WITH BOGOSIAN AND STREIT ABSENT. 1C. FINAL MAP APPROVAL FOR THREE-LOTS LOCATED AT 15202 QUITO ROAD OWNER: LEXOR INVESTMENTS, INC. STAFF RECOMMENDATION: Adopt resolution and authorize Mayor to execute agreement. TITLE OF RESOLUTION: SD-00-006 RESOLUTION FO THE CITY COUNCIL APPROVING THE FINAL MAP OF SD-00-00615202 QUITO ROAD Vice Mayor Waltonsmith requested that item 2C be pulled from the Consent Calendar. Vice Mayor Waltonsmith noted that she does not feel comfortable approving a final map without ever seeing the property. Richard Taylor, City Attorney, explained that state law requires that once a developer has complied with the conditions of the tentative map the City has a ministerial duty to approve the final map. KLINE/KING MOVED TO ADOPT RESOLUTION APPROVING FINAL MAP OF SD-00-006 AND AUTHORIZE THE CITY MAYOR TO EXECUTE THE SUBDIVISION IMPROVEMENT AGREEMENT. MOTION PASSED 3-0-0-2 WITH BOGOSIAN AND STREIT ABSENT. • 1D. LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT LLA-1; RESOLUTIONS INITIATING RENEWAL OF THE DISTRICT FOR FY 2003-2004 STAFF RECOMMENDATION: Adopt resolutions. 3 TITLE OF RESOLUTION: 03-012 RESOLUTION DESCRIBING IMPROVEMENTS AND DIRECTING PREPARATION OF ENGINEER'S REPORT FOR FISCAL YEAR 2003- 2004 CITY OF SARATOGA LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT LLA-1 KLINE/KING MOVED TO ADOPT RESOLUTION DIRECTING PREPARATION OF ENGINEER'S REPORT FOR LLA-1 FOR FY 2003- 2004. MOTION PASSED 3-0-0-2 WITH BOGOSIAN AND STREIT ABSENT. TITLE OF RESOLUTION: 03-013 RESOLUTION APPOINTING ATTORNEY'S FOR FISCAL YEAR 2003- 2004 CITY OF SARATOGA LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT LLA-1 MOVED TO ADOPT RESOLUTION APPOINTING ATTORNEY'S FOR LLA-1 FOR FY 2003-2004. MOTION PASSED 3-0-0-2 WITH BOGOSIAN AND STREIT ABSENT. PUBLIC HEARINGS None OLD BUSINESS 2. SARATOGA LIBRARY PROJECT UPDATE STAFF RECOMMENDATION: Accept report. Lorie Tinfow, Assistant City Manager, presented staff report. Assistant City Manager Tinfow reported that the budget remains under the $14,650,000 and staff expects to grant delays as part of a change order under development now. The most realistic substantial completion date is now at the end of March. Assistant City Manager Tinfow reported that the on February 14, 2003 PG&E crews arrived at the site to begin work on the transformer and associated electrical work. In regards to PG&E, Councilmember King stated that the City contacted our Assemblywoman, which helped get PG&E to move faster. Councilmember King suggested a letter of thanks be sent to her. • In regards to Gen-Con Inc. bankruptcy, Assistant City Manager Tinfow stated that no new information is available. 4 Assistant City Manager Tinfow explained that the Library Grand Opening Planning Committee is making significant progress. In seeking to maximize our ' budget, the Committee has requested direction on acknowledging contributors or sponsors. Specifically, the Committee would like to note sponsors on the program in some fashion such as "Special thanks to.,." or some other tasteful way to acknowledge their participation. Councilmember King noted that she supports mentioning contributors to the Library's Grand Opening Celebration on the program or even on banners. Consensus of the City Council to direct Staff to list sponsors in the program and/or on a banner. 3. MCWILLIAMS HOUSE STATUS REPORT STAFF RECOMMENDATION: Accept report; direct staff accordingly; adopt resolution. TITLE OF RESOLUTION: 03-011 RESOLUTION FO THE CITY COUNCIL AUTHORIZING FUNDS TO MAKE EXTERIOR IMPROVEMENTS TO THE MCWILLIAMS HOUSE AND GROUNDS Director Pisani explained that after 25 year the Chamber of Commerce finally moved out of the McWilliams House. Director Pisani noted that the building is • empty and needs some attention. City staff has and will be able to complete some of the needed improvements, and others will need to be contracted out. Staff is currently recommending only exterior building and grounds improvements. Director Pisani explained that staff has completed the following improvements already: • Removed the dilapidated fence in front of the building • Removed the rotten gazebo • Removed the termite infested storage shed In regards to worked that requires a contractor, Director Pisani explained as follows: • Construct new front and back porches and steps • Paint entire exterior of the building • Replacement of siding on the house where the shed was removed • Install a drainage system around the house Director Pisani explained that staff is requesting $10,000 for needed repairs on the McWilliams house. Vice Mayor Waltonsmith stated that she thinks the replacement siding would have . to be milled because the siding is not standard size. Director Pisani noted that she received a bid of $3,300 to replace the siding. Councihnember King asked why the termite problem was not being addressed. • Director Pisani responded that Councilmember Kline stated that the contract that repairs the house should specialize in historic houses. Councilmember Kline asked where the funding was coming from City Manager Anderson stated that the $10,000 would come from the Council's contingency budget. City Manager Anderson asked if Council would like staff to do all the repairs right the first time and bring back adjusted estimates. Councilmember Kline stated that he would rather just weather proof the house now and have staff bring it back as a CIP project. In regards to the porch, Councilmember Kline suggested that it be tapped off in order for the City to avoid possible liability. MOVED TO ADOPT RESOLUTION AUTHORIZING $1,500 FOR MATERIAL AND EQUIPMENT RENTAL FOR INSTALLATION OF DRAIN. MOTION PASSED 3-0-0-2 WITH BOGOSIAN AND STREIT ABSENT. 4. CONTRACT AMENDMENT G. BORTOLOTTO - EL QUITO NTMP IMPROVEMENTS STAFF RECOMMENDATION: Authorize City Manager to execute contract. John Cherbone, Public Works Director, presented staff report. Director Cherbone explained that on December 4, 2002, the City Council approved traffic-calming plan for an identified area within the El Quito neighborhood. This plan was the first traffic-calming plan approved under the newly created Neighborhood Traffic Management Program (NTMP). Director Cherbone noted that the current El Quito NTMP plan includes 13 speed humps, 6 raised medians, and 10 traffic control signs at various locations. Director Cherbone noted that McFarland was added. to the El Quito traffic-calming plan via the NTMP process at the December 4 City Council meeting. This addition increased the number of traffic calming devices and raised the cost of the traffic calming improvements above the $50,000 maximum amount authorized by the City Council for this project. 6 Director Cherbone explained that tonight Council has four options of implementation of the El Quito NTMP: • Option 1 0 13 speed humps 0 3 Medians with cobbles 0 3 Chatter bars medians 0 10 sins $58,650 Option 2 0 13 speed humps 0 6 medians with cobbles 0 10si s $66,000 Option 3 0 13 speed humps 0 6 median with no cobbles 0 10 sins $60,000 • Option 4 0 13 speed humps 0 6 Chatter bar medians 0 10 siens $51,300 Director Cherbone noted that the first plan requested by McFarland residents included medians in the locations now shown as having chatter bar. To reduce the total cost, residents agreed to replace the medians with chatter bars. Director Cherbone noted that the Public Safety Commission recommends installation of medians with cobbles, reducing the number of speed humps on McFarland from 4 to 3, and removing the chatter bars. Staff recommends installation of the plan shown in Option 1, and leaves aesthetics choices to be made by the Council Michael Bustamonte, McFarland Avenue, stated that he supports the 4 speed humps with chatter bars on his street. Mr. Bustamonte stated that he went door to door to obtain 42 out of 50 residents approval of this plan. Mr. Bustamonte stated that McFarland is the longest street in El Quito. Director Cherbone noted that staff does not recommend the use of chatter bars due to maintenance needs and other issues over time. \J Elizabeth Lora, 18872 Lora Avenue, stated that she supported Option 1. Ms. Lora stated that she has been involved with this NTMP since June and stated that she . feels McFarland Avenue should not have been added to the plan so late in the process. Ms. Lora stated that Council should not go over the approved amount of $50,000 for this NTMP. 7 Mr. Bustamonte stated that his neighbors agreed to go with chatter bars in order to cut costs. Councilmember Kline stated that he supported Option 2, noting that all of the medians should have cobbles. Vice mayor Waltonsmith and Councilmember King concurred with Councilmember Kline. KLINE/KING MOVED TO SUPPORT OPTION 2 AND AUTHORIZE THE FUNDING OF $66,000. MOTION PASSED 3-0-0-2 WITH BOGOSIAN AND STREIT ABSENT. Councilmember King publicly thanked Assistant City Manager Tinfow for all of her work on the El Quito. NTMP. NEW BUSINESS 5. BOOK GO ROUND BUILDING MOLD REMEDIATION STAFF RECOMMENDATION: Accept report; adopt resolution; authorize staff to award contracts.. TITLE OF RESOLUTION: 03-010 RESOLUTION FO THE CITY COUNCIL AUTHORIZING A BUDGET AMENDMENT OF $10,000 FOR MOLD REMEDIATION AT THE BOOK- GO-ROUND BUILDING Joan Pisani, Recreation Director, presented staff report. Director Pisani explained that a few weeks again staff received a call from Mary Jean Fenn, Manager of the Book-Go-Round, informing us of a mold problem in their storage area. birector Pisani noted that Ms. Fenn stated that they have cleaned the wall a few times but the mold kept returning. By the time staff inspected the wall the mold covered the entire wall and part of the ceiling. Staff called out a professional service that sealed off the area, brought in the proper drying equipment and installed a vent to the outside. Director Pisani stated that the affected area was sealed off and a baseline mold investigation and sampling took place. Recently the mold sampling results were given to the City and the findings were that the spore levels were not elevated on the interior as compared to the exterior. Other findings indicated that professional remediation was required to properly and fully take care of the pathogenic threat. Director Pisani noted that to date the City has spent $3,000 to dry and close off the • affected area and to have the mold samplings analyzed. The bid to complete the removal of the wall and part of the ceiling by a certified company is $6,900. Director Pisani noted that until the wall is removed the extent of the damage would not be known. 8 Councilmember King asked if the Book-Go-Round pays lent. Director Pisani noted that the rent is $1 per year. Director Pisani noted that they ' have always been good tenants. Councilmember Kline asked what type of relationship does the Book-Go-Round • have with the County Library and where does the money they raise go. Director Pisani noted that the Book-Go-Round is part of the Friends of the Saratoga Library and the money goes back into the Saratoga Library. Councihnember Kline requested a report in regards to the relationship between the Book-Go-Round and the County Library. KLINE/KING MOVED TO ADOPT RESOLUTION AUTHORIZING A BUDGET AMENDMENT OF $10,000 FOR MOLD REMEDIATION AT THE BOOK-GO-ROUND BUILDING. MOTION PASSED 3-0-0-2 WITH BOGOSIAN AND STREIT ABSENT. 6. BUDGET MONITORING REPORT FOR THE 2ND QUARTER ENDING DECEMBER 2002 STAFF RECOMMENDATION: Accept report and adopt resolutions. TITLE OF RESOLUTION: 03-006 RESOLUTION FO THE CITY COUNCIL AMENDING THE CITY'S • OPERATIONS TO INCLUDE A HOLIDAY FURLOUGH TITLE OF RESOLUTION: 03-007 RESOLUTION FO THE CITY COUNCIL IMPLEMENTING AN ANNUAL HIRING FREEZE ON VACATED CITY POSITIONS TITLE OF RESOLUTION: 03-008 RESOLUTION FO THE CITY COUNCIL AMENDING THE CITY'S CLASSIFICATION PLAN TITLE OF RESOLUTION: 03-009 RESOLUTION FO THE CITY COUNCIL MAHING APPROPRIATION ADJUSTMENTS TO THE FISCAL YEAR 2002-03 BUDGET Jesse Baloca, Administrative Services Director, presented staff report. Director Baloca explained the mid-year 2002-2003 budget adjustments as follows: Operating Revenues • Director Baloca noted that the City has received one-time revenues from the Vessing Road assessments and anticipates January receipts fro the Oddfellow's projects. As staff continues to monitor current revenue streams it appears that the City's three major revenue sources (property tax, sales tax, and motor vehicle fees), which comprise 66.2% of the General Funds budget, are inline with state budget prof ections. Operatin~Expen ditures Director Baloca stated that expenditures remain as budgeted, with the expectation of the General Fund where proposal to increase operation transfers is recommended to support: 1) the segregation of Street Fund C1P projects from operations 2) to compete the change over in administration of the low-income housing loan program back to the County, and 3) to segregate KSAR's advertising fund into a separate trust account. An additional payroll amendment is also requested to assist with unanticipated issues such as workers compensation insurance, increase in medical insurance, Public Works overtime due to winter storm work and the payout of excess accrued annual leave. Budget Impact Adjustments Director Baloca stated that in early January 2003, the Governor proposed immediate reduction to the City's General Fund Revenues in the amount of $590,000 affecting the current fiscal year. As this action reduces expected revenues budgeted for operation, staff has developed the following methods for reducing this negative impact: • Expenditure Reductions -$169,000 o Hiring freeze o Consolidation of positions in Manger's office o Work furlough • Utilizing the UndesignatedFundBaiance - $109,000 • Savings from C1P - $325,000 KLINE/KING MOVED TO ADOPT RESOLUTION MAKING APPROPRIATION ADJUSTMENTS TO THE FISCAL YEAR 2002-03 BUDGET. MOTION PASSED 3-0-0-2 WITH BOGOSIAN AND STREIT ABSENT. KLINE/KiNG MOVED TO ADOPT RESOLUTION IMPLEMENTING AN ANNUAL HIRING FREEZE ON VACATED CITY POSITIONS. MOTION PASSED 3-0-0-2 WITH BOGOSIAN AND STREIT ABSENT. KLINE/K1NG MOVED TO ADOPT RESOLUTION AMENDING THE CITY'S CLASSIFICATION PLAN, MOTION PASSED 3-0-0-2 WITH BOGOSIAN AND STREIT ABSENT. KLINE/KING MOVED TO ADOPT RESOLUTION AMENDING THE CITY'S OPERATIONS TO INCLUDE A HOLIDAY FURLOUGH. MOTION PASSED 3-0-0-2 WITH BOGOSIAN AND STRETT ABSENT. 10 COMMISSION ASSIGNMENT REPORTS Councilmember Kline stated that currently the Gateway Task force being is reformed. The Task Force will meet for the first within the next couple of weeks to start looking into design guidelines for the Gateway area of the City. Council King noted that next week Muko, Japan will be visiting the City of Saratoga. They dignitaries will be given a tour of City halt and various other events have been , planned. In regards to the Public Safety Commission has been working on the Blue Hills traffic plan. Vice Mayor Waltonsmith noted that the Parks and Recreation Commission were pleased to have finished the City's fee review and recently submitted it to Council. In regazds to the Library Grand Opening Celebration, the Committee is meeting every two weeks. CITY COUNCIL ITEMS None OTHER None CITY MANAGER'S REPORT City Manager Anderson stated that he recently finalized the Town Hall meeting with Assembly member Rebecca Cohn. It will be held on March 13, 2003 at 6:00 p.m. in the Adult Day Care Center. ADJOURNMENT Vice Mayor Waltonsmith stated that the City Council would reconvene to Closed Session in the Administration Conference Room. There be no further business Vice Mayor Waltonsmith adjourned the meeting at Respectfully submitted, Cathleen Boyer, CMC City Clerk 11 SARATOGA CITY COUNCIL ch 5 2003 AGENDA ITEM: ~~ MEETING DATE: Mar , ORIGINATING DEPT: Administrative Services CITY MANAGER: ~"~G~--~- PREPARED B ~ DEPT HEAD SUBJECT: Check Register: 2/20/03 RECOMMENDED ACTION(S): Approve the Check Register. REPORT SUMMARY: Attached is the Check Register. FISCAL IMPACTS: None CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): None ALTERNATIVE ACTION(S): None FOLLOW UP ACTION(S): None ADVERTISING, NOTICING AND PUBLIC CONTACT: None ATTACHMENTS: Check Register Certification. Fund# Fund Name AP CHECKS A91849-91970 1 GENERAL- 100 COPS-SLESF 110 Traffic Safety .150 Streets & Roads 160 Transit Dev 170 Hillside Repair 180 LLA Districts 250 Dev Services 260 Environmental 270 Housing & Comm 290 Recreation 291 Teen Services. 292 Facility Ops 293 Theatre Surcharge 300 State Park 310 Park Develpmt 320 Library Expansion 351 Public Safety 352 Infrastructure 353 Facility 354 Park and Trail 400 Library Debt 410 Civic Cntr COP 420 Leoriard Creek 700 Quarry Creek 710. Heritage Prsvn 720 Cable TV 730 PD #2 740 PD #3 800 Deposit Agency 810 Deferred Comp 830 Payroll Agency 990 SPFA PAYROLL CHECKS: 628848-28879 TOTAL Date Manual Void 212012003 Checks Checks 410,209.94 3,813.76 i 1,973:57 12,682.96 27,320.26 2,350.00 12,933.30 48.87 2,405.00 389.26 .101,666.70 135.00 2,379.29 7,252.53 Prepared by: - uaie: 1 ~~~,~ '77[.~eti~- ~-ate 03 .rlll a w w w w w a H ~ ~ OOgi W4 a ~ W ~ b a a0 Oo dN a 0 ~.. '~o ^ VI 2a X w r N m N 7 a imFr~ o £U' a n W a~O a~N a°a .F+ aau o. £ a . FUr Hqt >O UZ a O Y a Uq w x ~ V Orv P O O d m b lp N N b ONOONOO O CO o 00 O 00 00 N r O O m d d d d O1 O r O O N N O N O O O N NM N N N N M o O N N P d MMmNmmN O 00 Om b b O O N N N N N b m M d d ~ m N d N m d d r r O O „ N N N N N N M M O r M m O N N N d V N N N N O O N N S F Y' U U w o a w qa A a a a a w a a a a a w a a a w a z a a a a w a a a M a z a i ~~ a F F F F F F d F N w N N N w a F U [~ F F U F a O Z o w O .] O ~ O O W m w w w w F O Z O O O £ F Wa F ~ F « F n F n F U U U U U U~ F U C F F am F w a a w a a a a a a a »»» m a a a y a H z o a o a ~ " ~ v, pF o° wwwwmw~ o zw o° ~ qo ~ z a O Z Z F rl N 2• N W f/ W N N 2 W a S. 2 a N > '^O > a W k W Z w „ W a W W O w W fA w 'n a > > H > > F F F F F F N > O > w > ~ > 2 '.l W W U a WHww W N2 S•U a wH O a HHHHH a U W a a a F ~ a aaaaaa sa W H u Fa a W OOOOOOw Fw vl £ a HW 2 wwmmWWm ZF w W am ~ H ~ o o aaaaaa aF °sa ~ u w N N 0 0 0 0 0 0 N N M O O M O N N N N N N N N N N O O p O O O O d O n'1 N N P C d d d d C C O N N N O N N N N m ry M N N N C d d d d d N N N d N N N N W N N N N N N i11 Ifl m m N N d N m mm O O O O 0001 N N O M M O b 1p O N 1(1 O O O O O O N O O O N N N ~y O O p d d C d O m N .v .+ r oo'o Doe r,i o 0 00 O O O NNNI(INNN 00 O O O O O O O N N N N N N M O O N N O O U U N M M M mm Nn M M „M M 00 0 0 0 0 00o aao o o p 00 0 0 0 00 0o woo 0 p 0 N N ry N ry N N N N N N N N N F N N N -N N m\ m m" \ \ \ \\\mmmm aem a.\ \ m rd a „ „mm s a- am „ N a N N N N N N N N N O N ~~ ~ \ a\ \ \ \\\\\\\ l7\\ \ F\ \ N N N N a N O N O O p O N N N „ N NO N a NO N 00 O O '•JO O. 000 O a O i~ m a O O U' f9 m W m 0 0~ m m m .O] ~ o O O a a d d d d W o a 1No •Z ~ Noo O Hb F F mmmmo.m N N a s o Z a O a a O O O O ry O O H a O a N O F N aF GFi w N N N N N a N ~ U N a `J O N w N w d H„ fA N w N w C C N r m ~ N ~ d H r b W Ndd Fm Zm Fm r ZZ,, 410 HN 5b HN Z rr~ro urt aNbmblomr CN 01or m- '$TjN Fo Nr r N Al ~ z~ O O O w d z d n V V P a a d d d d d d £ d d 0. d a d ~ C i Uo 00 o Eo £o Oo 00 0 0 0 o 00 o ao 00 a O Z > Fo £ ..]]o mo r wo R qo a o O a 0 0 0 No O o 0 po m .o H O o Up a K a Q ~ ~ ~ ~ a a ~ a ° ° ~ Z w m m F F > a a a ~ a oo m m m a a s a m No r O O w O U d p m N d N N N m O O N N m 'LH O NN dH NPN01 NOO rN OO ~ NN ON bN TN 010 rNOONN N(Ow Op Om C>'j• ~ m~ Oa ON NO N\ N\ N00000 o N01N O o N Np ~? oa oN ff O M oM oddddd d o00 N oN o > ~ o o o o O o 0 0 0 0 0 0 0 rv m `a W W a w Z i z~l w x W h F a o > N £ w O \ W N ~ Wo FWI O.N FiU ~ W \ W a N Q , WD W °a FO M qm za W a W ° I oz u U I a I 5 qW- \ F xa uq W R U r 00 wz m '" a o W .WU°z. £ ~£~ O o ~z°> w om~'po F ~n~ ~ txt Q o£ I> m ua m~ ^ m Ada°~zoo~ o w O N~ q >~ 2 I z°a .f, ~ w.. wwul> ~ o m O O N 1.1 O o O O O N N OO fir m N O O O O O O O O b N O O O O O P A -1.1 N m o O O O b O m mm m rl(1 rv p p Nm N N Ob r m m m N N m m b N r0\ m Mm r mm N N N N '1 b o N N PI r n1 1.1 N N 1.1 e1 p N N F w Fo • • m Y Y ry N .•.]] Y • 4 ~ N • .•.]] Q ~ m Q Q F b ~ vmiy 4 4 R 4 yrv ~ 4 F F m F E W F F W W F' F F F F N N F O O O O W O O UU O O O O 00 O W W O F F W F q F U F X f K OW F F F W F ££ f U H F g ~ ~ ~ z ~ g y ~ a g i~ ~ FqF z ~ g o ~ ~~ z ~~ > W > H > w ~ H > a > W ~ > £ ~ > W ~ ] ~ q (q. > >i n > VWi F O O \W ~~ m W N ~ 2 M ~ O ~ m owi a w zN aw a z oo qa~ u w q m F w w a s u .i h n O O O O p p O O O O O O O N O M O O e o o vlo 00 v 00 00 o n o p p op o c ap pp N O N N 1.1 p m i`1 W p f1 fi N N p 1.1 C N f1 b p V ri fi p p p N N N Ill Pm P m Y1m mY1 N O N ON NW N N NO DO l+l N V O m V o O O N o 0 O O 00 00 O O 00 01 p 'I fi N M p p ri N O fi O fi M O O O O O Ifl N 001 00 00 NW N O N N N O N O O N N O O N N. n m N ri Wnm NN N In mm m 0 0 o uoo 00 0 0 00 00 0 0 o I-ioo 00 0 0 00 00 N N N N N F N N N N N N N N N N \ m \ m \ W \\ m m \ \ m m \\ OI ~ m 'J p C p T. m m •1 M fl IJ fi N ei fi fi M fl ei fi fi N N N N N wNN rvON N N NO NO NN O O O O 000 O O O 00 a Fz o0 a ~ o'o a z «e Z oo O o0 M O W N N f q N N a am o aN m wmo pm m m 4am rm mr N 2p wr I~ Wrm pp m r Nul vl WblO Vjr Fr WID WIO 10 gN111 rr m Nr. Ubb Mbb M p m p m p m p p d p p p C a p O o o C p p q o Wo o boD Uo „OO o00 40 ao m COo rLO ao ~0 20 00 o FD aD moo aoo f " z 'i p ~ « m a m a ~ ~ [~ ry N a 3 yQ tgg9 W F m a W a a •z a q m R IF~i o 0 m mm m m u.. u u u u ua u u 0 m ao m.I Nn Na (•I O m O I!1 N O O N N oN o0 Ill\ p0 ~mm Ol alll oN NN N\ HN„ m Om m 10 pti NO NN o r p I+I N' 000 p Or rVl YI YI YI Y10 O r ONN O\\ 00 00 ODN O\ N01 fl fi fi NWW 00 NI 00\\ OmN 00 Ori Om ON 0f1 Opp O'F~~iC ON Ofi NN 000 °o °o °e °o ° °e °o °o °D o e o 0 `J M a a w w 5 m W w £~ O Q 1 w a x w I!I V1 0 Yl O O N N 0 0 0 V1 0 0 O 00 O O 00 O O p p O m m p P P P' O O rNPO~N n1 I` rlpbrNN O O O OP p 0111 Yl N N P P N N P P N e~1 N T C b N t'1 N N O O N r O O OI IU N W VI N 6 m O m O N m P r~ O w~ m ry b„„ N C O O N O VI T YI N N C p m O N N N f1 N M O M 1+1 r r 1+1 p 111 N 1+1 1'1 n r r F a ~ w O • • • N r £Q O\+ F F a % a z a as "' ~ ~ i as ~ a a m p a F F ~ F F Zd F PD F w F O F F O W O m O b O O O F O F O O F F W F „ F \ F Z F' 2 Z F F F F F m wwWwwwwwwwWwww W m w oo rc u .+ ~ wwwwwWwwwwwwww a a w a y F a F a a a qa o.~ o a o~ WWWWWwwwwWWwww o a °o a °a c> v w« o aF o F o a 0 w ao ~ aaaaaaaaaa xleaa {zq w z F z w z yug q~ z £~ z w z z w ~Z >N £d~ FFFEEEFFEEFFFF > a > Y > a > a > 00 > U > W > a > a0 WMi UUUUUUUUUUUUVV 4 U aa 2W WW a ti M a i a 2? 7 O 7 O S 'J >] O O D 6 w .] H H F U aN u aaaaaaaaaaaaaa Z F z [.u w w a\ wl FFFFFFFFFFFFFF N N zI. £ O O aN WI Nt1 WV1 V1WWwlilm Vlwww S N £ w (%w a ~ a ^~ .x.HHH.zlz zzzzzzzz w p w ~~ ~~ w a waa~ .+.,N N., .,H a W w FO 000000 000 O N Y1N 00 p O M N N N N N N N N O N N' N N Q Vj N N NN 1 i l l 1 Oi 1 1 i m 'L a 0 0 0 0 0 0 0 0 0 0 0 0 0 M O O O O O O w p p P p p p p p p C p p P O P p p P a Y p p p P P p p P p p p P P p N N N N N N N N O w mb10 p P NN pp N ICI V1 N N V1 N III N VIN N N W Y1 p N N 1/1 Y1 Y1111 N N VI N N IM1 N Y) N o VI N Vl N VI I(I O ~ m I(I O O O 00 ['~~L 000 00 O 0000 N rI NN rl rI i~ O I O~ O O O O O O O O O O O O O O O O O .'L ~ p p N N p p N 1~ O U U O O O O O O O O O O ri O N a AAOmNO~O101 O~TTPNUI VI O N 00 mN O O pI ry N N N N N N N N N N N N N N O N O O N N O O N U z F (q nnnNn.~nnnnnn N n nn NeI n n 0000000 0000 0 0 00 .oo 0 'w'w. o00 000 0 0 0o moo 0 \ F I N N N N ry ry N N N N N N N N N N N N N £ N N N N N Y a 1 \ \\ \\ \\\\\\ \\ \ \ \ m \ w m m \ \ \ U O I p p p p.C P C a P P C p p a 'O P m m F d` m p w NN'1 'iNNNN N 'i N NM wN r{ N N 2 \ \\ \ \ \ \\\\\\\\ \ \ \ \ \ ?~\\ \ \ \ U N N N N ry ry N N N N N N N N N N N N N w N N N N N O O O O O O O O O O O O O O O O O O O O O O O x O O N T N N N N ~Z ~ ~ mlu abb P a u Zoo £oo •o ONN a(`IN UN a a a m o z u w a 'y N I"I p Vl b r m T O N N N p 1I1 41 m F VI N a b N W N O M r M b a I'1 O w a ~~~NNNNNII I'I I+I NI+1 Q 'yr ~ Ww O. Mbb r a0 wP 20 ~ ID bmblo Io blc la to £r f(N ^br v1 r 2m i w U 'L I w p P p p •y P O p P C C p P p O P w o p Z P p p p F p ` P U O D 0 0 0 0 0 0 O o O O o 0 0 2 O w O O Y O O w o W O • ~ .00ooo0oaoo0ooo Fo wo 0 200 „00 Uo Q0 Eo N ~Z> w o 2 ?FFFy~ 5 d N ~ W .~ n q Fqq ~ Z O ~ o a £p£ F E a m IF-1 N£4~ y U U U U U G 4 ~ C N G om nnnnnnnnrln nNnn N rr w n m Q w NNpNbCOO~ONN„„Ip M O NQ NN O w W I OU OCOO ON N N NO O VI\ N„M r00 m Ili\ Nri a~ 0~ ~L M OI r r r r r r~ r r r r r r r O\ O 00 O ~ VI A r r O O O O O N aWWWWWKt, `h 1 [jO'>21 I O\ O\ O\ NNr N 1 00 O\ ON wOry ~ 2Z NNNNNNNNNNNNri ON ON ON ONw1 Ow(0 OHO O'1 O a s I W M O O O O O .wau~> ~ o o o 0 0 0 0 0 0 W 0 Zz M a z 0 N p w f7 a ^ w 7 W W M R x w o0 0 o M M o o m Nm N a P o0 o rvmM M o0 0 0 a m o n n o o M M qr r o0 o poN r o0 0 0 ~~ 1 b b O O. m r m b b 'Ib M r1 Oo N'iN N NN p q T „ M r „ m V m N O P H H N b b D o i .+ .+ .+ .+ rv M a M P P m m~ ~ M n M n m m ui ui o . y r x w a ~E ` ' ` °z ww ' o oa ` ' ` ` as ~ a o a a as ~~ a "rc i w m i OM i i O O O w O O 4~2 O w O w ~Z O x r O rv\ O O w ~ a m a~ a °o aq ap ~22~y q u a o" a zan ap HH aC^ZsG a O~ ~ x a 2 m z [vi 2 2 4 R ^ 3 2 w m 2 a s v' 2 w wyq Z D Z >rv £d ~ w > F > ~ > F > ~ > £~. > ~ > ~~ > £K2 > 55 > K > K o F a ~ a P 4 O 5 i 0~ W aN FUG m a m ia~ Fq UW rcww w a s w~ a ~/ x a (fr N m a a 5 3~ r^w~' m m a w ^ U ~-: W W Z 5 5 N m a S w U' a s U haw FO O O N O M "I '1 N 00 pPM O M O '1 O O p O M O i4 e o 0 0 0 0 0 00 ~oo 0o a w o p a P n M p a s P M P a o a X N ~ N N mN M mN NNN NN V1 W P M 'I M M M N r'IMM NN a VI N VI m NI(1 m mm bm111 mN p F N m O m O O O N O O O O q $ 0 o M M MM r om MMM o.~ J O B O O O O O N O O O O O O'F. b M MM MO MM qq b U O O N F N M e1 Om p '1 O F O O O a q q O O 00 00 m O O mN q N N O o O 00 '1M 000 M N R1 M M M M M MM M oo MMM MM o P 'O O O O' 00 O 000 00 ^w.l O O O O O 00 O 00 000 X00 O \ F ~ N N N N N N N N N N N N N U rv N N xa~ \ \ \ \ .\ \\ \ m\ \\\ z\\ \ u q~ P a m p u m „ m a ~ m m m a s p W M N ei ~L ri N N rl F r'I r'I r'I r1 r'1 N Um \ \ \ \ M\ \\ \ \\ •T.\\\ -\\ \ NO N o N N N N N N N w O O O „ N N O o Qo Fo 0o No 00 £o zaoo m ar N 5moo .err ~ 00 ~ Z ~ u1 Fr -r domm Ooo MZ~ W o N oo yo wooo Uoo m 0.' N w b N W N a N N N O N N n a ZM n aq wa'AN a~+ o.y OaiM 5mb 3roa .zirm ar w w q Wq a•+ ~"~ mm .~ FMM OMgM ^aP wm w M 5 0~ VI b m b > b w r b b m w W r r w r b r a b b w N M i wU'T. ~ ya aP o p ap ~LPp xo gaP app Mpp Oa 'Jn ~S] qo 00 ~ Fo wo woo w Zoo ^000 moo ao w c Z> ao m° .]° N~o Wwo xoo 4w° moo Zooo 2moo 2qo q a i q m 5 u E 3 Q a ~ Z W Z % o n M H ~^ W yz O a S N ~ N C^ „ a IX \m ~ w h p U > W M m P L O O oE~~> ^ ^ w w w wa w w o w o o o M ri 'I N b oy~ ^ W r O q MM ~m•-I NN ww w ~ OU mm bM Mo °`•' br o\\ q° mMa a .. `" ~ oq o a~O ~ .2N ON mW ° '1b mq N bq N rv OP 4 R O O H O O r O O N N N O m N„ m r m N O'O o wOi~ ~ O>'ji ~ Oq Om r'Ir O\\ rvM N °'INei Nww 00 a°aF i w•LM ON OM ON O°r~'1 OON 000 Oppp O((p( O°'i O O O " w 6 U i> ~ O O. O O O O O O O O O u -~J N w V d N a' 4a o° > N W N d \ a O .. 0 ~a X w r 00 .+ a z « O w .~ S O w~~z o .x°> gOlq N £ ~ 1 > O (9 ///444 ^ •• W w a~o~z~ d~X;g~~ o«.aU i jF ^ w m H H w Fzr ~ a I M ^gOI tza £d d X w OI M 1 FI m « ~u~ W ~ ^ i a01 021 U a ^w U q z U O 00 O O O O O O NCN o b 0000 O O m0„ O O O m m O O O O O O O O •y r M N 'I m b C m b N II1 m O b b m0 111 M m N fl m q 00 O qqm r~ r mlflmb ~ m r mmM „ N m M m Nm N m m VI 'I ~ b NNO NM NN I(1 m N N f•1 VCr C P f'1 N 1•1N M r r NNM mW a Nw O O y~, R m w 4 Q m Q R 4 « 4 \ ~ 4 a F q m F F o F F F a F F F F F O a m O O o O O O Z O O O m O F Wa ~ F E ~ F F Z^ F w U F Z E" w w m w F o F m w W a 2 2 O O O ^ O ^ o rc m ~ O Ra O tw.. ~ W W o rv O W W W ^z ~u z ~ z^ ~ °z ~ °z w z zzw g F ~ as«a g m Pi ««a w w w w w w w w w a w ow£ w z w o00o w w o00 W > XX > w > « > w > > £F > w > FFFF > d > FFF « 00 a « „ [:w £ UUUU UUU mm w 4> w ^^^U z ^D^ w w z m w „o~d a ««aa F aaa w FF m O O «F w FFFF FFF R a« R x d «dp F mmm vl mmW a tiF u z~ w H£w w zwHz « .z. .z.H u ^^ u u ^ w£ a .. w w 00 .r o0 o a0o .1 000o n M .v w.~ o .. ~+F.y n Y O O p O O o O o O O OO C C O O d~ V C N V C O V C C C N N N N w N N N P O Y V V V p C P r T b m N N 10 10 10 b b IO m V NN YI V N N1010 N mNNVt N InNN w 00 III m 111 O 000 O gmww Yl NNN N O O p N M. O 00 O O O O O O O O O N N O O O IO Mm r O 1•f00 wb O O N O N N N O O O O O O O q m m N O q q q q q q N O O N O N N r4 m m O N N N N N ry ry N w U m m M M m >mmm m mmm m mm O w o O o O o O O O O O O O O O 0 0 N N N N N N N F N N N N" N N N N N N N ry \ \\ \ m. m m \\ m \ \\\ a \ \ \ vl oo .1• w mm avee~ y~ac U N N N $ e1 ei r1 ri '1 e1 N '1 ri •y \ z\\ \ ~ ~ d\\\ \ ~\\\ ~ \\\ N NN N 'JnN N N NNNN N NNNN N NNry o Foo o Oa 0 o pooo 0 0000 0 000 a H d 4 m N Q w m m f7 r mNN x mm ^ r u orr ~ o rr « z woo w oo F o w N N N w F~ N N N Wrl ^'IN N N i[M „mYN Zr'1 Ng0'iN 10 mq0.. Wm mm m zb ^~ Nb mmm Wb umggq a xgoo MY1 a~rr N Wb 1]r 'Nr abww £r NNwN r Vmbb `L C w O d O d' P M C „ e C C W !` ~? C< P C C< V W O o a O a 0 2 O x o O o a o 'y o O x0 O O ^o .100 o 0 4 Do 4o Ooo o 000 0 0 00 o b m p W N U F W « NN £ E a j Z W O Z Z Cg7 ~ R £ W ~ ~ ~ n m ~ ~ z X s „ ry y h . i mmM mM C m q m r m m O O m p NO qr m VI 'i ma qv NIG mON N\ qr~~i '1N m\ CO o m oo r oq O q~ 00 on Nr l o gq O C r O O O P N ry O V O r N N N N '1 r N N 1.1 O O O N N O O O\ O O O r O N ei N N\ ry~ OH O O O'1 OH ON ONNN. ON ON'1 '1 'i OM OriHN 0 O 0 O O 0 O 0 0 0 0 0 0 0 0 m a a N ° w a N m Z£ w x w w ~~ 0 M F Ewa .+ u a a ao a0 wrv a~ ~m N0 Q w w uz a O O W \XQ U^ x V r o0 ti ~ •z m b a .. w ~ i W ] $ M i2> a~a C a o l o ~mF~~ o~a;> W 1 ad~o~zul 00 mOF~Z>Z wau~>~ 0 0 0 r r o 0 0 0 0 0 0 0 ~ In In O m In In rv m In o o a a p O N O g m m m a a a r n 10 b O O b b M I(1 q q H 'I m b r N r N N q N w a a b m O O r r m 111 m m a a N q fIMrM'IN r V b M m M M ~ z u O x a i m p ~ i i i~ a a i "~ F a F F ° F F F F F 'F F ~+ F O M O O O O f7 O O O O O 4 O F O F F O F Z F ~ F F F F F O F W IW.1 1W.1 W W (Wp a [OV a W a w a W a' a g a a a a ~ a u.w wu.Wa z a~ a z a z a z a z 5 g~ g° °z ~ °z m g aaaaaa F F F E F F > w > F > 3 > N > B > W > WW > tr > ~ > > > oa5aa7 a a ° ~ ° aqq a aKK ua11 m 22Z2Zi a 2 I E S V u F u a o oooo~ a o a o a o 0 0 rv M rl '1 rY M e1 N O O O 000000 0 0 0 c o n o a a a a a a a v a < a o a a a a a a a N a N N M m m m IV b V N 10 W N a a a a N mmNmmVl w m VI N a a a q m111 N1AN V1 O N YI m Y1 N N N 0 0 0 0 0 0 O N N rl O 0 0 0 0 0 0 O O - O m b m b m M N N V 0000 '1 O ei M O O O O N gggqq O b O q q q q N NNNNNry O N O N N N N N M. NNNNNN M M M M M M M M M 000000 O O O O O O O O O 000 O O O O O N NNNNN N N N N N N N N N N \\Q\\\ m \ \ \ \ \ \ \ \ a\ as aaq a m m ~ ~ a a a (~+tm r1 ri n1 '1 M e{ rl M N M '1 N \\\\\\ C ~\ a\ NNNNNN N N N N N O O O O FN 000000 0 0 0 0 Wo ao m o a O V E X N M U m U~ Um X w o wo F ~o O N ~ arv a w a a zN F 41NMa11110b m r 17~ P1 V1 XIO m Y111 IJ 10 ^a M XOOOOOYI .T.O M Wm F'1 X~ ,'GN 'Lq •w N U~o to b~obn n alu .10 n WN Fm Om WW Wb a aaaaaa a ya Wa C1a 3a Oa Za ma as >a a O4oooo00 o ao Zo 0 o Uo 0 0 wo ao W 000000 O ao 00 VIO VIO NO O O O ZO W o w m [°. [°. a rc z a a ~d z z ~ ~ a a m ~ ~~ ~5 °x ~ a °a °a a ~ E ~ s m f NNNNNN r .1 rmo.l rvln rv a M o o O O O m N H r1 O C a 111 M C q O O m O N N M N a N n a m N q q q m p m M \ N N O N O b O N n b ry M M M N~ '1 q O N O O a O C O a ry 0 b ry 1 1 i NO O\ N M O\ O O O O O O O O O O ry •1 ri ei ei rl N O M O N O r1 O '1 O e1 O '1 O e1 O ri O N O O O~ O O O O O O o 0 0 0 0 0 0 0 0 0 0 0 • i r a w p W a w w M ~ 5 ~ m E x£~l ~ a 1 X W 00 0000 O 00 00 b 10 ~~ q 00 O T P V C O O NN O O O O O N N .i O O O O O YI W 1(1 Yl r '1 O O NYI VI N O rl H p< N 10 b C N b N„ C C T o N O M M M N M~ YI N P Q O O N r q p ~ O „ M N N- N M T N '1 ! r r 1I1 N N N m N .i N F a n r « r . ~ « Q . « . F • m w F a~ as a as ~ a a a ~ a w a a a s~ a F F F F N F a F F F ~ F Q 'F w F m N O O O O O O O O O d O d O m O S v x z o a o ~ o p o ~ o> o ° o w w o ~ o m o ~ o a ~ ~ u ~ K° z rwa °z ~a z ~ w m ~ ~ m oo ui m m `£~ z rc ~ xw 4 o F I F w ad w w a w w W y > rv S w I a > O N > > w > w ? 5 > m > F F > > R > > J O\ w.. ~ O ama F a E p W UU W p x a2 ao Fa l d W W3 F w a w ?b U O Fw wN Fu w xW m w „ „ as a a au ~.\ w~ $q wV1a O Vq~ W FF a W F W a O ^~ W a O H W .] W w p Z x W a p p a a F O m E p u a m m F F a 3 F W w pw FO Wlnm o 00 0 .+ o0 M N .i '1 O O O O .i ri O N N ^ w Za o 0o a o0 0 0 00 W C d' V rv M v V V V < V w X N NNN N1 pC M N W '1 N N C .i M b N H P .1N W Y1 N VI N C N V1 m N Y1 N YI III V1 m 000 m O om O O O 00 o yI C O YI O b o N N0 Vl x I f1 O O O O IO \O O N p O U U N 0 0 0 N 0 0 N O a O mm O O O Pm O m OO O N'i ew N N O O O NN O O N 00 W N M M M M M M M NI M M I'I O O O O O O O O O O ^ w I O O O O O O O \ F I N NNN N N N ry N N N N \ N N N Ya I \ m0\ \ \ \ \ m \\ \ \ \\ Up I m m a a m m mm c a m mm w r1 .4 H N .4 N ri M ri N N ei m \ \\\ \ \ a\ \ \ \\ \ \\ U N NNN N N O N N a N N N N N N N N 0 000 0 o Fo o wo 00 0 0 0 00 z z ~ o ., ul M .+ w m u r oo ~ x ecln ° u z r N F 2NNN a U H r~ ~F{([ a O a N Mmul ary 2m rv W aO W rto pa dim .T.m 3mo W .'n 01 'j.Tmm RR1+1 001 zgb N Wm ££Nr ac 01`t UN \pN ~+ SO i ab wlo lnm m1o ul 4r r r Orr 4m F1o r arr ~wUxl ac pvea Va a ac a0 av wec x< me •a aoa £ Sao wo po 00 0o wo Wo woo ~Fa'o Wo 4000 0 ~o o ao 0o po ao po Woo a~a> w W o ~i zo ~ w ~ H a ~aa ~o~ulo w o o ~d ~ a W WI o I p ~ w a F w s W u s - F ry r da' F o a Q >• w unm o~~a;~ ~ aW ~ E za ~P °z ~N o o °oN meoP. W I .~ m p •• W M N M O N N N m Yl N F ~O W£W iCU .-I r000 NN Nn N\ MI(I N bC0 rN IlIM NN10 aK0 .'L bill r\\\ O^ Om m0 min PP gv1111 a1 .a Oc Or] m I as 00 I bO. Nei N.i OP N N bb NN Neill N.i 00N Oa J1rm w U' S~ I O >$ x I N '1 O\\\ O r O O O\ O O O O O I 00 O Q O a N M O aaM I WM O!' ONNN ON OO ti ON OO ri DO eiN ON OM OW Oryp d w U I> I O O O O O O O O' O O O O m q w q m m w co a z rmora .i o~r r o 0 00 0 00. 0 0 o n n o o mo m .y ,v ~o io mr.4N m N O m N 01 O O O O m m O O p0 p N N N 'N f~; M m p N O ri N O N P r @ ~ O O O O N N N N m m N m N p m go ~ «r.i `~ o mpp a m .n m m n n ~ upi w .ryi ap m p_ ~ £ ~ .i '1 N N W a w W q W N O vwj F h] F W ~ F F F (n F E F E a W F F ~ z o m£w o w o o> o\ o m o o aka o 0 0~ m W N Y F F£ .Wi F \w F F F F N F K F F O F F N F .] 2 ~ H IW.1 Z ~ O S U 2a, qO O Oq qy qO 4 Op VWi Op J£ pO Og Op ~ a O [N. qO ~ O O~ Y tC~O~ 2 >FN q y q? 2 M S W Z N R? Z .ma~ 2 z R~ Z ro £ a ~ U IW» U fIXtl Iml W W W W W w W _ W d W w W w W W W W W > m O >. a > W > m > >> W > F W > W > W> O\ W M ~ ~Z 7i £.Zi 4ZU W '~ `J. w' p VI w w w o „ W i W W« O « N O .i O O z a wN U ~ %.]C1 .] Gw O m 2 5 W O W w ' a O G~ fIX+l Q££ W a O W w r] W O « ~] a W N W3 a %gwwz zwF q U N £. ~ U UW a W pw q0 ooooN orn 0 0 Mqm NNNN N.-IN O p M O O .4 r1 r{ za 00000 000 0 ~ o 0 o p o0 o n n ppppp npp N o p p p o pp p % NNN«N NMN N m p N N N ryN N N W NNNNN «'1N V r M O MN N NmVINY1 NVI YI m p N N Y1 p mm m [,y4 OONVIO mom M m m m I(1 J1„ ? O~ O O O O O O O O O O O O O O O N O O$ ~ .-1 N N M .4 N N r V O. U U '1 .y r4 N O .1 0 ~ .y O O p ry a O O O m O O m r O N m m 0000.4 OoN O N N N N .4 .4 N O N N N N 1'1 n1 ICI N N N N N M N N o N N O O O O O O O O O O O O O O O O q W~ O O O O O O O O O O O O O O O O O O \ F~ N N N N N N N N N N N N N N N N N N xqi \m\\\ m\\ m \ m \ m. \ \\ m \ Uqi mmm pm p p mm m W M el .4 N N .4 '1 .4 '1 M '1 fi ri .4 N .4 '1 N 2 \\\\\ \\\ \ \ \ \ \ \ \\ \ \ U NNNNN NNN N N N N N N Nry N N 00000 000 O O O O O O O O O ~ U O Hm W N r 00~ U C a p n 3 'z ~ q u r um u -mm z 5 Y w a W o W o z u oo « O m O w F N `~$ ~ ry M «W N N w '.pawl, U •• W ~mmpNri .T .4 .4 ri ''lM $O~ w~p Si0 >m „m UO'I WN Um w. .~ S O i mrr rrr riot qr W m r um W r W W rr qr Win F ~ W aZ ~ W 00000 mppp Op hp Op Fp Fp Flp .lpp wlp W p a QooO Co O Fo o Wo o WOO m0 £0 3 ' 1 z; {Q'O o O O o ~J O O O L O 2 O N O [~. O O ~ O' O O O W O w O w .- a~ W « a a s « n W W « U W W .] O O O ..] (7 ~ O w w o w w W W h W h h h 0010 i ^ NNOiOr MN\ W ~nF.m grvovmi vryi Uo« F F ~ O O F a o£~ ~> wN mm,.a oa.n~ a w a a a wR' a ~ ~n U « .+ o N ~ nm P.4o ~ m O q W TiD iOpm NN6' N 1(1 N wW' w ~ 0 I: m r m 6 r O r C O a N O o m ei m C m o b m M N p p N\ m a~0 ~ 2M mm w NMM£ m miD M\ NO N ~mm pN N.4 N w KKU w i q~ ~. ~ N O O O O .4 O N\ Q N m O O ry O O\ N\ O O N m m' N N O\ O W O F ~ Z. Opp p p F O O O N O O N O N O .-1 O ei O N N O r O ei O K w'N. ~ W« O O O~ O O O O O wwu ~> ~ 0 0 0 0 0 0 0 0 0 0 0 0 ^ W m W W a o d r W a N ^O w a' d w NOrC~mr4N p r4N- 'N N N 1(rr N 00 N r4 p m O O mmm N O O ri N p C N N T V C m m N N C m rO O O ei m O O N C V C O O rrrmNm 'I r4 T m m p p CM NVf O m P O O O O m O C N M N m C C N p u N Vr ri C C N N O N N p N N N n.+ .a .t a m m p ~ r .+ ~ .+ .~ .tNn .e n w ti N N N N N N S o o E rOq .W] • • • Z s ry + ~ • a • ~ '~] N ry W (yam] O W i.] W a N H a F ry a N `l a a M a a a' IA a a WKK K a W a a a .] a a F u pr a u F qAq F u zQ UzQ F 4 4 F b- F F E u F F W ~ d30 W O ~"' a .i O Cp O ~~ O WW O a 0~ 0 a° O W O rj Z r N ayq~a a m QyFq F N O 4051 y ozW {~ >rv £ai M\Vet v>i3 Vi 0U 3UUD ~ d > NU > KK ~ vi > d ~ a > a~a > H > O\ w r r O m w a it 3 O w d 4 w W w W F w Z u ao Fa r q'wFaOq'FONa U Zd dd T. 'y N .]aW .'J dN r-iU r m~ W Zai-rY4 W U' W U' R W N U a m „N[yr ([-~~ d\ N i Yr+W W 4U 0[+'(. VIOa .1 a ~ O d S Oai r-r f/ aN W i aOWWUi+a'J ~u a.+a Or '3w mm ^r 4waaUa y'WOaaW W aY 00 a a W WWa' „ a O d£ Iu O£ F 4 a W U' d w a a f/ w W d d ^ > a L W O N N N N N N N N N N N O p p O O O C C N 4f N N N N N N N N N N N N r N O $ a O O 0 0 0 0 0 0 0 O O O O ~ d V p C C d' C< p p tr p p !' C C C M O C p V C Xr N N N N N N N N N N N N N N? N O N N N p w MVIM MMnI Nrr1 N Nm C V r4 ri YINNNNN111NNNNN V NN NN N ry NNN F o~0 000 ro No No rn ul rn in rn NopppppCaCp o ^'o °00 ~ o Dory O Ti r M r+l N r1 N rv1 N err ry N m N rl C V U U 'INOOO OOmO OO p ti Nr4 ri ry N Hr4 r4 q a m N m m m m m Vf O N O O O O O O O r4 N ry N r4 ry ry M ry r4 N O N O O O O N O O O N u M 5 W M 1`1 M M rrl 1+r M N rrr r'r rrl M N N ery fr1 'rJ O O 0 0 0 0 0 0 0 0 0 O O O O O O O O O O ^ W r O O O 0 0 0 0 0 0 O O O O O \ F~ N N N N N N N N N N N N N N N N N N N N N N N N N xa~ mmm\\\\\\\mm x\ o-\ wmm ~\ \ \ \\\ \ u^r mmmmmmm am a u m m p mmm p W ., .. .. .. .. .. ~.. .. ~.~w o.~ r. .. aNr. .. .. .~ N.. .. ~ 9 \\ \\\\ \\\ \ \\ 3 \ \ \ W \\ UI \ \ \ \\\ \ U N N N N N N N N N N N N N N ry £ N N N N ry N N N N N O O O O O O O O O O O O Z O O O £ O O W O O O O O O O YN O O U r 00~ W ~~ w a Z Waaa n d U IFN ~ Wa MMz 4 ONNrv a arvnpNmrmm oryNN m Orm (q m.a bm Fr m.e £.+rm .a w WNNNNNNNN MNN F U0C £' r0 ^~~ YIp WV OQOr Or N w 50r Ferrr~rrrrrrr 6rW NmP amb r rlm Fbb10 am ~wuZr a app ppppppp Po ap zpp op by oP ppp Wp £ .h 3 0 0 o O O o O o 0 00 O o a O o U o 00 O o r o a o 00 o O o e"r r 4x ; i w O O o o O o O o o O O OW O a O o a O a O a O W O w O O a O a u~ p op n i a. F H E°. w F. °a m FCJ i 2 Z 5 ~ ~ {tl dr 5 O > N£ y~> m a m U^ W~ u m~ n x a w m N W a ran h m m W O U fffGGG r r i r i r O Nr mNMNMNMMMNMN r o ^ W 000000000000 ..r \ oo m om mr o W£d ~ OU \rv\\\\ry\\\\\ oNr. m M\\ NO W Inr trim YIN a4'O r ¢M tirryltiti ryNNN NNr4 NI(IN MN O'i NMmr4 NN Ka 00 r err .y rl tiry N m0 Om\ N rl O hM Or VNr4N N'r d fl Se i^ rZ r O\\\ \\\ \\\\ \\ N O O O \ O N r O r N r r r N i a fG N r 12i1 ~ O NNNNNNNNNNN N O ry O m H O N N O O 00 m O N 00 N N N .ddur> r o 0 0 0 0 0 0 0 0 4 W t a m YI O O s Q a ^ w m N zNa F w a 7F~ QzF £~ 1~ a ~ w w O O O O V m 00 00 O O O O O O O O 00 O O O O, 00 O O O 0 o O o m o 0 0 0 0 0 o a o 0 0 0 0 N O O N N O O /1 N O p p N N A P O O O O M N A N O O (~ N N N •4 p m 11 I.1 N N O O p O O O O m m 01 T N N p p •'1 N 1'1 N M N N h h 11 M M m m ri '1 M N '1 ww W x U W x a o .nmNw w u x W W F W£p w r •aq O r r raq • r f2¢NG • F n F W F O O Q R F F F K F ~ F K ~ F .i O .~ O F O x x U O O O O O O N O O U O F F \ F a F a F F F a F F ,py F ^ F F F i-1 ~ W N a a w „„ U x w W K ~ O % O ~ O P O \ O O N O a z~ ^ o m o a o o w o gg >n xw~ ~ g ~ ~° o ~ zzma g E°. g x g x ~ wg. W S ag ~ ~ w o\ w.+ ~ w u F W „ F m w h ao Fa1 E U uu^^ ^ 3 ~+ W x a N ~i U 1 W N W W /K m O N N m U' a\ W 1 F .J .] a F O a O O q a r Q N W i 4 U N m m 4 Q N a a a a 61 N O ^ i .] W ^oww x W w w W a K W W •• u a a a a W N M ^ a ^ ^ u F ^ CO w FO o o .~ o000 ~ Qrp o .n p p '1 •1 o o0i 0 0 xK p o 0000 0 0 0 w o p 10.1 p p p p a a• o p n a % W N N ryNNry p O 1.1 O N N N W p p pYNN V m M m p 1•t p m N m N N N N N p N F N O O OOmt~ N O O m W N ZZ oo .r n o o ~0 0 0 0 o n 021 ~o a o CdoN o o o0 0o O ~ o u U NN O N N N O q N NNNN m T N T O W N N O NNMn N N o N N ri N ^j O O O 0000 N O O O O O ry ^ W 1 O O O O O O O O O O O \F ~ N N N NNNN N N N N N N N N X Q ~ \ \ \ \\\\ \ \ \ \ \ \ \ \ U^ 1 C m m m m m m p m p m p W N 'J~ M ei '1 N N ri el r1 N U N N aN NNN NN N N JIN N N xN N N 0 0. a 0 F o 0 0 0 0 0 o O o F o 0 0 m z o m a o `~ o00 ^o qo u N qN F UNN O FN O'ry ® O a 1.1 W ~ Up N•"~NNrI Wm Mm WO o ~ l- h O x O W m $$ 1-i0 whCr~r1 O Fr x0 N.p Xm ~ aN %O~ N „m Wh ammhr Km UN Ob Ob Q1` Wm OP a ~WUx1 p p. Fp apppp ap Op Ua ap p Wp Wp Sp ££p ~o a'o uo. g0ooo qo qo o -o Co ggo Wo x n X40 Oo Oo Qo >oooo Uo o Fo - mo Uo po o ~+ o ~2> ~ U a x FW w WO q m n ^ a 1°vn [^~~z m ~ ~ a a s ~a a ~d w ~ ~ ~ w \ N g 1 w m 2 r x w X O O F F F N NO ~ C~> N N N M m m m N N N W m F umi n o F ^ W O m p W W 10U /Im P\ pP N Nm oPO. 1~ NQ NO1 mN ON 00 N y. ~ 0 1 x N O O 1- ~ h 1~ 1- ~ O P O O m m V l 40.0.0."' 00 ~ Op pp NPOHN ON IAA O1~ Oei NN Op 011 p a U~'j~ ~ ^ x 1 OO N\ ryN 007000 N~ O1~ N'1 ON Om Op - OO 00„ w a« W~ 00 N O N 00 O O m P m N O F 00 N 00 N O h O a a u~> o O o o 0 0 0 0 0 0 0 o a .i q W W W C7 a ^ a 1 ~~ 0 ~ ~ 1 N a o~ ao wN a\ 40 ~ .. pO Za a W r N N 'ate rvmeE( N E M1' o()y q as O W ~ N W F wwu 0 w F EV a °uz a ^O W ^WI ~a~ uq~ W 2 U I 00~ w t W °z~ 7 I >N 7 5 m O m O O O O N N O O O m e1 b O b O N N O O O O O O r o 0 o r m p P r m P o 0 0 0 r p .+ o o n v. m r ~n M n o u~ vi o. m o ~o e o 0 mm p o o .I bm N a p ro r mW rm m m m o 0 0 r •4 N •y ei (•1 r1 I(1 10 'I N. m N m m N m N N 1I1 m m '1 N N U U' (~ m a „ as z~ .W.m $w m • a • W • N Val • U • 6 W • 3 • a U • w w U N a F a a a mm a a a ^a a ma a xa i i ~ a F a F m F m m F W F ~/ m H W F V F F F F2 F F o u o F O W W O .] o O O O O o O O Fa F F F as F .J F .J .] F aW F woo H F Q~j F w F F W ~ D ~ U o U U O 2 ~ Z Z 4 U U O N U O ~ W ~ C O w a z z ~ ~ ~ z o z o o z W W z z ~ z W z W z a~ ' ~ ° ~ ' H~ ' wruj~ ' ~~ ' xa ' oo ' rc ~' ~ ' a U O W a s EG. W W a K ~VnI O 2 ~u a m FF Z rwr~~cqq. .J .J » 4 UG .] .] a4 W aK [,+][al SY .] aW O m w E u HF uu uu U q E p p '1 '1 O ei '1 N O N N O r 0 0 O 0 0 N 0 0 N 0 0 O N 00 N O 00 00 00 p O O C P N p P O O p riN O NN N NN mN NN O 'I N N N m m N N N '1 y b e1 m W p N I(1 m I(1 b N N p N YI O O O V I(1 m W VI O P O N N O b 00 0 00 00 00 0 0 0 O ri V1 N N b O 'I .I .+ .i o o .i .i o r .i O m N N O b 0 0 O 00 O O 00 m •4 .4 ON 00 N N O U 00 O 00 mm 00 aOm O O IZ-{O 00 0 00 00 0o Woo 0 0 0 NN N N NN N NN NN FNN N N -ry \\ a mm mm \\ m P W p P m W O p T ~\ N'1 N F ei r1 e1 N U N N ei '1 U'i \\ \ \ \\ \ \\ \\ \\ \ \ N\ NO N a N NO N N N N N NO NO X N N NO N o Wm 00 oo uoo o ao [y. U O 'n 'J W 41 Urr M ~+ 3 pp F rr W m V Zvi vi ~ Mme A nr 5r F X 0 0 ~" O M O O „ O O M O W -NN O:N xNN W NN pN 'l. U Wi VI O W N m 4E N m m A W P m W N p O a p a r •'OS NNp WIII V V1PP m ~.]mm .J'e{'1 Wmm 2N 0m ^,J t•1 lJ abb FIO r rr Trb abb Wbr £rr Ub r {p IO p p 2 P o a p p W C [. P P a p p Y p P p p P Zo FO aoo mo Zoo MO Ooom a0 Wo Fo a ~oo Wo o ~oo ~o aoo 30o Uo wo QO ~ a o [y. - Z N W Po W N O F m u .] W W U H N F a U m N y N 2 x a ~ W m m W W W x F F F ~ F o > mm N > a 3 3 3 3 o p m N p m O r m M r N T O m m P T N O M P N. ID b T~ IO m O O N N VI r b m m •ir0 1.100 Om „rr m ~\ Op cb p N m O N m '1 r r N NO N ei '1 r ~0 O p Ip r o •i 0~~ Om O\ NO 00 Nm O O OrN N\\ OO Om ryr O N O W O N m m O N O b Ip O N N O r1 O t(I O N O 0 0 0 o O 0 0 0 0 0 0 0 o m o 0 0 N N Q m a q W o m W N W O a ~ m w m w o b b 0 0 0 o p a o00000o bN m ~ r o 0 0 op F~~ 0000000 0 lnm cN rv o eo M 'I p p p m m N ey b m N N b O O 1 N N N N r'1 'I "1 O YI N Ol N N N N N W~~ n r r w % N LF as Km aw~nn ¢ N F 4 a ~ K Q W r F FO F c~ F F Faw F F .W] om F a F F F .m+ ~ wmmmmww a ~q a °i a a a~~ ao .°.~ aaaaaaa ~ ao z ~ °z ~ °z ~ zg~ ao F1 0000000 w am W ~+ w w w w wxo >rv awl FFFFFFF > U > •+ > m > W >mF o\ wFl uuuuuuu Fa ~ a a ao Fa. aaaaaaa as aQ w N M U I a a a a a a a F a ~ W m a ~L w\ ml FFFFFFF OF ti F a N W I b VI m N fA f/ W W N a ~ O o ql 2222zzz aZ \ a Ft'r K M M N 1-1 1-1 1-1 1-1 W I-1 rv U U 'aw H O 0 0 0 0 0 0 0 b N O O O M M e1 O qm 2a 0000000 00 o a v w ppppppp bb p o a x vp<ccap na Iv In In w to b .{ .a N p p N 1f1 111 m Y1 m m 1p b 1!1 p p W Woooom Y1m O W N ,['L~r 0 0 b o ~{ O p0 O Z i O O O O O N b q O b U U .111 O o a om rv N N NNNN N O N M N N W n M n M M a 0 0 0 0 0 0 0 U O O O O O q W 1 O O O O O 'j• O O O O \ F 1 N N N N N N N N N N N N N Y41 \\\\\\\ \\ \ \ \ Uq 1 ma mm 01p p p W ei 'I M'1 N N M H N •-1 M 2 \\\\\\\ O \\ \ \ \ U N N NNNN N U N N N N N 0 0 0 0 0 0 0 O O O O O U F 2 £ N a°z E m o ~ r m a ommO.vNmp Hbm Wo n H„ „ W 1J rCCCn Fbo FYI r m O 1 C C C C C C C 'y' C V O b a C U b ~ W U z l pp p p p p p ry Q p U a m p p Ea aoooooom o mo 0 0 ~ ~5> ~000000o aoo r£o ~o Zo om~i0 F U j U 4 \ n Q F' ~~ F a H 2 Cai N £ a 1 a O U K'> ~ N NNN N ~ ~ O „ N W 1 N ^ m 'iN t•IpmbO ph 111 m W 1 OU NOOOOOO MP plp NN Jlm 6'~O~Z Mp M WMmp OC 001 O aw. KKKKO 'N l q~¢ 1~ O~ 1 mpp NO OO OO W O M ~ Z O '1 H N '1 '1 r1 ei O N N O M O e1 O N a s 1 W M O O O O w w U 1> 1 O O O O O ~~ SARATOGA CITY COUNCIL ~' MEETING DATE: March 5, 2003 AGENDA ITEM: / ORIGINATING DEPT: Administrative Services CITY MANAGER: ~~G~--~-- PREPARED BY: DEPT HEAD: __ SUBJECT: January and February 2003 Budget Flash Report RECOMMENDED ACTION(S): Accept the January and February 2003 Budget Flash Report. REPORT SUMMARY: The Administrative Services department recently began publishing a quarterly Budget Monitoring report on the financial condition of the City of Saratoga. During the off months, when formal quarterly reports are not published, a Flash report may be issued to keep readers apprised of any significant financial information that should be reported earlier. FINANCIAL SUMMARY The following are the significant. items we have noted since the last Budget Monitoring report for the period ending December 31, 2002: Economy • Views continue to be mixed on the timing of economic recovery where predictions have been tied to the increasing possibility of War against Iraq. According to Mitchell Held, Salomon Barney Economist, although no new jobs have been added to the economy consumer spending is still strong and consumer debt has been declining. • Speculation continues to be mixed about when the Governor's proposed 2004-OS budget may be passed. For example; Elizabeth Hill, Legislative Analyst believes the budget may pass early while former Sacramento mayor and assembly member Phil Isenberg estimates that the budget may notpass till September 2003 or later.. Although residential construction has declined the demand for existing single-family homes increased by 21% from a year ago sales.. Additionally, the California median home price has also risen 21% on an overall average. y c Revenues • The City's three major revenue sources, which comprise 66.2% of the General Funds budget, continue to be in-line with current projections. Although. sales tax revenues are falling short by.10% from prior receipts,. property tax and vehicle license fees continue to provide an offset to the decline. • Steve Westly, State Controller clarified early February that City's will continue to receive Vehicle License Fee payments until legislation directs otherwise. The City of Saratoga receives approximately $146k in total monthly VLF revenues. • The City received one-time Oddfellow construction revenues last January of $273.9k for construction tax, $25.7k in business license fees, and $180.7k for building permits. • After analysis of the Environmental Fund activities, it was detenninedthat a rate increase will not be necessary.. Although previous budgets have portrayed a declining fund balance,. actual fund balance has actually grown as a result of expendituresthat have been historically. over-estimated. Cunent.year activity projects a positive operating balance as of June 30, 2003. Expenditures • .During the month of January 2003, the City continued its hiring freeze with the vacant HR Technician and Administrative Analyst positions. A resolution to implement a citywide hiring freeze was approved February 19, 2003. Beginning March 2003, the Community Service Officer position will be added to the hiring freeze. The resolution to consolidate the existing Economic Development Coordinator and Vacant Administrative Analyst positions in the City Manager's Office was approved February 19, 2003. This consolidation also broad-banded the Administrative Analyst series of employee classifications, similar to existing broad-banded classifications such as the Maintenance Worker, Office Specialist, Engineering, and Planning positions. • On February 19, 2003, a holiday furlough was approved that will extend from December 24`x' through January 2"d of the New Year. The effort is intended to maximize productivity and service levels during the more essentials times of the yeaz and to reduce the unpredictable liability for employee payouts of excess accrued annual. There will also be a minor cost savings from closing. down City facilities between Christmas and New Years. • The semi-annual payment of $391.1k for debt service on the 2001 Library General Obligation Bond became due and was paid eazly February 2003. FISCAL IMPACTS: Discussed above. 2of3 None. OF NOT FOLLOWING RECOMMENDED ACTION(S): ALTERNATIVE ACTION(S): None. FOLLOW UP ACTION(S): Accept and file the reports. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENTS: None. 3 of 3 SARATOGA CITY COUNCIL ~~ `~ MEETING DATE: March 5, 2003 AGENDA ITEM: DEPT: Community Development CITY MANAGER: ~~L~--~- PREPARED BY: Kristin Borel DEPT HEAD: SUBJECT: Planning Commission Actions, February 26, 2003 RECOMMENDED ACTION(S): Note and file. REPORT SUMMARY: Attached are the Planning Commission Action Minutes of February 26, 2003 FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): N/A ALTERNATIVE ACTION(S): N/A FOLLOW UP ACTION(S):. N/A ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A ATTACHMENTS: Action Minutes -Saratoga Planning Commission CITY OF SARATOGA PLANNING COMMISSION .:ACTION MINUTES DATE: Wednesday, February 26, 2003 - 7:00 p.m. PLACE: Council Chambers/Civic Theater, 13777 Fruitvale Avenue, Saratoga, CA TYPE: Regular Meeting ROLL CALL: Commissioners Barry, Garakani, Hunter, Kurasch, Roupe, Zutshi and Chair Jackman Absent: Commissioner Batty Staff: Planners Livingstone, Oosterhous Sz Vasudevan, Director Sullivan and Minutes Clerk Shinn PLEDGE OF ALLEGIANCE MINUTES: Draft Miunutes from Regulaz Planning Commission Meeting of February 12, 2003. (Approved 5-0-1, Kurasch Abstained) ORAL COMMUNICATIONS -Any member of the Public will be allowed to address the Planning Commission for up to three minutes on matters not on this agenda The law generally prohibits the Planning Commission from ducussing or taking action on such items. However, the PlanningCommissionmay instructstaffaccordingly regardingOral Communications underPlanningCommission direction toStaff. REPORT OF POSTING AGENDA Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on February 20, 2003. REPORT OF APPEAL RIGHTS ff you wish to appeal any decision on this Agenda, you may file an "Appeal Application" with the City Clerk within fifteen (15) calendar days of the date of the decision, pursuant to Municipal Code 15-90.050 (b). CONSENT CALENDAR 1. ADOPTION OF RESOLUTION IN REGARDS TO APPLICATION #02-269 (397-22-051) - CUTLER, 14480 OAK PLACE; Request for Variances to allow an existing 190-foot section of wall to be in excess of the City Code maximum 6-feet in the side yard setback and to remain 7- feet 6-inches, fora 56-foot section of fence in the front yard setback to exceed the City Code maximum of 3-feet to be allowed to be constructed 6-feet tall, and a 25-foot secrion of fence in the front yard setback to exceed the Ciry Code maximum of 3-feet to be allowed to be constructed 6- feettall. (SULLIVAN) (5-0-1, KURASCH ABSTAINED) PUBLIC HEARINGS All interested persons may appear and be heazd at the above time and place. If you challenge a decision of the Planning Commission pursuant to a public heazing in court, you may be limited to raising-only those issues you or someone else raised at the public hearing(s) described in this agenda, or in written correspondence delivered to the Sazatoga Planning Commission at, or prior to, the public heazing. In order to be included in the Planning Commission's information packets, written communication should be filed on or before the Monday, a week before the meeting. 2: APPLICATION #02-192 (503-24-064) -LEE, 14493 Big Basin Way (Sazatoga .Cleaners); - Request for Design Review Approval to construct an addition of an 875 square foot commercial tenant space at the first floor level, a 620 square foot 3-car garage, and a 1,512 square foot apartment at the second floor level of an existing 2 story structure located in the CH-1 zone. 208 square feet of the existing commercial space (Saratoga Cleaners) will be eliminated to accommodate the attached 3-car garage. However, the applicant also proposes to add 52 squaze feet to the Cleaners by extending the rear laundry/utility area. The existing 3,380 square foot structure consists entirely of commercial space at the first floor, a carport, and two apartment units at the second floor. The 4,277 square foot site is located in Parking District No. 3. (VASUDEVAN) (CONTINUED FROM JANUARY 8, 2003) (APPROVED 5-0-1, KURASCH ABSTAINED) 3. APPLICATION #02-279 (517-09-069) - SARATOGA WINE MERCHANTS, "UNCORKED" 14500 Big Basin Way; -Request for Conditional Use Permit approval to allow the sale of alcoholic beverages in a proposed new retail wine store. The store will be located in an existing 1,450 squaze foot vacant tenant space. The site is located in a Commercial Zoning District. (LMNGSTONE) (APPROVED 4-0-2 GARAKANI &r JACKMAN ABSTAIN) 4. APPLICATION #02-096 (APN 510-06-006) - LEU / SPITTS,19330 Sazatoga-Los Gatos Road; - Requestfor Design Review Approval to construct first and second story additions and a basement to an existing two-story residence. The total floor area of the proposed two-story residence and attached three-car garage is 6,843 square feet. The maximum height of the proposed residence is 26 feet. The lot size is approximately 143,748 square feet and the site is zoned R-1-40,000. (OOSTERHOUS) (APPROVED 6-0) • 5. APPLICATION #02-272 (APN 397-23-007)- BIERACH, 20355 Orchazd Rd; -Request for Design Review Approval to construct first and second story additions to an existing one-story residence. The total floor area of the proposed two-story residence is 2,283 square feet: The maximum height of the proposed residence is 21 ft. 6 inches feet. The lot size is appro~rimately 7,300 square feet and the site is zoned R-1-10,000. (OOSTERHOUS) (APPROVED 6-0 TO CONTINUE TO MARCH 12, 2003) DIRECTORS ITEM - None COMMISSION ITEMS Commissioner's sub-committee reports COMMUNICATIONS WRITTEN - None ADJOURNMENT AT 9:27 PM TO THE NEXT MEETING - Wednesday, March 12, 2003, at 7:00 p.m. in the Council Chambers/Civic Theater 13777 Fruitvale Avenue, Saratoga, CA If you would like to receive this Agenda via a-mail, please send your e-mail address to lp annin @s~ arato~a.ca:us SARATOGA CITY COUNCIL MEETING DATE: March 5, 2003 AGENDA ITEM: ORIGINATING DEPT: Community Development CITY MANAGER: ~~L~" PREPARED BY: Thomas Sullivan, AICP DEPT HEAD: SUBJECT: AMENDMENTS TO SECOND. DWELLING UNIT. ORDINANCE - SECOND READING AND ADOPTION RECOMMENDED ACTION: Waive second reading and adopt the amendments to Article 15-56 of the Saratoga Code REPORT SUMMARY: The .City Council waived first reading and directed Staff to place the second reading and adoptionof the amendments to Article I5-56 on the Consent Calendar. The City Council also granted Negative Declaration of Environmental Impact at the February 5, 2003 meeting. At the Public Hearing on February 5, 2003, a local Real Estate AgentBroker raised the issue of the number of bedrooms and the number of enclosed garage spaces. There has been a subsequent email about the issue of garage spaces. The City's current regulations (section 15-35.030) require one garage space for second dwelling units. Currently, section 15-56:110 (f) (3) indicates that if there are three off-street parking spaces in existence and there is no available room to add -the new garage the requirement for the extra garage may be waived. The proposed ordinance is first .consistence v~dth the Housing element, which states, "... allowing uncovered parking if necessary to achieve affordability tovery-low andlow-income occupants:'. Secondly, it could be interpreted as being a little tougher than the existing. Staff has included the st~reagl3 and bold italics again so the Council Members can review the additions and deletions to the ordinance. PROJECT HISTORY: The City of Saratoga recently adopted a new Housing Element of the General Plan. One of the "Programs" contained in the new element is Second: Dwelling Units. Program 1.1 of the Housing Element calls for the City to adopt a revised set of regulations governing the development of second dwellings units on lots zoned for single-family dwellings. The Housing Element also includes Program 4.2 -Amnesty Program. for Existing Second Dwelling Units. The same ordinance revisions address this Housing Program also. This past legislative session, AB-1866 was passed and the Governor has signed the measure into- law. In brief, this bill requires local governments to use a ministerial process for approving second housing units and prohibits them from applying any development standard that would have the effect of precluding an affordable housing development from receiving a.density bonus .and concessions. This legislation also set the maximum allowable size of a second dwelling unit at 1,200 square feet. We will not be able to require Second Dwelling Unit applications to be subjected to a Use Permit. However, we can establish development standards that provide protection to neighborhoods as long as they do not, in and of themselves,. preclude second dwelling units. We can also establish "incentives" so that the second dwelling units can be deed restricted in a manner that provides that if they are rented that they will be rented to a very low or low income family unit. The proposed Ordinance amendment addresses both new second dwelling units as well as existing second dwelling units. During the City Council Public Hearings for the Basement Ordinance amendments, the. issue of second dwelling units having basements arose. As I recall, it was an issue of total. area of the second dwelling and whether the area of the basement would count as part of the total square footage of the second dwelling unit. Yes, it would count as part of the maximum 1,200 square feet. ?his is different than not counting the area as part of the maximum floor area of the property's total improvements. Please see section 15-56.030 (c). The information contains the existing language and proposed new language. Old language to be removed is shown. with "s~ik"" and new language is .shown .in Bold Italics If no changes are proposed to existing language the font is shown without any special treatment. The proposed ordinance amendments, which will implement the two Housing Programs, follow: IS-56.010 Purpose. The puzpose of this Chapter is to authorize the establishment ofsecondary dwelling units in single-family districts to comply with state law and to help achieve thegoals and policies of the Housing Element of the Saratoga General Plan. Controlled construction of secondary living units will promote a stable heterogeneous community with a balanced social and economic mix. 2of10 i c c~ mn r T..o ..,,_,~:« .. ..,,,7 -. 15-56.025 One second unit per site. Only one-second unit shall be permitted on any one site 15-56.030 Development standards. Except as otherwise provided in Section 15-56.110, each newsecond dwellingunit shall comply with all of the following development standards'°f..° ~ ~;~° ~~---~_'~ --~~-~'~~ ~-~-~~'~a• r- ~ o_______. (a) Lot size. If the new second dwellingunit is attached to the main dwelling, the net site area of the lot upon which the second unit is located shall not be less than the minimum standard prescribed for the. district applicable to such lot; ~-^-ra°a '~^•• ~•~°~ :c ~'•°'^~ ~~'^~~~°a •••~~'•~~ ~~ (c) Unit size. The new second dweh'ingunit shall be at least four hundred square feet and shall not exceed eiglre twelve hundred square feet ^F~~, not including the garage. Ifa second dwelling unit has a basement, the area of the basement is included as part of the total maximum allowed. (d) Building codes. The new second dwelling unit shall comply with applicable buffding, health and fire codes. (e) Zoning regulations. The new second dwelling unit shall comply with applicable zoning regulations (including, but not limited to, required setbacks, coverage, height limits and design review): '`'^ ,.~, .n w° .-- .,.,.,a r^- .. .,a , ^ r... ~ ~~a. A onetime 10% increase in site coverage and allowable floor area may be granted by the. Community Development Director if the new second dwelling unit is deed restricted so that it may only be rented to below market rate households. (f) Parking. A minimum of one off-street covered parking space within a garage shall be provided for the new second dwellingunit in addition to the off-street covered parking spaces required for the main dwelling. The garage requirement may be waived if the new second dwelling unit is deed restricted so that it may only be rented to below market rate households. If the garage requirement is waived, an open parking space must be provided. (g) Sewer. The new second dwelling unit shall be ~ connected to the sanitary sewer system. (h) Access. The new second dwellingunit shall be served by the same driveway access to the street as the existing main dwelling. (i) Common entrance. If the new second dwellingunit is attached to the main dwelling, both the new second dwelling unit and the main dwelling must be served by either a common entrance or a separate entrance to the newsecond dwellingurut must be located on the side or at the rear of the main dwelling. 3of10 (j) Limitations on number of bedrooms. A new second dwelling unit may not have more than two bedrooms. (j) Appearance. All new construction to create a secondary living unit must match the existingmain structure in color, materials and architectural design. ,.a .., .t; n.. ,.i.. 15-56.040 Inspections. (a) Where the application is for legalization of an existing second dwellingunit or approval of a proposed unit to be attached to the main dwelling, ^~'~~ ~~ ~'~~ ~••'~1-0~'~-•~~~~~ ~-• ~'•° ••~° ~°~~•~« an inspection of the property shall be conducted to determine that the existing second dwelling unit, and any main dwelling to which a second dwelling unit will be attached by a common wall, will comply with all applicable building, health, fire and zoning codes. ~€~-use-pa~•~ ~'~~-~~'~~ •• ~•-'• ~ ~'~~-•-'. Such inspections shall be performedby the City or by an independent contractor retained by the Ciry for such purpose, and the applicant thereof shall pay the cost. (b) Each existing second dwelling unit and a main dwelling, to which a second dwellingunit will be attached by a common wall, shall be reviewed by the Fire Marshall or his designated representative. ^_"._ •~ •'~° ~••'~'~~'•°~•~~~- c~r ~'~° ••°° ^°~-°•~~ Any recommendations by the Fire Marshall shall be a condition for the granting of a ~e building permit. Such recommendations may include the connection of the second dwelling unit to an existing or proposed early warning fire alarm system installed in the main dwelling. 4of10 (c) The inspections to be conducted pursuant to this Section shall not constitute an assumption by the City, or by anyone acting in its behalf, of any liability with respect to the physical condition of the property. , a„ ~hwn u~:c .,,,,.,,,..". ;,;' ,. „".~,~uT,a ~ c .cam non i ;..,;...«:,.,, ,. ...1.,,.. ,.F ...... .........:«.. Sof10 iC _C~ non T., ..«; ..F ;«. :« «,. «l. 1,,,..7. ..«:fi,. ,.C > , ,.1; T .,.,,7 ;,. cam,.«:,.,, is c~ nnn. ,. 'n-`~9 IS-56.OSOLegalization of existing second dwellingunits. • 6of10 «~ " . (a) Purpose of Section. It is in the public interest that all residents of the City live in safe, sanitary housing conditions. Second dwellingunits currently exist which were created prior to the adoption of this Article. In order to encourage the legitimating of such dwellingunits under the law, the owners of property on which second dwelling units are located should be encouraged to legalize such dwelling units provided the dwelling units are determined to be both safe and sanitary for continued human occupancy. Conversely, if existing second dwelling units are not safe and sanitary for continued human occupancy, the City has the responsibility to either ensure they are made both safe and sanitary or their use for human occupancy is discontinued. The purpose of this Section is to establish special procedures and standards for legalization of existing second dwellingunits that are or can be made fit for human occupancy. (b) Scope of Section. Phis Section shall apply only to second dweUingunits established prior to _, 2003 ~?~ug~tst-1~9S4 bvt after August I8, 1984 within a structure for which a building permit was issued, or otherwise was lawfully constructed, and which complied with any applicable zoning or development standards in force at the time of construction. Any second unit established from and after _, 2003__^__~o~c°_,'_!'QA., shall be deemed a new dwelling unit subject to the remaining provisions of this Article. (c) Contents of Application. Application ~a-=~m~si to legalize an existing second dwellingunit shall be filed with the Community Development Director on such form as shall be prescribed. In lieu of the items described in Section 15-55.040 of this Chapter, the application shall be accompanied by the following: (1) A vicinity map showing the location of the site. (2) An accurate scale drawing showing the location of all structures, trees, landscaping and off- street parking spaces on the site. (3) Inspection reports by an independent contractor and the Fire Marshall, as required under Section 15-56.050 of this Article. (4) A preliminary title report covering the site, or other evidence showing the applicant to be ~~ ~) (S) If the site is a hillside lot, either or both of the following documents shall be furnished if requested by the Community Development Director: (i) A topographic map of the site showing contours at intervals of not are than five feet; and/or (ii) A geologic report on the site prepared by a certified engineering geologist or a registered civil engineer qualified in soil mechanics. {~ (6) If the existing second dwelling unit is served by a septic system, a description thereof together with a drawing showing the location of the septic tank and leach field onzhe site. 7of10 (f) Standazds. Existing second dwellingunits shall comply with the following standards: (1) Where the existing second dwellingunit is located upon a hillside lot, the applicant shall demonstrate, to the satisfaction of the Community Development Director that the existing second dwelling unit is not subject to actual or potential damage from landslide, earth movement or other geologic hazard. (2) In lieu of compliance with the Uniform Building Code, the existing second dwelling unit • shall comply with the Uniform Housing Code as adopted by the City and shall otherwise comply with applicable health and fire codes. (3) Provided that not less than three off-street parking spaces are available on the site, the requirement of a covered parking space for the existingsecond dwellingunit maybe waived if there is no feasible location on the site for either a garage or carport. In such event, the parking space for the existing second dwelling unit shall be screened from view from the street, if possible; otherwise, the driveway on the site may be utilized as a parking space for the existing second dwellingunit. (4) Where the existing second dwellingunit is served by a septic tank, the septic system shall be inspected and approved by the County Health Department. In addition, the applicant shall execute and record a deferred improvement agreement wherein the applicant and his successors will be obligated to connect the existing second dwelling unit, and the main dwelling if also served by a septic system, to a sanitary sewer. whenever the same becomes available and to pay his proportionate share of the installation cost, - - - - -- - 8of10 (6) The existing second dwelling unit shall comply with, such other standards, which in the judgment of the Community Development Director are necessary or appropriate to mitigate adverse impacts on adjacent properties. ff~llfn~;"., /l\ Tl,., .. ..,1 . ~.:. ,..7:,,,.. ;.1..1.,, ,. ,.F .1,,, 7 T,,;F..,..,, TS..,,..:.... r'..,lo ....mac ,1.. ,.11:..,~ ,... «1.... ,. :,1,,.,... ,.F ..,1; ,..:o (h) Disqualified existing units. Any existing second dwelling unit established prior to _, 2003~?~954 which does not qualify for legalization under this Section by reason of not having been lawfully constructed, shall be deemed a new second dwellingunit subject to the remaining provisions of this Article, except as follows: (~} (1) The existing second dwelling unit shall comply with the standards set forth in subsection (f) of this Section. {~-} (2) The existing second dwellingunit shall comply with current zoning regulations, unless a variance is granted pursuant to Article 15-70 of this Chapter. (i) Burden of proof. Wherever in this Section the legalization of an existing second dwelling unit or the occupancy thereof depends upon the establishment of any event occurring on or before a specified date, the burden of proof shall be upon the applicant. ,.,,.1..,1,,,1.,,;.1,;,..1,,...,,...,,_:,.,,11:.,..;«,.«;,..,,., ,.:1..,,,7;., c,,,..;,.,, Tc c~ mn FISCAL IMPACTS: None CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: N/A ALTERNATIVE ACTION: N/A • FOLLOW UP ACTION: 9of10 Direct the Ciry Clerk to publish the Ordinance in accord with State Law. ADVERTISING, NOTICING AND PUBLIC CONTACT: The second reading and adoption does not need to be advertised. ATTACHMENTS: 1. Ciry Council Ordinance 10 of 10 ORDINANCE AN ORDINANCE AMENDING SECTIONS 15-56 OF THE ZONING CODE OF THE CITY OF SARATOGA RELATING TO SECOND DWELLING UNIT REGULATIONS THE CITY COUNCIL OF THE CITY OF SARATOGA DOES ORDAIN AS FOLLOWS: Section 1. Findings. The City Council finds and declares as following: A. The Planning Commission has conducted a public hearing to consider an amendment to the zoning code with respect amending the provisions relating to Second Dwelling Unit Regulations found in the Saratoga Code and so recommends, and B. The adoption of this ordinance is consistent with the provisions of the Saratoga General Plan Housing Element which states in Housing Element Program 1.1, which calls for the streamlining of the City's Second Dwelling Unit Regulations, and C. The adoption of this ordinance is consistent with the provisions of Assembly Bill 1866 in that all requirements for discretionary reviews (Use Permits) have been removed from the regulations. Section 2. Adoption. Article 15-56 is amended to read: 15-56.010 Purpose. The purpose of this Chapter is to authorize the establishment of secondary living units in single-family districts to comply with state law and to help achieve the goals and policies of the Housing Element of the Saratoga General Plan. Controlled construction of secondary living units will promote astable heterogeneous community with a balanced social and economic prix. 15-56.020 One second unit per site. Only one-second unit shall be permitted on any one site. 15-56.030 Development standards. Except as otherwise provided in Section I5-56.050, each second unit shall comply with all of the following development standards: (a) Lot size. If the second unit is attached to the main dwelling, the net site. area of the lot upon which the second unit is located shall not be less than the minimum standard prescribed for the district applicable to such lot. (b) Unit size. The second unit shall be at least four hundred square feet and shall not exceed twelve hundred square feet of living space, not including the garage. If a second dwelling unit has a basement, the area of the basement is included as part of the total maximum allowed. (c) $uilding codes. The second unit shall comply with applicable building, health and fire codes. (d) Zoning regulations. The second unit shall comply with applicable zoning regulations (including, but not limited to, required setbacks, coverage, and height limits). Aone-time 10% increase in site coverage and allowable floor area maybe granted by the Community Development Director if the new second dwelling unit is deed restricted so that it may only be rented to below market rate households. (e) Parking. A minimum of one off-street covered parking space within a garage shall be provided for the second unit in addition to the off-street covered parking spaces required for the main dwelling. The garage requirement may be waived if the second dwelling unit is deed restricted so that they may only be rented to below market rate households. If the garage requirement is waived, an open parking space must be provided. (~ Access. The second unit shall be served by the same driveway access to the street as the existing main dwelling. (g) Common entrance. If the second unit is attached to the main dwelling, both the second unit and the main dwelling must be served by either a common entrance or a separate entrance to the second unit must be located on the side or at the rear of the main dwelling. (h) Limitations on number of bedrooms. A secondary living unit may not have more than two bedrooms. (i) Appearance. All new construction to create a secondary living unit must match the existing main structure in color, materials and architectural design. 15-56.040 Inspections. (a) Where the application is for legalization of an existing second unit or approval of a proposed unit to be attached to the main dwelling an inspection of the property shall be conducted to determine that the existing second unit, and any main dwelling to which a second unit will be attached by a common wall, will comply with all applicable building, health, fire and zoning codes. Such inspections shall be performed by the City or by an .independent contractor retained by the City for such purpose, and the applicant thereof shall pay the cost. (b) Each existing second unit and a main dwelling, to which a second unit will be attached by a common wall, shall be reviewed by the Fire Marshall or his designated representative. Any recommendations by the Fire Marshall shall be a condition for the granting of a building permit. Such recommendations may include the connection of the second unit to an existing or proposed early warning fire alarm system installed in the main dwelling. (c) The inspections to be conducted pursuant to this Section shall not constitute an assumption by the City, or by anyone acting in its behalf, of any liability with respect to the physical condition of the property, nor shall the issuance of a second unit use permit constitute a representation or warranty by the Ciry to the owner of the property or any other person that such property fully complies with all applicable building, health and fire codes. 15-56.050 Legalization of existing second units. (a) Purpose of Section. It is in the public interest that all residents of the City live in safe, sanitary housing conditions. Second units currently exist which were created prior to the adoption of this Article. In order to encourage the legitimating of such units under the law, the owners of property on which second units are located should be encouraged to legalize such units provided the units are determined to be both safe and sanitary for continued human occupancy. Conversely, if existing second units are not safe and sanitary for continued human occupancy, the City has the responsibility to either insure they are made both safe and sanitary or their use for human occupancy is discontinued. the purpose of this Section is to establish special procedures and standards for legalization of existing second units that are or can be made fit for human occupancy. (b) Scope of Section. This Section shall apply only to second units established prior to _ _, 2003 but after August 18, 1984 within a structure for which a building permit was issued, or otherwise was lawfully constructed, and which complied with any applicable zoning or development standards in force at the time of construction. Any second unit established from and after _ _, 2003, shall be deemed a new unit subject to the remaining provisions of this Article. (c) Contents of Application. Application to legalize an existing second unit shall be filed with the Community Development Director on such form as shall be prescribed. The application shall be accompanied by the following: (1) A vicinitymap showing the location of the site. (2) An accurate scale drawing showing the location of all structures, trees, landscaping and off-street parking spaces on the site. (3) Inspection reports by an independent contractor and the Fire Marshall, as required under Section 15-56.050 of this Article. (4) A preliminary title report covering the site, or other evidence showing the applicant to be the owner of the property. (5) If the site is a hillside lot, either or both of the following documents shall be furnished if requested by the Community Development Director: (i) A topographic map of the site showing contours at intervals of not more than five feet; and/or (ii) A geologic report on the site prepared by a certified engineering geologist or a registered civil engineer qualified in soil mechanics. (6) If the existing second dwelling unit is served by a septic system, a description thereof together with a drawing showing the location of the septic tank and leach field on the site (d) Standards. Existing second units shall comply with the following standards: (1) Where the second unit is located upon a hillside lot, the applicant shall demonstrate, to the satisfaction of the Community Development Director that the second unit is not subject to actual or potential damage from landslide, earth movement or other geologic hazard. (2) In lieu of compliance with the Uniform Building Code, the second unit shall comply with the Uniform Housing Code as adopted by the City and shall otherwise comply with applicable health and fire codes. (3) Provided that not less than three off-street parking spaces are avaffable on the site, the requirement of a covered parking space for the second unit may be waived if there is no feasible location on the site for either a garage or carport. In such event, the parking space for the second unit shall be screened from view from the street, if possible; otherwise, the driveway on the site may be utilized as a parking space for the second unit. (4) Where the second unit is served by a septic tank, the septic system shall be inspected and approved by the County Health Department. In addition, the applicant shall execute and record a deferred improvement agreement wherein the applicant and his successors will be obligated to connect the second unit, and the main dwelling if also served by a septic system, to a sanitary sewer whenever the same becomes available and to pay his proportionate share of the installation cost. (h) Disqualified existing units. Any second unit established prior to _ _, 2003 which does not qualify for legalization under this Section by reason of not having been lawfully constructed, shall be deemed anew unit subject to the remaining provisions of this Article, except as follows: (1) The existing second unit shall comply with the standards set forth in subsection (d) of this Section. (2) The existing second unit shall comply with current zoning regulations, unless a variance is granted pursuant to Article 15-70 of this Chapter. (j) Burden of proof. Wherever in this Section the legalization of an existing second unit depends upon the establishment of any event occurring on or before a specified date, the burden of proof shall be upon the applicant. Section 3. Severance Clause. The City Council declares. that each section, sub-section, paragraph, sub- paragraph, sentence, clause and phrase of this ordinance is severable and independent of every other section, sub-section, sentence, clause and phrase of this ordinance. If any section, sub-section, paragraph, sub-paragraph, sentence, clause and phrase are held invalid, the Ciry Council declares that it would have adopted the remaining provisions of this ordinance irrespective of the portion held invalid, and further declares its express intent that the remaining portions of this ordinance should remain in effect after the invalid portion has been eliminated. Section 4. Publication. This ordinance or a comprehensive summary thereof shall be published in a newspaper of general circulation of the City of Saratoga within fifteen days after its adoption. The foregoing ordinance was introduced and read at the regular meeting of the City Council of the City of Saratoga held on the_ day of _, 2003, and was adopted by the following vote following a second reading on the _ day of _, 2003: AYES: NOES: ABSENT: ABSTAIN: NICK STREIT, MAYOR ATTEST: CATHLEEN BOYER, CITY CLERK APPROVED AS TO FORM: RICHARD TAYLOR, CITY ATTORNEY SARATOGA CITY COUNCIL MEETING DATE: March 5, 2003 AGENDA ITEM: ~ ~~ ORIGINATING DEPT: C' Hager CITY MANAGER: ~~~~~ PREPARED BY: DEPT HEAD: SUBJECT: Claim of John J No. GL-054463 RECOMMENDED ACTION: Authorize ABAG to reject claim REPORT SUMMARY: On January 5, 2003 the claimant presented a claim for damages regarding a traffic accident that occurred during the storm and power outage conditions on December 14, 2002. The accident occurred at the intersection of Saratoga Avenue and Fnritvale Avenue when on oncoming vehicle failed to stop at the non-operating traffic signal. After the collision, the other driver drove off before the claimant could obtain the driver's information. The claimant asserts that the City is at fault for this incident due to its failure to provide. traffic control during a power outage The City's claims examiner reviewed all documents provided by the claimant and City. staff, and recommends that the City Council reject the claim. FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The claim will not be settled. ALTERNATIVE ACTION: The City Council could decide to settle the claim by paying damages.. FOLLOW UP ACTION: Process rejection notice. ADVERTISING, NOTICING AND PUBLIC CONTACT: N/A ATTACHMENTS: None SARATOGA CITY COUNCIL MEETING DATE: March 5, 2003 AGENDA ITEM: ORIGINATING DEPT: Community Development CITY MANAGER: PREPARED BY: John E Livingstone AICP~~DEPT HEAD: SUBJECT: Mills Act Property Tax, Abatement Program RECOMMENDED ACTION: Staff recommends the City ,Council approve the attached Resolution establishing the City's participation in the Mills Act Property Tax Abatement Program. DISCUSSION: At the joint City Council/Heritage Preservation Commission meeting on January 2I, 2003, the City Council directed staff to come back to the Council. with a report on the Mills Act Property Tax Abatement Program. The Mills Act is state sponsored legislation granting local governments the authority to enter into an agreement with individual property owners to allow reduced property taxpayments for the- restoration and continued maintenance of their historic property. This is an economic incentive for property owners to preserve and maintain their buildings. I have attached a document from the State of California explaining the program in detail. The City of Saratoga does not currently participate in the program. ANTICIPATED PROCESS: All homes that are on the existing Heritage Resource List would be eligible for the Mills Act Program. The Heritage Preservation Commission (HPC) would initially screen the applications to ensure that the structure has not significantly been altered since it was placed on the Heritage Resource Inventory. The HPC would then make a recommendation to the City Council based on their evaluation of the structure. The City Council would then either approve or deny the request. If the request is approved the actual contract would be brought back to the City Council on consent calendaz. Staff is recommending that the Council limit the applications to five a yeaz. ALTERNATIVES: 1. Modify the above process. 2. Determine that the City does not choose to participate in the Mills Act Program at this time. FISCAL IMPACT: Potentially all of the homes selected to be on the Heritage Resource Inventory could be eligible for the Mi11s Act Property Tax Abatement Program. The attached handout from the State shows that other local cities only have one to three contracts per City. Staff is recommending that the program be limited to five applications a year. This would reduce any sudden impacts to local governments receiving revenue from the taxes and provide the opportunity for a gradual decline in tax revenue. It would also reduce the cost of staff time in the case of a surge of applications. The City would lose a portion of the property tax normally received from these properties. The City of Saratoga normally receives approximately $1,750 in property tax based on a $5,000,000 property and $350 fora $1,000,000 property. The Mills Act would reduce this by approximately 60% or $1,050 and $210 respectively. The. reduction in taxes may also impact the schools and other taxing agencies such as the County and the Fire District. Each request could be reviewed by the City Council on a case-by-case basis. The administration of the program can be chazged to the.applicants. Staff is recommending that a deposit account be used. The State .Office of Historic Preservation has advised me that generally most jurisdictions charge for the process. FOLLOW UP ACTIONS: 1. Notify the property owners of the homes on the Heritage Resource .Inventory of the availability of the Mills Act Program. 2. Prepaze a Mills Act contract for the City Council for review and approval. ATTACHEMENTS: 1. Resolution of Approval 2. Guide Book on the Mills Act from the State Office of Historic Preservation 2of2 RESOLUTION NO. 03- A RESOLUTION OF THE CITY COUNCIL OF THE CITY . OF SARATOGA ESTABLISHING THE CITY'S PARTICIPATION IN THE MILLS ACT PROPERTY TAX ABATEMENT PROGRAM WHEREAS, the City Council recognizes the importance of preserving historic resources in the community and the need to enhance and maintain the unique character of the historic resources; and WHEREAS, the City of Saratoga City Council has chosen to participate and support the Mills Act Property Tax Abatement Program according to California Constitutional Art. XIII-8 and California Government Code, Article 12, Sections 50280-50290 and California Revenue and Tax Code 439-439.4; and WHEREAS, at the joint City CounciUHeritage Preservation Commission meeting on January 21, 2003 the City Council directed staff to come back to the Council with a report on the Mills Act Property Tax Abatement Program; and WHEREAS, in accordance with the City Code and the directive of the City Council, the Mills Act Property Tax Abatement Program has been placed on the City Council agenda for a public hearing on March 5, 2003 and noticed accordingly; and WHEREAS, the City Council finds that participating in the Mills Act Property Tax Abatement Program is consistent with the City of Saratoga Heritage Preservation Code Chapter 13, and the General Plan Conservation Element. CO.5.0 to "Protect historical and archaeological values and significant geographic landmarks from destruction by development whenever possible" in that participating in the Mills Act will aid in the preservation of historic resources in the city. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Saratoga that it approves the City of Saratoga participation in the Mills Act Property Tax Abatement Program; The above and foregoing Resolution was passed and adopted at a regular meeting of the City Council of the City of Saratoga held on the 5`h day of March 2003 by the following vote: AYES: NOES: ABSENT: ABSTAIN ATTEST: Nick Streit, Mayor Cathleen Boyer, City Clerk ~ ._ , .~ ~. Mills Act Property Tax Abatement Program The Mills Act is a state sponsored legislation granting local governments the authority to directly participate in an historic preservation program. More importantly, the Mills Act is :a self- directed, economic incentive program designed to provide private property owners the opportunity to actively participate in the restoration of their properties while receiving property tax relief. This package of information contains: • An information sheet on the Mills Act program. • A list of cities and counties participating in the Mills Act program • An example of a property tax assessment of an historic property in Sacramento County illustrating the. comparison between the standard calculation of a property tax assessment with the Mills Act projection • The Mills-Act information package from Redwood. City • Copies of the California Government Code and the Revenue and Taxation Code on the Mills Act • Articles on the Mills Act program Should you require additional information on the Mills Act, please contact Eugene Itogawa in the Office of Historic Preservation, PO Box 942896, Sacramento CA 94296-0001, (916) 653-8936, gitog@ohp.parks.ca.gov. i i - 2 This publication has been financed in part with Federal funds from the National Park Service, Depar>rnent of the Interior, under the National Historic Preservation Act of 1966, as amended, and administered by the California Otce of Historic Preservation. The contents and opinions do not necessarily reflect the views or policies of the Departrnent of the Interior, nor does the mention of trade names or commercial products constitute endorsement or recommendation by the pepartment of the Interior. Under Title Vl.of the Civl Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973, the U.S. Department of the Intedor. strictly prohibits unlawful discrimination on the basis of race, color, national origin, age, or handicap in its federalty- assisted programs. If you believe you have been discriminated against in any program, activity, or facility as described above, or'rf you desire further information, please write io Office for Equa! Opportunity, U.S. Department oT the Interior, National Park Service, Box 37127, Washington pC 20013-7127. o,~, z Table of Contents • Introduction ........................................................................................:..................4 Communities Participating in Mills Act Program ...................................................5 Property Tax Assessment Example .....:................................................................8 Redwood City Mills Act Information Package ..................................:..................11 California State Codes Relating to Mills Act Program .............:...........................16 Articles Related to Mills Act Program ..................................................................22 3 . Introduction Economic incentives contribute to the preservation of residential neighborhoods and the revitalization of downtown commercial districts. The Mills Act is the single most important economic incentive program available in Califomia for use by private property owners of qualified historic buildings. Owner-occupied single family residences and income-producing commercial properties may qualify for the Mills Act program. Property owners of historic buildings may qualify for property tax relief if they pledge to rehabilitate and maintain the historical acid architectural character of their properties for at least aten-year period. Mills Act participants may realize a property tax savings df approximately 50% each year for newly improved or purchased older properties. County Assessors are required to calculate the assessed value of the property tax savings for Mills Act properties on the capitalization of income method rather than on market value. The Mills Act is a permissive program subject to approval and adoption by city and county govemments. Cal'rfomia's four largest cities (Los Angeles, San Diego, San Francisco, and San Jose) have instituted Mills Act programs. The Mills Act provides local govemments the flexibility to design preservation • programs to accommodate speck community needs and priorities for rehabilitating entire neighborhoods, encouraging seismic safety programs, contributing to affordable housing, promoting heritage tourism, or fostering pride of ownership. A formal agreement, generally known as a Mills Act contract, is executed between the local govemment and the property owner for a minimum ten-year term. Contracts are automatically renewed each year and are transferred to new owners when the properly is sold. Property owners agree to protect, preserve, and maintain the property in accordance with specific historic preservation standards and conditions identified in the contract. Periodic inspections of the property by city or county officials ensure proper maintenance of the property. Local authorities may impose penalties for breach of contract or failure to protect the historic property. The contract is binding to all owners during the contract period. A qualified historic property is a property listed on any official federal, state, county, or city register, including the National Register of Historic Places, the Califomia Register of Historical Resources, Califomia Historical Landmarks, State Points of Historical Interest, focal landmarks, and local survey listings. The Office of Historic Preservation maintains a current list of cities and counties that have adopted the Mills Act and copies of successful Mills Act ordinances, resolutions, and contract agreements. 4 a ~. a v a N J .J Z_ Z d V E" •~ a o. N W_ F ~C G V 2~ I I I I I ~ I ( I I 1 1 i~ I W >I 0 c~ J a , 0 J 0 W LL _ F W O W O W W O O w 0 O O OI w W O W W O O O W W V Z I }, Z } }, Z, Z } Z Z Z i Zj }j } Z } }, Z Z Z } } W V I Z Q Z ~ W W W W O W W I O j >.. } I , } } z, }~ } I } } }, }I ~ } } } } } I V ~ F i ~ C I I LL I ~ ,7 O h O _~ N N im ,O ,N O ~ ~N I ~V .- 'C O I I ~ I IO Z I I 1 ~ I IZ IW I ' } ~~ ~ I Z I ~ i} I I ~ I I . I I I... LL ~ ~ I IZ j0 I I I ~ p Z l F I IZ ~ S i I I I } ~' i0 .I I c%y~ Iv i l i i ! I i , p ~ I I i I ~ I ~} ~ I II , T 1 I I ! I I W Id j I ~ ' I ~ IF- 'U ~O IU I Z :T I I I ~¢ I I i.- .1 Z i ~' '= ~~ O I . H q I J Z pZ I IH O I H I O iW I i I i 2 ~ IW I ~ d I ~U !W ¢ IU ~W W I ¢ O ~ i I } iF- Z I 1 ~ ,O O O If_ iV IO iU , ~.: Q I} I I, OU IW i2 1 OU IU I i, W IW '¢ I Q L J lyl li ~¢ i> Y m ,Z IO Q ~ I(n I lJ O l w I .O I~ ¢ W I¢ iO i i .~ } i } I Z~ W ll j l ~:2 ~ IJ J IQ 0 I iZ ~OZ i I '. z :. Q ' ~p lO p © !W I C7 :z 1C7 z 'O ¢ ~ QiZ ZI Q 1 1¢ = , i i ! j p Ia I1 ~ ,W W W I ~ ¢ ~- J IW iW I 1 .Z !O G I¢ I? ~ I W 2 I W I~ 1 ,, cn !p jw u w iJ > ~¢ Z -0 'Al 0 'vl 10 iZ 10 Lr O ~I p !OiW IZ iQ :p :W !7 IO (A IW IT +- I I ,¢ 'Q IJ ILLI i~ i¢ j 'Z O IZ IO ;Z iO , I V' .Q iCf 1I U Ip I0 1 'LL iLL ; !J jC7 ~C7 IJ .J ,J ,J i~ :Z 1diQ fA IU ,QJ I~ i~ i~ Im lJ l '~ :~ ~ . _..':~ a v a N .~ .~ Z Z 4 a U 0. N L- i I f ~ ~ f ~ ` W; 1 r W 0 r, J Q ~ 0 I a 0 W LL h W v W O O O O O O W O O W O { O O W W lw O O O r z ; zl z z z, z ri zl z r z ;z z r r ;r iz z z z ~ a z C O m } O I m w o w m w ~ ~ w m w rn w { m w m w m w o ~ o m w m w - Ir ir r r r r r r ri z z >- >- Fy- ~ (y I Q I ~ + C I LL O ~ I 1 0 O N V .- ,tA ic~O ~I ^ ^ ^ ^ .-~ N I N. ^. N N .- { ! ' ! ~ ` I ~' ~~ !Z ~ i ! !I ~ i I ' ! ! ,F r ' ~ . j I ~ ~ i~. ' z~ { I i I ( 'ol o~ I Y~ ~1 { ~~ 'Z ! I . ~ I o -~ " Vi i i ! i, I { F `> -r- ; ~ , , z ;~ I I i iz ~° lrl~ Ir-.z l'a l¢f ~ Imi io ~{ C7 . ~o' o~ z OI lol ,¢i i is -.ol ~I ~ 1 ; I ~ i ' ~ z ~ +r a '~ 'O w l w m lo w~ i of z ¢i UI ~ zl ;Zl o, wl z a I zi 1 ° ~ r I I ~! - ~ V w !UIJ : I ~ l~ iw l f WiZ wiwl I ~'J ! IZ1 ¢' ¢ I°I ZI .WI ¢la~ Z C4 ~{ I ~ ~t 1 ¢ iW zi~~ Q ~ 0t0 { ¢I WI llp ia < O ~ l¢ W a = Z ,a I= ¢ a {u1 ,Z;z 1 ' IZ~U ¢ ;-:I r - F-:¢; ! ' I OI~' O 4 :¢ I r- { ¢ ,mf ~ ; ~~ alU Z ml j 1 i ' ~ ~ ,z l ;Z.~ l o !¢ m ¢ !~IJ ¢ IOIm ¢I ~cnl ¢ rn ~I ~ lr-. QI 'Q ~~a IQ ~n! ¢ C7i ¢ mi !Qj N Oi_ UI=l Q~ al~ ¢I ~ !± I ~ 0 ~. d t.. V a N J J Z Z a a V a a N W_ F~ Z ~C G ~~ ~ ~ ~ i ~ ~ i . Z ~. W J a ~ 0 J O W LL _ f I Q } ~ } } Q ~ } ~ } Z } } } ~ } ~ Z V Z , Z Z i W O Z a z _ o ~ r ~ > ~ > m r ~ r ~ r~ m } w } m }fi ~ r ~ > ° I ~ r cn > rn r z , I z N r H Z O v w ~ O N r\ I M ~- I M to .- r ~ N (7 M N N I ~ , i F i ~ f ' z Ylo I ,~i~ ~ ~ ; I ~ ~ ~ ~ I j ' ~I° I ,~lo ~ ~ I ~ ja i a i l ~, ' ~z > > l I ~ ~ c~ly^ ;O ,z IOI !Oa a - O -la !~ ~ ~- ~~ , ' iO ~ ~ I i i ~ ~ F- ~ t i,0 ~ I i ~p ~O II- IO I ~ ~I~ 'UIO I OI-a im O O iU _ ~O ~ iQ i I~ ~T II I. I ~ IW ,p l ~ i I !~ ~ ~ I 1 IO: c7 IV w icn l> ~o 'o , Z a O Z la 1wl .ai¢, ~ C ` in N O ~ I~ r w ~ Q lo O O ,IW- I ; o ffO iF.. iz i~ ,J u rn I ¢ > o io lQ '~O ~ ' ¢ ~N O ~ {.. IU ~ ~O 'f. jQ 'J iZ IQ QlO W.~, iW ; ; I L J Q i J I ~ _~ i I ~ ° :~ ~ ~ I Q •• IQ ` IC7 CL ¢ ~Q O ' Y IZ ~ Z iJ III -^ Z W ~J :Q W Q 'O '¢ I ~ a 'i ~ llc° l n'a'ol7a' a a~ ~ l 1 ~ I ~ a~a ' ~ l.a :a w ; ~a ~ ' 'a lo i0 a la i~ l .o lw a ;~ ~o ~~ ! I V~ 'f n o W 6.1y N 71 J N- a ic n~ 'W iQ (D itp :J i~ la ;(g l~ I . iri ilrA > !N I~ 11- ~I ~_ J s ,.a- a 6 f V Q N J .J G Z ~" a a V H a o. N W_ H Z 0 w i h Z W Z W O J a U O J D W W H C ~ ~ ~ V } } ~ } W V Z a z ' c ~ o ~ } ~ r ~ > ~ } V ~ z 0 v LL ~ I . , °~ ~ ~-- a Q ~ ¢ 0 0 i a io. ¢ ~ ~U Q Z 7 ~ I ~ ~ ~ I : B F ~ iZ Z ~ f„ O IZ I p 0. H j w .. ~¢. O ~= I~ ? ~z ~a ~z V ~ ~ 1- I W -F- . I w -~ u~ > o >. . >~; aa,'y. +tr Pfaperty Tax Assessment Example (Courtesy of Sacramento County) • 3 EXAMPLE 7: Mills Act v. Normal'Assessmenfi Single Family Residence 1=C0 Sc. Ffi., 75 Yecrs Old Mitts Act Assessment Inccme Apprccch to Vciue Gress Inccme: (IPSO/mc x 12J= $10.200 Vcccncy a col Loss: (5 of = ~ -;10 Effective Cross: 59.bS0 Expenses: Mcintencnce $ 5C-0 Irsurcnce $ tCO' Tctci Expenses: S - 1.OC0 Nef Gperctins Inccme $ 8.590 Ccpitciizcticn Rete Interest Rcte 7.50 Risk Rcte 4.00 Ceprecictien Rcte 200 ii Tex Rcfe 1.C-0 I Cfct COD RCtE 14.50 0 Ccpitclizeficn cf Net Inccme: NOI/Cep Rcte e 8.590 = $ 59 X31 .1x50 Assessed Vciue = $b0,000 Esiimeted Property Tcxes: $ 600 Normci Assessment Mcrket ~.pprcccn to Vciue 1 J Assesscr uses Scie Ccmpcrisen Aperecch using scles of simiier prcpe~ies ccprcprictely cc;usted fcr cifferences teiween cerr:pcrcble end t:-:e sutject prcpery. 2J Seies in~iccte mcricet vciue cf $15c.ci,~o Assessed Vciue = $150,000 Estimcted Tcxes = $1,500 Ne; ~rccer;y sex sc~iings unde.* Mills cc. = 5°00 (eC ej ~1 L J 9 ExAMPIE 2: Mills Act v. Normal Assessment - 7 996 Commercial Office Building MTDs Act Assessment Income AFprocc~ to Vciue Gross Income: Office 140. ] 36 sf C~ g l.i 1= $239.526 OYce 20.860 sf ~ 2.0~= 42 55a Sicrcge S40 sf Cv 81.01= 5s5 8282725 x 12 mo 7ota1 Annucl Income g3.3927C9 Vaconcy -5 0 - 1 b9.635 Effective Gross g3.223.Ob5 Expenses. Mcnagmeni - 25i.8~5 Mcintencnce - 9b.595 insurcnce - 50.000 Utilities - 321.924 Jcnitcrc! - 120.744 - 8t i. i b8 Netlncome: g2375.b97 Cnp$cl'uation Rate: Interest Rcte 7.50 Fisk Rcte 200 Deprecictien Rcie 2.00 Tax Rafe 1.00 Tctci Ccp Rcie 1250 0 Capitcrued Vciue: NCI/Rcfe 5 2.37L.89i= 819 ~Oi,176 150 Vciue Conc?ysion: Assessed Vatue = $19.000.000 Estimated Property Tcxes: $ i 90,000 Normcf Assessment Income Approcch to Vciue Gross Income: iSeme es fcr Mills Act 7reetmeni) Net Income: 82.375.897 CapBalizafion Rafe: Mcrket Derived CAR 9.5 a Tax Rcte 1.0 e TctcPCep Rate 10.50 Capitalised Vciue: NOI/Rcte $ 2.375.897= g22.52i,590 .1050 Veive Conc?vsion: Assessed Vciue = $22.625,000 Estimcted Property Tcxes: $226.250 Nef Nrcpe.•fy fcx savings under Mills acf = $36,25a (1 c aj ~. 10 COL3T_SY OF ~=CR:.E•L:;?0 CO~r?;':_ `5~;:~SOR'S OFFICc Redwood City Mills Act Information Package (Courtesy of the City of Redwood City) s UVHAT IS THE MILLS ACT? • ADOPTION IN 1972, AMENDED IN 1984. • PROVIDES FOR A REDUCTION. IN PROPERTY TAXES FOR QUALIFIED HISTORIC PROPERTIES. • REPRESENTS A CURRENT USE ASSESSMENT FOR PROPERTIES, KNOWN AS A "CONTRACT ASSESSMENT' • PROPERTY OWNERS MUST ENTER INTO PRESERVATION CONTRACTS WITH THE CITY IN EXCHANGE FOR PROPERTY TAX RELIEF. • SOURCE OF AUTHORITY: - CONSTITUTIONAL AUTHORITY TO PROVIDE PROPERTY TAX RELIEF FOR HISTORIC. PROPERTIES (CA. CONSTTUTIONAL ART: XIII-8) - HISTORIC PROPERTY CONTRACTS (CA GOVT. CODE--50280-50289) - REASSESSMENT OF PROPERTY SUBJECT TO A MILLS ACT CONTRACT (CA REVENUE & TAX CODE--439-439.4) • ~ COUN'T'Y ASSESSOR DIRECTED BY STATE LAW TO ADJUST VALUE OF PROPERTY DOWNWARD TO REFLECT RESTRICTIONS PLACED ON PROPERTY RATHER THAN MARKET VALUE. COURTESY OF REDSd00D CITY 'I2 ., BENEFITS OF MILLS ACT AGREEMENT • REDUCTION IN PROPERTY TAX. • INCEASES LIKELIHOOD OF PRESERVATION. • ASSURES MECHANISM TO AVOID DETERIORATION. • PROVIDES MECHANISM FOR REHABII.TTATION. • CAN ENCOURAGE SENSITIVE HOME BUYERS TO PURCHASE DESIGNATED HISTORIC STRUCTURES. • MEETS THE GOALS OF THE HISTORIC LANDMARKS ELEMENT OF THE 1990 GENERAL PLAN AND HISTORIC PRESERVATION ORDINANCE. • AFFECTS OWNER-OCCUPIED STRUCTURES AS WELL AS INCOME-PRODUCING PROPERTIES. • .VISUALLY IMPROVES THE PHYSICAL ENVIRONMENT OF THE COMMUNITY AND PROVIDES A FOCUS ON HISTORIC LANDMARKS. 13• }-- V NQ i`i I Z 0 V rY•• V U O ^~^ ~.i~ Q ~C GL Q U ~~ O~ ~ O W ~ LL. ~ J O Q ~ =a c3 0 w X }~- LL H W ~U UQ Q~ ~~ J Z J O ~ U U Z. VO U ~~ VSO ~00 =wy CC p Q C3 O Z ~ Z ~ d U s T w c~ 14 O O Mfr .. ti) a J J W E~ .. ~; 0 N d U ~° O ir~ O N U ~ ~~ ~ W a Q ¢ s F ~ '-" z ~z ~ a a a~~ 00 ~~ ~, a ~° ~- o ~~ ~, o~ ~° ~~ o~~ N ~. N O O O W n w . z .. O M O ~ O_ N b9~ ~ H W 0 a' z W H a F 0 0 00 O' ~. N ~C h m 15 California State Codes Relating to Mills Act Program California Government Code. Article 12. Sections 50280 - 50290 50280. Restriction of property use. Upon the application of an owner or the agent of an owner of any qualified historical property, as defined in Section 50280.1, the legislative body of a city, county, or city and county may contract with the owner or agent to restrict the use of the property in a manner which the legislative body deems reasonable to carry out the purposes of this article and of Article 1.9 (commencing with Section 439) of Chapter 3 of Part 2 of Division 1 of the Revenue and Taxation Code. The contract shall meet the requirements of Sections 50281 and 50282. 50280.1. Qualified historc property. "Qualified historical prop~rty° for purposes of this article, means privately owned property which is not exempt from property taxation and which meets either of the following: (a) Listed in the National Register of Historic Places or located in a registered historic district, as defined in Section 1.191-2(b) of Title 26 of the Code of Federal Regulations. (b) Listed in any state, city, county, or city and county official register of historical or architecturally sign'rficanfsites, places, or landmarks. 50281. Required coni-:~t provision. Any contract entered into ..<.°:der this article shall contain the following provisions: (a) The term of the cc~~~=;:a shall be for a minimum period of 10 years. (b} Where applicable. _~~=~ ontract shall provide the following: (1 }For the preservatio°: ~i the qualified historical properly and, when necessary, to restore and rehabilitate the properly to conform to the rules and regulations of the Office of Historic Preservation of the Department of Parks and Recreation, the United States Secretary of the Interior's Standards for Rehabilitation, and the State Historical Building Code. (2) For the periodic examinations of the interior and exterior of the premises by the assessor, the Department of Parks and Recreation, and the State Board of Equalization as maybe necessary to determine the owner's compliance with the contract. ~ ' (3) For it to be binding upon, and inure to the benefit of, all successors in interest of the owner. A successor in interest shall have the same rights and obligations under the contract as the original owner who entered into the contract. (c) The owner or ager:~: -~ an owner shall provide written notice of the contract to the Office of Historic r ~:::=. rvation within six months of entering into the contract. is 50281.1. Fees. The legislative,body entering into a contract described in this article may require that the property owner, as a condition to entering into the contract, pay a fee not to exceed the reasona~te cost of administering this program. 50282 Renewal. (a) Each contract shall provide that on the anniversary date of the contract or such other annual date as is specified in the contract, a year shall be added automatically to the initial term of the contract unless notice of nonrenewal is given as provided in this section. If the property owner or the legislative body desires in any year not to renew the contract, that party shall serve written notice of nonrenewal of the contract on the other party in advance of the annual renewal date of the contract. Unless the notice is served by the owner at least 90 days prior to the renewal date or by the legislative body at least 60 days prior to the renewal date, one year shall automatically be added to the term of the contract. (b) Upon.receipt by the owner of a notice from the legislative body of nonrenewal, the owner may make a written protest of the notice of nonrenewal. The legislative body may, at any time prior to the renewal date, withdraw the notice of nonrenewal. (c) If the legislative body or the owner serves notice of intent in any year not to renew the contract, the existing contract shall remain in effect for the balance of the period remaining since the original execution or the last renewal of the contract, as the case may be. (d) The owner shall furnish the legislative body with any information the legislative body shall require in order to enable it to determine the eligibility of the property involved. (e) No later than 20 days after a city or county enters into a contract with an owner pursuant to this article, the clerk of the legislative body shall record with the county recorder a copy. of the contract, which shall describe the property subject thereto. From and after the time of the recordation, this contract shall impart a notice thereof to all persons as is afforded by the recording laws of this state. 50284. Cancellation. The legislative body may cancel a contract if it determines that the owner has breached any of the conditions of the contract provided for in this article or has allowed the property to deteriorate to the point that it no longer meets the standards for a qualified historical property. The legislative body may also cancel a contract'rf it determines that the owner has failed to restore or rehabilitate the property in the mannerspecified in the contract. 50285. Consultation with state commission. No contract shall be canceled under Section 50284 until after the legislative body has given notice of, and has held, a public hearing on the matter. Notice of the hearing shall be mailed to the last known address of each owner of,property within the historic zone and shall be published pursuant to Section 6061. 17 50286.. Cancellation. (a) Ifa contract is canceled under Section 50284, the owner shall pay a cancellation fee equal to 121/2 percent of the current fair market value of the property, as determined by the county assessor as though. the property were. free of the contractual restriction. (b) The cancellation fee shall be paid to the county auditor, at the time and in the manner that the county auditor shall prescribe, and shall be allocated by the county auditor to each jurisdiction in the tax rate area in which the property is located in the same manner as the auditor allocates the annual tax increment in that tax rate area in that fiscal year. (c) Notwithstanding any other provisiori of law, revenue received by a school district pursuant to this section shall be considered property tax.revenue for the ' purposes of Section 42238 of the Education Code, and revenue received by a county superintendent of schools pursuant to this section shall be considered property tax revenue for the purposes of Article 3 (commencing with Section 2550) of Chapter 12 of Part 2 of Division 1 of Title 1 of the Education Code.: 50287. Action to enforce contract. As an alternative to cancellation of the contract for breach of any condition, the county, city, or any landowner may bring any action in court necessary to enforce a contract including, but not limfted to, an action to enforce the contract by specific performance or injunction. 50288. Eminent domain. In the event that property subject to contract under this article is acquired in whole or in part by eminent domain or other acquisition by any entity authorized to exercise the power of eminent domain, and the acquisition is determined by the legislative body to frustrate the purpose of the contract, such contract shall be canceled and no.fee shall be imposed under Section 50286. Such contract shall be deemed null and void for all purposes of determining the value of the property so acquired. 50289. Annexation by city. In the event that property restricted by a contract with a county under this article is annexed io a city, the city shall succeed to all rights, duties, and powers of the county under such contract 50290. Consultation with state commission. Local agencies and owners of qualified historical properties may consult with the State Historical Resources Commission for its advice and counsel on matters relevant to historical property contracts. 18 California Revenue and Taxation Code. Article 1.9, Sections 439 - 439.4 439. Historical Property Restrictions; enforceably restricted property. • For the purposes of this article and within the meaning of Section 8 of Article Xlll of the Constitution, property is °enforceably restricted" if it is subject to an historical property contract executed pursuant to Article 12 (commencing with Section 50280) of Chapter 1 of Part 1 of Division 1 of Title 5 of the Govemment Code. 439.1. Historical Property; definitions. For purposes of this article °restricted historical property" means qualified historical property, as defined in Sectiori 50280.1 of the Govemment Code, that is subject to a historical property contract executed pursuant to Article 12 (commencing with Section 50280) of Chapter 1 of Part 1 of Division 1 of Title 5 of the Govemment Code. For purposes of this section, "qualified historical property° includes qual~ed historical improvements and any land on which the qualified historical improvements are situated, as spec'rfied in the historical property. contract. If the historical property contract does not spec'rfy the land that is to be included, "qualified historical property° includes only that area of reasonable size that is used as a site for the historical improvements. , 439.2. Historical Property; valuation. When valuing enforceably restricted historical property, the county assessor shall not consider sales data on similar property, whether or not enforceably restricted, and shall value that restricted historical property by the capitalization of income method in the following manner. (a) The annual income to be capitalized shall be determined as follows: (1) Where sufficient rental information is available, the income shall be the fair rent that can be imputed to the restricted historical property being valued based upon rent actually received for the property by the owner and upon typical rentals received in the area for similar property in similar use where the owner pays the property tax. When the restricted historical property being valued is actually encumbered by a lease, any cash rent or its equivalent considered in determining the fair rent of the property shall be the amount for which the property would be expected to rent were the rental payment to be renegotiated in the light of current conditions, including applicable provisions under which the property is enforceably restricted. (2) Where sufficient rental information is not available, the income shall be that which the restricted historical property being valued reasonably can be expected to yield under prudent management and subject to applicable provisions under which the property is enforceably restricted. (3) If the parties to an instrument that enforceably restricts the property stipulate therein an amounfthat constitutes the minimum annual income to be capitalized, then the income to be capitalized shall not be less than the amount so stipulated, For purposes of this section, income shall be determined in accordance with rules and regulations issued by the board and with this section 19 and shall be the difference between revenue and expenditures: Revenue shall - ' be the amount of money or money s worth, including any cash rent or its equivalent, chat the properly can be expected to yield to an owner-operator annually on the average from any use of the property permitted under the terms by which the property is enforceably restricted. Expenditures shall be any outlay or average annual allocation of money or money's worth that can be fairly charged against. the revenue expected to be received during the period used in computing the revenue. Those expenditures to be charged against revenue shall be only those.which are ordinary and necessary in the production and maintenance of the revenue for that period. Expenditures shall not include depletion charges, debt retirement, interest on funds invested in the property; property taxes, corporation income taxes, or corporation franchise taxes based on income. - (b) The capitalization rate to be used in valuing owner-occupied single family dwellings pursuant to this article shall not be derived from sales data and shall be the sum of the following components: (1) An interes# component to be determined by the board and announced no later than September 1 of the year. preceding the assessment year and that was the yield rate equal to the effective rate on conventional mortgages as determined by the Federal Housing Finance Board, rounded to the nearest 1/4 percent. (2) A historical property risk component of 4 percent. (3) A component for property taxes that shall be a percentage equal to the estimated total tax rate applicable io the property for the assessment year times the assessment ratio. (4) A component for amortization of the improvements that shall be a percentage equivalent to the reciprocal of the remaining I'rfe. (c) The capitalization rate to be used in valuing all other restricted historical property pursuant to this article shall not be derived from sales data and shall be the sum of the following components: (1) Ari interest component to be determined by the board and announced no later than September 1 of the year preceding the assessment year and that was the yield rate equal to the effective rate on conventional mortgages as determined by the Federal Housing Finance Board, rounded to the nearest 1/4 percent.' (2) A historical property risk component of 2 percent. (3) A component for property taxes that shall be a percentage equal to the estimated total tax rate applicable to the property for the assessment year times the assessment ratio. (4) A component for amortization of the improvements that shall be a percentage equivalent to the reciprocal of the remaining Irfe. (d) Unless a party to an instrument that creases an enforceable restriction expressly prohibitsthe valuation, the valuation resulting from the capitalization of income method described in this section shall not exceed the lesser of either the valuation that would have resulted by calculation under Section 110, or the 20 valuation that would have resulted. by calculation unde~'Section 110.1, as though . the property was not subject to an enforceable restriction in the base year. (e) The value of the restricted historical property shall be the quotient of the income determined as provided in subdivision (a) divided by the capitalization rate determined as provided in subdivision (b) or (c). (f) The ratio prescribed in Section 401 shall be applied to the value of the property determined in subdivision (d) to obtain its assessed value. 439.3. Historical Property; notice of nonrenewal. Notwithstanding any provision of Section 439.2 to the contrary, if either the county or city or the owner of restricted historical property subject to contract has seared notice of nonrenewal as provided in Section 50282 of the Government Code, the county assessor shall value that restricted historical property as provided in this section. ' (a) Following the hearing conducted pursuant to Section 50285 of the Govemment Code, subdivision (b) shall apply until the termination of the period for which the restricted historical property is enforceably restricted. (b) The board or assessdr in each year until the termination of the period for which the properly is enforceably restricted shall do all of the following: (1) Determine the full cash value of the property pursuant to Section 110:1. If the property is not subject to Section 110.1 when the restriction expires, the value shall be determined pursuant to Section 110 as if the property were free. of contractual restriction. If the properly will be subject to a use for which this . chapter provides a special restricted assessment, the value of the property shall be determined as if H were subject to the new restriction. (2) Determine the value of the property by the capitalization of income method as provided in Section 439.2 and. without regard to the fact that a notice of nonrenewal or cancellation has occurred. (3) Subtract the value determined in paragraph (2) of this subdivision by capitalization of income from the full cash value determined in paragraph (1). (4) Using the rate announced by the board pursuant to paragraph (1) of subdivision (b) of Section 439.2, discount the amount obtained in paragraph (3) for the number of years remaining until the termination of the period for which•the property is enforceably restricted. (5) Determine the value of the property by adding the value determined by the capitalization of income method as provided in paragraph (2) and the value obtained in paragraph (4). (6) Apply the ratios prescribed in Section 401 to the value of the property determined in paragraph (5) to obtain its assessed value: 439.4. Historical Property; recordation. No property shall be valued pursuant to this article unless an enforceable restriction meeting the requirements of Section 439 is signed, accepted and recorded on or before the lien date for the fiscal year in which the valuation would apply . 21 w • r Articles Related. to Mills Act Program 2z .. ~ ~c ~re~~a favor preservation _ . Glendora uses obscure state law to promote • landmark protection >~~ Sri wsrmt tn9noru -City offcais have tapped a 3itUetssed state aw to grznt ~s breaks to owner of historical and impot attt s¢vc- tures in aecharrge for theft prom- ises to preserve the buildings. It s the first time Glendora has used a Mills Aa agteementand the second time that it has been used in the east San Gabri• e! Valley- La Verne started the trend in Los Angeles County in i°92 Glendora officalsaLso reeerttly doubled Lhe rtunber of historicb sites bete by desig- nzting seven Properties as ]andtnarks. The more is drawing praise &um ~n~s- pected sourm. '1 think iYS Beat we weltvme it." said John De Larztxo, pn'sident of the Glendora Prt'sa'cation Foundation The group re• mains in a mart Danle withGleadora over whether the city iDegally tote down a 7930 LTattaaan bonne thrne years ago "rdaybe this muaml is mete presemtioa• minded than the previous one,•• he said '4f they see a need to preserve more of ors heritage, that's great" The five owners that entered into a Mi-s Att conuaa last motnh saved a total of 58.000 in property taxes Since Glendora's share is i pertmt of that 8 loses F8) in am rlael~anl~ rho ~ dtY Planner Mr Approved fir Mills aft agreements were tine house at 328 w. Bennett Ave anti the office ai 128 w. Bennett Ave Both used to belong ro Glerdora's first city adorney, Rolf Bidwell Other mnttata apmwed wem for 330 & Fmthill Blvd: 139 N. Penruyivania Ave; and ~1 E Meda Ave TDe latter had al- ready been named as a hismrial landmark At the same liras. the dry designated the following as iristoriral t~„am„~rK ^ Biawell homeand office. dom Ave:V~~ buildirb° at 313 N. Gl~- ^ The Bender home and the venerable oak at i?A N. Rainbow Drive ^ IO1D & Fmthill Blvd. ^ 330 E Foothill Blvd. ^ 3~ N. Petrnsylvania Ave. Glendora relied on a state law that was rarely used since it was passed in 1976 to encourage owners to preserve hrstorlc buildings in exchange for reducing ProPet'fl ta»s. Participation is voluntary:. Owners used m have to one then homes for Public tours xnd were tied to aypear mntreets - provisioru that hampered par-. ~ tidpation These were deleted in 585. The number of such contraar. has tieli- nicely inrrt>ased mainly irecevse the word s getrirrg out said Paige Swzriley , z nm gram zssociate wilt: ttre nonprofit Califon ~ tin Preservation Foturtfatioa To tine. ~ cit- es have ued iL To be eligible for such z contract the site i r*.tst eiLher'x ]steel on the Nzriorra] Regis- ter nr I'.stotic Faces cr on z sate, munfl 1 or ciiy 'rffical re~ssrPZ. Proneness ioceted ~ a Nzdot~al Register or !Deal historic disn-ia are ake ruble candidates. ^te county zssessor's office reassesses :he Pronerq• axes. Pzrdcfnants enter into a 16year mntraa which irrlude5 a ;'early in• spec~on 1?Y the city to make sure the owa• es are seeking :o the zgreemerlt 5d Celaya szid he would have pttxseded with pr~titg Lhe 'rouse at 330 5. Foothfil Blvd. with or teithovt the zgreemeat The city considers his home a goal e~zmnle of :heC:zAStnzn stile o•' atrhitecnuc 1~rsiead of S20i~ he will now pac 5693 in property ZYea. "Ihe ciri•'s goal :sally aa5n't any differ ent Than what we wanted" Celava said. "we wanted to buy zn older home :Jrd pre serve it The Mills Act was secondary': To Mohatnad ?]amsldine ,who now owns Lhe Bidwell home znd office, erne^:ng into zn agreement with :he dfl seemed lilts a good deal -especially with the tat break StarIDrg hen year, he wtll pay Ste. rather than 51.099 in nropertp roves for the 3idweIl o3ice building. For ±he 5idwe1l .*.ome he will pay 584,' insiced of his cur• rem property talc of 51.678. u 23 ID AND SUSAN CE'AYA wiIl have their plroperip taxes cut by mu~lly 51.400 to encotu2ge the preservatiott of their hisioric C.-'aftsman home. SARATOGA CITY COUNCIL MEETING DATE: March 5, 2003. AGENDA ITEM: ~~ ORIGINATING DEPT: Community Development CITY MANAGER: ~~~G~--~----_ PREPARED BY: John F. Livingstone AICP ~i~DEPT HEAD: - SUBJECT: Discuss the existing criteria used to place a home on the Heritage Resource Inventory. RECOMMENDED ACTION: Provide direction to staff as to the adequacy of the existing criteria used to evaluate potential historic resources. BACKGROUND: At the joint City Council, Heritage Preservation Commission meeting on January 21, 2003 the City Council directed staff to come back to the Council for discussion on the existing criteria used to evaluate potential historic resources. DISCUSSION: Currently the criteria listed in Heritage Preservation Chapter 13-15.010 of the City Code is as follows: The Heritage Commission may recommend to the City Council designation of a proposal as a historic landmark, heritage lane or historic district if it satisfies any two or more of the criteria listed below and also retains a substantial degree of architectural and structural integrity with respect to the original design, as determined by the Heritage Commission. (a) It exemplifies or reflects special elements of the cultural, social, economic, political, aesthetic, engineering or architectural history of the City, the County, the State or the nation; or (b) It is .identified with pezsons or events significant in local, county, state. or national history; or (c) It embodies distinctive characteristics of a style, type, period or method of construction, or is a valuable example of the use of indigenous materials; or (d) It is representative of the notable design or craft of a builder, designer, or architect; or (e) It embodies or contributes to unique physical characteristics representing an established and familiar visual feature of a neighborhood or district within the City; or (f) It represents a significant concentration or continuity. of site, buildings, structures or objects, unified by past events or aesthetically by plan or physical or natural development; or (g) It embodies or contributes to a unique natural setting or environment constituting a distinct area or district within the City having special character or special historical, architectural or aesthetic interest or value. t As an attachment I have included several other cities' criteria for. your evaluation. I have also included the criteria for the California Register of Historic Resources. The City of :Campbell, Town of Los Gatos and the City Santa Clara do not have criteria written iri their ordinances. Each City relies on the review of a Historic Consultantand their Heritage Commission. The City of Campbell has also used a numbering system to help rate the properties importance. ALTERNATIVES: 1. Continue to use the existing criteria. 2. Provide staff with direction to amend the existing criteria. FISCAL IMPACT: Depending on the direction from Council the primary cost would be staff time. contributed to' further research or ordinance amendment. FOLLOW UP ACTIONS: 1. Bring back revised criteria to the City Council in the form an Ordinance Amendment. ATTACHMENTS: 1. State of California Historic Criteria 2. City of Redondo Beach 3. City of Campbell's numbering system 2 of 2 (g) As used in this section and Section 5024.5, "state agency" means any agency, apartment, division, commission, board, bureau, officer, or other authority of the State of As used in this section and Section 5024.5, "structure" means an immovable work . ructed by man having interrelated parts in a definite pattern of organization and used to ;r or promote a form of human activity and which constitutes an historical resource. .1. ,California Register of Historical Resources. A California Register of Historical Resources is hereby established. The California >ter is an authoritative guide in California to be used by state and local agencies, private >s, and citizens to identify the state's historical resources and to indicate what properties i be protected, to the extent prudent and feasible, from substantial adverse change. The nission shall oversee the administration of the California Register. The California Register shall include historical resources determined by the commission, ding to procedures adopted by the commission, to be significant and to meef the criteria in A resource may be listed as an historical resource in the California Register if it meets f the following National Register of Historic Places criteria: Is associated with events that have made a significant contribution to the broad patterns of ~rnia's history and cultural heritage. Isassdciated with the lives of persons important in our past. Embodies the distinctive characteristics of a type, period, region, or method of ruction, or represents the work of an important creative individual, or possesses high e values. Has yielded, or may be likely to yield, information important in prehistory or history. The California Register shall include the following: California properties formally determined eligible for, or listed in, the National Register of Historical Landmark No. 770 and all consecutively numbered state historical following No. 770. For state historical landmarks preceding No. 770, the office shall r eligibility for the California Register in accordance with procedures to be adopted by its of historical interest which have been reviewed by the office and recommended for the commission for inclusion in the California Register in accordance with criteria by the commission. ~minated for listing in accordance with subdivision (f), and determined to be significant ~mmission, the California Register may include the following: vidual historical resources. iorical resources contributing to the significance of an historic district under criteria by the commission. iorical resources identified as significant in historical resources surveys, if the survey e criteria listed in subdivision (g). lorical resources and historic districts designated or listed as city or county landmarks cproperties or districts pursuant to any city or county ordinance, if the criteria for ion or listing under the ordinance have been determined by the office to be consistent `ornia Register criteria adopted by the commission. al landmarks or historic properties designated under any municipal or county e may be nominated for listing as an historical resource in the California Register with nomination procedures adopted by the commission, subject to all of the „(:~)1f,~the applicant is not the local government in whose jurisdiction the resource is located, a ~, ~ atfce of: nomination in the form prescribed by the commission shall first be submitted by the ~phc~anito the clerk of the local government. The notice shall request the local government to ~o~n mhe'nomination, to provide comments on the nomination, or if the local government '2 ~, ~' t 5 08/13/02 public rights-of-way. "Historic resource" means any improvement, building, structure, landscape, sign, feature, sfte, place or area of scientific, aesthetic, educational, cultural, architectural, or historic significance to the citizens - of the City. "Improvement" means any building, structure, place, wall, fence, gate, sign, landscaping, or other object constituting a physical alteration of real property, or any part of such alteration. "Landmark" means any improvement that has historical, cultural, aesthetic or architectural character or value; or which represents one or more architectural periods or styles typical to the history of the City and that has been designated as a landmark pursuant to this chapter. "Minor Alterations Subcommittee" means a subcommittee of the Preservation Commission whose function is to review certificates of appropriateness involving minor alterations and to advise the Commission on matters of an architectural and design nature. The Minor Alterations Subcommittee shall consist of the following three (3) members appointed by the chairperson of the Commission: the staff liaison to the Commission, and two (2) members of the Commission, one of which shall be a professional from the field of architecture, if such a professional sits on the Commission. "Noncontributing building" means a building within an historic district that does not possess the qualifications or characteristics of a contribution building due to such factors as age or alteration, but which has been included within the district because of its impact on the geographic integrity and overall character of the district. "Ordinary maintenance" means any cleaning, painting, or similar work that does not result in the alteration of an improvement. "Person" means any individual, association, partnership, firm, corporation, public agency, or political subdivision. "Relocation" means the displacement of any improvement within the same site. "Removal" means the displacement of any improvement from the site. "Restoration" means the act or process of accurately recovering the form and details of a property and its setting as it appeared at a particular period of time by means of the removal of later work or by the replacement of missing earlier work. (§ 2, Ord. 2554 cs., eff. August 31, 1989) . Article 2 Landmark and Historic District Designation Criteria 10-4201 Designation criteria. For the purposes of this chapter, an historic resource may be designated a landmark, and an area may be designated an historic district pursuant to Article 3 of this chapter, if it meets one or more of the following criteria: a. It exemplifies or reflects special elements of the City's cultural, social, economic, political, aesthetic, engineering, or architectural history; or b. It is identified with persons or events significant in local, state or national history; or c. It embodies distinctive characteristics of a style, type, period, or method of construction, or is a valuable example of the use of indigenous materials or craftsmanship; or d. It is representative of the notable work of a builder, designer, or architect; or e. Its unique location or singular physical characteristic(s) represents an established and familiar visual feature or landmark of a neighborhood, community, or the City. (§ 2, Ord. 2554 c.s., eff. August 31, 1989) Article 3 Designation of Landmarks and Historic Districts. 10-4.301 Nomination requirements,-landmark. Nominations of an historic resources as a landmark shall be made only by application of the property owner or property owners representing a majority or cohtrolling interest in the property on which the resource is located, and the owner or owners representing .a majority or controlling interest in the improvement if such improvement has been legally severed. (§ 2, Ord. 2554 cs., eff:August 31,.1989) 10-4.302 Minimum eligibility requirements, landmark. In order fo be eligible for consideration as a landmark, an historic resource must be at least fifty (50) years old; with the exception that an historic resource of at least thirty (30) years of age may be eligible if the Preservation Commission determines that the resource is very exceptional, or that it is threatened by demolition, removal, relocation; or inappropriate alteration. (§ 2, Ord. 2554 cs., eff. August 31, 1989) 10-4:303 Nomination requirements, historic district. Nominations of a multiple number of historic resources as an historic district shall be made only by application of all of the owners of record of any lot or parcel of land to be included in the proposed district. (§ 2, Ord. 2554 c.s.; eff. August 31, 1989, as amenda~d by § 1, Ord. 2638 cs., eff. September 5, 1991) 42 Feb 12 03 01:49p BUILDING EVALUATION SHEET Name• ' A ~ 200 - 154 Points B ~ 153 - 1 D9 " Location: Z.~ .~/. Gt~'~l> ASE. C ~ 1 08 - 52 ~~3 N b D d 51 - 0 " um er: Reference (E) (V/G) (G) (f/P) (0) A. Architecture (Maximum 52 Points) 1. Style 16 ~ 8 4 0 i 12 9 6 ~ o on 2..Construct ~ 3. Age 12 9 (, ,~ 3 0' 4. Arehi test 4 3 (~/ ~ 0 5. Design 4 3 2 0 6. interior 4 3 2 1 0 B. History (Maximum 72 Points) 7. Person 28 21 l7 ~ 0 8. Event 28 21 17 ~ 0 9, Context 20 IS ~ 5 0 C. Environment (Maximum 20 Points) 10. Continuity 4 3 Q 1 0 il. Setting 4 3 2 1 0 12, Landmark 12 9 6 3 0 D. Usability (tiaxTmum 28 Points) 13. Compatibility 8 4 2 0 , 14. Adaptability 8 (% 4 4 ~~ U 15. Pubtie 3.. 4 2 2 1 . ^D 16, Services l 1 4 -3 `3 ~ i 0 ost 7. E. Integrity (Haximum 28 Points) 18, Site ~ 9 8 Q 6 4 3 2 0 0 19. Alterations ~ 20. Condition 8 G ~y 2 0 Total Store ~ ~~ Percentage ~~: y~ Evaluated By ~~ ~~(Ur`1 (itit'll~ Date: ~ Z3 S' 77'- l00$ ~ A Of MaJor Importance 54 - 76$ ~ B Of importance 26 - 53~ C Of Value as part of the environment 0 - 25$ ~ 0 Of no importance p. 1 / /' i i Feb 12.03 01:49p C `~ 1 ~~ C J'l ~~~~~~ HISTORIC EVALUATION SHEET - /~~8' ~~ Address: ~7~ ~~/~0~ Coo suCGr ~u~n/.~-~ay3,~ Historic Resource Name: GU~lSD7'I /7pG[~ Historic Theme: /7 t2 5 Architectural5tyle: 80-100 1. Exterior 2. Style 90 3. Designer 4. Construction 5. Supportive Elements 7. Event 8. Patterns ~p 9. Age 10. Continuity 11. Setting ' 12. Familiarity ~ ~ 13. Condition 14. Exterior Alterations 15. Structural Removals 16. Site ~! 2 1 p.2 s`'a~ ~. ~` ~ i ! !Y:"fit," '~ ;~ -~ SARATOGA CITY COUNCIL MEETING DATE: March 5, 2003 AGENDA ITEM: ~ / ORIGINATING DEPT: City Manager's Office CITY MANAGER: O~(~-~ PREPARED BY: Lorie Tinfow DEPT HEA.IIs, )tXlt,~C~ s~ SUBJECT: Saratoga Library Project Update RECOMMENDED ACTION(S): Accept report. ' REPORT SUMMARY: Budget Summary Report as of February 1,2003. A copy of the most recent document presented each monthto the Cifizen's Oversight Cornmittee is attached. Because the COC met later than usual in February, the information in the budget summary-reflects activity as of February 1. The changes made to the budget totals are shaded. BudgetStatus. The table below shows the status of funds: Committed Project Total as of 1/03/03 without contin enc $14,227,370 Chan ere nests shown as "estimate of chan es to contract" +$385,001 Total Project Costs oth committed and chan ere nests = $14,612,371 Total authorized bud et $14,650,000 Remxinin Balance =$37,629 Percent of time ela sed for entire ro'ect-Phase I and II (75 weeks/79 weeks 95% Construction schedule. The change order that will include delay days has not been finalized. Thompson Pacific submitted an unacceptable request for days that is under negotiation. Staff expects the completion date to move into late March/very early April for a number of reasons including delays resulting from problems associated with obtaining permanent power. FISCAL IMPACTS: Not applicable. The change request total-represents. all contractor requests made to date and is a "worst case" estimate. This number is simply shown for tracking purposes and appears on the attached Budget Summary as a subtotal under "Estimate of Changes to Contract" M. i 1. . _. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S): .Not applicable. ALTERNATIVE ACTION(S): Not applicable.. FOLLOW UP ACTION(S): Staff will continue to bring budget updates to Council on a regular basis. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENTS: ^ Revised Library Budget Summary Report dated 2/1/03 t o~ a N Q7 A N • a N M ~- N O M Z C A ~ ~ N A e H 'a o a~ Q 0 S A O o ~ a `~ OI O~- I~ O c (~NM A E...W m V NM' YR .c. y tp~,•M- V A NO N9 A(O asM ~ A v O) n N O~ NM m M M M 0 0 ~ 0 0 X 0 0° X 0 0 O O O m 0 0 0 O O~ a 0 0 OjMMOO)MM N A~ M M F :y oo N^OV °w°o y 0 .p ~:h ~ Mn WO(O•WN u> o e M O N 0 0~ O M M1~ ~ N M mr~ O tp MVN o 0 O O O VO A N MM 0 bi f9 ~ A o 0 o e O° o O ~~ N W O~ 0 0 _ O O O O V O O O O MM MtOOM N m R M.- ~MM fy i omcmn:.rn°o 0 O Q7 !n.. V< O of EAQNm~~MO ~ ,~i ~•-. ~°~ °A' rn ~c°v° n ovM ° ~° °oo°o°oo °oo°o o 10UN~ O) i O 10O V' ONO t0 OOO V O OOjOO V ONOIO ' U M~ O4~ Of9p h fA d,M Vj In t0' lOK !9000 N `N 7`•~M ~ ~~fl~ ~MM f9 M Mfg t ) ~~~~' ~~~ 9 N y LL 'V M A M N N O O O O O M O < O O N O N_ O O O O M O ~ N d~IfjMO ~ O) O O W O AO~OONtn 0] O pW0 - ~O O NO o O m O O O O OO OO~ONWO O{ ~O ~ <D l0 OF' N d' C) rn~ fO O M CIA (OmN uj N O V N V O AN M N' N f0 a O O O MMV N p a ~~ ~ MA ~M MMMM yf MM MM O f9MM MF9 «9M ~ N m~ M O O O Q M ~ X 0 0 N O , I O% ~ M N N N O E M O . N O ~~~ U ~ V M M N M M E N ~MM ~ M WU . OI i M M A M n O M V ~- A N G N rn V A ~~ A M ^ O V .OC9 100 m ~fY.I Oi ~ ~ ~ O ~ UO NMM ~ MMM M ~ M~ 0 0 00 °° O o ~ O ~ 000 ° Or N (p O A N O M M ° W N N oJr h O [V O OONI N W N N O O N O O]O) N O i0 hNOCJ ON AA MG V OM m(„) cO ~ ~~~~ M~ MM MMM N M M~ ~ ~ cMOm A ? ~o omo°o ONO ° °oo °o°o o° °o ON . M, O nj0 DOO 00 000 X000 O N N O M i0 y O N N~ ~N Nf0 ^~~N 00 ~N~O O N MN t(j OMM y~MMM Ny V 67 ~ . M Myj fyM MM Mfg My3 M ~~ ~ ~ d m ,~( O ~~= y N r~ d ~ (S ,~ w d' O .~.. d N x C ~ ~ t3 d ~ d °' ~ rn ' ° ~ U o p Z 4 ii N - N m °' a c m g~ ~ LL ~ .. y U g E O t r ~ U '~ ¢ S~ m `° 3 _~ w` 3 N y a U~° w V w a r J a as c ~' ~o of ° ~ `~ "mw o~ ~i ~ gew~~ ~°c°> 0 0 ~ c _d mm 2' y o `o `o v o .d O t E c m p1 R~ 'n ~ c N~ `. O ~ WQQ~UNUW U'u ~i U'~ pi-Nh ~EH Em~FU2m C C G d ~ = y UU v ~i a F U t0 O (9 M b M A = Ur t O O N 0 V O~ O N A M ' U t'19 ~ y'OO M O N M ~~ ~J M M M C y 0 N AbN~~ m 0 !" ~. O A LL V• 0 0 m O OO A 'O O ~ O 0 0 ~ ~~ ~ M M r t` b N O a` Q M ~ N N M M [ 0 M 7 ~ •' r ~' O ` l E O O? O N ~ L M O N ~ O A N M M M W M W MM a ~ COI a M m q u. ~ I .=I ON h O O to O M O N E V °m evAno ~ «» «»'~' «» ~ ~ iq u c m N O t0 V M N y a G ~ q 0) Q7 ~ y N o ~' ~d'On a ~ U ~ ~~~~~ tO Q M b J O C d o O 0 ° ~ o o c c o ~ O~ O r o c O O MMAMV N h {L m ~ M M M H ~ o LL ? _ ill N p U u 10 f 0 S N = N O O p~ ~ c J c 8i y F F y ~ ~ N d O . y m j,4 m O $ C , O ~ w ~ w ~ 0 9 aci = = LL ~a~ a c a` a ' C c~ m ~ a c C _ u ~ O o ~ v ~ c ~ U o U U ~ u ~ z ~ 0 5 U 0 U U N N SARATOGA CITY COUNCIL MEETING DATE: March 5, 2003 AGENDA ITEM: _ ORIGINATING DEPT: Community Development CITY MANAGER: ~~--2`--G-~-- PREPARED BY: Thomas Sullivan, AICP DEPT HEAD: SUBJECT: Gateway Design Standazds Purpose Statement RECOMMENDED ACTION: Review and approve the purpose of the Gateway Design Guidelines. REPORT SUMMARX: The Council representatives and Staff have met on February 12, 2003 and developed the following four purpose statements. These four bullet points were then fleshed out with small explanatory paragraphs. Gateway Design Guidelines Purpose: • Successful Business Environment in the Saratoga-Sunnyvale Corridor o The primary planning and design objective for the Saratoga Gateway District is to organize buildings, parking, clear sight lines from the street to enhance business visibility. of reasonable signage and internal site circulation to create convenient, community scaled commercial activity areas. • Enhance the Neighborhood Quality of Life o Encourage commercial development toward the front of the, property along Saratoga-Sunnyvale Road. Minimize second story windows facing residential properties. Use landscaping to enhance the privacy of the existing residential neighborhoods, which are contiguous to the Saratoga Gateway District. • New Commercial Projects to be Consistent with the Rural Character of Saratoga. o The rural residential character of the City has .been created and maintained through low residential densities, extensive landscaping along. streets and the relatively low profile and height of structures. In commercial areas this. can be achieved by the use of architectural features, materials and color to reduce bulk and mass. The use of traditional residential architectural design themes that can be transformed into effective commercial functions can be an effective method in which to achieve this goal. • Gateway besign Guidelines to be Consistent withExisting Saratoga Zoning Regulations. o The Gateway Design Guidelines need to focus, on the look, .feel and architectural quality of the Saratoga-Sunnyvale Comdor and ate not intended to impose a surrogate set of defacto zoning regulations for one of several Commercial. Districts within the City. Strategy (Road Map to Success) ` • Steps o Team drafts document(s) o Team distributes to any and all interested groups or individuals for comments. o Team mitigates any issues from comments. o Team re-distributes for additional comments o Mitigates again o Presentation to City Council for Feedback o Mitigation of Council comments and input o Formal presentation to City Council FISCAL IMPACTS: N/A CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: The task force may take longer to begin work on the development of the, document. ALTERNATIVE ACTION: Begin the Task Force process without this initial Council direction. FOLLOW UP ACTION: Schedule the Task Force meetings. ADVERTISING, NOTICING.AND PUBLIC CONTACT: This agenda item does not need to be advertised ATTACHMENTS: None 2 of 2 SARATOGA CITY COUNCIL MEETING DATE:. March 5, 2003 AGENDA ITEM: ORIGINATING DEPT: Community Development CITY MANAGER: ~~ PREPARED BY: Thomas Sullivan, AICP DEPT HEAD: SUBJECT: Resolution of Intent to Amend Article 16 of the Saratoga City Code relating to the Maintenance of Building Sites RECOMMENDED ACTION: Adopt the attached Resolution directing Staff to develop such an amendment to the Ciry of Saratoga s Building Code. REPORT SUMMARY: One of the areas that continue to create complaints from all of Saratoga's neighborhoods is the unsightliness of construction sites. -This was discussed at the recent Council Retreat. Adopting the attached Resolution sets the process in gear to develop a remedy to the situation. It is envisioned that the ordinance amendment will requite that construction sites be fenced with opaque material. The ordinance will also require that all equipment, material, port-able toilets 'and trash dumpsters be maintained vvithin the confines of the project. At the Council Retreat, the Grace. San Filippo project at 18460 Sobey Road is an example of what a construction project should look like. As this is a proposed amendment to the Building Code portion of the Saratoga City Code, the Planning Commission is not required to conduct a separate Public Hearing and adopt a resolution making a recommendation to the City Council. FISCAL IMPACTS: In addition to Staff time to develop the ordinance, there will be cost to advertise the public hearing and to have the City Attorney review the. draft ordinance:: If the Ciry Council desires the Planning Commission conduct a hearing as if it were an amendment to the Zoning Code portion of the Saratoga City Code the cost for advertising would double. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: We will continue to respond to complaints about trash and other debris at and around building sites.. ALTERNATIVE ACTION: 1. Do not adopt such an ordinance 2. Adopt an ordinance that only requires fencing but not xhe other items. FOLLOW UP ACTION: Advertise a Public Hearing for a future. City Council Agenda: ADVERTISING, NOTICING AND PUBLIC CONTACT: The agenda for this City Council meeting was duly posted on February 28, 2003. Resolutions of Intent do not need to be advertised. ' ATTACHMENTS:.. ' None 2of2 `~ 1,._J SARATOGA CITY COUNCIL 1VIEETING DATE: March S~Znn3 ORIGINATING DEPT: PREPARED BY AGENDA ITEM: CITY MANAGER: (~~~~ DEPT HEAD: k~t}~C,ivt, SUBJECT:.. Congress Springs Park Safety Net Extension,- Award of Construction Contract RECOMMENDED ACTION: L Move to awazd a construcfion contract to Ace Golf Netting of Austin, Texas in the amount of $43,725.00. 2. Authorize City Manager to execute a contract with Ace Golf Netting. 3. Move to authorize staff to execute change orders to the contract up to $8000.00. BACKGROUND: Congress Springs Park currently has a safety net structure between the park and freeway to act as a barrier for wayward baseballs and other flying objects. The net system was erected in 1994, and is approximately 1320 feet in length, with heights of 35 and 45 feet.. The southeastern 310 feet of the park currently has no netting protection, as the prior configuration of the pazk had no baseball fields at this location. Since last year's rehabilitation of Congress Springs Park it has been found that fouled baseballs are making their way over the soundwall at this unprotected end of the park, creating a hazardous situation for freeway motorists. Last yeaz, as part of the pazk rehabilitation, asection of the safety net was raised 10 feet. to provide better protection from balls hit from the new Pony League field. While this work was being done, inspection of the existing net material revealed extensive deterioration from sun and weather exposure. Because of this deterioration, the effectiveness of the safety net will become progressively compromised as time goes on. The work proposed in this report would add an extension to the existing netting and replace the existing netting material to afford protection along the full length of the park. ,l DISCUSSION: Sealed bids for the Congress Springs Safety Net Extension Project were opened on February 25s'. Unfortunately the City did not receive any bids on the project. It was found that very few: companies perform this type of highly specialized work. Staff mailed bid packages to approximately 5 companies and 10 Bid Exchanges. Only one plan holder showed interest in the project, and staff made apost-bid inquiry with this firm.: Because the City had gone through a formal bid process as specified by the Public Contract Code and received no bids, staff was able to solicit bids informally. Staff decided to solicit a proposal from the sole interested company, and their proposal is as follows: Ace Golf Netting: - Add 315' of netting extension (including poles and associated hazdwaze) from .the end of the existing net structure to the southeastern boundary of Congress Springs Pazk. Also replace all existing net material (33,000 squaze feet) and any deteriorated hazdwaze across existing net structure. Total cost proposal: $43,725.00. It is therefore recommended that the Council award a construction contract to Ace Golf Netting in the amount of $43,725.00. Further, it is recommended that the Council authorize staff to execute change orders to the contract up to an amount of $8000.00 to cover any unforeseen circumstances and additional work, which may arise during the course of the project. FISCAL IMPACTS: $60,000.00 for this work is programmed in the adopted budget for Capital Improvement Project, Congress Springs Safety Net. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: Ace Golf Netting would not be awarded a construction contract, and work for the Netfing Extension would not proceed at this time. ALTERNATIVE ACTION(S): Move to award a construction contract to Ace Golf Netting of Austin, Texas in the amount of $16,850.00 to add only the net extension (with associated poles and hazdware). FOLLOW UP ACTION(S): The contract will be executedand the contractor will be issued a Notice to Proceed. Work will begin as soon as possible and completed early in the spring.. ADVERTISING, NOTICING AND PUBLIC CONTACT: . Nothing additional. ATTACHMENTS: 1. Work Proposal. i :a~": A ~. ACE G~~ULF 1oiE'~TING . % 1 ~ ~ 1 82t Witgoia Trail 1 ~,~ .j ~~. Aus#in, TX 78758 ,~:~; : (87`7_) ACE-NETS acegolfnetting.coagi Ears 312-1334-8$85 CiTy C>f Sazatoga pept Of Public Works 2-25-2003 13777 Fruitvale A:vetiue Robe; < Cherbone 408-R68-1.241 Sarxtoga,Californ'ta 9307G Fax408-868-1281 Provide and instHll R.oxfoid Fnrdell (iFRti Xaolvethvlene range barrier netting ~rrith poly rope border.Fasttn nettingto 3!8" auc;,aft cable(top and bottom) using galvattu-ed spring snap hooks at top and alvanized sl~xckles ht bottom cable.Netting is installed ~~•itlt doiable "X" brax system using 5!lb" aircraR cable (via5~1 coated to 3,8").Poles are new or used trzated )t°ooden poles set 8 to 10 feet deep.Ends and;eonZers are 2nchored wjih galvanized scrc~v in anchors and air•crzft cables.Cruy wires are i~iu-ked with yellow safety covers. Netting has l0 yeaz conditiortal non-prorated warranty Net has s 15 year life expectancy In.Mallation has 2 year warranty covering Gzfec~ts in materials and workmanship. Customer to locate all underground lines ait~i utilities.Custoiner to be responsible for any pemuts and variance¢ required an3 for location of i+;t to be installed.Customer to flag spri:tklers. Watering should be discontinued several dsiys prior to commencement of work. Spoils from holes to be spread neaz holes.(:;+'o dirt haxiled from site.) ...Priced as follows;' Option f: Add 315' of 25' nettittg begiurtgin¢ 10' above grade for an overall height of 3S' using class 3 poles. Total Charge: 516,850:00 Option 2: Cltangc netting fabric and r~~zlace cable and hardhare as needed on existing .netting system of 33,000 sgware feet. Total Charge: X28,875.00 Option 3: Tf both of the above options are done at the same tune. 543,72.5.00. These prices assume a fairly level work ar!:;s1.Working on a berm could change the price or be ' impossible from an egiupment standpoint:. Please call Htith any gt~stione. Sntcerely. ACCEPTED _.~ -~-/- Charlie Parker (owner) Toll Free 877-223-6387 • ~• ~~A;"~ ^ ~~ .~ ACE GOLF NETTING ` ~ t' ' ~ 8'hE~'Wagon'd'rail y 4 ~ : ~ ~/ Alt; Cin, 7CX '78758 ~~~ J i (877) ACE-NETS acegolfnetting.s.onn Fa'*; 512-834-8885 City UESaratoga Dept Of Publtc Works 2-25-2003 ' 13777 Fruitvale Avenue Robzrt Cherbone 4G8-$68-1241 Saratoga,Califomia 95076 Fax408-868_•1281 Provide and install Roxfcrd Fordell GF86 golyethvlene range barrier netting wiih poly rope border.Fast~ netting to 3i8" airrirafl cable(top and bottom) using galvanized spring snap hooks at top and galvauized shackles xi't bottom cable.Netting is installed with double ` ;~C' brace system using 5/16" aircraft. cable (tinziyl coated to 3/8").Poles are new or used treated .tieoden poles set 8 to l0 feet daep.%~xds and.oottters are anchored with galvanized screw in .anchors and airorafl eables.Guy wires are riuvked with yellow safety covers. Netting has 10 }=ear condittoiial non-piorattid warranty Net has a 15 yeaz life expectancy Installation has 2 year warranty covering: cbsFects in materials and workmanship. Customer to lxate all underground lines an¢ utilities.Customer to be responsible for anypermits and variances reyuired and For location of iat to be installedCustomer toflag sprinklers. Watering should be discontinued seti=eral d,i=s prior to commencement of work. Spoils from holes to be spread neaz holes.(.No dirt hauled from site.) Priced as follows; Option 1: add 315' of 25' netting beginnartg 10' above grade for an oversrll height of 35' using class 3 poles.. Total Charge: $16,850.00 •. Option 2: Change netting fabric amd replace cable and hardware as needed on existing- ' netting system of 3.3;000 square feet. Total Charge: 528;875.00 d Option 3: if both of the above options ar+: done at the same time. $43,725.00 These prices assume a fairly level work area .Working on a berm could change the price or be impossibla from an equipment standpoint. aCCEPTED ___! ~~ Please call with any questions. Sincerely, ~~~j Charlie Parker (owner) i 1'011 Free 877-223-6387 ;` SARATOGA CITY COUNCIL MEETING DATE: March 5, 2003 AGENDA ITEM: ORIGINATING DEPT: Pnh. Wks/Ree. CITY MANAGER: ~~G%t~-~~---'-' PREPARED BY: DEPT HEAD: SUBJECT: North Campus Fence Project -Award of Construction Contract RECOMMENDED ACTION: Move to declare Central Fence Company of San Jose to be the lowest responsible bidder on the project. 2. Move to award a construction contract to Central Fence Company in the amount of $29,725.00. 3. Move to authorize staff to execute change orders to the contract up to $6,000. REPORT SUMMARY: Sealed bids for the North Campus Fence Project were opened on Tuesday, February 25a'. A total of three contractors submitted bids and a summary of the bids received is attached (Attachment 1). Central Fence Company submitted the lowest bid of $61,600.00, which was significantly above the project estimate of $25,000.00. Realizing that the lowest bid was well above the total funding amount available for the project, City staff negotiated with Central Fence Company to lower the bid to $29,725.00. This was accomplished by opting to leave the fencing that is in good condition on the east property line (much of this fencing is relatively new and needs only minor repair work at one or two locations), providing disposal services; and specifying an equally durable but less labor- intensive fence design. Staff has carefully checked the bid along with the listed references and. has determined that the bid is responsive to the Notice Inviting Sealed Bids dated January 31, 2003. The scope of work includes fiunishing all materials, equipment, and labor to erect wood fencing along portions of the North Campus perimeter. It is therefore recommended that the Council declare Central Fence Company to be the lowest responsible bidder on the project, and award the attached construction contract (Attachment 2) to this firm in the amount of their bid."Further, it is recommended that the Council authorize staff to execute change orders to the contract up to an amount of $6,000.00 to cover any unforeseen .circumstances and additional work, which may arise during the course of the project. FISCAL IMPACTS: Funding for this work is programmed in the adopted budget and contains sufficient funds to cover the contract and recommended change order amounts. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION: Central Fence Company will not be declazed the lowest responsible bidder and a construction contract will not be awarded to that firm: The Council maymake specific findings to declare another bidder to be the lowest responsible bidder, or reject all of the bids and direct staff to re-bid' the entire project. However, staff does not believe that a lower bid will beobtained by re-bidding the project due to the already deeply negotiated price provided by Central Fence Company. ALTERNATIVE ACTION(S): None in addition to the above. FOLLOW UP ACTION(S): The contract will be executed and the contractor will be issued a Notice to Proceed. Work will begin as soon as possible, and be completed by within 45 working days. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENTS: 1. Bid Summary.. 2. Fence Cost proposal W a y m r N I]n N O r A A a 0 0 a T m 3 n W a N a d 0 0 0 0 0 0 0 W W (~ ~ ¢ G 3 oH~ O ~ 3 T n y D d a Z ~ ~ k m ~ O a n(~ 'c 3 D d C ~ t ~ ~ N ~~f N T N ~ O A O p W 9 v N c C 3 • rn rn 0 0 0 0 rn ~ V Q O Cf O O O ~ C n ~ N ^ ~ O A N N O O a H n 2 m Z -i Feb-29-2003 10:39 From-CtniitAL FEnCt San Jose +4. i •n ..__ci a iic i C~:NTRAL FENCE COMP.P~NY An Equal Employment Opportunity Company Lic. No. 281558 FAST BAY OFFICE ROME OFFICE GUARD RAIL DIVISION 3055 AM1rerdo Street 1304 WtiAton Avenue ~ 148 Otto Circle San Leandro CA. 94577 San Jose, CA. 95116 Sacramento, CA 95822 7ele: 510-6958477 Tele: 408~993J993 Tele; 91E4245692 Fa>C 510.6955478 Fax 408-993-0830 Fax 918321-60311 ^ ~1 O QUOTATION CONFIRMATION -VALID FOR 60 DAYS Project: Bid Date: 25-Feb-03 Page 1 of 1 City of Saratoga No. Campus Fence Project Clarkspur & Prospect Rd Q'C70TA'1`ION Quanti Unit Price Extension (8' hi) Remove & Replace exist. Wood Fence LF 1120 55.00 61,600.00 Credit for not instilling East line of approx. 3501iner feet. LF 350 -55.00 (19,250.00) Credit for not installing 75' on East side of South line LF 75 -55.00 (4,125.00) Credit for Cny cleazing remaining fence ]ine Lot 1 -1500.00 (1,500.00) Ctedit for City furnishing debris boxes and disposing - ofremoved existing fence Lot 1 -500.00 (500.00) Ctedit for redesign to Sold Board Fence with - 1 x 6 x 8' Con.Heart RW Boazds Lot 1 -6500.00 (6,500.00) 4 x 4 PT Fit Posts - unstained - IPER ATTACHED DRAWING) - INCLUSIONS: UNION-BONDABLE EXCLUSIONS: Total: 29,725.00 Addenda NOted: 1,2 'Bond Premium •Buildin Permds •Traff'~c Control Charge per Extra Mobilization: $925.00 •surves 8 stekin9 •Clearina-Grubbtno-G~adtna Mobilizations Ind.: One •ConcretelASOhan cunlno or oatthina'Eledrical Items'Groundina -LiabiGN for locating end unloceM1ed new eonst. and non USA - undemround umilitieS'PenaIIIBS for delays beyond Cnntr Ir~Fenr~ control.'Post Pockets 'Enaineerina Calp. •Baekftllina post holes •Temo. Fence Maint. •tandscaoe restoration 'Special Coveraoe Insurance Premiums Princi al Estimator. • /~ SARATOGA CITY COUNCIL MEETING DATE: March 5, 2003 AGENDA ITEM: ORIGINATING DEPT: City Manager's Office CITY MANAGER: ~"`'G~- PREPARED BY: Lorie Tixifow DEPT HEAD. w SUBJECT: Santa Clara County Library Lease RECOMMENDED ACTIONS: Provide final direction to staff on lease terms to be negotiated with Santa Clara County Library for their use of the newly expanded and renovated Saratoga Library. REPORT SUMMARY: Library services in Saratoga are provided under a lease agreement between the City of Saratoga (City) and the Santa Clara County Library (Library). The City owns the building while the Library provides the materials, furniture and personnel The most recent lease was set to terminate in 2003 with the ability for 30-year renewal in 10-year increments at the Library's request. With the expansion and renovation of the Saratoga Library, either a new lease or a lease renewal is needed to reflect the building changes and update the remaining terms and conditions. Significant deletions from the old lease include language about land acquisition, design process and construction, bond issuance and repayment terms, and termination resulting from failure to secure financing. The new lease carries forward many of the same terms and conditions of he old, and significant provisions follow: Use of Premises. Use is restzicted to maintenance and operation of a branch library, and any sublease or occupation by others is prohibited without the City's prior written consent. Alterations, additions and maintenance.. The Library is responsible for maintaining the interior' and exterior of the building without limitation. The City is responsible. for maintaining anything beyond the exterior walls of the building, i.e., landscaping, sidewalks, and parking lot. The Library is precluded from making any alterafions or additions (such as moving walls, changing floor coverings, moving light fixtures, etc.) without prior written City consent. Taxes and Utilities. The Library is responsible for all tax liability and facility utility costs. The City is responsible for utility costs associated with exterior lighting (although not paid for previously). Liability and Insurance. The .Library and the City agree to mutually indemnify each other from .liability based on the same division of maintenance responsibility-anything that happens inside the r library or related to the exterior of the library is the Library's responsibility; anything related to landscaping, the sidewalk or parking lot is the City's. Both the City and the Library are required to maintain liability insurance at the City's standard limits. Termination. The. Library is permitted to terminate the .lease agreement if the City decides to withdraw for any reason from the Santa Clara County Library system. The. City agrees to give one- year notice should it decide to withdraw. REQUEST FOR DIRECTION Last spring, staff requested direction on terms and conditions for the new lease; some specific issues follow: • Term lengtL. The' current lease covers 25 years and permits three 10-year renewals. As part of the 19741ease, the Library committed to contributing toward the bond repayment and the lease length was designed to roughly match the bond repayment term and for the 25-year period to begin when construction was complete. Now, the lease. covers onlyoperations so a shorter-term length with renewal options may be more appropriate. The Library prefers a long term lease so that financial obligations are known well in advance. • Cafe operator. The new facility includes space for a cafe. At this time, the Friends of the Saratoga Libraries will be responsible for operation of the caf8. Staff suggests that the City retain approval of any change in cafe provider with language to that effect included in the new lease. • Exterior building maintenance. The current lease requires the Library to maintain the exterior of the building.. However, little attention was paid to exterior maintenance of the previous building. Council has expressed concern about the lack of attention and discussed the possibility of the City taking over responsibility of the exterior finish in the future. Staff has discussed the issue with the new County Librarian and' she has agreed to budget $5000 annually to cover the estimated $20,000 for the re-staining of the exterior every four years as recommended by the manufacturer. The Library also offered to let the City control the staining process if desired. • Digital HVAC system assistance..Council chose to have digital heating, ventilation and air conditioning (HVAC) controls installed in the new building. The Library initiallyexpressed concern about maintenance and operation issues associated with the new system since other Library buildings do not have these state-of--the-art controls. However, they are no longer ..concerned. Recently, other lease conditions of interest to the City have surfaced; they include the following: ^ City Council use of the Community Room. Library staff is very willing to schedule use of the room for regular-and special meetings at the: City's request. ^ Art Wall Surface. Is the process of arranging for art to be hung for the Library Grand Re- Opening, the Arts Commission has recommended that the wall treatment be changed. Fabric panels had been planned to be installed on the wall along. with a picture hanging system. The panels were proposed for their acoustical deadening properties. Most galleries and museums 2 hang art directly on painted wallboard, and repaint after each exhibit. For the Grand Re- Opening, all have agreed to try the "proper" method of art hanging but keep the fabric panels in reserve in case acoustics prove to be a problem.. Should the wall remain without paneling, and wall prepazation and paint become necessary after each exhibit, the Library has concerns about the associated costs and requests a commitment of City resources. (either funds or personnel) to meet this need. City of Saratoga Art Policy. The Library is aware that an Art Policy is under development and is willing to consider compliance once the policy is complete. The City's Art Policy remains in draft form at this time. Without an approved version available, County Counsel cannot agree to recommend that the Library abide by its terms even though that is the expectation. The lease therefore cannot be executed until the Art Policy is final. However, until supplanted by a new lease, the previous lease remains in effect so move-in arid opening to the public can occur before the new lease is final. FISCAL IMPACTS: Should the Council decide to take responsibility for additional building maintenance and/or art wall maintenance, some additional costs will result. With Council direction, staff will develop cost estimates for each or for any additional costs identified as part of the lease. CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTIONS: Without final direction on lease terms, staff cannot finalize the agreement with the Library and prepare the lease agreement. ALTERNATIVE ACTIONS: Instead of a new lease agreement, the existing lease could be amended to include the new building description and a renewal could be granted to the Library. FOLLOW UP ACTIONS: In concert with the City Attorney, staff will finalize the lease agreement and bring it back to Council for approval. ADVERTISING, NOTICING AND PUBLIC CONTACT: Nothing additional. ATTACHMENTS: None