HomeMy WebLinkAboutCity Council Resolution 01-059 RESOLUTION NO. 01-059
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SARATOGA AUTHORIZING THE DESTRUCTION OF
CERTAIN CITY RECORDS
WHEREAS, Government Code Section 34090 et seq. authorizes City department heads to
destroy certain records, documents, instruments, books or paper after the same are no longer
required with the approval of the legislative body by resolution and the written consent of the
City Attorney.
NOW, THEREFORE, the City Council of the City of Saratoga hereby resolves as follows:
That it does hereby authorize the department heads to destroy those certain records, documents,
instruments, books or paper under their charge as described in Exhibit 'A'.
The above and foregoing resolution was passed and adopted at an adjourned meeting of the
Saratoga City Council held on the 5th day of September, 2001 by the following vote:
AYES:
Councilmember Stan Bogosian, Vice Mayor Nick Streit, Mayor John Mehaffey
NOES: None
ABSENT: Councilmembers Evan Baker, Ann Waltonsmith
ABSTAIN: None
2 of 2
'EXHIBIT A'
FISCAL RECORDS
ADMINISTRATIVE SERVICES DEPARTMENT
RETENTION
n~-~tion/Box # Description Rec,~rds Date Retention Date
1988-89 Jun-01
52 Yellow Cash Receipts (copies) #6408-9022
Finance Vendor Files Letters: A-G 1995-1996 Jun-01
Finance Vendor Files Letters: H-O 1995-1996 Jun-01
Finance Vendor Files Letters: P-X 1995-1996 Jun-01
Finance Pink Cash Receipts (copies) #33485-35883 & 59955-62090 1995-1996 Jun-01
Finance Cash Receipts #25651-36550 1996-1996 Jun-01
1984-1985 Jun-01
Finance Cash Receipts (pink) 1994-1996 Jun-01
Finance Business Licenses S-Z
Finance Business Licenses MC- S 1994-1996 Jun-01
Finance Business Licenses F-L 1994-1996 Jun-01
19A AP Warrant Copies 1992 - 1996 Jun-01
5D Cash Receipts - Buildin~l, Rec. 1997-1998 Jun-01
4A Cash Receipts - Bank Transfers 1997-1998 Jun-01
7D Edit List 1997 Jun-01
Reviewed by
<.~a, rd Taylor, City Attorney
Mitzie Eci~y, Interim Fin~lce Director