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HomeMy WebLinkAbout04-23-2003 Planning Commission PacketCITY OF SARATOGA PLANNING COMMISSION ACTION MINUTES DATE: Wednesday, April 23, 2003 - 7:00 p.m. PLACE: Council Chambers/Civic Theater,13777 Fruitvale Avenue, Saratoga, CA TYPE: Regular Meeting ROLL CALL: Commissioners Barry, Garakani, Hunter, Nagpal, Schallop, Uhl and Zutshi Absent: Commissioners Barry 6z Schallop Staff: Planner Oosterhous, Director Sullivan and Minutes Clerk Shinn PLEDGE OF ALLEGIANCE ELECTION OF A NEW PLANNING COMMISSION CHAIR AND VICE-CHAIR (Commissioner Hunter elected Chair and Commissioner Zutshi elected Vice-Chair) MINUTES: Draft Minutes from Regular Planning Commission Meeting of April 9, 2003. (Approved 4-1, Hunter Abstainl ORAL COMMUNICATIONS -Any member of the Public will be allowed to address the Planning Commission for up to three minutes on matters not on this agenda The law generally prohibits the Planning Commission from discussing or taking action on such items. However, the Planning Commission may instruct staff accordingly regarding Oral Communications underPlanning Commission direction to Staff. REPORT OF POSTING AGENDA Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on April 17, 2003. REPORT OF APPEAL RIGHTS If you wish to appeal any decision on this Agenda, you may file an "Appeal Application" with the City Clerk within fifteen (15) calendar days of the date of the decision, pursuant to Municipal Code 15-90.050 (b). CONSENT CALENDAR APPLICATION #02-039, SARATOGA OAKS HOMEOWNERS ASSOCIATION, Appeal of An Administrative Decision; The Saratoga Homeowners Association has filed an appeal of an administrative decision made pursuant to Municipal Code Section 15-50.120, Tree Regulations, Violations Penalties. The administrative decision requires $35,439.00 in cash and $17,719.50 in native replacement trees for removing a total of 12 trees without a City issued tree removal permit. (CHRISTINE OOSTERHOUS) (APPLICANT HAS REQUESTED THAT THIS ITEM BE CONTINUED TO JUNE 25, 2003) (APPROVED TO CONTINUE 5-0) PUBLIC HEARINGS All interested persons may appear and be heard at the above time and place. If you challenge a decision of the Planning Commission pursuant to a public hearing in court, you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this agenda, or in written correspondence delivered to the Saratoga Planning Commission at, or prior to, the public hearing. In order to be included in the Planning Commission's information packets, written communication should be filed on or before the Monday, a week before the meeting. 2. APPLICATION #03-029 (386-10-007) TRIEU, 18480 PROSPECT ROAD; -The applicant requests conditional use permit approval to establish an internet access center. The proposed center shall include access to personal computers with high speed wired and wireless internet connections, as well as access to the latest hardware and software systems. The proposed center will also accommodate individual and group training on personal computers for various types of professional certifications. Audio and video conferencing capabilities will also be available at the center. The site is zoned neighborhood commercial. (CHRISTINE OOSTERHOUS) (APPROVED S-0) DIRECTORS ITEM - None COMMISSION ITEMS - None COMMUNICATIONS WRITTEN City Council Minutes from Regular Meetings on April 2, 2003 ADJOURNMENT AT 7:34 PM TO THE NEXT MEETING - Wednesday, May 14, 2003, at 7:00 p.m. in the Council Chambers/Civic Theater 13777 Fruitvale Avenue, Saratoga, CA If you would like to receive the Agenda's via e-mail, please send your e-mail address to planning@saratoga.ca.us • CITY OF SARATOGA PLANNING COMMISSION LAND USE AGENDA DATE: Tuesday, April 22, 2003 -12:00 noon (Note the new time) PLACE: City Hall Parking Lot, 13777 Fruitvale'Avenue TYPE: Land Use Committee SITE VISITS WILL BE MADE TO THE FOLLOWING ITEMS ON THE PLANNING COMMISSION AGENDA FOR WEDNESDAY, APRIL 23, 2003 • ROLL CALL REPORT OF POSTING AGENDA AGENDA 1. Application #03-029 - TRIED "The Zone" 18480 Prospect Road 2. Application #03-029 - "Mobile Fusion"'~`~ Item 2 Item 2 1150 Saratoga Avenue, San Jose ~ This is an existing business under the applicant's management LAND USE COMMITTEE The Land Use Committee is comprised of interested Planning Commission members. The committee conducts site visits to properties which are new items on the Planning Commission agenda. The site visits are held Tuesday preceding the Wednesday hearing between 12:00 p.m. and 2:00 p.m. It is not necessary for the applicant to be present, but you are invited to join the Committee at the site visit to answer any questions, which may arise. Site visits are generally short (5 to 10 minutes) because of time constraints. Any presentations and testimony you may wish to give should be saved for the public hearing. • • CITY OF SARATOGA PLANNING COMMISSION AGENDA DATE: Wednesday, Apri123, 2003 - 7:00 p.m. PLACE: Council Chambers/Civic Theater,13777 Fruitvale Averiue, Saratoga, CA TYPE: Regular Meeting ROLL CALL: Commissioners Barry, Garakani, Hunter, Nagpal, Schallop, Uhl and Zutshi PLEDGE OF ALLEGIANCE ELECTION OF A NEW PL~,NNING COMMISSION CHAIR AND VICE-CHAIR MINUTES: Draft Minutes from Regular Planning Commission Meeting of Apri19, 2003. ORAL COMMUNICATIONS -Any member of the Public will be allowed to address the Planning Commission for up to three minutes on matters not on this agenda The law generally prohibits the Planning Commission from discussing or tahing action on such items. However, the Planning Commission may instruct staff accordingly regarding Oral Communications under Planning Commission direction to Staff. REPORT OF POSTING AGENDA Pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on April 17, 2003. REPORT OF APPEAL RIGHTS If you wish to appeal any decision on this Agenda, you may file an "Appeal Application" with the City Clerk within fifteen (15) calendar days of the date of the decision, pursuant to Municipal Code 15-90.050 (b). CONSENT CALENDAR I. APPLICATION #02-039, SARATOGA OAKS HOMEOWNERS ASSOCIATION, Appeal of An Administrative Decision; The Saratoga Homeowners Association has filed an appeal of an administrative decision made pursuant to Municipal Code Section 15-50.120, Tree Regulations, Violations Penalties. The administrative decision requires $35,439.00 in cash and $17,719.50 in native replacement trees for removing a total of 12 trees without a City issued tree removal permit. (CHRISTINE OOSTERHOUS) (APPLICANT HAS REQUESTED THAT THIS ITEM BE CONTINUID TO JUNE 25, 2003) PUBLIC HEARINGS All interested persons may appear and be heard at the above time and place. If you challenge a decision of the Planning Commission pursuant to a public hearing in court, you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this agenda, or in written correspondence delivered to the Saratoga Planning Commission at, or prior to, the public hearing. In order to be included in the Planning Commission's information packets, written communication should be filed on or before the Monday, a week before the meeting. 2. APPLICATION #03-029 (386-10-007) TRIEU, 18480 PROSPECT ROAD; -The applicant requests conditional use permit approval to establish an Internet access center. The proposed center shall include access to personal computers with high speed wired and wireless Internet connections, as well as access to the latest hardware and software systems. The proposed center will also accommodate individual and group training on personal computers for various-types of professional certifications. Audio and video' conferencing capabilities will also be available at the center. The site is zoned neighborhood commercial. (CHRISTINE OOSTERHOUS) DIRECTORS ITEM - None COMMISSION ITEMS - None COMMUNICATIONS WRITTEN - City Council Minutes from Regular Meetings on Apri12, 2003 ADJOURNMENT TO NEXT MEETING - Wednesday, May 14, 2003, at 7:00 p.m. in the Council Chambers/Civic Theater 13777 Fruitvale Avenue, Saratoga, CA • If you would like to receive the Agenda's via e-mail, please send your e-mail address to planning@saratoga.ca.us MINUTES SARATOGA PLAN1~lING COMMISSION "U DATE: ~ Wednesday, Apri19, 2003 PLACE: Council Chambers/Civic Theater, 13777 Fruitvale Avenue, Saratoga, CA ' TYPE: ' Regular Meeting Acting Chair Barry called the meeting to order at 7:00 p.m. ROLL CALL Present: Commissioners Barry, Garakani, Nagpal, Schallop, Uhl and Zutshi Absent: Commissioner Hunter Staff: Director Tom Sullivan, Associate Planner John Livingstone and Assistant Planner Ann Welsh ELECTION OF A NEW PLANNING COMMISSION CHAIR AND VICE CHAIR With the concurrence of the Commission, the election of a new Chair and Vice Chair was continued to the next meeting. Commissioner Barry will serve as Acting Chair for this evening's meeting. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES -Regular Meeting of March 26, 2003. As there was not a quorum of eligible Commissioners present to vote who could vote to approve the minutes, adoption of the- minutes of the March 26, 2003, meeting was continued to the May 14, 2003, meeting. ORAL COMMUNICATION There were no Oral Communication items. REPORT OF POSTING AGENDA Director Tom Sullivan announced that, pursuant to Government Code 54954.2, the agenda for this meeting was properly posted on Apri13, 2003. REPORT OF APPEAL RIGHTS Acting Chair Barry. announced that appeals are possible for any decision made on this Agenda by filing an Appeal Application with the City Clerk within fifteen (15) calendar days of the date of the decision, pursuant to Municipal Code 15.90.050(b). Saratoga Planning Commission Minutes of Apri19, 2003 Page 2 CONSENT CALENDAR There were no Consent Calendar items. ' ~** PUBLIC HEARING - ITEM NO.1 APPLICATION #02-062 (Buildin S~~ ite Approval) & #02-213 (I.ot Line Adjustment), (503-13-134 thru 137) - HORVATH, 22122 Mt. Eden Road: The proposed'lot line adjustment involves an equal transfer of area between two abutting parcels. The lot line change is proposed to create a separate access lane for the landlocked rear parcel, which presently gains access via an easement over the frontage parcel. The new access lane would require a bridge to be constructed 100 feet east of the existing shared access bride, which spans Calabasaz Creek. The lot line adjustment involves transfer of 13,910 square feet to APN 503-13-134, which is owned by Judy Chapel, from APN, 503-13-136 and 137, which is owned by Frank Horvath. The lot line adjustment also involves transfer of 13,910 square feet from APN 503-13- 135 and 134, owned by Judy Chapel, to APN 503-13-137, which is owned by Frank Horvath. (ANN WELSH AND TOM SULLIVAN) Assistant Planner Ann Welsh presented the staff report as follows: • Advised that the applicant is attempting to create a flag lot access for Parcel 1, which is currently landlocked with an access easement. • Said that the lot line adjustment will require the construction of a new bridge 120 feet east of the existing shared access bridge. • Said that the necessary findings can be made, this project is consistent with the General Plan, is a physically suitable site and the proposed design would not cause any environmental safety problems. ~ Said that the project has received -preliminary geotechnical and Fire approval but will require additional review. • Suggested minor changes to the proposal to revise the lot line to widen the lane in Parcel 1 and to require the construction of a clear span bridge. • Said that there would be minimal impact on trees and replacement trees, appropriate to a streamside environment, will be planted. • Reminded that additional approvals will have to be obtained from the Soil Conservation Service and the Army Corps of Engineers before construction. • Recommended approval. Commissioner Nagpal asked if the relocation of the driveway to the west is proposed to save Tree #1. Assistant Planner Ann Welsh replied yes. She added that staff proposes to widen the stem of the flag to move the bridge over and avoid removal of this tree. Commissioner Nagpal asked whether it was practical to preserve both Tree #1 and Tree #3. Assistant Planner Ann Welsh replied no. This is not possible in order to be able to meet Fire requirements. Saratoga Planning Commission Minutes of Apri19, 2003 Page 3 Commissioner Nagpal asked of the poles would be removed. Assistant Planner Ann Welsh re lied one would be removed. P Commissioner Nagpal proposed enlarging the shoulder to allow those accessing the site to pull off the roadway and asked if this idea had been contemplated. ' Assistant Planner Ann Welsh replied that this could be required and that there is enough space available to accommodate widening the shoulder. Commissioner Garakani questioned why not move the easement from one side to the other instead of this proposed lot line adjustment. Director Tom Sullivan replied that this would be a good question for the applicant. Commissioner Garakani pointed out that if the easement were to be moved the- new bridge could be moved closer to the existing bridge. Assistant Planner Ann Welsh advised that the applicants want totally separate parcels. Commissioner Garakani asked if a Traffic Study is not warranted. Director Tom Sullivan said that the Commission could deny the lot line adjustment with findings as another way onto the parcel currently exists. Assistant Planner Ann Welsh said that the Commission could require a Traffic Study at the applicant's expense. Agreed that traffic around Mt. Eden Road can be difficult. Commissioner Uhl suggested a 15 percent bond for the trees. Assistant Planner Ann Welsh advised that the City's Arborist recommends the bond amount and the condition of approval- for the bond amount is based on the Arborist's recommendations. After construction is completed, the City's Arborist makes sure that trees are in reasonable condition. Acting Chair Barry asked if this would be included in the Resolution. Assistant Planner Ann Welsh replied yes. Acting Chair Barry pointed out that a tree bond is a recommendation in the staff report and a Condition in the Resolution. Assistant Planner Ann Welsh said that the actual dollar amount can be called out iri the Resolution. Commissioner Zutshi said that page 10 of the report calls out the dollar amount. Director Tom Sullivan suggested striking out the word "recommended" and replacing it with the word "required" on page 16. Saratoga Planning Commission Minutes of Apri19, 2003 Page 4 Acting Chair Barry asked when the original lot split was done on this property. nn Welsh: Assistant Planner A • Stated that this parcel has a long history. It used to be located at the City/County boundary. In the 1980's, the County portion of this parcel received Building Site Approval. At that time, the owner came to the City of Saratoga. and asked that the City recognize it as being two parcels. That was done 20 years ago. The County portion became incorporated into the City of Saratoga. A lot line adjustment was recorded 10 years ago and a new lot line adjustment will now create a flag lot configuration. Acting Chair Barry asked if Mr. Horvath has owned the property over the years. Assistant Planner Ann Welsh replied yes. Acting Chair Barry advised that the first step in this proposal would be to approve an initial study. Pointed out that the Negative Declaration mentions a trail easement on the south side of the property while elsewhere in the report this-trail easement is mentioned as being on the east side. Asked which is correct. Assistant Planner Ann Welsh replied that there is a 10-foot easement all along the entire southeast side. The trail easement was recorded but never acted- upon. The City has the right to pursue this ,trail if it wanted to do so. Doing so would require tree removal. Director Tom Sullivan reminded out that this easement already exists. Acting Chair Barry pointed out that improvements to the trail are the issue. Assistant Planner Ann Welsh agreed that the question is whether the City should now require the improvements. Director Tom Sullivan said that the question is does this trail easement connect to improved easements on either end. Added that improvements can be added as a condition of approval with the necessary findings of nexus to do so. Assistant Planner Ann Welsh added that the easement goes across the Calabasaz creek. Commissioner Garakani pointed out that if the City wants to use this trail, it would have to build a bridge. Acting Chair Barry said that there might be enough of a nexus to require improvements to the trail. Commissioner Schallop suggested asking to have the easement redrawn to allow use of the existing bridge if the trail were to be improved in the future. Acting Chair Barry expressed concern with granting a Building Site Approval with the proposed 26- foot height, two stories and acabana/garage combination. Asked staff how best to deal with the approval of a BSA if the Commission does not want to grant all the specifics. Saratoga Planning Commission Minutes of Apri19, 2003 Page 5 Director Tom Sullivan pointed out that the BSA is intended to provide enough conceptual architecture to see how the site would be able to be developed but does not serve in place of the Design Review process. Suggested that the Commission could state in their findings that the BSA does not include specific building rights. Acting Chair Barry opened the Public Hearing for Agenda Item No. 1 at 7:30 p.m. Mr. Marvin Kirkeby, Civil Engineer: • Said that per his understanding of the Subdivision Map Act a lot line adjustment cannot be conditioned. Conditions would have to be a part of the Building Site Approval. • Said that the history of this property is a long, one and that he is available for any questions. Commissioner Schallop asked if the applicant is willing to adjust the proposed, lot line adjustment to deal with staff's recommendations. Mr. Marvin Kirkeby replied yes. Commissioner Zutshi pointed out that there are a lot of geotechnical issues and asked if the applicant is willing to go with the recommendations. Mr. Marvin Kirkeby replied yes. He said he has revised the driveway three times. to get away from areas with geotechnical concerns and the current placement meets criteria. Commissioner Zutshi asked if the necessary approvals of the Army Corps of Engineers would be obtained. Mr. Marvin Kirkeby replied that this is the standard process and he will do so: Acting Chair Barry brought up the issues of safety raised and asked if Mr. Kirkeby would object to a condition being added to either move the bridge or enlarge the shoulder of the roadway for additional safety. Mr. Marvin Kirkeby said he had no objection to that requirement as they want to make the site as safe as it can be. Acting Chair Barry asked if either suggestion were acceptable to Mr. Kirkeby. Mr. Marvin. Kirkeby replied that either solution would be acceptable. Commissioner Garakani asked Mr. Kirkeby why not simply move the easement rather than doing a lot line adjustment. Acting Chair Barry reminded that the applicant could answer that question. Mr. Marvin Kirkeby said that given the long history, an even exchange of land is the only way to make this work. Saratoea Planning Commission Minutes of Apri19, 2003 Page 6 Commissioner Uhl pointed out that in 1984 the easement was considered acceptable. Questioned why come back,now for a Lot Line Adjustment. Mr. Marvin Kirkeby replied that the easement requires use of the existing bridge, which results in a large useable area that the easement goes right through, limiting other use of that land by the Andersons as well as representing a danger for.the children' playing on the property. The goal is to separate, the two properties rather than having a driveway going through one to access the other. ' Acting Chair Barry reiterated that the Planning Commission is being asked to solve this problem ~by allowing a separation of the parcels without use of an easement. Asked if the owner lives on site. Mr. Marvin Kirkeby replied no. He added that the property has been on the market for five years. It has been hard to determine just what can be built upon it. The BSA evaluates the lot and its use. Acting Chair Barry closed the Public Hearing for Agenda Item No. 1 at 7:40 p.m. ' Acting Chair Barry suggested a vote first on the Initial Study followed by action on the Lot Line Adjustment and Building Site Approval. Commissioner Zutshi agreed that access by easement is a tricky situation that no one wants. Said that as long as geotechnical requirements are met she has no problem with this lot line adjustment. Commissioner Garakani agreed saying that there is a waste of land with the existing easement. Said he has no issue with the Lot Line Adjustment although simply relocating the easement would be easier. Commissioner Schallop said he agreed with the staff recommendation for the move of the bridge to save Tree #1. Commissioner Uhl concurred. Said he could support with the stipulation for the trail, dealing with the safety issue through the placement of the bridge or widening of the shoulder and with an appropriate tree bond. Commissioner Nagpal expressed support. Said she saw children running around during the site visit and could understand the concern for their safety. Suggested that the Commission should state that they are not agreeing to a specific height for the proposed structure. Director Tom Sullivan suggested adding that statement to the findings. Acting Chair Barry said that. it is important that any new home fit into the natural landscape perhaps by being more descriptive of what is acceptable in the findings. Commissioner Garakani suggested that since there is no Design Review approval being given at this time, the placement of the house be removed outright. Commissioner Nagpal said that there has to be some sort of building envelope indicated as the application is for a Building Site Approval. Saratoga Planning Commission Minutes of Apri19, 2003 Page 7 Director Tom Sullivan agreed that enough architecture lead to be submitted, to see how the lot could be developed. Reiterated that the Commission is approving an envelope but not any one specific architectural design. Any home proposed for this site would still be required to go through the Design Review process. Commissioner Uhl pointed out that the intent of the Commission will be clear by having it put into the record. Acting Chair Barry said that whoever buys the property needs to be aware of that fact. Director Tom Sullivan suggested that this issue be included in the findings to read "nothing about the Building Site Approval guarantees the ability to develop this parcel at the maximum allowable standards." Acting Chair Barry 'asked if Director Sullivan's draft finding is part of the BSA rather than the Initial Study. Director Tom Sullivan replied yes. Motion: Upon motion of Commissioner Garakani, seconded by Commissioner Nagpal, the Planning Commission approved a Negative Declaration for Application #02-213 (Lot Line Adjustment) for property located at 22122 Mt. Eden Road, by the following roll call vote: AYES: Barry, Garakani, Nagpal, Schallop, Uhl and Zutshi NOE5: None ABSENT: Hunter ABSTAIN: None Motion: Upon motion of Commissioner Barry, seconded by Commissioner Zutshi, the Planning Commission approved Application #02-062 (Building Site Approval) for property located at 22122 Mt. Eden Road, with staff recommendations and with the added conditions: • That a 15 percent bond amount for trees be specifically called out for in the Resolution; • That the City Arborist's conditions be included in the Resolution and followed exactly for the improvements of the proposed trail easement; • That language be added stating that "nothing about the Building Site Approval should be construed as granting specific Design Review Approval including the maximum square footage, height, number of stores, number of buildings and/or closeness of setbacks permitted; • That staff will review and approve any safety mitigation; and • Subject to the concurrence of the Parks. & Recreation Trails Commission, move the location of the trail easement; by the following roll call vote: AYES: Barry, Garakani, Nagpal, Schallop, Uhl and Zutshi . NOES: None ABSENT: Hunter ABSTAIN: None Saratoga Planning Commission Minutes of Apri19, 2003 Page 8 Acting Chair reopened the Public Hearing for Agenda Item No. 1 at 7:50 p.m. ~ . Mr. Marvin Kirkeby, Civil Engineer for Project, strenuously objected to the imposition of the added finding to this Building Site Approval. Acting Chair Barry reclosed the Public Hearing for Agenda Item No. 1 at 7:55 p.m. *** PUBLIC HEARING -ITEM N0.2 APPLICATION #O1-039 (APN 503-15-065) -HOUSE/OLSEN, Parcel 1, Old Oak Way: Request approval for Design Review and grading over one thousand cubic yards to construct a new two-story 7,904 square foot house on a vacant lot. The gross lot size is 11.56 acres and zoned Hillside Residential. The maximum height of the residence will be approximately 24 feet. (JOHN LIVINGSTONE) Associate Planner John Livingstone presented the staff report as follows: • Informed that the applicant is seeking Design Review Approval and grading over 1,000 cubic yards to allow the construction of a new 7,900 square foot home on a vacant lot with a maximum height of 24 feet. • Warned that the renderings posted are artistic while the plans in the packet actually reflect what is proposed. ' • Described proposed materials as including cedar wood siding with natural stone and a composition shingle roof. • Advised that the project does meet the Residential Design Policies that include minimizing the perception of bulk. This proposed house is built into the hillside with a majority of the home well below the 24-foot maximum height, giving the appearance of a single story structure from the west and southwest elevations. Additionally, the house integrates with the environment through its materials that include wood siding, earthtone colors, use of natural stone, which helps blend the home into the environment. The applicant is maintaining numerous oak .trees as well as planting . more -oak trees. The proposal avoids privacy interference due to its isolated location and the large .size of the lot. • Stated that the second entitlement, in addition to Design Review Approval, is the allowance for grading in excess of 1,000 cubic yards, which requires Planning Commission approval. • Said that this request meets the required findings to support this additional grading as a majority of the grading is required to provide access to the site. • Informed that the site has well over 100 trees. Six trees are proposed for removal with 24 replacement trees proposed. • Advised that this project is consistent with the General Plan and the Hillside Specific Plan and has been designed to conform with policy. • Recommended that the Planning Commission approve both the Design Review and grading over 1,000 cubic yards. Acting Chair Barry asked if the excess grading represents an Exception or a Variance. • Associate Planner John Livingstone replied that this request requires an Exception. Saratoga Planning Commission Minutes of April 9, 2003 Page 9 Commissioner Nagpal asked for clarification on the differences. Associate Planner John Livingstone replied required findings. Acting Chair Barry pointed out that the Code states grading"shall not" exceed 1,000 cubic yards. Director Tom Sullivan read from Section 15.13.050(f) for the Hillside Residential Zoning, which goes on to read, unless approved by the Planning Commission with required findings. Commissioner Schallop asked if the grading figures include the pool. Associate Planner John Livingstone replied yes. He added that the basement, however, is not included. Acting Chair Barry pointed out that the requirements for a Variance are much more strict. Commissioner Zutshi asked why this is an Exception as opposed to a Variance. Director Tom Sullivan replied that it is how the Code is written for the Hillside Zoning. Reminded that hillside properties are often very large lots that require lots of earth moving in order to provide site access. Associate Planner John Livingstone added that this is a -very common Exception rule for cities throughout the Peninsula. Acting Chair Barry asked for clarification on the Hillside Plan Code as it pertains to average slope. Director Tom Sullivan: • Said that it is based upon average natural -grade and does not include the entire parcel but only the actual building area, where Code says the average natural grade shall not exceed 30 percent. ~ Added that if this application exceeded the slope allowances, a Variance application would be appropriate but this case does not exceed allowable slope. Commissioner Uhl: • Commended staff on a well-done report. • Pointed out the plan to remove six oak trees and replace them with 24 oak trees but said that an. actual dollar value has not been specifically called out. • Asked what the value actually would be for these replacement trees. Associate Planner John Livingstone: • Replied that in the Arborist's report, it is recommended to have a $15,000 amount for security against possible damage to existing trees. • Reminded that the applicant has a landscape plan. • Assured that the Building Department plan submittal will include the required replacement trees. Commissioner Nagpal asked if the trail easement is part of the plan. Associate Planner John Livingstone: Saratoga Planning Commission Minutes of Apri19, 2003 Page 10 • Reported that lots of letters have been received on the issue, of the trail easement, copies of which have been provided to the Commission. • Informed that the applicant would like to abandon the right-of-way in the future. • Said that there may be a nexus for Council. to ask for specific things in return for allowing the abandonment of the right-of-way. ' ~ , Acting Chair Barry: • Cautioned the audience that if they want to discuss the trail easement in order to get their views onto the public record that is fine. ~ ~ ' • Warned them that this issue of the trail easement would not be a part of the Design Review . approval since the Commission has no jurisdiction over that aspect. • Asked if the Commission is also being asked to make another Exception to the rule about constructing within a certain distance of ridgeline. • Pointed out that this site is on a designated ridgeline with limited tree cover. • Asked for clarification. Associate Planner John Livingstone replied that per Code requirements this is not a Variance, although no structures are permitted within eight feet of a major ridgeline without tree cover. However, the applicant is revegetating the site, which meets Code requirements. Director Tom Sullivan added that the ridge is not there anymore. Acting Chair Barry said it appears that previous owners must have done some illegal grading. Director Tom Sullivan said that Acting Chair Barry is probably correct. Commissioner LThI said that the adjacent ridges on both sides are higher so does this restriction even apply in this case. Associate Planner John Livingstone replied probably. Acting Chair Barry expressed appreciation to the applicants for mitigation trees proposed to be planted in front of the house so the folks across the valley will have screening. Associate Planner John Livingstone added that these screening trees would be large boxed new oaks. Commissioner Zutshi asked if a condition to assure road conditions during construction has been added. Associate Planner John Livingstone replied that this is a standard part of obtaining a grading permit through the Public Works Department. Acting Chair Barry opened the Public Hearing for Agenda Item No. 2 at 8:22 p.m. Mr. Goody, Architect, The Steinberg Group: • Introduced those present, including Mr. and Mrs. House, Project Architect Jeff Bird and the project's landscape architect and civil engineer. • Mr. David House, Property Owner & Applicant: Saratoga Planning Commission Minutes of April9, 2003 Page 11 • Thanked the Commission for its site visit the previous day. • Advised that he is building houses for his two adult children. • Assured that these houses would be unobtrusive to his neighbors. • Thanked the Commission for its consideration of his application. Mr. Goody, Architect: • Explained that, there is a reason for an Ordinance on grading. ' • Said that in the past, builders were shaving the tops of hills to get three or four houses on top of a ' knoll. • Added that the intention was not to prevent good architecture that allows one to fit houses onto such a site. Commissioner Schallop asked if there is any way to redesign the decking to mitigate impacts on Tree #'19, which has been identified as exceptional. Associate Planner John Livingstone cautioned that this particular tree is part of the second house, to be discussed separately immediately following this one. Acting Chair Barry said that she could understand the. consideration of an Exception to allow additional' grading for access to the house. However, she does not necessarily support the right to a grading Exception to allow swimming pools for each of the houses when such excessive grading is already required to build on that site. Suggested that since there is already a pool on the House's property, could it not be used by the entire family as a type of "community" pool instead of each house having its own pool. Mr. Goody, Architect: • Stated that while it is important for the City to protect its interests, it is -not correct or fair for the City to determine the way that people live: • Added that if the applicant is in a position to have a pool, why should they not have one, if done properly. • Questioned the right of government to deny if it hurts no one, therefore it is not right to say no. Acting Chair Barry stated that while she may respect Mr. Goody's right to an opinion, this request represents an Exception to the City Codes. It is important that the Commission be consistent in its implementation of its rules. Reminded that 1,000 cubic feet of grading requires an Exception. Mr. David House, Applicant: • Pointed out that elimination of a pool would still not reduce the excavation requirements for the site to below 1,000 cubic yards. • Said that the suggestion for a community pool for his family is not consistent with the desires of his family. Both of his adult children want their own pool. The grandchildren are ages 4, 5, 6 and 7. It is more convenient for parents to watch over their children while swimming if it is done in their own yard. Commissioner Uhl asked Mr. House if he has any problem with the suggestion to increase the bond amount for trees. Saratoga Planning Commission Minutes of Apri19, 2003 Page 12 Mr. David House said not if the amount proposed' is reasonable. Assured that he loves the trees and the Commission can. be assured that he will take excellent care of existing and,, new oak trees. Added that he just planted two new oaks simply because he felt they were needed. Acting Chair Barry asked to speak with the landscape architect and asked what the plan is for the area other than the oaks. Mr. Ron Wigginton, Landscape Architect, 2702 8th Street, Berkeley, CA: • Advised that they are trying to naturalize the landscaping using low-lying grasses and native and drought tolerant shrubs and trees. • ,Clarified that they will be adding 33 oak trees not 24 as stated. Acting Chair Barry asked if this information is on the submitted landscape plan. Mr. Ron Wigginton replied yes. Acting Chair Barry asked if this is true for both parcels. Mr. Ron Wigginton replied yes. Mr. Goody, Architect: • Said that he hopes they would be given the opportunity to address any neighbor concerns raised, if any. Actin Chair B assured that the would have the o ortunity. g ~'Y Y PP Mr. Philip Williams, 21272 Chiquita Way, Saratoga: • Identified himself as a spokesperson for the Chadwick-and Chiquita neighbors. • Said they are supportive of the proposed new homes and they support the open space approach taken. • Said that there have been serious discussions about trails and easements and a significant amount of correspondence. . • Stated that erroneous information has been distributed over the last couple of years: • Informed that their lawyer has reviewed the Open Space agreement made 10 years ago, which prohibits public access from any trail. • Added that while others may allow such access, here it is expressly forbidden. • Said that they are concerned about secondary effects of closing off Old Oak Way. Acting Chair Barry stated that it is relevant to have a copy of Mr. William's letter outlining these concerns to go forward to Council. Mr. Philip Williams reiterated their support for the approval of this new home. Ms. Rosemary Wong, 21252 Chadwick Court, Saratoga: • Stated that they have acted as a community, working out a problem. • Thanked the Houses for inviting the neighborhood to an Open House to discuss this project. • Said that she has reservations about dedication of land in exchange for closing Old Oak Way. Saratoga Planning Commission Minutes of Apri19, 2003 Page 13 • Stated that there are six types of Open Space Larid, including natural resource preservation. • Said that trail access is being designated for a purpose for which it,was not intended. • Asked that this be reconsidered. Acting,Chair Barry pointed out that this trading information was provided as an "for your information". item and is not part of the Design Review Approval the Commission is passing judgement on tonight. Reminded that it is not within the Commission's jurisdiction to -say anything about trading'access rights for the closing of Old Oak Way. Mr. Chris Blackwell, 21357 Diamond Oaks Court, Saratoga: • Stated that he has toured the building sites and visited the properties. • Said that this is architecturally an outstanding project that has been extremely well integrated into the surrounding area. • Said that they are fortunate to have such a fine project in the area. Mr. Tim Herbert, 13534 Old Oak Way, Saratoga: • Identified himself as a seven-year resident of the neighborhood, although he has know Dave House for more than 12 years. • Said that he is the son of an architect and from a design perspective, these homes are understated and elegant, blending in nicely into the environment and neighborhood, which is a series of one- acre lots. • Said that his formal letter of support was included in the packet. Ms. Carol Burnett, 20820 Reid Lane, Saratoga: • Described the existing home constructed by the Houses to be exceptional. • Strongly supported the construction of these two proposed new homes. Mr. Bob Stark, 21247 Chiquita Way, Saratoga: • Asked that the issue of trail access be followed through so it does not become an issue in the neighborhood. • Said that a dead end street offers a certain security as only those with business in the -area have any reason to be there. However, if this becomes a trailhead, it would become a big deal with the neighborhood because there will be unknown people hanging about. • Said that he already has the task of picking up litter and fears that this need would greatly increase with the creation of a trail access. Acting Chair Barry asked staff if the Trail Plan is coming to the Planning Commission. Director Tom Sullivan replied yes. The dedicated easements are being mapped as well as planned extensions without existing easements. Also included are Water District properties. Assistant Planner Ann Welsh is working with the Trails Committee and the Parks & Recreation Commission. It is anticipated that hearings would be held by the end of this calendar year. Acting Chair Barry encouraged all interested parties to come back at that time. Mr. David House, Applicant: • Pointed out that they are stuck between the desires of the Trails Committee and the neighborhood. Saratoga Planning Commission Minutes of April 9, 2003 Page 14 • Assured that he would work cooperatively with neighbors and the City to come up with a resolution . acceptable in the best possible way. • Thanked the Commission for its consideration. Acting Chair $arry closed the Public Hearing for Agenda Item No. 2 at 9:00 p.m. Commissioner Garakani: • Stated that the design of this home is great. ' • Said'that the story poles installed were excellent and could tell the story on how this home would appear on the site. • Added that it may be on a ridgeside but that plenty of landscaping to be installed that will screen out most of the house. • Pointed out that a big part of the house is cut into the hill. • Stated he really, supports this design and has no problem with the inclusion of great landscaping including the addition of new oak trees. Commissioner Schallop agreed. Commissioner Nagpal: • Agreed with the comments of Commissioner Garakani and thanked all involved with this project. • Stated that this is an interesting architectural design. • Said that she is not as stressed on the issue of a pool on this site and that she could understand the desire for a pool for each house. • Added that she would like to see it made very clear that the trail issue is not being a part of this approval. Commissioner Uhl: • Said that this is an outstanding project and that a fabulous job has been done to preserve the site. • Stated that the job of the Commission is made easier when everyone involved works this well together. Acting Chair Barry: • Echoed the comments of the other Commissioners. • Expressed appreciation for the attempt to screen this house from the folks across the canyon. • Said that the proposed materials and natural colors blend in well in to the hillside although the house is maxed out on allowable square footage. • Stated that a wonderful job has been done and the only issue is the need for excess grading. • Said that if everyone else is comfortable approving the grading, she would go along although she felt it needs to be discussed further. Commissioner Zutshi: • Apologized for missing the site visit. • Said that the house is big but is designed to fit into the hillside so it does not look big. • Agreed to support the separate pool for each structure. • Asked that the applicant think about whether there is any way to reduce grading. • Said that while this may be a big house it is suitable for this site. Saratoga Planning Commission Minutes of April 9, 2003 Page 15 Commissioner Schallop: • Expressed agreement with the staff report regarding the fact that the exception for grading can be justified in this case. • Stated that he has no concerns in supporting this project. Commissioner Uhl reminded that Code says the exception to ,allow the extra grading .can be granted with findings so that this approval would not go against Code. Acting Chair Barry said that one question might be whether or not it is reasonable development of a site to include a pool when so much grading is already required for this site. Commissioner Schallop pointed out that most homes in the area have pools. Commissioner Uhl said that he is glad the issue of the pool has been .discussed but feels that at this point the inclusion of a pool can be supported. Acting Chair Barry thanked the .applicant for not incorporating the use of copper elements on these homes. Commissioner Zutshi commended the applicant for conducting an Open House where the neighbors could review the plans. Motion: Upon motion of Commissioner Garakani, seconded by Commissioner Nagpal, the Planning Commission granted a Design Review and Grading Approval (Application #O1-039) to allow the construction of a new two-story 7,904 square foot house on a vacant lot on Old Oak Way (APN 503-15-065) with the added finding to read, "while the Planning Commission accepted testimony regarding the trails easement and proposed street abandonment, this approval did not address those issues" by the following roll call vote: AYES: Barry, Garakani, Nagpal, Schallop, Uhl and Zutshi NOE5: -None ABSENT: Hunter ABSTAIN: None *** APPLICATION #01-040 (APN 503-15-041) -HOUSE/CARGILL, Parcel 2, Old Oak Way: Request approval for Design Review and grading over one thousand cubic yards to construct a new two-story 6,647 square foot house on a vacant lot. The gross lot size is 4.24 acres and zoned Hillside Residential. .The maximum height of the residence will be approximately 26 feet. (JOHN LIVINGSTONE) Associate Planner John Livingstone presented the staff report as follows: • Informed that the applicant is seeking Design Review and Grading over 1,000 cubic yards to allow the construction of a 6,600 square foot house on a vacant lot. • Advised that the project meets Residential Design Guidelines in that it is built into the hillside in order to reduce the perception of bulk. The design and materials are compatible and views are preserved. Saratoga Planning Commission Minutes of Apri19, 2003 Page 16 • Said that the necessary findings can be made to allow an Exception,for grading over 1,000 cubic yards. , , • Said th,~t this project conforms to the General Plan and Hillside Specific Plan.. • Recommended approval. Director Tom Sullivan suggested that the same finding be added to this project as to the previous one regarding the issue of trail access. Commissioner Zutshi asked if the shared roadway has been double counted for these two homes. Associate Planner John Livingstone replied that the road was split and shared and not double counted. Acting Chair Barry said that it did not appear that much grading would be required for the road. Associate Planner John Livingstone advised that the existing access would have to be leveled down the' hill slope to allow required drainage. Director Tom Sullivan said that material has to be taken out to construct this road. Acting Chair Barry opened the Public Hearing for Agenda Item No. 3 at 9:15 p.m. Mr. David House, Applicant: • Said that the roadwork would include removal of dirt,- compaction and installation of rock, etc., to construct the new road. Commissioner Zutshi asked if any of the removed soil could be used elsewhere on the property. Mr. Jeff Bird, Project Architect, The Steinberg Group: • Stated that if the geotechnical engineer evaluates the soil as suitable, some will be used. If not, it would have to be exported off. site. Ms. Jitka Symbal, Civil Engineer, Westphal Engineering: • Clarified that each parcel was assessed half the road grading. • Agreed that some material excavated might be useable on site but not all. Acting Chair Barry asked about the protection of Tree #19. Mr. Jeff Bird: • Said that a replacement value would have to be determined in the event that this tree would be required to be removed. • Said that the only way to preserve it is if the crown is cut very high and still have the tree running through the deck. • Added that the best option is probably to remove this tree. Commissioner Garakani said that since Tree #19 has been ranked as being exceptional it is well worth relocating the footprint to retain this tree per the Arborist's report. Saratoga Planning Commission Minutes of Apri19, 2003 Page 17 Commissioner Uhl pointed out that the tree report is confusing anal there appears to be doubt that this tree is even ranked as exceptional. Commissioner Garakani advised that dealing with a specimen tree issue in his neighborhood was what led. him to join the Planning Commission.. , Commissioner Schallop asked what changes could be made to the decking or footprint to accommodate this tree. Mr. Jeff Bird replied that the footprint is tight and the building envelope is narrow. Commissioner Zutshi pointed out that the building is at maximum allowable and perhaps building a smaller house could help save this exceptional tree. Mr. Jeff Bird reminding that this tree is but one of several hundred on the property. Mr. David House, applicant, said that he is always sad when he loses about four trees a year to storm damage. Commissioner Zutshi 'pointed out that there are only six specimen trees on this part of the property. Mr. David House reminded that his property overall consists of 73 acres with thousands of oak trees. Commissioner Zutshi stressed the importance for the Commission. to preserve what it can. Acting Chair Barry said that while she can appreciate that Mr. House owns 73 acres, the Commission is not crafting conditions for a1173 acres. Commissioner Schallop said that Tree #19 seems to impact only the deck and not the house itself. Mr. Goody, The Steinberg Group: • Pointed out that they are not "butchering" the land here. They have been as careful to get good results. • Said that he is fighting this issue because this tree is not right where it is. • Said that this project is a good one. Ms: Marilyn, 21836 Villa Oaks, Saratoga: • Said that she is very much in favor of this project. • Suggested a solution to Tree #19 would be to have it moved. Mr. David Houue said that he would consider that option and stated that he has watched two large oak trees being successfully moved in the past. Acting Chair Barry closed the Public Hearing for Agenda Item No. 3 at 9:30 p.m. Commissioner Garakani: • Stated that this house looks even better than the first one. • Stated that he liked the style and the house looks good. Saratoga Planning Commission Minutes of Apri19; 2003 ~ Page 18 • Said that something needs to be done to preserve Tree #19. ~ , • Added that if the Arborist calls it a specimen tree, his first recommendation should be honored. . • Said that moving the tree might be possible but he was not sure that would work. Director Tom Sullivan: ' • Said that staff had investigated moving oaks in the past for another project. • Stated that if the tree were to be moved on site, it could be done. • Said that in order to save this tree, either the deck would have to be redesigned or the tree would have 'to be moved. • Reminded that the Arborist's second communication on Tree #19 said that this tree would have to be reevaluated to see if it is indeed exceptional. • Advised that he would have the current City Arborist look at this tree to make that determination. Acting Chair Barry said that following reevaluation of this tree, it would have to be moved or the project redesigned around this tree. Commissioner Garakani said that the issue is not just the deck but also the footprint of the house. Commissioner Nagpal said that this home design is exception and that it may actually be better to move this tree. Commissioner Uhl: • Reminded that it is still unclear whether this tree is even exceptional. • ,~ • Said that even if the tree were to be ranked as exceptional, there is still the question of how, many other exceptional trees are on the property. • Expressed that individuals have the right to build on their property. • Said that at this time he does not feel comfortable saying one way or another what has to happen to this tree based on the conflicting information provided by the Arborist. Commissioner Schallop asked what should occur if the second Arborist's report deems the tree to be exceptional. Acting Chair Barry said if the tree retains its exceptional ranking, if possible that tree should be moved. If the tree cannot be moved, it seems to be the consensus of the Commission to preserve this tree even if it requires some redesign of the project. Commissioner Uhl clarified that this would depend on the number of exceptional trees found on the property. Commissioner Garakani asked for clarification as to why the house is set back into the hill. Associate Planner John Livingstone replied because it helps reduce the perception of bulk. Acting Chair Barry reminded that this is a policy of the Design Guideline. Director Tom Sullivan pointed out that simply reducing the square footage would not .necessarily reduce the appearance of bulk and mass. Saratoga Planning Commission Minutes of Apri19, 2003 Page 19 Commissioner Uhl stressed that there is still not enough information available .to make the determination on this tree. Acting Chair $any said that, in the past, the Comrr~ission has given the best direction possible, leaving an issue in staff's hands to resolve. If necessary, staff brings the matter back to the Commission. This prevents the project from being held up. Director Tom Sullivan: • Said that staff was fine with that suggestion. • Outlined the next step as being the reevaluation of the tree to determine if it is exceptional. • Said that the first choice, if the tree were exceptional, would be to move this tree out of the way. • Advised that, in the event the tree cannot be moved, the Commission is recommending the redesign to keep the tree in place. Commissioner Uhl said this would depend on the context of this tree to the property. Director Tom Sullivan said that this tree is but one exception tree among hundreds on this property. Commissioner Nagpal compared the handling of the tree issue for Public Hearing Item No. 1 this evening. Director Tom Sullivan clarified that a choice was made between retaining an exceptional tree and allowing the removal a second lesser quality tree. Commissioner Garakani stated he has a hard time removing any exceptional tree. Commissioner Nagpal asked how many exceptional trees are found on this parcel. Director Tom Sullivan said that staff does not evaluate the whole parcel but rather only the areas impacted by construction. Acting Chair Barry pointed out that issues raised by the Arborist's report is a bigger issue than just this project and would have to be dealt with separately. Suggested that if the tree is ranked as exceptional, this issue should be brought back to the Commission. Acting Chair Barry reopened the Public Hearing for Agenda Item No. 3 at 9:52. Mr. David House:. • Said that he counted the trees and there were 120 on this parcel. • Said that about a third of them are of this size and magnitude. • Said that when he built his own house, they obtained permission to remove three to four trees of similar quality. Acting Chair Barry reclosed the Public Hearing for Agenda Item No. 3 at 9:55. Commissioner Schallo P Saratoga Planning Commission Minutes of April 9, 2003 Page 20 • Suggested that if the City Arborist ranks. the tree 'as exceptional and it can be moved safety, it should be moved. • Added that if the tree cannot be moved, the decision should be made this evening on the next .possible course of action. • Said that if the tree is not removed', the structure or deck should be placed per the A~borist's recommendations in order to' preserve the tree. Associate Planner John Livingstone suggested adding a Condition that calls for the City's Arborist to reevaluated Tree No. 19. If the tree is found to be exceptional, it should be relocated on site. If the tree is exceptional but not moveable, it should be removed and mitigation suggested in the Arborist's report should be adhered to, assuming there are other exceptional trees in the vicinity. Motion: Upon motion of Commissioner Barry, seconded by Commissioner Garakani, the Planning Commission granted a Design Review and Grading Approval (Application #01-040) to allow the construction of a new two-story 6,647 square foot house on a vacant lot on Old Oak Way (APN 503-12-041) with the following conditions added: • That the City's Arborist reevaluate Tree #19. If that tree is found to be exceptional, it should be relocated on site. If the tree is exceptional but not moveable, it should be removed and mitigation suggested in the Arborist's report should be adhered to, assuming there are other exceptional trees in the vicinity. by the following roll call vote: AYES: Barry, Garakani, Nagpal, Schallop, Uhl and Zutshi NOES: None ABSENT: Hunter ABSTAIN: None Acting Chair Barry reminded that there is a 15-day appeal period. *** APPLICATION #03-052 (CITYWIDE) -CITY OF SARATOGA: Multiple Zoning Ordinance Amendments updating various sections of the 15-12: R-1: Single Family Residential Districts; 15-45: Design Review: Single Family Dwelling and Chapter 14- Subdivisions. The proposed amendments to Article 15-12 provides for consistency between ordinance requirements and long time practices as well as simplifying the rules. The amendments to Article 15-45: Design Review provides streamlining and clarity: The amendments to the Subdivision Ordinance updates the Director's title and removes references to the Building Site Approval process. (THOMAS SULLIVAN) Director Tom Sullivan advised that as there are holes in the tentative schedule for upcoming meetings, Item No 4 can be continued to the May 14"' meeting. *~:* DIRECTOR'S ITEMS There were no Director's Items. Saratoga Planning Commission Minutes of April 9, 2003 Page 21 R ' ~ ~ COMMISSION ITEMS Site Visit Times Director Tom Sullivan solicited suggestions for better site visit times for the current Commission. Lately, site visits have begun at 3 p.m. Upon discussion by the Commissioners, it was decided to try starting the Commission's site visits at noon beginning with the next one. COMMUNICATIONS Written: Letter from Mark Snow regarding Edencrest Lane with site plan. Director Tom Sullivan: • Advised that Mr. Snow's letter seeks support to allow remedial grading of a site located on Edencrest Lane. • Said that the issue is that the geotechnical engineer has determined that the only way this property can be changed from being unbuildable to buildable is through remediation. • Added that the Commission is being asked to determine if this issue is worthy of discussion and/or staff recommendation from the Public Works Department and if it should be agendized as a regular discussion item. • Said that this site would need to go through the Exception process for grading in excess of 1,000 cubic yards. Actin Chair Ba said that her reference is to a endize this item. Said that the question is regarding g riY P g the total impact and whether there is a point where the total impact is just too great. Commissioner Garakani agreed. Mr. Marvin Kirkeby, Civil Engineer: • Clarified that they would need about 3,000 to 5,000 cubic yards of cut grading and imported fill to bring this site up to a buildable standard. The dirt used would be new dirt. • Added that they will essentially be filling up a hole to end up with a relatively flat lot. Acting Chair Barry asked where this project is in the design process and if it would come to the Commission in the future. Director Tom Sullivan replied yes, this project would come to the Commission for Design Review. He said that issue of remediation for this site needs to be addressed early on. Commissioner Zutshi asked if the grading would affect the decision for this future house. Director Tom Sullivan: • Replied yes. • Added that if remediation of this site is treated as an Exception for more than 1,000 cubic yards, of grading, remediation is part of the Design Review discussion. • Reminded that the only action this evening would be to put this on a future agenda as a discussion item. :/ Saratoga Planning Commission Minutes of Apri19, 2003 Page 22 Commissioner Garakani proposed bringing the dirt from the previous project and placing it here. Mr. James Kennedy, 540 N. Santa Cruz Avenue, Santa Cruz: • Advised that there have been two year's worth of geotechnical review of this site as there is an old landslide there. It must be determined if the slide has stopped moving. • Said that engineers have determined that the site can be stabilized by engineering fill. • Said he is before the Commission on this issue first, prior to beginning the Design Review process. • Stated that he wants to know if this remediation would be treated outside of the Exception process for 1,000 cubic yards of grading. • Said he wants to treat this as a separate issue to see if the necessary remediation could be dealt with, ' prior to discussing the specifics of building a house. Director Tom Sullivan stated that it appears to be the consensus of the Commission to agendize this, matter and said that he would coordinate with the Public Works Department and the geotechnical engineers. AD TOURNMENT TO NEXT MEETING Acting Chair Barry adjourned the meeting at 10:13 p.m. to the next Regular Planning Commission meeting of May 14, 2003, at 7:30 p.m. MINUTES PREPARED AND SUBMITTED BY: Corinne A. Shinn, Minutes Clerk • City of Saratoga Community Development Department MEMO TO: FROM: DATE: RE: Planning Commissioners Christine Oosterhous, AICP April 23, 2003 Saratoga Oaks Homeowners Association Appeal ITEM 1 The Saratoga Oaks Homeowners Association would hke to continue their project to the meeting on Wednesday, June 25, 2003. ' Please see the attached fax request from Bill Hubbard. i~ ~Q0401 ~_~ ~ _ _ _ _ Rpr 10 03 12: 59p CMS-5 `~~` ~- _~~ 408-395-5907 C,OMMUNiTY MANAGLII•tENT SERVIC'IS, INC. 1935 DRY CREEK RD, S[7i'rE 2U3 C~~1~IpBFLL, CA 95008 (4U8) ,55.9-]977, FAX# (x]08) 559-i 970 FACSIMILE TRANSMITTAL SHEET TO_ FRUM: ~ , C;I-IRISTY Bill Hubbard <:oarn,~. N Y: DATE,; CITY Or SAI2~ITOGA April 10, 2()03 Hn:t Nun(l;rrt: •rornl. No. clr• 1~.~crS FAX: 867-8555 1 PItC~NG NL!hRiLiR: rtr~ App 23, 2003 hearing U2GL'NT 0 1~OR RL~'IEVV ^ 1'1.IiAS'13 L:OR}B1}iN"I' ^ PLL;tltig RIiP}.Y ^ PL.GASr RECYCI,}r NO t L.S/('nM~iNN 1 S. The Board of Directors for Saratoga Oaks respectfully requests that the April 23, 2003 hearing be continued until Wednesday, June 25, 2003. Thank you far your consideration in this matter. ~~C~~~~1~~, APR 1 0 2003 CITY OF SARATOGA • ~~~~0.~ J Ic • • THE ZONE INTERNET CENTER TENANT IMPROVEMENT n ~ ~ ~ o ~ ~ D 18480 PROSPECT RD. ~~ FEB 0 6 SARATOGA, CALIFORNIA 95070 2003 . C~TYOFSauer.,... DRAWING WDEX ONNER: HELLY CHU 10480 PROSPECT RD. 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Face of Finish O.A qBS, Overall Obscure F.0.5. Face of Studs O.C. On CenlR FPRF. Fireproof O.D. Outside Diameter (DIN.) 1RD. Tread CAB. C.R. GEM CoGnet Cotch Basin Cement F.S. R. FTG Full Size fool ar Feet Foolin OFF. D.H. Office Opposite Hond i,B. i.C. Towel Bar To of Curb . GER. Ceramic . PURR. g Furring OPNG. DPP Opening osite O lEL 1ER Telephone Terrazzo C.I. Curl Iron FUT. FUTURE . pp . i.kC. Ton ue and Grore C.G. Comer Guard TM C.J. Construction Joint n F1~. 1 Th eshdd CLG. CLKG. Ceiling Cdkin9 CA C.ILV Gunge Galvanized PA.D. Por der Mluatetl Device T.P. T P B To of Pwemenl Tele hone Panelhaard CLO. Clwel . C.B. Grob Bor PRCST. pL Pre-coal Plole . . . T.P.D. p Tokl Paper Dispenser CLR. CO Cleo mo Penin9 GL GNO. Goss Ground . P.IAM. P S Plastic Laminote Pl T.V. T W Televivon Top of Wall L Cdu GR. Grade lA . PLYWO. aster PI nod , , ~ ttP. Typical CONC. Concrete i GYP. Gypsum PR. Pav CONN. on Connect ti PT Point CONSm. CONT CansWC on Continuous Bib H P.T.D. Paper Toral Dispenser UHF. Unfinished . CORR. Cartidor M.B. M C ose b Hollor Care P.T.D F ~ Combination Pa er Towel P Oi k R l t U.D.N. R Unless Otherrise Noted i CPI. Carpel . . MDWD. Hordwoo0 PiN penser s eceD oc e Partition . U Ur nol CTSK CNTR Counlereunk Counter MDWE. Hardware . P.i.R. Paper Towel Reptade . C7A. Center H.M. HORIZ. Hollor Metal Horuonloi Y.C.T. t,rryl Campwilion file HGi. He ghl O.T. Quarrryry lire PERT, VEST VN icol Valibule DET OW Detail Diameter Ott. Ouonfty V.I.F. Verily in field DIM. OISP Dimension Dispenser I.O. Inside aamaler (Dim.) . ON. Down INC. INFO Incandescent Inlomwlion R, AAp Riser Radius W. W/ Weal Wilk D.O. Door Opening poo . INSUL. INT Insulation I t i . R.O. Roof Oroin R f WC. W WaB Coverirq t W OWfi. o~er Dr . INTER n er or Int rm tli t REF. R FR erence e R f ' l .C. WD olar Cbse W tl DS. Downsc~out . e e a e . E RGTR e r yero or R i F W oo Wid Fl n D.$.P. Dry SfandDlDe . REINi eg ster Reinforced . . W ge e o Where Occurc DWG. Drawing JAN. Janitor . RED. Required . W 0 Without Ji. Joint RESIL. ReaiBent Walerprooy E. Eoal RN. Room WSCf, Woinacol FA. E.B. Each Exporreion Boll Kil. KRChen R.O. RUB. Rough Opening Rubber WF. W.R. Weight Woler Resistonl ENERGY COMPLIANCE (~RiFICAiE OF COIaPLWJCE v.t t m 2 EMI-1 xa~ axe TIE ILNE MTERET CENTER JAN 4, 7603 wsim xxwrss PIWO6PEG7 fID, LALIF01@JIA W4010 NA AID r40677Q-0991 Bdlq hwl ) .'- bN0'/ATIVE DESKII dId:NITECN/E. NG mares r:106J 7A5.091I Oxdtl Fdw~y yx aeevL IF0M1TId1 wa ur JAN W , 7609 nm BF Z[AVE 4 IIaAIG rYl! ®NaFE510FNM1R ^ NNaI ANE AT50INXLL ^ IatT1/IIOIEL aR61 AOOY 1111E aF IOOTRla110N ^ xDr tbxslRlJCTpx ^ /PMKW ®W.TDMTIDx ^ uxcamnpxFn a. xa.U eNaJn ^ cdNPOxFM ^ o+mvJ uxuoPE ^ FFAFaA1WrCE RA1plrr 6 Ca/VMY2 this CeWrode d [ampfarKe ram Va buidng Isdurm ad palamaKe epa7icolims nedd m campy th TAM N, Pam 1 aM 6 al Ue Cdlomm Cats d Regubldm. 11ia cerliricale oppfa ^d'/ m bddrq FgAliy rtAdrenmm ~..y -w. r w w.svw r -.w. r.-sw. axme - care an JAN W, 7003 1k PiK,dpd De4grcr haeby w6'ras UWI Me popmetl bu1Wy deigT represmled n UN set al caaNdbn davmmm b crosORl xiM me dha aampmme lama and eondaelt. dlh Ue spail'Kdbm. ad ailh any dhr cakubFOra sMxnited nM Mb pamd tpprKd'an The prgpoxd WWg hm bem dmigrad m metl Ik ervempe requymlwm cmfdmd 'n sedans ILO, il6 Waugh LIB, ad II) a 119 d Ilx N, Pal 6, Chopla I, Peou aback ore: ® I hadry elf Val I an afgNe uda Ulf P~aa d Dinsion J d lM 6usim ad Prolemms Cade m W9" UFo docallads m Ve pawn resporaNe la N prepmd'aN ad Ud I an a dd engaw, a adRed ^ I aK dlot I an efigbk aide tla nmplian m Brizm J d Va maim ad Rolembns Cade q Sa•Bm 5571.1 d IM Bid1m aM Pralessw Code la sqn tlia dawtWd m Me peem mpm>ale fa M prepaation; and UNI I inn a keened contractor prgariq doaummm fa eak Vat I hoe canhaled to palam. ^ I M Vat I an elgLa urdn Va taeplim to OrAtid1 J d Va Bniwa and Prdeesbm Code M Salim d Va Coda m aPl Via daWranl m the prim mparotk la 2s RmowOar, and fa Ua Idbang rmsm: JOIN NA AJA xrr L-06197 kTINHOPE YNOAIaRY ILAaIRa IMiaalr beal'an an Aaae d Note anxY al Yondtlrry Yem:- aamLTexe ro FarAJexxr Fa eetded iMnx6ane m Me m d IM ad of Dias Cifriaay Slada6 carydaae terra, pw. rda m Nmlmidald Mawd PNdd q We CoFlarw Darin Caimmial. fM'-I: Regirtd an plaW fa d NbniuaM. Pat 2 may oe iaarpadad'n sdx6ks m doe fM'-2: lWd la dl suhnRlak dose apprapfaN waive dspmGnq m mMOd of anebpe wnp'caa EM'-k Op6ad ur R debAl V-rdma ae M um0. Claam oppmpkle wean la aeeendy U-wlm to a wkal x..xwr rxrx r-. w.y sin: TABULATION ADDRESS: 18480 PROSPECT RD. SARATOGA CA 95070 SITE MFA EKISONC ACRES E%ISiING SD. FT. TYPE OF CONSTRUCTION: V-N OCCUPANCY A-3 SPRINKLER: YFS NUMBER OF STORIES 4 TENANT FLOOR AREk 2210 S0. Fi. AREA OF ALTERAPON: 2210 S0. FT. WHOLE BUILDING FLOOR AAFA E%ISTING S0. FT. PROPOSED USE: AETAIL PREWOUS USE: RETAIL SIPNDARO 54 STALLS HANDICAP 3 STALLS PARKING TOTAL 57 STALLS OFF51TE LEASED PARKING IXISBNC STALLS TOTAL PMKING 57 STALLS BU0.aNG SET BACK FRONT YMD IXISWNC BOTH SIDES YPJ2D5 IXlsnxr. REAR YARDS IXISTINC USE ZONE E%ISTING RRE SPRINNLLR SYSTEM YES STANDARD U.B.C 400t U.F.C 4001 U.P.C 2001 N.E.C 4001 TITLE 24 4001 U.N.C. 2D01 PROJECT DESCRIPTIONS 1H5 PROJECT 5 TO PROPOSE RETNL SPACES Fat ONUE CAYING IX NI DOSANC elwdG. scoPE a Waal Ma11DE, xEW INIFRIDA PAlm1gN5, xn lJaRUx. IEW EIECRDCN. IMO AEW RUIIBIJG SY$fBL GENERAL NOTES L BT E~DlIWYx CONIPILT6, CCNiRl~GTOR AND rd1BCMIRACi0R6 ~9EM THAI TIEY HAVE: a VBOED THE 611E AID rt6 °.AIdLONDNG A7D RIDE LlE ALLOYMJCE9 FOR DFNO0.TES AVD CRJTMGENLIEB b. CQ4+A(ED DRdkRG6 WTH fJd6TNG CONOITIOW dID NOFMED THEM6ELVE4 a CQ'DITx:N6 70 BE BJCGVJIEFED, NCLIDxG IIDTdC BT DOERS, F ANT', ffMG PEF3ACEDs ADD c NOTFlED 1HE AaDJITECi R AMBKAXTIES, NCOlEI6TBYJEQ dID ERROR5 THEY NAPE DI6COVEfBD DATIIN DRAMIY6 OR BEIDEEI! ACOPE AVO EKISTMG COFDBION6 7. FAILIDE TO VINi 11E BITE AND BECRE FN'IILIAR NTN CQDI11W9 SHALL NOT fELIEYE LONWaACTOR OR A E1IBCONTRACTOR RLTI RRU9HN3 MATERACS OR CRRE1dD THE LLORC N ACCOfDNCE YIH PLANS ArD OTHER CRORACT DOC7MiBlT Ai NO ADDIiILNAL L09T CONTRACTOR OR SUBCONIRALIOR WLL NOT BE GIVEN EMRA 3. PATIENT FOR aDRC FELATED i0 CQDITIRW iVET LAN DETEIeNRE BT EKAMaOD THE SITE AVD PLAN6 MID GOER CCNIRACT DOL11'ETJT& CCNIRACTCR OR °.A.ECOtJ1RAL10R WLL NOT BE CdvEN E)cTR4 A. PAYMENT FQi aORC RELdTED TO AMBKA1rtIE9, NCLNBINENCIE6 OR ERR7R5 WTMM CONIPACI DOCII•EM6, OR BEIDEEN LONIRACT DCOINENT6 AND E%16TDYx CLMDIab, LLHB! SUGJ N'EKAIrtE6, NCON6167ENCIE6, OR ERfDR ARE YJJOIW TO CONiRALiOR OR BELLNIRt~LiOR BEFORE COrTROtT E%EOJTKN INE56 CONTPACiOR OR EUBCONIRr1CTOR NA6 NOTiIED TIE pINER M UROFY LF 911CN CCTDITKW B60TE E%ECUTILN Cf Af#E1'D311 BENEEtI OWaER AtD CONiROL10R COmRdCTOR fill/aL dCCEPT TIE 91TE AtD TIE E%IfiTPY NARRrp7DRK N THE COtDmfWJS N ONILVI THEY E%151 Ai 7VE 5, TP1E CR1tRACiOR 15 GN41 ALLE5610 BE<iN THE WORC DAMAGE CNBED BY CONtPAC10R TO E%I6TWY STRICTA7E5, ONO UGRC BY ODJER6 6HdLL BE FEPAIFED 8Y CONTRACTOR AID LEFT M A8 GOOD CCNDITION9 A6 EKISTDY BEFORE THE b. DdMKsNG, IALE6S 51CN Ex16TN6 LL17RC B BHOaN TO BE ~lWVED OR (EROLED BY IEkI WOR: 1. fY?fiLEIE DOCIWENTATICN OF EXI6TItYs CON97Fd1CTKW B H01 AVAILABLE DlEN61Q76, LAYLIR, EKI6TNY MATEPoALB, kD CGNCEALED COIDITION6 NAVE NOT IELE66ARILY BEEN vERFIEO AVD AREA NOT IREPRE6BJT® TO BE ACDRATE ffT'CND THE LEVEL NECESSARY TO DEaE TIE AFPPlz7cNATE SCOPE 5 DACE F810VANCN AID 6Y61EN FEPLACEI'ENi. RMEDIATELY UPON EN7ERMG 1HE 9rtE FOR RFMfiE6 OF EEGaHYa aURC LOCATE GEIERAL REFEIEIJCE PONt6 dND A LdY CNi DA7RC AVD 8E IE6PCNSIBLE FOR LNE6 ELEVATKN AID MEA41fE]NEmB, Alp DDRC E7~CUIED aDER iHl6 CDTIRALT. E7EfGSE PROPER FIREGUITXM9 70 YEH7 FKOIFE6 NJd1N ON PLANE BBOFE LATMG CUT kORC CWIRALTOR dND EACH EIECONIRALTOR BffOFf 6TARING WOR(BWALL VERFY fi0VER11tYe DNBSICN AT TIE BITE MLLlOM6 ELEVATILN9 kD SHALL E7cW'1DE ADJONNG LLVRC 4 ON IWDH CCNTRALTORB OR:UBLONTRACTOR'8 WORC M NdT WAY DEPQDFM. NO'EMW' GR ADDITIQVAL COTPEN5ATICN WLL EE ALLOWED ON ACCOIM aF DBFEFEMCEfi BEIDEFN ACNAL MEA911RE*ENT9 MD DNENSIRL9 BIId1I1 SUBMIT DIFFERFNCE6 DI9COVEFED DURNG 7sE DCRC i0 THE CWER FOR NTERPRETAOON BEFORE PROCEFDN3 WITH A660GAtED I I~ S ND CWARNJiff aF DUALITY W CCN51PolCTICN 16 DRIED OR NBDED BY THE ARCNIlEL11WAL DOLII'ENT6, Alp THE LfNIRACTOR fiNALL AFEIFE R1L RE6FLTBIBILItt FOR ANT' OR ALL tabTRCTION DffILIBW:EB. m. THE GEIERAL COIIRACTOR SHALL NDLD HAR1LE59, NDE11M' AVD DEFEND 11E AROJDECi6 d7D HI6 CCNSILTAVTB FRTI AVT ACDON NI71A1ED BT i1E MIWAL OWNER OR ANY °JP9EdFlT OVNER3 FOR CON57RILTICN DEFICIENCIE9,hDDRICATICN6 DR B1CN LODRION6 7AACH NAY BE BEl'f9ID 11E CCNTFDL OF TIE ARLNIECT6. IL ALL DDRC SHALL CART LLITVI A°PLK.OBLE CODES AID TRADE xTWDAfD6 eFJKH GOYERd EACH F'VIASE 6 aDRC MCLIDhX PAJT ;YJi LDIOED 10: WIFf7Fd'I BNLDaJG LODE fIECJ, IJrdPaat IECHAIJICAL CODE dltlcA NATIONAL ELELTFBCAL CODE DEC), Ng11GWML FLM'BDJG CODE (IfLI, dID ALL AaPLKdBLE LOCAL CCDE6 MID LEW6LATION O. ALL PM3LIL D'~OVB'BlTB SMALL ff MADE N ACLOfDANtE WRH ,TEE LATEST IDOPIED Cltt 51dIDdRDB 1NE BTaRDY 6 GC17D6 Alp NAIERALB ON &DEDddIK ANDyOR 6TFEEi DIALL NOT ff ALLCNED IWLEOS TIE talfiNt'IOR HA4 APPLIED Alp 9Eax'ED A 9pgJAL PERMIT DNICH ALLOW 811LH BrCRAGE TO BE PLACED, °~d~e` .. Nte Peedooaeatae ~o~ SIB (aWrdnCe 'EZfITeBSWef, NiDS Stmnyv6le, CA 94085 Phone: (408)245-099t pRJL: (408)245-0319 OWNER: KELLY CHU 18480 PROSPECT RD SARATOGA, CA (408)262-7789 W L 1~ L _ U Z' ' ' W ~° ~O W L W ~ ~ U~ ~ ~ aU r ~ ~ /~R VV Z a o W ~ a~0 a 0 rN N Z W W E" '~ II r I RENSIONB: SHEET nnE: nnE sHEEr DATE JAN X>, 2003 :DALE A8 BNOVry SHEET PROJECT N0. dJ-638 DRAWN JH/6T A-0 Of SHEETS J I • • . TI[ HleiwTr.Hal oma Q ae20tlWLTT i1LLL PIWICd) AT ALL @IIRYCgs Mp W aEtlllplAL DlRetiQUl !IM! M RpltllD t0 R N3lL! 101112 W! KQtl M I'MICIQtl RGIOTpN! MT1lKTION WIDD.1 ~roroeTaeBN rgeemulRC Um yWt •t law ewne/NC! w»+naro ou» .ss..ran~aeeTRae~ ~~ I ~- a ~ OUf I t I I I I I I i r L---.._..-•--------------- ._.._ SITE PLAN 18"XI8" REFLEGTORIZED PORCELAIN. GN STEEL SIGN MOUNTED OVER IB"XIS" BLACK ANODIZED PANEL WiMIN. I" HIGH LETTERS 5TATING: 'UNAUTHORIZED VEHICLES NOT DISPLAYING DISTINGUISHIW PLACARDS OR LICENSE PLATES ISSUED FOR PHYSICALLY HANDICAPPED PERSONS MAY BE TOLLED AWAY AT OU.NERS EXPENSE. TOWED VEHICLES MAY BE RECLAIMED AT_OR BY TELEPHONING-.' THESE LETTERS TO BE HELVETIGA MD, SCREEN PRINTED IN WHITE, CGNTRACTOR TO VERIFY ADDRESS ~ PHONE NUMBER Z"50. TS. POST, PANTED -~ IZ' Y GONG. FCOTRJG -~, IJ (E) TOW-AWAY SIGN 9"X5" REFLEGTORIZED PORCELAIN ON STEEL SIGN WJ INTERNATIONAL HANDICAP SYMBOL, WHITE OVER BLUE BACKGRpJND, BEADED tEM ~9 - 4'X8" REFLECTORIZED PORCELAIN --~ GN STEEL SIGN INDICATING VAN POOL SKaN !LOCATED A5 SNOLLN ON SITE PLANJ Z"50. TS. POST, PAINTED ~o I a^ o cGNC. FOOTU4G FOR WALL MOUNT 91GN ONLY W/ OUT POLE NTS 12 I (E) HANDICAP PARKING SIGN PLANT SYMBOL WITH 2-COATS H.D. TRAFFIC PAINTED NT9 ~ 3 ~ (E) HANDICAP SIGN Plm iORV.4D lCIOB1 p W! / , '% N~ L,L U 0 a W~W9A.,SR .! . ate Dcnbor~ JOHN ~ ~- sioLBwren~e ter, ntos Sunoyvlle, CA 94085 phone: (408) 2450991 Fax; (408) 2450319 OWNER: KELLY CHU 18480 PROSPECT RD. SARATOCA, CA 95070 (408)262-7789 W F" F.. U z ~ ~o Z W ~ w p a ~ ~ NU ~ Z a~ 0 Z H ~ 0 Q ~ ~N N W W ~ 2 ', F- I ~~' vyn>,.catlunr ~~ 3iWR! ~!/' 04 worrrnnea WI! L~ p1RM M~2, TIlR M aeamK rnaeu! Hanle 611!0. NMI! 44 NTS 14 I (N) HANDICAP PARKING STALL REHSpNS: SHEEP nne 911E PLAN ~~ DAZE JAN K, 7003 SCAIE Ae eNaIN SHEET PROJECT N0. 01.638 DRAWN .n7rsr A-1 NTS 5 of s~ETs i s • • .J -. _. L W.d. .,F IVd, Y'd' a'd' T.1, I I ® ~ I ~ I ~ I I X 611CWIW881 1 ......... ................ ® I ~ I I m I . I /~ 103 11 12 1 I I I ° I I i 42 ~ I I I I .._, .. ...... _. : i u ~ ~ I EJ ~ i 0 ~ - - _ Unee~sii I 8'M I I t I I ---- ~9... b~ ...~~ ~~ i ' I I dnl i ~Penµwul~WAnr I 1 , : I XPAl I gyp.... -- ...... ~---- - -- I I PRIVATE ! I i ~ ~ I ---- STATIONS a _..._.....:.. ..._. __..:...... - -..._: I ~ w ~ I / / ~ e 1 walw,wA r x ',i ? '; I I kp I ' I .. .... i i I ~~ ::: i ~', OJ ', ~ ::I : ......" ,. ` ~ , ~ - : ~ rql I I I I 104 L 1121 J2 42 xe.OWaraaoL o I I / L ~ " ~ NIrALLFD 10'w P~m¢~Alm ra XxAa I c -+~ - gyp ,...~R .... b~ ' ~ . . . .. .. ~ ~ . , 4 --------- ~a~ : : I ' (El :; ~g.O.M .::.::.: . (EJ .... :;(E1 '---- ---- II T S 1. .. . ' .<!':% ;. . ~. ~:: 9 a b Neer roil 102 1121 ' . : _.... ^ Rem 31 A2 PRIYATE b STATIONS . _ :- I~, i ... '~, '~ ~I AECEPIMIW § 0 c '~ I I m. :.~ ::: ::: .. '~ - - - - - - I - - - - - y I ~ ...--- -- --- ' -'.._---- ..... .... - ~r XA' ~ 3 o - _ _ - COMMON ~ ~ aeavex AREA ', I ' I '~ i i b ~ -~R b~ ; I I I s~ D ai s2 I nnnesrx rolurmw 8816 .., -. ', ', ..... z r~ P®KAJ® XMEI NR i rE1 ! I i. i j I °. I ' L I I I I ^"~ .. I I ref ; 1 ~zisrar. savlt I i '~, rE ~ ' w°®i ~canlaerAria PRIVATE STATIONS _.... I I l l ~ I I 8 us ur ........ 8.8 ~', ~ ......... 8' 8 .. A 8 8 ~' ! ® ELECTRILAL PANAL ~ ~ _ ~~ : ~~W~ E%SRNC WALLS AND COLUMNS TO RELWN REPNR AS AEOUTAED CROUP 1 (PER ODOR) ELECTRICAL ~~ ANFTJHSCH6•IN1E1RgR PI.9T11IDN WALL 0 2A' 0.C. W/ s/8' IYPE k' GYP. B0, BOTH SIDES (U.O.N) I-1/2 PAA BURS AB179 % hl/2 %!-1/2 X 108 SIA I DOOR STOP W9 % 10B BBW I PASSAGE (IEVER TRE) CR A105 Spi (N) C1P. BD. CFriING WAN SENIGl055 FN111EL PNH7 S2 ~ ~ INCANDESCENT SURFACE Li VAPOR PROOF WRfX 11PVAC OUREf WPEEK 11D/AC CUIIFT 0 CEIIING ---- OR SEE FlNISH SCHEWIE f0A MORE OETNL W/ JOISWN &iT~INSIIU OX GROUP 1 (PER DOOR) 1 OOOAPSTOPBU115 ~I«9 ~4-1/1 %4-1/1 % 1a8 I LOCIfSEI (IEVEA 11PE) MOS SCH ~ ~ ~ ~ DuPIEX naAC artln AT a1uNc 1X1 FIUORESCENi LT •+ UCHf SWITCH 0= DUPEF% 11MAC gRlEf CROUP 3 (PER DOOR) ttP. 4 LT.(fLOUR: I) wJ ~ J WAY UGHf 5'N1TCN EMERGENCY Exllf OF FRE E%ONGUISHER(2t10BJ:) 1-1/2 PNR BU1T5 BB179 % 4-I/1 X4-I/2 % 108 S1A 1 PRNAIE LOCKSET (IEYEA TYPET SCH 1 DOOA STOP W9 % 108 BBIY O RECESSED I%! FLUORESCEM LT (FLOUR.-7) iYP, 7 LALP O ® FM E%R UCNf Xa~N/~//~~ aaL~M~r p/y~y. C a/AWAR1 ~ nOwOW N7YATY/YO.G J YIXO 0 C1RPEf IOSO sEAAS SNOOIHEE LCN Q Y-Ok6'-6k1-3/!' 50110 COAE DOOR PNNiED ~~~ ~ e F~~ E ® J'-Ok6'-6k1-J/A' soup CORE DOOR WGH HWDIC/P SICX AND 55 IOCN PULE © J'-6k6'-Bki-J/1' SOUD CORE DOOR, PAPOED BOOR 11. CARPET 11. SHEET NNYL BASE m E%ISRNG DWA 21. 4' HICH COkD RU~EA i0PSL1 815E 11. 6' COVED sHEET WNtl BASE MALL Jt. CrPSUN BOAHO TAPE, fE%NRED FWISH, ANO PNNi FUt U1FX 31. CYPSUY BO1AD TAPE. !'-0' HAaI TAP PAWL, AND PAIM SEYI CLO55 ENWE1 A80VE ALES _ _ a . ~ CEILLNC " !1. s/6~ IYPE k~ GYPSIW' BDWD, iME, TE%NRED FOASH AND PAa7f ~ ® ® REFLECTED CEILBVG PLAN (/4" 2 FgVAL FLOOR PLAN 1/<" 1 ~IO/8A91 IXNCM ARCS aC Andtledarc . DYuhX . 81Le DeaJaOraL JOHN HA hJ.A SlOl.awrence Expressway, #l05 Sunnyvale, CA 94085 Phone: (408) 245-0991 Fax: (408) 245-0319 OWNER KELLY CHU 16480 PROSPECT RD. SARATOCA, CA 95070 (408)262-7769 LW r L W U Z W Z Q L r ~ O Z Q WJ U ~ W ~ D_ ~ ~ Z ~ a Z 0 ~' ~ N Q ~~ W W ~ 2 L r RENS10N5: sxEET n1EC: ' FLOOR PUN dL NOTES REFLECTED CEIUNC PLAN 9 DATE PROJECT N0. JAN W, 7093 01.638 SCALE DRAWN A9 BHCUN JN/BT SHEEP A-2 OF SHEE75 • • J RAL 910E _-_-_~ 7d'MM,EXtEWOR N/D 1 I I b' MM MTEPoOR BEYOTID 1 I THE eT~ ram of a GATE I I 9 oR oooR a+ THE SIDE TaWAIm EN1a rt 9wrr,9. E ~ II I I r97tmcFJan I ExISrRG I I I r \ RESTR;aI 7o ~ i IiFIIVIDE TW9 aoorcaNAL n• ~ • '. ~ ~ aID ~~ I ~ 9PdCE IF DOOR 19 EOUE~PED L~ wruNa V II ean~roa~ Lu ~ L___J wtHBOrHALAra aro a aosER ~sxF-~ ~ = L~ ~ PUBN BIDE ~Igp My 6npy \ h• ittE XGtt.tD. +x > I ~ oavarwr E eno9. H• oc eon eom rt,{ L ABC L60.E p.WU A9PBLT1 _____ rn, dJ.tD a.03C feEE WLeHI Itt. W994M NELLATKN ~ ~~ ~ (d 16T6101ET. tl~~~Tl DOOR CLEARANCE EPS 5 ILHO ~1 HIL11 D~I.Ti~R{ ' OLf o1R~ ' ~ ,~ ~ E~ ; '` . , .T 1 F _ I I ewetEG 9TRCnE~ r>a NEW~xA9 ~~~~: _ . I I I DISABLED ACCESS NOTES FULL HT BATHROOM WALL DETAL EPS g . L TV@ Md%MIE'I CL050Rc FORCE : B5 POwDB FOR E%TERIOR DOORS 5 POWDS FOR MTERNOR DOOR AND B Fg1ND5 FOR FIRE DOORS. 7. THE MAXE`TA1 PILE HEI6NT Cf THE CAR9'ET SHALL NO7 EXCEED V7 INCIL SECTION 3105A (nl I 3. ELECTRICAL SWITC4~S AND 7HER`IOSTATS IN ACCESSIBLE AREAS SHALL BE M9TALLED BETWEEN THREE AND FOOR FEET ABOVE THE RCOR PER SECTION 3.390.8 (c) /. RECEPTACLE OUTLETS M ACCESSIBLE SHALL eE INSTALLED ROCR JOIST OR BLOOCING I Ai LEAST 15 MCV~9 ABOVE BOOR PER SECTION 3.710.50 I I 5. CQ'IPL7 100f WITH TITLE td HANDICAP 9TA"DdRD. _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ _ _ 6. ALL COwTERS MWT BE 34' HT. MAX MCLUDING Ffd~17 COWTER ~ ~ D SIMPSON A35 I I ~ D I I 10 HC NOTES EPS 6 I I I I ` /'k!' courN 9CREUED TO FLOOR JOIST ~ EVEfE1' 9'•0' MA% ,,y ~~~~ WXO ROOWF/AiE1 ~ I to Nxlxx KlAL 6RD RENER CiIANlEL ~ ( IW'OWI R'DIA ~~ (WNtP. Cs~kD 90fIQU I 1 Ai 90111fi06 TTPICAL GTP. BD. WALL 9797@1 9Y MEXOtt.eD. N02 tdeNe eArtroeE una® h' TTF£'k' GTP. 9D. To 9!11]!1 A 1eW L9AMW Ldb. OVER E-5A'Ka OR 7LGA METAL L~~p 61UD6"7{'OGBOMSDE9 lUBC TABLE TB•b•U A99ETBLTI ..... EXISTING DOOR AND WALL TO BE DEMOLISH T7P. OWED BASE fSEE FIWSH/ EXISTING DOOR AND WALL TO BE KEEP HllTl FK,Dq 01/7)cl•Vd' MM, PENEiRATN7N " 7!' OC. ICBO 73891 DEMOLRION PLAN '/4" 1 HC HANDRAIL DETAIL EPS 7 __ _ . . ~ " ~ E)O97MG STRJGNRE . ~ OR NEW CONC. SLAB (58DJ SEMI•C~05S PAMT OVER k' TIK WR G7P. BD. ~.-A,~ !'•0' HK,H TILE NC vA1ll~5 K i l ~~~ n, ' ~ m ~~ I ~ - F MI PARTITION WALL DETAIL EPS 10 _ A ~ ~ ~ - . O \ qgE CLEARANCE • • \ i WI9EX :o _ Q ~35OFi ~I r 1 I ~~ ~ ~ ~ I ~ \ r____ ~, ~ ~ I ? i rv - ~ I • - . 1. n _ °~ ~ °~ v A n 111SEII w•1NC w•ur ~~ L__~ n ~ n QLM111 PAPER TOLLEL, ~ I'•S' 7'•b' ~T~h g~lE SOAP 1 TRA5N DISPENSER plEE CLE4RdNCE FOR THE LAVATORES NSULATE HOT WATER coLOR of tIEeE rfaEnec emcee SHALL BE CGFIR'ED i0 IFG B0U A 6,19GN AND DRAM PIPE(TTP7 ~ ASE as LEtt@9 exau cwm+A9r DEt91ar FR01 nIE RA(AE TIE RAGE ewu ~ B ALeO COIIWASi g9IN0.T RA7F1 THE DOOR RESTROOM PLAN ~/<° 2 KNEE CLEARANCE ~/<' 3 RESTROOM ELEVATION ~/<" 4 HC RESTROOM SIGN EPS S E010/9fi7 DE9ICII 64CIDlOL7®[ NC ~.dxwRee . PYEEhe . 98e DauboW JOffii 9A A.I.A 510 Lawrenra ExpTaswey, #105 Stwnyvde, CA 94085 phone; (408) 245-0991 Fax: (408)245-0319 OWNER: KELLY CHU 18480 PROSPECT RD. SARATOCA, CA 95070 (408)262-7789 I~ w Z r w U Z ~ a ~~ Z ~ wo U W a ~ ~ 0- Z a~ Z Z ~a O Z ~Q i N w N w ~ I L L 1~ REWSgNS: SHEET nnE oEUOUrION aAN oEraLs 041E PROJECT N0. JAN W, 7003 01-638 SCA1E ONAWN AS 9HgWR JHA3i SHEET A-3 aF SETS ', • • 1~ u CE~iTf1CATE OF COIdPWINCE Put ~ a 2 LTG-1 RNE ZONE' NJTEIeEi LQJFER TBdkii 11'RI6DY9TEt1} JAN 16.7003 r~Ya uesm b40B PROBPELT RD. tSARAT06q LA 170W r+ar oom JOIN W AIA f~148.0991 BNrp Nul ) oeovoaun.ma R+IG'ATIVE DEbkll ARLesITEOTUFE (4061745.0991 W~emM~ Ir OBlIN MIpWTBN aesec auvuom esm Nu JAN 16.7003 2710 8F IOSOF 4 mApO TYN! ®NONAE9NIFIRAL ^ XNN R6E RE50F'NIVL ^ 107TlfplFl 411E3T Rn011 INMe p ammnAnlaN ^ IfW' wrsRUCn9x ^ AOp110N ®/LTFPAi%M ^ ullCaramoxm Pr coral p ~~ ^ COYPIEIE BLOC. ^ /AG GIEGORY ^ TNLORFD ^ PFAFOAWNCE 9FATlEef p CalPllellp IDH Ced&dA of Compfgrce fish tlN Dli6lg INlun oM pedmmrce gYOYrcaGom needed to m^IIA' s2h Rk M, Pods 1 and 6 d 04 W7ltudp Cade d AegdoNms. Dc cetifMe applies my W huNmg fgh5g rcykemmh rsa. rrr our it w e.m.rr a ewer w v,or oua JOIN NA AIA The mid l'gA1Fq Omgxs hneq mldWS that IM plopmed EudCug design reprtalted n Uk ad d candnldim doLwrcNS k mr®Nml ui8 8e dh0 mmpkme Imm and uMMnh, rilh Ue speo7 lima, and nU my dher cokddkm suMdted rilh Ihk pamA applkd'an BY propmM hllideq Ms Seal tledgr6d M coed UY emdape ' ~dmnmh <oNamd n maCam 110, 119, IJO, Ihar~l IJ2, 116, and 149 d TAk 71, Pod 6. Pleme shed me ®1 Meg a0nn ON I an efig6k undW UW Padskm d ONdon J d the EmuWm and PMemkre Cade to sign INs doamMS m UY puem IWDW6Ak Im its pepmal'nl; and Ool I un a ck] egnuur, NeabiW mgneW, W uaNhd ^ I diem tlld I am efigbe dtlc VN eallpim b C4nkn J d 60 keg4ss and Prolmaln Code q Shim 55172 d UN &9m aM Prdessar4 Cade b sign tli6 dxwmN m the PNmn IepursLle kr ~ pnpadiah aM Ihol I am a EpuueO mnUala pnpwig dawmmh Im M Iled I Fee mnhaaW Y perkm ^ I alGm Nd I am efgNe IrAd We eagtim to Oisidan ] d Poe BaiNm and PmlesiaW Cade q SecOm - d Oe Loh b 9T INs dooenull m UN DWSm NsPOnn9k for ds prepamlim; and M the IdloNing reason: ~uvr uomN omA+u - ue4 sneuAa JOIN NA, AIA 0.76131 YAIOAIp1Y AFeml® mdoale Nadan m dme d Note 9YCY d IAr4olory Neavvu WA ro NnrAxr Fm ddoied imlmc3ms m 04 me d tlis aN dl frerW ElfrxxT dondmN aWnD6WN4 lama, pkme rder to NmreitlediN Nm~ pldFSkd q Me Cafdwna BWrB' fARUdmim. LIG-I: Aeglued plans kr ad mhm7lds. Pml 2 mry k inppmdN h rdledate m plum. LIC-t Aeglusd M a0 NMetlah. UC-x DpOWaI ue my 9 figAling cWN ae6h m! lokx LTG-t aqumL Lke mrf a r6we1 Yeund ;used. PoAS 2 and ] Im1 mry a oyprcmle. .er.., m..r F.. LKT~ITNG COhPLIANCE 3lbMARY LTG2 'THE ZC3E' MTETd1ET DENIER TQIANT 8'PROVEMQVT m JAN W, 2003 ACTUAL u FLOIR•I lpnrx9 lN)WEA 48' F32TB / LAMPS O O4 ® ^ 1488 RWR•7 4B' F32TB 7 LAMP 10 62 ® ^ 620 NDNI•I tIDW NOANDEBt.ENt L7 2 40 ® ^ 80 ^^ ^^ 00 00 SUBTOTAL FRON 7H5 PILE PLUS SUBTOTAL FROY COh11NWDON PACE PORTABLE UGXRIG(From LTG-I Pod 3 d 3) 700 O r r,erw.ar~r.r~ir ~ IEaS CONTROL CREOB WATTS (from LTC-7) O ABIUSIEO AC1LW WA7T5 21~ ALLOW® LN#fi110 POWER (CAtlom Ore AMOsOtO COMPLETE EI,lDNl9 AtETF10D BUILDING GTECprf (From lode I-Y) ~~~ AREA CATEGORY AETFtOD ARG GTECORT (From lode I-N) van °~ 11Pm RETAIL 2ID IBl3ID 3146ID RE8TRD17M6 AND 81P1'i7RT 0b 331ID 2021 rorALS AAE1 wATTs TALORED AETgSOD rmlL ALLDw60 w7,m 39482 a., ae-.. r. o..+.,.a Nr.rm a.re.e. N,w rry>Wr CERTFICATE OF COIdPIJANCE P6rt z a z ~To-~ .. ma 'TNE ZOF/E' MTERR/ET l~t4TER TENANT MPROVEMQJT JAN b, 2003 NBTALLID LII;f11W0 9CHEDI AE _ """` ~„ ~ ~, _ Taru wATrs b• F37TB A l FT32T8 4 Elacdtsnlc I D O4 1488 b' F37TB 7 LAMP FT37TB 7 ENY:VOnIC 1 10 62 620 N:AIDE6CENT LT 40W LT I d0 WA Z /0 p,10 SUBTOTAL FRON MI$ PACE IARUNC TDTU PORIIRIE UGHfINC(From LTC-I Port J al ]) 1F55 CONTROL CRFnT WATTS (From UG-3) 7180 MMDATCWRY AUT OIAATIC CONTROL ADJUSTED A S CNRR WAi15 2180 mnsr~oi ALL ROQ'15 se DOABLE BWITLH ALL Td701'IB CONTROLB FOR C REDIT NOT NEEDED Nores To Pan - w elan BIp6rtImN Lse ONY ,..r,r a,.._,.. ...,,mr r'~VINVILL LGAi19V~ (N) f,1P. BD. CEIIHC YaTX SEIaGlOSS ENWEL PNNi 2X4 FLUORESCEM lI 4 M. 4 L1.(RDUR-I) RECESSED t%4 RWRESCENT LT (FLOUR: 2) 11P. 2 IANP 61GWDE$CENT SURFACE Li YAaOR PRWF a WPIE% 11PJAC OURET gr WPIF% 11DAC DUIItT 0 CEWNG TFJTPHONE JAG( e+ UCHT SWITCH 3 ]WAY IA21T SWRCH ~ ENERGG'CY l1GHi Q FAN ® Ez1r ucHr ~ ELECTRICAL LOAD SUMMARY ~ EPS ~ 2 ~ WIRNG PLAN ~ 1/4' 11 WpI1~1Z OZ6gA dQC'~CfO-L -IC AJNwd!! . 073nd4 . 69c Dcsdow~l ~~~ W' 510 Lawrence 8xpressway, kI05 Sunnyvde, CA 94085 Phone: (408) 245-0991 p~L; (408) 245-0319 OWNER: KELLY CNU 18480 PROSPECT RD SARATOCA, CA 9507D (408)262-7789 W L Z U ~ ~~ ~- W ~. ~ Z ~ O ~ WJ NV W Z a ~ o- a o z z ~a N Z ~~ W W ~ I RENSIONS: BXEEi TRZ: WIRING PLAN LOAD $UMYARY WTE JAN B, 7003 scALE A~° BIIOUN SHEET E-1 OF SHEETS PROJECT N0. 01.638 DRAWN JN/8T • • I~J J J 1. 0.ECTRICAI CONTRACTOR SHILL VISR THE JOB SIZE MD THOROUGHLY E%MIINE ALL IXISmNG CONDIT~15 WHICH MAY AFFECT NIS WORN PRX)R TO SUBMITTING DID. HE SHALL VERIFY ALL ELECTRICAL WORK SHOWN E%RINC NVO SHNl INCLUDE N1 NECESSAftf IPBOR AHD IMTER6si5 IN HI$ PROPOSAL TO CONNECT SEAWCES AND LIGHTING CIRCUITS TO PROVDE FULLY OPERAmONAL SYSTEMS. ANY DISCREPANCIES NOTED SHILL BE REPORTED TO THE AACHNECT PRIOR TO BID h PRIOR TO CONS1AUCilON. 2. ALL CONDUCiOR$ FOR HYAC UNIT CONNECTIONS SHALL BE COPPER ELECTRICAL. CONTRACTOR SHALL VERIFY WIRE AND CONDUR SIZE WITH MECHAMGL CONTRACTOR PRIOR TO ROUGH-IN OF EIFCTRICAL 3. ALL DSCONNECT SWRCHES SHALL BE FUSIBLE NEAIA 7R, S12E AS REQUIRED. ALL HYAC UNITS SIULL BE FUSED PER EQUIPMENT NANEPUTE SPECIFlGmONS. ELECTRICAL CONRRACTDR SHALL VERIFY DISCONNECT AND FUSE SIZING WITH MECHMICAI. CONTRACTOR PRIOR TO OPERATING MATERIALS A. ROOF MOUNTED EQUIPMENT LOGTIONS SHOWN ARE MPRO%IMATE CONTRACTOR TO VERIFY EXACT EQUIPMENT LOGmONS. 0 511E 5. NO CONDUIT SHALL BE RUN ON AODF .APPROPRIATE ROOF JACKS SHALL BE FRONDED FOR ALL ROOF PENETMTgNS. COORDINATE WITH MECHMICAI CONTRACTOR AT JOB SITE. ENTER UNITS WITHIN ROOF CURBS WHERE POSSIBLE. ELLCTRIGL CONTRACTOR SHALL BE RESPONSIBLE FOR CORRECTLY LOG7INC ROOF PENETRATIONS. 6. LOGTE NEMA JR ROOF RECEPTACLES 50 THAT NO MECHrWICAL UNIT IS FURTHER THW 20' FROM A RECEPTACLE. PROVIDE ALL NECESSARY HARDWARE FOR RECEPTACLE OUTLET SUPPORT. 7. REFER TO MECHANICAL DMWING FOR CONTROL WIRING. ELECTRICAL CONIF+ACTOR SHALL PROVIDE CONOUR ON RODE PENETRATONS FOR CONTROL WIRING AS REQUIRED. COOROINA7E WITH MECHANICAL CONTRACTOR AT JOB SITE. 8. ALL CONDUCTORS ARE TO BE COPPER WI1H TYPE THHN INSUUmON. PROVIDE WALR1' WIRES A$ REQUIRED. USE X12 AWC MIN. U.O.N. 9. ALL ELECTRCAL DISTRIBUTION MD OVER CURREM PROTECTION EOUIPMEM MUST MEET OR E%CEED THE MINIMUM SHORT CIRCUR CURRENT RATING CALCUUTED BASED UPON THE ACTUAL RATING SUPPLIED BY THE U1ILITIES. 10. ALL ELECTRICAL EQUIPMENT AND DEVICES ME TO BE NEW AND BEAR UNDERWNITERS tABOMiORY LABEL (U.L) II. 0.L WORN PERFORMED SHALL COMRY WITH THE 1996 NARONAL ELECTRICAL CODE (N.E.C.) AND ALL OTHER APPLIGBLE STATE AND LOLL CODES STANDARDS. 12. CONTRACTOR TO PROVDE ALL NA7ERUL$ AND TABOR FOR A COMPLETE ANO OPERABLE SYSTEM. 13. WHERE GROUPED TOGETHER, INSTALL TELEPHONE AND ELECTRICAL WALL DEVICES AT 6' CENTER TO CENTER, U.O.N. 14. Fqt OUTLETS INDIGTEO AT SPECIAL MOUNTING HEIGHTS, THE HEIGHT DIMENSION IS MEASURED FROM THE FlNSH FLOOR 10 1HE CENTER LINE OF THE OUTLET MEASURED VERmGLLY. 15. ALL RUORESCENT fll(NRES SHALL HAVE ENERGY SANNC BMll5T5 MO ENERGY SAWNG LAMPS. I6. ALL PENEWIRONS OF FlRE RATED CONSINUCDON SHALL COMPLY WITH THE 1994 U.B.C. REQUIREMENTS. I7. ALL FIXTURES CALLED OUT AS SURFACE MOUNTED SHPLL BE SECURELY ATTACHED i0 THE BUILDING STRUCTURE WRHOUT E%CEPTIDN. 18. TELEPHONE CONDUIT SHALL BE MIN, OF 3/4' CONDUO FOR SINGLE OUTLETS MD MIN. I' CONDUIT FOR DUAL (2) OUTLETS WITH A MA%, OF 2 OUllETS PER RUN, 19. ALL GROUNDING FOR ANY PURPOSE SHALL BE DONE. IN STRICT COMPLMNCE WITH ARTICLE X250 OF THE NARONAL ELECTRICAL CODE (N.E.CJ 20. TEST A11 ELECTRICAL SYSTEMS AS A WHOLE AT CDMPlET10N OF WORK TD THE SARSFACTION Of THE OWNER AND ARCHRECi. 21. COORDNA7E ALL WORK WI1H 01HER TRADES FOR THE El(IENT OF WORN MO OTHER TECHNICAL REQUIREMEM 22 PROOOE NL REWIRED OEWCES AND EWIPNEM FOR COYPLEO MO OPERIDLL ELECIIBGLL SYSIEII. 2) NL CONWR SW11 BE CONCUIED. YNIYUY SIZE SHe11 BE 1/2' iRME 9ZE. EYi SWJL BE 115E0 N HUNG CEONG$ AND NON-M0.90XRY WALLS. INSUWAFlON OF NL FIE%ERf METH CONWR SHALL BE IN ACCORQANCE WTIH NEC-750. COHORT PEXEIRARON$ FROM OUTSDE WAILS SHMll BE WATERPROOFED. N LMIATT BO%ES TO BUILDING SIRUCNRE WIH SUPPoRRh'C FACILRES INDEPFNOENT OF WCEWAYS FNTERNG OR IEAWNG BO%E5. SET BOXES SWrRE MO REIE WITH BUIIDNC FlNISH, Zs COLOR CODE COIDJCTOR$ TO WTCX COLOR COONG A9 IN AISORlWCE M1H THE 07Y OF YILPM$ EIfCRtICE O~NWCE. 2fi VEPoFY E%SIING CONORONS IN 1HE FIE1D, WSTNl NEW WOIM MD CONNECT TO E%6IINC WOPof IAIH MINIMUM WIEAFBENCE. 27 NL IIEL SNITCHES SIM11 ~ MONIED Ai A W%. OF 48' ABOVE FlNISHED FLOOR, UNLESS OIFIERWISE. NO1ED NL RECFPTACIfS SHNL BE NWNIED AT A MIN. of 15' 180,E FlXISHFD FLOOR UNlE55 OiNERMSE NOTED. 28 NL NPoNC OEWCES SH41 BE SPECIFlGRDN GRADE AS 4ANUFACTOED BY HUBBEL SEAM OR IEVITON, ~ CONIPACTOi SHNL COOAOINITE ExAC1 LOGIYIN k HUGHf OF ALL OENCES WITH A°PRONED GIBINCiR! k SHFLWNG OPANXCS PRNNi i0 ROUGH-N 'b RELEPIACtE FLFAiION MINIMUM IS' CENTER AF.F. FOi OURER ON CKTS OF JO AMPERES OR LESS JI PROADE ONE 120 VOLT AECEPfACLE LOGIFD WAIN 25Ff aF EWRIJFM FO2 SERMCE 1ND MNNIQONCE PURPOSES. RE EPTACLES 8L SWITCHES WSTALLATION C 1) RECEPTACLE(15,20,70 AMPERE) OUTLETS REQUIRED BY SEC.210-52 (a), (b), (C), SHALL BE INSTALLED NOT LESS 1HM 15 INLHESABOYE THE FINISHED FLOOR, 1998 GEC, TITLE-24, PMT 3 SEC. 210-50 (e). 2) SWITCHES, CONTROLS, ETC. USED FOR THE OPEMTION Of LIGHTING, HFARNC, COOLING, YEMIUTION EOUIPENENT SHALL BE INSTALLED NOT MORE iFWI 4B INCHES MOVE THE FINISH FLOOR, 1998 LEG, RILE-24, PART 3 SEC. 388-8(c). RODE RECEPTACLES PRO+IDE A 120-V RECEf4AC1E (NP k CFCQ WRIN ZS' FROM All MECH. EOUPYFM AS REWIREp BY 1HE 199] UYC SEC. 709.1 RECEPTACLES. SWITCHES INSTALIAlION RECEPTACLE (I5, 2Q 301MPERE) WREIS RCOUIRFD BY SEC 210-52(0), (b), (c) SHM1 BE INSTNIFD NOi LE55 1WN I$ INCHES ABO+E 1HE FRESH FLOOR. 1995 GEC, 71IIE-24, PlfiT 3 SEC. 210-19(e). SNI1dtE5, CONiR01S, ETC. USED FOR THE OPFRMW OF UCHONC. IEANC CWUNC, VENRUIpN EOURMFM SHI11 BE INSTAUED NOT 40RE THAN M' INCHES /HOVE IHC FINISH FLOOR 1995 GEC, TIRE-24, PART J SEC. JBO-B(c). ELECTRICAL EQUIPMENT ACCESS ALL FIECTAEAI EWIPMEM SITYL ~ FRONDED W1M ACCESS NID WOINNC CIFAA/NCE TD PERMIT READY AND SME OPEMnON IND WINENARCE PEA THE 1996 IEC IRIICIE 110-16. 1996 NEC SECTION 410-4 LIGHTING FXTURES IN DUCTS OR H0005 (c) In Oxls a HwW Rxtures shah h permRted to he ilslolled in woYng haoda al nanrceidmlwl acuponcia vhere d of the Talb.ing cond9ions m m met: (I) The Rdurt sMp Dc 'denUfKd fa use rilNn wmmlercgl codung hoods and imtalNd ao Thal the tenOnolm Furls of the moteaob used are wl esceeded. (2) the f {ae shop be so cOnslNded Mul d exhaal wpm, grease, 08 a wiling wpors ae excluded Irom the U^D aM viri~ compalmwl. DilFusm shall be rauWnl to thermal shah. (J) Ports of the 6xlurt exposed vth'n the hood shall be carosion reaataM a pmtecled age7eY wrwan ad the surlaw aha0 oe smwth w as not to collect tlepoNts oM laci6tate clmNng. (Q Firing metlxda and maleriols wpplying Ue Rxture(:) shall not be erpoud vilhin the coalung hood. (fPN): See Saline 110-11. (E) TO MAIN ELECTRICAL PANEL 125EA/3P 2eC-4p1/0 THMN-CU PANEL A ALL CLM7111T8, RI~IFCr, ETC, fiNALL 0E N61ALLm MiHN OLILLS AB PR4CTICABLEe LLH@I ODERIR9E HBTALLED nET 9NALL BE MONIED DR T9r,LwED TD FACILRAIE CLEAt14Yi (AUGH AS P RHOH1 WALL6 OAm CEILNG Axb AT LEAST F' ABOVE FLOORSA EINWED CQm11179, RM18NG ETG (R E)ai7..ED N NBtue OAIERE B'IO71N Nil) WABNABI.E FWBNEB Af0' FEOIIFED) 9NALL NAVE 9MOO1N ND fEABEY CLEAN ABLE EXIEf80R 81fEACE (00 N01 NBTALL EKfY78ED FLEXIBLE TYPE ELECTRNCAL CONDUR UV EXFEPoOR b1FEACEB TIIAi N~ NOF FUBILT CLEAT ABLE Q1 Y41L8, LEILNG lR AfiHEAR BI~dCEBA TYPE 120 NLAi S PHASE 4 WRE YOINNC SURFACE PWfl i A Y!D A YAN BAUtffR 125 A BIS LOAD=V OLT x NIPS 7. PHA SE T. R LOAD=1 9Li s I MPS OSDFP110N A B C POE N0. A B C NO. POE A B C WSOtIPn011 E AC-I I) 2306 :;:;:;:; $;:;:;: U I 3 IO I S00 fr'<'i; FNT EIOIQXCr (QAC-I fz Asm :':`:?:~:' 7 A T6 I :;; Taro a:>:::i T (E) AC-1 23ro J 3 fi OD I :.`' S:;:::'-`.`- IA66 (L')N7IT h fNl DEDICATED REAP. I Oro I 7 A I 20 I 000 :;:~:b:G:~:~::~:~ %..... ....... UOII k fMl ONCAIRD ISOP. :`:: I ... A00 is ~ 9 10 A I y'~% .. ~%%%: I A00 ::::::: urtR WA11A ODX;1hD RECD. i;) ~:~:~:% ~. ~ I,Om i II 17 m I :'y:~`~ :j3j~ I,00D REOP. {OI) 0 ROO Ol%GIFD RECTP. I.OO6 ;iv:5'i µy; 1 IS N 1 1,006 4 J OFOICARD REEFP. OEDCAIFD Pow. ;;::1000 ?::.':A: 20 1 IS 16 I ::;:'<' ~AIO x:µ'%' ~ OFOICAIFD REOP. OLXCAIFD fEOP. ~::±:: ~~ ~' 1.000 I 17 IX A I :;:,;;:;: _ ; :r'EM L® ODIURD IEOP. AEOP. 14m0 % , : 20 I 19 A M I IAro :~:::~ . R[OP. AEOP. ~~ I,000 !~::~::;: 20 I D 72 I %I::G:I: Spp ~~. G.FL ABRG :~::~ _m3ro 20 1 27 H I ;:;:<y'j:;:j ?;}i ~ro0 SDWFR ~AfE :~:~:~: ry::~::~: t5 ~ ~ , :x:~:ri BARE 'PATE 27 2e ::::: BARE _ t9 70 Yf 71 >Z ~:v::v:• ....... A N .L!a4: . ....... ...........a::. S B ........ ....... 3] 8 _ ~ :::::: c''':I a fit :»:c :, •:o::: . ~ ~ TO1N 260 NYA 101N 76W A ELECTRCAL CONTRACTOR SHALL WSR THE JOB SITE MD THOROUGHLY E%AMINE ALL E%ISmNG PRIOR TD BIDDING I p11pY615R DMIC21 I0000.TOOL ]TIC , deeMtolaem . Dk.WA . 8Be Dnalapeeel I I JO~i HA A.i.A I I I Sl0 LaVrreDCe FScpmsswsY, #105 ~' ~ ~ R' SunnYN'Yle, CA 94065 I I x.~ IIGIR0011 PiIISDO: (408) 245-0991 I / _ ~ O Fes: (408)1A5-0319 I I 1 ~ j 1 \ I I II I \ I m aner I 1' I I __ _ .. 1' .~ ~ I 1 °~ II raeurrrunr Z' I I I . 11..:. .. -..;...: I I awNER: '- _.. -- / ~ ~. ,... lB--- - - ~~ III KELLY CHUG / ~ -- - 18480 PR SPECT RD / PRIVATE i ' ! r I i~ ~~ L (AR~OGA, CA 95070 8TATIONS ~~~~ ~~~~~~~~ ""~~~ - 408 262-7789 \ e~aeo~nm euWte4A~ I T rarrwN \ i i ~ rXx I nr 11 :........ ~ _ :: wntr 1 ~ I x.e. pA1W00M ~ raesNAW /r I I__-____ _ Hp11FA19t LL ~ I I ;Ta,WA~W Z F- ./ ~.... ~ ._ a~iw / W Z Q / I rew / W PRIVATE / V ~ ~~ v sTAnoNS I I we ~ 6~ ~ ~ Q \\ ~~ W ' U~ +T .~ 0.~ aQ (; I COMMON ~ _ _ Z O ~R ~ft ~R ~? i AaEA i ~ ~..6•~ ~~ ~ a Q Q MPmF WYN 1 \AU \yµ cwv~rsi m"nc cepra~ 1 e~ ,~^ Z - a 0 / z z ~a / I I I / Q PRIVATE i'~ ~,taNlOletAMb STATIONS ~ ~ O Z r Q N W N I I' W r I _ -- , - ,i -- >P ~' W rzA ~ ELECTRICAL PleNAL i 11 CC^^~~nn REVSIONS ~C~~ L,GA7~IV g INCNEIESCFM SURFACE Li YAPOA PRDUF (N) GYP. B0. GOING 0• DU%E% 110VAL WHET N91H SFAfIGl055 DINIEN 110' 0 CEWNG ~ AL WALT ENAMEL PNM ~ IEIEPMNE JIC% 2%4 RUORESCEM Ll ~* UGHi SWIfLN 4 TYP. 4 LT.(RDDft.-I) asJ 3 MY L1DNi $WIT01 ~ EYDtCEIICY I1GHi O RECESSED Ix4 FLUORESCEM Li Q Fµ, SHEET TIRE; (noun.-2) TYP. 2 UIIP EIECTPoCAL MMNG PLAN ® ExR ucHT COMPLIANCE NOTES DATE PRWECT N0. JNJ ~. OJ 06638 SCALL OMWN AB BHOUN JN5T SHEET ENERGY COIu~LIANCE NOTES 8L ELECTRICAL PANAL EPS 12 I ELECTRICAL PLAN E-2 1/4" 1 OF SHEETS J ,~ . BgOTILR DTJI&W dIl~6C7000 DIC ArAXrdtlE . PkxMA . Late lk~doPemt JOHN HA A.LA sla LaWTenee 6%yTe99May, alas s1~nyN~~ cA 94oas Phone: (408)245.0991 FWIC; (4D8)1A5-0319 OWNER: KELLY CHU 18480 PROSPECT RD SARATOGA, CA 95070 (408)262-7789 • • GOYV~•O~Yr j~" V.T.R. I I I I r~ I `. I `. I `. t I I I I . 3" C.O. I 16 F.U. 3" C.O. ~ DRAgVAGE ~ NTS 131 .\ 1E1~ G>13 `~` 4t\ C~ , \ ~~ ~ ~f~. ml ~ ~ \ I~ ,~ '\ .\ TOILET j i c ~\ y HAND I\ ~\ "~ SINK iL~ ~\i~ \ II\~'w~r9~ LC I \ "" ( 'C HAND "~ SINK 3 I rrW~ UI m TOILET j WATER SUPPLY: 2 W.C. 0 5 UNITS EA. -10 F.U. 2 HAND SINKS 0 3 UNITS EA - 6 F.U. TOTAL 16 F.U. T ~ WATER SUPPLY ~ Nrs ~ 2 SEWER: 2 W.C. 0 6 UNITS EA. -1Z F.U. 2HAND SINKS 0 2 UNITS E.A -4 F.U. 1. ALL PIUMRNC WORK AND W1EIt4N5 SITYi BE INSTAUEO IN ALCOR6WCE NDH Ill APHICABLE ORDINANCES AND ~GUU1gN$ HANNO JUPoSpCTION. CON1R/CfOR SHLLL O6TNN NL APPROVNS REWIRED FROG RECUUDN ACFNGES BEFORE STAAIWC WORK. 2. NL PLUMBING WORK AND WTERNS SHNL MEET ME RCWIREMENIS OF DIE U1EA EDI1pX5 OF THE LOCAL PLUYBNG CODE AND 1997 U.B.C UNLESS ODIERNEE REOU9iFD BY BUILDING DEPARII&M. ]. INSFNUDON SHNi CONFORM i0 DiE ENERGY CONSERVAiON DESKN YANUN SGNQNtD$ FOR NEW NON-RESIDENNL BURDINGS INCLUOWG FNILET FLON REauTtWS. 4. OBTNN AND PAY FOR Ali PERNRS, FEES IMO BL~PECDONS REWIRFD B! COIERIING AUDpPoIIES 5. D SHNL tS ilE CONMGiORS RESPoISBILIIY 70 FIF1D 1EPofY DiE EYACT LOGD04 AND ADEOWCY Of NL EDSRNC PLUYBHC ONES AND SERVICES SNOWN PRIOR TO BECINNINC WORK. 6. CONIRACTOA SHVl COOROINAIE NSTNUDON OF PLUMBING MDR( WITH N1 OTHER iRNIES 50 A$ TO AW110 UNNECESSARY DEUY OR INTERFERENCES 7, COORpNAIE ALL TRENCHING AND CONCRETE S0.W CUTTING REQUIRED WITH GENERAL CONTRACTOR. 8. WMESIIC WATER PIPING: ABOVE GROUND SHALL BE COPPER TYPE 'L' BELOW GROUND OUTSIDE OF BUILDING SHALL BE TYPE 'K'. 9. INSUUTE DOMESTIC HOi WATER PIPING WITH 1/Z- THICK ARWIFLE% CLOSED CELL FOAM PIPE INSULATION. PLUMBgVG PLAN AND PLUMBWG GENERAL NOTES 10. INSTALL SHUT-OFF VALVES ON ALL HOT AND COLD WATER LINES. ALL E%POSED ONES TD BE CHROME PUTEO. 11• SOIL PIPING SHALL BE SERWCE WEIGHT COATED CAST WON HUBlE55 PIPE AND FITTINGS. ' 12. SOIL AND WASTE PIPE SWILL SLOPE 2S MINIMUM UNLESS OTHERWISE NOTED. 13. RUN NEW 3' SANITARY SEWER AND 3/A' COLD WATER TO CONNECT TO EXIDNG SERVICES OF BUILDING. 1A. ALL NEW PENETPATIONS THROUGH E%ITING ROOF SWILL BE FLASHED AND COUNTER FLASHED WATER TICHi. 15. CONNECT VEM RISERS ABOVE CEILING WHERE POSSIBLE TO MINIMIZE THE NUMBER OF VENTS 1HA000H ROOF. ALL VEMS THROUGH ROOF SHAEi TERMINATE A MINIMUM OF 10 FEET FROM ANY OUTDOOR NR INTAKES ANO BE OFFSET 5 FEET FROM PARAPET WAIL 16. OFFSET VENTS AS REQUIRED TO AYDID CONNCTS WITH STRUCTURES OR DUCTWORK. IF OFFSETS REQUIRE THAI HOR120NTAL SECTIONS OF THE VENT IXTEND ONE THIRD OF THEIR iOTIL LENGTH, INCAFASE THE VENT ONE PIPE SIZE. 1L ANY CONFLICTS, OIAISSONS, ETC. SHALL BE, REPORTED TO THE ARCHRECYS / OWNER'S REPRESENTATIVE BEFORE PROCEEDING WOH ANY WORK. 18. CONDUCTOR SIiALt FIELD VERIFY ALL CONOILTIONS /DIMENSIONS PRIOR TO INSTALLING ANY WORK. 19. AUTOMATIC TARP PRIMERS SMALL BE INSTALLED FOR PROTECTION OF TARP SEAL. LL w L r U Z ~ ~~ F- W ~ 0 O WJ w 0: a N U o. Z ~ a cal - 0 0 0 Q °~ a N W cn W H = F - REVI91ON5: SHEET 71DE; PLUd81NC PLAN ORNNAGE dt WATER SUPPLY AXON ~'h PROJECT N0. JAW K, 03 01.638 SCNE DRAWN A9 BHWAr JH/BT SHEEP P-1 1/<" 1 OF sHEErs MINUTES SARATOGA CITY COUNCIL APRIL 2, 2003 The City Council of the City of Saratoga met in Closed Session, Administrative Conference Room 13777 Fruitvale Avenue at 6:00 p.m. Conference With Labor Negotiators (Gov't Code 54957.6): Agency designated representatives: Lorie Tinfow, Assistant City Manager & Jesse Baloca, Administrative Services Director Employee organization: SEA Conference With Labor Negotiators (Gov't Code 54957.6): Agency designated representatives: Dave Anderson, City Manager Employee organization: SMO Conference With Legal Counsel -Existing Litigation:(Government Code section 54956.9(a)) (one case) Conference with Legal Counsel -Threatened Litigation: Significant exposure to litigation pursuant to Government Code section 54956.9(b): (2 potential case) MAYOR'S REPORT ON CLOSED SESSION - 7:00 p.m. Mayor Streit reported there was Council discussion but no action was taken. Mayor Streit called the Regular City Council meeting to ,order at 7:05 p.m. and lead the Pledge of Allegiance. ROLL CALL PRESENT: Councilmembers Stan Bogosian, Kathleen King, Norman Kline, Vice Mayor Ann Waltonsmith, Mayor Nick Streit ABSENT: None ALSO PRESENT: Dave Anderson, City Manager Lorie Tinfow, Assistant City Manager Richard Taylor, City Attorney Cathleen Boyer, City Clerk John Cherbone, Public Works Director Jesse Baloca, Administrative Services Director Cary Bloomquist, Administrative Analyst • REPORT OF CITY CLERK ON POSTING OF AGENDA FOR APRIL 2, 2003 Cathleen Boer, City Clerk, reported that pursuant to Government Code Section 54954.2, the ,agenda for the meeting of Apri12, 2003 was properly posted on March 28, 2003. CO1V.~MUNICATIONS FROM COMMISSIONS & PUBLIC ORAL COMMUNICATIONS , The following people requested to speak at tonight's meeting: Jack Lucas, Vice PresidentBoard of Trustees for West Valley Mission College District, Zena Way, Monte Sereno, ANNOUNCEMENTS None CEREMONIAL ITEMS lA. PROCLAMATION -SUPPORTING OUR TROOPS STAFF RECOMMENDATION: Read proclamation. Mayor Streit read the proclamation. 1B. COMMENDATION -CONGRATULATING THE 50TH ANNIVERSARY OF JUNIOR ACHIEVEMENT OF SILICON VALLEY & MONTEREY BAY STAFF RECOMMENDATION: Present commendation. Mayor Streit read the commendation and presented it to a representative from the Junior Achievement of Silicon Valley & Monterey-Bay: 1C. COMMENDATION -CONGRATULATING MEERA PATEL/GIRL SCOUT TROOP 321 FOR RECEIVING HER GOLD AWARD STAFF RECOMMENDATION: Read proclamation. Mayor Streit acknowledged the commendation. SPECIAL PRESENTATIONS None 2 CONSENT CALENDAR 2A. CITY COUNCIL MINUTES -MARCH 20, 2003 STAFF RECOMMENDATION: Approve minutes. KLINE/ WALTONSMITH MOVED TO APPROVE COUNCIL MINUTES OF MARCH 20, 2003. MOTION PASSED 5-0. 2B: REVIEW OF CHECK REGISTER STAFF RECOMMENDATION: Approve check register. KLINE/ WALTONSMITH MOVED TO APPROVE THE CHECK REGISTER. MOTION PASSED 5-0. 2C. PLANNING ACTION MINUTES -MARCH 26, 2003 STAFF RECOMMENDATION: Note and file. KLINE/ WALTONSMITH MOVED TO NOTE AND FILE PLANNING ACTION MINUTES. MOTION PASSED 5-0. Y SS DRAINAGE SYSTEM PROJECT 2D. EL QUITO PARK VERTICAL B PA STAFF RECOMMENDATION: Award contract. MOVED TO AWARD DECLARE COLONY LANDSCAPE & MAINTENANCE THE LOWEST BIDDER; AWARD CONTRACT IN THE AMOUNT OF $69,200; AUTHORIZE STAFF TO EXECUTE CHANGE ORDERS TO THE CONTRACT UP TO $7,000. MOTION PASSED 5-0. 2E. EL QUITO PARK IRRIGATION RENOVATION PROJECT STAFF RECOMMENDATION: Award contract. KLINE/ WALTONSMITH MOVED TO AWARD DECLARE COLONY LANDSCAPE & MAINTENANCE THE LOWEST BIDDER; AWARD CONTRACT IN THE AMOUNT OF $54,000; AUTHORIZE STAFF TO EXECUTE CHANGE ORDERS TO THE CONTRACT UP TO $5,500. MOTION PASSED 5-0. PUBLIC HEARINGS None OLD BUSINESS 4. SARATOGA LIBRARY PROJECT UPDATE STAFF RECOMMENDATION: Informational only. Lorie Tinfow, Assistant City Manager, presented staff report. Assistant City Manager Tinfow reported that following: • Budget Status - $14,464,600 - (total costs both committed and change requests) • Construction Schedule -completion date of April 15, 2003 partly due to the delays with PG& E. Mayor Streit thanked Assistant City Manager Tinfow for her report. GARDNER PARK/WILDCAT CREEK TRAIL UPDATE • STAFF RECOMMENDATION: Informational only. ' trative Anal st resented staff re ort. Cary Bloomquist, Admims y , p p Analyst Bloomquist explained that after hearing public testimony at the November 20, 2003 City Council meeting, Council directed staff to reopen the pathway and to develop a Joint Use Agreement with the Santa Clara Valley Water District for this purpose. In addition Council directed staff to form a task force to discuss resident's issues and to bring forward, upon conclusion of the meetings, recommendations addressing the concerns of those opposed to it. Analyst Bloomquist explained that the Gardiner Park/Wildcat Creek Trail Task Force held meetings on January 23 and March 6, 2003. These meetings were well attended, and input supporting and opposing the reopening of the trail was documented as follows: • Opposition issues of concern from reopening: Safety, security, privacy, liability, crime, traffic litter, alcohoUdrug use, decrease in property value. • Advocate issues and reasons for reopening: Safety, security, public access to park, recreation, exercise, enjoyment of nature, transportation, closed without proper notice. Analyst Bloomquist explained that at the January 23 meeting, the task force requested the water district completed a survey defining the property lines along the pathway. The water district completed this survey and presented it at the • March 6 meeting. The survey showed slight variations in property lines when compared to the existing location of fences along the pathway. Nori of the 4 variations are significant enough to prevent pathway from running between the creek and property boundaries, so the task force commenced the process and make the following recommendations: 1. "Turn back the hands of time" and restore the area to the condition it was prior to placement of the fences by the District. Do not renter into a joint use agreement or make any physical improvements to the trail. Take. down the fences and reopen the trail. 2. The Cit enters into a joint use agreement with the District and take down the fences and reopens the trail but does not make any physical improvements to it. 3. The city enters into a joint use agreement with the District and takes down the fences and reopens the trail with improvements consistent with trail standards listed in teh4 1991 Parks and Trails Master Plan. Analyst Bloomquist explained that the task force recommendations were made pending feedback from the District. The-task force representative from the District was not ale to support or deny the recommendations without forwarding them to his legal department. Staff informed the District that their finding s should be made before April 18, 2003. The task force will meet and make its final recommendations to Council pending receipt of the Districts legal department review. Councilmember Bogosian stated that this trail has been used for at least 30-40 years. Councilmember Bogosian requested that a date be set in order to assure the • community that this access will be reopened. Councilmember Bogosian stated that it should be opened be June 1St Mayor Streit suggested that staff bring back the task force recommendations to Council at the May 21St City Council meeting in order to get the trail reopened by June 1St Consensus of the City Council to direct staff to bring back the task force recommendations on May 21, 2003. NEW BUSINESS 6. CLARIFICATION OF CITY CODE SECTION 2-12.13 ATTENDANCE STAFF RECOMMENDATION: Accept report and direct staff accordingly. Cathleen Boyer, City Clerk, presented staff report. City Clerk Boyer stated that on March 6, 2002 the City Council adopted Ordinance 203, which among other things established attendance requirements for the City Commissions. The section failed to anticipate the need to provide clear direction • to the Chairs regarding what activities qualified for granting permission to individual Commissioners to miss meetings. Consequently, some Commissioners have had numerous absences that had been permitted by the Chair, but absent nevertheless. Consensus of the City Council to direct the Mayor to discuss the absentee problems with the Commission Chairs and direct them accordingly. ~ ~ , 7. , ~ ,CITY COUNCIL MEETING LOCATIONS , , STAFF RECOMMENDATION: ' Accept repot and direct staff accordingly. ~ ; ' Joan Pisani, Recreation Director, presented staff report. Director Pisani stated that for years the City Council have been unhappy with having- their meetings in the Saratoga Civic Theater. The Council has received numerous complaints from the public about the placement of the City Council and Planning Commission on the stage, five feet above someone addressing them from their position. Staff was directed to explore other meeting location options to see if there would be a more preferable setting for the Wednesday night meetings. ' KSAR toured each facility with staff and was asked to provide their input on each location. Director Pisani explain each facility as follows: Fellowship Hall at the North Campus • Capacity of the large room is over 350 • Would need upgrading approximately $260,000 • 98 parking spaces • 4 miles away from City hall • No staff on location • Library Community Room • Capacity of 1290 • No improvements necessary • Used by nonprofit groups • Library Commission and Friends of the Saratoga Library oppose this type of use • KSAR would need to utilize more of the storage areas and • KSAR equipment costs approximately $150,000 Civic Theater • Built in 1964 • Not many upgrades in 40 years • 300 seats • Used 250 timer per year for theatrical performances or rehearsals • Take down and set up of Council dais is tome, consuming • KSAR equipment is fine but would like new cameras, video equipment, sound system and presentation equipment • 6 New Council Chambers • Was included in the Civic Center Master Plan • Small addition to City Hall approximately 7,800 square feet • $2.9 million to construct • Smaller version approximately 3,500 square feet is about $700,000 • KSAR supported this option the best Councilmember Bogosian asked why wasn't the Administrative Room at the North Campus listed as an option. Director Pisani stated that the size is too restricted - it only holds 70 people. Councilmember Kline stated that at the last meeting the public had two misconceptions; 10 City Council did not want to have all commissions meetings in the Library Community Room just the Planning Commission and the City Council 2) the Library Community Room is not wired for KSAR. Councilmember Kline noted that although he agrees that the City should have a separate Council Chambers, now is not the time to be spending money. Vice Mayor Waltonsmith stated that she does not like using the Civic Theater as a Council Chambers and has heard throughout the years that citizens are intimidated . to approach the Council because of the set up. Vice Mayor Waltonsmith stated that sooner or later the problem has to be addressed. Although she doesn't like using the Civic theater as a Council .Chambers, Councilmember King stated that she doesn't see the Council spending money on an addition to City Hall any time soon. Ed Hand, 101 Craig Avenue, Los Gatos, noted that he represented the West Valley Light Opera Group. Mr. Hand stated that the Opera Group has had a good working relationship with the City since 1964. Mr. Hand stated that the two groups, West Valley Light Opera Group and the Saratoga Drama Group have at least six productions per year. Mr. Hand explained that before. every Council or Planning Commission meeting it takes 6-8 hours to take down all oft heir sets and after the meetings it takes another 6-8 hours to put them back up again for their next performance. Mr. Hand stated that the drama groups are in favor of the Council relocating to another facility. Scott KSAR/Engineer, stated that the equipment in the Senior Center is technically inferior to the equipment used in the theater. The mixer would be the only piece of equipment that would' be worth keeping and using in the theater. KL1NE/WALTONSMITH MOVE TO REMOVE THE LIBRARY COMMUNITY ROOM OFF OF THE OPTION LIST OF POSSIBLE USE BY THE COUNCIL TO HOLD MEETINGS. MOTION PASSED 5-0. • 7 Consensus of the City Council to direct staff to: , 1. Contact KSAR to prepare a cost proposal on upgrading the current equipment to last 3-5 more years. 2. Prepare a cost proposal to build a bare minimum civic auditorium/Council • Chambers addition to city hall. '8. XEROX AND KYOCERA DIGYTAL COPIER MACHINES LEASE AGREEMENT ~ ' STAFF RECOMMENDATION: Authorize City Manager to execute lease agreements. Jesse Baloca, Administrative Services Director, presented staff report. Director Baloca stated that the City of Saratoga has been leasing a Xerox 5100 since 1997. This machine is an analog copier. Although this machine is meeting the City's needs, there are many drawbacks such as the higher emission of heat and fumes into the air, lack of energy efficiency, and cost of required "Xerox" paper. Maintenance concerns have also increased where staff has experienced more jamming and downtime during repairs. A common response and repair time would be up to 4 hours or more depending on the issue. Replacement parts may need to be specially ordered since there are limited supplies to older machines. This can effect the copying of council packets and prompt delivery. The City's lease agreements have recently expired and we are currently on month-to-month basis. Director Baloca stated that last October 2002, a committee was assigned to , investigate the possible purchase and/or lease of a new copy machine. Ben Cheng, Kristen Borel, Ann Sullivan, Julie Ingraham, and Cathleen Boyer researched many copiers currently on the market. The committee invited four companies to provide copy machines comparable to the current large Xerox 5100 and smaller Xerox machines, on a trial basis.- Those companies were Xerox, Kyocera, Toshiba, and OCE. Director Baloca stated that the primary factors used for consideration of a new machine were pricing, company reliability, functionality, capability, ease of use, customer service support and whether the overall needs of the City will be addressed. Director Baloca stated that the committee is recommending the new Xerox DC 490ST to replace the current larger copier for the following reasons: • The base monthly lease cost of Xerox is least expensive among the 3 companies and is offered at the rate less than the City's current Xerox machine, providing a monthly savings of $836; • The base monthly lease cost also includes network capabilities to our computer servers as well as maintenance cost; • Staff has been satisfied with the previous Xerox maintenance support and believes they will continue providing strong customer service; • Offers the most capabilities and ease of functionality. 8 Director Baloca stated that the Committee is recommending the new Kyocera KM- 2030 machine to replace the current smaller copier for the following reasons: • The base monthly lease cost of the Kyocera~is least expensive among the 3 companies and is offered at the rate less than the City's current Xerox 'machine, providing a monthly savings of $54; • Has higher capabilities than the existing machine such as ability to sort, more memory, higher resolution, and is energy efficient. AUTHORIZE CITY MANAGER TO EXECUTE LEASE. AGREEMENTS. MOTION PASSED 5-0. COMMISSION ASSIGNMENT REPORTS Councilmember Bogosian stated that in regards to the Village Green Task Force the 2nd survey has been sent out. CITY COUNCIL ITEMS Councilmember Kline requested that the Mayor assign two Councilmembers to work with the Heritage Preservation Committee to establish historic criteria for buildings in Saratoga. Consensus of the City Council to appoint Vice Mayor Waltonsmith and Councilmember Kline to the adhoc committee to work with the Heritage Preservation Commission to establish historic criteria. OTHER None CITY MANAGER'S REPORT None ADJOURNMENT There be no further business Mayor Streit adjourned the meeting at 8:20 p.m. Respectfully submitted, Cathleen Boyer, CMC City Clerk • 9