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HomeMy WebLinkAbout01-13-1964 Planning Commission Minutes _S.IJM~ARY. LO_F M!NU'i~S CI~'~ OF SARATOGA PLANNING COI~.'IISSION Time: 7:30 P. M., Monday, January 13, 1964 Place: Saratoga High School, Herriman Avenue, Saratoga, California Type: Regular Meeting z. BouT z Chairman Webster called the meeting to order at 7:35 P. M. A. ROLL CALL Present: Commissioners Cowley, Crisp, Glenn, Norton and Webster. Absent: Commissioner Kellum. B. MINUTES Commissioner Glenn moved, seconded by Commissioner Crisp, that the reading of the minutes of December 23, 1963, be waived and that the minutes be approved as submitted; motion carried unanimously. IIo PUBLIC HEARINGS The Chairman declared public hearings open for the evening at 7:38 P. M. A. C-62 - Warren D. Porter, Jr., Fifth Street - Change of Zoning from "R-M-3,000" (Multiple Residential) to "C-C" (Community Commer- cial) - Continued from December 23, 1967 The Secretary stated that Shannon Lightfoot, Realtor, had advised that Mr. and Mrs. Porter had not understood that they were to meet with the Subdivision Committee to discuss this application. They had not con- tacted the Planning Department~ he explained, since it was their under- standinE that the Copmlsston would make the decision as to the best use of the land and advise them accordingly. Commissioner Crisp suggested that this matter be continued until Mr. and Mrs. Porter could be contacted. Chairman Webster, on the basis of this suggestion, directed C-62 con- tinued until the meeting on January 27, 1964~ and requested that the Secretary contact the applicant and arrange a meeting with the Subdi- vision Conunittee prier to that time. -1- Planning 9ommission Minutes - January 13~ 1964 - Continued II. B. .UP-57 - City of Saratoga, Fruitvale Avenue - Use Permit for City Council ~h~ers and .~dmin~r.atio~.Bu.il.dings %]~e hearing on UP-57 was opened at 7:42 P. M. The Secretary advised that Notices of Hearing had been mailed and there were no written com- munications on file. He then read a Staff Report pertaining to this application. Mr. Wmo Co Hanley, City Administrator, was present to discuss this matter with the Commission and observed that the application was con- sistent with both the General Plan and the general layout originally proposed for the property. There was no one else present who wished to comment with regard to this application. Commissioner Glenn moved, seconded by Commissioner Crisp, that the pub- lic hearing on UP-57 be closed° Motion carried unanimously and the hearing was closed at 7:45 P. M. Commissioner Crisp moved, seconded by Commissioner Glenn, that UP-57, City of Saratoga, application for Use Permit for City Council Chambers and Administration Buildings, be approved, Roll call vote: Ayes: Commissioners Cowley, Crisp, Glenn, Norton and Webster. Noes: None. Absent: Cormnissioner Kellum. Motion carried unanimously. C. .UP-58 - Cupertino Union School District~ Titus Avenue - Use Permit for Laurel Hans.qn School The hearing on UP-58 was opened at 7:46 P. M. The Secretary advised that Notices of Hearing had been mailed and the only written communi- cation on file was a letter from Brown & Kauffmann, Inc. supporting the subject application. He then read this communication and a Staff Report pertaining to this matter. In answer to a question from Andre Bogart regarding the layout of the school, the Commission displayed a plot plan showing same. Mrs. Cutshaw inquired about responsibility in connection ~ith the streets on which the school would abut. The CoFmission advised that the streets would be improved, but that this would be discussed in connection with the Building Site Approval application. There was no one else present who wished to comment with regard to this. matter. Commissioner Glenn moved, seconded by Commissioner Crisp~ that the public hearing on UP-58 be closed; motion carried unanimously and the hearing was closed at 7:55 F. M. Planning Co~mis~ion Minutes - January 13{ 1964 - Continued II. C. ..DE..-58 - C__uR. ertino Union School District Commissioner Crisp moved, seconded by Conm~tssioner Glenn, that UP-58, Cupertiuo Union School District, application for Use Permit for Laurel Man,on Schools be approved subject to the conditions set forth in the Staff Report, i.e., Building Site Approval and Design Approval. Roll call vote: Ayes: Commissioners Cowleys Crisp, Glenn, Norton and Webster. Noes: None. Absent: Commissioner Kellum. Motion carried unanimously. D. V-237 - William L. Cooley, Squirrel Hollow Lane - Variance to Eliminate Front Yard.Setback Requ%rement in connection with Carport The public hearing on V-237 was opened at 8:00 P. M. Ihe Secretary advised that Notices of Hearing had been mailed and there were no writ- ten communications on file, He then read a letter from the applicant explaining the need for the subject Variance and a Staff Report per- taining to same. Mr. Cooley was present to discuss this matter with the Commission. He explained 1) his home was located at the end of the eel-de-sac 2) he was building the homes on the two adjacent lots 3) he was trying to coordinate the architecture of the three homes and 4) no other Variance would be required in connection wi~h these lots. He then discussed with the Commission other possible locations for the subject carports and stated that the neighbors felt that the proposed location was the most logical. CoMmissioner Crisp, as acting Chairman of the Variance Cormittees stated that he had made an on-site inspection of the property and felt that each of the Commissioners should see the subject property before action was taken on this application. Wilbur Wetden stated that he owned one of the lots adjacent to Mr. Cooley and felt that the subject Variance should be granted. Chairman Webster explained to the applicant that his request was an unusual one and that there were certain findings that the Commission must make before the Variance could be granted. With concurrence of the Con=his,ion, he then directed V-237 continued until the meeting on January 27, 1964, and requested that each of the Commissioners make an on-site inspection of the property prior to that time. Conunissioner Cowley requested that this application be continued until the first meeting in February, 1964, since he would be unable to make the inspection prior to January 27, 1964. In answer to a question from the Chairman, Mr. Cooley advised that although he was anxious the time element in connection with this matter was not critical. -3- PlanninR Cowmission Minutes - January 13, 19~4 - Continued IIo D. V-237 - ~jilli.a.m..L. Cooley Chairman Webster then directed V-237 continued until the meeting on February 10, 1964~ and urged that each of the Comissioners go out see the property prior to that time. The Chairman declared public hearings closed for the evening at 8:12 P. M. IIIo SUBDIVISIONS AND BUILDING SITES A. .S.D.R-462. - A. Thomas Bartie, Pierce Road - Building Site Approval ~ 1 Lot - Continued from December 23, 1963 .... Mr. Bartie was present and expressed satisfaction with the proposed con- ditions of approval° Commissioner Crisp moved, seconded by Commissioner Norton, that the Building Site Conmittee Report of January 13, 1964, with reference to SDR-462, A. Thomas Barrie, be adopted and that the tentative map (Exhibit "A-i", filed January 2, 1964) be approved subject to the con- ditions detailed in the Committee Report; motion carried unanimously. B. _SDR-464. - Luella L. Murphy, Kittridge Road - Building Site Approval - 1 Lot ,.. Mr. Murphy was present and expressed satisfaction with the proposed con- ditions of approval° Commissioner Crisp moved, seconded by Commissioner Norton, that the Building Site Committee Report of january 13, 1964, relative to SDR-464, Luella L. Murphy, be adopted and that the tentative map (Exhibit "A", filed December 31, 1963) be approved subject to the conditions outlined in the Co~miittee Report; motion carried unanimously. C. SD- 465 - C. L. Longson, Canyon View Drive - Subdivision Approval - 26 Lots Commissioner Crisp advised that the Subdivision Con~nittee bad met with Mr. Longson to discuss site development plans and they would be submitted soon. He further advised that the applicant was not conferring with the City Engineer and Flood Control with reference to their requirements, so recommended that SD-465 be continued until the next regular meeting. On the basis of the foregoing~ Chairman Webster directed SD-465, C. L. Longson, continued until the meeting on January ~7, 1964. ~lanning Comml.ssion Minutes - January 13v 1964.- Ceptinued III. D. SDR-466 - Cupertino Union School District, Titus Avenue - Building Site Approval - 1 Lot ~ere was no one present to represent the School District. Co=alssioner Crisp moved, seconded by Conm~tssioner Norton, that the Building Site Coum~ittee Report of January 13, 1964, relative to SDR-466, Cupertino Union School District, be adopted and that the ten- tative map (Exhibit '~", filed January 3, 1964) be approved subject to the conditions outlined in the Co~auittee Report; motion carried unanimously. IVo DESIGN REVIEW A. A-~29 - John L. Ostrowski, Saratoga Avenue - Final Design Review - Real Estate Office Conm~issioner Cowicy advised that the Design Review Committee had reviewed the subject application and felt that the layout sho~n on the site plan was generally acceptable. A question arose as to whether the existing bond should be continued in lieu of improvement of the two parking spaces along Saratoga Avenue. After discussion, the consensus was that the parking spaces should be improved. Commissioner Cowley moved~ seconded by Commissioner Crisp, that final design approval be granted A-129, John L. Ostrowski, for a Real Estate Office as sho~-m on Exhibits '~", '~" and '~" subject to the following conditions: 1) Sign shall not exceed ten square feet in area but may be either single or double face and 2) Planning Coraniss~on shall retain continuing jurisdiction over all matters relating to Design Review. Motion carried unanimously. B. A-130 - City of Saratoga, Fruitvale Avenue - Preliminary Design Review - City Council Chambers Mro Hanley, City Administrators was present to represent the City. He observed that the architect had been confronted with a design problem since 1) it was necessary that the Council Chambers be suitable, from both an architectural and functional point of view, for the functions of government to be performed therein 2) the design must be compatible wi~h both the site and the community 3) it was desired that the building be designed so that it would be flexible enough to be used as an audi- torium for lectures, recitals, etco as well as government functions and 4) this unit had been designated as the focal point of the Civic Center Plan. H~ advised that the City Council had been quite enthusiastic about the layout presented by Mr. Heid. In answer to a question from Commissioner Crisp, Mr. Hanley stated 1) plans were to build this unit PlannSn~ Com~.Assion Minutes - January 13~ 1964 - Continued IV. B. A-130 - City of Saratoga in two stages 2) the first stage would seat 300 3) the second stage, a balcony, would seat approximately 200 so 4) the ultimate capacity would be approximately 500. He also advised that the proposed building complied with all Building Code requirements as well as Fire District requirements. Commissioner Crisp observed that the proposed interior streets were not wide enough for two-way traffic, so suggested that they be restricted to one-way traffic. He further suggested 1) that a broader radius be provided on the interior street corners 2) that diagonal parking be provided and 3) that lavatories be provided in the area where the meetings would be held. Warren Held, architect, advised that the plan submitted was actually a sort of tentative preliminary since final decisions had not been made with regard to several matters. He stated 1) the exact width of the interior streets had not been determined but it was felt that if they were fairly narrow people would be less inclined to speed 2) while he concurred that diagonal parking would be more desirable, approximately 15 spaces would be lost in the change and 3) it was felt that the lavatories in the foyer could also serve the Conference Rooms since they would not be locked° Commissioner Glenn suggested~ with concurrence of Commissioner Cowley~ that four (4) seats be removed to provide space for permanent motion picture equipment. Cor~aissioner Cowley moved, seconded by Co~missioner Glenn~ that A-130, City of Saratoga~ be granted preliminary design approval of Council Chambers as shown on Exhibit "A" subject to further study of the entire interior road system and parking for the purpose of possible improve- ment in circulation and parking without hinderance to the professional aspect or loss of land; motion carried unanimously. C. A-!31 - Cupertino Union School District~ Titus Avenue - Preliminary Design Review - Laurel Mansen School There was no one present to represent tlme applicant. Commissioner Cowley moved, seconded by Conm~issioner Glenn, that pre- liminary design approval be granted A-131~ Cupertino Union School Dis- trict, for the Laurel Mansen School at Prospect and Titus Avenues as shown on Exhibits "A" and "B" subject to 1) a meeting between the Design Review Committee and the Business ~nager of the School District to discuss planting strips and fencing along the perimeter of the pro- perty and 2) the stipulation that the Planning Commission~ in granting this preliminary design approval, does not relinquish the right to require planting and fencing under final design approval; motion car- ried unanimously. ~lannin~ Commission Minutes - January 13, 1964 - Continued IVo D. ~-132 - Dr. John Oliver, Saratoga,-Sunnyvale Road - Final Design Revie~ - A_.~dition to Pet Clinic Con~missioner Cowley advised that the Design Review Committee was not prepared to make a recommendation on the basis of tile exhibits submitted. After discussion, Chairman Webster, with concurrence of the Commissions directed A-132 continued until the meeting on January 27, 1963, and directed that the Secretary request that the applicant submit plans showing exterior elevations and parking layout, together with a state- ment that the architecture and construction would be the same as that of the existing building. E. SS-34 - Blue Ridge Subdivision, Reid Lane F. SS-35 - Glen View Subdivision, Saratoga-Sunnyvale Road G. SS-36 - Kentfield Subdivision, Saratoga Avenue SS-3.___! - Wardell Subdivision, Wardell Road George Day Enterprises - Design Review - Temporary Subdivision pi~ns Comm}issioner Cowley moved, seconded by Comnissioner Glenn, that SS-34, SS-35 and SS-36, applications for replacement signs for Blue RidGes Glen View and Kentfield Subdivisions, respectively, and SS-37, appli- cation for neI~ sign for the Wardell Subdivision, be granted design approval as shown on the respective exhibits; motion carried unanimously. V. ~ITY COUNCIL REPORT Coranissioner Crisp gave a brief report on action taken at the City Council meeting on January 2s 1964~ with particular emphasis on the following: 1) C-57, Virgil Herring application for change of zoning on Big Basin Way, was approved. 2) SDR-451 - Wade Hover request for reconsideration --- City Council expressed intention to accept Planning Commission recommendation. 3)City Council acknowledged 1) with pleasuze Dean Cowleyes acceptance of reappointment to Planning Commission and 2) with regret that Jack Webster l~ad declined reappointment because of an increased workload. VIo Iw~W BUSINESS Chairman Webster advised that his term of office would expire on January 21, 1964, and because of other responsibilities, he had advised the City Council that he would be unable to accept reappointment. He further advised that Co~m~issioner Cowleyes term would also expire at that time, but that he had accepted reappointment for another four years. Plannin~ Comm%ssion Minutes - January 13~ 1964 - C~ntinued VI. ~W BUSINESS Conmissioner Crisp moved that the following be entered into the record: Commissioner Crisp acknowledged with regret Chairman Wcbster's decision to decline reappointment to the Planning Commission. He observed that he (Chairman Webster) had been a member of the Comnission since incor- poration seven years ago~ and that he had served as Chairman of the Com- mission for the past five years. He expressed the appreciation of both the Commission and the City for services rendered, and stated that he (Chairman Webster) was one of the finest chairmen under which it had been his pleasure to serve. Commissioner Norton seconded the motion which carried unanimously with Chairman Webster abstaining. Commissioner Crisp moved that the following be entered into the record: Co=~issioner Crisp acknowledged with regret the resignation of Co~is- sioner O. W. (Andy) Johnson, Jr. (who resigned in December because of a heavy work load). He expressed the appreciation of both the Commission and the City for services rendered~ and stated that his (Commissioner Johnsen's) resignation was a loss to the Commission because he was a capable and dedicated worker. Co~issioner Cowley seconded the n~tion which carried unanimously. Chairman Webster then opened nominations for officers for the coming year. Commissioner Glean nominated Cornissioner Norton as Chairman of the Planning Commission for 1964. Commissioner Crisp moved, seconded by Commissioner Cowleys that nominations be cloaed; motion carried unanimously with Comrais- sioner Norton abstaining and Cor~missioner Crisp casting a proxy vote for Commissioner Xellum, CoF~issioner Crisp moved, seconded by Commissioner Cowley, that t~ Secretary be directed to record a unanimous ballot for Commissioner Norton as Chairman of the Comr!mission; motion carried uaanimously with Co~nisaion~r Norton abstaining and Commissioner Crisp casting a proxy vote for Commissioner Kellum. CoF_~issioner Crisp nominated Commissioner Glenn as ViceI-Chairman of the Planning Co~ission for 1964o Con~tssioner Glenn declined. Corm~issioner Glenn nominated Corraissioner Kellum as Vice-Chairman of the Planning Cotmission for 1964. Co~aissloner Crisp moved, seconded by Com- missioner Norton, that nominations be closed; motion carried unanimously. Comnissioner Glenn moved, seconded by Co~aissioner Norton, that the Secre- tary be directed to record a unanimous ballot for Co~aissioner Kellum as Vice-Chairman of the Cot:mission; motion carried unanimously. Plannin~ Co~aission Minutes - Januax7 13~ 1964 ,- Continued VI. ,NEW BUSINESS Chairman Webster nominated Stanley Walker, Planning Director, as Secretary of tile Plannitlg Commission for 1964. Commissioner Crisp moved, seconded by Commissioner Norton, that nominations be closed; motion carried unanimously. Commissioner Crisp moved, seconded by Commissioner Norton, that the Secre- tary be directed to record e unanimous ballot for Stanley Walker as Secre- tary of the Conmission; motion carried unanimously. Cos:missioner Crisp moved, seconded by Chairman Webster, that the Commission recognize and express appreciation for the efficient services of Mrs. Evelyn Voges, Planning Department Secretary, with reference to both Planning Commis- sion minutes and effective assistance to the Planning Director in the Plan- ning Department; motion carried unanimously. Chairman Webster advised that he would attend the City Council meeting on January 15, 1964, as scheduledj and would either report to the Commission in person or submit a written report at the meeting on January 27, 1964. He then passed the gavel to Commissioner Norton, in-coming Chairman, with his congratulations. VII, OLD BUSIN~p_S A. ~RDINAI:CJ_~_~S=3~5 Proposed Ordinance NS-3-5~ relating to changing conditions of conditional reclassificatlon, was read by the Secretary. Commissioner Crisp moved, seconded by Commissioner Webster, that the Commission approve the draft of Ordinance NS-3-5, pertaining to changing uses tmdo=: conditiox:al zoz:ing, and that the Secrezary be directed to set the hearinG as soon as pozsible; motion carried unanimously. ChairmQn Norton, with concurrence of the Commission, directed that the Secre~:ery prepare an appropriate resolution setting forth procedure for hee£!~,g on req,x,-~ats fee cx'~aage of use under conditional zoning. B. VIOLATiO1]S ~e Secretary adviaad that the following violations had been abated: 1) Sign on roof of Blue Hills Shopping Cente~ 2) Sign at Wimpy's Ham- b=~.~,~a.r ;tand 3) Sign on Saratoga Inn Property and 4) Sign at La Chains d'o:T E~ataurant. At uhe request of Commissioner Cowley, the Secretary advised that lye would it~vestlgate the Blue !!i!ls Realty sign. -9- planntn~ Commission MinuteS..- January 13. 1964 - Continued Chairman Norton acknowledged with pleasure the presence of Mr. Hanley~ City Adminis- trator, and Mrs. Owen, Good Government Group Representative~ and expressed the Com- mission'a appreciation for their attendance. VIII. CO~IUNICATYONS A. WRITTEN 1, SD._R-396 - W%~liam K. Bro~.,-~_. Pierce Road - Request for Extension The Secretary read a letter from the applicant requesting an exten- sion of one (1) year in connection with SDR-396. Commissioner Crisp moved, seconded by Commissioner Webster~ that an extension of one (1) year from the date of expiration be granted in connection with SDR-396, William K. Brown; motion carried unanimously. 2. SDR-393 - ~r~e E. Somps. Saratoga-Hills Road - Request for Extension The Secretary read a letter from Mr. Somps requesting an extension of one (1) year in connection with SDR-393. CoFanissioner Glenn moved, seconded by Commissioner Cowley, that an extension of one (1) year from the date of expiration be granted in connection with SDR-393, George E. Somps; motion carried unanimously. Cordnissioner Webster's daughter, Ann, was introduced. Chairman Norton welcomed her and expressed the Co~ission~s pleasure in her attendance. IX, ADJOURnmeNT Chairman Norton declared the meeting adjourned at 9:58 P. M. Respectfully submitted, Stanley M. l'falker~ Secretary v