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HomeMy WebLinkAbout01-13-1964 Planning Commission Minutes (2) SUPE4ARY OF ~INUTES ClTi OF SARATOGA PLANNING COMMISSION Time: 7:30 P. M., Monday, JanuaTy 13, 1964 Place: Saratoga High School, HerrimanAVenue, Saratoga, California Type: -Regular Meeting I. ROUTINE ORGANIZATION Chairman Webster called the meeting to order at 7:35 P. M. A. ROLL CALL Present: Commissioners Cowley, Crisp, Glenn, Norton and Webster. Absent: Commissioner Kellum. B. MINUTES Commissioner Glenn moved, seconded by Commissioner Crisp, that the reading of the minutes of December 23, 1963, be waived and that the minutes be approved as submitted; motion carried unanimously. II. PUBLIC HEARINGS The Chairman declared public hearings open for the evening at 7:38 P. M. A. CT.62 - Warren D. Porter, Jr., Pifth Street - Change of Zoning from "R-M-3,000" (Multiple Residential) to "C-C" (Community Commer- .cial) - Continued from December 23, 1963 The Secretary stated that Shannon Lightfoot, Realtor, had advised that Mr. and Mrs. Porter had not understood that they were to meet with the Subdivision Committee to discuss this application. They had not con- tacted the Planning Department,' he explained, since it was their under- standing that the Commission would make the decision as to the best use of the land and advise them accordingly. Commissioner Crisp suggested that this matter be continued until Mr. and Mrs. Porter could be contacted. Chairman Webster, on the basis of this suggestions directed C-62 con- tinued until the meeting on January 27, 1964, and requested that the Secretary contact the applicant and arrange a meeting with the Subdi- vision Committee prior to that .time. P_,l~ap~in~ Commission Minutes - January 13~=!964 ° Continued II. B. UP-57 - City of Saratoga, Fruitvale Avenue - Use Permit for City Council Chambers and Aa. ministration Buildin~ - The hearing on UP-57 was opened at 7:42 P. M. The Secretary advised that Notices of Hearing had been mailed and there were no written com- munications on file. He then read a Staff Report pertaining to this application. Mr. Wmo Co Hanley, City Administrator, was present to discuss this matter with the Commission and observed that the application was con- sistent with both the General Plan and the general layout originally proposed for the property. There was no one else present who wished to comment with regard to this application° Commissioner Glenn moved, seconded by Commissioner Crisp, that the pub- lic hearing on-UP-5? be closed° Motion carried unanimously and the hearing was closed at 7:45 P. M. Commissioner Crisp moved, seconded by Commissioner Glenn, that UP-57, City of Saratoga, application for Use Permit for City Council Chambers and Administration Buildings, be approvedo Roll call vote: Ayes: Commissioners Cowley, Crisp, Glenn, Norton and Webster. Noes: None. Absent: Commissioner Kellum. Motion carried unanimously- C. UP-58 - Cupertino Union School District, Titus Avenue - Use Permit for Laurel Hansen School The hearing on UP-58 was opened'at 7:46 P. M. The Secretary advised that Notices of Hearing had been mailed and the only written communi- cation on file was a letter from Brown & Kauffmann, Inc. supporting the subject application. He then read this communication and a Staff Report pertaining to this matter.- In answer to a question from Andre Bogart regarding the layout of the school~ the Commission displayed a plot plan showing same. Mrs. Cutshaw inquired about responsibility in connection with the streets on'which the school would abut. The Commission advised that the streets would be improved, but that this'would be discussed in connection with the Building Site Approval application. There'was no one else present who wished to comment with regard to this matter. Commissioner Glenn moved, seconded by Commissioner Crisp, that 'the public hearing on UP-58 be closed; motion carried unanimously and the hearing was closed at 7:55 P. M. Pl~nnin~ Cp, mm{sS~on Miputes - January 13~ 1964 - Continued II. C. DE..-58 - Cupertino Union School District Commissioner Crisp moved, seconded by Conm~issioner Glenn~ that UP-58, Cupertino Union School District,. application for Use Permit for Laurel Hansen Schools be approved subject to the conditions set forth in the Staff Report, i.e., Building Site Approval and Design Approval. Roll call vote: Ayes: Commissioners Cowley, Crisp, Glenn, Norton and Webster. Noes: None. Absent:'Commissioner Kellum. Motion carried unanimously. D. V-~37 - William L..Cooley, Squirrel Hollow Lane - Variance to Eliminate Front Yard Setback Requirement iR connection with Carport The public hearing on V-237 was.opened at C:00 P. M. The Secretary advised that Notices of Hearing'had been mailed and there were no writ- ten communications on file. He then read a letter from the applicant explaining the need for the subject Variance and a Staff Report per- taining to same. Mr. Cooley was present to discuss this matter with the Commission. He explained 1) his home was located at the end of the cul-de-sac 2) he was building the homes on the two adjacent lots 3) he was trying to coordinate the architecture of the three homes and 4) no other Variance would be required in connection with these lots. He then discussed with the Commission other possible locations for the subject carports and stated that the.neighbors felt that the proposed location was the most logical. Commissioner Crisp, as acting Chairman of the Variance Committee, stated that he had made an on-site inspection of the property and felt that each of the Commissioners should see the subject property before action was taken on this application. Wilbur Worden stated that he owned one of the lots adjacent to Mr. Cooley and felt that the subject Variance should be granted. Chairman Webster explained to the applicant that his request was an unusual one and that there were certain findings that the Commission must make before the Variance could be granted. With concurrence of the Commission, he then directed V-237 continued until the meeting on January 27, 1964, and requested that each of the Commissioners make an on-site inspection of the.property prior to that time. Commissioner Cowley requested that this application be continued until the first meeting in February, 1964, since he would be unable to make the inspection prior to January 27, 1964. In answer to a question from the Chairman, Mr. Cooley advised that although he was anxious the time'element in connection with this matter was not critical. -3- Plannin~ Comm{ssion Minutes - January 13~ 1964 - Continued IIo D. V-237 - William L. Cooley Chairman Webster then directed V-237 continued until the meeting on February 10, 1964, and urged that each of the Commissioners go out see the property prior to that time. The Chairman declared public hearings closed for the evening at 8:12 P. M. III. SUBDIVISIONS AND BUILDING SITES A. SDR-462 - A. Thomas Bartie, Pierce Road - Building Site Approval - 1 Lot Continued from December 23~ 1963 Mr. Bartie was present and expressed satisfaction with the proposed con- ditions of approval, Commissioner Crisp moved, seconded by Commissioner Norton, that the Building Site Committee Report of January 13, 1964, with reference to SDR-462, A. Thomas Bartie, be adopted and that the tentative map (Exhibit "A-I", filed January 2, 1964) be approved subject to the con- ditions detailed an the Committee Report; motion carried unanimously. B. SDR-464 - Luella L. Murphy, Kitt~idge Road - Building Site Approval - 1 Lot Mr. Murphy was present and expressed satisfaction with the proposed con- ditions of approval° Commissioner Crisp moved, seconded by Commissioner Norton, that the Building Site Committee Report of january 13, 1964, .relative to SDR-464, Luella L. Murphy, be adopted and' that the tentative map (Exhibit "A", filed December 31, 1963) be approved subject to the conditions outlined in the Committee Report; motion ~arried unanimously. C. SD- 465 - C. L. Longson, Canyon View Drive - Subdivision Approval - 26 Lots Commissioner Crisp advised that the Subdivision Committee had met with Mr. Longson to discuss site development plans and they would be submitted soon. He further advised that the applicant was not conferring with the City Engineer and Flood Control with reference to their requirements, so recommended that SD-465 be continued until the next regular meeting. On the basis of the foregoing~ Chairman Webster directed SD-465, C. L. Longson, continued until the meeting on January 27, 1964. Planning Commission Minutes -~January 13. 1964 - Continued III. D. SDR-466 - Cupertino Union SchoOl District, Titus Avenue - Building Site ~ro~al - 1 Lot z .... There was no one present to rep.resent the School District. Commissioner Crisp moved, seconded by Commissioner Norton, that the Building Site Committee Report Of January 13, 1964, relative to SDR-466, Cupertino Union School District, be adopted and that the ten- tative map (Exhibit "A", filed ·January 3, 1964) be approved subject to the conditions outlined in the 'Committee Report; motion carried unanimously. IV, DESIGN REVIEW A. A-129 - John L. Ostrowski, Saratoga Avenue - Final Design Review - Real Estate Office Commissioner Cowley advised that the Design Review Committee had reviewed the subject application. and felt that the layout sho~.m on the site plan was generally acceptable. A question arose as to whether the existing bond should be continued in lieu of improvement of the two parking spaces along Saratoga Avenue. After discussion, the consensus was that the parking spaces should be improved. Commissioner Cowley moved, seconded by Commissioner Crisp, that final design approval be granted A-129, John L. Ostrowski, for a Real Estate Office as shown on Exhibits "A" "B" and "C" subject to the following conditions: 1) Sign shall notZexceed ten square feet in area but may be either single or double fa~e and 2) Planning Commission shall retain continuing jurisdiction:over all matters relating to Design Review. Motion carried unanimously. B. A-1.3_~O - City of Saratoga, Fruitvale Avenue - Preliminary Design Review - C__itv Council Chambers Mr~ Hanley, City Administrator~ was present to represent the City. He observed that the architect had been confronted with a design problem since 1) it was necessary that the Council Chambers be suitable, from both an architectural and functional point of view, for the functions of government to be performed there~n 2) the design must be compatible with both the site and the community 3) it was desired that the building be designed so that it would be flexible enough to be used as an audi- torium for lectures, recitals,.etco as well as government functions and 4) this unit had been designated as the focal point of the Civic Center Plan. He advised that the City Council had been quite enthusiastic about the layout presented by Mr. Held. In answer to a question from Commissioner Crisp, Mr. Hanleyistated 1) plans were to build this unit -5~ Planning Commission Minutes - Janua[M 13~ 1964 - Continued IV. B. A-130 - City of Sarato~ in two stages 2) the first stage would seat 300 3) ~he second stage, a balcony, would seat approximately 200 so 4) the ultimate capacity would be approximately 500. He also advised that the proposed building complied with all Building Code requirements as well as Fire District requirements. Conmissioner Crisp observed that the proposed interior streets were not wide enough for two-way traffic, so suggested that they be restricted to one-way traffic. He further.suggested 1) that a broader radius be provided on the interior streetmcorners 2) that diagonal parking be provided and 3) that lavatories be provided in the area where the meetings would be held. Warren Heid, architect, advised'that the plansubmitted was actually a sort of tentative preliminary since final decisions had not been made with regard to several matters.. He stated 1) the exact width of the interior streets had not been determined but it was felt that if they were fairly narrow people would'be less inclined to speed 2) while he concurred that diagonal parking~would be more desirable, approximately 15 spaces would be lost in the Change and 3) it was felt that the lavatories in the foyer could also serve the Conference Rooms since they would not be locked. Commissioner Glenn suggested, with concurrence of Commissioner Cowley, that four (4) seats be removed to provide space for permanent motion picture equipment, Commissioner Cowley moved, seconded by Commissioner Glenn, that A-130, City of Saratoga, be granted preliminary design approval of Council Chambers as shown on Exhibit "A" subject to further study of the entire interior road system and parking for the purpose of possible improve- ment in circulation and parking without hinderance to the professional aspect or loss of land; motion carried unanimously. C. A-131 - Cupertino Union School District, Titus Avenue - Preliminary Design Review - Laurel Hansen School There was no one present to represent the applicant. Commissioner Cowley moved, seconded by Commissioner Glenn, that pre- liminary design approval be granted A-131, Cupertino Union School Dis- trict, for the Laurel Hansen School at Prospect and Titus Avenues as shown on Exhibits "A" and "B" s.ubject to 1) a meeting between the Design Review Committee and the Business Manager of the School District to discuss planting strips and fencing along the perimeter of the pro- perty and 2) the stipulation that the Planning Commission, in granting this preliminary design approval, does not relinquish the right to "require planting and fencing under final design approval; motion car- ried unanimously. -6- PlanninR Commission Minutes - January 13~' 1994 - Continued IVo D. A-132 - Dr. John Oliver, Saratoga-Sunnyvale Road - Final Design Review - Addition to Pet Clinic Commissioner Cowley advised that the Design Review Committee was not prepared to make a recommendation on the basis of the exhibits submitted. After discussion, Chairman Webster, with concurrence of the Conm~ission, directed A-132 continued until the meeting on January 27, 1963, and directed that the Secretary request that the applicant submit plans showing exterior elevations and parking layout, together with a state- ment that the architecture and construction would be the same as that of the existing building° E. SS-34 - Blue Ridge Subdivision, Reid Lane F. SS-35 - Glen Vi~¢ Subdivision, Saratoga-Sunnyvale Road G.- SS-36 - Kentfield Subdivision, Saratoga Avenue H. SS-3___.! - Wardell Subdivision~ Wardell Road George Day Enterprises - Design Review - Temporary Subdivision Signs . . Commissioner Cowley moved, seconded by Conm~issioner Glenn, that SS-34, SS-35 and SS-36, applications for replacement signs for Blue Ridge, Glen View and Kentfield Subdivisions, respectively, and SS-37, appli- cation for new sign for the Wardell Subdivision, be granted design approval as sho~n on the respective exhibits; motion carried unanimously. Vo CITY COUNCIL REPORT Commissioner Crisp gave a brief repOrt'on action taken at the City Council meeting on January 2, 1964, with particular emphasis on the following: 1) C-57, Virgil Herring application for change of zoning on Big Basin Way, was. approved. 2) SDR-451 - Wade Hover request for reconsideration --- City Council expressed intention to accept Planning Commission recommendation. 3)City Council acknowledged 1) with pleasure Dean Cowley's acceptance of reappointment to Planning Commission and 2) With regret that Jack Webster had declined reappointment because of an increased ~;orkload. VIo .NEW BUSINESS Chairman Webster advised that his term of office would expire on January 21, 1964, and because of other responsibilities, he had advised the City Council that he would be unable to accept reappointment. He further advised that Commissioner Cowley's term would also expire at that time, but that he had accepted reappointment for another four years. Planntn~ Copmission Minutes - January 13~ 1964 - Continued VIo NEW BUSINESS Co~missioner Crisp moved that the following be entered into the record: Gommtssioner Crisp acknowledged with regret Chairman Webster's decision to declinereappointment to the Planning Commission. He observed that he (Chairman Webster) had been a; member of the Commission since incor- poration seven years ago~ and that he had served as Chairman of the Com- mission for the past five years. He expressed the appreciation of both the Commission and the City for services rendered~ and stated that he (Chairman lqebster) was one of the finest chairmen under which it had been his pleasure to serve. Commissioner Norton seconded the mot.ion which carried unanimously with Chairman Webster abstaining. Commissioner Crisp moved that the following be entered into the record: Commissione= Crisp acknowledged with regret the resignation of Commis- sioner 0. W. (Andy) Johnson, Jr.. (who resigned in December because of a heavy work load). He expressed the appreciation of both the CoF~ission and the City for services rendered~ and stated that his (Co~missioner Johnson's) resignation was a loss to the Commission because he was a capable and dedicated worker. Commissioner CoI~ley seconded the motion which carried unanimously. Chairman Webster then opened nominations for officers for the coming year. Commissioner Glenn nominated Commissioner Norton as Chairman of the Planning Commission for 1964. Commissioner Crisp moved, seconded by Commissioner Cowley~ that nominations be closed; motion carried unanimously with Commis- sioner Norton abstaining and Co~missioner Crisp casting a proxy vote for Commissioner Xellum. Commissioner Crisp moved, seconded by Commissioner Cowley~ that the Secretary be directed to record a unanimous ballot for Commissioner Norton as Chairman of the Commission; motion carried unanimously with Commissioner Norton abstaining and Commissioner Crisp casting a proxy vote for Commissioner Kellum. Commissioner Crisp nominated Commissioner Glenn as Vice-Chairman of the. Planning Commission for 1964. Commissioner Glenn declined. Co~missioner Glenn nominated Commissioner Kellum as Vice-Chairman of the Planning Commission for 1964. Commissioner Crisp moved, seconded by Com- missioner Norton, that nominations be closed; motion carried unanimously. Commissioner Glenn moved, seconded by Commissioner Norton, that the Secre- tary be directed to record a unanimous ballot for Commissioner Kellum as Vice-Chairman of the Commission; motion carried unanimously. -8~ ~lannln~ Commission Minutes - January 13,..1964 - Continued VI. NEW BUSINESS Chairman Webster nominated Stanley Walker, Planning Director, as Secretary of the Planning Commission for 1964.. Commissioner Crisp moved, seconded by Commissioner Norton, that nominations be closed; motion carried unanimously. Commissioner Crisp moved, seconded by Commissioner Norton, that the Secre- tary be directed to record a unanimous ballot for Stanley Walker as Secre- tary of the Commission; motion carried unanimously. Commissioner Crisp moved, seconded by Chairman Webster, that the Commission recognize and express appreciation for the efficient services of Mrs. Evelyn Voges, Planning Department Secretary~ with reference to both Planning Commis- sion minutes and effective assistance to the Planning Director in the Plan- ning Department; motion carried unanimously. Chairman Webster advised that he would attend the City Council meeting on January 15, 1964, as scheduled, and would either report to the Commission in person or submit a written report at the meeting on January 27, 1964. He then passed the gavel to Commissioner Norton, in-coming Chairman, with his congratulations. VII. OLD BUSINESS A. ORDINANCE NS-3-5 Proposed Ordinance NS-3~5~ relat~ing to changing conditions of conditional reclassification, was read by the Secretary. Commissioner Crisp moved, seconded by Commissioner Webster, that the Commission approve the draft of Ordinance NS-3-5, pertaining to changing uses under conditional zoning~ and that the Secretary be directed to set the hearing as soon as possible; motion carried unanimously. Chairman Norton, with concurrence of the COmmisSion, directed that the Secretary prepare an appropriate resolution setting forth procedure for heari~'~g on requestm for change of use under conditional zoning. B. VIOLATIONS The' Secretary advised that the following violations had been abated: 1) Sign on roof of Blue Hills Shopping Center 2) Sign at Wimpy's Ham- bu~c~a..: Stand 3) Sign on Saratoga Inn Property and 4) Sign at La Chaine d~or Kestaurant, At the request of Commissioner Cowley, the Secretary advised that he would investigate the Blue Hills Realty sign, -9~ Plannin~ Commission Minutes..- January 13...1964 - Continued Chairman Norton acknowledged with pleasure the presence of Mr. Hanley, City Adminis- trators and Mrs. Owen, Good Government GrOup Representatives and expressed the Com- mission's appreciation for their attendance. VIIIo COMMUNICATIONS . A. WRITTEN 1, SDR-396 - William K. Bro~D...Pierce Ro~d ~ Request for Extension The Secretary read a letter from the applicant requesting an exten- sion of one (1) year in connection with SDR-396. Commissioner Crisp moved, seconded by Commissioner Webster, that an extension of one (1) year from the date of expiration be granted in connection with SDR-396s William K. Brown; motion carried unanimously. 2. SDR-393 - Gegr~e Eo Somps. Saratoga-Hills Road - Request for Extension The Secretary read a letter:from Mr, Somps requesting an extension of one (1) year in connection with SDR-393. Commissioner Glenn moved, seconded by Commissioner Cowley, that an extension of one (1) year from the date of expiration be granted in connection with SDR-393, George E. Somps; motion carried unanimously. B° ORAL Commissioner Webster's daughter, Ann, was introduced. Chairman Norton welcomed her and expressed the Commission's pleasure in her attendance. IX, ADJOURNMENT Chairman Norton declared the meeting adjourned at 9:58 P. M. Respectfully submitted, Stanley M. 1~alkers Secretary v -10~