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HomeMy WebLinkAbout05-23-1974 Library Commission Minutes LIBRARY COMMISSION MINUTES May 23, 1974 I. ORGANIZATION A. ROLL CALL Present: CommissiOners Campbell, Earley, Falltrick and Hall Absent: Commissioner Olsen Guests: l~rs. Wallace Hall (President of the Friends of the Saratoga Libraries), Jim Hendrickson (Administrative Assistant), Mr. Falltrick, Miss Barbara Campbell (County Librarian) and Mr. Robert F. Beyer (Saratoga City Manager). B. Minutes The minutes of the February 14th meeting were approved moved by Commissioner Campbell seconded by Commissioner Earley. II. CONSIDERATION OF FINANCING ALTERNATIVES FOR NEW BRANCH LIBRARY FACILITY The City Manager then reviewed the outline of various financing alternatives which have been provided to the Commissioners. He indicated that he realized the Comission had earlier recommended the lease purchase financing option to the City Coumcil but because of the time lag which had taken place and now that a decision had been made on a library site he felt it was imperative that the Commission again review the financing alternatives. The three alternatives presented in the report to the Commission indicated a general obligation bond, lease purchase financing, or a joint exercise of powers agreement. About this time, about 8:20, Commissioner Olsen arrived. The major concern expressed by all members of the Commission is the time factor in getting the construction approved and completed. Furthermorg c0ncern was expressed about the risk of possibly losing a bond issue which again would delay the construction of such a project. If it were to fail and the project still constructed it would result in increased cost due to delay. After further discussion, it was movedbyCommissioner Campbell and seconded by Commissioner Earley that the Saratoga Library Commission recommend to the City Council that the lease purchase type of financing be used for the construction of the new library branch facility. This might be accomplished either through the formation of a non profit corporation or a joint exercise of powers agreement. The Conm~ission further feels that the cost difference of $60,000 as outlined in the staff report, over a 20 year period for the lease purchase type of financing would be relatively inexpensive in relation to increased construction costs due to ada{tional delays if a bond issue were to fail. Inflationary costs would offset the cost difference of ~he lease purchase type of financing. The motion was unanimously passed. III. REPORT FROM COUNTY LIBRARIAN Miss Campbell indicated that she had met with Mr. Joe Reimer, County Property Manager and Mr. Beyer concerning the proposed lease agreement for the new library site. She indicated that a new draft will soon be completed and submitted to the Commission for review. The County Librarian further reported that the County Library budget for 1974-75 provides for a no tax increase. This does not however include dollars for negotiated salary adjustments which had not yet been agreed to. She indicated that there was some $94,000 in the book budget. She indicated that there is some refurbishing whichneeds to take place at the Quito library. She indicated that the roof was leaking and there is a need to redo some of the outside of the building. She indicated that on Saturday the County Library Commission was taking a tour of all the County libraries. She indicated that the recent F~ends of the Saratoga Library book sale had netted Miss Campbell said she wasrecommending to the County Board of Super- visors that the reciprocal service agreement with the City of San Jose be continued for another year. Their initial survey had recently been completed and indicated that about ~0% of the total circulation a book was to non district residents. Since the library has not used as much revenue sharing momey as needed for staff support of the program it is being recommended that the fumds left from their original allocationthis fiscal year be used to continue the program through the end of the next fiscal year. There being no further business it was moved by Commissioner Falltrick seconded by Commissioner Olsen that the meeting be adjourned. Respectfully submitted, -2- LIBRARY COMMISSION MINUTES May 23, 1974 I. ORGANIZATION A. ROLL CALL Present: Commissioners Campbell, Earley, Falltrick and Hall Absent: Commissioner Olsen Guests: Mrs. Wallace Hall (President of the Friends of the Saratoga Libraries), Jim Hendrickson (Administrative Assistant), Mr. Falltrick, Miss Barbara Campbell (County Librarian) and Mr. Robert F. Beyer (Saratoga City Manager). B. Minutes The minutes of the February 14th meeting were approved moved by Commissioner Campbell seconded by Commissioner Earley. II. CONSIDERATION OF FINANCING ALTERNATIVES FOR NEW BRANCH LIBRARY FACILITY The City Manager then reviewed the outline of various financing alternatives which have been provided to the Commissioners. He indicated that he realized the Commission had earlier recommended the lease purchase financing option to the City Council but because of the time lag which had taken place and now that a decision had been made on a library site he felt it was imperative that the Commission again review the financing alternatives. The three alternatives presented in the report to the Commission indicated a general obligation bond, lease purchase financing, or a joint exercise of powers agreement. About this time, about 8:20, Commissioner Olsen arrived. The major concern expressed by all members of the Commission is the time factor in getting the construction approved and completed. Furthermor~ concern was expressed about the risk of possibly losing a bond issue which again would delay the construction of such a project. If it were to fail and the project still constructed it would result in increased cost due to delay. After further discussion, it was moved by Commissioner Campbell and seconded by Commissioner Earley that the Saratoga Library Commission recommend to the City Council that the lease purchase type of financing be used for the construction of the new library branch facility. This might be accomplished either through the formation of a non profit corporation or a joint exercise of powers agreement. - The Commission further feels that the cost difference of $60,000 as outlined in the staff report, over a 20 year period for the lease purchase type of financing would be relatively inexpensive in relation to increased construction costs due to additional delays if a bond issue were to fail. Inflationary costs would offset the cost difference of the lease purchase type of financing. The motion was unanimously passed. III. REPORT FROM COUNTY LIBRARIAN Miss Campbell indicated that she had met with Mr. Joe Reimer, County Property Manager and Mr. Beyer concerning the proposed lease agreement for the new library site. She indicated that a new draft will soon be completed and submitted ~ the Commission for review. The County Librarian further reported that the County Library budget for 1974-75 provides for a no tax increase. This does not however include dollars for negotiated salaiy adjustments which had not yet been agreed to. She indicated that there was some $94,000 in the book budget. She indicated that there is some refurbishing which needs to take place at the Quito library. She indicated that the roof was leaking and there is a need to redo some of the outside of the building. She indicated that on Saturday the County Library Commission was taking a tour of all the County libraries. She indicated that the recent F~ends of the Saratoga Library book sale had netted Miss Campbell said she wasrecommending to the County Board of Super- visors that the reciprocal service agreement with the City of San Jose be continued for another year. Their initial survey had recently been completed and indicated that about 1~ of the total circulation a book was to non district residents. Since the library has not used as much revenue sharing money as needed for staff support of the program it is being recommended that the fuuds left from their original allocation this fiscal year be used to continue the program through the end of the next fiscal year. There being no further business it was moved by Commissioner Falltrick seconded by Commissioner Olsen that the meeting be adjourned. Respectfully submitted, Robert F. Secretary -2- LIBRARY CO~4ISSI ON MINUTES May 23, ~1974 I. ORGANIZATION A. ROLL CALL Present: Commissioners Campbell, Earley, Falltrick and Hall Absent: Commissioner Olsen Guests: Mrs. Wallace Hall (President of the Friends of the Saratoga Libraries), Jim Hendrickson (Administrative Assistant), Mr. Falltrick, Miss Barbara Campbell (County Librarian) and Mr. Robert F. Beyer (Saratoga City Manager). B. Minutes The minutes of the February 14th meeting were approved moved by Commissioner Campbell seconded by Commissioner Earley. II. CONSIDERATION OF FINANCING ALTERNATIVES FOR NEW BRANCH LIBRARY FACILITY The City Manager then reviewed the outline of various financing alternatives which have been provided to the Commissioners. He indicated that he realized the Commission had earlier recommended the lease purchase financing option to the City Council but because of the time lag which had taken place and now that a decision had been made on a library site he felt it was imperative that the Commission again review the financing alternatives. The three alternatives presented in the report to the Conm~ission indicated a general obligation bond, lease purchase financing, or a Joint exercise of powers agreement. About this time, about 8:20, Commissioner Olsen arrived. The major concern expressed by all members of the Commission is the time factor in getting the construction approved and completed. Furthermor~ concern was expressed about the risk of possibly losing a bond issue which again would delay the construction of such a project. If it were to fail.and the project still constructed/it would result in increased cost due to delay. } After further discussion, it was moved by Commissioner Campbell and seconded by Commissioner Earley that the Saratoga Library Commission recon~nend to the City Council that the lease purchase type of financing be used for the constrdction of the new library branch facility. This might be accomplished either through the formation of a non profit corporation or a joint exercise of powers agreement. - The Commission further feels that the cost difference of $60,000 as outlined in the staff report, over a 20 year period for the lease purchase type of financing would be relatively inexpensive in relation to increased construction costs dub to additional delays if a bond issue were to fail. Inflationary costs would offset the cost difference of the lease purchase type of financing. The motion was unanimously passed. III. REPORT FROM COUNTY LIBRARIAN Miss Campbell indicated that she had met with Mr. Joe/~imer, County Property Manager and Mr. Beyer concerning the proposed lease agreement for the new library site. She indicated that a new draft will soon be completed and submitted ~ the Commission for review. The County Librarian further reported that the County Library budget for 1974-75 provides for a no tax increase. This does not however include dollars for negotiated salary adjustments which had not yet been agreed to. She indicated that there was some $94,0001in the book budget. She indicated that there is some refurbishing which needs to take place at the Quito library. She indicated that the roof was leaking and there is a need to redo some of the outside of the building. She indicated that on Saturday the County Library Commission was taking a tour of all the County libraries. She indicated ~hat the recent F~ends of the Saratoga Library book sale had netted~'N441D, Miss Campbell said she wasrecommending to the County Board of Super- visors that the reciprocal service agreement with the City of San Jose be continued for another year. Their initial survey had recently been completed and indicated that about 10% of the total circulation a book was to non district residents. Since the library has not used as much revenue sharing money as needed for staff support of the program it is being recommended that the funds left from their original allocation this fiscal year be used to continue the program through the end of the next fiscal year. There being no further business it was moved by Commissioner Falltrick seconded by Commissioner Olsen that the meeting be adjourned. Respectfully submitted, Robert F. Secretary % -2-