HomeMy WebLinkAbout08-06-1974 Library Commission Minutes LIBRARY COMMISSION
MINUTES
AUGUST 6, 1974
I. ORGANIZATION
A. ROLL CALL
Present: Commissioners Earley, Olsen and Chairman Hall
Absent: Commissioners Campbell and Falltrick
Guests: Mrs. Wallace Hall (President of the Friends of the Saratoga
Libraries), Miss Barbara Campbell (County Librarian), Mrs.
Pamela Hook (Regional Librarian) and Mr. Robert F. Beyer
(Saratoga City Manager)
~.'~,M~nutes
It was moved by Commissioner Earley and seconded by Commissioner Olsen
that the minutes for February 19th be approved with two minor corrections.
The motion carried. Commissioner Olsen then moved seconded by Commissioner
Earley that the minutes for May 23rd be approved according to corrections
made on page 1 under the report from the County Librarian indicating it should
be Joe Weimer rather than Reimer. On the top of page 2 the word increase
should be added after the $94,000. Also, the third paragraph from the end
the words approximately $460 should be added to the end of that sentence.
II. CONSIDERATION OE PROPOSED LEASE AGREEMENT BETWEEN THE CITY OF SARATOGA AND
COUNTY OF SANTA CLARA FOR NEW BRANCH LIBRARY FACILITY
The City manager reviewed the proposed changes in the new lease for the facility
to be located on Saratoga Avenue opposite MccFarland. He reviewed the changes
as discussed between him and the County and recommended that the Commission approve
the agreement as proposed. The Commission then discussed each page of the agree-
ment and several corrections were made to the proposed agreement.
After further discussion, it was moved by Commissioner Olsen and seconded
by Commissioner Earley that the lease agreement be approved and that the Commission
recommend such approval to the Saratoga City Council. The motion was approved.
III. CONSIDERATION OF FINANCING ALTERNATIVES FOR NEW BRANCH LIBRARY FACILITY
Chairman Hall introduced the subject by reviewing briefly the discussions
which were held on library financing between the City Council and members of the
Library Commission. He asked whether or not the Commission wanted to change its
recommendation and make any further comments to t~e City Council on this matter.
Chairman Hall discussed various alternatives available to the Commission:
1. Con~nuedto recommend the lease-purchase type of financing.
2. If the City Council felt a vote was necessary, it was recommended that
they go for an advisory vote.
3. If an election were to be held that it be held in March rather than in
November.
Commissioner Earley indicated that he thought that the Commission had done its
job and had indicated to the City Council the Commission's feeling in this regard.
He felt it would be appropriate for the Commission to reiterate its position and
to emphasize the importance of going for a March election if the Council felt an
election was necessary.
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After further consideration, the Commission approved to forward a memorandum
to the City Council reaffirming its previous position concerning lease-purchase
financing option and to recommend to the City Council that if the Council felt
a bond issue was necessary that the election be held in March 1975.
IV. REPORT FROM COUNTY LIBRARIAN
Miss Campbell reported that the Board of Supervisors had recently approved
the 1974-75 County Library budget. She indicated that ~he~tax rate for the library
program next year wou~d be lower than the current rate at a rate of 25.8¢ per
$100 of assessed valuat~bn.
She further indicated that the new budget had $145,000 increase in the book
budget to allow the library to meet the existing demand for purchasing new books
as well as replenishing some of their older volumes.
After further discussion, the meeting was adjourned at 9:05 P.M.
pectful~