HomeMy WebLinkAbout01-27-1993 Library Commission Minutes Saratoga Library Commission
Meeting
Saratoga Community Library
January 27, 1993
ACTION MINUTES
I. Call to Order
The meeting was called to order at 7:35 p.m.
II. Roll Call
Commissioners Present: Brenner, Krezek, Newby,
Peacock, Towse, Watkins
Commissioner Absent: Martini
Also present were Library Commission applicants Karen
Ceppos and Jack Grantham and Friends of the Library
member Roberta Gies.
III. Report on Posting of Commission Agenda
The agenda was posted on January 18, 1993.
IV. Approval of Minutesof December 9~ ~92
M/S Krezek/Towse to correct the minutes (Old Business--
Fund-raising and Volunteer Activities) to indicate that
Commissioner Krezek rather than County Librarian Fuller
made the suggestion to include an article in the
Saratogan on the financial state of the Library and to
approve the minutes as corrected.
V. New Business
A. Items for Policy Development Conference Agenda
The Commission discussed and ranked priorities for
the two-year budget. The first priority was to
continue funding for Sunday hours for fiscal years
1993/94 and 1994/95. The second priority was to
conduct the architectural study for the Library
expansion. The third priority was to retain an
outside consultant to conduct the Library survey.
The Commission directed Staff Representative Karen
Campbell to draft a memo to the Mayor outlining the
Commission's budget priorities.
Old Business
A. Fund-raising and Volunteer activities for Library
The Library Commission continued its discussion
from the past two meetings regarding fund-raising
and volunteer activities for the Saratoga Community
Library. The Commission revisited the idea of
creating a foundation for the purpose of fund-
raising and the suggestion of charging fees for
services. Commissioner Newby inquired as to what
changes the County was making in response to the
loss in revenues.
Commissioner Brenner suggested that the Commission
sponsor some type of outdoor activity to raise
funds and another suggestion was made to plan a
black tie event. The Commission decided to
organize into sub-committees to further research
these ideas. Commissioners Brenner and Newby
agreed to look into and research planning a
bicycling event and Commissioner Watkins indicated
that he would look into and research planning a
formal event. Commissioner Watkins also indicated
that he would contact Commissioner Martini and
recruit his assistance.
The Commission also discussed coordinating a fund-
raising event during the week of Celebrate
Saratoga! activities and events. Vice-Chair Sally
Towse indicated that she would contact the Chamber
of Commerce to gather additional information
regarding Celebrate Saratoga! plans for 1993.
The Commission agreed to meet prior to the regular
February meeting to discuss these items in more
depth. A study session was scheduled for Thursday,
February 11, 1993, from 7:30 p.m. to 9:00 p.m.
Staff Representative Campbell was requested to
notify the Library Commission applicants of the
study session.
VI. Reports
December meetings--Barbara Peacock
Chair Peacock reported on the December meetings.
January_ meetings--Frances Krezek
No Report
Susan Fuller. County Librarian
County Librarian Susan Fuller presented budget figures
for FY 1993/94 Sunday hours. She noted that the figures
were higher for next fiscal year due to anticipated
salary increases. The Commission suggested eliminating
the Sunday hours during Memorial Day weekend to restore
the cost for Saratoga to the FY 1992/93 figure of
$30,000. County Librarian Fuller indicated that she
would do this. She also reported that the annual meeting
for County library commissions is scheduled for Saturday,
April 24, 1993 at the Los Altos Library. Fuller also
reported that the County was anticipating large revenue
losses again due to State budget cuts for FY 1993/94 and
stressed the importance of the County and the cities
banding together to prevent further cuts.
Dolly Barnes. Community Librarian
community Librarian Dolly Barnes introduced Friends of
the Library member, Roberta Gies, who reported on recent
activities of the Friends. She indicated that the
Friends would be celebrating the ten year anniversary of
the Book-Go-Round in March and invited the Commission to
hold its regular March meeting at the Book-Go-Round. She
also reported on the Friends' fund-raising activities.
Community Librarian Barnes added that the Chamber of
Commerce was planning a mixer at the Book-Go-Round and
indicated that interested individuals would need to call
her for the date and time.
Karen Campbell. CityStaff Representative
No Report
Barbara Peacock. Chair
No Report
VII. Communications from City Council
None
VIII. Oral and Written Communications
None
Prepared By:
~aren- Campbeli 7 ....
Administrative Assistant