HomeMy WebLinkAbout05-26-1993 Library Commission Minutesr¸
J
Saratoqa Conmission
Saratoga Library
:6, 1993
~0 p.m
:; I. Call to Order
iii
? !i ' a', I ,
ii. Roii can.
III. Report on Posting of Agenda ' f
IV. Approval of Hlnutes April 28, 1993, Neeting
V. Old Business
A. Fund-raising Aoti¥tties
VI. New Business
A. GOals and Priorities for.l~Y~93-95'
B. Discussion of summr #eetinq Schedule
Reports
Susan Fuller, County Librarian
Dolly Barnes, Community Librarian
Karen Campbell, City Staff Representative
Sally Tow8~, Chair
VIII co_r_m~__unicatiorJs froIn '
. 'city c0un~ 4' k'.
IX. Oral and Written Co___~m_untcations .-
Next Meeting,: June 2~, 1993
r
V
VI. New Business
A. ~lection Of Chair and Vice-Chair
The Comuission elected Sally Towse as Chair and
Karen Ceppos as Vice-Chair.
vzI.
Susan Fuller. County Librarian
County Librarian Fuller thanked the Commissioners for
attending the April 24 county-wide commission meeting.
She also mentioned that there was no further news from
the State' regarding FY 1993/94 revenues and that the
County was refining estimates for its budget in
anticipation of losing revenues. She added that the
Campbell branch sponsored an event to educate library
users regarding the budget situation. Fuller also
distributed the foFmula factors for FY 1993/94 salary and
materials funding and reviewed the figures with the
Commission. Fuller concluded her report by stating that
SB 566 Robertiwouldbevotedonbythe Senate on May 6.
Do11¥ Barnes~ Conlunit¥ Librarian
Community Librarian Dolly Barnes briefly explained the
impacts that the budget will have on the Saratoga
Community Library.
Karen C80mDball. City Staff Representative
City Staff Representative Karen Campbell explained that
$7500 was cut from the budget for Sunday hours for FY
1993/94and 1994/95 and that the new budget would provide
for Sundays during the school year only.
Barbara Peacoc~.'Chair
Chair Barbara Peacock informed the Commission that Fran
Krezek sublaitted a resignation from the Library
Commission to the City Council.
VIII. Communications from City Council
None
oral and Written Communications
None
Karen Campbell, A~nis~rative Assistant
13777 FRUITVALE AVENUE · SARATOGA, CALIFORNIA 95070 * (408) 887.3438
COUNC~- MEMBERS:
Ks;e. Ar~ersoo
Ann Mane Burger
Date: May 10, 1993 W,~mKo~er
Vw~ Morea
Nemo to: Saratoga City Council Kamoruc,er
Fron: L/brary Comsission
Subject: Banner F:-' for Blaney Plaza
The Friends of the Library raised concerns at the April 28 Library
Commission meeting re~arding the proposed fee schedule for hanging
banners at Blaney Plaza. The Friends primary concern is that funds
raised by its hi-annual book sales are channeled back to the City.
Proceeds from the book sales are used to purchase books and
equilment for the Saratoga CoBm~mity Library, a resource available
to all Saratoga residents.
The Library Commission supports the Friends of the Library's
concerns and believes that the policy should not apply to
organizations which sponsor fund-raising activities directly
benefitting the City.
sai~e - !
Chair
cc: Joan Pisani
Director of Recreation
Printed on recycled Oaper
Saratoga Library Comnission
Meeting
Saratoga Community Library
May 26, 1993
7:30 p.m
ACTION MINUTES
I. Call to Order
The meeting was called to order at 7:30 p.m.
Commissioners present: Ceppos, Grantham, Peacock,
Skow, Towse
Commissioners absent: Martini
Report on Posting of Commission Agend~
The agenda was posted on May 20, 1993.
Approval of Minutes of April 28, 1993. Meeting
M/S Ceppos/Peacock to approve the m/nutes as submitted.
V. Old Business
A. Fund-raising A~tivities
Commissioner Karen Ceppos reported on her meeting
withVirginia Carpio regarding the establishment of
a foundation. She noted that San Jose Library
Commission identified a core group of community
members and they formed a planning group. She
noted that the whole process spanned a two year
period. Commissioner Jack Grantham thought that
two years seemed too long for the planning process
and recommended that the Library Commission look at
bylaws developed by San Jose and other foundations
rather than try and develop them independently.
The Commission returned again to the subject of
fund-raising. Chair Sally Towse said that Bob Egan
of the Celebrate Saratoga! steering committee had
indicated that the steering committee was looking
for a non-profit to sponsor a barbecue following
the parade. Also discussed was the possibility of
a murder mystery event held at the Library and
coordinating a magazine fund-raiser with Redwood
Middle School.
Community Librarian Dolly Barnes had additional
information on co-sponsorship of concerts at Paul
Masson. She indicated that Paul Masson designated
six to seven concerts per season for fund-raisers.
Non-profits canpurchase a block of ticket (minimum
200 tickets) or all the tickets and then Sell at a
marked up price. Commissioner Dorathy Skow
indicated t hat this was probably a fund-raiser that
would nQtlgenerate much interest on the part of the
FriendS~;the Library since it would be an event
that ~ not appeal to many of their members.
Commissioner Dorathy Skow also noted that she
· attended the May 19 Council meeting in which the
City Council considered the Library Commission's
request for a fee waiver for the Friends. The City
Council decided that the Friends would be charged
the full fee for hanging a banner in Blaney Plaza.
VI. new Business
A. Goals and Priorities for FY 93-95
The ~$sion agreed on four goals for FY 93-95:
o Setting up a foundation
o Indtiating on-going fund-raising activities
o Planning for the future of the Saratoga
Library building
o Increasing interface with the community to
determine how to meet needs with less hours
and resources due to Library's current fiscal
probleam
B. Discussion of Summer Meeting Schedule
The Commission agreed to defer this discussion to
its next meeting.
The Commission also decided to begin meetings at
7:00 p.m. on a trial basis.
Reports
Susan Fuller. County Librari0~l
County Librarian Susan Fuller updated the Commissioners
on the status of funding for FY 93/94. She indicated
that the State is looking at eliminating special
districts which includes libraries. She encouraged
Commissioners and other concerned officials and community
members tow rite and call in support of libraries and to
visit local assembly members.
She also mentioned that Supervisor Gonzales is planning
to set up a meeting with the city managers from cities in
the county library system. She indicated that his
interest was in the formula for distribution,
particularly the use of assessed valuation as a factor in
the formula. She also noted that the Board of
Supervisors voted to conduct a management audit of the
county library system.
Dolly Barnes. Community Libra~ian
CommunityLibrarian Dolly Barnes distributed information
on the summer reading program. She also note~t~at late
fines for adults were increased.
Karen Campbel/LCity Staff Representmtive
No Report
Sally Towse. Chair
- No Report
VIII. Communications frol City Council
None
Oral and Written Communi~ations
None
Prepared By:
Karen Ca~pbell~ Assistant
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