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HomeMy WebLinkAbout07-28-1986 Park and Recreation Commission Minutes SARATOGA PARKS AND RECREATION COMMISSION TIME: July 28, 1986, 7:30 P.M. PLACE: SARATOGA COMMUNITY CENTER 19655 Allendale Avenue, Saratoga, California TYPE: REGULAR Chairman Vallone called the meeting to order. ORGANIZATION A. ROLL CALL Present: Commissioners Franklin, Pierce, Saunders, Vallone, Ward, Pakula. Absent: Clemens. Others Present: Dan Trinidad, Roy Swanson, Sharon Trejo, Terry Griswold, Jim Root, Kim Saxon-Heinrichs. B. MINUTES Minutes of the May 5, 1986 meeting approved as read. II. OLD BUSINESS B. CONGRESS SPRINGS PARK (Update) Dan described the progress of the Congress Springs Park Project which is now about 50% complete. There has been a problem with vandalism. However, construction is right on schedule and completion should meet the October 1, 1986 deadline. It is questionable whether the parking lot on the P.G.& E. property will be ready by that time. Staff wil 1 direct a memo to Council of Commission's intention to conduct re-dedication ceremonies. Possible date for ceremony, October 4, 1986. B. MEDIAN UPDATE Bids open on August 13, 1986 at 3:00 p.m. for the Saratoga/Sunnyvale Avenue median landscaping project. Council wil 1 award the contract on August 20th and construction should start September 1, 1986. C. SARATOGA LITTLE-LEAGUE PROPOSAL Dan recommended approval of Saratoga Little League's proposal to pay their share of expenses for the snack shack at Congress Springs Park with an initial payment of of $2500. The balance will be paid over the next six years by paying $5 more per participant per year (they estimate 450 participants per year). Commissioner Franklin feels there should be some stipulation in the agreement so the City will be able to collect even if their expected enrollment is not met. Dan will have the City Attorney put together an agreement to present to Council by opening day. Also to be considered in the agreement will be maintenance responsibilities and City approval of the donation plaque. Staff will contact A.Y.S.O. in hopes of getting a similar commitment from them. D. NELSON PROPERTY Dan spoke with Roger Ross of the Nelson Foundation and discovered that the City has no jurisdiction over the Nelson Property. Dan also got the impression from Mr. Ross that the property could be subdivided when Mr. Nelson dies, so there is not much chance it will be preserved. Commissioner Franklin suggested the Fremont High School site as an alternative for a native California plant garden. Roy feels that the area behind the historical site that is now being cleared by the CCC would be more suitable. III. NEW BUSINESS A. EL QUITO PARK RESTROOMS After learning that the City could save over 1/2 the purchase price on a prefab restroom for E1 Quito Park, Council approved the purchase. Council asked that staff get input from area residents regarding placement of the structure and lighting alternatives. Representatives of E1 Quito Homeowner's Association, Terry Griswold and Jim Root, were present and were very pleased with the proposed restroom site, near both the street and children's play area. Dan assured them that lights affixed to the building along with freestanding fixtures would provide adequate lighting. The building should be fully plumbed in two weeks. The building cost $30,000, with plumbing and foundation bringing the total cost to approximately $50,000. Dan checked with the contractor on the Congress Springs Park project about the cost of a similar building and he estimated $76,000 for the building only. B. REVIEW NEED OF SCHOOL SITES FOR COMMUNITY RECREATION Staff will find out who is responsible for authorizing organized groups to use school facilities and what types of activities are now being held in order to evaluate recreation needs of the community. C. SURVEY OF CURRENT RECREATION NEEDS Kim asked that the Parks and Recreation Commission prepare a questionnaire on recreation needs to be ready by November 1, 1986. Commissioners feel that a professional should be called in to develop aneffective survey. Commissioner Ward suggested checking with Daly City and San Francisco as they have had surveys done recently. Kim will try to get a volunteer marketing specialist to help in this area. Kim reported that the Recreation Department's daycamp at Wildwood Park is very popular as are the summer sports clinics. Her department will evaluate the programs and submit copies of the reports to Council and this Commission. A Community Center representative will attend the Parks and Recreation Commission meetings at least once per quarter for updates on recreational activities. Commissioner Vallone expressed concern over the scheduling of tennis classes at Congress Springs Park before the public has an opportunity to use the new tennis courts. Dan will speak to Joan about the scheduling. IV. COMMISSION AND STAFF REPORTS A. DOGS IN PARKS There has been no improvement in this situation. Failure to follow through with citing of offenders might be one reason. Commission recommends either be firm or abandon attempts to solve the problem. Agendize for followup at September meeting to discuss options. B. PDP - CCC PROGRAM No information yet on PDP. CCC is now working with City staff to clear area behind the Historical Site and will also clear the orchard at Kevin Moran Park, pathway on Saratoga/Sunnyvale Road, Cox Avenue from the creek to Glenbrae, and a portion of Quito Road. C. PARK REVENUE FISCAL 85/86 Total park revenue was $28,828.77. This figure includes material contributions. Roy feels the reason the total is lower this year could be because people are donating for the tea and cookies that are served on the weekends instead of putting money in the donation boxes. D. ATTENDANCE SCHEDULE FOR CITY COUNCIL MEETINGS Commissioner's schedule for attendance at City Council meetings for the next six months is as follows: August, Franklin; September, Pierce~ October, Pakula; November, Saunders; December, Ward. E. Dan discussed the possibility of the City being able obtain funds to finance some of the Parks and Recreation Commission's projects. Commission will analyze priority projects to decide what we can submit for funding. Staff will find out what programs we are eligible for and attempt to obtain as much money as possible. V. ADJOURNMENT The meeting was adjourned at 9:45 p.m. to 7:30 p.m., September 15, 1986 in the Senior L/~e. / / etary Parks & Recreation Commission