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Home My WebLink About02-03-1997 Park and Recreation Commission Minutes ~!FtJTES ~ARATOGA PARKS AND RECREATION CO~ISSION TIME: Monday, February 3, 1997 6:05 p.m. PLACE: Community Center - Preschool Room 19655 Allendale Avenue Saratoga, California ~vPE: Regular Meeting I. ORG;tNIZATION A. ROLL CALL - Present: Clabeaux, Crotty, 01sen,Swan, Weiner, Whitney Absent: Blomquist Staff: Pisani, Rizzo B. MINUTES Minutes of the January 7 and January 14, 199~ meetings were approved. Swan/Olsen 4/0 C. POSTING OF THE AGENDA Secretary Rizzo reported that pursuant to Government Code 54954.2 the agenda for this meeting was posted on the City Hall Kiosk on January 30, 1997. II. OLD BUSINESS Discussion of proposed changes to the budget due ~Q repeal of the Utility users T~ Chair Weiner reviewed with the Commission her presentation to Council at the upcoming Town Hall meeting later that evening. Some of the key points of her presentation will stress the overall benefits to the community of Park and Recreation programs and facilities. Secretary Rizzo reviewed the Commissions areas of responsibility which the Commission completed last meeting and reviewed Council request to have the Commission prioritize the City wide areas of responsibility. The purpose is to rank all City service areas by the following 1) Essential, 2) Preferred and 3) Nice to have. Using the Service Priority Matrix, the Commission worked only the function for each City activity. This report will be submitted to Council. (report attached) Adjourned 6:48 p.m. Whitney/Clabeaux 6/0 i To: City Council • From: Bob Rizzo, Secretary Parks and Recreation Commission Date: February 4, 1997 Subject: City Wide Service Priorities As requested by Council, the Parks and Recreation Commission reviewed and prioritized the City Wide Areas of Responsibility of the Service Priority List. At their regular meeting of February 3, 1997 the Commission evaluated the other general service areas of the budget. The Commission evaluated the general budgetary functions and certain budget programs that they felt were important to evaluate. PUBLIC SAFETY PROGRAM PRIORITY LEVEL Police Services Essential Code Enforcement Preferred Crossing Guards Nice to Have • Emergency Prep. Preferred Animal Control Nice to Have Environmental Serv. Current Planning Essential Advance Planning Nice to Have Zone Admin. Essential Inspection Services Essential Integrated Waste Mgt. Essential Congestion Mgmt. Preferred Storm Water Mgmt. Essential Development Reg. Essential Public Works Street Maint. Essential Sidewalks Nice to Have Traffic Control Essential Flood Control Essential Medians \Parkways Preferred Parks \Open Space Essential Hakone Gardens Nice to Have • General Engrng. Essential LLA -1 Preferred I LJ • • Community Services PROGRAM Recreation Volunteer Services Cultural Services Youth Services Senior Services Warrner Hutton House Bone Yard Middle School Dances Ski Trips Togapaloozas Music Fest Virtual Summer C- Squad Teen Excursion Week Youth Commission Community Support Community Events City Commissions Financial Mgmnt City Clerk Facility Maintenance Management Info Services PRIORITY LEVEL Essential Essential Essential Essential Preferred Essential Preferred Essential Preferred Nice to Have Nice to Have Nice to Have Nice to Have Nice to Have Essential Preferred Essential Preferred (Investigate contracting out for finainical services) Essential Essential Preferred FEE -25 -1997 09:11 CITY OF SARATOGA /ADMIN. SARATOGA HIGH SCHOOL a Principal: Kenn Skelly, Ph.D. Assistant Principals: Kama Hyde, Jail' McCloelcey The Honorable Gillian Moran Members of the Saratoga Council 13777 Fruitvale Avenue Saratoga, CA 95070 (4oe) e6e 12eO P.01/01 February 21, 1991 Dear Mayor Moran and Members of the Saratoga City Council: . - -rn y Wa t f► u-YL si ir The purpose of this letter is to request that the City of Saratoga designate $700,000 towards the building of a new pool at Saratoga High School from your Parks and Recreation Development Funds. We will use this money to replace our outdated, antiquated pool with a multi -use facility that would be appropriate for our swimming and water polo teams, for recreational use, and for club swimming. While the total cost of what we would like to do with the pool is significantly higher. we feel confident that we would be able to raise the additional funds. Our hope is that, like our new all - weather track, this new pool would become a community resource that will serve the aquatic needs of our entire community while enhancing the sense of community in our city. In the fall, the city paid $10,000 that we have been "billing down" this amount through the Recreation Department's use of our facilities. Perhaps we could make arrangements for some portion of this Parks and Recreation Development Funds devoted to a new pool to be is considered in lieu of facility rental. This might help the Saratoga Recreation Department, given its current financial problems. • I have discussed matters of common interest with the City Council before. I would like the opportunity to do the same on this issue as soon as possible. Please let me know when would be a good time for me to do this. Thank you. Sincerely, 15 -1 Kevin Skelly Principal xc: Tod Likins, Superintendent, Los Gatos - Saratoga High School District Greg Jamison, President, San Jose Sharks A DISTINGUISHED CAUFORN" 3CHOOL NATIONALLY RECOGNIM FOR EXCELLENCE TOTAL P.01 File 92060 Adopted on: August 7, 1996 • POLICY ON USE OF PARKS AND RECREATION DEVELOPMENT FUND BACKGROUND: In March, 1996, the Saratoga City Council requested that a Community Task Force be developed in order to recommend what needs should be addressed by the Parks and Recreation Development Fund. The task force was comprised of two Parks and Recreation Commissioners, Jenny Crotty (Chair), and Kay Whitney; one Council Member, Gillian Moran; two ccmmunity members, Jack Mallory and Fran Franklin and one alternative member who served as secretary, Monique Drumm. In addition, Rich Hughes was contracted by the City of Saratoga as a consultant. On June 8, 1996, approximately 70 members from the community attended a workshop to help determine and prioritize the needs of the City. Based on the results of that meeting, the Task Force makes the following recommendations. RECOMMENDATIONS: 1. Community Center Expansion - $100,000 for the initial phase This expansion is based on a concept that there is a need to have a community hub which would meet the needs of all the community and would include a variety of facilities. Create a master plan for a Community Center Hub • $100,000 to hire an architect /consultant to consider * A new or expanded Community Center and its location * Possible relocation of the corporation yard * Possibility of including an indoor sports center * Joint use /joint development of gym with Redwood School * Possibility of partnering with private organizations to develop joint use agreement for facility use for Seniors * "Just- for - Teens" facility * Method for funding the development or operation of this new facility (tax /bond issue). 2. The Community emphasized a strong interest in meeting the needs of ___youth . This included a concern about teen programs, development of new fie�ds"'ahcriipgrade-.- ot" exfi€ -kting . field usage:. at school sites. Althcug b.. the workshop ...did not discuss location for 'these recomn dations,:the task:,force = looked at existing resources.and"is making, -_ �e following recommendation: Playing-fields for youth sports : 3 new and :4 , renovated - `$�„ 000, 000 a. Joint use playing'fields'at school sites - $700,000 -(There are 7 fields for possible renovation listed alphabetically) *. • * ?argonaut School Blue Hills Sch. /Azule 1 Pk.l renovated field - new, 1 renovated multi -use * Foothill School 2 renovated fields softball * Marshall Lane School 1 or more field - multi -use * Saratoga School 1 renovated field - multi -use * McAuliffe School 1 renovated field - multi -use b. Sports fields at City parks - $300,000 This would expand the number of fields currently available * Azule Pk. /Blue Hills Sch. 1 - 2 new fields - multi -use C. Teen programs and needs were strongly emphasized by the • Workshop. The City should continue to make the Warner Hutton House available for teen programs and find a way to fund low cost activities for teens. 3. -Improvements to existing parks - $500,000 Because of possible development of sports fields at Blue Hills and Azule, special considerations should be given to those areas. a. Azule Park (undeveloped) * Trees, picnic tables, BBQ * playground area, paths * Landscaped, off - street parking area b. Kevin Moran Park * Trees and benches * Picnic benches, BBQ * Playground equipment for older children * Community garden or garden plots * Landscaped off- Street parking area (to support both Kevin Moran and Azule users) C. Gardiner Park * New Playground equipment d. Hakone Garden * Replace hand rails if existing are unsafe * Replace restrooms 4. Reserve Fund - $400,000 a. Use to complete projects 1 through 3 above (if under - funded) b. Create a long term plan for developing and funding parks, recreation areas, trails and open space. * Park and open space acquisition , e.g. Mountain Winery, school sites, etc. * Trail improvements. 5. The above projects are not stated in priority • minutes of 7/17/96 and 7/23/96 for discussion ond priorities. ttached �O 2 I M 0 m; i Comrndn J Ce-Me r �x ' r�s, on enovQ or � I � . S' m• I P! a �; ' s Park 3 rn a Y v • � �'� �e r 4F eo" ic-cmnialli-41-1 Cr4zi-d�enS' •. � eve_). �.ar Cori ur�i � : r 2Dmman 4 wjmrnlrlq P,60 1 3 1. `l CZ7en6ra-1 44471 s r e0i7i m u n IV - - de 5 1 ra. 4-� le... 3 C L°yl "`L!' CeJ7 _r iy rl �7•r�z � c� 9 kAt, �