The URL can be used to link to this page

Home My WebLink About06-26-2001 Special meeting City Council Minutes MINUTES SARATOGA CITY COUNCIL SPECIAL MEETING JUNE 26, 2001 The City Council of the City of Saratoga met in Closed Session, Administrative Conference Room, 13777 Fruitvale Avenue at 6:00 p.m. Significant exposure to litigation pursuant to Govemment Code section 54956.9(b): (1 potential case.) The City Council of the City of Saratoga adjourned to a Special Meeting at the Adult Day Care Center located at, 19655 Allendale Avenue Saratoga, California. MAYOR'S REPORT ON CLOSED SESSION - 7:05 p.m. Mayor Mehaffey reported there was Council discussion but no action was taken. Mayor Mehaffey called the Special City Council meeting to order at 7:05 p.m. and requested Lode Tinfow, Assistant City Manager, to lead the Pledge of Allegiance. ROLL CALL PRESENT: Councilmembers Evan Baker, Stan Bogosian, Ann Waltonsmith, Vice Mayor Nick Streit, Mayor John Mehaffey ABSENT: None ALSO PRESENT: Dave Anderson, City Manager Lorie Tinfow, Assistant City Manager Cathleen Boyer, City Clerk John Cherbone, Director of Public Works REPORT OF CITY CLERK ON POSTING OF AGENDA FOR JULY 10, 2001. Cathleen Boyer, City Clerk, reported that pursuant to Govemment Code Section 54954.2, the agenda for the meeting of June 26, 2001 was properly posted on June 22, 2001. COMMUNICATIONS FROM BOARDS AND COMMISSIONS None WRITTEN COMMUNICATIONS None City Council Minutes June 26, 2001 COMMUNICATIONS FROM PUBLIC The following people spoke at tonight's meeting: David Dolloff, 20685 Sigal Drive, noted that the F.A.C.T committee commended the City Council for appointing a member of the Council to the Fire Service Oversight Committee. Mr. Dolloff pointed out that the Saratoga Fire District had $21/2 million dollars in reserve funds and the F.A.C.T committee felt that the SFD asked for too much money in the bond. Mr. Dolloff stated the F.AC.T committee feels the SFD committed voter fraud. Mr. Dolloff requested that the City Council contact the Grand Jury. Katie Alexander, '12340 Goleta Avenue, thanked the City Council for funding the Azule Park Master Plan. Mrs. Alexander requested that the redevelopment of Azule Park be placed high on the priority list in the CIP process. NEW BUSINESS 1. CAPITOL IMPROVEMENT PROGRAM STAFF RECOMMENDATION: Accept report and direct staff accordingly. City Manager Anderson noted that the Finance Commission recommended $2 million towards the CIP projects, whereas staff recommended $2 - $4 million. John Cherbone, Director of Public Works, explained that there are 47 projects of which 11 are carryovers from the current CIP. The scheduling over time of public improvements is an essential task ofa CIP and is based on a series of priorities according to need, desire, importance, and to the City's ability to fund the various projects that makeup the CIP. Director Cherbone explained the outline of the CIP process for Council's consideration as follows: 1. Gather requests for projects from City Council, City departments, and community 2. Hold CIP study session with the City Council to establish project priorities, using the following criteria: a. Essential - Public Safety, Health, and Welfare. b. Desirable - Beneficial to entire community, but not essential. c. Deferrable - Based on lower priority due to timing, budget, or relative community. Director Cherbone briefly described each project and explained the need for review and possible placement on the CIP program list: · 4th Street Bridge - Caltrans has rated this bridge "deficient". This project would be paid for through a grant. · Parker Ranch Trail Improvements - landslide caused damage to one section of the trail. The Trails Subcommittee has recommended this project to the Parks and Recreation Commission. City Council Minutes 2 June 26, 2001 ,, Heniman Avenue Traffic Signal - numerous citizen requests for a traffic signal. A traffic study has not been performed in this area. · Traffic Calming - part of the Traffic Calming Took Kit. Kirkmont Dr. Traffic Signal - A traffic study has not been performed here yet. · Sidewalk/Pathway Infill/Rehab - not site specific, citywide. Several gaps in the sidewalks, especially around schools. · Verde Vista Ln. Traffic Signal - environmental study has been done at Foothill School and has proved that a traffic signal is warranted. · Bus Stop Shelters - directed by Council to investigate the cost and design often shelters on the main arterials in the City. · Safe Routes to Schools - public safety improvements around the schools. For example: crosswalks, bike paths, etc. Grant program will pay 80% of costs. · ADA Improvements (Hakone) - required per agreement with Hakone Foundation. · Highway 9 Traffic Signal Modifications (Sara. Fire Dept.) - Saratoga Fire District will fund the curb and gutter improvements and the City will be responsible for the stripping and the traffic light. · Playground Safet~y (Brookglen, E1 Quito, Wildwood) - Parks and Recreation Commission Playground Safety Report identified this park as needing upgrades to comply with state guidelines. · E1 Quito Area Curb & Gutter Replacement - storm water does not flow properly. Needs new curb and gutter. · Fruitvale Avenue Median Landscaping - Neighborhood requests for landscaping on medians near Burgundy and San Marcos. · Saratoga Avenue Medians (~ Library - Needs to be done before August 10, 2001 - the opening of the temporary library. · Prospect Avenue Medians - If desired by Council, staffcould talk to the City of San Jose to landscape the medians in this area. · Village Streetscape Improvements (Sidewalk/C&G) - Caltrans is interested in relinquishing the sidewalks to the City of Saratoga. Needs new curb and gutter. · Village Streetscape Improvements (Landscaping) - Downtown Beautification Project. · Storm Drain Upgrades - Rehabilitation project. City's system is old. · Median Repairs (Landscaping/Irrig.) - Inigation and landscape replacement and upgrades. · Cox Avenue Railroad Crossing Arms Upgrade - New mandate by the PUC. Surface Improvements and crossing arm replacement. · Quito Road Railroad Crossing Upgrade - Surface improvements. · Glen Brae Railroad Crossing Upgrade Surface improvements. · Hillside Repair Fund/Reserve - Need for additional maintenance and repair in the event of damage to hillside infrastructure, which would be beyond the City's normal budgeted maintenance for infrastructure. · WHH Improvements - Attic renovation. · Theater Renovations - Request from the user groups. New chairs and carpets. · Theater Roof- Original roof, built in 1967. Roof leaks over the stage. City Council Minutes 3 June 26, 2001 · Corp Yard Improvements - Two projects: 1) roof structure over equipment 2) self-contained wash facility. · Chamber Building - Approximately 100 years old, infested with termites and dry rot damage. · Civic Center Master Plan (Design)- Council recently approved Knoll & Tam Architects to do the Civic Center Master Plan. · Park/Trail Repair - Miscellaneous upgrades that do not fall under a major project. · UPR Trail New trail along Union Pacific Railroad. City has already signed a joint agreement for a feasibility study. · Kevin Moran Park Improvements - Two unimproved parcels at the park. · E1 Quito Park Improvements - Improvements to the grass area for the Pony League season. Only park in the City designated as a community park - only alternative to host the Pony League while Congress Springs Park is under construction. · Azule - Council recently approved the Greg Ing& Associates to design a Master Plan. · Hakone Garden Drive Way - Components of the Lease Agreement with Hakone Foundation - drainage and overlay. · Heritage Orchard - Recommendations from the heritage Preservation Committee - irrigation, well, fruit tree replacement. · Pon/League Baseball Field - Request from the user groups. · Skateboard Park -Difficult to find a place to construct this type of park. The following list is the results of the consensus of the City Council in placing the following projects in the "essential" category: 1. 4th Street Bridge $1,500,000 2. Traffic Calming $250,000 3. Safe Routes to School $250,000 4. ADA Improvements $200,000 5. Highway 9 Traffic Signal Modifications $50,000 6. Playground Safety $350,000 7. Saratoga Avenue Medians ~ Library $150,000 8. Cox Avenue Railroad Crossing Arms Upgrade $350,000 9. Hillside Repair Fund/Reserve $1,000,000 10. Theater Roof $80,000 11. Park/Trail Repairs $200,000 12. Azule $700,000 13. Heritage Orchard $200,000 TOTAL $5,280,000 City Council Minutes 4 June 26, 2001 The following list is the results of the consensus of the City Council in placing the following projects in the "deferrable" category: 1. Parker Ranch Trail Improvements $150,000 2. Kirkmont Drive Traffic Signal $150,000 3. VerdeVista Lane Traffic Signal $150,000 4. Fruitvale Avenue Median Landscaping $150,000 5. Prospect Avenue Medians $250,000 6. Ouito Road RR Crossing Upgrade $200,000 7. Glenbrae RR Crossing Upgrade $150,000 8. UPR Trail $785,000 9. Kevin Moran park Improvements $400,000 10. Skateboard park $250,000 TOTAL $2,635,000 Councilmember Baker requested that the essential CIP project list be placed in the Saratoga News. CITY COUNCIL ITEMS Councilmember Waltonsmith noted that the Humane Society is in need of old newspaper. OTHER None CITY MANAGER'S REPORT None ADJOURNMENT There bei.ng no further business, Mayor Mehaffey declared the meeting adjourned at .- 10:007pTm.- .: .~;~%City Clerk £, - ' City Council Minutes 5 June 26, 2001