Loading...
HomeMy WebLinkAbout08-15-2001 City Council Minutes MINUTES SARATOGA CITY COUNCIL AUGUST 15, 2001 The City Council of the City of Saratoga met in open session in the Administrative Conference Room at 6:00 p.m. to interview one applicant for the Heritage Preservation Commission. The City Council of the City of Saratoga met in Closed Session, Administrative Conference Room, 13777 Fruitvale Avenue at 6:00 p.m. Public Employee Performance Evaluation (Gov't Code 54957) Title: City Manager MAYOR'S REPORT ON CLOSED SESSION - 7:05 p.m. Mayor Mehaffey reported there was Council discussion but no reportable action was taken. Mayor Mehaffey called the Regular City Council meeting to order at 7:00 p.m. and requested Councilmember Ann Waltonsmith to lead the Pledge of Allegiance.. ROLL CALL PRESENT: Councilmembers Evan Baker, Stan Bogosian, Ann Waltonsmith, Vice Mayor Nick Streit, Mayor John Mehaffey ABSENT: None ALSO PRESENT: Dave Anderson, City Manager Richard Taylor, City Attorney Cathleen Boyer, City Clerk Ray Galindo, Accounting Supervisor John Cherbone, Director of Public Works Paula Reeve, Administrative Analyst Cary Bloomquist, Administrative Analyst REPORT OF CITY CLERK ON POSTING OF AGENDA FOR AUGUST 15, 2001. Cathleen Boyer, City Clerk, reported that pursuant to Government Code Section 54954.2, the agenda for the meeting of August 15, 2001 was properly posted on August 10, 2001. City Council Minutes 1 August 15, 2001 COMMUNICATIONS FROM COMMISSIONS & PUBLIC None COMMUNICATIONS FROM BOARDS AND COMMISSIONS None WRITTEN COMMUNICATIONS None ORAL COMMUNICATIONS The following people spoke at tonight's meeting: John Keenan, 22215 Mt. Eden Road, asked if item #3 proposes to postpone the September 5, 2001 appeal heating approval of the Saratoga Fire District Project. Mayor Mehaffey responded that Item #3 is requesting funding to study the feasibility of a Public Safety Center not to delay the public hearing on September 5, 2001. Jane Funari, Chamber of Commeme, stated that she is the new president of the Chamber. Ms. Funafi noted that the Chamber's top priority is promoting the business community. Ms. Funafi reported that interviews would soon be conducted to hire a new executive director. Ms. Fanari reassured the Council that the Chamber is still functioning despite the recent staffing changes. COUNCIL DIRECTION TO STAFF None CEREMONIAL ITEMS None CONSENT CALENDAR lA. APPROVAL OF COUNCIL MINUTES OF: ADJOURNED MEETING - MARCH 27, 2001 REGULAR MEETING - JUNE 20, 2001 SPECIAL MEETING - JUNE 26, 2001 STAFF RECOMMENDATION: Approve submitted minutes. Councilmember Baker pulled the minutes of March 27, 2001 and requested the following be corrected. On page 6, 1st paragraph, the sentence should read as follows: "Councilmember Baker noted that the offer from Azule Project was City Council Minutes 2 August 15, 2001 lB. lC. ID. that they would build 28 homes, 2 of which would be low income housing 2 requiring a contribution o£ $500, O00 per home." Councilmember Waltonsmith pulled the minutes of June 20, 2001 and requested the following change. On page 17, 2nd paragraph, the following should be added to the sentence: "Councilmember Waltonsmith noted that she does not support this project but cannot vote against it because qf_federal law prohibiting denying these issues on safety issues." BAKER/WALTONSMITH MOVED TO APPROVE MINUTES OF MARCH 27, 2001 CITY COUNCIL MINUTES AS AMENDED. MOTION PASSED 5-0. WALTONSMITH/STREIT MOVED TO APPROVE MINUTES OF JUNE 20, 2001 CITY COUNCIL MINUTES AS AMENDED. MOTION PASSED WITH BAKER AND BOGOSIAN ABSTAINING. STREIT/BAKER MOVED TO APPROVE THE MINUTES OF JUNE 26, 2001. MOTION PASSED 5-0. REVIEW OF CHECK REGISTER STAFF RECOMMENDATION: Approve check register. STREIT/BAKER MOVED TO APPROVE THE CHECK REGISTER. MOTION PASSED 5-0. TREASURER'S REPORT STAFF RECOMMENDATION: Note and file. STREIT/BAKER MOVED TO NOTE AND FILE TREASURER'S REPORT. MOTION PASSED 5-0. REVIEW OF PLANNING COMMISSION ACTION MINUTES JULY 25, 2001 AUGUST 8, 2001 STAFF RECOMMENDATION: Note and file. STREIT/BAKER NOTE AND FILE PLANNING ACTION MINUTES. MOTION PASSED 5-0. City Council Minutes 3 August 15, 2001 1E. RESOLUTION DENYING AN APPEAL FROM THE DECISION OF THE PLANNING COMMISSION DR-00-054 & V-01-002 (517-14-087) - MARTIN/ROSE, KITTRIDGE ROAD STAFF RECOMMENDATION: Adopt resolution. TITLE OF RESOLUTION: 01-053 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA DENYING APPEAL OF DESIGN REVIEW APPLICATION (DR-00-054) STREIT/BAKER MOVED TO ADOPT RESOLUTION DENYING AN APPEAL OF THE PLANNING COMMISSION REGARDING THE iF. PROPERTY LOCATED ON KITTRIDGE ROAD. MOTION PASSED 5-0, RESOLUTION GRANTING AN APPEAL FROM THE DECISION OF THE PLANNING COMMISSION DR-01-005 (386-06-017) -PALUMBO, 19208 BROOKVIEW DRIVE; APPLICANT: PALUMBO/APPELLANT: ESCOLA, KARREN, GROSS STAFF RECOMMENDATION: Adopt resolution. TITLE OF RESOLUTION: 01-054 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA GRANTING AN APPEAL FROM THE DECISION OF THE PLANNING COMMISSION; APPELLANTS: ESCOLA, KARREN & GROSS; APPLICANT PALUMBO; 19208 BROOKVIEW DRIVE; DR-01-005 STREIT/BAKER MOVED TO ADOPT RESOLUTION DENYING AN APPEAL OF THE PLANNING COMMISSION REGARDING THE PROPERTY LOCATED ON BROOKVIEW DRIVE ROAD. MOTION PASSED 5-0. City Council Minutes 4 August 15, 2001 1G. RESOLUTION DENYING AN APPEAL FROM THE DECISION OF THE PLANNING COMMISSION ON THE LOT LINE ADJUSTMENT: HUSAIN/KHAN AND GRANTING AN APPEAL FROM THE DECISION OF THE PLANNING COMMISSION ON THE NEGATIVE DECLARATION; APPELLANT: GIBERSON LL-00-005 (517-23-021 AND 51%22-111)-15480 PEACH HILL ROAD STAFF RECOMMENDATION: Adopt resolution. TITLE OF RESOLUTION: 01-055 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA REGARDING APPEALS FROM THE DECISION OF THE PLANNING COMMISSION RELATED TO 15480 PEACH HILL ROAD (APNS 517-23-021 AND 517-22-111);APPLICANT/APPELLANT- HUSAIN/KItAN AS TO TIE VOTE ON LOT LINE APPLICATION AND APPELLANT MARGARET S. GIBERSON AS TO APPROVAL OF NEGATIVE DECLARATION (LL-00-005) STREIT/BAKER MOVED TO ADOPT RESOLUTION DENYING AN APPEAL OF THE PLANNING COMMISSION REGARDING THE IH. PROPERTY LOCATED AT 15480 PEACH HILL ROAD. MOTION PASSED 5-0. AUTHORIZATION TO THE CITY MANAGER TO EXECUTE SECOND AMENDMENT TO THE 1996 MEASURE B PAVEMENT MANAGEMENT PROGRAM COOPERATIVE AGREEMENT WITH SANTA CLARA VALLEY TRANSPORTATION AUTHORITY STAFF RECOMMENDATION: Authorize execution of agreement. STREIT/BAKER MOVED TO AUTHORIZE EXECUTION OF AGREEMENT WITH VALLEY TRANSPORTATION AUTHORITY. 1I. MOTION PASSED 5-0 AUTHORIZATION TO THE CITY MANAGER TO EXECUTE AGREEMENT WITH CONSOLIDATED ENGINEERING LABORATORIES 1N CONJUNCTION TO THE SARATOGA LIBRARY EXPANSION PROJECT PHASE I STAFF RECOMMENDATION: Authorize execution of agreement. City Council Minutes 5 August 15, 2001 STREIT/BAKER MOVED TO AUTHORIZE EXECUTION OF AGREEMENT WITH CONSOLIDATED ENGINEERING NOT TO EXCEED $10,000.00. MOTION PASSED 5-0. PUBLIC HEARINGS None OLD BUSINESS 2. CAPITOL IMPROVEMENT PROGRAM UPDATE STAFF RECOMMENDATION: Accept report and direct staff accordingly. John Cherbone, Public Works Director, presented staff report. Director Cherbone explained that tonight was the second meeting in developing the Five Year Capital Improvement Program. Director Cherbone noted that an updated spreadsheet was provided to Council listing each project, associated estimated cost, project funding source, and proposed five year expenditure plan. Director Cherbone reminded Council that at the CIP study session in June, there were 39 proposed new CIP projects that total $13,205,000. The Council prioritized each project during the CIP study session as being essential, desirable, or deferrable. The Council voted 13 projects as being essential and 10 projects as being deferrable. Projects that were categorized as essential or deferrable received a Council vote of three or more, while desirable projects failed to receive a majority vote. Councilmember Waltonsmith asked ifa project in the deferrable list could be moved to the desirable list even if it does not receive funding in the first few years. Mayor Mehaffey explained that all of the projects are worthwhile, but unfortunately funds are limited. Mayor Mehaffey noted projects could be moved to the desirable list, funding only when money becomes available. Elaine Clabeaux, Chair/Parks and Recreation Commission, reminded the City Council the Parks and Recreation Commission top four CIP projects: 1) Playground Safety, 2) Park and Trail Repairs, 3) E1 Quito Park Improvements 4) Azule Park Improvements. Elaine Clabeaux, 12357 Saraglen Drive, requested that the City Council consider funding the improvements for the median on Prospect Road. City Council Minutes 6 August 15,2001 Keith Simon/President, Pony League, 20450 Montalvo Lane, expressed his concern that a site has not been identified for Pony League use. Mr. Simon noted that Pony and Little League are willing to contribute a large amount of funds to make improvements at a site, once designated Vice Mayor Streit requested that the Council go back through the CIP list. Councilmember Baker suggested that the list of priority projects, already established by Council, be left out of tonight's discussion and suggested that the Mayor read the remaining projects that have not been funded. Mayor Mehaffey read the unfounded project list for the members of the audience. Mayor Mehaffey explained that he would read the projects that were not funded at the June 26th City Council Study Session; any item may be pulled for discussion. As a result of Council discussions the following list of projects either received funding or remained in the deferrable list: Estimated Cost Amount Funded Project Herriman Avenue Traffic Signal $150,000 $5,000 Sidewalk/Pathway Infill/Rehab $500,000 0 Verde Vista Lane Traffic Signal $150,000 $5,000 Parker Ranch Trail Improvements $150,000 Item # 8 on Agenda Kirkmont Drive Traffic Signal $150,000 $ 5,000 Bus Stop Shelters $100,000 0 E1 Quito Area Curb & Gutter $550,000 $550,000 Village Streetscape Improvements $850,000 $850,000 Village Streetscape Improvements $275,000 $275,000 Storm Drain Upgrades $250,000 $250,000 Median Repairs $100,000 $100,000 Prospect Avenue Medians $500,000 0 Fruitvale Avenue Median Landscaping $150,000 0 Quito Road Railroad Crossing Upgrade $200,000 0 Glen Brae Railroad Crossing Upgrade $150,000 0 WHH Improvements $250,000 $145,000 Theater Improvements $265,000 0 Corporation Yard Improvements $150,000 0 Chamber Building $50,000 0 Civic Center Master Plan $250,000 0 City Council Minutes 7 August 15, 2001 Civic Center Master Plan $250,000 0 E1 Quito Park Improvements $400,000 0 Hakone Garden Drive Way $500,000 $500,000 Pony League Baseball Field $250,000 0 UPR Trail $785,000 0 Kevin Moran Park Improvements $400,000 0 Skateboard Park $250,000 0 Elaine Clabeaux, Chair/Parks and Recreation Commission, reminded the City Council that the PRC was directed by the Council to find a home for the Pony League. Chair Clabeaux noted that the PRC is requesting they be kept in the loop on any decisions regarding the Heritage Omhard. Director Cherbone noted that the CIP is scheduled for a public hearing on the September 19, 2001 City Council agenda. Lode Tinfow, Assistant City Manager, noted that the total allocated is $8,815,000 and explained the sources funding these projects are as follows: · GeneralFund- $4,385,000 · Park Development - $2,125,000 · Grants - $1,700,000 · Other Sources- $625,000 Mayor Mehaffey requested that the CIP chart be updated and forwarded to Council. Mayor Mehaffey thanked Director Cherbone for his report. Mayor Mehaffey declared a ten-minute break at 9:30 p.m. Mayor Mehaffey reconvened the meeting at 9:40 p.m. NEW BUSINESS STATUS REPORT FROM THE PUBLIC SAFETY CENTER AD HOC COMMITTEE STAFF RECOMMENDATION: Adopt resolution. TITLE OF RESOLUTION: 01-056 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA AUTHORIZING THE APPROPRIATION OF $25,000 FOR A PUBLIC SAFETY CENTER FEASIBILITY AND CONCEPTUAL DESIGN STUDY City Council Minutes 8 August 15,2001 AND EXTENDING THE TIME LINE BY NO MORE THAN SIX MONTHS Dave Anderson, City Manager, presented staff report. City Manager Anderson explained that the Ad Hoc Committee was formed in response to the letter submitted to Council by Don Whetstone. Mr. Whetstone urged the City to revisit the idea of a combined Public Safety Center on the site of the Fire Station/Post Office/Contempo Building. The Ad Hoc Committee members are Nick Streit, Dave Anderson, Chief Kraule, Curtis Jewel, David Dolloff, Dave Clifford, and Don Whetstone. City Manager Anderson presented a status report on the findings made by the group: 1) The Post Office is amenable to selling the post office property as long as they can maintain a presence on the site for a retail store. 2) The Sherifl?s Office "term of lease" with the Post Office runs out July 2002. The Sheriff's Office has notified the Post Office that they will be looking for other quarters in Saratoga at that time. They also expressed a strong desire to stay in Saratoga if at all possible. 3) The Federated Chumh expressed the desire to join the group as employee parking from the Sheriff's Department and Fire Department impacts the church. Jerry Bruce, the church Administrator, was invited to attend subsequent meetings. City Manager Anderson noted that resources were brought to the group by the agencies represented. The City brought in the resources of Sutro and Company to provide expertise on financing. Fehr & Peers Associates provided its traffic expertise. The Fire Department volunteered their architect on the Fire Station project, C3 Design Alliance for conceptual site design. City Manager Anderson noted that subsequent to the meeting on August 6, 2001 some committee members were concerned that an unbiased report could not be produced using the Fire Department's architect as a design site and that a feasibility/conceptual study should be constrained by lack of funds or unrealistic time constraints. City Manager Anderson stated that staff is requesting, on behalf of the AdHoc Committee that Council appropriate $25,000 to be used for conceptual design services and traffic analysis as needed. Vice Mayor Streit asked if the Ad Hoc Committee would be soliciting a consultant through the RFP process. City Manager Anderson responded yes. City Cotmcil Minutes 9 August 15, 2001 Robert Egan, Chair/Saratoga Fire Commission, 14890 Montalvo Road, noted that the Fire Commission is willing to work with the AdHoc Committee as long as it does not interfere with the construction of the new Fire Station. Mr. Egan noted that in 1995 the Commission explored the concept of a Public Safety Facility, the group met for two years with the Sheriff's Office, Federated Church, Post Office, and Chamber of Commerce. At that time the consensus of the group was that a facility of that nature, on the comer of Saratoga Avenue and Big Basin Way, was not feasible. In April 2000 the Fire Commission went to the voters for a bond issue to build a new fire station. Mr. Eagan stated that 89% of the residents that are served by the SFD voted for the bond measure. Mr. Egan noted that recently he met with Mr. Whetstone to discuss his concerns and his ideas regarding a Public Safety Center. Mr. Eagan stated that Mr. Whetstone took him to his back deck, referring to Blaney Plaza, commented that he would like to see a similar park on the Fire Station comer. Mr. Egan stated that Mr. Whetstone's opinions are self serving and a park and additional parking would greatly benefit his tenants. Mr. Egan noted that he feels that Don Whetstone's participation in the AdHoc Committee is a conflict of interest. Mr. Egan noted that the Council should not delay their project. Mr. Egan urged the Council to uphold the Planning Commission's decision on September 5, 2001. Councilmember Bogosian asked if it was tree that in 1995 the Post Office refused to sell the property no matter what the price was. Mr. Egan responded yes, the District offered the Post Office two different offers and both were rejected. Councilmember Baker asked if having the SherifFs Department helps or hinders the District's project. Mr. Egan responded that the SherifFs Department doesn't interfere with their project. Mr. Egan noted that the District would like to keep the Sherifffs Department at the current facility. Councilmember Baker asked Mr. Egan if the SFD would be willing to sell their property to the City. Mr. Egan responded not at this time. Mayor Mehaffey stated that he does not want to see the Sheriff's Office gone from the Village. Councilmember Baker stated that he strongly supports the concept of a Public Safety Center. Councilmember Baker noted that the City should be prepared to consider alternate sites for the Sheriff's Department. City Council Minutes 10 August 15,2001 BOGOSIAN/BAKER MOVED TO ADOPT RESOLUTION APPROPRIATING $25, 000 FOR CONCEPTUAL DESIGN SERVICES AND TRAFFIC ANALYSIS. MOTION PASSED 5-0. Don Whetstone, 14769 Vickery Avenue, stated that Mr. Egan's statements were false. Mr. Whetstone said he did meet with Mr. Egan but no conversation of that content took place. PRESENTATION BY STEVE BLAYLOCK - ALTRANS STAFF RECOMMENDATION: Informational only. Stave Blaylock, President/ALTRANS, thanked the City Council for the continued support. Mr. Blaylock explained what ALTRANS accomplished in the FY 2000- 01 as follows: Community Colleges 1. Staffed Transportation Service Centers for a total of 4,556 hours at WVC, Mission, and De Anza Colleges. 2. Provided 15 Alternate Transportation Fairs. 3. Provided 30 Transportation Tabling Events around high-pedestrian areas on campus. 4. Provided 12 Classroom Presentations. 5. Presented information to over 3,000 students participating in New Student Orientations. 6. Distributed 23,370 pieces of Collateral Material promoting alternative transportation modes. 7. Provided 2,093 Personal Trip Plans from the Transportation Services Centers. 8. Distributed 18,836 Pro-Active Transit Trip Plans including 5,082 at West Valley College 9. Worked on implementing the Valley Transportation Authorities ECO Pass Programs. 10. Secured $15,000 in grant funding from the City of Cupertino for the construction of one Bicycle Corral at De Anza College. 11. Presented proposal to West Valley College and Mission College to operate an Intra-Campus Shuttle with 2 CNG vans. 12. Assisted the City of Cupertino with the development and approval stages for the Union Pacific Bicycle Trail and the Mary Bridge/Interstate 280 Pedestrian Bridge. City Council Minutes 11 August 15, 2001 K-12 Schools 1. Distributed 4,673 Pro-Active Transit Trip Plans to SUSD and CUSD 2. Provided 9,509 carpool Matchlists for the K-12 Program. 3. Provided numerous GIS maps for planning assistance. 4. Provided Bike-to-School Safety & Encouragement Event at McAuliffe School in SUSD. 5. Secured $35,000 for a subsidy towards the Saratoga Bussing Pilot ProgTam. 6. Participated in numerous meetings for the Saratoga School Traffic Committee. 7. Provided Good Neighbor marketing piece to the attendees of the Saratoga School Traffic Committee 8. Developed and wrote three newsletter articles for Sedgwick, Stevens Creek, Kennedy schools in CUSD. 9. Worked on Saratoga K-12 School Bussing Program. Mayor Mehaffey thanked Mr. Blaylock for the presentation. PARKER RANCH TRAIL REPAIR STAFF RECOMMENDATION: Approve construction proposal and authorize execution of agreement. John Cherbone, Director of Public Works, presented staff report. Director Cherbone noted that this project also appears on the current CIP list. Director Cherbone reported that the attached proposal is in connection with the repair of Trail Segment #3, better known as the "Tank Trail", located in the Parker Ranch Subdivision. Approximately two years ago the City closed the trail because of a landslide along a small segment of the trail. Estimates obtained at that time reached $100,000 and mom for conventional landslide repair methods. Director Cherbone noted that Trail Subcommittee member, Teri Baron, located trail contractor Donald Hayes, whose specialty is construction and repair of trails in difficult locations. Director Cherbone explained that Mr. Hayes proposes to construct an inset gravity wall, which will act as the foundation from the trail surface. Director Cherbone noted that Mr. Hayes' specialty is construction and repair of trails in difficult locations. City Council Minutes 12 August 15, 2001 Director Cherbone stated that staff is recommending that Council approve a construction proposal from Donald Hayes, Trail Contractor Inc., in the amount of $16,800. BOGOSIAN/BAKER MOVED TO APPROVE CONSTRUCTION PROPOSAL AND AUTHORIZE CITY MANAGER TO EXECUTE AGREEMENT IN THE AMOUNT OF $16,800. MOTION PASSED 5-0. INTEREST INCOME ON LIBRARY GENERAL OBLIGATION BOND INVESTMENTS STAFF RECOMMENDATION: Adopt resolution. Lorie Tinfow, Assistant City Manager, presented staff report. Assistant Manager Tinfow explained that staff has estimated that between $500,000 and $700,000 in interest income will be earned on the bond proceeds during the eighteen-month construction period, assuming a 5% rate of return and a drawdown schedule developed by the City's construction management firm. Bond counsel for the City confirmed that the interest earnings can only be spent for the same items for which the principle could be spent, and it cannot be used for such things as furniture, computer equipment, or books. Assistant Manager Tinfow reported that staff and the Library Expansion Committee recommend that the interest income of $500,000 be spent on the Library project for a number of reasons. First, the funds would provide an additional buffer against unexpected or unbudgeted expenses. Second, costs for establishing the temporary library are not final. Assistant Manager Tinfow noted that under a best case scenario, some or all of the funds could become available for project components that were removed during value engineering, such as energy-conserving digitally controlled HVAC system, or additional enhancements such as an art mural in the children's wing. Vice Mayor Streit stated he does not have a problem spending the interest on the library, but before the Library Expansion Committee starts spending the money on the valued engineering items, it is important to get the Library built first and then add extra items. Councilmember Baker noted that this should not be acted on until after the City has firm bids on Phase II. Mayor Mehaffey noted that the interest income should be kept as a buffer. Mayor Mehaffey stated that when the project is completely finished he would support City Council Minutes 13 August 15, 2001 giving money back to the citizens. Assistant Manager Tinfow noted that she would relay the Council's comments to the Library Expansion Committee. Councilmember Baker requested that this item be deferred to a future agenda. Consensus of the City Council to bring this item back after the bid opening for Phase II. CITY SPONSORED ARTS PROGRAM STAFF RECOMMENDATION: Accept report and direct staff accordingly Joan Pisani, Recreation Director, presented staff report. Director Pisani explained that the City Council directed staff to investigate ways to support, promote, and participate in a wide variety of art programs in the City of Saratoga. The concept ora city sponsored art program is being brought to the City Council for input and guidance. Director Pisani reported that a survey of surrounding cities and current local programs was completed showing that most cities do have type of arts commission or arts council. Director Pisani explained the City's options as follows: · Option 1 Establish an Arts Council/Commission. · Option 2 - Establish a rotating Art Committee and recruit and appoint members to a board to oversee the program. · Option 3 - A local community art group could be recruited to institute and oversee a rotating art program. Councilmember Bogosian noted that the City does need an art donation policy and prefers that the County Library not be involved in selecting art for the City's library. In regards to establishing a commission, any of the options are fine. Vice Mayor Streit concurred with Councilmember Bogosian regarding County Library's participation in art selections. Vice Mayor Streit requested that any program the City establishes must incorporate children. Vice Mayor Streit noted he supports Option #1. Consensus of the City Council to direct staff to establish guidelines and a resolution establishing an arts commission. City Council Minutes !4 August 15, 2001 CITY ENERGY CONSERVATION EFFORTS STAFF RECOMMENDATION: Accept report and direct staff accordingly Joan Pisani, Recreation Director, presented staff report. Director Pisani reported that at various times since December of last year, California has been under Stage 1, Stage 2, and Stage 3 energy alerts. On January 12, 2001 the League of California Cities issued a memorandum asking all cities to certify that they would reduce energy usage by a minimum of 5% by January 16, 2001. In response the City Council adopted a resolution in support ora 5% reduction level. Director Pisani noted that the past few months threats of rolling blackouts have lessoned because of combined conservation efforts of private and public energy consumers. Director Pisani explained that the League is currently asking that each member agency pledge to implement energy savings programs, which will achieve a conservation rate of 15% over the last year. Director Pisani briefly explained the actions the City would have to take if the Council signed the pledge. Councilmember Waltonsmith asked if there was a penalty if the City did not sign the pledge. Director Pisani responded no. Councilmember Baker noted that he does not support signing the pledge. Consensus of the City Council to oppose signing the League's Energy Conservation Pledge. AUTHORIZATION TO CITY MANAGER TO EXECUTE AGREEMENT WITH SANTA CLARA COUNTY LIBRARY STAFF RECOMMENDATION: Authorize execution of agreement. Lode Tinfow, Assistant City Manager, presented staff report. Assistant Manager Tinfow explained that the renovation and expansion of the existing Saratoga Library is expected to take approximately eighteen months. In City Council Minutes 15 August 15, 2001 March 2001 staff was directed to establish a temporary library that could serve the community while expansion is underway. The temporary library will be sited on property owned by Sacred Heart Church and a lease has been secured with modular fabricator Williams Scotsman. Assistant City Manager Tinfow noted that staff is requesting the Council approve the attached sublease with the County Library and explained that without an executed sublease between the City and the County Library, Library staff cannot move in to the temporary facilities and no interim services can be provided to the public. BAKER/BOGOSIAN MOVED TO AUTHORIZE CITY MANAGER TO EXECUTE AGREEMENT WITH SANTA CLARA COUNTY LIBRARY FOR SUBLEASE AGREEMENT. MOTION PASSED 5-0. AGENCY ASSIGNMENT REPORTS Mayor Mehaffey announced that he had no reportable information at this time. Vice Mayor Nick Streit announced that he had no reportable information at this time. Councilmember Baker reported that the new station manager is working very hard to establish a budget. KSAR is also in the process of replacing their assets, actively seeking grants and donations, and expanding their operation. Councilmember Baker noted that he attended the California Cities Association meeting and reported the following information: · Executive Director and Recording Secretary resigned. · Approved budget. · October 19, 2001 - coordinated by the City of San Jose "Walk for Domestic Violence". Councilmember Bogosian reported the following information in regards to the Library JPA: · Library JPA - approved changes in the JPA agreement. · Discussed staffing issues. · Next meeting in October. Councilmember Bogosian reported the following information in regards to the Silicon Valley Animal Control: · Up and running successfully for over a month. · Almost fully staffed · Drafting a Mission Statement. City Council Minutes 16 August 15,2001 Councilmember Waltonsmith reported that SASCC would be holding their annual fundraiser on August 25, 2001. Councilmember Waltonsmith noted that last Friday the City hosted a reception for the exchange students who are a part of the Sister City student exchange program. Councilmember Waltonsmith reported that at the last Valley Transportation PAC meeting they discussed the annual budget projections. CITY COUNCIL ITEMS Councilmember Bogosian requested that the Santa Clara Valley Water District be invited to attend the next Council meeting to explain the removal of the Comer debris basin. Councilmember Waltonsmith supported Councilmember Bogosian's request. Councilmember Waltonsmith asked if the City's commission have mission statements. If yes, she would like a brief staff report explaining them. Mayor Mehaffey supported Councilmember Waltonsmith's request. Councilmember Baker announced that he would not be able to attend the September 5, 2001, City Council meeting. OTHER None CITY MANAGER'S REPORT City Manager Anderson reported that Saratoga Fire District and County Fire met yesterday and executed the Boundary Drop Proposal. ADJOURNMENT There being no further business, Mayor Mehaffey adjourned the meeting at 11:20 p.m. ~c City Council Minutes 17 August 15, 2001