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Home My WebLink About07-03-1963 City Council Minutes SARATOGA CITY COUNCIL S~,~ARY OF t~INUTES TI~: Wednesday, July 3, 1963 - 7:30 PLACE: Fruitvale School, Fruitvale Avenue, Saratoga, CaliFornia TYPE: Regular ~eetin~ I ORGAN I ZATI ON ~layor Pro Tern 'Drake called the meetin~ to order at 7:30 P. ~. A. ROLL CALL Present: Councilmen Drake, Ha~tmah, ~itchie Absent: Councilmen Brazil, Glennon B. ~INLr~S CoUnciiman Ritc~ie. hOved, SeConded by C~uncilman Hartman, to waive the readihg and ao9~o~e the minutes oF the June 19, 1963 meeting, as mailed. ~lotion carried'~nahimou~ly. II BIDS AND CONTRACTS None III OLD BUSINESS A. POLICY DECISION REGARDI.~iG LOCATION OF LIBRARY FACILITIES ~layor Pro Tem Drake opened the question oF the library location by summarizin~ the discussion that had been hel~ at the meetin~ oF June 19 and indicated that the issue o~ the amount and the location of the Policy library had been left unresolved in order that the proposal by ~r. Decision Dempsey to construct a library in the village and lease it to the re County might be investigated. He then requested the City Administrator Location to report on behalf oF the Committee that had been appointed to investi- oF Librax-y' gate ~r. Dempseyes proposal. Facilities Y,~r. Hanley reported that, due to a combination o~ absences, it had ~een impossible to arrange a meetin~ and that ~r. Dempsey ~as in attendaDce to present his proposal to the City Council directly. ~{r. Dempsey presented a plot plan showing. a proposed lay-out For th~ library on a combination oF his property and that oF the City at th~ corner oF Oak Street and Saratoga-Los Gato~ Road. ~fr. OemDsey's plan called For a 10~000 square Foot buildin~ coupled with 81 p~rking spaces utilizing an additional parcel on the West side oF Oak Street. !l~r. Oompsey indicated that he Felt the village was the nrooer site For the library and that he ~ould be willing to construct ~nd enter into a reasonable lease arrangement with the County or sell his land For library purposes, to'be Daid ~or by the City out oF either Founda- tion Funds or Bond Funds. ~le stated that he would be unable to s~eciFy lease t~s at this time because o~ too many unknown ~actors but that st~ch terms ~ould have to ba arrive~ at on a business-like basis throu~ normal arms-length negotiations. Finally, he indicated that the 9urchase ~rice ~or his land only would be in the range o~ $100,000. ~r. George Farrier~ County Librarian, ~rs. Ceor~ia ~yders ~l~r. !?al r · te Vau~hn, ~r. Joseph Cormoily, ~r. ~herman ~'~. ~ammon, and ~r. ~obert Ryder, all spoke in ~avor oF working out so~e arrangement to locate~ the library in the village area. ~rs. ~artin E. Schibler, and ~frs. ~or~an Fisher spoke in Favor oF locating the library on the Civic Center site and the Cit~ Administrator read three communications {ro~ residents also advocatin~ location on the civic center site. AFter discussion oF all the pertinent ~acts that had been presented and in the light oF the necessity to come to a decision at this meetin~ and in vie~ oF the strong reco,-~mendation oF the Plannin~ Commission and the City Library Co~ission, it was ~oved by Councilman Hartman, seconded by Councilman ~itchie, and adopted, that the location oF the library be set at the Civic Center ~or purposes oF .the bond' election. The City Administrator then requested that the Counbil ~pecify the exact amount for each of, the issues that would appear on the ballot and recon~nended that these a~ounts be set ~s follows: Pathways $385,000. Park Land Acquisition = SWi~min~ Pool LibraP/Stn~cture He pointed OU~ that the e~lySi~'.i, ficant change inv01vea an in~reas~ in the'anount for~land acquisi'tioh which was reco~t~ended as'a resul~ o~ review and analysis ~.tith the a~raiser ~d City ~taff. It was moved by CounCilman Hartman ~d seconded by C~ncilman ~itchie that: the ~ount be specified as re~o~ended. Motion ca~ied unanimously. POLI~ DECISION ~EGA~DI~G L~L OF P0LI~ SERVICES ~e City Mministrator reported that he had discssea the current level of~lice services with reDreSentatives of the Sheri~S Department Policy ~d' that they had indicated that additional coverage should be ~rovided ~cision at peak traffic hours. ~r. l~anley s~bmitted reports sb~in~ aiStribu- Re tion oF vehicle accidents by day oF ~eek and by hour oF occurrence Police and Stated that the SheriFles Department indicated that the City could Services a~ge for any pumber o~ extra patrol hours it ~i~ht consider neceSsa~. t , Councilman Hartman questioned whether there had been an increase in penal .Code violations and ~alicious mischie~ ~ithin the ~ity ~d the City Mministrator ~as directed to contact the SheriFles Department' in ~ e~Fort t0 detemin~ ho~ ~uch time is s~ent in ~ollowin~ up on penal ~oae violations and which. seNices would be nrovided by the Co~ty. ~ t~e City d'id not contract For extra patrol seNices. C. PROG~SS ~PO~T RHGARDING REO~ST FO~ G~OUP ~E~TIN6 PLA~ AT CIVIC CH~E~ SIT~ ~r. Kenneth Marts advised the ~n~i! tha~ tRe Youth Center Board of Progress Directors ha~:a~re~ to asS~e fhe liability ~d responsibility ~or Re~rt - a~ropoSea youth center to be constmcted on the civic center site ~d Civic the Cit~ Atto~ey stated that the organization would qualify as an Center insUrable entity i~ as reported by Mr. Marts~ the United ~und collects Youth Bldg. for the~. A~ter discussion, ~ayor Pro Tom directed, with c~ncil approval, that the matter be reFe~ed to the Plannin~ Co~ission ~or investigation, and recomendation. IV PUBLIC HE~INGS A. C-55 - LYL~ BENSON C-55 Hayor Pro Tem ~ake declare~ the continued public hearin~ open at 9:~0 Benson P. ~J. ~ the application to fezone ~r~ ~-M-~,000 to Conditional C-C app~ximately ~ acres o~ the Saratoga Inn propelF on Saratoga Avenue. He stated that the public hearin~ had been continued to re-draft the conditions o~ rezoning in accordance with the City Atto~ey~s advice and the City Atto~e~ reported that the conditions were no~ satisfactory. ~r. John Lon~ was ~resent on behal~ of the applicant and indicated satisfaction with the conditions. ~d. NS-t-ZC-16 C~nci~ Harman moved, seceded by Councilman ~itchie to close the public hearing. ~otion carried unanimously 9:32 P. H. Ordinance NS-~-ZC-16 was ordered introduced and continued to the next re~lar meetin~ For second reading.' B. C-58 - EIG~L~R HO~S C-58 ~blic Hearin~ o~enea at 9:~5 P. ~. on the application to fezone ~rom Eichler "A" to 'R-I-12,500-P-D' a~proximately 42 acres o~ land bordered by Homes Cox Avenue on the North, Saratoga Creek on the East and Cox Lane on the r~est. Mr. Mike Splitstone, representin~ the applicant, spoke in favor of the rezonin~ and Plannin~ Director Stanley Walker explained the reason for the Planned Development zonin~ requested by the applicant and recommended by the Planning Co,s,ission. Councilman Ritehie moved, seconded by Councilman Drake, to close the public hearing. ~tion carried unanimously. 9:40 P. M. and Mayor directed the record to indicate that Ordinance NS-3-ZC-17 was introduced and continued to the next regular meeting, Recess: 9~30 Pi M. Reconvened: 9:50 P. V SUBDIVISIONS AND ~UILDING SIT~S SDR-316 A. SDR-~16 - S~LLEY ~ILLI~S ~illiams parcel Councilman Ritehie moved, seconded by Councilman Hartman to adopt "~' Resolution Ho. SDR-316-1, ~rantin~ building site approval ~or Lot D of SDR-316. ~tion carried unanimously. ~D-376 B. SD-376 - JOHN RODRIGL~S Tr.3392 Tr.3459 Councilman Hartman moved, seconded by Councilman.Ritchie, to adopt ~arahills Resolutions No. SD-376~1, and SD-576-2, approvin~ finalmaps of and Tracts 3392 and 3439; Sarahills Units No. 1 21.consiSti~ of 64 lots off Pierce Road. ~iotion carried ~fianim~uSiy~ VI ORDINANCES AND FORMAL R~SOLUTIONS 0rd.35c/ A. ORDINANCE NO, 35 Budget ~963-64 Councilman Hartman moved, seconded by Councilman Ritehie, to adopt Ordinance No. 35, approving the 1963-64 Fiscal year budget. ~!otion carried unanimously. B. ORDINANCE' NS-4.3 Ord.NS-4.S / Moving With Council approval, Mayor directed Ordinance NS-4.3 continued to Structures the next meetin~ to allow time for preparing copies o~ the ordinance i as revised by the City Attorney. ? C. ORDINANCE NO. I-C Qrd.l-C / Chan~ing Clerk read Ordinance l-C, chan~in~ the meetin~ place of th'~ City Council Council to the Saratoga High School and suggested that the exact Meeting room at the High School not be desi~nate~. He reported that a permit Place had been issued to the City for use of the High School facilities and that the City Attorney has advised that the Council could, if it wishes, adjourn this meeting to the next regular meetin~ time at the Saratoga High School. Mayor Pro Ten Drake ordered Ordinance 1-C introduced with the deletidn of the words "at the high school cafetorium". D. ORDINANCIF. 3E-4 Qrd.3E-4 The Planning Director read Ordinance 3E-4, prohibiting certain uses I,nterim certain Droperty, in accordance with recent studies of the ~esthope Zoning Ord. Presbyterian Church proposal to exchange a parcel which was previously restricted with one which they feel would be more suitable. City Attorney advised that no action could be taken on this ordinance until a 2/3 Council is present and the matter was continued to the next regular meeting. ?~esthope The City Council indicated that it had no objection if the Plannin~ Church Commission wishes to act favorably on a Use Permit 'application for the UP l~esthope Presbyterian Church which ~as been filed for the parcel which was originally reserved. -3- RESOLUTION NO. 85-4 Res.85-4 AFter brie~ discussion or Re~olution No. 85-4, establiShinq personnel policy For employees oF the City, ~ayor Pro Tam diredted the matter Personnel deferred to the next meetin.a, to allow the Council adequate time in policy which to study the resolution and to include additional sections recommended by the City Attorney~ F. RESOLlrrION NO~ i48-A Res.148-A ~r. Jack Fleming, ~anaEer-En~ineer of Cu~ertino Sanitary District Cup. Sani. appeared on behalf o~ the Sanitary District~s request For consent tO .District include additional property in Local Improveme-.t District #10, and Addition re~orted that 100~ oF the ~rOperty o~ners involved had requested this inclusion and that it would redUCe the cost For the oriRinal member~ o¢ the district. It ~as moved by Councilman Ritchie~ seconded by Councilman Hartman, and adontedto approve Resolution No. 148-A, : ~ranting consent to the Cupertertino ~anitary District, as requested, VII AD~{INISTRATIVE A. No reports B, FINANCE Bills Councilman Hartman moved~ secohded by Counciimah Pitchic, to approve the disbursements on ~he list. dated July ~, 196~, £or a total amoun{ of $26,641.41, and authorize ~hat warrants be drmm in ~a~ent. Notion carried unanimously. C. COUNCIL Sani.Dist. (1) Mayor Pro Tem Drake reported that Sanitation District #4 has No. 4 taken favorable action reEsrdinq extension o~ a sewer project in the Sobey ~oad area. D. DEPARTmeNT HEADS AND OFFICERS (1) Director of Public !~orks submitted a report re~ardin~ parkin~ on Third St. Third Street and recommended approval oF Plan #1, providinE For Parking the minimum improvement necessary to provide 7 narallel ~arkin~ spaces alonEside the theatre and maintain the 7 existin~ s~aces adjacent to the curb in ~ront of the Loewy Building. Councilman Hartman moved, seconded by Councilman Ritchie, to apnrove the Director of Public ~!Yorks recommendation and authorize the improve- merits described. m~otion carried unanimously. (2) City Attorney reported that, at a recent meetin~ which he and the City ~dministrator had with the ~!ichie Publications Policy re Traffic representative, it had been suggested that the City eliminate, as Regulations much as possible, the handlinE o~ traffic re.aulations by ordinance. ; He described various tynes of traffic control measures which can legally be ~overned by resolution or delegated to various city officers and the Council indicated that, although they wish to retain certain present procedures, studies should be ~ade ! other areas which might be handled without Council action. Council- man nitchic was directed to work ~¢ith the City Attorney on this matter and report back to the Council. E. CITY ADMINXST~ATOR Bldg. Insp. (1) A recommendation From the City Administrator that Dnnald Harris be appointed to the recently vacated position oF Chie~ Buildin~ Inspector, was held over ~or consideration. (2) City Administrator announced the resignation oF Administrative Admin. Aide ~obert Hill to accent a ndsition as Administrative Assistant Aide to the Mayor and City Council oF the City of Corcoran. He stated ResiEna,tion that Hr. Hill, who was unable to be present at this meeting, had asked him to express his thanks to the COuncil For its past consideration and cooperation. Council accepted ~r.' Hill's resienation, with reefer. -4- (3) City Administrator requested authorization to employ a summer employee to assist the Jr. Enffineer on survey oarties, field work, etco for various Engineering Department projects. Eng. Dept. Sumner Employee After exnressin~ concern at the rate of growth of the City staff, but reco~nizin~ that these projects need to nroceed and that the present staff cannot adequately perform these duties at this time, the Council adooted a motion, presented by Councilman Ha~t- man and seconded by Councilman Ritchie, to authorize the employment of summer help in the Engineering Department. Joint '(4) City Administrator tenorted that the High School District Board has High School- Council expressed a stron~ interest in meetin~ with the Council to discuss _qerriman Avenue improvements m~d the swimming ~ool project and! would like, if possible~ tO a~ran~e such a meetin~ for Tuesday~ July 16. Council indicated it wo~ld nrefer to aoDoint a co.wnittee to meet with a committee from the Beard~ and appointed Councilman Hartman and ~fayor Glenfion to comprise the Council~s co~ittee. The City Administrator was directed to contact Dr. Gillette with this suggestion. League (5) Announcement was made that the Peninsula Division of the League Calif. of California Cities will meet at Plateau 7 in San Jose on Cities Thursday, July Duplicating (6) City Administrator calied the Council~s attention to a brief Costs report, submitted for study, of the costs of duplicating equipment. VIII CO~L~qICATIONS unrr'~n Youth (1) Copie~ O~ a ietter, dated.'Ju~e 20~ 19~5, from ~!ri ~alter B~ Activities Hou~hi J~i r~rding a report ~n Youth activities, were distributed to the ~Ounci~ for information and study. : Cupertlno (2) Copies of the Cupertino General Plan and the minutes covering Gem. Plan this plan were distributed for Council information. B. ORAL (I) The City Administrator was authorized to contact the City~s bondin~ Bond Counsel re~ardin~ drafting the Special Election bond ~ropositions Counsel and to advise the Council if he felt that Finan:ial Bonding Consul- tant services would he necessary. Mr. Hanley stated that he d~d not not think consultant services would be required. : Pike Rd. (2) City Administrator reported that the Pi~e Road Maintenance District Maint. matter will be nresented on the next council a~enda. Dist. (5) Mayor Pro Tem Drake expressed the Council's aDnrecistion for the "patient and august presence of Planning ~0~issioner Glenn, in his private chair". (4) ~{ayor Pro Tem reminded the Council of the necessity to have at least a four man council present at the next neering. IX ADJOURNmeNT Councilman Hartraan moved, seconded by Councilman ~itcbie to adjourn the meeting, to 7:30 P. M. July 17, 1963, at the Saratoga High School. 5~otion carried unanimously 11:25 P. ~!. Respectfully submitted~ ~'xlli~m C. !{anley, City Cle~/