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HomeMy WebLinkAbout08-07-1963 City Council Minutes SARATOGA CITY COUNCIL SU~g_ARYOF MINUTES TIME: Wednesday, August 7, 1963 - 7:30 P.M. PLACE: Saratoga High School Cafetorium, Herriman Avenue & Highway #9 Saratoga, California TYPE: Adjourned Regular Meeting I ORGANIZATION Mayor Glennon called the meeting to order at 7:32 P. M. A. ROLL CALL Present: -Councilmen Glennon, Brazil, Drake, Hartman Absent: Councilman Ritchie B. MINUTES Councilman Hartman moved, seconded by Councilman Brazil, to dispense with the reading and approve the minutes of the July 17, 1963 meeting, as distributed. Motion carried unanimously. II BIDS AND CONTRACTS A. REPORT OF BIDS AND AWARD OF CONTRACT FOR SEAL COATING PROGRAM The City Administrator reported that three blds had been received for seal coating work on designated city streets in accordance with plans and specifications prepared by the Director of Public Works: (i) Leo F. Piazza Paving Co. - $11,992.55 (2) Bay Slurry Seal Co. - $13,303.62 (3) Peterson Bros. - $13,533.13 and recommended acceptance of the low bid from Leo F. Piazzo Paving Co. Councilman Martian movedi seconded b~ Councilman Drake to authorize the Mayor to execute a contract with the lowest responsible bidder Leo Piazza Paving Co. for $11,992,55. Motion carried unanimously. B~ The City Administrator outlined the proposal from Wllson, Harzfeld, Jones & Morton to provide all legal services for the Special M~niclpal Bond election of September 17 and for the subsequent sale and issue of bonds at a fee of 2/10 Of t% of the total value of the bonds approved and issued~ COuncllma~ Brazil mo~ed~ seconded by C0uuCilman Hartman, to authorize the Mayor to execute the contract as outlined, Motion carried unanimously. III ORDINANCES AND FORMAL RESOLUTIONS A. ORDINANCE NSo4.3 - REGULATING MOVING OF STRUCTURES, HEAVY EQUIPMENT, ETC. ~/~_~.~ After noting that the revision~ simplifying the administration of the ordinance had been made, Councilman Drake moved, seconded by Councilman Bra=il, to adopt Ordinance NS-4,3, as introduced at the last meetlng. Motion carried unanimously. B. ORDINANCE NO. 36 - CALLING SPECIAL MUNICIPAL BOND ELECTION Ord. No. Councilman Brazil moved, seconded by Councilman Hartman, to waive the' 36 Spec. reading and adopt Ordinance 36 calling a special municipal bond election Munic. for September 17, 1963. Motion carried unanimously. Bond Elec. C. ORDINANCE NS-5.4 - AMENDING SECTIONS RELATING TO REIMBURSEMENT OF SUBDIVISION FEES Ord. The City Clerk read Ordinance NS-5.4 in its entirety and the Mayor NS-5.4 directed the record to show that the Ordinance had been duly introduced. -1- D, ON N0. Re~ No~. 36~~45 Upon ~itten r~eomme. Da~tion of th~..DirectOr Of Public WOrks Councilman Drake moved, seconded by Oou~eilj~E~ Brazil to adopt Resolution. No. 36-B-45, accepting dedication of streets in TractS651, ~otioncarried unanimously, IV S~DI~SIONS ~ B~ING Si~S SDR~41 - R6~n Chavez Upon recomendation of the City ~dministrator Co~cllman S D R Brazil ~ved, seconded by Councilmn Hartmn, to ~ant a 60 Romn Chavez day extension of time to Romn Cha~z for completion of con~ ditions of buildi~ site approval. ~tion carried ~animusly. V ~LIC E~IN~ None ~ ~BUSIESS A. PEO~ B0E PROGR~M FOR FLOOD CON~OL I~R0~ES ~. Don Currlin, Manager and Counsel of Santa Cl~a County Flood Control and Water District outlined the Flood Control I~rovem~ts that would ~'fect creeks within the City of Saratoga under the proposed Bond ~ogram for the Noah Central Zone. ~. C~rlin e~hasized that mst of the i~rovemnts con- templated;.sreof s maintenance nature with a view to pr0tecti~ and utilizing exi st~i~ creek channels wherever possible within ~a~atoga..~ p~nte~t teat ~t~ctfoh ~fest~es wo~ ~e hetd~ ~'.~ mtnim~-mn~.~cu~ ~nct~de~a n~.bri~e over Saratoga CreekatFOurth Street, short stretches of concrete Proposed Bond channel only in those~sectionssubJec~.to the most severe ~o~am for erosiOn~ and ~rop structures to sl~ d~n the vel~ity of flow Flo~ COntrol in the stream beds. He indicate& tb.t it would be ~re I~ro~ments ical t6 finance these i~rovements throu~ a Bond ~o~am and t~t' appro~l of the .program would mean a reduction in the DistriCt Tax ~e~te from the present 25~ to approxlmtely 19 or 20¢.: .~ -.. · ..~.,,-.' , ,_. C~Z Q6~c~1 ~as sp~a~he~c ~o ~e aeeGs an6 obJee~ve8= o~ ~e ~ul co~s~Se~a~on o~ ~ec~ues oZ ~1oo~ Con~oZ ~a~ C~abas~ C~ee~ Calabesas, C~eek ~ ~a8 8g~ee~ b7 ~he Oouae~l 8~ ~ C~- ~o ge~,~e c~ol O?e~.Zlo~ Control ~o~ eer~e~ outbZ San T~as Cr. ~. Oscar 'Fre~schs~ag~ isle0 ~uito R0ad~ presented questions. with.regsr~ towork berg carried outalong San Tomas.Creek. ~ C~rlin. indicated hi~ willingness to meet and discuss any of thesedetsiled.ques~inns with the individuals inyolved. At ~he co~clmion of the discussion ~yor Glennon expressed the appreciation of the Council fqr-~. C~rlin's presentation.~ VII OLD BUSIES _ - A. REPORT GN OP~d)ING PLANS FOR TRACT 3034, Nerriman Avenue and Highway ~9. Fir. Henley indicated that the city staff had reviewed the rough grading in the field and had requested a considerabl~ modifi- cation of the proposed grading plan. Engineers for the de-' |~bdification veloper then prepared a new grading plan that represented the of proposed best solution for the drainage problem and at the same time grad. plan minimized the adverse esthetic effect on abutting properties. These plans were approved by the City and protestants had been notified that they were on fi~e st City Hall and available for review. Mayor Glennon suggested that any one who wished to see these plans could do so during the recess. Recess: 9;05 P. M. Reconvened: 9:35 P. M. VIII .AgINISTRATIVE MATTERS A. Mayor (1) The Mayor announced with deep regret the resignation of Fred P. Ritchie Councilman Fred P. Ritchie, who is being transferred Resignation to Philadelphia. The Mayor indicated that Mr. Ritchie had informed the Council of this possibility sometime ago and asked if the Council had any recommendations with respect to filling the vacancy. Councilman Brazil stated that he had done considerable exploring with regard to a possible replacement and had concluded that Samuel L. Tyler of 13611 Saratoga Vista Avenue would make~nexce~lent candidate for Council service. H& brought to the Council's attention that Mr. Tyler had been a resident of the City for some years, was the operator of the ~aratoga Variety Store, served as Trea- surer of the Chamber of Commerce end participated as a Samuel L. Tyler member of the Good Government Group. Councilman Brazill .,~ Eouncilman therefore, placed in nomination lthe name of Samuel L. Tyler to fill the unexpired term of Fred P. Ritchie~ Councilman Hartman expressed pleasure in seconding this motion and it was unanimously epproved. Councilman Hartman then moved and it was seconded by Councilman Brazil that a letter of sincere thanks and regret be directed to Councilman Ritchie. Marion carried unanimously. Meeting w~th {~) Mayor Glennon reported that he and Councilman Hartman High School had met with the Los Gatos High School Board and reached Board general agreement with regard to Joint action by the District and the City on: I. Herriman Avenue Improvements 2. Sto~ sewer easement along Highway9 3. Acquisition of right-of-way for widening of Highway 9. He reported that it was the recommendation of the Com- mittee that the City agree to make the improvements on Herrimsn Avenue including installation of e sidewalk area Herriman ~ve. in front of the school parking lot in return for de- Improvments dication by the School District of the necessary right-of- way for the widening of both Herriman Avenue and Highway 9 including the storm sewer easement area along the Highway. Councilman Drake inquired as towhether or not this was not essentially the same proposal that the School District had made earlier end it was pointed out that this new proposal included the Highway 9 Storm Sewer dedication by District which involved a substantial area Easement of District property. It was moved by Councilmen Brazil and seconded by Councilman Drake, that the Council give its approval in pr~inciple to this proposal. Motion carried unanimously. °3- (3) T~e Mayor announced that the question of swimming pool maintenance arrangements had been discussed but that Swim. Pool the question hadbeen referred to the administrative staff Maint. 0f the District and the City for further study and recommendations. He indicated, however, that, there had been 61ear agreement reached on the principle that the use of any Jointly constructed swimming pool would beavailable to all residents of the City on the same basis regardless of school district boundaries. (4) Mayor Glennon reported that he and the City ~minis- trator had met with the County Executive to initiate Meeting re discussion of a lease by the County of the proposed new Lease for library, if the bonds are spproved by the people. He proposed library reported that Mr. Campen had expressed general support of the proposal and seemed to be receptive to limiting the lease to the life of the bonds. It was further in- dicated that the lease under discussion was based on the premise that the amount of the rental payment Would cover the principal and interest payments on the bond. The Mayor concluded that he would continue to pursue the matter and keep the Council informed of progress on it. (5) The Mayor reconstituted two committees as follows: Committees Plan~ing Committee Councilman Hartman - Chairman Councilman Tyler - Member Management Committee Council~Sn Drake - Chairman Councilman Brazil - Member UndergroUnd (6) Mayor Glennon referred the recommendation of the Planning Utilities Comml ssion with respect to establishing a policy re- quiring underground utilities to the Planning Committee for study and report. Can. Plan (7) Mayor referred the report of the Planning Commission on modifications of the General Plan to the Planning Committee for review and recommendation. Architect for (8) The Mayor requested the Management COmmittee to serve.. Council Chambers as a committee to select sn architect for the proposed Council Chambers and to maintain liaison with the architect selected during the design stage. B. FINANCE (1) Councilman Brazil moved, seconded by Councilman Drake, Bills to approve the disbursements on the list dated August 7, 1963 for a total amount of $13,078.60 and to authorize that warrants be drawn in payment. ~tion carried unanimously. C. COUNCIL COMTTEEB' Pike Road Councilman Hartman reported that the committee appointed Maint. Diet. to study the Pike Road Maintenance District is awaiting additional information from the staff and should have a full report as soon as the information is available. D. DEPARTMENT HE~DS ~ND OFFICERS No reports E. CITY ADMINISTR~EOR (1) City Administrator announced that the annual conference of the League of Callfornia Cities will be held in Conf. of L S ansicso beg~f~g Oct. 23 an y council members of C.C. wishing to attend should notify him so he could arrangements. (2) Presented brief report regarding possible use of a Xerox Mach. Xerox copy machine and recommended that the machine be tried for a few months to accurately determine the cost and quality factors · Councilman Drake moved that the City Adm~ nistrator be authorized to t~y the machine out for 3 Qr 4 months on a trial basis. Councilm~n Hartman seconded the motion which carried unanimously. (S) City Administrator reported that the final date for filing arguments pro or con on the bond measure is August 16, 196S, and that notice has been posted on the bulletin board at City Hall, according to law. ( 4 ) ORDINANCE 19-F With no objection, Mayor directed the record to indicate Ord. 19-F the introduction of Ordinance 19-F, fixing the amount of revenue necessary to support the departments of the City for the current year and fixing the amount of special as- sessment taxes necessary to support the SCL i District and Azute Lighting District. (5) City Administrator reported that two requests were sub- mitted to the Chief of POlice for stop signs and that his recommehdations were as follows: (1) Request for a stop sign st Chateau Drive and Shadow Requests for Mountain Drive- Install, instead, double yellow Stop Signs center lines easterly of the intersection for a short distance along Chateau Drive and southerly of the in- tersection along Shadow Mountain Drive. (2) ReqUest for stop sign at McCoy and Paseo Presada- InStall double center lines easterly of the. inter-' section .along McCoy and northerly of the intersection along Paseo Presada. Councilman Brazil, moved, seconded by Councilman Hartman# to adopt the recommended procedure. Motion carried unani- mous ly · (6) City Administrator reported that after analysis of office needs he had reached the conclusion that more clerical help is needed in the office rather than an Administrative Aide for himself and recommended that a new typist clerk be hired, that Mrs. Joan Levy be assigned to the task of Clerical Help bandling the work load with respect to the books# payroll, claims# warrants, etc. and that she be retained in her present classification with the Salary increased one step. He also requested authorization to purchase a typewriter and chair for the new receptionist typist to replace Mrs. Levy and reported that the total cost for this change in- cluding the capital outlay would be less for the year than the originally approved funds for an Administrative Aide. Councilman Drake moved, seconded by Councilman Hartman to authorize the City Administrator to make the personnel changes outlined above. Motion carried unanimously. VIII COP~dNICATIONS A. WRITTEN Tree at Highway 9 (1) A letter from Mr. Milan Popovich request ing removal of a tree at Highway 9 and the railroad right of way was referred to the Planning Committee. '~'~Respec~u~l~esubmi-tted, -6-