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HomeMy WebLinkAbout09-04-1963 City Council Minutes SARATOGA CITY COUNCIL SU~:~_~RY OF MINUTES TI!,~: Wednesday, September 4, 1963 - 7:30 P. PLACE: Saratoga High School Cafetorium, Herrimau & Highway #9 ~YPE: Regular Meetins I ORGANIZATION Mayor Glennon called the meeting to order at 7:30 P. A. ROLL CALL Present: Councilman Glennon, Brazil, Hartman, Tyler Absent: Councilman Drake B. MINIrrES Councilman liarman moved, seconded by Councilman Tyler to waive the reading and approve the minutes of the August 21, 1963 meetin~ as distributed. Motion carried unanimously. II BIDS A~ CONTRACTS A. CONTRACT I~ITH SAN JOSE WATER WORKS FOR T.~IN EXTENSIgN AL~]C F~UITVALE AVENUE TO SEP. VE CIVIC CENTER SITE. San Jose City Administrator requested that this matter be held over to the I~ater Works next meeting as there were several aspects he would like to have Contract - checked by the City Attorney. Uith Council approval, Mayor directed Civic the matter delayed to the next meeting. Center B. .REQUEST FOR AUTHORIZATION TO ADVERTISE FOR BIDS FOR I~ROVE~tEI~T OF HERRI~N AVENUE Director of Public !~orks reported that the plans and specifications Herriman for the balance of the Herriman Avenue improvement project have been Avenue prepared in accordance with requirements for projects to be financed Bids by Gas Tax funds and that the improvement will be to the same standards as the previously L~proved portion of the street. He stated that all underground facilities are now installed, with the exception of two homes which have not been connected to the se~mr. Councilman Brazil moved, seconded by Councilman Harman, to authorize the City Administrator to advertise for bids for improvement of Herriman Avenue. Motion carried unanimously, C. BIN-TYPE RETAINING I.~ALL OM PORTIOH OF BOH~4AN .ROAD Bohlman City Administrator requested authorization to advertise for bids Road for construction of a bin-type retainin~ wall on a portion of Bohlman Retaining Road to prevent slides like those of last winter from recurring. He I~11 Bids stated that he hopes to finance this project from the funds budgeted for services in the Public Works Department but that it is possible' that the bids might exceed the mount ori~inally authorized. Director of Public Works described the construction proposed and reported that it has been recommended as a result of the soil tests which were previously authorized for this area. Councilman Brazil moved, seconded by Councilman Hartman, to authorize the City Administrator to advertise for bids for a bin-type retaining wall as requested. Motion carried unanimously. D. PUBLIC WOntS TRUCK WITH WINat Bids - Councilman Brazll~ moved, seconded by Councilman Hartman, to authorize Truck the Clty Administrator to advertise for bids for a Public ~orks with truck with winch in accordance ~-~th the specifications prevared winch by the Director of Public Works. Motion cartled unanimously. -1- III ORDINANCES A[rD FOR!"~L RESOLUTIONS A. RESOLUTION NO. 162 City Administrator explained that it is necessary for legal reasons Res. 162 to distinguish capital outlay funds as opposed to surplus and Civic Center operatin~ revenues to insure that authorized capital improvements Improvement are not financed by current revenues and taxes. Resolution No. 162 Fund provides for the creation of a Civic Center Improvement Fund by transferring $160,000 to it from the General Fund unappropriated surplus and appropriating this stn for Civic Center Improvement (primarily council chambers) as scheduled in the budget. Mr. Walter Vaughn asked x~hy the matter of constructing a library had been put on the ballot as a bond issue if the City has sufficient funds to construct one. Mr. Vau~hn stated that he felt that a~y improvement projects financed by surplus city funds should be subject to the approval of the electorate. Hayor Glennon advised Mr. Vaughn that although the Council has the authority to appropriate surplus funds for construction of any civic improveraents, it had chosen to present the library matter to the voters because it is a part of the County library system and the Council is willing to use some of the Ctty*s bondinE capacity for a library if it is in a central location. ~ox~ever, the r{ayor indicated that there is no question of the Council*s right to authorize other needed civic center improvements, s~ch as a council ehambers~ on the civic center site since the people retain the ultimate power ~o approve or reject the Council at election time. Councilman Brazil moved, seconded by Councilman Hartman, to adopt Resolution No. 162 as presented. Motion carried unanimously. IV SUBDIVISIONS A~ BUILDING SITES A. SDR-442 - PAUL GIRAUDO SDR-442 Giraudo Councilman Hartman moved, seconded by Councilman Brazil, to adopt Resolution Mo. SDR-442-1, grantin~ buildin~ site approval to Paul Giraudo for one legally non-conforming lot on Reid Lane. ~tion carried unanimously. B. TRACT 2967 - KIPI~!ONT Tr. 2967 Councilman Brazil moved, seconded by Councilman !iartman, to accept Const. the improvements in Tract 2967, Kirla~ont, for construction only - Accept. with the one year maintenance period to begin. Motion carried unanimously. C. SDR-296 -_RALPH FARNSWORTtl SDR-296 Farnsworth Councilman Brazil moved, seconded by Councilman Hartman, to approve the Minimum Access 'Road Reimbursement Agreement for Ralph Farnsworth Reimbursement Agreement for construction of an access road to a building site off Sobey Road, subject to receipt of Mr. Farnsworth*s statement under oath of the actual construction costs incurred. ~!otion carried unanimously. V PUBLIC HEARIHCS - A & C A. C-59 - A & G INVESTMENT CO}~A~ Invest. Co. C-59 Public Hearing was opened on the application of A & G Investment Withdrawn Company to fezone from A to ~.~I-4,000-X approximately 6 1/2 acres of property bounded on the north by Prospect Avenue, on the south by Calabazas Creek and on the East by C-N zone, City Administrator read a letter from the applicant requestin~ that the rezoning application No. C-59 be ~ithdrawn, without prejudice. City Attorney advised that by having an application for rezoning vlthdrawn ~ithout prejudice an avplicant can refile his anplication without waiting the required year, Planning Director reported that he felt the withdrawal ~ould be a good procedure and he saw no reason ~hy the Cityss best interests ~ould not be served in ~ranti~g the request. -2- C-59 Public hearing was closed and Councilman B razil moved, seconded by Councilman Hartman, to grant the request and Application No. C-59 was allowed to be withdrm~n, without prejudice. Hotion carried unanimously. VI OLD BUSINESS A. POLICY DETEPd4INATION ON LEVEL OF POLICE SERVICES City Administrator reported that this decision had been postponed previously pending receipt by the City of data from the Sheriff's Department with regard to the level of non-traffic calls occuring ~fthln the ~ity limits of the City of ~aratoga but that it had proved impossible for the Sheriff's Department to develop and furnish Policy this type of information from their current records. lie indicated, Decision however, that the Sherfff*s Department had reported that the level on level of calls in all beats covered by the department had almost doubled of Police in the period from 1957 to 1963. The Mayor pointed out that this Services type of information, unfortunately, does not provide a very accurate basis upon ~hfch a decision as to the level of police services in the City of Saratoga can be made. Councilman Brazil pointed out that one of the chief factors in determining ~hether or not there was additional need for police ~ ~... '. protection was the amount of time during which the car ~yas out of action as a result ofhandling traffic citations or other types of police calls. It was his impression from talking to the men on the beat and from the officers in the department that this amount of time has increased materially since the incorporation of the City. Chief Rosasco pointed out that the chief reason for his recommendation for an increase of services from 12 to 18 hours was the heavy increase in the nomber of streets that needed to be patrolled. He further indicated that it~ was the conviction of the professionals in the field that additional patrol was required to provide an effective level of police services. After discussing ~he fact that an increase from 12 to 18 hours of patrol service roughly paralleled the increase in the assessed valuation, the population and the number of streets added since incorporation, it was moved by Councilman Brazil, seconded by Councilman Tyler, and adopted that the contract with the Sheriff's Department be amended to provide for an increase to 18 hours of patrol car Services, N~ BUSINESS A. REQUEST FOR AUTHORIZATION TO PREPARE .REPORT FOR LIGHTING DISTRICT FOR TRACTS 3392 and 3439 Tract City Administrator explained that electrical service for the street lights to be installed along x.~ith partial underground utilities 3392 & fn Tracts 3392 and 3439 can by provided by (1) annexation to the 3439 Street Saratoga Lighting District (2) Annexation to the Azule Li~htfn~ District, or (3) formation of a separate lighting district. He Lighting stated that costs to the existing members of the Saratoga Li~htin~ District District ~ould be increased slightly by annexation of these tracts but that annexation to the Azule District would result in a reduction to the existing members. l!r. Hanley reconmended that the area be annexed to the Azule Lighting District and noted that the administration of the districts ~ould be simplified by annexation to existing districts rather than creation of nex~ ones to serve those areas ~hich may.wish street lights. Councilman Hartman moved, seconded by Councilman Brazil, to au~hoJ~i. ze the City Administrator to prepare the required report for the annexa- tion of Tracts 3392 and 3439 to the Azule Lighting District and that the City Council go on record asexpressing its intent to use the alternate system of levying and collectin? special assess- ment taxes pursuant to Sections 18160 through 18169 of the Streets and Highways Code. ~totfon carried unanimously. -3- VIII ADI~NISTRAT '?E ~,~TTERS A. ~qAYOR (1) Hayor announced that the Inter City Council will meet at I.C.C. Vahl"s restaurant tomorrow evenin~ and that the pro~ramwill Mtg. include discussion of the new Local Agencies Formation Commission which will rule on incorporation and annexation proceedings. (2) RESOLUTION NO. 163 Res. 163 Flood Control Mayor Glennon read Resolution No. 163, supporting the Flood Bonds Control Bonds scheduled for election on October 8, 1963. Councilman Brazil moved, seconded by Councilman Tyler, to adopt Resolution No. 163. Iiotion carried unanimously. B. FINANCE (i) Councilman Brazil moved, seconded by Councilman Harman, to Bills approve the disbursements on the list dated September 4, 1963 for a total amount of $7,856.56 and authorize that warrants be dra~.nl in payment. Motion carried unanimously. (2) City Clerkvs financial report for the month of July, 1963 City Clerk ~as presented for council information and review. Report C. COUNCIL C~4ITTEES " (1) Councilman Hartman reported that the Planning Committee reconnnends adoption of the Planning Commission report dated Policy July 22, 1963 regarding underground utilities subject to Regarding three clarifications: (1) telephone pedestals may be above' Underground ground (2) high voltage power lines may be aboveground on Utilities major streets adjacent to a proposed subdivision (3) ~!ajor telephone feeder lines along major thoroughfares abuttina a proposed subdivision may be above ground. Councilman Brazil moved, seconded by Councilman Hartman, that the Council adopt the rec~mmendation of the Plannir~g Commission, as clarified above, as the City~s policy regarding underground utilities. ~{otion carried unanimously, (2) Councilman Hartman reported that the Planning Committee had met Flood with the Subdivision Committee and County Flood Control Control representatives to consider three proceedural steps to insure liaison closer liaison with the Flood Control District: (1) The Planning Director and the City Engineer or Director of Public Uorks to inspect for any problems in the field and to notify Flood Control of them (2) the possibility of requiring fee simple deeds for required flood control channets instead of the present dedication of easement (3) Having the Planning Com!,ission with- hold action on tentative maps until Flood Control approval has been granted. He reported that these items would be considered by the Planning Commission and its recommendations would be forwarded to the Council for final action. D. DEPARTMENT HEADS AND OFFICERS Bond City Attorney reported that he is drafting ~.~hat he feels will be - an all inclusive form of complaint for declaratory relief in bonding Claim problems, and that he hopes it will prove to be an inexpensive way Litigation of titfgating a number of lon~ standing claims. E. CITY AD!,ffNISTRATOR Sara-L.G. (1) City Administrator reported that the Division of Highways had Road replied to his request for plantlng the center strip on Landscaping Saratoga-Los Gatos Road by advisin~ him that the State does not authorize funds for landscaping any roads other than freeways but that they would grant the City a permit to do the planting. C~uncilman Hartman suggested, and the Council concurred, that the State be notified that the City will plant the area if the State ~lll maintain it. -4- (2) City Administrator reported that although the cost of acquiring right-of-~.yay for the P. ighway ~9 improvement Itighway #9 north of the railroad to Prospect t. ms estimated at $233,000 r/t.y costs the actual cost ~,.as $49s060.79 and he requested authorization approved to approve the deduction of this mount from Saratoga*s share of expressway funds in accordance x~ith the agreement between the County and the City. Councilman Har~man moved, seconded by Councilman Brazll~ to authorize the deduction of $49,060.79 from the Cityts share of expressway funds for the acquisition of rights-of~eay on Highx~ay [J9. Hotion carried unanimously. (3) City Administrator reported that the Janitorial work iu the City offices city offices has been handled by the maintenance crex.~ for janitorial payment on an extra hour basis and that, as they no longer wish to do this workt the city called for informal bids for contract maintenance services by contract. lie stated that $100. per month had been budgeted for Janitortal services and that the Cc~maercial Building Maintenance Company submitted a bid of $87.50 per month to clean the city offices, including ~indov..y washing and flood waxing. The company is a large, bonded. responsible concern and }It. llanley recommended that a contract be executed with. this bidder. Councilman Hat.an moved, seconded by C6uncilman Tyler, to authorize the City Admihlstrator to execute a contract with the Co,m,~ercial Building Lfaintenance Company for the services outlined at a cost of $87.50 per month. l.iotion carried unanimously. IX, COb~iUNICATIONS A; ~,IRITTEN None B. ORAL Mayor Glennon acknowledged~ with pleasure, the presence of General Glenn as official representative of the PlanninS Commission and Dr. Kellom as the Good Government Group representat'lye. ADJOUR~./ENT Councilman Brazil moved, seconded by Councilmen Hart,an, to adjourn the meeting. Hotion carried unanimously 9:55 P. ~{. Respectfully submitted, ~:~i,,rl~LLIA~i C. HAI~rL~Y, 'CITY -'- f