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HomeMy WebLinkAbout10-16-1963 City Council Minutes SARATOGA CITY COUNCIL' " SI~t}fARY OF MINUTES TI}IE: Wednesday, October 16, 1963 - 7:30 P. H. PLACE: Saratoga High School Cafetorium, tlerriman Ave, & Highway 9 TYPE: Regular Heeting I ORGANIZATION Mayor Glennon called the meeting to order at 7:35 P. M. and welcomed the Saratoga High School Civics class students who were present, He invited the~ to take copies of the background material ~hich had been prepared for their information and to aid in following the items on tonightms agenda. A. ROLL CALL Present: Councilmen: Glennon, Brazil, Drake, Tyler Absent: Councilman Hart~an B. I-FINUTES Councilman Brazil moved, seconded by Councilman Drake to dispense with the reading and approve the minutes of the October 2, 1963 meeting as ~ritten and distributed. l.!otion carried unanimously. II BIDS AND CONTP~CTS A. AWARD OF CONTRACT FOR PURCHASE OF TRUCK WIT'a I.TINCH City Administrator submitted a tabulation of the bids received for a dtnnp truck with winch and reported that the bidders had an option Bids- of bidd{ng on any one of a combination of the three items (Truck Truck chassis and Cab, Dump Body and. I~.oist, and IJinch) and that it was & Uinch the staff recommendation that ~he following bids be awarded: (1) Truck Chassis and Cab to International Harvester - $3933.88 (2) Dtnnp Body & iioist to Transport Supply - $1196.00 (3) Uinch to Fabco Equipment - $6~.90. -.'lr. }Ianley reported that these three individual bids total $581~.78 or the low total bid for the truck and winch, It was moved by Councilman Brazil, seconded by Councilman Tyler and carried unanimously that the staff recommendation be approved and the bids awarded as quoted. AI4ENDMENT OF CONTRACT UITH SANTA CLARA COUNTY FOR TP~FFIC LAI.I ENFORCE}~ENT City Administrator reported thats as requested by the City Council, Amendment the County had prepared an a~endment to the basic law enforcement Traffic agreement providing that the number of contractual patrol hours be Enforcement increased from 12 hours to 18 hours per day and providing that the Agreement present annual cost of $28,296.00 be increased to $37,714.68 per year. Councilman Drake moved, seconded by Councilman Brazil to authorize the ~iayor to execute the amendment as presented. .t|otion carried unanimously. III PETITIONS, ORDINANCES AND FO~.LA.L RESOLUTIONS A. ORDINANCE NO. NS-5.6 " Ord. Councilman Tyler moved, seconded by Councilman Brazil, to adopt NS-5.6 Ordinance No. NS-5.6 as read by the City Clerk and introduced at the I./ater main last meetinF., being an ordinance amending the Subdivision Ordinance Reimbursement to provide for reimbursement of City costs on water main extensions. Motion carried unanimously. B. OP. DINANCE NO. 37 Mr. llanley read a letter from the PlanninF~ Director advising that Ord. 37 the Planning Commission, on October 1~, had unanimously recommended Repealing that Inter~a Zoning Ordinances }Io. 3E-l, 3E-3, and 3-E-4 be repealed. Interim Ile then read Ordinance No. 3?, as introduced at the last meeting, and Zoning Ord. it was moved by Councilman Brazil, seconded by Councilman Drake and passed unanimously that Ordinance No. 37, repealing Ordinances 3E-l, 3E-3, and 3E-4, be adopted. RESOLUTION NO. 33-2 City Achinf~trator and C~ty Attorney explained that this resolution Res. 33-2 has been proposed to conform ~ith recent legislation requiring that Bond [onus a labor and materials bond be posted in connection ~ith subdivision improvements and,at the same time, making minor technical changes in the present Performance Bond form. It was moved by Councilman Drake, seconded by Councilman Brazil, and carried unanimously to adopt Resolution No. 33-2 as presented. D. ORDINANCE NS-4-1.2 City Administrator explained that under the present Building Regulations Ord. Ordinance, fees can only be changed by amendment to the ordinance NS-4-1.2 and Ordinance ~34'-1.2 would provide that, in the future, fees may Regulating be changed by resolution. l~e recommended this procedure on the basis fees by that changing fees is not a matter of sufficient policy value to Resolution warrant publication of an ordinance amendment. Mr. Henley also noted that the County has recently adopted a new schedule of electrical fees and the City has tried to be consistent with County fee~schedules, With no objection, Mayor Glennon directed the record to show that Ordinance No. NS-~-I.2 was introduced. E~ PZSOLUTION NO. 167 - Establishing electrical inspection fees in ' Res. 167 the City of Saratoga Electrical Insp. Fees Action on Resolution No. 167 was withheld until after the effective date of the enabling ordinance No. NS~-I.2. IV SUBDIVISIONS AND BUILDINGSITES A, SDP.-411 - DE~.[OND JOHNSON SDR-411 City Administrator reported that all conditions of tentative building D.Johnson site approval had been met for site approval of four lots on Quito Road except that the applicant had submitted a grant deed rather than the irrevocable offer of dedication required for the access road from Quito Road to the Saratoga City limits. City Attorney questioned the manner in which the applicant had complied ~ith the condition prohibiting access onto Quito Road from Lots "C" and "D" and agreed with Mr. Hanley's suggestion that the applicant be required to provide evidence of relinquishment of right of access to Quito Road from Lots "C" and "D" in a form satisfactory to the City. Councilman Brazil moved, seconded by Councilman Drake, to approve SDR-411 for four lots on Ouito Road, subject to (1) modification of Condition II.C as recmmaended by the Planning Commission and specifically set forth in the Subdivision Committee report dated June 24, 1963; (2) the applicant's quit claim to access to Quito Road with respect to Lots "C: and "D", and (3) replacement of the deed for access road from Quito Road to the Saratoga City Limits with an irrevocable offer of dedication, Motion carried unanimously. B. SDR-428 - EDGAR C. JOHNSON SDR-428 Councilman Brazil moved, seconded by Councilman Tyler to adopt Edgar G. Resolution No. SDR-428-1, granting building site approval to Edgar Johnson G, Johnson for one lot on Home Drive. Motion carried unanimously. C. SD-427 - TRACT 3572 - EIClLER H~S, INC. City Administrator reported that all conditions of tentative approval SD-427 for an 84 lot subdivision on Cox Avenue have been met but that the Tr.3572 Director of Public Works has suggested that the applicant be requested Final to submit dedication or irrevocable offer of dedication to provide for Hap a 30-foot half street on Cox Avenue from station 14+89.55 to Station 17+03, Mr. Mike Splitstone, representin~ the applicant, advised that this dedication has been prepared and is presently at the Title Company office. -2- Is was moved by Councilman Drake, seconded by Councilman Brazil, and carried unanimously, tO approve the final map for Tract 3572, subject to the rec0mmendatfon from the Director of Public Works, dated October 16, 1963. D. SD-433 - TRACT 3574 - MARUIEG CONSTRUCTION SD-433 It was moved by Councilman Drake, seconded by Councilman Brazil, and Tr.3574 carried unanimously to approve the final map of Tract 3574 for a 26 Ha~wieg lot subdivision on l!ighway 9 subject to the following conditions: Final Hap (1) Condie/on No. 3 of the Subdivision Conmdttee Papoft dated July 22, 1963, be changed to read "No access allowed onto Saratoga- Sunnyvale Road from Lots 13 through (instead of 'and') 18." (2) Applicant to provide temporary 30* wide entrance road on Thelma Avenue until completion of south half of street. Temporary road to be replaced with permanent improvement in accord with improve- ment plan when required ~y City. (3) Applicant to construct 48" RCP along Thelma Avenue from Station 0+25 to Station 0+95, instead of the 27" proposed, (4) City Clerk's certificate to be revised to delete the words "except the widening. strip along Saratoga-Sunnyvale Road, which is hereby accepted." E. SDR-340 - WILLikMFEREA SDR-340 City Administrator reported that ~fr. Ferea had been advised of the Ferea Council's action a~ the last meeting in approving the Substitution Extension of a cash bond in lieu of a performance bond for imDrovements required for BSA as a condition of building site approval and had also been advised that Improvements the date when these improvements must be completed (October 17, 1963). had not been extended. Mr. Henley then read a request from Mr. Feted requestin~ asix months extension of time in which to complete the required improvements .and it was moved by Councilman Brazil, seconded by Councilman Tyler and - carried that an extension be granted to April 16, 1964. V PUBLIC HEARINGS A. ~aNNEXATION OF TRACTS 3392 and 3439 TO AZtf~E LIGHTING DISTRICT City Administrator reviewed the history of the proposal to annex Tr.3392 Tracts 3392 and 3439 to the existing Azule Lighting District and & 3439 explained that the annexation would red,~ce the costs to the existing Annexation members of the district beginning with the 1964-65 fiscal year. to Azule Llght.Dist. Mayor Glennon declared the public hearing opened at 8:52 P. M. and Mr. B. T. Galeb of 24370 Seagull Way, stated that as an unofficial representative of the AzUle area, he felt that the members of the existing Azule Lighting District would be happy to approve the annexation. NO one else present wished to speak regarding this matter and the City Administrator advised that no written protests had been filed. Councilman Drake moved, seconded by Councilman Brazil, to close the public hearing. Hotion carried unanimously 8:57 P. M. Res.164-B It ~as moved by Councilman Jrazil, seconded by Councilman Tyler, and Azule Annex. carried unanimously to adopt Resolution No. 164-B. annexing certain No. 1 areas to the Azule Lightin~ District, as read by the City Clerk. Recess: 9:02 P. ~i. Reconvened: 9:20 P. H. VI AI~flNISTRATIVE ~ATTERS A. 1.~YOR No reports -3- B. FINANCg Councilman. Drake moved, seconded by Councilman Brazil, to approve the Bills disbursements on the list dated October 16, 1963 for a total amount of $9,762.17 and to authorize that warrants be drawn in payment. Hotion carried unanimously. C. COUNCIL C~II'I"r~ES (1) In the absence of Chairman Hartman of the Planningg Coxnmittee, Councilman Tyler reported that the Conunittee had studied the request submitted at the last meeting by Clarence Toy and recommends SDR-435 that the street Improvements required as a condition of building C. Toy site approval be completed in two years or at the time of the Conditions improvement of tile abuttin~ property to the east, whichever of BSA is the sooner, and that a bond be posted therefor. It was moved by Councilman Tyler, seconded by Councilman Drake and carried unanImously to authorize that the building site approval agreement indicate that the street improvements required in connection with SDR-435 are to be completed within two years or upon the Improvement of the adjoining parcel to the East whichever occurs earlier, and that the Oak tree on the St, Charles Street end of the lot is not to be removed without the approval of the Director of Public Works. (2) Councilman Tyler ~eported that the Planning Committee and the Ross Hall Subdivision Committed met with representatives of Ross ttall, Inc. re stom regarding the request that the City make up the difference in line costs the cost of installing the storm line and deceleration lane along. Highway 9 at Reid Lane and that the matter had been continued, at the request of ~ir. Iiittieman of Rosg Hall, Ind. (3) Councilman Tyler reported that the Public Welfare Committee had Sandsteel considered the request from }ft. & Mrs. Ernest Sandsteel that request for the City surface the non-travel portion of City riaht-of-~ay in surfacing front of the Sandsteel property at 19731 Three Oaks ~y and it r/w - Three was 'the Committee's recomnendation that the City should not Oaks Way establish a precedent by granting this request. It was moved by Councilman Tyler, seconded by Councilman Brazil, and carried unanimously to adopt the recommendation of the Public Welfare Ca,~ittee and deny the request of Mr. & Mrs. Sandsteel, Third St. (4) Councilman Tyler moved, seconded by Councilman Brazil, that a 2 lit. Parking two hour parking limit be established for Third Street from Big Basin Way to the end of the curb on the northeast side-and to the driveway behind the theatre on the southeast side, in accordance with the reca:n~ndation of the Public Evelfare Committee. Motion carried u~an~mu~ly. (5) Councilman Drake, ~airman o~ the Policy Committee, submitted a Storm Drain report regarding policy on use of Storm Drainage Fees, outlining Fees policy a list of items considered appropriate for financln~ by Storm Drainage fees. After brief discussion, the Mayor referred the matter to the City Attorney for drafting of formal resolution. D, DEPARTMIINT HEADS AND OFFICERS Tr. 3219 (1) It was moved by Councilman Brazil, seconded by Councilman Tyler Accept, of and carried-unanimously to accept the improvements in Tract 3219, Improvements Montewood, for construction only, in accordance with the commendation from the Director of Public Works. (2) Director of Public Uorks reported that informal bids had been received from ~o additional aerial photography firms for Aerial Photo. the aerial photography of Saratoga Avenue and Quito Road which was Bids for requested at the last meetin~ for the purpose of establishing Quito & precise plan lines for these t~.~ thoroughfares. lie stated that Saratoga Ave. one bid was for $849. and the other for $700. as compared to the $1500. from the original bidder. He further indicated that a portion of the difference was due to the fact that City staff would handle more of the field work under the two new proposals, It was moved by Councilman Drake, seconded by Councilman Brazil, and carried unanimously to approve the low bid of $700.00 for the required aerial photography. -4- So CITY ADMINISTPJ~TOR Treasurer's (1) City Administrator noted that copies of the September 1963 P. epor~ Treasurer's report had been distributed for Council information. (2) Mr. Hanley reported, for council tnfomation, that a complaint Froese has been filed on behalf of David and ~mn Froese regardin~ storm Complaint damage last winter and that a claim from the Froese's had been previously denied by the Council. He indicated that the complaint will be forwarded to the firm that harried the City's insurance at the time of the alleged accident. Agreement (3) City Administrator announced that the Flood Control District for Flood would like to acquir~ three parcels of tax delinquent property, Control one of which lies within the City of Saratoga, and had transmitted acquisition an agreement which had been approved by the Board of Supervisors of land and the County Flood Control District but ~nich requires the approval of the City of Saratoga before the acquisition can be completad. It was moved by Councilman Brazil, seconded by Councilman Tyler and carried unanimously to authorize the Hayor to execute the agreement as presented. Motion carried unanimously. IX COT,~,fOt]ICATIONS A. WRITTEN Freyschlag- (1) A letter from Hr. O. K. Freyschlag, dated October 15, 1963, Quito Rd. regardin~ development of a subdivision adjacent to his property was referred to the Public l~lfare Con~ittee. (2) Council discussed a letter from ~r. Charles N. Cunningham Cunningham- regarding the feasibility of acquiring and restoring the Old Congress Congress Springs area aa a city park and referred the matter to Springs - the Policy Committee with a request that the Cormnittee study Park the question of parks, pathways~ etc. in the light of the recent bond issue'election in an effort to develops a recommended policy for the City to serve as a Suide in such matters until the General Plan 5-Year review has been completed. (3) After brief discussion, a letter, dated October 14, 1963 from Condominium Dr. Isaac N. Abroms regarding study of the need for a City Ord. Study Ordinance governing condominiums was referred to the Planning Commission for study and recommendation. B. ORAL b~] Day (1) Mr. Md, lann, of Fruitvale Av~:~=% ~:~essed appreciation to the Council, for proclaimin~ ~ctober 24, 1963~ United Mations Day. (2) Hayor Glennon acknowledged, with piessure, the presence of Planning Commissioner Norton. X ADJOUR~.~NT Councilman Drake moved, seconded by Councilman Brazil to adjourn the meeting. ~btion carried unanimously 10:05 P. M. Respectfully submitted, / .; ./ / .-~ ~'~ILLI~]!Z C. HA~iLEY, CITY -5-