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HomeMy WebLinkAbout11-06-1963 City Council Minutes SARATOGA CITY CO'JNCIL SII~ARY OF MTNIrfES TIME: Wednesday, No/=mber 6, 1963 - 7:30 P. M. PLACE: Saratoga High School Cafetori~_~_~ Iterriman Ave. & High~,Tay 9; Saratoga TYPE: Regular Meeting I ORGANIZATION Mayor Glennon called the meeting to order at 7:30 P..~{. A. ROLL CALL: Present: Councilmen Glennon, Drake, Hartman, Tyler Absent: Councilman Brazil B. MINIrrES Councilman Tyler moved, seconded by Councilman Hartman, to dispense with the reading and approve the minutes of the October 16, 1963 meeting, as ~'ritten. ~[otion carried unanimously. II BIDS AND CONTRACTS A. 'AGREE~IENT WITH STATE OF CALIFORNIA FOR POPULATION ESTI}IATE City Administrator Ilanley asked Council authorization to request the 6tats Finance Department. for a population !estimate as of Decem- Population bet 1, 1963. lie explained that this is the last date on which the Estimate City ~ould obtain extra State subvention funds for the last quarter Agreement of this fiscal yea~; that the estimate would cost approximately $250. and that it is anticipated that additional revenue in the range of some $12,000 would be available to the City as a ~esuit of the estimated increase in population. It was moved by Councilman Harman, seconded by Councilman Tyler, and carried unanimously to authorize the Mayor to execute the agreement with the State for a December 1, 1963 population estimate. B. AMEND}~NT OF AGREF~-NT UITM.~ COL~TY FOR TRAFFIC LAI.; ENFORCEMENT The City Administrator reviewed the history of the City's request for an increase in the number of hours of contractual patrol car service in the City snd explained that the Sheriff's Department had requested Traffic law the Board of Supervisors for ~¢o additional personnel to cover the Enforcement added service for Sara.~,ga and, at the same time, to handle other Agreement needs of the department, and that the Board had felt that only one Amendment additional man was Justified at this time. Consequently, the Clty's request for an additional 42 hours of patrol car service per week would be reduced to 40 hours per week. ,'-~r. Henley explained that Mr. Campen will review this matter at the end of this fiscal year and that the cost to the City for the balance of this year will, of course, be reduced proportionately to the reduction in the requested hembet of patrol car hours. Chief of Police Rosasco stated that he felt an additional 40 hours per x,~ek would, at this time, adequately meet the City~s needs by providing a total of 124 hours per week. It was moved by Councilman Drake, seconded by Councilman Hartman, and carried unanimously to authorize the Mayor to execute the amended agreement with the County of Santa Clara for traffic law enforcement, as presented. III PETITIONS, ORDINANCES kND FOP~.~AL RESOLI~IONS A. RESOLUTION NO. 164-C - ORDERING Ir.~ROVE.~rfS IN AZULE LIG~TING Res. 164-C DISTRICT ANNEXATIOrI NO. 1 =~D AIJTRORIZIiIG CONTRACT !.KI~t P, G. & E. A.L.D. Annexation ~fayor Glennon directed the record to show that Councilman Brazil No, 1 arrived at the meeting at this t~e. -1- I Mr~ Henley presented Resolution No. 164-C and explained that the only cost to the district for the Azule Lighting District Annexation No. 1 would be for electricalservice in accordance ~ith the rate sdhedule" ~e~hdd ~8 the Resolution and Contract. He also advised tha~ the annexation would actually reduce the existing lighting distric~.t.a~. rate beginning with the 1964-65 fiscal year. Councilma~ Drake moved, seconded by Councilman Tyler, to adop~ Resolu- tion No. 164-C, ordering improvements in Azule Lightin~ Distr~ct' Annexation No. 1 and authorizing execution of the contract with P. G. & E. for service. ~lotion carried unanimously. ORDINAlICE ~S4-1.2 - A~NDIMG O~INAI~CE NS-4-1 TO ALLOW CITY TO ESTABLIS!I ELECTRICAL I~SPECTION FEES BY RESOLI~ION. Ord. It was moved by Councilman Brazil, seconded by Councilman Tyler, and NS~4-1.2 carried unanimously to adopt Ordinance MS-4-1.2, as introduced at the Electrical last meeting, being an ordinance amending Ordinance No. MS-4-I to Fe~s by allow the City to establish electrical inspection fees by resolution. ReSolution ~ C. P£SOLUTION NO. 168 - CREATINC 2 HOUR PARKING ZONE ON PORTION OF TltIRD STPZET Re~.168 As aformal expression of the Councfl's action at the last meeting fn 2 bout approving the creation of a 2 hour parking zone on a portion of Third Parking Street, it wa'smoved by Councilman Tyler, seconded by Councilman Brazil, 3rfl. S~. and unanimously carried to adopt Resolution ?~o. 168, creating the above descriSed parking zone. : D. RESOLUTION NO. 105-2 - ACCEPTII~G OFFER OF DEDICATION OF EASE}.~NT : FOR RIGHT OF WAY FOR A ~UBLIC CITY STREET - RADOYKA DRIVE R~s.165-2 Councilman Brazil moved, seconded by CouncilmaniHartm~, to a~opt Accepting Resolution No. SD-105-2, accepting offer of dedication of easement for Radoyka Dr. Radoyka Drive. Motion carried unanimously. E. RESOLUTION NO. 169 - ESTABLISHING POLICY ON EXPENDITURE OF STORM DP~INAGE FEES City Administrator read the basic provisions of Resolution 169 as Rs~ 169 drawn by the City Attorney in accordance with the recommendations of POlicy re the Policy Committee presented at the last meeting. M~. Hanley StOrm stated that the City Attorney had framed this resolution to insure Drainage that its definitions and provisions conformed with Flood Control Fe~s District policy and in no way conflicted with the provisions Set forth in District Ordinances and Resolutions. After discussion to insure that there was a responsible chain of command designated to declare the emergency contemplated on Para- graph D of the resolution, it was moved by Councilman Drake, seconded by Councilman Hartman, and carried unanimously to adopt Resolution No. 169, establishing policy on expenditure of Storm Drainage Fees. F. ORDINAlICE NO. ~]S-4-1.3 - A~NDII~G ORDINANCE MS-4.1 TO lIPGRADE RE- QUIREmeNTS FOR UNDERGROU}~D IUSTALI~,TION OF ELECTRICAL SERVICES TO Ord . NS-4-1.3 DWELLINGS City Administrator explained that this ordinance had not yet ~een completed by the City Attorney and, with no objection, Y.(ayor Glennon ordered the matter deferred until the next meeting. G. RESOLUTION NO. 170 - ESTABLISI[ING SPEED LIMIT ON ALLENDALE AVENUE Res. 170 Councilman Urazil moved, seconded by Councilman ltart~nan, to adopt Speed Resolution No. 170, establishtn~ a 35 miles per hour speed limit on limit - portions of Allendale Avenue and a 25 miles per hour speed limit Allendale on that portion nearest to Quito Road, as recommended by the Chief Avenue of Police. Motion carried usanLmously. -2- IV SUBD!VISIO~$ ~D BUILDING SITES A. SD-439 - W. E..~'tCIA & ASSOCIATES - TP_~CT 3596 In connection with SD-439 the City =~ninistrator reported to the Council that the developer was interested in obtaining a policy decisiQn from the City Council regarding the terms of a reimbursement agreement fc,r outsize and out-of-tract storm drainage facilities to be i~st~[lad SD-439 by the developer. He pointed out that such reimbursement agre~nezlts W.~.Garcia have been entered into in the past by the City with the net result Tr; 3596 that the cost of such outsize and out-of-tract facilities was ~pread Final Map against the entire drainage area to be served and that subsequent developers ~ere required to reimburse the original developer f~r their pro-rata. share of that cost. In this situation prior development had taken place and there was on hand from storm drainage fees~paid by these previous developers a net amount of approximately $1,275, exclusive of the 25% of storm drainage fees designated to be r~tained by the City as a contingency fund for future maintenance and repair of the system. It was the recommendation of the Policy Commit~ee that this amount be contributed by the City toward the cost of the ~xcess facilities in the circumstances presented by this particular case and with the understanding that it ~as the engineering reco~m~endation of the Director of Public Works and the County Engineers office that the facilities required to be installed in connection with TraCt 3596 represented the most practicable means of draining this area. It was moved by Councilman Drake, seconded by Councilman Brazil, and unanimously adopted that the Staff be authorized to prepare a eterm drainage fee reimbursement agreement incorporating the recommendations of the Policy Committee. City AdminiStrator then reported ~hat all conditions required by the Planning ~ommisSion for SD-439 had beenlmet~ with Condition #1~having been modified to allow for the substitution Of a streamline system of utilities for the full underground system originally required. It was moved by Councilman Brazil, seconded by Councilman Tyler, and unanimously carried to adopt Resolution No. SD-439-1, approvin~ the final map of Tract 3596, for a 49 lot subdivision on Prospect Road. B. SD-364 - RUSSELL BATE The City Administrator reported that all conditions had been met on SD-364, Tract 3461 and that there had been submitted for council consideration a petition signed by property owners on Verde Vist SD-364 Lane protesting the connection of the Sarahills subdivision throngh Bate SD-364 t~ V~rde Vfc~a Laze 'on the grou~ that i~ ~cui~ create a Final traffic, safety, and nuisance burdenon Verde Vista Lane that this Map~ minhnem access road was not capable of handling. Further objection was expressed on the grounds that the abutting property owners along Verde Vista Lane should not be required to continue to pay for the maintenance of a street which would obviously be used by s great number of other people who would bear no responsibility for maintenance as long as it remained a private access' road. Questions were also raised as to the legal status of Verde Vista Lane and as to the handling of the drainage culverts under the improvement plans. The Mayor and Council expressed the view that some equitable solution should be found to the problem of improving and maintaining Verde vista Lane in the future. It was the general concensus that it would be equitable to expect only those who lived along the street to assume this burden after Verde Vista Lane becomes a part of a through con- nection between Pierce Road and Highway 9. At the Mayor's direction, the question of future improvement end maintenance of Verde Vista Lane and rela~ed problems was referred to the City Administrator for study and report to the Council. It was moved by Councihmn Brazil, seconded by Councilman Tyler ahd unanimously adoptedto approve Resolution No. SD-364-1, approving the final map of Tract 3641, for a 7 lot subdivision on Verde Vista Lane. Recess: 9:10 P. M. Reconvened: 9:40 P. M. -3- C. SDR-293 - BF~NT~LLIk~ SDR-293 gillfame Councilman Brazil moved, seconded by Councilman Tyler, to adopt Resolution rlo. Sb~-293-1, approvfng one lot on Sobey Road as a building cite for Brent ~.rillimns. Motion carried unanimously. D. SDR-446 - JA}~S ~RTXN SDR-446 ~artin It was moved by Councilman Drake, seconded by Councilman Brazil, and unanimously carried to adopt Resolution No. SDR-446-1, granting building. site approval to James ~artin for one lot on Sobey Road. E. SDR-415 - DONALD P. SEVRENS SDR-415 Sewtens It was moved by Councilman Brazil, seconded by Councilman Tyler, and unanimously carried to adopt Resolution No. SDR-415-1, granting building site approval to Donald P. Sevrens for t~xo lots on Old Tree Way. F. SDR-424- EARL J. PETER SDR-424 Peter City Administrator explained that the required improvement to S~ratoga Avenue will not extend north of the large Oak tree near the barn south of Miss Cunniugham~s house and the Planning Director reported that he had shown the improvement plans to Miss Cunningham and she expressed satisfaction with them. It was moved by Councilman l!artman, seconded by Councilman Brazil, and carried unanimously to adopt Resolution No. SDR-4~4-1, granting building site approval to Earl J. Peter for three lots on June ~!ay. G. SDR-361- CHARLES MARIDON SDR-36i Councilman Drake moved, seconded b~ Councilman Hartman tO release the Marido~ $1400~00 cash bond posted to Buarantee cempletiou of improvements in Bond connection with building site approval. Motion carried unanimously. Release V PUBLIC None VI ADMINISTRATIVE MA'f~RS A. }~YOR Mayor Glennon requested the Press to publicize the Manpower Survey GGG which the Good Government Group, with the aid of Saratoga High School Manpower Students, will soon be conducting, and asked that the public be Survey advised that the City Council endorses this city-wide survey. B. FINANCE (1) It was moved by Councilman Drake, seconded by Councilman Hartman Bills and unanimously adopted to approve the disbursements on the list dated November 6, 1963 for a total amount of $21,191.50. Financial (2) The September, 1963 City Clerk's Financial Report was submitted Report and approved. C. COUNCIL CO~FiTTEES (1) At the request of Councilman Tyler, Mr. Hanley reported that Freyschlag Mr. Freyschlag*s letter of October 15 had been investigated and Complaints that most of the camplaints presented by Mr. Freyschlag will be corrected as soon as final grading, cempactiou and surfacing dan be completed after the sub-surface utilities are installed. Mr. Hanley further reported that ~ir. Iwagakf~s contractor is proceeding with the required creek work in accordance with improvement plans approved by the Flood Control District and he described the work remaining to be done. Finally, it was reckended that ~ir. Freyschlag's request for reimbursement be rejected on the basis that East Maude is not a public street but a private access road and any expenses arising from its deficien- cies are not a responsibility of the general citizenry of Saratoga but of those who have easement rights in this private 'access road. -4- Councilman Tyler stated that Uhe Fjblic Ua~,fare Co2;'nittee concurs wi'~ the i~formation and recol~men~,~tions ~.~n~ain~d in the~Ci~:y Administr~i~.DL?s report dated Nov~ ~ 1~63, and on his motSon, which was seconded by Counci~.~i~n Hartman, the Council unahimously adopted the report as written° (2) Councilman Brazil reported tha~ the Policy Committee, in accordance with Council request of several meetinga ago, had revie~,~d Architect proposals submitted by a n~nber of architects for design of Cloy for~ Council Council chamber facilities and after study and interviews had Chambers agreed to reco~end that a contract be executed with Mr,: l~arr n Heid as architect for the pIoject. It was moved by Councilman Brazil, seconded by Councilman Drake, and unanimously adopted to authorize that Mr. l/arren lteld be employed to design the council chambers. The Council agreed that the Policy Com~,lttee is to continue to work ~,Fith ~Ir. lleid on this matter. D. DEPAR~NT HEADS A],]D OFFICERS Sub~ Ord. (1) Planning Director reported that the subdivision ordinance and Printed amen~nents had been printed and copies placed in each Council members file. Ordinance (2) City Administrator reported that the Saratoga codification of Cod~fication ordinances is expected to arrive this week. ,: (3) It was moved by Councilman Brazil, seconded by Councilman Hartman, Tr.3476 and unanimously adopted to accept the improvements in Tract 3476 Acceptance for construction onlys ~.zith the one year maintenance period to ConStruction begin. Tr.2970 (4) Councilman Drake moved, seconded by Councilman llartmsn, to accept, · for construction only, the improvements in Tract 2970, BlUe Hills Acceptance of Saratoga. Motion carried unanimously. Con~tructlon (5) The Director of Public Uorks reported that he had been contacted by two parties involved in a minimum access road construction Min.' Access project and that it had been suggested that a more equitable Rd. Reimburse. method of pro-rating the cost of minimum access roads should be Pro~rating developed. }le explained that the present ordinance provides that costs for construction of a minimum access road be pro-rated on a front footage basis ~hereas it might be more equitable to spread the cost on the basis of the number of building sites. ~.iith Council approval, ~layor Glennon r~ferred the matter to Staff for study and recommendation. (6) The Director of Public ~rks was directed to further investigate McGinnis a drainage complaint fram~[r. Baker McGinnis and keep ~{r.~McGinnis Drainage and the Council advised of any progress. Camplaint E. CITY ADMINISTRATOR (1) City Administrator advised that for some time the Director of Public Works and ~Iaintenance Foreman Bob Willis have felt the need Purchase for a piece of equipment which would be strong enough and large 1952 enough to transport various materials and equipment and also Chev. 3/4 ton pickup serve as transportation for patrol duty in place of a hea~y truck~ and that fir. 3erry Renn had a 3/4 ton 1952 Chevrolet pickup ~hich is in ~ood condition and can be purchased by the City for $370. Mr. Henley recommended that the purchase be authorized and outlined the benefits t~hich he felt would Justify the expenditure. Councilman Drake, after noting his reluctance to approve non- budgeted items, moved that the City Administrator be authorized to purchase the 1952 Chevrolet 3/4 ton pickup at the price quoted. Councilman Hartman seconded the motion which carried unanimously. VII C0~4UNICAIi~ A. WRITr~N He~ranen (1) A letter from Mr. John E. Thorne, dated October 29, concerning Garage the problem of Mr. Herranches garage behind his home on Seagull Seagull Way Way and its effect on Mr. Galeb's property was referred to the Planning Committee for review and report. B. OP~AL (1) ~Ir.. Baker McGinnis questioned the Council regarding a recent Saratoga request relative to formal annexation of certain areas tq the yo~unteer Saratoga Volunteer Fire DistriCt and was informed that the Director Fire Dist. of Public ~orks is presently drawing up th&~ecessary desqription Annexation preIiminary to this annexation and that it ~71~I ~e transmitted Y soon. Mr. McGinnls also reminded the Council that the $1.00 per year fee the City is to pay to the Fire District per agreement executed six years ago has not yet been paid and he was advised that, due to an oversight, the warrant had not been presented for approval toniSht as planned but would be presented at the November 20 meeting. (2) After brief discussion of the status of the City's tree maintenance survey program, the City Administrator indicated that he will Tree meet with Councilman Marman and/or Tree service firms regarding Maintenance this matter. Director of Public Works-reported'that approximately Program $1,800. has been enc~nbered for tree trLp~ning in the Quito Area. Creek (3) Councilman Hartman requested the Staff to contact the Flood rubble Control District in an effort to have the stockpiles of rubble in Saratoga creek at ~erriman Avenue cleaned up. (4) Mayor Glennon acknowledged, with pleasure, the presence of Planning Commissioner Dr. Uilbur E. Kelltnm. VIII ADJOUP~N~dENT It was moved by Councilman Brazil, seconded by Councilman Tyler an~ carried unanimously to adjourn the meeting at 1Q:40 P. M. Respectfully submitted, ... ~ './.~ / ;' ~ //.' / / ./, / WILLIAm,! C. HANLEY, CITY CLE~ /' -6-