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HomeMy WebLinkAbout03-18-1964 City Council Minutes SARATOGA CITY COUNCIL SU~.iARY OFMIN[rTES TIME: }~dnesday, March 18, 1964 - 7:30 P, M, PLACE: Saratoga High School Cafetorium, Herriman AVenue & Highway 9 TYPE: Regular Meeting I ORGANIZATION A. ROLL CALL Present: Councilmen Glennoa, Brazil, Hartman, Tyler Absent: Councilman Drake Mayor Glennon announced that Councilman Drake is now home from the hospital and expects to be well enough to attend the April I council meeting. B. MINUTES It was moved by Councilman Hartman, seconded by Councilman Brazil, and unanimously adopted to approve the minutes of the March 4, 1964 meeting, as ~.rritten, subject to the correction noted by Hayor Glennon of changing the word "would" to 'Sight" on the llth line of Paragraph 7, Page 4. Mayor Glennon welcomed the High School Senior Civics Class and invited those present to help themselves to the background material relative to tonlghts ageride which was prepared for their information. He also advised the students that they will be permitted to ask questions about the items which will be discussed by the council at this meeting. II BIDS AND CONTRACTS A. ADMINISTRATION BUILDING Mr. Henley reported that twelve General Contractors took out plans and apecifications for the Council chmnbers building and of these five Council had submitted bids: (1) Howard Haldeman (2) Wllliem P. Rus (3) Alken Chambers Construction Co., (4) Herwig of California, and (5) Armand and Smith. Bids Each of these, Mr. Henley continued, was asked to submit bids on the total structure and also on some 15 alternatives. The low bid received, as a base bid, was from Howard Heldsmart for $194,198. and the City Administrator noted that the range of the bids was less than 4 1/2% from the low to the high, indicatin% that it was a close bid. The low bid on the total structure was approximately 9% over the architectts final estimate and Mayor Glennon read a report from Warren Heid, architect, tn~hich he stated that the validity of the bids is testified by the low range of the bids and that the project has groom measurably from the original concept. The report outlined those items not included in the original~'plans and concluded with the observation that the bids received indicate that the working dra~ings were ~ell intrepreted by the bidders and are therefore valid bids. Councilman Brazil stated that he had discussed this matter prior to the meeting with Councilman Drake, and that it was their ~oint , rec~umendation that the matter not be decided tonight but be referred back to the Management Conmittee for study and recomm.~naa~ion' arthe next regular meeting. With Council approval the Mayor so directed, IiI PETITIONS, ORDINANCES AND FORMAL RESOLUTIONS A. ORDINANCE NS-5.7 - MINIMUM ACCESS ROAD REIMBURSEmeNT AGREEmeNTS Ord. NS-5.7 Councilman Brazil indicated that although the Management Con~nittee had Minimum had no opportunity to review this matter, the proposed amendment Access Rd. appeared to be a clearcut and approDriate policy and it was therefore Reimburse. moved by Councilman Brazil, seconded by Councilman Tyler and unanimously Agreements approved to adopt Ordinance NS-5.7, amending the Subdivision Ordinance ~ by changing the basis for pro~ration of minimtnn access road reimburse- ment agreements from a front foot to a per lot basis,. B, RESOLUTION NO. 179 Res. 179 It was moved by Councilman Brazil, seconded by Councilman Hartman, and Flood unanimously approved to adopt Resolution No. 179, authorizing the Relief Mayor to execute an agreement with the State for flood relief financial Funds assistance for reconstruction of facilities damaged by storms. C. ORDINANCE NS-3.5 - CHA]~GING CONDITIOMS OF CONDITIONAL RECLASSIFICATION Ord,Ns-3.5 It was moved by Councilman Tyler, seconded by Councilman Brazil, and Conditions unanimously approved to adopt Ordinance NS-3.5, as introduced and of Condition- dtscussed at the last meeting, amending the Zoning Ordinance by al Reelass~- providing for changing conditions of conditional reclassification. fication IV SUBDIVISIONS AND BUILDING SITES SDR-328 A. SD-328 - TP~CT 2965 - ARROYO de SARATOGA, UNIT #4 Arroyo de Saratoga, Councilman Hartman moved, seconded by Councilman Brazil, to adopt Unit #4 Resolution No. SD-328-3, approving the final map of Tract 2965, Arroyo de Saratoga, Unit #4. B. SDR-434 - [~S. VIVIAN SILVA SDR-434 Silva It was moved by Councilman Brazil, seconded by Councilman Tyler, and unanimously approved to adopt Resolution No. 434-1, grantin% building site approval to Mrs. Vivian Silva for one lot on Ten Oaks "a C. SDR-365 - SARATOGA FEDERATED CHURCH SDR-365 It was moved by Councilman Hartman, seconded by Councilman Brazil, and Federated unanimously approved to release the $6300. improvement bond posted by Church - the Saratoga Federated Church to guarantee completion of improvements Bond required as a condit~on of building site approval. Release D, TRACT 3066 - SQUIRREL HOLLOW Tr. 3066 It was moved by Councilman Hartman, seconded b/Councilman Brazil, and Monument unanimously approved to release the $500, monument bond posted by Bond Doan and Lane, Inc. to guarantee setting of montmnents in Tract 3066, Release Squirrel Hollow. V PUBLIC HEARINGS None '-,, VI NEW BUSINESS A. COUNTY GENERAL PLAN Mr. Lee Wilcox, Senior Planner for the County of Santa Clara, presented! County an outline, illustrated by colored slides, of the County's General General Plan project, which qualifies for Federal 701 funds and is referred to Plan as the County 701 program. ~fr. Wilcox indicated that the first two years have been spent in gathering and analyzing information and that each parcel of land within the county will be cataloged by actual land use and zoning and that the aid of the 16 cities within the county will be necessary in the development of the 1970 plan. ~fr. Wilcox stated that this preliminary presentation of the County's 701 project will be followed by progress reports and that any observations or ~*' comments relative to additions or deletions to any phase of the project will be welcomed. Recess: 9:00 P. M. Reconvened: 9:15 P. M. IV AI~INISTRATIVE I~TTERS A, ~4AYOR (1) ~fayor Glennon distributed copies of a letter which he had written Quito & to the Los Gatos Planning Commission, requesting them to delay their POllard decision regarding the development of some 142 acres at Ouito and Development Pollard Roads, until the Saratoga Planning Coiu~lssion has an opportunity to study the proposed .development and its effect on the City of Saratoga. -2- (2) ~{~yot elennov. reported that he, ~r, ltanley, and ~r. ~'~alker had met with Livingston and Blay~y to learn what ft might cost to have tlmm assist in the city's five year comprehensive review of General the General Plan and that the Planning Consultant's are not Plan willing to supply the finishing touches and Rive the review their Revision professional endorsement unless they compile up-to-date field data and make new projections. However, the ~ayor indicated that they discussed development of the hill areas and that Mr. Livingston would provide a detailed plan for the development of the hillside areas along with a ~eneral review of the entire General Plan for the City at a cost of between $20,000 and $30,000 and that such a study would qualify for 701 funds to finance two-thirds of the cost. After discussion, during which the Council agreed that a comprehen- sive plan of the hillside area is needed, the City Administrator was directed to contact Mr. Livingston for a detailed cost pro- posal for the general plan review and hillside study, with an alternative cost for a general lay-out of the ridge area adjacent to the city limits. B. FINANCE (1) It was moved by Councilman Hartman, seconded by Councilman Brazil, and unanimousl~ adopted to approve the disbursements on the Bills list dated March 18, 1964, for a total amount of $14,417.52 and authorize that warrants be drawn in payment. Finance The City Administrator noted that two units of the communciations Reports system have been installed but that the license for transmittel from the City Hall unit has not yet been received. ~fr. Henley indicated that mereberg of the Staff who have not already received instructions regarding operation of the units will be briefed when the license arrives in about two weeks. (2)The City Clerk.'s Financial report and Treasurer's report for .the month of February, 1964, were received and accepted. C. CODNCIL COMMITTEES (1) Councilman Tyler reported that the County Trafficways Committee Mass members had been asked to obtain an indication of their cities ~ansportation desires regarding representation on the County ~iass Transportation Committee ColiCtee. After discussion, the Council agreed that Councilman Tyler be authorized to adivae the Committee that the Saratoga City Council favors representation on the Mass Transportation Coum~ittee by those members ~,ho compose the existing Trafficways Coaunittee. (2) Councilman ~u st d that Council might wish to study gge e the certain areas, such as St. Charles Street, which may be unable to St. Charles develop consistent with theexisting character of the area and, at Street - the same time, comply with theCity's site and street improvement Street requirements. After discussing the matter with Commissioner Glenn, Improvement who opposed lower standards for St. Charles Street, the ~{ayor Study directed~ with council approval~ the matter referred to the Planning Director for consultation with the Planning Conuntssion as to the feasibility of amending the Subdivision Ordinance to provide the flexibility for development of such areas without destroying the character 0f the area. D. DEPARtmeNT HEADAS AND OFFICERS (1) Planning Director Stanley Walker reported that the Connty Planning Garrod Commission will consider an application on April 1 from Garrod Farms Farms for development on ~t. Eden Road involving a riding academy, ~evelopment - a service station and resturant, and after studying the map of the Mr. Eden Rd. proposed development, the Council requested the Planning Commission to study the matter in light of the Council's ~eneral disapproval of commercial enterprises in this area, and submit their reCormnenda- tion to the County Planning Co~mhission. Gas Tax (2) The Director of Public Works requested, and the Hayor directed, Hatching that the Public ~qelfare Connittee study suggested methods of Funds utilizing the City's matching Gas Tax construction funds and renort back to the Council~ Contract - (3) The City Attorney reported that the contract with Pied Piper, Inc. Pied Piper, for the previously authorized street tree maintenance program has Inc. been prepared and transmitted to the City Administrator for execu- tion by the Mayor. (4) The Director of Public l~orks reported .that the State will conduct a Soil soil survey and foundation check in connection with the urban Su~'ey- extensio~ project on Saratoga AVenue and that funds for the' project Saratoga are included in the project estimate. It was moved by Councilman Avenue Brazil, seconded by Councilman Hartman~ and unanimously approved to authorize the Mayor to execute the agreement with the State for these services and to direct the City Administrator to dra~ a warrant in the amount of $1500. for payment of the services. E. CITY ADMINISTRATOR The City Administrator reported to the Council that when the improvements in connection with the development o.f the third unit of Saratoga Village Shipley- were constructed, the storm drain was located outside the easement on Storm the Robert E. Shipley property and is, instead, located in .the area where Drain the Shipley's plan to install a swimming pool. Mr. Hanley noted that the improvements had never been accepted by the City because of defi-. ciencies and that after studying the matter it was. the staff recommenda- tion that the City at this time share the expense, on a 50% basis, wtth the Shiplays for the relocation of this storm drain to the boundary line of the Shiplay parcel. The City Attorney indicated that although the City is continuing in its efforts to require the bonding company .to honor the subdivision improvement bond posted to guarantee satisfactory completion of the site improvements, he did not feel that this proposal would hamper the case inasmuch as such relocation would accelerate the rectification of the problem until such time as the matter has been settled in court. It was moved by Councilman Brazil, seconded by Councilman Tyler and unanimously approved to authorize participation with the Shiplays to the extent of 50% of the estimated $1700. cost of relocating the storm drain line, in return for the grant of ease- ment to the City from the Shipleys for the new location. VIII COMMUNICATIONS A. I~RITTEN Trash (1) A letter from Sam Hernandez relative to maintenance and replacement Receptacles of trash receptacles and provision for additional containers was referred to the Staff for study and recommendation. (2) A letter, dated P~rch 18, 1964 from residents of Vickery Avenue, Vickery relative to a substandard access road to Saratoga-Los Gates Road Avenue was discussed by the Council and Staff. The City Attorney advised access that the access is over a private right of way and was required road to be built by the subdivider, Mr. George Day, but was not put in to City standards and was not, therefore, accepted by the City, Mr. Johnston further indicated that the final subdivision report filed with the State approximately one week after final map approval by the Council indicated that the street had been accepted by the City and that the final map clearly states that the ease- ments were not accepted. The City Attorney reported that it is not possible to obtain the original application from the grate Board of Real Estate and that, although the city has no Jurisdiction to require the State to verify or disclose its records, it was his suggestion that a letter'be sent to the State advising them of the Clty's policy o~ never accepting subdivision street improve- ments within one year of construction acceptance, in the hopes that no future final subdivision reports would misinform the property ovalera. -4- The Council agreed that the City Attorney and the Director of Public Works ~ould further investigate the matter iu an effort to determine h~ the situation came about and ~ayor Glennon suggested that the Council and Staff might wish to contribute items of general resident interest, such as the City's policy regarding street acceptance, for inclusion in his next informa- tional letter to residents. B. ORAL Mayor Glennon acknowledged, with pleasure, the presence of Planning Com~issioner Glenn and Council candidates Edward Colleton and James M. Smith. IX ADJOURNMENT It was moved by Councilman Brazil, seconded by Councilman Har~man, and unanimously adopted to adjourn the meeting at 10:10 P. M. Respectfully submitted, ,": , ,., W~LL~AM ~. ~LEY, C~ C~ Z -5-