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HomeMy WebLinkAbout06-17-1964 City Council Minutes SARATOGA CITY COUNCIL SUM~ OF MINLrrES TIME: Wednesday, June 17, 1964 7:30 P. M. PLACE: Saratoga High School- Cafetorium, Herriman Avenue, Saratoga, Calif. TYPE: Regular Meeting I ORGANIZATION Mayor Glennon called the meeting to order at 7:35 P. M. A. ROLL CALL Present: Councilmen Glennon, DrakeJ Tyler, Hartman Absent: Councilman Burry B. ~flZNUTE S Councilman Tyler pointed out three typographical errors in the minutes Minutes of the June 3, 1964 meeting and subject to correction of these' items, he moved, seconded by Councilman Hartman to waive the reading and approve the minutes of the June 3 meeting as written. Marion carried unanimously. II BIDS AND CONTRACTS None III PETITIONS, ORDINANCES AND FORMAL RESOLUTIONS A. ORDINANCE NS-5.8 Mr. Hanley reported that this ordinance and the proposed grading Ord. NS-5.8 and excavation ordinance had been referred to the Planning Committee Hillside at the last meeting and that no adverse comments had been made Development by the representatives of the contractorsf and engineersj organizations Ordinance who were present when this ordinance was reviewed. Mr. Hanley then indicated that both the Planning Committee and the Staff reco~nnend adoption of this ordinance which will continue the provisions of the emergency ordinance previously adopted to regulate hillside development. The Director of Public Works indicated that this ordinance would effectively preclude development of the hill areas unless a ~ite development plan has been approved by the Planning Commission. Mr. Huff pointed out that this ordinance will only control developnmnt of subdivisions and building sites and that the proposed excavation and grading ordinance will enable the City to control lot grading where no subdivision or building site approval is involved. It was moved by Councilman Hartman, seconded by Councilman Drake, and unanimously carried to adopt Ordinance NS-5.8 as introduced at the last meeting. Grading & Councilman Hartman indicated that the Planning Committee will review Excavation the suggestions which were made at the study meeting regarding the Ordinance grading and excavation ordinance and hope to submit the Planning Comm~ttee's recommendations regarding the proposed grading ordinance in the very near rature. B. RESOLUTION NO. 191 R~s. 191 Mr. Hanley presented Resolution No. 191, authorizing transfer of funds Transfer be~een and/or among accounts and indicated that it is the usual of funds procedure at this time of year for the council to authorize transfer of funds between the various departments where appropriations which have been approved by the council during the year have exceeded the original budget. It was moved by Councilman Drake, seconded by Councilman Hartman and unanimously approved toadopt Resolution No. 191. -1- C. RESOLUTION N0. 192 Res. 192 The City Administrator explained that a parcel in the Mr. Eden Estates Mr.Eden Assessment District has been divided into more than one lot and that Estates requests have been received for splitting the assessment which was Assessment levied on the original parcel and that this resolution is legally Dist. - required to allow the city to fix the fee for legal and other services Segregation involved in processing the segregation of assessments. It was moved of assess- by Councilman Drake, seconded by Councilman Tyler, and unanimously ments carried to adopt Resolution No. 192. IV SbJDIVISIONS AND BUILDING SITES A. SDR-502 - E. PON~IIONE SDR-502 Ponchione It was moved by Councilman Drake, seconded by Councilman Hartman and unanfmeusly approved to adopt Resolution No. SDR-502-1, granting building site approval to E. Ponchione for one lot on Walnut Avenue. B. SD-472 - TRACT 3739, ~SLEY KOSICH SD-472 The City Administrator and Director of Public Norks advised the Council Tr. 3739 that the subdivider is not required to do any work on the creek Final Map adjacent to but outside the boundaries of the subdivision and thet the improvement plans do not indicate that any construction or realignment of the creek has been proposed by Flood Control. It was pointed out that tithough the City has no jurisdiction with regard to the creek the Flood Control District has been most cooperative in advising the city when realignment, construction or tree removal is planned within the City. It was moved by Councilman Hartman, seconded by Councilman Tyler, and unanimously approved to adopt Resolution No. SD-472-1, approving the final map of Tract 3739 , La Saratoga Park Unit #4 for a 24 lot subdivision on Kosich Drive. C. SDH-486 - ED. F. ~NS Mr. Hanley outlined the history of this request for reconsideration SDR-486 of conditions of building site approval as follows: The o~ner proposed Owens demolition of the existing house and construction of a new one but Request wes required to apply for building site approval. The Planning for Commission granted tentative site approval subject to the standard change of conditions and four specific conditions requiring improvement e~ the conditions street adjacent to the site to city standards. The applicant then appealed to the Planning Commission to be relieved of these conditions and the Subdivision Committee met with the applicant regarding his appeal. As a result of thls meeting the Committee found that it could properly take no other action under City ordinances than of recommehdtng site approval only upon the conditions previuusly imposed and the Conmission adopted the May 25, 1964 report of the Subdivision Committee and directed that it be transmitted to the City Council as the recommendation of the Planning Commission. Mr. Hanley read the report and the Council discussed the matter with the Staff and Planning Commissioner Crisp during which it wee pointed out that the applicant was fully apprised of the position of the Planning Commission and that although the applicant was aware that his, request would be considered by the council at this meeting no one was present in his behalf. Commissioner Crisp stated that it was his understanding that Mr. Ow~ens has indicated that he plans to remodel the existing house and abandon his plans for construction of a new one. It was noted that building site approval would not be required for altera- tion of the present home provided no new or increased non-conforming violations of required setbacks and other required standards of remodeling are involved. It was moved by Councilman Drake, seconded by Councilman HaL~an, and unanimously a~opted to accept the recommendation of the Planning Con~....fSsion and deny Mr. Ow~n*s appeal from conditions of tentative ap~[?val of SDR-486, as set forth in his letter of May 11, 1964. -2- V PUBLIC }IEARINGS - 8:35 P. M. A. ORDINANCE ~S-3.6 ~r. ~lanley stated that the public hearin~ on proposed amendment to the Ord. NS-3.6 Zoning Ordinance to establish a Planned Community ZoninF Classification had been continued to allow time for the city attorney to incorporate Planned Comm..unity those changes which he had recommended at the time of the introduction of the ordinance at the last meeting and that these changes have Zoning been incorporated as directed. Uith no objection, Mayor Glennon declared the continued public hearin~ opened at 8:36 P. !~. The City Attorney advised that most of the changes to the ordinance had been in format, not in substance and that the only basic change is, in his ~ptnion, a matter of enforcement procedure and need not be referred back to the Plannin~ Commission. !~e indicated that this change provides a nrocedure whereby the City can require the owner to guarantee by contract the maintenance of quasi-public areas as a condition of rezoninF 9ropetry to Planned Community District. Co~missioner Crisp'indicated that this provision simply formlized the intent of the Plannin~ Conmission regarding maintenance. i]o one else present ~.~ished to speak regarding this matter and it was moved by Councilman I!artman, seconded by Councilman Tyler, and unanimously adopted to close the public hearln~ at 9:40 P. ~4. It was moved by Councilman Drake, seconded by Councilman Tyler, and unanimously epproved to adopt Ordinance ~S-3.6 as introduced in its presently amended form at the last meeting. B. V-243 - E. L. ISBELL V-243 I,lr. I!anley reported that the hearinF de novo on the apneal of E. L. Isbell Isbell from Planning Commission denial of V-243 had been continued from Appeal the last meeting and that I~r. Jackson, represntin~ the Isbell's has requested the council to defer action on the appeal until the next meeting in the interests of followin~ up on the sug~estions made at the Planning Committee meeting held to review this matter. Councilman ~Iartman, Chairman of the Planning Committee, reported that, as directed at the last meeting, the Committee had met with ~r. Jackson to discuss this matter and, after on-site inspection. was unable to reommend that this variance by granted. Councilman ]{artman indicated that the committee did, however, au~est two other alternatives to ~{r. Jackson for lit. Isbell's consideration. ~fr. Hartlay stated that ~.fr. Jackson had informed him that l'!r. Isbell wishes to consult a contractor regarding the feasibility of the alternatives suggested and on this basis, with no objection, I.fayor Glennon directed the public hearin~ continued to the meetin~ of July 1, 1964. Recess: 8:55 P. M. Reconvened: 9:15 P. VI ADmiNISTRATIVE ~TTERS A. MAYOR County (1) The }fayor reported that it has been suF~ested by the Inter.City 701 Progrmn Council that the }~ayors of the 16 cities form an interim coplmittee Interim to implement the County 701 program as the most effective means Comm. ittee coordinating the vast amount of valuable information which has of Mayors been compiled by the County. The ~'a o indicated that he concurs .yr with this suS~estion as the most promlsin~ attempt to utilize this information wisely. It ~as moved by Councilman Tyler, seconded by Councilman }!artman; and unanimously adopted to approve the formation of an interim committee of the !-layors of the 16 cities in the County to serve in attempting to implement the County 701 program. -3- Rawak - (2) Mayor Clannon announced, ~tth pleasure, that the City*s nominee, Rap. to l~r. Bert R~ak, has been appointed by the Board of Supervisors N-C zone ' as representative on the I~orth-Central Zone Advisory Committee Advisory of the Flood Control District, Cormittee (3> The Mayor also announced that to his kno~ledge, the Board of County Supervisors has not yet acted upon the appointment to the County Library Library Commission. ~ayor Glennon noted, as a matter of interest, Commission that as speaker at a recent Rotary Club meetinS he had ans~ered a & facilities question regardin~ the Saratoga library situation to the effect that in his opinion the City Council plans to do nothing about the ~resent facilities in the light of the public's reaction to the bond proposal for a library building last September. However, the ~ayor added, he had read a newspaper article that indicated that the ~oard of Supervisors has approved eight additional personnel for the County system, four of whom are to staff a branch library in the Quito area which would ~iva the City a little more service for its library taxes. Kaiser (4) !{ayor advised that a letter has been received from the ~aiser Hospital Foundation liealth Plan inviting the Council to attend a preview preview of on June 26 from 2:00 to 4:30 P. ~i. of the ne~ hospital in Santa facilities Clara and indicating that if they are unable to attend the preview the facilities will be open to the general public on June 27 and June 28. Bay Area (5) Bay Area Transportation study report was submitted to the Transportation Council for information. B. FI~AI]CE (1) It was moved by Councilman Drake , seconded by Councilman Bills Tyler and unanimously adopted to approve the disbursements on the list dated June 17, 1964 for a total amount of $34,992.29 and authorize that ~,~arrants be drm~m in payment. Treasurer (2) The Treasurer's report for the month of May, 1964 was submitted Report and accepted. Mr. Hanley indicated, in response to a question from Councilman Drake, that a bank outside the city limits has indicated Policy - that they may be able to accept time deposits at 4% interest ~ime in the near future and the Council a~reed that although it will Deposits patronize local bs~s ~henever interest rates are comparable it will approve any depository arrangements which accrue the best interest returns. Councilman Ilart~an noted, as a matter of interest, that interest revenue for the 1963-64 year mounts tof a little over 50% of the total revenue received from property taxes. C. CO~KTTEE REPORTS Grading- (1) Councilman Itartman reported that although the Plannin~ Committee Excavation had not met regardin~ the gradin~ aud excavation ordinance a Ord. Study meetin~ ha~ been held by ~r, l!anley, Mr, iluff, ~r, Ualker and representatives of the Builders and Civil Engineers and that the Planning Committee plans to meet to review the information dertyed from that meetin~ and expect to report to the Council at the next meeting. (2) Councilman Tyler reported that the Trafficways Com~ittee has Trafficways requested an indication of the Citys willingness to participate Committee - financially in the ~ass Transportatioh study and that he had ~ass Transit expressed the opinion that the City of Saratoga would be willing reconnnendation to participate financially provided (I) The Traffic~.zays Committee be designated as the liaison and policy committee with re~ard to the ~ass Transit study. (2) That there be reasonable assurance of Federal participation. (3) That all the cities in the County participate in the program. -4- Councilman Tyler further reported that, as representatives of only four cities indicated a wi11In~ness to participate financially, the Co~ittee, by a 10 to 2 vote, sent a resolution to the Eoard of Supervisors recommending that the County budget $120,000 for this project to be used in the event Federal funds are available for this purpose. D. DEPAR~/~NTHEADS A~D OFFI~RS Res. SDR-118-2 In accordance with a recommendation from the Director of Public Uorks SDR-115-2 it was moved by Councilman Hartman, seconded by Councilman Tyler and Accepting unanimously approved to adopt Resolutio~ SDR-115-2 and SDR-118-2, r/w on accepting dedications of property along Highway #9. Hwy.9 E. CITY AD~KNISTRATOR (1) Mr. Henley submitted the preliminary budget for the fiscal year 1964-65. He pointed out that the proposed budget nrovided 1964-65 for retention of the existing 10¢ property tax rate and for the Preliminary addition of no new staff ~ith the exception of chan~fn~ a part Budget time clerical position in the Planning Department to a full time position. Y~e also indicated tha~ the budget as proposed con- tained the salary recommendations of the Management Committee of the City Council and that the prel-iminary document had been reviewed by both this cormnittee during the course of a series of meetings and subsequently by the ~fayor and the other members of the Council. Finally, Mr. l{anley pointed out that the bulk of the increase in the total budget resulted from the scheduling of a number of capital improvement projects, primarily street improvements and storm._ drainage projects to be financed ~rom a combination of accumulated reserves, matching funds from outside sources and current'revenue. Councilman Drake as Chairman of the ,~lanagement Committee stated that his committee had reviewed all aspects of the propose~ budget very carefully with parti- cular emphasis on required salary adjustments. He stated that it was the conclusion of the manaFement committee that the salary reco~nendatlons were justified by an analysis of comparable jobs in other Jurisdictions, cost of living increases and a recog- nition that the city has been deliberately conservative in its approach to salary matters. Uithout objection the ~ayor ordered the budget introduced for review prior to consideration for final adoption at the next meeting of the council. Request (2) ~Ir. Henley reported that an annexation req~3esthasb~en made ~y.o~ners for of a parcel of approximately 17 acres located adjacent to the annexation north~est city boundaries. With no objection, Mayor Glennon referred the matter to the PlanninR Committee for discussion with the S ubdivision Connnittee and report to the City Council. Clean-Up (3) The City Adainistra~or reported that during the recent Clean-Up Campaign service the Los Gatos StavenEar Company donated 268 man hours and hauled away 48 truck loads of rubbish ~hich amounted to more than 400 tons of refuse. Fruitvale Ave. (4) Mr. Hamlay advised the council that ~Ir0 Sea~raves has executed r/w purchase - an agreement for the City's purchase of property on Fruitvale Seagraves Avenue for wtdenin~ purposes for a total cost of $6,020. llanley further stated that although the property was appraised at $5520, the appraiser recommends payment of the additional $500 to offset the costs incurred by ~lr. Sea~raves in diskinF, spraying, pruning, etc. that portion of his crop Tyhlch will not be harvested as a result of the city's acquisition of the property. It was moved by Councilman Hartman, seconded by Councilman Tyler, and unanimously approved to authorize the ~ayor to execute the agreement with ~. Seagraves for the $6,020 payment for right- of-way for Fruitvale Avenue widening. The City Attorney indicated that only one parcel remains to be acquired and that the o~,raers have indicated their willingness to settle on the same ~erms as I~. Seagraves. Sanitation (5) Mr. Hanley reported that a resolution has been received from Dist. #4 County Sanitation District ~4 requestin~ the cities in their Report district to review their engineerin~ report on future construction and submit a statement to them indicating the councilts views regarding their general plan for facilities as set forth in the report which was presented to the council. The council concurred with a suggestion from Mayor Glennon that the City Council defer any action until the two representatives which the City of Saratoga has been authorized to appoint to a committee for a detailed study of the report have completed their review and subMtted their report to the council. VII CO~E. f0NICATIONS A. WPITTE~ SDR-393 (1) A request from l-~r. Ceor~e Somps for amendment ~f two conditions Somps - imposed as a condition of tentative buildin~ si.te approval Request for for a lot on Saratoga !!ills Road w~s referred to the Plannin~ condition Committee for consideration at a meetinF with the Subdivision changes Co~ittee. ORAL City Adm. }~yor Glennon announced that, due to the illness of his father, Absence ~. Hanley will be out of tlme state next week. Mayor Glennon acknowledged, with pleasure, the presence of Planning Commissioner Crisp, the Good Government GrouD renresentatives and ~ss ~rilyn Bell, student reporter from the Saratoga News. VIII ADJOUPa~NT It was moved by Councilman }{artman, seconded by Councilman Tyler, and unanimously aDproved to adjourn the meeting at 10:10 P. M. Respectfully submitted, -6-