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HomeMy WebLinkAbout10-21-1964 City Council Minutes ~.4P~.TOGA CITY CO~=]CIL ~ ~1?U~.~RYOF MIE.~TES TIME: Wednesday, October 21, 1964, - 7:30 P. M. PLACE: Saratoga High School Cafetorium, Herrimau Avenue, Saratoga, Calif. TYPE: Regular Meeting I ORGANIZATION Mayor Glennon called the meetlug to order at 7:30 P. M. A. ROLL CALL Present: Cou~cilmen Glennon, Drake, Hartman, Burry, Tyler Absent: None B. MINUTES It was moved by Councilman Drake, seconded by Councilman Burry and Minutes unanimously carried to waive the reading and approve the minutes of the October 7, 1964 meeting as distributed. High C. Mayor Glennon officially recognized ahd welcomed the students of School Miss McGovney's High School Civics classes dud advised them tPat Mr. Hanley had prepared a brief sumnary of the items o~.~ tonights Civics Class agenda for their information in following the procedure of the various items. He also indicated that it is a council policy to interrupt the proceedings at any time should any of the students have a question relative to the matter under discussion. II BIDS AND CONTRACTS None III PETITIONS, ORDINANCES AND FOPa4AL RESOLUTIONS Res. 200 A. RESOLUTION.NO. 200 Sani.~4 P~. Hanley reported that Saratoga's representatives appointed to review Eng. Report the Sanitation District ~4 program have not yet completed their report and, with no objection, Mayor Glennon o~dered the matter held over to the next regular meeting. B. ORDINANCE NS-3.8 Ord. NS-3.8 Mr. Hanley briefly outlined the provisions of Ordinance NS-3.8 re- UP for set- quiring a use permit for service stations in C-S and C-C zones, said vice stations ordinance having been read and introduced at the last meeting, It was moved by Councilman Burry~ seconded by Councilman Tyler, and in C zones unanimously carried to adopt Ordinance NS-3.8. C. PETITION FROM ROBERT J. PJ~KIN, et al Spring on The City Administrator indicated that each council member has a copy KominaAve. of a letter signed by seven residents of the Xomina Avenue area requesting the council to correct a drainage problem in their area caused by runoff from a spring. P~. Hanley indicated that the spring is not located on city property and was advised that it is located on the property of;a Mr. Warfield. It was pointed out during discussion with Mr. Rankin, Mr. Muth and Mrs. ~ameron that although the spring has been in existence for some years it has only been within the past year that the runoff has been sufficient to cause damage to the street and properties adjacent thereto and it is believed that some change in the use of the water by the o~mer of the property or natural increase in the flow have caused the recent problem. The Director of Public ~?orks stated that there is no iu~nediate simple solution to the pro- blem but that a sump could be drilled as a temporary solution. Mr. Buff indicated however that the most desirable solution would be to install a storm drain line if the matter cannot be taken care of by the o~mer of the property where the spring originates. Re estimated that it x.~uld require a 12" to 15" storm drain to carry the runoff and that the preliminary master storm drain plan sho~ that this area should be included for storm drain installation. After discussion, the MayOr, with council approvals referred the matter to the Public Welfare 8oumaittee to check out the record, the present ~I~ status, the Master storm drainage plan. etc.' and report back to the council as to where the respons~h].l~ty lies and what can be done about it. IV SUBDIVIONS AND BUILDING SITES A. SDR-519 - GEORGE SLATER Mr. Hanley stated that all conditions have been met, fees paid and SDR-519 bonds posted for SDR-5~9 and it was moved by Councilman Hartman, Slater seconded by Councilman Tyle.r and unanimously al~proved to adopt Reso- lution No. SDR-519-1 approving one lot on Palomino Way as a building site. B. SDR-379 - WILLIAM D. VANCE ~bf. Hanley reported that all conditions have been met, fees paid and bonds posted for SDR-379 and it was moved by Councilman Hartman, sec- onded by Councilman Burry and unanimously approved to adopt Resolution SDR-379-1, granting building site approval for one corridor lot on SDR-379 Pierce Road. Vance C. SDR-526 - BEAUDOIN The City Administrator reported that all conditions have been met, SDR-526 fees paid and bonds posted and pointed out that Mr. Beaudoin's lot Beaudoin at Springer and 4th street is a legally non-conforming lot in an 1t-1-10,000 zoning district. The Planning Director reported that Mr Beaudoin has asked for a variance from certain setback requirements but that if the variance is denied the applicant x~ill be required to · meet the normal setbacks and any construction ~rill simply have to be planned accordingly. It was moved by Councilman Drake, seconded by Councilman Tyler, and unanja3ously approved to adopt Resolution No. SDR-526-1, granting build- ing site approval for one lot at Springer and 4th Street. ~'lith council approvals Mayor Glennon referred to the Ph~nagement Committee a request dated Oct. 19, 1964 from Mr. Beaudoin for reduhtion of storm water fees in connection with SDR-526. D. SDR-451 - WADE HOVER Mr. Hanley indicated that all conditions have been met, fees paid and SDR-451 bonds posted for one lot on Peach Hill Road. I~e Planning Director Hover reporteds in answer to Councilman Hartmanes question as to why curbs and gutters had not been requfreds that this matter had been brought to the council~s attention some six months ago and that, after inves- tigation, the street %ridth had been reduced and curbs and gutters felt to be unnecessary in this care. It was then moved by Councilman Hartutah, seconded by Councilman Burry, and unanimously approved to adopt Resolution No. SDR-451-1, granting building site approval to ~.qade Hover for one lot on Peach Hill Road. V PUBLIC HEARI~]GS - 8:00 P. M. A. OPdDINA~]CE NS-3.7 Mayor Glennon announced that this item had been continued from the last meeting and at 8:05 P. M. he declared the public hearing re- Ord. opened on the proposed m~endment to the zoning ordinance relating NS-3.7 to accessory structures in rear yards, signs in commercial districts and standards on design review for residential districts. Councilman Harman reported that the Planning Committee, as directed, had met with the Design Review Committee and had learned that the proposed design standards had been drawn in terms of specific require- ments upon the reco~endation of the City Attorney who indicated that generally - worded standards would be of little or no value in the event of a court test. The Planning Committee, Councilman Hartman continued, arrived at the following recommendations: (1) Sec. 13o3- 1 b 1 - The following substitute language is reconnnended: "A variety of roof line treatment shall be provided with usually no more than 10% of the proposed homes having flat roofs." (2) Seco 13.3-1 b 2 - No change recommended since it allows full flexibility OR/). in the use of materials as it is now worded. (3) Sec. 13.3-1 c 1 - NS-3.7 the follow,ring change in wording reco~nended: "On a straight street the homes shall have varieds staggered front yard set backs." Fin- ally, Councilman Hartman pointed out that these standards apply only to subdivisions, not to individual building sites and that Section 12.3-1 f provides for the exercise of discretion on the part of the Co~nm{ssion so as to avoid rigidity in subdivision design. After discussion, during which Mayor Glexmon explained to the students and audience present that although aesthetics cannot be legislateds this proposal would give the City some leeway to control subdivision design. With no objection, the Mayor continued the public hearing until the next regular meeting for review of the suggested changes and approval of the recommended language By the City Attorney. VI ADMINISTRATIVE MATTERS A, MAYOR (1) Mayor Glennon announced that Mayor Shelley of San Francisco had requested the City to Join a comtttee supporting Lyndon Johnson for president and the Council concurred with the Mayor's statement that it has always been the polidy of the Council to avoid partisan politics as having no place in local government. (2) Mayor Glennon reported that although the .City has received no official notification from the West Valley Junior College District, ~the press had reported that the Fruitvale and Allen- West Valley dale Avenue site had been selected by the Board; at its meeting Jr. College of last Tuesday. Mayor Glenn6n then read a letter which he had directed to Dr~ Hall reaffirming the Council's approval of the district but reiterating its oppoSi~ion to the selection of the Saratoga site as a violation of the Saratoga General Plan. The Mayor, in sumation, stated that he had advised the Junior Col- lege District that the City of Saratoga is not able to handle the traffic that would result from the proposed campus and that it is the opinion of the Council that other sites can be acquired at more suitable locations at no increase in cost to the district. In response to questioning from students present, the Mayor advised that the district plans to use all three planned sites and that they have the jurisdiction to locate wherever they wish and cities can do little about influencing their site selection aside from moral sudsion. B. FIN~LNCE (1) It was moved by Councilman Drakes seconded by Councilman Hartman and unanimously adopted to approve the disbursements on the list dated October 21, 1964, for a total a~ount of $10s829.12 and authorize that warrants be drawn in payment. (2) The City Clerk's financial report and the Treasurer's report for the month of September 1964s were distributed and accepted. C. COmmITTEE REPORTS (1) Councilman Drake submitted a list of recommendations dated October 21s 1964 from the Management Committee in connection with the dedication ceremony for the new City Council Chambers. Council Mayor Glennons noting that the suggested program meets with Chamber Council approvals asked that any who wished to submit ideas IU~EoIicy regarding changes or additions to the proposed progrog which has been scheduled for December 6, 1964 at 1:30 P.M. submit them for Council consideration. (2) Councilman Drake reportcall that the Management Committee had re- viewed the practices, procedures and fees established by other agencies for auditorium and theatre use and after considerable discussion and consideration of the objectives that Saratoga would like to achieve with .regard to the use of the new Council facilities, the Committee recommends that the City Council adopt the following policies: 1. The needs of the PlanninZ Commission and the City Council Council for meetins space must~ of course, receive first consideration. Chambers Use Policy 2. After the needs of the PlanninE Commission and the City Council are met =he City Council wishes to encourage use of the Council Chambers by non-profit sponsoring groups for any cultural purpose that requires theatre facilities. 3e For the time being, use of the facilities for straight commercial activities is not recommended. 4. The Council Chambers will be made available on a first-come, first served basis to non-profit sp0nsorins groups with the reservation of dates to be confirmed by a ~eposit of $20.00. 5. Each using group ~lll be required to sign an application and agreement in'.form approved by the City Attorney and to furnish such evidence of insurance coverage as may be satisfactory to the City Administrator and City Attorney. 6. Fees for the use of the facilities shall be as follows: (a) All qualifying groups other than churches and schools - $20 per performance and $10 per rehearsal. (b) Casual use by churches and schools - $10 per use subject to waiver at the discretion of the Management Committee of the City Council. These policies and fees'~ Councilman Drake indicated are recommended to encourage the greatest possible use by non-profit cultural groups in the area and if experience with costs should require~ the City Council, of course~ retains the right to increase the fees to offset out-of-pocket maintenance and utiliLty costs. Councilman Drake further pointed out that the fees recommended are somewhat less than similar fees in other bay area facilities of this type. It was moved by Councilman Burry, seconded by Councilman Tyler, and unanimously approved to adopt the above report as the policy of the Council regarding use of the City Council Chambers. (3) Councilman Burry reported that the Public I.Jelfare Committee met Monday, October 19~ with Mr. Poreira, principal of Marshall Lane Shhool, and a number of parents with children attending the Marshall Lane school to reviex.; the request for a crossing guard at r{even~ood School and Quite. The City, Councilman Burry continued, had originally Crossins done everything possible to keep the school district from building at the Marilyn Lane site for the very reasons that are the cause of the present concern~ that is the safety of children crossing Quite Road. Councilman Burry reported that the suggestion that the mothers be deputized and volunteer to cross the children was rejected by those parents present. The matter was referred to the Director of Public ~3orks for anal- ysis of the physical layout &f the crossing and 14r. Herman indi- cated that the City has requested increased patrol of the area to reduce the speeding and unsafe driving. Mr. Curry concluded that the Public Welfare Committee would have a final report to make after review of Mr. Huff's study. -4- DEPARTME}IT HEADSAAND OFFICERS (1) Planning Director Stanley Walker reported that Furs. Picketing has requested a delay in constructing the required improvements to Qutto Road in connection with SDR-492 until the balance of SDR-492 her property is developed. With no objection, Mayor Glennon directed the matter to the Planning Conmmittee for consultation with the Subdivision Committee and subsequent recommendation to the Council. (2) The Director of Publlc Works recommended construction acceptance of Tracts 3392 and 3439, Sarahills subdivision and explained that although the cut slopes in one of the tracts are not pre- cisely as shoxm on ~he improvements plans, due to an error by a Tracts 3392 subcontractor, soil tests had been taken and the results of the and 3439 tests indicate that the intent of the plans as far as stability Sarahills is concerned has been complied with. Fur. Ralph Ramonas repres- enting the developer, indicated that they had also been concerned about possible instability and, based on a study and report by a Soil Engineer, no problems will occur. The Director of Public Works pointed out that if any signs of instability occur during the one year ~intenance period, the City will require toe-walls or other means of reinforcement. It was moved by Codncilman Hartman, seconded by Councilman Tyler and unanimously carried to accept the imEyrovements in Tracts 3392 and 3439, for construction only. RESOL. (3) It was moved by Councilman Drake, seconded by Councilman Hartman, 36-B-4~ and unan4~nously carried to adopt Resolution No. 36-B-4~, accept- Tract 3144 ing the streets in Tract 3144, Pride's Crossing, Unit ~2, as 9ity ,treetee PjECESS: 9:00 P.M. PaECO~,WENED~ 9:15 P.M. (4) The Director of Public Uorks reported that the Cox Avenue bridge Cox Ave. problems have been resolved with the State and bids have been re- Bridge advertised for November 4. He noted that the construction will take about 4 months and that the bids have been called for on an alternate basis. E = CITY ADMINISTRATOR. (1) ,DR-387 - DR. %IALYER OTTO Fur. Hanley reported that the Director of Public Works has recom- mended that the work required as a condition of building site SDR-387 approval for SDR-387~ be accepted for construction. It was moved DR. OTTO by Councilman Drakes seconded by Councilman Tyler and unanimously carried to accept the work for construction only as recommended. (2) SDR-371 - STEER Upon the recommendation of the Director of Public Works, it was SDR-371 moved by Councilman Tyler, seconded by Councilman Burry and un- STEPaER animously approved to accept the improvements constructed as a condition of building site approval for SDR-371, for construction only. (3) Mr. Hanley reported that he had met with Tom Mikkelson of the Traffic Division of the State Highway Dept. and with b~. Gerald Zappeli and Dr. Vernon Trtmble of the Saratoga High School to discuss the school pedestrian crossing at Reid Lane and Highway 9 Crossir~ and that Dr. Trimb!e is going to recommend to the High School Signal Board that the High School District and the Elementary School l{~y 9 District jointly request the Division of Highways for a flashing yellow signal at the school crossin~ location. Fur. Hanley fur- ther reported that Mr. Mikkelson indicated they would be willing to review such a request and detex'mine if it meets the criteria for such a device. The Division of Highways, Mr. Hanley contin- ued, has rigidly prescribed methods for stripin~ and that they are definitely opposed to filllng in crosswalks with solid paint as they tend to create slippery areas. Howavers Mr. Hanley stated that one of the "schoolu signs will be replaced with a ~'school crossing" sign and that the State will explore the possibility of reducing' the 45-mile per hour speed zone to 35 miles per hour at a point further north on Highway 9. The latter procedure must Signal go through the State Highway Commission and would necessitate Hi~ 9 some delay but Mr. Hanley reported thatMr. l/ikkelson stated he would explore the possibility. t. Yith regard to possibly restricting the access to the rear of the high schools Mr. Hanley indicated that after careful study of the situations it is felt that such restriction would aggravates rather than alleviates the present problem. (4) ~. Hanley reported that he has received a petition for the Cox' Cox~Sara Avenue-Saratoga Avenue storm drainage assessment district ands Assessment with no objections Mayor Glennon referred the matter to the Pub- Dist. lic l'Yelfare Committee for review of policy and the original program discussed. ... (5) P~SOLUTION NO. 208-- ~ Resol. It %ms moved by Councilman Burry, seconded by Councilman Hartmans No. 208 and unanimously approved to adopt Resolution No. 20~s being a resolution prepared by the City Attorney setting public hearing for protests to the proposed annexation for December 2s 1964. (6) P~. Hanley referred to a request from Mr. Paul Flanagan, who owns a parcel on Big Basin %,lay in the C-C zoning district. He ex- plained that a structure is presently on the parcel which does not comply with buildin~ code requirements for certain uses and that although the o~ner plans to move the structures he does not Paul Flanagan knowwhat use he ~shes to put in until the proposed off-street B~g Basin l.~y parking program has been developed as the programs if it does develops could change the type structure and use the applicant xqould plan. Mean~iles Mr. Hanley pointed outs they have had an offer to rent the building and because of a change of use it would be necessary eo do so much work to bring the structure up to code that it ~.~ould not be feasible to do so. Taerefores Flanagan has requested the Council to waive the extensive build- ing code requirements until it is kno~m if the parking district will develop. I.lith Council approvals Mayor Glennon referred the matter to the Planning Committee for investigation and report ~hen they are in a position to make a recommendation. VII CO~jNICATIONS A. I.aITTE~] None B. OP~L Mayor Glennon acknowledgeds with pleasures the presence of Planning Com~ission representatives Dr. Kellums and the members of the Good Government Group, VIII ADJO~.ZNT It was moved by Councilman Burrys seconded by Councilman Tylers and unan- imously carried to adjourn the meeting at 9:40 P,M, Respectfully submitteds 1~, C, HANLEY, CITY,CLERK