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HomeMy WebLinkAbout11-04-1964 City Council Minutes SARATOGA CITY COUNCIL SUMMARY OF MINUTES · : TIME: Wednesday, November 4, 1964 -- 7:30 P. M. ~ .'~PIACE: Saratoga High School Cafetorium, Herriman Avenue, Saratoga, Calif.- TYPE: Regular Meeting I ORGANIZATION Mayor Glennon called the meeting to order at 7:30 P. M. A. ROLL CALL Present: Councilmen Glennon, Dr~e, Hartman, Tyler, Burry Absent: none B. MINUTES Minutes It was moved by Councilman Burry, seconded by Councilman Tyler and unanimously carried to waive the reading and approve the minutes of the October 21, 1964 meeting, as written. II BIDS'AND CONTRACTS A. REPORT OF BIDS - Cox Avenue - Saratoga Creel: Bridge Project 'Cox Ave.~ Saratoga Mr. Henley noted that this item is for information only at this time as "~ Creek the bids have to be reviewed by the State Division of Highways before Bridge the council can take any action regarding it. Mr. Henley also reported Project- that the bids came in substantially higher than the engineers estimate Bids and will be reviewed by both the City staff and the State. A. E. Mullin of Mountain View was low bidder on Altermate B at $73,000 and on Alternate O at $72,000s the engineer's estimate being $55,000. Mr. Huff described the work contemplated and explained the alternate bids called for. After brief discussion, the Mayor tabled this item until the State has completed its review of the bids. B. Request for approval of fees for engineering services - Chester Avenue Improvement Project Chester Avenue Mr. Hanley explained that one o~ the requirements of the resolution Improvement appointing the engineers for the Chester Avenue Improvement Project Project - was for the engineer to submit a schedule of fees for engineering approval services for approval by the council for payment. Mr. Hanley stated of engineer, that the fees are in line with standard engineering fees for tn~s kind fees of work and it was moved by Councilman Drake, seconded by Councilman Hartman and unanImously carried to approve the schedule of fees as submitted by the engineering firm of Mastin and Kingston ~n their communication of October 30, 1964. III PETITIONS, ORDINANCES AND FORMAL RESOLUTIONS A. RESOLUTION NO. 200 Res. 200 Sanitation Mr. Hanley reported that no report has yet been received from the District ~4 citizen*s counittee to study the Sanitation District ~4 Engineer*s Engineer*s report regarding collection~ treatment and disposal of the sewage Report within their jurisdiction and it was directed by the Mayo~ with council approvals to continue the item until the recommendation of the Committee is available. Mayor Glennon noted that the last finance committee meeting had brought forth a recommendation that the amount of the bonds be lowered and the amount of the sewer service charge be increased and that it was his estimate that a final report will be available within the next two weeks. B. ORDINANCg NO. NS-3.7 Ordinance NS-3.7 Action and discussion deferred until the City Attorney has an oppor- accessory tunity to review the proposed changes and language of this amendment structures, to the zoning ordinance relating to accessory structures in rear signs in yards, signs .in-comme~cial districts and standards on design review. C Zoness design Standards in R ~ones ~L! C. RESOLUTION NO. 209 Nr, Hanley report'~d'that this item regardin~-the possible formation of an assessment dise~ict in the Cox-Quit9' area was defCr;ed at the last'! Res. 209 meeting and that the l~ublic Works Co-~itte~ had reviewed the general Cox-quits idea briefiy but were'interested in meeting with Dr, Abrams before Storm tonights meeting and had been unable to contact him in time. Drain Mr, Henley outlined the boundaries o~ the proposed district and explained that it consists of five partelse t~o of which represent more than 60% of the area involved, He indicated that these twos the Abrams and Paul Masson propertiess have signed petitions requesting the formation of the assessment district and that the other properties involved are the Lutheran Churchs the Presbyterian Church and the Quits Shoppin~ Center. Dr, Abrams stated that a representative of the Presbyterian ChurCh was scheduled to appear before the council to verify that the church is interested in combining this proposed assessment district with a sanitary sewer assessment district for their benefit and that the representative has not yet arrived. With no objections Mayor Glennon deferred this item and Items C, D and E until the Presbyterian Church representative arrives. IV SUBDIVISIONS AND BUILDING SITES A. REQUEST FOR RELINQUISHMENT OF EASEMENT THROUCH LOT 9s TRACT 3392° The City Administrator explained that when Tract 3392s Sarahillss Lot 9 was approved the developer was required to grant an easement through Tr. 3392 Lot 9 for access to Highway 9 until such time that a permanent access Relinquish was available either (1) along .the existing easement and ou adjoining easement propertys (2) over a new route through private properrye or (3) through the Bate property, Hr. Henley indicated that the access had been provided through the Bate propertys thus meetin~ the requirement~ of the council and the Staff therefore recoupends that.the request for relinquishmeat of the easement through Lot 9 be granted. After brief discussions durin~ which the Director'of Public Works indicated that although the access is an alteruae~ exit which is not up to desired standards it wiil be widened when the adjacent property developss it was moved by Councilman Hartmane seconded! by Councilman Tyler and unanimnusly carried to grant the request and relinquish the easement on Lot 9 of Tract 3392. Ill - B - ORDINANCE NS-3.7 - Continued The City Attorney advised that it would notbe necessaryto refer' this Ord. proposed amendment to the zoning ordinance back to the Planning Com- NS-3,7 mission as the changes to the ordinance do not Gonstitute any sub- Accessory starttin1 changes in the intent and effect of the ordinance, Council- structuress men Hartmen explained that the ~lanning Conmaittee and the Design signss and Review Co~nittee had met to review the ordinance and had proposed design the present wording as adequate to set design standards without standards ltmt~in~ the Plannin~ COr~mission to specific requirements, Nayor Glennon declared the public hearing re-opened at g:07 P. M. and no one present spoke either for or against the proposed ordinance relatin~ to accessory structures in rear yards, signs in comnercial districts and standards on desire review for residential districts, It was moved by Council~an Drakes seconded by Councilman Burrys and unanimously carried to close the public hearin~ at 8:08 P. M, The City attorney recommended against the revised wording proposed by Che Planning Committee for Section 13.3~1 b 1 on the ground that it was too vague for a satisfactory standard. Councilman Hartman therefore moveds seconded by Councilmen Berry, to adope Ordinance No. NS-3,Ts aa adop~3 by ~he Planz~iu~ Commiaai~as ~ith ~he i~se~t=on of the word "varied" in Section 13.3-1 c 1~ so that the section reads "On a straight street the homes shall have varieds staggered front yard set backs". blotion carried unanimously, V PUBLIC HEARINGS A. SAPS, TOGA LUTHERAN CHURCH - UP-65 UP-65 ' Saratoga Mr~ Hanley indicated that this item was continued to this date Lutheran some months ago at the request of .the applicant and he then read Church a letter fromMr. Boris Stanley, attorney representing the applicants requesting withdrawal of the application for a use permit to construct a church on Saratoga-Los Gatos Road near Glen Una. With Council approval, Mayor Glennon directed the item dropped from the agenda. VI ADMINISTRATIVE MATTERS A. MAYOR No reports B. FINANCE Bills (1) It was moved by Councilman Drake, seconded by Councilman Hartman, and unanimously carried to approve the disbursements on the list dated November 4, 1964 for e total amount of $38s395.79 and authorize that warrants be drawn in payment. Budget (2) The first quarter budget report was submitted and accepted. Report C. COMMITTEE REPORTS ;. (1) Councilman Hartman reported that the~ Planning Comradttee had reviewed a request from Mr, Fiehagen, owner of property at Flanagan 14567 Big Basin Way, that he be allowed to rent his building request re to an interior decorator on a month to month basis without building bringing his building into compliance with the building code use standards that would be required by this change of use. Council- man Har~man indicated that Mr. Flanagan wanted to do this on an inter]/n basis because he plans to demolish the existing structure ;~" as soon as the proposed off-street parking district is resolved. After brief discussion, it ~as moved by Councilman Hartman, seconded by Councilman Burry, and unanimously carried to adopt the recommendation of the Planning Committee and deny the request on the basis that it would establish an undesirable precedent. (2) Councilman Hartman reported that the Planning Committee had SDR-492 also studied a request fromMark Thomas and Co., engineers for Request for SDR-492, that the improvements required to be made on Quito delay in Road adjoining this building site be approved for delay until improvements the adjoining frontages of Mrs, Picketing are developed, The Co~radttee, Councilman Hartm~n continued, recommends that the time limit for these improvements be extended one year from the current expiration date in May, 1965 on the grounds that it would be more desirable to have this frontage improved Jointly rather than .on a piecemeal basis. The Coram4 tree, however, did not recommend an open-end extension and it was moved by Councilman · ..' Hartman, seconded by Councilman Burry, and unanimously carried to approve the request as recommended subject to the applicants posting the required bond for this additional period, (3) Councilman Burry reported that the Public Welfare Committee Quito- had reviewed the problem of the 9uito-Ravenwood School crossing Ravenwood on the site and in two meetings with the Staff and submits the Drive - following recomm~ndations: (1) Move school warning sign to school crossing. more visible location, (2) Paint "25" speed limit message on street surface at the brow of the hill facing northbound traffic.. (3) Remove or relocate hedge and shrubs on lot just north of Quito Oaks Way to provide 30 feet clearance between centerline of Quito Road and hedge. (4) Move the crossing north to the northerly edge of the pavement of Ravenwood Drive as it inter- sects Quito Road from the east (5) Insall approximately 150 feet of pathway along westerly side of QUito Road from crossing south to Ravenwood Drive, (6) 'Arrange for periodic special traffic enforcement in the area by Deputy Sheriff's patrol. It was further reported by Councilman Burry that the hedge is owned by a private party but is on city right-of-way and that the only cost to the city would be for paint and the pathway, or about $2000 for the total cost. Councilman Bdrry indicated that the school officials are aware of theCo-n,~tteefs reeonn~enda- tion and although they still favor an adult crossing guard~ they did seem to appreciate the fact that the city Council is witling to cooperate in solving this problemo After discussion~ it was moved by Councilman Drake~ seconded by Conncllnnn Burrys and unanimously carried to adopt the reconrnendations of the Public Welfare Committees subJec~ to approval of the Sheriff~s Depart- ment as to placement of the school warning sign and the location of the pathway, (4) Councilman Burry reported that the Public Welfare Connnittee Spring - reviewed the problem of the Komina Avenue Spring and that it was Komina Ave, the conclusion of the Cor"mittee that the problem may be more effectively solved as a part of an overall storm drainage facility and therefore any action should await the ccmpletion of the ~aster Storm Drain Plan. With no objections Mayor Clennon directed the matter delayed until the master storm drain plan is completed, It was noted that this plan is expected to be complete within the next ~wo or three weeks. (5) Councilman Drake reported that the Management Connnittee had reviewed minimum needs for stage 6mrtains to fit the Council Council Chambers for basic theatrical presentations and concluded Chamber that a front curtain and valance~ side curtains~ borders and Curtains - a back curtain would have to be installed before the stage Carpets would be usable for other than meeting purposes. The Co-~ttee further recommended that the CityAdministrator be authorized to purchase carpetlug for the aisles of the Council Chambers and that the material be Karastan Functionale to be installed complete with metal edge and 50 oz. pad in both aisles at a price n6t to exceed $815, including sales tax. It was moved by Councilman Drakes seconded by Councilman Tyler and unanimously carried to authorize the City Administrator to purchase the curtains listed and the carpetings the curtains to be purchased from B, F. Shearer Company in San FranciscoT in accordance with the price quotation for a total cost of $2716.60 including materials riggings instal- lation and sales rex. Recess: 8:45 P. M. Reconvened: 9:00 P. ~. D. DEPARTMENT BEADS A~D OFFICERS (1) The Director of Public Works recommended that the ~ond posted for SDR-18~ construction of a minimum access road in connection with SDR-18%~ Bond Release be released as the work has been completed satisfactorily. It was moved by Councilman Tylers seconded by Councilman Burry and unanimously carried to authorize release of the bond as reconnnended. III - C - RESOLUTION NO. 209 '- Continued from earlier on agenda Mr. Hanley explained that the proposed assessment district in the Cox- Re,. 209 Quito area would cost approximately $1100 per acre and would include Determining connection to the San Jose storm drainage system on the East side of ~o~ndertake quito Road and that although three of the parcels invloved have not at ~Proceedings- this time signed the petition for the formation of the districts the Cox-quito two that have signed represent more than 60~ of the area involved, area Mr. Elmar Carrisons repx~sentiag the ~esthope Presbyterian Church, reported that tb~ Planning Committee of the Church has recommended that this assessment district be approved ands at the same times has recommended that a sewer assessment also be approved and that Abrams has offered to negotiate for the sewer assessment district, Dr. Abrn~ stated that he did not believe the Lutheran Church would sign the petition for the. assessment district as they seemed quite concerned about possible additional costs and he could not be sure about the ~uito Shopping Center ownerss as one o~ner had agreed to sign the petition but it would be null and void without the signature of the other partner. Dr. Abrn~- also indicated that he would prefer immediate action regarding the formation of the district as it is his desire that the district be formed before the Cox-Saratoga Avenue improvements are constructed, It was moved by Councilmen Tyler, ~econded by Councilman Hartman, and unanimously carried to adopt Resolution No, 209, a resolution determining to undertake proceedings pursuant to special assessment sad assessment .... bond acts for the acquisition and construction of improvements without proceedings under Division 4 of the Streets and Highways Coda - Saratoga and Cox Avenues storm drain project, D. RESOLUTION NO. 210 - RESOLUTION APPOINTING ENGINEER & ATTORNEYS Res. 210 Appointing It was moved by Councilman Hartmen, seconded by Councilman Drake Engineers and unanimously carried to adopt Resolution No. 210, a resolution & Attorneys appointing engineer and attorneys for the Saratoga and Cox Avenues storm drainage project. E. RESOLUTION NO. 211 - Resolution Of Intention - Cox and Saratoga Ave. Res, 211 Resolution It was moved by Councilman Hartman, seconded by Councilman Tyler and of Intention unanimously carried to adept Resolution No, 211s a resolution of Cox-Sara, intention to acquire and construct improvements - Saratoga and Cox Ave, Avenues storm drain project. Mr. Hanley indicated that when the plans and specifications have been prepared by the engineers, the bids received and the spread of assessment determined, this m~tter willbe set for public hearing of protests before the Council, IV ADMINISTRATIVE MATTERS - continued E.CITYADMINISTRATOR No reports VII COPR4UNICATIONS A. WRITTEN None B. ORAL (1) Councilmen Hartman observed that the fencing on the Rodrigues fencing - subdivision and that of Deerpark create the feeling that one ~s subdivisions driving through a tunnel on tlighway 0 and suggested that the matter on Hvy, #9 ~-~ediatelyb be studied by the Planning Conmmission in an effort to find a means of softenlug the aesthetic affect, With Council approval, Mayor Glennon referred the matter to the Planning Committee for discussion with the Subdivision Comnittee and subsequent reco~nendation to the council, (2) Hayor Glermon acknowledged~ with pleasure, the presence of the representatives from the Cood Covernment Group, VIII ADJO~NT It was meved by Councilman Burry~ seconded by Councilman Tylerm and unanimously carried to adjourn the meeting at 9:30 P. H. R~spectfully submitted,