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HomeMy WebLinkAbout11-18-1964 City Council Minutes SARATOC~ CITY COUNCIL SUMMARY OF MINUTES TIME: Wednesday, November 18, 1964 - 7:30 P.M. PLACE: Saratoga High School, Room 1003, Herrimau Ave., Saratoga, California TYPE: Regular Meeting I ORGANIZATION Mayor Glennon called the meeting to order at 7:30 P.M. A. ROLL CALL Present: Councilmen Glennon, Drake, Harman, Tyler, Burry Absent: None B. MINUTES It was moved by Councilman Drake. seconded by Coun~ilman Tyler, and carried unanimously to waive the reading and approve the minutes of the meeting of November 4, 1964, as written. II BIDS AND CONTRACTS A. RESOLUTION NO. 212 - CALLING FOR BIDS ON SALE OF CHESTER AVENUE IMPROVEMENT BONDS Res. 212 Mr. Hanley explained that this resolution is a standard procedure Chester Ave. so the bends can go to bid for those ~ho did not pay the assessment Improvement in cash. It was moved by Councilman Hart,an, seconded by Councilman Bonds Burry, and unanimously approved to adopt Resolution No. 212, as presented. B. REPORT OF BIDS TO REPLACE CITY HALL HEAT PUMP Bids-Heat Mr. Hauley reported that three bids were received to replace the Pump existing heat pump system at the City Hall: (1) Di Duca Brothers- $6180 (2) A. and A. Mechanical Contractors - $5986 and (3) O.C. McDonald Incorporated - $3195. He indicated that $4s000 had been budgeted for this item and that the model of equipment, Econoair, was specifically called for in the specifications as the recommendation of two persons in the City Building Department x~ho have had extensive experience in heating apparatus and they pre- pared the specifications as to the capacity and model to be furnished. It was moved by Councilman Hart,an, seconded by Councilman Burry and unanimously adopted, with Councilman Drake abstaining on the basis of a possible conflict of interest, to award the bid to the lows responsible bidder, O.C. McDonald Incorporated for the replacement of the existing heat' pump in accordance with the specifications. PROGRESS REPORT RE AWARD OF COX AVENUE BRID~E CONTRACT Contract The Director of P~blic Works reported that he has not yet received a Cox Ave. final report from the Division of Highways but he recommends awarding Bridge the contract to the low bidder subject to approval of the State Division of Highways. He indicated that the low bid was $72s000 and Mr. Hanley indicated that, although the engineerss estimate .was ~55,000, the engineering firm,Creegan & DsAngelo, have re-analyzed their estimate and now estlm_nte a total cost Of $66,000. Mr. Hanley further reported that the engineers do not feel the City ~ould be likely to get a better bid if the job x~ere re-advertised and they therefore recommend that the contract be awarded for the low hid of $72,000. Councilmen Hart,an expressed concern that the engineers underestimated the cost of the project by so great a margin and it was pointed out by Mr. Hanley that Creegan and DsAngelo have no per- sonal interest inasmuch as their fee is a flat rate unrelated to the amount of the bid. He furthe~ pointed out that it is hoped that the Flood Control District will pay for the rip-rap for the channel work x~hich they have already scheduled for the future and that if the District approved this w~ll provide approximately $10,000 to offset the cost of the p~oJect. It wasuDved by Councilman Hartman, seconded by Councilman Tyler, and unanimously adopted to award the 'bid to AoE, Mulliu for a total bid of $72,000 on Alternate C for the Cox Avenue B~idge, subject to the approval of the State Division of Highways° After further discussion regarding the wide discrepancy between the engtneerws estimate and the range of the bids the Council agreed that a commuucation should be directed to Creegan and DtAngelo advising them of the councilts concern, III ORDINANCES, PETITIONS AND FOPa4AL RESOLUTIONS A, RESOLUTION NO, 200 Res. 200 Mayor Glennon reviewed the history of the request from Sanitation Sani. ~4 District ~4 for comments regarding their engineerrs report regarding Engineerws the collection, treatment and disposal of sewage for the district Report and con~nended Mr. Stuart and Mac. McIntyre for their thorough study of the matter~ as the City~s representatives on a Citizens Couunittee appointed for this purpose~ and for their comprehensive report and recommendations. Mr. Henley outlined the recommendation of the Committee and advised that their recommendation is for the Council to approve the engineer's report ~Ith the provision that one aspect of the financing proposal be modified to increase the connection fees and reduce the proposed property tax increase. Mr, Stuart pointed out that one of the most favorable aspects of the District's proposal is that each jurisdiction will pay only for those facilities which directly benefit it and will not be responsible for other jurisdictions sewage needs. Mr. Stuart also indicated that the Committee will continue to.~ork diligently in an effort to effect passage of the proposed bond issue for the facilities planned and stated that the next 10 y~ars plan will cost $7,380,000 and the cost projected to meet needs ~ntil the year 2000 is $12,500,000. It was moved by councilman Burry, seconded by CoUncilman Hartman, and unanimously carried to adopt ResOlution No, 200, approving the Engineer*s report regarding the collection, t~eatment and disposal of sewage for Sanitation District ~4. B, RESOLUTION NO. 213 Re,. 213 It was moved by Councilman Tyler~ seconded by Councilman Hartman, and Changing unanimously carried to adopt Resolution No. 213, changing the name St. Name of the street "Toll Gate Drive" in Tracts 3145 and 3156 to '~scension Drive" as requested by the pastor of a church to be built on the street and as recommended by the street name conmtttee. IV SUBDIVISIONS AND BUILDING SITES A. SD-478 - CLAUDE LINDSAY - TRACT 3777 SD-478 Mr. Henley reported that all fees have been paid, bonds posted and Tr. 3777 requirements met for the final map of Tract 3777, a 14 lot subdivision Lindsay on Cox Avenue. He pointed out, hoNevet, that the Staff recommends final map that the subdivision be approved subject to the installation of a storm drainage line designated as Line B at the same time that the in-tract improvements are scheduled for construction, with the option that if an alternative can be worked out by Flood Control District then this approval would he subject to that alternate approved by the Flood Control District. In answer to a question from Councilman Herman, the Planning Director advised that the applicant has abandoned the original tentative plans for a cluster development and that the tentative map approved by the Planning Commission on the entire parcel provides for a minimum re- routing of the cree1~ and that the creek re-alignment planned will avoid most of the trees in the area. After discussion regarding fencing and landscaping, it was moved by Councilman Tyler~ seconded by Councilman Hartman, and unanimously c~-ried to ~pJ)~ove Resolution No~ SD-478~1~ npp~ov!ng the final map of Tract 3777s subject to the exception outlined above. B. SD-503 - CLAY MC CULLOUGH - TRACT3860 SD-503 14r. Henley indicated that the require~nts of the Flood Control Tr, 3860 District with regard to Lot 2 were not clear so the Staff recounnends McCuliough approval of the final map of Tract 3860s subject to the City's right final map to require a flood control easement abutting Lot 2 if that is deemed advisable by the Flood Control District. It was moved by Councilman Hartmalls seconded by Councilman Tyler~ and unanimously carried to adopt Resolution No. SD-503-1s approving final map of Tract 3860 for a 10 lot subdivision off SobeyRoad~ subject to the condition recom- mended by the City Administrator. V PUBLIC HEARINGS - 8:00 P.M. A, C-71 - 1.Laael~ IF~EST~NT C-71 ~. Henley reported that the Plannin~ Commission recommends that Maxmar the application of Maxmar Investment Company to fezone approximately Investment 5 acres on ~qalnut Avenue from R-1-12,500 to R-M-bsOO0-P-Cs be granted. Mayor Glennon declared t~e public hearing opened at 8:45 P.M. and directed that the Plannir~ Commission record and file be introduced as evidence. ~. Henley read a merm3randum from the Planning Commission dated October 7s 1964 and the Subdivision Committee report dated August 12, 1964 which %lag adopted by the Planning Commission on October 13s 1964. ~. Sam Hernandezs 14636 Big Basin Ways asked if this development is proposed as a condominiumand if any provision has been made t~ assure that the development is not used for young families instead of re- tired persons. He was advised that the ordinance regulatin~ Planned Community districts does not require either but that the developer · has indicated that he plans a common green type development and the Planning Commissions by yirtue of the power invested in it by the ordinances has recommended that the applicant ~e required to. impose deed restrictions which designate the a~e of the people t~ whom the propert~ can be sold. The~e being no one else who ~ished to speak either for or a~ainst th~ proposed rezonings Mayor Glennon declared the public hearing closed. At the suggestion of the City Attorneys Mayor Glennon re- opened the public hearing for the limited purpose of allo~in~ the City Attorney to draft the rezoning ordinance in the proper conditional rezoning form. Recess: 9:05 P.M. Recoavened: 9:20 P.M. B. C-77 - ROBERT F. PLANE C-77 The City Administrator stated that this is the time advertised for Robert public hearing on the application of Robert F. Plane to fezone Plane approximately 6,944 acres on the South side of Douglas Lanes approximately 1000 feet west of Fruitvale Avenue from A (Agricultural) to R-1-40s000 (Single femily residential) and that the Planning Commission has recommended that the rezoning be granted. Mayor Glennon opened the public hearing at 9:34 P.M, and directed that the Planning Commission file and information be made a part of the record. No one present responded to an invitation to speak re- garding this matter and it was moved by Councilman Drakes seconded by Councilman Burry, and unanimously carried to close the public hearing at 9:36 P.M. With no objection, Mayor Glennon directed the record to indicate that Ordinance No. NS-3-ZC-23s rezunfng property on the application C-77s was introduced. -3- VI NEW BUSINESS A, C-73 -~ESTHOPE PRESBYTERIAN CHURCH C-73 Mr. Hanley reported that the Planning Commission has recommended Nesthope that this application to fezone approximately 3 acres of land on Cox Presbyterian Avenue from R-l-10sO00 to C-N be held in abeyance and the matter Church referred to the General Plan Committee for consideration at the time of the General Plan review. The City Attorney advised that under the ordinance the Council need take no action upon a recommendation of this type. It was therefore moved by Councilman Burry, seconded by Councilman Harman, and unanimously carried to table the application No. C-73. VII ADMINISTRATIVE MATTERS A. ~L~YOR Village (1) Mayor Glennon reported that the Chamber of Commerce has paid Off-Street $1250 for preliminary appraisal services for the proposed off- Parking street parking plan for the village area and that, at this points an additional $1250 is required to prepare the final detailed appraisals of each parcel so that each person in the proposed district will know what the cost would be. The Mayor pointed out that there are some 64 parcels involved and that of these 44 parcels would be required to give up some land for parking as well as pay a portion of the assessment a~d that these persons will not be in a position to evalu~te/their ability to participate in the proposed district until they know what it will cost them. Mayor Glennon pointed out that the cost of ~hese services will be recovered from the district if it is formed and stated that he felt it would be a legitimate expenditure fo~ the city in an effort to effect adequate parking in the v~llage area~ It was noted that this is a unique situatioh and would not establish a precedent as the other commercial areas in the ~ity' already have adequate parking facilities. After discussion~ it was moved by Councilman Drakes seconded by Councilman Hartmans and unanimously carried, with Councilman Tyler abstaining, to authorize the expenditure of $1~250s as recommended on the basis that if the district is formed the city will recover the cost advanced for this purpose. Vandalism (2) Mayor Glennon reported, as a matter of interest, that he had read newspaper accounts of extensive vandalism which occurred recently in Saratoga and noted that the timing and type of destructivehess would indicate that the persons responsible were not Saratoga residents and that it was his personal hope that when the vandals are apprehended that his belief that Saratoga youngsters were not responsible is confirmed and that the re- sponsible parties are dealt with severely. W.V,J.C. (3) It was pointed out by the Mayor that no reply has been received Alternate from his recent request =or a listing of the alternate sites sites llst considered by the West Valley Junior College District as well as the criteria u e s d in ~electing them and that he plans to follow up his request and will report his findings when they are available. V PUBLIC HEARINGS - Continued from earlier on agenda A. MAXMAR INVESTMENT COMPANY - C-71 C-71 The City Attorney read Ordinance NS-3-ZC-24, conditionally rezoning Maxmar property on the application of Maxmar Investment Company and no one Invest. Co. present responded to an invitationf ram the Mayor to speak either for or against the proposed rezoning. It was moved by Councilman Hartman, seconded by Councilman Tylers and unanimously approved to close the public hearing at 9:57 P.M. and Mayor Glennon directed the record to indicate that Ordinance NS-3-ZC-24 was introduced. -4- VII ADMINISTRATIVE MATTERS - Continued B. FINANCE Bills (1) It was moved by Councilman Drake, seconded by Councilman Tyler, and unanimously eartied to approve the disbursements on the list dated November 18, 1964 for a total amount of $14,900.76 and authorized that warrants be drawn in payment. (2)The City Clerk~s Financial report and the Treasurer~s report for the month of October, 1964 were submitted and accepted. C. COUNCIL COMMITTEES No reports D. DEPART~ZNT HEADS AND OFFICERS Haven (1) The City Attorney reported that the case against Haven Nursery Nursery Company has been set for trial on an injunction suit to stop Violation the nursery operation on the back portion of the property in violation of the zoning ordinance. Tr. 2844, (2) Upon the reconmendation of the Public Works Director that 2876,3461 improvements have been satisfactorily constructed, it was moved Construction by Councilman Tyler, seconded by Councilman Burry, and Acceptance unanimously carried to accept the improvements in Tracts 2844, 2876 and 3461 for construction only, with the one year maintenance period to begin as of this date. E, CITY ADMINISTRATOR Council (1) Mr. Hanley reported that after reviewing with the Management Dedication Committee the problem of rainy weather delaying the construction of the Council Chambers parking and walkway facilities, it was the recommendation of the Staff and Conunittee that the Council ChaSer dedication ceremonies be re-scheduled for January 10, 1965. Mr. Nanley pointed out, however, that barring further inclement weather, the new council chamber facilities should be available for the December 2 city council meeting. B. Boardman (2) The City Administrator reported that one of the maintenance duties workers, Bruce Boardman, has developed a heart condition and his Doctor has advised that he will be unable to perform the heavy work required of the maintenance crew and that a new man has been hired to take over Mr. Boardmanes duties but that there will be some overlap of personnel until Mr. Boardmanes retire- ment is processed. Mr. Hanley indicated that it is hoped that li~. Boardmanwill be able to handle light maintenance of~e council chambers as he has been a conscientious employee and is well qualified to perform those duties which ~.~11 be required in connection with the use of the council facilities by other agencies. Requests for use of the facilities, Mr. Hanley con- tinued, have been many and ~ould indicate that the building will be in great demand for various community activities. Thelma- (3) 1.~. Hanley reported that a series of petitions have been Franklin received from property o~mers in the Thelma-Frankltn area and Petitions for that they constitute in excess of 60% of the area involved in Improvements a proposed assessment district for street and storm drainage improvements. With no objection, Mayor Glennon referred the matter to the Public Welfare Committee for review and recommen- dation regarding the petitions for formation of the assessment district. VIII CO~jNICATIONS A. WRITTEN (1)Mayor Glennon noted that each council member has a copy of a letter and accompanying article from Mary Sickel regarding proposed fluoridation in this area and that unless anyone Fluoridation present wished the communications to be read at this time, the communications would be filed. The Council concurred and there being no one present who wished to discuss the matter, the letter from Pure Nater Association of Santa Clara County, dated November 9, 1964 and statement from Dr. Exner in opposition to fluoridation, were taken under advisement. Traffic (2) Councilman Har~man pointed out that the October traffic accident Accident suummry from the Sheriff's Department indicated that a high Sumanary percentage of the accidents in Los Altos Hills occurred on Foothill College property or in proximity to the entrance to the colleges and that this, to him~ was a matter of great interest in vie~ of the proposal of the West Valley Junior College to acquire a campus in Saratoga despite the traffic hazards which the Council feels such a campus ~ould create. ORAL Tree (1) Mr. Sam Hernandez expressed appreciation for the Cityts Planting conmnendation to the Council of Service Clubs for their tree planting project on the Saratoga-Los Gatos Road. Mr. Hernandez thanked the Staff and Council for their participation in this program and noted that this is the first time since the incorporation of the City that such a cooperative effort has been made for the beautification and benefit of the city and he expressed the hope, x~hich was shared by the Council, that other similar programs will be initiated. Mr. Hernandez then suggested that the Council consider the acquisition of the Recreation Youth Center and Wildwood Park properties as a future cultural facilities center and facility for local club use. He questioned a report tha~ the City ~Tas considering donating land on the Civic Center for the construction of a Youth Center, and recommended that volunteer labor and cash contributions be utilized to erect facilities on the Youth Center property. Mayor Glennon indicated that although the matter has not come t6 the official attention of the Council, some preliminary studies have been undertaken regarding recreational facilities at the Civic Center but that the matter may be premature as the cvu~unity needs cannot be determined until the question of the proposed Junior College campus has been resolved. The Mayor. cautioned that some drastic changes in the present character and policy of the city may be required as a result of the increased police protection and services which would be necessary if the junior college campus is located in the City. He pointed out that there are many ramifications to the problem and that nothing can be resolved intelligently until the college site question is answered and that the General Plan review is also being held up pending the outcome of the proposed campus site selection. St. (3) The Director of Public Works reported .that the Street Protection Protection storm drainage projects have been satisfactorily completed and Projects he recommends acceptance of the work. It was moved by Councilman Drake, seconded by Councilman Hartsnan, and unanimously carried to accept the improvements as constructed. (4) Mayor Glennon acknowledged, with pleasure, the presence of Planning Commission representative Dr. Kellum and of the represent drives of the Good Government Group. IX ADJOUR~,~NT It was moved by Councilman Burry, seconded by Councilman Tyler, and unanimously approved to adjourn the meeting at 10:30 P.M. Respectfully submitted, WILLIAM C. HANLEY, CITY CLERK ~.-