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HomeMy WebLinkAbout01-06-1965 City Council Minutes SARATOGA CITY COUNCIL SUMb~RY OF MINUTES TIME: ~ednesday. January 6s 1965 - 7:30 P.M. PLACE: City Council Chamber~ 13777 Fruitvale Avenues Saratoga, California TYPE: Regular Meeting , , , , ORCANIZATION Mayor Glennon called the meeting to Order at 7:35 P.M. A. ROLL CALL Present: Councilmen Glen~ons Drakes Hartmans Tylers Burry Absentl None : B. MINUTES It was moved by Councilman Burry; seconded by Councilmen Tyler, and carried unanimouslys to waive reading of the minutes of the meeting of December 16s 1965sand approve the minutes as ~rritten. BIDS AND CONTRACTS A. AI4ENDF~NT OF AGREEMENT ~ITH SANITATION DISTRICT NO. 4 RE SARATOGA AV~qUE TRUNK S%~4ER UNIT A. Sani. The Clerk explained that the Amendment .presented merely extends the Dist ~ time of the agreement between Sanitation District No. 4 and;the City Saratoga of Saratoga to April 1s i965s Under which the District contract would Ave include the installation of=a main sanitary sewer line On Saratoga Sewer AvehUe at ~Uch time as lmprovemen~ of Saratoga Avenue proceedSs the Unit A cost to be borne by ~he Sanitary District. The original centtact:. ended December 31~ 1964. Councilman Drake moved the Mayor be author- ized to execute the Amendment of A~reement for Saratoga Avenue Sewer Unit A~ seconded by Councilman Hartmanl motion carried and so ordered~ B. C~ANGE ORDERS .NOS. 5 AND 6 - COUNCIL CHAHBERS CONSTRUCTION CONTRACT The Clerk presented Change Orders Nos. 5 and 6 to the Council Chambers Change construction contract and explained that the items listed were authorized Order by the Clerk at various stages of construction. biotion~y Councilman ~5 Har~men~ seconded by Councilman Tylerl for approval of Chan~e Order #~ listing ten (10) items for a total of $553.06; motion carried unanimously. Councilman Drake questioned the item in Change Order No. 6 as a dell- Change ciency on the original specifications. The Clerk stated the planter Order box was constructed for aesthetic reasons when the alternate plan ~as ~6 selected eliminating the wing connecting the Council Chambers and the City Administration Buildin~s and said he could not recommend the architect be penalized for the chan~e. Councilmen Drake agreed that the architect may have erred in not including this work but probabl7 it has cost the City no more. Councilman Drake moved approval of Chan~e Order No. 6 for a total amount of $375.00~ seconded by Council- men Hartmanl motion carried and so ordered. PETITIONS, ORDINANCES AND FORMAL RESOLUTIONS A. RESOLUTION NO. 220 - THELMA AVENUE AREA ASSESSMENT PROJECT The Clerk explained that the City is still waiting for two proposals Res. 220 for engineering services on the ThelmeAvenue Area Assessment Project. Thelma After receipts it will be necessary' to analyze the proposals for salec- Ave. lion of an engineer. The .Mayor ordered the matter deferred until the meeting of January 20s 1965. IV SUBDIVISIONS AND BUILDING SITES A. TRACT NO. 3034, GAR HOMES, INC. The Clerk presented a ~rritten recomendation from the Director of Public Tract Works for release of Bond No. 089947 for Tract No. 3034, Car Homes, Inc; 3034 as installation of monuments has been satisfactorily completed. Council- Gar man Hartman moved approval of release of Bond No. 089947, Gar Homes, llomes Inc,, seconded by Councilmen Drake; motion carried and so ordered. B. Building Site Approval was requested by John A. Mlnker for one lot on Austin Way. The Clerk stated that all the fees had been paid~ bonds SDR- posted and conditions met by the applicants with the exception of sub- 538 mission of a Record of Survey Map and recomnended approval~ subjedt to Minker receipt of the map. After discussion of the ten-foot easement to the adjoining property abutting on Saratoga-Los Gatos Road~ it was deter- mined that this easement would not require widening to eighteen feet, since the access to the adjoining property could be controlled by the Co~{ssion at the time it developedo Motion by Councilman Hartman; seconded by Councilman Drake; approving SDR-538 for John A. M~nker~ subject to receipt of Record of Survey map; motion carried unanimously. V PUBLIC HEARINGS A. ORD-NS-3-ZC-25 - CLARENCE W. NEALE CHANGE OF ZONING - C-80 The Clerk presented maps showing area of approximately 0.4 acre located on Saratoga-Suunyvale Road reqdested to be rezoned by Clarence W~ Neale, Application C-80~ from "RM-4,000 (Multiple Residential to "Condit~onal 9rd- C-C"(Conditional Conknunity Commercial). The City Attorney stated that NS-3- the conditions proposed by the Planning Commission were appropriate. ZC-25 The Mu~or declared the Public Hearing op~ned at 8:2d P.M. C-80 C.W. Clarehce Neale, the applicant~ was present and stated that he intended Neale to erect a building of 7200 square feet on two floors for use as aa art and antique shop and offices~ on the area proposed to be rezoned. There was no one who spoke in opposition to the rezoning, and the Clerk' stated he had received no written communications either for or against the rezoning. Motion to close the public hearing at 8:25 P.M. by Councilmen Drake; seconded by Councilman Herman; motion carried unanimously and so ordered. The City Attorney read ORD-NS-3-ZC-25, and, there being no ohjectionss the Mayor ordered the ordinance introduced. VI ADMINISTRATIVE MATTERS A. MAYOR Mayor Glennon stated that Wilbur Smith Associates had quoted a price of $2s000 for a traffic survey for the proposed ~unior college location~ including traffic anticipateds signalization, street improvementss etc.s WV Jr. and that the trustees of the junior college district had been asked to College share the cost. Mr. Henley reported that he had a scheduled meeting Traffic with representatives of the Junior College District on January 7th and Survey would discuss their participation in the survey at that time. It was moved by Councilman Tyler; seconded by Councilman Burry, to approve employment of Wilbur Smith Associates for the traffic survey with or without the participation of the District; motion carried unanimously. At the request of Councilmen Hartmans it was agreed to amend Paragraph 3 of the Mayor's letter of request to the District to indicate that the Council believed that the inforumtion to be derived from the traffic study would put both agencies in a better position to exercize their respective responsibilities. VI ADMINISTRATIVE I~e~TTERS B. FINANCE It was moved by Councilman Drake; seconded by Councilman Hartman; to Claims approve payment of disbursements on the list dated January 6, 1965; for a total of $57s305.95 and authorize issuance of warrants for same; motion carried and so ordered. C. COUNCIL CO~ITTEES Councilman Hartman reported tha~ the Planning Comittee haa mat with the Subdivision Committee and representatives of the Flood Control Dis- trict on January 4s 1965, to discuss various aspects of Joint policy Flood regarding subdivisions abutting creeks and read the report Of the Plan- Control ning Committee dated January 5s 1965. He reported the C0~ttee had no Easements objection to a proposal for a small gravel-trap dam on Wild0at Creek and the Flood Control DiStrict will explore feasibility of ~stalling such a dam, The Committe& reconnended that the City Council Amend the cur- rent definition of Site Area in the Zoning Ordinance to allow inclusion of Flood Court61 easements in the calculation of minimum lot size area in R-1-2Os000 and R-1-40,000 zoning districts only and the City Attorney was directed to draft the necessary changes for submission to the Plan- ning Comission. D. DEPARTMENT HEADS AND OFFICERS A. Director of Public Works presented a recomnendation for acceptance Tract 3574 of improvements in Tract 3574 for construction only. Councilman Tc~rn & Drake moved; seconded by Councilman Hartman; for acceptance fo~ con- Country struction only of the improvements in Tract 3574, T~m: &..Country;. motion carried uhanimously and so ordered. E. CITY ADMINISTRATOR The City'Administrator read a letter from the First Valley Bank:of Sara- Time toga indicating that they would be willing to offer i/8 of 1% mare Deposits interes~ on 6 month a~d one year time deposits Contingent upon ~he City transferring its demand d~pos~ts to them from the Bank of America. With ~o objections the Mayor directed this matter referred to the Management Cor~m~ttee for review and recommendation. The Clerk presented to the Council a tabulation of information developed by the League of California Cities in 1962 on golf courses in California Golf and elsewhere representing a good cross section of golf course operation. Course The study indicates that the municipally owned courses generally covered Proposal expenses out of revenues but using land acquired withou~ any cost or utilizing land originally purchased for other purposes. He explained there were no federal funds available this fiscal years but possibly in the next fiscal year, aince the City is eligible for open land grant assistance. 20~ assistance is available if an action is solely of the Citys but if application is submitted through the Association of Bay Area Governmentss it could be 30Zs on the condition the C~ty has the maining funds available. The Association of Bay Area Governments has been established as the appropriate agency to clear applications in this area for 30~ grants. Mr. Henley stated that initial investigation indi- cated a minimum developmental cost of $225s000 for an 18 hole course on 120 acress if land is donated or acquired through a long term lease. land is to be purchased, it would necessitate a bond issue. He said some property in the Saratoga Country Club area had been offered at $4s000 an acre but the terrain was unsuitable. After discussions the matter was referred to the Planning Committee for its study and reco-,,eudationo VII COP~iUNICATXONS A. WRITTEN Mr. Henley read a letter from the Economic Opportunity Conmission asking EOC the City to appoint a representative to the Advisory Board to work with the Commission. Following discussion, the Mayor ind~cated he would appoint a delegate.as requested. .-.:., VII COltiUNICATIONS B. ORAL '- ~larence Neale, 14165:So.uth Highway;9, expres~ah~ thank~ t0 the Coun~ C,W~ oil, Planning Comm!ss{on; City staff~ and representatives'of the County' Neale :Staff for their assistance, consideration and efforts d~ring the location Of hie business ebtablishment, The Barn, caused by the widening of Highway 9, Mrs. Mary ~ade, Fazxqell Avenue, asked the Council what effect the pro- posal of acquisition of open space for a golf course would have on the Mrs. locatiofi Of the West Valley Junior: College at Allendale and Fruitvale. wade She was a~sured that there was no relationship between the two m~tt~rs~ Mr'. Muth and Mrs. debffroy,Komina Avenue,appeared to comment on. the Komina Ave Condition of that s~reet since the continuous ~ains and asked the Council tO inspect it in its present condition, The Mayor expressed'his thanks to the Good Government Group for serving of coffee at the Council~ and Planning Commission meetings and acknowledged the presence of Planning Commissioner O'Rorke. He extended an invitation to everyone to attend the dedication of the Council Chambers building on Sunday, January lO, 1965. VIII ADJOURNMENT Motion for adjournment at 9:30 P.M. by Councilman Burry; seconded by Council- man Tyler; carried unanimously.. Respectfully submitted; WILLIAM C. "HANLEY, CITY CLERIC ms