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HomeMy WebLinkAbout05-19-1965 City Council Minutes S~TOG~ CITY COUNCIL [iUI-~RY OF MINUTES TIM: Wednesdayx. Ma2' PLACE: Sa:catoga City C6=mci] TYPE: Regular Meet:h:~ i- ORGANIZATION Maysr Glennon za!].ed the meeting to order at 7:45 P. M. A. ROLL CALL Present; Ccuncilm~n Glennon, Drake, ~yler~ Burry Absent: C~)uucilman Hartman B. MINETES 14inures It was moved by Councilman Tyler~ seconded by Councilman Burry, and unanimously carried to waive the reading and ep'pr~}ve th; minutes of the !~y 5f 1965 meeting as writtens II BIDS ~$ CO~;].Tj~CTS None l!I PETITIONS, ORDINANCES AND FORMAL RESOLUTIONS A. RESOLUTION NO. 242 ~ RESOLUTIONS CALLING FOR SEALED PROPOSALS -. Res. 242 B. RESOLUTION NO. 246 - SARATOGA AND COX AVENUES IMPROVEMENT DISTRICTS Res. 246 Calling Mr. Hanley reported that three of the fou~ enabiiug re~olutions for for bids - the Saratoga and Cox Avenue improvement projects were passed at the Sara-Cox last meeting and the fourth~ calling for sealed proposals for the Improvement Saratoga and Cox Avenues improvemen~ Project and the Saratoga and CDx Avenues Storm Drain and Sanitary Sewerage PrcJect~ respectively~ were held over to this meeting in order to meet the requirements of the State Division of Highways and the County regarding necessary agreements. It was moved By Councilman Burry~ secondad by. Councilman ~ Tyler~ and unanimously carried to adopt Resolutions 242 and 246, 'authorizing the calls for bids on the two proJects~ subject to final au=horizatlon from the State Division of Highways. C.. RESOLUTION NO. 36-B-61 - ACCEPTING STREETS IN TRACT 2428 Res.36-B-61 Tract 2428 It was moved by Councilman Drake~ seconded by Councilmen Burry~ and unanimously carried to adopt Resolution No. 36-B-6I~ accepting the streets in Tract 2428 and releasing the improvement bond. Res. 250 D. RESOLUTION NO. 250 - AUTHORIZING EXECUTION OF LOCAL AGENCY -STATE Authorizing AGREEMENT NO. UE 65,7 Local Agency Agree. E, RESOLUTION NO. 251 ~ AUTHORIZING EXECUTION OF AG~T WITH SOUTHERN Res. 251 ;. PACIFIC COMPANY relative to Saratoga Avenue Authorizing ~/ Crossing EN 45-2 P.G.E. Agree, ' It was moved by CounCilman Tyler, seconded by Councilmen Drake and Sara-Cox unanimously carried to adopt Resolutions No. 250 and 251 as presented Avenue by the Director of Public Works, being resolutio~s authorizing execution Improvement of agreements relative to Saratoga' and Cox Avenue improvements, The Council and staff discussed the inCreaSes in the original estima- ted cost of the Sarate~a-Cox Avenue improvements Caused by the addi- tion of conduit installation and revision of the Saratoga-Fruitvale Avenue intersectton~ landscaping plans for the Saratoga Avenue median strip and curbs and gutters. The Council agreed that these additional costs should be referred back.to Comm~ ttee for review and reco~nendation regardin~ possible deletions and distribution of charges and~ with Council approval, Mayor Glennon referred the matter to the Public Works Committee. ~ke Director of Public Works confirmed the City Administrator's statement that as the bids will be broken do~m in unit prices there sho~id ~e no difficulty in deleting any item from the total bid if the C:n~ncil should determine that an item should be deleted. IV SUBI)IViSIONS A~rDBUiI.DING CITES A. SDR-530 - B. ~i~Cllf,EL ANDERSON SDR-.530 Mr. Hanley reported that all conditions have been m~t~ fees paid and Anderson bonds postnd and it was moved by Councilman Drake, seconded by Council- man Tyler and uuarAimously Carried to adopt Resolution No. SDR-530-1~ approvlng Mr, Andersoa's lot on Pike Road as a building site. It was noted that instead of allowing an open end bond for aocess road improve~l meats, Mr. Anderson will be required to construct the necessary impro~e- meats and future dovelepers will be required to reimburse him for their p=o-rata s~are of the road construction costs~ B. 8DR-557 - LLOYD M. CASE SDR-557 Mr. Hanley indicated that all conditions have been mot, fees paid and Case bonds posted and it was moved by Councilman'l~ler, seconded by Councih~s~ Burry and carried unanimously to adopt Resolution No. ~'DR-S57-1, approvlnS one lot on Verde Vista Lane as a building site, subject to the filing of a corrected offer of dedication as required by conditions of ~ent~ rive site approval. C. CDR-531 ~ CEO~GE AKERS SDR-531 Mr. Henley recommended approval of f0u~ lots o~ E1 Camino Crande as Akers building sites as all conditions h~ve been met, fees paid and bonds posted, It was moved by C~un~ilman Drake, seconded by Covx~cll- man Tyler and unanimously carried ~o adopt Res01ution No, SDR-531-1~ granting building site approval to George ~ers for four lots cn E1 Camino Crande, D. SDR-460 ~ RICIL4/1D BY~ATER SDR-460 Bywater The City Administrator indicated that all fees have been paid, bonds posted and conditions met In connection with SDR-460 and that B~ater also is paying his proportionate share of the Chester Avenue Improvement Assessment and it was moved by Councilman Tyler, seconded by Councilman Burry and unanimously carried to adopt Resolution No. SDR~.460-1, approving one lot off Sobey Road as a building site. E. SDR-543-1 - BERNARD BOROW SDR-543 Mr. Henley indicated that although the bonds for this building site Borow approval were not in by the Council agenda deadline all conditions have now been met, bonds posted and fees paid and it was moved by Councilman Drake~ seconded by Councilman Tyler and unanimously carried to adopt Resolution No. SDR-543-1, apprvving one lot on Via Regina as a building site. V PUBLIC HEARINGS None VI OLD BUSINESS A. 0-62 - WARREN PORTER C-62 Fifth St, Mr, Han].ey read the Planning Commission recommendation that Condition Rezonlng No, 2 of Ordinance NS-3-ZC-~9 be eliminated thereby removing the ~'ime Extension limit for the property%~ be placed in one of the approved uses itemized Ord, in Condition ~i, The Council and Staff discussed the recommendation NS-3-ZC-19 and the City Attorney pointed out-that Section 18,11 of Ordinance NS-3 provides that the Council has the power to grant a reasonable extension of time limit conditions of reclassi~Ication in cases of Undue hardship upon the affirmative recommandztlon of the City Planning Comnissiono Mc~ Halley indicated that the Plannin~ Commission had considered the effect the proposed village parking district woul~ have on this area and noted that previous app!icants had delayed development of the property until the questinn of the parking district is resolved~ -2- It was .moved by Councilman Burry, seconded by Councilm~n Tyler, and unanimously cal'ried to amend Condition ~2 of the oonditional rezoning Ordinance No, NS-3-ZC-19 by extendiu~ the time limit for two years from the original expiration date of April 4, 1965o B. RESPORT FROM PLANNING COI~4ISSION RE FENCING AND PLANTING ALONG ~AJOR THOROUGHFARES Fencing Mr. Henley read a report adopted by the Planning Commission on & Planting May 10, 1965 setting forth certain recommendations relative to fencing Major and planting along major thoroughfares and with no objection Mayor Streets Glennon referred the report to. the Planning Commt tree for review and recon~endatlon =b the Council. VII ADMINISTRATIVE MATTERS A. MAYOR No reports B. FINANCE Bills (1) Councilman ,Drake questioned a claim f~r t~e Uilbu~ Smith traffic access Study and was assured by Hr. Henley-that the claim had been I~.Smith carefully checked and was now in Order according to the original ·Assoc. proposal but did cost more due to the extra time required fin ob- taining the basic data .and then coordinat{n~ it between t~e City and the district. After discussion, Councilman Drake moved~ seconded by Councilman Tyler to approve the disbursements on the' list dated May 19, 1965 for a total amount of $38,2F3.41 and authorize that warrants be dra~n in payment. Motion carried unanimously. (2) The City Clerkss Financial Report and Tre.asurerts report for Finance: the month of April, 1965 x~ere reviewed by the Council and in answer Reports - . to a question from Councilman Drake, Mrs Henley stated that although the bulk of 'the City~ s funds are kept in six months Time time accounts for the r~s_ximum interest benelites some must be deposits kept in 90 day or rotated in 30 day accounts to insure that funds are available when needed for payment of claima from the active warrant account. C. COUNCIL COI~ilTTEES (1) Councilman Burry gave a general report on the May 10, 1965 Planning Cornrot ssion meeting. (2) Councilman Drake reported that the Management Committee had 1965-66 ,discussed the preliminary budget but has not reviewed it to the Preliminary extent that they are re.ady to report any recommendations to the Budget Council. Mayor Glennon indicated that he also has seen the preliminary budget and suggested that the Public Welfare Co~mittee review it at their earliest opportunity. (3) Councilman Burry reported that the Plannin$ Committee has referred Proposed to the City Attorney a proposed ~rdinance relative. to storage of Ordinance- trailers, vehicles, debris, etc. on private property where it is Debris visible and' unsightly. Councilman Burry indicated that the problems & storage of this type ordinance are many and Mr. Johnston reported that he R zones has Just. completed a draft for Planning Co-~tssion consideration and public hearing° Recess: 9:05 P. Reconvened: 9:25 P. D. DEPAR~4I~T HEADS ARD (1-) Planning Director Stanley Ualker r~ported that he has received a Black request from Mr. Garrodof the B!'a~,k' Mountain Soil Conservation Mrs. Soil District for a contribution to offset the cost of p:i~liehing a Conservation report of the soilI problem in relation t~oconstrueting homes on District hillside sites. After discussion, Mayor Glennon, with no request for objection, referred the matter to the Planning C~,,;,...Ittee to confer Contribution with Mr. ~alker as to the benefit,to the City which might be derived from thi9 report. (2) ~'~c. Ilaff recon~naMed that thc firm of Riley and Cuffe be retained Riley & to do the et~gineering work for the Pike Road improvement project. Curie ~ He noted that the project will be financed by 2/3 Bee tax funds E~g. for and !/2 aJsessment district funds. It was moved by Councilman Pike Rd. Drake, seconded by Ccunci!men Burry and carried unanimously to Improvement authorize the Staff to negotiate a contract with Riley and Curie as requested° (3) ORDINANCE 38.6 Ordo 38.6 Rejected The City Attorney presented Ordinance 38.6, smending the City Code Motions by providing for rejected motions as constituting denials. Mr. Johnston explained that this amendment relates to meeting procedure and is pro~sed to eliminate any uncertainty of the status of a motion which fails by reason of an evenly spIit vote. Mr. Johnston further indicated that~.~hen a motion so fails there has been doubt as to when the statute of limitations for an appeal begins if the motion is reconsidered at a subsequent meeting at ~hich all members are present. With no objection, Mayor Glennon directed the record to indicate that Ordinance 38.6 was introduced and will be on the ageadd for the next meeting. E. CITfADMINISTRATOR Tr. 2377 (1) Mr..Henley reported that haLhas a request f~om Shelley Williams Extension Associates for an extension Of 30 days~inwhich to'meet the ~eqU~re- for Improve. meats of Conditions with respect to streets in TraC~ 2377 and that the Director of Public Wor~s has recommended that the extension be granted so the streets can be brought up to standard for acceptance~ by the City. The City Attorney indicated that he is familiar with the matter and that a previous extension which his offices granted is now up. but that after discussing a recent additional problem related to the matter =he too recommends that a 30 day extension be granted. It was moved by Councilman Burry, seconded by Council- man Tyler, and carried unanimously to grant thirty days extension Of time, that is until June 18. 1965. (2) Mr. Henley stated that the Director of ~ublic Works has recommended Lou Binf that Mr. Lou Bini be retained to do the engineering field work for Filed Work the Azule Homesites Improvement project with the City staff. for Azule handling tile office en~ineerin~. He pointed out that this Homesites procedure was followed for the Thelme Avenue project and that Improvement the home owners bonefired by this arrangement. It was moved by Councilman Tyler, seconded by Councilman Drake and carried unanimously to authorize the Mayor to execute an a~reement for engineering services for the Azule Homesites Improvement Project ~lth Lou Bini, VIII COMMUNICATIONS A. ~ITTEN None B. ORAL Mayor Glennon acknowledged, with pleasure, the presence of PlanninE Co-wndssion representative 1(ellum and thanked the Good Government Group representatives for serving coffee. ADJOURntalEnT It was moved by Counci]m~n Burry,- seconded by Councilman Tyler and unanimously carried to adjox=n-the meeting at 9:50 P. M. Respectfully submitted, t iL~ILLIAM C. HANLEY, CITY CF~RK